Brother MFC 9200C User Manual

MFC 9200C

OWNER’S MANUAL

If You Need to Call Customer Service

Please complete the following information for future reference:

Model Number: MFC 9200C Serial Number:* Date of Purchase: Place of Purchase: * The serial number is on the back of the unit. Retain

this Owner’s Manual with your sales receipt as a permanent record of your purchase, in the event of a theft, fire or warranty service.

Year 2000 Compliant

Brother is addressing the Year 2000 related issues for all Brother fax machines and multi-function centers. Our focus is to ensure that our bundled third party software will continue to properly process date/time data after January 1, 2000.

Brother fax machines and multi-function centers will function properly after January 1, 2000, provided that all non-Brother hardware, software and firmware used by our customers in connection or combination with Brother fax machines, MFCs and bundled software, accurately exchange date data with the Brother products.

Please continue to check our Web page for updates at http://www.brother.com. All remedies will be provided to individual customers via software patches through software download or from Brother Customer Service.

http://www.brother.com

Brother Numbers

Brother fax-back system

Brother Customer Service has installed an easy-to-use fax-back system, so you can get instant answers to common technical questions and product information for all Brother products. This system is available 24 hours a day, 7 days a week. You can use the system to send faxes to any fax machine, not just the one from which you are calling.

If you can’t resolve difficulty with your MFC machine using this manual, call our fax-back system, and follow the voice prompts to receive faxed instructions about using the system, and an index of fax-back subjects.

USA: From within Canada: 1-800-681-9838

The Brother fax-back system number (USA only) has been preprogrammed on One Touch key

1-800-521-2846

Frequently Asked Questions (FAQs)

You can find more information about Brother products on the World Wide Web. From product specification sheets to Frequently Asked Questions (FAQs), it is all there. Visit us at:

You can check here for Brother driver updates.

Brother Bulletin Board

Brother’s Bulletin Board Numbers are

USA: From within Canada: 1-514-685-2040

1-888-298-3616

For Customer Service

USA:

From within Canada: 1-800-853-6660 (voice)

From within Montreal: 1-514-685-6464 (voice)

1-800-284-4329 (voice) 1-908-575-8790 (fax)

1-514-685-4898 (fax)

BROTHER NUMBERS

Ordering Accessories and Supplies

For best quality results use only genuine Brother accessories, available at most Brother retailers. If you cannot find the accessory you need and you have a Visa, MasterCard, Discover, or American Express credit card, you can order accessories directly from Brother. (In the USA, you can visit us online for a complete selection of Brother accessories and supplies available for purchase.)

USA: 1-888-879-3232 (voice)

1-800-947-1445 (fax) http://www.brothermall.com

Description Item

Ink Cartridge <black> LC04BK Ink Cartridge <cyan>(blue) LC04C Ink Cartridge <magenta>(red) LC04M Ink Cartridge <yellow> LC04Y 720 dpi High Quality Coated Paper BP72CL Glossy Paper BPGLL Transparancies BPTRL Power Protector QPD120 Telephone Line Cord UG3565001 Paper Cassette Assembly

(Includes paper output tray) Owner’s Manual LE3385001 (For USA)

Software on Floppy Disks are NOT available.

Note

From within Canada:

LE2228001

LE3490001 (French For Canada)

1-800-668-2768 (voice)

Brother Coated Paper is Ink Jet Paper.

ORDERING ACCESSORIES AND SUPPLIES

Notice – Disclaimer of Warranties

(For USA and Canada)

BROTHER’S LICENSOR(S), AND THEIR DIRECTORS, OFFICERS, EMPLOYEES OR AGENTS (COLLECTIVELY BROTHER’S LICENSOR) MAKE NO WARRANTIES, EXPRESS OR IMPLIED, INCLUDING WITHOUT LIMITATION THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE, REGARDING THE SOFTWARE. BROTHER’S LICENSOR(S) DOES NOT WARRANT, GUARANTEE OR MAKE ANY REPRESENTATIONS REGARDING THE USE OR THE RESULTS OF THE USE OF THE SOFTWARE IN TERMS OF ITS CORRECTNESS, ACCURACY, RELIABILITY, CURRENTNESS OR OTHERWISE. THE ENTIRE RISK AS TO THE RESULTS AND PERFORMANCE OF THE SOFTWARE IS ASSUMED BY YOU. THE EXCLUSION OF IMPLIED WARRANTIES IS NOT PERMITTED BY SOME STATES IN THE USA AND SOME PROVINCES IN CANADA. THE ABOVE EXCLUSION MAY NOT APPLY TO YOU.

IN NO EVENT WILL BROTHER’S LICENSOR(S) BE LIABLE TO YOU FOR ANY CONSEQUENTIAL, INCIDENTAL OR INDIRECT DAMAGES (INCLUDING DAMAGES FOR LOSS OF BUSINESS PROFITS, BUSINESS INTERRUPTION, LOSS OF BUSINESS INFORMATION, AND THE LIKE) ARISING OUT OF THE USE OR INABILITY TO USE THE SOFTWARE EVEN IF BROTHER’S LICENSOR HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. BECAUSE SOME STATES IN THE USA AND SOME PROVINCES IN CANADA DO NOT ALLOW THE EXCLUSION OR LIMITATION OF LIABILITY FOR CONSEQUENTIAL OR INCIDENTAL DAMAGES, THE ABOVE LIMITATIONS MAY NOT APPLY TO YOU. IN ANY EVENT BROTHER’S LICENSOR’S LIABILITY TO YOU FOR ACTUAL DAMAGES FROM ANY CAUSE WHATSOEVER, AND REGARDLESS OF THE FORM OF THE ACTION (WHETHER IN CONTRACT, TORT (INCLUDING NEGLIGENCE), PRODUCT LIABILITY OR OTHERWISE), WILL BE LIMITED TO $50.

Compilation and Publication Notice

Under the supervision of Brother Industries Ltd., this manual has been compiled and published, covering the latest product descriptions and specifications.

The contents of this manual and the specifications of this product are subject to change without notice.

Brother reserves the right to make changes without notice in the specifications and materials contained herein and shall not be responsible for any damages (including consequential) caused by reliance on the materials presented, including but not limited to typographical and other errors relating to the publication.

iii

BROTHER ONE YEAR LIMITED WARRANTY and EXCHANGE SERVICE

(For USA Only)

This warranty gives you certain rights and you may also have other rights that may vary from state to state.

This warranty is given only to the first end-use purchaser of the accompanying product (referred to in this warranty as “this Product”).

What is covered: Brother warrants to

you for the Warranty Period that there are no defects in the materials, workmanship or Year 2000 compliance of this Product. The “Warranty Period” is 1 year from the date you purchased this product. The “Warranty Period” for consumable items, such as Ink Cartridges, Print Heads, etc. is 90 days from the date of purchase, or the rated life of the Consumable item, whichever is shorter.

What is NOT covered: This warranty is

VOID -- that is, this Product has no warranty -- if: (1) you did not purchase this Product from an authorized Brother reseller within the United States, (2) this Product has been serviced, modified or tampered with by anyone other than an Authorized Service Representative of Brother, (3) the serial number has been modified, defaced or removed from this Product, (4) this Product has been abused or damaged, (5) non Brother brand or non Brother approved parts, supplies, power supplies or other accessories have been used with this Product, or (6) this Product has been transported without the proper preparation and packaging.

What to do if you think your Product is defective:

Call our Customer Service Hotline at 1800-284-4329, or if you suspect a defect in materials or workmanship in this Product, you can report it to a Brother Authorized Service Center. During the Warranty Period, supply Brother’s representative with a copy of your dated bill of sale showing that this Product was purchased within the United States. For the name of your Brother Authorized Service Center, call 1-800-521-2846. After contacting the Brother Authorized Service Center, you may be required to deliver or send the

Product properly packaged, freight prepaid, to the Authorized Service Center together with a photocopy of your bill of sale.

What Brother will do:

Brother (or its Authorized Service Center) will evaluate your report of a possible defect to determine whether a defect exists, and if it does exist, Brother (or its Authorized Service Center) will repair or (at Brother’s option) replace the Product with a product that performs the same functions and performs as well as the original Product. Brother reserves the right to supply refurbished or remanufactured replacement parts provided that the replacement parts conform to the manufacturer’s specifications for new products. The repaired or replacement product will be returned to you at no cost.

Exchange Service:

When an exchange is authorized, Brother will exchange your non-working product with a refurbished or remanufactured product that conforms to the manufacturer’s specifications for new products. The refurbished or remanufactured Product you receive will be covered by the balance of the

limited warranty period remaining on

the original Product, plus an additional thirty (30) days. You will keep the replacement Product that is sent to you and must return (or be billed up to the cost of a new product) your original non- working product, which shall become the property of Brother. You must call Brother Customer Service and if the representative cannot correct the product’s malfunction over the telephone and you elect the exchange service, you must provide information pertaining to this Product and you must also provide a valid major credit card number. Your credit card will be charged up to the cost of a new Product if: (i) you do not return your original Product to Brother within five (5) business days; (ii) the malfunctions of your original Product are not covered by the limited warranty; (iii) the proper packaging instructions are not followed and has caused damage to the product;

BROTHER ONE YEAR LIMITED WARRANTY and EXCHANGE SERVICE

(For USA Only)

or (iv) the warranty period on your original Product has expired or has not been sufficiently validated with a copy of the proof of purchase (bill of sale). The Brother Customer Service Representative will ship the exchange Product via next business day delivery courier service, with return instructions and prepaid return air bill. Follow the return instructions. You must return the original Product in the same shipping carton in which the exchanged Product was received and include a copy of proof of purchase (bill of sale). Retain your original accessory items and a copy of the return air bill, signed by the courier.

Limitations:

Repair or replacement as described above is your sole and exclusive (that is, your only) remedy if this Product is defective. Brother is not responsible for damage to or loss of any equipment, media, programs or data related to the use of this Product. Except for that repair or replacement,

Brother shall not be liable for any direct, indirect, incidental or consequential damages or specific relief. Because some states do not allow the exclusion or limitation of consequential or incidental damages, the above limitation may not apply to you.

THIS WARRANTY IS GIVEN IN LIEU OF ALL OTHER WARRANTIES, WRITTEN OR ORAL, WHETHER EXPRESSED BY AFFIRMATION, PROMISE, DESCRIPTION, DRAWING, MODEL OR SAMPLE. ANY AND ALL WARRANTIES OTHER THAN THIS ONE, WHETHER EXPRESS OR IMPLIED, INCLUDING IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE, ARE HEREBY DISCLAIMED.

This Limited Warranty is the only warranty that Brother is giving for this Product. It is the final expression and the exclusive and only statement of Brother’s obligations to you. It replaces all other agreements and understandings that you may have with Brother or its representatives.

This Limited Warranty (and Brother’s obligation to you) may not be changed in any way unless you and Brother sign the same piece of paper in which we (1) refer to this Product and your bill of sale date, (2) describe the change to this warranty and (3) agree to make that change.

Product Support: Toll-free customer service and technical support is available for hardware operational assistance at 1-800-284-4329. At any time, free technical support in the form of Frequently Asked Questions, troubleshooting tips and service center locator is available through our fax-back system at 1-800-521-2846 or Brother’s Internet Web Site (www.brother.com). Now you can visit us on-line (www.brothermall.com), your complete source for genuine Brother Accessories and Supplies.

ROTHER

B 100 B

RIDGEWATER,

OMERSET

NTERNATIONAL

ORPORATE

ERSEY

ORPORATION

LVD.

08807-0911

Please record your model and serial numbers and your date and location of Purchase below for your records. Keep this information with your proof of purchase (bill of sale) in case your Product is lost, stolen or requires service.

Model # _______________________ Serial #________________________ Date of purchase: _______________ Store where purchased:___________ Location of store:________________

Important: We recommend that you

keep all original packing materials, in the event that you ship this product.

BROTHER MULTIFUNCTION CENTER/FACSIMILE MACHINE

LIMITED WARRANTY

(For Canada Only)

Pursuant to this limited warranty of 1 year from the date of purchase for labour and parts, Brother International Corporation (Canada) Ltd. (“Brother”), or its Authorized Service Centers, will repair this MFC/Facsimile machine free of charge if defective in material or workmanship. This Limited Warranty does not include cleaning, consumables (including, without limitation, print cartridges, print head, toner and drum) or damage caused by accident, neglect, misuse or improper installation or operation, any damage caused from service, maintenance, modifications, or tampering by anyone other than a Brother Authorized Service Representative, or from the use of supplies or consumable items that are non-Brother products. Operation of the MFC/Facsimile machine in excess of the specifications or with the Serial Number or Rating Label removed shall be deemed abuse and all repairs thereafter shall be the sole liability of the end-user/ purchaser. In order to obtain warranty service, the MFC/Facsimile machine must be delivered or shipped freight prepaid by the end user/purchaser to a “Brother” Authorized Service Center, together with your Proof of Purchase in the form of a Sales Receipt.

For laser products: Failure to remove the Toner Cartridge (and Toner Drum Unit on applicable models) during shipping will cause severe damage to the MFC/Facsimile and will VOID the Warranty. (Refer to your Operation Manual for proper packaging.)

For ink-jet products: Do not remove the ink cartridges during shipping. Damage to your print head resulting from packing without the ink cartridges will VOID your warranty. (Refer to your Operation Manual for proper packaging.)

BROTHER DISCLAIMS ALL OTHER WARRANTIES EXPRESSED OR IMPLIED INCLUDING, WITHOUT LIMITATION, ANY IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE, EXCEPT TO THE EXTENT THAT ANY WARRANTIES IMPLIED BY LAW CANNOT BE VALIDLY WAIVED.

No oral or written information, advice or representation provided by Brother, its Authorized Service Centers, Distributors, Dealers, Agents or employees, shall create another warranty or modify this warranty. This warranty states Brother’s entire liability and your exclusive remedy against Brother for any failure of the MFC/Facsimile machine to operate properly.

Neither Brother nor anyone else involved in the development, production, or delivery of this MFC/Facsimile machine shall be liable for any indirect, incidental, special, consequential, exemplary, or punitive damages, including lost profits, arising from the use of or inability to use the product, even if advised by the end user/purchaser of the possibility of such damages. Since some Provinces do not allow the above limitation of liability, such limitation may not apply to you.

This Limited Warranty gives you specific legal rights and you may also have other rights which vary from Providence to Providence.

Warranty Service is available at Brother Authorized Service Centers throughout Canada. For Technical Support or for the name and location of your nearest Authorized Service Center call 1-800-853-6660. Within Montreal, please call 685-6464. Internet support: support@brother.ca or browse Brother’s Web Site: www.brother.com

Brother International Corporation (Canada) Ltd. 1 Rue Hôtel de Ville Dollard-Des-Ormeaux, QC H9B 3H6

We ’re at y our side.

Quick Reference Guide

Sending Faxes

Automatic Transmission

Place the original face up in the ADF, or face down on the scanner glass.

Enter the fax number using One Touch, Speed Dial, Search or the dial pad.

Press Start .

Sending a Cover Page

Place the original face up in the ADF, or face down on the scanner glass.

Press Function , 3 , 1 , 1 .

When NEXT FAX ONLY? appears, press

Press or to select ON (or

OFF ) and press Set .

Press or to select a comment and press

Enter two digits to indicate the number of pages being sent and press

Press 1 to select additional settings —

—Press 2 if you are ready to

fax.

Enter the fax number.

Press Start .

Set .

Real Time Transmission

You can send faxes in real time.

Place the original face up in the ADF, or face down on the scanner glass.

Press Function, 1, 3, 8.

Press or to select ON (or OFF) and press Set—OR—For

the next transmission only, press

or to select NEXT FAX

ONLY and press Set.

For the next fax only, press or

to select ON (or OFF) and

press Set.

Press 1 to select additional settings —OR—Press 2 to fax.

Enter the fax number.

Press Start.

Receiving Faxes

Select Receive Mode

Press

Receive Mode

FAX, EXT.TEL/TAD MANUAL

to select

Brother fax-back system : 1-800-521-2846

Brother Web Site : http://www.brother.com

Brother Accessories & Supplies

USA: 1-888-879-3232 (voice) 1-800-947-1445 (fax) http://www.brothermall.com

From within Canada: 1-800-668-2768 (voice)

vii

Storing Numbers

Storing One Touch Dial Numbers

Press Function, 1, 5, 1.

Press the One Touch key where you want to store the number.

Enter a number (up to 20 digits) and press Set.

Enter a name (or leave it blank) and press Set.

Press or to select FAX, TEL, or FAX/TEL and press Set.

Press Stop.

Storing Speed Dial Numbers

Press Function, 1, 5, 2.

Enter a two-digit Speed Dial number and press Set.

Enter a number (up to 20 digits) and press Set.

Enter a name (or leave it blank) and press Set.

Press or to select FAX, TEL, or FAX/TEL and press Set.

Press Stop.

Dialing Operations

One Touch Dialing / Speed Dialing

Place the original face up in the ADF, or face down on the scanner glass.

Press Search/Speed Dial, press #, then press the two-digit Speed

Dial number.

Press Start.

Search/Speed Dial

Place the original face up in the ADF, or face down on the scanner glass.

Press Search/Speed Dial, then enter the first letter of the name you’re looking for.

Press or to search the memory.

Press Start, when the screen displays the name you want to call.

Making Copies

Making a Single Copy

Place the original face up in the ADF, or face down on the scanner glass.

Press Mono Copy or Color Copy.

Press Mono Copy or Color Copy again. (Make sure it’s the

same key you pressed before.)

Sorting Multiple Copies (Using the ADF)

After you choose Mono Copy or Color Copy in Step 2, you must

press the same key in following steps.

Place the original face up in the ADF.

Press Mono Copy or Color Copy.

Press Options.

Press or to select

COPY:OPTIONS and press Set.

Press or to select SORT and press Set.

Press Mono Copy or Color Copy.

Use the dial pad to enter the number of copies you want. (up to 99)

Press Mono Copy or Color Copy.

viii

Introduction.....................................................................................1-1

Using This Manual................................................................... 1-1

Finding Information............................................................. 1-1

Conventions Used in this Manual........................................ 1-1

Test Sheet Procedures (For USA Only).................................. 1-2

MFC 9200C Control Panel Overview..................................... 1-3

About Fax Machines ................................................................ 1-5

Fax Tones and Handshake................................................... 1-5

ECM (Error Correction Mode)............................................1-5

Assembly and Connections............................................................. 2-1

Packing List .............................................................................. 2-1

Choosing a Location................................................................. 2-2

IMPORTANT SAFETY INSTRUCTIONS................... 2-3

Release the Scanner Lock.................................................... 2-3

Paper.......................................................................................... 2-4

About Brother Paper............................................................ 2-4

Paper Specifications for Paper Cassette and Manual

Feed Slot..................................................................... 2-5

Print Area............................................................................. 2-6

Loading Paper in the Multi-Purpose Paper Cassette ........... 2-7

Connecting the MFC................................................................ 2-8

Installing the Ink Cartridges................................................... 2-9

Important....................................................................... 2-10

Connections............................................................................. 2-12

Connecting an External Telephone ................................... 2-12

Connecting an External Telephone

Answering Device (TAD)............................................. 2-12

Sequence....................................................................... 2-12

Connections................................................................... 2-13

Recording Outgoing Message (OGM).......................... 2-13

Special Line Considerations.............................................. 2-14

Roll Over Phone Lines.................................................. 2-14

Two-Line Phone System............................................... 2-14

Converting Telephone Wall Outlets ............................. 2-14

Installing MFC, External Two-Line TAD, and

Two-Line Telephone................................................ 2-15

Multi-Line Connections (PBX)......................................... 2-16

If you are installing the MFC to work with a PBX:...... 2-16

Custom Features on a Single Line..................................... 2-16

On-Screen Programming................................................................ 3-1

User-Friendly Programming................................................... 3-1

Function Mode..................................................................... 3-1

Alternating Displays............................................................ 3-2

Function Selection Table..................................................... 3-2

1. Fax Functions.............................................................. 3-2

2. Printer Functions......................................................... 3-5

3. Copy Functions........................................................... 3-5

4. Video Functions.......................................................... 3-5

5. PhotoCapture Center™ Functions ............................... 3-6

Initial Setup...................................................................................... 4-1

Getting Started ......................................................................... 4-1

Setting Date and Time......................................................... 4-1

Setting Station ID ................................................................ 4-1

Entering Text................................................................... 4-2

Inserting spaces............................................................... 4-2

Making corrections ......................................................... 4-2

Repeating letters.............................................................. 4-2

Special characters and symbols....................................... 4-3

Setting Tone/Pulse Dialing Mode (For Canada only)......... 4-3

Setting Beeper Volume........................................................ 4-3

Speaker Volume .................................................................. 4-4

Ring Volume ....................................................................... 4-4

Memory Storage.................................................................. 4-4

Turning On Automatic Daylight Savings Time .................. 4-4

Setup Receive................................................................................... 5-1

Basic Receiving Operations..................................................... 5-1

Select Receive Mode........................................................... 5-1

To select or change your Receive Mode......................... 5-1

Setting Ring Delay .............................................................. 5-2

Easy Receive ....................................................................... 5-2

Printing a Reduced Incoming Document ............................ 5-3

Recommended Reductions.............................................. 5-3

Setting Paper Size................................................................ 5-3

Advanced Receiving Operations............................................. 5-4

Operation from Extension Telephone.................................. 5-4

Changing the Fax Receive Code..................................... 5-4

Printing a Fax in Memory.................................................... 5-4

Polling.................................................................................. 5-5

Setting Up Polling Receive............................................. 5-5

Setting Up Sequential Polling Receive........................... 5-5

Canceling a Scheduled Job.................................................. 5-6

Setup Send ....................................................................................... 6-1

Before You Begin...................................................................... 6-1

Sending Faxes Using Multiple Settings .............................. 6-1

Faxing from the ADF (Automatic Document Feeder)........ 6-1

Faxing from the Scanner Glass............................................ 6-2

Fax Resolution..................................................................... 6-3

Contrast................................................................................ 6-3

Manual Transmission (With an External Telephone) ......... 6-4

Automatic Transmission...................................................... 6-4

Color Fax transmission........................................................ 6-4

Manual and Automatic Fax Redial...................................... 6-4

Dual Access (Not Available for Color Fax)........................ 6-5

Real Time Transmission...................................................... 6-6

Checking the Job Status....................................................... 6-6

Canceling a Job in Memory................................................. 6-7

Basic Sending Operations........................................................ 6-7

Composing Electronic Cover Page...................................... 6-7

Composing Your Own Comments.................................. 6-8

Cover Page For Next Fax Only....................................... 6-8

Always Send Cover Page................................................ 6-8

Using a Printed Cover Page............................................ 6-9

Advanced Sending Operations................................................ 6-9

Overseas Mode.................................................................... 6-9

Delayed Fax (Not Available for Color Fax)...................... 6-10

Delayed Batch Transmission

(Not Available for Color Fax)....................................... 6-10

Multiple Resolution Transmission

(Not Available for Color Fax)....................................... 6-11

Setting Up Polled Transmit

(Not Available for Color Fax)....................................... 6-11

Auto Dial Numbers and Dialing Options...................................... 7-1

Storing Numbers for Easy Dialing.......................................... 7-1

Storing One Touch Dial Numbers....................................... 7-1

Storing Speed Dial Numbers............................................... 7-2

Changing One Touch and Speed Dial Numbers.................. 7-2

Setting Up Groups for Broadcasting ................................... 7-3

Dialing Options......................................................................... 7-4

One Touch Dialing .............................................................. 7-4

Speed Dialing ...................................................................... 7-4

Broadcasting (Not Available for Color Fax)....................... 7-4

Access Codes and Credit Card Numbers............................. 7-5

Search .................................................................................. 7-6

Pause.................................................................................... 7-6

Fax Redial............................................................................ 7-6

Tone/Pulse (For Canada only)............................................. 7-6

Remote Fax Options (Not Available for Color Fax).................... 8-1

Fax Forwarding/Paging........................................................... 8-1

Programming a Fax Forwarding Number............................ 8-1

Programming Paging Number............................................. 8-1

Setting Fax Storage .................................................................. 8-2

Changing Remote Retrieval Access Code.............................. 8-2

Remote Retrieval...................................................................... 8-3

Using Remote Retrieval Access Code................................. 8-3

Remote Commands ............................................................. 8-4

Retrieving Memory Status List ........................................... 8-4

Retrieving Fax Messages..................................................... 8-5

Changing Fax Forwarding Number..................................... 8-5

Printing Reports.............................................................................. 9-1

MFC Settings and Activity ...................................................... 9-1

To Print a Report ................................................................. 9-1

Transmission Verification (Xmit) Report............................ 9-2

Activity Report Interval....................................................... 9-2

Making Copies............................................................................... 10-1

Basic Copy Operations........................................................... 10-1

Making a Single Copy....................................................... 10-1

Multiple Copies (Using the ADF)..................................... 10-1

Memory Full Message....................................................... 10-2

Multiple Copies (Using the Scanner Glass) ...................... 10-2

Temporary Copy Settings...................................................... 10-3

Using the Enlarge/Reduce Key ......................................... 10-3

xii

Using the Options Key ...................................................... 10-4

2in1 ............................................................................... 10-6

4in1 .............................................................................. 10-6

Poster............................................................................. 10-6

Choosing the Quality......................................................... 10-7

Changing Default Copy Settings........................................... 10-8

Paper Type......................................................................... 10-9

Copy Quality ..................................................................... 10-9

Color Adjustment .............................................................. 10-9

Copy Contrast.................................................................. 10-10

Single Color (One Color) ................................................ 10-10

Legal Limitations.................................................................. 10-11

Walk-Up Video Printing............................................................... 11-1

Getting Started ....................................................................... 11-1

Auto Switch....................................................................... 11-1

Color Video Printing.............................................................. 11-2

Black & White Video Printing.............................................. 11-2

Temporary Video Print Setting ............................................ 11-3

Using the Options Key ...................................................... 11-3

Changing Default Settings..................................................... 11-5

Paper Type......................................................................... 11-6

Video Printing Quality ...................................................... 11-6

Video Type........................................................................ 11-6

Print Size ........................................................................... 11-7

Video Printing Color Adjustment...................................... 11-7

Video Printing Contrast..................................................... 11-8

Video Capture to PC.............................................................. 11-8

Walk-Up PhotoCapture Center™................................................ 12-1

Introduction............................................................................ 12-1

Getting Started ....................................................................... 12-1

DPOF Printing................................................................... 12-2

Printing the Index (Thumbnails) ....................................... 12-3

Printing Images.................................................................. 12-3

Using the Options Key ...................................................... 12-4

Changing Default Settings..................................................... 12-6

Paper Type......................................................................... 12-7

PhotoCapture Center™ Quality.......................................... 12-7

Photo Brightness................................................................ 12-7

xiii

Photo Contrast ................................................................... 12-7

Color Adjustment .............................................................. 12-8

Color Enhancement ........................................................... 12-8

Understand Error Messages............................................... 12-8

PhotoCaputure Center™ Requirements......................... 12-9

Using PhotoCapture Center™ from your PC

(For Windows® Only)......................................................... 12-9

Setting Up the MFC and PC to Work Together......................... 13-1

Using the Brother Machine with Your PC........................... 13-1

Before You Install Multi-Function Link® Pro..................... 13-1

Computer Requirements.................................................... 13-2

Using a Bi-directional IEEE-1284 Compliant Parallel

Cable to Connect the MFC to the PC (Using Windows® 95, 98, 98SE, ME, Windows NT® Workstation

Version 4.0 and Windows® 2000 Professional) ................ 13-2

Notice to PC User.............................................................. 13-2

How to Attach the Filter Core to a Bi-directional

Parallel Cable:............................................................... 13-3

Using Windows® 95, 98, 98SE and ME............................ 13-4

Using Windows® 2000 Professional ................................. 13-8

Using Windows NT® Workstation Version 4.0 .............. 13-12

Using a USB Cable to Connect the MFC to the PC

(Using Windows® 98, 98SE, ME and Windows® 2000

Professional Only)............................................................. 13-17

Using Windows® 98, 98SE and ME................................ 13-18

Using Windows® 2000 Professional ............................... 13-24

Installing the Brother Software........................................... 13-27

To install Multi-Function Link® Pro (Main

Application): ............................................................... 13-27

To Install Automatic E-mail Printing

(Optional Application): .......................................... 13-28

To Register Your MFC 9200C On-Line

(For USA only):...................................................... 13-29

To view On-Line Documentation:.............................. 13-29

To Install PhotoPrinter Pro : ....................................... 13-30

To View Brother Support Information: ...................... 13-30

Helpful Hints for Windows® 95/98/98SE/ME/

2000 Professional or Windows NT® 4.0..................... 13-31

Receiving Faxes into the PC................................................ 13-32

xiv

Using the MFC as a Printer ........................................................ 14-1

Features................................................................................... 14-1

Printer Driver......................................................................... 14-1

Choosing the Right Kind of Paper........................................ 14-2

Multi-purpose Paper Cassette............................................... 14-2

Loading Paper in Multi-purpose Paper Cassette............... 14-2

Adjusting for Thick Paper and Envelopes.................... 14-2

Manual Feed Slot............................................................... 14-3

Setup for Envelopes........................................................... 14-4

Simultaneous Printing/Fax.................................................... 14-4

Printer Operation Keys ......................................................... 14-4

Reset Key........................................................................... 14-4

Ink Management Key........................................................ 14-5

Turning Off Bi-directional Printing................................... 14-5

Printer Driver Settings ................................................................. 15-1

Using the Brother MFC9200C Series Printer Driver......... 15-1

The Paper Tab........................................................................ 15-1

Paper Size.......................................................................... 15-2

User Defined Paper Size.................................................... 15-2

Orientation......................................................................... 15-3

Copies................................................................................ 15-3

Collate........................................................................... 15-3

Reverse Order ............................................................... 15-3

Paper Thickness................................................................. 15-4

Scaling............................................................................... 15-4

2 in 1 ............................................................................. 15-4

Paper Source...................................................................... 15-4

Multi-purpose Paper Cassette....................................... 15-4

Manual Feed.................................................................. 15-4

The Quality/Color Tab........................................................... 15-5

Quality............................................................................... 15-6

Media................................................................................. 15-6

Document .......................................................................... 15-7

Color/Mono ....................................................................... 15-7

Color ............................................................................. 15-7

Mono............................................................................. 15-7

Color Matching............................................................. 15-7

Custom Setting .................................................................. 15-8

Halftone Pattern............................................................ 15-8

True2Life ...................................................................... 15-8

Printing from your PC........................................................... 15-9

Using the Windows®-Based Brother Control Center ................ 16-1

Brother Control Center ......................................................... 16-1

AutoLoad the Brother Control Center............................... 16-2

How to Turn Off AutoLoad............................................... 16-2

Using the Scan Keys............................................................... 16-2

Using the Control Panel Keys................................................ 16-3

Scan Image ........................................................................ 16-3

Scan/OCR.......................................................................... 16-3

Scan to E-mail ................................................................... 16-3

Brother Control Center Features ......................................... 16-4

Auto Configuration............................................................ 16-4

Scanning Operations.......................................................... 16-4

Copy Operations................................................................ 16-5

PC Fax Operation .............................................................. 16-5

Scanner Settings for Scan, Copy and PC Fax Buttons...... 16-5

Global Settings .................................................................. 16-6

Setting Up the Scanner Configurations............................. 16-6

To access the Scanner Configurations screen: .................. 16-6

Perform an Operation from the Control Center Screen..... 16-7

Scan to File.............................................................................. 16-7

Scanner Settings ................................................................ 16-7

Destination Folder ............................................................. 16-8

Send Scan to E-mail ............................................................... 16-8

Scanner Settings ................................................................ 16-9

Email Application.............................................................. 16-9

File Attachments................................................................ 16-9

Conversion Options......................................................... 16-10

Show QuickSend Menu................................................... 16-10

QuickSend List................................................................ 16-10

Send Scan to Word Processor ............................................. 16-11

Scanner Settings .............................................................. 16-11

Word Processor ............................................................... 16-11

User Defined Button............................................................. 16-12

Scanner Settings .............................................................. 16-12

Target Application........................................................... 16-13

Copy/Two on One Copy....................................................... 16-13

Scanner Settings .............................................................. 16-13

Copy Settings................................................................... 16-13

xvi

Send a Fax ............................................................................ 16-14

Scanner Settings .............................................................. 16-14

FAX Settings................................................................... 16-15

Using ScanSoft™ PaperPort® for Brother/TextBridge®............ 17-1

Using ScanSoft™ PaperPort® and TextBridge®.................. 17-1

Viewing Items in ScanSoft™ PaperPort®.......................... 17-2

Organizing Your Items in Folders..................................... 17-2

Links to Many Other Applications.................................... 17-3

Using ScanSoft™ TextBridge® OCR

(Converting Image Text to Text You Can Edit)........... 17-3

Importing Items from Other Applications......................... 17-4

Exporting Items in Other Formats..................................... 17-4

Scanning a Document............................................................. 17-4

TWAIN COMPLIANT ..................................................... 17-4

Accessing the Scanner....................................................... 17-5

Scanning a Document into the PC..................................... 17-5

Settings in the Scanner Window........................................ 17-6

Resolution:.................................................................... 17-6

Color Type:................................................................... 17-6

Size:............................................................................... 17-7

Custom:......................................................................... 17-7

Adjust:........................................................................... 17-7

Paper: ............................................................................ 17-8

Video Capture:.............................................................. 17-8

PreScanning an Image....................................................... 17-8

How to use PreScan to adjust an image:....................... 17-8

Video Capture from the PC................................................. 17-10

Connecting Your Video Equipment................................ 17-10

To connect your video equipment: ............................. 17-10

Capturing An Image........................................................ 17-10

To capture a frame as an image: ................................. 17-11

Using Multi-Function Link® Pro Software................................. 18-1

Introduction............................................................................ 18-1

Brother Resource Manager................................................ 18-1

MFC Remote Setup................................................................ 18-2

Multi-Function Link® Pro Main Menu.............................. 18-3

Sending a Fax from Your PC................................................ 18-3

Sending a Fax from the Main Menu.................................. 18-4

Sending a Fax from a Windows® Application .................. 18-5

xvii

Receiving Faxes into the PC.................................................. 18-5

Checklist for Your PC ....................................................... 18-5

Viewing Received Faxes................................................... 18-6

Using the PhotoCapture Center™ from Your PC

(For Windows® Only).................................................................... 19-1

Introduction............................................................................ 19-1

PhotoPrinter 2000 Pro ....................................................... 19-2

Overview of Basic Steps......................................................... 19-2

Using Automatic E-Mail Printing................................................ 20-1

For Windows® 95/98/98SE, ME only.................................... 20-1

Main Features.................................................................... 20-1

To Access the On-Line Documentation........................ 20-1

Using the Brother MFC with a New Power Macintosh®

G3, G4 or iMac™/iBook................................................................ 21-1

Set up Your USB Equipped Apple® Macintosh®

G3,G4 or iMac

Installing the Brother Printer and Scanner Drivers........... 21-1

Installing PaperPort®......................................................... 21-2

Using the Brother Printer Driver with your Apple®

Macintosh®.......................................................................... 21-2

Using Brother TWAIN Scanner Driver with Your

Apple® Macintosh®............................................................. 21-4

Accessing the Scanner....................................................... 21-5

Scanning a Document into Your Macintosh G3, G4

or iMac.......................................................................... 21-5

Settings in the Scanner Window........................................ 21-6

Image............................................................................. 21-6

Resolution ..................................................................... 21-6

Color Type .................................................................... 21-6

Scanning Area............................................................... 21-7

Business Card Size........................................................ 21-7

Miscellaneous................................................................ 21-8

Brightness...................................................................... 21-8

Contrast......................................................................... 21-8

Color Sync Dialog......................................................... 21-8

Scanner Profile.............................................................. 21-9

PreScanning an Image..................................................... 21-10

™

with Mac OS 8.5/8.51/8.6/9.0 ................ 21-1

xviii

Important Information................................................................. 22-1

Standard Telephone and FCC Notices................................. 22-1

These notices are in effect on models sold and used in

the United States only................................................... 22-1

Federal Communications Commission (FCC)

Declaration of Conformity (For USA only).................. 22-2

Industry Canada Compliance Statement

(For Canada only)..................................................... 22-3

ENERGY STAR® Compliance Statement.................... 22-3

Important Safety Instructions........................................ 22-3

Trademarks........................................................................ 22-5

Troubleshooting and Routine Maintenance............................... 23-1

Troubleshooting...................................................................... 23-1

Brother fax-back system.................................................... 23-1

Frequently Asked Questions (FAQs) ................................ 23-1

Brother Bulletin Board...................................................... 23-1

Error Messages.................................................................. 23-2

Document Jams and Paper Jams.......................................... 23-4

Original is Jammed in the Top of the ADF Unit............... 23-4

Original is Jammed Inside the ADF Unit.......................... 23-4

Paper is Jammed Inside the MFC...................................... 23-5

If You Are Having Difficulty with Your MFC................. 23-6

How to Improve Print Quality.............................................. 23-9

Test Print ........................................................................... 23-9

Cleaning the Print Head..................................................... 23-9

Aligning Ink Cartridges................................................... 23-10

Turning Off Bi-directional Printing................................. 23-11

Packing and Shipping the MFC.......................................... 23-11

Routine Maintenance........................................................... 23-14

Cleaning the Scanner....................................................... 23-14

Cleaning the MFC Printer Platen .................................... 23-15

Cleaning the Pick-up Roller ............................................ 23-15

Replacing the Ink Cartridges........................................... 23-16

For Customer Service .......................................................... 23-18

Specifications...................................................................................S-1

Product Description ................................................................. S-1

Fax .............................................................................................S-1

Fax (Continued)........................................................................ S-2

xix

Printer........................................................................................S-2

Printing ................................................................................S-2

Controller............................................................................. S-2

Print Media..........................................................................S-3

Consumable Items ...............................................................S-3

25 26 27

Glossary........................................................................................... G-1

Index..................................................................................................I-1

Remote Retrieval Access Card.......................................................R-1

xxi

Introduction

Using This Manual

Thank you for purchasing a Brother Multi-Function Center (MFC). This MFC has been designed to be simple to use, with LCD screen prompts to guide you through functions. However, you can use your MFC to its fullest potential by taking a few minutes to read this manual.

Finding Information

All chapter headings and subheadings are listed in the Table of Contents. You will be able to find information about a specific feature or function by checking the Index in the back of this manual.

Conventions Used in this Manual

Throughout this manual you’ll see special symbols alerting you to important information, warnings, and actions to perform. For clarification, and to help you choose the correct key presses, we’ve added illustrations showing some of the LCD messages.

boldface Bold typeface identifies a specific key on the FAX/MFC control

panel.

italics Italics typeface emphasize an important point, or refer you to

Test Sheet Procedures (For USA Only)

After programming your Station ID, please fill out the TEST SHEET included with your MFC and fax it to Brother’s Automated Fax Response System as your first transmission. This will verify that your MFC is properly installed. (See

Setting Station ID, page 4-1.)

When this document is received, a confirmation sheet will be sent back to your MFC. In order to receive a response, be sure to set up your Station ID.

USA 1-877-268-9575 (fax)

INTRODUCTION

1 - 2

MFC 9200C Control Panel Overview

8 7

6 5

1 2

1 - 3

INTRODUCTION

One T ouch Keys

These 4 keys give you instant access to previously stored phone numbers.

Shift

To access memory locations 5 through 8 in the One Touch keys hold down the Shift key.

Receive and Dialing Keys:

Receive Mode

Use to select how the MFC will handle incoming calls.

Redial/Pause

Redials the last number called. Also inserts a pause in auto-dial numbers.

Search/Speed Dial

Search lets you look up numbers stored in the dialing memory. Speed Dial lets you dial stored phone numbers by pressing a # and a twodigit number.

Dial Pad

Dials phone and fax numbers, and can be used as a keyboard for entering information into the MFC. (Only for Canada: # key lets you switch the dialing type during a telephone call from “PULSE” to “TONE”.

Stop

Stops a fax, cancels an operation, or exits from Function mode.

Start

Starts an operation, such as sending a fax or printing a report.

Resolution Indicator Lights

These LEDs show the resolution mode you selected.

Fax Resolution

Sets the resolution when you send a fax.

LCD (Liquid Crystal Display)

LCD displays messages to help you set and operate your MFC.

Programming Keys:

Function

Lets you access the Function and Programming modes.

(Left Arrow) (Right Arrow)

Set

Stores a function setting in the MFC. Also, use this key whenever you want to broadcast faxes to many different locations, maximum of 158 locations at once.

Color Printer Keys:

Reset

Clears settings from the printer memory, and restores factory default settings.

Ink Management

Cleans the ink print heads. Resets the ink dot counter after replacing an ink cartridge.

Color Scanner Keys:

Scan Image

Press this key to scan a color picture into your graphics application for viewing and editing.

Scan/OCR

Press this key to start scanning a text document. ScanSoft TextBridge will convert it to editable text and display it in your word processor application for further editing.

™

Scan to E-mail

Press this key to start scanning an original into your E-mail application, setting it up automatically as an attachment.

Color Copy Keys:

Enlarge/Reduce

Lets you enlarge or reduce copies, depending on the ratio you select.

Options

You can change the settings for Copy, Video Printing and PhotoCapture Center™.

Mono Copy

Makes a black-and-white or singlecolor copy.

Color Copy

Makes a full-color copy.

INTRODUCTION

1 - 4

About Fax Machines

If you’re a first-time fax machine user, fax operation might seem a little mysterious. Soon, you’ll recognize the unusual fax tones on your phone line, and be able to send and receive faxes easily.

Fax Tones and Handshake

When someone is sending a fax, the MFC sends fax calling tones, (CNG tones)—soft, intermittent beeps at 4-second intervals. You’ll hear them when you dial and press Start, and they continue for about 40 seconds after dialing. During that time, the sending machine must begin the “handshake” with the receiving machine. Each time you use automatic procedures to send a fax, you are sending CNG tones over the phone line. You’ll soon learn to listen for these soft beeps each time you answer a phone on your MFC line, so you can know if you are receiving a fax message.

The receiving fax responds with fax receiving tones—loud, chirping sounds. A receiving fax chirps for about 40 seconds over the phone line, and the LCD shows RECEIVE. If your MFC is set to the FAX mode, it will answer every call automatically with fax receiving tones. Even if the other party hangs up, your MFC continues to send the “chirps” for about 40 seconds, and the LCD continues to shows RECEIVE.

The fax “handshake” is the time in which the sending machine’s CNG tones and the receiving machines “chirps” overlap. This must be for at least 2 to 4 seconds, so the fax machines can understand how each is sending and receiving the fax. The handshake cannot begin until the call is answered, and the CNG tones only last for about 40 seconds after the number is dialed. Therefore, it’s important for the receiving machine to answer the call in as few rings as possible.

When you have an external telephone answering device (TAD) on your MFC

Note

line, your TAD will determine the number of rings before the call is answered. Pay special attention to the directions in the Installation chapter for connecting a TAD to your MFC.

ECM (Error Correction Mode)

The Error Correction Mode (ECM) is a way for the MFC to check the integrity of a fax transmission while it is in progress. ECM transmissions are possible only between machines that both have the ECM feature. If they do, you may send and receive fax messages that are continuously checked for their integrity.

Sufficient memory must be available in your MFC for this feature to work.

1 - 5

INTRODUCTION

Assembly and Connections

Packing List

Make sure you have the following items:

Cable Tie

For Bi-directional IEEE 1284 Compliant Parallel Cable

Telephone Line Cord

Paper Cassette

Owner’s Manual

Brother Color Suite CD-ROM

Ink Cartridges

Test Sheet

Reference Guide improving Print Quality

Caution

Do NOT throw away the filter cores and cable ties by accident. You will need them to meet FCC Emission Requirements when you connect the MFC to your computer using bi-directional IEEE-1284 compliant parallel cable.

If an item is missing, call Brother Customer Service at 1-800-284-4329 (USA),

Note

1-800-853-6660 (from within Canada) or 1-514-685-6464 (from within Montreal). See Ordering Accessories and Supplies on page ii for the correct item

numbers.

StartCard

Caution

Whenever you transport the MFC, use the packing materials that came with your MFC. If you do not pack the MFC correctly, you may void your warranty.

ASSEMBLY AND CONNECTIONS

2 - 1

Choosing a Location

Place your MFC on a flat, stable surface, such as a desk. Select a place that is free of vibration and shocks. Locate the MFC near a telephone jack and a standard, grounded power outlet. Choose a location where the temperature remains between 50°F and 95°F (10°–35°C).

Avoid placing your MFC in a high-traffic area. Do not place near heaters, air conditioners, water, chemicals, or refrigerators. Do not expose the MFC to direct sunlight, excessive heat, moisture, or dust. Do not connect your MFC to electrical outlets controlled by wall switches or automatic timers. Disruption of power can wipe out information in the MFC’s memory. Do not connect your MFC to electrical outlets on the same circuit as large appliances or other equipment that might disrupt the power supply. Avoid interference sources, such as speakers or the base units of cordless phones.

NO !

WARNING

■ Use caution when installing or modifying telephone lines. Never touch telephone

wires or terminals that are not insulated unless the telephone line has been disconnected at the wall jack. Never install telephone wiring during a lightning storm. Never install a telephone jack in a wet location unless the jack is specifically designed for a wet location.

■ Lightning and power surges can damage this product! We recommend that you use a

quality surge protection device on the AC power line and on the telephone line, or unplug the lines during a lightning storm.

■ For PLUGGABLE EQUIPMENT, the socket-outlet should be installed near the

equipment and should be easily accessible.

■ To reduce the risk of shock or fire, use only a No. 26 AWG or larger

telecommunication line cord.

2 - 2

ASSEMBLY AND CONNECTIONS

NO !

IMPORTANT SAFETY INSTRUCTIONS

Do not use this product near appliances that use water, in a wet basement or near a swimming pool.

Avoid using a telephone during an electrical storm. There may be a remote risk of electric shock from lightning.

Release the Scanner Lock

Press the blue Scanner Cover Release Button on the right side of the MFC and lift the scanner cover until it locks in the open position.

The blue Scanner Lock Lever is on the back left underside of the scanner cover. Pull the lever toward you to unlock the scanner.

Lock

Unlock

Scanner

Cover

Scanner Cover Release Button

Scanner Lock Lever

Caution

If the message “CHECK SCAN LOCK” appears on the LCD, unlock the scanner immediately and press Stop.

Caution

If the message “MACHINE ERROR AF” or “MACHINE ERROR AE” appears on the LCD, do not attempt to operate the machine. Call Customer Service for assistance. (See Brother Numbers, page i.)

ASSEMBLY AND CONNECTIONS

2 - 3

Paper

The quality of your document can be affected by the kind of paper you use in the MFC. You can use plain paper, coated paper, transparencies, glossy paper, organizer paper, and envelopes. We recommend testing various paper types before purchasing large quantities. For best results, use genuine Brother special coated paper, glossy paper, and transparencies. (See page ii for information about ordering Brother accessories.)

When you print on coated paper, transparencies, and glossy paper, be sure to

Note

select the correct media in the “Quality/Color” tab in the printer driver. When using coated paper, transparencies or glossy paper, avoid stacking by removing each page after it exits the machine.

About Brother Paper

Brother paper is manufactured specifically for this MFC, to provide optimum print quality:

High Quality Coated Paper for Color Ink Jet printing

—super fine mode (BP72CL for letter)

Color Ink Jet Transparencies—fine mode (BPTRL for letter) Color Ink Jet Glossy Paper—superfine mode (BPGLL for letter)

■ Brother coated (ink jet) paper is coated only on one side. Make sure this whiter

(coated) side is face down when loading in the paper cassette, or manual feed slot.

■ The coated side of glossy paper is shiny. Do not touch the shiny side. Load

glossy paper in the paper cassette with the shiny side facing down.

■ Do not touch either side of transparencies, because perspiration is absorbed

easily and may decrease output quality.

■ For optimum output quality, use paper that is appropriate for your resolution

setting.

■ Store paper in the original bag, and keep it sealed. Keep paper flat and away

from moisture, direct sunlight and heat.

■ Transparencies designed for laser printers/copiers may stain your next

document. Use only recommended transparencies.

Curled or damaged paper may cause paper jams and misfeeds. If the paper is curled, straighten it as much as possible by rolling it in the opposite direction of the curl.

2 - 4

ASSEMBLY AND CONNECTIONS

Do not use the following types of paper and envelopes:

■ Damaged, curled, wrinkled, or irregularly shaped paper and envelopes

■ Extremely shiny or highly textured paper and envelopes

■ Envelopes with clasps

■ Envelopes of baggy construction

■ Envelopes not sharply creased

■ Embossed envelopes

■ Paper and envelopes already printed with a laser printer

■ Envelopes preprinted on the inside

■ Paper and envelopes that cannot be arranged uniformly when stacked

Paper Specifications for Paper Cassette and Manual Feed Slot

Paper Type Paper Size Cassette Capacity

Cut Sheet Letter, Executive, A4 250 Sheets of 20 lb (75 g/m

Legal 100 Sheets of 20 lb (75 g/m Coated Paper Letter 100 Sheets Transparencies Letter 50 Glossy Paper Letter 20 Envelopes DL, COM-10, C5, B5,

Monarch Organizer K, L 10 Photo 4" x 6" 10 Postcard 5" x 7" 30

)

Paper Capacity of Paper Cassette:

Cut Sheet Paper Weight 17 to 32 lb (64 to 120 g/m Paper Cassette: Up to 1.06 inches (27mm) / Approximately 250 sheets of 20 lb (75 g/m

)

Output Stacker: Approximately 75 Sheets of 20 lb (75 g/m

)

) Retrieve transparencies and glossies as they exit the machine so they don’t stack and smear.

When you use glossy paper in the paper cassette, place a sheet of plain paper in

Note

the cassette first, then stack the glossy paper on top of it.

ASSEMBLY AND CONNECTIONS

2 - 5

Print Area

The Print Area depends on the settings in the application you are using. The figures below show the unprintable areas on cut sheet and envelopes.

Cut Sheet

unprintable area

Envelopes

3 4

(inch)

Paper Type Paper Size 1234

Letter, Legal

Fax Mono Copy Color Copy 0.16

0.12 0.43 0.16

0.16

Printer 0.34

Cut Sheet

Fax Mono Copy Color Copy 0.13 0.13

0.12 0.43

0.13 0.13

Printer 0.13 0.13

Executive Printer 0.12 0.43 0.13 0.13 Organizer K, L Printer 0.12 0.43 0.13 0.13 Envelopes DL, C5, CM10,

Monarch

Printer

0.39 0.79 0.13 0.13

*Printer depends on the Printer driver.

2 - 6

ASSEMBLY AND CONNECTIONS

Loading Paper in the Multi-Purpose Paper Cassette

Before you install paper, please read Paper, pages 2-4 to 2-6. The paper cassette can hold up to 250 sheets of 20 lb. paper.

Remove the paper cassette (lift up and pull out).

Remove the cassette cover.

Adjust the cassette to the letter (A4/LTR) or legal position for the size of paper you are using. To adjust the cassette to legal size, press the button on the left and pull out the front part of the cassette.

Button

Stack up to 250 sheets of paper

face down in the cassette

and slide the width and length paper adjusters to fit around it. Do not place paper above the maximum paper height line, or paper may jam.

Replace the cassette cover.

The cassette cover serves as the paper output tray.

ASSEMBLY AND CONNECTIONS

Legal

Position

Paper

Adjusters

Letter

Position

Maximum Height Line

2 - 7

Slide the paper cassette into the MFC until it locks into place.

Pull out the paper output tray extension.

Paper Output Tray Extension

Connecting the MFC

Telephone

Line Cord

Power Cord

Connect the power cord.

There is no ON/OFF switch. When you plug in the power cord, the power goes on and the LCD alternately shows:

Connect the telephone line cord.

Connect one end of the telephone line cord to the jack on the MFC and the other end to a modular wall jack.

SET CARTRIDGES

PLS OPEN COVER

WARNING

■ The MFC must be grounded using a 3-prong plug.

■ Since the MFC is grounded through the power outlet, protect yourself from potentially

hazardous electrical conditions on the telephone line by keeping the MFC’s power turned on when you connect it to a telephone line. When you want to move your MFC, protect yourself by disconnecting the telephone line first, and then the power cord.

Caution

Operating the MFC before you install the ink cartridges will permanently damage the print head.

2 - 8

ASSEMBLY AND CONNECTIONS

Installing the Ink Cartridges

Check that you turned on the power (by plugging in the power cord) and that the paper cassette is loaded with paper and installed in the MFC. The LCD alternately shows;

Caution

Close the document cover before you open the Scanner Cover.

Press the blue Scanner Cover Release Button on the right side of the MFC and lift the scanner cover. After a few seconds, the print head will move left to its replacement position.

Remove the yellow shipping cover by pulling it toward you and lifting it up and out.

Print Head

Caution

SET CARTRIDGES

PLS OPEN COVER

■ The bottom of the yellow

shipping cover is wet with ink that will cause stains, so wipe it clean before you place it down. Keep the yellow shipping cover in a safe place.

We recommend that you install the ink cartridges from left to right in this order: Black, Yellow, Cyan, Magenta.

Open the Black ink cartridge bag and remove the ink cartridge.

Carefully remove the sealing tape from the bottom of the ink cartridge. Be sure to peel the tape in the direction away from you.

ASSEMBLY AND CONNECTIONS

Yellow Shipping Cover

2 - 9

Important

To prevent spilling ink and staining your hands and clothing, peel the sealing tape gently and slowly. Do not touch the ink opening on the cartridge or the removed tape.

Opening

Peel in the direction away from you!

Each color has its own correct position. Match the markings of the color indicators on the cartridge holder as a guide. Then, gently insert the Black ink cartridge by tilting it toward you and then pressing it backward until it clicks into place.

Repeat Steps 4–6 to install each color ink cartridge.

After installing all ink cartridges, close the scanner cover. Your MFC enters a “head cleaning” cycle for approximately 6 minutes. The MFC goes online to set the ink dot counter for each color, so the MFC can warn you with an error message when ink is running low.

Caution

Make sure the paper is loaded in the multi-purpose paper cassette.

2 - 10

ASSEMBLY AND CONNECTIONS

The LCD shows CLEANING BLACK. After the cleaning cycle is finished, the LCD shows PRESS START KEY.

Press Start within one minute. The MFC starts printing the Test Sheet. Only during initial ink cartridge installation,

PRINT OK?

1.YES 2.NO

the LCD shows:

Check the print quality of the test sheet. If it is not good, clean the print head again by pressing 2. The LCD will ask you if the print quality is OK for each color. Press 2 for any color with a problem. You can choose several colors. After cleaning is finished, press Start. The MFC starts printing Test Sheet No. 2.

Adjust the Vertical Alignment by following the instructions printed on the Test Print page.

WARNING

If ink gets in your eyes, irrigate them with water immediately and if irritation occurs, consult a doctor.

Caution

■ DO NOT remove ink cartridges if you do not need to replace them. If you do so, it may

reduce the ink quantity and the MFC will not know the quantity of ink left in the cartridge.

■ DO NOT shake the ink cartridges. If you do so, the ink may spill when you take off

the sealing tape. If ink stains your body or clothing, wash with soap or detergent immediately.

■ If you install an ink cartridge in the wrong color position, you must clean the print

head several times after correcting the cartridge installation and before you start printing because the colors were mixed.

■ Once you open an ink cartridge, install it in the MFC and use it up within six months

of installation. Use unopened ink cartridges by the expiration date written on the cartridge package.

■ DO NOT refill the ink cartridges. Attempting to use refilled cartridges may cause

damage to the print head and will void your warranty.

If the INK EMPTY error message is on the screen display after you have

Note

installed the ink cartridges, check and make sure that the ink cartridges are installed correctly.

ASSEMBLY AND CONNECTIONS

2 - 11

Connections

Connecting an External Telephone

Although your MFC does not have a handset, you can connect a separate telephone (or telephone answering device) directly to your MFC.

Connect the modular plug on the telephone’s line cord to the jack labeled EXT. on the left side of the MFC.

Whenever this phone (or TAD) is in use, the LCD shows TELEPHONE.

Connecting an External Telephone Answering Device (TAD)

Sequence

You may choose to connect an answering system. However, when you have an external TAD on the same telephone line as the MFC, the TAD answers all calls and the MFC “listens” for fax calling (CNG) tones. If it hears them, the MFC takes over the call and receives the fax. If it doesn’t hear CNG tones, the MFC lets the TAD continue playing your outgoing message so your caller can leave you a voice message.

The TAD must answer within four rings (the recommended setting is two rings). The MFC cannot hear CNG tones until the TAD has answered the call, and with four rings there are only 8–10 seconds of CNG tones left for the fax “handshake”. Make sure you carefully follow the instructions in this manual for recording your outgoing message. We do not recommend using the toll saver feature on your external answering machine if it exceeds 4 rings.

2 - 12

ASSEMBLY AND CONNECTIONS

Connections

Do not connect a TAD elsewhere on the same phone line.

Plug the telephone line cord from the wall jack into the left side of the MFC, in the jack labeled LINE.

Plug the telephone line cord from your TAD into the left side of the MFC, in the jack labeled EXT. (Make sure this cord is connected to the TAD at the TAD’s telephone line jack, and not its telephone set jack.)

Set your external TAD to four rings or less. Two rings are recommended. (The MFC’s Ring Delay setting does not apply.)

Record the outgoing message. (See below.)

Set the Receive Mode to EXT. TEL/TAD. (See Select Receive Mode, page 5-1.)

Recording Outgoing Message (OGM)

Timing is important in recording this message. The message sets up the ways to handle both manual and automatic fax reception.

Record 5 seconds of silence at the beginning of your message. (This allows your MFC time to listen for the fax CNG tones of automatic transmissions before they stop.)

Limit your speaking to 20 seconds.

End your 20-second message by giving your Fax Receive Code for people sending manual faxes. For example: “After the beep, leave a message or send a fax by pressing 51 and

We recommend beginning your OGM with an initial 5-second silence because

Note

the MFC cannot hear fax tones over a resonant or loud voice. You may try omitting this pause, but if your MFC has trouble receiving, then you must rerecord the OGM to include it.

ASSEMBLY AND CONNECTIONS

Start

.”

2 - 13

Special Line Considerations

Roll Over Phone Lines

A roll over phone system is a group of two or more separate telephone lines that pass incoming calls to each other if they are busy. The calls are usually passed down or “rolled over” to the next available phone line in a preset order.

Your MFC can work in a roll over system as long as it is the last number in the sequence, so the call cannot roll away. Do not put the MFC on any of the other numbers; when the other lines are busy and a second fax call is received, the fax call would be transferred to a line that does not have a fax machine. Your MFC

will work best on a dedicated line.

Two-Line Phone System

A two-line phone system is nothing more than two separate phone numbers on the same wall outlet. The two phone numbers can be on separate jacks (RJ11) or combined into one jack (RJ14). Your MFC must be plugged into an RJ11 jack. RJ11 and RJ14 jacks may be equal in size and appearance and both may contain four wires (black, red, green, yellow). To test the type of jack, plug in a two-line phone and see if it can access both lines. If it can, you must separate the line for your MFC. (See

Converting Telephone Wall Outlets

There are three ways to convert to an RJ11 receptacle. The first two ways may require assistance from the telephone company. You can change the wall outlets from one RJ14 jack to two RJ11 jacks. Or, you can have an RJ11 wall outlet installed and slave or jump one of the phone numbers to it.

The third way is the easiest: Buy a triplex adapter. You can plug a triplex adapter into an RJ14 outlet. It separates the wires into two separate RJ11 jacks (Line 1, Line 2) and a third RJ14 jack (Lines 1 and 2). If your MFC is on Line 1, plug the MFC into L1 of the triplex adapter. If your MFC is on Line 2, plug it into L2 of the triple adapter.

Easy Receive, page 5-2.)

Triplex Adapter

RJ14

RJ11 RJ14

2 - 14

ASSEMBLY AND CONNECTIONS

Installing MFC, External Two-Line TAD, and Two-Line Telephone

When you are installing an external two-line telephone answering device (TAD) and a two-line telephone, your MFC must be isolated on one line at both the wall jack and at the TAD. The most common connection is to put the MFC on Line 2, which is explained in the following steps. The back of the two-line TAD must have two telephone jacks: one labeled L1 or L1/L2, and the other labeled L2. You will need at least three telephone line cords, the one that came with your MFC and two for your external two-line TAD. You will need a fourth line cord if you add a two-line telephone.

Place the two-line TAD and the two-line telephone next to your MFC.

Plug one end of the telephone line cord for your MFC into the L2 jack of the triplex adapter. Plug the other end into the LINE jack on the left side of the MFC.

Plug one end of the first telephone line cord for your TAD into the L1 jack of the triplex adapter. Plug the other end into the L1 or L1/L2 jack of the two-line TAD.

Plug one end of the second telephone line cord for your TAD into the L2 jack of the two-line TAD. Plug the other end into the EXT. jack on the left side of the MFC.

Triplex Adapter

External Two Line TAD Fax Machine

You can keep two-line telephones on other wall outlets as always. There are two ways to add a two-line telephone to the MFC’s wall outlet. You can plug the telephone line cord from the two-line telephone into the L1+L2 jack of the triplex adapter. Or, you can plug the two-line telephone into the TEL jack of the two-line TAD.

Two Line Phone

ASSEMBLY AND CONNECTIONS

2 - 15

Multi-Line Connections (PBX)

Most offices use a central telephone system. While it is often relatively simple to connect the machine to a key system or a PBX (Private Branch Exchange), we suggest that you contact the company that installed your telephone system and ask them to connect the MFC for you. It is advisable to have a separate line for the MFC. You can then leave the MFC in FAX mode to receive faxes any time of day or night.

If the MFC is to be connected to a multi-line system, ask your installer to connect the unit to the last line on the system. This prevents the unit from being activated each time a telephone call is received.

As with all fax units, this machine must be connected to a two wire system. If your line has more than two wires, proper connection of the MFC cannot be made.

If you are installing the MFC to work with a PBX:

It is not guaranteed that the unit will operate correctly under all circumstances with a PBX. Any cases of difficulty should be reported first to the company that handles your PBX.

If all incoming calls will be answered by a switchboard operator, it is recommended that the Receive Mode be set to MANUAL. All incoming calls should initially be regarded as telephone calls.

The MFC may be used with either pulse or tone dialing telephone service (For Canada only).

Custom Features on a Single Line

To learn how custom features may affect your faxing operations, see Chapter 23, Troubleshooting and Routine Maintenance.

2 - 16

ASSEMBLY AND CONNECTIONS

On-Screen Programming

User-Friendly Programming

We have designed your Multi-Function Center with on-screen programming. User-friendly programming helps you take full advantage of all the functions your MFC has to offer. (See Using This Manual, page 1-1.)

Since your programming is done on the LCD, we created step-by-step on-screen prompts to help you program your MFC. All you need to do is follow the prompts as they guide you through the function menu selections and programming options and settings.

Function Mode

You can access the Function Mode by pressing Function. The LCD shows:

Then Press 1 for Fax Functions—OR— Press 2 for Printer Functions—OR— Press 3 for Copy Functions—OR— Press 4 for Video Functions—OR— Press 5 for PhotoCapture Center

When you enter the Function Mode, your MFC displays a list of Level One Functions from which you can choose. These function options appear one after the other on the display. Select an option by pressing Set when the option appears on the LCD.

You can “scroll” more quickly through options by pressing screen displays your selection, press Set. Use passed your choice or to save key strokes. Both arrow keys show all options, in the opposite order. When you finish a function, the LCD shows ACCEPTED.

If you want to exit the Function Mode, press Stop.

Note

™

Functions.

1.FAX

2.PRINTER

3.COPY

4.VIDEO

5.PHOTOCAPTURE

. When the

to scroll backward if you

ON-SCREEN PROGRAMMING

3 - 1

Alternating Displays

When you see alternating displays, the LCD sometimes alternates between the currently selected option, and a help message giving brief instructions about how to proceed. The display you’ll probably see most often is shown below. It appears when you place an original in the ADF to tell you that you can dial a number and send a fax, or you can make a copy.

FAX: NO. & START COPY: PRESS COPY

Function Selection Table

You can probably perform most of these programming settings without the Owner’s Manual. To help you understand the function selections, options and settings that are found in the MFC programs, use the Function Selection Table below:

1. Fax Functions

1. INITIAL SETUP

Function Description

1. DATE/TIME

Enter date and time for the LCD display and heading on fax transmissions.

2. STATION ID

Program your name, fax number and telephone number to appear on each transmitted page.

3. BEEPER

Adjusts volume level of beeper.

4. SPEAKER VOLUME

5. RING VOLUME

6. AUTO DAYLIGHT

Adjusts the volume of the one-way speaker.

Adjusts volume of ringer. LOW 4-4 Changes for Daylight

Savings Time automatically.

7. TONE/PULSE (For Canada only)

8. LOCAL LANGUAGE (For Canada only)

Selects dialing mode. TONE 4-3

Allows you to change the LCD Language to French.

Factory Setting

2001 1/1 00:00 4-1

— 4-1

LOW 4-3

LOW 4-4

OFF 4-4

ENGLISH See

Page

French

Manual

3 - 2

ON-SCREEN PROGRAMMING

2. SETUP RECEIVE

Function Description

1. RING DELAY

Number of rings before MFC answers.

2. EASY RECEIVE

Receives fax messages without pressing the Start key.

3. REMOTE CODE

Enter code to activate the MFC from an extension phone.

4. REDUCTION

5. PAPER

Reduces size of image. AUTO 5-3 Selects size of paper for

receiving faxes.

6. POLLING RX

Sets up your MFC to poll another fax machine.

3. SETUP SEND

Function Description

1. COVERPG SETUP

Automatically sends a cover page that you program.

2. COVERPAGE MSG

Programs a customized message for fax cover page.

3. CONTRAST

Changes lightness or darkness of a fax you are sending.

4. RESOLUTION

Allows you to change resolutions page by page.

5. OVERSEAS MODE

Adjusts for sometimes difficult overseas transmissions.

6. DELAYED FAX

7. POLLED TX

Sends documents later. — 6-10 Sets up your MFC with a

document to be retrieved by another fax machine.

8. REAL TIME TX

You can send a fax without using memory.

9. BATCH TX

Sends all delayed faxes that are scheduled for the same fax number and same time as one transmission.

Factory Setting

Page

RING DELAY:

ON 5-2

ON ( 51) 5-4

LETTER 5-3

OFF 5-5

Factory Setting

Page

OFF 6-7

— 6-8

AUTO 6-3

STANDARD 6-11

OFF 6-9

OFF 6-11

OFF 6-6

OFF 6-10

5-2

ON-SCREEN PROGRAMMING

3 - 3

4. REMAINING JOBS

Function Description

You can check which jobs are in memory, or cancel a delayed fax or polling job.

5. SET AUTO DIAL

Function Description

1. ONE-TOUCH DIAL

Dials numbers stored in memory by pressing only one key

2. SPEED-DIAL

Dials numbers stored in memory by pressing only four keys.

3. SETUP GROUPS

You can set up a Group number for broadcasting.

6. PRINT REPORTS

Function Description

1. XMIT REPORT

2. ACT. REPORT

3. AUTO DIAL

4. TEL. INDEX

5. HELP

6. USER SETTINGS

7. MEMORY STATUS

8. ORDER FORM

You can print lists and reports of activity. (Details in Chapter 9)

Factory Setting

Page

5-6, 6-6

Factory Setting

Page

— 7-1

— 7-2

— 7-3

Factory Setting

Page

OFF 9-1

INTERVAL: OFF

9-2 — 9-1 — 9-1 — 9-1 — 9-1 — 9-1 — 9-1

7. REMOTE FAX OPT

Function Description

1. FAX FWD/PAGING

Set up MFC to forward fax messages—OR—to call your pager.

2. FAX STORAGE

Stores incoming faxes in memory for remote retrieval.

3. REMOTE ACCESS

Personalizes the code for retrieving faxes.

4. PRINT FAX

Prints incoming faxes stored in the memory.

3 - 4

ON-SCREEN PROGRAMMING

Factory Setting

OFF 8-1

OFF 8-2

159 8-2

— 5-4

Page

2. Printer Functions

Function Description

1. TEST PRINT

2. VERTICAL ALIGN

3. BI-DIR PRINT

Use these functions when you need to adjust the print quality.

3. Copy Functions

Function Description

1. PAPER TYPE

Identifies the type of paper in the cassette.

2. QUALITY

Selects Draft, Normal, High or Photo copy quality.

3. COLOR ADJUST

Adjusts the amount of Red, Green, or Blue in copies.

4. CONTRAST

5. ONE COLOR

Adjusts the contrast. — 10-10 Selects a single color to use,

instead of Black, when you use the Mono Copy key.

4. Video Functions

Function Description

1. PAPER TYPE

Identifies the type of paper in the cassette.

2. QUALITY

3. VIDEO TYPE

Selects Normal or High print. NORMAL 11-6 Selects Moving or Still video

signal.

4. PRINT SIZE

Selects the size you want the captured frame to print.

5. COLOR ADJUST

Adjusts the amount of Red, Green, or Blue in video printing.

6. CONTRAST

Adjusts the contrast. — 11-8

Factory Setting

— 23-9 — 23-10

ON 14-5

Factory Setting

PLAIN 10-9

NORMAL 10-9

— 10-9

OFF=Black 10-10

Factory Setting

PLAIN 11-6

MOVING 11-6

4" x 3" 11-7

— 11-7

Page

ON-SCREEN PROGRAMMING

3 - 5

5. PhotoCapture Center™ Functions

Function Description

1. PAPER TYPE

Identifies the type of paper in the cassette.

2. QUALITY

Selects Normal, High or Draft print.

3. BRIGHTNESS

4. CONTRAST

5. COLOR ADJUST

Adjusts the brightness. — — Adjusts the contrast. — — Adjusts the amount of Red,

Green or Blue in color printing.

6. TRUE2LIFE

Adjusts the white balance, sharpness and color density.

Factory Setting

PLAIN 12-7

NORMAL 12-7

— 12-8

Page

3 - 6

ON-SCREEN PROGRAMMING

Initial Setup

Getting Started

Setting Date and Time

Your MFC displays the date and time, and prints it on every fax you send. In the event of a power failure, you may have to reset the date and time. All other

settings remain unaffected.

Press Function, 1, 1, 1.

Enter the last two digits of the year and press Set.

Enter two digits for the month and press Set. (For example, enter 09 for September, or 10 for October.)

Enter two digits for the day and press Set. (For example, 06.)

Enter the time in 24-hour format and press Set. (For example, enter 15:25 for 3:25 PM.)

Press Stop. The LCD now shows the date and time you set, and displays it whenever the MFC is in Standby mode.

YEAR:XX

MONTH:XX

DAY:XX

TIME:XX:XX

Setting Station ID

You can store your name, fax number, and telephone number to be printed on all fax pages that you send. (See

Press Function, 1, 1, 2.

Enter your fax number (up to 20 digits) and press Set. (You must enter a fax number to proceed.)

Enter your telephone number (up to 20 digits) and press Set. If your telephone number and fax number are the same, enter the same number again. (This number appears on Cover pages.)

Use the dial pad to enter your name (up to 20 characters), and press Set. (See Entering Text, next page.)

Press Stop. The LCD returns to the date and time.

Composing Electronic Cover Page, page 6-7.)

FAX:

TEL:

NAME:

INITIAL SETUP

4 - 1

If your Station ID has already been programmed, the screen prompts “1” to make a change or “2” to exit without changing.

Entering Text

When you are setting certain functions, such as the Station ID, you may need to enter text into the MFC. Most number keys have three or four letters printed above them. The keys for 0, #, and don’t have printed letters because they are used for special characters.

By pressing the appropriate number key the correct number of times, you can access the character you want.

Press Key one time two times three times four times

2 ABC 3 DEF 4 GH I 5 JKL 6 MNO 7 PQRS 8 TUV 9 WXY Z

Inserting spaces

If you want to enter a blank space, press once between numbers and twice between characters.

Making corrections

If you entered a letter incorrectly and want to change it, press to move the cursor after the last correct letter. Then press Stop; all letters above and to the right of the cursor are deleted. Re-enter the correct text and/or digits. You can also back up and type over incorrect letters.

Repeating letters

If you need to enter a character assigned to the same key as the previous character, press

4 - 2

INITIAL SETUP

to move the cursor to the right.

Special characters and symbols

Press , # or 0 repeatedly to move the cursor under the special character or

symbol you want, then press to select it.

Press (space) ! “ # $ % & ’ ( ) * + , - . / Press # : ; < = > ? @ [ ] ^ _ Press 0 É À È Ê Î Ç Ë Ö 0

NOTICE

The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or electronic device to send any message via a telephone fax machine unless such messages clearly contain, in a margin at the top or bottom of each transmitted page, or on the first page of the transmission, the date and time it is sent and an identification of the business or other entity or other individual sending the message and the telephone number of the sending machines or such business, other entity or individual.

In order to program this information into your fax machine, complete the steps described on page 4-1.

Setting Tone/Pulse Dialing Mode (For Canada only)

Your fax machine comes set to accommodate tone (multi-frequency) dialing service. If you have pulse (rotary) dialing service, you must change the dialing mode.

Press Function, 1, 1, 7.

Press or to select TONE or PULSE and press Set.

Press Stop to exit.

DIALING:TONE?

DIALING:PULSE?

Setting Beeper Volume

You can set the beeper to LOW, HIGH or OFF. The default setting is LOW. When the beeper is set to LOW or HIGH, the MFC beeps every time you press a key or make an error, and at the end of fax sending or receiving.

Press Function, 1, 1, 3.

Press or to select the volume you want and press Set.

Press Stop to exit.

INITIAL SETUP

4 - 3

Speaker Volume

You can set the volume of the MFC one-way speaker.

Press Function, 1, 1, 4.

Press or to select your volume setting (OFF, LOW, MED, or HIGH) and press Set.

Press Stop to exit.

Ring Volume

You can set the volume of the ring or turn it off.

Press Function, 1, 1, 5.

Press or to select OFF, LOW, MED, or HIGH and press Set.

Press Stop to exit.

Memory Storage

In the event of a power failure, all settings in the INITIAL SETUP, SETUP RECEIVE, SET AUTO DIAL, REMOTE FAX OPT, plus the COVERPG SETUP and COVERPAGE MSG functions (from SETUP SEND) are stored permanently. You may have to reset the date and time.

Turning On Automatic Daylight Savings Time

You can set the machine to change automatically for Daylight Savings Time by resetting itself forward one hour in the Spring and backward one hour in the Fall.

Press Function, 1, 1, 6.

Press or to select ON (or OFF) and press Set.

Press Stop to exit.

6.AUTO DAYLIGHT

4 - 4

INITIAL SETUP

Setup Receive

Basic Receiving Operations

Select Receive Mode

There are three different receive modes for your MFC. You may choose the mode that best suits your needs by pressing Receive Mode repeatedly until the screen displays the setting you want to use.

LCD How it works When to use it

FAX

(automatic receive) EXT.TEL/TAD

(External telephone/ External Telephone Answering Device)

The MFC automatically answers every call as a fax.

If an external telephone is connected to the EXT. jack, you control the phone line and must answer every call yourself.

For dedicated fax lines.

Use this mode if you receive very few faxes.

If an external TAD (telephone answering device) is connected to the EXT. jack, the TAD automatically answers every call. Voice messages are stored in the external TAD. Fax messages are printed.

MANUAL

(manual receive)

To select or change your Receive Mode

Press Receive Mode. The LCD shows your current selection.

Continue to press Receive Mode until your new selection appears. After two seconds, the LCD returns to the date and time display, along with your new Receive Mode setting.

You control the phone line and must answer every call yourself.

FAX ONLY

EXT.TEL/TAD

Use this mode if you have an external answering machine on your phone line.

Use this mode when you are using a computer modem on the same line or if you receive very few fax messages.

MANUAL

SETUP RECEIVE

5 - 1

If you are changing the Receive Mode while in another operation, the LCD returns to that operation.

FAX :

FAX ONLY

EXT :

EXTERNAL TEL / TAD

MNL :

09/06 15:25 FAX

Current Receive Mode

MANUAL

Setting Ring Delay

The Ring Delay setting determines the number of times the MFC rings before it answers. If you have extension phones on the same line as the MFC, keep the Ring Delay default setting of 4. (See Easy Receive, below and Operation from Extension Telephone, page 5-4.)

Press Function, 1, 2, 1.

Press or to select how many times the line rings before the MFC answers (00–04) and press Set. If you select 00, the line doesn’t ring at all.

Press Stop to exit.

Easy Receive

When you use this feature, you don’t have to press Start when you answer a fax call. Selecting ON allows the MFC to receive fax calls automatically, even if you lift the handset of an extension or external phone. When you see RECEIVE on the LCD or when you hear “chirps” through the handset of an extension phone connected to another wall jack, just replace the handset, and your MFC does the rest. Selecting OFF means you’ll have to activate the MFC yourself, by lifting the handset of an external or extension phone, then pressing Start on the MFC—OR—by pressing 5 1 if you are not at your MFC. (See

from Extension Telephone

If Easy Receive is OFF and an original is in the ADF, lift the handset of an

Note

external or extension phone, press Start, then 2 to activate the MFC. If you’ve set the feature to ON, but your MFC doesn’t automatically connect a

Note

fax call when you lift an external or extension phone handset, press the Fax Receive code 5 1.

If you send faxes from a computer on the same phone line and the MFC

Note

intercepts them, set Easy Receive to OFF.

Press Function, 1, 2, 2.

Use or to select ON or OFF and press Set.

Press Stop to exit.

, page 5-4.)

Operation

5 - 2

SETUP RECEIVE

Printing a Reduced Incoming Document

You can always reduce the size of an incoming fax to a fixed percentage, regardless of the size of the paper (up to legal) in your MFC. If you choose AUTO, your MFC chooses the level of reduction for you.

Press Function, 1, 2, 4.

Use or to select the reduction ratio you want—AUTO, 100%, 88%, 83% or 70% and press Set. Choose 100% if you don’t want a reduction.

Press Stop to exit.

Recommended Reductions

If your paper is letter size (8.5" x 11"), and the incoming fax is

letter size, select 88% A4, select 83% legal size, select 70%

If your paper is legal size (8.5" x 14"), and the incoming fax is

letter size, select 100% A4, select 100% legal size, select 88%

If your paper is A4 (8.2" x 11.6"), and the incoming fax is

letter size, select 100% A4 size, select 88% legal size, select 70%

4.REDUCTION

Setting Paper Size

You can use three sizes of paper for printing your faxes — letter, legal and A4. When you change the kind of paper you have loaded in the MFC, you will need to change the setting for paper size, so your MFC will know how to fit the incoming fax on the page. You can also select the level of page reduction to fit on the paper in your MFC.

Press Function, 1, 2, 5.

Press or to select LETTER, LEGAL or A4, and press Set.

Press 1 to change the reduction setting —OR—Press 2 to go to Step 5.

Press or to select AUTO, 100%, 88%, 83% or 70% and press Set.

Press Stop to exit.

5.PAPER

CHANGE REDUCTION

1.YES 2.NO

SETUP RECEIVE

5 - 3

Advanced Receiving Operations

Operation from Extension Telephone

If you answer a fax call on an extension phone or on an external phone in the EXT. jack, you can make your MFC take over by using the Fax Receive Code. When you press the Fax Receive Code 5 1, the MFC starts to receive a fax. (See Easy Receive, page 5-2.)

If you answer a call at an extension or external phone, and no one is on the line, assume you’re receiving a fax. At an extension phone, press 5 1, wait for fax receiving tones (chirps), then hang up. At an external phone, press 5 1 and wait for the phone to be disconnected (the LCD shows RECEIVE) before you hang up. (Your caller will have to press Start to send the fax.)

Changing the Fax Receive Code

The preset Fax Receive Code ( 5 1) might not work with some telephone systems.

If you are always disconnected when accessing your external TAD remotely,

Note

try changing the Fax Receive Code from 5 1 to # # #.

Press Function, 1, 2, 3.

Press or to select ON (or OFF) and press Set.

If you want to, enter a new Fax Receive Code, then press Set.

Press Stop to exit.

REMOTE ACT.:ON?

FAX RECEIVE:*51

Printing a Fax in Memory

If you have Fax Storage ON for remote retrieval, you can still print a fax in the memory when you are at your MFC. (See Setting Fax Storage, page 8-2.)

Press Function, 1, 7, 4.

Press Start.

After printing is finished, press Stop to exit.

5 - 4

SETUP RECEIVE

Polling

Polling is the process of retrieving faxes from another fax machine. You can use your MFC to “poll” other machines, or you can have someone poll your MFC.

All parties involved in polling must set up their fax machines to accommodate polling. When someone polls your MFC to receive a fax, they pay for the call; if you poll someone’s fax machine to receive a fax, you pay for the call.

Some fax machines do not respond to the polling function.

Setting Up Polling Receive

Polling Receive is when you call another fax machine to receive a fax from it.

Press Function, 1, 2, 6.

Press or to choose ON and press Set.

Enter the fax number you are polling.

Press Start. The LCD shows DIALING.

Setting Up Sequential Polling Receive

Your MFC can request documents from several fax units in a single operation. Afterward, a Sequential Polling Report will be printed.

Press Function, 1, 2, 6.

Press or to select Polling ON and press Set.

Specify the destination fax machines you wish to poll, using One Touch, Speed Dial, a Group or the dial pad. You must press Set between each location.

Press Start.

POLLING RX:OFF? SELECT <- -> & SET

ENTER FAX NO. 

PRESS START KEY 

POLLING RX:OFF? SELECT <- -> & SET

POLLING RX:ON?

ENTER FAX NO. 

PRESS START KEY

ACCEPTED

Your MFC will poll each number or group member in turn for a document.

DIALING

SETUP RECEIVE

5 - 5

Canceling a Scheduled Job

You can cancel tasks you’ve scheduled, such as Delayed Fax or Polling Transmit. (See

Press Function, 1, 4. Jobs waiting to be sent from memory appear on the LCD. If there are no jobs, the LCD shows “NO JOB WAITING”.

If you have more than two jobs waiting, press or to select the job you want to cancel and press Set.

Press 1 to cancel—OR—Press 2 to exit without canceling. To cancel another job, return to Step 2.

Press Stop to exit.

Checking the Job Status, page 6-6.)

4.REMAINING JOBS

5 - 6

SETUP RECEIVE

Setup Send

Before You Begin

You can send a fax from the ADF (Automatic Document Feeder) or from the scanner glass.

Sending Faxes Using Multiple Settings

When you send a fax you can choose any combination of the available settings: add a cover page and select a comment; set the contrast or resolution; send using overseas mode, or delayed fax timer, polling transmission or real time transmission. After each function is accepted, the LCD will ask if you want to enter other settings:

Press 1 if you want to select additional settings. The LCD returns to the SETUP SEND menu—OR—Press 2 if you are finished choosing settings, and go to the next step.

Faxing from the ADF (Automatic Document Feeder)

The ADF can hold up to 50 pages, feeding each one individually through the MFC. Use standard (20 lb/75g/m the pages well first.

) paper when using the ADF and always fan

ACCEPTED OTHER SETTINGS?

1.YES 2.NO

Temperature: 68°F – 86°F (20°C – 30°C) Humidity: 50% – 70% Paper: Xerox 4200 (20LB/LTR),

Xerox 4024 (24LB/LTR),

DO NOT use curled, wrinkled, folded, ripped paper, or paper with staples, paper clips, paste or tape attached. DO NOT use cardboard, newspaper or fabric. (To fax this kind of original, See

■ Make sure documents written with ink are completely dry.

■ Originals to be faxed must be from 5.8 to 8.5 inches wide, and 5 to 14 inches

long.

Faxing from the Scanner Glass

SETUP SEND

, page 6-2.)

6 - 1

Place the originals face up,

top edge first

Adjust the paper guides to fit the width of your original.

Stagger the pages. Then place them in the ADF, until you feel the first page lightly touch the feed roller.

Pull up the document stopper.

Originals are

Face Up

in the ADF

Faxing from the Scanner Glass

You can use the scanner glass to fax one page at a time or pages of a book. Originals can be letter or A4 size (8.5 inches to 11.7 inches).

Document

Stopper

To use the scanner glass, the ADF must be empty.

Lift the document cover.

Using the document guidelines on the left, center the original face down on the scanner glass.

Close the document cover.

If the original is a book or is thick, do not slam the cover or press on it.

6 - 2

SETUP SEND

Original is Face Down on the Scanner Glass

Dial the fax number, then press Start. The MFC starts scanning the first page.

To send a single page, go to Step 7 —OR— To send multiple pages, go to Step 6.

Place the next page on the scanner glass and press Set. The MFC starts scanning. (Repeat Step 6 for each additional page.)

Press Start to begin dialing. Press Stop to cancel. If the original was scanned into memory, press 1 to

Note

CLEAR it—OR—2 to EXIT. If memory is full, and you are faxing a single page, it will be sent in real time.

You can fax a single color page from the scanner glass.

You cannot fax from the scanner glass when the MFC is sending, receiving or printing a fax.

MEMORY #01 100% SET:NEXT PAGE START:TO DIAL

Fax Resolution

Before sending each original, press Fax Resolution repeatedly until the LED for the resolution you want is lit. For standard, turn Fine & Photo lights off. (See Multiple Resolution Transmissions, page 6-11.)

Standard—For most typed documents. (No lights) Fine—Good for small print; transmits slower than standard resolution. Photo—Use when document has varying shades of gray; slowest transmission

time. Color fax—Use to send the original in color.

You can also change the fax resolution to S.Fine. Please see

Transmission

, page 6-11.

Multiple Resolution

Contrast

If your original is very light or very dark, you might want to set the contrast accordingly. Use S.LIGHT to send a very light original. Use S.DARK to send a very dark original.

Place the original face up in the ADF, or face down on the scanner glass.

Press Function, 1, 3, 3.

Press or to select AUTO, S.LIGHT or S.DARK and press Set.

Press 1 if you want to select additional settings. The LCD returns to the SETUP SEND menu—OR—Press 2 if you are finished choosing settings and go to step

Enter the fax number.

Press Start to send a fax.

SETUP SEND

6 - 3

Manual Transmission (With an External Telephone)

Manual transmission lets you hear the dial tone, ringing and fax receiving tones before sending the fax.

Place the original face up in the ADF, or face down on the scanner glass.

Pick up the handset of the external phone and listen for a dial tone.

Enter the fax number you want to call. (You can enter the digits using the dial pad, One Touch, Speed Dial or Search). (See One Touch Dialing, page 7-4.)

When you hear the fax tone, press Start.

Replace the handset of the external phone.

Automatic Transmission

This is the easiest way to send a fax.

Place the original face up in the ADF, or face down on the scanner glass.

Enter the fax number using the dial pad, One Touch, Speed Dial or Search. (See Speed Dialing, page 7-4.)

Press Start.

Color Fax transmission

Your Multi-Function Center allows you to transmit a color fax.

Place the original face up in the ADF, or face down on the scanner glass.

Press Fax Resolution to select the Color Fax.

Enter the fax number using the dial pad, One Touch, Speed Dial or Search.

Press Start.

When you send a color fax, the MFC starts sending the fax without scanning the original into memory.

Manual and Automatic Fax Redial

If you’re sending a fax manually and the line is busy, press Redial/Pause to redial the number.

Press Redial/Pause.

Press Start.

If you’re sending a fax automatically and the line is busy, the MFC will automatically redial up to three times at 5 minute intervals.

6 - 4

SETUP SEND

Dual Access (Not Available for Color Fax)

You can place an original in the ADF and set temporary settings, dial a number, and begin scanning the fax into memory—even when the MFC is receiving a fax, sending a fax, or printing a fax from memory. The LCD shows the new job number and available memory.

If you get a MEMORY FULL message while scanning the first page of a fax,

Note

press Stop to cancel scanning. If you get a MEMORY FULL message while scanning in a subsequent page, you’ll have the option to press Start to transmit the pages scanned so far, or to press Stop to cancel the operation.

Place the original face up in the ADF.

Enter the fax number.

Press Start. The MFC starts scanning the original and the LCD shows the job number (#XX) of the fax and how much memory is available. Then the machine starts dialing. For the next fax, you can repeat steps 1 through 4 immediately.

Your MFC normally operates in Dual Access mode. However, to send a color

Note

fax, you must override Dual Access and use Real Time Transmission. The number of pages you can scan into memory varies with the data they

contain.

SETUP SEND

6 - 5

Real Time Transmission

When you are sending a fax, the MFC will scan originals into memory before sending. Then, as soon as the phone line is free, the MFC will start dialing and sending the fax. If memory becomes full, the MFC will send the document in real time, even if REAL TIME TX is set to OFF.

Sometimes you may want to send an important document immediately, without waiting for memory transmission. You can set REAL TIME TX to ON.

Place the original face up in the ADF, or face down on the scanner glass.

Press Function, 1, 3, 8.

To change the default setting, press or

to select ON (or OFF) and press Set.

Go to Step 5—OR— For the next fax transmission only, press and press Set.

For the next fax only, press or to select ON (or OFF) and press Set.

Press 1 if you want to select additional settings. The LCD returns to the SETUP SEND menu—OR—Press 2 if you are finished choosing settings and go to Step 6.

Enter fax number and press Start.

Color faxes will be sent in real time even if REALTIME TX is set to OFF.

8.REAL TIME TX

REALTIME TX:ON?

or to select NEXT FAX ONLY

Checking the Job Status

Check which jobs are still waiting in memory to be sent. (If no jobs are waiting, the LCD shows NO JOB WAITING.) (See Canceling a job in Memory below.)

Press Function, 1, 4.

If you have multiple jobs waiting, press or to scroll through the list.

Press Stop to exit.

6 - 6

SETUP SEND

Canceling a Job in Memory

You can cancel tasks you’ve scheduled, such as a Polled Transmit job or faxes waiting to be sent from memory. (See

Press Function, 1, 4. Any waiting jobs appear on the display. If no jobs are waiting, the LCD shows NO JOB WAITING.

If you have more than two jobs waiting, press or to select the job you want to cancel and press Set. —OR— If you have only one job waiting, go to step 3.

Press 1 to cancel—OR—Press 2 to exit without canceling. To cancel another job, return to Step 2.

Press Stop to exit.

Checking the Job Status, page 6-6.)

4.REMAINING JOBS 

Basic Sending Operations

Composing Electronic Cover Page

The cover page is generated at the receiving party’s machine. Your cover page includes the name stored in the One Touch or Speed Dial memory. If you’re dialing manually, the name is left blank. (See One Touch Dialing and Speed Dialing, page 7-4.)

The cover page shows your Station ID, and the number of pages you’re sending. If you have Cover page Setup set to ON, the number of pages remains blank. (Function, 1, 3, 1.) (See

You can select a comment to include on your cover page:

Instead of using one of the comments above, you can enter up to two customized messages, each 27 characters long:

Setting Station ID, page 4-1.)

1.COMMENT OFF 

2.PLEASE CALL

3.URGENT 

4.CONFIDENTIAL

5.(USER DEFIND) 

6.(USER DEFIND)

Use the chart on page 4-2 to help enter characters. (See Composing Your Own

Note

Comments

Most of the SETUP SEND functions are temporary settings that allow you to make adjustments for each fax you send. However, the Cover Page Setup and Cover Page Message functions are set up in advance and will change the default settings.

, page 6-8.)

SETUP SEND

6 - 7

Composing Your Own Comments

You can set up two custom comments.

Press Function, 1, 3, 2.

Press or to choose position 5 or 6 for your customized comment and press Set.

Use the dial pad to enter your customized comment and press Set. (See

Entering Text, page 4-2.)

Press 1 if you want to select additional settings. The LCD returns to the SETUP SEND menu—OR—Press 2 to exit.

Cover Page For Next Fax Only

Make sure the Station ID is set up. (See page 4-1.) This feature does not work

Note

without the Station ID. You can set the fax to send a cover page with a particular fax. This cover page

will include the number of pages in your original.

Place the original face up in the ADF, or face down on the scanner glass.

Press Function, 1, 3, 1.

When the screen displays NEXT FAX ONLY?, press Set.

Press or to select ON (or OFF) and press Set.

Press or to select one of the standard or custom comments and press Set.

Enter two digits to indicate the number of pages you are sending, and press Set. (Enter 0 0 to leave the number of pages blank.) If you make a mistake, press to back up and re-enter the number of pages.

Press 1 if you want to select additional settings. The LCD returns to the SETUP SEND menu—OR—Press 2 if you are finished choosing settings, and go to Step 8.

Enter the fax number you’re calling.

Press Start.

Always Send Cover Page

Make sure Station ID is set up. (See page 4-1.) This feature does not work without the Station ID.

You can set the MFC to send a cover page whenever you send a fax. The number of pages in your fax is not included when you use this setting.

Press Function, 1, 3, 1.

Press or to select COVERPAGE:ON? and press Set.

6 - 8

SETUP SEND

If you selected ON, press or to select one of the standard or custom comments and press Set.

Press 1 if you want to select additional settings. The LCD returns to the SETUP SEND menu—OR—Press 2 to exit if you are finished choosing settings.

Using a Printed Cover Page

If you prefer using a printed cover page that you can write on, you can print the sample page and attach it to your fax.

Press Function, 1, 3, 1.

Press or to select PRINT SAMPLE? and press Set.

Press Start. Your MFC prints a copy of your cover page:

TO:

FROM:

FAX: TEL:

COMMENT:

- - -

COVER PAGE

- - -



PAGE[S] TO FOLLOW

- - -

Advanced Sending Operations

Overseas Mode

After you send a fax using this feature, the feature turns itself off.

Place the original face up in the ADF, or face down on the scanner glass.

Press Function, 1, 3, 5.

Press or to select ON (or OFF) and press Set.

Press 1 if you want to select additional settings. The LCD returns to the SETUP SEND menu—OR—Press 2 if you are finished choosing settings and go to Step 5.

Enter the fax number you’re calling.

Press Start.

5.OVERSEAS MODE

SETUP SEND

6 - 9

Delayed Fax (Not Available for Color Fax)

During the day you can store up to 50 faxes in memory for delayed sending. Transmission of these messages will begin at the time of day you enter in Step 3. In Step 3 the LCD will display the time you entered last. Press Set to accept it, or enter another time for this fax.

Place the original face up in the ADF, or face down on the scanner glass.

Press Function, 1, 3, 6.

Accept the displayed time or enter another time for this fax and press Set. (For example, enter 19:45 for 7:45 PM.)

Press 1 if you want to select additional settings. The LCD returns to the SETUP SEND menu—OR—Press 2 if you are finished choosing settings and go to Step 6.

Enter the fax number.

Press Start. The MFC starts scanning the document into memory. It will wait until the time you have entered to send the fax.

The number of pages you can scan into memory varies with the data they contain.

6.DELAYED FAX

Delayed Batch Transmission (Not Available for Color Fax)

Before sending the delayed faxes, your MFC will economize by sorting all the documents in memory by destination and scheduled time. All delayed faxes scheduled at the same time to the same fax number will be sent as one transmission.

Press Function, 1, 3, 9.

Press or to select ON (or OFF) and press Set.

Press Stop to exit.

BATCH TX:ON?

SELECT <- -> & SET

6 - 10

SETUP SEND

Multiple Resolution Transmission (Not Available for Color Fax)

Use this feature to select separate resolution settings for each page of the fax you’re sending. This could be useful if you’re sending a fax with photos and letters, or some pages with small print and others with normal print. Resolution settings return to STANDARD after the fax is sent.

Place the original face up in the ADF, or face down on the scanner glass.

Press Function, 1, 3, 4.

Press or to select resolution for page 1, then press Set.

Repeat Step 3 for subsequent pages.

Press Stop when you’re finished.

Press 1 if you want to select additional settings. The LCD returns to the SETUP SEND menu—OR—Press 2 if you are finished choosing settings, and go to Step 7.

Enter the fax number you’re calling.

Press Start.

STANDARD—For most typed documents. FINE—Good for small print; transmits slower than standard resolution. S.FINE—Good for small print or art work; transmits slower than fine

resolution. PHOTO—Use when original has varying shades of gray and for photographs; slowest transmission time.

Setting Up Polled Transmit (Not Available for Color Fax)

Polled Transmit is when you set up your MFC to wait with an original in the ADF so another fax machine can retrieve it.

Place the original to be retrieved face up in the ADF.

Press Function, 1, 3, 7.

Press or to choose ON and press Set.

Press 1 if you want to select additional settings. The LCD returns to the SETUP SEND menu—OR—Press 2 if you are finished choosing settings.

Press Start and wait for the fax to be polled.

POLLED TX:OFF? SELECT <- -> & SET

SETUP SEND

6 - 11

Auto Dial Numbers and

Dialing Options

Storing Numbers for Easy Dialing

You can set up your MFC to do three types of easy dialing: One Touch, Speed Dial and Groups for Broadcasting faxes.

If you loose electrical power, auto dial numbers in memory will NOT be lost.

Storing One Touch Dial Numbers

You can store 8 fax/phone numbers that you can dial by pressing one key (and Start). You also can store names with these numbers. When you press a One Touch dial location, the LCD shows the name or number as the call is dialed.

One Touch Dialing, page 7-4.)

(See

One Touch keys are not the dial pad keys. They are the 4 keys (numbers 1–4) located on the left side of the control panel.

Shift

Numbers 5-8 are accessed by holding down appropriate One Touch key.

Press Function, 1, 5, 1.

Press the One Touch key where you want to store a number. To store a number in locations 5–8, press Shift, then press a key. (One-Touch key 1 is pre-programmed for Brother fax-back system, USA only. You can override it if you wish.) The LCD shows the location you selected.

Enter a number (up to 20 digits) and press Set. If you want to enter a pause in the dialing sequence (for example, to wait for an “outside line”), press Redial/Pause as you’re entering the digits. Pressing Redial/Pause enters a

3.5 second pause when the number is dialed, and a dash appears on the LCD.

Use the dial pad to enter the name (up to 15 characters) and press Set. You can use the chart on page 4-2 to help you enter letters—OR—To store the number without a name, press Set.

Press or to select the type of number and press Set.

while you press the

NAME:

FAX a fax only number TEL a telephone (voice) number FAX/TEL both a fax and telephone (voice) number

Return to Step 2 to store another One Touch number—OR—Press Stop to exit. When you dial an AUTO DIAL number, the LCD shows the name you’ve

stored, or, if you haven’t stored a name, the number you’ve stored.

7 - 1

AUTO DIAL NUMBERS AND DIALING OPTIONS

If you need to store a pause longer than 3.5 seconds, press Redial/Pause two

Note

or more times.

Storing Speed Dial Numbers

You can store Speed Dial numbers, so you can dial by pressing only four keys (and Start). The MFC has 100 Speed Dial locations.

Press Function, 1, 5, 2.

Use the dial pad to enter a two-digit location (00-99) and press Set.

Enter the number (up to 20 digits) and press Set.

Use the dial pad to enter the name (up to 15 characters) and press Set. You can use the chart on page 4-2 to help you enter letters—OR—Press Set and go to Step 6 to store the number without a name.

Press or to select the type of number and press Set.

FAX A fax number TEL A telephone (voice) number FAX/TEL Both a fax and telephone number

Return to Step 2 to store another Speed Dial number—OR—Press Stop to exit.

Even if you lose electrical power, numbers stored in memory will not be lost.

SPEED-DIAL? #

#05: ENTER & SET

NAME:

Changing One Touch and Speed Dial Numbers

If you try to store a One Touch or Speed Dial number in a location where a number is already stored, the LCD shows the current name stored there, then prompts you to either

1. CHANGE—OR—2. EXIT.

Press 1 to change the number stored, or press 2 to exit without making a change.

Enter a new number and press Set.

• If you want to erase the whole number, press Stop when the cursor is to

the left of the digits. The letters above and to the right of the cursor will be deleted.

• If you want to change a digit, use the digit you want to change, then type over it.

Follow the directions beginning at Step 4 in Storing One Touch Numbers and Storing Speed Dial Numbers.

AUTO DIAL NUMBERS AND DIALING OPTIONS

or to position the cursor under

7 - 2

Setting Up Groups for Broadcasting

Groups allow you to send the same fax message to many fax numbers by pressing only one One Touch Group key (and Start). First, you’ll need to store each fax number as a One Touch or Speed Dial number. Then, you can combine them into a Group. Each Group uses up a One Touch key. Finally, you can have up to six small Groups, or you can assign up to 107 numbers to one large Group. (See

Storing One Touch Dial Numbers, page 7-1 and Storing Speed Dial Numbers,

page 7-2 and Broadcasting, page 7-4.)

Press Function, 1, 5, 3.

Select a One Touch key where you wish to store the Group number. (For example, press One Touch key 2.)

Use the dial pad to enter the Group number and press Set. (For example, press 1 for Group 1.)

To include One Touch or Speed Dial numbers in the Group, enter them as if you were dialing. For example, for One Touch number 5, press One Touch key 5. For Speed Dial location 09, press the Search/Speed Dial button, then press 0, 9 on the dial pad. The LCD shows

05, #09.

Press Set to accept the numbers for this group.

Use the dial pad and the chart on page 4-2 to enter a name for the group and press Set. (For example, NEW CLIENTS.)

Press Stop to exit. You can print a list of all One Touch and Speed Dial numbers.

(See

Printing Reports, Chapter 9.)

SELECT ONE-TOUCH

SETUP GROUP:GO ENTER & SET

G01:*O5#O9

NAME: ENTER & SET

7 - 3

AUTO DIAL NUMBERS AND DIALING OPTIONS

Dialing Options

When you dial using an auto dial number, the LCD displays the name you’ve stored, or, if you haven’t stored a name, the fax number you’ve stored.

One Touch Dialing

Place the original face up in the ADF, or face down on the scanner glass.

Press the One Touch key of the location you want to call. (See

Storing One Touch Dial Numbers, page 7-1.)

Press Start. If you try to use a One Touch location with no number stored in it, you will hear

a warning sound, and the LCD shows NOT REGISTERED. The display returns to normal after 2 seconds.

Speed Dialing

Place the original face up in the ADF, or face down on the scanner glass.

Press Search/Speed Dial, press #, then press the two-digit Speed Dial location. (See

Press Start.

Broadcasting (Not Available for Color Fax)

Broadcasting is automatically sending the same fax message to multiple fax numbers. Using the Set key, you can include Groups, One Touch locations, Speed Dial locations and up to 50 manually dialed numbers. If you did not use up any locations for Groups, access codes or credit card numbers, you can “broadcast” faxes automatically to up to 158 different locations from the MFC. However, available memory will vary with the types of jobs in memory and the numbers of locations used for broadcasting. If you broadcast to more than the maximum locations available, you will not be able to set up transmissions using dual access and the timer.

Although the easiest way to broadcast is to press Group keys, you can include One Touch, Speed Dial, and manually dialed numbers in the same broadcast. You must press Set between each of these locations. Use Search to help you choose the numbers easily. (See

This feature is NOT available for faxing images in color.

Storing Speed Dial Numbers, page 7-2.)

Setting Up Groups for Broadcasting, page 7-3.)

After the broadcast is finished, a Broadcast Report will be printed to let you know the results.

AUTO DIAL NUMBERS AND DIALING OPTIONS

7 - 4

■ To stop the broadcasting in progress, press Stop. The LCD asks if you want to

cancel all locations or only the location that is being sent.

■ Enter the long dialing sequence numbers as you normally would, but keep in

mind that each key counts as one location, so the number of locations you can call becomes limited.

■ If the line is busy or for some other reasons a connection could not be made

while broadcasting, the MFC will redial the number automatically.

■ If the memory is full, press Stop to abort the job or press Start to send the

portion that is in the memory (if more than one page has been scanned).

Place the original face up in the ADF, or face down on the scanner glass.

Enter a number using One Touch, Speed Dial, a Group number or Search. Example: Group number

Press Set. You will be prompted to press the next number.

Enter the next number. Example: Speed Dial

Press Set.

Enter the fax number. Example: Manual dialing, using the dial pad.

Press Start.

Your MFC will read the original into memory and then start sending faxes to the numbers you entered.

Access Codes and Credit Card Numbers

Sometimes you may want to choose from among several long distance carriers when you make a call. Rates may vary depending upon the time and destination. To take advantage of low rates, you can store access codes or long-distance carriers as One Touch or Speed Dial numbers. You can store these long dialing sequences by dividing them and setting them up on separate keys in any combination. You can even include manual dialing using the dial pad. The combined number will be dialed in the order you entered it, as soon as you press Start. (See

For example: You can store “555” on One Touch key 3 and “7000” on One Touch key 2. If you press One Touch 3, 2, and Start, you can dial “555-7000”. To temporarily change a number, you can substitute part of the number with manual dialing using the dial pad. For example, to change the number to 555-7001 you could press One Touch 3 and press 7, 0, 0, 1 using the dial pad.

If you must wait for another dial tone at any point in the dialing sequence, store

Note

a pause at that point in the number by pressing Redial/Pause. Each key press adds a 3.5 second delay.

7 - 5

AUTO DIAL NUMBERS AND DIALING OPTIONS

Storing One Touch Dial Numbers, page 7-1.)

Search

You can search for names you have stored in One Touch and Speed Dial memories. Names are stored alphabetically. (See

Numbers

Place the original face up in the ADF, or face down on the scanner glass.

Press Search/Speed Dial, then enter the first letter of the name you’re looking for.

Press or to search the memory.

Press Start, when the LCD shows the name you want to call.

, page 7-1 and Storing Speed Dial Numbers, page 7-2.)

Storing One Touch Dial

Pause

Press Redial/Pause to insert a 3.5 second pause between numbers. If you are dialing overseas, you can press Redial/Pause as many times as needed to increase the length of the pause.

Fax Redial

If you’re sending a fax manually and the line is busy, press Redial/Pause to retry the number.

Press Redial/Pause.

Press Start. If you’re sending a fax automatically and the line is busy, the MFC will redial

automatically up to three times, at 5 minute intervals.

Tone/Pulse (For Canada only)

If you have Pulse dialing service, but need to send tone signals (for example, for telephone banking), follow the directions below. If you have Touch Tone service, you will not need this feature to send tone signals.

Lift the handset of an external phone.

Press #. Any digits dialed after this send tone signals.

When you hang up, the MFC returns to pulse dialing service.

AUTO DIAL NUMBERS AND DIALING OPTIONS

7 - 6

Remote Fax Options

(Not Available for Color Fax)

Fax Forwarding/Paging

You cannot use Paging and Fax Forwarding at the same time. You cannot use Paging and Fax Forwarding when Fax Storage is set to OFF.

Programming a Fax Forwarding Number

When Fax Forwarding is set to ON, your MFC stores the received fax in memory, then dials the fax number you’ve programmed, and forwards the fax message.

Press Function, 1, 7, 1.

Press or until the LCD shows FAX FORWARD? and press Set.

The LCD prompts you to enter the number of the fax machine where faxes will be forwarded. Enter the forwarding number (up to 20 digits) and press Set.

Press Stop to exit.

Programming Paging Number

When Paging is selected, your MFC dials the pager number you’ve programmed, and dials your Personal Identification Number (PIN) when connected, to activate your pager and let you know you have a fax message in the memory.

Press Function, 1, 7, 1.

Press or until the LCD shows PAGING? and press Set.

Enter your pager phone number (up to 20 digits) followed by # # and press Set. Do not include the area code if it is the same as that of your MFC.

For example, 1 8 0 0 5 5 5 1 2 3 4 # #.

If your pager requires a PIN, enter the PIN, press #, press Redial/Pause, enter your MFC telephone number, press # #, then press Set. For example, 1 2 3 4 5 # Redial/Pause 1 8 0 0 5 2 1 2 8 4 6 # # —OR— If you do not need a PIN, press Redial/Pause, enter the fax number of your MFC, then press # # and press Set. For example, Redial/Pause 1 8 0 0 5 2 1 2 8 4 6 # #

FAX FORWARD?

FWD#: ENTER & SET

PAGING?

PAG#: ENTER & SET

8 - 1

REMOTE FAX OPTIONS (NOT AVAILABLE FOR COLOR FAX)

Press Redial/Pause for each 3.5 second delay, as needed.

Note

Press Stop to exit. You cannot change a Paging number or PIN remotely.

Setting Fax Storage

If you set Fax Storage to ON, you will be able to retrieve fax messages from another location, using Fax Forwarding, Paging, or Remote Retrieval functions. The LCD will indicate when you have a fax stored in memory.

Press Function, 1, 7, 2. The LCD prompts you to choose a fax LCD.

Press or to select ON (or OFF) and press Set.

Press Stop to exit. If there are faxes in memory when you

turn the Fax Storage OFF, the LCD prompts you to erase any faxes in memory. If you press 1, all fax data is erased and Fax Storage is turned off. If you press 2, data is not erased, and Fax Storage remains on. (See

Printing a Fax in Memory, page 5-4.)

FAX STORAGE:OFF? SELECT & SET

ERASE ALL FAX?

1.YES 2.NO

Changing Remote Retrieval Access Code

Enter your Remote Retrieval Access Code when the MFC picks up your call, so you can access features remotely. The access code is preset to 1 5 9 , but you can change this. (See

Press Function, 1, 7, 3.

Enter a three-digit number from 000 to 999 and press Set. The “ ” cannot be changed. (Do not use the same digits that appear in your Fax Receive Code.)

Press Stop to exit.

REMOTE FAX OPTIONS (NOT AVAILABLE FOR COLOR FAX)

Operation from Extension Telephone, page 5-4.)

8 - 2

Remote Retrieval

You can call your MFC from any fax machine using touch tone, then use the Remote Retrieval Access Code and other button presses to retrieve fax messages. Cut out the Remote Retrieval Access Card on the last page of this manual and keep it in your wallet as an aid.

Using Remote Retrieval Access Code

Dial your fax number from a fax machine using touch tone.

When your MFC answers, immediately enter your Remote Retrieval Access Code (1 5 9 ).

The MFC signals the kinds of messages received:

1 long beep — Fax message(s) No long beeps — No messages

The MFC then prompts you with two short beeps to enter a command. If you wait longer than 30 seconds to enter a command, the MFC will hang up. If you enter an invalid command, the MFC will beep three times.

Press 9 0 to reset the MFC when you’re finished.

Hang up. If your MFC is set to Manual mode, you can access it by waiting about 2

Note

minutes, then entering the Remote Retrieval Access Code within 30 seconds.

8 - 3

REMOTE FAX OPTIONS (NOT AVAILABLE FOR COLOR FAX)

Remote Commands

Follow the commands below to access features remotely. When you call the MFC and enter your Remote Retrieval Access Code (1 5 9 ), the system will signal you with two short beeps to enter a remote command.

Remote Commands Operation Details

95 Changing Fax Forwarding

/Paging setting

1 OFF If you hear one long beep, the change is accepted. If you hear three 2 Fax Forwarding 3 Paging 4 FAX FWD No.

6 Fax Storage ON You can turn FAX STORAGE to ON or OFF. 7 Fax Storage OFF

96 Retrieve a fax

1 Memory Status List Enter the number of a remote fax machine to receive the Memory 2 Retrieve all faxes 3 Erase fax from the memory If you hear one long beep, you can erase fax message(s) from the

97 Check the Receiving Status

1 FAX You can check whether your MFC has received any faxes. If yes,

98 Change Receive Mode

1 EXT. TEL/TAD If you hear one long beep, you can change the Receive Mode. 2 FAX

90 Exit After a long beep, you can exit remote retrieval.

short beeps, you cannot change it because the conditions have not been met (Example: registering paging number). You can register your fax forwarding number by using 4. FAX FWD NO. (see page 8-5). Once you have registered the number, the MFC will change automatically to FAXFWD:ON mode. Then retrieve a Memory Status List by entering 961 (see page 8-4) to make sure that the Fax Forwarding number you registered is correct in the List.

Status List or stored fax message(s). (See page 8-5.)

memory.

you will hear one long beep. If no, you will hear three short beeps.

If you hear three short beeps, you cannot change it.

Retrieving Memory Status List

You can retrieve the Memory Status List from a remote fax machine to see if you have any fax messages.

Dial your fax number.

When you hear the beep, immediately enter your Remote Retrieval Access Code (1 5 9 ).

When you hear two short beeps, use the dial pad to press 9 6 1.

Using the dial pad, enter the number of the remote fax machine where you want the Memory Status List forwarded (up to 20 digits), and then press # #.

You cannot use and # as dial numbers. However, if you want to store a

Note

pause, press #.

After you hear your MFC beep, hang up and wait. Your MFC will call the remote fax machine. The remote fax machine will print the Memory Status List.

REMOTE FAX OPTIONS (NOT AVAILABLE FOR COLOR FAX)

8 - 4

Retrieving Fax Messages

Dial your fax number.

When you hear the beep, immediately enter your Remote Retrieval Access Code (1 5 9 ).

As soon as you hear two short beeps, use the dial pad to press 9 6 2.

Using the dial pad, enter the number of the remote fax machine where you want your fax messages forwarded (up to 20 digits), and then press # #.

You cannot use and # as dial numbers. However, if you want to store a

Note

pause, press #.

After you hear your MFC beep, hang up and wait. Your MFC will call the remote fax machine. The remote fax machine will print your fax messages.

Changing Fax Forwarding Number

You can change the default setting of your fax forwarding number from a remote fax machine.

Dial your fax number.

When you hear the beep, immediately enter your Remote Retrieval Access Code (1 5 9 ).

When you hear two short beeps, use the dial pad to press 9 5 4.

Enter the new number of the remote fax machine where you want your fax messages forwarded (up to 20 digits), then press # #.

You cannot use and # as dial numbers. However, if you want to store a

Note

pause, press #.

To retrieve the Memory Status List, when you hear two short beeps, use the dial pad to press 9 6 1.

Use the dial pad to enter the number of the remote fax machine (up to 20 digits), and then press # #.

After you hear your MFC beep, hang up and wait. Your MFC will call the remote fax machine. The remote fax machine will print the Memory Status List showing the new forwarding number.

Check the forwarding number. If the forwarding number is incorrect, return to Step 1 to reset it.

8 - 5

REMOTE FAX OPTIONS (NOT AVAILABLE FOR COLOR FAX)

Printing Reports

MFC Settings and Activity

You can print the following lists and reports:

1.XMIT REPORT

2.ACT.REPORT

3.AUTO DIAL

4.TEL.INDEX

5.HELP

6.USER SETTINGS

7.MEMORY STATUS

8.ORDER FORM

Choose if you would like a Transmission Verification Report printed after each fax you send.

Activity Report lists information about the last 50 incoming and outgoing faxes. TX means Transmit; RX means Receive.

Lists names and numbers stored in One Touch and Speed Dial memory, in numerical order.

Auto Dial List (above), alphabetically. Help list for quick reference. Lists settings for INITIAL SETUP, SETUP

RECEIVE, SETUP SEND and PRINT REPORTS. The settings for REMOTE FAX OPT are included.

Lists summary information and amount of occupied memory.

Prints an Accessories and Supplies Order Form for ordering directly from Brother.

To Print a Report

Press Function, 1, 6. (See Printing Reports, page 9-1.)

Enter the number of the report you want to print. For example, press 4 to print the Telephone Index List.

For the Activity Report, also press or to select PRINT REPORT?

Note

and press Set.

Press Start.

Press Stop to exit.

PRINTING REPORTS

9 - 1

Transmission Verification (Xmit) Report

You can use the Xmit Report as proof that you sent a fax. This report lists the name or fax number of the receiving party, the time and date of transmission, and whether the transmission was successful.

When the feature is OFF, the report prints automatically only if there’s an error

Note

during transmission. If the report indicates NG, send the fax again. When the feature is ON, the report is printed with every fax you send. If you typically send multiple faxes to the same destinations, you may need a

reminder to identify each fax transmission, especially those you will have to resend. You can select OFF+IMAGE (or ON+IMAGE) to print a portion of the first page of the fax message on the report.

Press Function, 1, 6, 1.

Press or to select OFF, OFF+IMAGE, ON or ON+IMAGE and press Set.

Press Stop to exit.

Activity Report Interval

You can set the MFC to print activity reports at a specific interval (6, 12, 24 hours, 2, 4 or 7 days). If you’ve set the interval to OFF, you can print the report manually by following the steps in

Press Function, 1, 6, 2.

Press or to display: INTERVAL? and press Set.

Press or to choose your setting and press Set. (If you choose 7 days, the LCD prompts you to choose the day at which to begin the 7-day countdown.)

Enter the time to begin printing in 24-hour format and press Set. (For example, enter 19:45 for 7:45 PM).

Press Stop to exit.

To Print a Report, page 9-1.

INTERVAL?

9 - 2

PRINTING REPORTS

Making Copies

Basic Copy Operations

Your Multi-Function Center allows you to make high-quality photocopies and transparencies. Copies can be in black and white, one color, or full color. Always make sure you have paper in the cassette before making copies. Do not pull on the paper while copying is in progress.

Copy Keys

Making a Single Copy

Place the original face up in the ADF, or face down on the scanner glass.

Press Mono Copy or Color Copy.

As needed, use Options and Enlarge/Reduce keys to change the settings.

Press Mono Copy or Color Copy again. (Make sure it’s the same key that you pressed in Step 2.)

To stop the copy process and release the original, press Stop.

Note

COPYING P.01

Multiple Copies (Using the ADF)

You can make multiple copies using the ADF. Unless you select SORT, multiple copies will be STACKED (all copies of page 1, then all copies of pages etc.). Use the Options key to select SORT (collated).

Place the original face up in the ADF.

Press Mono Copy or Color Copy.

As needed, use Options and Enlarge/Reduce to change the settings.

Using the dial pad, enter the number of copies you want. For example, press 3, 8 for 38 copies.

To sort the copies, use the Options key. (See Using the Options Key, page 10-4.)

MAKING COPIES

10 - 1

Press Mono Copy or Color Copy again. You must press the same button you pressed in Step 2.

Note

Memory Full Message

If the memory becomes full while you are making copies, the screen displays a message:

If the MEMORY FULL message appears while you are scanning the first page of your original, press Stop to cancel. You will need to clear some faxes from memory before you can continue. If you were scanning subsequent page(s), press Mono Copy or Color Copy to print the scanned pages—OR—Press Stop to cancel.

To gain extra memory, you can turn off Fax Storage (see page 8-2.) —OR—Print fax messages in memory (see page 5-4.).

MEMORY FULL P.01 COPY TO COPY

STOP TO ABORT

Multiple Copies (Using the Scanner Glass)

Use the Options key to choose additional settings: paper type, brightness, copy quality, sort, and special copy options. For details about using the Options key, please see

Lift the Document Cover.

Using the Options Key, page 10-4.

White Film

Document Cover

Scanner Glass

Using the document guidelines on the left, center the original face down on the scanner glass.

Press Mono Copy or Color Copy.

Using the dial pad, enter the number of copies you want (up to 99) and press Set. For example, press 3, 8 for 38 copies. The MFC starts scanning the original.

To sort the copies, use the Options key. (See Using the Options Key, page 10-4)

10 - 2

MAKING COPIES

If you get a MEMORY FULL message, you may be able to make multiple copies if you first print incoming faxes in memory and restore the memory to 100%.

Place the next page to be copied on the scanner glass and press Set.

Press Mono Copy or Color Copy again. (You must press the same key that you pressed in Step 3.)

SET:NEXT SCAN

COPY:TO END

Temporary Copy Settings

You can improve your copies by using the Copy keys: Enlarge/Reduce and Options. These setting are temporary, and the MFC returns to its default

settings when you finish copying. You can try different combinations of settings for best results.

Using the Enlarge/Reduce Key

Place the original face up in the ADF, or face down on the scanner glass.

Press Enlarge/Reduce.

Press or to choose an enlargement or reduction ratio and press Set. You can reduce to 93%, 87%, 75%, 50% or 25% of the original size —OR— You can enlarge to 120%, 125%, 150%, 200% or 400% —OR— You can select ZOOM and press Set, then use the dial pad to enter an enlargement or reduction ratio between 25% and 400% and press Set. For example, press 5, 3 to enter 53%.

Press Mono Copy or Color Copy.

Using the dial pad, enter the number of copies and press Set. —OR— To accept the default (01), press Set.

ELG/RDC:100% THEN COPY OR SET

MAKING COPIES

10 - 3

■ When selecting a reduction ratio, you will need to know the size of the paper

you registered in Function 1-2-5. If you want to make a copy the same size as the original, you should choose a

Note

reduction of 93%. (For example, if you make a copy from letter to letter, you should choose a reduction of 93%.)

Selecting a Fixed Reduction Ratio:

Original the size of…

Paper size is…

Recommended reduction ratio is…

LETTER DOCUMENT LETTER 93%

LEGAL 100% A4 DOCUMENT LETTER 87% LEGAL DOCUMENT LETTER 75%

LEGAL 93%

You can copy on Letter, Legal and A4 size paper only.

Using the Options Key

The Options key changes the settings for paper type, brightness, quality and special copy options for the next fax only. These options will be displayed in the order of the chart below.

Press Options:

COPY:PAPER TYPE PAPER:PLAIN

COPY:BRIGHTNESS COPY:QUALITY

COPY:OPTIONS

PAPER:INK JET PAPER:GLOSSY PAPER:PHOTO PAPER:TRNSPRNCY

– + QUALITY:DRAFT QUALITY:NORMAL QUALITY:HIGH QUALITY:PHOTO OPTIONS:STACK

COLOR:OFF OPTIONS:SORT

COLOR:OFF OPTIONS:2 IN 1 OPTIONS:4 IN 1 OPTIONS:POSTER

INK JET:BROTHER INK JET:OTHER

10 - 4

MAKING COPIES

Place the original face up in the ADF, or face down on the scanner glass.

Press Options.

Press or to select COPY:PAPER TYPE, COPY:BRIGHTNESS, COPY:QUALITY or COPY:OPTIONS, and press Set.

If you selected the COPY:PAPER TYPE: If you use premium paper, the copy quality will be improved. For best results,

we recommend using Brother special paper.

Press or to select the type of paper you are using (PLAIN, INK JET,

GLOSSY, PHOTO or TRNSPRNCY), and press Set.

Brother coated paper is ink jet paper.

If you are using non-Brother ink jet paper or Brother coated paper, select

Note

INK JET.

If you selected INK JET:

Press or to select BROTHER (BP72CL) or OTHER (non-Brother ink jet)

paper type, and press Set.

To select COPY:BRIGHTNESS:

Repeat Step 3.

Press to make a lighter copy—OR—press to make a darker copy, and press Set.

To select COPY:QUALITY:

Repeat Step 3.

Press or to select DRAFT, NORMAL, HIGH or PHOTO, and press Set.

See Choosing the Quality, page 10-7.

Note

To select special COPY:OPTIONS:

Repeat Step 3.

Press or to select STACK, SORT, 2 IN 1, 4 IN 1, or POSTER, and press Set.

MAKING COPIES

10 - 5

2in1

4in1

Poster

You can create a poster size copy of a photograph.

Poster size copy can be made only by using scanner glass.

Press Mono Copy or Color Copy.

Using the dial pad, enter the number of copies you want (up to 99). For example, press 3, 8 for 38 copies.

Press Mono Copy or Color Copy.

10 - 6

MAKING COPIES

Choosing the Quality

The copy quality can be NORMAL, HIGH, PHOTO, or DRAFT:

DRAFT: Fast copy speed and lowest ink consumption. Use DRAFT

to save time (documents to be proof-read, large documents, or many copies).

NORMAL: Recommended mode for ordinary printouts. Good copy

quality with adequate copy speed.

HIGH: Better copy quality than normal and faster copy speed than

PHOTO.

PHOTO: Use this mode to copy precise images such as photographs.

PHOTO uses the highest resolution and slowest speed.

MAKING COPIES

10 - 7

Changing Default Copy Settings

Press Function, 3 to change default settings for Copy mode. These settings will remain until you change them again by pressing Function. Adjust the colors using the Color Adjustment, Brightness, and Contrast settings.

By pressing a number, you can adjust copy settings as shown in the following chart. Press to save your selection. Press Stop to exit—OR—Press setting you want to change.

Press Function and 3:

or to scroll through the options for each setting. Press Set

to select the next

1.PAPER TYPE PAPER:PLAIN PAPER:INK JET PAPER:GLOSSY PAPER:PHOTO PAPER:TRNSPRNCY

INK JET:BROTHER INK JET:OTHER

2.QUALITY

3.COLOR ADJUST

4.CONTRAST

5.ONE COLOR

QUALITY:NORMAL QUALITY:HIGH QUALITY:PHOTO QUALITY:DRAFT

COLOR:RED COLOR:GREEN COLOR:BLUE

– +

COLOR:OFF COLOR:CYAN COLOR:MAGENTA COLOR:YELLOW

R: – + G: – + B: – +

is default

10 - 8

MAKING COPIES

Paper Type

Press Function, 3, 1.

Press or to select the type of paper and press Set.

• If you use Brother coated paper for 720

dpi (BP72CL), select INK JET, then select BROTHER.

• If you use non-Brother ink jet paper,

select INK JET, then select OTHER.

When the LCD shows the type of INK JET paper, press Set. If you did not select INK JET, skip to Step 4.

Press Stop to exit.

The MFC ejects paper with printed surfaces face up onto the paper tray in the

Note

front of the MFC. When you use transparencies, remove each sheet immediately, to prevent a paper jam or curled sheets.

1.PAPER TYPE

PAPER:PLAIN

PAPER:INK JET

PAPER:GLOSSY

PAPER:PHOTO

PAPER:TRNSPRNCY

Copy Quality

Press Function, 3, 2.

Press or to select the copy quality and press Set.

Press Stop to exit.

2.QUALITY

QUALITY:NORMAL

QUALITY:HIGH

QUALITY:PHOTO

Color Adjustment

Press Function, 3, 3.

Press or to select RED, GREEN, or BLUE and press Set.

Press or to adjust the degree of color and press Set.

Return to Step 2 to select the next color —OR—Press Stop to exit.

QUALITY:DRAFT

3.COLOR ADJUST

Light Dark

R:– +

G:– +

B:– +

MAKING COPIES

10 - 9

Copy Contrast

You can change the contrast to make the image sharper and more vivid.

Press Function, 3, 4.

Press to decrease contrast—OR—Press to increase contrast and press Set.

Press Stop to exit.

Single Color (One Color)

For black and white originals, you can select a single color (instead of black) as the default to be used when you press Mono Copy. OFF is the setting for Black.

Press Function, 3, 5.

Press or to select a copy color and press Set.

Press Stop to exit.

5.ONE COLOR

COLOR:OFF

COLOR:CYAN

COLOR:MAGENTA

COLOR:YELLOW

10 - 10

MAKING COPIES

Legal Limitations

Color reproductions of certain documents are illegal and may result in either criminal or civil liability. This memorandum is intended to be a guide rather than a complete listing of every possible prohibition. In case of doubt, we suggest that you check with counsel as to any particular questionable documents.

The following documents issued by the United States/Canadian Government or any of its Agencies may not be copied:

• Paper money

• Bonds or other certificates of indebtedness

• Certificates of Deposit

• Internal Revenue Stamps (canceled or uncanceled)

• Selective Service or draft papers

• Passports

• United States/Canadian Postage Stamps (canceled or uncanceled)

• Food Stamps

• Immigration Papers

• Checks or drafts drawn by Governmental agencies

• Identifying badges or insignias Copyrighted works cannot be copied; however, sections of a copyrighted work

can be copied for “fair use.” Multiple copies would indicate improper use. Works of art should be considered the equivalent of copyrighted works. Licenses and Certificates of Title to motor vehicles may not be copied under

certain state/provincial laws.

MAKING COPIES

10 - 11

Walk-Up Video Printing

Getting Started

Walk-Up Video Printing lets you use your MFC, connected to your camcorder, digital camera, video game, or VCR, to view a video on the attached equipment. The video signal and the output you create are NTSC (National Television System Committee). This is not compatible with any other standard.

With no documents in the feeder, plug the cable from your video camera’s Video Out jack into the MFC’s RCA pin jack. Play the video.

Some camcorders, digital cameras, video games or VCRs do not correctly conform with NTSC standards. Then you would not be able to capture video signals.

You can do video printing on only Letter, Legal and A4 size paper.

Auto Switch

Whenever you connect video equipment to the MFC and turn the video signal on, the MFC’s Copy keys automatically switch to video printing mode.

Video Keys

The LCD will show:

As soon as you turn off the video equipment or disconnect it, the Copy Keys return to normal copy mode.

You cannot access video printing mode if you have too much in memory.

11 - 1

WALK-UP VIDEO PRINTING

VIDEO:PRESS COPY CAPTURE READY

Color Video Printing

With no originals in the ADF, plug the cable from your video camera’s Video Out jack into the MFC’s RCA pin jack.

Play the video. When the MFC begins receiving the video signals, the MFC’s LCD shows:

Press Color Copy when you see the picture you want to capture and print. The MFC begins printing, and beeps when printing is complete.

If the MFC is not receiving video signals, Color Copy will not work. However, if there is an original in the ADF, the MFC will print a color copy of it.

VIDEO:PRESS COPY CAPTURE READY

Black & White Video Printing

For Black and white video printing, follow the steps for Color Video Printing, using Mono Copy instead of Color Copy.

WALK-UP VIDEO PRINTING

11 - 2

Temporary Video Print Setting

You can quickly improve the copy quality of video printouts by using the Options key.

These settings are temporary, and the MFC returnd to its default settings when you finish printing. You might want to try different combinations of settings to see which best suits you needs.

Using the Options Key

The Options key changes the settings for paper type, video type, print size, quality and brightness displayed in the order of the chart below.

Press Options:

VIDEO:PAPER TYPE PAPER:PLAIN

for the next video printing only. These options will be

PAPER:INK JET PAPER:GLOSSY PAPER:PHOTO PAPER:TRNSPRNCY

INK JET:BROTHER INK JET:OTHER

VIDEO:VIDEO TYPE

VIDEO:PRINT SIZE

VIDEO:BRIGHTNESS VIDEO:QUALITY

Make sure the ADF is empty. Plug the cable from your video camera’s Out jack

into the MFC’s RCA pin jack.

Press Options.

Press or to select VIDEO:PAPER TYPE, VIDEO:VIDEO TYPE, VIDEO:PRINT SIZE, VIDEO:BRIGHTNESS and VIDEO:QUALITY

and press Set.

11 - 3

WALK-UP VIDEO PRINTING

VIDEO:MOVING

COLOR:OFF VIDEO:STILL

SIZE:4"X3" SIZE:4"X3"X6 SIZE:5.75"X4.25"

– + QUALITY:NORMAL

COLOR:OFF QUALITY:HIGH

is default

If you selected the VIDEO:PAPER TYPE: If you use premium paper, the copy quality will be improved. For best results,

we recommend using Brother special paper.

Press or to select the type of paper you are using (PLAIN, INK JET,

GLOSSY, PHOTO or TRNSPRNCY), and press Set.

Brother coated paper is ink jet paper.

If you are using non-Brother ink jet paper or Brother coated paper, select

Note

INK JET. If you selected INK JET:

Press or to select BROTHER (BP72CL) or OTHER (non-Brother ink jet)

paper type, and press Set.

To select VIDEO:VIDEO TYPE:

Repeat Step 3.

Press or to select MOVING or STILL, and press Set.

To select VIDEO:PRINT SIZE:

Repeat Step 3.

Press or to to select 5.75" x 4.25", 4" x 3" or 4" x 3" x 6, and press Set.

To select VIDEO:BRIGHTNESS:

Repeat Step 3.

Press to make a lighter copy—OR— press to make a darker copy, and press Set.

To select VIDEO:QUALITY:

Repeat Step 3.

Press or to select NORMAL or HIGH and press Set. See Choosing the Quality, page 10-7.

Note

Press Mono Copy or Color Copy.

Using the dial pad, enter the number of copies you want (up to 99). For example, press 3,8 for 38 copies.

Press Mono Copy or Color Copy.

WALK-UP VIDEO PRINTING

11 - 4

Changing Default Settings

Press Function and 4 to change default settings for video printing. By pressing Function, 4 and a number, you can adjust video printing settings

as shown in the following chart. Press for each setting. Press Set to save your selection.

Press Function and 4:

1.PAPER TYPE PAPER:PLAIN

or to move through the selection

PAPER:INK JET PAPER:GLOSSY PAPER:PHOTO PAPER:TRNSPRNCY

INK JET:BROTHER INK JET:OTHER

2.QUALITY

3.VIDEO TYPE

4.PRINT SIZE

5.COLOR ADJUST

6.CONTRAST

QUALITY:NORMAL QUALITY:HIGH

VIDEO:MOVING VIDEO:STILL

SIZE:5.75"X4.25" SIZE:4"X3" SIZE:4"X3"X6

COLOR:RED COLOR:GREEN COLOR:BLUE

– +

R: – + G: – + B: – +

is default

11 - 5

WALK-UP VIDEO PRINTING

Brother MFC 9200C User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

If You Need to Call Customer Service

Year 2000 Compliant

Brother Numbers

Brother fax-back system

Frequently Asked Questions (FAQs)

Brother Bulletin Board

For Customer Service

Ordering Accessories and Supplies

Compilation and Publication Notice

Quick Reference Guide

Sending Faxes

Automatic Transmission

Sending a Cover Page

Real Time Transmission

Receiving Faxes

Select Receive Mode

Storing Numbers

Storing One Touch Dial Numbers

Storing Speed Dial Numbers

Dialing Operations

One Touch Dialing / Speed Dialing

Search/Speed Dial

Making Copies

Making a Single Copy

Sorting Multiple Copies (Using the ADF)

Table of Contents

Introduction

Using This Manual

Finding Information

Conventions Used in this Manual

Test Sheet Procedures (For USA Only)

MFC 9200C Control Panel Overview

About Fax Machines

Fax Tones and Handshake

ECM (Error Correction Mode)

Assembly and Connections

Packing List

Choosing a Location

IMPORTANT SAFETY INSTRUCTIONS

Release the Scanner Lock

Paper

About Brother Paper

Paper Specifications for Paper Cassette and Manual Feed Slot

Print Area

Loading Paper in the Multi-Purpose Paper Cassette

Connecting the MFC

Installing the Ink Cartridges

Important

Connections

Connecting an External Telephone

Connecting an External Telephone Answering Device (TAD)

Sequence

Connections

Recording Outgoing Message (OGM)

Special Line Considerations

Roll Over Phone Lines

Two-Line Phone System

Converting Telephone Wall Outlets

Installing MFC, External Two-Line TAD, and Two-Line Telephone

Multi-Line Connections (PBX)

If you are installing the MFC to work with a PBX:

Custom Features on a Single Line

On-Screen Programming

User-Friendly Programming

Function Mode

Alternating Displays

Function Selection Table

1. Fax Functions

2. Printer Functions

3. Copy Functions

4. Video Functions

5. PhotoCapture Center™ Functions

Initial Setup

Getting Started

Setting Date and Time

Setting Station ID