Page 1
Advanced User’s Guide
MFC-J3520
MFC-J3720
MFC-J6520DW
MFC-J6720DW
Version 0
ARL/ASA/NZ/SAF
Page 2
User's Guides and where do I find them?
Which Guide? What's in it? Where is it?
Product Safety Guide Read this Guide first. Please read the Safety
Instructions before you set up your machine. See
this Guide for trademarks and legal limitations.
Quick Setup Guide Follow the instructions for setting up your machine,
and installing the drivers and software for the
operating system and connection type you are
using.
Basic User’s Guide Learn the basic Fax, Copy, Scan and PhotoCapture
Center™ operations and how to replace
consumables. See troubleshooting tips.
Advanced User’s Guide Learn more advanced operations: Fax, Copy,
security features, printing reports and performing
routine maintenance.
Software and Network
User’s Guide
This Guide provides instructions for Scanning,
Printing, PC-Fax and other operations that can be
performed by connecting your Brother machine to a
computer. You can also find useful information
about using the Brother ControlCenter utility, using
your machine in a network environment, and
frequently used terms.
Printed / In the box
Printed / In the box
Printed / In the box
PDF file / CD-ROM
HTML file / CD-ROM
Web Connect Guide This Guide provides useful information about
accessing Internet services from the Brother
machine, as well as downloading images, printing
data and uploading files directly to Internet services.
AirPrint Guide This Guide provides information for using AirPrint to
print from OS X v10.7.x, 10.8.x and your iPhone,
iPod touch, iPad, or other iOS device to your Brother
machine without installing a printer driver.
Google Cloud Print
Guide
This Guide provides details on how to use Google
Cloud Print™ services for printing over the Internet.
Wi-Fi Direct™ Guide This Guide provides details on how to configure and
use your Brother machine for wireless printing
directly from a mobile device supporting the Wi-Fi
Direct™ standard.
Mobile Print/Scan Guide
for Brother iPrint&Scan
This Guide provides useful information about
printing from your mobile device and scanning from
your Brother machine to your mobile device when
connected to a Wi-Fi network.
1
Visit us at http://solutions.brother.com/.
PDF file / Brother
Solutions Center
PDF file / Brother
Solutions Center
PDF file / Brother
Solutions Center
PDF file / Brother
Solutions Center
PDF file / Brother
Solutions Center
1
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Table of Contents
1 General setup 1
IMPORTANT NOTE............................................................................................... 1
Memory Storage ....................................................................................................1
Setting Daylight Saving Time (Not available in South Africa) ................................1
Automatic Daylight Saving Time (For South Africa only).......................................2
Sleep Mode ...........................................................................................................2
Touchscreen LCD..................................................................................................3
Changing the Touchscreen language (depending on your model)..................3
Setting the Dim Timer for the backlight ........................................................... 3
Dial Prefix (Not available in South Africa)..............................................................4
Setting up or changing the prefix number........................................................4
2 Security features 5
Secure Function Lock 2.0 ...................................................................................... 5
Before you begin to use Secure Function Lock 2.0.........................................5
Setting and changing the Administrator Password..........................................6
Setting up restricted users ............................................................................... 6
Turning Secure Function Lock on/off............................................................... 7
Switching users ............................................................................................... 8
Changing to the Public mode ..........................................................................8
Restricting dialling.................................................................................................. 8
Dial pad restriction........................................................................................... 8
Address Book restriction.................................................................................. 9
Shortcut restriction...........................................................................................9
LDAP Server restriction ...................................................................................9
3 Sending a fax 10
Additional sending options ................................................................................... 10
Sending faxes using multiple settings ...........................................................10
Stop faxing..................................................................................................... 10
Contrast ......................................................................................................... 11
Changing fax resolution.................................................................................11
Setting your changes as a new default..........................................................12
Restoring fax options to the factory default ................................................... 13
Saving fax options as a Shortcut ...................................................................13
Additional sending operations..............................................................................14
Sending a fax manually .................................................................................14
Sending a fax at the end of a conversation ...................................................14
Dual Access (Monochrome only)...................................................................14
Broadcasting (Monochrome only)..................................................................15
Real Time Transmission ................................................................................ 17
Overseas Mode .............................................................................................17
Delayed Faxing (Monochrome only)..............................................................18
Delayed Batch Transmission (Monochrome only) ......................................... 18
Checking and cancelling waiting jobs ............................................................19
Polling .................................................................................................................. 19
Polled Transmit (Monochrome only)..............................................................19
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4 Receiving a fax 21
Memory Receive (Monochrome only)..................................................................21
Fax Forwarding.............................................................................................. 21
Fax Storage ................................................................................................... 21
Printing a fax from the memory .....................................................................22
Turning off Memory Receive operations........................................................22
Changing Memory Receive operations .........................................................23
Remote Retrieval ................................................................................................. 24
Setting a Remote Access Code..................................................................... 24
Using your Remote Access Code..................................................................24
Remote Fax commands ................................................................................25
Retrieving fax messages ...............................................................................26
Changing your Fax Forwarding number........................................................26
Additional receiving operations............................................................................27
Out of Paper Reception .................................................................................27
Printing a reduced incoming fax .................................................................... 27
Receiving a fax at the end of a conversation.................................................27
Polling .................................................................................................................. 28
Polling Receive .............................................................................................. 28
5 Dialling and storing numbers 31
Additional dialling operations...............................................................................31
Combining Address Book numbers ............................................................... 31
Additional ways to store numbers ........................................................................32
Storing Address Book numbers from the Outgoing Call history ....................32
Storing Address Book numbers from the Caller ID history
(Only available for some countries) ...........................................................32
Setting up Groups for Broadcasting ..............................................................33
6Printing reports 35
Fax reports...........................................................................................................35
Transmission Verification Report...................................................................35
Fax Journal (activity report) ...........................................................................35
Reports ................................................................................................................36
How to print a report ...................................................................................... 36
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7 Making copies 37
Copy options ........................................................................................................ 37
Stop copying.................................................................................................. 37
Improving copy speed and quality.................................................................37
Enlarging or reducing copies......................................................................... 38
Making N in 1 copies or a poster (Page Layout) ........................................... 39
2 in 1 ID copy (Page Layout) .........................................................................42
Sorting copies ................................................................................................ 43
Adjusting Density........................................................................................... 43
Ink Save Mode............................................................................................... 44
Thin Paper Copy............................................................................................ 45
Auto Deskew ................................................................................................. 45
Book Copy ..................................................................................................... 46
Watermark Copy............................................................................................ 46
Remove Background Colour ......................................................................... 47
2-sided copying ............................................................................................. 48
Setting your changes as a new default..........................................................49
Restoring all settings to the factory default.................................................... 50
Saving copy options as a Shortcut ................................................................ 50
A3 Copy Shortcuts...............................................................................................51
A3 Copy Shortcut ..........................................................................................51
8 Printing photos from a memory card or USB Flash drive 53
PhotoCapture Center™ operations .....................................................................53
Memory cards, USB Flash drives and folder structures ................................53
Movie printing ................................................................................................ 54
Print Images......................................................................................................... 54
Print Index (Thumbnails) ...............................................................................54
Printing Photos .............................................................................................. 55
Enhance Photos ............................................................................................ 55
ID Photo Print ................................................................................................ 57
Slide Show..................................................................................................... 58
DPOF printing ................................................................................................ 59
PhotoCapture Center™ print settings.................................................................. 59
Print Quality ................................................................................................... 59
Paper options ................................................................................................60
Auto Correct .................................................................................................. 61
Adjusting Brightness, Contrast and Colour....................................................62
Cropping ........................................................................................................64
Borderless printing......................................................................................... 64
Date Print....................................................................................................... 65
Setting your changes as a new default..........................................................65
Restoring all settings to the factory default.................................................... 66
Scan to a memory card or USB Flash drive ........................................................ 66
Auto Crop ......................................................................................................66
How to set a new default ............................................................................... 68
How to reset to the factory default................................................................. 68
Saving scan options as a Shortcut ................................................................ 69
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9 Printing photos from a camera 70
Printing photos directly from a PictBridge camera...............................................70
PictBridge requirements ................................................................................ 70
Setting your digital camera ............................................................................ 70
Printing Images..............................................................................................71
DPOF printing ................................................................................................ 72
Printing photos directly from a digital camera (without PictBridge)......................72
Printing Images..............................................................................................73
A Routine maintenance 74
Cleaning and checking the machine....................................................................74
Cleaning the outside of the machine .............................................................74
Cleaning the machine’s printer platen ...........................................................75
Cleaning the paper feed rollers .....................................................................76
Cleaning the paper pick-up rollers .................................................................77
Cleaning the paper pick-up rollers for paper tray #2
(MFC-J3720/MFC-J6720DW)....................................................................78
Checking the ink volume ...............................................................................79
Packing and shipping the machine......................................................................79
B Glossary 82
C Index 86
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General setup 1
1
IMPORTANT NOTE 1
Most of the illustrations in this User's Guide show the MFC-J6720DW.
1
Memory Storage 1
Your menu settings are stored permanently,
and in the event of a power failure, will not be
lost. Temporary settings (for example,
Overseas Mode) will be lost. If you have
chosen Set New Default for your
preferred Fax, Scan, Copy and Photo
settings, those settings will not be lost. Also,
during a power failure, the machine will retain
the date and time and programmed fax timer
jobs (for example, Delayed Fax) for up to
24 hours.
Setting Daylight Saving Time (Not available in South Africa)
You can set the machine to change for
daylight saving time. When selecting
Forward Hour it will forward the time by an
hour and backward one hour when selecting
Backward Hour. Make sure you have set
the correct date and time in the
Date & Time setting.
a Press (Settings).
b Press All Settings.
c Press a or b to display
Initial Setup.
1
d Press Initial Setup.
e Press a or b to display Date & Time.
f Press Date & Time.
g Press a or b to display
Daylight Save.
h Press Daylight Save.
i Press Forward Hour or
Backward Hour.
j Press .
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Chapter 1
Automatic Daylight Saving Time (For South Africa only)
You can set the machine to change
automatically for daylight saving time. It will
reset itself forward one hour in the spring and
backward one hour in the autumn. Make sure
you have set the correct date and time in the
Date & Time setting.
a Press (Settings).
b Press All Settings.
c Press a or b to display
Initial Setup.
d Press Initial Setup.
e Press a or b to display Date & Time.
f Press Date & Time.
Sleep Mode 1
You can choose how long the machine will
1
remain idle before it goes into Sleep Mode
(up to 60 minutes). The timer will restart if any
operation is carried out on the machine.
a Press (Settings).
b Press All Settings.
c Press a or b to display
General Setup.
d Press General Setup.
e Press a or b to display Sleep Mode.
f Press Sleep Mode.
g Press a or b to display 1Min, 2Mins,
3Mins, 5Mins, 10Mins, 30Mins or
60Mins. Press the option you want to
set.
g Press a or b to display
Auto Daylight.
h Press Auto Daylight.
i Press Off (or On).
j Press .
h Press .
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General setup
Touchscreen LCD 1
Changing the Touchscreen language (depending on your model) 1
You can change the Touchscreen language.
a Press (Settings).
b Press All Settings.
c Press a or b to display
Initial Setup.
d Press Initial Setup.
e Press a or b to display
Local Language.
Setting the Dim Timer for the backlight 1
1
You can set how long the Touchscreen LCD
backlight stays on after the last finger press.
a Press (Settings).
b Press All Settings.
c Press a or b to display
General Setup.
d Press General Setup.
e Press a or b to display LCD Settings.
f Press LCD Settings.
g Press Dim Timer.
Press Local Language.
f
g Press your language.
h Press .
h Press a or b to display 10Secs,
20Secs, 30Secs or Off, and then
press the option you want.
i Press .
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Chapter 1
NOTE
Dial Prefix (Not available in South Africa)
The Dial Prefix setting will automatically dial a
predefined number before every fax number
you dial. For example, if your telephone
system requires a “9” to dial an outside
number, use this setting to automatically
dial 9 for every fax you send.
Setting up or changing the prefix number 1
a Press (Settings).
b Press All Settings.
k Press .
1
c Press a or b to display
Initial Setup.
d Press Initial Setup.
e Press a or b to display Dial Prefix.
f Press Dial Prefix.
g Press On (or Off).
h Press Dial Prefix.
i Enter the prefix number (up to 5 digits)
using the keyboard on the Touchscreen.
j Press OK.
• If your telephone system requires a timed
break recall (hookflash), press ! on the
Touchscreen.
• You cannot use ! with any other numbers
or characters.
• (Not available in New Zealand) If the pulse
dialling mode is on, # and l are not
available to use.
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2
NOTE
NOTE
Security features 2
Secure Function Lock
2.0
Secure Function Lock lets you restrict public
access to certain machine functions:
Fax Send
Fax Receive
Copy
Scan
Print from Media
Scan to Media
PC Print
Colour Print
Page Limit
Web Upload
Web Download
This feature also prevents users from
changing the default settings of the machine
by limiting access to the menu settings.
Before using the security features, you must
first enter an administrator password.
Access to restricted operations can be
enabled by creating a restricted user.
Restricted users must enter a password to
use the machine.
Make a careful note of your password. If you
forget it, please contact Brother customer
service for support.
Before you begin to use
2
Secure Function Lock 2.0 2
2
You can configure Secure Function Lock 2.0
settings using a Web browser. Before
configuration, the following preparations are
required:
a Start your Web browser.
b Type “vmachine’s IP address/” into
your browser’s address bar (where
“machine’s IP address” is the IP address
of the Brother machine).
For example:
x192.168.1.2/
You can find the machine's IP address in
the Network Configuration List.
(See Software and Network User’s
Guide.)
c Enter a password in the Login box.
(This is a password to log into the
machine's Web page, not the
administrator password for Secure
Function Lock.) Click .
• Only administrators can set limitations
and make changes for each user.
• If Fax Tx is disabled, you cannot use any
functions in the Fax menu.
• Polled Transmit and Polling Receive are
enabled only when both Fax Tx and Fax
Rx are enabled.
• You cannot edit or delete a Shortcut when
Secure Function Lock is set to On.
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Chapter 2
NOTE
If you are using a Web browser to
configure the machine's settings for the
first time, set a password.
d Re-enter the password in the
Retype Password box.
e Click Submit.
1 Click
Please configure the password.
2 Enter a password you want to use
(up to 32 characters).
3 Re-enter the password in the
Confirm New Password box.
4 Click Submit.
Setting and changing the Administrator Password 2
You can configure these settings using a
Web browser. To set up the Web page, see
Before you begin to use Secure Function
Lock 2.0 on page 5. Then follow the
instructions below.
Setting the administrator password 2
The password you set in these steps is for the
administrator. This password is used to set
up users and to turn Secure Function Lock on
or off. (See Setting up restricted users
on page 6 and Turning Secure Function Lock
on/off on page 7.)
a Click Administrator.
b Click Secure Function Lock.
c Enter a four-digit number for the
password in the New Password box.
Changing the administrator password2
a Click Administrator.
b Click Secure Function Lock.
c Enter a four-digit number for the new
password in the New Password box.
d Re-enter the new password in the
Retype Password box.
e Click Submit.
Setting up restricted users 2
You can set up users with restrictions and a
password. You can set up to 10 users.
You can configure these settings using a
Web browser.
To set up the Web page, see Before you
begin to use Secure Function Lock 2.0
on page 5. Then follow the instructions
below:
a Click Administrator.
b Click Secure Function Lock.
c Enter an alphanumeric Group name or
User name (up to 15 characters) in the
ID Number/Name box and then enter a
four-digit password in the PIN box.
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Security features
NOTE
NOTE
NOTE
d Uncheck the functions that you want to
restrict in the Function Restrictions
boxes. If you want to configure the
maximum page count, check the On box
in Print Limits, and then enter the
number in the Max. Pages box. Then
click Submit.
• You cannot use the same password as
another user’s password.
• You can set up one Public user. Public
users do not need to enter a password.
For more information, see Software and
Network User’s Guide.
Turning Secure Function Lock on/off 2
h Enter your four-digit administrator
password using the keyboard on the
Touchscreen.
Press OK.
2
The Secure Function Lock icon is
prominently displayed in the Home
screen.
Turning Secure Function Lock off 2
If you enter the wrong password, the
Touchscreen will show
Wrong Password. Enter the correct
password. If you forget it, please contact
Brother customer service for support.
Turning Secure Function Lock on 2
a Press (Settings).
b Press All Settings.
c Press a or b to display
General Setup.
d Press General Setup.
e Press a or b to display
Function Lock.
f Press Function Lock.
a Press .
b Press Lock OniOff.
c Enter your four-digit administrator
password using the keyboard on the
Touchscreen.
Press OK.
g Press Lock OffiOn.
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Chapter 2
NOTE
Switching users 2
This setting allows a restricted user to log on
to the machine when the Secure Function
Lock is turned on.
a On the Touchscreen, press .
b Press Change User.
c Press a or b to display your user name.
d Press your user name.
e Enter your four-digit user password
using the keyboard on the Touchscreen.
Press OK.
Changing to the Public mode 2
Restricting dialling 2
This feature prevents users from sending a
fax or call to a wrong number by mistake. You
can set the machine to restrict dialling when
you use the dial pad, Address Book, Shortcut
and LDAP search.
If you choose Off, the machine does not
restrict the dialling method.
If you choose Enter # Twice, the machine
will prompt you to re-enter the number, and
will start dialling after you re-enter the number
correctly. If you re-enter the wrong number,
the Touchscreen will show Try again.
Press Close and enter the number twice
again.
If you choose On, the machine will restrict all
fax sending and outbound calls for that
dialling method.
a Press .
b Press Go to Public.
•The Enter # Twice setting will not work
if you lift an external handset before
entering the number. You will not be
asked to re-enter the number.
• If you chose On or Enter # Twice, you
cannot use the Broadcasting feature.
Dial pad restriction 2
a Press (Settings).
b Press All Settings.
c Press a or b to display Fax.
d Press Fax.
e Press a or b to display
Dial Restriction.
f Press Dial Restriction.
g Press a or b to display Dial Pad.
h Press Dial Pad.
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Security features
NOTE
i Press Enter # Twice, On or Off.
j Press .
Address Book restriction 2
a Press (Settings).
b Press All Settings.
c Press a or b to display Fax.
d Press Fax.
e Press a or b to display
Dial Restriction.
f Press Dial Restriction.
g Press a or b to display Address Book.
Shortcut restriction 2
a Press (Settings).
b Press All Settings.
c Press a or b to display Fax.
d Press Fax.
e Press a or b to display
Dial Restriction.
f Press Dial Restriction.
g Press a or b to display Shortcuts.
h Press Shortcuts.
i Press Enter # Twice, On or Off.
2
h Press Address Book.
i Press Enter # Twice, On or Off.
j Press .
If you combine Address Book numbers
when dialling, the address will be
recognized as dial pad input and will not
be restricted.
j Press .
LDAP Server restriction 2
a Press (Settings).
b Press All Settings.
c Press a or b to display Fax.
d Press Fax.
e Press a or b to display
Dial Restriction.
f Press Dial Restriction.
g Press a or b to display LDAP Server.
h Press LDAP Server.
i Press Enter # Twice, On or Off.
j Press .
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3
NOTE
Sending a fax 3
Additional sending options
Sending faxes using multiple settings 3
When you send a fax, you can choose a
combination of settings, such as
Fax Resolution, Contrast,
Glass Scan Size, and Real Time TX.
You can also choose Call History,
Address Book, Broadcasting, Preview,
Colour Setting, Delayed Fax,
Batch TX, Polled TX, Polling RX,
Overseas Mode, Set New Default, and
Factory Reset.
Some settings are only available when
sending mono faxes.
a Load your document.
b Do one of the following:
d Press a or b to display the setting you
want to change. When the setting is
3
displayed, press it.
e Press the option you want to set.
f Go back to step d to change additional
settings.
g Press OK when you have finished
changing settings.
h Enter the fax number.
i Press Fax Start.
• Most settings are temporary, and the
machine returns to its default settings after
you send a fax.
• You can save some of the settings you
use most often by making them the default
settings. These settings will remain until
you change them again. (See Setting your
changes as a new default on page 12.)
When Fax Preview is set to Off,
press (Fax).
When Fax Preview is set to On, press
(Fax) and then
(Sending Faxes).
The Touchscreen shows:
c Press Options.
• You can also save some of the settings
you use most often by setting them as a
Shortcut. (See Saving fax options as a
Shortcut on page 13.)
Stop faxing 3
To stop faxing, press .
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Page 17
Sending a fax
NOTE
Contrast 3
If your document is very light or very dark, you
may want to change the contrast. For most
documents, the factory setting Auto can be
used. Auto chooses the suitable contrast for
your document.
Choose Light when sending a light
document. Choose Dark when sending a
dark document.
a Load your document.
b Do one of the following:
When Fax Preview is set to Off,
press (Fax).
When Fax Preview is set to On, press
(Fax) and then
Changing fax resolution 3
The quality of a fax can be improved by
changing the fax resolution.
a Load your document.
b Do one of the following:
When Fax Preview is set to Off,
press (Fax).
When Fax Preview is set to On, press
(Fax) and then
(Sending Faxes).
c Press Options.
d Press a or b to display
Fax Resolution.
3
(Sending Faxes).
c Press Options.
d Press a or b to display Contrast.
e Press Contrast.
f Press Auto, Light or Dark.
g Press OK.
h Enter the fax number.
i Press Fax Start.
Even if you choose Light or Dark, the
machine will send the fax using the Auto
setting in the following conditions:
• When you send a colour fax.
e Press Fax Resolution.
f Press a or b to display Standard,
Fine, S.Fine or Photo, and then
press the option you want.
g Press OK.
h Enter the fax number.
i Press Fax Start.
• When you choose Photo as the Fax
Resolution.
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Chapter 3
NOTE
Setting your changes as a
You can choose four different resolution
settings for monochrome faxes, and two
for colour.
Monochrome
Standard Suitable for most typed
documents.
Fine Good for small print and
transmits a little slower than
Standard resolution.
S.Fine Good for small print or artwork
and transmits slower than
Fine resolution.
Photo Use when the document has
varying shades of grey or is a
photograph. Photo has the
slowest transmission.
Colour
Standard Suitable for most typed
documents.
Fine Use when the document is a
photograph. The transmission
time is slower than Standard
resolution.
If you choose S.Fine or Photo and then
send a colour fax (choosing Colour in
Colour Setting), the machine will
send the fax using the Fine setting.
new default 3
You can save the settings for the fax options
you use most often by setting them as the
default settings, such as Fax Resolution,
Contrast, Glass Scan Size, Preview,
Real Time TX and Colour Setting.
These settings will remain until you change
them again.
a Do one of the following:
When Fax Preview is set to Off,
press (Fax).
When Fax Preview is set to On, press
(Fax) and then
(Sending Faxes).
b Press Options.
c Press a or b to choose the menu option
that you want to change. Press your new
option.
Repeat this step for each setting you
want to change.
d After changing the last setting to your
preferred option, press a or b to display
Set New Default.
e Press Set New Default.
f The Touchscreen asks you to confirm
the change to the new default settings.
Press Yes to confirm.
g Press .
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Page 19
Sending a fax
NOTE
Restoring fax options to the factory default 3
You can restore all the fax options you have
changed back to the factory default. These
settings will remain until you change them
again.
a Do one of the following:
When Fax Preview is set to Off,
press (Fax).
When Fax Preview is set to On, press
(Fax) and then
(Sending Faxes).
b Press Options.
c Press a or b to display
Factory Reset.
d Press Factory Reset.
b Enter the fax number.
If the Shortcut is to be used for
broadcasting, press Options and choose
Broadcasting in step d before entering
the fax number in step b.
(See Broadcasting (Monochrome only)
on page 15.)
c Press Options.
d Press a or b to display
Fax Resolution, Contrast,
Glass Scan Size, Preview,
Colour Setting, Real Time TX or
Overseas Mode, and then press the
setting you want to change. Then press
the new option you want to set.
Repeat this step for each setting you
want to change.
e When you have finished choosing new
options, press OK.
3
e The Touchscreen asks you to confirm to
change back to the factory default.
Press Yes to confirm.
f Press .
Saving fax options as a Shortcut 3
You can store all the new fax options you use
frequently by saving them as a Shortcut.
a Do one of the following:
When Fax Preview is set to Off,
press (Fax).
When Fax Preview is set to On, press
(Fax) and then
f Press Save as Shortcut.
g Confirm the displayed list of options you
have chosen for the Shortcut, and then
press OK.
h Enter a name for the Shortcut using the
keyboard on the Touchscreen. (For help
entering letters, see Basic User’s Guide:
Entering Text.)
Press OK.
i Press OK to save your Shortcut.
(Sending Faxes).
13
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Chapter 3
NOTE
NOTE
Additional sending operations
Sending a fax manually 3
Manual transmission lets you hear the
dialling, ringing and fax-receiving tones while
sending a fax.
To send a multi-page fax, use the ADF.
(Not available in South Africa)
a Load your document.
b Do one of the following:
When Fax Preview is set to Off,
press (Fax).
d When you hear the fax tones, press
Fax Start.
3
If you are using the scanner glass, press
Send on the Touchscreen to send the
fax.
e Replace the handset of the external
phone.
Sending a fax at the end of a conversation 3
At the end of a conversation, you can send a
fax to the other party before you both hang
up.
a Ask the other party to wait for the fax
tones (beeps) and then to press the
Start or Send key before hanging up.
b Load your document.
When Fax Preview is set to On, press
(Fax) and then
(Sending Faxes).
c To listen for a dial tone, press Hook.
d Dial the fax number.
e When you hear the fax tones, press
Fax Start.
If you are using the scanner glass, press
Send on the Touchscreen to send the
fax.
(For South Africa only)
a Load your document.
b To listen for a dial tone, pick up the
handset of the external telephone.
c Press Fax Start.
If you are using the scanner glass,
press Send to send the fax.
d Replace the handset of the external
phone.
Dual Access (Monochrome only) 3
You can dial a number and start scanning the
fax into memory—even when the machine is
sending from memory, receiving faxes or
printing PC data. The Touchscreen shows
the new job number.
The number of pages you can scan into the
memory will vary depending on the data that
is printed on them.
c Dial the fax number using the external
telephone.
14
If the Out of Memory message
appears, press or Quit to cancel or
Send Now to send the pages scanned so
far.
Page 21
Sending a fax
NOTE
Broadcasting (Monochrome only) 3
Broadcasting is automatically sending the
same fax message to more than one fax
number. You can include Groups, Address
Book numbers, and up to 50 manually dialled
numbers in the same broadcast.
After the broadcast is finished, a Broadcast
Report will be printed.
Before you begin the broadcast 3
Address Book numbers must be stored in the
machine's memory before they can be used
in a broadcast. (See Basic User’s Guide:
Storing Address Book numbers.)
Group numbers must also be stored in the
machine's memory before they can be used
in a broadcast. Group numbers include many
stored Address Book numbers for easier
dialling. (See Setting up Groups for
Broadcasting on page 33.)
How to broadcast a fax 3
a Load your document.
b Do one of the following:
When Fax Preview is set to Off,
press (Fax).
g You can add numbers to the broadcast
in the following ways:
Press Add Number and enter a
number using the keyboard on the
Touchscreen.
Press OK.
3
If you downloaded Internet Fax:
If you want to broadcast using an E-mail
address, press , enter the E-mail
address, and press OK. (For help entering
letters, see Basic User’s Guide: Entering
Text.)
Press Add from Address book.
Press a or b to display the number
you want to add to the broadcast.
Press the check boxes of the
numbers you want to add to the
broadcast.
After you have checked all the
numbers you want, press OK.
Press
Search in Address book.
Enter the first letter of the name and
press OK.
Press the name, and then press the
number you want to add to the
broadcast.
When Fax Preview is set to On, press
(Fax) and then
(Sending Faxes).
c Press Options.
d Press a or b to display Broadcasting.
e Press Broadcasting.
f Press Add Number.
h After you have entered all the fax
numbers by repeating steps f and g,
press OK.
15
Page 22
Chapter 3
NOTE
NOTE
i Press Fax Start.
Broadcasting is not available when you
select Colour in Colour Setting.
Faxing from the ADF
The machine starts scanning the
document.
Faxing from the scanner glass
When the Touchscreen asks you
Next page?, do one of the following:
To send a single page, press No.
The machine starts sending the
document.
To send more than one page, press
Yes and place the next page on the
scanner glass.
Press OK.
The machine starts scanning the
page. (Repeat this step for each
page.)
Cancelling a Broadcast in progress 3
a Press .
b Do one of the following:
To cancel the entire broadcast, press
Entire Broadcast. Go to step c.
To cancel the current job, press the
name or number being dialled on the
Touchscreen. Go to step d.
To exit without cancelling, press .
c When the Touchscreen asks if you want
to cancel the entire broadcast, do one of
the following:
Press Yes to confirm.
To exit without cancelling, press No.
d Do one of the following:
To cancel the current job, press Yes.
To exit without cancelling, press No.
After all the pages have been
scanned, press No to start.
• If you did not use up any of the numbers
for Groups, you can “broadcast” faxes to
as many as 250 different numbers.
• The machine’s available memory will vary
depending on the types of jobs in the
memory and the numbers used for
broadcasting. If you broadcast to the
maximum amount of numbers available,
you will not be able to use dual access and
delayed fax.
• If the Out of Memory message
appears, press or Quit to cancel or
Send Now to send the pages scanned so
far.
16
Page 23
Sending a fax
NOTE
Real Time Transmission 3
When you are sending a fax, the machine will
scan the documents into the memory before
sending. Then, as soon as the telephone line
is free, the machine will start dialling and
sending.
Sometimes, you may want to send an
important document immediately, without
waiting for the machine to scan it into
memory. You can do this by turning on
Real Time TX.
a Load your document.
b Do one of the following:
When Fax Preview is set to Off,
press (Fax).
When Fax Preview is set to On, press
(Fax) and then
Overseas Mode 3
If you are having difficulty sending a fax
overseas due to possible interference on the
telephone line, we recommend that you turn
on Overseas Mode. After you send a fax
using this feature, the feature will
automatically turn itself off.
3
a Load your document.
b Do one of the following:
When Fax Preview is set to Off,
press (Fax).
When Fax Preview is set to On, press
(Fax) and then
(Sending Faxes).
c Press Options.
(Sending Faxes).
c Press Options.
d Press a or b to display Real Time TX.
e Press Real Time TX.
f Press On (or Off).
g Press OK.
h Enter the fax number.
i Press Fax Start.
• If you are sending a colour fax or if the
memory is full and you are sending a
monochrome fax from the ADF, the
machine will send the document in real
time (even if Real Time TX is set to
Off).
d Press a or b to display
Overseas Mode.
e Press Overseas Mode.
f Press On (or Off).
g Press OK.
h Enter the fax number.
i Press Fax Start.
• In Real Time Transmission, the automatic
redial feature does not work when you are
using the scanner glass.
17
Page 24
Chapter 3
NOTE
NOTE
Delayed Faxing (Monochrome only) 3
You can store up to 50 faxes in the memory
to be sent within 24 hours. These faxes will
be sent at the time of day you enter in step i.
a Load your document.
b Do one of the following:
When Fax Preview is set to Off,
press (Fax).
When Fax Preview is set to On, press
(Fax) and then
(Sending Faxes).
c Press Options.
d Press a or b to display Delayed Fax.
e Press Delayed Fax.
f Press Delayed Fax.
g Press On (or Off).
h Press Set Time.
The number of pages you can scan into
the memory depends on the amount of
data that is printed on each page.
j Press OK.
k Enter the fax number.
l Press Fax Start.
Delayed Fax is not available when you
select Colour in Colour Setting.
Delayed Batch Transmission (Monochrome only) 3
Before sending the delayed faxes, your
machine will help you economize by sorting
all the faxes in the memory by destination and
scheduled time. All delayed faxes that are
scheduled to be sent at the same time to the
same fax number will be sent as one fax to
save transmission time.
a Do one of the following:
When Fax Preview is set to Off,
i To enter the time you want the fax to be
sent, do one of the following:
If you have set 12h Clock as the
format in the Clock Type setting,
enter the time (in 12-hour format)
using the keyboard on the
Touchscreen, and then press AM or
PM.
Press OK.
If you have set 24h Clock in the
Clock Type setting, enter the time
(in 24-hour format) using the
keyboard on the Touchscreen.
Press OK.
(For example, enter 19:45 for
7:45 PM.)
18
press (Fax).
When Fax Preview is set to On, press
(Fax) and then
(Sending Faxes).
b Press Options.
c Press a or b to display Batch TX.
d Press Batch TX.
e Press On (or Off).
f Press .
Page 25
Sending a fax
Checking and cancelling waiting jobs 3
You can check which jobs are still waiting in
the memory to be sent, or cancel a job.
(If there are no jobs, the Touchscreen shows
No Jobs Waiting.)
a Press (Settings).
b Press All Settings.
c Press a or b to display Fax.
d Press Fax.
e Press a or b to display
Remaining Jobs.
f Press Remaining Jobs.
Any waiting jobs appear on the
Touchscreen.
Polling 3
Polling lets you set up your machine so other
people can receive faxes from you, but they
pay for the call. It also lets you call somebody
else’s fax machine and receive a fax from it,
so you pay for the call. The polling feature
needs to be set up on both machines for this
to work. Not all fax machines support polling.
Polled Transmit (Monochrome only) 3
Polled Transmit lets you set up your machine
to wait with a document so another fax
machine can call and retrieve it.
The document will be stored and can be
retrieved by any other fax machine until you
delete it from the memory. (See Checking
and cancelling waiting jobs on page 19.)
3
g Press a or b to scroll through the jobs
and press the job you want to cancel.
Press OK.
h Do one of the following:
To cancel, press Yes.
If you want to cancel another job, go
to step g.
To exit without cancelling, press No.
i When you have finished, press .
Setting up Polled Transmit 3
a Load your document.
b Do one of the following:
When Fax Preview is set to Off,
press (Fax).
When Fax Preview is set to On, press
(Fax) and then
(Sending Faxes).
c Press Options.
d Press a or b to display Polled TX.
e Press Polled TX.
f Press Standard.
g Press Fax Start.
19
Page 26
Chapter 3
h If you are using the scanner glass, the
Touchscreen will prompt you to choose
one of the following options:
Press Yes to scan another page.
Go to step i.
Press No to store the document in
the memory. Other fax machines can
now call your machine and retrieve
the document.
i Place the next page on the scanner
glass and press OK.
Repeat steps h and i for each
additional page.
The document will be stored in the
memory and will be sent when it is
polled.
Setting up Secure Polled Transmit 3
Secure Polling lets you restrict who can get
the documents you set up to be polled.
h Press Fax Start.
i If you are using the scanner glass, the
Touchscreen will prompt you to choose
one of the following options:
Press Yes to scan another page.
Go to step j.
Press No to store the document in
the memory. Other fax machines can
now call your machine and retrieve
the document.
j Place the next page on the scanner
glass and press OK.
k Repeat steps i and j for each
additional page.
The document will be stored in the
memory and will be sent when it is
polled.
Secure Polling only works with Brother fax
machines. If another person wants to retrieve
a fax from your machine, they will have to
enter the secure code.
a Load your document.
b Do one of the following:
When Fax Preview is set to Off,
press (Fax).
When Fax Preview is set to On, press
(Fax) and then
(Sending Faxes).
c Press Options.
d Press a or b to display Polled TX.
e Press Polled TX.
f Press Secure.
g Enter a four-digit number.
Press OK.
20
Page 27
4
IMPORTANT
Receiving a fax 4
Memory Receive (Monochrome only)
Memory Receive lets you receive faxes while
you are away from the machine.
You can only use one Memory Receive
operation at a time:
Fax Forwarding
Fax Storage
PC-Fax Receive
Off
You can change your selection at any time. If
received faxes are still in the machine’s
memory when you change the Memory
Receive operation, a message will appear on
the Touchscreen. (See Changing Memory
Receive operations on page 23.)
Fax Forwarding 4
When you choose Fax Forward, your
machine stores the received fax in the
memory. The machine will then dial the fax
number you have programmed and forward
the fax message.
i Press a or b to display Fax Forward.
4
j Press Fax Forward.
k Enter the forwarding number (up to
20 digits) using the keyboard on the
Touchscreen.
Press OK.
l If Fax Preview is set to Off, press
Backup Print: On or
Backup Print: Off.
• If you choose Backup Print: On, the
machine will also print the fax at your
machine so you will have a copy. This is a
safety feature in case there is a power
failure before the fax is forwarded or a
problem at the receiving machine.
• When you receive a colour fax, your
machine prints the colour fax at your
machine but does not forward the fax to
the Fax Forwarding number you
programmed.
4
m Press .
Fax Storage 4
a Press (Settings).
b Press All Settings.
c Press a or b to display Fax.
d Press Fax.
e Press a or b to display
f Press Setup Receive.
g Press a or b to display
h Press Memory Receive.
Setup Receive.
Memory Receive.
If you choose Fax Storage, your machine
stores received faxes in the memory. You will
be able to retrieve fax messages from
another location using the Remote Retrieval
commands.
If you have turned on Fax Storage, a backup
copy will be printed at the machine.
a Press (Settings).
b Press All Settings.
c Press a or b to display Fax.
d Press Fax.
21
Page 28
Chapter 4
NOTE
NOTE
NOTE
e Press a or b to display
Setup Receive.
• (When Fax Preview is set to Off.)
f Press Setup Receive.
g Press a or b to display
Memory Receive.
h Press Memory Receive.
i Press a or b to display Fax Storage.
j Press Fax Storage.
k Press .
Colour faxes cannot be stored in the
memory. When you receive a colour fax,
your machine prints the colour fax at your
machine.
Printing a fax from the memory 4
You can also print a fax from the memory
by pressing Print on the Touchscreen.
• When you print a fax from the memory, the
fax data will be erased from your machine.
Turning off Memory Receive operations 4
a Press (Settings).
b Press All Settings.
c Press a or b to display Fax.
d Press Fax.
e Press a or b to display
Setup Receive.
f Press Setup Receive.
If you have chosen Fax Storage, you can still
print a fax from the memory when you are at
your machine.
a Press (Settings).
b Press All Settings.
c Press a or b to display Fax.
d Press Fax.
e Press a or b to display
Print Document.
f Press Print Document.
g Press OK.
h Press .
g Press a or b to display
Memory Receive.
h Press Memory Receive.
i Press Off.
j Press .
The Touchscreen will show you more
options if there are still received faxes in
the machine’s memory. (See Changing
Memory Receive operations on page 23.)
22
Page 29
Receiving a fax
Changing Memory Receive operations 4
If there are received faxes in your machine’s
memory when you change the Memory
Receive operations, the Touchscreen will ask
you one of the following questions:
If all the received faxes have already been printed
Erase all documents?
• If you press Yes, faxes in the memory
will be erased before the setting
changes.
• If you press No, faxes in the memory
will not be erased and the setting will
be unchanged.
If unprinted faxes remain in the memory
The Touchscreen will ask you the following
question:
Send Fax to PC?
• If you press Yes, faxes in the memory
will be sent to your PC before the
setting changes. You will be asked if
you want to turn on Backup Print.
(See Basic User’s Guide: PC-FAX
4
Receiving (Windows
• If you press No, faxes in the memory
®
).)
4
will not be erased or transferred to your
PC and the setting will be unchanged.
4
Print all faxes?
• If you press Yes, faxes in the memory
will be printed before the setting
changes. If a backup copy has already
been printed, it will not be printed
again.
• If you press No, faxes in the memory
will not be printed and the setting will
be unchanged.
If received faxes are left in the machine's
memory when you change to
PC Fax Receive from another option
[Fax Forward or Fax Storage], press
<USB> or the name of the PC if you are on a
network.
Press OK.
23
Page 30
Chapter 4
NOTE
NOTE
NOTE
Remote Retrieval 4
You can call your machine from any
touch-tone telephone or fax machine and
then use the Remote Access Code and
remote commands to retrieve fax messages.
You can change your code at any time by
entering a new one. If you want to
deactivate your code, press and hold
in step g to restore the inactive setting
(---l) and press OK.
Setting a Remote Access Code 4
The Remote Access Code lets you access
the Remote Retrieval features when you are
away from your machine. Before you can use
the Remote Access and Retrieval features,
you have to set up your own code. The
factory default code is the inactive code (--- ).
a Press (Settings).
b Press All Settings.
c Press a or b to display Fax.
d Press Fax.
e Press a or b to display
Remote Access.
f Press Remote Access.
g Enter a three-digit code using numbers
0 to 9, l, or # using the keyboard on the
Touchscreen.
Press OK.
(The preset ‘l’ cannot be changed.)
Using your Remote Access Code 4
a Dial your fax number from a touch-tone
telephone or another fax machine.
b When your machine answers, enter
your Remote Access Code (3 digits
followed by ) at once.
c The machine signals if it has received
any messages:
1 long beep — Fax messages
No beeps — No messages
d When the machine gives two short
beeps, enter a command.
The machine will hang up if you wait
longer than 30 seconds to enter a
command.
The machine will beep three times if you
enter an invalid command.
e Press 90 to stop Remote Access when
you have finished.
f Hang up.
Do not use the same code as your
Remote Activation Code (l 51 (l 91 for
New Zealand)) or Remote Deactivation
Code (#51 (#91 for New Zealand)).
(See Basic User’s Guide: Operation from
external and extension telephones.)
h Press .
24
• If your machine is set to Manual mode
and you want to use the Remote Retrieval
features, wait for about 100 seconds after
it starts ringing, and then enter the
Remote Access Code within 30 seconds.
• In some countries this function may not be
available or supported by local telephone
companies. (e.g. Australia)
Page 31
Receiving a fax
Remote Fax commands 4
Follow the commands in the table to access features when you are away from the machine. When
you call the machine and enter your Remote Access Code (3 digits followed by ), the system will
give two short beeps and you must enter a remote command.
Remote commands Operation details
95 Change the Fax Forwarding or Fax
Storage settings
1 OFF You can choose Off after you have retrieved or erased all
your messages.
2 Fax Forwarding One long beep means the change is accepted. If you hear
4 Fax Forwarding number
6 Fax Storage
three short beeps, the change was not accepted because
something has not been set up (for example, a Fax
Forwarding number has not been registered). You can
register your Fax Forwarding number by entering 4. (See
Changing your Fax Forwarding number on page 26.) Once
you have registered the number, Fax Forwarding will work.
4
96 Retrieve a fax
2 Retrieve all faxes Enter the number of a remote fax machine to receive stored
fax messages. (See Retrieving fax messages on page 26.)
3 Erase faxes from the memory If you hear one long beep, fax messages have been erased
from the memory.
97 Check the receiving status
1 Fax You can check whether your machine has received any
faxes. If yes, you will hear one long beep. If no, you will hear
three short beeps.
98 Change the Receive Mode
1 External TAD If you hear one long beep, your change has been accepted.
2 Fax/Tel
3 Fax Only
90 Exit Pressing 9 0 allows you to exit Remote Retrieval. Wait for
the long beep, then replace the handset.
25
Page 32
Chapter 4
NOTE
NOTE
Retrieving fax messages 4
You can call your machine from any
touch-tone telephone and have your fax
messages sent to another machine. Before
you use this feature, you have to turn on Fax
Storage or Fax Preview. (See Fax Storage
on page 21 or see Basic User’s Guide: Fax
Preview (Monochrome faxes only).)
a Dial your fax number.
b When your machine answers, enter
your Remote Access Code (3 digits
followed by ) at once. If you hear one
long beep, you have messages.
c When you hear two short beeps,
press 962.
d Wait for a long beep, and then use the
dial pad to enter the number of the
remote fax machine where you want
your fax messages sent, followed by ##
(up to 20 digits).
You cannot use l and # as dial numbers.
However, press # if you want to create a
pause.
Changing your Fax Forwarding number 4
You can change the default setting of your
Fax Forwarding number from another
touch-tone telephone or fax machine.
a Dial your fax number.
b When your machine answers, enter
your Remote Access Code (3 digits
followed by ) at once. If you hear one
long beep, you have messages.
c When you hear two short beeps,
press 954.
d Wait for the long beep, enter the new
number (up to 20 digits) of the remote
fax machine you want your fax
messages forwarded to using the dial
pad, then enter ##.
You cannot use l and # as dial numbers.
However, press # if you want to create a
pause.
e Press 9 0 to stop Remote Access when
you have finished.
e Hang up after you hear your machine
beep. Your machine will call the other
fax machine, which will then print your
fax messages.
26
f Hang up after you hear your machine
beep.
Page 33
Receiving a fax
NOTE
Additional receiving operations
Out of Paper Reception 4
As soon as the paper tray becomes empty
during fax reception, the Touchscreen shows
No Paper Fed. Put some paper in the
paper tray. (See Basic User’s Guide: Loading
paper and other print media.)
If you don't put paper in the paper tray, the
machine will continue receiving the fax. The
remaining pages will be stored in the
memory, if enough memory is available.
Further incoming faxes will also be stored in
memory until the memory is full. To print the
faxes, put fresh paper in the tray. When the
memory is full, the machine will stop
answering calls.
Printing a reduced incoming fax 4
If you choose On, the machine reduces each
page of an incoming fax to fit on one sheet of
Letter, Legal, Ledger, A4 or A3 size paper.
The machine calculates the reduction ratio by
using the page size of the fax and your Paper
Size setting.
(MFC-J3520/MFC-J6520DW: See Basic
User’s Guide: Paper Size
(MFC-J3520/MFC-J6520DW).)
(MFC-J3720/MFC-J6720DW: See Basic
User’s Guide: Paper Size and Type
(MFC-J3720/MFC-J6720DW).)
e Press a or b to display
Setup Receive.
4
f Press Setup Receive.
g Press a or b to display
Auto Reduction.
h Press Auto Reduction.
i Press On (or Off).
4
j Press .
Receiving a fax at the end of a conversation 4
At the end of a conversation, you can ask the
other party to fax you information before you
both hang up. Make sure the ADF is empty.
a Ask the other party to place the
document in their machine and to press
the Start or Send key.
b When you hear the other machine's
CNG tones (slowly repeating beeps),
press Fax Start.
If the Touchscreen is dark for Sleep mode,
touch it to display Fax Start.
c Press Receive to receive the fax.
d Replace the handset of the external
telephone.
a Press (Settings).
b Press All Settings.
c Press a or b to display Fax.
d Press Fax.
27
Page 34
Chapter 4
Polling 4
Polling lets you set up your machine so other
people can receive faxes from you, but they
pay for the call. It also lets you call somebody
else’s fax machine and receive a fax from it,
so you pay for the call. The polling feature
needs to be set up on both machines for this
to work. Not all fax machines support polling.
Polling Receive 4
Polling receive lets you call another fax
machine to receive a fax.
Setting up Polling Receive 4
a Do one of the following:
When Fax Preview is set to Off,
press (Fax).
Setting up Secure Polling Receive 4
Secure Polling lets you restrict who can get
the documents you set up to be polled.
Secure Polling only works with Brother fax
machines. If you want to get a fax from a
secured Brother machine you have to enter
the secure code.
a Do one of the following:
When Fax Preview is set to Off,
press (Fax).
When Fax Preview is set to On, press
(Fax) and then
(Sending Faxes).
b Press Options.
c Press a or b to display Polling RX.
When Fax Preview is set to On, press
(Fax) and then
(Sending Faxes).
b Press Options.
c Press a or b to display Polling RX.
d Press Polling RX.
e Press Standard.
f Enter the fax number you are polling
using Address Book or the dial pad on
the Touchpanel.
g Press Fax Start.
d Press Polling RX.
e Press Secure.
f Enter a four-digit secure code using the
keyboard on the Touchscreen.
This is the same as the security code of
the fax machine you are polling.
Press OK.
g Enter the fax number you are polling by
either using Address Book or the dial
pad on the Touchpanel.
h Press Fax Start.
28
Page 35
Receiving a fax
Setting up Delayed Polling Receive 4
Delayed polling lets you set the machine to
begin polling receive at a later time. You can
only set up one delayed polling operation.
a Do one of the following:
When Fax Preview is set to Off,
press (Fax).
When Fax Preview is set to On, press
(Fax) and then
(Sending Faxes).
b Press Options.
c Press a or b to display Polling RX.
d Press Polling RX.
e Press Timer.
f Do one of the following:
If you have set 12h Clock as the
format in the Clock Type setting,
enter the time (in 12-hour format)
using the keyboard on the
Touchscreen, and then press AM or
PM.
Press OK.
If you have set 24h Clock in the
Clock Type setting, enter the time
(in 24-hour format) using the
keyboard on the Touchscreen.
Press OK.
(For example, enter 19:45 for
7:45 PM.)
Sequential Polling (Monochrome only)
Sequential polling lets you request
documents from several fax machines in one
operation.
a Do one of the following:
When Fax Preview is set to Off,
press (Fax).
When Fax Preview is set to On, press
(Fax) and then
(Sending Faxes).
b Press Options.
c Press a or b to display Polling RX.
d Press Polling RX.
e Press Standard, Secure or Timer.
f Do one of the following:
If you chose Standard, go to
step g.
If you chose Secure, enter a four-
digit number, press OK, go to step g.
If you chose Timer, do one of the
following:
• If you have set 12h Clock in the
Clock Type setting, enter the
time (in 12-hour format) by
pressing the keyboard on the
Touchscreen, and then press AM
or PM.
4
4
g Enter the fax number you are polling by
either using Address Book or the dial
pad on the Touchpanel.
h Press Fax Start.
The machine makes the polling call at
the time you entered.
Press OK.
• If you have set 24h Clock in the
Clock Type setting, enter the
time (in 24-hour format) by
pressing the keyboard on the
Touchscreen.
Press OK.
(For example, enter 19:45 for
7:45 PM.)
29
Page 36
Chapter 4
g Press Options.
h Press a or b to display Broadcasting.
i Press Broadcasting.
j Press Add Number.
k You can add numbers to the broadcast
in the following ways:
Press Add Number and enter a
number using the keyboard on the
Touchscreen.
Press OK.
Press Add from Address book.
Press a or b to display the number
you want to add to the broadcast.
Press the check boxes of the
numbers you want to add to the
broadcast.
After you have checked all the
numbers you want, press OK.
Press
Search in Address book.
Enter the first letter of the name and
press OK.
Press the name, and then press the
number you want to add to the
broadcast.
Cancelling a Sequential Polling Job 4
a Press .
b Do one of the following:
To cancel the entire sequential
polling job, press
Entire Seq. Poll. Go to step c.
To cancel the current job, press the
name or number being dialled on the
Touchscreen. Go to step d.
To exit without cancelling, press .
c When the Touchscreen asks if you want
to cancel the entire sequential polling
job, do one of the following:
Press Yes to confirm.
To exit without cancelling, press No.
d Do one of the following:
To cancel the current job, press Yes.
To exit without cancelling, press No.
l After you have entered all the fax
numbers by repeating steps j and k,
press OK.
m Press Fax Start.
The machine polls each number or
group in turn for a document.
Press while the machine is dialling to
cancel the polling process.
To cancel all sequential polling receive jobs,
see Cancelling a Sequential Polling Job
on page 30.
30
Page 37
5
NOTE
Dialling and storing numbers 5
Additional dialling operations
Combining Address Book numbers 5
Sometimes, you may want to choose from
several long-distance carriers when you send
a fax. Rates may vary depending on the time
and destination. To take advantage of low
rates, you can store the access codes of longdistance carriers and credit card numbers as
Address Book numbers. (See Basic User’s
Guide: Storing Address Book numbers.)
You can store these long dialling sequences
by dividing them and setting them up as
separate Address Book numbers in any
combination.
You can even include manual dialling using
the dial pad.
For example, you might have stored ‘01632’
on Address Book: Brother 1 and ‘960555’ on
Address Book: Brother 2. You can use them
both to dial ‘01632-960555’ as shown in the
following example:
i Press a or b to display the number of
Brother 2.
5
j Press the number.
k Press Apply.
l Press Fax Start.
You will dial ‘01632-960555’.
To temporarily change a number, you can
use the dial pad to manually substitute part of
the number. For example, to change the
number to 01632-960556, you could enter
the number (Brother 1: 01632) using
(Address Book), press Apply, and
then press 960556 using the dial pad.
If you must wait for another dial tone or
signal at any point in the dialling
sequence, create a pause in the number
by pressing Pause. Each key press adds
a 3.5 second delay. You can press Pause
as many times as needed to increase the
length of the pause.
5
a Press (Fax).
b Press (Address Book).
c Press a or b to display the number of
Brother 1.
d Press the number.
e Press Apply.
f Press Options.
g Press a or b to display Address Book.
h Press Address Book.
31
Page 38
Chapter 5
Additional ways to store numbers
Storing Address Book numbers from the Outgoing Call history 5
You can also store Address Book numbers
from the Outgoing Call history.
a Press (Fax).
b Press (Call History).
c Press Outgoing Call.
d Press a or b to display the number you
want to store.
Storing Address Book
5
numbers from the Caller ID
history (Only available for
some countries) 5
If you have the Caller ID subscriber service
from your telephone company, you can also
store Address Book numbers from incoming
calls in the Caller ID history. (See Basic
User’s Guide: Caller ID.)
a Press (Fax).
b Press (Call History).
c Press Caller ID history.
d Press a or b to display the name or
number you want to store.
e Press the number you want to store.
f Press Edit.
g Press Add to Address Book.
h Press Name.
i Enter the name (up to 16 characters)
using the keyboard on the Touchscreen.
Press OK.
(For help entering letters, see Basic
User’s Guide: Entering Text.)
j If you want to store a second fax or
telephone number, press Address 2.
Enter the second fax or telephone
number using the keyboard on the
Touchscreen (up to 20 digits).
Press OK.
k Press OK to confirm the fax or telephone
number you want to store.
e Press the name or number you want to
store.
f Press Edit.
g Press Add to Address Book.
h Press Name.
i Enter the name (up to 16 characters)
using the keyboard on the Touchscreen.
Press OK.
(For help entering letters, see Basic
User’s Guide: Entering Text.)
j If you want to store a second fax or
telephone number, press Address 2.
Enter the second fax or telephone
number using the keyboard on the
Touchscreen (up to 20 digits).
Press OK.
k Press OK to confirm the fax or telephone
number you want to store.
l Press .
32
l Press .
Page 39
Dialling and storing numbers
NOTE
NOTE
Setting up Groups for Broadcasting 5
A Group, which is stored in the Address Book,
allows you to send the same fax message to
many fax numbers by pressing (Fax),
(Address Book), Apply and
Fax Start.
(See Broadcasting (Monochrome only)
on page 15.)
First, you'll need to store each fax number in
the Address Book. (See Basic User’s Guide:
Storing Address Book numbers.) Then you
can include them as numbers in the Group.
Each Group uses up an Address Book
number. You can have up to six Groups, or
you can assign up to 198 numbers to a large
Group.
k Do one of the following:
To store another Group for
broadcasting, repeat steps c to j.
To finish storing Groups for
broadcasting, press .
You can print a list of all the Address Book
numbers. (See Reports on page 36.)
Changing a Group name 5
a Press (Fax).
b Press (Address Book).
c Press Edit.
d Press a or b to display Change.
5
a Press (Fax).
b Press (Address Book).
c Press Edit.
d Press a or b to display Setup Groups.
e Press Setup Groups.
f Press Name.
g Enter the Group name (up to 16
characters) using the keyboard on the
Touchscreen.
Press OK.
h Press Add/Delete.
i Add Address Book numbers to the
Group by pressing them to display a red
check mark. Press OK.
j Read and confirm the displayed list of
names and numbers you have chosen,
and then press OK to save your Group.
e Press Change.
f Press a or b to display the Group you
want to change.
g Press the Group.
h Press Name.
i Enter the new name (up to
16 characters) using the keyboard on
the Touchscreen.
Press OK.
(For example, type NEW CLIENTS.)
How to change the stored name:
If you want to change a character, press
d or c to position the cursor to highlight the
character you want to change, and then
press . Enter the new character.
(For help entering letters, see Basic
User’s Guide: Entering Text.)
j Press OK.
k Press .
33
Page 40
Chapter 5
Deleting a Group 5
a Press (Fax).
b Press (Address Book).
c Press Edit.
d Press a or b to display Delete.
e Press Delete.
f Press a or b to display the Group you
want to delete.
g Press the Group name to add a check
mark.
h Press OK.
Press Yes to confirm.
k Do the following for each number you
want to change:
To add a number to the Group, press
the check box of the number to add a
check mark.
To delete a number from the Group,
press the check box of the number to
remove the check mark.
Press OK to confirm all your changes.
l Press OK.
m Press .
i Press .
Adding or Deleting a number in a Group
a Press (Fax).
b Press (Address Book).
c Press Edit.
d Press a or b to display Change.
e Press Change.
f Press a or b to display the Group you
want to change.
g Press the Group.
5
h Press a or b to display Add/Delete.
i Press Add/Delete.
j Press a or b to display the number you
want to add or delete.
34
Page 41
6
Printing reports 6
Fax reports 6
Press (Settings) on the Touchscreen
to set up the Transmission Verification Report
and the Journal Period.
Transmission Verification Report 6
You can use the Transmission Verification
Report as proof that you sent a fax.
(See Basic User’s Guide: Transmission
Verification Report.)
Fax Journal (activity report) 6
You can set the machine to print the Fax
Journal report at specific intervals (every 50
faxes, 6, 12 or 24 hours, 2 or 7 days). If you
set the interval to Off, you can still print the
report by following the steps in How to print a
report on page 36. The factory default is
Every 50 Faxes.
a Press (Settings).
b Press All Settings.
c Press a or b to display Fax.
d Press Fax.
e Press a or b to display
Report Setting.
f Press Report Setting.
6, 12, 24 hours, 2 or 7 days
The machine will print the report at
the chosen time and then erase all
jobs from its memory. If the
machine's memory is filled with the
maximum 200 jobs before the time
you chose has passed, the machine
will print the Fax Journal report early
and then erase all jobs from the
memory. If you want an extra report
before it is due to print, you can print
it without erasing the jobs from the
memory.
Every 50 Faxes
The machine will print the Fax
Journal report when the machine has
stored 50 jobs.
j To enter the time to start printing, do one
of the following:
If you have set 12h Clock in the
Clock Type setting, press Time
and enter the time (in 12-hour
format) by pressing the keyboard on
the Touchscreen, and then press AM
or PM.
Press OK.
If you have set 24h Clock in the
Clock Type setting, press Time
and enter the time (in 24-hour
format) by pressing the keyboard on
the Touchscreen.
Press OK.
(For example, enter 19:45 for
7:45 PM.)
k If you choose Every 7 Days, press
Day.
6
g Press Journal Period.
h Press Journal Period.
i Press a or b to choose an interval.
If you choose Every 50 Faxes, go to
step m.
l Press a or b to display Every Monday,
Every Tuesday, Every Wednesday,
Every Thursday, Every Friday,
Every Saturday or Every Sunday,
and then press the first day for the 7-day
countdown.
m Press .
35
Page 42
Chapter 6
Reports 6
The following reports are available:
XMIT Verify
Prints a Transmission Verification Report
for your last transmission.
Address Book
Prints a list of names and numbers stored
in the Address Book memory, in
alphabetical order.
Fax Journal
Prints a list of information about the last
incoming and outgoing faxes.
(TX: Transmit.) (RX: Receive.)
User Settings
Prints a list of your settings.
Network Configuration
How to print a report 6
a Press (Settings).
b Press All Settings.
c Press a or b to display
Print Reports.
d Press Print Reports.
e Press a or b to display the report you
want to print, and then press it.
f Press OK.
g Press .
Prints a list of your Network settings.
WLAN Report
Prints a WLAN connection report.
Caller ID history
(Only available for some countries)
Prints a list of the available Caller ID
information about the last 30 received
faxes and telephone calls.
36
Page 43
7
NOTE
NOTE
Making copies 7
Copy options 7
You can change the copy settings temporarily
for the next copy.
The machine returns to its default settings
after being idle for 1 minute.
Press Copy, and then press Options. Press
a or b to scroll through the copy settings.
When the setting you want is displayed, press
it and choose your preferred option.
When you have finished changing the
options, press OK, and then press
Mono Start or Colour Start.
• You can save some of the settings you
use most often by setting them as the
default settings. These settings will
remain until you change them again. (See
Setting your changes as a new default
on page 49.)
Improving copy speed and quality 7
You can choose from the speed and quality.
The factory default is Normal.
If you choose Normal, you can only
choose Plain Paper in Paper Type.
Normal
Normal is the recommended mode for
ordinary print outs. This produces good
copy quality with good copy speed.
Best
Use Best mode to copy precise images,
such as photographs. This provides the
highest resolution and slowest speed.
a Load your document.
7
• You can save some of the options you use
most often by setting them as a Shortcut.
(See Saving copy options as a Shortcut
on page 50.)
• The Ink Save Mode,
Thin Paper Copy, Book Copy and
Watermark Copy features are
supported by technology from Reallusion,
Inc.
Stop copying 7
To stop copying, press .
b Press (Copy).
c Enter the number of copies you want.
d Press Options.
e Press a or b to display Quality.
f Press Quality.
g Press Normal or Best.
h Press OK.
i If you do not want to change additional
settings, press Mono Start or
Colour Start.
37
Page 44
Chapter 7
Enlarging or reducing copies 7
You can choose an enlargement or reduction
ratio. If you choose Fit to Page, your
machine will adjust to the size you set in
Paper Size.
a Load your document.
b Press (Copy).
c Enter the number of copies you want.
d Press Options.
e Press a or b to display
Enlarge/Reduce.
f Press Enlarge/Reduce.
g Press a or b to display the available
options, and then press the option you
want to change.
198% 10x15cm i A4
186% 10x15cm i Letter
141% A4iA3, A5iA4
100%
97% Letter i A4
93% A4 i Letter
83% Legal i A4
69% A3 i A4, A4 i A5
47% A4 i 10x15cm
Fit to Page
Custom(25-400%)
i Read and confirm the displayed list of
options you have chosen, and then
press OK.
j If you do not want to change additional
settings, press Mono Start or
Colour Start.
h Do one of the following:
If you chose Enlarge or Reduce,
press the enlargement or reduction
ratio you want to use.
If you chose Custom(25-400%),
press to erase the displayed
percentage, or press d to move the
cursor, and then enter an
enlargement or reduction ratio from
25% to 400%.
Press OK.
If you chose 100% or Fit to Page,
go to step i.
38
Page 45
Making copies
NOTE
NOTE
Making N in 1 copies or a
• Page Layout is not available with
Enlarge/Reduce.
• Page Layout, 2-sided Copy,
ADF HighSpeed Mode, Book Copy,
Sort, Thin Paper Copy,
Watermark Copy and
Remove Background Colour are not
available with Fit to Page.
• Fit to Page does not work correctly
when the document on the scanner glass
or ADF is skewed by more than 3 degrees.
(For scanner glass)
Using the document guidelines on the left
and top, place your document in the
upper-left corner, with the document face
down on the scanner glass.
(For ADF)
Place your document face up, short edge
first in the ADF until the Touchscreen
shows ADF Ready. and you feel the
pages touch the feed rollers. Adjust the
paper guides so they touch the sides of
the document.
• Fit to Page is not available for Legal
size documents.
poster (Page Layout) 7
The N in 1 copy feature can help you save
paper by letting you copy two or four pages
onto one printed page.
The 1to2 feature copies one A3 or Ledger
size page onto two A4 or Letter size pages. If
you use this setting, use the scanner glass.
You can also produce a poster. When you
use the poster feature, your machine divides
your document into sections, then enlarges
the sections so you can assemble them into a
poster. If you want to print a poster, use the
scanner glass.
• ADF HighSpeed Mode, Book Copy,
Sort, Thin Paper Copy,
Ink Save Mode, Enlarge/Reduce,
Watermark Copy and
Remove Background Colour are not
available with Page Layout.
• Auto Deskew is not available with Poster
and 1 to 2 copy.
• 2-sided Copy is not available with
Poster copy.
7
a Load your document.
b Press (Copy).
c Enter the number of copies you want.
1
You can only make one copy at a time when
you are using 1to2 or Poster layout.
d Press Options.
e Press a or b to display Page Layout.
f Press Page Layout.
1
39
Page 46
Chapter 7
NOTE
g Press a or b to display Off(1in1),
2in1(Portrait),
2in1(Landscape), 2in1(ID)
4in1(Portrait),
4in1(Landscape), 1to2,
Poster(2x1), Poster(2x2) or
Poster(3x3).
Press the option you want to set.
1
For information about 2 in 1 (ID), see 2 in 1 ID
copy (Page Layout) on page 42.
If you chose 2in1 or Poster(2x2)
with A3 or Ledger size paper, go to
step h to choose your
Layout Format.
If you choose another setting, go to
step i.
1
,
h Press Layout Format.
Do one of the following:
If you chose 2in1(Portrait) or
2in1(Landscape), press
Ledgerx2 i Ledgerx1,
Letterx2 i Ledgerx1,
A3x2 i A3x1, or A4x2 i A3x1.
If you chose Poster(2x2), press
Ledgerx1 i Ledgerx4,
Letterx1 i Ledgerx4,
A3x1 i A3x4, or A4x1 i A3x4.
i Read and confirm the displayed list of
settings you have chosen, and then
press OK.
l Place the next page on the scanner
glass. Press OK to scan the page.
Repeat steps k and l for each page of
the layout.
m After all the pages have been scanned,
press No to finish.
• Make sure the paper size is set to A4, A3,
Letter or Ledger.
• You can only make one colour copy at a
time.
• You can only make one Poster and 1 to 2
copy at a time.
• Poster copy is not available when using
transparencies.
If you are copying from the ADF, insert the
document face up in the direction shown
below:
2in1(Portrait)
2in1(Landscape)
j If you do not want to change additional
settings, press Mono Start or
Colour Start to scan the page.
If you placed the document in the ADF
or are making a poster, the machine
scans the document and starts printing.
If you are using the scanner glass, go
to step k.
k After the machine has scanned the
page, press Yes to scan the next page.
40
4in1(Portrait)
4in1(Landscape)
Page 47
Making copies
NOTE
If you are copying from the scanner glass,
place the document face down in the
direction shown below:
2in1(Portrait)
2in1(Landscape)
4in1(Portrait)
4in1(Landscape)
Poster(2x2)
Poster(3x3)
7
1to2
Poster(2x1)
The poster copies have overlapping
portions so that you can easily paste them
together.
41
Page 48
Chapter 7
NOTE
NOTE
1
1
1
2
3
4
1
2 in 1 ID copy (Page Layout) 7
You can copy both sides of your identification
card onto one page, keeping the original card
size. Make sure the paper size is set to A4 or
Letter.
You can copy an identification card to the
extent permitted under applicable laws.
(See Product Safety Guide: Unlawful use
of copying equipment.)
a Place your identification card face down
near the left corner of the scanner glass
as shown in the illustration.
h Press 2in1(ID).
i Read and confirm the displayed list of
settings you have chosen, and then
press OK.
j Press Mono Start or Colour Start.
The machine starts scanning the first
side of the identification card.
k After the machine has scanned the first
side, press Yes. Turn over the
identification card and press OK to scan
the other side.
• ADF HighSpeed Mode, Book Copy,
Sort, 2-sided Copy,
Thin Paper Copy, Ink Save Mode,
Enlarge/Reduce, Watermark Copy
and Remove Background Colour are
not available with 2in1(ID).
1 3 mm or greater (top, left)
2 210 mm
3 148 mm
4 scannable area
b Press (Copy).
c Enter the number of copies you want.
d Press Options.
• You can only make one colour copy at a
time.
e Press a or b to display Page Layout.
f Press Page Layout.
g Press a or b to display 2in1(ID).
42
Page 49
Sorting copies 7
NOTE
Making copies
You can sort multiple copies. Your copies will
be in the order 123, 123, 123, and so on.
We recommend you load single-sided
documents in the ADF for sorting copies. For
2-sided documents and books use the
scanner glass.
a Load your document.
b Press (Copy).
c Enter the number of copies you want.
d Press Options.
e Press a or b to display Stack/Sort.
f Press Stack/Sort.
g Press Sort.
h Read and confirm the displayed list of
settings you have chosen, and then
press OK.
i If you do not want to change additional
settings, press Mono Start or
Colour Start.
If you placed the document in the ADF,
the machine scans the document and
starts printing.
Fit to Page, Page Layout and
Book Copy are not available with Sort.
Adjusting Density 7
You can adjust the copy density to make
copies darker or lighter.
a Load your document.
b Press (Copy).
c Enter the number of copies you want.
d Press Options.
e Press a or b to display Density.
7
f Press Density.
g Press the level of density you want, from
Light to Dark.
h Read and confirm the displayed list of
settings you have chosen, and then
press OK.
i If you do not want to change additional
settings, press Mono Start or
Colour Start.
If you are using the scanner glass, go
to step j.
j After the machine scans the page, press
Yes to scan the next page.
k Place the next page on the scanner
glass. Press OK to scan the page.
Repeat steps j and k until all the
pages have been scanned.
l Press No to finish scanning.
The machine starts printing.
43
Page 50
Chapter 7
NOTE
Ink Save Mode 7
Ink Save Mode can help you save ink. The
machine prints the colours lighter and
emphasises the outlines of the images as
shown below:
The amount of ink saved will vary depending
on the document.
Ink Save Mode: Off
Ink Save Mode: On 7
7
f Press Advanced Settings.
g Press a or b to display
Ink Save Mode.
h Press Ink Save Mode.
i Read and confirm the displayed list of
settings you have chosen, and then
press OK.
j If you do not want to change any
additional settings, press Mono Start
or Colour Start.
• ADF HighSpeed Mode, Book Copy,
Thin Paper Copy, Auto Deskew,
Page Layout, Watermark Copy and
Remove Background Colour are not
available with Ink Save Mode.
• Ink Save Mode may make your
printouts look different from your original
document.
(The above screens are used in ISO/IEC
24712.)
a Load your document.
b Press (Copy).
c Enter the number of copies you want.
d Press Options.
e Press a or b to display
Advanced Settings.
44
Page 51
Making copies
NOTE
NOTE
Thin Paper Copy 7
If your document is a 2-sided Copy on thin
paper, choose Thin Paper Copy so the
print on the other side does not bleed
through.
a Load your document.
b Press (Copy).
c Enter the number of copies you want.
d Press Options.
e Press a or b to display
Advanced Settings.
f Press Advanced Settings.
g Press a or b to display
Thin Paper Copy.
h Press Thin Paper Copy.
Auto Deskew 7
If your scanned copy is skewed, your
machine can correct the data.
This setting is only available when using the
scanner glass.
a Load your document.
b Press (Copy).
c Enter the number of copies you want.
d Press Options.
e Press a or b to display Auto Deskew.
f Press Auto Deskew.
g Press Auto (or Off).
h Read and confirm the displayed list of
settings you have chosen, and then
press OK.
7
i Read and confirm the displayed list of
settings you have chosen, and then
press OK.
j Press Mono Start or Colour Start.
ADF HighSpeed Mode, Fit to Page,
Page Layout, Auto Deskew,
Ink Save Mode, Book Copy,
Watermark Copy and
Remove Background Colour are not
available with Thin Paper Copy.
i If you do not want to change additional
settings, press Mono Start or
Colour Start.
• 1to2, Poster, Ink Save Mode,
Thin Paper Copy, Book Copy,
Watermark Copy,
Remove Background Colour and
ADF HighSpeed Mode are not available
with Auto Deskew.
• You cannot use this setting with Ledger,
A3 or paper smaller than 64 mm 91 mm.
• This setting is only available for paper that
is rectangular or square.
• Auto Deskew is only available if the
document is skewed by less than 3
degrees.
• Auto Deskew may not work correctly if
your document is too thick.
45
Page 52
Chapter 7
NOTE
NOTE
Book Copy 7
Book Copy corrects dark borders and skew
when copying from the scanner glass. Your
machine can correct the data.
a Load your document.
b Press (Copy).
c Enter the number of copies you want.
d Press Options.
e Press a or b to display
Advanced Settings.
f Press Advanced Settings.
g Press a or b to display Book Copy.
h Press Book Copy.
Watermark Copy 7
You can copy your document and include a
watermark, select one from the list of
template watermarks.
ADF HighSpeed Mode, Fit to Page,
Page Layout, Auto Deskew,
Thin Paper Copy, Ink Save Mode,
Book Copy and
Remove Background Colour are not
available with Watermark Copy.
Using a template 7
a Load your document.
b Press (Copy).
c Enter the number of copies you want.
i Read and confirm the displayed list of
settings you have chosen, and then
press OK.
j If you do not want to change additional
settings, press Mono Start or
Colour Start.
ADF HighSpeed Mode, Page Layout,
Sort, 2-sided Copy, Auto Deskew,
Ink Save Mode, Fit to Page,
Thin Paper Copy, Watermark Copy
and Remove Background Colour are
not available with Book Copy.
d Press Options.
e Press a or b to display
Advanced Settings.
f Press Advanced Settings.
g Press a or b to display
Watermark Copy.
h Press Watermark Copy.
i Change the watermark settings by
pressing the options displayed on the
Touchscreen as required. (For more
information, see Watermark Copy
Settings on page 47.)
Press OK.
j Press OK to confirm the watermark.
k Press Mono Start or Colour Start.
46
Page 53
Making copies
NOTE
NOTE
Watermark Copy Settings 7
Option1 Option2 Option3
Watermark
Copy
Text CONFIDENTIAL*
DRAFT
COPY
IMPORTANT
URGENT
Position A
B
C
D
E*
F
G
H
I
Pattern
Size Small
Remove Background Colour 7
You can remove the background colour of the
document when copying. This will save some
ink and may make the copy more readable.
This function is for use only when making
colour copies. The background colour is
automatically removed for all
monochrome copies.
a Load your document.
b Press (Copy).
c Enter the number of copies you want.
d Press Options.
7
e Press a or b to display
Advanced Settings.
Medium*
Large
Angle -90
-45*
0
45
90
Transparency -2
-1
0*
+1
+2
Colour Black*
Green
Blue
Purple
Red
f Press Advanced Settings.
g Press a or b to display
Remove Background Colour.
h Press Remove Background Colour.
i Press Low, Medium or High.
j Press OK.
k Press Colour Start.
ADF HighSpeed Mode, Fit to Page,
Page Layout, Auto Deskew,
Ink Save Mode, Thin Paper Copy,
Book Copy and Watermark Copy are
not available with
Remove Background Colour.
Orange
Yellow
The default settings are shown in Bold with an asterisk.
47
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Chapter 7
NOTE
1
2
1
1
2
1
1
2
1
2
1
2
1
1
2
1
1
2
1
2
2-sided copying 7
You can reduce the amount of paper used for
copies by copying on both sides of the paper.
We recommend you load single-sided
documents in the ADF for 2-sided copying.
For 2-sided documents and books, use the
scanner glass.
(Long edge flip)
Portrait
Landscape
a Load your document.
b Press (Copy).
c Enter the number of copies you want.
d Press Options.
e If you want to sort multiple copies, press
a or b to display Stack/Sort.
f Press Stack/Sort.
g Press Sort.
h Press a or b to display 2-sided Copy.
i Press 2-sided Copy.
j Press a or b to display the 2-sided copy
type you want, and press
Portrait Long Edge Flip,
Landscape Long Edge Flip,
Portrait Short Edge Flip or
Landscape Short Edge Flip.
(Short edge flip)
Portrait
Landscape
• 2in1(ID), Poster, Book Copy and
Fit to Page are not available with
2-sided Copy.
k Read and review the message on the
Touchscreen, and then press OK.
l Review your settings on the
Touchscreen, and then press OK.
m Press Mono Start or Colour Start.
If you placed the document in the ADF,
the machine scans the document and
starts printing.
If you are using the scanner glass, go
to step n.
• You can use only A4, A5, A3, Letter, Legal
or Ledger size plain paper.
48
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Making copies
NOTE
n The Touchscreen shows:
Turn over the document
(or Flip the book), then
press [Scan]. When you
finish, press [Complete].
Place the next page on the scanner
glass and press Scan.
Press OK.
The machine starts printing.
o If you pressed Sort for multiple copies,
repeat step n for each page. After all
the pages have been scanned, press
Complete.
The machine starts printing.
DO NOT touch printed pages until they are
ejected the second time. The machine will
print and eject the first side, and then pull the
paper back in to print the second side.
If your document causes paper jams, try
using one of the special 2-sided copy
settings. Press Advanced after step i,
and then choose 2-sided 1 or
2-sided 2.
2-sided 1 helps avoid paper jams when
copying by allowing more time for the ink
to dry. Choosing 2-sided 2 allows more
time for the ink to dry while also using less
ink.
Setting your changes as a new default 7
You can save the settings for the copy
options you use most often—such as
ADF HighSpeed Mode, Quality,
Tray Select
Density, Page Layout, Auto Deskew,
2-sided Copy and
Advanced Settings—by setting them as
the defaults.
1
MFC-J3720/MFC-J6720DW only
These settings will remain until you change
them again.
1
, Enlarge/Reduce,
a Press (Copy).
b Press Options.
c Press a or b to display the settings, and
press on the setting you want to change.
Then press the new option.
Repeat this step for each setting you
want to change.
d After changing the last setting, press a
or b to display Set New Default.
e Press Set New Default.
f The Touchscreen asks you again to
confirm if you want to set the changes as
the new default settings.
Press Yes.
7
g Press .
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Chapter 7
Restoring all settings to the factory default 7
You can restore the copy settings that you
have changed—such as
ADF HighSpeed Mode, Quality,
Tray Select
Density, Page Layout, Auto Deskew,
2-sided Copy and
Advanced Settings—to the factory
default.
1
MFC-J3720/MFC-J6720DW only
1
, Enlarge/Reduce,
a Press (Copy).
b Press Options.
c Press a or b to display
Factory Reset.
Saving copy options as a Shortcut 7
You can store the copy options you use
frequently by saving them as a Shortcut.
a Press (Copy).
b Press Options.
c Press a or b to display
ADF HighSpeed Mode, Quality,
Paper Type, Paper Size,
Tray Select
Density, Stack/Sort,
Page Layout, Auto Deskew,
2-sided Copy or
Advanced Settings, and then press
the setting you want to change. Then
press the new option you want.
1
, Enlarge/Reduce,
d Press Factory Reset.
e Press Yes.
f Press .
Repeat this step for each setting you
want to change.
1
MFC-J3720/MFC-J6720DW only
d When you have finished choosing new
options, press Save as Shortcut.
e Read and confirm the displayed list of
options you have chosen for the
Shortcut, and then press OK.
f Enter a name for the Shortcut using the
keyboard on the Touchscreen. (For help
entering letters, see Basic User’s Guide:
Entering Text.)
Press OK.
g Press OK to save your Shortcut.
50
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Making copies
NOTE
12 12
11
11
1
1
A3 Copy Shortcuts 7
A3 Copy Shortcut 7
You can copy your document in A3 or Ledger
size paper with a format such as Note style.
Also you can make 2 in 1, enlarged and
reduced copies.
A3
1
A3 2in1
1
A4 + Blank
A4 Centre
1
A4 i A3
1
7
A4 + Note(L)
11
A4 + Note(P)
1
A4 + Grid
1
1
A3iA4
• You can use only A3 or Ledger size plain
paper, with the exception that you must
use A4 or Letter size plain paper when
choosing A3iA4.
• If you are producing multiple colour
copies, A3 2in1, A4 + Note(L),
A4 + Note(P), A4 + Grid and
A4 + Blank are not available.
• (P) means Portrait and (L) means
Landscape.
1
• You can enlarge a copy only when using
A4 i A3, and reduce a copy only when
using A3iA4.
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Chapter 7
a Load your document.
b Press d or c to display
A3 Copy Shortcuts.
c Press A3 Copy Shortcuts.
d If information appears on the
Touchscreen, read it and then press OK
to confirm it.
e Press d or c to display A3 2in1, A3,
A4 i A3, A3iA4, A4 + Note(L),
A4 + Note(P), A4 + Grid,
A4 + Blank or A4 Centre, and then
press the option you want.
f Enter the number of copies you want.
g Do one of the following:
If you want to change additional
settings, go to step h.
o After all the pages have been scanned,
press No to finish.
If you do not want to change
additional settings, go to step l.
h Press Options.
i Press the setting you want to change.
j Press your new option.
Repeat steps i and j to change other
settings as needed.
k Press OK when you have finished
changing the options.
l Press Mono Start or Colour Start.
If you are using the scanner glass
when choosing A3 2in1, go to
step m.
m After the machine has scanned the
page, press Yes to scan the next page.
n Place the next page on the scanner
glass. Press OK to scan the page.
Repeat steps m and n for each page of
the layout.
52
Page 59
Printing photos from a memory
8
card or USB Flash drive
PhotoCapture Center™ operations
Memory cards, USB Flash drives and folder structures 8
Your machine is designed to be compatible
with modern digital camera image files,
memory cards and USB Flash drives;
however, please read the bullet points to
avoid errors:
The image file extension must be .JPG
(other image file extensions like .JPEG,
.TIF, .GIF and so on will not be
recognized).
Direct PhotoCapture Center™ printing
must be performed separately from
PhotoCapture Center™ operations using
the PC. (Simultaneous operation is not
available.)
The machine can read up to 999 files
a memory card or USB Flash drive.
1
The folder inside memory cards or USB Flash
drives are also counted.
The DPOF file on the memory cards must
be in a valid DPOF format. (See DPOF
printing on page 59.)
1
on
8
Please be aware of the following:
8
When printing an index or image, the
PhotoCapture Center™ will print all the
valid images, even if one or more images
have been corrupted. Corrupted images
will not be printed.
(Memory card users)
Your machine is designed to read memory
cards that have been formatted by a digital
camera.
When a digital camera formats a memory
card, it creates a special folder into which
it copies image data. If you need to modify
the image data stored on a memory card
with your PC, we recommend that you do
not modify the folder structure created by
the digital camera. When saving new or
modified image files to the memory card,
we also recommend you use the same
folder your digital camera uses. If the data
is not saved to the same folder, the
machine may not be able to read the file or
print the image.
(USB Flash drive users)
This machine supports USB Flash drives
that have been formatted by Windows
8
®
.
53
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Chapter 8
NOTE
NOTE
Movie printing 8
You can print images from movie files that are
stored on a memory card or USB Flash drive.
Movie files are automatically split by duration
into 9 parts, and placed in 3 rows so you can
see and print the scenes.
• You cannot choose a particular movie
scene.
• You can use AVI or MOV movie file
formats (Motion JPEG only). However, if
an AVI file size is 1 GB or more (the
shooting time is about 30 minutes) or a
MOV file size is 2 GB or more (the
shooting time is about 60 minutes), these
files cannot be printed.
• If the data for a divided scene is corrupted,
the part for that scene will be blank.
Print Images 8
Print Index (Thumbnails) 8
The PhotoCapture Center™ assigns
numbers for images (such as No.1, No.2,
No.3, and so on).
The PhotoCapture Center™ uses these
numbers to identify each picture. You can
print a thumbnail page to show all the pictures
on the memory card or USB Flash drive.
Only file names that are 20 characters or
less will be printed correctly on the index
sheet.
a Open the media slot cover.
b Put the memory card or USB Flash drive
in the correct slot.
c Press Photo.
d Press d or c to display Index Print.
e Press Index Print.
f Press Print Index Sheet.
g Do one of the following:
Press Print Settings to change
the paper type or the paper size you
are using.
Go to step h.
If you do not want to change the
paper settings, press Start.
h Press Paper Type.
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Printing photos from a memory card or USB Flash drive
NOTE
NOTE
NOTE
i Press a or b to display Plain Paper,
Inkjet Paper, Brother BP71 or
Other Glossy, and then press the
option you want.
j Press Paper Size.
k Press A4 or Letter.
l Press OK.
m Press Start to print.
Printing Photos 8
Before you can print an individual image, you
have to know the image number.
a Open the media slot cover.
b Put the memory card or USB Flash drive
in the correct slot.
c Press Photo.
i Enter the number of copies you want
using the dial pad on the Touchpanel.
j Do one of the following:
Press Print Settings to change
the print settings. (See
PhotoCapture Center™ print
settings on page 59.)
If you do not want to change any
settings, press Start to print.
Enhance Photos 8
You can edit and add effects to your photos
and view them on the Touchscreen before
printing.
The Enhance Photos feature is
supported by technology from Reallusion,
Inc.
8
d Print the Index. (See Print Index
(Thumbnails) on page 54.)
e Press d or c to display Index Print.
f Press Index Print.
g Press Print Photos.
h Enter the image number that you want to
print from the thumbnails printed on the
Index page.
After you have chosen the image
numbers, press OK.
• You can enter the numbers at one time by
using a comma or a hyphen. For example,
Enter 1,3,6 to print images No.1, No.3 and
No.6. Enter 1-5 to print images No.1 to
No.5.
a Open the media slot cover.
b Put the memory card or USB Flash drive
in the correct slot.
c Press Photo.
d Press d or c to display
Enhance Photos.
e Press Enhance Photos.
• Four thumbnails are displayed at a time
with the current page number and total
number of pages listed below the
thumbnails.
• Press d or c repeatedly to select each
page of photos, or hold down to scroll
through all pages of photos.
• You can enter up to 12 characters
(including commas and hyphens) for the
image numbers you want to print.
f Press a photo from the thumbnails.
g Choose Enhance or Crop by pressing it
to display a red check mark, and then
press OK.
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Chapter 8
NOTE
NOTE
h If you chose Enhance in step g, press
the effect you wish to add.
Press OK.
• There are ten ways you can add effects to
your photo.
(Auto Correct)
The machine decides the suitable
effect for your photo.
(Enhance Skin)
Best used for adjusting portrait
photographs. It adjusts human skin
colour. Press d or c to adjust the level
of contrast.
(Enhance Scenery)
Best used for adjusting landscape
photographs. It highlights green and
blue areas in your photo. Press d or c
to adjust the level of contrast.
(Remove Red-Eye)
The machine will attempt to remove
red-eye from your photo. If red-eye
detection fails, you can press
Try Again to re-detect.
(Night Scene)
Night Scene is best used for adjusting
night view photographs to make them
more vivid. Press d or c to adjust the
level of contrast.
(Fill Light)
Fill Light is best used for adjusting
photographs against the light. Press d
or c to adjust the level of contrast.
(
Auto Correct & Remove Red-Eye
The machine decides the suitable
effects for your photo. It will also
attempt to remove red-eye from your
photo.
)
• There are some cases when red-eye may
not be removed.
• When the face is too small in the
image.
• When the face is turning too far up,
down, left or right.
•Press Cancel to return to the list of
effects.
• If your photo is very small or has irregular
proportions, you may not be able to crop
or enhance it. The Touchscreen will
display Image Too Small or
Image Too Long.
i If you chose Crop in step g, adjust the
red frame around your photo.
The part inside of the red frame will be
printed.
Press or to enlarge or
reduce the frame size.
Press a, b, d or c to move the
position of the frame.
Press to rotate the frame.
Press OK when you have finished
adjusting the frame setting.
Press OK to confirm.
56
(Whiteboard)
Whiteboard is best used for adjusting
photographs. It detects letters on a
whiteboard in your photo and makes
them more legible.
(Monochrome)
You can convert your photo to
monochrome.
(Sepia)
You can convert the colour of your
photo to sepia.
If your photo is very small or has irregular
proportions, you may not be able to crop
or enhance it. The Touchscreen will
display Image Too Small or
Image Too Long.
j Enter the number of copies you want,
either by pressing + or - or using the dial
pad on the Touchpanel.
Press OK.
Page 63
Printing photos from a memory card or USB Flash drive
NOTE
NOTE
k Do one of the following.
Press Print Settings to change
the print settings. (See
PhotoCapture Center™ print
settings on page 59.)
If you do not want to change any
settings, press Start to print.
ID Photo Print 8
You can select a photo stored in a memory
card or USB Flash drive and print ID photos
for your resume, passport and so on. You can
print four ID photos on one sheet of paper.
g Press a or b to display 25x36mm,
35x45mm, 36x51mm, 45x45mm,
45x55mm, 35x48mm,
50x70mm (2x2.75in) or 2x2inch,
and then press the option you want to
set as the photo size.
The machine automatically crops the
photo according to the size you choose.
You cannot trim the photo further.
h Confirm the image displayed on the
Touchscreen.
Rotate the image if necessary by
pressing .
i Press OK.
j Do one of the following:
Just one photo will be printed when you
choose 2x2inch or
50x70mm (2x2.75in) in ID Phot o Si ze,
and 10x15cm in Paper Size.
a Open the media slot cover.
b Put the memory card or USB Flash drive
in the correct slot.
c Press Photo.
d Press d or c to display
ID Photo Print.
Press Print Settings to change
the print settings. Go to step k.
If you do not want to change any
settings, press Start to print.
8
e Press ID Photo Print.
f Press d or c to display each photo.
When the photo you want is displayed,
press it.
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Chapter 8
k Do one of the following:
To change the print quality, press
Print Quality.
Press Normal or Photo.
To change the paper type, press
Paper Type.
Press a or b to display
Plain Paper, Inkjet Paper,
Brother BP71 or Other Glossy,
and then press the option you want
to set.
To change the paper size, press
Paper Size.
Press a or b to display 10x15cm,
13x18cm, A4 or Letter, and then
press the option you want to set.
To add enhancement effects, press
Photo Enhance.
Press a or b to display
Auto Correct,
Remove Red-Eye,
Auto Correct & Remove Red-Eye
or Off, and then press the option
you want to set.
l When you have finished changing
settings, press OK.
Slide Show 8
You can view all your photos on the
Touchscreen using Slide Show. You can
also choose a photo during the operation.
a Open the media slot cover.
b Put the memory card or USB Flash drive
in the correct slot.
c Press Photo.
d Press d or c to display Slide Show.
e Press Slide Show.
f Do one of the following:
If you want to change the length of
time the Touchscreen shows each
photo, press
Show Each Photo for.
Press a or b to display 3Secs,
10Secs, 30Secs, 1Min or 5Mins,
and then press the option you want
to set.
If you do not want to change the
settings, press Start.
g Press to finish Slide Show.
m Press Start.
58
Printing a photo during a Slide Show 8
a To print an image during a slide show,
press the image when it appears on the
Touchscreen.
b Enter the number of copies you want
using the dial pad on the Touchpanel.
c Do one of the following:
Press Print Settings to change
the print settings.
(See PhotoCapture Center™ print
settings on page 59.)
If you do not want to change any
settings, press Start to print.
Page 65
Printing photos from a memory card or USB Flash drive
NOTE
NOTE
DPOF printing 8
DPOF stands for Digital Print Order Format.
Major digital camera manufacturers (Canon
Inc., Eastman Kodak Company, FUJIFILM
Corporation, Panasonic Corporation and
Sony Corporation) created this standard to
make it easier to print images from a digital
camera.
If your digital camera supports DPOF
printing, you will be able to choose the
images and the number of copies you want to
print on the display of the digital camera.
When a memory card containing DPOF
information is put into your machine, you can
print the chosen image easily.
a Open the media slot cover.
b Put the memory card or USB Flash drive
in the correct slot.
The DPOF file on the memory card or
USB Flash memory drive must be in a
valid DPOF format.
PhotoCapture Center™ print settings
You can change the print settings temporarily
for the next print job.
The machine returns to its default settings
after being idle for 1 minute.
You can save the print settings you use
most often by setting them as the default
settings. (See Setting your changes as a
new default on page 65.)
8
8
c Press a or b to display DPOF.
d Press DPOF.
e Do one of the following:
Press Print Settings to change
the print settings. (See
PhotoCapture Center™ print
settings on page 59.)
If you do not want to change any
settings, press Start to print.
A DPOF File error can occur if the print
order that was created on the camera has
been corrupted. Delete and recreate the
print order using your camera to correct
this problem. For instructions on how to
delete or recreate the print order, refer to
your camera manufacturer's support
website or accompanying documentation.
Print Quality 8
a Open the media slot cover.
b Put the memory card or USB Flash drive
in the correct slot.
c Press Photo.
d Press d or c to display View Photos.
e Press View Photos.
f Press d or c to display each photo.
When the photo you want is displayed,
press it, and then press OK.
g Press OK.
h Press Print Settings.
i Press a or b to display
Print Quality.
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Chapter 8
NOTE
j Press Print Quality.
k Press Normal or Photo.
l If you do not want to change additional
settings, press or OK.
Press Start to print.
If you choose Inkjet Paper in
Paper Type, you can only choose Photo.
Paper options 8
Paper Type 8
a Open the media slot cover.
Paper Size and Print Size 8
a Open the media slot cover.
b Put the memory card or USB Flash drive
in the correct slot.
c Press Photo.
d Press d or c to display View Photos.
e Press View Photos.
f Press d or c to display each photo.
When the photo you want is displayed,
press it, and then press OK.
g Press OK.
h Press Print Settings.
i Press a or b to display Paper Size.
b Put the memory card or USB Flash drive
in the correct slot.
c Press Photo.
d Press d or c to display View Photos.
e Press View Photos.
f Press d or c to display each photo.
When the photo you want is displayed,
press it, and then press OK.
g Press OK.
h Press Print Settings.
i Press a or b to display Paper Type.
j Press Paper Type.
k Press a or b to display Plain Paper,
Inkjet Paper, Brother BP71 or
Other Glossy, and then press the
option you want.
j Press Paper Size.
k Press a or b to display 10x15cm,
13x18cm, A4, A3, Letter or Ledger.
Press the option you want to set.
Do one of the following:
If you chose A4 or Letter, go to
step l.
If you chose 10x15cm, 13x18cm, A3
or Ledger, go to step m.
l If you do not want to change additional
settings, press or OK.
Press Start to print.
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Printing photos from a memory card or USB Flash drive
l Press a or b to display Print Size.
Press Print Size.
Press a or b to display the options in the
following table, and then press the
option you want to set.
Example: Printed position for A4 size paper
1
8x10cm
4
13x18cm
2
9x13cm
5
15x20cm
3
10x15cm
6
Max. Size
Auto Correct 8
Auto Correct is available for most photos. The
machine decides the suitable effect for your
photo.
a Open the media slot cover.
b Put the memory card or USB Flash drive
in the correct slot.
c Press Photo.
d Press d or c to display View Photos.
e Press View Photos.
f Press d or c to display each photo.
When the photo you want is displayed,
press it, and then press OK.
g Press OK.
m If you do not want to change additional
settings, press or OK.
Press Start to print.
h Press Print Settings.
i Press a or b to display Auto Correct.
j Press Auto Correct.
k Press On (or Off).
l If you do not want to change additional
settings, press or OK.
Press Start to print.
8
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Chapter 8
Adjusting Brightness, Contrast and Colour 8
Brightness 8
a Open the media slot cover.
b Put the memory card or USB Flash drive
in the correct slot.
c Press Photo.
d Press d or c to display View Photos.
e Press View Photos.
f Press d or c to display each photo.
When the photo you want is displayed,
press it, and then press OK.
g Press OK.
h Press Print Settings.
i Press a or b to display Brightness.
j Press Brightness.
k Adjust the level of brightness by
pressing it on the Touchscreen.
l If you do not want to change additional
settings, press or OK.
Press Start to print.
Contrast 8
You can choose the contrast setting.
Increasing the contrast will make an image
look sharper and more vivid.
a Open the media slot cover.
b Put the memory card or USB Flash drive
in the correct slot.
c Press Photo.
d Press d or c to display View Photos.
e Press View Photos.
f Press d or c to display each photo.
When the photo you want is displayed,
press it, and then press OK.
g Press OK.
h Press Print Settings.
i Press a or b to display Contrast.
j Press Contrast.
k Adjust the level of contrast by pressing it
on the Touchscreen.
l If you do not want to change additional
settings, press or OK.
Press Start to print.
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Printing photos from a memory card or USB Flash drive
NOTE
Colour Enhancement 8
You can turn on the colour enhancement
feature to print more vivid images. Printing
time will be slower with this feature and also,
depending on the image you are printing, it
may use more ink.
a Open the media slot cover.
b Put the memory card or USB Flash drive
in the correct slot.
c Press Photo.
d Press d or c to display View Photos.
e Press View Photos.
f Press d or c to display each photo.
When the photo you want is displayed,
press it, and then press OK.
m Press d or c to adjust the degree of the
setting.
Press OK.
n Do one of the following:
If you want to customize another
colour enhancement, repeat
steps l and m.
Press .
If you want to change other settings,
press to display the print setting
menu and press the setting you want
to change. (See PhotoCapture
Center™ print settings on page 59.)
o If you do not want to change additional
settings, press or OK.
Press Start to print.
g Press OK.
h Press Print Settings.
i Press a or b to display
Colour Enhance.
j Press Colour Enhance.
k Do one of the following:
If you want to customize the
White Balance, Sharpness or
Colour Density, press
Colour Enhance, and then press
On.
Go to step l .
If you do not want to customize,
press Colour Enhance, and then
press Off.
Press .
Go to step o .
l Press a or b to display
White Balance, Sharpness or
Colour Density, and then press the
option you want.
• White Balance
This setting adjusts the hue of the white
areas of an image. Lighting, camera
settings and other influences will affect the
appearance of white. The white areas of a
picture may be slightly pink, yellow or
some other colour. By using this setting,
you can correct that effect and bring the
white areas back to pure white.
• Sharpness
This setting enhances the detail of an
image, similar to adjusting the fine focus
on a camera. If the image is not in true
focus and you cannot see the fine details
of the picture, then adjust the sharpness.
• Colour Density
This setting adjusts the total amount of
colour in the image. You can increase or
decrease the amount of colour in an
image to improve a washed-out or weak
picture.
8
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Chapter 8
Cropping 8
If your photo is too long or too wide to fit the
available space on your chosen layout, part
of the image will be cropped.
The default setting is On. If you want to print
the whole image, change this setting to Off.
If you set Cropping to Off, also set
Borderless to Off. (See Borderless
printing on page 64.)
a Open the media slot cover.
b Put the memory card or USB Flash drive
in the correct slot.
c Press Photo.
d Press d or c to display View Photos.
e Press View Photos.
f Press d or c to display each photo.
When the photo you want is displayed,
press it, and then press OK.
g Press OK.
Cropping: On
Cropping: Off
8
8
Borderless printing 8
This feature expands the printable area to the
edges of the paper. Printing time will be
slightly slower.
a Open the media slot cover.
b Put the memory card or USB Flash drive
in the correct slot.
h Press Print Settings.
i Press a or b to display Cropping.
j Press Cropping.
k Press Off (or On).
l If you do not want to change additional
settings, press or OK.
Press Start to print.
c Press Photo.
d Press d or c to display View Photos.
e Press View Photos.
f Press d or c to display each photo.
When the photo you want is displayed,
press it, and then press OK.
g Press OK.
h Press Print Settings.
i Press a or b to display Borderless.
j Press Borderless.
k Press Off (or On).
l If you do not want to change additional
settings, press or OK.
Press Start to print.
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Printing photos from a memory card or USB Flash drive
NOTE
Date Print 8
You can print the date if it is already in your
photo’s data. The date will be printed on the
lower-right corner. If the data doesn’t have
the date information, you cannot use this
function.
a Open the media slot cover.
b Put the memory card or USB Flash drive
in the correct slot.
c Press Photo.
d Press d or c to display View Photos.
e Press View Photos.
f Press d or c to display each photo.
When the photo you want is displayed,
press it, and then press OK.
Setting your changes as a new default 8
You can save the print settings you use most
often—such as Print Quality,
Paper Type, Paper Size, Print Size,
Auto Correct, Brightness, Contrast,
Colour Enhance, Cropping,
Borderless and Date Print—by setting
them as the default settings. These settings
will remain until you change them again.
a Open the media slot cover.
b Put the memory card or USB Flash drive
in the correct slot.
c Press Photo.
d Press d or c to display View Photos.
e Press View Photos.
g Press OK.
h Press Print Settings.
i Press a or b to display Date Print.
j Press Date Print.
k Press On (or Off).
l If you do not want to change additional
settings, press or OK.
Press Start to print.
The DPOF setting on your camera must
be turned off to use the Date Print
feature.
f Press d or c to display each photo.
When the photo you want is displayed,
press it, and then press OK.
g Press OK.
h Press Print Settings.
i Press your new setting.
Repeat this step for each setting you
want to change.
j After changing the last setting, press a
or b to display Set New Default.
k Press Set New Default.
l The Touchscreen asks you to confirm
the change to the new default settings.
Press Yes to confirm.
m Press .
8
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Chapter 8
NOTE
LGR
1
2
3
4
1
24 3
LGR
1
21
Restoring all settings to the factory default 8
You can restore the PhotoCapture settings
you have changed—such as
Print Quality, Paper Type,
Paper Size, Print Size,
Auto Correct, Brightness, Contrast,
Colour Enhance, Cropping,
Borderless and Date Print—to the
factory default.
a Open the media slot cover.
b Put the memory card or USB Flash drive
in the correct slot.
c Press Photo.
d Press d or c to display View Photos.
e Press View Photos.
Scan to a memory card or USB Flash drive
Auto Crop 8
You can scan multiple documents placed on
the scanner glass. An individual document
can be previewed on the Touchscreen before
you save it. When you choose Auto Crop,
the machine will scan each document and
create separate files. For example, if you
place four documents on the scanner glass,
the machine will scan and create four
separate files. If you want to create a
four-page file, choose PDF or TIFF for
File Type.
(If you choose JPEG, the four documents are
created as four separate files.)
8
f Press d or c to display each photo.
When the photo you want is displayed,
press it, and then press OK.
g Press OK.
h Press Print Settings.
i Press a or b to display
Factory Reset.
j Press Factory Reset.
k The Touchscreen asks you to confirm to
change back to the factory default.
Press Yes to confirm.
l Press .
1 10 mm or greater (top, left, right)
2 20 mm or greater (bottom)
Auto Crop is supported by technology from Reallusion, Inc.
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a Open the media slot cover.
NOTE
IMPORTANT
Printing photos from a memory card or USB Flash drive
b Put the memory card or USB Flash drive
in the correct slot.
c Press Scan to Media.
d Load your document.
e Press Options.
f Press a or b to display Auto Crop.
g Press Auto Crop.
h Press On.
i Press OK.
j If you do not want to change additional
settings, press Start to start scanning.
k The number of the scanned documents
appears on the Touchscreen.
Press OK to confirm.
• Auto Crop is available for paper with
90-degree angles at all four corners. If one
of the angles is not square, Auto Crop
cannot detect the document.
• If your document is too long or wide, this
setting does not work correctly. The
document has to meet the following
specification: up to 195 270 mm.
If the ratio between the height and width of
the document is more than 1 to 8, this
setting does not work correctly.
• You must place the documents away from
the edges of the scanner glass as shown
in the illustration.
• You must place the documents at least
10 mm apart from each other.
• Auto Crop adjusts the skew of the
document on the scanner glass, but if your
document is skewed more than
10 degrees, this setting will not work.
8
l Press d or c to preview the data for each
document.
m Press Save All to save the data.
• The ADF must be empty to use
Auto Crop.
•The Auto Crop feature is available for up
to a maximum of 32 documents,
depending on the documents’ sizes.
• ADF High Speed Mode and
Scan Long Paper are not available with
Auto Crop.
DO NOT take out the memory card or
USB Flash drive while the machine is
reading or writing to the memory card or
USB Flash drive to avoid damaging the
card, USB Flash drive, or the data stored
on them.
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Chapter 8
How to set a new default 8
You can save the Scan to Media settings—
such as ADF High Speed Mode,
Scan Type, Resolution, File Type,
Scan Size, Scan Long Paper,
Auto Crop and
Remove Background Colour—by setting
them as the default settings. These settings
will remain until you change them again.
a Open the media slot cover.
b Put the memory card or USB Flash drive
in the correct slot.
c Press Scan to Media.
d Press Options.
e Press a or b to display
ADF High Speed Mode, Scan Type,
Resolution, File Type,
Scan Size, Scan Long Paper,
Auto Crop or
Remove Background Colour, and
then press the setting you want to
change. Then press the option you want
to set.
Repeat this step for each setting you
want to change.
How to reset to the factory default 8
You can restore all the Scan to Media settings
that you have changed—such as
ADF High Speed Mode, Scan Type,
Resolution, File Type, Scan Size,
Scan Long Paper, Auto Crop and
Remove Background Colour—back to
the factory default.
a Open the media slot cover.
b Put the memory card or USB Flash drive
in the correct slot.
c Press Scan to Media.
d Press Options.
e Press a or b to display
Factory Reset.
f Press Factory Reset.
g The Touchscreen asks you to confirm to
change back to the factory default.
Press Yes to confirm.
h Press .
f After you are finished choosing your
preferred settings, press a or b to
display Set New Default.
g Press Set New Default.
h The Touchscreen asks you to confirm
the change to the new default settings.
Press Yes to confirm.
i Press .
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Printing photos from a memory card or USB Flash drive
Saving scan options as a Shortcut 8
You can store the scan options you use
frequently by saving them as a Shortcut. This
section introduces how to add a Shortcut for
Scan to Media.
a Open the media slot cover.
b Put the memory card or USB Flash drive
in the correct slot.
c Press Scan to Media.
d Press Options.
e Press a or b to display
ADF High Speed Mode, Scan Type,
Resolution, File Type,
Scan Size, Scan Long Paper,
File Name, Auto Crop or
Remove Background Colour, and
then press the setting you want to
change. Then press the option you want
to set.
8
Repeat this step for each setting you
want to change.
f When you have finished choosing new
options, press OK.
g Press Save as Shortcut.
h Confirm the displayed list of settings you
have chosen for the Shortcut, and then
press OK.
i Enter a name for the Shortcut using the
keyboard on the Touchscreen. (For help
entering letters, see Basic User’s Guide:
Entering Text.)
Press OK.
j Press OK to save your Shortcut.
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9
Printing photos from a camera 9
Printing photos directly from a PictBridge camera
Your Brother machine supports the
PictBridge standard, allowing you to connect
to and print photos directly from any
PictBridge compatible digital camera.
If your camera is using the USB Mass
Storage standard, you can also print photos
from a digital camera without PictBridge.
(See Printing photos directly from a digital
camera (without PictBridge) on page 72.)
PictBridge requirements 9
To avoid errors, remember the following
points:
The machine and the digital camera must
be connected using a suitable USB cable.
The image file extension must be .JPG
(other image file extensions like .JPEG,
.TIF, .GIF and so on will not be
recognized).
PhotoCapture Center™ operations are
not available when using the PictBridge
feature.
Setting your digital camera 9
Make sure your camera is in PictBridge
9
mode. The following PictBridge settings may
be available from the LCD of your PictBridge
compatible camera.
Depending on your camera, some of these
settings may not be available.
Camera Menu
Selections
Paper Size A3, A4, Ledger, Letter,
Paper Type Plain Paper, Glossy Paper,
Layout Borderless: On,
DPOF Setting
Print Quality Normal, Fine,
Colour
Enhancement
Date Print On, Off,
1
See DPOF printing on page 72 for more details.
2
If your camera is set to use the Printer Settings
(Default setting), the machine will print your photo
using the settings in the table.
Options
10 15 cm,
Printer Settings
(Default setting)
Inkjet Paper, Printer Settings
(Default setting)
Borderless: Off,
Printer Settings
(Default setting)
1
-
Printer Settings
(Default setting)
On, Off,
Printer Settings
(Default setting)
Printer Settings
(Default setting)
2
2
2
2
2
2
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Printing photos from a camera
NOTE
1
Settings Options
Paper Size 10 15 cm
Paper Type Other Glossy
Layout Borderless: On
Print Quality Photo
Colour Enhancement Off
Date Print Off
When your camera does not have any
menu selections, these settings are also
used.
The name and availability of each setting
depends on your camera’s specifications.
Please refer to the documentation supplied
with your camera for more detailed
information on changing PictBridge settings.
Printing Images 9
Remove any memory card or USB Flash
drive from the machine before connecting
a digital camera.
a Open the media slot cover.
b Make sure that your camera is turned
off. Connect your camera to the USB
direct interface (1) on the machine using
the USB cable.
1 USB direct interface
c Turn on the camera.
When the machine has recognized the
camera, the Touchscreen shows
Camera is connected.
d Choose the photo you want to print
following the instructions from your
camera.
When the machine starts printing a
photo, the Touchscreen will show
Printing.
9
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Chapter 9
IMPORTANT
NOTE
NOTE
To prevent damage to your machine, do
not connect any device other than a digital
camera or USB Flash drive to the USB
direct interface.
Printing photos directly from a digital camera (without PictBridge)
9
DPOF printing 9
DPOF stands for Digital Print Order Format.
Major digital camera manufacturers (Canon
Inc., Eastman Kodak Company, FUJIFILM
Corporation, Panasonic Corporation and
Sony Corporation) created this standard to
make it easier to print images from a digital
camera.
If your digital camera supports DPOF
printing, you can choose the images and
number of copies you want to print from the
camera’s display.
A DPOF File error can occur if the print
order that was created on the camera has
been corrupted. Delete and recreate the
print order using your camera to correct
this problem. For instructions on how to
delete or recreate the print order, refer to
your camera manufacturer's support
website or accompanying documentation.
If your camera supports the USB Mass
Storage standard, you can connect your
camera in storage mode. This enables you to
print photos from your camera.
(If you would like to print photos in PictBridge
mode, see Printing photos directly from a
PictBridge camera on page 70.)
The name, availability and operation differ
among digital cameras. Please refer to the
documentation supplied with your camera
for detailed information, such as how to
switch from PictBridge mode to USB mass
storage mode.
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Printing Images 9
NOTE
IMPORTANT
1
Remove any memory card or USB Flash
drive from the machine before connecting
a digital camera.
a Open the media slot cover.
b Make sure that your camera is turned
off. Connect your camera to the USB
direct interface (1) on the machine using
the USB cable.
Printing photos from a camera
1 USB direct interface
c Turn on the camera.
d Follow the steps in Print Images
on page 54.
To prevent damage to your machine, do
not connect any device other than a digital
camera or USB Flash drive to the USB
direct interface.
9
73
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A
IMPORTANT
IMPORTANT
1
2
Routine maintenance A
Cleaning and checking the machine
Cleaning the outside of the machine A
Clean the Touchscreen as follows:
• Press and hold down to turn the
machine off. The Touchscreen will show
Shutting Down for a few seconds
before the power goes off.
• DO NOT use any type of liquid cleaners
(including ethanol).
a Clean the Touchscreen with a soft, dry,
lint-free cloth.
a (MFC-J3520/MFC-J6520DW)
Pull the paper tray #1 (1) completely out
A
of the machine.
(MFC-J3720/MFC-J6720DW)
Pull the paper tray #1 (1) and then
tray #2 (2) completely out of the
machine.
Clean the outside of the machine as
follows:
• Use neutral detergents. Cleaning with
volatile liquids, such as thinner or benzine,
will damage the outside surface of the
machine.
• DO NOT use cleaning materials that
contain ammonia.
• DO NOT use isopropyl alcohol to remove
dirt from the control panel. It may crack the
panel.
1
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Page 81
Routine maintenance
WARNING
IMPORTANT
b Wipe the outside of the machine with a
soft, dry, lint-free cloth to remove dust.
c Lift the output paper tray cover and
remove anything that is stuck inside the
paper tray.
d Wipe the inside and outside of the paper
tray with a soft, dry, lint-free cloth to
remove dust.
Cleaning the machine’s printer platen A
Be sure to unplug the machine from the
electrical socket before cleaning the printer
platen to avoid an electrical shock.
a Using both hands, use the finger holds
on each side of the machine to lift the
scanner cover into the open position.
b Clean the machine’s printer platen (1)
and the area around it, wiping off any
scattered ink with a soft, dry, lint-free
cloth.
e Close the output paper tray cover and
put the paper tray firmly back in the
machine.
A
2
1
DO NOT bend or apply too much pressure
on the nine tabs (2). They could be
damaged.
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c Gently close the scanner cover using
CAUTION
NOTE
the finger holds on each side.
b Clean the front side of the Paper Feed
Rollers (1) with a soft lint-free cloth
slightly moistened with water, using a
side-to-side motion.
Be careful not to pinch your fingers when
you close the scanner cover.
Always use the finger holds provided on
each side of the scanner cover when
opening and closing it.
d Re-connect the power cord.
Cleaning the paper feed rollers A
If the paper feed rollers are stained with ink, it
may cause paper feed problems.
a Unplug the machine from the electrical
socket. Pull the paper tray (1)
completely out of the machine.
After cleaning, wipe the rollers with a
soft, dry, lint-free cloth to remove all
moisture.
1
1
If the paper support flap is open, close it,
and then close the paper support.
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Routine maintenance
NOTE
NOTE
c Lift the green Jam Clear Flap (2), and
then clean the back side of the Paper
Feed Rollers (1) with a soft lint-free cloth
slightly moistened with water.
After cleaning, wipe the rollers with a
soft, dry, lint-free cloth to remove all
moisture.
2
1
Cleaning the paper pick-up rollers A
a Unplug the machine from the electrical
socket.
b Pull the paper tray completely out of the
machine.
If the machine has been feeding multiple
pages when there are only a few sheets of
paper left in the tray, clean the Base
Pad (1) with a soft lint-free cloth slightly
moistened with water.
After cleaning, wipe the pad with a soft,
dry, lint-free cloth to remove all moisture.
1
d Put the paper tray firmly back in the
machine.
e Re-connect the power cord.
Do not use the machine again until the
rollers are completely dry. Using the
machine before the rollers are dry may
cause paper feed problems.
A
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c Lift the green Jam Clear Flap (1), and
NOTE
then clean the Paper Pick-up Rollers (2)
with a soft lint-free cloth slightly
moistened with water.
Slowly turn the rollers so that the whole
surface is cleaned.
After cleaning, wipe the rollers with a
soft, dry, lint-free cloth to remove all
moisture.
Cleaning the paper pick-up rollers for paper tray #2 (MFC-J3720/MFC-J6720DW) A
a Unplug the machine from the AC power
outlet. Pull tray #2 completely out of the
machine.
If the paper support flap is open, close it,
and then close the paper support.
b Clean the paper pick-up rollers for
tray #2 (1) with a soft lint-free cloth
moistened with water.
Slowly turn the rollers so that the whole
surface is cleaned.
1
2
d Put the paper tray firmly back in the
machine.
e Re-connect the power cord.
After cleaning, wipe the rollers with a
soft, dry, lint-free cloth to remove all
moisture.
1
c Put tray #2 firmly back in the machine.
d Re-connect the power cord.
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Routine maintenance
NOTE
NOTE
NOTE
IMPORTANT
Checking the ink volume A
Although an ink volume icon appears on the
Touchscreen, you can use the ink menu to
see a large graph showing the amount of ink
that is left in each cartridge.
a Press .
You can also press (Settings) and
Ink.
b Press Ink Volume.
The Touchscreen shows the ink volume.
Packing and shipping the machine
When you transport the machine, use the
packing materials that came with your
machine. Follow the instructions below to
correctly package your machine. Damage
caused to your machine during transit may
not be covered by your warranty.
The machine should be adequately insured
with the carrier.
It is important to allow the machine to
“park” the print head after a print job.
Listen carefully to the machine before
unplugging it to make sure that all
mechanical noises have stopped and the
print head is in the right corner as shown
in the illustration. Not allowing the
machine to finish this parking process may
lead to print problems and possible
damage to the print head.
A
When the ink cartridge is near the end of
its life or having a problem, one of the
following icons is displayed.
The ink level is low.
The ink cartridge is at the end of its life.
There is a problem with the ink
cartridge.
c Press .
You can check the ink volume from your
computer.
(See Software and Network User’s
Guide.)
A
a Unplug the machine from the electrical
socket.
b Using both hands, use the finger holds
on each side of the machine to lift the
scanner cover into the open position.
Then unplug the machine from the
telephone wall socket and take the
telephone line cord out of the machine.
c Unplug the interface cable from the
machine, if it is connected.
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d Remove the orange protective part from
CAUTION
IMPORTANT
2
its storage place inside the right corner
of the machine.
f Open the ink cartridge cover.
g Remove all four ink cartridges. Press
the ink release lever above each
cartridge to release it. (See Basic User’s
Guide: Replacing the ink cartridges.)
h Install the orange protective part, and
then close the ink cartridge cover.
e Gently close the scanner cover using
the finger holds on each side.
Be careful not to pinch your fingers when
you close the scanner cover.
Always use the finger holds provided on
each side of the scanner cover when
opening and closing it.
• Make sure the plastic tab on the left side
of the orange protective part (1) locks
securely into place (2).
1
• If you cannot find the orange protective
part, ship the machine without it. DO NOT
install the ink cartridges as an alternative
before shipping.
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i Wrap the machine in the bag.
j Pack the machine and the printed
materials in the original carton with the
original packing material as shown
below.
Do not pack the used ink cartridges in
the carton.
Routine maintenance
3
3
1
2
4
1
k Close the carton and tape it shut.
4
A
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Glossary B
B
This is a comprehensive list of features and terms that appear in Brother manuals. Availability of
these features depends on the model you purchased.
2.7"(67.5 mm) Touchscreen LCD and
Touchpanel
The Touchscreen LCD (Liquid Crystal
Display) on the machine shows interactive
messages and prompts for using the
machine. You can operate the
Touchscreen by pressing or swiping on
the screen.
The Touchpanel, on the right side of the
Touchscreen LCD, illuminates its LEDs
when they are available for the current
operation.
Address Book
Names and numbers you have stored for
easy dialling.
Address Book List
A listing of names and numbers stored in
the Address Book memory, in alphabetical
order.
ADF (automatic document feeder)
The document can be placed in the ADF
and scanned one page at a time
automatically.
Auto Reduction
Reduces the size of incoming faxes.
Automatic fax transmission
Sending a fax without picking up the
handset of an external telephone.
Automatic Redial
A feature that enables your machine to
redial the last fax number after five
minutes if the fax did not go through
because the line was busy.
Backup Print
Your machine prints a copy of every fax
that is received and stored in its memory.
This is a safety feature so you will not lose
messages during a power failure.
Batch Transmission
(Monochrome faxes only) As a
cost-saving feature, all delayed faxes to
the same fax number can be sent as one
transmission.
Beep Volume
Volume setting for the beep when you
press the Touchscreen or Touchpanel,
make an error.
Brightness
Changing the Brightness makes the whole
image lighter or darker.
Broadcasting
The ability to send the same fax message
to more than one location.
Caller ID (Only available for some
countries)
A service purchased from the telephone
company that lets you see the number (or
name) of the party calling you.
CNG tones
The special tones (beeps) sent by fax
machines during automatic transmission
to tell the receiving machine that a fax
machine is calling.
Coding method
Method of coding the information
contained in the document. All fax
machines must use a minimum standard
of Modified Huffman (MH). Your machine
is capable of greater compression
methods, Modified Read (MR), Modified
Modified Read (MMR) and JPEG, if the
receiving machine has the same
capability.
Colour Enhancement
Adjusts the colour in the image for better
print quality by improving sharpness,
white balance and colour density.
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Glossary
Communication error (Comm. Error)
An error during fax sending or receiving,
usually caused by line noise or static.
Compatibility group
The ability of one fax unit to communicate
with another. Compatibility is assured
between ITU-T Groups.
Contrast
Setting to compensate for dark or light
documents, by making faxes or copies of
dark documents lighter and light
documents darker.
Delayed Fax
Sends your fax at a specified time later.
Density
Changing the Density makes the whole
image lighter or darker.
Distinctive Ring (For Australia, Singapore
and Hong Kong)
A subscriber service purchased from the
telephone company that gives you
another telephone number on an existing
telephone line. The Brother machine uses
the new number to simulate a dedicated
fax line.
Dual Access
Your machine can scan outgoing faxes or
scheduled jobs into the memory at the
same time it is sending a fax from
memory, receiving or printing an incoming
fax.
ECM (Error Correction Mode)
Detects errors during fax transmission
and resends the pages of the fax that had
an error.
Extension telephone
A telephone using the same line as your
fax but plugged into a separate wall
socket.
External telephone
A TAD (telephone answering device) or
telephone that is connected to your
machine.
F/T Ring Time
The length of time that the Brother
machine rings (when the Receive Mode
setting is Fax/Tel) to notify you to pick up
a voice call that it answered.
FaxAbility (New Zealand only)
A subscriber service purchased from the
telephone company that provides another
phone number on an existing phone line.
The Brother fax machine uses the new
number to simulate a dedicated fax line.
Fax Detect
Enables your machine to respond to CNG
tones if you interrupt a fax call by
answering it.
Fax Forwarding
Sends a fax received into the memory to
another pre-programmed fax number.
Fax Journal
Lists information about the last 200
incoming and outgoing faxes. TX means
Transmit. RX means Receive.
Fax Storage
You can store received faxes in memory.
Fax tones
The signals sent by sending and receiving
fax machines while communicating
information.
Fax/Tel
You can receive faxes and telephone
calls. Do not use this mode if you are
using a telephone answering device
(TAD).
Fine resolution
Resolution is 203 196 dpi. It is used for
small print and graphs.
Greyscale
The shades of grey available for copying,
scanning and faxing photographs.
Group number
A combination of Address Book numbers
that are stored in Address Book for
Broadcasting.
B
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Innobella™
Innobella™ is a range of genuine
consumables offered by Brother. For best
quality results, Brother recommends
Innobella™ ink and paper.
Journal Period
The pre-programmed time period
between automatically printed Fax
Journal reports. You can print the Fax
Journal report on demand without
interrupting the cycle.
Manual fax
(Not available in South Africa)
You can press Hook to hear the receiving
fax machine answer before you press
Fax Start to begin sending the fax.
(For South Africa only)
When you lift the handset of your external
telephone you can hear the receiving fax
machine answer before you press
Fax Start to begin sending the fax.
Memory Receive
Receives faxes into the machine's
memory when the machine is out of paper.
OCR (optical character recognition)
Nuance™ PaperPort™ 12SE or Presto!
PageManager software application
converts an image of text to text you can
edit.
Overseas Mode
Makes temporary changes to the fax
tones to accommodate noise and static on
overseas telephone lines.
Pause
Allows you to place a 3.5 second delay in
the dialling sequence while you are
dialling using the dial pad or while you are
storing Address Book numbers. Press
Pause on the Touchscreen as many times
as needed for longer pauses.
PhotoCapture Center™
Allows you to print digital photos from your
digital camera at high resolution for photo
quality printing.
Photo resolution (Mono only)
A resolution setting that uses varying
shades of grey for the best representation
of photographs.
PictBridge
Allows you to print photos directly from
your digital camera at high resolution for
photo quality printing.
Polling
The process of a fax machine calling
another fax machine to retrieve waiting fax
messages.
Pulse (Not available in New Zealand)
A form of rotary dialling on a telephone
line.
Real Time Transmission
When the memory is full, you can send
faxes in real time.
Remaining jobs
You can check which jobs are waiting in
memory and cancel jobs individually.
Remote Access Code
Your own four-digit code (--- ) that allows
you to call and access your machine from
a remote location.
Remote Activation Code
Press this code (l 5 1 (l 91 for New
Zealand)) when you answer a fax call on
an extension or external telephone.
Remote Deactivation Code
(For Fax/Tel mode only)
When the machine answers a voice call, it
fast double-rings. You can pick up at an
extension telephone by pressing this code
(#51 (#9 1 for New Zealand)).
Remote Retrieval Access
The ability to access your machine
remotely from a touch-tone telephone.
Resolution
The number of vertical and horizontal lines
per inch. (See Standard resolution, Fine
resolution, Super Fine resolution and
Photo resolution.)
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Glossary
Ring Delay
The number of rings before the machine
answers in Fax Only and Fax/Tel
modes.
Ring Volume
Volume setting for the machine's ring.
Scanning
The process of sending an electronic
image of a paper document to your
computer.
Scan to Media
You can scan a monochrome or colour
document onto a memory card or USB
Flash drive. Monochrome images will be
in the TIFF or PDF file format and colour
images may be in the PDF or JPEG file
format.
Search
An alphabetical electronic listing of stored
Address Book and Group numbers.
Tone (Not available in New Zealand)
A form of dialling on the telephone line
used for touch-tone telephones.
Transmission
The process of sending faxes over the
phone lines from your machine to the
receiving fax machine.
Transmission Verification Report
A listing for each fax sent, that shows its
date, time and number.
User Settings
A printed report that shows the current
settings of the machine.
WLAN Report
A printed report that shows the result of
the WLAN Connection.
Settings Tables
At-a-glance instructions that show all the
settings and options that are available for
setting up your machine.
Standard resolution
203 98 dpi (monochrome).
203 196 dpi (colour). It is used for
regular sized text and the quickest
transmission.
Station ID
The stored information that appears on
the top of faxed pages. It includes the
sender's name and fax number.
Super Fine resolution (Mono only)
203 392 dpi. Best for very small print
and line art.
TAD (telephone answering device)
You can connect an external TAD to your
machine.
B
Temporary settings
You can choose certain options for each
fax transmission and copy without
changing the default settings.
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C
Index
Numerics
2 in 1 ID Copy ..........................................42
2-sided
copy
...................................................... 48
A
Access codes, storing and dialling ........... 31
Address Book
Broadcasting (Group dial)
changing Groups
deleting Groups
setting up Groups for Broadcasting
using Groups
setting up from Caller ID history
setting up from outgoing calls
Apple Macintosh
See Software and Network User’s Guide.
................................33
..................................34
......................................15
..................... 15
...33
............32
...............32
B
Broadcasting ............................................15
setting up Groups for
............................33
poster
quality
remove background colour
set new default
sort
thin paper
using ADF
Watermark
................................................... 39
................................................... 37
................... 47
..................................... 49
....................................................... 43
............................................. 45
............................................. 43
............................................ 46
using a template
................................ 46
D
Dialling
access codes and credit card
numbers
dial prefix
Groups (Broadcasting)
restricting dialling
Direct printing
from a non-PictBridge camera
from a PictBridge camera
Dual Access
............................................... 31
................................................ 4
......................... 15
.................................... 8
..................... 70
............................................ 14
F
.............. 72
C
Caller ID
Caller ID History report
Cancelling
Fax Forwarding
Fax Storage
jobs awaiting redial
Cleaning
paper feed rollers
printer platen
ControlCenter
See Software and Network User’s Guide.
Copy
2 in 1 ID
2-sided
A3 shortcut
book
density
enlarge/reduce
ink save mode
page layout (N in 1)
................................................. 42
..................................................48
......................................................46
...................................................43
.............................. 22, 25
..........................................22
.........................................75
............................................51
......................................38
.......................................44
......................... 36
...............................19
..................................76
...............................39
Fax codes
changing
Remote Access Code
Fax Forwarding
changing remotely
programming a number
Fax Storage
printing from memory
turning off
turning on
Fax, from PC
See Software and Network User’s Guide.
Fax, stand-alone
receiving
at end of conversation
Fax Forwarding
into the memory
out of paper reception
printing from memory
reducing to fit on paper
retrieving from a remote site
............................................... 24
........................... 24
.......................... 25, 26
........................ 21
............................................. 21
........................... 22
............................................. 22
............................................. 21
....................... 27
................................. 25
................................ 27
....................... 27
........................ 22
..................... 27
........25, 26
86
Page 93
sending .................................................10
at end of conversation
Broadcasting
cancelling from memory
contrast
delayed batch transmission
delayed fax
from memory (Dual Access)
manual
overseas
Real Time Transmission
Resolution
return to factory default
set new default
Function Lock
......................................15
..............................................11
........................................18
...............................................14
............................................17
..........................................11
...................................12
.............................................5
.......................14
.....................19
............... 18
..............14
.................... 17
......................13
G
Groups for Broadcasting ..........................33
I
ID Copy .................................................... 42
Ink cartridges
checking ink volume
............................. 79
L
LCD (Liquid Crystal Display)
Dim Timer
Language
...............................................3
................................................3
M
Macintosh
See Software and Network User’s Guide.
Manual
transmission
Memory Storage
Movie printing
..........................................14
........................................ 1
...........................................54
N
Network
Printing
See Software and Network User’s Guide.
Scanning
See Software and Network User’s Guide.
Nuance™ PaperPort™ 12SE
See Software and Network User’s Guide.
Also see Help in the PaperPort™ 12SE
application.
P
Packing and shipping the machine .......... 79
PhotoCapture Center™
Adding Effect
DPOF printing
from PC
See Software and Network User’s Guide.
ID photo
Photo Effects
Auto Correct
Crop
............................................ 55, 56
Enhance Scenery
Enhance Skin
Fill Light
Monochrome
Night Scene
Remove Red-Eye
Sepia
........................................... 55, 56
Whiteboard
Print settings
Borderless
Brightness
Colour enhancement
Contrast
Cropping
Date Print
Paper Size and Print Size
Paper Type
Quality
Return to factory default
rotate
........................................... 56, 57
Set new default
Printing
index
.................................................. 54
photos
Scan to Media
auto crop
memory card
USB Flash drive
Slide-Show
PictBridge
DPOF Printing
Power failure
........................................ 55
...................................... 59
................................................ 57
................................ 55, 56
........................ 55, 56
.............................. 55, 56
....................................... 55, 56
............................... 55, 56
................................. 55, 56
........................ 55, 56
.................................. 55, 56
......................................... 64
......................................... 62
......................... 63
............................................. 62
............................................ 64
.......................................... 65
................. 60
........................................ 60
............................................... 59
.................... 66
................................. 65
............................................... 55
........................................... 66
..................................... 66
................................ 66
........................................... 58
................................................ 70
...................................... 72
............................................. 1
C
87
Page 94
Presto! PageManager
See Software and Network User’s Guide.
Also see Help in the Presto! PageManager
application.
Print
fax from memory
report
Printing
See Software and Network User’s Guide.
.....................................................36
................................... 22
R
Reducing
copies
incoming faxes
Remote Retrieval
commands
getting your faxes
Remote Access Code
Remote Setup
See Software and Network User’s Guide.
Reports
Address Book
Caller ID history
Fax Journal
how to print
Network Configuration
Transmission Verification
User Settings
WLAN Report
Resolution
setting for next fax
Restricted users
....................................................38
......................................27
..................................... 24
............................................25
.................................. 26
...........................24
.................................................... 35
........................................36
....................................36
...........................................36
Journal Period
....................................35
...........................................36
..........................36
............... 35, 36
........................................36
........................................36
.................................11
.........................................6
W
Windows
See Software and Network User’s Guide.
Wireless Network
See Quick Setup Guide and Software and
Network User’s Guide.
®
S
Scanning
See Software and Network User’s Guide.
Security
Secure function lock
administrator password
restricted users
Shipping the machine
Sleep Mode
................................................2
....................................6
........................6
..............................79
T
Troubleshooting
checking ink volume
88
..............................79
Page 95
Visit us on the World Wide Web
http://www.brother.com/
These machines are approved for use in the country of purchase only. Local Brother companies
or their dealers will only support machines purchased in their own countries.
www.brotherearth.com
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