Brother MFC-9870 User Manual

MFC-9870

OWNER’S MANUAL

Pan Eur opean Approv als Information

This product has been granted a Pan-European Approval via KCS in the Netherlands. It is designed to interwork with the basic network functions for facsimile and telephony in most European countries. However, since there are still network differences between countries, other features such as caller ID, will only work in the specific country for which this product was produced. If you experience any difficulties when connecting this product, please contact your nearest Brother Office or supplier, as detailed in the warranty documentation for this product.

Congratulations on purchasing your Brother Fax machine.

Please set up your machine as follows — refer to the Owner’s Manual for further information.

1. Check the Packing List

2. Install the Drum Unit

3. Install the Phone Line and Power Cord

4. Loading Paper

5. Connect External Telephone (Only if you are sharing one line for both telephone and fax)

6. Set Date and Time

7. Set Station ID

8. Select an Answer mode

9. Connecting Brother Machine to PC

Table of Contents

Introduction

MFC Setup and Connections

Using This Manual................................................................................. 1

Finding Information.............................................................................. 1

Symbols Used In This Manual.............................................................. 2

About Fax Machines.............................................................................. 2

Fax Tones and Handshake..................................................................... 2

ECM (Error Correction Mode) ............................................................. 3

MFC-9870 Control Panel Overview ................................................... 4

Packing List ............................................................................................ 7

Choosing a Location.............................................................................. 8

Caution .................................................................................................... 9

Release the scanner lock lever .............................................................. 9

Assembly ............................................................................................... 10

Install the Drum Unit Assembly (with Toner Cartridge) .................... 10

Loading Paper in Multi-purpose Paper Cassette................................. 11

Acceptable Paper........................................................................ 12

Manual Feed Slot ................................................................................ 13

Acceptable Paper........................................................................ 13

Setting Up the Machine ...................................................................... 14

Multi-Line Connections (PABXs) ...................................................... 15

If you are installing the MFC to work with a PABX: ................ 15

Using Extension Telephones .......................................................... 16

Connecting an External Telephone Answering Device (TAD) ........... 17

Sequence......................................................................................... 17

Connections .................................................................................... 17

Outgoing Message (OGM) of External TAD ................................. 18

Connecting an External Telephone ..................................................... 18

On-Screen Programming

Initial Setup

User-Friendly Programming.............................................................. 19

Function Mode.................................................................................... 19

Function Selection Table..................................................................... 20

Getting Started..................................................................................... 25

Setting the Dialling Mode (Tone/Pulse) ............................................. 25

Setting the Date and Time................................................................... 25

Setting the Station ID.......................................................................... 26

Entering Text .................................................................................. 28

Inserting Spaces.............................................................................. 28

Making Corrections ........................................................................ 28

TABLE OF CONTENTS

Repeating Letters............................................................................ 28

Special Characters and Symbols .................................................... 28

Setting the Beeper Volume.................................................................. 29

PABX and TRANSFER ...................................................................... 29

Setting PABX...................................................................................... 29

Setting the Clock Change ................................................................... 30

Sleep Mode ......................................................................................... 30

Power Save ......................................................................................... 30

Setting the Speaker Volume ................................................................ 31

Setting the Ring Volume ..................................................................... 31

Memory Storage ................................................................................. 31

Memory Security ................................................................................ 31

Using Memory Security...................................................................... 32

Setting Up Memory Security for the First Time............................. 32

Changing the Memory Security Password ..................................... 33

Switching Memory Security ON .................................................... 33

Switching OFF Memory Security .................................................. 34

Printing a Fax from Memory .......................................................... 34

Setup Send

Before You Begin .................................................................................. 35

Sending Faxes Using Multiple Settings.............................................. 35

Faxing from the Document Feeder ..................................................... 36

ADF (Automatic Document Feeder) .............................................. 36

Faxing from the Glass Platten............................................................. 37

Scan Fax ......................................................................................... 37

Resolution ........................................................................................... 38

Contrast ............................................................................................... 38

Automatic Transmission ..................................................................... 39

Dual Access......................................................................................... 39

Real Time Transmission ..................................................................... 39

Basic Sending Operations................................................................... 40

Composing an Electronic Cover Page ................................................ 40

Cover Page for Next Fax Only ....................................................... 41

Always Send Cover Page ............................................................... 41

Using a Printed Cover Page............................................................ 42

Cover Page Message ........................................................................... 42

Composing Your Own Comments .................................................. 42

Advanced Sending Operations .......................................................... 43

Overseas Mode ................................................................................... 43

Delayed Transmission (Timer) ........................................................... 43

Delayed Batch Transmission.......................................................... 44

Multiple Resolution Transmission...................................................... 44

Setup for Polling Transmit.................................................................. 44

Setup for Polling Transmit with Secure Code ................................ 45

Cancelling a Job While Scanning the Document................................ 45

Checking Job Status............................................................................ 45

Cancelling a Scheduled Job in Memory ............................................. 46

TABLE OF CONTENTS

iii

Setup Receive

Basic Receiving Operations................................................................ 47

Setting or Changing the Answer Mode............................................... 48

Setting the Ring Delay ........................................................................ 48

Fax Detect (with an External Telephone) ........................................... 48

Printing a Reduced Incoming Document............................................ 49

Reception into Memory ...................................................................... 49

Setting the Print Density ..................................................................... 50

Toner Save .......................................................................................... 50

Lower Tray (With Optional Cassette Only)........................................ 51

Setting Lower Tray......................................................................... 51

Advanced Receiving Operations ....................................................... 51

Operation from an External or Extension Telephone ......................... 51

Changing Remote Codes ................................................................ 52

To change Remote Codes ........................................................... 52

Printing a Fax from Memory .............................................................. 52

BT Call Sign (For U.K. Only) ............................................................ 53

Set the BT Call Sign (Only with your external phone) .................. 53

Polling .................................................................................................... 54

Secure Polling................................................................................. 54

Setup for Polling Receive ............................................................... 54

Setup for Polling Receive with Secure Code ................................. 55

Setup Delayed Polling Receive ...................................................... 55

Sequential Polling........................................................................... 56

Setting PC Interface Mode.................................................................. 57

Quick-Dial Numbers and Dialling Options

Remote Fax Options

Storing Numbers for Easy Dialling................................................... 59

Storing One Touch Dial Numbers....................................................... 59

Storing Speed Dial Numbers .............................................................. 60

Changing One Touch and Speed Dial Numbers ................................. 61

Setting Groups for Broadcasting......................................................... 61

Dialling Options ................................................................................... 63

Searching the Telephone Index ........................................................... 63

One Touch Dialling............................................................................. 63

Speed Dialling..................................................................................... 63

Pause ................................................................................................... 63

Fax Redial ........................................................................................... 64

Chain Dialling..................................................................................... 64

Broadcasting ....................................................................................... 65

Setting Fax Storage.............................................................................. 67

Fax Forwarding ................................................................................... 68

Programming a Fax Forwarding Number ........................................... 68

Changing the Remote Access Code................................................... 68

Remote Retrieval ................................................................................. 69

Using Your Remote Access Code ....................................................... 69

TABLE OF CONTENTS

Remote Commands............................................................................. 69

Change Fax Forwarding Setting................................................. 70

Retrieve a Fax ............................................................................ 70

Check the Receiving Status........................................................ 70

Change Answer Mode ................................................................ 70

Exit Remote Operation............................................................... 70

Retrieving the Memory Status List ..................................................... 71

Retrieving Fax Messages .................................................................... 71

Changing the Fax Forwarding Number .............................................. 72

Printing Reports

Making Copies

Setting Up the Machine and Computer to

Work Together

MFC Settings and Journal ................................................................. 73

To Print a Report................................................................................. 74

Transmission Verification (Xmit) Report ........................................... 74

Journal Period ..................................................................................... 75

Order Form ......................................................................................... 75

Using Your Machine as a Copier .....................................................77

Basic Copy Operations........................................................................ 77

Copying One Page .............................................................................. 77

Stacking Multiple Copies (Using the ADF)........................................ 78

Sorting Multiple Copies (Using the ADF).......................................... 78

Single or Multiple Copies (Using the Glass Platten) .......................... 78

If You Get a Memory Full Message.................................................... 79

Copy Options – Temporary Settings ................................................ 80

Using the Contrast Type Key .............................................................. 80

Using the Document Type Key........................................................... 80

Making Enlarged or Reduced Copies ................................................. 81

Special Copy Options ......................................................................... 81

4in1 ................................................................................................. 81

2in1 ................................................................................................. 82

Poster .............................................................................................. 82

Using Brother MFC with Your PC.................................................... 83

Before You Install Multi-Function Link® Unimessage Pro........... 84

Computer Requirements ..................................................................... 84

Using a USB Cable to Connect Brother MFC to a PC

(Using Windows® 98 Only)............................................................. 85

Installing Brother Software Using a USB Cable ................................ 86

Software for your MFC-9870............................................................. 93

Software/Drivers ................................................................................. 93

Connecting Brother MFC to a PC Using a Parallel Cable ........... 94

Installing the Software/Drivers under Windows

Installing the Maintenance Utility on MS-DOS

How to Use the MFC with Your DOS Application Software ............. 96

What Does the Remote Printer Console Do?...................................... 97

............................... 95

............................ 96

TABLE OF CONTENTS

Remote Printer Console Main Program ......................................... 97

Printer Status Monitor Program...................................................... 97

Installing the Remote Printer Console ................................................ 97

Running the Remote Printer Console Main Program ......................... 98

Using the Machine as a Printer

Optional Accessories

Special Printing Features ................................................................... 99

Windows

Alternate Printer Emulation Support .................................................. 99

Remote Printer Console Program for DOS......................................... 99

Bi-directional Parallel Interface........................................................ 100

Printing From Your PC..................................................................... 100

Paper Cassette ................................................................................... 100

Two-Sided Printing (Manual Duplexing) ......................................... 101

Manual Feed Slot .............................................................................. 101

Face Down Output Bin ..................................................................... 104

Simultaneous Printing/Faxing ......................................................... 104

Printer Operation Keys .................................................................... 105

On/Off Line Key ............................................................................... 105

FF/Cont Key ..................................................................................... 105

Print Priority Key.............................................................................. 105

Test/Reset Key .................................................................................. 105

Printer Menu Functions ................................................................... 106

Printing the Internal Font List........................................................... 106

Printing the Print Configuration List ................................................ 106

Restoring Factory Default Settings................................................... 106

Printing PC Data in Hexadecimal ..................................................... 106

Acceptable Paper .............................................................................. 107

Memory Board ................................................................................... 109

Optional Memory for the Printer & Fax Operations......................... 109

Optional Paper Tray.......................................................................... 110

Network (LAN) Board ...................................................................... 110

Printing.............................................................................. 99

Loading One Sheet of Paper......................................................... 102

Loading more than One Sheet of Paper........................................ 102

Printing on Envelops, Thicker Paper and Card Stock .................. 103

For the Printer and Fax Sending................................................... 109

For the Fax Receiving .................................................................. 109

Important Information

Important Safety Instructions ........................................................111

IEC 825 Specification................................................................... 113

Radio Interference (For 220-240 V Model Only) ........................ 114

For Your Safety............................................................................. 114

IEC 825 Laser Class ..................................................................... 114

Disconnect device......................................................................... 114

IMPORTANT ............................................................................... 114

TABLE OF CONTENTS

Troubleshooting and Maintenance

Troubleshooting.................................................................................. 115

Error Messages ................................................................................. 115

Document Jams and Paper Jams .................................................... 117

Document Jam in the Top of the ADF Unit ...................................... 117

Document Jam inside the ADF Unit................................................. 117

Printer Jam ........................................................................................ 118

Paper is Jammed in the Multi-purpose Paper Cassette................. 119

Paper is Jammed near the Drum Unit........................................... 119

Paper is Jammed in the Fuser Unit ............................................... 120

If You Are Having Difficulty with Your MFC .................................. 121

Problem Using Applications which Use Special Comms Drivers,

such as the HP Pavilion PC and the “HP DEMO” Screen Saver.... 126

Bi-directional Parallel Ports (nibble and byte modes) ...................... 126

The Machine Connect Failure or Bi-directional Communication

Error ........................................................................................... 127

Brother HL-6/6V/10h/630series/660series/960/1260/WL-660:... 127

HP LaserJet series II, IID, IIP, IIP+, III, IIID or IIIP: .................. 127

HP LaserJet 4 Plus:....................................................................... 128

NEC SuperScript 610/660: ........................................................... 128

EPSON ActionLaser 1100 / 1400:................................................ 128

Lexmark WinW riter 200:.............................................................. 128

Graphics or Text is Missing when the Document is Printed ........ 129

Packing and Shipping the MFC ...................................................... 130

Regular Maintenance ........................................................................ 133

Cleaning the Scanner ........................................................................ 133

Cleaning the Printer .......................................................................... 134

Cleaning the Drum Unit.................................................................... 135

Replacing the Toner Cartridge .......................................................... 136

Toner Empty Indicator.................................................................. 136

Steps for Replacing Toner Cartridge ............................................ 137

Drum Life Considerations for Your Brother Fax Machine ............... 140

Replacing the Drum Unit.................................................................. 141

Specifications

Fax Specifications .............................................................................. 145

Printer Specifications ........................................................................ 146

Electrical and Environment............................................................. 147

Parallel Interface Specifications...................................................... 148

Resident Fonts .................................................................................... 148

Symbol Sets/Character Sets .............................................................. 149

Glossary............................................................................................... 151

Index .................................................................................................... 155

Accessory List..................................................................................... 159

CHAPTER ONE

Introduction

Using This Manual

Thank you for purchasing a Brother multifunction center (MFC).

This MFC has been designed to be simple to use, with LCD screen prompts to guide you through functions. However, you can use your MFC to its fullest potential by taking a few minutes to read this manual.

Additionally, your MFC has a Help Key for assistance. Press Help to print a list of basic operational steps and functions.

Finding Information

All chapter headings and subheadings are listed in the Table of Contents. You will also be able to find information about a specific feature or function by checking the Index at the back of this manual. Also, throughout this manual, you will see special symbols alerting you to important information, cross-references, and warnings. Illustrations of some screen displays also help you choose the correct key-presses.

CHAPTER ONE

Symbols Used In This Man ual

Note or additional information.

The MFC may be damaged or may not work correctly if this is not observed.

Warning. Damage can result if this is not observed.

About Fax Machines

If you are a first-time fax machine user, fax operation might seem a little mysterious. You will soon get used to the unusual fax tones on your phone line, and be able to send and receive faxes easily.

Fax T ones and Handshake

When someone is sending a fax, the MFC sends fax calling tones, (CNG tones)—soft, intermittent beeps at 4-second intervals. You will hear them when you dial and press Start, and they continue for about 40 seconds after dialling. During that time, the sending machine must begin the “handshake” with the receiving machine. Each time you use automatic procedures to send a fax, you are sending CNG tones over the phone line. You will soon learn to listen for these soft beeps each time you answer a phone on your MFC line, so you can know if you are about to receive a fax message.

The receiving fax responds with fax receiving tones—loud, chirping sounds. A receiving fax chirps for about 40 seconds over the phone line, and the screen displays RECEIVING. If your MFC is set to the Fax mode, it will answer every call automatically with fax receiving tones. Even if the other party hangs up, your MFC continues to send the “chirps” for about 40 seconds, and the screen continues to display RECEIVING. To cancel the receiving mode, press Stop.

INTRODUCTION

The fax “handshake” is the time in which the sending machine’s CNG tones and the receiving machines “chirps” overlap. This must be for at least 2 to 4 seconds, so the fax machines can understand how each is sending and receiving the fax. The handshake cannot begin until the call is answered, and the CNG tones only last for about 40 seconds after the number is dialled. Therefore, it is important for the receiving machine to answer the call in as few rings as possible.

When you have an external telephone answering device (T AD) on your MFC line, your T AD will determine the number of rings before the call is answered. Pay special attention to the directions in the Installation chapter for connecting a TAD (or answering machine) to your MFC.

ECM (Error Correction Mode)

The Error Correction Mode (ECM) is a way for the MFC to check the integrity of a fax transmission while it is in progress. ECM transmissions are possible only between machines that both have the ECM feature. If they do, you may send and receive fax messages that are continuously checked for their integrity. Because of this you should send and receive error free documents, thus avoiding the need to resend.

Sufficient memory must be available in your MFC for this feature to work.

CHAPTER ONE

MFC-9870 Control P anel Overview

2 3 4 8 10 11 12

5 6 7

One Touch Keys

These 16 keys give you instant access to previously stored phone numbers.

Help

Press this key whenever you want a quick reference Help List printed. The Help List shows how to perform functions, how to register information, and how to get basic information.

Broadcast

Use this key whenever you want to broadcast faxes to many different locations, maximum of 182.

▼ Shift

Gives you access to a further 16 previously stored phone number locations 17 through 32 in the one touch keys.

LCD (Liquid Crystal Display)

LCD displays messages to help you set and operate your MFC.

Resolution

Sets the resolution when you send a fax.

Programming Keys: Menu

Lets you access the function and programming mode.

(Right Arr ow)

Verify

Moves the LCD cursor to the right. When the machine is idle, you can also use this key to print the Transmission Verification Report for your last transmission.

(Left Arr ow)

Moves the LCD cursor to the left.

Set

Stores a function setting in the MFC.

Clear

Deletes entered data or backs up one step in function procedure.

T oner Empty Indicator

Flashes when toner cartridge is low and stays lit when toner is empty.

Resolution Indicator Lights

These LED show the resolution mode you selected.

Printer Function Keys: On/Off Line

Use this key to turn the printer online (ready to receive PC data) and offline (not ready to receive PC data) alternately. When the printer is online, the LCD displays ONLINE.

INTRODUCTION

FF/Cont

When the LCD shows REMAINED DATA, you can turn the machine OFFLINE and then press this key to

print the data that is in the memory. Also, it clears some operation and machine errors.

Print Priority

Press this key if you want to print PC data without interruption from incoming faxes. Faxes will be stored and can be printed later.

T est/Reset

This key is used to print a test page. When it is pressed together with Shift, it clears the data from the printer memory, cancels an error status, and then resets to the factory default settings.

Dial Pad

Dials phone and fax numbers, and can be used as a keyboard for entering information into the MFC.

Copy Function Keys: (Temporary Setting)

Enlarge/Reduce

This key press shows the next pre-stored enlargement and reduction ratios: 25%, 50%, 75%, 87%, 93%, 100%, 120%, 125%, 141%, 150%, 200%, 400%, AUTO, MANUAL. For more choices, select MANUAL and use the dial pad to type any percentage between 25% and 400%. AUTO sets the machine to caluculate automatically the reduction ratio that fits the size of your paper.

Contrast

Lets you temporarily adjust the brightness of the whole image to be lighter or darker.

4in1 — Save paper by copying four pages onto one page.

2in1 — Save paper or create a booklet by copying two pages onto one page.

Poster — This option copies a different portion of the original on each of nine sheets of print media. Tape the sheets together to get a copy that is nine times the size of the original.

Document Type

Let’s you choose either AUTO, TEXT or PHOTO.

Copy

Makes a copy.

Facsimile Keys: Tel-Inde x

Lets you look up numbers stored in the dialling memory.

Speed Dial

Lets you dial stored phone numbers by pressing a two-digit number.

Redial / Pause

Redials the last number that was called. Also inserts a pause in autodial numbers.

R (Recall)

Use this key to gain access to an outside line and/or to recall the operator or transfer a call to another extension when it is connected to a PABX.

Stop

Stops a fax, cancels an operation, or exits from function mode.

Start

Starts an operation, such as sending a fax.

Option

You can make sort multiple copies using ADF,—OR—change the layout of copies on the print media.

CHAPTER ONE

CHAPTER TWO

MFC Setup and Connections

Packing List

Make sure you have the f ollowing items:

IEEE-1284 Compliant Bi-directioned Cable

Power Cord

Paper Cassette

Drum Unit Assembly (TN 6300)

Owner’s Manual

CD-ROM

Telephone Line Cord

MFL Unimessage Pro Manual

Whenever you transport the MFC, use the packing materials that came with your MFC and pack the MFC correctly.

CHAPTER TWO

Choosing a Location

Place your MFC on a flat, stable surface, such as a desk. Select a place that is free of vibration and shocks. Locate the MFC near a telephone socket and a standard, earthed electrical socket. Choose a location where the temperature remains between 10°C and 32.5°C.

Avoid placing your MFC where it may be knocked. Do not place near heaters, air conditioners, water, chemicals, or refrigerators. Do not expose the MFC to direct sunlight, excessive heat, moisture, or dust. Do not connect your MFC to electrical outlets controlled by wall switches or automatic timers as disruption of power can wipe out information in the unit’s memory. Do not connect your MFC to electrical outlets on the same circuit as large appliances or other equipment that might disrupt the power supply . Avoid interference sources, such as speakers or the base units of cordless phones. Ensure the airflow from the fan on the right hand side of the MFC is not impeded.

Caution

Keep the MFC out of strong light such as direct sunlight.

Caution

MFC SETUP AND CONNECTIONS

We recommend that this product be used with a surge protection

device to protect the product against damage caused by a lightning strike.

Never touch telephone wires or terminals that are not insulated

unless the telephone line has been disconnected at the network interface.

Avoid using a telephone (other than a cordless type) during an

electrical storm. There may be a remote risk of electric shock from lightning.

Do not use the telephone to report a gas leak in the vicinity of the

leak.

Release the scanner lock lever

The blue scanner lock lever is on the left side of the MFC. Push the lever up to unlock the scanner.

Scanner Lock Lever

Lock Unlock

Caution

If CHECK SCAN LOCK appears on the LCD, immediately release the scanner lock lever. If you see MACHINE ERROR AF (or AE), stop operation and contact your Brother dealer for service.

CHAPTER TWO

Assembly

Install the Drum Unit Assembly (with Toner Cartridge)

Remove the drum unit assembly from its bag, including the toner

cartridge, and gently rock it from side to side five or six times.

To prevent damage to the drum, do not expose it to light for longer than a few minutes.

Open the front cover of the machine.

MFC SETUP AND CONNECTIONS

Insert the drum unit assembly into the machine until it clicks into

position.

Close the front cover.

Loading Paper in Multi-purpose P aper Cassette

Pull the paper cassette completely out of the machine.

CHAPTER TWO

Slide the paper width and length adjusters to the position for the

paper size you are using.

Fan the paper well. Load paper in the paper cassette. Press down on

the paper to flatten it in all four corners, keeping the paper level below the guide. The cassette can hold up to 250 sheets of 20 lb (75 g/m

) paper.

Maximum Paper Height Guide

Slide the paper cassette into the machine until it locks into place.

Acceptable Paper

Size : A4, Letter, B5, A5, A6, Executive Weight : 64 g/m

– 105 g/m

Thickness : 0.08 – 0.13 mm

MFC SETUP AND CONNECTIONS

Manual Feed Slot

The manual feed slot is above the multi-purpose paper cassette. Load paper or an envelope one at a time. You do not have to remove paper from the paper cassette.

Use the manual feed slot to print or copy on an envelope, label card stock or thicker paper:

Manual Feed Slot

Acceptable Paper

Size : 70 x 116 mm – 216 x 356 mm Weight : 64 g/m2 – 158 g/m

Thickness : 0.08 – 0.20 mm

CHAPTER TWO

Setting Up the Machine

Follow the instructions below to connect power cord, and telephone line.

Telephone

Line Cord

Power Cord

(Example for the U.K.)

Connect the power cord.

Connect the telephone line cord.

Connect one end of the telephone line cord to the socket on the MFC (marked LINE) and the other end to a modular wall socket.

NOTICE:

■ The MFC must be fitted with an earthed plug.

■ Since the MFC is earthed via the main plug, protect yourself from

potentially hazardous electrical conditions on the telephone network by keeping the power to your MFC on when you connect it to a telephone line. When you want to move your MFC, protect yourself by disconnecting the telephone line first, and then the power cord.

■ Do not touch any moving parts.

■ You must use the mains cord supplied with the machine.

MFC SETUP AND CONNECTIONS

Multi-Line Connections (P ABXs)

Most offices use a central telephone system, or PABX. The MFC will work with most PABX or key systems that allow a two-wire analogue connection. However, we recommend that you have a separate telephone line for your MFC. You can then leave the MFC in Fax Mode to receive faxes any time of day or night.

If you are installing the MFC to work with a PABX:

It is not guaranteed that the unit will operate correctly under all

circumstances with a PABX. Any cases of difficulty should be reported first to the company that handles your PABX.

If all incoming calls will be answered by a switchboard operator, it is

recommended that the Answer Mode be set to Manual. All incoming calls should initially be regarded as telephone calls.

The unit may be used with either pulse or tone dialling telephone

service.

CHAPTER TWO

Using Extension T elephones

It may be that your premises are already wired with parallel extension telephones, or you intend to add extension telephones to your line, in addition to your machine. While the simplest arrangement is straightforward parallel connection, there are some reasons as to why this arrangement will cause unsatisfactory service, the most obvious of which is inadvertent interruption of a facsimile transmission by someone picking up an extension telephone in order to make an outgoing call. Additionally, remote activation may not operate reliably in such a simple configuration.

This machine may also be set to make a delayed transmission (i.e. a transmission at a pre-set time). This pre-set job may coincide with someone picking up an extension handset.

Such problems can easily be eliminated however, if you arrange modification of your extension wiring circuit, such that extension devices are connected “downstream” of your machine, in a master/slave configuration. In such a configuration, this machine can always detect whether a telephone is in use, thus it will not attempt to seize the line during that time. This is known as “telephone off-hook detection.”

The inadvisable configuration is shown in figure 1 below , and the recommended master/slave configuration is shown in figure 2.

This new connection configuration can be arranged by your contacting BT, Kingston upon Hull Telecommunications, your PABX maintainer or a qualified telephone installation company as appropriate. Simply explained, the extension telephone circuit should be terminated on a normal modular plug (BT 431A style), which in turn should be inserted into the modular socket of the white “T”-shaped connector provided as part of the line cord assembly.

EXTENSION

SOCKET

EXTENSION

SOCKET

MASTER SOCKET

INCOMING

LINE

FAX

INADVISABLE CONNECTION OF EXTENSION SOCKETS

EXTENSION

SOCKET

RECOMMENDED CONNECTION OF EXTENSION SOCKETS

Fig. 1.

DISCONNECT

EXTENSION

SOCKET

Fig. 2.

MASTER SOCKET

FAX

FAX MACHINE MUST BE PLUGGED

INTO MASTER SOCKET

INCOMING

LINE

MFC SETUP AND CONNECTIONS

Connecting an External T elephone Answering Device (TAD)

Sequence

When you have an external TAD on the same telephone line as the machine, the TAD answers all calls. The MFC “listens” for fax calling (CNG) tones. If it hears them, the MFC takes over the call and receives the fax. If it does not hear the CNG tones, the machine will not answer the call, and messages can be left on the TAD by callers in the normal way.

The TAD must answer within a maximum of four rings. However, we recommend two rings as the TAD setting. The MFC cannot hear CNG tones until the TAD has answered the call, and with four rings there are only 8–10 seconds of CNG tones left for the fax “handshake.” Make sure you carefully follow instructions in this manual for recording your outgoing message. We do not recommend using the toll saver feature on your external answering machine if it exceeds 4 rings.

(Example for the U.K.)

Do not connect a TAD elsewhere on the same phone line—your machine and TAD will both try to control the line.

Connections

You may connect an external TAD to your MFC, as shown below.

TAD

Set your external TAD to two rings or less. (The MFC’s Ring Delay

setting does not apply). Record the outgoing message (see below).

Set the TAD to answer calls.

Select the Answer Mode to EXT.TEL/TAD.

CHAPTER TWO

Outgoing Message (OGM) of External T AD

Timing is important in recording this message.

Limit your speaking to 20 seconds.

Record 5 seconds of silence at the beginning of your message.

(This allows your MFC time to listen for the fax CNG tones of automatic transmissions before they stop.)

End your 20-second message by giving your Remote Activation

Code for people sending manual faxes. For example: “After the beep, leave a message or send a fax manually by pressing

Connecting an External T elephone

Although your MFC does not have a handset, you can connect a separate telephone to your MFC, as shown below.

51 and Start.”

(Example for the U.K.)

External Telephone

Whenever this external phone (or TAD) is in use, the screen displays TELEPHONE.

Extension Telephone

CHAPTER THREE

On-Screen Programming

User-Friendly Programming

See

“Using This

Manual”

chap. 1

We have designed your Multi-Function Center with on-screen programming and a Help key. User-friendly programming helps you take full advantage of all the functions your MFC has to offer.

Since your programming is done on the LCD, we have created step-bystep on-screen prompts to help you program your MFC. All you need to do is follow the prompts as they guide you through the function menu selections and programming options and settings.

Function Mode

You can access the Function Mode by pressing Menu. The screen displays

1.FAX

2.PRINTER

Then press 1 for Fax Functions —OR— press 2 for Printer Functions. When you enter the Function Mode, your MFC displays a list of Level

One Functions from which you can choose. These function options appear one after the other on the display . Select an option by pressing Set when the option appears on the LCD.

You can “scroll” more quickly through options by pressing . When the screen displays your selection, press Set. Use you passed your choice or to save key strokes. Both arrow keys show all options, in the opposite order.

to scroll backward if

When you finish a function, the screen displays ACCEPTED. If you want to exit the Function Mode, press Stop.

CHAPTER THREE

Function Selection Table

If you have a basic understanding of how to program your MFC, you can perform most of the programming settings without the Owner’s Manual. To help you understand the function selections, options, and settings that are available, use the Function Selection Table below.

1. F ax Functions

1. INITIAL SETUP

Function Description Factory Set Chapter

1. TONE/PULSE Selects the dialling mode. TONE 4

2. DATE/TIME Enter date and time for LCD -- 4

display and to print on transmissions.

3. STATION ID Program the name and fax -- 4

number to appear on each transmitted page.

4. BEEPER Adjust the volume level of the LOW 4

beeps when you press a key, an error occurs or a document is sent or received.

5. PBX Turn ON this function if your OFF 4

machine is connected to PABX (private automatic Branch Exchange.)

6. CLOCK CHANGE Adjust the MFC’s clock by -- 4

one hour for summer/winter time.

7. SLEEP MODE Set the time before the machine 05 Min. 4

drops into sleep mode.

8. POWER SAVE Power save mode. OFF 4

2. SETUP RECEIVE

Function Description Factory Set Chapter

1. ANSWER MODE Choose the mode that best suits FAX 6 your needs: FAX, EXT.TEL/TAD, MANUAL.

2. RING DELAY Number of rings before the MFC answers in FAX mode.

3. FAX DETECT Receive fax messages without ON 6

pressing the Start key.

4. REMOTE CODE Enter code to activate your OFF 6 MFC from a remote location. (

5. REDUCTION Reduces size of image. AUTO 6

RING DELAY:02

51)

ON-SCREEN PROGRAMMING

1. F ax Functions (continued)

2. SETUP RECEIVE (continued)

Function Description Factory Set Chapter

6. MEM.RECEIVE Automatically stores any ON 6

incoming faxes in its memory if it runs out of paper.

7. PRINT DENSITY Adjusts printing to be lighter or -- 6

darker.

8. POLLING RX You call another fax machine to STANDARD 6

receive a fax from it.

9. TONER SAVE Increase life of toner cartridge. OFF 6

0. PC INTERFACE Turn on if PC is connected to ON 6

MFC for PC receiving of fax messages.

3. SETUP SEND

Function Description Factory Set Chapter

COVERPG SETUP

COVERPAGE NOTE

3. CONTRAST Change the lightness or AUTO 5

4. RESOLUTION Allows you to change STANDARD 5

5. OVERSEAS MODE Special setting for international OFF 5

6. TIMER Set the MFC to send documents -- 5

7. POLLED TX Set Polled Transmission for STANDARD 5

8. REAL TIME TX When memory is full, you can OFF 5

9. BATCH TX Sends all delayed faxes that are OFF 5

Automatically sends a OFF 5 programmable cover page or prints a sample coverpage.

Program customized message -- 5 for fax cover page.

darkness of a fax you are sending.

resolutions page by page.

transmissions.

later.

someone to poll your MFC to receive a fax from you.

send faxes in real time.

to the same fax number and at the same time as one transmission.

CHAPTER THREE

1. F ax Functions (continued)

4. REMAINING JOBS

Function Description Factory Set Chapter

5. SET QUICK-DIAL

Function Description Factory Set Chapter

ONE-TOUCH DIAL

2. SPEED-DIAL Dial numbers stored in memory -- 7

3. SETUP GROUPS Set up a Group number for -- 7

6. PRINT REPORTS

Function Description Factory Set Chapter

1. XMIT REPORT Print confirmation of ON+IMAGE 9

2. JOURNAL Lists information about the last

3. QUICK-DIAL Lists names and numbers stored -- 9

4. TEL.INDEX Alphabetical lists of stored -- 9

5. SYSTEM SETUP Lists various system settings. -- 9

6. MEMORY STATUS Lists information about -- 9

7. ORDER FORM Print accessories order form to OFF 9

Check which jobs are in 5 memory or cancel a delayed fax (timer) or polling job.

Dial numbers stored in memory -- 7 by pressing only one key.

by pressing only three keys.

broadcasting.

transmission after each document is sent.

JOURNAL:OFF

50 incoming and outgoing faxes.

in One Touch and Speed Dial memory (in numerical order).

numbers.

memory use.

your dealer when your machine needs to replace the drum or toner.

+ 140 hidden pages