Brother MFC-J280W, MFC-J625DW Basic User Guide

BASIC USER’S GUIDE

MFC-J280W MFC-J625DW

Version 0

USA/CAN

If you need to call Customer Service

Please complete the following information for future reference:

Model Number: MFC-J280W and MFC-J625DW (Circle your model number)

Serial Number:

Date of Purchase:

Place of Purchase:

The serial number is on the back of the unit. Retain this User's Guide with your sales receipt as a permanent record of your purchase, in the event of theft, fire or warranty service.

http://www.brother.com/registration/

By registering your product with Brother, you will be recorded as the original owner of the product. Your registration with Brother:

 may serve as confirmation of the purchase date of your product

should you lose your receipt;

 may support an insurance claim by you in the event of product loss

covered by insurance; and,

 will help us notify you of enhancements to your product and special

offers.

The most convenient and efficient way to register your new product is on-line at http://www.brother.com/registration/

Brother numbers

IMPORTANT

Note

For technical help, you must call the country where you bought the machine. Calls must be made from within that country.

Register your product

By registering your product with Brother International Corporation, you will be recorded as the original owner of the product. Your registration with Brother:

 may serve as confirmation of the purchase date of your product should you lose your receipt;

 may support an insurance claim by you in the event of product loss covered by insurance; and,

 will help us notify you of enhancements to your product and special offers.

Please complete and fax the Brother Warranty Registration And Test Sheet or, for your convenience and most efficient way to register your new product, register on-line at

http://www.brother.com/registration/

FAQs (frequently asked questions)

The Brother Solutions Center is our one-stop resource for all your Fax Machine/Multi-Function Center needs. You can download the latest software documents and utilities, read FAQs and troubleshooting tips, and learn how to get the most from your Brother product.

http://solutions.brother.com/

• You can check here for Brother driver updates.

• To keep your machine performance up to date, check here for the latest firmware upgrade.

For Customer Service

In USA: 1-877-BROTHER (1-877-276-8437)

1-901-379-1215 (fax)

In Canada: 1-877-BROTHER

(514) 685-4898 (fax)

Service Center Locator (USA only)

For the location of a Brother authorized service center, call 1-877-BROTHER (1-877-276-8437).

Service Center Locations (Canada only)

For the location of a Brother authorized service center, call 1-877-BROTHER.

Ordering accessories and supplies

Note

For best quality results use only genuine Brother accessories, which are available at most Brother retailers. If you cannot find the accessory you need and you have a Visa, MasterCard, Discover, or American Express credit card, you can order accessories directly from Brother. (You can visit us online for a complete selection of the Brother accessories and supplies that are available for purchase.)

In Canada only Visa and MasterCard are accepted.

In USA: 1-877-552-MALL (1-877-552-6255)

1-800-947-1445 (fax)

http://www.brothermall.com/

In Canada: 1-877-BROTHER

http://www.brother.ca/

Description Item

Ink Cartridge Standard <black>

Ink Cartridge Standard <yellow>

Ink Cartridge Standard <cyan> (blue)

Ink Cartridge Standard <magenta> (red)

Ink Cartridge High Yield <black>

Ink Cartridge High Yield <yellow>

Ink Cartridge High Yield <cyan> (blue)

Ink Cartridge High Yield <magenta> (red)

LC71BK (Prints approx. 300 pages)

LC71Y (Prints approx. 300 pages)

LC71C (Prints approx. 300 pages)

LC71M (Prints approx. 300 pages)

LC75BK (Prints approx. 600 pages)

LC75Y (Prints approx. 600 pages)

LC75C (Prints approx. 600 pages)

LC75M (Prints approx. 600 pages)

Premium Plus Glossy Photo Paper

(Letter size / 20 sheets) BP71GLTR

(4"  6" size / 20 sheets) BP71GP

Premium Glossy Photo Paper

(Letter size / 20 sheets) BP61GLL (USA only)

(4"  6" size / 20 sheets) BP61GLP (USA only)

For more information about the replacement consumables, visit us at http://www.brother.com/pageyield/.

Description Item

Multipurpose Paper - Plain Paper

(Letter size / 500 sheets) BP60MPLTR (USA only)

Matte Inkjet Paper

(Letter size / 25 sheets) BP60ML (USA only)

Plain Inkjet Paper

(Letter size / 100 sheets) BP60PL100 (USA only)

Telephone Line Cord LG3077001 (USA only)

Basic User’s Guide LX8272001 (English for USA and Canada)

LX8272002 (French for Canada)

CD ROM for Windows

& Mac

LX8270001 (MFC-J280W)

LX8380001 (MFC-J625DW)

iii

Notice - Disclaimer of Warranties

(USA and Canada)

BROTHER'S LICENSOR(S), AND THEIR DIRECTORS, OFFICERS, EMPLOYEES OR AGENTS (COLLECTIVELY BROTHER'S LICENSOR) MAKE NO WARRANTIES, EXPRESS OR IMPLIED, INCLUDING WITHOUT LIMITATION THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE, REGARDING THE SOFTWARE. BROTHER'S LICENSOR(S) DOES NOT WARRANT, GUARANTEE OR MAKE ANY REPRESENTATIONS REGARDING THE USE OR THE RESULTS OF THE USE OF THE SOFTWARE IN TERMS OF ITS CORRECTNESS, ACCURACY, RELIABILITY, CURRENTNESS OR OTHERWISE. THE ENTIRE RISK AS TO THE RESULTS AND PERFORMANCE OF THE SOFTWARE IS ASSUMED BY YOU. THE EXCLUSION OF IMPLIED WARRANTIES IS NOT PERMITTED BY SOME STATES IN THE USA AND SOME PROVINCES IN CANADA. THE ABOVE EXCLUSION MAY NOT APPLY TO YOU.

IN NO EVENT WILL BROTHER'S LICENSOR(S) BE LIABLE TO YOU FOR ANY CONSEQUENTIAL, INCIDENTAL OR INDIRECT DAMAGES (INCLUDING DAMAGES FOR LOSS OF BUSINESS PROFITS, BUSINESS INTERRUPTION, LOSS OF BUSINESS INFORMATION, AND THE LIKE) ARISING OUT OF THE USE OR INABILITY TO USE THE SOFTWARE EVEN IF BROTHER'S LICENSOR HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. BECAUSE SOME STATES IN THE USA AND SOME PROVINCES IN CANADA DO NOT ALLOW THE EXCLUSION OR LIMITATION OF LIABILITY FOR CONSEQUENTIAL OR INCIDENTAL DAMAGES, THE ABOVE LIMITATIONS MAY NOT APPLY TO YOU. IN ANY EVENT BROTHER'S LICENSOR'S LIABILITY TO YOU FOR ACTUAL DAMAGES FROM ANY CAUSE WHATSOEVER, AND REGARDLESS OF THE FORM OF THE ACTION (WHETHER IN CONTRACT, TORT (INCLUDING NEGLIGENCE), PRODUCT LIABILITY OR OTHERWISE), WILL BE LIMITED TO $50.

Compilation and Publication Notice

Under the supervision of Brother Industries, Ltd., this manual has been compiled and published, covering the latest product descriptions and specifications.

The contents of this manual and the specifications of this product are subject to change without notice.

Brother reserves the right to make changes without notice in the specifications and materials contained herein and shall not be responsible for any damages (including consequential) caused by reliance on the materials presented, including but not limited to typographical and other errors relating to the publication.

User's Guides and where do I find it?

Which manual? What's in it? Where is it?

Product Safety Guide Read this Guide first. Please read the Safety

Instructions before you set up your machine. See this Guide for trademarks and legal limitations.

Quick Setup Guide Follow the instructions for setting up your

machine and installing the drivers and software for the operating system and connection type you are using.

Basic User's Guide Learn the basic Fax, Copy, Scan and

PhotoCapture Center™

operations and how to

replace consumables. See troubleshooting tips.

Advanced User's Guide Learn more advanced operations: Fax, Copy,

security features, printing reports and performing routine maintenance.

Software User's Guide Follow these instructions for Printing, Scanning,

Network Scanning, PhotoCapture Center™

Remote Setup

, PC-Fax, Web Services (Scan),

and using the Brother ControlCenter utility.

Network Glossary This Guide provides basic information about

advanced network features of Brother machines along with explanations about general networking and common terms.

Printed / In the box

PDF file / CD-ROM

Network User's Guide This Guide provides useful information about

wireless network settings and security settings using the Brother machine. You can also find supported protocol information for your machine and detailed troubleshooting tips.

Mobile Print/Scan Guide This Guide provides useful information about

printing data from your mobile phone and transmitting scanned data from the Brother machine to your mobile phone.

MFC-J625DW only

Visit us at http://solutions.brother.com/.

PDF file / CD-ROM

PDF file / Brother Solutions Center

(BASIC USER’S GUIDE)

1 General information 1

Using the documentation .......................................................................................1

Symbols and conventions used in the documentation ....................................1

Accessing the Advanced User’s Guide, Software User’s Guide,

Network User’s Guide, and Network Glossary ...................................................2

Viewing Documentation ................................................................................... 2

Accessing Brother Support (Windows

Accessing Brother Support (Macintosh) ................................................................5

Control panel overview ..........................................................................................6

1.9" Touchscreen plus Touchpanel controls....................................................8

Status LED (MFC-J625DW only)..................................................................... 9

Basic Operations ............................................................................................. 9

Favorite Settings.................................................................................................. 10

Registering Favorite Settings ........................................................................ 10

Changing Favorite Settings ...........................................................................11

Deleting Favorite Settings ............................................................................. 11

Recalling Favorite Settings............................................................................ 11

)................................................................ 4

2 Loading paper 12

Loading paper and other print media...................................................................12

Loading envelopes and postcards.................................................................15

Loading photo paper (MFC-J625DW only)....................................................17

Printable area ................................................................................................ 20

Paper settings......................................................................................................21

Paper Type ....................................................................................................21

Paper Size.....................................................................................................21

Acceptable paper and other print media..............................................................22

Recommended print media ...........................................................................22

Handling and using print media.....................................................................23

Choosing the right print media.......................................................................24

3 Loading documents 26

How to load documents .......................................................................................26

Using the ADF (MFC-J625DW only) ............................................................. 26

Using the scanner glass ................................................................................ 27

Unscannable area .........................................................................................28

vii

4Sending a fax 29

How to send a fax ................................................................................................29

Stop faxing.....................................................................................................31

Setting scanner glass size for faxing.............................................................31

Color fax transmission ...................................................................................31

Canceling a fax in progress ...........................................................................31

Transmission Verification Report...................................................................31

5 Receiving a fax 33

Receive Modes....................................................................................................33

Choose the correct Receive Mode ................................................................33

Using Receive Modes..........................................................................................35

Fax Only ........................................................................................................ 35

Fax/Tel...........................................................................................................35

Manual...........................................................................................................35

External TAD ................................................................................................. 35

Receive Mode settings ........................................................................................36

Ring Delay .....................................................................................................36

F/T Ring Time (Fax/Tel mode only)...............................................................36

Easy Receive................................................................................................. 37

6 Telephone services and external devices 38

Telephone services..............................................................................................38

Voice Mail ......................................................................................................38

Distinctive Ring ..............................................................................................39

Connecting an external TAD (telephone answering device)................................41

Connections...................................................................................................42

Recording an outgoing message (OGM) on an external TAD.......................42

Multi-line connections (PBX) .........................................................................43

External and extension telephones......................................................................43

Connecting an external or extension telephone ............................................43

Using external and extension telephones......................................................44

Using a non-Brother cordless external telephone .........................................44

Using remote codes.......................................................................................44

7 Dialing and storing numbers 46

How to dial ...........................................................................................................46

Manual dialing ...............................................................................................46

Speed Dialing ................................................................................................46

Fax Redial .....................................................................................................46

Storing numbers .................................................................................................. 47

Storing a pause .............................................................................................47

Storing Speed Dial numbers..........................................................................47

Changing Speed Dial names or numbers......................................................48

viii

8 Making copies 50

How to copy ......................................................................................................... 50

Stop copying.................................................................................................. 50

Copy settings................................................................................................. 51

Paper Options................................................................................................51

9 PhotoCapture Center™: Printing photos from a memory card or

USB Flash memory drive (MFC-J625DW only) 53

PhotoCapture Center™ operations (PHOTO mode) ...........................................53

Using a memory card or USB Flash memory drive ....................................... 53

Getting started ..................................................................................................... 54

Print Images.........................................................................................................56

View Photos................................................................................................... 56

PhotoCapture Center™ print settings .................................................................. 56

How to scan to a memory card or USB Flash memory drive............................... 57

10 How to print from a computer 58

Printing a document............................................................................................. 58

11 How to scan to a computer 59

Scanning a document..........................................................................................59

Scanning using the SCAN key.............................................................................59

Scanning using a scanner driver .........................................................................60

Scanning using the ControlCenter.......................................................................60

A Routine maintenance 61

Replacing the ink cartridges ................................................................................61

Cleaning and checking the machine....................................................................64

Cleaning the scanner.....................................................................................64

Cleaning the print head .................................................................................65

Checking the print quality .............................................................................. 65

Checking the print alignment ......................................................................... 66

B Troubleshooting 67

Error and Maintenance messages.......................................................................67

Error animation ..............................................................................................75

Transferring your faxes or Fax Journal report (MFC-J625DW only)..............75

Document jam (MFC-J625DW) .....................................................................76

Printer jam or paper jam................................................................................77

Troubleshooting ..................................................................................................83

If you are having difficulty with your machine ................................................83

Dial Tone ......................................................................................................93

Telephone line interference / VoIP ................................................................93

Machine Information ............................................................................................ 94

Checking the serial number ...........................................................................94

Reset functions .............................................................................................. 94

How to reset the machine.............................................................................. 94

C Menu and features 95

On-screen programming......................................................................................95

Menu table ...........................................................................................................96

Entering Text ..................................................................................................... 118

Inserting spaces ......................................................................................... 118

Making corrections ......................................................................................118

Repeating letters .........................................................................................118

D Specifications 119

General ..............................................................................................................119

Print media.........................................................................................................121

Fax.....................................................................................................................122

Copy ..................................................................................................................123

PhotoCapture Center™ (MFC-J625DW only) ...................................................124

PictBridge (MFC-J625DW only).........................................................................125

Scanner .............................................................................................................126

Printer ................................................................................................................127

Interfaces ........................................................................................................... 128

Computer requirements .....................................................................................129

Consumable items ............................................................................................. 130

Network (LAN) ...................................................................................................131

EIndex 132

Table of Contents

(ADVANCED USER’S GUIDE)

The Advanced User’s Guide explains the following features and operations.

You can view the Advanced User’s Guide on the CD-ROM.

1 General setup

IMPORTANT NOTE Memory storage Volume Settings Automatic Daylight Saving Time Sleep Mode LCD screen Mode Timer

2 Security features

TX Lock

3Sending a fax

Additional sending options Additional sending operations Polling overview (MFC-J625DW only)

4 Receiving a fax

Memory Receive (Black & White only) (MFC-J625DW only) Remote Retrieval (MFC-J625DW only) Additional receiving operations Polling overview (MFC-J625DW only)

8 PhotoCapture Center™:

Printing photos from a memory card or USB Flash memory drive (MFC-J625DW only)

PhotoCapture Center™ operations Print Images PhotoCapture Center™ print settings Scan to a memory card or USB Flash memory drive

9 Printing photos from a

camera (MFC-J625DW only)

Printing photos directly from a PictBridge camera Printing photos directly from a digital camera (without PictBridge)

A Routine maintenance

Cleaning and checking the machine Packing and shipping the machine

B Glossary

5 Dialing and storing numbers

Voice operations Additional dialing operations Additional ways to store numbers

6Printing reports

Fax reports Reports

7 Making copies

Copy settings

CIndex

xii

General information 1

Using the documentation

Thank you for buying a Brother machine! Reading the documentation will help you make the most of your machine.

WARNING

WARNING indicates a potentially hazardous situation which, if not avoided, could result in death or serious injuries.

CAUTION

Symbols and conventions used in the documentation 1

The following symbols and conventions are used throughout the documentation.

Bold Bold typeface identifies specific

keys on the machine’s control panel or on the computer screen.

Italics Italicized typeface emphasizes

an important point or refers you to a related topic.

Courier New

Text in Courier New font identifies messages on the screen of the machine.

CAUTION indicates a potentially hazardous situation which, if not avoided, may result in minor or moderate injuries.

IMPORTANT

IMPORTANT indicates a potentially hazardous situation which, if not avoided, may result in damage to property or loss of product functionality.

Notes tell you how you should respond to a situation that may arise or give tips about how the operation works with other features.

Electrical Hazard icons alert you to possible electrical shock.

Chapter 1

Note

Accessing the Advanced User’s Guide, Software User’s Guide, Network User’s Guide, and Network Glossary

This Basic User’s Guide does not contain all the information about the machine, such as how to use the advanced features for Fax, Copy, PhotoCapture Center™, Printer, Scanner, PC-Fax, and Network. When you are ready to learn detailed information about these operations, read the

Advanced User’s Guide, Software User’s Guide, Network User’s Guide, and Network Glossary that are on the CD-ROM.

Viewing Documentation 1

b If the model name screen appears, click

your model name.

c If the language screen appears, click

your language. The CD-ROM Top Menu will appear.

d Click Documentation. e Click PDF documents. If the country

screen appears, choose your country. After the list of User’s Guides appears, choose the guide you want to read.

Viewing Documentation (Windows

To view the documentation, from the Start menu, select Brother, MFC-XXXX (where XXXX is your model name) from the programs group, and then choose User’s Guides.

If you have not installed the software, you can find the documentation on the CD-ROM by following the instructions below:

) 1

a Turn on your PC. Insert the Brother

CD-ROM into your CD-ROM drive.

If the Brother screen does not appear automatically, go to My Computer (Computer), double-click the CD-ROM icon, and then double-click

start.exe.

Viewing Documentation (Macintosh)

a Turn on your Macintosh. Insert the

Brother CD-ROM into your CD-ROM drive. The following window will appear.

b Double-click the Documentation icon. c Double-click your language folder. d Double-click top.pdf. If the country

screen appears, choose your country.

General information

Note

e After the list of User’s Guides appears,

choose the guide you want to read.

How to find Scanning instructions 1

There are several ways you can scan documents. You can find the instructions as follows:

Software User’s Guide

 Scanning

 ControlCenter

 Network Scanning

ScanSoft™ PaperPort™12SE with OCR How-to-Guides

(Windows

 The complete ScanSoft™

PaperPort™12SE with OCR How-toGuides can be viewed from the Help selection in the ScanSoft™ PaperPort™12SE application.

users)

How to find Network setup instructions

Your machine can be connected to a wireless network.

Basic setup instructions uuQuick Setup Guide

If your wireless access point or router supports Wi-Fi Protected Setup or AOSS™ uuQuick Setup Guide

Network setup uuNetwork User’s Guide

Presto! PageManager User’s Guide (Macintosh users)

Presto! PageManager is available as a download from http://nj.newsoft.com.tw/download/ brother/PM9SEInstaller_BR_multilang.dmg

 The complete Presto! PageManager

User’s Guide can be viewed from the Help selection in the Presto! PageManager application.

Chapter 1

Accessing Brother Support (Windows

You can find all the contacts you will need, such as Web support (Brother Solutions Center), Customer Service and Brother Authorized Service Centers in Brother numbers uu page i and on the CD-ROM.

 Click Brother Support on the Top Menu.

The following screen will appear:

) 1

 To access the Brother CreativeCenter

(http://www.brother.com/creativecenter/ for FREE photo projects and printable downloads, click Brother CreativeCenter.

 To return to the Top Menu, click Back or

if you are finished, click Exit.

)

 To access our Web site

(http://www.brother.com/ Brother Home Page.

 To view all Brother Numbers, including

Customer Service numbers for the USA and Canada, click Support Information.

 To access the USA Brother online

shopping mall (http://www.brothermall.com/ additional product and services information, click Brother Mall.com.

 To access Canada’s Brother online

shopping mall (http://www.brother.ca/ additional product and services information, click Shop Online (Canada).

 For the latest news and product support

information (http://solutions.brother.com/ Brother Solutions Center.

), click

) for

), click

 To visit our Web site for genuine Brother

Supplies (http://www.brother.com/original/ click Supplies Information.

Accessing Brother

General information

Support (Macintosh)

You can find all the contacts you will need, such as Web support (Brother Solutions Center) on the CD-ROM.

 Double-click the Brother Support icon.

The following screen will appear:

 To download and install Presto!

PageManager, click

Presto! PageManager.

 To register your machine from the Brother

Product Registration Page (http://www.brother.com/registration/ click On-Line Registration.

 For the latest news and product support

information (http://solutions.brother.com/ Brother Solutions Center.

 To visit our Web site for genuine Brother

Supplies (http://www.brother.com/original/ Supplies Information.

), click

Chapter 1

Control panel overview 1

MFC-J280W and MFC-J625DW have similar control panel keys.

1 Mode keys:

 FAX

Lets you access FAX mode.

 SCAN

Lets you access SCAN mode.

 COPY

Lets you access COPY mode.

 PHOTO (MFC-J625DW only)

Lets you access PHOTO mode.



Lets you return to Ready mode.

2 Telephone keys:

 Redial/Pause

Redials the last 30 numbers called. It also inserts a pause when dialing numbers.

 Hook

Press before dialing when you want to listen to make sure a fax machine has answered, and then press Black Start or Color Start.

Also, press this key after picking up the handset of the external telephone during the F/T pseudo/double-ring.

3 Start keys:

 Black Start

Lets you start sending faxes or making copies in black & white. Also lets you start a scanning operation (in color or black & white depending on the scan setting in the ControlCenter software).

 Color Start

Lets you start sending faxes or making copies in full color. Also lets you start a scanning operation (in color or black & white, depending on the scan setting in the ControlCenter software).

General information

Note

4 Stop/Exit

Stops an operation or exits the menu.

5Dial Pad

Use these keys to dial telephone and fax numbers and as a keyboard for entering information into the machine.

6 1.9" Touchscreen plus Touchpanel

controls

This is a screen. You can access the menus and options by pressing buttons displayed on the screen.

Also, you can adjust the angle of the screen by lifting it.

7 On/Off

You can turn the machine on and off.

Press On/Off to turn the machine on.

Press and hold down On/Off to turn the

machine off. The screen will show Shutting Down and will stay on for a few seconds before going off.

If you have connected an external telephone or TAD, it is always available.

If you turn the machine off, it will still periodically clean the print head to maintain print quality. To prolong print head life, provide the best ink cartridge economy, and maintain print quality, you should keep your machine connected to the power at all times.

Most of the illustrations in this User’s Guide show the MFC-J625DW.

Chapter 1

Note

134

910

1.9" Touchscreen plus Touchpanel controls 1

The screen shows the current machine status when the machine is idle.

1 Menu

Lets you access the main menu.

2 Ink

Lets you see the available ink volume. Also, lets you access the Ink menu.

8 SpeedDial

Lets you set up Speed Dial and Group numbers.

Also, you can search for the number you want to dial.

9 Current Receive Mode

Lets you see the current Receive Mode.

 Fax (Fax Only)  F/T (Fax/Tel)  TAD (External TAD)  Mnl (Manual)

When the Distinctive Ring feature is turned on, the screen shows D/R. For details, see Distinctive Ring uu page 39.

10 Wireless Status

A four level indicator shows the current wireless signal strength if you are using a wireless connection.

3 s or t

Press to display the previous or next page. The Up and Down arrow buttons do not light up when there is only one page.

If the Information button lights up, you can press it to view information about machine functions or error messages.

Press to recall present Favorite settings. These buttons are always lit, even when you have not registered your Favorite settings. Press a Favorite button to display instructions about how to set up a Favorite.

Press to go back to the previous menu level. The Back button does not light up when it is unavailable.

7 History

Lets you view a list of outgoing calls and the Caller ID history.

Also, lets you send a fax to the number you have chosen from the lists.

0Max

The warning icon appears when there is an error or maintenance message. For

details, see Error and Maintenance messages uu page 67.

General information

IMPORTANT

Note

Status LED (MFC-J625DW only) 1

When you turn the machine on, the status LED lights up. When the memory card or USB Flash memory drive is being read or written to, the status LED blinks.

When the machine is in Sleep Mode, the status LED will be off.

b Press s or t to display

Initial Setup.

c Press Initial Setup. d Press s or t to display

Receive Mode.

Basic Operations 1

To operate the screen use your finger to press the Menu or option button directly on the screen. To display and access all the screen menus or options in a setting, press s or t to scroll through them.

DO NOT press the screen with a sharp object, such as a pen or stylus. It may damage the machine.

The following steps show how to change a setting in the machine. In this example the Receive mode setting is changed from Fax Only to Fax/Tel.

e Press Receive Mode. f Press s or t to display Fax/Tel. g Press Fax/Tel.

Press to go back to the previous level.

h Press Stop/Exit.

a Press Menu.

Chapter 1

Note

Favorite Settings 1

You can register the fax, copy and scan settings you use most often by setting them as your Favorite Settings. Later you can recall and apply those settings quickly and easily. You can register three Favorites.

The following settings can be included in a fax, copy or scan Favorite:

Copy

 Quality

 Paper Type

 Paper Size

 Enlarge/Reduce

 Density

 Stack/Sort

 Page Layout

 Duplex Copy

Fax

 Address

Registering Favorite Settings 1

a Press Menu. b Press s or t to display

Favorite Settings. Press Favorite Settings.

c Press a Favorite displayed as

”-Blank-”.

Each Favorite button will show the word ”-Blank-” next to it before you register it.

d Press Next to display the modes Copy,

Fax and Scan.

e Press Copy, Fax or Scan for the mode

you want to register.

f Press s or t to display the available

settings for the mode you chose in step e, and then press the setting you want to store.

 Fax Resolution

 Contrast

 Batch TX

 Real Time TX

 Overseas Mode

 Glass ScanSize

Scan (Scan to Media)

 Quality

 File Type

 File Name

MFC-J625DW only

g Press s or t to display the available

options for the setting, and then press the option you want. Repeat steps f and g until you have chosen all the settings for this Favorite.

h When you are finished choosing

settings, press OK.

i Press the buttons on the screen to enter

a name for the Favorite. (To help you enter letters, see Entering Text uu page 118.) Press OK.

j To finish and register the settings for this

Favorite, press Yes.

k Press OK to confirm. l Press Stop/Exit.

General information

Changing Favorite Settings 1

You can change the settings registered to a Favorite.

a Press Menu. b Press s or t to display

Favorite Settings. Press Favorite Settings.

c Press the Favorite (1, 2, or 3) you want

to change.

d Press Change, and then Yes to confirm. e Press s or t to display the available

settings, and then press the setting you want to change.

f Press s or t to display the available

options, and then choose your new option.

Deleting Favorite Settings 1

You can delete a Favorite.

a Press Menu. b Press s or t to display

Favorite Settings. Press Favorite Settings.

c Press the Favorite (1, 2, or 3) you want

to delete.

d Press Delete to delete the Favorite

that you chose in step c. Press Yes to confirm.

e Press Stop/Exit.

Recalling Favorite Settings 1

Repeat steps e and f to change other settings as needed.

g Press OK when you are finished

changing settings.

h To edit the name, enter a new name by

pressing the buttons on the screen. (To help you enter letters, see Entering Text uu page 118.) Press OK.

i To finish and register the settings for this

Favorite, press Yes.

j Press OK to confirm. k Press Stop/Exit.

Buttons for each Favorite are always displayed on the screen. To recall a Favorite, simply press its button.

Note

Loading paper 2

Loading paper and other print media

(MFC-J625DW only)

To print on Photo (4"  6") or Photo L (3.5"  5") paper, you must use the photo bypass tray. (See Loading photo paper (MFC-J625DW only) uu page 17.)

Load only one size of paper and one type of paper in the paper tray at any one time.

a Pull the paper tray completely out of the

machine.

b Lift the output paper tray cover (1).

c With both hands, gently press and slide

the paper side guides (1) and then the paper length guide (2) to fit the paper size. Make sure that the triangular marks (3) on the paper side guides (1) and paper length guide (2) line up with the marks for the paper size you are using.

If the paper support flap (1) is open, close it, and then close the paper support (2).

Note

When you are using Legal size paper,

Note

IMPORTANT

Note

press and hold the universal guide release button (1) as you slide out the front of the paper tray.

Loading paper

e Gently put the paper into the paper tray

print side down and top edge in first. Check that the paper is flat in the tray.

d Fan the stack of paper well to avoid

paper jams and misfeeds.

Always make sure that the paper is not curled or wrinkled.

Be careful not to push the paper in too far; it may lift at the back of the tray and cause paper feed problems.

When there are only a few sheets of paper left in the paper tray, the machine may start to misfeed. Load at least 10 sheets of paper into the paper tray.

Chapter 2

IMPORTANT

f Gently adjust the paper side guides (1)

to fit the paper using both hands. Make sure the paper side guides touch the sides of the paper.

g Close the output paper tray cover.

i While holding the paper tray in place,

pull out the paper support (1) until it clicks, and then unfold the paper support flap (2).

DO NOT use the paper support flap for Legal size paper.

h Slowly push the paper tray completely

into the machine.

Loading paper

IMPORTANT

Loading envelopes and postcards 2

About envelopes 2

 Use envelopes that weigh from 20 to 25 lb

(80 to 95 g/m

 Some envelopes need margin settings to

be set in the application. Make sure you do a test print first before printing many envelopes.

DO NOT use any of the following types of envelopes, as they will cause paper feed problems:

• That are of a baggy construction.

• That have windows.

Loading envelopes and postcards 2

a Before loading, press the corners and

sides of envelopes or postcards to make them as flat as possible.

If envelopes or postcards are “doublefeeding,” put one envelope or postcard in the paper tray at a time.

• That are embossed (have raised writing on them).

• That have clasps or staples.

• That are pre-printed on the inside.

Glue Double flaps

Occasionally you may experience paper feed problems caused by the thickness, size and flap shape of the envelopes you are using.

Chapter 2

b Put envelopes or postcards in the paper

tray with the address side down and the leading edge in first as shown in the illustration. Using both hands, gently press and slide the paper side guides (1) and paper length guide (2) to fit the size of the envelopes or postcards.

If you have problems printing on envelopes with the flap on the short edge, try the following:

a Open the envelope flap. b Put the envelope into the paper tray with

the address side down and the flap positioned as shown in the illustration.

c Select Reverse Print in the printer

driver’s dialog box, and then adjust the size and margin in your application. uuSoftware User’s Guide: Printing

(Windows

uuSoftware User’s Guide: Printing and Faxing (Macintosh)

)

+ 120 hidden pages