Brother DCP-9270CDN, HL-4140CN, HL-4150CDN, HL-4570CDW(T), DCP-9055CDN Basic User's Manual

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Advanced User’s Guide

Safety and Legal

Basic User’s Guide

User’s Guide

Note

Safety and Legal A

WARNING

CAUTION

IMPORTANT

(HL-4140CN / 4150CDN / 4570CDW(T) / DCP-9055CDN / 9270CDN / MFC-9460CDN / 9465CDN / 9970CDW)

Not all models are available in all countries.

Please read this booklet before attempting to operate the product, or before attempting any maintenance. Failure to follow these instructions may result in an increased risk of fire, electrical shock, burns or suffocation.

Symbols and conventions used in the documentation

The following symbols and conventions are used throughout the documentation.

Bold Bold typeface id entifies specific

buttons on the product’s control panel, on the computer screen.

Italics Italicized typeface emphasizes

an important point or refers you to a related topic.

Courier New

WARNING indicates a potentially hazardous situation which, if not avoided, could result in death or serious injuries.

Text in the Courier New font identifies messages on the LCD of the product.

Notes tell you how you should respond to a situation that may arise or give tips about how the operation

works with other features.

Electrical Hazard icons alert you to possible electrical shock.

Improper Setup icons alert you to devices and operations that are not compatible with the product.

Hot Surface icons warn you not to touch product parts that are hot.

Follow all warnings and instructions marked on the product.

The illustrations in this guide show the HL-4150CDN and MFC-9460CDN.

CAUTION indicates a potentially hazardous situation which, if not avoided, may result in minor or moderate injuries.

IMPORTANT indicates a potentially hazardous situation which, if not avoided, may result in damage to property or loss of product functionality.

Version B

UK/IRE

Compilation and Publication A

WARNING

Under the supervision of Brother Industries, Ltd., this manual has been compiled and published, covering the latest product descriptions and specifications.

The contents of this manual and the specifications of this product are subject to change without notice.

Brother reserves the right to make changes without notice in the specifications and materials contained herein and shall not be responsible for any damages (including consequential) caused by reliance on the materials presented, including but not limited to typographical and other errors relating to the publication.

Choosing a location A

Put your product on a flat, level, stable surface that is free of vibration and shocks, such as a desk. Put the product near a telephone socket and a standard grounded electrical socket. Choose a location where the temperature remains between 10°C and 32.5°C and the humidity is between 20% to 80% (without condensation).

DO NOT expose the product to direct sunlight, excessive heat, open flames, salty or corrosive gasses, moisture or dust.

DO NOT place the product near heaters, air conditioners, desk fan, refrigerators, water or chemicals.

CAUTION

Avoid placing your product in a high-traffic area.

DO NOT put the product where the ventilation holes of the product are blocked. Keep a gap of roughly 100 mm between the ventilation holes and the wall.

DO NOT connect your product to electrical sockets controlled by wall switches or automatic timers, or to the same circuit as large appliances that might disrupt the power supply.

Disruption of power can delete information from the product’s memory.

Avoid interference sources, such as other cordless telephone systems or speakers.

Make sure cables leading to the product do not constitute a trip hazard.

DO NOT eat the Silica Pack. Discard immediately.

To use the product safely A

WARNING

There are high voltage electrodes inside the product. Before you clean the inside of the product, make sure you have unplugged the telephone line cord first (MFC only) and then the power cord from the electrical socket. Doing this will prevent an electrical shock.

DO NOT handle the plug with wet hands. Doing this might cause an electrical shock.

Always make sure the plug is fully inserted.

This product must be installed near an electrical socket that is easily accessible. In case of an emergency, you must unplug the power cord from the electrical socket to shut off the power completely.

Plastic bags are used in the packing of your product and drum unit. Plastic bags are not toys. To avoid the danger of suffocation, keep these bags away from babies and children and dispose of them properly.

DO NOT use flammable substances near the product. DO NOT use any type of spray to clean the inside or outside of the product. Doing this may cause a fire or electrical shock. See Routine Maintenance in the User's Guide/Basic User's Guide for how to clean the product.

DO NOT use a vacuum cleaner to clean up scattered toner. Doing this might cause the toner dust to ignite inside the vacuum cleaner, potentially starting a fire. Please carefully clean the toner dust with a dry, lint-free soft cloth and dispose of it according to local regulations.

Be careful not to inhale toner.

• This product is heavy and weighs more than 21.0 kg for Printer, and more than 26.5 kg for MFC/DCP. To prevent injuries when moving or lifting this product, make sure to use at least two people. Be careful not to pinch your fingers when you set the product back down.

• If you use a Lower Tray, carry it separately from your product.

(MFC only)

Use caution when installing or modifying telephone lines. Never touch telephone wires or terminals that are not insulated unless the telephone line has been unplugged at the wall socket. Never install telephone wiring during a lightning storm. Never install a telephone wall socket in a wet location.

(MFC only)

When using your telephone equipment, basic safety precautions should always be followed to reduce the risk of fire, electrical shock and injury to people, including the following:

1 DO NOT use this product near water, for example, near a bath tub, wash bowl, kitchen sink

or washing product, in a wet basement or near a swimming pool.

2 Avoid using this product during an electrical storm. There may be a remote risk of electric

shock from lightning.

3 DO NOT use this product to report a gas leak in the vicinity of the leak.

4 We DO NOT advise using an extension lead.

5 Never install telephone wiring during a lightning storm. Never install a telephone wall socket

in a wet location.

6 If any cables become damaged, disconnect your product, and contact your Brother dealer.

7 DO NOT place any objects on the product, or obstruct the air vents.

8 This product should be connected to an adjacent grounded AC power source within the

range indicated on the rating label. DO NOT connect it to a DC power source or inverter. If you are not sure, contact a qualified electrician.

SAVE THESE INSTRUCTIONS

DO NOT touch the shaded parts shown in the illustration. These rollers may be rotating at high speed.

Languages on the label may vary depending on your country.

CAUTION

HOT SURFACE

After you have just used the product, some internal parts of the product will be extremely hot. Wait for the product to cool down before you touch the internal parts of the product.

(MFC-9460CDN / MFC-9465CDN / DCP-9055CDN only)

Some areas of the product can cause injury if covers (shaded) are closed with force. Take care when placing your hand in the areas shown in the illustrations.

(MFC and DCP only)

To prevent injuries, be careful not to put your fingers in the areas shown in the illustrations.

IMPORTANT

DO NOT remove or damage any of the caution or warning labels inside the product.

Important safety instructions A

1 Read all of these instructions.

2 Save them for later reference.

3 Follow all warnings and instructions marked on the product.

4 Unplug this product from the wall socket before cleaning inside of the product. DO NOT use

liquid or aerosol cleaners. Use a dry, lint-free soft cloth for cleaning.

5 DO NOT place this product on an unstable cart, stand, or table. The product may fall, causing

serious damage to the product.

6 Slots and openings in the casing at the back or bottom are provided for ventilation. To ensure

reliable operation of the product and to protect it from overheating, these openings must not be blocked or covered. The openings should never be blocked by placing the product on a bed, sofa, rug, or other similar surface. This product should never be placed near or over a radiator or heater. This product should never be placed in a built-in installation unless adequate ventilation is provided.

7 This product should be connected to an AC power source within the range indicated on the

rating label. DO NOT connect it to a DC power source or inverter. If you are not sure, contact a qualified electrician.

8 This product is equipped with a 3-wire grounded plug. This plug will only fit into a grounded

power outlet. This is a safety feature. If you are unable to insert the plug into the outlet, call your electrician to replace your obsolete outlet. DO NOT defeat the purpose of the grounded plug.

9 Use only the power cord supplied with this product.

10 DO NOT allow anything to rest on the power cord. DO NOT place this product where people

can walk on the cord.

11 Use the product in a well-ventilated area.

12 The power cord, including extensions, should be no longer than 5 metres.

DO NOT share the same power circuit with other high powered appliances, such as an air conditioner, copier, shredder, and so on.

13 DO NOT place anything in front of the product that will block received faxes or printed pages.

DO NOT place anything in the path of received faxes or printed pages.

14 Wait until pages have exited the product before picking them up.

15 Unplug this product from the power socket and refer all servicing to Brother Authorized Service

Personnel under the following conditions:

 When the power cord is damaged or frayed.

 If liquid has been spilled into the product.

 If the product has been exposed to rain or water.

 If the product does not operate normally when the operating instructions are followed.

Adjust only those controls that are covered by the operating instructions. Incorrect adjustment of other controls may result in damage and will often require extensive work by a qualified technician to restore the product to normal operation.

 If the product has been dropped or the casing has been damaged.

 If the product exhibits a distinct change in performance, indicating a need for service.

16 To protect your product against power surges, we recommend the use of a power protection

device (Surge Protector).

17 To reduce the risk of fire, electric shock and injury to people, note the following:

 DO NOT use this product near appliances that use water, a swimming pool or in a wet

basement.

 DO NOT use the product during an electrical storm (there is the remote possibility of an

electrical shock) or to report a gas leak (MFC only) in the vicinity of the leak.

 DO NOT use this product in the vicinity of a gas leak.

Regulation A

Approval Information (MFC only) A

THIS EQUIPMENT IS DESIGNED TO WORK WITH A TWO WIRE ANALOGUE PSTN LINE FITTED WITH THE APPROPRIATE CONNECTOR.

Brother advises that this product may not function correctly in a country other than where it was originally purchased, and does not offer any warranty in the event that this product is used on public telecommunication lines in another country.

Declaration of Conformity (Europe only) (HL-4570CDW / HL-4570CDWT / MFC-9460CDN / MFC-9465CDN / MFC-9970CDW only) A

We, Brother Industries, Ltd.

15-1, Naeshiro-cho, Mizuho-ku, Nagoya 467-8561 Japan

declare that this product is in compliance with the essential requirements of Directives 1999/5/EC and 2005/32/EC.

The Declaration of Conformity (DoC) is on our Website.

Please go to http://solutions.brother.com/

i choose region (eg. Europe)

i choose country

i choose your model

i choose “Manuals”

i choose Declaration of Conformity (Select Language when required.)

Declaration of Conformity (Europe only)

WARNING

CLASS 1 LASER PRODUCT APPAREIL À LASER DE CLASSE 1 LASER KLASSE 1 PRODUKT

(HL-4140CN / HL-4150CDN / DCP-9055CDN / DCP-9270CDN only)A

We, Brother Industries, Ltd.

15-1, Naeshiro-cho, Mizuho-ku, Nagoya 467-8561 Japan

declare that this product is in compliance with the essential requirements of Directives 2004/108/EC, 2006/95/EC and 2005/32/EC.

The Declaration of Conformity (DoC) is on our Website.

Please go to http://solutions.brother.com/

i choose region (eg. Europe)

i choose country

i choose your model

i choose “Manuals”

i choose Declaration of Conformity (Select Language when required.)

IEC60825-1:2007 Specification (For 220-240V Models Only) A

This product is a Class 1 laser product as defined in IEC60825-1:2007 specifications. The label shown below is attached in countries where required.

This product has a Class 3B Laser Diode which emits invisible laser radiation in the Scanner Unit. The Scanner Unit should not be opened under any circumstances.

Internal Laser radiation A

Wave length: 770 - 800 nm

Output: 20 mW max.

Laser Class: Class 3B

Use of controls, adjustments or performance of procedures other than those specified in this manual may result in hazardous radiation exposure.

Disconnect device A

CAUTION

This product must be installed near an electrical socket that is easily accessible. In case of emergencies, you must disconnect the power cord from the electrical socket to shut off power completely.

Wiring information (U.K. only) A

If you need to replace the plug fuse, fit a fuse that is approved by ASTA to BS1362 with the same rating as the original fuse.

Always replace the fuse cover. Never use a plug that does not have a cover. If in any doubt, call a qualified electrician.

Warning -This product must be earthed.

The wires in the mains lead are coloured in line with the following code:

 Green and Yellow: Earth

 Blue: Neutral

 Brown: Live

LAN connection (Network models only) A

DO NOT connect this product to a LAN connection that is subject to over-voltages.

Radio interference A

This product complies with EN55022 (CISPR Publication 22)/Class B.

EU Directive 2002/96/EC and EN50419 A

This equipment is marked with the above recycling symbol. It means that at the end of the life of the equipment you must dispose of it separately at an appropriate collection point and not place it in the normal domestic unsorted waste stream. This will benefit the environment for all. (European Union only)

International ENERGY STAR® Qualification Statement (except HL-4140CN) A

The purpose of the International ENERGY STAR® Program is to promote the development and popularization of energy-efficient office equipment.

As an ENERGY STAR

the ENERGY STAR

Partner, Brother Industries, Ltd. has determined that this product meets

specifications for energy efficiency.

Trademarks A

The Brother logo is a registered trademark of Brother Industries, Ltd.

Brother is a registered trademark of Brother Industries, Ltd.

Microsoft, Windows, Windows Server, Outlook and Internet Explorer are registered trademarks of Microsoft Corporation in the United States and/or other countries.

Windows Vista is either a registered trademark or a trademark of Microsoft Corporation in the United States and other countries.

Apple, Macintosh, Safari and TrueType are trademarks of Apple Inc., registered in the United States and other countries.

Linux is the registered trademark of Linus Torvalds in the U.S. and other countries.

UNIX is a registered trademark of The Open Group in the United States and other countries.

Intel, Intel Core and Pentium are trademarks of Intel Corporation in the U.S. and other countries.

AMD is a trademark of Advanced Micro Devices, Inc.

Adobe, Flash, Illustrator, Photoshop, PostScript and PostScript 3 are either registered trademarks or trademarks of Adobe Systems Incorporated in the United States and/or other countries.

Corel and CorelDRAW are trademarks or registered trademarks of Corel Corporation and/or its subsidiaries in Canada, the United States and/or other countries.

Wi-Fi and Wi-Fi Alliance are registered trademarks of the Wi-Fi Alliance.

AOSS is a trademark of Buffalo Inc.

Nuance, the Nuance logo, PaperPort and ScanSoft are trademarks or registered trademarks of Nuance Communications, Inc. or its affiliates in the United States and/or other countries.

Any trade names and product names of companies appearing on Brother products, related documents and any other materials are all trademarks or registered trademarks of those respective companies.

Open Source Licensing Remarks A

This product includes open-source software.

Please see Open Source Licensing Remarks and Copyright information on the supplied CD-ROM.

(For Windows

(For Macintosh) Double-click the CD-ROM icon on your desktop. Then double-click the Utilities icon. License.rtf will appear.

) “X:\License.txt” (where X is your drive letter).

This product includes software developed by the following vendors:

This product includes the “KASAGO TCP/IP” software developed by ZUKEN ELMIC, Inc.

Other Information (MFC only) A

FlashFX® is a registered trademark of Datalight, Inc.

U.S.Patent Office 5,860,082/6,260,156

FlashFX

Reliance™ is a trademark of Datalight, Inc.

Datalight

Pro™ is a trademark of Datalight, Inc.

is a registered trademark of Datalight, Inc.

Unlawful use of copying equipment (MFC and DCP only) A

It is an offence to make reproductions of certain items or documents with the intent to commit fraud. The following is a non-exhaustive list of documents which it may be unlawful to produce copies of. We suggest you check with your legal adviser and/or the relevant legal authorities if in doubt about a particular item or document:

 Currency

 Bonds or other certificates of indebtedness

 Certificates of Deposit

 Armed forces service or draft papers

 Passports

 Postage stamps (cancelled or uncancelled)

 Immigration papers

 Welfare documents

 Cheques or drafts drawn by governmental agencies

 Identifying badges or insignias

In addition, driving licenses and/or Certificates of Title to motor vehicles may not be copied under certain national laws.

Copyrighted works cannot be copied lawfully, subject to the “fair dealing” exception relating to sections of a copyrighted work. Multiple copies would indicate improper use. Works of art should be considered the equivalent of copyrighted works.

BASIC USER’S GUIDE

DCP-9270CDN

Version 0

UK/IRE

If you need to call Customer Service

Please complete the following information for future reference:

Model Number: DCP-9270CDN

Serial Number:

Date of Purchase:

Place of Purchase:

The serial number is on the back of the unit. Retain this User’s Guide with your sales receipt as a permanent record of your purchase, in the event of theft, fire or warranty service.

http://www.brother.com/registration/

User's Guides and where do I find it?

Which manual? What's in it? Where is it?

Safety and Legal Read this Guide first. Please read the

Safety Instructions before you set up your machine. See this Guide for trademarks and legal limitations.

Quick Setup Guide Follow the instructions for setting up your

machine and installing the drivers and software for the operating system and connection type you are using.

Basic User's Guide Learn the basic Copy, Scan and Direct

Print operations and how to replace consumables. See troubleshooting tips.

Advanced User's Guide Learn more advanced operations: Copy,

security features, printing reports and performing routine maintenance.

Software User's Guide Follow these instructions for Printing,

Scanning, Network Scanning and using the Brother ControlCenter utility.

Network Glossary This Guide provides basic information

about advanced network features of Brother machines along with explanations about general networking and common terms.

Network User's Guide This Guide provides useful information

about wired and wireless network settings and security settings using the Brother machine. You can also find supported protocol information for your machine and detailed troubleshooting tips.

Printed / In the box

PDF file / Documentation CD-ROM / In the box

Table of Contents

(BASIC USER’S GUIDE)

1 General information 1

Using the documentation .......................................................................................1

Symbols and conventions used in the documentation ....................................1

Accessing the Advanced User’s Guide, Software User’s Guide and

Network User’s Guide.........................................................................................2

Viewing Documentation...................................................................................2

Accessing Brother Support (Windows

Accessing Brother Support (Macintosh) ................................................................4

Control panel overview ..........................................................................................6

LCD Touchscreen............................................................................................8

Basic Operations .............................................................................................8

Volume settings .....................................................................................................9

Beeper volume ................................................................................................9

2 Loading paper 10

Loading paper and print media ............................................................................10

Loading paper in the standard paper tray (Tray 1) ........................................10

Loading paper in the multi-purpose tray (MP tray) ........................................12

Unscannable and unprintable areas ..............................................................17

Paper settings......................................................................................................18

Paper Size and Type .....................................................................................18

Tray Use in copy mode..................................................................................19

Tray Use in print mode ..................................................................................19

Acceptable paper and other print media..............................................................20

Recommended paper and print media ..........................................................20

Type and size of paper ..................................................................................20

Handling and using special paper .................................................................22

)................................................................4

3 Loading documents 25

How to load documents .......................................................................................25

Using the automatic document feeder (ADF) ................................................25

Using the scanner glass ................................................................................26

4 Making copies 27

How to copy .........................................................................................................27

Stop copying ..................................................................................................27

Copy settings .................................................................................................27

5 Printing data from a USB Flash memory drive or digital camera

supporting mass storage 28

Creating a PRN or PostScript® 3™ file for direct printing....................................28

Printing data directly from the USB Flash memory drive or digital camera

supporting mass storage ..................................................................................29

Changing the default settings for direct print.................................................30

6 How to print from a computer 31

Printing a document.............................................................................................31

7 How to scan to a computer 32

Scanning a document .......................................................................................... 32

Scanning using the scan key ............................................................................... 32

Scanning using a scanner driver .........................................................................33

LDAP search........................................................................................................33

A Routine maintenance 34

Replacing the consumable items.........................................................................34

Replacing a Toner cartridge .......................................................................... 38

Replacing the drum unit.................................................................................44

Replacing the belt unit ................................................................................... 50

Replacing the waste toner box ......................................................................56

Cleaning and Checking the machine ...................................................................63

Cleaning the outside of the machine .............................................................63

Cleaning the scanner glass ...........................................................................64

Cleaning the laser scanner windows .............................................................65

Cleaning the corona wires .............................................................................69

Cleaning the drum unit ..................................................................................73

Cleaning the paper pick-up rollers................................................................. 79

Calibration .....................................................................................................80

Auto Registration ...........................................................................................81

Manual Registration....................................................................................... 82

Frequency (Colour Correction) ......................................................................82

iii

B Troubleshooting 83

Error and maintenance messages .......................................................................83

Document jams....................................................................................................89

Document is jammed in the top of the ADF unit ............................................89

Document is jammed under the document cover ..........................................89

Removing small documents jammed in the ADF...........................................90

Document is jammed at the output tray .........................................................90

Paper jams...........................................................................................................91

Paper is jammed in the MP tray ....................................................................91

Paper is jammed in paper tray 1 or tray 2 .....................................................92

Paper is jammed at the back of the machine ................................................93

Paper is jammed inside the machine.............................................................95

Paper is jammed underneath paper tray 1 ....................................................99

If you are having difficulty with your machine ....................................................102

Improving the print quality..................................................................................108

Machine Information ..........................................................................................115

Checking the Serial Number........................................................................115

Reset functions............................................................................................115

How to reset the machine............................................................................115

C Menu and features 116

On-screen programming ....................................................................................116

Menu table...................................................................................................116

MENU button and mode keys............................................................................116

Menu table ......................................................................................................... 117

Entering text.......................................................................................................144

D Specifications 145

General..............................................................................................................145

Document Size ..................................................................................................147

Print media.........................................................................................................148

Copy ..................................................................................................................150

Scanner .............................................................................................................151

Printer ................................................................................................................152

Interfaces ...........................................................................................................153

Direct Print feature.............................................................................................154

Scan to USB feature ..........................................................................................155

Computer requirements ....................................................................................156

Consumable items .............................................................................................158

Network (LAN) ...................................................................................................159

EIndex 160

Table of Contents

(ADVANCED USER’S GUIDE)

The Advanced User's Guide explains the following features and operations.

You can view the Advanced User's Guide on the Documentation CD-ROM in the box.

1 General Setup

Memory storage

Automatic daylight savings time

Ecology features

LCD screen

User Settings Report

Network Configuration Report

2 Security features

Secure Function Lock 2.0

3 Printing reports

Reports

4 Making copies

Copy settings

A Routine maintenance

Cleaning and checking the machine

Replacing periodic maintenance parts

Packing and shipping the machine

B Options

Optional paper tray (LT-300CL)

Memory board

C Glossary

D Index

General information 1

Using the documentation

Thank you for buying a Brother machine! Reading the documentation will help you make the most of your machine.

Symbols and conventions used in the documentation 1

The following symbols and conventions are used throughout the documentation.

Bold Bold style identifies keys on the

machine control panel or computer screen.

Italics Italicized style emphasizes an

important point or refers you to a related topic.

Courier

New

Courier New font identifies the messages shown on the LCD of the machine.

WARNING

WARNING indicates a potentially hazardous situation which, if not avoided, could result in death or serious injuries.

CAUTION

CAUTION indicates a potentially hazardous situation which, if not avoided, may result in minor or moderate injuries.

IMPORTANT

IMPORTANT indicates a potentially hazardous situation which, if not avoided, may result in damage to property or loss of product functionality.

Electrical Hazard icons alert you to a possible electrical shock.

Hot Surface icons warn you not to touch machine parts that are hot.

Notes tell you how you should respond to a situation that may arise or give tips about how the current operation works with other features.

Chapter 1

Note

Accessing the Advanced User’s Guide, Software User’s Guide and Network User’s Guide

This Basic User's Guide does not contain all the information about the machine such as how to use the advanced features Copy, Printer, Scanner and Network. When you are ready to learn detailed information about these operations, read the Advanced User's

Guide, Software User’s Guide, Network User’s Guide, and Network Glossary that

are on the Documentation CD-ROM.

Viewing Documentation 1

a Turn on your computer. Insert the

Documentation CD-ROM into your CD-ROM drive.

c Click your country.

d Point to your language, point to View

Guide, and then click the guide you

want to read.

(Windows® users) If the screen does not appear automatically, go to My Computer (Computer), double-click the CD-ROM icon, and then double-click index.html.

b (Macintosh users) Double-click the

Documentation CD-ROM icon, and then double-click index.html.

General information

Note

Presto! PageManager User’s Guide

• (Windows® users only) Your web browser may display a yellow bar at the top of the page that contains a security warning about Active X controls. For the page to be displayed correctly, you must click on

Allow Blocked Content, then click on Yes in the Security Warning dialog box.

• (Windows

users only)1 For faster access, you can copy all user documentation in PDF format to a local folder on your computer. Point to your language, then click Copy to local disk.

Microsoft® Internet Explorer® 6.0 or greater.

How to find Scanning instructions 1

There are several ways you can scan documents. You can find the instructions as follows:

Software User's Guide

 Scanning

 ControlCenter

(Macintosh)

Presto! PageManager must be downloaded and installed before use. See Accessing Brother Support (Macintosh) on page 4 for further instructions.

 The complete Presto! PageManager

User’s Guide can be viewed from the Help section in the Presto! PageManager application.

How to find Network setup instructions

Your machine can be connected to a wired network. You can find basic setup instructions in the Quick Setup Guide. For more information about network setup please see the Network User's Guide on the Documentation CD-ROM.

 Network Scanning

ScanSoft™ PaperPort™12SE with OCR How-to-Guides

(Windows

)

 The complete ScanSoft™

PaperPort™12SE with OCR How-toGuides can be viewed from the Help section in the ScanSoft™ PaperPort™12SE application.

Chapter 1

Accessing Brother Support (Windows®) 1

You can find all the contacts you will need, such as Web support (Brother Solutions Center) on the Installation CD-ROM.

 Click Brother Support on the main menu.

The following screen will appear:

 To access our website

(http://www.brother.com/ Home Page.

 For the latest news and product support

information (http://solutions.brother.com/ Brother Solutions Center.

 To visit our website for original Brother

Supplies (http://www.brother.com/original/ Supplies Information.

 To access the Brother CreativeCenter

(http://www.brother.com/creativecenter/ for FREE photo projects and printable downloads, click Brother CreativeCenter.

), click Brother

), click

)

Accessing Brother Support (Macintosh) 1

You can find all the contacts you will need, such as Web support (Brother Solutions Center) on the Installation CD-ROM.

 Double-click the Brother Support icon.

The following screen will appear:

 To download and install Presto!

PageManager, click Presto! PageManager.

 To register your machine from the Brother

Product Register Page (http://www.brother.com/registration/ click On-Line Registration.

 For the latest news and product support

information (http://solutions.brother.com/ Brother Solutions Center.

 To visit our website for original Brother

Supplies (http://www.brother.com/original/ Supplies Information.

), click

 To return to the main page, click Back or

if you have finished, click Exit.

General information

Chapter 1

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Control panel overview 1

1LCD

This is a Touchscreen LCD. You can access the menus and options by pressing buttons displayed on the screen.

2 Mode keys:

SCAN

Puts the machine in Scan mode.

COPY

Puts the machine in Copy mode.

3 Numeric keys

Use these keys to enter text.

4Stop/Exit

Stops an operation or exits from a menu.

5Start:

Colour

Lets you start making copies in full colour.

Mono

Lets you start making copies in black & white.

6 Print Data / Job Cancel

Machine Status Description

Receiving Data

Green (blinking)

Data Remaining

Cancels a programmed print job and clears it from the machine’s memory. To cancel multiple print jobs, hold down this key until the LCD shows Cancel Printing (All).

Also, this key will flash depending on the machine’s status.

Ready Mode

The machine is ready to print, in sleep mode, there is no print data, or the power switch is off.

The machine is either receiving data from the computer, processing data in memory, or printing data.

Print data remains in the

in Memory

Green

machine memory.

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General information

Chapter 1

IMPORTANT

123

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Public

Tray Setting

Beeper

Med

Ecology

LCD Settings

General Setup

LCD Touchscreen 1

The LCD shows the current machine status when the machine is idle.

1 Date and Time

Lets you see the date and time.

2 Secure Print

Lets you access the secure print menu.

Active only when the machine has secure print data.

3 Direct Print

Lets you print data from a USB flash memory drive or a digital camera supporting mass storage directly to the machine. (See Printing

data directly from the USB Flash memory drive or digital camera supporting mass storage

on page 29.)

Active only when you insert a USB flash memory drive or digital camera in the machine's USB direct interface.

4 Security indicator

Shows the machine's security status, when the Secure Function Lock is turned on.

5 Warning icon

Appears when there is an error or maintenance message; press the Warning icon to view it, and then press Stop/Exit to return to the Ready screen.

6MENU

Lets you access the main menu.

Basic Operations 1

To operate the Touchscreen use your finger to press the menu or option button directly on the LCD screen.

To display and access all the screen menus or options in a setting, press a b or d c to scroll through them.

Press to return to the previous menu.

DO NOT press the Touchscreen with a sharp object, such as a pen or stylus. It may damage the machine.

The following steps show how to change a setting in the machine. In this example the Back Light setting is changed from Light to Dark.

a Press MENU. b Press a or b to display

General Setup. Press General Setup.

General Setup

Printer

Print Reports

Network

c Press a or b to display LCD settings.

Press LCD settings.

General information

Backlight

Dim Timer

Light

Off

MENU > General Setup

LCD Settings

Light

Dark

Med

MENU > General Setup > LCD Settings

Backlight

d Press Backlight.

e Press Dark.

f Press Stop/Exit.

Volume settings 1

Beeper volume 1

When the beeper is on, the machine will beep when you press a key or make a mistake. You can choose a range of volume levels, from High to Off.

a Press MENU. b Press a or b to display

General Setup. Press General Setup.

c Press a or b to display Beeper.

Press Beeper.

d Press Low, Med, High or Off. e Press Stop/Exit.

WARNING

Loading paper 2

Loading paper and print media

The machine can feed paper from the standard paper tray, optional lower tray or multi-purpose tray.

When you put paper into the paper tray, note the following:

 If your application software supports

paper size selection on the print menu, you can select it through the software. If your application software does not support it, you can set the paper size in the printer driver or by pressing the buttons on the Touchscreen.

Loading paper in the standard paper tray (Tray 1) 2

You can load up to 250 sheets for Tray 1 and 500 sheets for the optional lower tray (Tray 2). Paper can be loaded up to the maximum paper mark (b b b) on the sliding paper width guide. (For recommended paper to use, see Paper capacity of the paper trays on page 21.)

Printing on plain paper, thin paper or recycled paper from the standard

paper tray 2

a Pull the paper tray completely out of the

machine.

DO NOT touch the shaded parts shown in the illustration. These rollers may be rotating at high speed.

Loading paper

b While pressing the green paper-guide

release lever (1), slide the paper guides to fit the paper size you are loading in the tray. Make sure that the guides are firmly in the slots.

d Put paper in the tray and make sure:

 The paper is below the maximum

paper mark (b b b) (1).

Overfilling the paper tray will cause paper jams.

 The side to be printed on must be

face down.

 The paper guides touch the sides of

the paper so it will feed properly.

e Put the paper tray firmly back in the

machine. Make sure that it is completely inserted into the machine.

c Fan the stack of paper well to avoid

paper jams and misfeeds.

f Lift up the support flap (1) to prevent

paper from sliding off the face-down output tray or remove each page as soon as it comes out of the machine.

Chapter 2

Loading paper in the multi-purpose tray (MP tray) 2

You can load up to 3 envelopes or special print media in the MP tray or up to 50 sheets of plain paper. Use this tray to print or copy on thick paper, bond paper, glossy paper, labels, or envelopes. (For recommended paper to use, see Paper capacity of the paper trays on page 21.)

Printing on plain paper, bond paper, labels or glossy paper from the MP tray

a Open the MP tray and lower it gently.

b Pull out the MP tray support and unfold

the flap (1).

Loading paper

Note

c Put paper in the MP tray and make sure:

 The paper stays under the maximum

paper mark (1).

 The top of paper edge is positioned

d Lift up the support flap to prevent paper

from sliding off the face-down output tray, or remove each page as soon as it comes out of the machine.

between the arrows (2).

 The side to be printed on must be

face up with the leading edge (top of the paper) in first.

When you are using glossy paper, put only one sheet at a time in the MP tray to avoid a paper jam.

Chapter 2

Printing on envelopes and thick paper from the MP tray 2

Before loading, press the corners and sides of the envelopes to make them as flat as possible.

a Open the MP tray and lower it gently.

b Pull out the MP tray support and unfold

the flap (1).

c Lift up the support flap to prevent

envelopes or sheets of thick paper from sliding off the face-down output tray. If the support flap is closed you should remove each envelope as soon as it comes out of the machine.

Loading paper

d Put up to 3 envelopes or up to 25 sheets

of thick paper (163 g/m If you add more envelopes or paper it may cause a jam. Make sure:

 The top edge of the envelope is

positioned between the arrows (1).

 The side to be printed on must be

face up.

) in the MP tray.

e Open the back cover (Face-up output

tray).

f Pull down the two grey levers, one on

the left-hand side and one on the righthand side, to the envelope position as shown in the illustration below.

g Close the back cover. h Send the print data to the machine.

Chapter 2

Note

i When you have finished printing, open

the back cover and reset the two grey levers which were pulled down in step f back to their original positions.

• Remove each printed envelope immediately to prevent a paper jam.

• If your thick paper curls during printing, put only one sheet at a time in the MP tray and open the back cover (face-up output tray) to let the printed pages exit onto the face- up output tray.

Loading paper

Unscannable and unprintable areas 2

The figures below show maximum unscannable and unprintable areas. The unscannable and unprintable areas may vary depending on the paper size or settings in the application you are using.

Usage Document

Size

Copy

a single copy

Letter 4 mm 4 mm

A4 4 mm 4 mm

Top (1)

Bottom (1)

Left (2)

Right (2)

or a 1 in 1 copy

Scan Letter 3 mm 3 mm

A4 3 mm 3 mm

Print Letter 4 mm 4 mm

A4 4 mm 4 mm

Chapter 2

Note

Paper settings 2

Paper Size and Type 2

When you change the size of paper in the tray, you will also need to change the setting for paper size at the same time so your machine can fit the document.

You can use the following sizes of paper for printing copies: A4, Letter, Legal, Executive, A5, A5 L, A6, B5, B6 and Folio (8.5 in. × 13 in.).

Following on the paper size setting, you can set up the machine for the type of paper you are using. This will give you the best print quality.

a Press MENU. b Press a or b to display

General Setup. Press General Setup.

c Press a or b to display Tray Setting.

Press Tray Setting.

d Do one of the following:

 To set the paper type for the

MP Tray press a or b to display MP Tray.

e Press d or c to display the paper size

options. Press A4, Letter, Legal,

Executive, A5, A5 L, A6, B5, B6, Folio or Any.

• The Any option appears only when you choose the MP tray.

• If you choose Any for the MP Tray Paper Size: You must choose MP Only for the Tray Use setting. You cannot use the Any Paper Size selection for the MP tray when making N in 1 copies. You must choose one of the other available Paper Size selections for the MP tray.

• A5 L and A6 size are not available for Tray#2.

f Press Thin, Plain, Thick, Thicker,

Recycled Paper or Glossy.

g Press Stop/Exit.

You can choose Glossy for the MP Tray.

Press MP Tray.

 To set the paper type for Tray#1

press a or b to display Tray#1.

Press Tray#1.

 To set the paper type for Tray#2

press a or b to display Tray#2.

if you installed the

Press Tray#2 optional tray.

The Tray#2 button will be selectable if the optional tray is installed.

Loading paper

Note

Tray Use in copy mode 2

You can change the priority tray that the machine will use for printing copies.

When you choose Tray#1 Only, MP Only

or Tray#2 Only paper only from that tray. If the selected tray is out of paper, No Paper will appear on the LCD. Insert the paper in the empty tray.

To change the tray setting follow the instructions below:

, the machine pulls the

a Press MENU. b Press a or b to display

General Setup. Press General Setup.

c Press a or b to display Tray Setting.

Press Tray Setting.

d Press a or b to display

Tray Use:Copy. Press Tray Use:Copy.

Tray Use in print mode 2

You can change the default tray the machine will use for printing from your computer.

a Press MENU. b Press a or b to display

General Setup. Press General Setup.

c Press a or b to display Tray Setting.

Press Tray Setting.

d Press a or b to display

Tray Use:Print. Press Tray Use:Print.

e Press Tray#1 Only, Tray#2 Only

MP Only, MP>T1>T2

The Tray#2 Only or T2 appears only if the optional tray is installed.

or T1>T21>MP.

f Press Stop/Exit.

e Press Tray#1 Only, Tray#2 Only

MP Only, MP>T1>T2

The Tray#2 Only or T2 appears only if the optional tray is installed.

or T1>T21>MP.

f Press Stop/Exit.

• When loading the documents in the ADF and MP>T1>T2 or T1>T2>MP is selected, the machine looks for the tray with the most suitable paper and pulls paper from that tray. If no tray has suitable paper, the machine pulls paper from the higher priority tray.

• When using the scanner glass, your document is copied from the higher priority tray even if more suitable paper is in another paper tray.

Chapter 2

Acceptable paper and other print media 2

Print quality may vary according to the type of paper you are using.

You can use the following types of print media: thin paper, plain paper, thick paper, bond paper, recycled paper, glossy paper, labels or envelopes.

For best results, follow the instructions below:

 DO NOT put different types of paper in the

paper tray at the same time because it may cause paper jams or misfeeds.

 For correct printing, you must choose the

same paper size from your software application as the paper in the tray.

 Avoid touching the printed surface of the

paper immediately after printing.

 Before you buy a lot of paper, test a small

quantity to make sure the paper is suitable.

Recommended paper specifications 2

The following paper specifications are suitable for this machine.

Basis weight

75-90 g/m

Thickness 80-110 μm

Roughness Higher than 20 sec.

Stiffness

90-150 cm

Grain direction Long grain

Volume resistivity

Surface resistivity

Filler

10e

CaCO

Ash content Below 23 wt%

Brightness Higher than 80%

Opacity Higher than 85%

/100

-10e11 ohm

-10e12 ohm-cm

(Neutral)

 Use paper made for plain paper copying.

 Use paper that is 75 to 90 g/m

 Use long grain paper with a neutral Ph value, and a moisture content of approx. 5%.

 This machine can use recycled paper that meets DIN 19309 specifications.

Chapter 2

IMPORTANT

Handling and using special paper 2

The machine is designed to work well with most types of xerographic and bond paper. However, some paper variables may have an effect on print quality or handling reliability. Always test samples of paper before purchasing to ensure desirable performance. Store paper in its original packaging and keep it sealed. Keep the paper flat and away from moisture, direct sunlight and heat.

Some important guidelines when selecting paper are:

 DO NOT use inkjet paper because it may

cause a paper jam or damage your machine.

 Preprinted paper must use ink that can

withstand the temperature of the machine’s fusing process 200 degrees centigrade (392 degrees Fahrenheit).

 If you use bond paper, paper having a

rough surface or paper that is wrinkled or creased, the paper may exhibit degraded performance.

 When you are using glossy paper, put only

one sheet at a time in the MP tray to avoid a paper jam.

Types of paper to avoid 2

Some types of paper may not perform well or may cause damage to your machine.

DO NOT use paper:

• that is highly textured

• that is extremely smooth or shiny

• that is curled or warped

1 A curl of 2 mm or greater may cause

jams to occur.

• that is coated or has a chemical finish

• that is damaged, creased or folded

• that exceeds the recommended weight specification in this guide

• with tabs and staples

• with letterheads using low temperature dyes or thermography

• that is multipart or carbonless

• that is designed for inkjet printing

If you use any of the types of paper listed, they may damage your machine. This damage is not covered under any Brother warranty or service agreement.

Loading paper

IMPORTANT

Envelopes 2

Most envelopes designed for laser printers will be suitable for your machine. However, some envelopes may have feed and printquality problems because of the way they have been made. A suitable envelope should have edges with straight, well-creased folds and the leading edge should not be thicker than two sheets of paper. The envelope should lie flat and not be of baggy or flimsy construction. You should buy quality envelopes from a supplier who understands that you will be using the envelopes in a laser machine.

We recommend that you print a test envelope to make sure the print results are what you want.

Types of envelopes to avoid 2

DO NOT use envelopes:

• that are damaged, curled, wrinkled or an unusual shape

• that are extremely shiny or textured

• with windows, holes, cut-outs or perforations

• with glue on surface as shown in figure below

• with double flaps as shown in figure below

• with sealing flaps that are not folded down when purchased

• with sealing flaps as shown in figure below

• with clasps, staples, snaps or tie strings

• with self-adhesive closures

• that are of a baggy construction

• that are not sharply creased

• that are embossed (have raised writing on them)

• that were previously printed by a laser machine

• that are pre-printed on the inside

• that cannot be arranged neatly when stacked

• that are made of paper that weighs more than the paper weight specifications for the machine

• with edges that are not straight or consistently square

• with each side folded as shown in figure below

If you use any of the types of envelopes listed above, they may damage your machine. This damage may not be covered under any Brother warranty or service agreement.

Chapter 2

IMPORTANT

Labels 2

The machine will print on most types of labels designed for use with a laser machine. Labels should have an adhesive that is acrylic-based since this material is more stable at the high temperatures in the fuser unit. Adhesives should not come in contact with any part of the machine, because the label stock may stick to the drum unit or rollers and cause jams and print quality problems. No adhesive should be exposed between the labels. Labels should be arranged so that they cover the entire length and width of the sheet. Using labels with spaces may result in labels peeling off and causing serious jams or print problems.

All labels used in this machine must be able to withstand a temperature of 200 degrees centigrade (392 degrees Fahrenheit) for a period of 0.1 seconds.

Types of labels to avoid 2

Do not use labels that are damaged, curled, wrinkled or an unusual shape.

• DO NOT feed part used label sheets. The exposed carrier sheet will damage your machine.

• Label sheets should not exceed the paper weight specifications described in this User’s Guide. Labels exceeding this specification may not feed or print correctly and may cause damage to your machine.

• DO NOT reuse or insert labels that have previously been used or are missing a few labels on the sheet.

IMPORTANT

Note

Loading documents 3

How to load documents

You can make copies, and scan from the ADF (Automatic Document Feeder) and the scanner glass.

Using the automatic document feeder (ADF) 3

The ADF can hold up to 50 pages and feeds each sheet individually. Use standard

80 g/m before putting them in the ADF.

Document Sizes Supported 3

paper and always fan the pages

• To scan documents that are not suitable for the ADF, see Using the scanner glass on page 26.

• It is easier to use the ADF if you are loading a multiple page document.

• Make sure documents with correction fluid or written with ink are completely dry.

a Unfold the ADF document support (1).

Lift up and unfold the ADF document output support flap (2).

Length: 147.3 to 356.0 mm

Width: 147.3 to 215.9 mm

Weight:

64 to 90 g/m

How to load documents 3

• DO NOT leave thick documents on the scanner glass. If you do this, the ADF may jam.

• DO NOT use paper that is curled, wrinkled, folded, ripped, stapled, paperclipped, pasted or taped.

• DO NOT use cardboard, newspaper or fabric.

• To avoid damaging your machine while using the ADF, DO NOT pull on the document while it is feeding.

b Fan the pages well. c Place your document face up top edge

first in the ADF until the LCD display message changes and you feel it touch the feed rollers.

d Adjust the paper guides (1) to fit the

width of your document.

Chapter 3

Note

IMPORTANT

• To avoid damaging your machine while using the ADF, DO NOT pull on the document while it is feeding.

• To scan non-standard documents, see Using the scanner glass on page 26.

Using the scanner glass 3

You can use the scanner glass to copy or scan pages of a book one page at a time.

Document Sizes Supported 3

Length: Up to 355.6 mm

Width: Up to 215.9 mm

Weight: Up to 2.0 kg

b Using the document guidelines on the

left and top, place the document face down in the upper left corner of the

scanner glass.

How to load documents 3

To use the scanner glass, the ADF must be empty.

a Lift the document cover.

c Close the document cover.

If the document is a book or is thick, do not slam or press on the cover.

Note

Making copies 4

Enlarge/ Reduce

Quality

Duplex Copy

100% OffAuto

Favorite

Copy

How to copy 4

The following steps show the basic copy operation. For details about each option, see Advanced User's Guide.

a When you want to make a copy, press

(COPY) to illuminate it in blue.

 Make sure you are in Copy mode.

 The LCD shows:

If the LCD shows Please Wait and the machine stops copying while you are making multiple copies, please wait for 30 to 40 seconds until the machine finishes the colour registrations and cleaning process of the belt unit.

Stop copying 4

To stop copying, press Stop/Exit.

Copy settings 4

Press COPY and then press d or c to choose the setting you want. For details about changing the copy settings, see Copy

settings in Chapter 4 of the Advanced User's Guide.

You can enter the number of copies you want by pressing the + and buttons on the Touchscreen.

b Do one of the following to load your

document:

 Place the document face up in the

ADF. (See Using the automatic document feeder (ADF) on page 25.)

 Load your document face down on

the scanner glass. (See Using the scanner glass on page 26.)

c Press Mono Start or Colour Start.

You can change the following copy settings:

 Quality

 Enlarge/Reduce

 Duplex Copy

 Tray Use (Tray Selection)

 Brightness

 Contrast

 Stack / Sort

 Page Layout

 2in1(ID)

 Color Adjust (Saturation)

 Set New Default

 Factory Reset

 Favorite Settings

Note

Printing data from a USB Flash

DCP

memory drive or digital camera supporting mass storage

With the Direct Print feature, you do not need a computer to print data. You can print by just plugging your USB Flash memory drive into the machine’s USB direct interface. You can also connect and print directly from a camera set to USB mass storage mode.

• Some USB Flash memory drives may not work with the machine.

• If your camera is in PictBridge mode, you cannot print data. Please refer to the documentation supplied with your camera to switch from PictBridge mode to mass storage mode.

Creating a PRN or

PostScript direct printing

The screens in this section may vary depending on your application and operating system.

a From the menu bar of an application,

click File, then Print.

3™ file for

b Choose Brother DCP-XXXX Printer (1)

and check the Print to file box (2). Click Print.

c Choose the folder you want to save the

file to and enter the file name if you are prompted to. If you are prompted for a file name only,

you can also specify the folder you want to save the file in by entering the directory name. For example: C:\Temp\FileName.prn If you have a USB Flash memory drive or digital camera connected to your computer, you can save the file directly to the USB Flash memory drive.

Printing data from a USB Flash memory drive or digital camera supporting mass storage

Note

Printing data directly from the USB Flash memory drive or digital camera supporting mass storage

a Connect your USB Flash memory drive

or digital camera to the USB direct interface (1) on the front of the machine. Press Direct Print on the Touchscreen. Your machine will enter Direct Print Mode.

• Make sure your digital camera is turned on.

• If your machine has been set to Secure Function Lock On, you may not be able to access Direct print. (See Switching Users

in chapter 2 of the Advanced User's Guide.)

b Press a or b to choose the folder name

and file name you want to print. If you have chosen the folder name, press a or b to choose the file name you want to print.

• Your digital camera must be switched from PictBridge mode to mass storage mode.

• If you want to print an index of the files, press Index Print on the Touchscreen. Press Mono Start or Colour Start to print the data.

• When the machine is in Deep Sleep mode, the LCD does not show any information even if you connect a USB flash memory drive to the USB direct interface. Press the Touchscreen or any key to wake up the machine. Press Direct Print on the Touchscreen, the LCD will show the Direct Print menu.

c Choose the number of copies you want

by pressing the + and - buttons on the Touchscreen.

d Do one of the following:

 Press Print Settings.

Go to step e.

 If you do not need to change the

current default settings, go to step g.

Chapter 5

Note

IMPORTANT

Note

e Press a or b to display an option setting

you need to change. Press the option and change the setting.

• You can choose the following settings:

Paper Size

Paper Type

Multiple Page

Orientation

Duplex

Collate

Tray Use

Print Quality

PDF Option

• Depending on the file type, some of these settings may not appear.

f Do one of the following:

 If you want to change other option

settings, repeat step e.

 If you do not want to change any

other options, press and go to step g.

Changing the default settings for direct print 5

You can change the default settings for Direct Print.

a Connect your USB Flash memory drive

or digital camera to the USB direct interface on the front of the machine.

b Press Direct Print on the

Touchscreen.

c Press Default Settings. d Press a or b to display the setting you

want to change. Press the setting.

e Press the new option you want. Repeat

steps d to e for each setting you want to change.

How to display all available options:

When the LCD displays the d and c buttons, press d or c to display all available options.

g Press Mono Start or Colour Start to

print the data.

• To prevent damage to your machine, DO NOT connect any device other than a digital camera or USB Flash memory drive to the USB direct interface.

• DO NOT remove the USB Flash memory drive or digital camera from the USB direct interface until the machine has finished printing.

How to print from a computer 6

Printing a document 6

The machine can receive data from your computer and print it. To print from a computer, install the printer driver. (See

Printing for Windows for Macintosh in the Software User's Guide for the details about the print settings.)

a Install the Brother printer driver on the

Installation CD-ROM. (See the Quick Setup Guide.)

b From your application, choose the Print

command.

c Choose the name of your machine in the

Print dialog box and click Properties.

d Choose the settings you want in the

Properties dialog box.

 Paper Size

or Printing and Faxing

 Orientation

 Copies

 Media Type

 Print Quality

 Colour / Mono

 Multiple Page

 Duplex / Booklet

 Paper Source

e Click OK to begin printing.

How to scan to a computer 7

Scanning a document 7

There are several ways to scan documents. You can use the (SCAN) key on the

machine or the scanner drivers on your computer.

a To use the machine as a scanner, install

a scanner driver. If the machine is on a Network, configure it with a TCP/IP address.

 Install the scanner drivers on the

Installation CD-ROM. (See the Quick Setup Guide and Scanning in the Software User's Guide.)

 Configure the machine with a TCP/IP

address if network scanning does not work. (See Configuring Network

Scanning in the Software User's Guide.)

b Load your document. (See How to load

documents on page 25.)

 Use the ADF to scan multiple pages

of documents. The ADF feeds each sheet automatically.

 Use the scanner glass to scan a

page of a book or one sheet at a time.

Scanning using the scan key

For more information, see Using the Scan key in the Software User's Guide.

a Press the (SCAN) key. b Choose the scan mode you want.

Scan to:

 USB

 Network

 FTP

 E-mail (Server)

 E-mail

 Image

 OCR

 File

c (For network users)

Choose the computer you want to send the data to.

(Macintosh users) Presto! PageManager must be downloaded and installed before use. See Accessing Brother Support (Macintosh) on page 4 for further instructions.

c Do one of the following:

 To scan using the (SCAN)

key, go to Scanning using the scan key on page 32.

 To scan using a scanner driver at

your computer, go to Scanning using a scanner driver on page 33.

d Press Mono Start or Colour Start to

begin scanning.

Scanning using a scanner driver 7

For more information, see Scanning a document using the TWAIN driver, Scanning a document using the WIA driver or Scanning a document using the ICA driver in the Software User's Guide.

a Start a scanning application and click

the Scan button.

b Adjust the settings such as Resolution,

Brightness, and Scan Type in the Scanner Setup dialog box.

c Click Start or Scan to begin scanning.

LDAP search 7

How to scan to a computer

If the machine is connected to your LDAP server, you can search for information such as E-mail addresses from your server. (For details about how to set up LDAP see the Network User's Guide.)

Routine maintenance A

Replacing the consumable items A

The following messages appear on the LCD in the Ready mode. These messages provide advanced warnings to replace the consumable items before they reach the end of their life. To avoid any inconvenience, you may want to buy spare consumable items before the machine stops printing.

Toner cartridge Drum unit

See Replacing a Toner cartridge on page 38.

Model Name: TN-320BK, TN-325BK, TN-328BK,

TN-320C, TN-325C, TN-328C, TN-320M, TN-325M,

TN-328M, TN-320Y, TN-325Y, TN-328Y,

See Replacing the drum unit on page 44.

Model Name: DR-320CL

Belt unit Waste toner box

See Replacing the belt unit on page 50.

Model Name: BU-300CL

See Replacing the waste toner box on page 56.

Model Name: WT-300CL

Routine maintenance

LCD messages Consumable item

Approximate life How to replace Model name

to replace

Toner Low

Prepare New Toner Cartridge.X

Toner cartridge

X = Black, Cyan, Magenta, Yellow

<Black>

2,500 pages

4,000 pages

6,000 pages

<Cyan, Magenta, Yellow>

1,500 pages

3,500 pages

6,000 pages

Replace Parts

Waste toner box

50,000 pages

WT Box End Soon

A4 or Letter size single-sided pages.

Approx. cartridge yield is declared in accordance with ISO/IEC 19798.

Standard toner cartridge

High capacity toner cartridge

Super high capacity toner cartridge

123

124

125

123

124

125

See page 38.

TN-320BK

TN-325BK

TN-328BK

TN-320C

TN-325C

TN-328C

TN-320M

TN-325M

TN-328M

TN-320Y

TN-325Y

TN-328Y

See page 56. WT-300CL

You will need to clean the machine regularly and replace the consumable items when the following messages are displayed on the LCD.

LCD messages Consumable item

Approximate life How to replace Model name

to replace

Replace TonerX Toner cartridge <Black>

2,500 pages

4,000 pages

6,000 pages

<Cyan, Magenta, Yellow>

1,500 pages

3,500 pages

6,000 pages

Replace Parts

Drum unit

25,000 pages

Drum Unit

Drum Stop

Replace Parts

Belt unit

50,000 pages

Belt Unit

Replace WT Box Waste toner box

Replace Parts

Fuser unit

50,000 pages

100,000 pages

Fuser Unit

Replace Parts

Laser unit

100,000 pages

Laser Unit

Replace Parts

Paper feeding kit 1

100,000 pages

PF Kit 1

Replace Parts

Paper feeding kit 2

100,000 pages

PF Kit 2

Replace Parts

PF Kit MP

Paper feeding kit MP

50,000 pages

125

126

127

125

126

127

134

See page 38.

TN-320BK

TN-325BK

TN-328BK

TN-320C

TN-325C

TN-328C

TN-320M

TN-325M

TN-328M

TN-320Y

TN-325Y

TN-328Y

See page 45. DR-320CL

See page 50. BU-300CL

See page 56. WT-300CL

Call your Brother dealer for a replacement fuser unit.

Call your Brother dealer for a replacement laser unit.

Call your Brother dealer for a replacement paper feeding kit 1.

Call your Brother dealer for a replacement paper feeding kit 2.

Call your Brother dealer for a replacement paper feeding kit MP.

A4 or Letter size single-sided pages.

Approx. cartridge yield is declared in accordance with ISO/IEC 19798.

1 page per job.

Drum life is approximate and may vary by type of use.

Standard toner cartridge

High capacity toner cartridge

Super high capacity toner cartridge

Routine maintenance

Note

• Go to http://www.brother.com/original/index.html for instructions on how to return your used consumable items to the Brother collection program. If you choose not to return your used consumable, please discard the used consumable according to local regulations, keeping it separate from domestic waste. If you have questions, call your local waste disposal office. (See EU Directive 2002/96/EC and EN 50419 in the Safety and Legal Booklet.)

• We recommend placing used consumable items on a piece of paper to prevent accidentally spilling or scattering the material inside.

• If you use paper that is not a direct equivalent for the recommended paper, the life of consumable items and machine parts may be reduced.

• The projected life of the toner cartridges is based on ISO/IEC 19798. Frequency of replacement will vary depending on the complexity of printed pages, percentage of coverage and type of media used.

Replacing a Toner cartridge A

Note

Model Name: For the model name of toner cartridges, see Replacing the consumable items on page 34.

The Standard toner cartridges can print approximately 2,500 pages (black) or approximately 1,500 pages (cyan, magenta,

yellow) print approximately 4,000 pages (black) or approximately 3,500 pages (cyan, magenta,

yellow) cartridges can print approximately 6,000

pages (black, cyan, magenta, yellow) Actual page count will vary depending on your average type of document. When a toner cartridge is running low, the LCD shows Toner Low.

The toner cartridges that come supplied with the machine are standard toner cartridges.

. The High Yield toner cartridges can

. The Super High Yield toner

Approx. cartridge yield is declared in accordance with ISO/IEC 19798.

Toner Low A

If the LCD shows Toner Low Prepare New Toner Cartridge.X, buy

a new toner cartridge and have it ready before you get a Replace Toner message. The LCD shows the toner colour that is near the end of its life (Cyan, Magenta, Yellow or Black).

Replace Toner A

When the LCD shows Replace Toner the machine will stop printing until you replace the toner cartridge. The message on the LCD will indicate which colour you need to replace. A new or unused Brother Original toner cartridge will reset the Replace Toner mode.

• It is a good idea to keep a new toner cartridge ready for use when you see the Toner Low warning.

• To ensure high quality printing, we recommend that you use only Brother Original toner cartridges. When you want to buy toner cartridges, please call your Brother dealer.

• We recommend that you clean the machine when you replace the toner cartridge. See Cleaning and Checking the machine on page 63.

• If you change the print density setting for lighter or darker printing, the amount of toner used will change.

• Wait to unpack the toner cartridge until immediately before you put it into the machine.

Routine maintenance

Replacing the toner cartridges A

a Make sure that the machine is turned

on.

b Press the front cover release button and

then open the front cover.

c Hold the green handle of the drum unit.

Pull the drum unit out until it stops.

d Hold the handle of the toner cartridge

WARNING

IMPORTANT

Note

and slightly push it toward the machine to unlock it. Then pull it out of the drum unit. Repeat this for all the toner cartridges.

DO NOT put a toner cartridge into a fire. It could explode, resulting in injuries.

DO NOT use cleaning materials that contain ammonia, alcohol, any type of spray or any type of flammable substance to clean the inside or outside of the machine. Doing this may cause a fire or electrical shock.

See To use the product safely in the Safety and Legal Booklet for how to clean the machine.

Be careful not to inhale toner.

• We recommend that you place the drum unit and/or the toner cartridge on a clean, flat, level, stable surface with a sheet of disposable paper or cloth underneath it in case you accidentally spill or scatter toner.

• Handle the toner cartridge carefully. If toner scatters on your hands or clothes, wipe or wash it off with cold water.

• To avoid print quality problems, DO NOT touch the shaded parts shown in the illustration.

• Be sure to seal up the toner cartridge tightly in a suitable bag so that toner powder does not spill out of the cartridge.

• Go to http://www.brother.com/original/ index.html for instructions on how to return your used consumable items to the Brother collection program. If you choose not to return your used consumable, please discard the used consumable according to local regulations, keeping it separate from domestic waste. If you have questions, call your local waste disposal office. (See EU Directive 2002/96/EC and EN 50419 in the Safety and Legal Booklet)

Routine maintenance

Note

e Push to release the latches of the

corona wire cover (1), and then open the cover.

f Clean the corona wire inside the drum

unit by gently sliding the green tab from left to right and right to left several times.

Be sure to return the tab to the home position (a) (1). If you do not, printed pages may have a vertical stripe.

g Close the corona wire cover.

IMPORTANT

h Repeat steps e to g to clean each of

three remaining corona wires.

i Unpack the new toner cartridge. Gently

shake it from side to side several times to distribute the toner evenly inside the cartridge.

• Unpack the toner cartridge just before you put it in the machine. If a toner cartridge is left unpacked for a long time, the toner life will be shortened.

• If an unpacked drum unit is put in direct sunlight or room light, the unit may be damaged.

• Brother machines are designed to work with toner of a particular specification and will work to a level of optimum performance when used with Brother Original toner cartridges. Brother cannot guarantee this optimum performance if toner or toner cartridges of other specifications are used. Brother does not therefore recommend the use of cartridges other than Brother Original cartridges with this machine, or the refilling of empty cartridges with toner from other sources. If damage is caused to the drum unit or other part of this machine as a result of the use of toner or toner cartridges other than Brother Original products due to the incompatibility or lack of suitability of those products with this machine, any repairs required as a result may not be covered by the warranty.

Routine maintenance

IMPORTANT

j Pull off the protective cover.

Put the toner cartridge in the drum unit immediately after you have removed the protective cover. To prevent any degradation to the print quality, DO NOT touch the shaded parts shown in the illustrations.

k Hold the handle of the toner cartridge

and slide the toner cartridge into the drum unit, then slightly pull it toward you until you hear it click into place. Make sure that you match the toner cartridge colour to the same colour label on the drum unit. Repeat this for all the toner cartridges.

C - Cyan M - Magenta

Y - Yellow K - Black

l Push the drum unit in until it stops.

Note

IMPORTANT

Replacing the drum unit A

Model name: DR-320CL

A new drum unit can print approximately 25,000 A4 or Letter size single-sided pages.

For best performance, use a Brother Original drum unit and Brother Original toner units. Printing with a third-party drum unit or toner unit may reduce not only the print quality but also the quality and life of the machine itself. Warranty coverage may not apply to problems caused by the use of a third-party drum unit or toner unit.

Drum Error A

The corona wires have become dirty. Clean the corona wires in the drum unit. (See Cleaning the corona wires on page 69.)

If you cleaned the corona wires and Drum Error was not cleared then the drum unit is at the end of its life. Replace the drum unit with a new one.

m Close the front cover of the machine.

After you replace a toner cartridge, DO NOT turn off the machine's power switch or open the front cover until the LCD clears the Please Wait message and returns to Ready mode.

Replace Drum A

The drum unit has exceeded its rated life. Please replace the drum unit with a new one. We recommend a Brother Original drum unit be installed at this time.

After replacement, reset the drum counter by following the instructions included with the new drum unit.

Drum Stop A

We cannot guarantee the print quality. Please replace the drum unit with a new one. We recommend a Brother Original drum unit be installed at this time.

After replacement, reset the drum counter by following the instructions included with the new drum unit.

Routine maintenance

IMPORTANT

Replacing the drum unit A

• While removing the drum unit, handle it carefully because it may contain toner. If toner scatters on your hands or clothes, wipe or wash it off with cold water.

• Every time you replace the drum unit, clean the inside of the machine. (See Cleaning and Checking the machine on page 63.)

a Make sure that the machine is turned

on.

b Press the front cover release button and

then open the front cover.

c Hold the green handle of the drum unit.

Pull the drum unit out until it stops.

d Turn the green lock lever (1) at the left of

IMPORTANT

the machine anticlockwise to the release position. Holding the green handles of the drum unit, lift the front of the drum unit and remove it from the machine.

• We recommend that you place the drum unit and/or the toner cartridge on a clean, flat surface with a sheet of disposable paper or cloth underneath it in case you accidentally spill or scatter toner.

• To prevent damage to the machine from static electricity, DO NOT touch the electrodes shown in the illustration.

• Hold the green handles of the drum unit when you carry it. DO NOT hold the sides of the drum unit.

e Hold the handle of the toner cartridge

WARNING

IMPORTANT

Note

and slightly push it to unlock it. Then pull it out of the drum unit. Repeat this for all the toner cartridges.

DO NOT put a toner cartridge into a fire. It could explode, resulting in injuries.

DO NOT use cleaning materials that contain ammonia, alcohol, any type of spray, or any type of flammable substance to clean the outside or inside of the machine. Doing this may cause a fire or electrical shock.

See To use the product safely in the Safety and Legal Booklet for how to clean the machine.

Be careful not to inhale toner.

Routine maintenance

• Handle the toner cartridge carefully. If toner scatters on your hands or clothes, wipe or wash it off with cold water.

• To avoid print quality problems, DO NOT touch the shaded parts shown in the illustrations.

• Be sure to seal up the used drum unit tightly in a bag so that toner powder does not spill out of the unit.

• Go to http://www.brother.com/original/ index.html for instructions on how to return your used consumable items to the Brother collection program. If you choose not to return your used consumable, please discard the used consumable according to local regulations, keeping it separate from domestic waste. If you have questions, call your local waste disposal office. (See EU Directive 2002/96/EC and EN 50419 in the Safety and Legal Booklet)

f Unpack the new drum unit and remove

IMPORTANT

the protective cover.

g Hold the handle of the toner cartridge

and slide the toner cartridge into the new drum unit, then slightly pull it toward you until you hear it click into place. Make sure that you match the toner cartridge colour to the same colour label on the drum unit. Repeat this for all the toner cartridges.

• To avoid print quality problems, DO NOT touch the shaded parts shown in the illustrations.

• Unpack the drum unit just before you put it in the machine. Exposure to direct sunlight or room light may damage the drum unit.

C - Cyan M - Magenta

Y - Yellow K - Black

Routine maintenance

h Make sure the green lock lever (1) is in

the release position as shown in the illustration.

i Match the guide ends (2) of the drum

unit to the c marks (1) on both sides of the machine, then gently slide the drum unit into the machine until it stops at the green lock lever.

j Turn the green lock lever (1) clockwise

to the lock position.

k Push the drum unit in until it stops.

l Close the front cover of the machine.

Resetting the drum counter A

IMPORTANT

When you replace a drum unit with a new one, you will need to reset the drum counter by completing the following steps:

a Press MENU.

Replacing the belt unit A

Model name: BU-300CL

A new belt unit can print approximately 50,000 A4 or Letter size single-sided pages.

b Press a or b to display

Machine Info.. Press Machine Info..

c Press Reset Menu. d Press Drum. e The machine will display

Reset Drum?.

f Press Yes, and then press Stop/Exit.

Replace Parts Belt Unit

When the Replace Parts Belt Unit message appears on the LCD, you will need to replace the belt unit:

• DO NOT touch the surface of the belt unit. If you touch it, it could degrade print quality.

• Damage caused by incorrect handling of the belt unit may void your warranty.

a Make sure that the machine is turned

on.

Routine maintenance

b Press the front cover release button and

then open the front cover.

c Hold the green handle of the drum unit.

Pull the drum unit out until it stops.

d Turn the green lock lever (1) at the left of

IMPORTANT

the machine anticlockwise to the release position. Holding the green handles of the drum unit, lift the front of the drum unit and remove it from the machine.

• To prevent damage to the machine from static electricity, DO NOT touch the electrodes shown in the illustration.

• Hold the green handles of the drum unit when you carry it. DO NOT hold the sides of the drum unit.

Routine maintenance

IMPORTANT

• To avoid print quality problems, DO NOT touch the shaded parts shown in the illustrations.

e Hold the green handle of the belt unit

with both hands and lift the belt unit up, then pull it out.

To avoid print quality problems, DO NOT touch the shaded parts shown in the illustration.

f Unpack the new belt unit.

g Put the new belt unit back in the

machine. Make sure the belt unit is level and fits firmly into place.

h Make sure the green lock lever (1) is in

the release position as shown in the illustration.

i Match the guide ends (2) of the drum

unit to the c marks (1) on both sides of the machine, then gently slide the drum unit into the machine until it stops at the green lock lever.

Routine maintenance

j Turn the green lock lever (1) clockwise

to the lock position.

k Push the drum unit in until it stops.

Resetting the belt unit counter A

When you replace a belt unit with a new one, you will need to reset the belt unit counter by completing the following steps:

a Press MENU. b Press a or b to display

Machine Info.. Press Machine Info..

c Press Reset Menu. d Press Belt Unit. e The machine will display Reset Belt

Unit?.

f Press Yes, and then press Stop/Exit.

l Close the front cover of the machine.

Replacing the waste toner boxA

WARNING

IMPORTANT

Model name: WT-300CL

A new waste toner box can print approximately 50,000 A4 or Letter size single-sided pages.

Replace Parts WT Box End Soon

If the LCD shows Replace Parts WT Box End Soon, it means the waste

toner box is near the end of its life. Buy a new waste toner box and have it ready before you get a Replace WT Box message.

Replace WT Box A

When the Replace WT Box message appears on the LCD, you will need to replace the waste toner box:

DO NOT put the waste toner box into a fire. It could explode.

Be careful not to spill the toner. DO NOT inhale or allow it to get into your eyes.

b Press the front cover release button and

then open the front cover.

DO NOT reuse the waste toner box.

a Make sure that the machine is turned

on.

Routine maintenance

c Hold the green handle of the drum unit.

Pull the drum unit out until it stops.

d Turn the green lock lever (1) at the left of

the machine anticlockwise to the release position. Holding the green handles of the drum unit, lift the front of the drum unit and remove it from the machine.

IMPORTANT

• To prevent damage to the machine from static electricity, DO NOT touch the electrodes shown in the illustration.

• To avoid print quality problems, DO NOT touch the shaded parts shown in the illustrations.

• Hold the green handles of the drum unit when you carry it. DO NOT hold the sides of the drum unit.

Routine maintenance

IMPORTANT

Note

e Hold the green handle of the belt unit

with both hands and lift the belt unit up, then pull it out.

To avoid print quality problems, DO NOT touch the shaded parts shown in the illustration.

f Remove the two pieces of orange

packing material and discard them.

This step is only necessary when you are replacing the waste toner box for the first time, and are not required for the replacement waste toner box. The orange packing pieces are installed at the factory to protect your machine during shipment.

g Hold the green handle of the waste toner

CAUTION

Note

box and remove the waste toner box from the machine.

Handle the waste toner box carefully in case you accidentally spill or scatter toner. If toner scatters on your hands or clothes, wipe or wash it off with cold water.

h Unpack the new waste toner box and

put the new waste toner box in the machine using the green handle. Make sure the waste toner box is level and fits firmly into place.

Discard the used waste toner box according to local regulations, keeping it separate from domestic waste. If you have questions, call your local waste disposal office.

Routine maintenance

i Put the belt unit back into the machine.

Make sure the belt unit is level and fits firmly into place.

j Make sure the green lock lever (1) is in

the release position as shown in the illustration.

k Match the guide ends (2) of the drum

unit to the c marks (1) on both sides of the machine, then gently slide the drum unit into the machine until it stops at the green lock lever.

l Turn the green lock lever (1) clockwise

to the lock position.

m Push the drum unit in until it stops.

n Close the front cover of the machine.

Routine maintenance

WARNING

IMPORTANT

Cleaning and Checking the machine A

Clean the outside and inside of the machine regularly with a dry, lint-free cloth. When you replace the toner cartridge or the drum unit, make sure that you clean the inside of the machine. If printed pages are stained with toner, clean the inside of the machine with a dry, lint-free cloth.

DO NOT use any flammable substances, spray or organic solvent/liquids containing alcohol/ammonia to clean the inside or outside of the machine. Doing this may cause a fire or electrical shock.

Cleaning the outside of the machine A

a Turn off the machine. Disconnect all

cables, and then unplug the power cord from the electrical socket.

b Pull the paper tray completely out of the

machine.

Be careful not to inhale toner.

Use neutral detergents. Cleaning with volatile liquids such as thinner or benzine will damage the surface of the machine.

c Wipe the outside of the machine with a

dry, lint-free soft cloth to remove dust.

d Remove any paper that is in the paper

tray.

e Wipe the inside and the outside of the

paper tray with a dry, lint-free soft cloth to remove dust.

f Re-load the paper and put the paper tray

firmly back in the machine.

g Plug the machine’s power cord back into

the electrical socket first and connect all cables. Turn on the machine.

Cleaning the scanner glass A

a Turn off the machine. Disconnect all

cables, and then unplug the power cord from the electrical socket.

b Unfold the ADF document support (1)

and then open the ADF cover (2). Clean the white bar (3) and the scanner glass strip (4) underneath it with a soft lint-free cloth moistened with water. Close the ADF cover (2) and fold the ADF document support (1).

c Lift the document cover (1).

Clean the white plastic surface (2) and scanner glass (3) underneath it with a soft lint-free cloth moistened with water.

Routine maintenance

Note

d In the ADF unit, clean the white bar (1)

and the scanner glass strip (2) underneath it with a soft lint-free cloth moistened with water.

In addition to cleaning the scanner glass and glass strip with a soft lint-free cloth moistened with water, run your finger tip over the glass to see if you can feel anything on it. If you feel dirt or debris, clean the glass again concentrating on that area. You may need to repeat the cleaning process three or four times. To test, make a copy after each cleaning.

e Plug the machine’s power cord back into

the electrical socket first and connect all cables. Turn on the machine.

Cleaning the laser scanner windows A

a Turn off the machine. Disconnect all

cables, and then unplug the power cord from the electrical socket.

b Press the front cover release button and

then open the front cover.

c Hold the green handle of the drum unit.

Pull the drum unit out until it stops.

d Turn the green lock lever (1) at the left of

the machine anticlockwise to the release position. Holding the green handles of the drum unit, lift the front of the drum unit and remove it from the machine.

IMPORTANT

• We recommend that you place the drum

unit and/or the toner cartridge on a clean, flat surface with a sheet of disposable paper or cloth underneath it in case you accidentally spill or scatter toner.

• To prevent damage to the machine from static electricity, DO NOT touch the electrodes shown in the illustration.

Routine maintenance

e Wipe the four scanner windows (1) with

a dry, lint-free cloth.

f Make sure the green lock lever (1) is in

the release position as shown in the illustration.

• Hold the green handles of the drum unit when you carry it. DO NOT hold the sides of the drum unit.

g Match the guide ends (2) of the drum

unit to the c marks (1) on both sides of the machine, then gently slide the drum unit into the machine until it stops at the green lock lever.

i Push the drum unit in until it stops.

h Turn the green lock lever (1) clockwise

to the lock position.

j Close the front cover of the machine. k Plug the machine’s power cord back

into the electrical socket first and connect all cables. Turn on the machine.

Routine maintenance

Cleaning the corona wires A

If you have print quality problems, clean the four corona wires as follows:

a Press the front cover release button and

then open the front cover.

b Hold the green handle of the drum unit.

Pull the drum unit out until it stops.

c Hold the handle of the toner cartridge

and slightly push it toward the machine to unlock it. Then pull it out of the drum unit. Repeat this for all the toner cartridges.

d Push to release the latches of the

corona wire cover (1), and then open the cover.

Routine maintenance

Note

e Clean the corona wire inside the drum

unit by gently sliding the green tab from left to right and right to left several times.

f Close the corona wire cover.

g Repeat steps d to f to clean each of

three remaining corona wires.

Be sure to return the tab to the home position (a) (1). If you do not, printed pages may have a vertical stripe.

Brother DCP-9270CDN, HL-4140CN, HL-4150CDN, HL-4570CDW(T), DCP-9055CDN Basic User's Manual

Specifications and Main Features

Frequently Asked Questions

User Manual