Brother MFC-J4620DW User Manual

Basic User’s Guide

MFC-J4620DW

Version 0

USA/CAN

If you must contact Customer Service

Please complete this information for future reference: Model Number: MFC-J4620DW

Serial Number: 1

Date of Purchase:

Place of Purchase:

1The serial number is on the back of the unit. Retain this User's Guide with your sales receipt as a permanent record of your purchase, in the event of theft, fire or warranty service.

Register your product on-line at

http://www.brother.com/registration

By registering your product with Brother, you will be recorded as the original owner of the product. Your registration with Brother:

may serve as confirmation of the purchase date of your product should you lose your receipt;

may support an insurance claim by you in the event of product loss covered by insurance; and,

will help us notify you of enhancements to your product and special offers.

The most convenient and efficient way to register your new product is on-line at http://www.brother.com/registration.

© 2014 Brother Industries, Ltd. All rights reserved.

Brother numbers

NOTE

For technical help, you must call the country where you bought the machine. Calls must be made from within that country.

Register your product

By registering your product with Brother International Corporation, you will be recorded as the original owner of the product. Your registration with Brother:

may serve as confirmation of the purchase date of your product should you lose your receipt;

may support an insurance claim by you in the event of product loss covered by insurance; and,

will help us notify you of enhancements to your product and special offers.

Register 1 your new product online at

http://www.brother.com/registration

1 (USA only) You can also complete and fax the Brother Warranty Registration and Test Sheet.

FAQs (frequently asked questions)

The Brother Solutions Center is our one-stop resource for all your Fax Machine/Multi-Function Center needs. Download the latest software documents and utilities, read FAQs and troubleshooting tips, and learn how to get the most from your Brother product.

http://support.brother.com

NOTE

•Check here for Brother driver updates.

•To keep your machine’s performance up to date, check here for the latest firmware upgrade.

For Customer Service

In USA: http://www.brother-usa.com/support (Self-Service/Email/Chat) 1-877-BROTHER (1-877-276-8437)

1-901-379-1215 (assistance via fax)

1-877-268-9575 (test your fax-sending and fax-receiving operations) In Canada: http://www.brother.ca/support

(Self-Service Videos, Email, Chat, Facebook and Twitter Help)

i

Service Center Locator (USA only)

For the location of a Brother authorized service center, call 1-877-BROTHER (1-877-276-8437) or visit http://www.brother-usa.com/service.

Service Center Locations (Canada only)

For the location of a Brother authorized service center, visit http://www.brother.ca/support.

Ordering accessories and supplies

For best quality results use only genuine Brother accessories, which are available at most Brother retailers. If you cannot find the accessory you need and have a Visa, MasterCard, Discover, American Express credit card, or PayPal account, you can order directly from Brother. Visit us online for a complete selection of the Brother accessories and supplies that are available for purchase.

NOTE

In Canada only Visa and MasterCard are accepted.

In USA: 1-877-552-MALL (1-877-552-6255)

1-800-947-1445 (assistance via fax)

In Canada:

http://www.brothermall.com

http://www.brother.ca

ii

Order Information

Description	Item
Ink Cartridge Super High Yield <black>	LC207BK (Prints approx. 1,200 pages) 1
Ink Cartridge Super High Yield <yellow>	LC205Y (Prints approx. 1,200 pages) 1
Ink Cartridge Super High Yield <cyan> (blue)	LC205C (Prints approx. 1,200 pages) 1
Ink Cartridge Super High Yield <magenta> (red)	LC205M (Prints approx. 1,200 pages) 1
Ink Cartridge High Yield <black>	LC203BK (Prints approx. 550 pages) 1
Ink Cartridge High Yield <yellow>	LC203Y (Prints approx. 550 pages) 1
Ink Cartridge High Yield <cyan> (blue)	LC203C (Prints approx. 550 pages) 1
Ink Cartridge High Yield <magenta> (red)	LC203M (Prints approx. 550 pages) 1
Premium Plus Glossy Photo Paper
(Ledger size / 20 sheets)	BP71GLGR
(Letter size / 20 sheets)	BP71GLTR
(4" 6" size / 20 sheets)	BP71GP20
Multipurpose Paper - Plain Paper
(Letter size / 500 sheets)	BP60MPLTR (USA only)
Plain Inkjet Paper
(Ledger size / 100 sheets)	BP60PLGR (USA only)
Telephone Line Cord	LG3077001 (USA only)
Basic User’s Guide	LET977001 (English for USA and Canada)
	LET977002 (French for Canada)
CD ROM for Windows® & Mac	LET966001

1 For more information about the replacement supplies, visit http://www.brother.com/pageyield.

iii

Notice - Disclaimer of Warranties

(USA and Canada)

BROTHER'S LICENSOR(S), AND THEIR DIRECTORS, OFFICERS, EMPLOYEES OR AGENTS (COLLECTIVELY BROTHER'S LICENSOR) MAKE NO WARRANTIES, EXPRESS OR IMPLIED, INCLUDING WITHOUT LIMITATION THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE, REGARDING THE SOFTWARE. BROTHER'S LICENSOR(S) DOES NOT WARRANT, GUARANTEE OR MAKE ANY REPRESENTATIONS REGARDING THE USE OR THE RESULTS OF THE USE OF THE SOFTWARE IN TERMS OF ITS CORRECTNESS, ACCURACY, RELIABILITY, CURRENTNESS OR OTHERWISE. THE ENTIRE RISK AS TO THE RESULTS AND PERFORMANCE OF THE SOFTWARE IS ASSUMED BY YOU. THE EXCLUSION OF IMPLIED WARRANTIES IS NOT PERMITTED BY SOME STATES IN THE USA AND SOME PROVINCES IN CANADA. THE ABOVE EXCLUSION MAY NOT APPLY TO YOU.

IN NO EVENT WILL BROTHER'S LICENSOR(S) BE LIABLE TO YOU FOR ANY CONSEQUENTIAL, INCIDENTAL OR INDIRECT DAMAGES (INCLUDING DAMAGES FOR LOSS OF BUSINESS PROFITS, BUSINESS INTERRUPTION, LOSS OF BUSINESS INFORMATION, AND THE LIKE) ARISING OUT OF THE USE OR INABILITY TO USE THE SOFTWARE EVEN IF BROTHER'S LICENSOR HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. BECAUSE SOME STATES IN THE USA AND SOME PROVINCES IN CANADA DO NOT ALLOW THE EXCLUSION OR LIMITATION OF LIABILITY FOR CONSEQUENTIAL OR INCIDENTAL DAMAGES, THE ABOVE LIMITATIONS MAY NOT APPLY TO YOU. IN ANY EVENT BROTHER'S LICENSOR'S LIABILITY TO YOU FOR ACTUAL DAMAGES FROM ANY CAUSE WHATSOEVER, AND REGARDLESS OF THE FORM OF THE ACTION (WHETHER IN CONTRACT, TORT (INCLUDING NEGLIGENCE), PRODUCT LIABILITY OR OTHERWISE), WILL BE LIMITED TO $50.

Compilation and Publication Notice

Under the supervision of Brother Industries, Ltd., this product’s manuals have been compiled and published, covering the latest product descriptions and specifications.

The contents of the manuals and the specifications of this product are subject to change without notice.

Brother reserves the right to make changes without notice in the specifications and materials contained herein and shall not be responsible for any damages (including consequential) caused by reliance on the materials presented, including but not limited to typographical and other errors relating to the publications.

iv

You can use the following features!

Mobile Connect

Use Brother iPrint&Scan to print and scan images and files from mobile devices.

If your Android™ device supports Near Field Communication (NFC), print and scan just by touching your device to the NFC logo on the control panel.

(See Mobile Print/Scan Guide for Brother iPrint&Scan at solutions.brother.com/manuals.)

Web Connect / Brother Apps

Scan and upload images and files to popular web services directly from your machine. Capture and convert information directly from your machine without your computer.

(See Web Connect Guide at solutions.brother.com/manuals.)

Printing Scanning

Add Shortcuts

Save your most frequently-used settings as Shortcuts.

(See Online User’s Guide at solutions.brother.com/manuals.)

v

User's Guides and where to find them

Which Guide?	What's in it?	Where is it?
Product Safety Guide	Read this Guide first. Please read the Safety	Printed / In the box
	Instructions before you set up your machine. See
	this Guide for trademarks and legal limitations.
Quick Setup Guide	Follow the instructions for setting up your machine,	Printed / In the box
	and installing the drivers and software for the
	operating system and connection type you are
	using.
Basic User’s Guide	Learn the basic Fax, Copy, Scan and PhotoCapture	Printed / In the box
	Center operations and basic machine maintenance.
	See troubleshooting tips.
Online User’s Guide	This HTML (Web) guide includes the contents of the	HTML / CD-ROM
	Basic User’s Guide, and additional information	(Windows®) /
	about the machine’s settings and operations,	Brother Solution
	security features, troubleshooting tips, and	Center 1 (Macintosh)
	maintenance instructions.
	In addition to information about the PC-Print, Scan,
	Copy, Fax (MFC models only), and PhotoCapture
	Center and Brother ControlCenter operations, useful
	information is included about using the machine on
	a network.
Web Connect Guide	This Guide provides useful information about	PDF file / Brother
	accessing Internet services from the Brother	Solutions Center 1
	machine, as well as downloading images, printing
	data and uploading files directly to Internet services.
AirPrint Guide	This Guide provides information for using AirPrint to	PDF file / Brother
	print from OS X v10.7.x or later and your iPhone,	Solutions Center 1
	iPod touch, iPad, or other iOS device to your Brother
	machine without installing a printer driver.
Google Cloud Print	This Guide provides details on how to use Google	PDF file / Brother
Guide	Cloud Print™ services for printing over the Internet.	Solutions Center 1
Mobile Print/Scan Guide	This Guide provides useful information about	PDF file / Brother
for Brother iPrint&Scan	printing from your mobile device and scanning from	Solutions Center 1
	your Brother machine to your mobile device when
	connected to a Wi-Fi® network.

1 Visit solutions.brother.com/manuals.

vi

The Online User’s Guide helps you get the most out of your machine.

Quicker navigation!

•Search box

•Navigation index in a separate pane

Comprehensive!

•Every topic in one guide

Simplified layout!

•Provides step-by-step instructions

•Summarizes the feature at the top of the page

1

2

3

4

1Search Box

2Navigation Index

3Feature Summary

4Step-by-Step Instructions

Where can I find the Online User’s Guide?

(Windows®)
Click	(Start) > All Programs > Brother > Brother Utilities > MFC-XXXX (XXXX is your
model name.) > Support > User’s Guides.
(Windows® 8)
Tap or click		(Brother Utilities) > MFC-XXXX (XXXX is your model name.) > Support >
User’s Guides.

(Macintosh or other options)

Visit Brother Solutions Center: solutions.brother.com/manuals.

vii

If you have questions or problems, please take a look at your model’s FAQs.

Provides several ways to search

Displays related questions for additional information

Receives regular updates based on customer feedback

*The FAQ home page will vary depending on your model.

Where can I find these FAQs?

Brother Solutions Center

http://support.brother.com

viii

Table of Contents

1	General information............	1
	How to use the documentation .......	1
	Symbols and conventions............	1
	About Brother Utilities
	(Windows®) ....................................	1
	Control panel overview ...................	2
	3.7" Touchscreen LCD.................	4
	Entering Text ...............................	8
2	Loading paper .....................	9
	Before loading paper.......................	9
	Loading paper in the paper tray ......	9
	Loading paper in the manual
	feed slot ........................................	12
	Paper settings ...............................	14
	Set Paper Size and Type...........	14
	Check Paper setting......................	15
	Recommended print media........	15
	Handling and using print
	media .........................................	16
3	Loading documents..........	17
	How to load documents ................	17
	Using the ADF ...........................	17
	Using the scanner glass ............	18
4	Printing from a
	computer............................	19
	How to print a document...............	19
5	Copying..............................	20
	How to copy ..................................	20
	Stop copying ..............................	20
	Copy options overview..................	20
	Paper Type ................................	21
	Paper Size .................................	21
6 Scanning to a computer ...		22
	Before scanning ............................	22
	How to scan a document as a
	PDF file using ControlCenter4
	(Windows®)...................................	22
	How to scan a document as a
	PDF file using the Touchscreen....	23

7Printing and scanning with Near Field Communication

	(NFC) ..................................	24
	How to print with NFC...................	24
	How to scan with NFC ..................	24
8	PhotoCapture Center: Printing
	photos from a memory card or
	USB flash drive...................	25
	PhotoCapture Center operations
	(PHOTO mode).............................	25
	How to print images ......................	25
	View Photos...............................	25
	PhotoCapture Center print settings
	overview........................................	26
9	Telephone services and
	external devices ................	27
	Telephone services overview .......	27
	Voice mail ..................................	27
	Distinctive Ring ..........................	27
	Voice over Internet Protocol
	(VoIP) ........................................	27
	Connecting an external telephone
	answering device (TAD) ............	28
	External and extension
	telephones .................................	28
10	Sending a fax.....................	29
	How to send a fax .........................	29
	Stop faxing.................................	30
	How to store numbers...................	31
	Storing a pause..........................	31
	Storing Address Book
	numbers.....................................	31
	How to set your Station ID ............	32

ix

11	Receiving a fax ..................	33
	Receive Modes .............................	33
	How to choose the correct
	Receive Mode............................	33
	Receive Modes overview...........	34
	Receive Mode settings..................	36
	Ring Delay .................................	36
	F/T Ring Time
	(Fax/Tel mode only)...................	36
A	Routine maintenance ........	37
	How to clean and check the
	machine ........................................	37
	Cleaning the scanner.................	37
	Checking the print quality...........	37
	Checking the print alignment .....	39
B	Troubleshooting ................	40
	Identifying the problem..................	40
	Error and maintenance
	messages......................................	40
	Error animations.........................	50
	Transferring your faxes or Fax
	Journal report.............................	50
	Document jam ...........................	51
	Printer jam or paper jam ............	52
	Troubleshooting for Wireless LAN
	setup .............................................	58
	Wireless LAN report...................	58
	If you are having difficulty with
	your machine ................................	59
	Dial Tone detection....................	69
	Telephone Line Interference or
	VoIP System ..............................	69
	Machine Information .....................	70
	Checking the serial number .......	70
	Checking the firmware
	version .......................................	70
	Reset operations overview.........	70
	How to reset the machine ..........	71
C	Index ...................................	72
	Supplies .............................	75

x

1 General information

How to use the documentation

Thank you for buying a Brother product! Reading the documentation will help you make the most of your machine.

Symbols and conventions

The following symbols and conventions are used throughout the documentation.

Bold	Bold typeface identifies
	buttons on your computer
	screen.
Italics	Italicized typeface emphasizes
	an important point or refers
	you to a related topic.
Courier	Text in Courier New font
New	identifies messages displayed
	on the machine’s Touchscreen
	LCD.

a (Windows® XP, Windows Vista® and			1
Windows® 7)
Click	(Start) > All Programs >
Brother, and		(Brother Utilities).
(Windows® 8)
Tap or click		(Brother Utilities)

either on the Start screen or the desktop.

(Windows® 8.1)

Move your mouse to the lower left

corner of the Start screen and click

(if you are using a touch-based device, swipe up from the bottom of the Start screen to bring up the Apps screen). When the Apps screen appears, tap or

click (Brother Utilities). b Select your machine.

IMPORTANT

IMPORTANT indicates a potentially hazardous situation which, if not avoided, may result in damage to property or loss of product functionality.

NOTE

NOTE specifies the operating environment, conditions for installation, or special conditions of use.

About Brother Utilities	c Choose the operation you want.
(Windows®)

Brother Utilities is an application launcher that offers convenient access to all Brother applications installed on your device.

1

Chapter 1

Control panel overview

3.7" Touchscreen LCD and Touchpanel

1

13.7" Touchscreen LCD (Liquid Crystal Display)

Access the menus and options you want by pressing them as they are displayed on the Touchscreen LCD.

2Touchpanel:

 Back

Press to go back to the previous menu level.

You can adjust the angle of the Touchscreen LCD and Touchpanel by lifting it. To lower this control panel, press the release button that is located behind it, as shown in the illustration.

 Home

Press to return to the Home screen. The default screen displays the date and time, but you can change the default Home screen.

 Cancel

Press to cancel an operation when lit.

2

General information

1

2		3				4

3			NFC (Near Field Communication) logo		4	Power On/Off
	The NFC logo light on the right side of the
	control panel is on when NFC is set to On.					Press	to turn on the machine.
	(To turn off the NFC feature, press			>		Press and hold down		to turn off the

All Settings > Network > NFC > Off. The NFC logo light goes off.)

If your Android™ device supports the NFC standard, you can print and scan to your device by touching it to the NFC logo.

You must download and install Brother iPrint&Scan to your Android™ device to use this feature.

(See Printing and scanning with Near Field Communication (NFC) on page 24.)

machine. The Touchscreen LCD displays Shutting Down and stays on for a few seconds before turning off.

If you have connected an external telephone or TAD, it is always available.

If you turn off the machine using

, it still

periodically cleans the print head to maintain print quality. To prolong print head life, provide better ink efficiency, and maintain print quality, keep your machine connected to the power at all times.

3

Chapter 1

3.7" Touchscreen LCD

Select from three types of screens to set the Home screen: Basic Functions screen, More screens and Shortcuts screens. When the Basic Functions screen is displayed, swipe left or right or press d or c to display the More

screens. Press to display the Shortcut screens.

Basic Functions screen

1 2 3 4

5

6

7

The Basic Functions screen displays the date and time and provides access to Fax, Copy and Scan modes.

More screens

1 2 3 4

5			6					7
1			2			3		4

5

6

7

The More screens display the date and time and provides access to additional features, such as Photo, Web, Apps and Ledger Copy Shortcuts.

Shortcut screens

1 2 3 4

8

Create Shortcuts for frequently-used operations, such as sending a fax, making a copy, scanning and using Web Connect. (For instructions, see Online User’s Guide: Save Your Favorite Settings as a Shortcut.)

4

1 Demo

(USA only)

Press to print a list of the machine’s main features, followed by a slide show on the Touchscreen.

After you print from a computer, will disappear from the screen.

To restore the icon, you must delete all the settings you have changed by performing a Machine Reset. (See How to reset the machine on page 71.)

2Wireless Status

A four-level indicator on the Ready Mode screen displays the current wireless signal strength if you are using a wireless connection.

0

Max

When appears on the

Touchscreen, press it to configure your wireless settings. For more information, see Quick Setup Guide.

3 Ink

Displays the available ink volume. Press to access the Ink menu.

When an ink cartridge is near the end of its life or having a problem, an error icon appears on the ink color.

(See Online User’s Guide: Check the Ink Volume.)

4 Settings

Press to access the settings. (See Settings screen on page 7.)

5 Shortcuts

Press to access the Shortcuts screens.

6Date & Time

Displays the date and time that has been set in the machine.

		General information
7 Modes:
	Fax	1

Press to access Fax mode.

 Copy

Press to access Copy mode.

 Scan

Press to access Scan mode.

 Photo

Press to access Photo mode.

 Web

Press to connect the Brother machine to an Internet service.

For more information, see Web Connect Guide.

 Apps

Press to connect the Brother machine to the Brother Apps menu.

 LGR Copy Shortcuts

Use this preset shortcut to copy on Ledger or A3 size.

For more information, see Online User’s Guide: Use the Ledger Copy Shortcuts.

8 Add Shortcut

Create Shortcuts for frequently-used operations, such as sending a fax, copying, scanning and using Web Connect.

Three Shortcuts screens are available with space for up to six Shortcuts on each screen.

For more information, see Online User’s Guide: Save Your Favorite Settings as a Shortcut.

5

Chapter 1

NOTE

If a Shortcuts screen is set as the Home screen, is displayed at the

bottom of the screen. Press this icon to access the Basic Functions screen.

9 Stored Faxes:

9

When Fax Preview is set to Off,

Stored Faxes displays how many received faxes are in the machine’s memory.

Press Print to print the faxes. 10 New Fax(es):

10

When Fax Preview is set to On,

New Fax(es) displays how many new faxes you have received and stored in the machine’s memory.

Press View to view the faxes on the Touchscreen.

11 Warning icon

11

The warning icon appears when there

is an error or maintenance message. Press Detail to view the message, and

then press to return to Ready mode.

(See Error and maintenance messages on page 40.)

NOTE

•This product adopts the font of ARPHIC TECHNOLOGY CO.,LTD.

•MascotCapsule UI Framework and MascotCapsule Tangiblet developed by HI CORPORATION are used. MascotCapsule is a registered trademark of HI CORPORATION in Japan.

6

Settings screen

When you press , the Touchscreen LCD displays the machine’s status.

This screen provides access to all the machine’s settings.

1 2 3 4

5

8

7

6

1Maintenance

Press to access the Maintenance menu.

Check and improve the print quality, clean the print head and check the available ink volume. You can also use the Maintenance solution menu to solve a recurring paper jam error.

2Receive Mode

Displays the current Receive Mode:

Fax (Fax Only)

Fax/Tel

External TAD

Manual

NOTE

When the Distinctive Ring feature is turned on, the Touchscreen displays D/R. For more information, see Online User’s Guide: Distinctive Ring.

General information

3 Wi-Fi
Press to set up a wireless network		1
connection.
A four-level indicator	on the screen

displays the current wireless signal strength if you are using a wireless connection.

4Date & Time

Displays the date and time that has been set in the machine.

Press to access the Date & Time menu to adjust date and time.

5Quiet Mode

Displays the Quiet Mode setting. Press to access the Quiet Mode menu.

When this menu is set to On, is displayed on the Home screen (for USA:

when is not displayed), and the machine’s printing noise is lowered.

For more information, see Online User’s Guide: Reduce the Printing Noise.

6All Settings

Press to access the Settings menu.

7Fax Preview

Displays the Fax Preview setting.

Press to access the Fax Preview menu.

8Tray Setting

Press to access the Tray Setting menu. Use the Tray Setting menu to change paper size and paper type.

7

Chapter 1

Entering Text

When you must enter text into the machine, a keyboard appears on the Touchscreen.

Press to cycle between letters, numbers and special characters.

NOTE

To change between lowercase or uppercase letters, press .

Inserting spaces

To enter a space, press Space or c.

NOTE

The characters that are available may differ depending on your country.

Making corrections

If you entered an incorrect character and want to change it, press d to move the cursor to highlight the incorrect character, and then

press . Enter the correct character. You can also use the cursor to go back and insert characters.

To erase all the characters, press repeatedly.

8

2 Loading paper

Before loading paper	Loading paper in the
Load only one size of paper and one type of	paper tray	2
paper in the paper tray at a time.

When loading a different paper size in the tray, you must also change the paper size setting in the machine. (See Set Paper Size and Type on page 14.)

If the Check Paper setting is set to On, the machine displays a message asking if you want to change the paper type and paper size when you pull the paper tray out of the machine. Change the paper size and paper type settings if needed, according to the instructions on the Touchscreen. (See Check Paper setting on page 15.)

We explain how to load paper for each tray: Paper tray . . . . . . . . . . . . . . . . See page 9. Manual feed slot . . . . . . . . . . . . See page 12.

Paper size and loading orientation

The paper size determines the orientation when loading paper in the paper tray.

	Paper tray
A4	Landscape orientation
Letter
Executive

A5	Portrait orientation
A6
Photo 2L
Index card
Envelope
Photo	Portrait orientation
Photo L

See the details in this chapter.

For information about other paper sizes, see Online User’s Guide: Load Paper in Paper Tray #1.

9

Chapter 2

When using Letter, A4 or Executive size paper:

a Pull the paper tray completely out of the machine.

d Fan the stack of paper well to avoid paper jams and misfeeds.

b Open the output paper tray cover (1).

1

NOTE

Always make sure the paper is not curled.

e Load paper in the paper tray with the printing surface face down.

Check that the paper is flat in the tray.

Landscape orientation

c Gently press and slide the paper guides (1) to fit the paper size.

Make sure the triangular mark (2) on the paper guide (1) lines up with the mark for the paper size you are using.

1 2

10

f Gently adjust the paper guides (1) to fit the paper.

Make sure the paper guides touch the sides of the paper.

1

g Check that the paper is flat in the tray and below the maximum paper

mark (1).

Overfilling the paper tray may cause paper jams.

1

h Close the output paper tray cover.

Loading paper

i Slowly push the paper tray completely into the machine.

2

j Pull out the paper support (1) until it locks into place, and then unfold the paper support flap (2).

2

1

k Change the paper size setting in the machine’s menu, if needed.

(See Set Paper Size and Type on page 14.)

11

Chapter 2

Loading paper in the manual feed slot

Use the manual feed slot to load special print media, one sheet at a time.

The manual feed slot cannot be used for printing faxes.

Paper size and loading orientation

The paper size determines the orientation when loading paper in the manual feed slot.

	Manual feed slot
A4	Landscape orientation
Letter
Executive

A3	Portrait orientation
Ledger
Legal
A5
A6
Photo
Photo L
Photo 2L
Index card
Envelope

See the details in this chapter.

For information about other paper sizes, see Online User’s Guide: Load Paper in the Manual Feed Slot.

When using Ledger or A3 size paper: a Open the manual feed slot cover.

b Slide the manual feed slot paper guides to match the width of the paper you are using.

12

c Load only one sheet of paper in the manual feed slot with the printing surface face up.

Portrait orientation

d Using both hands, gently adjust the manual feed slot paper guides to fit the paper.

Loading paper
e Using both hands, load one sheet of
paper in the manual feed slot until the
front edge touches the paper feed
rollers. Let go of the paper when you
hear the machine pull it in a short	2
distance. The Touchscreen displays
Manual Feed Slot ready.

f Pull out the paper support until it locks into place.

13

Chapter 2

NOTE

•If the data does not fit on one sheet, the Touchscreen will prompt you to load another sheet of paper. Place another sheet of paper in the manual feed slot, and then press OK on the Touchscreen.

•If you are using paper that is longer than Letter or A4 size or envelopes that are longer than the tray length, such as com10 envelopes, close the paper support flap.

Paper settings

Set Paper Size and Type

Paper Type

To get the best print quality, set the machine for the type of paper you are using.

a Press (Settings).

b Press Tray Setting.

c Press Paper Type.

d Press Plain Paper, Inkjet Paper,

Brother BP71 or Other Glossy.

e Press .

NOTE

The machine ejects paper with the printed surface face up onto the paper tray at the front of the machine. When using glossy paper, remove each sheet at once to prevent smudging or paper jams.

14

Paper Size

You can use the following sizes of paper for copies: Letter, Legal, Ledger, A4, A5, A3, Executive and Photo (4" 6")/(10 15 cm) and the following sizes for printing faxes: Letter or A4. When loading a different size of paper in the machine, you must change the paper size setting so your machine can fit an incoming fax on the page.

a Press (Settings).

b Press Tray Setting.

c Press Paper Size.

d Swipe up or down or press a or b to display the paper size options, and then press the option you want.

e Press .

NOTE

When you copy using Ledger, Legal or A3 size paper, set the paper size option in Copy mode.

Loading paper

Check Paper setting

If the Check Paper setting is set to On, the machine displays a message asking if you

want to change the paper type and paper size 2 setting. This message will appear each time

you pull the tray out of the machine. The default setting is On.

a Press (Settings).

b Press All Settings.

c Swipe up or down or press a or b to display General Setup.

d Press General Setup.

e Swipe up or down or press a or b to display Check Paper.

f Press Check Paper. g Press Off (or On).

h Press .

Recommended print media

To get the best print quality, we recommend using the following paper:

Brother paper

Paper Type	Item
Premium Plus Glossy
Photo
 Ledger	BP71GLGR
 Letter	BP71GLTR
 4" 6"	BP71GP20
Plain Inkjet
 Ledger	BP60PLGR (USA only)

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