Brother MFC-9870 User Manual

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Page 1

MFC-9870

OWNER’S MANUAL

Page 2

Pan Eur opean Approv als Information

This product has been granted a Pan-European Approval via KCS in the Netherlands. It is designed to interwork with the basic network functions for facsimile and telephony in most European countries. However, since there are still network differences between countries, other features such as caller ID, will only work in the specific country for which this product was produced. If you experience any difficulties when connecting this product, please contact your nearest Brother Office or supplier, as detailed in the warranty documentation for this product.

Congratulations on purchasing your Brother Fax machine.

Please set up your machine as follows — refer to the Owner’s Manual for further information.

1. Check the Packing List

2. Install the Drum Unit

3. Install the Phone Line and Power Cord

4. Loading Paper

5. Connect External Telephone (Only if you are sharing one line for both telephone and fax)

6. Set Date and Time

7. Set Station ID

8. Select an Answer mode

9. Connecting Brother Machine to PC

Page 3

Table of Contents

Introduction

MFC Setup and Connections

Using This Manual................................................................................. 1

Finding Information.............................................................................. 1

Symbols Used In This Manual.............................................................. 2

About Fax Machines.............................................................................. 2

Fax Tones and Handshake..................................................................... 2

ECM (Error Correction Mode) ............................................................. 3

MFC-9870 Control Panel Overview ................................................... 4

Packing List ............................................................................................ 7

Choosing a Location.............................................................................. 8

Caution .................................................................................................... 9

Release the scanner lock lever .............................................................. 9

Assembly ............................................................................................... 10

Install the Drum Unit Assembly (with Toner Cartridge) .................... 10

Loading Paper in Multi-purpose Paper Cassette................................. 11

Acceptable Paper........................................................................ 12

Manual Feed Slot ................................................................................ 13

Acceptable Paper........................................................................ 13

Setting Up the Machine ...................................................................... 14

Multi-Line Connections (PABXs) ...................................................... 15

If you are installing the MFC to work with a PABX: ................ 15

Using Extension Telephones .......................................................... 16

Connecting an External Telephone Answering Device (TAD) ........... 17

Sequence......................................................................................... 17

Connections .................................................................................... 17

Outgoing Message (OGM) of External TAD ................................. 18

Connecting an External Telephone ..................................................... 18

On-Screen Programming

Initial Setup

User-Friendly Programming.............................................................. 19

Function Mode.................................................................................... 19

Function Selection Table..................................................................... 20

Getting Started..................................................................................... 25

Setting the Dialling Mode (Tone/Pulse) ............................................. 25

Setting the Date and Time................................................................... 25

Setting the Station ID.......................................................................... 26

Entering Text .................................................................................. 28

Inserting Spaces.............................................................................. 28

Making Corrections ........................................................................ 28

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TABLE OF CONTENTS

Repeating Letters............................................................................ 28

Special Characters and Symbols .................................................... 28

Setting the Beeper Volume.................................................................. 29

PABX and TRANSFER ...................................................................... 29

Setting PABX...................................................................................... 29

Setting the Clock Change ................................................................... 30

Sleep Mode ......................................................................................... 30

Power Save ......................................................................................... 30

Setting the Speaker Volume ................................................................ 31

Setting the Ring Volume ..................................................................... 31

Memory Storage ................................................................................. 31

Memory Security ................................................................................ 31

Using Memory Security...................................................................... 32

Setting Up Memory Security for the First Time............................. 32

Changing the Memory Security Password ..................................... 33

Switching Memory Security ON .................................................... 33

Switching OFF Memory Security .................................................. 34

Printing a Fax from Memory .......................................................... 34

Setup Send

Before You Begin .................................................................................. 35

Sending Faxes Using Multiple Settings.............................................. 35

Faxing from the Document Feeder ..................................................... 36

ADF (Automatic Document Feeder) .............................................. 36

Faxing from the Glass Platten............................................................. 37

Scan Fax ......................................................................................... 37

Resolution ........................................................................................... 38

Contrast ............................................................................................... 38

Automatic Transmission ..................................................................... 39

Dual Access......................................................................................... 39

Real Time Transmission ..................................................................... 39

Basic Sending Operations................................................................... 40

Composing an Electronic Cover Page ................................................ 40

Cover Page for Next Fax Only ....................................................... 41

Always Send Cover Page ............................................................... 41

Using a Printed Cover Page............................................................ 42

Cover Page Message ........................................................................... 42

Composing Your Own Comments .................................................. 42

Advanced Sending Operations .......................................................... 43

Overseas Mode ................................................................................... 43

Delayed Transmission (Timer) ........................................................... 43

Delayed Batch Transmission.......................................................... 44

Multiple Resolution Transmission...................................................... 44

Setup for Polling Transmit.................................................................. 44

Setup for Polling Transmit with Secure Code ................................ 45

Cancelling a Job While Scanning the Document................................ 45

Checking Job Status............................................................................ 45

Cancelling a Scheduled Job in Memory ............................................. 46

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TABLE OF CONTENTS

iii

Setup Receive

Basic Receiving Operations................................................................ 47

Setting or Changing the Answer Mode............................................... 48

Setting the Ring Delay ........................................................................ 48

Fax Detect (with an External Telephone) ........................................... 48

Printing a Reduced Incoming Document............................................ 49

Reception into Memory ...................................................................... 49

Setting the Print Density ..................................................................... 50

Toner Save .......................................................................................... 50

Lower Tray (With Optional Cassette Only)........................................ 51

Setting Lower Tray......................................................................... 51

Advanced Receiving Operations ....................................................... 51

Operation from an External or Extension Telephone ......................... 51

Changing Remote Codes ................................................................ 52

To change Remote Codes ........................................................... 52

Printing a Fax from Memory .............................................................. 52

BT Call Sign (For U.K. Only) ............................................................ 53

Set the BT Call Sign (Only with your external phone) .................. 53

Polling .................................................................................................... 54

Secure Polling................................................................................. 54

Setup for Polling Receive ............................................................... 54

Setup for Polling Receive with Secure Code ................................. 55

Setup Delayed Polling Receive ...................................................... 55

Sequential Polling........................................................................... 56

Setting PC Interface Mode.................................................................. 57

Quick-Dial Numbers and Dialling Options

Remote Fax Options

Storing Numbers for Easy Dialling................................................... 59

Storing One Touch Dial Numbers....................................................... 59

Storing Speed Dial Numbers .............................................................. 60

Changing One Touch and Speed Dial Numbers ................................. 61

Setting Groups for Broadcasting......................................................... 61

Dialling Options ................................................................................... 63

Searching the Telephone Index ........................................................... 63

One Touch Dialling............................................................................. 63

Speed Dialling..................................................................................... 63

Pause ................................................................................................... 63

Fax Redial ........................................................................................... 64

Chain Dialling..................................................................................... 64

Broadcasting ....................................................................................... 65

Setting Fax Storage.............................................................................. 67

Fax Forwarding ................................................................................... 68

Programming a Fax Forwarding Number ........................................... 68

Changing the Remote Access Code................................................... 68

Remote Retrieval ................................................................................. 69

Using Your Remote Access Code ....................................................... 69

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TABLE OF CONTENTS

Remote Commands............................................................................. 69

Change Fax Forwarding Setting................................................. 70

Retrieve a Fax ............................................................................ 70

Check the Receiving Status........................................................ 70

Change Answer Mode ................................................................ 70

Exit Remote Operation............................................................... 70

Retrieving the Memory Status List ..................................................... 71

Retrieving Fax Messages .................................................................... 71

Changing the Fax Forwarding Number .............................................. 72

Printing Reports

Making Copies

Setting Up the Machine and Computer to

Work Together

MFC Settings and Journal ................................................................. 73

To Print a Report................................................................................. 74

Transmission Verification (Xmit) Report ........................................... 74

Journal Period ..................................................................................... 75

Order Form ......................................................................................... 75

Using Your Machine as a Copier .....................................................77

Basic Copy Operations........................................................................ 77

Copying One Page .............................................................................. 77

Stacking Multiple Copies (Using the ADF)........................................ 78

Sorting Multiple Copies (Using the ADF).......................................... 78

Single or Multiple Copies (Using the Glass Platten) .......................... 78

If You Get a Memory Full Message.................................................... 79

Copy Options – Temporary Settings ................................................ 80

Using the Contrast Type Key .............................................................. 80

Using the Document Type Key........................................................... 80

Making Enlarged or Reduced Copies ................................................. 81

Special Copy Options ......................................................................... 81

4in1 ................................................................................................. 81

2in1 ................................................................................................. 82

Poster .............................................................................................. 82

Using Brother MFC with Your PC.................................................... 83

Before You Install Multi-Function Link® Unimessage Pro........... 84

Computer Requirements ..................................................................... 84

Using a USB Cable to Connect Brother MFC to a PC

(Using Windows® 98 Only)............................................................. 85

Installing Brother Software Using a USB Cable ................................ 86

Software for your MFC-9870............................................................. 93

Software/Drivers ................................................................................. 93

Connecting Brother MFC to a PC Using a Parallel Cable ........... 94

Installing the Software/Drivers under Windows

Installing the Maintenance Utility on MS-DOS

How to Use the MFC with Your DOS Application Software ............. 96

What Does the Remote Printer Console Do?...................................... 97

............................... 95

............................ 96

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TABLE OF CONTENTS

Remote Printer Console Main Program ......................................... 97

Printer Status Monitor Program...................................................... 97

Installing the Remote Printer Console ................................................ 97

Running the Remote Printer Console Main Program ......................... 98

Using the Machine as a Printer

Optional Accessories

Special Printing Features ................................................................... 99

Windows

Alternate Printer Emulation Support .................................................. 99

Remote Printer Console Program for DOS......................................... 99

Bi-directional Parallel Interface........................................................ 100

Printing From Your PC..................................................................... 100

Paper Cassette ................................................................................... 100

Two-Sided Printing (Manual Duplexing) ......................................... 101

Manual Feed Slot .............................................................................. 101

Face Down Output Bin ..................................................................... 104

Simultaneous Printing/Faxing ......................................................... 104

Printer Operation Keys .................................................................... 105

On/Off Line Key ............................................................................... 105

FF/Cont Key ..................................................................................... 105

Print Priority Key.............................................................................. 105

Test/Reset Key .................................................................................. 105

Printer Menu Functions ................................................................... 106

Printing the Internal Font List........................................................... 106

Printing the Print Configuration List ................................................ 106

Restoring Factory Default Settings................................................... 106

Printing PC Data in Hexadecimal ..................................................... 106

Acceptable Paper .............................................................................. 107

Memory Board ................................................................................... 109

Optional Memory for the Printer & Fax Operations......................... 109

Optional Paper Tray.......................................................................... 110

Network (LAN) Board ...................................................................... 110

Printing.............................................................................. 99

Loading One Sheet of Paper......................................................... 102

Loading more than One Sheet of Paper........................................ 102

Printing on Envelops, Thicker Paper and Card Stock .................. 103

For the Printer and Fax Sending................................................... 109

For the Fax Receiving .................................................................. 109

Important Information

Important Safety Instructions ........................................................111

IEC 825 Specification................................................................... 113

Radio Interference (For 220-240 V Model Only) ........................ 114

For Your Safety............................................................................. 114

IEC 825 Laser Class ..................................................................... 114

Disconnect device......................................................................... 114

IMPORTANT ............................................................................... 114

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TABLE OF CONTENTS

Troubleshooting and Maintenance

Troubleshooting.................................................................................. 115

Error Messages ................................................................................. 115

Document Jams and Paper Jams .................................................... 117

Document Jam in the Top of the ADF Unit ...................................... 117

Document Jam inside the ADF Unit................................................. 117

Printer Jam ........................................................................................ 118

Paper is Jammed in the Multi-purpose Paper Cassette................. 119

Paper is Jammed near the Drum Unit........................................... 119

Paper is Jammed in the Fuser Unit ............................................... 120

If You Are Having Difficulty with Your MFC .................................. 121

Problem Using Applications which Use Special Comms Drivers,

such as the HP Pavilion PC and the “HP DEMO” Screen Saver.... 126

Bi-directional Parallel Ports (nibble and byte modes) ...................... 126

The Machine Connect Failure or Bi-directional Communication

Error ........................................................................................... 127

Brother HL-6/6V/10h/630series/660series/960/1260/WL-660:... 127

HP LaserJet series II, IID, IIP, IIP+, III, IIID or IIIP: .................. 127

HP LaserJet 4 Plus:....................................................................... 128

NEC SuperScript 610/660: ........................................................... 128

EPSON ActionLaser 1100 / 1400:................................................ 128

Lexmark WinW riter 200:.............................................................. 128

Graphics or Text is Missing when the Document is Printed ........ 129

Packing and Shipping the MFC ...................................................... 130

Regular Maintenance ........................................................................ 133

Cleaning the Scanner ........................................................................ 133

Cleaning the Printer .......................................................................... 134

Cleaning the Drum Unit.................................................................... 135

Replacing the Toner Cartridge .......................................................... 136

Toner Empty Indicator.................................................................. 136

Steps for Replacing Toner Cartridge ............................................ 137

Drum Life Considerations for Your Brother Fax Machine ............... 140

Replacing the Drum Unit.................................................................. 141

Specifications

Fax Specifications .............................................................................. 145

Printer Specifications ........................................................................ 146

Electrical and Environment............................................................. 147

Parallel Interface Specifications...................................................... 148

Resident Fonts .................................................................................... 148

Symbol Sets/Character Sets .............................................................. 149

Glossary............................................................................................... 151

Index .................................................................................................... 155

Accessory List..................................................................................... 159

Page 9

CHAPTER ONE

Introduction

Using This Manual

Thank you for purchasing a Brother multifunction center (MFC).

This MFC has been designed to be simple to use, with LCD screen prompts to guide you through functions. However, you can use your MFC to its fullest potential by taking a few minutes to read this manual.

Additionally, your MFC has a Help Key for assistance. Press Help to print a list of basic operational steps and functions.

Finding Information

All chapter headings and subheadings are listed in the Table of Contents. You will also be able to find information about a specific feature or function by checking the Index at the back of this manual. Also, throughout this manual, you will see special symbols alerting you to important information, cross-references, and warnings. Illustrations of some screen displays also help you choose the correct key-presses.

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CHAPTER ONE

Symbols Used In This Man ual

Note or additional information.

The MFC may be damaged or may not work correctly if this is not observed.

Warning. Damage can result if this is not observed.

About Fax Machines

If you are a first-time fax machine user, fax operation might seem a little mysterious. You will soon get used to the unusual fax tones on your phone line, and be able to send and receive faxes easily.

Fax T ones and Handshake

When someone is sending a fax, the MFC sends fax calling tones, (CNG tones)—soft, intermittent beeps at 4-second intervals. You will hear them when you dial and press Start, and they continue for about 40 seconds after dialling. During that time, the sending machine must begin the “handshake” with the receiving machine. Each time you use automatic procedures to send a fax, you are sending CNG tones over the phone line. You will soon learn to listen for these soft beeps each time you answer a phone on your MFC line, so you can know if you are about to receive a fax message.

The receiving fax responds with fax receiving tones—loud, chirping sounds. A receiving fax chirps for about 40 seconds over the phone line, and the screen displays RECEIVING. If your MFC is set to the Fax mode, it will answer every call automatically with fax receiving tones. Even if the other party hangs up, your MFC continues to send the “chirps” for about 40 seconds, and the screen continues to display RECEIVING. To cancel the receiving mode, press Stop.

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INTRODUCTION

The fax “handshake” is the time in which the sending machine’s CNG tones and the receiving machines “chirps” overlap. This must be for at least 2 to 4 seconds, so the fax machines can understand how each is sending and receiving the fax. The handshake cannot begin until the call is answered, and the CNG tones only last for about 40 seconds after the number is dialled. Therefore, it is important for the receiving machine to answer the call in as few rings as possible.

When you have an external telephone answering device (T AD) on your MFC line, your T AD will determine the number of rings before the call is answered. Pay special attention to the directions in the Installation chapter for connecting a TAD (or answering machine) to your MFC.

ECM (Error Correction Mode)

The Error Correction Mode (ECM) is a way for the MFC to check the integrity of a fax transmission while it is in progress. ECM transmissions are possible only between machines that both have the ECM feature. If they do, you may send and receive fax messages that are continuously checked for their integrity. Because of this you should send and receive error free documents, thus avoiding the need to resend.

Sufficient memory must be available in your MFC for this feature to work.

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CHAPTER ONE

MFC-9870 Control P anel Overview

2 3 4 8 10 11 12

5 6 7

One Touch Keys

These 16 keys give you instant access to previously stored phone numbers.

Help

Press this key whenever you want a quick reference Help List printed. The Help List shows how to perform functions, how to register information, and how to get basic information.

Broadcast

Use this key whenever you want to broadcast faxes to many different locations, maximum of 182.

▼ Shift

Gives you access to a further 16 previously stored phone number locations 17 through 32 in the one touch keys.

LCD (Liquid Crystal Display)

LCD displays messages to help you set and operate your MFC.

Resolution

Sets the resolution when you send a fax.

Programming Keys: Menu

Lets you access the function and programming mode.

(Right Arr ow)

Verify

Moves the LCD cursor to the right. When the machine is idle, you can also use this key to print the Transmission Verification Report for your last transmission.

(Left Arr ow)

Moves the LCD cursor to the left.

Set

Stores a function setting in the MFC.

Clear

Deletes entered data or backs up one step in function procedure.

T oner Empty Indicator

Flashes when toner cartridge is low and stays lit when toner is empty.

Resolution Indicator Lights

These LED show the resolution mode you selected.

Printer Function Keys: On/Off Line

Use this key to turn the printer online (ready to receive PC data) and offline (not ready to receive PC data) alternately. When the printer is online, the LCD displays ONLINE.

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INTRODUCTION

FF/Cont

When the LCD shows REMAINED DATA, you can turn the machine OFFLINE and then press this key to

print the data that is in the memory. Also, it clears some operation and machine errors.

Print Priority

Press this key if you want to print PC data without interruption from incoming faxes. Faxes will be stored and can be printed later.

T est/Reset

This key is used to print a test page. When it is pressed together with Shift, it clears the data from the printer memory, cancels an error status, and then resets to the factory default settings.

Dial Pad

Dials phone and fax numbers, and can be used as a keyboard for entering information into the MFC.

Copy Function Keys: (Temporary Setting)

Enlarge/Reduce

This key press shows the next pre-stored enlargement and reduction ratios: 25%, 50%, 75%, 87%, 93%, 100%, 120%, 125%, 141%, 150%, 200%, 400%, AUTO, MANUAL. For more choices, select MANUAL and use the dial pad to type any percentage between 25% and 400%. AUTO sets the machine to caluculate automatically the reduction ratio that fits the size of your paper.

Contrast

Lets you temporarily adjust the brightness of the whole image to be lighter or darker.

4in1 — Save paper by copying four pages onto one page.

2in1 — Save paper or create a booklet by copying two pages onto one page.

Poster — This option copies a different portion of the original on each of nine sheets of print media. Tape the sheets together to get a copy that is nine times the size of the original.

Document Type

Let’s you choose either AUTO, TEXT or PHOTO.

Copy

Makes a copy.

Facsimile Keys: Tel-Inde x

Lets you look up numbers stored in the dialling memory.

Speed Dial

Lets you dial stored phone numbers by pressing a two-digit number.

Redial / Pause

Redials the last number that was called. Also inserts a pause in autodial numbers.

R (Recall)

Use this key to gain access to an outside line and/or to recall the operator or transfer a call to another extension when it is connected to a PABX.

Stop

Stops a fax, cancels an operation, or exits from function mode.

Start

Starts an operation, such as sending a fax.

Option

You can make sort multiple copies using ADF,—OR—change the layout of copies on the print media.

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CHAPTER ONE

Page 15

CHAPTER TWO

MFC Setup and Connections

Packing List

Make sure you have the f ollowing items:

IEEE-1284 Compliant Bi-directioned Cable

Power Cord

Paper Cassette

Drum Unit Assembly (TN 6300)

Owner’s Manual

CD-ROM

Telephone Line Cord

MFL Unimessage Pro Manual

Whenever you transport the MFC, use the packing materials that came with your MFC and pack the MFC correctly.

Page 16

CHAPTER TWO

Choosing a Location

Place your MFC on a flat, stable surface, such as a desk. Select a place that is free of vibration and shocks. Locate the MFC near a telephone socket and a standard, earthed electrical socket. Choose a location where the temperature remains between 10°C and 32.5°C.

Avoid placing your MFC where it may be knocked. Do not place near heaters, air conditioners, water, chemicals, or refrigerators. Do not expose the MFC to direct sunlight, excessive heat, moisture, or dust. Do not connect your MFC to electrical outlets controlled by wall switches or automatic timers as disruption of power can wipe out information in the unit’s memory. Do not connect your MFC to electrical outlets on the same circuit as large appliances or other equipment that might disrupt the power supply . Avoid interference sources, such as speakers or the base units of cordless phones. Ensure the airflow from the fan on the right hand side of the MFC is not impeded.

Caution

Keep the MFC out of strong light such as direct sunlight.

Page 17

Caution

MFC SETUP AND CONNECTIONS

We recommend that this product be used with a surge protection

device to protect the product against damage caused by a lightning strike.

Never touch telephone wires or terminals that are not insulated

unless the telephone line has been disconnected at the network interface.

Avoid using a telephone (other than a cordless type) during an

electrical storm. There may be a remote risk of electric shock from lightning.

Do not use the telephone to report a gas leak in the vicinity of the

leak.

Release the scanner lock lever

The blue scanner lock lever is on the left side of the MFC. Push the lever up to unlock the scanner.

Scanner Lock Lever

Lock Unlock

Caution

If CHECK SCAN LOCK appears on the LCD, immediately release the scanner lock lever. If you see MACHINE ERROR AF (or AE), stop operation and contact your Brother dealer for service.

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CHAPTER TWO

Assembly

Install the Drum Unit Assembly (with Toner Cartridge)

Remove the drum unit assembly from its bag, including the toner

cartridge, and gently rock it from side to side five or six times.

To prevent damage to the drum, do not expose it to light for longer than a few minutes.

Open the front cover of the machine.

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MFC SETUP AND CONNECTIONS

Insert the drum unit assembly into the machine until it clicks into

position.

Close the front cover.

Loading Paper in Multi-purpose P aper Cassette

Pull the paper cassette completely out of the machine.

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CHAPTER TWO

Slide the paper width and length adjusters to the position for the

paper size you are using.

Fan the paper well. Load paper in the paper cassette. Press down on

the paper to flatten it in all four corners, keeping the paper level below the guide. The cassette can hold up to 250 sheets of 20 lb (75 g/m

) paper.

Maximum Paper Height Guide

Slide the paper cassette into the machine until it locks into place.

Acceptable Paper

Size : A4, Letter, B5, A5, A6, Executive Weight : 64 g/m

– 105 g/m

Thickness : 0.08 – 0.13 mm

Page 21

MFC SETUP AND CONNECTIONS

Manual Feed Slot

The manual feed slot is above the multi-purpose paper cassette. Load paper or an envelope one at a time. You do not have to remove paper from the paper cassette.

Use the manual feed slot to print or copy on an envelope, label card stock or thicker paper:

Manual Feed Slot

Acceptable Paper

Size : 70 x 116 mm – 216 x 356 mm Weight : 64 g/m2 – 158 g/m

Thickness : 0.08 – 0.20 mm

Page 22

CHAPTER TWO

Setting Up the Machine

Follow the instructions below to connect power cord, and telephone line.

Telephone

Line Cord

Power Cord

(Example for the U.K.)

Connect the power cord.

Connect the telephone line cord.

Connect one end of the telephone line cord to the socket on the MFC (marked LINE) and the other end to a modular wall socket.

NOTICE:

■ The MFC must be fitted with an earthed plug.

■ Since the MFC is earthed via the main plug, protect yourself from

potentially hazardous electrical conditions on the telephone network by keeping the power to your MFC on when you connect it to a telephone line. When you want to move your MFC, protect yourself by disconnecting the telephone line first, and then the power cord.

■ Do not touch any moving parts.

■ You must use the mains cord supplied with the machine.

Page 23

MFC SETUP AND CONNECTIONS

Multi-Line Connections (P ABXs)

Most offices use a central telephone system, or PABX. The MFC will work with most PABX or key systems that allow a two-wire analogue connection. However, we recommend that you have a separate telephone line for your MFC. You can then leave the MFC in Fax Mode to receive faxes any time of day or night.

If you are installing the MFC to work with a PABX:

It is not guaranteed that the unit will operate correctly under all

circumstances with a PABX. Any cases of difficulty should be reported first to the company that handles your PABX.

If all incoming calls will be answered by a switchboard operator, it is

recommended that the Answer Mode be set to Manual. All incoming calls should initially be regarded as telephone calls.

The unit may be used with either pulse or tone dialling telephone

service.

Page 24

CHAPTER TWO

Using Extension T elephones

It may be that your premises are already wired with parallel extension telephones, or you intend to add extension telephones to your line, in addition to your machine. While the simplest arrangement is straightforward parallel connection, there are some reasons as to why this arrangement will cause unsatisfactory service, the most obvious of which is inadvertent interruption of a facsimile transmission by someone picking up an extension telephone in order to make an outgoing call. Additionally, remote activation may not operate reliably in such a simple configuration.

This machine may also be set to make a delayed transmission (i.e. a transmission at a pre-set time). This pre-set job may coincide with someone picking up an extension handset.

Such problems can easily be eliminated however, if you arrange modification of your extension wiring circuit, such that extension devices are connected “downstream” of your machine, in a master/slave configuration. In such a configuration, this machine can always detect whether a telephone is in use, thus it will not attempt to seize the line during that time. This is known as “telephone off-hook detection.”

The inadvisable configuration is shown in figure 1 below , and the recommended master/slave configuration is shown in figure 2.

This new connection configuration can be arranged by your contacting BT, Kingston upon Hull Telecommunications, your PABX maintainer or a qualified telephone installation company as appropriate. Simply explained, the extension telephone circuit should be terminated on a normal modular plug (BT 431A style), which in turn should be inserted into the modular socket of the white “T”-shaped connector provided as part of the line cord assembly.

EXTENSION

SOCKET

EXTENSION

SOCKET

MASTER SOCKET

INCOMING

LINE

FAX

INADVISABLE CONNECTION OF EXTENSION SOCKETS

EXTENSION

SOCKET

RECOMMENDED CONNECTION OF EXTENSION SOCKETS

Fig. 1.

DISCONNECT

EXTENSION

SOCKET

Fig. 2.

MASTER SOCKET

FAX

FAX MACHINE MUST BE PLUGGED

INTO MASTER SOCKET

INCOMING

LINE

Page 25

MFC SETUP AND CONNECTIONS

Connecting an External T elephone Answering Device (TAD)

Sequence

When you have an external TAD on the same telephone line as the machine, the TAD answers all calls. The MFC “listens” for fax calling (CNG) tones. If it hears them, the MFC takes over the call and receives the fax. If it does not hear the CNG tones, the machine will not answer the call, and messages can be left on the TAD by callers in the normal way.

The TAD must answer within a maximum of four rings. However, we recommend two rings as the TAD setting. The MFC cannot hear CNG tones until the TAD has answered the call, and with four rings there are only 8–10 seconds of CNG tones left for the fax “handshake.” Make sure you carefully follow instructions in this manual for recording your outgoing message. We do not recommend using the toll saver feature on your external answering machine if it exceeds 4 rings.

(Example for the U.K.)

Do not connect a TAD elsewhere on the same phone line—your machine and TAD will both try to control the line.

Connections

You may connect an external TAD to your MFC, as shown below.

TAD

Set your external TAD to two rings or less. (The MFC’s Ring Delay

setting does not apply). Record the outgoing message (see below).

Set the TAD to answer calls.

Select the Answer Mode to EXT.TEL/TAD.

Page 26

CHAPTER TWO

Outgoing Message (OGM) of External T AD

Timing is important in recording this message.

Limit your speaking to 20 seconds.

Record 5 seconds of silence at the beginning of your message.

(This allows your MFC time to listen for the fax CNG tones of automatic transmissions before they stop.)

End your 20-second message by giving your Remote Activation

Code for people sending manual faxes. For example: “After the beep, leave a message or send a fax manually by pressing

Connecting an External T elephone

Although your MFC does not have a handset, you can connect a separate telephone to your MFC, as shown below.

51 and Start.”

(Example for the U.K.)

External Telephone

Whenever this external phone (or TAD) is in use, the screen displays TELEPHONE.

Extension Telephone

Page 27

CHAPTER THREE

On-Screen Programming

User-Friendly Programming

See

“Using This

Manual”

chap. 1

We have designed your Multi-Function Center with on-screen programming and a Help key. User-friendly programming helps you take full advantage of all the functions your MFC has to offer.

Since your programming is done on the LCD, we have created step-bystep on-screen prompts to help you program your MFC. All you need to do is follow the prompts as they guide you through the function menu selections and programming options and settings.

Function Mode

You can access the Function Mode by pressing Menu. The screen displays

1.FAX

2.PRINTER

Then press 1 for Fax Functions —OR— press 2 for Printer Functions. When you enter the Function Mode, your MFC displays a list of Level

One Functions from which you can choose. These function options appear one after the other on the display . Select an option by pressing Set when the option appears on the LCD.

You can “scroll” more quickly through options by pressing . When the screen displays your selection, press Set. Use you passed your choice or to save key strokes. Both arrow keys show all options, in the opposite order.

to scroll backward if

When you finish a function, the screen displays ACCEPTED. If you want to exit the Function Mode, press Stop.

Page 28

CHAPTER THREE

Function Selection Table

If you have a basic understanding of how to program your MFC, you can perform most of the programming settings without the Owner’s Manual. To help you understand the function selections, options, and settings that are available, use the Function Selection Table below.

1. F ax Functions

1. INITIAL SETUP

Function Description Factory Set Chapter

1. TONE/PULSE Selects the dialling mode. TONE 4

2. DATE/TIME Enter date and time for LCD -- 4

display and to print on transmissions.

3. STATION ID Program the name and fax -- 4

number to appear on each transmitted page.

4. BEEPER Adjust the volume level of the LOW 4

beeps when you press a key, an error occurs or a document is sent or received.

5. PBX Turn ON this function if your OFF 4

machine is connected to PABX (private automatic Branch Exchange.)

6. CLOCK CHANGE Adjust the MFC’s clock by -- 4

one hour for summer/winter time.

7. SLEEP MODE Set the time before the machine 05 Min. 4

drops into sleep mode.

8. POWER SAVE Power save mode. OFF 4

2. SETUP RECEIVE

Function Description Factory Set Chapter

1. ANSWER MODE Choose the mode that best suits FAX 6 your needs: FAX, EXT.TEL/TAD, MANUAL.

2. RING DELAY Number of rings before the MFC answers in FAX mode.

3. FAX DETECT Receive fax messages without ON 6

pressing the Start key.

4. REMOTE CODE Enter code to activate your OFF 6 MFC from a remote location. (

5. REDUCTION Reduces size of image. AUTO 6

RING DELAY:02

51)

Page 29

ON-SCREEN PROGRAMMING

1. F ax Functions (continued)

2. SETUP RECEIVE (continued)

Function Description Factory Set Chapter

6. MEM.RECEIVE Automatically stores any ON 6

incoming faxes in its memory if it runs out of paper.

7. PRINT DENSITY Adjusts printing to be lighter or -- 6

darker.

8. POLLING RX You call another fax machine to STANDARD 6

receive a fax from it.

9. TONER SAVE Increase life of toner cartridge. OFF 6

0. PC INTERFACE Turn on if PC is connected to ON 6

MFC for PC receiving of fax messages.

3. SETUP SEND

Function Description Factory Set Chapter

COVERPG SETUP

COVERPAGE NOTE

3. CONTRAST Change the lightness or AUTO 5

4. RESOLUTION Allows you to change STANDARD 5

5. OVERSEAS MODE Special setting for international OFF 5

6. TIMER Set the MFC to send documents -- 5

7. POLLED TX Set Polled Transmission for STANDARD 5

8. REAL TIME TX When memory is full, you can OFF 5

9. BATCH TX Sends all delayed faxes that are OFF 5

Automatically sends a OFF 5 programmable cover page or prints a sample coverpage.

Program customized message -- 5 for fax cover page.

darkness of a fax you are sending.

resolutions page by page.

transmissions.

later.

someone to poll your MFC to receive a fax from you.

send faxes in real time.

to the same fax number and at the same time as one transmission.

Page 30

CHAPTER THREE

1. F ax Functions (continued)

4. REMAINING JOBS

Function Description Factory Set Chapter

5. SET QUICK-DIAL

Function Description Factory Set Chapter

ONE-TOUCH DIAL

2. SPEED-DIAL Dial numbers stored in memory -- 7

3. SETUP GROUPS Set up a Group number for -- 7

6. PRINT REPORTS

Function Description Factory Set Chapter

1. XMIT REPORT Print confirmation of ON+IMAGE 9

2. JOURNAL Lists information about the last

3. QUICK-DIAL Lists names and numbers stored -- 9

4. TEL.INDEX Alphabetical lists of stored -- 9

5. SYSTEM SETUP Lists various system settings. -- 9

6. MEMORY STATUS Lists information about -- 9

7. ORDER FORM Print accessories order form to OFF 9

Check which jobs are in 5 memory or cancel a delayed fax (timer) or polling job.

Dial numbers stored in memory -- 7 by pressing only one key.

by pressing only three keys.

broadcasting.

transmission after each document is sent.

JOURNAL:OFF

50 incoming and outgoing faxes.

in One Touch and Speed Dial memory (in numerical order).

numbers.

memory use.

your dealer when your machine needs to replace the drum or toner.

Page 31

ON-SCREEN PROGRAMMING

1. F ax Functions (continued)

7. REMOTE FAX OPT

Function Description Factory Set Chapter

1. FAX FWD Set your fax machine to OFF 8

forward faxes.

2. FAX STORAGE Store incoming faxes in OFF 8

memory for remote retrieval.

3. REMOTE ACCESS Set code for retrieving faxes. 159

PRINT DOCUMENT

Print incoming faxes stored in -- 6 the memory.

0. MISCELLANEOUS

Function Description Factory Set Chapter

1. PAGE COUNTER You can check the page counter -- 15

on the screen.

2. DRUM LIFE You can check the remaining -- 15

drum life on the screen.

3. MEM SECURITY Prohibits most functions except OFF 4

receiving faxes into memory.

4. LOWER TRAY Turn ON if you use the optional OFF 6

(With optional paper cassette, and choose cassette only) which cassette you want to use

for printing.

5. BT CALL SIGN Use with BT Call Sign. OFF 6

SPEAKER VOLUME

7. RING VOLUME Adjust volume of ringer. LOW 4

Adjust speaker volume. LOW 4

2. Printer Functions

1. PRINT OPTIONS

Function Description Factory Set Chapter

1. INTERNAL FONT You can print resident fonts to -- 12

check and confirm font types.

2. CONFIGURATION Printer settings and status are -- 12

listed here.

Page 32

CHAPTER THREE

2. Printer Functions (continued)

2. RESET PRINTER

Function Description Factory Set Chapter

1. FACTORY RESET You can restore factory default -- 12

HEX DUMP MODE

3. LAN Menu Functions (With optional LAN Board only)

For more details, please see the instruction sheet included in the Network (LAN) Board option.

settings and temporary settings for the printer back to factory default settings.

If you set HEX DUMP MODE,-- 12 PC data is printed in hexadecimal, for testing purposes.

Page 33

CHAPTER FOUR

Initial Setup

Getting Started

Setting the Dialling Mode (T one/Pulse)

Your MFC is initially set to TONE. If you are using a PULSE dial line, you can change the setting to PULSE by following the steps below.

Press Menu, 1, 1, 1. The screen prompts you to select TONE or

PULSE.

DIALLING:TONE SELECT { } & SET

DIALLING:PULSE SELECT { } & SET

Use or to select the dialling mode.

Press Set when the screen displays the dialling mode you want.

Press Stop to exit.

Setting the Date and Time

Your MFC displays the date and time, and prints it on every fax you send.

In the event of a power failure, the MFC maintains date and time information for several hours. All other settings remain unaffected.

Press Menu, 1, 1, 2. The screen prompts you to enter the year.

YEAR:XX ENTER & SET

Page 34

CHAPTER FOUR

Enter the last two digits of the year (for example, enter 00 for the

year 2000). Press Set. The screen prompts you to enter the month.

Enter two digits for the month (for example, enter 09 for September,

or 10 for October). The screen displays your entry. Press Set. The screen prompts you to enter the day.

Enter two digits for the day (for example, 06). The screen displays

your entry. Press Set. The screen prompts you to set the time.

MONTH:XX ENTER & SET

DAY:XX ENTER & SET

TIME:XX:XX ENTER & SET

See

“Composing

an Electronic

Cover Page”

chap. 5

Enter the time in 24-hour format (for example, enter 15:25 for 3:25

PM). Press Set.

Press Stop. The screen now displays the date and time you set, and

displays it whenever the MFC is in stand by mode.

Setting the Station ID

You can store your name, fax number, and telephone number to be printed on the fax Cover Page, on all fax pages that you send.

The telephone number you entered is used only for the Cover Page. It is important that you enter the fax and telephone numbers in the

internationally standardized format, i.e. in accordance with the following strict sequence:

- The “+” (plus) character (press * key)

- Your Country Code (e.g. “44” for the United Kingdom, “41” for

Switzerland)

- Your local area code minus any leading “0”

- A space

- Your number on the local exchange, using spaces to aid readability

as appropriate.

Page 35

See

“Entering

Text”

in this

chapter

INITIAL SETUP

As an example, your MFC is installed in the United Kingdom, is to be used for both fax and voice calls, and your national telephone number is 0161-444 5555, then you must set the fax and telephone number parts of your station ID as: +44 161-444 5555

Press Menu, 1, 1, 3. The screen prompts you to enter your fax

number.

FAX: ENTER & SET

Enter your fax number (up to 20 digits). The screen displays your

entry. Press Set. The screen prompts you to enter your telephone number.

TEL: ENTER & SET

Enter your telephone number (up to 20 digits). If your telephone

number and fax number are the same, enter the same number again. The screen displays your entry.

Press Set. The screen prompts you to enter your name or your

company name.

NAME: ENTER & SET

Use the dial pad to enter your name (up to 20 characters). (You can

use the following chart to help you enter letters.) Press Set to confirm.

Press Stop. The screen returns to the date and time.

■ If you do not enter a fax number, no additional information can be

entered.

■ To enter a space, press

characters.

■ If your Station ID has already been programmed, the screen prompts

“1” to make a change, or “2” to exit without changing.

once between numbers and twice between

Page 36

CHAPTER FOUR

Entering Text

When you are setting certain functions, such as the Station ID, you may need to enter text into the MFC. Most keys on the dial pad have three or four letters printed above them. The keys for 0, #, and printed letters because they are used for special characters.

By pressing the appropriate number on the dial pad the correct number of times, you can access the character you want.

Press Key one time two times three times four times five times

2 ABC2A 3 DEF 3D 4 GH I 4G 5 JKL5J 6 MNO 6M 7 PQRS7 8 TUV8T 9 WXYZ 9

don’t have

Inserting Spaces

If you want to enter a blank space, press twice.

Making Corrections

If you entered a letter incorrectly and want to change it, press to move the cursor after the last correct letter. Then press Clear; all letters above and to the right of the cursor are deleted. Re-enter the correct text and/or digits. You can also back up and type over incorrect letters.

Repeating Letters

If you need to enter a character assigned to the same key as the previous character, press

to move the cursor to the right.

Special Characters and Symbols

0 key ------------ ДЛЦЬАЗИЙ0

key ------------ (space) !”#$%&’() +,-./

# key ------------ :;<=>?@[]^_

Press the symbol you want to enter. Then press

, #, or 0 key, until the cursor appears under the character/

or enter the next letter.

Page 37

INITIAL SETUP

Setting the Beeper Volume

You can set the beeper to LOW, HIGH or OFF. The MFC comes set to LOW. When the beeper is set to LOW or HIGH, the MFC beeps every

time you press a key or make an error, and at the end of sending or receiving a fax.

Press Menu, 1, 1, 4.

Press or to select your setting.

When the screen displays the setting you want, press Set.

Press Stop to exit.

PABX and TRANSFER

Your MFC is initially set to be connected with PSTN (Public Switched Telephone Network) lines. However, many offices use a central telephone system or Private Automatic Branch Exchange (PABX). Your fax can be connected to most types of PABX. The recall facility on your fax machine supports timed break recall only (TBR), PBXS normally can work with this for gaining access to an outside line, or for transfering a call to another extension: the feature works when the R key is pressed.

Setting PABX

If your MFC is connected to a PABX system, set PBX:ON. If not, set OFF.

Press Menu, 1, 1, 5. The screen displays

PBX:OFF SELECT { } & SET

Press or to select ON (or OFF).

Press Set when the screen displays your selection.

Press Stop to exit.

You can programme an R keypress as part of a number stored in a One Touch or Speed Dial location. When programming the One Touch or Speed Dial number (Function menu 1-5-1 or 1-5-2) press R first (the screen displays “!”), then enter the telephone number. If you do this, you do not need to press R each time before you dial using a One Touch or Speed Dial location. (See chap. 7.)

However, if PBX is set to OFF, you can not use the One Touch or Speed Dial numbers that have R keypress programmed in to them.

Page 38

CHAPTER FOUR

Setting the Clock Change

You can easily let the MFC’s clock gain or lose one hour by using this feature.

Press Menu, 1, 1, 6. The screen displays

Press or to select Summer Time to gain an hour or Winter

time to lose an hour. Press Set.

Press 1 to change to Winter Time or Summer Time ––OR–– Press 2

to exit without changing.

Sleep Mode

Setting the Sleep Mode reduces power consumption while the machine is idle. You can choose how long the machine is idle (from 00 to 15 minutes) before it drops into sleep mode. The timer automatically resets when the machine receives a fax or PC data, or makes a copy. The factory setting is 05 minutes.

Press Menu, 1, 1, 7.

Use the dial pad to enter the amount of time the machine is idle

before it drops into sleep mode (00 to 15). Press Set.

Press Stop to exit.

TO SUMMER TIME ? SELECT { } & SET

If you make copies frequently, make the idle time long enough so you won’t always be waiting for the machine to warm up.

Po wer Save

Setting Power Save Mode more reduces power consumption. If you switched ON, when your machine is idle, it drops into power save mode automatically.

In the power save mode, you can not use fax detect function and remote access with the extension phone. And your machine does not display the date and time.

Press Menu, 1, 1, 8.

Use or to select ON or OFF.

Press Set when the screen displays your selection.

Press Stop to exit.

Page 39

INITIAL SETUP

Setting the Speaker Volume

You can set the volume of the MFC speaker.

Press Menu, 1, 0, 6.

Press or to select your volume setting (OFF, LOW, MED, or

HIGH). Press Set when the screen displays your selection.

Press Stop to exit.

Setting the Ring Volume

You can select how loud, or if, the MFC rings.

Press Menu, 1, 0, 7.

Press or to select OFF, LOW, MED, or HIGH.

Press Set when the screen displays your selection.

Press Stop to exit.

Memory Storage

In the event of a power failure, all settings in the INITIAL SETUP, SETUP RECEIVE, SET QUICK-DIAL, and REMOTE F AX OPT, plus the COVERPG SETUP, COVERPAGE NOTE (from SETUP SEND) and JOURNAL PERIOD (from PRINT REPORTS) functions

are stored permanently. You may have to reset the date and time.

Memory Security

This feature allows you to prevent unauthorised access to the fax machine. When switched ON, Memory Security prohibits most functions. The following functions listed are available while Memory Security is switched ON.

■ Receiving faxes into memory [limited by Memory Capacity].

■ Scheduled Delayed Transmission*

■ Polling*

■ Fax Forwarding*

■ Remote Retrieval

* Provided it was set before Memory Security was switched ON.

Page 40

CHAPTER FOUR

Using Memory Security

You must use a password to switch Memory Security ON and OFF.

Setting Up Memory Security for the First Time

Press Menu, 1, 0, 3.

The screen prompts you to enter the password, and then press Set.

Enter a 4-digit number as a password.

Press Set.

The screen prompts you re-enter the password.

Re-enter the password and press Set.

The screen displays

NEW PASSWD:XXXX ENTER & SET

VERIFY:XXXX ENTER & SET

SET SECURITY SELECT { } & SET

SET PASSWORD SELECT { } & SET

Press or to choose SET SECURITY.

Press Set. The screen prompts you to enter the password.

PASSWORD:XXXX ENTER & SET

Enter a 4-digit password, followed by Set.

This is the same as the security password of your machine already stored.

The screen displays ACCEPTED for 2 seconds, followed by SECURE MODE - Memory Security is now switched ON.

If the password you enter at Step 8 is incorrect, the screen would display WRONG PASSWORD. After 2 seconds the display will then return to normal (displaying the date & time). You must then start from Step 5 to set Memory Security.

Page 41

INITIAL SETUP

Changing the Memory Security Passw ord

Press Menu, 1, 0, 3.

SET SECURITY SELECT { } & SET

SET PASSWORD SELECT { } & SET

Press or to choose SET PASSWORD.

Press Set.

The screen prompts you to enter the old password.

OLD PASSWD:XXXX ENTER & SET

Enter the current password.

Press Set.

The screen prompts you to enter the new password.

NEW PASSWD:XXXX ENTER & SET

Enter a 4-digit number as a new password.

Press Set.

The screen prompts you to re-enter the new password.

VERIFY:XXXX ENTER & SET

Enter the new password again and press Set.

Press Stop to exit.

Switching Memory Security ON

Press Menu, 1, 0, 3. The screen displays

SET SECURITY SELECT { } & SET

SET PASSWORD SELECT { } & SET

Press or to choose SET SECURITY.

Press Set. The screen prompts you to enter the password.

PASSWORD:XXXX ENTER & SET

Page 42

CHAPTER FOUR

Enter a 4-digit password, followed by Set.

This is the same as the security password of your machine already stored.

The screen displays ACCEPTED for 2 seconds, followed by SECURE MODE - Memory Security is now switched ON.

If the password you enter at Step 4 is incorrect, the screen would display WRONG PASSWORD. After 2 seconds the display will then return to normal (displaying the date & time). You must then start from Step 1 to set Memory Security.

Switching OFF Memory Security

When Memory Security is switched ON, press Menu.

The screen prompts you to enter the password, followed by Set.

PASSWORD:XXXX ENTER & SET

Enter a 4-digit password and press Set.

The screen displays ACCEPTED, then after 2 seconds the display reverts to normal. Memory Security is now switched OFF.

If the password you enter at Step 2 is incorrect, the screen would display WRONG PASSWORD. After 2 seconds the display will then return to displaying SECURE MODE. You must then start from Step 1 to switch OFF Memory Security.

If you forget the Memory Security password, please contact your Brother dealer for service or the help number given with the warranty documentation.

Printing a Fax from Memory

If you have Memory Security OFF, you can print faxes from the machine’s memory.

Press Menu, 1, 7, 4.

Press Start.

After all the data saved in the memory is printed out. Press Stop.

Page 43

CHAPTER FIVE

Setup Send

Before You Begin

You can send a fax from the ADF (Automatic Document Feeder) or from the glass platten.

Sending Faxes Using Multiple Settings

When you send a fax you can choose any combination of the available settings: add a cover page and select a comment; set the contrast or resolution; send using overseas mode, or delayed transmission, polling transmission or real time transmission. After each function is accepted, the display will ask if you want to enter other settings:

ACCEPTED

1.YES 2.NO

Press 1 if you want to select additional settings. The display returns to the SETUP SEND menu ––OR–– Press 2 if you are finished choosing settings, and go to the next step.

Page 44

CHAPTER FIVE

Faxing from the Document Feeder

ADF (Automatic Document Feeder)

The automatic document feeder (ADF) can hold up to 50 pages, feeding each one individually through the MFC. Use standard (75 g/m2) paper when using the ADF. Always fan the pages well before placing them in the feeder.

■ DO NOT use curled, wrinkled, folded, or ripped paper, or paper with

staples, paper clips, paste or tape attached. DO NOT use cardboard, newspaper, or fabric. (To fax this kind of document, see “Faxing from the Glass Platten”.)

■ Make sure documents written with ink are completely dry.

■ Documents to be faxed must be from 14.7 to 21.6 cm wide, and from

12.7 to 35.6 cm long.

■ Insert documents FACE UP , TOP EDGE FIRST.

■ Adjust the paper guides to fit the width of your document.

■ Pull up the document stopper.

■ Stagger the pages. Then place them in the ADF, until you feel the

first page lightly touch the feed roller.

Document is Face Up

Page 45

SETUP SEND

Document is Face Down

Faxing from the Glass Platten

Scan Fax

You can fax pages from a book using the glass platten. Documents are sent from memory; they can be letter or A4 size (21.6 cm x 29.7 cm). To use the glass platten, the ADF must be empty.

Lift the document cover.

Using the document guidelines on the left, center the document

FACE DOWN on the glass platten. Close the document cover.

If the document is a book or is thick, do not slam the cover or press on it.

Dial the fax number, then press Start. The MFC starts scanning the

first page. To send a single page, press Set and go to Step 7 ––OR–– To send

multiple pages, go to Step 6.

MEMORY #01 100% ONLINE

SET:NEXT PAGE START:TO DIAL

Place the next page on the glass platten and press Set. The MFC

starts scanning. (Repeat Step 6 for each additional page.) Press Start to begin dialling.

Press Stop to cancel. If the document was scanned into memory, press 1 to CLEAR it ––OR–– 2 to QUIT.

Page 46

CHAPTER FIVE

If memory is full, and you are faxing a single page, it will be sent in real time.

Resolution

See

“Multiple

Resolution

Transmission”

in this

chapter

You can use the Resolution key before you send the fax. Press Resolution continuously until you see the LEDs change.

Standard ––– Suitable for most typed documents. (Fine and S.Fine

lights are OFF)

Fine ––––––– Good for small print; transmits a little slower than

Standard resolution. (Only the Fine light is ON)

Super Fine–– Good for very small print or artwork; transmits slower

than Fine resolution. (Only the S.Fine light is ON)

Photo –––––– Use when document has varying shades of grey; slow

transmission time. (Both Fine and S.Fine lights are ON)

Contrast

If your document is very light or very dark, you can set the contrast accordingly. Use LIGHT to send a light document. Use DARK to send a dark document.

Insert the document, face up, in the feeder, or on the glass platten.

Press Menu, 1, 3, 3.

Use or to select AUTO, LIGHT, or DARK.

When the screen displays your selection, press Set.

Press 2 if you are finished choosing settings, and go to Step 6 ––

OR–– Press 1 if you want to select additional settings. The display returns to the SETUP SEND menu.

Enter a fax number and press Start to send a fax.

Page 47

SETUP SEND

Automatic Transmission

This is the easiest way to send a fax.

Insert the document in the feeder or on the glass platten.

Enter the fax number using One Touch, Speed Dial, Tel-index or the

dial pad. Press Start.

Dual Access

If the document feeder is empty, you can place a document in the feeder, set temporary settings, dial a number, and begin scanning the fax into memory, even when the MFC is receiving a fax, sending a fax, or printing a fax from memory. The screen displays the new job number and how much memory is available.

If you get a MEMORY FULL message while scanning the first page of a fax, press Stop to cancel a scan. If you get a MEMORY FULL message while scanning in a subsequent page, you'll have the option to press Start to transmit the pages scanned so far, or to press Stop to cancel the operation.

The number of documents you can scan into memory varies with the data they contain.

Real Time Transmission

When you have a MEMORY FULL message, the MFC cannot continue scanning documents into memory before sending. However, you can turn on REAL TIME TX.

Insert the document in the feeder or on the glass platten.

Press Menu, 1, 3, 8.

8.REAL TIME TX

To change the default setting, press or to select ON (or OFF)

and go to Step 6. ––OR–– For the next fax transmission only, press

or to select NEXT F AX ONLY.

REAL TIME TX:ON SELECT { } & SET

Press Set.

For the next fax only, press or to select ON (or OFF).

Press Set.

Page 48

CHAPTER FIVE

Press 1 if you want to select additional settings. The display returns

to the SETUP SEND menu. ––OR–– Press 2 if you have finished choosing settings and go to Step 8.

Enter the fax number and press Start.

Basic Sending Operations

Composing an Electronic Cover Page

See

“Storing

Numbers for

Easy Dialing”

chap. 7

See

“Setting

Station ID”

chap. 4

The cover page is sent to the receiving party’ s machine. Your cover page includes the name stored in the One Touch or Speed Dial memory, if you have used this feature to start the call.

The cover page indicates the fax is from your Station ID, and the number of pages you’re sending. If you have COVERPG SETUP set to ON (Function menu 1-3-1), the number of pages remains blank.

You can select a comment to include on your cover page, or you can select 1. NOTE OFF if you do not wish to include a comment.

1.NOTE OFF

2.PLEASE CALL

3.URGENT

4.CONFIDENTIAL

As well as using one of the comments above, you can also enter up to two customized messages, each 27 characters long. Use the chart of “Entering Text” in chap. 4 to help enter characters.

Most of the SETUP SEND functions are temporary settings that allow you to make adjustments for each document you send. However, you can set up your cover page and cover page comments in advance, the Cover Page Setup and Cover Page Message functions will change their default settings.

Page 49

SETUP SEND

Cover Pa ge for Next Fax Onl y

Make sure Station ID is set up (chap. 4). This feature does not work without the Station ID.

You can set the MFC to send a cover page with a particular document. This cover page will include the number of pages in your document.

Insert the document in the feeder or on the glass platten.

Press Menu, 1, 3, 1.

Press Set when the screen displays NEXT FAX ONLY.

Press or to select ON (or OFF).

Press Set.

Press or to view the comment selections.

Press Set when the screen displays your selection.

Enter two digits to indicate the number of pages you are sending.

(Enter 00 to leave the number of pages blank.) If you make a mistake, press

Press Set.

Press 1 if you want to select additional settings. The display returns

to the SETUP SEND menu ––OR–– Press 2 if you are finished choosing settings, and go to Step 11.

Enter the fax number.

Press Start.

to back up and re-enter the number of pages.

Always Send Co ver Page

Make sure Station ID is set up (chap. 4). This feature does not work without the Station ID.

You can set the MFC to send a cover page whenever you send a fax. The number of pages in your fax is not included when you use this setting.

Press Menu, 1, 3, 1.

Press or to select.

COVERPAGE:OFF

COVERPAGE:ON

Press Set when the screen displays COVERPAGE:ON. (If you

select ON, a coverpage is always sent when you send a fax.)

Page 50

CHAPTER FIVE

If you selected ON, the screen displays the cover page comment

options. Press Press Set when the screen displays your selection.

Press 1 if you want to select additional settings. The display returns

to the SETUP SEND menu ––OR–– Press 2 to exit if you are finished choosing settings.

Using a Printed Cover Page

If you prefer using a printed cover page that you can write on, you can print the sample page and attach it to your fax.

Press Menu, 1, 3, 1.

Press or to select PRINT SAMPLE.

Press Set when the screen displays your selection.

Press Start. Your MFC prints a copy of your cover page.

or to view comment selections.

See

“Entering

Text”

chap. 4

=== COVER PAGE ===

TO:

FROM: FAX: TEL: PAGE[S] TO FOLLOW

COMMENT:

Cover P age Message

You can set up two custom comments.

Composing Y our Own Comments

Press Menu, 1, 3, 2. The screen displays

2.COVERPAGE NOTE

Use or to choose position 5 or 6 for your customized

comment. Press Set.

Use the dial pad to enter your customized comment.

Press Set.

Press 1 if you want to select additional settings. The display returns

to the SETUP SEND menu ––OR–– Press 2 to exit.

Page 51

SETUP SEND

Adv anced Sending Operations

Overseas Mode

Sometimes, when sending a fax to overseas numbers, problems may be experienced. This mode makes the MFC work better for such calls.

After you send a fax using this feature, the feature turns itself off.

Insert the documens in the feeder or on the glass platten.

Press Menu, 1, 3, 5.

5.OVERSEAS MODE

Press or to select ON (or OFF).

Press Set when the screen displays your selection.

Press 1 if you want to select additional settings. The display returns

to the SETUP SEND menu ––OR–– Press 2 if you are finished choosing settings and go to Step 6.

Enter the fax number you’re calling.

Press Start.

Delayed Transmission (Timer)

You can use this function to send a fax up to 24 hours later.

Insert the document in the feeder or on the glass platten.

Press Menu, 1, 3, 6.

Enter the time you want the fax to be sent, in 24-hour format (for

example, enter 19:45 for 7:45 PM). Press Set. MFC will start scanning documents.

Press 1 if you want to select additional settings. The display returns

to the SETUP SEND menu ––OR–– Press 2 if you are finished choosing settings and go to Step 6. The screen prompts you to enter the fax number.

ENTER FAX NO. THEN PRESS START

Enter the fax number, and press Start. The MFC will wait until the

time you have entered to send the fax.

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CHAPTER FIVE

Delayed Batch T ransmission

Before sending the delayed faxes, your MFC will economize by sorting all the documents in memory by destination and scheduled time. All delayed faxes scheduled at the same tine to the same fax number will be sent as one transmission.

Press Menu, 1, 3, 9.

Press or to select ON (or OFF) and press Set.

Press Stop to exit.

Multiple Resolution T ransmission

Use this feature to select separate resolution settings for each page of the fax you’re sending. This could be useful if you’re sending a fax with photos and letters, or some pages with small print and others with normal print. Resolution settings return to STANDARD after the fax is sent.

Insert documents in the feeder or on the glass platten, then press

Menu, 1, 3, 4. Use or to select resolution for page 1, then press Set.

Repeat Step 2 for subsequent pages. Press Stop when you’re

finished. Press 1 if you want to select additional settings. The display returns

to the SETUP SEND menu ––OR–– Press 2 if you are finished choosing settings, and go to Step 5.

Enter the fax number you’re calling, and press Start.

BATCH TX:ON SELECT { } & SET

Setup for P olling Transmit

Polling Transmit is when you set up your MFC to wait with a document so another fax machine can retrieve it.

Place document in the feeder or on the glass platten.

Press Menu, 1, 3, 7.

The screen displays

POLLING:STANDARD SELECT { } & SET

Press or to choose STANDARD.

Press Set. MFC will start scanning documents.

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SETUP SEND

Press 1 if you want to select additional settings. The display returns

to the SETUP SEND menu ––OR–– Press 2 if you are finished choosing settings and go to Step 7.

Press Start.

Setup for P olling T ransmit with Secure Code

When you set POLLING:SECURE to on, anyone who polls your MFC must enter the polling ID number.

Place document in the feeder or on the glass platten.

Press Menu, 1, 3, 7.

The screen displays

POLLING:STANDARD SELECT { } & SET

Press or to choose SECURE, and press Set.

Enter a four-digit number, and press Set. MFC will start scanning

the documents. Press 1 if you want to select additional settings. The display returns

to the SETUP SEND menu ––OR–– Press 2 if you are finished choosing settings and go to Step 7.

Press Start.

You can use Secure Polling only with another Brother fax machine.

Cancelling a Job While Scanning the Document

You can cancel a job while you are scanning it into memory by pressing

Stop.

Checking Job Status

You can check which jobs are in memory waiting to be sent. Press Menu, 1, 4 to check it. While the MFC is sending or receiving a fax, press Stop. The screen display job numbers. Press

or to see them.

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CHAPTER FIVE

Cancelling a Scheduled Job in Memory

You can cancel tasks you’ve scheduled, such as Delayed Fax, Delayed Polling Receive or Polling Transmit.

If the MFC is idle,

Press Menu, 1, 4.

Any waiting jobs appear on the display. If nothing is waiting, the screen displays NO JOB WAITING.

If you have more than two jobs waiting, use or to select the

job you want to cancel. Press Set when the screen displays your selection.

Press 1 to cancel —OR— Press 2 to exit without cancelling.

To cancel another job, return to Step 2. Press Stop to exit.

4.REMAINING JOBS

If the MFC is busy, press Stop, then follow Steps 2 through 4 to cancel a job.

You can check which jobs are remaining in memory by following Steps 1 and 2 above.

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CHAPTER SIX

Setup Receive

Basic Receiving Operations

Mode How it works Wf2^ to use it

MANUAL You control the phone line Use this mode when you

and must answer every are using a computer call yourself by using modem on the same line external phone. or if you receive very

few fax messages.

FAX The MFC automatically For dedicated fax line

answers every call as a use. You cannot receive fax. a voice call but you can

call out from an external or extension telephone.

EXT.TEL/TAD If you connect an external Use this mode if you

telephone to your MFC, receive very few faxes. you control the phone line and must answer every call yourself.

If an external TAD Use this mode if you (telephone answering have an answering device) is connected to machine on your phone your MFC, the TAD line. automatically answers every call. Voice messages are Stored in external TAD. Fax messages are printed.

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CHAPTER SIX

Setting or Changing the Answer Mode

Press Menu, 1, 2, 1.

Press or to select FAX, EXT.TEL/TAD, MANUAL mode

and press Set.

Press Stop to exit.

1.ANSWER MODE

FAX SELECT { } & SET

EXT.TEL/TAD SELECT { } & SET

MANUAL SELECT { } & SET

See

“Operation

from an

External or

Extension

Telephone”

in this

chapter

See

“Operation

from an

External or

Extension

Telephone”

in this

chapter

Setting the Ring Delay

The Ring Delay setting determines the number of times the MFC rings before it answers in FAX mode.

Press Menu, 1, 2, 2.

Press or to select how many times the line rings before the

MFC answers (01-04 or 02-04 for IRE). Press Set when the screen displays your selection.

Press Stop to exit.

Fax Detect (with an External T elephone)

When you use this feature, you don’t have to press Start when you answer a fax call and hear calling beeps. Just hold the handset and wait for several seconds. When you see RECEIVING on the fax screen or when you hear “chirps” through the handset of an extension phone connected to another wall socket, just replace the handset, and your machine does the rest. Selecting ON allows the machine to receive fax calls automatically, even if you lift the handset of an extension or external phone. Selecting OFF means you’ll have to activate the machine yourself, by pressing

Press Menu, 1, 2, 3.

Use or to select ON or OFF and press Set.

Press Stop to exit.

5 1 if you are not at your machine.

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SETUP RECEIVE

If you’ve set the feature to ON, but your MFC doesn’t automatically connect a fax call when you lift an external or extension phone handset, press

5 1.

Printing a Reduced Incoming Document

You can always reduce the size of an incoming fax to a fixed percentage with your MFC. If you choose AUTO, the MFC chooses the level of reduction for you.

Press Menu, 1, 2, 5. The screen displays

5.REDUCTION

Use or to select the reduction ratio you want—AUTO, 100%,

93% or 87%. Choose 100% if you don’t want a reduction. Press Set when the screen displays your selection.

Press Stop to exit.

If you receive faxes that are split on two pages, change the reduction to

AUTO ––OR–– choose a lower reduction percentage.

NOTE: ■ When you use Auto Reduction to reduce incoming

documents to fit on one page of recording paper, you can do so only as long as the original document is not longer than 35 cm. If the original is longer than 35 cm, the data will not be reduced and will carry over to print on a second page.

■ When you use Auto Reduction and you receive an incoming

document that is smaller than your recording paper, no reduction will take place, and you will get the same size recorded as the original.

Reception into Memory

As soon as the paper cassette becomes empty during fax reception, the screen will display CHECK PAPER; please put some paper in the paper cassette (see chap. 2).

If the MEMORY RECEPTION function is ON at this time…

The current fax reception will continue, with the remaining page(s) being stored in memory, subject to available memory. Subsequent incoming faxes will also be stored into memory until the memory is full, following which no further incoming fax calls will be automatically answered; all data will be printed as soon as fresh paper is put in the paper cassette.

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CHAPTER SIX

If the MEMORY RECEPTION function is OFF at this time…

The current fax reception will continue, with the remaining page(s) being stored in memory, subject to available memory. Subsequent incoming fax calls will not be automatically answered until fresh paper is put in the paper cassette. The last fax received will be printed as soon as fresh paper is put in the cassette.

Press Menu, 1, 2, 6. The screen displays

Use or to select ON or OFF.

Press Set when the screen displays your selection.

Press Stop to exit.

Setting the Print Density

6.MEM.RECEIVE

If your machine is printing too light or too dark, you can adjust the print density level. The new setting will remain until you change it again.

Press Menu, 1, 2, 7.

Press or to select your setting. Each key press changes the

print density to the next setting. When the screen shows the setting you want, press Set.

Press Stop to exit.

T oner Save

You can conserve toner using this feature. When you set Toner Save to ON, print appears somewhat lighter. The default setting is OFF.

Press Menu, 1, 2, 9.

Press or to turn ON (or OFF).

Press Set.

Press Stop to exit.

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SETUP RECEIVE

Lower T ray (With Optional Cassette Onl y)

You can set the machine to recognize the optional lower tray. When Lower Tray is set to ON, you can set which cassette you want to use for printing.

After setting up for the optional paper tray, Press Menu, 1, 0, 4.

Press or to turn ON (or OFF).

Press Set.

Setting Lower T ray

The default setting of AUTO allows your machine to choose the lower tray if paper is out in the upper tray. Choose UPPER if you want to keep special paper in the lower tray and control when it is used.

Press or to select AUTO, UPPER or LOWER and press Set.

Press Stop to exit.

Adv anced Receiving Operations

Operation from an External or Extension T elephone

If you answer a fax call on an external or extension phone, you can make your MFC take over by using the Activation Code. When you press the

5 1, the MFC starts to receive a fax.

5 1 and wait for the phone to be disconnected (the screen

5 1”.

See

“Outgoing

Message

(OGM) of

External

TAD”

chap. 2

Activation Code

If you answer a call at an extension or an external phone, and no one is on the line, assume you’re receiving a fax. At an extension phone, press

5 1, wait for fax receiving tones (chirps), then hang up. At an external

phone, press displays RECEIVING) before you hang up. (Your caller will have to press Start to send the fax.)

If you accidentally pick up an extension phone when a fax message is being received, you may disrupt the transmission or render some portions unreadable.

The Remote Activation Code also can be used by your callers. When you are using a external TAD, your outgoing message (OGM) should end with the statement “to send a fax, press

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CHAPTER SIX

Changing Remote Codes

Remote Codes might not work with some telephone systems. The preset Activation Code is

If you are always disconnected when accessing your external TAD remotely, try changing the Activation Code from

T o change Remote Codes

Press Menu, 1, 2, 4.

Press or to select ON (or OFF).

Press Set when the screen displays the setting you want.

Enter a new Remote Activation Code, then press Set.

5 1.

5 1 to # # #.

REMOTE ACT.:ON SELECT { } & SET

ACT.CODE:*51 ENTER & SET

See

“Setting Fax

Storage”

chap. 8

Press Stop to exit.

Printing a Fax fr om Memory

If you have fax storage ON for remote retrieval, you can still print a fax from the machine’s memory when you are at your machine:

Press Menu, 1, 7, 4.

Press Start.

After all the data saved in the memory is printed out. Press Stop.

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SETUP RECEIVE

BT Call Sign (For U.K. Only)

This machine feature lets you use the BT Call Sign subscriber service which allows you to have at least two separate telephone numbers on one phone line. Each phone number has its own distinctive ringing pattern, so you know which phone number is ringing. This is one way you can have a separate phone number for your machine.

Your machine has a BT Call Sign compatible distinctive ringing function, allowing you to dedicate a second phone number (on the same phone line) just for receiving faxes. This will be the number with the long ringing tone.

You can switch it off temporarily, then turn it back on. When you get a new fax number, make sure you reset this function.

■ To have your external TAD answer only the main number, the

machine must be in Manual Mode.

■ In FAX mode, the machine will answer automatically all numbers on

the phone line, with both styles of ringing.

Set the BT Call Sign (Only with y our external phone)

Set the machine to MANUAL mode.

Press Menu, 1, 0, 5. The screen displays the current setting of this

feature. Press or to select ON (or OFF).

Press Set.

Press Stop to exit.

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CHAPTER SIX

P olling

Polling is the process of retrieving faxes from another machine. You can use your MFC to “poll” other machines, or you can have someone poll your MFC.

All parties involved in polling need to set up their machines to accommodate polling. When someone polls your MFC to receive a fax, they pay for the call; if you poll someone’s fax machine to receive a fax, you pay for the call. (See “Setup for Polling Transmit” in chap. 5.)

Some machines do not respond to the polling function.

Secure Polling

Secure Polling is a way to keep your documents and others’ from falling into the wrong hands while the MFC are set up for polling. You can use Secure Polling ID number must be entered on the fax machine that polls for your documents.

only with another Brother fax machine. Your four-digit

Setup for P olling Receive

Polling Receive is when you call another fax machine to receive a fax from it.

Press Menu, 1, 2, 8. The screen displays

POLLING:STANDARD SELECT { } & SET

Press or to choose STANDARD.

Press Set.

The screen prompts you to enter the fax number you want to poll, and then to press Start.

ENTER FAX NO. THEN PRESS START

Enter the fax number you are polling.

Press Start. The screen displays DIALING #XX.

Page 63

SETUP RECEIVE

Setup for P olling Receive with Secure Code

You need to make sure you are using the same ID number as the other party.

Press Menu, 1, 2, 8. The screen displays

POLLING:STANDARD SELECT { } & SET

Press or to choose SECURE.

Press Set.

Enter a four-digit number.

This is the same as the security code of the fax machine you are polling.

Press Set.

The screen prompts you to enter the fax number you want to poll, and then to press Start.

ENTER FAX NO. THEN PRESS START

Press Start.

Setup Delayed P olling Receive

You can set your MFC to begin Polling Receive at a later time.

Press Menu, 1, 2, 8. The screen displays

POLLING:STANDARD SELECT { } & SET

Press or to choose TIMER.

Press Set.

The screen prompts you to enter the time you want to begin polling.

SET TIME=21:45

Enter the time (in 24-hour format) you want to begin polling. For

example, enter 21:45 for 9:45 PM. Press Set. The screen prompts you to enter the fax number you are

polling.

ENTER FAX NO. THEN PRESS START

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CHAPTER SIX

Enter the fax number (you can use One Touch or Speed Dial, or dial

manually). Press Start. The MFC makes the polling call at the time you entered.

You can set up only one Delayed Polling.

Sequential Polling

Your MFC can request documents from several fax units in a single operation. You just specify several destinations in Step 5. Afterwards, a Sequential Polling Report will be printed.

Press Menu, 1, 2, 8. The screen displays

Press or to choose STANDARD, SECURE or TIMER.

Press Set when the screen displays the setting you want.

If you selected STANDARD, the screen prompts you to enter the fax

number you want to poll, and then to press Start.

POLLING:STANDARD SELECT { } & SET

ENTER FAX NO. THEN PRESS START

• If you selected SECURE, enter a four-digit number and press

Set.

• If you selected TIMER , enter the time (in 24-hour format) you

want to begin polling and press Set.

Specify the destination fax machines, which you wish to poll by

using One Touch, Speed Dial, a Group, Tel-Index or the dial pad. You must press Broadcast between each location.

Press Start.

ACCEPTED

Your MFC polls each number or group number in turn for a document.

DIALING #XX

Page 65

SETUP RECEIVE

Setting PC Interface Mode

If you connect your MFC to your PC, you can receive faxes into your PC. After completing all setup for Multi-Function Link Unimessage Pro for Fax, you can select PC Interface Mode (ON/OFF) for routing incoming faxes.

Press Menu, 1, 2, 0.

0.PC INTERFACE

Press or to select ON or OFF.

Press Set when the screen displays your selection.

Press Stop to exit.

Page 66

CHAPTER SIX

Page 67

CHAPTER SEVEN

Quick-Dial Numbers and

Dialling Options

Storing Numbers f or Easy Dialling

You can set up your MFC to do three types of easy dialling: One Touch, Speed Dial and Groups for Broadcasting of faxes.

Storing One Touch Dial Numbers

You can store 32 fax/phone numbers that you can dial by pressing one key. You can also store names with these numbers. Even if you lose electrical power, numbers stored in memory will not be lost. When you press a One Touch key, the screen displays the name or number as the call is dialled.

One Touch Dial keys are not the dial pad keys. They are the 16 keys (numbers 1-32) located to the left side of the dial pad. One Touch Dial

Shift

Numbers 17-32 are accessed by holding down appropriate One Touch key.

Press Menu, 1, 5, 1.

Press the One Touch Dial key where you want to store a number. The

screen displays the location you selected. Enter a number (up to 20 digits).

Press Set. The screen prompts you to enter a name for this number.

NAME: ENTER & SET

Use the dial pad to enter the name (up to 15 characters). You can use

the chart of Entering Text in chap. 4 to help you enter letters — OR— Go to Step 6 to store the number without a name.

while you press the

Page 68

CHAPTER SEVEN

Press Set. The screen prompts you to select the type of number this

is. Use

FAX a fax number TEL a telephone (voice) number F/T both a fax and telephone (voice) number

Press Set.

Return to Step 2 to store another One Touch Dial number —OR—

Press Stop to exit.

When you dial a One Touch Dial number, the screen displays the name you have stored, or, if you have not stored a name, the number you have stored.

■ #32 of One Touch key might be registered when user buy the

machine. It was registered at the dealer.

■ User can change the name and Fax number of #32 of One Touch key.

In this case, the registered name and Fax number are put on the order sheet. (See “Order Form” chap. 9)

or to select the type you want.

Storing Speed Dial Numbers

You can store Speed Dial numbers, which you dial by pressing only three keys. There are 100 Speed Dial locations. Even if you lose electrical power, numbers stored in memory will not be lost.

Press Menu, 1, 5, 2. The screen prompts you to enter a location.

SPEED-DIAL? # ENTER & SET

Use the dial pad to enter a two-digit location (00–99).

Press Set. The screen displays your entry, then prompts you to enter

the number you’re storing.

#05: ENTER & SET

Enter the number (up to 20 digits).

Press Set. The screen now prompts you to store a name with this

number.

NAME: ENTER & SET

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QUICK-DIAL NUMBERS AND DIALLING OPTIONS

Use the dial pad to enter the name (up to 15 characters). You can use

the chart of “Entering Text” in chap. 4 to help you enter letters –– OR–– Go to Step 8 to store the number without a name.

Press Set.

The screen prompts you to select the type of number this is. Use

or to select the type you want.

FAX a fax number TEL a telephone (voice) number F/T both a fax and telephone number

Press Set.

Return to Step 2 to store another Speed Dial number ––OR–– Press

Stop to exit.

Changing One Touch and Speed Dial Numbers

If you try to store a One Touch or Speed Dial number in a location where a number is already stored, the screen displays the current name stored there, then prompts you to either change it or exit.

See

“Storing

One Touch

Dial

Numbers”

and

“Storing

Speed Dial

Numbers”

in this

chapter

*01:BROTHER

1.CHANGE 2.QUIT

Press 1 to change the number stored, or press 2 to exit without

making a change. Enter a new number.

■ If you want to erase the number, press Clear when the cursor is

to the far left of the digits.

■ If you want to change a digit, use

under the digit you want to change, then enter it.

Follow the directions in Storing One Touch Dial or Speed Dial

Numbers.

or to position the cursor

Setting Groups for Br oadcasting

Groups allow you to send the same fax message to many fax numbers by pressing only one One Touch Dial key (This is called Broadcasting.). First, you’ll need to store each fax number as a One Touch or Speed Dial number. Then, you can combine them into a Group. Each Group uses up a One Touch Dial key. Finally, you can have up to 6 small Groups, or you can assign up to 131 numbers to one large Group.

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CHAPTER SEVEN

You can include up to 32 One Touch locations, or up to 100 Speed Dial locations. If you broadcast to more than the maximum locations available, you will be unable to set up transmissions using Dual Access and the Timer.

Press Menu, 1, 5, 3. The screen displays

Select a One Touch Dial key where you wish to store the number.

(For example, press One Touch Dial key 02 to use as a Group.)

Use the dial pad to enter the Group Number (for example, press 1 for

Group 1).

Press Set. To include One Touch or Speed Dial numbers in the

Group, enter them as if you were dialling. For example, for One Touch Dial key 05, press One Touch Dial key 05. For Speed Dial location 09, press Speed Dial, then press 0, 9 on the dial pad. The LCD shows

SELECT ONE-TOUCH

SETUP GROUP:GO ENTER & SET

05, #09.

G01:*05#09_ ENTER & SET

Press Set. The screen prompts you to enter a name.

NAME: ENTER & SET

Use the dial pad and the chart of “Entering Text” in chap. 4 to enter a

name for the group (for example, NEW CLIENTS). Press Set.

Press Stop to exit.

You can print a list of all One Touch and Speed Dial numbers. Group numbers will be marked in the column of “GROUP”. See chap. 9, “Printing Reports”.

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QUICK-DIAL NUMBERS AND DIALLING OPTIONS

Dialling Options

When you dial an auto dial number, the screen displays the name you’ve stored, or, if you haven’t stored a name, the fax number you’ve stored.

Searching the T elephone Index

You can search for names you have stored in One Touch and Speed Dial memories. Names are stored alphabetically.

Insert the document(s) in the feeder, or on the glass platten.

Press Tel-Index, then enter the first letter of the name you’re

looking for. Press or to search the memory.

When the screen displays the name you want to call, press Start to

begin dialling.

One Touch Dialling

Insert the document(s) in the feeder, or on the glass platten.

Press the One Touch key of the location you want to call.

Press Start.

If you try to use a One Touch or Speed Dial location with no number

stored in it, you hear a warning sound, and screen displays NOT ASSIGNED. The display returns to normal after 2 seconds.

Speed Dialling

Insert the document(s) in the feeder, or on the glass platten.

Press Speed Dial, then press the two-digit Speed Dial number.

Press Start.

Pause

Press Redial/Pause to insert a pause between digits to be dialled.

If your MFC is connected to a PABX, you may need to insert an additional number prefix (e.g. “9”) and a “pause” before each fax or telephone number to gain access to the outside line. When you press Redial/Pause, a dash “-” will appear on the display. By storing a pause, you can create a delay of 3.5 seconds.

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CHAPTER SEVEN

Fax Redial

If you’re sending a fax manually and the line is busy, you can retry the number by pressing Redial/Pause.

Press Redial/Pause.

Press Start.

If you’re sending a fax automatically (Using the ADF) and the line is busy, the machine will redial automatically up to 4 (3 times for Ireland) times at 2 minute intervals.

Chain Dialling

You can store very long dialling sequences by dividing them and setting them up as One Touch and Speed Dial numbers. Then while dialling, you can combine two or more One Touch and/or Speed Dial numbers and even include manual dialling using the dial pad. You can use these numbers in any combination. The combined number will be dialled, in the order you entered it, as soon as you press Start.

For example: You store “555” on One Touch Dial key 01 and “7000” on One Touch Dial key 02. If you press One Touch 01, 02 and Start, you can dial “555 7000”. To temporarily change a number, you can substitute part of the number with manual dialling using the dial pad. So, if you press One Touch 01 and press 7001 using the dial pad, you can dial “555 7001”.

Using access codes is easy. Sometimes you may want to choose from the among several long distance carriers when you make a call; rates may vary depending upon the time and destination. To take advantage of low rates, you can store the access codes or long-distance carriers as One Touch and Speed Dial numbers.

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QUICK-DIAL NUMBERS AND DIALLING OPTIONS

Broadcasting

Broadcasting is automatically sending the same fax message to multiple fax numbers. Using the Broadcast key, you can include up to 32 One Touch locations, up to 100 Speed Dial locations, and up to 50 manually dialled numbers (maximum of 182 locations if you did not use up any locations for Groups, access codes or credit card numbers). However, available memory will vary with the types of jobs in memory and numbers of locations used for broadcasting. If you broadcast to more than the maximum locations available, you will not be able to setup transmissions using dual access and the timer.

The easiest way to broadcast is to first combine frequently used One Touch and Speed Dial numbers as a Group, which uses up a One Touch Key. (Remember, you can have up to six Groups and Quick-Dial numbers can be included in more than one Group). Then by pressing Broadcast between each location, you can include One Touch, Speed Dial, Groups, and manual dialling (using the dial pad) in the same broadcast. Use the Tel-index to help you choose the numbers easily.

After the broadcast is completed, a Broadcast Report will be printed automatically to let you know the results.

Insert the document into the feeder or on the glass platten.

Enter a number using One Touch, Speed Dial, Group number, Tel-

index or the dial pad. Example: Group number

Press Broadcast. You will be prompted to press the next number.

Enter the next number.

Example: Speed Dial Press Broadcast.

Enter the next fax number.

Example: Manual dialling, using the dial pad. Press Start.

Your MFC will read the documents into memory and then start sending faxes to all the numbers you entered.

■ To stop the broadcasting in progress, press Stop. The display asks if

you want to cancel all locations or just the location that is being sent to.

■ Enter the long dialling sequence numbers as you normally would, but

keep in mind that each key counts as one location, so the number of locations you can call becomes limited.

■ If the line is busy or a connection could not be made while

broadcasting, the MFC will redial the number automatically.

■ If the memory is full, press Stop to abort the job or press Start to

send the portion that is in the memory (if more than one page has been scanned).

Page 74

CHAPTER SEVEN

Page 75

CHAPTER EIGHT

Remote Fax Options

Setting Fax Storage

If you set Fax Storage to ON, you will be able to retrieve fax messages from another location, using Fax Forwarding or Remote Retrieval functions. The screen will indicate when you have a fax stored in memory.

Press Menu, 1, 7, 2.

The screen prompts you to choose a fax setting.

See

“Printing a

Fax from Memory”

chap. 6

FAX STORAGE:OFF SELECT { } & SET

Press or to select ON (or OFF).

Press Set when the screen displays your selection.

Press Stop to exit.

If there are faxes in memory when you turn the Fax Storage OFF, the screen prompts you to erase any faxes in memory.

ERASE ALL DOC?

1.YES 2.NO

If you press 1, all fax data is erased and Fax Storage is turned OFF. If the fax data in the memory has not been printed, it will be printed first and then erased. If you press 2, data is not erased, and Fax Storage remains ON.

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CHAPTER EIGHT

Fax Forwar ding

You cannot use Fax Forwarding when “Fax Storage” is set to OFF.

Programming a Fax Forwar ding Number

See

“Changing

the Fax

Forwarding

number”

in this

chapter

When Fax Forwarding is set to ON and your fax machine has finished receiving a fax in memory, it dials the fax number you’ve programmed, and forwards the fax message.

Press Menu, 1, 7, 1.

Press or to select ON (or OFF).

FAX FWD:ON SELECT { } & SET

Press Set. The screen prompts you to enter the number of the fax

machine where faxes will be forwarded.

FWD#: ENTER & SET

Enter the forwarding number (up to 20 digits).

Press Set.

Press Stop to exit.

You can also dial into your machine from a remote location to switch this feature on, or to change the number you want your faxes forwarding to.

Changing the Remote Access Code

Enter your Remote Access Code when the fax machine picks up your call, so you can access features remotely. The access code is preset to 1 5 9

, but you can change this.

Press Menu, 1, 7, 3.

Enter a three-digit number from 000 to 998. The cannot be

changed. Do not use the same digits that appear in your Remote Activation Code.

Press Set.

Press Stop to exit.

Page 77

Remote Retriev al

Using Your Remote Access Code

To receive faxes at your location, you must call from a fax machine using touch tone. For convenience, you can retrieve faxes from a touch tone phone by having them sent to a fax machine. For example, if your hotel room does not have a fax machine, you can enter the number of the fax machine at the hotel’s Front Desk.

Dial your fax number from a touch tone phone.

When your fax machine answers and beeps, immediately enter your

Remote Access Code (The factory setting is 159 We recommed that for security purposes you do not use the factory setting and that you have your own choice of code to keep your faxes secure.

The fax machine signals the kinds of messages received:

1 long beep––Fax message(s) No long beep––No messages

The fax machine prompts you with two short beeps to enter a

command. If you wait longer than 30 seconds to enter a command, the machine hangs up. If you enter an invalid command, the machine beeps three times.

Press 9 0 to reset the machine when you finish.

Hang up.

If your fax machine is set to Manual Mode, you can access your machine remotely by phoning it and letting it ring for about 100 seconds. Your fax machine will answer the phone after about 100 seconds of ringing, and you then have 30 seconds to enter your Remote Access Code.

REMOTE FAX OPTIONS

Remote Commands

Follow the commands below to access features remotely. When you call the fax machine and enter your Remote Access Code (The factory setting is 159 remote control command.

), the system will signal you with two short beeps to enter a

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CHAPTER EIGHT

Change Fax Forwarding Setting

Press 9 5

then to

Turn Fax Forwarding OFF––Press 1. Turn Fax Forwarding ON––Press 2. Program Fax Forward Number––Press 4. Automatically, the machine

will turn Fax Forwarding ON.

Turn Fax Storage ON––Press 6. Turn Fax Storage OFF––Press 7. (This is only possible if there are no

faxes stored in the memory, or if all faxes have been erased using Remote Control 9 6 3).

Retrieve a Fax

Press 9 6

then to

Print a Memory Status List––Press 1, then enter the number of remote

fax machine and the # #, After the beep, hang up and wait.

Retrieve all faxes––Press 2, then enter the number of remote fax

machine and the # #, After the beep, hang up and wait.

Erase all fax messages––Press 3. If the data stored in the memory has

not been printed before, it will be printed first and then erased.

Check the Receiving Status

Press 9 7

then for

Fax messages––Press 1.

1 long beep––Received messages. 3 short beeps––No messages.

Change Answer Mode

Press 9 8

then for

EXT.TEL/TAD––Press 1. Fax––Press 2.

Exit Remote Operation

Press 9 0

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REMOTE FAX OPTIONS

Retrieving the Memory Status List

You can retrieve the Memory Status List from a remote fax machine to see if you have any fax messages.

Dial your fax machine’s number.

When your MFC answers, immediately enter your Remote Access

Code (The factory setting is 1 5 9 When you hear two short beeps, use the dial pad to press 9 6 1.

Using the dial pad, enter the number (up to 20 digits) of the remote

fax machine where you want the Memory Status List forwarded, and then press # #.

You cannot use and # as dial numbers. However, if you want to store a pause, press #.

After you hear your fax machine beep, hang up and wait.

Your fax machine calls the remote fax machine. Your fax machine then sends the Memory Status List to the fax machine that you are calling from.

Retrieving Fax Messa ges

Dial your fax machine’s number.

When your MFC answers, immediately enter your Remote Access

Code (The factory setting is 1 5 9 As soon as you hear two short beeps, use the dial pad to press 9 6 2.

Using the dial pad, enter the number (up to 20 digits) of the remote

fax machine where you want your fax messages forwarded, and then press # #.

You cannot use and # as dial numbers. However, if you want to store a pause, press #.

After you hear your fax machine beep, hang up and wait.

Your fax machine then calls the number of the remote machine that you have just entered, and that machine prints your fax messages.

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CHAPTER EIGHT

Changing the Fax Forwarding Number

You can change the default setting of your fax forwarding number from a remote fax machine.

Dial your fax machine’s number.

When your MFC answers, immediately enter your Remote Access

Code (The factory setting is 1 5 9 When your MFC answers, use the dial pad to press 9 5 4.

Enter the new number of the remote fax machine (up to 20 digits)

where you want your fax messages forwarded, and then press # #. To retrieve the Memory Status List, when you hear two short beeps,

use the dial pad to press 9 6 1. Use the dial pad to enter the number of the remote fax machine (up

to 20 digits), and then press # #. After you hear your fax machine beep, hang up and wait.

Your fax machine calls the remote fax machine. Your fax machine then sends the Memory Status List showing the new forwarding number to the fax machine that you are calling from.

Check the forwarding number.

If the forwarding number is incorrect, return to Step 1 to reset it.

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CHAPTER NINE

Printing Reports

MFC Settings and Journal

You can print the following lists and reports:

1.XMIT REPORT

2.JOURNAL

3.QUICK-DIAL

4.TEL.INDEX

5.SYSTEM SETUP

6.MEMORY STATUS

Choose if Transmission Verification Report is printed after all Faxes are sent.

Journal lists information about the last 50 incoming and outgoing faxes. TX means Transmit; RX means Receive.

Lists names and numbers stored in One Touch and Speed Dial memory, in numerical order.

Quick-Dial list (above), alphabetically.

Lists settings for INITIAL SETUP,

SETUP RECEIVE, SETUP SEND, PRINT REPORTS, REMOTE FAX OPT and MISCELLANEOUS.

Lists summary information and amount of occupied memory.

7.ORDER FORM

If set to ON, an Accessories order form is printed, when you press

Start during CHANGE TONER or CHANGE DRUM SOON.

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CHAPTER NINE

T o Print a Report

Press Menu, 1, 6.

Enter the number (see list above) of the report you want to print. For

example, press 4 to print the TEL.INDEX. For printing a journal press 2, then press Set.

Press Start.

Press Stop to exit.

T ransmission V erification (Xmit) Report

You can use the Xmit Report as confirmation that you sent a fax. This report lists the name or fax number of the receiving party, the time and date of transmission, and if the transmission was successful.

When the feature is OFF, the report is printed automatically only if there’s an error during transmission. If the report indicates ERROR, send the document again. If the report indicates you should check the readability of certain pages, resend those pages.

or to choose PRINT JOURNAL and press

If you typically send multiple faxes to the same destinations, you may need a reminder to identify each fax transmission. You can select OFF+IMAGE or ON+IMAGE to print a portion of the first page of the fax message on the report.

When the feature is ON, the report is printed with every fax you send.

Press Menu, 1, 6, 1.

Press or to select OFF, OFF+IMAGE, ON and

ON+IMAGE. Press Set.

Press Stop to exit.

When the MFC is idle, you can print the Transmission Verification Report by pressing Verify when you wish to confirm the last transmission was successful or not.

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PRINTING REPORTS

Journal Period

You can set the MFC to print activity reports at specific intervals (1, 3, 6, 12, 24 hours, 2, 4 or 7 days). If you set the interval to OFF, you can print the report by following the steps in the previous section.

Press Menu, 1, 6, 2.

Press or to display

JOURNAL PERIOD

Press Set.

Press or to choose your setting. If you choose 7 days, the

screen prompts you to choose a day at which to begin the 7-day countdown.

When the screen displays the setting you want, press Set.

Enter the time to begin printing, in 24-hour format. (For example,

enter 19:45 for 7:45 PM). Press Set.

Press Stop to exit.

Order Form

If your machine is set to ON, you can print an accessories order form to your Brother dealer for service when you need to replace the drum or toner. During the screen displays CHANGE TONER or CHANGE DRUM SOON, when you press Start, your machine prints an accessories order from.

Press Menu, 1, 6, 7.

Use or to select ON or OFF.

Press Set.

Press Stop to exit.

Page 84

CHAPTER NINE

Page 85

CHAPTER TEN

Making Copies

Using Your Machine as a Copier

You can use your machine as a copy machine, making up to 99 copies at a time.

Basic Copy Operations

Copying One P age

Insert the document in the feeder, or on the glass platten.

Press Copy, then wait five seconds —OR— Press Copy again.

Do NOT pull on the paper while copying is in progress.

COPYING P.01 ONLINE

To stop, press Stop to release the original document.

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CHAPTER TEN

Stacking Multiple Copies (Using the ADF)

See “If You Get a Memory Full

Message”

in this

chapter

Unless you select SORT, multiple copies will be stacked (all copies of page 1, then all copies of page 2, etc.).

Insert the document face up in the feeder.

To stack the copies, press Copy.

Using the dial pad, enter the number of copies you want (up to 99).

Wait five seconds—OR—Press Copy again.

Sorting Multiple Copies (Using the ADF)

Insert the document face up in the feeder.

Press Option, then press or to select SORT, and press Set.

Press Copy.

As needed, use the Copy keys to change the Contrast,

Document Type , and Enlarge/Reduce settings. Using the dial pad, enter the number of copies you want (up to 99).

Wait five seconds—OR—Press Copy again.

Single or Multiple Copies (Using the Glass Platten)

For details about using the Copy keys in Step 5, please see Copy Options (Temporary Settings). If you want to sort multiple copies, use the ADF.

(See Sorting Multiple Copies (Using the ADF))

Lift the Document Cover.

Documents are Face Down

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MAKING COPIES

Using the document guide on the left, center the document face down

on the glass platten. Press Copy.

As needed, use the Copy keys to change the Contrast,

Document Type , and Enlarge/Reduce settings. Using the dial pad, enter the number of copies you want (up to 99).

Wait five seconds—OR—Press Copy again.

If Y ou Get a Memory Full Messa ge

If the memory becomes full while you are scanning a document to be copied the screen displays

MEMORY FULL P.01

COPY TO COPY STOP TO ABORT

If you were scanning the first page to be copied, press Stop to cancel the operation and restart to make a single copy. If you were scanning a subsequent page, you’ll have the option to press Copy to copy the pages scanned so far ––OR— press Stop to cancel.

You’ll need to clear some fax message to make some additional memory available before you can continue.

To gain extra memory, you can turn off Fax Storage (see chapter 8)— OR—Print fax message in memory (see chapter 6).

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CHAPTER TEN

Copy Options – T emporary Settings

You can choose the copy quality by using the Copy keys: Contrast, Document Type, Enlarge/Reduce, and Option. These settings are

temporary, and the MFC returns to its default settings when you finish copying. You can try different combinations of settings for best results.

Using the Contrast Key

You can choose the brightness setting before making a copy.

Insert the document in the feeder, or on the glass platten.

Press Contrast.

Press to make a lighter copy.

—OR— Press Press Set when the screen displays your setting.

to make a darker copy.

Using the Document T ype Key

You can select the Copy resolution for your type of the original document (TEXT , AUTO or PHOTO). Select the right kind of image you’re copying.

Place the document in the feeder or on the glass platten.

Press Document T ype. The screen will display the default setting.

DOC TYPE:AUTO SELECT { } & SET

TEXT (text only) AUTO (line art, graphs, or any combination including photograph) PHOTO (photograph only)

Press or to select the right kind of image you’re copying, and

press Set. Press Copy.

Using dial key pad, enter the number of copies.

Wait five seconds or press Copy again.

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MAKING COPIES

Making Enlarged or Reduced Copies

Insert the document in the feeder, or on the glass platten.

Press Enlarge/Reduce. The screen displays

ELG/RDC:100% SELECT { } & SET

Press or to choose an enlargement or reduction ratio.

You can reduce to AUTO, 93%, 87%, 75%, 50%, or 25% of the original size —OR— You can enlarge to 120%, 125%, 141%, 150%, 200%, or 400% —OR— You can select MANUAL and press Set, then use the dial pad to enter an enlargement or reduction ratio between 25% and 400%. For example, press 5, 3 to enter 53%.

Press Copy.

Using the dial pad, enter the number of copies.

Wait for five seconds —OR— Press Copy again.

AUTO sets the machine to caluculate automatically the reduction ratio that fits the size of your paper.

Special Copy Options

You can sort multiple pages, copy either two or four pages onto one page, and create a poster size copy of a photograph.

4in1

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CHAPTER TEN

2in1

Poster

You can create a poster size copy of a photograph.

AUTO reduction ratio cannot be used if you are copying onto paper that is not the same size as the original. For the 2in1 and 4in1 copy options, you must use a pre-set ratio. Poster must stay at 100%.

Insert the documents in the feeder or on the glass platten.

Press Option.

OPTIONS:SORT SELECT { } & SET

Press or to select SORT, 2 IN 1, 4 IN 1 or POSTER and

press Set. Press Copy.

Using the dial pad, enter the number of copies.

Wait five seconds—OR—Press Copy again.

Page 91

CHAPTER ELEVEN

Setting Up the Machine and Computer to

Work Together

Using Brother MFC with Your PC

The MFC-9870 is a 5 in 1 multi-function center. Installing the Multi-Function Link the included CD-ROM enables you to use your MFC as a printer and a scanner and to send and receive fax with Windows

Unimessage Pro and other Brother software from

applications.

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CHAPTER ELEVEN

Before You Install Multi-Function Link® Unimessage Pro

If you have a USB cable (For Windows® 98 users only), see “Using a USB Cable to Connect Brother MFC to a PC” in this chapter.

If you don’t have a USB cable, see “Connecting Brother MFC to PC Using Parallel Cable” in this chapter.

Computer Requirements

Recommended system requirements for the communication software suite provided are:

• Windows

• IBM PC Pentium 120 (200 recommended) or higher

• 16 MB Ram [32 MB Highly Recommeded]

• 50 MB of Hard Disk Space

• CD Rom Drive

95, 98, NT® W orkstation Version 4.0

NOTE: Use only a shielded IEEE 1284 compliant Interface cable that is, less than 6 feet long (1.8 meters), or a USB cable.

Separate software for Win 3.1/3.11 can be ordered Brother if required.

Page 93

SETTING UP THE MACHINE AND COMPUTER TO WORK TOGETHER

Using a USB Cable to Connect Brother MFC to a PC (Using Windows® 98 Only)

Please find your Windows® 98 CD-ROM before you begin.

A USB cable is not included with your Brother machine. Before you can set up the USB interface, you must purchase a standard USB cable. Or, if you prefer to set up the parallel cable, please see “Connecting Brother MFC to PC Using Parallel Cable”.

After you have set up the MFC and checked that it is working

properly, make sure your MFC is turned on and your PC is turned off.

Connect the USB cable to both the MFC and the PC.

Turn on your PC.

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CHAPTER ELEVEN

When the Add New Hardware Wizard screen appears, click Next.

Select [Recommended] and click Next.

Installing Brother Software Using a USB Cable

Insert the MFL Unimessage Pro CD-ROM into your CD-ROM

drive. Select Specify a location and remove the other check marks, then

click Browse to locate the file.

Page 95

SETTING UP THE MACHINE AND COMPUTER TO WORK TOGETHER

Double-click on the CD icon and click on the Win98usb folder, then

click OK.

Select Specify a location and click Next.

Select [Recommended] and click Next.

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CHAPTER ELEVEN

Confirm the choice is Brother MFC USB Composite Device and

click Next.

When the Insert Disk Wizard appears, remove the MFL CD-ROM

and insert your Windows 98 CD-ROM (to get the Windows standard driver) and click OK.

After the file is copied, the Add New Hardware Wizard reappears.

Remove the Windows 98 CD-ROM and reinsert the MFL CD-ROM and click Finish.

Page 97

SETTING UP THE MACHINE AND COMPUTER TO WORK TOGETHER

After the MFC USB Composite Device is installed and the Add

New Hardware Wizard reappears, click Next.

Select [Recommended] and click Next.

Select Specify a location and click Next.

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CHAPTER ELEVEN

Confirm the choice is Brother MFC USB Port(FaxModem) and

click Next.

When the Add New Hardware Wizard displays the message that

installation of the FaxModem and its USB driver is completed, click Finish.

Repeat Steps 9-13 two more times (for the Scanner Driver, then Printer Driver).

After the USB Composite Device, FaxModem, Scanner and Printer

Driver have been installed, select BRUSB: USB Printer Port as the printer port and click Next.

Page 99

SETTING UP THE MACHINE AND COMPUTER TO WORK TOGETHER

T ype Brother MFL Pro Printer II as the name of Printer name and

click Finish.

Select your language and click OK.

When the Add New Hardware Wizard displays the message that the

software (drivers for FaxModem, Scanner and Printer) have been installed, click Finish.

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CHAPTER ELEVEN

Click OK. Windows will restart automatically.

Reboot your PC. The MFL Unimessage Pro CD-ROM should auto

run and you will be presented with the screen bellow: —

Please follow the on screen prompts to install the Multi-Function Link Unimessage Pro software which is described in the software’s Quick Start Guide [supplied with the MFL Unimessage Pro CD-ROM].

If you have installed both the USB Drivers [as described in the chapter] and the Resource Manager [which uses the parallel port], you may be prompted with the message below. Click NO to use the software via the USB port:—

After you install the Multi-Function Link® Unimessage Pro Software and restart your PC, the MFC Remote Setup dialog box will be displayed on your PC screen. MFC Remote Setup allows you to quickly set up your MFC by taking advantage of the ease and speed of programming on your PC. When you access this application, the settings on the MFC will be displayed on your PC so you can change them as needed and then download them to the MFC.

Brother MFC-9870 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual