Brother MFC 9600 User Manual

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MFC 9600

OWNER’S MANUAL

If You Need to Call Customer Service

Please complete the following information for future reference:

Model Number: MFC 9600

Serial Number:* ______________________________________

Date of Purchase: ______________________________________

Place of Purchase: ______________________________________

* The serial number is on the back of the unit. Retain this manual with

your

sales receipt

event of a theft, fire or warranty service.

as a permanent record of your purchase, in the

Year 2000 Compliant

Brother is addressing the Year 2000 related issues for all Brother fax machines and multi-function centers. Our focus is to ensure that our bundled third-party software will continue to properly process date/time data after January 1, 2000.

Brother fax machines and multi-function centers will function properly after January 1, 2000, firmware used by our customers in connection or combination with Brother fax machines, MFCs and bundled software, accurately exchange date data with the Brother products.

Please continue to check our Web page for updates at http://www.brother.com. All remedies will be provided to individual customers via software patches through software download or from Brother Customer Service.

provided that

all non-Brother hardware, software and

Brother Numbers

Brother fax-back system

Brother Customer Service has installed an easy-to-use fax-back system, so you can get instant answers to common technical questions and product information for all Brother products. This system is available 24 hours a day, 7 days a week. You can use the system to send faxes to any fax machine, not just the one from which you are calling.

If you can’t resolve a difficulty with your MFC using this manual, call our fax-back system, and follow the voice prompts to receive faxed instructions about using the system and an index of fax-back subjects.

USA: 1-800-521-2846 From within Canada: 1-800-681-9838

The Brother fax-back system number (USA Only) has been preprogrammed on One Touch key

Frequently Asked Questions (FAQs)

You can find more information about Brother products on the World Wide Web. From product specification sheets to Frequently Asked Questions (FAQs), it is all there. Visit us at:

http://www.brother.com

Brother Bulletin Board

Brother’s Bulletin Board Numbers are

USA: 1-888-298-3616 From within Canada: 1-514-685-2040

For Customer Service

USA: 1-800-284-4329 (voice)

1-908-575-8790 (fax)

From within Canada: 1-800-853-6660 (voice)

1-514-685-4898 (fax)

From within Montreal: 1-514-685-6464 (voice)

ORDERING ACCESSORIES AND SUPPLIES

Ordering Accessories and Supplies

For best quality results use only genuine Brother accessories, available at most Brother retailers. If you cannot find the accessory you need and you have a Visa, MasterCard, Discover, or American Express credit card, you can order accessories directly from Brother. (In the USA, you can visit us online for a complete selection of Brother accessories and supplies available for purchase.)

USA: 1-888-879-3232 (voice) From within 1-800-668-2768 (voice)

1-800-947-1445 (fax) Canada: http://www.brothermall.com

Description Item

Laser Fax Toner TN-430 (Able to print 3000 pages)

Laser Fax Drum DR400 *8 MB Expandable Memory Board ME8000 *16 MB Expandable Memory Board ME16000 Telephone Line Cord UG3565001 IEEE-1284 Bi-directional Cable F2A046-10 Multi-purpose Paper Cassette #2 LT400 Power Protector for A/C Power and Phone QPD120

Line Surges and Voltage Spikes Multi-purpose Paper Cassette #2 LT400 Network (LAN) Board NC8000 Quick Reference Card LE1228001 Owner’s Manual LE1226001 ** Multi-Function Link

Floppy Disks includes MFL Pro and PCI4D95 (Floppy Disks, Windows ScanSoft

™

PaperPort® only

Pro software on PCI4D31 (Floppy Disks, Windows® 3.1x)

TN-460 (Able to print 6000 pages)

95/98)

* Before you install ME8000 or ME16000, be sure to read DISCLAIMER—USER

INSTALLATION OF MEMORY BOARD(S), page iii.

** Multi-Function Link

Windows NT

ORDERING ACCESSORIES AND SUPPLIES

Pro Software is not available on Floppy Disks for

Workstation Version 4.0.

Notice – Disclaimer of Warranties

(For USA and Canada)

BROTHER’S LICENSOR(S), AND THEIR DIRECTORS, OFFICERS, EMPLOYEES OR AGENTS (COLLECTIVELY BROTHER’S LICENSOR) MAKE NO WARRANTIES, EXPRESS OR IMPLIED, INCLUDING WITHOUT LIMITATION THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE, REGARDING THE SOFTWARE. BROTHER’S LICENSOR(S) DOES NOT WARRANT, GUARANTEE OR MAKE ANY REPRESENTATIONS REGARDING THE USE OR THE RESULTS OF THE USE OF THE SOFTWARE IN TERMS OF ITS CORRECTNESS, ACCURACY, RELIABILITY, CURRENTNESS OR OTHERWISE. THE ENTIRE RISK AS TO THE RESULTS AND PERFORMANCE OF THE SOFTWARE IS ASSUMED BY YOU. THE EXCLUSION OF IMPLIED WARRANTIES IS NOT PERMITTED BY SOME STATES IN THE USA AND SOME PROVINCES IN CANADA. THE ABOVE EXCLUSION MAY NOT APPLY TO YOU.

IN NO EVENT WILL BROTHER’S LICENSOR(S) BE LIABLE TO YOU FOR ANY CONSEQUENTIAL, INCIDENTAL OR INDIRECT DAMAGES (INCLUDING DAMAGES FOR LOSS OF BUSINESS PROFITS, BUSINESS INTERRUPTION, LOSS OF BUSINESS INFORMATION, AND THE LIKE) ARISING OUT OF THE USE OR INABILITY TO USE THE SOFTWARE EVEN IF BROTHER’S LICENSOR HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. BECAUSE SOME STATES IN THE USA AND SOME PROVINCES IN CANADA DO NOT ALLOW THE EXCLUSION OR LIMITATION OF LIABILITY FOR CONSEQUENTIAL OR INCIDENTAL DAMAGES, THE ABOVE LIMITATIONS MAY NOT APPLY TO YOU. IN ANY EVENT BROTHER’S LICENSOR’S LIABILITY TO YOU FOR ACTUAL DAMAGES FROM ANY CAUSE WHATSOEVER, AND REGARDLESS OF THE FORM OF THE ACTION (WHETHER IN CONTRACT, TORT (INCLUDING NEGLIGENCE), PRODUCT LIABILITY OR OTHERWISE), WILL BE LIMITED TO $50.

Disclaimer—User Installation of

Memory Board(s)

In some cases, product may be modified by adding and/or replacing the memory board(s) with approved replacements. Any damage to the product, the memory board(s) to be inserted therein or otherwise, caused as a result of improper installation (including installation of other than approved memory boards(s)) is comfortable with the installation of approved memory board(s), contact a Brother Authorized Service Center to perform the installation of the memory board(s) for you. If you elect to use a Brother Authorized Service Center, you will be responsible for a moderate service charge. For the name and location of a convenient Authorized Service Center, please call 1-800-521-2846.

not covered by the Limited Warranty. If you do not feel

NOTICE – DISCLAIMER OF WARRANTIES

iii

BROTHER ONE YEAR LIMITED WARRANTY and EXCHANGE SERVICE

(For USA Only)

This warranty gives you certain rights and you may also have other rights that may vary from state to state.

This warranty is given only to the enduse purchaser of the accompanying product (referred to in this warranty as “this Product”).

What is covered: Brother warrants to you for the Warranty Period that there are no defects in the materials, workmanship or Year 2000 compliance of this Product. The “Warranty Period” is 1 year from the date you purchased this product. The “Warranty Period” for consumable items, such as Toner, Drums, etc. is 90 days from the date of purchase, or the rated life of the Consumable item, whichever is shorter.

What is NOT covered: This warranty is VOID — that is, this Product has no warranty — if: (1) you did not purchase this Product from an authorized Brother reseller within the United States, (2) this Product has been serviced, modified or tampered with by anyone other than an Authorized Service Representative of Brother, (3) the serial number has been modified, defaced or removed from this Product, (4) this Product has been abused or damaged, (5) non Brother®brand or non Brother approved parts, supplies, power supplies or other accessories have been used with this Product, or (6) this Product has been transported without the proper preparation and packaging.

What to do if you think your Product is defective:

Call our Customer Service Hotline at 1-800-284-4329, or if you suspect a defect in materials or workmanship in this Product, you can report it to a Brother Authorized Service Center. During the Warranty Period, supply Brother’s representative with a copy of your dated bill of sale showing that this Product was purchased within the United States.

For the name of your Brother Authorized Service Center, call 1-800-521-2846. After contacting the Brother Authorized Service Center, you may be required to deliver or send the Product properly packaged, freight prepaid, to the Authorized Service Center together with a photocopy of your bill of sale.

What Brother will do: Brother (or its Authorized Service Center) will evaluate your report of a possible defect to determine whether a defect exists, and if it does exist, Brother (or its Authorized Service Center) will repair or (at Brother’s option) replace the Product with a product that performs the same functions and performs as well as the original Product. Brother reserves the right to supply refurbished or remanufactured replacement products provided that the replacement products conform to the manufacturer’s specifications for new products. The repaired or replacement product will be returned to you at no cost.

Exchange Service:

Exchange service will expedite, in most instances by the next business day, the exchange of your non working Product with a refurbished or remanufactured product that conforms to the manufacturer’s specifications for new products. The refurbished or remanufactured Product you receive will be covered by the balance of the limited warranty period remaining on the original Product, plus an additional thirty (30) days. You will keep the replacement Product that is sent to you and must return (or be billed up to the cost of a new product) your original non working product, which shall become the property of Brother. You must call Brother Customer Service and if the representative cannot correct the product’s malfunction over the telephone and you elect the exchange service, you must provide information pertaining to this Product and you must also provide a valid major credit card number. Your credit card will be charged up to the cost of a new

MFC LIMITED WARRANTY (USA)

BROTHER ONE YEAR LIMITED WARRANTY and EXCHANGE SERVICE

(For USA Only)

Product if: (i) you do not return your original Product to Brother within five (5) business days; (ii) the malfunctions of your original Product are not covered by the limited warranty; (iii) the proper packaging instructions are not followed and has caused damage to the product; or (iv) the warranty period on your original Product has expired or has not been sufficiently validated with a copy of the proof of purchase (bill of sale). The Brother Customer Service Representative will ship the exchange Product via next business day delivery courier service, with return instructions and prepaid return airbill.

Follow the return instructions. You must return the original Product in the same shipping carton in which the exchanged Product was received and include a copy of proof of purchase (bill of sale). Retain your original accessory items and a copy of the return airbill, signed by the courier.

Limitations:

Repair or replacement as described above is your sole and exclusive (that is, your only) remedy if this Product is defective. Brother is not responsible for damage to or loss of any equipment, media, programs or data related to the use of this Product. Except for that repair or replacement,

Brother shall not be liable for any direct, indirect, incidental or consequential damages or specific relief. Because some states do not allow the exclusion or limitation of consequential or incidental damages, the above limitation may not apply to you.

This Limited Warranty is the only warranty that Brother is giving for this Product. It is the

final expression and the exclusive and

only statement

you. It replaces all other agreements and understandings that you may have with Brother or its representatives.

This Limited Warranty (and Brother’s obligation to you) may not be changed in any way unless you and Brother sign the same piece of paper in which we (1) refer to this Product and your bill of sale date, (2) describe the change to this warranty and (3) agree to make that change.

Product Support: Toll-free customer service and technical support is available for hardware operational assistance at 1-800-284-4329. At any time, free technical support in the form of Frequently Asked Questions, troubleshooting tips and service center locator is available through our fax back system at 1-800-521-2846 or Brother’s Internet Web Site (www.brother.com). Now you can visit us on-line (www.brothermall.com), your complete source for genuine Brother Accessories and Supplies.

of Brother’s obligations to

BROTHER INTERNATIONAL CORPORATION

100 SOMERSET CORPORATE BLVD.

BRIDGEWATER, NEW JERSEY 08807-0911

Please record your model and serial number and your date and location of Purchase below for your records. Keep this information with your proof of purchase (bill of sale) in case your Product is lost, stolen or requires service.

THIS WARRANTY IS GIVEN IN LIEU OF ALL OTHER WARRANTIES, WRITTEN OR ORAL, WHETHER EXPRESSED BY AFFIRMATION, PROMISE, DESCRIPTION, DRAWING, MODEL OR SAMPLE. ANY AND ALL WARRANTIES OTHER THAN THIS ONE, WHETHER EXPRESS OR IMPLIED, INCLUDING IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE, ARE HEREBY DISCLAIMED.

MFC LIMITED WARRANTY (USA)

Model # Serial # Date of purchase: Store where purchased: Location of store:

Important: We recommend that you keep all original packing materials, in the event that you ship this product.

BROTHER MULTIFUNCTION CENTER/FACSIMILE MACHINE

LIMITED WARRANTY

(For Canada Only)

Pursuant to this limited warranty of 1 year from the date of purchase for labour and parts, Brother International Corporation (Canada) Ltd. (“Brother”), or its Authorized Service Centers, will repair this MFC/Facsimile machine free of charge if defective in material or workmanship. This Limited Warranty does not include cleaning, consumables (including, without limitation, print cartridges, print head, toner and drum) or damage caused by accident, neglect, misuse or improper installation or operation, any damage caused from service, maintenance, modifications, or tampering by anyone other than a Brother Authorized Service Representative, or from the use of supplies or consumable items that are non-Brother products. Operation of the MFC/Facsimile machine in excess of the specifications or with the Serial Number or Rating Label removed shall be deemed abuse and all repairs thereafter shall be the sole liability of the end-user/purchaser. In order to obtain warranty service, the MFC/Facsimile machine must be delivered or shipped freight prepaid by the end user/purchaser to a “Brother” Authorized Service Center, together with your Proof of Purchase in the form of a Sales Receipt.

For laser products: Failure to remove the Toner Cartridge (and Toner Drum Unit on applicable models) during shipping will cause severe damage to the MFC/Facsimile and will VOID the Warranty. (Refer to your Operation Manual for proper packaging.)

For ink-jet products: Do not remove the ink cartridges during shipping. Damage to your print head resulting from packing without the ink cartridges will VOID your warranty. (Refer to your Operation Manual for proper packaging.)

BROTHER DISCLAIMS ALL OTHER WARRANTIES EXPRESSED OR IMPLIED INCLUDING, WITHOUT LIMITATION, ANY IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE, EXCEPT TO THE EXTENT THAT ANY WARRANTIES IMPLIED BY LAW CANNOT BE VALIDLY WAIVED.

No oral or written information, advice or representation provided by Brother, its Authorized Service Centers, Distributors, Dealers, Agents or employees, shall create another warranty or modify this warranty. This warranty states Brother’s entire liability and your exclusive remedy against Brother for any failure of the MFC/Facsimile machine to operate properly.

Neither Brother nor anyone else involved in the development, production, or delivery of this MFC/Facsimile machine shall be liable for any indirect, incidental, special, consequential, exemplary, or punitive damages, including lost profits, arising from the use of or inability to use the product, even if advised by the end user/purchaser of the possibility of such damages. Since some Provinces do not allow the above limitation of liability, such limitation may not apply to you.

This Limited Warranty gives you specific legal rights and you may also have other rights which vary from Providence to Providence.

Warranty Service is available at Brother Authorized Service Centers throughout Canada. For Technical Support or for the name and location of your nearest Authorized Service Center call 1-800-853-6660. Within Montreal, please call 685-6464. Internet support: support@brother.ca or browse Brother’s Web Site: www.brother.com

Brother International Corporation (Canada) Ltd. 1 Rue Hôtel de Ville

Dollard-Des-Ormeaux, QC H9B 3H6

We’ re at your side.

LIMITED WARRANTY (CANADA)

Table of Contents

Introduction ....................................................................................... 1-1

Using This Manual ............................................................................ 1-1

Finding Information .................................................................... 1-1

Test Sheet Procedures (For USA Only)............................................ 1-1

MFC 9600 Control Panel Overview................................................. 1-2

About Fax Machines.......................................................................... 1-4

Fax Tones and Handshake .......................................................... 1-4

ECM (Error Correction Mode) ................................................... 1-4

Assembly and Connections ............................................................... 2-1

Packing List........................................................................................ 2-1

Make sure you have the following items:............................. 2-1

Choosing a Location .......................................................................... 2-2

IMPORTANT SAFETY INSTRUCTIONS.......................... 2-3

Release the Scanner Lock ........................................................... 2-3

Assembly............................................................................................. 2-4

Installing the Drum Unit Assembly

(with Toner Cartridge)............................................................. 2-4

Paper ................................................................................................... 2-5

Acceptable Paper ........................................................................ 2-5

Paper Capacity of Paper Cassette ............................................... 2-5

Paper Specification for the Cassette ........................................... 2-6

Manual Feed Slot ........................................................................ 2-6

Loading Paper in Multi-purpose Paper Cassette......................... 2-6

Manual Feed Slot ........................................................................ 2-7

Connecting the MFC ......................................................................... 2-8

Connections ........................................................................................ 2-9

Connecting an External Telephone ............................................. 2-9

Connecting an External TAD (Telephone Answering Device) ..... 2-9

Sequence ............................................................................... 2-9

Connections .......................................................................... 2-9

Recording Outgoing Message (OGM) ............................... 2-10

Special Line Considerations ..................................................... 2-11

Roll Over Phone Lines ....................................................... 2-11

Two-Line Phone System..................................................... 2-11

Converting Telephone Wall Outlets.................................... 2-11

Installing MFC, External Two-Line TAD,

and T wo-Line Telephone .................................................. 2-12

Multi-Line Connections (PBX) ................................................ 2-13

If you are installing the MFC to work with a PBX: ........... 2-13

Custom Features on a Single Line ............................................ 2-13

TABLE OF CONTENTS

vii

On-Screen Programming .................................................................. 3-1

User-Friendly Programming ............................................................ 3-1

Function Mode ............................................................................ 3-1

Function Selection Table............................................................. 3-2

Initial Setup ........................................................................................ 4-1

Getting Started................................................................................... 4-1

Setting Dialing Mode (Tone/Pulse) ............................................ 4-1

Setting Date and Time................................................................. 4-1

Setting Station ID........................................................................ 4-2

Entering Text ........................................................................ 4-2

Setting Beeper Volume ............................................................... 4-3

Speaker Volume .......................................................................... 4-4

Ring Volume ............................................................................... 4-4

Memory Storage ......................................................................... 4-4

Sleep Mode ................................................................................. 4-4

Delayed Timer............................................................................. 4-5

Turning On Automatic Daylight Savings Time .......................... 4-5

Setup Receive ..................................................................................... 5-1

Basic Receiving Operations .............................................................. 5-1

Setting or Changing the Answer Mode....................................... 5-1

Setting Ring Delay...................................................................... 5-2

Easy Receive............................................................................... 5-2

Turning on Cassette #2 ............................................................... 5-2

Printing a Reduced Incoming Document.................................... 5-3

Recommended Reductions ................................................... 5-3

Setting Paper Size ....................................................................... 5-3

Setting Cassette Usage................................................................ 5-4

Setting the Print Density ............................................................. 5-4

Toner Save .................................................................................. 5-4

Advanced Receiving Operations ...................................................... 5-5

Operation from Extension Telephones........................................ 5-5

Changing the Fax Receive Code .......................................... 5-5

Printing a Fax in Memory ........................................................... 5-5

Polling ......................................................................................... 5-6

Setting Up Polling Receive................................................... 5-6

Setting Up Sequential Polling Receive................................. 5-6

Canceling a Scheduled Job ......................................................... 5-7

Telephone Services............................................................................. 5-7

Distinctive Ring .......................................................................... 5-7

Registering your Distinctive Ring Pattern............................ 5-8

Caller ID ..................................................................................... 5-9

Viewing Caller ID List.......................................................... 5-9

Printing Caller ID List .......................................................... 5-9

Clearing a Caller ID Stored in Memory ............................. 5-10

viii

TABLE OF CONTENTS

Setup Send .......................................................................................... 6-1

Before You Begin................................................................................ 6-1

Sending Faxes Using Multiple Settings...................................... 6-1

Faxing from the ADF (Automatic Document Feeder)................ 6-1

Faxing from the Scanner Glass ................................................... 6-3

Resolution ................................................................................... 6-4

Contrast ....................................................................................... 6-4

Automatic Transmission ............................................................. 6-4

Manual Transmission.................................................................. 6-5

Manual and Automatic Fax Redial ............................................. 6-5

Dual Access................................................................................. 6-5

Real Time T ransmission.............................................................. 6-6

Checking the Jobs Status ............................................................ 6-6

Canceling Jobs in Memory ......................................................... 6-7

Basic Sending Operations ................................................................. 6-7

Composing Electronic Cover Page ............................................. 6-7

Composing Your Own Comments ........................................ 6-8

Cover Page for Next Fax Only ............................................. 6-8

Always Send Cover Page ..................................................... 6-9

Using a Printed Cover Page .................................................. 6-9

Advanced Sending Operations ....................................................... 6-10

Overseas Mode ......................................................................... 6-10

Delayed Fax .............................................................................. 6-10

Delayed Batch Transmission .............................................. 6-11

Multiple Resolution Transmission............................................ 6-11

Setting Up for Polling Transmit................................................ 6-12

Auto Dial Numbers and Dialing Options ........................................ 7-1

Storing Numbers for Easy Dialing ................................................... 7-1

Storing One Touch Dial Numbers............................................... 7-1

Storing Speed Dial Numbers ...................................................... 7-2

Changing One Touch and Speed Dial Numbers ......................... 7-2

Setting Up Groups for Broadcasting........................................... 7-3

Dialing Options .................................................................................. 7-4

Searching Telephone Index......................................................... 7-4

One T ouch Dialing...................................................................... 7-4

Speed Dialing.............................................................................. 7-4

Pause ........................................................................................... 7-4

Fax Redial ................................................................................... 7-4

Broadcasting ............................................................................... 7-5

Dialing Access Codes and Credit Card Numbers ....................... 7-6

TABLE OF CONTENTS

Remote Fax Options .......................................................................... 8-1

Paging and Fax Forwarding ............................................................. 8-1

Programming a Paging Number ................................................. 8-1

Programming a Fax Forwarding Number ................................... 8-2

Setting Fax Storage............................................................................ 8-2

Remote Retrieval ............................................................................... 8-3

Changing Remote Retrieval Access Code .................................. 8-3

Using Remote Retrieval Access Code ........................................ 8-3

Remote Commands..................................................................... 8-4

Retrieving Memory Status List................................................... 8-5

Retrieving Fax Messages ............................................................ 8-5

Changing Fax Forwarding Number Remotely............................ 8-6

Printing Reports ................................................................................ 9-1

MFC Settings and Activity................................................................ 9-1

To Print a Report......................................................................... 9-1

Transmission Verification (Xmit) Report ................................... 9-2

Activity Report Interval .............................................................. 9-2

Making Copies ................................................................................. 10-1

Basic Copy Operations.................................................................... 10-1

Copying One Page .................................................................... 10-1

Stacking Multiple Copies (Using the ADF).............................. 10-1

Sorting Multiple Copies (Using the ADF)................................ 10-1

Single or Multiple Copies (Using the Scanner Glass) .............. 10-2

Memory Full Message .............................................................. 10-3

Copy Options (Temporary Settings) .............................................. 10-3

Copy Contrast ........................................................................... 10-3

Document type .......................................................................... 10-4

Enlarged or Reduced Copies..................................................... 10-4

Special Copy Options ............................................................... 10-4

4in1 ..................................................................................... 10-5

2in1 ..................................................................................... 10-5

Poster .................................................................................. 10-5

Walk-Up Video Printing.................................................................. 11-1

Getting Started................................................................................. 11-1

Setting Up Video Print Mode.................................................... 11-2

Black and White Video Printing .................................................... 11-2

Changing Default Settings .............................................................. 11-3

Setting Video Printing Quality .................................................. 11-3

Setting Video Type .................................................................... 11-4

Setting Print Size ...................................................................... 11-4

Video Capture from the PC ............................................................ 11-4

TABLE OF CONTENTS

Setting Up the Brother MFC and PC to

Work Together ............................................................................ 12-1

Using the Brother Machine with Your PC..................................... 12-1

Before You Install Multi-Function Link

If You Don’t Have a CD-ROM Drive ....................................... 12-1

Computer Requirements ........................................................... 12-2

Using a USB Cable to Connect the MFC to the PC

(Using Windows

Installing Brother Software Using a USB Cable ...................... 12-4

Using the Bundled Parallel Cable to Connect the

MFC to the PC .......................................................................... 12-10

Choosing the Software to Install .................................................. 12-11

Install Multi-Function Link

Install Printer and Scanner Drivers Only.......................... 12-11

Install NetCentric™ FaxStorm ......................................... 12-11

Install Automatic E-Mail Printing .................................... 12-11

View Online Documentation ............................................ 12-11

View Product Support Information................................... 12-11

Brother W eb Link ............................................................. 12-11

Exit.................................................................................... 12-11

Installing the Brother Software (For Parallel Interface) ........... 12-12

Overview of Basic Steps......................................................... 12-12

Helpful Hints for Windows

Receiving Messages into the PC ................................................... 12-15

Multi-Function Link

For DOS Users ................................................................................. 13-1

How to Use Brother Machine with Your DOS Application

Software ................................................................................ 13-1

What Does the Remote Printer Console Do?............................ 13-1

Remote Printer Console Main Program.............................. 13-1

Printer Status Monitor Program.......................................... 13-2

Installing the Remote Printer Console ...................................... 13-2

Using the Remote Printer Console Main Program ................... 13-3

Remote Printer Console ............................................................ 13-4

Current Printer Status Information ..................................... 13-4

Printer Setup Category.............................................................. 13-4

Print Setup Section ............................................................. 13-4

Page Setup Section ............................................................. 13-5

Font Configuration ............................................................. 13-5

Other Configuration............................................................ 13-6

Console Configuration Category ........................................ 13-6

Using the Printer Status Monitor Program ............................... 13-7

98 Only)......................................................... 12-2

3.1x or Windows® 95/98........... 12-14

Pro Mode............................................. 12-15

Pro ............................... 12-1

Pro ...................................... 12-11

TABLE OF CONTENTS

Using the Brother MFC as a Printer ............................................. 14-1

Special Printing Features................................................................ 14-1

Windows

Popular Printer Emulation Support........................................... 14-1

Remote Printer Console Program for DOS............................... 14-1

Bi-directional Parallel Interface................................................ 14-1

Enhanced Memory Management .............................................. 14-1

Printing From Your PC................................................................... 14-2

Multi-purpose Paper Cassette ................................................... 14-2

Two-Sided Printing (Manual Duplexing) ................................. 14-2

Front Output Bin ....................................................................... 14-3

Manual Feed Slot ...................................................................... 14-3

Simultaneous Printing/Faxing ........................................................ 14-6

Choosing Acceptable Paper ...................................................... 14-6

Printer Operation Keys................................................................... 14-7

On/Off Line Key ....................................................................... 14-7

FF/Cont Key ............................................................................. 14-7

Print Priority Key...................................................................... 14-7

Test/Reset Key .......................................................................... 14-7

Printing the Internal Font List................................................... 14-8

Printing the Print Configuration List ........................................ 14-8

Restoring Factory Default Settings........................................... 14-8

Printing PC Data in Hexadecimal ............................................. 14-8

Printing.................................................................... 14-1

Loading One Sheet of Paper ............................................... 14-4

Loading More than One Sheet of Paper ............................. 14-4

Printing on Thicker Paper and Card Stock ......................... 14-5

xii

Using the Windows

(For Windows

Brother Control Center................................................................... 15-1

AutoLoad the Brother Control Center ...................................... 15-2

How to Turn Off AutoLoad....................................................... 15-2

Brother Control Center Features ................................................... 15-3

Auto Configuration ................................................................... 15-3

Scanning Operations ................................................................. 15-3

Copy Operations ....................................................................... 15-4

PC Fax Operation...................................................................... 15-4

Scanner Settings for Scan, Copy and PC Fax Buttons ............. 15-4

Global Settings.......................................................................... 15-5

Setting Up the Scanner Configurations .................................... 15-5

To access the Scanner Configurations screen:.......................... 15-5

Perform an Operation from the Control Center Screen ............ 15-6

Scan to File ....................................................................................... 15-6

Scanner Settings........................................................................ 15-6

Destination Folder..................................................................... 15-6

Send Scan to E-mail......................................................................... 15-8

Scanner Settings........................................................................ 15-8

Email Application ..................................................................... 15-8

TABLE OF CONTENTS

Based Brother Control Center

95/98 and NT® 4.0 Only) ................................. 15-1

File Attachments ....................................................................... 15-9

Conversion Options .................................................................. 15-9

Show QuickSend Menu ............................................................ 15-9

QuickSend List ....................................................................... 15-10

Send Scan to Word Processor ....................................................... 15-11

Scanner Settings...................................................................... 15-11

Word Processor ....................................................................... 15-11

User Defined Button ...................................................................... 15-13

Scanner Settings...................................................................... 15-13

Tar get Application................................................................... 15-13

Copy / Two on One Copy .............................................................. 15-14

Scanner Settings...................................................................... 15-14

Copy Settings .......................................................................... 15-14

Send a Fax ...................................................................................... 15-15

Scanner Settings...................................................................... 15-15

FAX Settings ........................................................................... 15-16

Using Multi-Function Link

Introduction ..................................................................................... 16-1

Brother Resource Manager ....................................................... 16-1

MFC Remote Setup ......................................................................... 16-2

Multi-Function Link

Sending a Fax from Your PC .......................................................... 16-3

Sending a Quick Fax................................................................. 16-3

Sending a Fax from the Main Menu ......................................... 16-4

Sending a Fax from a Windows

Receiving Faxes into the PC ........................................................... 16-5

Checklist for the MFC ........................................................ 16-5

Checklist for Your PC ......................................................... 16-5

Viewing Received Faxes........................................................... 16-6

Using ScanSoft

Using the Scan Keys ........................................................................ 17-1

Using the Control Panel Keys (For Windows

Windows NT

Scan Image................................................................................ 17-1

Scan/OCR ................................................................................. 17-2

Scan to E-mail........................................................................... 17-2

Using ScanSoft Viewing Items in ScanSoft

Organizing Your Items in Folders ............................................. 17-4

Links to Many Other Applications............................................ 17-5

Using ScanSoft

Text to Text You Can Edit) .................................................... 17-5

Importing Items from Other Applications ................................ 17-6

Exporting Items in Other Formats ............................................ 17-6

Scanning a Document...................................................................... 17-6

™

PaperPort® for Brother/TextBridge®................ 17-1

4.0 Only) ............................................................. 17-1

TWAIN COMPLIANT ....................................................... 17-6

Pro Software.................................... 16-1

Pro Main Menu.......................................... 16-3

Application .......................... 16-4

95/98 and

™

PaperPort® and TextBridge®......................... 17-3

™

TextBridge® OCR (Converting Image

™

PaperPort®................................... 17-4

TABLE OF CONTENTS

xiii

Accessing the Scanner .............................................................. 17-7

Scanning a Document into the PC ............................................ 17-7

Settings in the Scanner Window ............................................... 17-8

Resolution:.......................................................................... 17-8

Color Type: ......................................................................... 17-8

Size: .................................................................................... 17-9

Custom:............................................................................... 17-9

Adjust: ................................................................................ 17-9

Paper: .................................................................................. 17-9

Video Capture:.................................................................... 17-9

PreScanning an Image ............................................................ 17-10

How to use PreScan to adjust an image:........................... 17-10

Video Capture from the PC .......................................................... 17-12

Connecting Y our Video Equipment ........................................ 17-12

To connect your video equipment: ................................... 17-12

Capturing An Image ................................................................ 17-12

To capture a frame as an image: ....................................... 17-13

Using Internet Faxing with NetCentric™ FaxStorm ................... 18-1

Internet Faxing (For Windows

To Look for Software Updates at www.brother.com .......... 18-2

To Access the On-Line Documentation.............................. 18-2

Customer Support ............................................................... 18-2

Using Automatic E-Mail Printing .................................................. 19-1

For Windows

Main Features ........................................................................... 19-1

Optional Accessories........................................................................ 20-1

Additional Memory for Faxing/Printing ....................................... 20-1

Paper Cassette #2 (Option) ............................................................. 20-2

Network (LAN) Board .................................................................... 20-2

95/98 Only............................................................... 19-1

To Look for Software Updates at www.brother.com .......... 19-2

To Access the On-Line Documentation.............................. 19-2

For the Printer ..................................................................... 20-1

For the Fax.......................................................................... 20-1

3.1 / 95/98 /NT® 4.0 Only)......... 18-1

xiv

TABLE OF CONTENTS

Important Information ................................................................... 21-1

Standard Telephone and FCC Notices

(For 120V Models Only)............................................................. 21-1

These notices are in effect on models sold and

used in the United States only. .............................................. 21-1

Federal Communications Commission (FCC)

Declaration of Conformity (For USA Only) ......................... 21-2

NERGY STAR

Important—About the Interface Cable ..................................... 21-3

Industry Canada Compliance Statement (For Canada Only).... 21-3

Laser Safety (For 110-120V Models Only) .............................. 21-3

FDA Regulations ................................................................ 21-3

Manufacturing Information ................................................ 21-3

Important Safety Instructions ............................................. 21-4

Compilation and Publication Notice......................................... 21-6

Trademarks ............................................................................... 21-6

Troubleshooting and Routine Maintenance .................................. 22-1

Troubleshooting ............................................................................... 22-1

Brother fax-back system ........................................................... 22-1

Frequently Asked Questions (FAQs) ........................................ 22-1

Brother Bulletin Board.............................................................. 22-1

Error Messages ......................................................................... 22-1

Document Jams and Paper Jams ................................................... 22-4

Document Jam in the Top of the ADF Unit .............................. 22-4

Document Jam Inside the ADF Unit......................................... 22-5

Printer Jam ................................................................................ 22-5

Paper is jammed in the Multi-purpose Paper Cassette ....... 22-6

Paper is jammed near the Drum Unit ................................. 22-6

Paper is jammed in the Fuser Unit...................................... 22-6

If You Are Having Difficulty with Your MFC .......................... 22-7

Packing and Shipping the MFC ................................................... 22-14

Look the Scanner Lock ........................................................... 22-14

Routine Maintenance .................................................................... 22-17

Cleaning the Scanner .............................................................. 22-17

Cleaning the Printer ................................................................ 22-18

Cleaning the Drum Unit.......................................................... 22-19

Replacing the Toner Cartridge ................................................ 22-19

Toner Empty Indicator...................................................... 22-20

How to Replace the Toner Cartridge ...................................... 22-20

Replacing the Drum Unit ........................................................ 22-22

Checking the Drum Life ......................................................... 22-24

For Customer Service.................................................................... 22-24

Compliance Statement ...................................... 21-2

TABLE OF CONTENTS

Using the Brother MFC with a New Power Macintosh® G3

or iMac

Connecting Your USB Equipped Apple Macintosh G3 or iMac

with Mac OS 8.5/8.6.................................................................... 23-1

Installing the Brother Printer and Scanner Drivers..................... 23-1

Using Brother TWAIN Scanner Driver with Your Apple

Macintosh G3 or iMac................................................................ 23-2

Glossary ............................................................................................. G-1

Specifications......................................................................................S-1

Product Description...........................................................................S-1

Fax Specifications .............................................................................. S-1

Printer Specifications ........................................................................S-2

™

...................................................................................... 23-1

Importing Images ...................................................................... 23-2

Exporting Images in Other Formats.......................................... 23-2

Accessing the Scanner .............................................................. 23-3

Scanning a Document into Your Macintosh G3 or iMac .......... 23-3

Settings in the Scanner Window ............................................... 23-4

Image .................................................................................. 23-4

Scanning Area ..................................................................... 23-5

Business Card Size ............................................................. 23-5

Miscellaneous ..................................................................... 23-6

Contrast............................................................................... 23-6

PreScanning an Image .............................................................. 23-7

Parallel Interface Specifications ................................................. S-3

USB (Universal Serial Bus) Interface Specifications ................. S-4

Resident Fonts.............................................................................S-4

Symbol Sets/Character Sets .................................................. S-4

xvi

Index ....................................................................................................I-1

Remote Retrieval Access Card ........................................................ R-1

TABLE OF CONTENTS

Introduction

Using This Manual

Thank you for purchasing a Brother Multi-Function Center (MFC). This MFC has been designed to be simple to use, with LCD screen prompts to guide you through functions. However, you can use your MFC to its fullest potential by taking a few minutes to read this manual.

Additionally, your MFC has a Help Key. Press operational steps and functions.

Finding Information

All chapter headings and subheadings are listed in the Table of Contents. You will be able to find information about a specific feature or function by checking the Index in the back of this manual. Also, throughout this manual, you’ll see special symbols alerting you to important information, cautions to avoid damaging the machine, and warnings to avoid hurting yourself. Illustrations of some screen displays also help you choose the correct key-presses.

Help

to print a list of basic

Test Sheet Procedures (For USA Only)

After programming your Station ID, please fill out the TEST SHEET included with your MFC and fax it to Brother’s Automated Fax Response System as your first transmission. This will verify that your MFC is properly installed. (See Setting Station ID, pages 4-2 to 4-3.)

When this document is received, a confirmation sheet will be sent back to your MFC. In order to receive a response, be sure to set up your Station ID.

USA 1-908-685-9283 (fax)

INTRODUCTION

1 - 1

MFC 9600 Control Panel Overview

2 3 4 5 6 7 8 11 12 13

One Touc h Keys

These 16 keys give you instant access to previously stored phone numbers.

Help

Whenever the Date and Time are displayed on the LCD, you can press this key to print a quick reference Help List. The Help List shows how to program functions, register information and how to get basic information.

Broadcast

Use this key when you want to broadcast the same fax to many different locations (maximum of 182 locations at once).

▼ Shift

To access memory locations 17 through 32 in the One Touch keys hold down the Shift key.

LCD (Liquid Crystal Display)

LCD displays messages to help you set up and operate your MFC.

Toner Empty Indicator

Blinks when toner cartridge is low and stays lit when toner is empty.

Resolution Indicator Lights

These LEDs show the resolution mode you selected.

Resolution

Sets the resolution when you send a fax.

Programming Keys: Function

Lets you access the function and programing mode

(Left Arrow)

(Right Arrow)

Moves the LCD cursor through text and options.

Set

Stores a function setting in the MFC.

Clear

Deletes entered data or backs up one step in function procedure.

Scanner Function Keys: Scan Image

Press this key to scan a color picture into your graphics application for viewing and editing.

Scan/OCR

Press this key to start scanning a text document. ScanSoft TextBridge® will convert it to editable text and display it in your word processor application for further editing.

Scan to E-mail

Press this key to start scanning a an original into your E-mail application, setting it up automatically as an attachment.

™

1 - 2

INTRODUCTION

Printer Function Keys: On/OffLine

Use this key to turn the printer online (ready to receive PC data) and offline (not ready to receive PC data) alternately. When the printer is online, the LCD displays ONLINE.

FF/Cont

When the LCD shows REMAINED DATA, you can turn the machine OFFLINE and then press this key to print the data that is in the memory . Also, it clears operation and machine errors.

Print Priority

When this key is pressed, all faxes will be received into memory without first printing. They can be printed later.

Test/Reset

This key is used to print a test page. When it is pressed together with Shift, it clears the data from the printer memory and cancels an error status.

Dial Pad

Dials phone and fax numbers, and can be used as a keyboard for entering information into the MFC.

Copy Function Keys: (Temporary Settings)

Enlarge/Reduce

Use this key to select an enlargement or reduction ratio: 93%, 87%, 75%, 50%, 25%, 100%, 120%, 125%, 141%, 150%, 200%, 400%, AUTO, ZOOM. For more choices, select ZOOM and use the dial pad to type any percentage between 25% and 400%. Select AUTO to automatically fit the original on the selected paper size.

Contrast

Lets you make a copy that is lighter or darker than the original.

Option

You can sort multiple copies using the ADF—OR—change the layout of copies on the print media:

4in1 — Save paper by copying four pages onto one page.

2in1 — Save paper or create a booklet by copying two pages onto one page.

Poster — This option copies a different portion of the original on each of nine sheets of print media. Tape the sheets together to get a copy that is nine times the size of the original.

Document type

Lets you choose either AUTO, TEXT or PHOTO.

Copy

Makes a copy.

Facsimile Keys: Tel-index

Lets you look up numbers stored in the dialing memory.

Speed Dial

Lets you dial stored phone numbers by pressing a two-digit number.

Redial / Pause

Redials the last number that was called. Also inserts a pause in autodial numbers.

Hook

Lets you dial fax numbers.

Stop

Stops a fax, cancels an operation, or exits from function mode.

Start

Starts an operation, such as sending a fax.

INTRODUCTION

1 - 3

About Fax Machines

If you’re a first-time fax machine user, fax operation might seem a little mysterious. Soon, you’ll recognize the unusual fax tones on your phone line, and be able to send and receive faxes easily.

Fax Tones and Handshake

When someone is sending a fax, the MFC sends fax calling tones, (CNG tones)—soft, intermittent beeps at 4-second intervals. You’ll hear them when you dial and press dialing. During that time, the sending machine must begin the “handshake” with the receiving machine. Each time you use automatic procedures to send a fax, you are sending CNG tones over the phone line. You’ll soon learn to listen for these soft beeps each time you answer a phone on your fax line, so you will know if you are receiving a fax message.

The receiving fax responds with fax receiving tones—loud, chirping sounds. A receiving fax chirps for about 40 seconds over the phone line, and the screen displays RECEIVING. If your MFC is set to the FAX mode, it will answer every call automatically with fax receiving tones. Even if the other party hangs up, your MFC continues to send the “chirps” for about 40 seconds, and the screen continues to display RECEIVING.

The fax “handshake” is the time in which the sending machine’s CNG tones and the receiving machines “chirps” overlap. This must be for at least 2 to 4 seconds, so the fax machines can understand how each is sending and receiving the fax. The handshake cannot begin until the call is answered, and the CNG tones last for only about 40 seconds after the number is dialed. Therefore, it’s important for the receiving machine to answer the call in as few rings as possible.

Start

, and they continue for about 40 seconds after

When you have an external telephone answering device (TAD) on your fax line, your TAD will determine the number of rings before the call is answered. Pay special attention to the directions in the Assembly and Connections chapter for connecting a TAD to your MFC.

ECM (Error Correction Mode)

ECM is a way for the machine to check the integrity of a fax transmission while it is in progress. ECM transmissions are possible only between machines that both have the ECM feature. If they do, you may send and receive fax messages that are continuously checked for their integrity. Sufficient memory must be available in your machine for this feature to work.

1 - 4

INTRODUCTION

Assembly and Connections

Packing List

Make sure you have the following items:

Telephone Line Cord

Power Cord

Bi-directional Parallel Cable

Paper Cassette

Owner’s Manual

CD-ROM

Drum Unit Assembly (With free Standard Toner Cartridge – up to 3,000 pages)

StartCard

Quick Reference Card

If an item is missing, call Brother Customer Service at 1-800-284-4329 (USA), 1-800-853-6660 (from within Canada) or 1-514-685-6464 (from within Montreal). See Ordering Accessories and Supplies on page ii for the correct item numbers.

Whenever you transport the MFC, use the packing materials that came with your MFC. If you do not pack the MFC correctly, you may void your warranty.

ASSEMBLY AND CONNECTIONS

2 - 1

Choosing a Location

Place your MFC on a flat stable surface, such as a desk. Select a place that is free of vibration and shocks. Place the MFC near a telephone jack and a standard, grounded power outlet. Choose a location where the temperature remains between 50°F and 95°F (10°–35°C).

Avoid placing your MFC in a high-traffic area. Do not place near heaters, air conditioners, water, chemicals, or refrigerators. Do not expose the MFC to direct sunlight, excessive heat, moisture, or dust. Do not connect your MFC to electrical outlets controlled by wall switches or automatic timers. Disruption of power can wipe out information in the MFC’s memory. Do not connect your MFC to electrical outlets on the same circuit as large appliances or other equipment that might disrupt the power supply. Avoid interference sources, such as speakers or the base units of cordless phones.

NO !

WARNING

■

Use caution when installing or modifying telephone lines. Never touch telephone wires or terminals that are not insulated unless the telephone line has been disconnected at the wall jack. Never install telephone wiring during a lightning storm. Never install a telephone jack in a wet location unless the jack is specifically designed for a wet location.

■

Lightning and power surges can damage this product! We recommend that you use a quality surge protection device on the AC power line and on the telephone line, or unplug the lines during a lightning storm.

■

For PLUGGABLE EQUIPMENT, the socket-outlet should be installed near the equipment and should be easily accessible.

■

To reduce the risk of shock or fire, use only a No. 26 AWG or larger telecommunication line cord.

NO ! NO !

2 - 2

ASSEMBLY AND CONNECTIONS

IMPORTANT SAFETY INSTRUCTIONS

When using your telephone equipment, basic safety precautions should always be followed to reduce the risk of fire, electric shock and injury to persons, including the following:

Do not use this product near appliances that use water, in a wet basement

or near a swimming pool. Avoid using a telephone during an electrical storm. There may be a remote

risk of electric shock from lightning.

Release the Scanner Lock

Push the blue Scanner Lock Lever up to unlock the scanner. This lever is located on the rear left underside of the scanner cover.

Scanner Lock Lever

Lock Unlock

Caution

If the message “CHECK SCAN LOCK” appears on the display, unlock the scanner immediately and press

Stop

Caution

If the message “MACHINE ERROR AF” or “MACHINE ERROR AE” appears on the display, do not attempt to operate the machine. Call Customer Service for assistance. Customer Service phone numbers can be found on page i of your Owner’s Manual.

ASSEMBLY AND CONNECTIONS

2 - 3

Assembly

Installing the Drum Unit Assembly (with T oner Cartridge)

Unpack the drum unit assembly,

including the toner cartridge, and gently rock it from side to side five or six times to distribute the toner evenly inside the cartridge.

To prevent damage to the drum, do not expose it to light for longer than a few minutes.

Open the front cover of the

machine.

Insert the drum unit assembly

into the machine.

Close the front cover.

2 - 4

ASSEMBLY AND CONNECTIONS

Paper

Acceptable Paper

Paper Type Paper Size

Multi-purpose cut sheet Letter, Legal, A4, A5, ISO B5, Executive, A6, Paper Cassette #1: 2.75–8.5 x 4.57–14 inches (70–216 x 116–356 mm)

Manual Feed Slot: cut sheet Letter, Legal, A4, A5, B5 (JIS/ISO), Executive,

2.75–8.5 x 4.57–14 inches (70–216 x 116–356 mm) envelopes COM-10, Monarch, C5, DL post cards 2.75–8.5 x 4.57–14 inches (70–216 x 116–356 mm) organizer Day-Timer

2.75–8.5 x 4.57–14 inches (70–216 x 116–356 mm) labels and 2.75–8.5 x 4.57–14 inches (70–216 x 116–356 mm)

transparencies

We Recommend:

Cut sheet: Xerox 4200 Labels: Avery laser label or equivalent Transparencies: 3M CG3300 for laser printers or equivalent

Paper Capacity of Paper Cassette

J, K, L

Multi-purpose Max. paper height is 1.06 inches (27 mm) Paper Cassette #1: (use the guides) or approx. 250 sheets of

20 lb. (75 g/m2) Letter/A4 paper, 10 transparencies.

Front Output Bin: Approx. 150 sheets of 20 lb. (75 g/m

Letter/A4 paper

ASSEMBLY AND CONNECTIONS

)

2 - 5

Paper Specification for the Cassette

Cut Sheet

Basis Weight: 17 to 28 lb.

(64 to 105 g/m

Caliper: 0.003 to 0.005 inches.

(0.08 to 0.13 mm)

Moisture Content: 4% to 6% by weight

)

Manual Feed Slot

Cut Sheet Envelopes

Basis Weight: 17 to 42 lb. 20 to 24 lb.

(64 to 158 g/m

Caliper: 0.003 to 0.008 inches. 0.003 to 0.005 inches.

(0.08 to 0.2 mm) (0.084 to 0.14 mm)

Moisture Content: 4% to 6% by weight 4% to 6% by weight

) (75 to 90 g/m2)

Fax messages can be received on Letter, Legal and A4 size paper.

If you use legal or A4, change the Paper Size setting:

Function

(

, 1, 2, 6.)

Loading Paper in Multi-purpose Paper Cassette

Pull the paper cassette completely out of the machine.

2 - 6

ASSEMBLY AND CONNECTIONS

Slide the paper width and length adjusters to the position for the paper

size you are using.

Fan the paper well. Load paper

in the paper cassette. Press down on the paper to flatten it in all four corners, keeping the paper level below the guide. The cassette can hold up to 250 sheets of 20 lb (75g/m

Slide the paper cassette into the machine until it locks into place.

) paper.

Manual Feed Slot

Use the manual feed slot to print or copy on envelopes, labels, transparencies, card stock or thicker paper:

The manual feed slot is above the multi-purpose paper cassette. Load paper or envelopes one at a time. You do not have to remove paper from the paper cassette.

Maximum Paper Height Guide

Manual Feed Slot

ASSEMBLY AND CONNECTIONS

2 - 7

Connecting the MFC

Connect the power cord.

Connect the telephone line cord.

Connect one end of the telephone line cord to the line jack on the MFC and the other end to a modular wall jack.

Power Cord

Telephone

Line Cord

WARNING

■

The MFC must be grounded using a 3-prong plug.

■

Since the MFC is grounded through the power outlet, protect yourself from potentially hazardous electrical conditions on the telephone line by keeping the power to your MFC on when you connect it to a telephone line. When you want to move your MFC, protect yourself by disconnecting the telephone line first, and then the power cord.

■

Lightning and power surges can damage this product! We recommend that you use a quality surge protection device on the AC power line as well as on the telephone line, or unplug the lines during a lightning storm.

■

Do not touch the rollers at the paper exit.

2 - 8

ASSEMBLY AND CONNECTIONS

Connections

Connecting an External Telephone

Although your MFC does not have a handset, you can connect a separate telephone (or telephone answering device) directly to your MFC.

Connect the modular plug on the telephone’s line cord to the jack labeled EXT. on the left side of the MFC.

Whenever this phone (or TAD) is in use, the screen displays TELEPHONE. To disconnect the call on the external phone and switch to the MFC, press

Connecting an External TAD (Telephone Answering Device)

Sequence

You might choose to connect an answering system. When you have an external TAD on the same telephone line as the MFC, the TAD answers all calls. The machine “listens” for fax calling (CNG) tones. If it hears them, the MFC takes over the call and receives the fax. If it doesn’t hear CNG tones, the MFC lets the TAD continue playing your outgoing message so your caller can leave you a voice message.

The TAD must answer within four rings (the recommended setting is two rings). The MFC cannot hear CNG tones until the TAD has answered the call, and with four rings there are only 8–10 seconds of CNG tones left for the fax “handshake.” Make sure you carefully follow the instructions in this manual for recording your outgoing message. We do not recommend using the toll saver feature on your external answering machine if it exceeds 4 rings.

Hook

Connections

The external TAD must be plugged into the left side of the MFC in the jack labeled EXT. Your MFC cannot work properly if you plug the TAD into a wall jack.

If You Subscribe to your Telephone Company’s Distinctive Ring Service:

You may connect an external TAD to a separate wall jack only if you subscribe to your telephone company’s Distinctive Ring service, have registered the distinctive ring pattern on your machine, use that number as a fax number and set your MFC’s Answer mode to MANUAL.

If You Do NOT Subscribe to Distinctive Ring Service:

You must plug your TAD into the EXT. jack of your MFC. If your TAD is plugged into a wall jack, both your MFC and the TAD will try to control the phone line. (See illustration on page 2-10.)

ASSEMBLY AND CONNECTIONS

2 - 9

Do not connect a TAD elsewhere on the same phone line.

Plug the telephone line cord from the wall jack into the left side of the

MFC, in the jack labeled LINE. Plug the telephone line cord from your TAD into the left side of the

MFC, in the jack labeled EXT. (Make sure this cord is connected to the TAD at the TAD’s telephone line jack, and not its telephone set jack.)

Set your external TAD to four rings or less. (The MFC’s Ring Delay

setting does not apply). Record the outgoing message. (See below.)

Set the Answer mode to EXT. TEL/TAD (Function 1, 2, 1, page 5-1).

Recording Outgoing Message (OGM)

Timing is important in recording this message. The message sets up the ways to handle both manual and automatic fax reception.

Record 5 seconds of silence at the beginning of your message.

(This allows your MFC time to listen for the fax CNG tones of automatic transmissions before they stop.)

Limit your speaking to 20 seconds. (See Easy Receive, page 5-2.)

End your 20-second message by giving your Fax Receive Code for people

sending manual faxes. For example: “After the beep, leave a message or send a fax by pressing

We recommend beginning your OGM with an initial 5-second silence because the MFC cannot hear fax tones over a resonant or loud voice. You may try omitting this pause, but if your MFC has trouble receiving, then you must rerecord the OGM to include it.

2 - 10

ASSEMBLY AND CONNECTIONS

5 1 and Start.”

Special Line Considerations

Roll Over Phone Lines

A roll over phone system is a group of two or more separate telephone lines that pass incoming calls to each other if they are busy. The calls are usually passed down or “rolled over” to the next available phone line in a preset order.

Your MFC can work in a roll over system as long as it is the last number in the sequence, so the call cannot roll away. Do not put the MFC on any of the other numbers; when the other lines are busy and a second fax call is received, the fax call would be transferred to a line that does not have a fax machine. Your MFC will work best on a dedicated line.

Two-Line Phone System

A two-line phone system is nothing more than two separate phone numbers on the same wall outlet. The two phone numbers can be on separate jacks (RJ11) or combined into one jack (RJ14). Your MFC must be plugged into an RJ11 jack. RJ11 and RJ14 jacks may be equal in size and appearance and both may contain four wires (black, red, green, yellow). To test the type of jack, plug in a two-line phone and see if it can access both lines. If it can, you must separate the line for your MFC.

Converting Telephone Wall Outlets

There are three ways to convert to an RJ11 receptacle. The first two ways may require assistance from the telephone company. You can change the wall outlets from one RJ14 jack to two RJ11 jacks. Or, you can have an RJ11 wall outlet installed and slave or jump one of the phone numbers to it.

The third way is the easiest: Buy a triplex adapter. You can plug a triplex adapter into an RJ14 outlet. It separates the wires into two separate RJ11 jacks (Line 1, Line 2) and a third RJ14 jack (Lines 1 and 2). If your MFC is on Line 1, plug the MFC into L1 of the triplex adapter. If your MFC is on Line 2, plug it into L2 of the triplex adapter.

Triplex Adapter

RJ14

RJ11

ASSEMBLY AND CONNECTIONS

RJ14

2 - 11

Installing MFC, External Two-Line TAD, and Tw o-Line Telephone

When you are installing an external two-line telephone answering device (TAD) and a two-line telephone, your MFC must be isolated on one line at both the wall jack and at the TAD. The most common connection is to put the MFC on Line 2, which is our assumption in the following steps. The back of the two-line TAD must have two telephone jacks: one labeled L1 or L1/L2, and the other labeled L2. You will need at least three telephone line cords, the one that came with your MFC and two for your external two-line TAD. You will need a fourth line cord if you add a two-line telephone.

Place the two-line TAD and the two-line telephone next to your MFC.

Plug one end of the telephone line cord for your MFC into the L2 jack of

the triplex adapter. Plug the other end into the LINE jack on the left side of the MFC.

Plug one end of the first telephone line cord for your TAD into the L1 jack

of the triplex adapter. Plug the other end into the L1 or L1/L2 jack of the two-line T AD.

Plug one end of the second telephone line cord for your TAD into the L2

jack of the two-line TAD. Plug the other end into the EXT. jack on the left side of the MFC.

Triplex Adapter

Two Line

External TAD

MFC

Two Line Phone

You can keep two-line telephones on other wall outlets as always. There are two ways to add a two-line telephone to the MFC’s wall outlet. You can plug the telephone line cord from the two-line telephone into the L1+L2 jack of the triplex adapter. Or, you can plug the two-line telephone into the TEL jack of the two-line TAD.

2 - 12

ASSEMBLY AND CONNECTIONS

Multi-Line Connections (PBX)

Most offices use a central telephone system. While it is often relatively simple to connect the MFC to a key system or a PBX (Private Branch Exchange), we suggest that you contact the company that installed your telephone system and ask them to connect the MFC for you. It is advisable to have a separate line for the MFC. You can then leave the MFC in FAX mode to receive faxes any time of day or night.

If the MFC is to be connected to a multi-line system, ask your installer to connect the unit to the last line on the system. This prevents the unit from being activated each time a telephone call is received.

As with all fax units, this MFC must be connected to a two wire system. If your line has more than two wires, proper connection of the MFC cannot be made.

If you are installing the MFC to work with a PBX:

It is not guaranteed that the unit will operate correctly under all

circumstances with a PBX. Any cases of difficulty should be reported first to the company that handles your PBX.

If all incoming calls will be answered by a switchboard operator, it is

recommended that the Answer mode be set to MANUAL. All incoming calls should initially be regarded as telephone calls.

The MFC may be used with either pulse or tone dialing telephone service.

Custom Features on a Single Line

To learn how custom features may affect your faxing operations, please see the Troubleshooting and Routine Maintenance chapter, page 22-1.

ASSEMBLY AND CONNECTIONS

2 - 13

2 - 14

ASSEMBLY AND CONNECTIONS

On-Screen Programming

User-Friendly Programming

We have designed your Multi-Function Center with on-screen programming and a Help key. User-friendly programming helps you take full advantage of all the functions your MFC has to offer.

Since your programming is done on the LCD, we created step-by-step on-screen prompts to help you program your MFC. All you need to do is follow the prompts as they guide you through the function menu selections and programming options and settings.

Function Mode

You can access the Function Mode by pressing

1.FAX 2.PRINTER

3.VIDEO

Then press 1 for Fax Functions—OR—press 2 for Printer Functions

—OR—press When you enter Function Mode, your MFC scrolls a list of main menu

options from which you can choose. These menu options appear one after the other on the display. Select a menu by pressing appears on the LCD. The LCD will scroll the options within that menu.

for Video Functions.

Function

. The screen displays

Set

when the option

You can scroll more quickly through options by pressing scroll backward if you passed your choice or to see options in the opposite order. When the screen displays your selection, press

When you finish a function, the screen displays ACCEPTED. If you want to exit the Function Mode, press

ON-SCREEN PROGRAMMING

Stop

Set

. Use to

3 - 1

Function Selection Table

You can probably perform most of these programming settings without the Owner’s Manuals. To help you understand the function selections, options and settings that are found in the MFC programs, use the Function Selection T able below.

1. Fax Functions

1. INITIAL SETUP

Function Description Factory Set Page

1. TONE/PULSE Selects dialing mode. TONE 4-1

2. DATE/TIME Enter date and time for — 4-1

3. STATION ID Program name, fax — 4-2

4. BEEPER Adjust volume level LOW 4-3

5. SLEEP MODE Conserve power 00 MIN 4-4

6. DELAYED TIMER Sets the time of day for 00:00 4-5

7. SPEAKER VOLUME Adjust speaker volume. LOW 4-4

8. RING VOLUME Adjust volume of ringer. LOW 4-4

9. AUTO DAYLIGHT Changes for Daylight OFF

LCD display and heading on transmissions.

number and telephone number to appear on each transmitted page.

of beeper.

delayed faxes. You can accept it or enter another time when you scan each fax into memory in “Delayed Fax”

Savings Time automatically. 4-5

3 - 2

ON-SCREEN PROGRAMMING

1. Fax Functions (continued)

2. SETUP RECEIVE

Function Description Factory Set Page

1. ANSWER MODE Choose the mode that best FAX 5-1

2. RING DELAY Number of rings before RING DELAY: 04 5-2

3. EASY RECEIVE Receive fax messages ON 5-2

4. REMOTE CODE Enter code to activate the ON (

5. REDUCTION Reduces size of image. AUTO 5-3

6. PAPER Selects size of paper for LETTER 5-3

7. PRINT DENSITY Prints faxes darker or — 5-4

8. POLLING RX Sets up your MFC to poll OFF 5-6

9. TONER SAVE Increases life of toner OFF 5-4

0. MF LINK Turn on if PC is connected ON 12-15

suits your needs: FAX, EXT. TEL/TAD, MANUAL.

MFC answers.

without pressing the Start key.

51) 5-5 MFC from a remote location.

receiving faxes.

lighter.

another fax machine.

cartridge.

to MFC for PC receiving of fax messages.

ON-SCREEN PROGRAMMING

3 - 3

1. Fax Functions (continued)

3. SETUP SEND

Function Description Factory Set Page

1. COVERPG SETUP Automatically sends a OFF 6-7–6-9

2. COVERPAGE MSG Program customized — 6-8

3. CONTRAST Change lightness or AUTO 6-4

4. RESOLUTION Allows you to change STANDARD 6-11

5. OVERSEAS MODE Adjusts for sometimes OFF 6-10

6. DELAYED FAX Send documents later. — 6-10

7. POLLED TX Sets up your MFC with a OFF 6-12

8. REAL TIME TX When memory is full, you OFF 6-6

9. BATCH TX Sends all delayed faxes that OFF 6-11

cover page you program.

message for fax cover page.

darkness of a fax you are sending.

resolutions page by page.

difficult overseas transmissions.

document to be retrieved by another fax machine.

can send faxes in real time.

are to the same fax number and at the same time as one transmission.

4. REMAINING JOBS

Function Description Factory Set Page

Check which jobs are in 5-7, memory or cancel a 6-6–6-7 delayed fax or polling job.

5. SET AUTO DIAL

Function Description Factory Set Page

1. ONE-TOUCH DIAL Dial numbers stored in — 7-1

2. SPEED-DIAL Dial numbers stored in — 7-2

3. SETUP GROUPS Set up a Group number for — 7- 3

3 - 4

ON-SCREEN PROGRAMMING

memory by pressing only one key.

memory by pressing only three keys.

broadcasting.

1. Fax Functions (continued)

6. PRINT REPORTS

Function Description Factory Set Page

1. XMIT REPORT OFF 9-2

2. ACT . REPORT Print lists and reports INTERVAL: OFF 9-2

3. ALL DIAL of activity. — 9-1

4. TEL. INDEX (Details in Chapter 9) — 9-1

5. USER SETTINGS — 9-1

6. MEMORY STATUS — 9-1

7. REMOTE FAX OPT

Function Description Factory Set Page

1. FAX FWD/PAGING Set MFC to forward a OFF 8-1

2. FAX STORAGE Store incoming fax in OFF 8-2

3. REMOTE ACCESS Set code for retrieving 159

4. PRINT FAX Print incoming faxes — 5-5

fax –OR– to call your pager.

memory for remote retrieval.

8-3

faxes.

stored in the memory.

0. MISCELLANEOUS

Function Description Factory Set Page

1. DISTINCTIVE Use with phone company’s OFF 5-8

2. CALLER ID View or print a list of the — 5-9

3. DRUM LIFE You can check the — 22 -24

4. CASSETTE #2 Turn CASSETTE #2 ON if OFF 5-2

Distinctive Ring service to register the ring pattern with the MFC.

last 30 Caller IDs stored in memory.

percentage of drum life that remains available.

you purchased the optional Cassette #2.

ON-SCREEN PROGRAMMING

3 - 5

2. Printer Functions

1. PRINT OPTIONS

Function Description Factory Set Page

1. INTERNAL FONT You can print resident fonts — 14-8

2. CONFIGURATION Printer settings and status — 14-8

to check and confirm font types.

are listed here.

2. RESET PRINTER

Function Description Factory Set Page

1. FACTORY SET You can restore the printer — 14-8

2. HEX DUMP MODE If you set HEX DUMP — 14-8

back to the factory default settings.

MODE,all the PC data is printed in hexadecimal.

3. Video Functions

Function Description Factory Set Page

1. QUALITY Select Normal or High HIGH 11-3

2. VIDEO TYPE Select Moving or Still MOVING 11-4

3. PRINT SIZE Select the size you want the 5.75"x4.25" 11-4

print.

video signal.

captured frame to print.

<4. LAN MENU FUNCTIONS>

This option appears only if the Network (LAN) Board accessory has been installed. For details see the manual that is included with the accessory.

3 - 6

ON-SCREEN PROGRAMMING

Initial Setup

Getting Started

Setting Dialing Mode (Tone/Pulse)

Your MFC comes set to accommodate tone (multi-frequency) dialing service. If you have pulse (rotary) dialing service, you need to change the dialing mode.

Function

Press

Use or to select TONE or PULSE

dialing mode and press

Press

Setting Date and Time

Your MFC displays the date and time, and prints it on every fax you send. In the event of a power failure, you may have to reset the date and time.

All other settings remain unaffected.

Stop

to exit.

, 1, 1, 1.

Set

DIALING:TONE? SELECT & SET

DIALING:PULSE? SELECT & SET

Function

Press

Enter the last two digits of the year and

press For example, enter 00 for the year 2000.

Enter two digits for the month and

press For example, enter 09 for September, or 10 for October.

Enter two digits for the day and

press For example, 06

Enter the time in 24-hour format and

press For example, enter 15:25 for 3:25 PM.

Press

The screen now displays the date and time you set, and displays it whenever the MFC is standing by.

Set

Stop

, 1, 1, 2.

YEAR:XX ENTER & SET

MONTH:XX ENTER & SET

DAY:XX ENTER & SET

TIME:XX:XX ENTER & SET

INITIAL SETUP

4 - 1

Setting Station ID

You can store your name, fax number, and telephone number to be printed on all fax pages you send. (See Composing Electronic Cover Page, page 6-7.)

Function

Press

Enter your fax number (up to 20 digits)

and press (You must enter a fax number to proceed.)

Enter your telephone number (up to 20

digits)and press number and fax number are the same, enter the same number again. (This number appears on Cover pages.)

Press

Use the dial pad to enter your name

or your company name (up to 20 characters) and press (See Entering Text, below.)

Press

The screen returns to the date and time. If your Station ID has already been programmed, the screen prompts “1”

to make a change, or “2” to exit without changing.

Set

Stop

Set

, 1, 1, 3.

Set

. If your telephone

FAX: ENTER & SET

TEL: ENTER & SET

NAME: ENTER & SET

Set

Entering Text

When you are setting certain functions, such as the Station ID, you may need to enter text into the MFC. Most number keys have three or four letters printed above them. The keys for 0, #, and

don’t have printed letters

because they are used for special characters. By pressing the appropriate number key the correct number of times, you can

access the character you want.

Key once twice three times four times

4 - 2

2 3 4 5 6 7 8 9

INITIAL SETUP

AB C DE F GH I

JK L

MN O

PQ R S

TU V

WX Y Z

Inserting spaces

If you want to enter a blank space, press twice.

Making corrections

If you entered a letter incorrectly and want to change it, press to move the cursor after the last correct letter. Then press to the right of the cursor are deleted. Re-enter the correct text and/or digits. You can also back up and type over incorrect letters.

Clear

; all letters above and

Repeating letters

If you need to enter a character assigned to the same key as the previous character, press

to move the cursor to the right.

Special characters and symbols

Press for (space) ! “ # $ % & ’ ( ) + , - . / Press # for : ; < = > ? @ [ ] ^ _ Press Ø for É À È Ê Î Ç Ë Ö 0

NOTICE

The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or electronic device to send any message via a telephone MFC unless such messages clearly contain, in a margin at the top or bottom of each transmitted page, or on the first page of the transmission, the date and time it is sent and an identification of the business or other entity or other individual sending the message and the telephone number of the sending machines or such business, other entity, or individual.

In order to program this information into your MFC, you should complete the steps described on pages 4-1 and 4-2.

Setting Beeper Volume

You can set the beeper to LOW, HIGH or OFF. The default setting is LOW. When the beeper is set to LOW or HIGH, the MFC beeps every time you press a key or make an error, and at the end of fax sending or receiving.

Function

Press

Press or to select your setting and press

Press

Stop

to exit.

, 1, 1, 4.

Set

INITIAL SETUP

4 - 3

Speaker Volume

You can set the volume of the MFC speaker.

Function

Press

Press or to select your volume setting (OFF, LOW, MED, or HIGH)

and press Press

In the OFF setting the speaker defaults to LOW when you press

Stop

to exit.

Set

, 1, 1, 7.

Hook

Ring Volume

You can set the volume of the ring or turn it off.

Function

Press

Press or to select OFF, LOW, MED, or HIGH and press

Press

Stop

to exit.

, 1, 1, 8.

Set

Memory Storage

In the event of a power failure, all settings in the functions are stored permanently: INITIAL SETUP, SETUP RECEIVE, SET AUTO DIAL, REMOTE FAX OPT plus the COVERPG SETUP and COVERPAGE MSG (from SETUP SEND). You may have to reset the date and time.

Sleep Mode

Setting the Sleep Mode reduces power consumption while the machine is idle. You can choose how long the machine is idle (from 00 to 99 minutes) before it drops into sleep mode. The timer automatically resets when the machine receives a fax or PC data, or makes a copy. The default setting is 0 minutes.

Function

Press

Use the Dial pad to enter the amount of time the machine is idle before it

drops into sleep mode (00 to 99 minutes) and press Press

If you make copies frequently, make the idle time long enough so you won’t always be waiting for the machine to warm up.

4 - 4

, 1, 1, 5.

Stop

to exit.

INITIAL SETUP

Set

Delayed Timer

You can set up the time of day that delayed faxes will be sent. This time will be displayed for acceptance or override when you scan faxes into memory in Delayed Fax, page 6-10.

Function

Press

Enter the time (in 24-hour format) that

you want delayed faxes to be sent and press

Set

, 1, 1, 6.

SET TIME:12:34 ENTER & SET

Press

Stop

to exit.

SET TIME:17:00 ENTER & SET

Turning On Automatic Daylight Savings Time

You can set the machine to change automatically for Daylight Savings Time by resetting itself forward one hour in the Spring and backward one hour in the Fall.

Function

Press

Press or to select ON (or OFF)

and press Press

Stop

to exit.

, 1, 1, 9.

Set

9.AUTO DAYLIGHT

INITIAL SETUP

4 - 5

4 - 6

INITIAL SETUP

Setup Receive

Basic Receiving Operations

Mode How it works When to use it Page

MANUAL You control the phone line Use this mode when you 5-8

FAX The MFC automatically For dedicated fax line. 1-4

EXT.TEL/TAD If an external telephone is Use this mode if you 2-10

and must answer every call are using a computer yourself. modem on the same line

or if you are using the Distinctive Ring subscriber service.

answers every call as a fax. You cannot receive a

voice call but you can call out from an external or extension telephone.

connected to the EXT. receive very few faxes. 2-11 jack you control the phone line and must answer every call yourself.

If an external TAD (telephone Use this mode if you have answering device) is connected an answering machine on to the EXT. jack, the TAD your phone line. automatically answers every call. Voice messages are Stored in external TAD. Fax messages are printed.

Setting or Changing the Answer Mode

Function

Press

, 1, 2, 1.

1.ANSWER MODE

Press or to select MANUAL,

EXTERNAL TEL/TAD or FAX

Set

mode and press

Stop

Press

to exit.

FAX?

EXT.TEL/TAD?

MANUAL?

SETUP RECEIVE

5 - 1

Setting Ring Delay

The Ring Delay setting determines the number of times the MFC rings before it answers.

Function

Press

Press or to select how many times the line rings before the MFC

answers (00–04) and press Press

Stop

to exit.

, 1, 2, 2.

Set

. If you select 00, the line doesn’t ring at all.

Easy Receive

When you use this feature, you don’t have to press fax call. Selecting ON allows the MFC to receive fax calls automatically, even if you lift the handset of an extension or external phone. When you see RECEIVING on the fax screen or when you hear “chirps” through the handset of an extension phone connected to another wall jack, just replace the handset, and your MFC does the rest. Selecting OFF means you’ll

have to activate the MFC yourself, by pressing (See Manual Transmission, page 6-5.)—OR—by pressing

5 1 if you are not at your MFC. (See Operation from Extension

Telephones, page 5-5.)

Start

when you answer a

Hook

, then

Start

to receive.

If Easy Receive is OFF and an original is in the ADF, press

Hook

then 2 to activate the MFC. If you’ve set the feature to ON, but your MFC doesn’t automatically

connect a fax call when you lift an external or extension phone handset, press the Fax Receive code

If you send faxes from a computer on the same phone line and the MFC

5 1.

intercepts them, set Easy Receive to OFF.

Function

Press

Use or to select ON or OFF and press

Press

Stop

to exit.

, 1, 2, 3.

Set

Turning on Cassette #2

When CASSETTE #2 is set to ON, you can set paper size, reduction setting and the cassette usage. (See Printing a Reduced Incoming Document, page 5-3 and Setting Paper Size, page 5-3.)

Function

Press

Press or to select ON (or OFF) and press

Press

5 - 2

, 1, 0, 4.

Stop

to exit.

SETUP RECEIVE

Set

, then

Start

Printing a Reduced Incoming Document

You can always reduce the size of an incoming fax to a fixed percentage. If you choose AUTO, your MFC chooses the level of reduction for you.

If you purchased and attached the optional Cassette #2 you can select the reduction ratio for each cassette.

Function

Press

If you have the optional Cassette #2 press or to select CASSETTE

#1 or CASSETTE #2 and press Use or to select the reduction ratio you

want (AUTO, 100%, 93%, 87% or 75%) and press want a reduction.

Press

Recommended Reductions

If your paper is letter size (8.5" x 11"), and the incoming fax is

If your paper is legal size (8.5" x 14"), and the incoming fax is

, 1, 2, 5.

Set

. Choose 100% if you don’t

Stop

to exit.

letter size, select 93% A4, select 87% legal size, select 75%

letter size, select 100% A4, select 100% legal size, select 93%

Set

5.REDUCTION

Setting Paper Size

You can use three sizes of paper for printing your faxes — letter, legal, and A4. When you change the paper in the MFC, you must change the setting for paper size, so your MFC will know how to fit the incoming faxes on the paper. You can also select a reduction ratio.

If you purchased and attached the optional Cassette #2 you can select the paper size for each cassette.

Function

Press

If you have the optional Cassette #2

press or to select CASSETTE #1 or CASSETTE #2 and press

, 1, 2, 6.

CASSETTE #2 SELECT <- -> & SET

Set

SETUP RECEIVE

5 - 3

Use or to select LETTER, LEGAL

or A4 and press Press 1 if you need to change the

reduction setting—OR—Press 2 and go to Step 6.

Use or to select AUTO, 100%, 93%, 87% or 75% and press

Stop

Press

to exit.

Set

6.PAPER

CHANGE REDUCTION

1.YES 2.NO

Setting Cassette Usage

The default setting of AUTO allows your machine to choose Cassette #2 if paper is out in Cassette #1 or if incoming faxes will fit best on the paper in Cassette #2. Choose CASSETTE#1 ONLY or CASSETTE#2 ONLY if you want to keep special paper in the other cassette and control when it is used.

Function

Press

Press or to select CASSETTE USAGE and press

Press or to select AUTO, CASSETTE#1 ONLY or CASSETTE#2

ONLY and press Press

Stop

to exit.

, 1, 2, 6.

Set

Setting the Print Density

Set

You can adjust print density, making your printed documents darker or lighter.

Function

Press

Press to make print lighter, or to make print darker.

Press

Stop

to exit.

, 1, 2, 7.

Toner Save

You can conserve toner using this feature. When you set Toner Save to ON, print appears somewhat lighter. The default setting is OFF.

Function

Press

Press or to turn ON (or OFF) and press

Press

5 - 4

, 1, 2, 9.

Stop

to exit.

SETUP RECEIVE

Set

Advanced Receiving Operations

Operation from Extension Telephones

If you answer a fax call on an extension phone (or on an external phone in the EXT. jack), you can make your MFC take over by using the Fax Receive Code. When you press the Fax Receive Code starts to receive a fax. (See Easy Receive, page 5-2.)

If you answer a call at an extension or external phone, and no one is on the line, assume you’re receiving a fax. At an extension phone, press

5 1, wait for fax receiving tones (chirps), then hang up. At an external phone, press (the screen displays RECEIVING) before you hang up. (Your caller will have to press

Start

to send the fax.)

5 1 and wait for the phone to be disconnected

Changing the Fax Receive Code

The preset Fax Receive Code ( 5 1) may not work with some telephone systems.

If you are always disconnected when accessing your external TAD remotely, try changing the Fax Receive Code from

Function

Press

Press or to select ON (or OFF)

and press

, 1, 2, 4.

Set

REMOTE ACT.:ON? SELECT & SET

5 1, the MFC

5 1 to .

If you want to, enter a new Fax Receive

Code and press

Stop

Press

to exit.

Set

FAX RECEIVE:*51 ENTER & SET

Printing a Fax in Memory

If you have Fax Storage ON for remote retrieval, you can still print a fax from memory when you are at your MFC. (See Setting Fax Storage, page 8-2.)

Function

Press

After printing is finished, press

Start

, 1, 7, 4.

Stop

to exit.

SETUP RECEIVE

5 - 5

Polling

Polling is the process of retrieving faxes from another fax machine. You can use your MFC to “poll” other machines, or you can have someone poll your MFC.

All parties involved in polling must set up their fax machines to accommodate polling. When someone polls your MFC to receive a fax, they pay for the call; if you poll someone’s fax machine to receive a fax, you pay for the call.

Some fax machines do not respond to the polling function.

Setting Up Polling Receive

Polling Receive is when you call another fax machine to receive a fax from it.

Function

Press

Press or to choose ON

and press Enter the fax number you’re polling.

Press

The screen displays DIALING.

Start

Set

, 1, 2, 8.

POLLING RX:OFF? SELECT <- -> & SET

ENTER FAX NO. PRESS START KEY

Setting Up Sequential Polling Receive

Your MFC can request documents from several fax units in a single operation. Afterward, a Sequential Polling Report will be printed.

Function

Press

Press or to select Polling ON

and press Specify the destination fax machines

you wish to poll, using One Touch, Speed Dial, Groups or the dial pad.

You must press location.

Press

Start

Set

, 1, 2, 8.

Broadcast

POLLING RX:ON? SELECT <- -> & SET

ENTER FAX NO. PRESS START KEY

between each

ACCEPTED ONLINE

Your MFC will poll each number or group member in turn for a document.

5 - 6

SETUP RECEIVE

DIALING ONLINE

Canceling a Scheduled Job

You can cancel tasks you’ve scheduled, such as Delayed Fax or Polling Transmit. (See Checking Job Status, page 6-6.)

Function

Press

Jobs waiting to be sent from memory appear on the display. If there are no jobs, the screen displays NO JOB WAITING.

If you have more than two jobs waiting, press or to select the job

you want to cancel and press Press 1 to cancel—OR—Press 2 to exit without canceling.

To cancel another job, return to Step 2. Press

Stop

, 1, 4.

to exit.

4.REMAINING JOBS 

Set

Telephone Services

Distinctive Ring

This feature lets you use the Distinctive Ring subscriber service offered by some telephone companies, which allows you to have several telephone numbers on one phone line. Each phone number has its own Distinctive Ring pattern, so you’ll know which phone number is ringing. This is one way you can have a separate phone number for your MFC.

Your MFC has a Distinctive Ring function, allowing you to dedicate one phone number just for receiving faxes. You’ll need to follow the directions below to “register” the new Distinctive Ring pattern, that was assigned by the Telephone Company, so your MFC can recognize its incoming calls.

You can change or cancel the Distinctive Ring pattern at any time. You can switch it off temporarily, then turn it back on. When you get a new fax number, be sure you reset this function.

You can register only one Distinctive Ring pattern with the MFC. Some ring patterns cannot be registered.

■

The MFC will answer only calls to its registered number.

■

You will not hear the first two rings of all incoming calls on the MFC.

■

To have your external TAD answer only the main number, the MFC must be in MANUAL Mode.

■

In FAX mode, the MFC will answer all numbers on the phone line.

SETUP RECEIVE

5 - 7

Registering your Distinctive Ring Pattern

If you are not sure which ring pattern you have, call your telephone company. Then assign that pattern in the steps below.

Set the machine to MANUAL mode.

Function

Press

, 1, 0, 1.

The screen displays the current setting of this feature. Press or to select the SET Mode.

Set

Press

Press or to select the prestored ring pattern you want to assign and

press

when the screen displays DISTINCTIVE:SET?

Set

. (You will hear each pattern as you scroll through the four patterns. Be sure to choose the pattern assigned by the Telephone Company.)

Ring

Press

Stop

to exit.

Pattern

Rings

long - long

short - long - short

short - short - long

very long (normal pattern)

Once you’ve registered the Distinctive Ring pattern in your machine, you can turn this feature on or off. To change the setting, follow Steps 1 to 5 above, selecting ON (or OFF).

5 - 8

SETUP RECEIVE

Caller ID

The Caller ID feature lets you use the Caller ID subscriber service offered by many local phone companies. Subscriber services send the name or telephone number of your caller as the line rings.

When a call comes in, after a few rings, the MFC displays the telephone number of your caller (or name, if available). Once the call is answered, the Caller ID information disappears from the screen, but the call information remains stored in the Caller ID memory.

■

You will see the first 16 characters of the number or name.

■

OUT OF AREA display means call originates outside your Caller ID service area.

■

PRIVATE CALL display means the caller has intentionally blocked transmission of information.

If both the name and number are received, the screen displays only the name. You can print a list of received Caller ID information.

Caller ID service varies with different carriers. Call your local phone company to determine the kind of service available in your area.

Viewing Caller ID List

Caller ID memory stores information for up to thirty calls; when the thirty-first call comes in, the first call is erased. You can scroll through Caller ID information to review those calls made to your MFC.

Function

Press

Press or to select DISPLAY #? and press

, 1, 0, 2.

Set

If the name was not received, it will not be displayed. Press or to scroll through the Caller ID memory to select the

Caller ID you want to view and press

Set

. The next screen shows the caller’s telephone number, date and time of the call.

Press or to return to the Caller ID listing—OR—Press

Stop

to exit.

Printing Caller ID List

Function

Press

Press or to select PRINT REPORT? and press

Press

Start

, 1, 0, 2.

Set

SETUP RECEIVE

5 - 9

Clearing a Caller ID Stored in Memory

For effective use of the memory, we recommend that you clear the Caller ID information from memory, by pressing

Clear

when the display

shows the number or name.

5 - 10

SETUP RECEIVE

Setup Send

Before Y ou Begin

You can send a fax from the ADF (Automatic Document Feeder) or from the scanner glass.

Sending Faxes Using Multiple Settings

When you send a fax you can choose any combination of the available settings: add a cover page and select a comment; set the contrast or resolution; send using overseas mode, or delayed fax timer, polling transmission or real time transmission. After each function is accepted, the display will ask if you want to enter other settings:

ACCEPTED

OTHER SETTINGS?

1.YES 2.NO

Press 1 if you want to select additional settings. The display returns to

the SETUP SEND menu—OR—Press settings, and go to the next step.

Faxing from the ADF (Automatic Document Feeder)

if you are finished choosing

The ADF can hold up to 50 pages, feeding each one individually through the MFC. Use standard (20 lb/75g/m fan the pages well before placing them in the feeder.

Temperature: 68°F – 86°F (20°C – 30°C) Humidity: 50% – 70% Paper: Xerox 4200 (20LB/LTR),

Xerox 4024 (24LB/LTR),

DO NOT use curled, wrinkled, folded, ripped paper, or paper with staples, paper clips, paste or tape attached. DO NOT use cardboard, newspaper, or fabric.

(To fax this kind of document, see Faxing from the Scanner Glass,

page 6-3.)

■

Make sure documents written with ink are completely dry.

) paper when using the ADF. Always

SETUP SEND

6 - 1

■

Originals to be faxed must be from 5.8 to 8.5 inches wide, and 5 to 14 inches long.

Originals are

Face Up

1 Insert originals face up,

top edge first.

2 Adjust the paper guides

to fit the width of your original.

3 Stagger the pages. Then place them in the ADF, until you feel the first

page lightly touch the feed roller.

in the ADF

Document Stopper

4 Pull up the document stopper.

6 - 2

SETUP SEND

Faxing from the Scanner Glass

You can use the scanner glass to fax one page at a time or pages of a book. Originals can be letter or A4 size (8.5 inches to 11.7 inches).

To use the scanner glass, the ADF must be empty.

Originals are Face Down on the Scanner Glass

Lift the document cover.

Using the document guidelines on the left, center the original face down

on the scanner glass. Close the document cover.

If the original is a book or is thick, do not slam the cover or press on it. Dial the fax number, then press

Start

The MFC starts scanning the first page. To send a single page, go to Step 7—OR—

MEMORY #01 100%

To send multiple pages, go to Step 6.

Place the next page on the scanner

glass and press

Set

. The MFC starts scanning. (Repeat Step 6 for each

SET:NEXT PAGE START:TO DIAL

additional page.)

Start

Press

Press CLEAR it—OR—

If memory is full, and you are faxing a single page, it will be sent in real

to begin dialing.

Stop

to cancel. If the origianl was scanned into memory, press 1 to

to EXIT.

time. You cannot fax from the scanner glass when the MFC is sending,

receiving or printing a fax.

SETUP SEND

6 - 3

Resolution

■

Resolution

Press to select the resolution for the original you are sending. (See Multiple Resolution Transmission, page 6-11.)

Standard—Suitable for most typed originals. (Fine and S. Fine lights are off.)

Fine—Good for small print; transmits slower than standard resolution. (Only the Fine light is on.)

Super Fine—Good for small print or artwork; transmits slower than fine resolution. (Only the S. Fine light is on.)

Photo—Good for originals with varying shades of gray; slowest transmission time. (Both Fine and S. Fine lights are on.)

before you send the fax

Contrast

If your document is very light or very dark, you can set the contrast accordingly. Use S.LIGHT to send a very light originals. Use S.DARK to send a very dark original.

Insert the original in the ADF or on the scanner glass.

Function

Press

Use or to select AUTO, S.LIGHT or S.DARK and press

Press 1 if you want to select additional settings. The display returns to

the SETUP SEND menu—OR—Press settings, and go to Step 5.

Enter a fax number and press

, 1, 3, 3.

Start

to send a fax.

Set

if you are finished choosing

Automatic Transmission

This is the easiest way to send a fax. IMPORTANT: Do not press Insert the original in the ADF or on the scanner glass.

Enter the fax number using One Touch, Speed Dial, Tel-index or the dial

pad. (See Speed Dialing, page 7-4.)

Start

6 - 4

Press

SETUP SEND

Hook

Manual Transmission

Manual transmission lets you hear the dial tone, ringing and fax receiving tones before sending the fax.

Insert the original in the ADF or on the scanner glass.

Hook

Press

Enter the fax number you want to call (you can enter the digits using the

for a dial tone.

dial pad, or you can enter a One Touch or Speed Dial number or you can call from the Tel-index). (See Auto Dial Numbers and Dialing Options, page 7-1.)

When you hear the fax tone, press

Start

—OR—If you are using the scanner

glass, go to step 5. Press 1 to begin sending.

1.SEND 2.RECEIVE 

Manual and Automatic Fax Redial

If you’re sending a fax manually and the line is busy, press retry the number.

If you’re sending a fax automatically and the line is busy, the MFC will automatically redial up to three times at 5 minute intervals.

Redial/Pause

Dual Access

If the ADF is empty, you can place an original in the ADF and set temporary settings, dial a number, and begin scanning the fax into memory—even when the MFC is receiving a fax, sending a fax, or printing a fax from memory. The screen displays the new job number and available memory.

You cannot use fax from the scanner glass when the MFC is sending, receiving or printing a fax.

If you get a MEMORY FULL message while scanning the first page of a fax press

Stop

to cancel the scan. If you get a MEMORY FULL message

while scanning in a subsequent page, you’ll have the option to press

Stop

transmit the pages scanned so far, or to press

The number of pages you can scan into memory varies with the data they

to cancel the operation.

contain.

SETUP SEND

Start

6 - 5

Real Time T ransmission

When you have a MEMORY FULL message, the MFC cannot continue scanning pages into memory before sending. However, you can turn on REAL TIME TX.

Insert the original in the feeder or on the scanner glass.

Function

Press

To change the default setting, press

or to select ON (or OFF) and

press

, 1, 3, 8.

Set

. Go to Step 5—OR—For

8. REAL TIME TX

REAL TIME:ON? SELECT <- -> & SET

the next fax transmission only, press ONLY and press

For the next fax only, press or to select ON (or OFF) and press

Press 1 if you want to select additional settings. The display returns to

the SETUP SEND menu—OR—Press

or to select NEXT FAX

Set

if you are finished choosing

settings and go to Step 6. Enter fax number and press

Start

Checking the Jobs Status

Check memory for unsent jobs. (If no memory is clear, the screen displays NO JOB WAITING.) (See Canceling Jobs in Memory, page 6-7.)

Set

If the machine is idle, press

Function

, 1, 4.

—OR—

If the MFC is busy, press If you have multiple jobs waiting, use or to scroll through the list.

Stop

6 - 6

Press

to exit.

SETUP SEND

Stop

Canceling Jobs in Memory

You can cancel tasks you’ve scheduled, such as Polling Transmit, as well as all faxes waiting in Memory. If jobs are waiting, they appear on the display; otherwise, the screen displays NO JOB WAITING.

Function

Press

, 1, 4.

4.REMAINING JOBS 

If you have more than two jobs waiting, use or to select the job you

want to cancel and press —OR— If you have only one job waiting, press Press 1 to cancel—OR—Press 2 to exit without canceling.

Stop

Press

If the fax machine is busy, press cancel a job.

to exit.

Set

Stop

, then follow Steps 2 through 4 to

Basic Sending Operations

Composing Electronic Cover Page

The cover page is generated at the receiving party’s machine. Your cover page includes the name stored in the One Touch or Speed Dial memory. If you’re dialing manually, the name is left blank. (See One Touch Dialing and Speed Dialing, page 7-4.)

The cover page indicates your Station ID, and the number of pages you’re sending. If you have Coverpage Setup set to ON

Function

(

1 3 1), the number of pages remains blank. (See Setting Station

ID, page 4-2.) You can include a comment on your cover page.

1.COMMENT OFF

2.PLEASE CALL

3.URGENT

4.CONFIDENTIAL

SETUP SEND

6 - 7

Instead of using one of the pre-programmed comments above, you can enter one of two customized messages. (Up to 27 characters long) Use the chart on page 4-2 to help enter characters. (See Composing Your Own Comments, page 6-8.)

5.(USER DEFINED)

6.(USER DEFINED)

Most of the SETUP SEND functions are temporary settings that allow you to make adjustments for each fax you send. However, you can set up your cover page and cover page comments in advance. The Cover Page Setup and Cover Page Message functions change the default settings.

Composing Your Own Comments

You can set up two custom comments.

Function

Press

Press or to choose position 5 or 6 for your customized comment and

press Use the dial pad to enter your customized comment and press

Set

, 1, 3, 2.

Set

(See Entering Text, page 4-2.) Press 1 if you want to select additional settings. The display returns to

the SETUP SEND menu—OR—Press

to exit.

Cover Page for Next Fax Only

Make sure the Station ID is set up. (See page 4-2.) This feature does not work without the Station ID.

You can set the fax to send a cover page with a particular fax. This cover page will include the number of pages in your original.

Insert the original in the ADF or on the scanner glass.

Function

Press

When the screen displays NEXT FAX ONLY?, press

Press or to select ON (or OFF) and press

Press or to select one of the standard or custom comments and

press Enter two digits to indicate the number of pages you are sending and

press (Enter press

6 - 8

, 1, 3, 1.

Set

0 0

to leave the number of pages blank.) If you make a mistake,

to back up and reenter the number of pages.

SETUP SEND

Press 1 if you want to select additional settings. The display returns to

the SETUP SEND menu—OR—Press

if you are finished choosing

settings. Enter the fax number you’re calling.

Start

Press

Always Send Cover Page

Make sure Station ID is set up. This feature does not work without the Station ID. (See Setting Station ID, page 4-2.)

You can set the MFC to send a cover page whenever you send a fax. The number of fax pages is not included when you use this setting.

Function

Press

Press or to select

COVERPAGE: ON? and press

If you selected ON, press or to select one of the standard or custom

comments and press Press 1 if you want to select additional settings. The display returns to

the SETUP SEND menu—OR—Press

, 1, 3, 1.

COVERPAGE:OFF?

Set

SELECT <- -> & SET

COVERPAGE:ON? SELECT <- -> & SET

to exit if you are finished

choosing settings.

Using a Printed Cover Page

If you prefer using a printed cover page that you can write on, you can print the sample page and attach it to your fax.

Function

Press

Press or to select PRINT SAMPLE? and press

Press

, 1, 3, 1.

Start

. Your machine prints a copy of your cover page.

TO:

FROM:

FAX: TEL:

COMMENT:

- - -

COVER PAGE

- - -

PAGE[S] TO FOLLOW

- - -

SETUP SEND

Set

6 - 9

Advanced Sending Operations

Overseas Mode

After you send a fax using this feature, the feature turns itself off. Insert original in the ADF or on the scanner glass.

Function

Press

, 1, 3, 5.

5.OVERSEAS MODE

Press or to select ON (or OFF) and press

Press 1 if you want to select additional settings. The display returns to

the SETUP SEND menu—OR—Press settings.

Enter the fax number you’re calling.

Start

Press

Set

if you are finished choosing

Delayed Fax

During the day you can store up to 50 faxes in memory for delayed sending. Transmission of these messages will begin at the time of day you enter in Step 3. If you have set up a time of day in the Delayed Timer function, page 4-5, you can accept it or enter another time for this fax.

Insert the original in the ADF, or on the scanner glass.

Function

Press

Accept the displayed time or enter another time for this fax and press

(For example, enter 19:45 for 7:45 PM.) Press 1 if you want to select additional settings. The display returns to

the SETUP SEND menu—OR—Press settings.

Enter the fax number.

Press

The MFC starts scanning the document into memory. It will wait until the time you have entered to send the fax.

, 1, 3, 6.

Start

6.DELAYED FAX

if you are finished choosing

Set

The number of pages you can scan into memory varies with the data they contain.

6 - 10

SETUP SEND

Delayed Batch Transmission

Before sending the delayed faxes, your Brother machine will economize by sorting all the messages in memory by destination and scheduled time. All delayed faxes scheduled at the same time to the same fax number will be sent as one transmission.

Function

Press

Press or to select ON (or OFF)

and press Press

Stop

to exit.

, 1, 3, 9.

Set

BATCH TX:ON? SELECT <- -> & SET

Multiple Resolution Transmission

Use this feature to select separate resolution settings for each page of the fax you’re sending. This could be useful if you’re sending a fax with photos and letters, or some pages with small print and others with normal print. Resolution settings return to STANDARD after the fax is sent.

Insert original in the ADF or on the scanner glass.

Function

Press

Press or to select resolution for page 1, and press

Repeat Step 3 for subsequent pages.

Press

Press 1 if you want to select additional settings. The display returns to

the SETUP SEND menu—OR—Press settings, and go to Step 7. The screen prompts you to enter the fax number you want to call.

Enter the fax number you’re calling.

Press

, 1, 3, 4.

Stop

when you’re finished.

Start

Set

if you are finished choosing

SETUP SEND

6 - 11

Setting Up for Polling Transmit

Set

Polling Transmit is when you set up your MFC to wait with an original in the ADF so another fax machine can retrieve it.

Place original to be retrieved in the ADF.

Function

Press

, 1, 3, 7.

POLLED TX:OFF? SELECT <- -> & SET

Press or to choose ON and press

Press 1 if you want to select additional settings. The display returns to

the SETUP SEND menu—OR—Press settings.

Start

Press

and wait for the fax to be polled.

if you are finished choosing

6 - 12

SETUP SEND

Auto Dial Numbers

Storing Numbers for Easy Dialing

and Dialing Options

You can set up your MFC to do three types of easy dialing: One Touch, Speed Dial, and Groups for Broadcasting of faxes. You can store names with these numbers for easy identification.

If you must wait for another dial tone at any point in the dialing sequence, store a pause at that point in the number by pressing press adds a 3.5 second delay.

Storing One Touch Dial Numbers

You can store 32 fax/phone numbers that you can dial by pressing one key

Start

(and press a One Touch dial location, the screen displays the name or number as the call is dialed. (See One Touch Dialing, page 7-4.)

One Touch keys are not the dial pad keys. They are the 16 keys (numbers 01–32) located on the left side of the control panel.

Press Press the One Touch key where you want to store a number. (One T ouch key 01 has been pre-programmed for the Brother fax-back

system (USA only). You can override it if you wish.) The screen displays the location you selected.

Enter a number (up to 20 digits) and press (See Changing One Touch and Speed Dial Numbers, page 7-2.)

If you want to enter a pause in the dialing sequence (for example, to access an outside line), press Each key press of dialed, and a dash appears on the screen.

Use the dial pad to enter the name (up to 15 characters) and press Press (See Entering Text, page 4-2.)

Press or to select the type of number and press

Return to Step 2 to store another number—OR—Press If you lose electrical power, numbers stored in memory will not be lost.

). To access numbers 17 to 32, hold down the Shift key. When you

Function

, 1, 5, 1.

Set

Redial/Pause

Set

to store the number without a name.

FAX a fax number TEL a telephone (voice) number

FAX/TEL both fax and telephone number

enters a 3.5 second pause when the number is

Set

—OR—

as you’re entering digits.

Redial/Pause

NAME: ENTER & SET

Set

Stop

to exit.

. Each key

AUTO DIAL NUMBERS AND DIALING OPTIONS

7 - 1

Storing Speed Dial Numbers

Clear

You can store Speed Dial numbers, so you can dial by pressing only three keys (and page 7-4.)

Press

Use the dial pad to enter a two-digit location

(00–99) and press Enter the number (up to 20 digits) and

press Use the dial pad to enter the name

(up to 15 characters) and press You can use the chart on page 4-2 to help you enter letters—OR—Press the number without a name.

Press or to select the type of number and press

Return to Step 2 to store another Speed Dial number—OR—Press

exit. Even if you lose electrical power, numbers stored in memory will not be

lost.

Start

). There are 100 Speed Dial locations. (See Speed Dialing,

Function

, 1, 5, 2.

SPEED-DIAL? #

Set

ENTER & SET

#05:

Set

ENTER & SET

NAME:

Set

to store

ENTER & SET

FAX a fax number TEL a telephone (voice) number FAX/TEL both fax and telephone number

Set

Stop

Changing One Touch and Speed Dial Numbers

If you try to store a One Touch or Speed Dial number in a location where a number is already stored, the screen displays the current name stored there, then prompts you to either

*01:BROTHER

1.CHANGE 2.EXIT

Press 1 to change the number, or press 2 to exit without changing it.

Enter a new number and press

■

If you want to erase the number, press left of the digits.

■

If you want to change a digit, use or to position the cursor under the digit you want to change, then type over it.

Follow the directions from Step 4 for Storing One Touch Numbers or

Storing Speed Dial Numbers.

7 - 2

AUTO DIAL NUMBERS AND DIALING OPTIONS

Set

when the cursor is to the

Setting Up Groups for Broadcasting

Groups allow you to send the same fax message to many fax numbers by pressing only one One Touch Group key (and store each fax number as a One Touch or Speed Dial number. Then, you can combine them into a Group. Each Group uses up a One Touch key. Finally, you can have up to six small Groups, or you can assign up to 131 numbers to one large Group. (See Broadcasting, page 7-5.)

You can include up to 31 One Touch numbers, and up to 100 Speed Dial numbers. If you broadcast to more than the maximum locations available, you will be unable to set up transmissions using Dual Access and the Timer.

(See Storing One Touch Dial Numbers, page 7-1 and Storing Speed Dial Numbers, page 7-2.)

Function

Press

Select a One Touch key where you

, 1, 5, 3.

wish to store the Group number. For example, press One Touch

key

for Group 1.

Use the dial pad to enter the Group number

and press For example, press

To include One Touch or Speed Dial

Set

for Group 1.

numbers in the Group, enter them as if you were dialing. For example, for One T ouch key

key

. For Speed Dial location 09,

Speed Dial

press dial pad. The display shows

, press One Touch

, then press 0, 9 on the

05, #09.

Start

). First, you’ll need to

SELECT ONE-TOUCH

SETUP GROUP:GO ENTER & SET

G01:*O5#O9 ENTER & SET

When you’re finished adding numbers,

Set

press

Use the dial pad and the chart on page 4-2 to enter a name for the group and press

Set

NAME:

ENTER & SET

For example, NEW CLIENTS

Press

to exit.

Stop

You can print a list of all One Touch and Speed Dial numbers. (See Chapter 9, Printing Reports.)

If you lose electrical power, numbers stored in memory will not be lost.

AUTO DIAL NUMBERS AND DIALING OPTIONS

7 - 3

Dialing Options

When you dial an auto dial number, the screen displays the name you’ve

stored, or, if you haven’t stored a name, the fax number you’ve stored.

Searching Telephone Index

You can search for names you have stored in One Touch and Speed Dial memories. Names are stored alphabetically. (See Storing One Touch Dial Numbers, page 7-1 and Storing Speed Dial Numbers, page 7-2.)

Insert the original(s) in the ADF, or on the scanner glass.

Tel-index

Press

Press or to search the memory.

When the screen displays the name you want to call, press

dialing.

One T ouch Dialing

Insert the original(s) in the ADF, or on the scanner glass.

Press the One Touch key of the location you want to call.

Press

If you try to use a One Touch or Speed Dial location with no number stored in it, you hear a warning sound, and screen displays NOT REGISTERED. The display returns to normal after 2 seconds.

, then enter the first letter of the name you’re looking for.

Start

to begin

Speed Dialing

Insert the original(s) in the ADF, or on the scanner glass.

Speed Dial

Press Press

, then press the two-digit Speed Dial number.

Start

Pause

Redial/Pause

Press dialing overseas, you can press increase the length of the pause.

to insert a 3.5 second pause between numbers. If you are

Redial/Pause

as many times as needed to

Fax Redial

If you’re sending a fax manually and the line is busy, press retry the number.

If you’re sending a fax automatically and the line is busy, the machine will redial automatically up to three times at 5 minute intervals.

7 - 4

AUTO DIAL NUMBERS AND DIALING OPTIONS

Redial/Pause

Broadcasting

Broadcasting is automatically sending the same fax message to multiple fax numbers. Using the

locations, Speed Dial locations and up to 50 manually dialed numbers. If you did not use up any locations for Groups, access codes or credit card numbers, you can “broadcast” faxes automatically to up to 182 locations. However, available memory will vary with all types of jobs in memory and numbers of locations used for broadcasting. If you broadcast to more than the maximum locations available, you will not be able to set up transmissions using dual access and the timer.

Although the easiest way to broadcast is to press Group keys, you can include One Touch, Speed Dial, and manually dialed numbers in the same

broadcast. You must press Telephone Index to help you choose the numbers easily. (See Setting Up Groups for Broadcasting, page 7-3.) After the broadcast is completed, a Broadcast Report will be printed automatically to let you know the results.

■

To stop the broadcasting in progress, press you want to cancel all locations or only the location that is being sent.

■

Enter the long dialing sequence numbers as you normally would, but keep in mind that each key counts as one location, so the number of locations you can call becomes limited.

■

If the line is busy while broadcasting, the MFC will redial the number automatically.

■

If the memory is full, press portion that is in the memory (if more than one page has been scanned.)

Insert the original in the ADF or on the scanner glass.

Enter a number using One Touch, Speed Dial, Group number, Tel-index or

the dial pad. (Example: Group number)

Broadcast

key, you can include Groups, One Touch

Broadcast

between each of these locations. Use the

Stop

. The LCD display asks if

Stop

to abort the job or press

Start

to send the

Broadcast

Press

Enter the fax number.

. You will be prompted to press the next number.

(Example: Speed Dial)

Broadcast

Press

Enter the fax number.

(Example: Manual dialing, using the dial pad.)

Press

Start

Your MFC will read the originals into memory and then start sending faxes to the numbers you entered.

Previously entered jobs still in memory will be sent first.

AUTO DIAL NUMBERS AND DIALING OPTIONS

7 - 5

Dialing Access Codes and Credit Card Numbers

Sometimes you may want to choose from among several long distance carriers when you make a call. Rates may vary depending upon the time and destination. To take advantage of low rates, you can store the access codes or long-distance carriers as One Touch and Speed Dial numbers. You can store these long dialing sequences by dividing them and setting them up separately in any combination. You can even include manual dialing using the dial pad. The combined number will be dialed in the order you entered it, as soon as you press page 7-1.)

For example: You store “555” on One Touch key If you press One Touch temporarily change a number, you can substitute part of the number with manual dialing using the dial pad. For example, to change the number to 555-7001 you can press One Touch dial pad.

Pause after dialing Speed Dial numbers for the name to be displayed before you enter the next portion of the dialing sequence.

Start

. (See Storing One Touch Dial Numbers,

and “7000” on One Touch key 02.

03, 02

and

Start

you will dial “555-7000”. To

and press 7, 0, 0, 1 using the

7 - 6

AUTO DIAL NUMBERS AND DIALING OPTIONS

Remote Fax Options

Paging and Fax Forwarding

You cannot use Paging and Fax Forwarding at the same time.

To use Paging or Fax Forwarding you must set Fax Storage to ON.

Programming a Paging Number

When Paging is selected, your MFC dials the pager number you’ve programmed, and dials your Personal Identification Number (PIN) when connected, to activate your pager and let you know you have a fax message in the memory.

Function

Press

Press or until the screen displays

PAGING? and press

Enter your pager phone number

(up to 20 digits) followed by and press if it is the same as that of your MFC.

For example,

1 8

If your pager requires a PIN, enter the PIN, press , press

your MFC telephone number followed by For example,

, 1, 7, 1.

Set

. Do not include the area code

0 0

5 5 5 1 2 3 4

1 2 3 4 5

Redial/Pause

PAGING? SELECT <- -> & SET

PAG#: ENTER & SET

Redial/Pause Set

1 8

and press

0 0

5 2 1 2 8 4 6

, enter

—OR— If you do not need a PIN, press

MFC, then press

For example,

Redial/Pause

Press

You cannot change a Paging number or PIN remotely. Press

1 8

Stop

to exit.

Redial/Pause

and press

0 0

5 2 1 2 8 4 6

for each 3.5 second delay, as needed.

Redial/Pause

REMOTE FAX OPTIONS

, enter the fax number of your

Set

8 - 1

Programming a Fax Forwarding Number

When Fax Forwarding is set to ON, your MFC stores the received fax in memory, then dials the fax number you’ve programmed, and forwards the fax message.

Function

Press

Press or until the screen displays

FAX FORWARD? and press

, 1, 7, 1.

FAX FORWARD?

Set

SELECT <- -> & SET

Enter the forwarding number

(up to 20 digits) and press

Stop

Press

to exit.

Set

FWD#: ENTER & SET

Setting Fax Storage

If you set Fax Storage to ON, you will be able to retrieve fax messages from another location, using Fax Forwarding, Paging, or Remote Retrieval functions. The screen will indicate when you have a fax stored in memory. The memory can store up to 700 pages of faxes.

Function

Press

Press or to select ON (or OFF)

and press

Press

If there are faxes in memory when you turn Fax Storage OFF, you must choose to delete them or exit without turning Fax Storage on.

Press 1, to erase faxes from memory

and to turn Fax Storage off —OR— Press or changing this setting. (See Printing a Fax in Memory, page 5-5.)

, 1, 7, 2.

Set

Stop

to exit.

, to exit without deleting faxes

FAX STORAGE:OFF? SELECT <- -> & SET

ERASE ALL FAX?

1.YES 2.NO

8 - 2

REMOTE FAX OPTIONS

Remote Retrieval

You can call your MFC from any fax machine using touch tone, then use the Remote Retrieval Access Code and other button presses to retrieve fax messages.

Changing Remote Retrieval Access Code

Enter your Remote Retrieval Access Code when the MFC picks up your call, so you can access features remotely. The access code is preset to 1 5 9 Extension Telephones, page 5-5.)

Press

Enter a three-digit number from 000 to 999 and press

The “ your Fax Receive Code or Telephone Answer Code.

Press

Using Remote Retrieval Access Code

Dial your MFC phone number from a fax machine using touch tone.

When your MFC answers, immediately enter your Remote Retrieval

Access Code (1 5 9 The MFC signals the kinds of messages received:

, however, you can change your access code. (See Operation from

Function

, 1, 7, 3.

Set

” cannot be changed. Do not use the same digits that appear in

Stop

to exit.

1 long beep — Fax message(s) No beeps — No messages

The MFC then prompts you with two short beeps to enter a command. If

you wait longer than 30 seconds to enter a command, the MFC hangs up. If you enter an invalid command, the MFC beeps three times.

Press 9 0 to reset the MFC when you’re finished.

Hang up.

If your MFC is set to Manual mode, you can access it by waiting about 2 minutes, then entering the Remote Retrieval Access Code within 30 seconds.

REMOTE FAX OPTIONS

8 - 3

Remote Commands

Follow the commands below to access features remotely. When you call the MFC and enter your Remote Retrieval Access Code (1 5 9 system will signal you with two short beeps to enter a remote command.

), the

Remote Commands

95 Changing Fax Forwarding/

Paging setting

1 OFF 2 Fax Forwarding 3 Paging 4 FAX FWD No.

6 Fax Storage ON 7 Fax Storage OFF

96 Retrieve a fax

1 Memory Status List 2 Retrieve all faxes

3 Erase fax from the

memory

97 Check the Receiving Status

1 Fax

98 Change Answer Mode

1 EXT. TEL/TAD 2 FAX

Operation Details

If you hear one long beep, the change is accepted. If you hear three short beeps, you cannot change it because the conditions have not been met. (Example: registering paging number.) You can register your fax forwarding number by using 4. FAX FWD NO. (See page 8-6.) Once you have registered the number, your MFC will change automatically to FAX FWD:ON mode. Then retrieve a Memory Status List by entering 961 (see page 8-5) to make sure that the Fax Forwarding number you registered is correct in the List.

You can turn FAX STORAGE to ON or OFF.

Enter the number of a remote fax machine to receive the Memory Status List or stored fax message(s). (See page 8-5.)

If you hear one long beep, you can erase fax message(s) from the memory.

You can check whether your MFC has received any fax message(s). If yes, you will hear one long beep. If no, you will hear three short beeps.

If you hear one long beep, you can change the Answer Mode. If you hear three short beeps, you cannot change it.

8 - 4

90 Exit

REMOTE FAX OPTIONS

After a long beep, y ou can e xit rem ote control.

Retrieving Memory Status List

You can retrieve the Memory Status List from a remote fax machine to see if you have any fax messages.

Dial your fax number.

When your MFC answers, immediately enter your Remote Retrieval

Access Code ( When you hear two short beeps, use the dial pad to press 9 6 1.

Using the dial pad, enter the number (up to 20 digits) of the remote fax

machine where you want the Memory Status List forwarded, and then press

1 5 9

You cannot use pause, press

After you hear your MFC beep, hang up and wait.

Your MFC calls the remote fax machine. The remote fax machine prints the Memory Status List.

and as dial numbers. However, if you want to store a

Retrieving Fax Messages

Dial your fax number.

When your MFC answers, immediately enter your Remote Retrieval

Access Code ( As soon as you hear two short beeps, use the dial pad to

9 6 2

press Using the dial pad, enter the number (up to 20 digits) of the remote fax

machine where you want your fax messages forwarded, and then press

You cannot use and as dial numbers. However, if you want to store a pause, press

After you hear your MFC beep, hang up and wait. Your MFC calls the remote fax machine. The remote fax machine prints

your fax messages.

1 5 9

REMOTE FAX OPTIONS

8 - 5

Changing Fax Forwarding Number Remotely

You can change the default setting of your fax forwarding number from a remote fax machine.

Dial your fax number.

When your MFC answers, immediately enter your Remote Retrieval

Access Code ( When you hear two short beeps, use the dial pad to press 9 5 4.

Enter the new number of the remote fax machine where you want your fax

messages forwarded, and then press You cannot use and as dial numbers. However, if you want to store

a pause, press To retrieve the Memory Status List, when you hear two short beeps, use

the dial pad to press Use the dial pad to enter the number of the remote fax machine (up to 20

digits), and then press After you hear your MFC beep, hang up and wait.

Your MFC calls the remote fax machine. The remote fax machine prints the Memory Status List showing the new forwarding number.

Check the forwarding number.

If the forwarding number is incorrect, return to Step 1 to reset it.

1 5 9

9 6 1

8 - 6

REMOTE FAX OPTIONS

Printing Reports

MFC Settings and Activity

You can print the following lists and reports:

1.XMIT REPORT

2.ACT.REPORT

3.ALL DIAL

4.TEL.INDEX

5.USER SETTINGS

6.MEMORY STATUS

Choose if you would like a Transmission Verification Report printed after every fax you send.

Activity Report lists information about the last 50 incoming and outgoing faxes. TX means Transmit; RX means Receive.

Lists names and numbers stored in One Touch and Speed Dial memory, in numerical order.

ALL DIAL list (above), alphabetically.

Lists settings for INITIAL SETUP, SETUP RECEIVE, SETUP SEND, PRINT REPORTS, MISCELLANEOUS and REMOTE FAX OPT.

Lists summary information and amount of occupied memory.

To Print a Report

Function

Press

Enter the number of the report you want to print. For example, press 4 to

print the TEL-INDEX.

, 1, 6.

For the Activity Report, also press or to select PRINT REPORT?

Start Stop

Set

to exit.

PRINTING REPORTS

and press Press

Press

9 - 1

Transmission Verification (Xmit) Report

You can use the Xmit Report as proof that you sent a fax. This report lists the name or fax number of the receiving party, the time and date of transmission, and if the transmission was successful.

When the feature is OFF, the report is printed only if there’s an error during transmission. If the report indicates NG, send the fax again.

When the feature is ON, the report is printed with every fax you send. If you typically send multiple faxes to the same destinations, you may

need a reminder to identify each fax transmission. You can select OFF+IMAGE or ON+IMAGE to print a portion of the first page of the fax message on the report.

Function

Press

Press or to select OFF, OFF+IMAGE, ON or ON+IMAGE and press

Set

Press

Stop

to exit.

, 1, 6, 1.

Activity Report Interval

You can set the MFC to print activity reports at a specific interval (6, 12, 24 hours, 2, 4 or 7 days). If you set the interval to OFF, you can print the report by following the steps in the previous section.

Function

Press

Press or to display INTERVAL?

and press

Press or to choose your setting and press

, 1, 6, 2.

Set

INTERVAL?

Set

. (If you choose 7 days, the screen prompts you to choose a day on which to begin the 7-day countdown.)

Enter the time to begin printing, in 24-hour format and press

Set

(For example, enter 19:45 for 7:45 PM.)

Stop

9 - 2

Press

to exit.

PRINTING REPORTS

Making Copies

Basic Copy Operation

You can use your MFC as a copier, making up to 99 copies at a time. The MFC can stack the copies or collate (sort) them.

Copying One Page

Place the original in the ADF, or on the scanner glass.

Copy

Press

Do NOT pull on the paper while copying is in progress.

To stop copying and eject the

original, press

, then wait five seconds—OR—Press

Stop

Stacking Multiple Copies (Using the ADF)

Copy

COPYING P.01 

again.

Unless you select SORT, multiple copies will be stacked (all copies of page 1, then all copies of page 2, etc.).

Insert the original face up in the ADF.

To stack the copies, press

Using the dial pad, enter the number

of copies you want (up to 99). Wait five seconds—OR—Press

Copy

again.

COPY OPERATIONS

COPY:STACKING 01 

10 - 1

Sorting Multiple Copies (Using the ADF)

Insert the original face up in the ADF.

Option

Press

select SORT, and press Press

As needed, use the Copy keys to change the

Contrast, Document Type

Using the dial pad, enter the number

, then press or to

Copy

, and

Enlarge/Reduce

Set

settings.

of copies you want (up to 99). Wait five seconds—OR—Press

Copy

again.

COPY:SORTING 01 

Single or Multiple Copies (Using the Scanner Glass)

For details about using the Copy keys in Step 5, please see Copy Options (Temporary Settings), page 10-3. If you want to sort multiple copies, use

the ADF. (See Sorting Multiple Copies (Using the ADF), page 10-2.) Lift the Document Cover.

White Film

Using the document guide on the left,

center the original face down on the scanner glass and close the Document cover.

Copy

Press

As needed, use the Copy keys to change

the Using the dial pad, enter the number

Contrast, Document Type

, and

Enlarge/Reduce

of copies you want (up to 99). Wait five seconds—OR—Press

10 - 2

COPY OPERATIONS

Copy

settings.

again.

Document Cover

Scanner Glass

COPY:STACKING 01 

Memory Full Message

If the memory becomes full while you are making copies, the screen displays a message:

MEMORY FULL P.01 ONLINE

COPY TO COPY STOP TO ABORT

If the MEMORY FULL message appears while you are scanning the first

Stop

page of your original, press

to cancel. You will need to clear some faxes from memory before you can continue. If you were scanning subsequent page(s), press

Copy

to print the scanned pages—OR—Press

to cancel. To gain extra memory, you can turn off Fax Storage (see page 8-2)

—OR—Print fax messages in memory (see page 5-5).

Copy Options (Temporar y Settings)

You can improve your copies by using the Copy keys:

Contrast, Document Type, Enlarge/Reduce, Option

These setting are temporary, and the MFC returns to its default settings when you finish copying. You can try different combinations of settings for best results.

Copy Contrast

Stop

If an original is in the ADF or the scanner glass, you can adjust the copy contrast to make copies darker or lighter. The default setting is normal.

Contrast

Press

Press to make a copy lighter,

or to make a copy darker and press

Press

Using the dial key pad, enter the number of copies.

Wait five seconds—OR—Press

- + SELECT <- -> & SET

Set

. (Normal)

Copy

again.

COPY OPERATIONS

10 - 3

Document T ype

You can select the Copy resolution for your type of original. The default setting is AUTO, which is used for documents that contain both text and photographs. TEXT is used for documents containing only text. PHOTO is used for copying photographs.

Insert the original in the ADF or on

the scanner glass.

Document Type

Press

DOC TYPE:AUTO? SELECT <- -> & SET

Press or to choose document type and press

Copy

Press

Using the dial key pad, enter the number of copies.

Wait five seconds—OR—Press

Copy

again.

Set

Enlarged or Reduced Copies

Place the original in the ADF or on the scanner glass.

Enlarge/Reduce

Press

Press or to choose an enlargement

or reduction ratio.

You can reduce to AUTO, 93%, 87%, 75% , 50%, or 25% of the original size —OR— You can enlarge to 120%, 125%, 141%, 150%, 200%, or 400% —OR— For more choices select ZOOM and press any percentage between 25% and 400%. For example, press

Copy

Press

Using the dial pad, enter the number of copies.

Wait five seconds—OR—Press

Select AUTO if you want the MFC automatically to reduce the original to fit on the paper size you programmed (Function 1-2-6).

ELG/RDC:100%  SELECT & SET 

Set

. Use the dial pad to enter

5, 3

to enter 53%.

Copy

again.

10 - 4

COPY OPERATIONS

Selecting Recommended Ratios

Original Paper Recommmended size is… size is… reduction ratio is…

LETTER DOCUMENT LETTER 100%

A4 DOCUMENT LETTER 87% LEGAL DOCUMENT LETTER 75%

LEGAL 100%

You cannot use Legal size paper on the scanner glass.

Special Copy Options

You can sort multiple pages, copy either two or four pages onto one page, and create a poster size copy of a photograph.

4in1

2in1

COPY OPERATIONS

10 - 5

Poster

You can create a poster size copy of a photograph.

AUTO enlargement or reduction ratio cannot be used if you are copying

onto paper that is not the same size as the original. You must use a pre-set ratio.

Insert the original in the ADF

or on the scanner glass.

Option

Press

Press or to select SORT, 2in1, 4in1 or POSTER and press

Press

Using the dial pad, enter the number of copies.

Wait five seconds—OR—Press

Copy

again.

OPTIONS:SORT? SELECT <- -> & SET

Set

10 - 6

COPY OPERATIONS

W alk-Up V ideo Printing

Getting Started

Walk-Up Video Printing lets you use your MFC, connected to your camcorder, digital camera, video game, or VCR, to view a video on the attached equipment. The video signal and the output you create are NTSC (National Television System Committee). This is not compatible with any other standard.

With no originals in the ADF, plug the cable from you video camera’s Video Out jack into the MFC’s RCA pin jack. Play the video.

Some camcorders, digital cameras, video games or VCRs do not correctly conform with NTSC standards. Then you would not be able to capture video signals.

You can do video printing only on Letter, Legal and A4 size paper.

You can not copy in the scanner glass when you connect video equipment to the machine.

WALK-UP VIDEO PRINTING

11 - 1

Setting Up Video Print Mode

Whenever you connect video equipment to the Brother machine and turn on the video signal, the machine’s Copy keys automatically switch to video printing mode and the screen displays

VIDEO:PRESS COPY CAPTURE READY

As soon as you turn off the video equipment or disconnect it, the Copy keys return to normal Copy mode. If you have too much in memory, you cannot access video printing mode.

Black and White Video Printing

With no originals in the ADF, plug the cable from your video camera’s

Video Out jack into the Brother machine’s RCA pin jack. Play the video. When the Brother machine begins receiving the video

signals, the machine’s screen displays

VIDEO:PRESS COPY CAPTURE READY

Copy

Press

If you want to print multiple pages, use the dial pad to enter the number of

copies (up to 99). Wait five seconds —OR—Press

The machine begins printing, and beeps when finished.

when you see the picture you want to capture and print.

Copy

again.

If the Brother machine is not receiving video signals, However, if there is an original in the ADF, the machine will print a copy.

11 - 2

WALK-UP VIDEO PRINTING

Copy

will not work.

Changing Default Settings

DEFAULT SETTINGS

1. Quality HIGH

2. Video Type MOVING

3. Print Size 5.75" x 4.25"

Set

QUALITY:NORMAL 

Function

Press default settings for video printing.

and 3 to change

By pressing

Function

, 3 and a number, you can adjust video printing settings as shown in the following chart. Press the selection for each setting. Press

Press and .

Function

1.QUALITY

2.VIDEO TYPE

3.PRINT SIZE

QUALITY:NORMAL QUALITY:HIGH

VIDEO:MOVING VIDEO:STILL

SIZE:5.75"X4.25" SIZE:4"X3" SIZE:4"X3"X6

to save your selection.

Setting Video Printing Quality

Function

Press

The screen displays 1. QUALITY. Press or to select a quality

and press

Press

Stop

, 3, 1.

Set

to exit.

or to move through

is default

QUALITY:HIGH 

WALK-UP VIDEO PRINTING

11 - 3

Setting Video Type

Printed Position

① 5.75" x 4.25" ➁ 4" x 3"

➂ 4" x 3" x 6

5.75"

4.25"

Before you turn on the video signal, you must set the Brother machine to receive either a moving or a still image. You can watch the video play on the video camera and press

Function

Press

Press or to select the

, 3, 2.

video type and press

Copy

when you see the frame you want to print.

VIDEO:STILL

Set



VIDEO:MOVING 

Stop

Press

You can press If you don’t have enough memory to process the selected video image, the

to exit.

Clear

in Step 2 to return to the previous step.

print quality may be poor even for a still frame.

Setting Print Size

Function

Press

Press or to select

print size and press

SIZE:5.75"X4.25"

, 3, 3.

Set

SIZE:4"X3"

SIZE:4"X3"X6

Stop

Press

Video Capture from the PC

Please see Video Capture from the PC, page 17-12 or the Multi-Function

Link

Pro On-Line Documentation (on CD-ROM 1) for instructions on

using your MFC and computer for video frame capture.

11 - 4

WALK-UP VIDEO PRINTING

to exit.

Setting Up the Brother MFC

Using the Brother Machine with Your PC

Multi-Function Link® Pro software (MFL Pro) turns your Brother machine into a multi-function center, by enabling you to use your fax machine as a printer and a scanner and to use it to fax from Windows your computer.

The MFC 9600 is a 6 in1 multi-function center. Install the Multi-Function Link CD-ROM.

If you have previously installed Brother Multi-Function Link® Pro software for another machine, uninstall it first.

and PC to Work Together

applications in

Pro and other Brother software from the bundled

Before you install the Multi-Function Link® Pro, you must read the README.WRI file in the root directory of the CD-ROM (or Floppy Disks) for important last-minute installation information and troubleshooting tips.

Before You Install Multi-Function Link® Pro

If you have a USB cable (For Windows® 98 users only), see Using a USB Cable to Connect the Brother Machine to the PC, page 12-2.

If you don’t have a USB cable , see Using the Bundled Parallel Cable to Connect the MFC to the PC page 12-10.

If You Don’t Have a CD-ROM Drive

All software is supplied on CD-ROM. If you need a Floppy Disk version for MFC 9600’s Multi-Function Link PCI4D95), call Brother at

USA: 1-888-879-3232 From within Canada: 1-800-668-2768 From within Montreal: 1-514-685-6464

T o order the appropriate set of disks, you must tell the Brother Representative the version of Windows

Only Multi-Function Link® Pro and ScanSoft™ PaperPort® are available on Floppy Disks. Multi-Function Link Floppy Disks for Windows NT

SETUP BROTHER MACHINE WITH PC

you are using and your Brother model number.

Pro software is not available on

Workstation Version 4.0.

Pro software (PCI4D31 or

12 - 1

Computer Requirements

The following are the minimum computer requirements you need to set up and operate the MFC as a printer.

3.1x 95

3.1x or 95)

98 or

CPU 80486/66MHz or higher (Windows

Pentium 75 or Higher (Windows Windows NT

RAM 8MB or greater for Windows

8MB or greater for Windows

Workstation Version 4.0)

® ®

(16MB recommended) 16MB or greater for Windows

98 or Windows NT

Workstation Version 4.0 (32MB recommended) Hard Disk Drive 50MB Available Disk Space Operating System Windows

4.0, DOS environment compatible with your

Windows

3.1x, 95/98 or NT® Workstation V ersion

version

Use only a shield interface cable that is IEEE-1284 compliant, and that is less than 6 feet long (1.8 meters), or a USB cable.

Using a USB Cable to Connect the MFC to the PC (Using Windows® 98 Only)

Please find your Windows® 98 CD-ROM before you begin.

A USB cable is not included with your Brother machine. Before you can set up the USB interface, you must purchase a standard USB cable. Or, if you prefer to set up the bundled parallel cable, please see Using the Bundled Parallel Cable to connect the MFC to the PC, page 12-10.

After you have set up the MFC and checked that it is working properly,

make sure your MFC is turned on and your PC is turned off.

12 - 2

SETUP BROTHER MACHINE WITH PC

Connect the USB cable to both the MFC and the PC.

Turn on your PC.

When the Add New

Hardware Wizard screen appears, click Next.

Select (Recommended)

and click Next.

SETUP BROTHER MACHINE WITH PC

12 - 3

Installing Brother Software Using a USB Cable

Insert the MFL Pro CD-ROM into your CD-ROM drive.

Select Specify a location

and remove the other check marks, then click Browse to locate the file.

Double-click on the CD icon and

click on the Win98usb folder, then click OK.

Make sure Specify a location

is selected and click Next.

12 - 4

SETUP BROTHER MACHINE WITH PC

Select (Recommended)

and click Next.

Confirm the choice is

Brother MFC USB

Composite Device and click Next.

If the Insert Disk Wizard appears, remove the MFL CD-ROM and insert the Windows 98 CD-ROM (to get the Windows

standard

driver) and click OK.

(If you inserted the

Windows 98 CD-ROM, remove the CD-ROM and reinsert the MFL CD-ROM.) Click Finish.

SETUP BROTHER MACHINE WITH PC

12 - 5

After the MFC USB

Composite Device is installed and the Add New Hardware Wizard reappears, click Next.

Select (Recommended)

and click Next.

Select Specify a location

and click Next.

12 - 6

SETUP BROTHER MACHINE WITH PC

Brother MFC 9600 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual