Brother MFC-J285DW Advanced User Guide

Advanced User’s Guide

MFC-J285DW

Version 0

USA/CAN

User's Guides and where do I find them?

Which Guide? What's in it? Where is it?

Product Safety Guide Read this Guide first. Please read the Safety

Instructions before you set up your machine. See
this Guide for trademarks and legal limitations.

Quick Setup Guide Follow the instructions for setting up your machine

and installing the drivers and software for the
operating system and connection type you are
using.

Basic User’s Guide Learn the basic Fax, Copy and Scan operations, and

how to replace consumables. See troubleshooting
tips.

Advanced User’s Guide Learn more advanced operations: Fax, Copy,

security features; printing reports; and performing
routine maintenance.

Software and Network
User’s Guide

This Guide provides instructions for Scanning,
Printing, PC-Fax and other operations that can be
performed by connecting your Brother machine to a
computer. You can also find useful information
about using the Brother ControlCenter utility, using
your machine in a network environment, and
frequently used terms.

Printed / In the box

Printed / In the box

Printed / In the box

PDF file / CD-ROM

HTML file/CD-ROM

Web Connect Guide This Guide provides useful information about

accessing Internet services from the Brother
machine, as well as downloading images, printing
data and uploading files directly to Internet services.

AirPrint Guide This Guide provides information for using AirPrint to

print from OS X v10.7.x, 10.8.x and your iPhone,
iPod touch, iPad, or other iOS device to your Brother
machine without installing a printer driver.

Google Cloud Print
Guide

Mobile Print/Scan Guide
for Brother iPrint&Scan

This Guide provides details on how to use Google
Cloud Print™ services for printing over the Internet.

This Guide provides useful information about
printing from your mobile device and scanning from
your Brother machine to your mobile device when
connected to a Wi-Fi network.

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Visit us at http://solutions.brother.com/.

PDF file / Brother

Solutions Center

PDF file / Brother

Solutions Center

PDF file / Brother

Solutions Center

PDF file / Brother

Solutions Center

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i

Table of Contents

1 General setup 1

Memory Storage .................................................................................................... 1

Volume Settings..................................................................................................... 1

Ring Volume .................................................................................................... 1

Beep Volume ...................................................................................................2

Speaker Volume..............................................................................................2

Automatic Daylight Saving Time ............................................................................ 3

Sleep Mode ........................................................................................................... 3

Touchscreen LCD..................................................................................................4

Setting the backlight brightness....................................................................... 4

Setting the Dim Timer for the backlight ........................................................... 4

2 Security features 5

TX Lock ................................................................................................................. 5

Setting and changing the TX Lock password ..................................................5

Turning TX Lock on/off ....................................................................................6

3 Sending a fax 7

Additional sending options.....................................................................................7

Sending faxes using multiple settings .............................................................7

Stop faxing....................................................................................................... 7

Contrast ........................................................................................................... 7

Changing fax resolution...................................................................................8

Setting your changes as the new default.........................................................9

Restoring fax options to the factory settings.................................................... 9

Additional sending operations..............................................................................10

Sending a fax manually .................................................................................10

Sending a fax at the end of a conversation ...................................................10

Dual Access (Black & White only) ................................................................. 10

Broadcasting (Black & White only) ................................................................10

Real Time Transmission ................................................................................ 12

Overseas Mode ............................................................................................. 13

Checking and canceling waiting jobs............................................................. 13

4 Receiving a fax 14

Memory Receive (Black & White only) ................................................................ 14

Printing a fax from the memory ..................................................................... 14

PC-Fax Receive (Windows

Turning off Memory Receive operations........................................................ 15

Changing Memory Receive operations .........................................................16

Additional receiving operations............................................................................16

Receiving faxes into memory when paper tray is empty ...............................16

Printing a reduced incoming fax .................................................................... 16

Receiving a fax at the end of a conversation.................................................17

®

) ........................................................................ 14

ii

5 Dialing and storing numbers 18

Voice operations..................................................................................................18

Tone or Pulse (Canada only).........................................................................18

Fax/Tel mode................................................................................................. 18

Caller ID......................................................................................................... 18

Special line considerations ............................................................................ 19

Additional dialing operations................................................................................ 21

Outgoing Call history .....................................................................................21

Caller ID history .............................................................................................21

Dialing access codes and credit card numbers .............................................22

Additional ways to store numbers ........................................................................23

Storing Speed Dial numbers from the Outgoing Call history .........................23

Storing Speed Dial numbers from the Caller ID history.................................24

Setting up Groups for Broadcasting ..............................................................25

6Printing reports 27

Fax reports...........................................................................................................27

Transmission Verification Report...................................................................27

Fax Journal (activity report) ...........................................................................27

Reports ................................................................................................................28

How to print a report ...................................................................................... 28

7 Making copies 29

Copy options ........................................................................................................ 29

Stop copying..................................................................................................29

Improving copy quality...................................................................................29

Enlarging or reducing copies .........................................................................30

Making N in 1 copies or a poster (Page Layout) ...........................................31

2 in 1 ID copy (Page Layout) .........................................................................33

Sorting copies ................................................................................................ 33

Adjusting Density ........................................................................................... 34

Remove Background Color ...........................................................................34

2-sided copying .............................................................................................35

Setting your changes as the new default.......................................................36

Restoring all settings to the factory settings ..................................................36

A Routine maintenance 37

Cleaning and checking the machine....................................................................37

Cleaning the outside of the machine .............................................................37

Cleaning the machine’s printer platen ........................................................... 38

Cleaning the paper feed rollers .....................................................................39

Cleaning the paper pick-up rollers .................................................................40

Checking the ink volume ...............................................................................41

Packing and shipping the machine......................................................................42

B Glossary 44

C Index 47

iii

General setup 1

1

Memory Storage 1

1

Volume Settings 1

Your menu settings are stored permanently,
and, in the event of a power failure, will not be
lost. Temporary settings (for example,
Overseas Mode) will be lost. If you have
chosen Set New Default for your
preferred Fax and Copy settings, those
settings will not be lost. However, you may
have to reprogram the date and time.

Ring Volume 1

You can choose a range of ring volume
levels, from High to Off.

a Press (Settings).

b Press s or t on the Touchpanel to

display General Setup.

c Press General Setup.
d Press s or t to display Volume.
e Press Volume.
f Press s or t to display Ring.
g Press Ring.
h Press s or t to display Low, Med, High

or Off, and then press the option you
want.

i Press .

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Chapter 1

Beep Volume 1

When Beep is on, the machine will beep
when you press the Touchscreen or
Touchpanel, make a mistake, or after you
send or receive a fax.

You can choose a range of sound volume
levels, from High to Off.

a Press (Settings).

b Press s or t on the Touchpanel to

display General Setup.

c Press General Setup.
d Press s or t to display Volume.
e Press Volume.
f Press s or t to display Beep.
g Press Beep.

Speaker Volume 1

You can choose a range of speaker volume
levels, from High to Off.

a Press (Settings).

b Press s or t on the Touchpanel to

display General Setup.

c Press General Setup.
d Press s or t to display Volume.
e Press Volume.
f Press s or t to display Speaker.
g Press Speaker.
h Press s or t to display Low, Med, High

or Off, and then press the option you
want.

h Press s or t to display Low, Med, High

or Off, and then press the option you
want.

i Press .

i Press .

You can also adjust the speaker volume by
pressing Hook.

a Press (Fax).

b Press Hook.

c Press or on the Touchpanel.

d Press .

e Press to decrease or to

increase the speaker volume level.
Each press changes the volume to the
next setting.

f Press .

g Press Hook.

2

General setup

Automatic Daylight Saving Time

You can set the machine to change
automatically for daylight saving time. It will
reset itself forward one hour in the Spring and
backward one hour in the Fall. Make sure you
have set the correct date and time in the
Date & Time setting.

The factory setting is Off, so you will have to
turn on Automatic Daylight Saving Time as
follows.

a Press (Settings).

b Press s or t on the Touchpanel to

display Initial Setup.

c Press Initial Setup.
d Press s or t to display Date & Time.
e Press Date & Time.

Sleep Mode 1

1

You can choose how long the machine must
be idle (up to 60 minutes) before it goes into
Sleep Mode. The timer will restart if any
operation is carried out on the machine.

a Press (Settings).

b Press s or t on the Touchpanel to

display General Setup.

c Press General Setup.
d Press s or t to display Sleep Mode.
e Press Sleep Mode.
f Press s or t to display 1Min, 2Mins,

3Mins, 5Mins, 10Mins, 30Mins or
60Mins to choose the length of time the

machine must be idle before entering
Sleep Mode. Press the option you want
to set.

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f Press Auto Daylight.
g Press On (or Off).

h Press .

g Press .

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Chapter 1

Touchscreen LCD 1

Setting the backlight brightness 1

You can adjust the brightness of the
Touchscreen LCD backlight. If you are having
difficulty reading the LCD, try changing the
brightness setting.

a Press (Settings).

b Press s or t on the Touchpanel to

display General Setup.

c Press General Setup.
d Press s or t to display

LCD Settings.

e Press LCD Settings.
f Press Backlight.
g Press s or t to display Light, Med or

Dark, and then press the option you
want to set.

Setting the Dim Timer for the backlight 1

You can set how long the Touchscreen LCD
backlight stays on after the last finger press.

a Press (Settings).

b Press s or t on the Touchpanel to

display General Setup.

c Press General Setup.
d Press s or t to display

LCD Settings.

e Press LCD Settings.
f Press Dim Timer.
g Press s or t to display 10Secs,

20Secs, 30Secs or Off, and then
press the option you want.

h Press .

h Press .

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2

NOTE

NOTE

Security features 2

TX Lock 2

TX Lock lets you prevent unauthorized
access to the machine.

While TX Lock is On, the following operations
are available:

 Receiving faxes

 PC-Fax Receive

(If PC-Fax Receive was already On)

1

While the TX Lock feature is turned on, your machine
will receive faxes and store them in its memory.
Then, when TX Lock is turned off, the faxes will be
sent to your chosen PC.

While TX Lock is On, the following operations
are NOT available:

 Operation from the control panel

 PC printing

1

Setting and changing the TX Lock password 2

2

If you have already set the password, you
will not need to set it again.

Setting the password 2

Make a careful note of your password.

a Press (Settings).

b Press s or t on the Touchpanel to

display Fax.

c Press Fax.
d Press s or t to display

Miscellaneous.

If you forget the TX Lock password, call
Brother Customer Service. (See Basic
User’s Guide: Brother numbers.)

e Press Miscellaneous.
f Press s or t to display TX Lock.
g Press TX Lock.
h Enter a four-digit number for the

password using the keyboard on the
Touchscreen.
Press OK.

i When the Touchscreen shows Verify,

re-enter the password using the
keyboard on the Touchscreen.
Press OK.

j Press .

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Chapter 2

NOTE

Changing the password 2

a Press (Settings).

b Press s or t on the Touchpanel to

display Fax.

c Press Fax.
d Press s or t to display

Miscellaneous.

e Press Miscellaneous.
f Press s or t to display TX Lock.
g Press TX Lock.
h Press Set Password.
i Enter the four-digit number of the old

password using the keyboard on the
Touchscreen.
Press OK.

j Enter a four-digit number for the new

password using the keyboard on the
Touchscreen.
Press OK.

Turning TX Lock on/off 2

Turning TX Lock on 2

a Press (Settings).

b Press s or t on the Touchpanel to

display Fax.

c Press Fax.
d Press s or t to display

Miscellaneous.

e Press Miscellaneous.
f Press s or t to display TX Lock.
g Press TX Lock.
h Press Set TX Lock.
i Enter the registered four-digit password

using the keyboard on the Touchscreen.
Press OK.
The machine goes offline and the
Touchscreen shows TX Lock Mode.

k When the Touchscreen shows Verify,

re-enter the new password using the
keyboard on the Touchscreen.
Press OK.

l Press .

Turning TX Lock off 2

a Press Unlock.
b Enter the registered four-digit password

using the keyboard on the Touchscreen.
Press OK.
TX Lock is turned off.

If you enter the wrong password, the
Touchscreen shows Wrong Password
and stays offline. The machine will stay in
TX Lock Mode until the registered
password is entered.

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3

NOTE

Sending a fax 3

Additional sending options

Sending faxes using multiple settings 3

When you send a fax, you can choose a
combination of settings, such as

Fax Resolution, Contrast,
Glass Scan Size, and Real Time TX.

You can also choose: History,
Address Book, Broadcasting,
Color Setting, Overseas Mode,
Set New Default, and Factory Reset.

Some settings are only available when
sending black & white faxes.

a Load your document.

h Enter the fax number.

3

i Press Fax Start.

• Most settings are temporary and the
machine returns to its default settings after
you send a fax.

• You can save some of the settings you
use most often by making them the default
settings. These settings will stay until you
change them again. (See Setting your
changes as the new default on page 9.)

Stop faxing 3

To stop faxing, press .

Contrast 3

3

b Press (Fax).

The Touchscreen shows:

c Press Options.
d Press s or t on the Touchpanel to

display the setting you want to change.
When the setting is displayed, press it.

e Press the option you want to set.
f Repeat steps d and e to change

additional settings.

g Press OK when you are finished

changing settings.

If your document is very light or very dark, you
may want to change the contrast. For most
documents, the factory setting Auto can be
used. Auto chooses the suitable contrast for
your document.
Choose Light when sending a light
document. Choose Dark when sending a
dark document.

a Load your document.

b Press (Fax).

c Press Options.
d Press s or t on the Touchpanel to

display Contrast.

e Press Contrast.
f Press s or t to display Auto, Light or

Dark, and then press the option you
want to set.

g Press OK.

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Chapter 3

NOTE

NOTE

h Enter the fax number.
i Press Fax Start.

Even if you choose Light or Dark, the
machine will send the fax using the Auto
setting in any of the following conditions:

• When you send a color fax.

• When you choose Photo as the Fax
Resolution.

Changing fax resolution 3

The quality of a fax can be improved by
changing the fax resolution.

a Load your document.

b Press (Fax).

c Press Options.
d Press s or t on the Touchpanel to

display Fax Resolution.

e Press Fax Resolution.
f Press s or t to display the options

Standard, Fine, S.Fine and Photo,
and then press the option you want.

g Press OK.

You can choose four different resolution
settings for black & white faxes and two for
color faxes.

Black & White

Standard Suitable for most typed

documents.

Fine Good for small print and

transmits a little slower than

Standard resolution.

S.Fine Good for small print or artwork

and transmits slower than

Fine resolution.

Photo Use when the document has

varying shades of gray or is a
photograph. Photo has the
slowest transmission.

Color

Standard Suitable for most typed

documents.

Fine Use when the document is a

photograph. Transmits a little
slower than Standard
resolution.

If you choose S.Fine or Photo and then
send a color fax (choosing Color in
Color Setting), the machine will send
the fax using the Fine setting.

h Enter the fax number.
i Press Fax Start.

8

Sending a fax

Setting your changes as the new default 3

You can store the fax options you use
frequently for Fax Resolution,

Contrast, Color Setting,
Real Time TX and Glass Scan Size by

saving them as the default settings. These
settings will remain until you change them
again.

a Press (Fax).

b Press Options.
c Press s or t on the Touchpanel to

choose the setting you want to change,
and then press your new option.

Repeat this step for each setting you
want to change.

Restoring fax options to the factory settings 3

You can restore all the fax options you have
changed back to the factory settings. These
settings will stay until you change them again.

a Press (Fax).

b Press Options.
c Press s or t on the Touchpanel to

display Factory Reset.

d Press Factory Reset.
e The Touchscreen asks you to confirm to

change back to the factory settings.
Press Yes to confirm.

f Press .

3

d After changing the last setting to your

preferred option, press s or t to
display Set New Default.

e Press Set New Default.
f Press OK.
g The Touchscreen asks you to confirm

the change to the new default settings.
Press Yes to confirm.

h Press .

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Chapter 3

NOTE

Additional sending operations

Sending a fax manually 3

Manual transmission lets you hear the
dialing, ringing and fax-receiving tones while
sending a fax.

a Load your document.

b Press (Fax).

c To listen for a dial tone, press Hook.
d Dial the fax number.
e When you hear the fax tones, press

Fax Start.
Press Send on the Touchscreen to send
the fax.

Sending a fax at the end of a conversation 3

At the end of a conversation, you can send a
fax to the other party before you both hang
up.

Dual Access

3

(Black & White only) 3

You can dial a number and start scanning the
fax into memory—even when the machine is
sending from memory, receiving faxes or
printing PC data. The Touchscreen shows
the new job number.

The number of pages you can scan into the
memory will vary depending on the data that
is printed on them.

If the Out of Memory message

appears, press to cancel or OK to send
the pages scanned so far.

Broadcasting (Black & White only) 3

Broadcasting is automatically sending the
same fax message to more than one fax
number. You can include Groups and Speed
Dial numbers in the same broadcast.

After the broadcast is finished, a Broadcast
Report will be printed.

Before you begin the broadcast 3

a Ask the other party to wait for fax tones

(beeps) and then to press the Start or
Send key before hanging up.

b Load your document.
c Press Fax Start.

Press Send to send the fax.

d Replace the handset of the external

phone.

10

Speed Dial numbers must be stored in the
machine's memory before they can be used
in a broadcast. (See Basic User’s Guide:
Storing Speed Dial numbers.)

Group numbers must also be stored in the
machine's memory before they can be used
in a broadcast. Group numbers include many
stored Speed Dial numbers for easier dialing.
(See Setting up Groups for Broadcasting
on page 25.)

Sending a fax

NOTE

NOTE

How to broadcast a fax 3

a Load your document.

b Press (Fax).

c Press Options.
d Press s or t on the Touchpanel to

display Broadcasting.

e Press Broadcasting.

f Press Add from Address Book.

Press to search by
Alphabetical Order or Numerical Order.
Press the check boxes of the numbers
you want to add to the broadcast.
After you have checked all the numbers
you want to add, press OK.

i Press Fax Start.

Broadcasting is not available when you

select Color in Color Setting.

When the Touchscreen asks you
Next Page?, do one of the following:

3

 To send a single page, press

No (Send).

The machine starts sending the
document.

 To send more than one page, press

Yes and place the next page on the
scanner glass.

Press OK.

The machine starts scanning the
page. (Repeat this step for each
page.)

g Press s or t to review and confirm the

displayed list of names or numbers for
the broadcast, and then press OK to
accept it.

h If you are finished changing settings,

press OK.

• If you did not use up any of the numbers
for Groups, you can broadcast faxes to as
many as 80 different numbers.

• The machine’s available memory will vary
depending on the types of jobs in the
memory and the numbers used for
broadcasting. If you broadcast to the
maximum number available, you will not
be able to use Dual Access.

• If the Out of Memory message

appears, press to cancel or OK to send
the pages scanned so far.

11

Chapter 3

NOTE

Canceling a Broadcast in progress 3

a Press .

b Do one of the following:

 To cancel the entire broadcast, press

Entire Broadcast. Go to step c.

 To cancel the current job, press the

name or number being dialed on the
Touchscreen. Go to step d.

 To exit without canceling, press .

c When the Touchscreen asks if you want

to cancel the entire broadcast, do one of
the following:

 Press Yes to confirm.

 To exit without canceling, press No.

d Do one of the following:

 To cancel the current job, press Yes.

 To exit without canceling, press No.

Real Time Transmission 3

When you are sending a fax, the machine will
scan the document into the memory before
sending it. Then, as soon as the telephone
line is free, the machine will start dialing and
sending.

Sometimes, you may want to send an
important document immediately, without
waiting for the machine to scan it into
memory. You can do this by turning on
Real Time TX.

a Load your document.

b Press (Fax).

c Press Options.
d Press s or t on the Touchpanel to

display Real Time TX.

e Press Real Time TX.
f Press On (or Off).
g Press OK.
h Enter the fax number.
i Press Fax Start.

• If you are sending a color fax, the machine
will send the document in real time (even
if Real Time TX is set to Off).

• In Real Time Transmission, the automatic
redial feature does not work.

12

Sending a fax

Overseas Mode 3

If you are having difficulty sending a fax
overseas due to possible interference on the
telephone line, we recommend that you turn
on Overseas Mode. After you send a fax
using this feature, the feature will turn itself
off.

a Load your document.

b Press (Fax).

c Press Options.
d Press s or t on the Touchpanel to

display Overseas Mode.

e Press Overseas Mode.
f Press On (or Off).

Checking and canceling waiting jobs 3

You can check which jobs are still waiting in
the memory to be sent and cancel a job.
(If there are no jobs, the Touchscreen shows
No Jobs Waiting.)

3

a Press (Settings).

b Press s or t on the Touchpanel to

display Fax.

c Press Fax.
d Press s or t to display

Remaining Jobs.

e Press Remaining Jobs.

Any waiting jobs appear on the
Touchscreen.

g Press OK.
h Enter the fax number.
i Press Fax Start.

f Press s or t to scroll through the jobs

and press the job you want to cancel.
Press Cancel.

g Do one of the following:

 To cancel, press Yes.

If you want to cancel another job, go
to step f.

 To exit without canceling, press No.

h When you are finished, press .

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