Brother MFC-J285DW Advanced User Guide

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Advanced User’s Guide

MFC-J285DW

Version 0

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User's Guides and where do I find them?

Which Guide? What's in it? Where is it?

Product Safety Guide Read this Guide first. Please read the Safety

Instructions before you set up your machine. See this Guide for trademarks and legal limitations.

Quick Setup Guide Follow the instructions for setting up your machine

and installing the drivers and software for the operating system and connection type you are using.

Basic User’s Guide Learn the basic Fax, Copy and Scan operations, and

how to replace consumables. See troubleshooting tips.

Advanced User’s Guide Learn more advanced operations: Fax, Copy,

security features; printing reports; and performing routine maintenance.

Software and Network User’s Guide

This Guide provides instructions for Scanning, Printing, PC-Fax and other operations that can be performed by connecting your Brother machine to a computer. You can also find useful information about using the Brother ControlCenter utility, using your machine in a network environment, and frequently used terms.

Printed / In the box

PDF file / CD-ROM

HTML file/CD-ROM

Web Connect Guide This Guide provides useful information about

accessing Internet services from the Brother machine, as well as downloading images, printing data and uploading files directly to Internet services.

AirPrint Guide This Guide provides information for using AirPrint to

print from OS X v10.7.x, 10.8.x and your iPhone, iPod touch, iPad, or other iOS device to your Brother machine without installing a printer driver.

Google Cloud Print Guide

Mobile Print/Scan Guide for Brother iPrint&Scan

This Guide provides details on how to use Google Cloud Print™ services for printing over the Internet.

This Guide provides useful information about printing from your mobile device and scanning from your Brother machine to your mobile device when connected to a Wi-Fi network.

Visit us at http://solutions.brother.com/.

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Solutions Center

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Solutions Center

1 General setup 1

Memory Storage .................................................................................................... 1

Volume Settings..................................................................................................... 1

Ring Volume .................................................................................................... 1

Beep Volume ...................................................................................................2

Speaker Volume..............................................................................................2

Automatic Daylight Saving Time ............................................................................ 3

Sleep Mode ........................................................................................................... 3

Touchscreen LCD..................................................................................................4

Setting the backlight brightness....................................................................... 4

Setting the Dim Timer for the backlight ........................................................... 4

2 Security features 5

TX Lock ................................................................................................................. 5

Setting and changing the TX Lock password ..................................................5

Turning TX Lock on/off ....................................................................................6

3 Sending a fax 7

Additional sending options.....................................................................................7

Sending faxes using multiple settings .............................................................7

Stop faxing....................................................................................................... 7

Contrast ........................................................................................................... 7

Changing fax resolution...................................................................................8

Setting your changes as the new default.........................................................9

Restoring fax options to the factory settings.................................................... 9

Additional sending operations..............................................................................10

Sending a fax manually .................................................................................10

Sending a fax at the end of a conversation ...................................................10

Dual Access (Black & White only) ................................................................. 10

Broadcasting (Black & White only) ................................................................10

Real Time Transmission ................................................................................ 12

Overseas Mode ............................................................................................. 13

Checking and canceling waiting jobs............................................................. 13

4 Receiving a fax 14

Memory Receive (Black & White only) ................................................................ 14

Printing a fax from the memory ..................................................................... 14

PC-Fax Receive (Windows

Turning off Memory Receive operations........................................................ 15

Changing Memory Receive operations .........................................................16

Additional receiving operations............................................................................16

Receiving faxes into memory when paper tray is empty ...............................16

Printing a reduced incoming fax .................................................................... 16

Receiving a fax at the end of a conversation.................................................17

) ........................................................................ 14

5 Dialing and storing numbers 18

Voice operations..................................................................................................18

Tone or Pulse (Canada only).........................................................................18

Fax/Tel mode................................................................................................. 18

Caller ID......................................................................................................... 18

Special line considerations ............................................................................ 19

Additional dialing operations................................................................................ 21

Outgoing Call history .....................................................................................21

Caller ID history .............................................................................................21

Dialing access codes and credit card numbers .............................................22

Additional ways to store numbers ........................................................................23

Storing Speed Dial numbers from the Outgoing Call history .........................23

Storing Speed Dial numbers from the Caller ID history.................................24

Setting up Groups for Broadcasting ..............................................................25

6Printing reports 27

Fax reports...........................................................................................................27

Transmission Verification Report...................................................................27

Fax Journal (activity report) ...........................................................................27

Reports ................................................................................................................28

How to print a report ...................................................................................... 28

7 Making copies 29

Copy options ........................................................................................................ 29

Stop copying..................................................................................................29

Improving copy quality...................................................................................29

Enlarging or reducing copies .........................................................................30

Making N in 1 copies or a poster (Page Layout) ...........................................31

2 in 1 ID copy (Page Layout) .........................................................................33

Sorting copies ................................................................................................ 33

Adjusting Density ........................................................................................... 34

Remove Background Color ...........................................................................34

2-sided copying .............................................................................................35

Setting your changes as the new default.......................................................36

Restoring all settings to the factory settings ..................................................36

A Routine maintenance 37

Cleaning and checking the machine....................................................................37

Cleaning the outside of the machine .............................................................37

Cleaning the machine’s printer platen ........................................................... 38

Cleaning the paper feed rollers .....................................................................39

Cleaning the paper pick-up rollers .................................................................40

Checking the ink volume ...............................................................................41

Packing and shipping the machine......................................................................42

B Glossary 44

C Index 47

iii

General setup 1

Memory Storage 1

Volume Settings 1

Your menu settings are stored permanently, and, in the event of a power failure, will not be lost. Temporary settings (for example, Overseas Mode) will be lost. If you have chosen Set New Default for your preferred Fax and Copy settings, those settings will not be lost. However, you may have to reprogram the date and time.

Ring Volume 1

You can choose a range of ring volume levels, from High to Off.

a Press (Settings).

b Press s or t on the Touchpanel to

display General Setup.

c Press General Setup. d Press s or t to display Volume. e Press Volume. f Press s or t to display Ring. g Press Ring. h Press s or t to display Low, Med, High

or Off, and then press the option you want.

i Press .

Chapter 1

Beep Volume 1

When Beep is on, the machine will beep when you press the Touchscreen or Touchpanel, make a mistake, or after you send or receive a fax.

You can choose a range of sound volume levels, from High to Off.

a Press (Settings).

b Press s or t on the Touchpanel to

display General Setup.

c Press General Setup. d Press s or t to display Volume. e Press Volume. f Press s or t to display Beep. g Press Beep.

Speaker Volume 1

You can choose a range of speaker volume levels, from High to Off.

a Press (Settings).

b Press s or t on the Touchpanel to

display General Setup.

c Press General Setup. d Press s or t to display Volume. e Press Volume. f Press s or t to display Speaker. g Press Speaker. h Press s or t to display Low, Med, High

or Off, and then press the option you want.

h Press s or t to display Low, Med, High

or Off, and then press the option you want.

i Press .

You can also adjust the speaker volume by pressing Hook.

a Press (Fax).

b Press Hook.

c Press or on the Touchpanel.

d Press .

e Press to decrease or to

increase the speaker volume level. Each press changes the volume to the next setting.

f Press .

g Press Hook.

General setup

Automatic Daylight Saving Time

You can set the machine to change automatically for daylight saving time. It will reset itself forward one hour in the Spring and backward one hour in the Fall. Make sure you have set the correct date and time in the Date & Time setting.

The factory setting is Off, so you will have to turn on Automatic Daylight Saving Time as follows.

a Press (Settings).

b Press s or t on the Touchpanel to

display Initial Setup.

c Press Initial Setup. d Press s or t to display Date & Time. e Press Date & Time.

Sleep Mode 1

You can choose how long the machine must be idle (up to 60 minutes) before it goes into Sleep Mode. The timer will restart if any operation is carried out on the machine.

a Press (Settings).

b Press s or t on the Touchpanel to

display General Setup.

c Press General Setup. d Press s or t to display Sleep Mode. e Press Sleep Mode. f Press s or t to display 1Min, 2Mins,

3Mins, 5Mins, 10Mins, 30Mins or 60Mins to choose the length of time the

machine must be idle before entering Sleep Mode. Press the option you want to set.

f Press Auto Daylight. g Press On (or Off).

h Press .

g Press .

Chapter 1

Touchscreen LCD 1

Setting the backlight brightness 1

You can adjust the brightness of the Touchscreen LCD backlight. If you are having difficulty reading the LCD, try changing the brightness setting.

a Press (Settings).

b Press s or t on the Touchpanel to

display General Setup.

c Press General Setup. d Press s or t to display

LCD Settings.

e Press LCD Settings. f Press Backlight. g Press s or t to display Light, Med or

Dark, and then press the option you want to set.

Setting the Dim Timer for the backlight 1

You can set how long the Touchscreen LCD backlight stays on after the last finger press.

a Press (Settings).

b Press s or t on the Touchpanel to

display General Setup.

c Press General Setup. d Press s or t to display

LCD Settings.

e Press LCD Settings. f Press Dim Timer. g Press s or t to display 10Secs,

20Secs, 30Secs or Off, and then press the option you want.

h Press .

NOTE

Security features 2

TX Lock 2

TX Lock lets you prevent unauthorized access to the machine.

While TX Lock is On, the following operations are available:

 Receiving faxes

 PC-Fax Receive

(If PC-Fax Receive was already On)

While the TX Lock feature is turned on, your machine will receive faxes and store them in its memory. Then, when TX Lock is turned off, the faxes will be sent to your chosen PC.

While TX Lock is On, the following operations are NOT available:

 Operation from the control panel

 PC printing

Setting and changing the TX Lock password 2

If you have already set the password, you will not need to set it again.

Setting the password 2

Make a careful note of your password.

a Press (Settings).

b Press s or t on the Touchpanel to

display Fax.

c Press Fax. d Press s or t to display

Miscellaneous.

If you forget the TX Lock password, call Brother Customer Service. (See Basic User’s Guide: Brother numbers.)

e Press Miscellaneous. f Press s or t to display TX Lock. g Press TX Lock. h Enter a four-digit number for the

password using the keyboard on the Touchscreen. Press OK.

i When the Touchscreen shows Verify,

re-enter the password using the keyboard on the Touchscreen. Press OK.

j Press .

Chapter 2

NOTE

Changing the password 2

a Press (Settings).

b Press s or t on the Touchpanel to

display Fax.

c Press Fax. d Press s or t to display

Miscellaneous.

e Press Miscellaneous. f Press s or t to display TX Lock. g Press TX Lock. h Press Set Password. i Enter the four-digit number of the old

password using the keyboard on the Touchscreen. Press OK.

j Enter a four-digit number for the new

password using the keyboard on the Touchscreen. Press OK.

Turning TX Lock on/off 2

Turning TX Lock on 2

a Press (Settings).

b Press s or t on the Touchpanel to

display Fax.

c Press Fax. d Press s or t to display

Miscellaneous.

e Press Miscellaneous. f Press s or t to display TX Lock. g Press TX Lock. h Press Set TX Lock. i Enter the registered four-digit password

using the keyboard on the Touchscreen. Press OK. The machine goes offline and the Touchscreen shows TX Lock Mode.

k When the Touchscreen shows Verify,

re-enter the new password using the keyboard on the Touchscreen. Press OK.

l Press .

Turning TX Lock off 2

a Press Unlock. b Enter the registered four-digit password

using the keyboard on the Touchscreen. Press OK. TX Lock is turned off.

If you enter the wrong password, the Touchscreen shows Wrong Password and stays offline. The machine will stay in TX Lock Mode until the registered password is entered.

NOTE

Sending a fax 3

Additional sending options

Sending faxes using multiple settings 3

When you send a fax, you can choose a combination of settings, such as

Fax Resolution, Contrast, Glass Scan Size, and Real Time TX.

You can also choose: History, Address Book, Broadcasting, Color Setting, Overseas Mode, Set New Default, and Factory Reset.

Some settings are only available when sending black & white faxes.

a Load your document.

h Enter the fax number.

i Press Fax Start.

• Most settings are temporary and the machine returns to its default settings after you send a fax.

• You can save some of the settings you use most often by making them the default settings. These settings will stay until you change them again. (See Setting your changes as the new default on page 9.)

Stop faxing 3

To stop faxing, press .

Contrast 3

b Press (Fax).

The Touchscreen shows:

c Press Options. d Press s or t on the Touchpanel to

display the setting you want to change. When the setting is displayed, press it.

e Press the option you want to set. f Repeat steps d and e to change

additional settings.

g Press OK when you are finished

changing settings.

If your document is very light or very dark, you may want to change the contrast. For most documents, the factory setting Auto can be used. Auto chooses the suitable contrast for your document. Choose Light when sending a light document. Choose Dark when sending a dark document.

a Load your document.

b Press (Fax).

c Press Options. d Press s or t on the Touchpanel to

display Contrast.

e Press Contrast. f Press s or t to display Auto, Light or

Dark, and then press the option you want to set.

g Press OK.

Chapter 3

NOTE

h Enter the fax number. i Press Fax Start.

Even if you choose Light or Dark, the machine will send the fax using the Auto setting in any of the following conditions:

• When you send a color fax.

• When you choose Photo as the Fax Resolution.

Changing fax resolution 3

The quality of a fax can be improved by changing the fax resolution.

a Load your document.

b Press (Fax).

c Press Options. d Press s or t on the Touchpanel to

display Fax Resolution.

e Press Fax Resolution. f Press s or t to display the options

Standard, Fine, S.Fine and Photo, and then press the option you want.

g Press OK.

You can choose four different resolution settings for black & white faxes and two for color faxes.

Black & White

Standard Suitable for most typed

documents.

Fine Good for small print and

transmits a little slower than

Standard resolution.

S.Fine Good for small print or artwork

and transmits slower than

Fine resolution.

Photo Use when the document has

varying shades of gray or is a photograph. Photo has the slowest transmission.

Color

Standard Suitable for most typed

documents.

Fine Use when the document is a

photograph. Transmits a little slower than Standard resolution.

If you choose S.Fine or Photo and then send a color fax (choosing Color in Color Setting), the machine will send the fax using the Fine setting.

h Enter the fax number. i Press Fax Start.

Sending a fax

Setting your changes as the new default 3

You can store the fax options you use frequently for Fax Resolution,

Contrast, Color Setting, Real Time TX and Glass Scan Size by

saving them as the default settings. These settings will remain until you change them again.

a Press (Fax).

b Press Options. c Press s or t on the Touchpanel to

choose the setting you want to change, and then press your new option.

Repeat this step for each setting you want to change.

Restoring fax options to the factory settings 3

You can restore all the fax options you have changed back to the factory settings. These settings will stay until you change them again.

a Press (Fax).

b Press Options. c Press s or t on the Touchpanel to

display Factory Reset.

d Press Factory Reset. e The Touchscreen asks you to confirm to

change back to the factory settings. Press Yes to confirm.

f Press .

d After changing the last setting to your

preferred option, press s or t to display Set New Default.

e Press Set New Default. f Press OK. g The Touchscreen asks you to confirm

the change to the new default settings. Press Yes to confirm.

h Press .

Chapter 3

NOTE

Additional sending operations

Sending a fax manually 3

Manual transmission lets you hear the dialing, ringing and fax-receiving tones while sending a fax.

a Load your document.

b Press (Fax).

c To listen for a dial tone, press Hook. d Dial the fax number. e When you hear the fax tones, press

Fax Start. Press Send on the Touchscreen to send the fax.

Sending a fax at the end of a conversation 3

At the end of a conversation, you can send a fax to the other party before you both hang up.

Dual Access

(Black & White only) 3

You can dial a number and start scanning the fax into memory—even when the machine is sending from memory, receiving faxes or printing PC data. The Touchscreen shows the new job number.

The number of pages you can scan into the memory will vary depending on the data that is printed on them.

If the Out of Memory message

appears, press to cancel or OK to send the pages scanned so far.

Broadcasting (Black & White only) 3

Broadcasting is automatically sending the same fax message to more than one fax number. You can include Groups and Speed Dial numbers in the same broadcast.

After the broadcast is finished, a Broadcast Report will be printed.

Before you begin the broadcast 3

a Ask the other party to wait for fax tones

(beeps) and then to press the Start or Send key before hanging up.

b Load your document. c Press Fax Start.

Press Send to send the fax.

d Replace the handset of the external

phone.

Speed Dial numbers must be stored in the machine's memory before they can be used in a broadcast. (See Basic User’s Guide: Storing Speed Dial numbers.)

Group numbers must also be stored in the machine's memory before they can be used in a broadcast. Group numbers include many stored Speed Dial numbers for easier dialing. (See Setting up Groups for Broadcasting on page 25.)

Sending a fax

NOTE

How to broadcast a fax 3

a Load your document.

b Press (Fax).

c Press Options. d Press s or t on the Touchpanel to

display Broadcasting.

e Press Broadcasting.

f Press Add from Address Book.

Press to search by Alphabetical Order or Numerical Order. Press the check boxes of the numbers you want to add to the broadcast. After you have checked all the numbers you want to add, press OK.

i Press Fax Start.

Broadcasting is not available when you

select Color in Color Setting.

When the Touchscreen asks you Next Page?, do one of the following:

 To send a single page, press

No (Send).

The machine starts sending the document.

 To send more than one page, press

Yes and place the next page on the scanner glass.

Press OK.

The machine starts scanning the page. (Repeat this step for each page.)

g Press s or t to review and confirm the

displayed list of names or numbers for the broadcast, and then press OK to accept it.

h If you are finished changing settings,

press OK.

• If you did not use up any of the numbers for Groups, you can broadcast faxes to as many as 80 different numbers.

• The machine’s available memory will vary depending on the types of jobs in the memory and the numbers used for broadcasting. If you broadcast to the maximum number available, you will not be able to use Dual Access.

• If the Out of Memory message

appears, press to cancel or OK to send the pages scanned so far.

Chapter 3

NOTE

Canceling a Broadcast in progress 3

a Press .

b Do one of the following:

 To cancel the entire broadcast, press

Entire Broadcast. Go to step c.

 To cancel the current job, press the

name or number being dialed on the Touchscreen. Go to step d.

 To exit without canceling, press .

c When the Touchscreen asks if you want

to cancel the entire broadcast, do one of the following:

 Press Yes to confirm.

 To exit without canceling, press No.

d Do one of the following:

 To cancel the current job, press Yes.

 To exit without canceling, press No.

Real Time Transmission 3

When you are sending a fax, the machine will scan the document into the memory before sending it. Then, as soon as the telephone line is free, the machine will start dialing and sending.

Sometimes, you may want to send an important document immediately, without waiting for the machine to scan it into memory. You can do this by turning on Real Time TX.

a Load your document.

b Press (Fax).

c Press Options. d Press s or t on the Touchpanel to

display Real Time TX.

e Press Real Time TX. f Press On (or Off). g Press OK. h Enter the fax number. i Press Fax Start.

• If you are sending a color fax, the machine will send the document in real time (even if Real Time TX is set to Off).

• In Real Time Transmission, the automatic redial feature does not work.

Sending a fax

Overseas Mode 3

If you are having difficulty sending a fax overseas due to possible interference on the telephone line, we recommend that you turn on Overseas Mode. After you send a fax using this feature, the feature will turn itself off.

a Load your document.

b Press (Fax).

c Press Options. d Press s or t on the Touchpanel to

display Overseas Mode.

e Press Overseas Mode. f Press On (or Off).

Checking and canceling waiting jobs 3

You can check which jobs are still waiting in the memory to be sent and cancel a job. (If there are no jobs, the Touchscreen shows No Jobs Waiting.)

a Press (Settings).

b Press s or t on the Touchpanel to

display Fax.

c Press Fax. d Press s or t to display

Remaining Jobs.

e Press Remaining Jobs.

Any waiting jobs appear on the Touchscreen.

g Press OK. h Enter the fax number. i Press Fax Start.

f Press s or t to scroll through the jobs

and press the job you want to cancel. Press Cancel.

g Do one of the following:

 To cancel, press Yes.

If you want to cancel another job, go to step f.

 To exit without canceling, press No.

h When you are finished, press .

NOTE

Receiving a fax 4

Memory Receive (Black & White only)

Memory Receive lets you receive faxes while you are away from the machine.

You can only use one Memory Receive operation at a time:

 PC-Fax Receive

 Off

You can change your selection at any time. If received faxes are still in the machine’s memory when you change the Memory Receive operation, a message will appear on the Touchscreen. (See Changing Memory Receive operations on page 16.)

Printing a fax from the memory 4

If you have chosen PC-Fax Receive, your machine will receive and store your faxes in its memory when your PC is turned off. To print faxes from the memory, follow the instructions below.

PC-Fax Receive

(Windows®) 4

If you turn on the PC-Fax Receive feature, your machine will store received faxes in the memory and send them to your PC. You can then use your PC to view and store these faxes.

Even if you have turned off your PC (at night or on the weekend, for example), your machine will receive and store your faxes in its memory.

When you start your PC and the PC-FAX Receiving software runs, your machine transfers your faxes to your PC.

To transfer the received faxes to your PC, you must have the PC-FAX Receiving software running on your PC.

For more information, see Software and Network User’s Guide: Run Brother's PC-

FAX Receiving Software on Your Computer

(Windows

If you choose Backup Print:On, the machine will also print the fax.

a Press (Settings). b Press s or t on the Touchpanel to

display Fax.

c Press Fax. d Press s or t to display Print Fax. e Press Print Fax. f Press Start.

g Press .

When you print a fax from the memory, the fax is erased.

a Press (Settings).

b Press s or t on the Touchpanel to

display Fax.

c Press Fax. d Press s or t to display

Setup Receive.

e Press Setup Receive. f Press s or t to display

Memory Receive.

g Press Memory Receive. h Press PC Fax Receive.

Receiving a fax

NOTE

i The Touchscreen shows the message

Run PC-Fax on your computer. Press OK.

j Press <USB> or the name of the PC you

want to receive faxes if you are on a network.

k Press Backup Print:On or

Backup Print:Off.

l Press .

• PC-Fax Receive is not supported by the Mac OS.

• Before you can set up PC-Fax Receive, you must install the MFL-Pro Suite software on your PC. Make sure your PC is connected and turned on.

For more information, see Software and Network User’s Guide: Receive Faxes

Using Brother's PC-FAX Receive

Software (Windows

Turning off Memory Receive operations 4

a Press (Settings).

b Press s or t on the Touchpanel to

display Fax.

c Press Fax.

d Press s or t to display

Setup Receive.

e Press Setup Receive. f Press s or t to display

Memory Receive.

g Press Memory Receive. h Press Off.

i Press .

• If you get an error message and the machine cannot print the faxes in the memory, you can use this setting to transfer your faxes to your PC. (See Basic User’s Guide: Transferring your faxes or Fax Journal report.)

• When you receive a color fax, your machine prints the color fax at your machine but does not send the fax to your PC.

Changing the destination PC 4

To change the destination PC, see PC-Fax

Receive (Windows

steps a to l.

) on page 14 and repeat

The Touchscreen will show you more options if there are still received faxes in the machine’s memory. (See Changing Memory Receive operations on page 16.)

Chapter 4

Changing Memory Receive operations 4

If received faxes are in your machine’s memory when you change the Memory Receive operations, the Touchscreen will ask you one of the following questions:

If all the received faxes have already been printed

 Erase All Fax?

• If you press Yes, faxes in the memory will be erased before the setting changes.

• If you press No, faxes in the memory will not be erased and the setting will be unchanged.

If unprinted faxes are in the memory 4

Additional receiving operations

Receiving faxes into memory when paper tray is empty 4

As soon as the paper tray becomes empty during fax reception, the Touchscreen shows

No Paper Fed. Put some paper in the paper tray. (See Basic User’s Guide: Loading paper and other print media.)

If you do not put paper in the paper tray, the machine will continue receiving the fax. The remaining pages will be stored in the memory, if enough memory is available.

When the memory is full, the machine will stop answering calls. To print the faxes, put fresh paper in the tray.

 Print All Fax?

• If you press Yes, faxes in the memory will be printed before the setting changes. If a backup copy has already been printed, it will not be printed again.

• If you press No, faxes in the memory will not be printed and the setting will be unchanged.

The Touchscreen will ask you the following question:

 Send Fax to PC?

• If you press Yes, faxes in the memory will be sent to your PC before the setting changes. You will be asked if you want to turn on Backup Print. (For more information, see PC-Fax Receive

(Windows

• If you press No, faxes in the memory will not be erased or transferred to your PC and the setting will be unchanged.

) on page 14.)

Printing a reduced incoming fax 4

If you choose On, the machine reduces each page of an incoming fax to fit on one sheet of Letter, Legal or A4 size paper. The machine calculates the reduction ratio by using the page size of the fax and your Paper Size setting.

(See Basic User’s Guide: Paper Size.)

a Press (Settings).

b Press s or t on the Touchpanel to

display Fax.

c Press Fax. d Press s or t to display

Setup Receive.

e Press Setup Receive.

f Press s or t to display

Auto Reduction.

g Press Auto Reduction.

NOTE

h Press On (or Off).

i Press .

Receiving a fax at the end of a conversation 4

At the end of a conversation, you can ask the other party to send you a fax before you both hang up.

a Ask the other party to place the

document in their machine and to press the Start or Send key.

b When you hear the other machine's

CNG tones (slowly repeating beeps), press Fax Start.

Receiving a fax

If the Touchscreen is dark for Sleep Mode, touch it to display Fax Start.

c Press Receive to receive the fax. d Replace the handset of the external

telephone.

NOTE

Dialing and storing numbers 5

Voice operations 5

You can use your external telephone to dial voice calls.

Tone or Pulse (Canada only) 5

If you have a Pulse dialing service, but need to send tone signals (for example, for telephone banking), follow the instructions:

a Press (Fax).

b Press Hook. c Press # on the machine’s Touchpanel.

Any digits dialed after this will send tone signals.

When you are finished with the call, the machine will return to the Pulse dialing service.

Fax/Tel mode 5

Caller ID 5

The Caller ID feature lets you use the Caller ID subscriber service offered by many local telephone companies. This service shows the telephone number or name (if available) of your caller as the line rings. Call your telephone company for details.

Once you answer a call, the Caller ID information disappears from the Touchscreen, but the call information stays stored in the Caller ID memory.

You can view the list or choose one of these numbers to fax to, add to the Address Book, or delete from the history. (See Caller ID history on page 21.)

 You can see the number (or name).

 The Unavailable message means the

call originated outside your Caller ID service area.

 The PrivateCall message means the

caller has intentionally blocked transmission of Caller ID information.

When the machine is in Fax/Tel mode, it will use the F/T Ring (pseudo/double-ringing) to alert you to pick up a voice call.

If you are at the extension telephone, you'll need to lift the handset during the F/T Ring and then press #51 between the pseudo/double-rings. If no one is on the line, or if someone wants to send you a fax, send the call back to the machine by pressing l 51.

If you are at the machine, lift the external telephone’s handset, and then press Pickup to answer.

You can print a list of the Caller ID information received by your machine. (See How to print a report on page 28.)

• This feature may not be available in certain areas of the USA and Canada.

• The Caller ID service varies with different carriers. Call your local telephone company to find out about the kind of service available in your area.

Dialing and storing numbers

Setting up your area code (USA only) 5

When returning calls from the Caller ID history, your machine will dial “1” plus the area code for all calls. If your local dialing plan requires that “1” not be dialed for calls within your area code, enter your area code in this setting. With the area code setting, calls returned from the Caller ID history to numbers within your area code will be dialed using 10 digits (area code + seven-digit number). If your dialing plan does not follow the standard 1 + area code + seven-digit number dialing system for calling outside your area code, you may experience problems automatically returning calls from the Caller ID history. If this is not the procedure followed by your dialing plan, you will not be able to automatically return calls.

a Press (Settings).

Special line considerations 5

Roll-over telephone lines 5

A roll-over telephone system is a group of two or more separate telephone lines that pass incoming calls to each other if they are busy. The calls are usually passed down or “rolled over” to the next available telephone line in a preset order.

Your machine can work in a roll-over system as long as it is the last number in the sequence so the call cannot roll away. Do not put the machine on any of the other numbers; when the other lines are busy and a second fax call is received, the fax call will be sent to a line that does not have a fax machine. Your

machine will work best on a dedicated line.

b Press s or t on the Touchpanel to

display Fax.

c Press Fax. d Press s or t to display

Miscellaneous.

e Press Miscellaneous. f Press s or t to display Caller ID. g Press Caller ID. h Enter your Area Code (three-digit

number), and press OK.

i Press .

Two-line telephone system 5

A two-line telephone system is simply two separate telephone numbers on the same wall outlet. The two telephone numbers can be on separate jacks (RJ11) or mixed into one jack (RJ14). Your machine must be plugged into an RJ11 jack. RJ11 and RJ14 jacks may be equal in size and appearance and both may contain four wires (black, red, green and yellow). To test the type of jack, plug in a two-line telephone and see if it can access both lines. If it can, you must separate the line for your machine.

Chapter 5

RJ14

RJ11

RJ14

Converting telephone wall outlets 5

There are three ways to convert to an RJ11 jack. The first two ways may require help from the telephone company. You can change the wall outlets from one RJ14 jack to two RJ11 jacks. Or, you can have an RJ11 wall outlet installed and slave or jump one of the telephone numbers to it.

The third way is the easiest: Buy a triplex adapter. You can plug a triplex adapter into an RJ14 outlet. It separates the wires into two separate RJ11 jacks (Line 1, Line 2) and a third RJ14 jack (Lines 1 and 2). If your machine is on Line 1, plug the machine into L1 of the triplex adapter. If your machine is on Line 2, plug it into L2 of the triplex adapter.

Triplex Adapter

b Plug one end of the telephone line cord

for your machine into the L2 jack of the triplex adapter. Plug the other end into the LINE jack inside the machine.

c Plug one end of the first telephone line

cord for your TAD into the L1 jack of the triplex adapter. Plug the other end into the L1 or L1/L2 jack of the two-line TAD.

d Plug one end of the second telephone

line cord for your TAD into the L2 jack of the two-line TAD. Plug the other end into the EXT. jack inside the machine.

Installing machine, external two-line TAD and two-line telephone

When you are installing an external two-line telephone answering device (TAD) and a two-line telephone, your machine must be isolated on one line at both the wall jack and at the TAD. The most common connection is to put the machine on Line 2, which is explained in the following steps. The back of the two-line TAD must have two telephone jacks: one labeled L1 or L1/L2, and the other labeled L2. You will need at least three telephone line cords: the one that came with your machine and two for your external twoline TAD. You will need a fourth line cord if you add a two-line telephone.

1 Triplex Adapter

2 Two-Line Telephone

3 External Two-Line TAD

4 Machine

Your additional two-line telephones on other

wall outlets do not require adapters. There are two ways to add a two-line telephone to the machine's wall outlet. You can plug the telephone line cord from the two-line telephone into the L1+L2 jack of the triplex adapter. Or, you can plug the two-line telephone into the TEL jack of the two-line TAD.

a Put the two-line TAD and the two-line

telephone next to your machine.

Dialing and storing numbers

NOTE

Additional dialing operations

Outgoing Call history 5

The last 30 numbers you sent a fax to will be stored in the Outgoing Call history. You can choose one of these numbers to fax to, add to the Address Book, or delete from the history.

a Press (Fax).

b Press (History).

c Press s or t to display the number you

want, and then press it. Step d is after you press the number.

d Do one of the following:

Caller ID history 5

This feature requires the Caller ID subscriber service offered by many local telephone companies. (See Caller ID on page 18.)

The numbers or names (if available) from the last 30 faxes and telephone calls you received will be stored in the Caller ID history. You can view the list or choose one of these numbers to fax to, add to the Address Book, or delete from the history. When the thirty-first call comes into the machine, it replaces information about the first call.

If you are not a Caller ID subscriber, Caller ID history only allows you to view and delete the dates of calls.

a Press (Fax).

 To send a fax, press Send a fax.

Press Fax Start.

 If you want to store the number,

press More and then press Add to Address Book.

(See Storing Speed Dial numbers from the Outgoing Call history

on page 23.)

 If you want to delete the number from

the Outgoing Call history list, press More and then press Delete.

Press Yes to confirm.

Press .

b Press (History).

c Press (Incoming). d Press s or t to display the number or

name you want to access, and then press it. Step e is after you press the number or name.

e Do one of the following:

 To send a fax, press Send a fax.

Press Fax Start.

 If you want to store the number,

press More and then press Add to Address Book.

(See Storing Speed Dial numbers from the Caller ID history

on page 24.)

 If you want to delete the number from

the Caller ID history list, press More and then press Delete.

Press Yes to confirm.

Press .

Chapter 5

NOTE

g Press Options.

• (USA only) If you redial from the Caller ID history outside your area code, you must set up your area code in advance. (See Setting up your area code (USA only) on page 19.)

• You can print the Caller ID history List. (See How to print a report on page 28.)

Dialing access codes and credit card numbers 5

Sometimes, you may want to choose from several long-distance carriers when you send a fax. Rates may vary depending on the time and destination. To take advantage of low rates, you can store the access codes of longdistance carriers and credit card numbers as Speed Dial numbers. (See Basic User’s Guide: Storing Speed Dial numbers.)

You can store these long dialing sequences by dividing them and setting them up as separate Speed Dial numbers in any combination.

You can even include manual dialing using the dial pad.

For example, you might have stored ‘555’ on Address Book: #03 and ‘7000’ on Address Book: #02. You can use them both to dial ‘555-7000’ as shown in the following example:

h Press s or t to display

Address Book.

i Press Address Book. j Press Numerical. k Press s or t to display #02. l Press #02. m Press Send a fax. n Press Fax Start.

You will dial ‘555-7000’.

To temporarily change a number, you can use the dial pad to manually substitute part of the number. For example, to change the number to 555-7001 you could press

(Address), press 03, press

Send a fax and then press 7001 using the dial pad.

If you must wait for another dial tone or signal at any point in the dialing sequence, create a pause in the number by pressing Pause. Each key press adds a

3.5-second delay. You can press Pause as many times as needed to increase the length of the pause.

a Press (Fax).

b Press (Address).

c Press Numerical. d Press s or t on the Touchpanel to

display #03.

e Press #03. f Press Send a fax.

Dialing and storing numbers

NOTE

Additional ways to store numbers

Storing Speed Dial numbers from the Outgoing Call history5

You can also store Speed Dial numbers from the Outgoing Call history.

a Press (Fax).

b Press (History).

You can also add numbers from the history in a different way by pressing

Settings, Fax, Setup AddressBook, Set Speed Dial and Add Number from History.

c Press s or t on the Touchpanel to

display the number you want to store.

d Press the number you want to store. e Press More.

i Do one of the following:

 Enter the second fax or telephone

number (up to 20 digits) using the keyboard on the Touchscreen.

Press OK.

 If you do not want to store a second

number, press OK.

j To choose where the number will be

stored, do one of the following:

 To accept the displayed next

available Speed Dial location, press OK.

 To enter a different Speed Dial

location, press and then enter a two-digit number using the keyboard on the Touchscreen.

Press OK.

If the two-digit Speed Dial location you choose is already taken, the OK button on the Touchscreen will not work. Choose a different location.

k When the Touchscreen displays your

settings, press OK to confirm.

f Press Add to Address Book. g Do one of the following:

 Enter the name (up to 16 characters)

using the keyboard on the Touchscreen.

(For help entering letters, see Basic User’s Guide: Entering Text.)

Press OK.

 To store the number without a name,

press OK.

h Press OK to confirm the fax or telephone

number you want to store.

l Press .

Chapter 5

NOTE

Storing Speed Dial numbers from the Caller ID history 5

If you have the Caller ID subscriber service from your telephone company, you can also store Speed Dial numbers from incoming calls in the Caller ID history. (See Caller ID on page 18.)

a Press (Fax).

b Press (History).

You can also add numbers from the history in a different way by pressing

Settings, Fax, Setup AddressBook, Set Speed Dial and Add Number from History.

c Press (Incoming).

i Press OK to confirm the fax or telephone

number you want to store.

j Do one of the following:

 Enter a second fax or telephone

number (up to 20 digits) using the keyboard on the Touchscreen.

Press OK.

 If you do not want to store a second

number, press OK.

k To choose where the number will be

stored, do one of the following:

 To accept the displayed next

available Speed Dial location, press OK.

 To enter a different Speed Dial

location, press and then enter a 2-digit number using the keyboard on the Touchscreen.

Press OK.

d Press s or t on the Touchpanel to

display the name or number you want to store.

e Press the name or number you want to

store.

f Press More. g Press Add to Address Book. h Do one of the following:

 If you want to store the displayed

name, press OK.

 Enter the name (up to 16 characters)

using the keyboard on the Touchscreen.

(For help entering letters, see Basic User’s Guide: Entering Text)

Press OK.

If the 2-digit Speed Dial location you choose is already taken, the OK button on the Touchscreen will not work. Choose a different location.

l When the Touchscreen displays your

settings, press OK to confirm.

m Press .

 To store the number without a name,

press OK.

Dialing and storing numbers

NOTE

Setting up Groups for Broadcasting 5

A Group, which is stored in a Speed Dial location, allows you to send the same fax message to many fax numbers by pressing

(Address), the two-digit location,

Send a fax and Fax Start.

(See Broadcasting (Black & White only) on page 10.)

First, you'll need to store each fax number in a Speed Dial location. (See Basic User’s Guide: Storing Speed Dial numbers.) Then you can include them as numbers in the Group. Each Group uses up a Speed Dial location. You can have up to six Groups, or you can assign up to 78 numbers to a large Group.

i Add Speed Dial numbers to the Group

by pressing them to display a red check mark. Press OK. If you want to list the numbers in

alphabetical order, press .

j When the Touchscreen displays the

Group Name and numbers, press OK to confirm.

k Do one of the following:

 To store another Group for

broadcasting, repeat steps d to j.

 To finish storing Groups for

broadcasting, press .

You can print a list of all the Speed Dial numbers. (See Reports on page 28.)

a Press (Fax).

b Press (Address).

c Press Alphabetical or Numerical. d Press More. e Press s or t on the Touchpanel to

display Setup Groups.

f Press Setup Groups. g Enter the Group name (up to

16 characters) using the keyboard on the Touchscreen. Press OK.

h When the Touchscreen displays the

next available Group number, press OK. This Group number and name will be assigned to the next available Speed Dial location.

Changing a Group name 5

a Press (Fax).

b Press (Address).

c Press Alphabetical or Numerical. d Press More. e Press s or t on the Touchpanel to

display Change.

f Press Change. g Press s or t to display the Group you

want to change.

h Press the Group. i Press Name. j Enter the new name (up to

16 characters) using the keyboard on the Touchscreen. Press OK. (For example, type NEW CLIENTS.)

Chapter 5

NOTE

How to change the stored name:

If you want to change a character, press d or c to position the cursor to highlight the character you want to change, and then

press . Enter the new character.

(For help entering letters, see Basic User’s Guide: Entering Text.)

k Press OK.

Adding or Deleting a number in a Group

a Press (Fax).

b Press (Address).

c Press Alphabetical or Numerical. d Press More.

l Press .

Deleting a Group 5

a Press (Fax).

b Press (Address).

c Press Alphabetical or Numerical. d Press More. e Press s or t on the Touchpanel to

display Delete.

f Press Delete. g Press s or t to display the Group you

want to delete.

e Press s or t on the Touchpanel to

display Change.

f Press Change. g Press s or t to display the Group you

want to change.

h Press the Group. i Press s or t to display Change. j Press Change. k Press s or t to display the number you

want to add or delete.

l Do the following for each number you

want to change:

 To add a number to the Group, press

the check box of the number to add a check mark.

h To delete a Group, press the Group’s

check box to add a check mark.

i Press OK.

Press Yes to confirm.

j Press .

 To delete a number from the Group,

press the check box of the number to remove the check mark.

Press OK to confirm all your changes.

m Press OK.

n Press .

Printing reports 6

Fax reports 6

Press (Settings) on the Touchscreen

to set up the Transmission Verification Report and the Journal Period.

Transmission Verification Report 6

You can use the Transmission Verification Report as proof that you sent a fax. (See Basic User’s Guide: Transmission Verification Report.)

Fax Journal (activity report) 6

You can set the machine to print a journal at specific intervals (every 50 faxes; every 6, 12 or 24 hours; or every 2 or 7 days). If you set the interval to Off, you can still print the report by following the steps in How to print a report on page 28. The factory setting is Every 50 Faxes.

a Press (Settings).

b Press s or t on the Touchpanel to

display Fax.

i Press the option you want to set.

If you choose Every 50 Faxes, go to step l.

 Every 6, 12, or 24 hours; every 2 or 7

days

The machine will print the report at the chosen time and then erase all jobs from its memory. If the machine’s memory becomes full with 200 jobs before the time you chose has passed, the machine will print the Fax Journal report early and then erase all jobs from the memory. If you want an extra report before it is due to print, you can print it without erasing the jobs from the memory.

 Every 50 Faxes

The machine will print the Fax Journal report when the machine has stored 50 jobs.

j To enter the time to start printing, do one

of the following:

 If you have set 12h Clock in the

Date & Time setting, enter the

time (in 12-hour format) by pressing the keyboard on the control panel, and then choose AM or PM.

Press OK.

c Press Fax. d Press s or t to display

Report Setting.

e Press Report Setting. f Press s or t to display

Journal Period.

g Press Journal Period. h Press s or t to display the intervals.

 If you have set 24h Clock in the

Date & Time setting, enter the

time (in 24-hour format) by pressing the keyboard on the control panel.

Press OK.

(For example: enter 19:45 for 7:45 PM.)

k If you chose Every 7 Days, press the

first day for the 7-day countdown.

l Press .

Chapter 6

Reports 6

The following reports are available:

 Transmission

Prints a Transmission Verification Report for your last transmission.

 Address Book

Prints a list of names and numbers stored in the Address Book memory, in alphabetical or numerical order.

 Fax Journal

Prints a list of information about the last incoming and outgoing faxes. (TX: Transmit.) (RX: Receive.)

 User Settings

Prints a list of your settings.

 Network Config

How to print a report 6

a Press (Settings).

b Press s or t on the Touchpanel to

display Print Reports.

c Press Print Reports. d Press s or t to display the report you

want to print, and then press it.

e (Address Book Only) Press

Alphabetical Order or Numerical Order.

f Press Start.

g Press .

Prints a list of your Network settings.

 WLAN Report

Prints the result of the WLAN connection.

 Caller ID hist.

Prints a list of the available Caller ID information about the last 30 received faxes and telephone calls.

NOTE

Making copies 7

Copy options 7

You can change the copy settings for the next copy.

These settings are temporary. The machine returns to its default settings one minute after copying.

To change a setting, press Copy, press Options, and then press s or t on the Touchpanel to scroll through the copy settings. When the setting you want is displayed, press it and choose your preferred option.

When you are finished choosing settings, press Black Start or Color Start.

You can save some of the settings you use most often by setting them as the default settings. These settings will stay until you change them again. (See Setting your changes as the new default on page 36.)

Stop copying 7

To stop copying, press .

Improving copy quality 7

You can choose the copy quality. The factory setting is Normal.

If you choose Normal or Fast, you can only choose Plain Paper in Paper Type.

 Normal

Normal is the recommended mode for ordinary printouts. This produces good copy quality with good copy speed.

 Best

Use Best mode to copy precise images such as photographs. This provides the highest resolution and slowest speed.

 Fast

Fast copy speed and lowest amount of ink used. Use to save time printing documents to be proof-read, large documents or many copies.

a Load your document.

b Press (Copy).

c Enter the number of copies you want. d Press Options.

e Press s or t on the Touchpanel to

display Quality.

f Press Quality. g Press Fast, Normal or Best. h Press OK. i If you do not want to change additional

settings, press Black Start or Color Start.

j Press .

Chapter 7

NOTE

Enlarging or reducing copies 7

You can choose an enlargement or reduction ratio. If you choose Fit to Page, your machine will adjust to the size you set in Paper Size.

a Load your document.

b Press (Copy).

c Enter the number of copies you want. d Press Options. e Press s or t on the Touchpanel to

display Enlarge/Reduce.

f Press Enlarge/Reduce. g Press s or t to display the available

options, and then press the option you want to change.

198% 4"x6"iA4

186% 4"x6"iLTR

104% EXEiLTR

100%

97% LTRiA4

93% A4iLTR

85% LTRiEXE

83%

78%

46% LTRi4"x6"

Fit to Page

Custom(25-400%)

i Press s or t to review and confirm the

displayed list of settings for this copy. If you do not want to change additional settings, press OK.

j Press Black Start or Color Start.

h Do one of the following:

 If you chose Enlarge or Reduce,

press the enlargement or reduction ratio you want to use.

 If you chose Custom(25-400%),

enter an enlargement or reduction ratio from 25% to 400%.

Press OK.

 If you chose 100% or Fit to Page,

go to step i.

k Press .

• Page Layout is not available with Enlarge/Reduce.

• Page Layout, 2-sided Copy, Sort and Remove Background are not available with Fit to Page.

• Fit to Page does not work correctly when the document on the scanner glass is skewed more than three degrees. Using the document guidelines on the left and top, place your document in the upper-left corner, with the document face down on the scanner glass.

Making copies

NOTE

Making N in 1 copies or a poster (Page Layout) 7

The N in 1 copy feature can help you save paper by letting you copy two or four pages onto one printed page.

You can also produce a poster. When you use the poster feature, your machine divides your document into sections, then enlarges the sections so you can assemble them into a poster.

• Sort, Remove Background and

Enlarge/Reduce are not available with Page Layout.

• 2-sided Copy is not available with Poster copy.

a Load your document.

b Press (Copy).

c Enter the number of copies you want. d Press Options.

i Press Black Start or Color Start

to scan the page. If you are making a poster, the machine scans the pages and starts printing.

j After the machine scans the page,

press Yes to scan the next page.

k Place the next page on the scanner

glass. Press OK to scan the page. Repeat steps j and k for each page of the layout.

l After all the pages have been scanned,

press No to finish.

m Press .

• Make sure the paper size is set to Letter, A4, or Executive.

• Poster copy is not available for Executive size paper.

• You can only make one color copy at a time.

• You can only make one Poster copy at a time.

e Press s or t on the Touchpanel to

display Page Layout.

f Press Page Layout. g Press s or t to display Off(1in1),

2in1(P), 2in1(L), 2in1(ID) 4in1(P), 4in1(L), Poster (2x1), Poster (2x2) or Poster (3x3).

Press the option you want to set.

For information about 2 in 1 (ID), see 2 in 1 ID copy (Page Layout) on page 33.

h Press s or t to review and confirm the

displayed list of settings for this copy. If you do not want to change additional settings, press OK.

• Poster copy is not available when using transparencies.

• (P) means Portrait and (L) means Landscape.

Chapter 7

NOTE

Place the document face down in the direction shown below:

 2in1(P)

 2in1(L)

 4in1(P)

 4in1(L)

 Poster (3x3)

The poster copies have overlapping portions so that you can easily paste them together.

 Poster (2x1)

 Poster (2x2)

Making copies

NOTE

2 in 1 ID copy (Page Layout) 7

You can copy both sides of your identification card onto one page, keeping the original card size. Make sure the paper size is set to Letter or A4.

You can copy an identification card to the extent permitted under applicable laws. (See Product Safety Guide: Legal limitations for copying.)

a Place your identification card face down

near the left corner of the scanner glass as shown in the illustration.

g Press s or t to display 2in1(ID). h Press 2in1(ID). i Press OK. j Press Black Start or Color Start.

The machine scans the first side of the identification card.

k After the machine has scanned the first

side, press Yes. Turn over the identification card and place it at the left side of the scanner glass. Press OK to scan the other side.

l Press .

• Sort, 2-sided Copy, Remove Background and Enlarge/Reduce are not available with 2in1(ID).

1 0.12 in. (3 mm) or greater (top, left)

2 8.5 in. (216 mm)

3 5.5 in. (140 mm)

4 scannable area

b Press (Copy).

c Enter the number of copies you want. d Press Options.

• You can only make one color copy at a time.

Sorting copies 7

You can sort multiple copies. Pages will be stacked in the order 123, 123, 123, and so on.

a Load your document.

b Press (Copy).

c Enter the number of copies you want. d Press Options. e Press s or t on the Touchpanel to

display Stack/Sort.

f Press Stack/Sort.

e Press s or t on the Touchpanel to

display Page Layout.

f Press Page Layout.

g Press Sort. h Press OK.

Chapter 7

NOTE

i If you do not want to change additional

settings, press Black Start or Color Start.

j After the machine scans the page, press

Yes to scan the next page.

k Place the next page on the scanner

glass. Press OK to scan the page. Repeat steps j and k until all the pages have been scanned.

l Press No to finish scanning.

The machine starts printing.

m Press .

Fit to Page and Page Layout are not available with Sort.

Remove Background Color 7

Remove Background Color removes the background color of the document when copying. This will save some ink and may make the copy easier to read.

This function is for use only when making color copies. The background color is automatically removed for all black & white copies.

a Load your document.

b Press (Copy).

c Enter the number of copies you want. d Press Options.

Adjusting Density 7

You can adjust the copy density to make copies darker or lighter.

a Load your document.

b Press (Copy).

c Enter the number of copies you want. d Press Options. e Press s or t on the Touchpanel to

display Density.

f Press Density. g Press c to make the copy darker or

press d to make the copy lighter. Press OK.

e Press s or t on the Touchpanel to

display Advanced Settings.

f Press Advanced Settings. g Press Remove Background. h Press s or t to display Low, Medium or

High.

i Press Low, Medium or High. j Press OK. k Press Color Start.

l Press .

Fit to Page and Page Layout are not available with Remove Background.

h If you do not want to change additional

settings, press OK, and then press Black Start or Color Start.

i Press .

Making copies

NOTE

2-sided copying 7

You can reduce the amount of paper used for copies by copying on both sides of the paper.

(Long edge flip)

Portrait

Landscape

(Short edge flip)

d Press Options. e If you want to sort multiple copies, press

s or t on the Touchpanel to display

Stack/Sort.

f Press Stack/Sort. g Press Sort. h Press s or t to display

2-sided Copy.

i Press 2-sided Copy. j Press s or t to display the 2-sided

copy layout you want to use, and press

Portrait LongEdgeFlip, Landscape LongEdgeFlip, Portrait ShortEdgeFlip, Landscape ShortEdgeFlip (or Off).

Portrait

Landscape

• 2in1(ID), Poster and Fit to Page are not available with 2-sided Copy.

• You can use only Letter, A4, A5 or Executive size plain paper.

a Load your document.

k Press OK. l Press Black Start or Color Start. m The Touchscreen shows:

Set the next page, then press Scan. When you finish, press Complete.

Place the next page on the scanner glass and press Scan. Press OK. The machine starts printing.

n If you pressed Sort for multiple copies,

repeat step m for each page. After all the pages have been scanned, press Complete. The machine starts printing.

o Press .

DO NOT touch the printed page until it is ejected the second time. The machine will print the first side and eject the paper, and then pull the paper in to print the second side.

b Press (Copy).

c Enter the number of copies you want.

Chapter 7

NOTE

Restoring all settings to the

If you get a paper jam, press Advanced after step i, and then press one of the jam prevention settings: 2-sided1 or

2-sided2. 2-sided1 uses a longer print time for the

ink to dry. 2-sided2 uses a longer print time and will also print in lighter colors.

Setting your changes as the new default 7

You can save the settings for the copy options you use most often—such as

Quality, Enlarge/Reduce, Density, Page Layout, Remove Background and 2-sided Copy—by setting them as the

defaults.

These settings will remain until you change them again.

factory settings 7

You can restore the copy settings that you have changed—such as Quality,

Enlarge/Reduce, Density, Page Layout, Remove Background and 2-sided Copy—to the default factory

settings.

a Press (Copy).

b Press Options. c Press s or t on the Touchpanel to

display Factory Reset.

d Press Factory Reset. e Press Yes.

f Press .

a Press (Copy).

b Press Options. c Press s or t on the Touchpanel to

display the available settings, and then press the setting you want to change. Press s or t to display the available options, and press the option you want to set. Repeat this step for each setting you want to change.

d After changing the last setting, press

s or t to display Set New Default.

e Press Set New Default. f Press OK.

The Touchscreen asks you again to confirm that you want to set the changes as the new default settings. Press Yes.

g Press .

IMPORTANT

Routine maintenance A

Cleaning and checking the machine

Cleaning the outside of the machine A

Clean the Touchscreen as follows:

• Press and hold down to turn the

machine off. The Touchscreen will show Shutting Down for a few seconds before the power goes off.

• DO NOT use any type of liquid cleaners (including ethanol).

a Clean the Touchscreen with a dry, soft

lint-free cloth.

Clean the outside of the machine as follows:

• Use neutral detergents. Cleaning with volatile liquids, such as thinner or benzine, will damage the outside surface of the machine.

• DO NOT use cleaning materials that contain ammonia.

• DO NOT use isopropyl alcohol to remove dirt from the control panel. It may crack the panel.

a Pull the paper tray (1) completely out of

the machine.

b Wipe the outside of the machine with a

dry, soft lint-free cloth to remove dust.

c Lift the output paper tray cover and

remove anything that is stuck inside the paper tray.

d Wipe the inside and outside of the paper

WARNING

IMPORTANT

tray with a dry, soft lint-free cloth to remove dust.

e Close the output paper tray cover and

put the paper tray firmly back in the machine.

b Clean the machine’s printer platen (1)

and the area around it, wiping off any scattered ink with a dry, soft lint-free cloth.

Cleaning the machine’s printer platen A

Be sure to unplug the machine from the AC power outlet before cleaning the printer platen to avoid an electrical shock.

a Place both hands under the plastic tabs

on both sides of the machine to lift the scanner cover into the open position.

DO NOT touch the encoder strip (2). Doing this may cause damage to the machine.

c Lift the scanner cover to release the

lock. Gently push the scanner cover support down and close the scanner cover using both hands.

d Re-connect the power cord.

Routine maintenance

NOTE

Cleaning the paper feed rollers A

If the paper feed rollers are stained with ink, it may cause paper feed problems.

a Unplug the machine from the AC power

outlet. Pull the paper tray (1) completely out of the machine.

c Lift the Jam Clear Flap (2), and then

clean the back side of the Paper Feed Rollers (1) with a soft lint-free cloth moistened with water. After cleaning, wipe the rollers with a dry, soft lint-free cloth to remove all moisture.

If the paper support flap is open, close it, and then close the paper support.

b Clean the front side of the Paper Feed

Rollers (1) with a soft lint-free cloth moistened with water, using a side-to-side motion. After cleaning, wipe the rollers with a dry, soft lint-free cloth to remove all moisture.

d Put the paper tray firmly back in the

machine.

e Re-connect the power cord.

Do not use the machine again until the rollers are dry. Using the machine before the rollers are dry may cause paper feed problems.

Cleaning the paper pick-up

NOTE

rollers A

a Unplug the machine from the AC power

outlet.

b Pull the paper tray completely out of the

machine.

If the machine has been feeding multiple pages when there are only a few sheets of paper left in the tray, clean the Base Pad (1) with a soft lint-free cloth moistened with water.

After cleaning, wipe the pad with a dry, soft lint-free cloth to remove all moisture.

d Clean the Paper Pick-up Rollers (1) with

a soft lint-free cloth moistened with water. Slowly turn the rollers so that the whole surface is cleaned. After cleaning, wipe the rollers with a dry, soft lint-free cloth to remove all moisture.

c Open the Jam Clear Cover (1) at the

back of the machine.

e Close the Jam Clear Cover.

Make sure the cover is closed completely.

f Put the paper tray firmly back in the

machine.

g Re-connect the power cord.

Checking the ink volume A

NOTE

Routine maintenance

Although an ink volume icon appears on the Touchscreen, you can use the ink menu to see a large graph showing the ink that is left in each cartridge.

a Press .

You can also press (Settings),

General Setup and Ink.

b Press s or t to display Ink Volume. c Press Ink Volume.

The Touchscreen shows the ink volume.

You can check the ink volume from your computer.

For more information, see Software and Network User’s Guide: Monitor the Ink

Level and Status of the Machine from

Your Computer (Windows

) or Monitor

the Ink Level and Status of the Machine from Your Computer (Macintosh).

When the ink cartridge is near the end of its life or having a problem, one of the following icons is displayed.

The ink level is low.

The ink cartridge is empty.

There is a problem with the ink cartridge.

d Press .

Packing and shipping

IMPORTANT

CAUTION

the machine

When you transport the machine, use the packing materials that came with your machine. If you do not pack the machine correctly, any damage that may occur in transit may not be covered by your warranty.

The machine should be adequately insured with the carrier.

It is important to allow the machine to “park” the print head after a print job. Listen carefully to the machine before unplugging it to make sure that all mechanical noises have stopped. Not allowing the machine to finish this parking process may lead to print problems and possible damage to the print head.

d Lift the scanner cover (1) to release the

lock. Gently push the scanner cover

support down (2) and close the scanner cover (3) using both hands.

Be careful not to pinch your fingers when you close the scanner cover.

a Unplug the machine from the AC power

outlet.

b Place both hands under the plastic tabs

on both sides of the machine to lift the scanner cover into the open position. Then unplug the machine from the telephone wall jack and take the telephone line cord out of the machine.

c Unplug the interface cable from the

machine, if it is connected.

e Open the ink cartridge cover. f Press the ink release levers to release

the ink cartridges, and then take out the ink cartridges. (See Basic User’s Guide: Replacing the ink cartridges.)

g Install the orange protective part, and

then close the ink cartridge cover.

IMPORTANT

• Make sure the plastic tab on the left side

NOTE

of the orange protective part (1) locks securely into place (2).

• If you are not able to find the orange protective part, ship the machine without it. DO NOT install the ink cartridges as an alternative before shipping.

Routine maintenance

i Pack the machine and the printed

materials in the original carton with the original packing material as shown in the illustration. Do not pack the used ink cartridges in the carton.

If you are returning your machine to Brother as part of the Exchange Service, pack only the machine. Keep all separate parts and printed materials to use with your “Exchange” machine.

h Wrap the machine in the bag.

j Close the carton and tape it shut.

Glossary B

This is a comprehensive list of features and terms that appear in Brother manuals. Availability of these features depends on the model you purchased.

1.8" Touchscreen LCD and Touchpanel

The Touchscreen LCD (Liquid Crystal Display) on the machine shows interactive messages and prompts for using the machine. You can operate the Touchscreen by pressing or swiping on the screen. The Touchpanel, on the right side of the Touchscreen LCD, illuminates its LEDs when they are available for the current operation.

Address Book

Your list of Speed Dial names and numbers that you have stored for easy dialing.

Auto Reduction

Reduces the size of incoming faxes.

Automatic Redial

A feature that enables your machine to redial the last fax number after five minutes if the fax did not go through because the line was busy.

Backup Print

Your machine prints a copy of every fax that is received and stored in its memory. This is a safety feature so you will not lose messages during a power failure.

Beep Volume

Volume setting for the beep when you press the Touchscreen or Touchpanel, make an error.

Brightness

Changing the Brightness makes the whole image lighter or darker.

Broadcasting

The ability to send the same fax message to more than one location.

Caller ID

A service purchased from the telephone company that lets you see the number (or name) of the party calling you.

CNG tones

The special tones (beeps) sent by fax machines during automatic transmission to tell the receiving machine that a fax machine is calling.

Coding method

Method of coding the information contained in the document. All fax machines must use a minimum standard of Modified Huffman (MH). Your machine is capable of greater compression methods, Modified Read (MR), Modified Modified Read (MMR) and JPEG, if the receiving machine has the same capability.

Color Enhancement

Adjusts the color in the image for better print quality by improving sharpness, white balance and color density.

Communication error (Comm. Error)

An error during fax sending or receiving, usually caused by line noise or static.

Compatibility group

The ability of one fax unit to communicate with another. Compatibility is assured between ITU-T Groups.

Contrast

Setting to compensate for dark or light documents, by making faxes or copies of dark documents lighter and light documents darker.

Density

Changing the Density makes the whole image lighter or darker.

Glossary

Distinctive Ring

A subscriber service purchased from the telephone company that gives you another telephone number on an existing telephone line. The Brother machine uses the new number to simulate a dedicated fax line.

Dual Access

Your machine can scan outgoing faxes or scheduled jobs into the memory at the same time it is sending a fax from memory, receiving or printing an incoming fax.

Easy Receive

Enables your machine to respond to CNG tones if you interrupt a fax call by answering it.

ECM (Error Correction Mode)

Detects errors during fax transmission and resends the pages of the fax that had an error.

Extension telephone

A telephone using the same line as your fax but plugged into a separate wall jack.

External telephone

A telephone that is plugged into the EXT. jack of your machine.

F/T Ring Time

The length of time that the Brother machine rings (when the Receive Mode setting is Fax/Tel) to notify you to pick up a voice call that it answered.

Fax Journal

Lists information about the last 200 incoming and outgoing faxes. TX means Transmit. RX means Receive.

Fax Receive Code

Press this code (l 5 1) when you answer a fax call on an extension or external telephone.

Fax tones

The signals sent by sending and receiving fax machines while communicating information.

Fax/Tel

You can receive faxes and telephone calls. Do not use this mode if you are using a telephone answering device (TAD).

Fine resolution

Resolution is 203  196 dpi. It is used for small print and graphs.

Gray Scale

The shades of gray available for copying, scanning and faxing photographs.

Group number

A combination of Speed Dial numbers that are stored in a Speed Dial location for Broadcasting.

Innobella™

Innobella™ is a range of genuine consumables offered by Brother. For best quality results, Brother recommends Innobella™ ink and paper.

Journal Period

The pre-programmed time period between automatically printed Fax Journal reports. You can print the Fax Journal report on demand without interrupting the cycle.

Manual fax

You can press Hook to hear the receiving fax machine answer before you press Fax Start to begin sending.

Memory Receive

Receives faxes into the machine's memory when the machine is out of paper.

OCR (optical character recognition)

Nuance™ PaperPort™ 12SE or Presto! PageManager software application converts an image of text to text you can edit.

Overseas Mode

Makes temporary changes to the fax tones to accommodate noise and static on overseas telephone lines.

Pause

Allows you to place a 3.5 second delay in the dialing sequence while you are dialing using the dial pad or while you are storing Speed Dial numbers. Press Pause on the Touchscreen as many times as needed for longer pauses.

Photo resolution (B&W only)

A resolution setting that uses varying shades of gray for the best representation of photographs.

Pulse (Canada only)

A form of rotary dialing on a telephone line.

Real Time Transmission

When the memory is full, you can send faxes in real time.

Remaining jobs

You can check which jobs are waiting in memory and cancel jobs individually.

Resolution

The number of vertical and horizontal lines per inch. (See Standard resolution, Fine resolution, Super Fine resolution and Photo resolution.)

Standard resolution

203  98 dpi (black & white). 203  196 dpi (color). It is used for regular sized text and the quickest transmission.

Station ID

The stored information that appears on the top of faxed pages. It includes the sender's name and fax number.

Super Fine resolution (B&W)

203  392 dpi. Best for very small print and line art.

TAD (telephone answering device)

You can connect an external telephone answering device or answering machine to the EXT. jack of your machine.

Telephone Answer Code (For Fax/Tel mode only)

When the machine answers a voice call, it pseudo/double-rings. You can pick up at an extension telephone by pressing this code (#51).

Temporary settings

You can choose certain options for each fax transmission and copy without changing the default settings.

Ring Delay

The number of rings before the machine answers in Fax Only and Fax/Tel modes.

Ring Volume

Volume setting for the machine's ring.

Scanning

The process of sending an electronic image of a paper document to your computer.

An alphabetical electronic listing of stored Speed Dial and Group numbers.

Settings Tables

At-a-glance instructions that show all the settings and options that are available for setting up your machine.

Tone

A form of dialing on the telephone line used for touch-tone telephones.

Transmission

The process of sending faxes over the phone lines from your machine to the receiving fax machine.

Transmission Verification Report

A listing for the last fax sent, that shows its date, time and number.

User Settings

A printed report that shows the current settings of the machine.

WLAN Report

A printed report that shows the result of the WLAN Connection.

Index

Numerics

2 in 1 ID Copy ..........................................33

2-sided

copy

......................................................35

Access codes, storing and dialing ............22

Address Book

Access codes and credit card numbers Broadcasting (Group dial)

changing Groups deleting Groups setting up Groups for Broadcasting

using Groups setting up from Caller ID history setting up from outgoing calls

Apple Macintosh

See Software and Network User’s Guide.

................................................22

.....................10

............................... 25

.................................26

...25

.....................................10

............24

...............23

Broadcasting ............................................10

setting up Groups for

............................25

Caller ID ................................................... 18

Caller ID history

Add to Address Book

Delete

Send a fax Caller ID History report Setting up your area code

Canceling

jobs awaiting redial

Cleaning

paper feed rollers paper pick-up rollers printer platen

................................................21

....................................21

.........................21

..........................................21

.........................28

.....................19

...............................13

..................................39

.............................40

.........................................38

Connecting

two-line external TAD or telephone

ControlCenter

See Software and Network User’s Guide.

Copy

2 in 1 ID 2-sided density enlarge/reduce page layout (N in 1) poster quality remove background color set new default sort

................................................ 33

................................................. 35

.................................................. 34

..................................... 30

.............................. 31

................................................... 31

................................................... 29

..................... 34

..................................... 36

....................................................... 33

...... 20

Dialing

access codes and credit card numbers Caller ID history Groups (Broadcasting) Outgoing Call

Dual Access

............................................... 22

.................................... 21

......................... 10

....................................... 21

............................................ 10

Fax Storage

printing from memory turning off

Fax, from PC

See Software and Network User’s Guide.

Fax, stand-alone

receiving

at end of conversation into PC into the memory out of paper reception printing from memory reducing to fit on paper

............................................. 15

.............................................. 14

........................... 14

....................... 17

................................ 16

....................... 16

........................ 14

..................... 16

sending ................................................... 7

at end of conversation Broadcasting canceling from memory contrast from memory (Dual Access) manual overseas Real Time Transmission Resolution return to factory setting set new default

......................................10

................................................7

...............................................10

............................................13

............................................8

.....................................9

........................10

......................13

.............. 10

.................... 12

........................9

Groups for Broadcasting ..........................25

ID Copy ....................................................33

Ink cartridges

checking ink volume

..............................41

Jacks

Convert to RJ11 jack triplex adapter EXT

TAD

....................................................20

.....20

LCD (Liquid Crystal Display)

Brightness

...............................................4

Macintosh

See Software and Network User’s Guide.

Manual

transmission

Memory Storage

..........................................10

........................................1

Network

Printing

See Software and Network User’s Guide.

Scanning

See Software and Network User’s Guide.

Nuance™ PaperPort™ 12SE

See Software and Network User’s Guide. See also Help in the PaperPort™ 12SE application.

Outgoing Call

Add to Address Book Delete Send a fax

................................................... 21

............................................ 21

............................ 21

Packing and shipping the machine .......... 42

Power failure Presto! PageManager

See Software and Network User’s Guide. See also Help in the Presto! PageManager application.

fax from memory report

Printing

See Software and Network User’s Guide.

............................................. 1

.................................. 14

.................................................... 28

Reducing

copies incoming faxes

Remote Setup

See Software and Network User’s Guide.

Reports

Address Book Caller ID history Fax Journal

how to print Network Configuration Transmission Verification User Settings WLAN Report

Resolution

setting for next fax

................................................... 30

..................................... 16

.................................................... 27

....................................... 28

.................................... 28

........................................... 28

Journal Period

................................... 27

........................................... 28

.......................... 28

............... 27, 28

........................................ 28

....................................... 28

.................................. 8

Scanning

See Software and Network User’s Guide.

Shipping the machine Sleep Mode

................................................ 3

..............................42

TAD (telephone answering device), external

with two-line jack

Telephone line

roll over lines two-line telephone system

Troubleshooting

checking ink volume

Two-line telephone system TX Lock

turning on/off

....................................................20

...................................20

......................................... 19

.................... 19

............................. 41

......................19

........................................... 6

Volume, setting

beep

........................................................2

ring

..........................................................1

speaker

...................................................2

Warranties are in the box Windows

See Software and Network User’s Guide.

Wireless Network

See Quick Setup Guide and Software and Network User’s Guide.

Brother International Corporation

200 Crossing Boulevard

Bridgewater, NJ 08807-0911 USA

Brother International Corporation (Canada) Ltd.

Dollard-des-Ormeaux, QC, Canada H9B 3H6

P.O. Box 6911

1 rue Hôtel de Ville,

Visit us on the World Wide Web

http://www.brother.com/

This machine is approved for use in the country of purchase only. Local Brother companies or their dealers will only support machines purchased in their own countries.

www.brotherearth.com

Brother MFC-J285DW Advanced User Guide

Specifications and Main Features

Frequently Asked Questions

User Manual

User's Guides and where do I find them?

Table of Contents

General setup 1

Memory Storage 1

Volume Settings 1

Ring Volume 1

Beep Volume 1

Speaker Volume 1

Automatic Daylight Saving Time

Sleep Mode 1

Touchscreen LCD 1

Setting the backlight brightness 1

Setting the Dim Timer for the backlight 1

Security features 2

TX Lock 2

Setting and changing the TX Lock password 2

Setting the password 2

Changing the password 2

Turning TX Lock on/off 2

Turning TX Lock on 2

Turning TX Lock off 2

Sending a fax 3

Additional sending options

Sending faxes using multiple settings 3

Stop faxing 3

Contrast 3

Changing fax resolution 3

Setting your changes as the new default 3

Restoring fax options to the factory settings 3

Additional sending operations

Sending a fax manually 3

Sending a fax at the end of a conversation 3

Broadcasting (Black & White only) 3

Before you begin the broadcast 3

How to broadcast a fax 3

Canceling a Broadcast in progress 3

Real Time Transmission 3

Overseas Mode 3

Checking and canceling waiting jobs 3

Receiving a fax 4

Memory Receive (Black & White only)

Printing a fax from the memory 4

Turning off Memory Receive operations 4

Changing the destination PC 4

Changing Memory Receive operations 4

If all the received faxes have already been printed

If unprinted faxes are in the memory 4

Additional receiving operations

Receiving faxes into memory when paper tray is empty 4

Printing a reduced incoming fax 4

Receiving a fax at the end of a conversation 4

Dialing and storing numbers 5

Voice operations 5

Tone or Pulse (Canada only) 5

Fax/Tel mode 5

Caller ID 5

Setting up your area code (USA only) 5

Special line considerations 5

Roll-over telephone lines 5

Two-line telephone system 5

Converting telephone wall outlets 5

Installing machine, external two-line TAD and two-line telephone

Additional dialing operations

Outgoing Call history 5

Caller ID history 5

Dialing access codes and credit card numbers 5

Additional ways to store numbers

Storing Speed Dial numbers from the Outgoing Call history5

Storing Speed Dial numbers from the Caller ID history 5

Setting up Groups for Broadcasting 5

Changing a Group name 5

Adding or Deleting a number in a Group

Deleting a Group 5

Printing reports 6

Fax reports 6

Transmission Verification Report 6