Brother MFC-9100C User Manual

Download

MFC 9100C

OWNER’S MANUAL

®®

If You Need to Call Customer Service

Please complete the following information for future reference:

Model Number: MFC 9100C

Serial Number:* ______________________________________

Date of Purchase: ______________________________________

Place of Purchase: ______________________________________

* The serial number is on the back of the unit. Retain this manual with

your

sales receipt

event of a theft, fire or warranty service.

as a permanent record of your purchase, in the

Year 2000 Compliant

Brother is addressing the Year 2000 related issues for all Brother fax machines and multi-function centers. Our focus is to ensure that our bundled third-party software will continue to properly process date/time data after January 1, 2000.

Brother fax machines and multi-function centers will function properly after January 1, 2000, firmware used by our customers in connection or combination with Brother fax machines, MFCs and bundled software, accurately exchange date data with the Brother products.

Please continue to check our Web page for updates at http://www.brother.com. All remedies will be provided to individual customers via software patches through software download or from Brother Customer Service.

provided that

all non-Brother hardware, software and

Brother Numbers

Fax-Back System

Brother Customer Service has installed an easy-to-use Fax-Back System, so you can get instant answers to common technical questions and product information for all Brother products. This system is available 24 hours a day, 7 days a week. You can use the system to send faxes to any fax machine, not just the one from which you are calling.

If you can’t resolve a difficulty with your MFC using this manual, call our Fax-Back System, and follow the voice prompts to receive faxed instructions about using the system and an index of Fax-Back subjects.

USA: 1-800-521-2846 From within Canada: 1-800-681-9838

The Brother Fax-Back System number (USA Only) has been preprogrammed on One Touch key

Brother on the World Wide Web

You can find more information about Brother products, from product specification sheets to Frequently Asked Questions (FAQs), on the World Wide Web. Visit us at

http://www.brother.com

Brother Bulletin Board

Brother’s Bulletin Board Numbers are

USA: 1-888-298-3616 From within Canada: 1-514-685-2040

For Customer Service

USA: 1-800-284-4329 (voice)

1-908-575-8790 (fax)

From within Canada: 1-800-853-6660 (voice)

1-514-685-4898 (fax)

From within Montreal: 1-514-685-6464 (voice)

ORDERING ACCESSORIES AND SUPPLIES

Ordering Accessories and Supplies

For best quality results use only genuine Brother accessories, available at most Brother retailers. If you cannot find the accessory you need and you have a Visa, MasterCard, Discover, or American Express credit card, you can order accessories directly from Brother. (In the USA, you can visit us online for a complete selection of Brother accessories and supplies available for purchase.)

USA: 1-888-879-3232 (voice) From within 1-800-668-2768 (voice)

1-800-947-1445 (fax) Canada: http://www.brothermall.com

Description Item

Ink Cartridge <black> LC02BK Ink Cartridge <cyan>(blue) LC02C Ink Cartridge <magenta>(red) LC02M Ink Cartridge <yellow> LC02Y 360 dpi High Quality Coated Paper BP36CL 720 dpi High Quality Coated Paper BP72CL Glossy Paper BPGLL Transparancies BPTRL Print Head HD002 Power Protector QPD120 Telephone Line Cord (For USA) UG1570001

IEEE-1284 Bi-directional Cable UG4558001 Reference Guide for Improving (For USA) LE2532001

Print Quality (For Canada) LE2556001

Owner’s Manual (For USA) LE2286001

* Brother MFC-9100 Series Software on DSK9131 (Floppy Disks Windows

floppy disks (Includes MFL Pro and DSK9195 (Floppy Disks Windows PaperPort

* Software on Floppy disks is not available for Windows NT

Only)

Brother Coated Paper is Ink Jet Paper.

(For Canada) UG3565001

(For Canada) LE2557001

W orkstation Version 4.0.

3.1x)

95/98)

ORDERING ACCESSORIES AND SUPPLIES

Notice – Disclaimer of Warranties

(For USA and Canada)

BROTHER’S LICENSOR(S), AND THEIR DIRECTORS, OFFICERS, EMPLOYEES OR AGENTS (COLLECTIVELY BROTHER’S LICENSOR) MAKE NO WARRANTIES, EXPRESS OR IMPLIED, INCLUDING WITHOUT LIMITATION THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE, REGARDING THE SOFTWARE. BROTHER’S LICENSOR(S) DOES NOT WARRANT, GUARANTEE OR MAKE ANY REPRESENTATIONS REGARDING THE USE OR THE RESULTS OF THE USE OF THE SOFTWARE IN TERMS OF ITS CORRECTNESS, ACCURACY, RELIABILITY, CURRENTNESS OR OTHERWISE. THE ENTIRE RISK AS TO THE RESULTS AND PERFORMANCE OF THE SOFTWARE IS ASSUMED BY YOU. THE EXCLUSION OF IMPLIED WARRANTIES IS NOT PERMITTED BY SOME STATES IN THE USA AND SOME PROVINCES IN CANADA. THE ABOVE EXCLUSION MAY NOT APPLY TO YOU.

IN NO EVENT WILL BROTHER’S LICENSOR(S) BE LIABLE TO YOU FOR ANY CONSEQUENTIAL, INCIDENTAL OR INDIRECT DAMAGES (INCLUDING DAMAGES FOR LOSS OF BUSINESS PROFITS, BUSINESS INTERRUPTION, LOSS OF BUSINESS INFORMATION, AND THE LIKE) ARISING OUT OF THE USE OR INABILITY TO USE THE SOFTWARE EVEN IF BROTHER’S LICENSOR HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. BECAUSE SOME STATES IN THE USA AND SOME PROVINCES IN CANADA DO NOT ALLOW THE EXCLUSION OR LIMITATION OF LIABILITY FOR CONSEQUENTIAL OR INCIDENTAL DAMAGES, THE ABOVE LIMITATIONS MAY NOT APPLY TO YOU. IN ANY EVENT BROTHER’S LICENSOR’S LIABILITY TO YOU FOR ACTUAL DAMAGES FROM ANY CAUSE WHATSOEVER, AND REGARDLESS OF THE FORM OF THE ACTION (WHETHER IN CONTRACT, TORT (INCLUDING NEGLIGENCE), PRODUCT LIABILITY OR OTHERWISE), WILL BE LIMITED TO $50.

NOTICE – DISCLAIMER OF WARRANTIES

iii

BROTHER ONE YEAR LIMITED WARRANTY and EXCHANGE SERVICE

(For MFC 9100C Only)

(For USA Only)

This warranty gives you certain rights and you may also have other rights that may vary from state to state.

This warranty is given only to the enduse purchaser of the accompanying product (referred to in this warranty as “this Product”).

What is covered: Brother warrants to you for the Warranty Period that there are no defects in the materials, workmanship or Year 2000 compliance of this Product. The “Warranty Period” is 1 year from the date you purchased this product. The “Warranty Period” for consumable items, such as Ink Cartridges, Print Heads, etc. is 90 days from the date of purchase, or the rated life of the Consumable item, whichever is shorter.

What is NOT covered: This warranty is VOID — that is, this Product has no warranty — if: (1) you did not purchase this Product from an authorized Brother reseller within the United States, (2) this Product has been serviced, modified or tampered with by anyone other than an Authorized Service Representative of Brother, (3) the serial number has been modified, defaced or removed from this Product, (4) this Product has been abused or damaged, (5) non Brother®brand or non Brother approved parts, supplies, power supplies or other accessories have been used with this Product, or (6) this Product has been transported without the proper preparation and packaging.

What to do if you think your Product is defective:

Call our Customer Service Hotline at 1-800-284-4329, or if you suspect a defect in materials or workmanship in this Product, you can report it to a Brother Authorized Service Center. During the Warranty Period, supply Brother’s representative with a copy of your dated bill of sale showing that this Product was purchased within the United States.

For the name of your Brother Authorized Service Center, call 1-800-521-2846. After contacting the Brother Authorized Service Center, you may be required to deliver or send the Product properly packaged, freight prepaid, to the Authorized Service Center together with a photocopy of your bill of sale.

What Brother will do: Brother (or its Authorized Service Center) will evaluate your report of a possible defect to determine whether a defect exists, and if it does exist, Brother (or its Authorized Service Center) will repair or (at Brother’s option) replace the Product with a product that performs the same functions and performs as well as the original Product. Brother reserves the right to supply refurbished or remanufactured replacement products provided that the replacement products conform to the manufacturer’s specifications for new products. The repaired or replacement product will be returned to you at no cost.

Exchange Service:

Exchange service will expedite, in most instances by the next business day, the exchange of your non working Product with a refurbished or remanufactured product that conforms to the manufacturer’s specifications for new products. The refurbished or remanufactured Product you receive will be covered by the balance of the limited warranty period remaining on the original Product, plus an additional thirty (30) days. You will keep the replacement Product that is sent to you and must return (or be billed up to the cost of a new product) your original non working product, which shall become the property of Brother. You must call Brother Customer Service and if the representative cannot correct the product’s malfunction over the telephone and you elect the exchange service, you must provide information pertaining to this Product and you must also provide a valid major credit card number. Your credit card will be charged up to the cost of a new

MFC LIMITED WARRANTY (USA)

BROTHER ONE YEAR LIMITED WARRANTY and EXCHANGE SERVICE

(For MFC 9100C Only)

(For USA Only)

Product if: (i) you do not return your original Product to Brother within five (5) business days; (ii) the malfunctions of your original Product are not covered by the limited warranty; (iii) the proper packaging instructions are not followed and has caused damage to the product; or (iv) the warranty period on your original Product has expired or has not been sufficiently validated with a copy of the proof of purchase (bill of sale). The Brother Customer Service Representative will ship the exchange Product via next business day delivery courier service, with return instructions and prepaid return airbill.

Follow the return instructions. You must return the original Product in the same shipping carton in which the exchanged Product was received and include a copy of proof of purchase (bill of sale). Retain your original accessory items and a copy of the return airbill, signed by the courier.

Limitations:

Repair or replacement as described above is your sole and exclusive (that is, your only) remedy if this Product is defective. Brother is not responsible for damage to or loss of any equipment, media, programs or data related to the use of this Product. Except for that repair or replacement,

Brother shall not be liable for any direct, indirect, incidental or consequential damages or specific relief. Because some states do not allow the exclusion or limitation of consequential or incidental damages, the above limitation may not apply to you.

This Limited Warranty is the only warranty that Brother is giving for this Product. It is the

final expression and the exclusive and

only statement

you. It replaces all other agreements and understandings that you may have with Brother or its representatives.

This Limited Warranty (and Brother’s obligation to you) may not be changed in any way unless you and Brother sign the same piece of paper in which we (1) refer to this Product and your bill of sale date, (2) describe the change to this warranty and (3) agree to make that change.

Product Support: Toll-free customer service and technical support is available for hardware operational assistance at 1-800-284-4329. At any time, free technical support in the form of Frequently Asked Questions, troubleshooting tips and service center locator is available through our fax back system at 1-800-521-2846 or Brother’s Internet Web Site (www.brother.com). Now you can visit us on-line (www.brothermall.com), your complete source for genuine Brother Accessories and Supplies.

of Brother’s obligations to

BROTHER INTERNATIONAL CORPORATION

100 SOMERSET CORPORATE BLVD.

BRIDGEWATER, NEW JERSEY 08807-0911

Please record your model and serial number and your date and location of Purchase below for your records. Keep this information with your proof of purchase (bill of sale) in case your Product is lost, stolen or requires service.

THIS WARRANTY IS GIVEN IN LIEU OF ALL OTHER WARRANTIES, WRITTEN OR ORAL, WHETHER EXPRESSED BY AFFIRMATION, PROMISE, DESCRIPTION, DRAWING, MODEL OR SAMPLE. ANY AND ALL WARRANTIES OTHER THAN THIS ONE, WHETHER EXPRESS OR IMPLIED, INCLUDING IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE, ARE HEREBY DISCLAIMED.

MFC LIMITED WARRANTY (USA)

Model # Serial # Date of purchase: Store where purchased: Location of store:

Important: We recommend that you keep all original packing materials, in the event that you ship this product.

BROTHER MULTIFUNCTION CENTER/FACSIMILE MACHINE

LIMITED WARRANTY

(For Canada Only)

Pursuant to this limited warranty of 1 year from the date of purchase for labour and parts, Brother International Corporation (Canada) Ltd. (“Brother”), or its Authorized Service Centers, will repair this MFC/Facsimile machine free of charge if defective in material or workmanship. This Limited Warranty does not include cleaning, consumables (including, without limitation, ink cartridges and print heads) or damage caused by accident, neglect, misuse or improper installation or operation, any damage caused from service, maintenance, modifications, or tampering by anyone other than a Brother Authorized Service Representative, or from the use of supplies or consumable items that are non-Brother products. Operation of the MFC/ Facsimile machine in excess of the specifications or with the Serial Number or Rating Label removed shall be deemed abuse and all repairs thereafter shall be the sole liability of the end-user/purchaser. In order to obtain warranty service, the MFC/Facsimile machine must be delivered or shipped freight prepaid by the end user/purchaser to a “Brother” Authorized Service Center, together with your Proof of Purchase in the form of a Sales Receipt.

For laser products: Failure to remove the Toner Cartridge (and Toner Drum Unit on applicable models) during shipping will cause severe damage to the MFC/Facsimile and will VOID the Warranty. (Refer to your Operation Manual for proper packaging.)

For ink-jet products: Do not remove the ink cartridges during shipping. Damage to your print head resulting from packing without the ink cartridges will VOID your warranty. (Refer to your Operation Manual for proper packaging.)

BROTHER DISCLAIMS ALL OTHER WARRANTIES EXPRESSED OR IMPLIED INCLUDING, WITHOUT LIMITATION, ANY IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE, EXCEPT TO THE EXTENT THAT ANY WARRANTIES IMPLIED BY LAW CANNOT BE VALIDLY WAIVED.

No oral or written information, advice or representation provided by Brother, its Authorized Service Centers, Distributors, Dealers, Agents or employees, shall create another warranty or modify this warranty. This warranty states Brother’s entire liability and your exclusive remedy against Brother for any failure of the MFC/Facsimile machine to operate properly.

Neither Brother nor anyone else involved in the development, production, or delivery of this MFC/Facsimile machine shall be liable for any indirect, incidental, special, consequential, exemplary, or punitive damages, including lost profits, arising from the use of or inability to use the product, even if advised by the end user/purchaser of the possibility of such damages. Since some Provinces do not allow the above limitation of liability, such limitation may not apply to you.

This Limited Warranty gives you specific legal rights and you may also have other rights which vary from Providence to Providence.

Warranty Service is available at Brother Authorized Service Centers throughout Canada. For Technical Support or for the name and location of your nearest Authorized Service Center call 1-800-853-6660. Within Montreal, please call 685-6464. Internet support: support@brother.ca or browse Brother’s Web Site: www.brother.com

Brother International Corporation (Canada) Ltd. 1 Rue Hôtel de Ville

Dollard-Des-Ormeaux, QC H9B 3H6

We’ re at your side.

LIMITED WARRANTY (CANADA)

Introduction ....................................................................................... 1-1

Using This Manual ............................................................................ 1-1

Finding Information .................................................................... 1-1

Test Sheet Procedures (For USA Only)............................................ 1-1

MFC 9100C Control Panel Overview.............................................. 1-2

About Fax Machines.......................................................................... 1-4

Fax Tones and Handshake .......................................................... 1-4

ECM (Error Correction Mode) ................................................... 1-4

Assembly and Connections ............................................................... 2-1

Packing List........................................................................................ 2-1

Make sure you have the following items:............................. 2-1

Choosing a Location .......................................................................... 2-2

Paper ................................................................................................... 2-3

About Brother Paper ................................................................... 2-3

Paper Specifications for Paper Cassette and

Manual Feed Slot ............................................................... 2-4

Print Area ........................................................................................... 2-5

Loading Paper in the Multi-Purpose

Paper Cassette ......................................................................... 2-6

Connecting the MFC ......................................................................... 2-7

Installing the Ink Cartridges ............................................................ 2-8

Important..................................................................................... 2-9

Connections ...................................................................................... 2-12

Connecting an External Telephone ........................................... 2-12

Connecting an External TAD (Telephone Answering Device) ... 2-12

Sequence ............................................................................. 2-12

Connections ........................................................................ 2-12

Recording Outgoing Message (OGM) ............................... 2-13

Special Line Considerations ..................................................... 2-14

Roll Over Phone Lines ....................................................... 2-14

Two-Line Phone System..................................................... 2-14

Converting Telephone Wall Outlets.................................... 2-14

Installing MFC, External Two-Line TAD,

and T wo-Line Telephone .................................................. 2-15

Multi-Line Connections (PBX) ................................................ 2-16

If you are installing the MFC to work with a PBX: ........... 2-16

Custom Features on a Single Line ............................................ 2-16

On-Screen Programming .................................................................. 3-1

User-Friendly Programming ............................................................ 3-1

Function Mode ............................................................................ 3-1

Alternating Displays ................................................................... 3-2

Function Selection Table .............................................................3-2

TABLE OF CONTENTS

vii

Initial Setup ........................................................................................ 4-1

Getting Started................................................................................... 4-1

Setting Dialing Mode (Tone/Pulse) ............................................ 4-1

Setting Date and Time................................................................. 4-1

Setting Station ID........................................................................ 4-2

Entering Text ........................................................................ 4-2

Setting Beeper Volume ............................................................... 4-3

Speaker Volume .......................................................................... 4-4

Ring Volume ............................................................................... 4-4

Memory Storage ......................................................................... 4-4

Delayed Timer............................................................................. 4-4

Setup Receive ..................................................................................... 5-1

Basic Receiving Operations .............................................................. 5-1

Setting or Changing the Answer Mode....................................... 5-1

Setting Ring Delay...................................................................... 5-2

Easy Receive............................................................................... 5-2

Printing a Reduced Incoming Document.................................... 5-2

Recommended Reductions ................................................... 5-3

Setting Paper Size ....................................................................... 5-3

Advanced Receiving Operations ...................................................... 5-4

Operation from Extension Telephones ........................................5-4

Changing the Fax Receive Code .......................................... 5-4

Printing a Fax in Memory ........................................................... 5-4

Polling ......................................................................................... 5-5

Setting Up Polling Receive................................................... 5-5

Setting Up Sequential Polling Receive................................. 5-6

Canceling a Scheduled Job ......................................................... 5-6

Telephone Services ............................................................................. 5-7

Distinctive Ring .......................................................................... 5-7

Registering your Distinctive Ring Pattern............................ 5-8

Caller ID ..................................................................................... 5-9

Viewing Caller ID List.......................................................... 5-9

Printing Caller ID List .......................................................... 5-9

Clearing a Caller ID Stored in Memory ............................... 5-9

viii

Setup Send .......................................................................................... 6-1

Before You Begin................................................................................ 6-1

Sending Faxes Using Multiple Settings...................................... 6-1

Faxing from the Document Feeder ............................................. 6-1

ADF (Automatic Document Feeder) .................................... 6-1

Faxing from the Scanner Glass ................................................... 6-3

Scan Fax ............................................................................... 6-3

Resolution ................................................................................... 6-4

Contrast ....................................................................................... 6-4

Automatic Transmission ............................................................. 6-4

Manual Transmission (ADF) ...................................................... 6-5

Manual and Automatic Fax Redial ............................................. 6-5

TABLE OF CONTENTS

Dual Access................................................................................. 6-5

Real Time T ransmission.............................................................. 6-6

Checking the Jobs Status ............................................................ 6-6

Canceling Jobs in Memory ......................................................... 6-7

Basic Sending Operations ................................................................. 6-7

Composing Electronic Cover Page ............................................. 6-7

Composing Your Own Comments ........................................ 6-8

Cover Page for Next Fax Only ............................................. 6-8

Always Send Cover Page ..................................................... 6-9

Using a Printed Cover Page .................................................. 6-9

Advanced Sending Operations ....................................................... 6-10

Overseas Mode ......................................................................... 6-10

Delayed Fax .............................................................................. 6-10

Multiple Resolution Transmission............................................ 6-11

Setting Up for Polling Transmit................................................ 6-11

Auto Dial Numbers and Dialing Options ........................................ 7-1

Storing Numbers for Easy Dialing ................................................... 7-1

Storing One Touch Dial Numbers............................................... 7-1

Storing Speed Dial Numbers ...................................................... 7-2

Changing One Touch and Speed Dial Numbers ......................... 7-2

Setting Up Groups for Broadcasting........................................... 7-3

Dialing Options .................................................................................. 7-4

Searching Telephone Index......................................................... 7-4

One T ouch Dialing...................................................................... 7-4

Speed Dialing.............................................................................. 7-4

Pause ........................................................................................... 7-4

Fax Redial ................................................................................... 7-4

Broadcasting ............................................................................... 7-5

Dialing Access Codes and Credit Card Numbers ....................... 7-6

Remote Fax Options .......................................................................... 8-1

Paging and Fax Forwarding ............................................................. 8-1

Programming a Paging Number ................................................. 8-1

Programming a Fax Forwarding Number ................................... 8-2

Setting Fax Storage............................................................................ 8-2

Remote Retrieval ............................................................................... 8-3

Changing Remote Retrieval Access Code .................................. 8-3

Using Remote Retrieval Access Code ........................................ 8-3

Remote Commands..................................................................... 8-4

Retrieving Memory Status List................................................... 8-5

Retrieving Fax Messages ............................................................ 8-5

Changing Fax Forwarding Number Remotely............................ 8-6

Printing Reports ................................................................................ 9-1

MFC Settings and Activity................................................................ 9-1

To Print a Report......................................................................... 9-1

Transmission Verification (Xmit) Report ................................... 9-2

Activity Report Interval .............................................................. 9-2

TABLE OF CONTENTS

Making Copies ................................................................................. 10-1

Color Copy Keys.............................................................................. 10-1

Basic Copy Operations.................................................................... 10-1

Copying One Page .................................................................... 10-1

Multiple Copies (Using the ADF)............................................. 10-2

Memory Full Message .............................................................. 10-2

Multiple Copies (Using the Scanner Glass).............................. 10-3

Enlarged or Reduced Copies (Temporary Setting) ................... 10-4

Copy Quality – Temporary Settings .............................................. 10-5

Using the Copy Quality Key..................................................... 10-5

Using the Paper Type Key ........................................................ 10-6

Using the Brightness Key ......................................................... 10-6

Copy Quality – Changing Default Settings ................................... 10-7

Select Paper Type ...................................................................... 10-8

Select Copy Quality .................................................................. 10-8

Color Adjustment ...................................................................... 10-9

Copy Brightness........................................................................ 10-9

Copy Contrast ........................................................................... 10-9

Selecting a Single Color (One Color) ....................................... 10-9

Legal Limitations........................................................................... 10-10

Walk-Up Video Printing.................................................................. 11-1

Getting Started................................................................................. 11-1

Auto Switch .............................................................................. 11-2

Color Video Printing ....................................................................... 11-2

Black & White Video Printing........................................................ 11-3

Video Print Quality – Temporary Settings.................................... 11-3

Using the Copy Quality Key..................................................... 11-3

Using the Paper Type Key ........................................................ 11-4

Using the Brightness Key ......................................................... 11-4

Changing Default Settings .............................................................. 11-5

Setting Paper Type .................................................................... 11-6

Setting Video Printing Quality.................................................. 11-6

Setting Video Type .................................................................... 11-6

Setting Print Size ...................................................................... 11-7

Video Printing Color Adjustment ............................................. 11-7

Video Printing Brightness......................................................... 11-8

Video Capture from the PC ............................................................ 11-8

Setting Up the MFC and Computer to

Work Together ............................................................................ 12-1

Before You Install Multi-Function Link

Pro Software................................................................................ 12-1

If You Don’t Have a CD-ROM Drive ....................................... 12-2

Computer Requirements ........................................................... 12-2

Connecting the MFC to the Computer .......................................... 12-3

Installing Multi-Function Link

TABLE OF CONTENTS

Pro Software (CD-ROM 1)...... 12-4

Overview of Basic Steps........................................................... 12-4

Choosing the Software to Install............................................... 12-4

Install Multi-Function Link

Install NetCentric™ FaxStorm ........................................... 12-4

Install Automatic E-Mail Printing ...................................... 12-4

Install FaxSpeed ................................................................. 12-4

Install Printer and Scanner Drivers Only............................ 12-5

Other Options............................................................................ 12-5

View On-Line Documentation............................................ 12-5

View Product Support Information..................................... 12-5

Brother W eb Link ............................................................... 12-5

Exit...................................................................................... 12-5

Installing the Brother Software................................................. 12-5

Helpful Hints for Windows

Receiving Messages into the PC ..................................................... 12-8

Multi-Function Link

Using MFC as Printer ..................................................................... 13-1

Features ............................................................................................ 13-1

Printer Driver .................................................................................. 13-2

Choosing the Right Kind of Paper ................................................. 13-2

Multi-purpose Paper Cassette ........................................................ 13-2

Loading Paper in Multi-purpose Paper Cassette....................... 13-3

Adjusting for Thick Paper and Envelopes .......................... 13-3

Manual Feed Slot ...................................................................... 13-4

Setup for Envelopes .................................................................. 13-4

Simultaneous Printing/Fax ............................................................. 13-5

Printer Operation Keys................................................................... 13-5

On/OffLine Key ........................................................................ 13-5

Reset Key .................................................................................. 13-5

Priority Key............................................................................... 13-5

Ink Management Key................................................................ 13-5

Turning Off Bi-directional Printing .......................................... 13-6

Pro Mode............................................... 12-8

Pro Software ........................ 12-4

3.1x ............................................. 12-7

Windows

Printer Emulation............................................................................ 14-1

Using the Maintenance Utility Program for Printing from DOS .. 14-1 Using the Brother MFC 9100 Series

Paper Tab ......................................................................................... 14-2

Printing .......................................................................... 14-1

Installing the Brother MFC 9100 Series DOS Tools ................ 14-1

Printer Driver ............................................................................. 14-2

Paper Size ................................................................................. 14-3

User Defined Paper Size ........................................................... 14-3

Paper Source ............................................................................. 14-4

Feeder ................................................................................. 14-4

Manual Feed ....................................................................... 14-4

Orientation ................................................................................ 14-4

Scaling ...................................................................................... 14-4

TABLE OF CONTENTS

2 in 1 ................................................................................... 14-4

Copies ....................................................................................... 14-5

Collate................................................................................. 14-5

Reverse Order ..................................................................... 14-5

Quality/Color Tab ............................................................................ 14-6

Quality ...................................................................................... 14-6

Media ........................................................................................ 14-7

Color/Mono............................................................................... 14-7

Color ................................................................................... 14-7

Mono................................................................................... 14-7

Controlling the Color ................................................................ 14-8

Document.................................................................................. 14-8

Custom Setting.......................................................................... 14-9

Color Matching ................................................................... 14-9

Halftone Pattern .................................................................. 14-9

Effect................................................................................. 14-10

Control/Maintenance Tab ............................................................. 14-10

Monitor Calibration ................................................................ 14-11

Bi-Directional Printing ........................................................... 14-11

Maintenance............................................................................ 14-11

The Cleaning Tab .................................................................... 14-11

Test Print........................................................................... 14-11

Cleaning............................................................................ 14-12

The Printer Adjustment Tab .................................................... 14-12

V ertical Alignment............................................................ 14-12

xii

Using Multi-Function Link

Introduction ..................................................................................... 15-1

Brother Resource Manager ....................................................... 15-1

MFC Remote Setup ......................................................................... 15-2

Multi-Function Link

Sending a Fax from Your PC.......................................................... 15-3

Sending a Quick Fax................................................................. 15-3

Sending a Fax from the Main Menu ......................................... 15-4

Sending a Fax from a Windows

Receiving Faxes into the PC ........................................................... 15-5

Checklist for the MFC ........................................................ 15-5

Checklist for Your PC ......................................................... 15-5

Viewing Received Faxes........................................................... 15-6

Using PaperPort

Viewing Items in PaperPort

Organizing Your Items in Folders ............................................. 16-2

Links to Many Other Applications............................................ 16-3

Using ScanSoft™ TextBridge

Text to Text You Can Edit) .................................................... 16-3

Importing Items from Other Applications ................................ 16-4

Exporting Items in Other Formats ............................................ 16-4

TABLE OF CONTENTS

and ScanSoft™ TextBridge®............................ 16-1

Pro Software.................................... 15-1

Pro Main Menu.......................................... 15-3

Application .......................... 15-4

.................................................... 16-2

OCR (Converting Image

Scanning a Document...................................................................... 16-4

TWAIN COMPLIANT ....................................................... 16-4

Accessing the Scanner .............................................................. 16-5

Scanning a Document into the PC ............................................ 16-5

Settings in the Scanner Window ............................................... 16-6

Resolution:.......................................................................... 16-6

Color Type: ......................................................................... 16-6

Size: .................................................................................... 16-7

Custom:............................................................................... 16-7

Adjust: ................................................................................ 16-7

Paper: .................................................................................. 16-7

Video Capture:.................................................................... 16-7

PreScanning an Image .............................................................. 16-8

How to use PreScan to adjust an Image: ............................ 16-8

Video Capture from the PC ............................................................ 16-9

Connecting Y our Video Equipment .......................................... 16-9

To connect your video equipment: ..................................... 16-9

Capturing An Image ................................................................ 16-10

To capture a frame as an image: ....................................... 16-10

Using Internet Faxing with NetCentric™ FaxStorm ................... 17-1

NetCentric™ Internet Fax.............................................................. 17-1

Before Y ou Begin...................................................................... 17-2

Compatible Operating Systems .......................................... 17-2

Set Up Your Fax Service Account ...................................... 17-2

Receiving Faxes ........................................................................ 17-2

Creating an Inbound Account............................................. 17-3

Installing NetCentric™ FaxStorm ............................................ 17-3

Overview of Utilities ................................................................ 17-4

Contact Manager................................................................. 17-4

Cover Page Builder............................................................. 17-4

Print Driver ......................................................................... 17-4

Status Manager ................................................................... 17-4

Viewfax (A Fax File Viewing Application) ........................ 17-4

Accessing NetCentric™ FaxStorm........................................... 17-4

Sending Faxes ........................................................................... 17-5

General Tab......................................................................... 17-5

Addressing a Fax ................................................................ 17-5

Adding Contacts One at a Time.......................................... 17-6

Selecting a Group (or a Contact from a Group) ................. 17-6

Saving a New Contact from the Fax Send Window ........... 17-7

Specifying a Cover Page..................................................... 17-7

About Sending a Fax as E-mail .......................................... 17-8

Attachments Tab ................................................................. 17-8

Options/Sender T ab ............................................................ 17-9

Sending from Other Windows

If Y ou Are Using Windows

Applications ........................... 17-9

95/98 ..................................... 17-9

TABLE OF CONTENTS

xiii

If You Are Using Windows NT® Workstation

Version 4.0...................................................................... 17-10

Setting Up Contacts in the Contact Manager.......................... 17-10

To Add a New Contact to the All Group: ......................... 17-11

To Add a New Contact to Another Group: ....................... 17-12

Changing Contact Detail .................................................. 17-12

Setting Up Multiple Addresses......................................... 17-13

Moving or Copying a Contact to Another Group............. 17-13

Creating a Group for Broadcasting................................... 17-13

Managing Your Faxes in the Status Manager ......................... 17-14

Accessing the Status Manager .......................................... 17-14

Checking the Status of Sent Faxes (Outbox).................... 17-14

Viewing Faxes You Received (Inbox) .............................. 17-15

Managing Faxes from Your Account Page ............................. 17-15

Accessing Y our Account Page .......................................... 17-15

Viewing Received Faxes in Your Account Page Inbox .... 17-15

Checking Sent Faxes in Your Account Page Outbox........ 17-16

Customer Support ................................................................... 17-16

Contact NetCentric™ Corporation at ............................... 17-16

Using Automatic E-Mail Printing .................................................. 18-1

Automatic E-Mail Printing (For Windows

Main Features ........................................................................... 18-1

Automatic E-Mail Printing is for Windows

You Cannot Use a 16-bit TCP/IP Stack .............................. 18-2

If You Are Using Korean Windows

Setting Up Automatic E-Mail Printing ..................................... 18-2

Setting Up the Server.......................................................... 18-3

Setting the Check Time....................................................... 18-3

Using Automatic E-Mail Printing............................................. 18-4

Uninstalling Automatic E-Mail Printing

from Windows

If the Uninstall Program Displays an Error Message ......... 18-4

To Access the Add/Remove Programs Properties

Window: ........................................................................... 18-4

Color Faxing with FaxSpeed

(For Windows

Introduction ..................................................................................... 19-1

How FaxSpeed Works ..................................................................... 19-1

Special Coded Format (InfoImage) .......................................... 19-2

Installing FaxSpeed ......................................................................... 19-2

Selecting Multi-Function Link

Creating FaxSpeed Read Module Disks for Recipients............ 19-4

Quick Start Procedures................................................................... 19-5

How to Send an InfoImage ....................................................... 19-5

To Send an InfoImage with FaxSpeed Standard Send: ...... 19-5

Using the FaxSpeed Macro....................................................... 19-6

95/98 ........................................................... 18-4

3.1x and 95/98 Only)........................................ 19-1

Pro As Your Fax Application .. 19-3

95/98 Only)............. 18-1

95/98 Only ......... 18-2

95/98 ........................ 18-2

xiv

TABLE OF CONTENTS

To send the current document in your word processor

directly to FaxSpeed:........................................................ 19-6

How to Read an InfoImage that Was Printed at

Your MFC ............................................................................. 19-6

Follow these steps when a received InfoImage

printed at the MFC: .......................................................... 19-6

How to Read an InfoImage that Was Received Into

Multi-Function Link

To read an InfoImage after viewing it in PaperPort

If the Recipient Uses Another Fax Application ........................ 19-8

FaxSpeed Read Module for Recipients .............................. 19-8

For recipients of your InfoImage who are using

another fax application:.................................................... 19-8

If Recipient Uses Fax Machine and Scanner ............................ 19-9

FaxSpeed Read Module for Recipients .............................. 19-9

For recipients of your InfoImage who are

using a fax machine and scanner:..................................... 19-9

Important Information ................................................................... 20-1

Standard Telephone and FCC Notices........................................... 20-1

These notices are in effect on models sold and

used in the United States only. .............................................. 20-1

Important—About the InterfaceCable ...................................... 20-2

Federal Communications Commission (FCC)

Declaration of Conformity (For USA Only) ......................... 20-3

Industry Canada Compliance Statement (For Canada Only).... 20-3

NERGY STAR

Important Safety Instructions.................................................... 20-4

Compilation and Publication Notice......................................... 20-6

Trademarks ............................................................................... 20-6

Compliance Statement ...................................... 20-3

Pro ..................................................... 19-7

:........ 19-7

Troubleshooting and Routine Maintenance .................................. 21-1

Troubleshooting ............................................................................... 21-1

Fax-Back System ...................................................................... 21-1

Brother Home Page................................................................... 21-1

Brother Bulletin Board.............................................................. 21-1

Error Messages ......................................................................... 21-1

Document Jams and Paper Jams ................................................... 21-4

Document Jam in the Top of the ADF Unit .............................. 21-4

Document Jam Inside the ADF Unit......................................... 21-4

Paper Jam .................................................................................. 21-5

If You Are Having Difficulty with Your MFC.......................... 21-6

How to Improve Print Quality ..................................................... 21-10

Test Print................................................................................. 21-10

Cleaning the Print Head .......................................................... 21-10

Aligning Ink Cartridges .......................................................... 21-11

Turning Off Bi-directional Printing ........................................ 21-12

Packing and Shipping the MFC ................................................... 21-12

TABLE OF CONTENTS

Routine Maintenance .................................................................... 21-14

Cleaning the Scanner .............................................................. 21-14

Cleaning the MFC Printer Platen............................................ 21-15

Cleaning the Pick-up Roller.................................................... 21-16

Replacing the Ink Cartridges .................................................. 21-16

For Customer Service.................................................................... 21-19

Glossary ............................................................................................ 22-1

Specifications.................................................................................... 23-1

Product Description......................................................................... 23-1

Fax Specifications ............................................................................ 23-1

Printer Specifications ...................................................................... 23-2

Printing...................................................................................... 23-2

Controller .................................................................................. 23-2

Print Media ............................................................................... 23-3

Index ....................................................................................................I-1

Remote Retrieual Access Card........................................................ R-1

xvi

TABLE OF CONTENTS

Introduction

Using This Manual

Thank you for purchasing a Brother Multi-Function Center (MFC). This MFC has been designed to be simple to use, with LCD screen prompts to guide you through functions. However, you can use your MFC to its fullest potential by taking a few minutes to read this manual.

Additionally, your MFC has a Help Key. Press operational steps and functions.

Finding Information

All chapter headings and subheadings are listed in the Table of Contents. You will be able to find information about a specific feature or function by checking the Index in the back of this manual. Also, throughout this manual, you’ll see special symbols alerting you to important information, cautions to avoid damaging the machine, and warnings to avoid hurting yourself. Illustrations of some screen displays also help you choose the correct key-presses.

Help

to print a list of basic

Test Sheet Procedures (For USA Only)

After programming your Station ID, please fill out the TEST SHEET included with your MFC and fax it to Brother’s Automated Fax Response System as your first transmission. This will verify that your MFC is properly installed. (See Setting Station ID, pages 4-2 to 4-3.)

When this document is received, a confirmation sheet will be sent back to your MFC. In order to receive a response, be sure to set up your Station ID.

USA 1-908-685-9283 (fax)

INTRODUCTION

1 - 1

MFC 9100C Control Panel Over view

2 3 4 5 6 7 8 9 10 11 12

One T ouch Ke ys

These 8 keys give you instant access to previously stored phone numbers.

Help

Whenever the Date and Time are displayed on the LCD, you can press this key to print a quick reference Help List. The Help List shows how to program functions, register information and how to get basic information.

Broadcast

Use this key when you want to broadcast the same fax to many different locations (maximum of 166 locations at once).

▼ Shift

To access memory locations 9 through 16 in the One Touch keys hold down the Shift key.

LCD (Liquid Crystal Display)

LCD displays messages to help you set and operate your MFC.

Ink Empty Indicator

Blinks when ink cartridge is low and stays lit when ink is empty.

Resolution Indicator Lights

These LEDs show the resolution mode you selected.

Resolution

Sets the resolution when you send a fax.

Programming Keys: Function

Lets you access the function and programing mode

(Left Arrow)

(Right Arrow)

Moves the LCD cursor through text and options.

Set

Stores a function setting in the MFC.

Clear

Deletes entered data or backs up one step in function procedure.

1 - 2

INTRODUCTION

Color Printer Keys: On/OffLine

Use this key to turn the printer online (ready to receive PC data) and offline (not ready to receive PC data) alternately . When the printer is online, the LCD displays ONLINE.

Reset

Clears data from the printer memory, and then resets and restores to the factory default settings.

Priority

Press this key to receive all faxes in memory without first printing them.

Ink Management

Cleans the ink print heads and/or resets the ink dot counter after replacing and ink cartridge.

Dial Pad

Dials phone and fax numbers, and can be used as a keyboard for entering information into the MFC.

Color Copy Keys: Paper T ype

Use this key to temporarily change the paper type setting for Copy and Video Printing modes.

Brightness

Lets you adjust the brightness of the whole image to be lighter or darker.

Enlarge/Reduce

Lets you reduce or enlarge copies depending on the ratio you select.

Copy Quality

Use this key to temporarily change the quality for Copy and Video Printing modes.

Mono Copy

Makes a black-and-white or singlecolor copy.

Color Copy

Makes a full-color copy.

Facsimile Keys: Tel-index

Lets you look up numbers stored in the dialing memory.

Speed Dial

Lets you dial stored phone numbers by pressing a two-digit number.

Redial / Pause

Redials the last number called. Also inserts a pause in autodial numbers.

Hook

Lets you dial fax numbers.

Stop

Stops a fax, cancels an operation, or exits from function mode.

Start

Starts an operation, such as sending a fax.

INTRODUCTION

1 - 3

About Fax Machines

If you’re a first-time fax machine user, fax operation might seem a little mysterious. Soon, you’ll recognize the unusual fax tones on your phone line, and be able to send and receive faxes easily.

Fax Tones and Handshake

When someone is sending a fax, the MFC sends fax calling tones, (CNG tones)—soft, intermittent beeps at 4-second intervals. You’ll hear them when you dial and press dialing. During that time, the sending machine must begin the “handshake” with the receiving machine. Each time you use automatic procedures to send a fax, you are sending CNG tones over the phone line. You’ll soon learn to listen for these soft beeps each time you answer a phone on your MFC line, so you can know if you are receiving a fax message.

The receiving fax responds with fax receiving tones—loud, chirping sounds. A receiving fax chirps for about 40 seconds over the phone line, and the screen displays RECEIVING. If your MFC is set to the FAX mode, it will answer every call automatically with fax receiving tones. Even if the other party hangs up, your MFC continues to send the “chirps” for about 40 seconds, and the screen continues to display RECEIVING.

The fax “handshake” is the time in which the sending machine’s CNG tones and the receiving machines “chirps” overlap. This must be for at least 2 to 4 seconds, so the fax machines can understand how each is sending and receiving the fax. The handshake cannot begin until the call is answered, and the CNG tones last for only about 40 seconds after the number is dialed. Therefore, it’s important for the receiving machine to answer the call in as few rings as possible.

Start

, and they continue for about 40 seconds after

When you have an external telephone answering device (TAD) on your MFC line, your TAD will determine the number of rings before the call is answered. Pay special attention to the directions in the Assembly and Connections chapter for connecting a TAD to your MFC.

ECM (Error Correction Mode)

The Error Correction Mode (ECM) is a way for the machine to check the integrity of a fax transmission while it is in progress. ECM transmissions are possible only between machines that both have the ECM feature. If they do, you may send and receive fax messages that are continuously checked for their integrity. Sufficient memory must be available in your machine for this feature to work.

1 - 4

INTRODUCTION

Assembly and Connections

Packing List

Make sure you have the following items:

Telephone Line Cord

Ink Cartridges

Paper Cassette

Owner’s Manual

Brother Color Suite (2 CD-ROMs)

Reference Guide for Improving Print Quality

Bi-directional Parallel Cable

StartCard

Starter Coated Paper (Ink Jet Paper)

If an item is missing, call Brother Customer Service at 1-800-284-4329 (USA), 1-800-853-6660 (from within Canada) or 1-514-685-6464 (from within Montreal). See Ordering Accessories and Supplies on page ii for the correct item numbers.

Whenever you transport the MFC, use the packing materials that came with your MFC. If you do not pack the MFC correctly, you may void your warranty.

ASSEMBLY AND CONNECTIONS

2 - 1

Choosing a Location

Place your MFC on a flat, stable surface, such as a desk. Select a place that is free of vibration and shocks. Locate the MFC near a telephone jack and a standard, grounded power outlet. Choose a location where the temperature remains between 50°F and 95°F (10°–35°C).

Avoid placing your MFC in a high-traffic area. Do not place near heaters, air conditioners, water, chemicals, or refrigerators. Do not expose the MFC to direct sunlight, excessive heat, moisture, or dust. Do not connect your MFC to electrical outlets controlled by wall switches or automatic timers. Disruption of power can wipe out information in the MFC’s memory. Do not connect your MFC to electrical outlets on the same circuit as large appliances or other equipment that might disrupt the power supply. Avoid interference sources, such as speakers or the base units of cordless phones.

NO !

WARNING

■

Use caution when installing or modifying telephone lines. Never touch telephone wires or terminals that are not insulated unless the telephone line has been disconnected at the wall jack. Never install telephone wiring during a lightning storm. Never install a telephone jack in a wet location unless the jack is specifically designed for a wet location.

■

Lightning and power surges can damage this product! We recommend that you use a quality surge protection device on the AC power line and on the telephone line, or unplug the lines during a lightning storm.

■

For PLUGGABLE EQUIPMENT, the socket-outlet should be installed near the equipment and should be easily accessible.

■

To reduce the risk of shock or fire, use only a No. 26 AWG or larger telecommunication line cord.

IMPORTANT SAFETY INSTRUCTIONS

When using your telephone equipment, basic safety precautions should always be followed to reduce the risk of fire, electric shock and injury to persons, including the following:

NO !

2 - 2

ASSEMBLY AND CONNECTIONS

Do not use this product near water, for example, near a bath tub, wash

bowl, kitchen sink or laundry tub, in a wet basement or near a swimming pool.

Avoid using a telephone (other than a cordless type) during an electrical

storm. There may be a remote risk of electric shock from lightning. Do not use the telephone to report a gas leak in the vicinity of the leak.

Paper

The quality of your document can be affected by the kind of paper you use in the MFC. You can use plain paper, coated paper, transparencies, glossy paper, organizer paper, and envelopes. We recommend testing various paper types before purchasing large quantities. For best results, use genuine Brother special coated paper, glossy paper, and transparencies. (See page ii for information about ordering Brother accessories.)

When you print on coated paper, transparencies, and glossy paper, be sure to select the correct media in the “Quality/Color” tab in the printer driver. When using coated paper or transparencies, avoid stacking by removing each page after it exits the machine.

About Brother Paper

Brother paper is manufactured specifically for this MFC, to provide you optimum print quality:

Quality Coated Paper for 360 dpi Color Ink Jet printing—normal mode (BP36CL for letter)

High Quality Coated Paper for 720 dpi Color Ink Jet printing— super fine mode (BP72CL for letter)

Color Ink Jet Transparencies— fine mode (BPTRL for letter) Color Ink Jet Glossy Paper— superfine mode (BPGLL for letter)

■

Brother coated (ink jet) paper is coated only on one side. Make sure this whiter (coated) side is face down when loading in the paper cassette, or manual feed slot.

■

The coated side of glossy paper is shiny. Do not touch the shiny side. Load glossy paper in the paper cassette with the shiny side facing down.

■

Do not touch either side of transparencies, because perspiration is absorbed easily and may decrease output quality.

■

For optimum output quality, use paper that is appropriate for your resolution setting.

■

Store paper in the original bag, and keep it sealed. Keep paper flat and away from moisture, direct sunlight and heat.

ASSEMBLY AND CONNECTIONS

2 - 3

■

Transparencies designed for laser printers/copiers may stain your next document. Use only recommended transparencies.

Curled or damaged paper may cause paper jams and misfeeds. If the paper is curled, straighten it as much as possible by rolling it in the opposite direction of the curl.

Do not use the following types of paper and envelopes:

■

Damaged, curled, wrinkled, or irregularly shaped paper and envelopes

■

Extremely shiny or highly textured paper and envelopes

■

Envelopes with clasps

■

Envelopes of baggy construction

■

Envelopes not sharply creased

■

Embossed envelopes

■

Paper and envelopes already printed with a laser printer

■

Envelopes preprinted on the inside

■

Paper and envelopes that cannot be arranged uniformly when stacked

Paper Specifications for Paper Cassette and Manual Feed Slot

Paper T ype P aper Size Cassette Capacity

Cut Sheet Letter, Executive, A4 250 Sheets of 20 lb(75 g/m

Legal 100 Sheets of 20 lb(75 g/m

)

) Coated Paper Letter 100 Sheets Transparencies Letter 50 Glossy Paper Letter 20 Envelopes DL, COM-10, C5, 10

B5, Monarch Organizer K, L 10 Paper Capacity of Paper Cassette:

Cut Sheet Paper Weight 17 to 32 lb (64 to 120 g/m Paper Cassette: Up to 1.06 inches (27mm) / Approximately 250

sheets of 20 lb (75 g/m

) Output Stacker: Approximately 75 Sheets of 20 lb (75 g/m Retrieve transparencies and glossies as they exit the machine so they

don’t stack and smear.

2 - 4

ASSEMBLY AND CONNECTIONS

)

Print Area

Cut Sheet

Envelopes

unprintable area

3 4

The Print Area depends on the settings in the application you are using. The figures below show the unprintable areas on cut sheet and envelopes.

(inch)

Paper T ype Paper Size 12 34

Fax

0.16

0.24

Letter, Legal

Mono Copy Color Copy

0.12 0.43 0.16

Cut Sheet Fax

Organizer K, L Printer 0.12 0.43 0.13 0.13

Envelopes

*Printer depends on the Printer driver.

Printer 0.34

0.08 0.08

Mono Copy

0.12 0.43

Color Copy 0.13 0.13 Printer 0.13 0.13

Executive Printer 0.12 0.43 0.13 0.13

DL, C5, CM10, Monarch

Printer 0.39 0.79 0.13 0.13

ASSEMBLY AND CONNECTIONS

2 - 5

Loading Paper in the Multi-Purpose Paper Cassette

Before you install paper, please read Paper, pages 2-3~4. The paper cassette can hold up to 250 sheets of paper (20 lb).

1) Remove the paper cassette (lift up and pull out).

2) Remove the cassette cover.

3) Adjust the cassette to the letter (A4/LTR) or legal position for the size of paper you are using. To adjust the cassette to legal size, press the button on the left and pull out the front part of the cassette.

Button Legal

4) Stack up to 250 sheets of paper face down in the cassette and slide the width and length paper adjusters to fit around it. Do not place paper above the maximum paper height line, or paper may jam.

5) Replace the cassette cover.

2 - 6

ASSEMBLY AND CONNECTIONS

Position

Paper

Adjusters

Letter

Position

Maximum Height Line

6) Slide the paper cassette

Paper Output Tray

into the MFC until it locks into place.

7) Pull out the paper output tray.

Connecting the MFC

Release the scanner lock lever.

Scanner

Cover

A) Press the blue Scanner

Cover Release Button on the right side of the MFC and lift the scanner cover until it locks in the open position.

Scanner Cover Release Button

B) The blue Scanner Lock

Lever is on the back left under side of the scanner cover. Push the lever up to

Lock

Unlock

unlock the scanner.

Caution

Scanner Lock Lever

If CHECK SCAN LOCK appears on the LCD, immediately release the scanner lock. If you see MACHINE ERROR AF (or AE), stop operation and call Customer Service for assistance. (See Error Messages page 21-2)

Telephone

Line Cord

Power Cord

ASSEMBLY AND CONNECTIONS

2 - 7

Connect the power cord.

Print Head

There is no ON/OFF switch. When you plug in the power cord, the power goes on and the screen alternately displays.

Connect the telephone line cord.

Connect one end of the telephone line cord to the jack on the MFC and the other end to a modular wall jack.

SET CARTRIDGES OFFLINE

PLS OPEN COVER OFFLINE

WARNING

■

The MFC must be grounded using a 3-prong plug.

■

Since the MFC is grounded through the power outlet, protect yourself from potentially hazardous electrical conditions on the telephone line by keeping the power to your MFC on when you connect it to a telephone line. When you want to move your MFC, protect yourself by disconnecting the telephone line first, and then the power cord.

■

Operating the MFC before you install the ink cartridges will permanently damage the print head.

Installing the Ink Cartridges

Check that you turned on the power

(by plugging in the power cord). The screen alternately displays

Caution

SET CARTRIDGES OFFLINE

PLS OPEN COVER OFFLINE

2 - 8

Close the document cover before you open the Scanner Cover. Press the blue Scanner

Cover Release Button on the right side of the MFC and lift the scanner cover. After a few seconds, the print head will move left to its replacement position.

ASSEMBLY AND CONNECTIONS

Open the ink cartridge

Opening

Peel in the direction away from you!

covers by pressing the clips together as shown in the illustration.

ClipsCartridge

Remove the yellow shipping cover (lift it up and out).

Caution

■

The bottom of the yellow

Yello w

Shipping

Cover

shipping cover is wet with ink that will cause stains, so wipe it clean before you place it down. Keep the yellow shipping cover in a safe place. You will need it in the future when you replace the print head.

We recommend that you install the ink cartridges from left to right in this order: Black, Yellow, Cyan, Magenta.

Open the Black ink cartridge bag and remove the ink cartridge.

Carefully remove the sealing tape from the side of the ink cartridge. Be

sure to peel the tape in the direction away from you.

Important

To prevent spilling ink and staining your hands and clothing, peel the sealing tape gently and slowly. Do not touch the ink opening on the cartridge or the removed tape.

ASSEMBLY AND CONNECTIONS

2 - 9

Each color has its own

correct position. Gently insert the Black ink cartridge, matching the color of the cartridge covers. Please be careful not to press down on the cartridge sensor (see illustration) when inserting a cartridge.

Repeat Steps 5–7 to install each color ink cartridge.

Close the cartridge covers

until they click into place.

After installing all ink cartridges, close the

scanner cover. Your MFC now prepares for a “head cleaning” and goes online so it can set the ink dot counter. The MFC will ask you if you changed each color ink cartridge.

Press 1 on the dial pad for each color, as prompted (for initial setup only)

within 1 minute. The MFC will enter a cleaning cycle for approximately 6 minutes. The screen alternately displays CLEANING BLACK and PLEASE WAIT. The ink dot counter will be set automatically for each color, so the MFC can warn you with an error message when ink is running low.

Make sure paper is loaded in the cassette, then press

DID YOU CHANGE BLCK?1.YES 2.NO

Start

Cartridge Sensor

within 1 minute.

When the MFC completes the cleaning cycle, the MFC starts printing the test sheet.

2 - 10

ASSEMBLY AND CONNECTIONS

Only during initial ink cartridge

installation, the screen shows.

PRINT OK?

1.YES 2.NO

Check the print quality of the test sheet. If it is not good, clean the print head again, by pressing OK for each color. Press several colors. After cleaning is finished, press

. The screen will ask you if the print quality is

for any color with a problem. You can choose

Start

. The MFC starts printing Test Sheet No. 2. Adjust the Vertical Alignment by following the instructions printed on the

Test Print page.

WARNING

If ink gets in your eyes, irrigate them with water immediately and consult a doctor if you are concerned.

Caution

■

DO NOT remove ink cartridges if you do not need to replace them. If you do so, it may reduce the ink quantity and the MFC will not know the quantity of ink left in the cartridge.

■

DO NOT shake the ink cartridges. If you do so, the ink may spill when you take off the sealing tape. If ink stains your body or clothing, wash with soap or detergent immediately.

■

If you install an ink cartridge in the wrong color position, you must clean the print head several times after correcting the cartridge installation and before you start printing because the colors were mixed.

■

Once you open an ink cartridge, install it in the MFC and use it up within six months of installation. Use unopened ink cartridges by the expiration date written on the cartridge package.

■

DO NOT refill the ink cartridges. Attempting to use refilled cartridges may cause damage to the print head and will void your warranty.

If the INK EMPTY error message is on the screen display after you have installed the ink cartridges, check and make sure that the ink cartridges are installed correctly.

ASSEMBLY AND CONNECTIONS

2 - 11

Connections

Connecting an External Telephone

Although your MFC does not have a handset, you can connect a separate telephone (or telephone answering device) directly to your MFC.

Connect the modular plug on the telephone’s line cord to the jack labeled EXT. on the left side of the MFC.

Whenever this phone (or TAD) is in use, the screen displays TELEPHONE. To disconnect the call on the external phone and switch to the MFC, press

Connecting an External TAD (Telephone Answering Device)

Sequence

You might choose to connect an answering system. When you have an external TAD on the same telephone line as the MFC, the TAD answers all calls. The machine “listens” for fax calling (CNG) tones. If it hears them, the MFC takes over the call and receives the fax. If it doesn’t hear CNG tones, the MFC lets the TAD continue playing your outgoing message so your caller can leave you a voice message.

The TAD must answer within four rings (the recommended setting is two rings). The MFC cannot hear CNG tones until the TAD has answered the call, and with four rings there are only 8–10 seconds of CNG tones left for the fax “handshake.” Make sure you carefully follow the instructions in this manual for recording your outgoing message. We do not recommend using the toll saver feature on your external answering machine if it exceeds 4 rings.

Hook

Connections

The external TAD must be plugged into the left side of the MFC in the jack labeled EXT. Your MFC cannot work properly if you plug the TAD into a wall jack.

If You Subscribe to your Telephone Company’s Distinctive Ring Service:

You may connect an external TAD to a separate wall jack only if you subscribe to your telephone company’s Distinctive Ring service, have registered the distinctive ring pattern on your machine, use that number as a fax number and set your MFC’s Answer mode to MANUAL.

If You Do NOT Subscribe to Distinctive Ring Service:

You must plug your TAD into the EXT. jack of your MFC. If your TAD is plugged into a wall jack, both your MFC and the TAD will try to control the phone line. (See illustration on page 2-7.)

2 - 12

ASSEMBLY AND CONNECTIONS

Do not connect a TAD elsewhere on the same phone line.

Plug the telephone line cord from the wall jack into the left side of the

MFC, in the jack labeled LINE. Plug the telephone line cord from your TAD into the left side of the

MFC, in the jack labeled EXT. (Make sure this cord is connected to the TAD at the TAD’s telephone line jack, and not its telephone set jack.)

Set your external TAD to four rings or less. (The MFC’s Ring Delay

setting does not apply). Record the outgoing message. (See below.)

Set the Answer mode to EXT. TEL/TAD (Function 1, 2, 1, page 5-1).

Recording Outgoing Message (OGM)

Timing is important in recording this message. The message sets up the ways to handle both manual and automatic fax reception.

Record 5 seconds of silence at the beginning of your message.

(This allows your MFC time to listen for the fax CNG tones of automatic transmissions before they stop.)

Limit your speaking to 20 seconds. (See Easy Receive, page 5-2.)

End your 20-second message by giving your Fax Receive Code for people

sending manual faxes. For example: “After the beep, leave a message or send a fax by pressing

We recommend beginning your OGM with an initial 5-second silence because the MFC cannot hear fax tones over a resonant or loud voice. You may try omitting this pause, but if your MFC has trouble receiving, then you must rerecord the OGM to include it.

5 1 and Start.”

ASSEMBLY AND CONNECTIONS

2 - 13

Special Line Considerations

Roll Over Phone Lines

A roll over phone system is a group of two or more separate telephone lines that pass incoming calls to each other if they are busy. The calls are usually passed down or “rolled over” to the next available phone line in a preset order.

Your MFC can work in a roll over system as long as it is the last number in the sequence, so the call cannot roll away. Do not put the MFC on any of the other numbers; when the other lines are busy and a second fax call is received, the fax call would be transferred to a line that does not have a fax machine. Your MFC will work best on a dedicated line.

Two-Line Phone System

A two-line phone system is nothing more than two separate phone numbers on the same wall outlet. The two phone numbers can be on separate jacks (RJ11) or combined into one jack (RJ14). Your MFC must be plugged into an RJ11 jack. RJ11 and RJ14 jacks may be equal in size and appearance and both may contain four wires (black, red, green, yellow). To test the type of jack, plug in a two-line phone and see if it can access both lines. If it can, you must separate the line for your MFC.

Converting Telephone Wall Outlets

There are three ways to convert to an RJ11 receptacle. The first two ways may require assistance from the telephone company. You can change the wall outlets from one RJ14 jack to two RJ11 jacks. Or, you can have an RJ11 wall outlet installed and slave or jump one of the phone numbers to it.

The third way is the easiest: Buy a triplex adapter. You can plug a triplex adapter into an RJ14 outlet. It separates the wires into two separate RJ11 jacks (Line 1, Line 2) and a third RJ14 jack (Lines 1 and 2). If your MFC is on Line 1, plug the MFC into L1 of the triplex adapter. If your MFC is on Line 2, plug it into L2 of the triplex adapter.

Triplex Adapter

RJ14

2 - 14

RJ11

ASSEMBLY AND CONNECTIONS

RJ14

Installing MFC, External Two-Line TAD, and Tw o-Line Telephone

When you are installing an external two-line telephone answering device (TAD) and a two-line telephone, your MFC must be isolated on one line at both the wall jack and at the TAD. The most common connection is to put the MFC on Line 2, which is our assumption in the following steps. The back of the two-line TAD must have two telephone jacks: one labeled L1 or L1/L2, and the other labeled L2. You will need at least three telephone line cords, the one that came with your MFC and two for your external two-line TAD. You will need a fourth line cord if you add a two-line telephone.

Place the two-line TAD and the two-line telephone next to your MFC.

Plug one end of the telephone line cord for your MFC into the L2 jack of

the triplex adapter. Plug the other end into the LINE jack on the left side of the MFC.

Plug one end of the first telephone line cord for your TAD into the L1 jack

of the triplex adapter. Plug the other end into the L1 or L1/L2 jack of the two-line T AD.

Plug one end of the second telephone line cord for your TAD into the L2

jack of the two-line TAD. Plug the other end into the EXT. jack on the left side of the MFC.

Triplex Adapter

Two Line

External TAD

MFC

Two Line Phone

You can keep two-line telephones on other wall outlets as always. There are two ways to add a two-line telephone to the MFC’s wall outlet. You can plug the telephone line cord from the two-line telephone into the L1+L2 jack of the triplex adapter. Or, you can plug the two-line telephone into the TEL jack of the two-line TAD.

ASSEMBLY AND CONNECTIONS

2 - 15

Multi-Line Connections (PBX)

Most offices use a central telephone system. While it is often relatively simple to connect the MFC to a key system or a PBX (Private Branch Exchange), we suggest that you contact the company that installed your telephone system and ask them to connect the MFC for you. It is advisable to have a separate line for the MFC. You can then leave the MFC in FAX mode to receive faxes any time of day or night.

If the MFC is to be connected to a multi-line system, ask your installer to connect the unit to the last line on the system. This prevents the unit from being activated each time a telephone call is received.

As with all fax units, this MFC must be connected to a two wire system. If your line has more than two wires, proper connection of the MFC cannot be made.

If you are installing the MFC to work with a PBX:

It is not guaranteed that the unit will operate correctly under all

circumstances with a PBX. Any cases of difficulty should be reported first to the company that handles your PBX.

If all incoming calls will be answered by a switchboard operator, it is

recommended that the Answer mode be set to MANUAL. All incoming calls should initially be regarded as telephone calls.

The MFC may be used with either pulse or tone dialing telephone service.

Custom Features on a Single Line

To learn how custom features may affect your faxing operations, please see the Troubleshooting and Routine Maintenance chapter, page 21-1.

2 - 16

ASSEMBLY AND CONNECTIONS

On-Screen Programming

User-Friendly Programming

We have designed your Multi-Function Center with on-screen programming and a Help key. User-friendly programming helps you take full advantage of all the functions your MFC has to offer.

Since your programming is done on the LCD, we created step-by-step on-screen prompts to help you program your MFC. All you need to do is follow the prompts as they guide you through the function menu selections and programming options and settings.

Function Mode

You can access the Function Mode by pressing

1.FAX 2.PRINTER

3.COPY 4.VIDEO

Then press 1 for Fax Functions—OR—press 2 for Printer Functions

—OR—press When you enter Function Mode, your MFC scrolls a list of main menu

options from which you can choose. These menu options appear one after the other on the display. Select a menu by pressing appears on the LCD. The LCD will scroll the options within that menu.

for Copy Functions—OR—press 4 for Video Functions.

Function

. The screen displays

Set

when the option

You can scroll more quickly through options by pressing scroll backward if you passed your choice or to see options in the opposite order. When the screen displays your selection, press

When you finish a function, the screen displays ACCEPTED. If you want to exit the Function Mode, press

ON-SCREEN PROGRAMMING

Stop

. Use to

Set

3 - 1

Alternating Displays

When you see alternating displays, the LCD sometimes alternates between the currently selected option, and a help message giving brief instructions about how to proceed. The display you’ll probably see most often is shown below, showing you, when you place a document in the feeder, that you can dial a number and send a fax, or you can make a copy.

FAX: NO. & START SCAN READY

COPY: PRESS COPY SCAN READY

Function Selection Table

You can probably perform most of these programming settings without the Owner’s Manuals. To help you understand the function selections, options and settings that are found in the MFC programs, use the Function Selection Table below.

1. Fax Functions

1. INITIAL SETUP

Function Description Factory Set Page

1. TONE/PULSE Selects dialing mode. TONE 4-1

2. DATE/TIME Enter date and time for 2000 1/1 00:00 4-1

3. STATION ID Program name, fax — 4-2

4. BEEPER Adjust volume level LOW 4-3

5. DELAYED TIMER Sets the time of day for 00:00 4-4

6. SPEAKER VOLUME Adjust speaker volume. LOW 4-4

7. RING VOLUME Adjust volume of ringer. LOW 4-4

LCD display and heading on transmissions.

number and telephone number to appear on each transmitted page.

of beeper.

delayed faxes. You can accept it or enter another time when you scan each fax into memory in “Delayed Fax”

3 - 2

ON-SCREEN PROGRAMMING

1. Fax Functions (continued)

2. SETUP RECEIVE

Function Description Factory Set Page

1. ANSWER MODE Choose the mode that best FAX 5-1

2. RING DELAY Number of rings before RING DELAY: 04 5-2

3. EASY RECEIVE Receive fax messages ON 5-2

4. REMOTE CODE Enter code to activate the ON (

5. REDUCTION Reduces size of image. AUTO 5-2

6. PAPER Selects size of paper for LETTER 5-3

7. POLLING RX Sets up your MFC to poll OFF 5-5

8. MF LINK Turn on if PC is connected ON 12-8

suits your needs: FAX, EXT. TEL/TAD, MANUAL.

MFC answers.

without pressing the Start key.

51) 5-4 MFC from a remote location.

fax receiving.

another fax machine.

to MFC for PC receiving of fax messages.

3. SETUP SEND

Function Description Factory Set Page

1. COVERPG SETUP Automatically sends a OFF 6-7- 9

2. COVERPAGE MSG Program customized — 6-8

3. CONTRAST Change lightness or AUTO 6-3

4. RESOLUTION Allows you to change STANDARD 6-11

5. OVERSEAS MODE Adjusts for sometimes OFF 6-10

6. DELAYED FAX Send documents later. — 6-10

7. POLLED TX Sets up your MFC with a OFF 6-11

8. REAL TIME TX When memory is full, you OFF 6-6

cover page you program.

message for fax cover page.

darkness of a fax you are sending.

resolutions page by page.

difficult overseas transmissions.

document to be retrieved by another fax machine.

can send faxes in real time.

ON-SCREEN PROGRAMMING

3 - 3

1. Fax Functions (continued)

4. REMAINING JOBS

Function Description Factory Set Page

Check which jobs are in 5-6, memory or cancel a 6-6, 7 delayed fax or polling job.

5. SET AUTO DIAL

Function Description Factory Set Page

1. ONE-TOUCH DIAL Dial numbers stored in — 7-1

2. SPEED-DIAL Dial numbers stored in — 7-2

3. SETUP GROUPS Set up a Group number for — 7-3

memory by pressing only one key.

memory by pressing only three keys.

broadcasting.

6. PRINT REPORTS

Function Description Factory Set Page

1. XMIT REPORT OFF 9-2

2. ACT. REPORT Print lists and reports INTERVAL: OFF 9-2

3. ALL DIAL of activity. — 9-1

4. TEL. INDEX (Details in Chapter 9) — 9-1

5. USER SETTINGS — 9-1

6. MEMORY STATUS — 9-1

7. REMOTE FAX OPT

Function Description Factory Set Page

1. FAX FWD/PAGING Set MFC to forward OFF 8-1

2. FAX STORAGE Store incoming fax in OFF 8-2

3. REMOTE ACCESS Set code for retrieving 159

4. PRINT FAX Print incoming faxes — 5-4

fax –OR– to call your pager.

memory for remote retrieval.

8-3

faxes.

stored in the memory.

3 - 4

ON-SCREEN PROGRAMMING

1. Fax Functions (continued)

0. TEL SERVICE

Function Description Factory Set Page

1. DISTINCTIVE Use with phone company OFF 5-8

2. CALLER ID View or print a list of the — 5-9

Distinctive Ring service to register the ring pattern with the MFC.

last 30 Caller IDs stored in memory.

2. Printer Functions

Function Description Factory Set Page

1. TEST PRINT Use these functions when — 21-10

2. VERTICAL ALIGN you need to adjust the print — 21-11

3. BI-DIR PRINT quality. ON 21-12

3. Copy Functions

Function Description Factory Set Page

1. PAPER TYPE Identify the type of paper PLAIN PAPER 10-8

2. QUALITY Select Draft, Normal or HIGH 10-8

3. COLOR ADJUST Adjust the amount of Red, — 10-9

4. BRIGHTNESS Adjust the brightness. — 10-9

5. CONTRAST Adjust the contrast. — 10-9

6. ONE COLOR Select a single color to use, OFF=Black 10-9

in the cassette.

High copy quality.

Green, or Blue in copies.

instead of Black, when you use Mono Copy key.

ON-SCREEN PROGRAMMING

3 - 5

4. Video Functions

Function Description Factory Set Page

1. PAPER TYPE Identify the type of paper PLAIN PAPER 11-6

2. QUALITY Select Normal or High HIGH 11-6

3. VIDEO TYPE Select Moving or Still MOVING 11-6

4. PRINT SIZE Select the size you want the 5.75"x4.25" 11-7

5. COLOR ADJUST Adjust the amount of Red, — 11-7

6. BRIGHTNESS Adjust the brightness. — 11-8

in the cassette.

print.

video signal.

captured frame to print.

Green, or Blue in video printing.

3 - 6

ON-SCREEN PROGRAMMING

DIALING:PULSE?

Initial Setup

Getting Started

Setting Dialing Mode (Tone/Pulse)

Your MFC comes set to accommodate tone (multi-frequency) dialing service. If you have pulse (rotary) dialing service, you need to change the dialing mode.

Function

Press

Use or to select TONE or PULSE

dialing mode and press

Press

Setting Date and Time

Your MFC displays the date and time, and prints it on every fax you send. In the event of a power failure, you may have to reset the date and time.

All other settings remain unaffected.

Stop

to exit.

, 1, 1, 1.

Set

DIALING:TONE?

Press

Enter the last two digits of the year and

press For example, enter 00 for the year 2000.

Enter two digits for the month and

press For example, enter 09 for September, or 10 for October.

Enter two digits for the day and

press For example, 06

Enter the time in 24-hour format and

press For example, enter 15:25 for 3:25 PM.

Press

The screen now displays the date and time you set, and displays it whenever the MFC is standing by.

Function

Set

Stop

, 1, 1, 2.

ENTER YEAR:XX

ENTER MONTH:XX

ENTER DAY:XX

ENTER TIME:XX:XX

INITIAL SETUP

4 - 1

Setting Station ID

You can store your name, fax number, and telephone number to be printed on all fax pages you send. (See Composing Electronic Cover Page, page 6-7.)

Function

Press

Enter your fax number (up to 20 digits)

and press (You must enter a fax number to proceed.)

Enter your telephone number (up to 20

digits)and press number and fax number are the same, enter the same number again. (This number appears on Cover pages.)

Press

Use the dial pad to enter your name

or your company name (up to 20 characters) and press (See Entering Text, below.)

Press

The screen returns to the date and time. If your Station ID has already been programmed, the screen prompts “1”

to make a change, or “2” to exit without changing.

Set

Stop

Set

, 1, 1, 3.

Set

. If your telephone

FAX:

TEL:

NAME:

Set

Entering Text

When you are setting certain functions, such as the Station ID, you may need to enter text into the MFC. Most number keys have three or four letters printed above them. The keys for 0, #, and

don’t have printed letters

because they are used for special characters. By pressing the appropriate number key the correct number of times, you can

access the character you want.

Key once twice three times four times

4 - 2

2 3 4 5 6 7 8 9

INITIAL SETUP

AB C DE F GH I

JK L

MN O

PQ R S TU V

WX Y Z

Inserting spaces

If you want to enter a blank space, press twice.

Making corrections

If you entered a letter incorrectly and want to change it, press to move the cursor after the last correct letter. Then press to the right of the cursor are deleted. Re-enter the correct text and/or digits. You can also back up and type over incorrect letters.

Clear

; all letters above and

Repeating letters

If you need to enter a character assigned to the same key as the previous character, press

to move the cursor to the right.

Special characters and symbols

Press for (space) ! “ # $ % & ’ ( ) + , - . / Press # for : ; < = > ? @ [ ] ^ _ Press Ø for É À È Ê Î Ç Ë Ö 0

NOTICE

The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or electronic device to send any message via a telephone MFC unless such messages clearly contain, in a margin at the top or bottom of each transmitted page, or on the first page of the transmission, the date and time it is sent and an identification of the business or other entity or other individual sending the message and the telephone number of the sending machines or such business, other entity, or individual.

In order to program this information into your MFC, you should complete the steps described on pages 4-1 and 4-2.

Setting Beeper Volume

You can set the beeper to LOW, HIGH or OFF. The default setting is LOW. When the beeper is set to LOW or HIGH, the MFC beeps every time you press a key or make an error, and at the end of fax sending or receiving.

Function

Press

Press or to select your setting and press

Press

Stop

to exit.

, 1, 1, 4.

Set

INITIAL SETUP

4 - 3

Speaker Volume

You can set the volume of the MFC speaker.

Function

Press

Press or to select your volume setting (OFF, LOW, MEDIUM,

or HIGH) and press Press

In the OFF setting the speaker defaults to LOW when you press

Stop

to exit.

, 1, 1, 6.

Set

Hook

Ring Volume

You can set how loudly, or if, the MFC rings.

Function

Press

Press or to select OFF, LOW, MEDIUM, or HIGH and press

Press

Stop

to exit.

, 1, 1, 7.

Memory Storage

In the event of a power failure, all settings in the functions are stored permanently: INITIAL SETUP, SETUP RECEIVE, SET AUTO DIAL, REMOTE FAX OPT plus the COVERPG SETUP and COVERPAGE MSG (from SETUP SEND). You may have to reset the date and time.

Set

Delayed Timer

You can set up the time of day that delayed faxes will be sent. This time will be displayed for acceptance or override when you scan faxes into memory in Delayed Fax, page 6-10.

Function

Press

Enter the time (in 24-hour format) that

you want delayed faxes to be sent and press

Press

4 - 4

, 1, 1, 5.

Set

Stop

to exit.

INITIAL SETUP

SET TIME:12:34 

ENTER & SET 

SET TIME:17:00

Setup Receive

Basic Receiving Operations

Mode How it works When to use it Page

MANUAL You control the phone line Use this mode when you 5-8

FAX The MFC automatically For dedicated fax line. 1-4

EXT.TEL/TAD If an external telephone is Use this mode if you 2-12

and must answer every call are using a computer yourself. modem on the same line

or if you receive very few fax messages.

answers every call as a fax. You cannot receive a

voice call but you can call out from an external or extension telephone.

connected to the EXT. receive very few faxes. 2-13 jack you control the phone line and must answer every call yourself.

If an external TAD (telephone Use this mode if you have answering device) is connected an answering machine on to the EXT. jack, the TAD your phone line. automatically answers every call. Voice messages are Stored in external TAD. Fax messages are printed.

Setting or Changing the Answer Mode

Function

Press

, 1, 2, 1.



1.ANSWER MODE

Press or to select MANUAL,

EXTERNAL TEL/TAD or FAX

Set

mode and press

Stop

Press

to exit.

 FAX?

MANUAL?

EXT.TEL/TAD?

SETUP RECEIVE

5 - 1

Setting Ring Delay

The Ring Delay setting determines the number of times the MFC rings before it answers. If you have extension phones on the same line as the MFC, keep the Ring Delay default setting of 4. (See Easy Receive, below and Operation from Extension Telephones, page 5-4.)

Function

Press

Press or to select how many times the line rings before the MFC

answers (00–04) and press Press

Stop

to exit.

, 1, 2, 2.

Set

. If you select 00, the line doesn’t ring at all.

Easy Receive

When you use this feature, you don’t have to press fax call. Selecting ON allows the MFC to receive fax calls automatically, even if you lift the handset of an extension or external phone. When you see RECEIVING on the fax screen or when you hear “chirps” through the handset of an extension phone connected to another wall jack, just replace the handset, and your MFC does the rest. Selecting OFF means you’ll

have to activate the MFC yourself, by pressing receive. (See Manual Transmission, page 6-5.)—OR—by pressing

5 1 if you are not at your MFC. (See Operation from Extension

Telephones, page 5-4.) If you’ve set the feature to ON, but your MFC doesn’t automatically

connect a fax call when you lift an external or extension phone handset, press the Fax Receive code

5 1.

Start

when you answer a

Hook

, then

Start

, then 2 to

If you send faxes from a computer on the same phone line and the MFC intercepts them, set Easy Receive to OFF.

Function

Press

Use or to select ON or OFF and press

Press

Stop

to exit.

, 1, 2, 3.

Set

Printing a Reduced Incoming Document

You can always reduce the size of an incoming fax to a fixed percentage, regardless of the size of the paper (up to legal) in your MFC. If you choose AUTO, your MFC chooses the level of reduction for you.

Function

Press

Use or to select the reduction ratio you

want (AUTO, 100%, 88%, 83% or 70%) and press want a reduction.

5 - 2

, 1, 2, 5.

Set

. Choose 100% if you don’t

SETUP RECEIVE

5.REDUCTION

Press

to exit.

Stop

Recommended Reductions

If your paper is letter size (8.5" x 11"), and the incoming fax is

letter size, select 88% A4, select 83% legal size, select 70%

If your paper is legal size (8.5" x 14"), and the incoming fax is

letter size, select 100% A4, select 100% legal size, select 88%

Setting Paper Size

You can use three sizes of paper for printing your faxes — letter, legal, and A4. When you change the paper in the MFC, you must change the setting for paper size, so your MFC will know how to fit the incoming faxes on the paper. You can also select a reduction ratio.

Function

Press

Use or to select LETTER, LEGAL

or A4 and press Press 1 if you need to change the

reduction setting—OR—Press 2 to go to Step 5.

, 1, 2, 6.

Set

6.PAPER

CHANGE REDUCTION

1.YES 2.NO

Use or to select AUTO, 100%, 88%, 83% or 70% and press

Stop

Press

to exit.

SETUP RECEIVE

Set

5 - 3

Advanced Receiving Operations

Operation from Extension Telephones

If you answer a fax call on an extension phone (or on an external phone in the EXT. jack), you can make your MFC take over by using the Fax Receive Code. When you press the Fax Receive Code starts to receive a fax. (See Easy Receive, page 5-2.)

If you answer a call at an extension or external phone, and no one is on the line, assume you’re receiving a fax. At an extension phone, press

5 1, wait for fax receiving tones (chirps), then hang up. At an external phone, press (the screen displays RECEIVING) before you hang up. (Your caller will have to press

Start

to send the fax.)

5 1 and wait for the phone to be disconnected

Changing the Fax Receive Code

The preset Fax Receive Code ( 5 1) may not work with some telephone systems.

If you are always disconnected when accessing your external TAD remotely, try changing the Fax Receive Code from

Function

Press

Press or to select ON (or OFF)

and press

, 1, 2, 4.

Set

REMOTE ACT.:ON?

5 1, the MFC

5 1 to .

If you want to, enter a new Fax Receive

Code and press

Stop

Press

to exit.

Set

FAX RECEIVE:*51

Printing a Fax in Memory

If you have Fax Storage ON for remote retrieval, you can still print a fax from memory when you are at your MFC. (See Setting Fax Storage, page 8-2.)

Function

Press

After printing is finished, press

5 - 4

, 1, 7, 4.

Start

SETUP RECEIVE

Stop

to exit.

Polling

Polling is the process of retrieving faxes from another fax machine. You can use your MFC to “poll” other machines, or you can have someone poll your MFC.

All parties involved in polling must set up their fax machines to accommodate polling. When someone polls your MFC to receive a fax, they pay for the call; if you poll someone’s fax machine to receive a fax, you pay for the call.

Some fax machines do not respond to the polling function.

Setting Up Polling Receive

Polling Receive is when you call another fax machine to receive a fax from it.

Function

Press

Press or to choose ON

and press

Enter the fax number you’re polling.

Press

The screen displays DIALING.

Start

, 1, 2, 7.

Set

POLLING RX:OFF?

SELECT <- -> & SET

ENTER FAX NO. ONLINE

PRESS START KEY

 ONLINE

 

SETUP RECEIVE

5 - 5

Setting Up Sequential Polling Receive

Your MFC can request documents from several fax units in a single operation. Afterward, a Sequential Polling Report will be printed.

Function

Press

Press or to select Polling ON

and press

, 1, 2, 7.

Set

POLLING RX:ON?

SELECT <- -> & SET

Specify the destination fax machines

you wish to poll, using One Touch, Speed Dial, Groups or the dial pad.

You must press location.

Start

Press

Broadcast

between each

ENTER FAX NO. ONLINE

PRESS START KEY ONLINE

ACCEPTED ONLINE

Your MFC will poll each number or group member in turn for a document.

DIALING ONLINE

Canceling a Scheduled Job

You can cancel tasks you’ve scheduled, such as Delayed Fax or Polling Transmit. (See Checking Job Status, page 6-5.)

Function

Press

Jobs waiting to be sent from memory appear on the display. If there are no jobs, the screen displays NO JOB WAITING.

If you have more than two jobs waiting, press or to select the job

you want to cancel and press —OR— If you have only one job waiting, go to Step 3. Press 1 to cancel—OR—Press 2 to exit without canceling.

To cancel another job, return to Step 2. Press

Stop

to exit.

, 1, 4.

4.REMAINING JOBS 

Set

5 - 6

SETUP RECEIVE

Telephone Ser vices

Distinctive Ring

This feature lets you use the Distinctive Ring subscriber service offered by some telephone companies, which allows you to have several telephone numbers on one phone line. Each phone number has its own Distinctive Ring pattern, so you’ll know which phone number is ringing. This is one way you can have a separate phone number for your MFC.

Your MFC has a Distinctive Ring function, allowing you to dedicate one phone number just for receiving faxes. You’ll need to follow the directions below to “register” the new Distinctive Ring pattern, that was assigned by the Telephone Company, so your MFC can recognize its incoming calls.

You can change or cancel the Distinctive Ring pattern at any time. You can switch it off temporarily, then turn it back on. When you get a new fax number, be sure to you reset this function.

You can register only one Distinctive Ring pattern with the MFC. Some ring patterns cannot be registered.

■

The MFC will answer only calls to its registered number.

■

You will not hear the first two rings of all incoming calls on the MFC.

■

To have your external TAD answer only the main number, the MFC must be in MANUAL Mode.

■

In FAX mode, the MFC will answer all numbers on the phone line.

SETUP RECEIVE

5 - 7

Registering your Distinctive Ring Pattern

If you are not sure which ring pattern you have, call your telephone company. Then assign that pattern in the steps below.

Set the machine to MANUAL mode.

Function

Press

, 1, 0, 1.

The screen displays the current setting of this feature. Press or to select the SET Mode.

Set

Press

Press or to select the prestored ring pattern you want to assign and

press

when the screen displays DISTINCTIVE:SET?

Set

. (You will hear each pattern as you scroll through the four patterns. Be sure to choose the pattern assigned by the Telephone Company.)

Ring

Press

Stop

to exit.

Pattern

Rings

long - long

short - long - short

short - short - long

very long (normal pattern)

Once you’ve registered the Distinctive Ring pattern in your machine, you can turn this feature on or off. To change the setting, follow Steps 1 to 5 above, selecting ON (or OFF).

5 - 8

SETUP RECEIVE

Caller ID

Clear

The Caller ID feature lets you use the Caller ID subscriber service offered by many local phone companies. Subscriber services send the name or telephone number of your caller as the line rings.

When a call comes in, after a few rings the MFC displays the telephone number of your caller (or name, if available). Once the call is answered, the Caller ID information disappears from the screen, but the call information remains stored in the Caller ID memory.

■

You will see the first 16 characters of the number or name.

■

OUT OF AREA display means call originates outside your Caller ID service area.

■

PRIVATE CALL display means the caller has intentionally blocked transmission of information.

If both the name and number are received, the screen displays only the name. You can print a list of received Caller ID information.

Caller ID service varies with different carriers. Call your local phone company to determine the kind of service available in your area.

Viewing Caller ID List

Caller ID memory stores information for up to thirty calls; when the thirty-first call comes in, the first call is erased. You can scroll through Caller ID information to review those calls made to your MFC.

Function

Press

Press or to select DISPLAY #? and press

, 1, 0, 2.

Set

If the name was not received, it will not be displayed. Press or to scroll through the Caller ID memory to select the

Caller ID you want to view and press

Set

The screen shows the caller’s name and number, date and time of the call. Press or to return to the Caller ID listing—OR—Press

Stop

to exit.

Printing Caller ID List

Function

Press

Press or to select PRINT REPORT? and press

Press

Start

, 1, 0, 2.

Set

Clearing a Caller ID Stored in Memory

For effective use of the memory, we recommend that you clear the Caller IDs from memory, by pressing

when the display shows the

number or name.

SETUP RECEIVE

5 - 9

5 - 10

SETUP RECEIVE

Setup Send

Before Y ou Begin

You can send a fax from the ADF (Automatic Document Feeder) or from the scanner glass.

Sending Faxes Using Multiple Settings

When you send a fax you can choose any combination of the available settings: add a cover page and select a comment; set the contrast or resolution; send using overseas mode, or delayed fax timer, polling transmission or real time transmission. After each function is accepted, the display will ask if you want to enter other settings:

ACCEPTED

OTHER SETTINGS?

1.YES 2.NO

Press 1 if you want to select additional settings. The display returns to

the SETUP SEND menu—OR—Press settings, and go to the next step.

Faxing from the Document Feeder

if you are finished choosing

ADF (Automatic Document Feeder)

The automatic document feeder (ADF) can hold up to 50 pages, feeding each one individually through the MFC. Use standard (20 lb/75g/m paper when using the ADF. Always fan the pages well before placing them in the feeder.

Temperature: 68°F – 86°F (20°C – 30°C) Humidity: 50% – 70% Paper: Xerox 4200 (20LB/LTR),

Xerox 4024 (24LB/LTR),

DO NOT use curled, wrinkled, folded, or ripped paper, or paper with staples, paper clips, paste or tape attached. DO NOT use cardboard, newspaper, or fabric.

■

Make sure documents written with ink are completely dry.

(To fax this kind of document, see Scan Fax, page 6-3.)

SETUP SEND

)

6 - 1

■

Documents to be faxed must be from 5.8 to 8.5 inches wide, and from 5 to 14 inches long.

■

Insert documents face up, top edge first. (1)

■

Adjust the paper guides to fit the width of your document. (2)

■

Pull up the document stopper. (4)

Document is Face Up

Document Stopper

■

Stagger the pages. Then place them in the ADF, until you feel the first page lightly touch the feed roller.

6 - 2

SETUP SEND

Faxing from the Scanner Glass

Scan Fax

You can fax pages from a book using the scanner glass. Documents are sent from memory; they can be letter or A4 size (8.5 inches to 11.7 inches). To use the Scanner glass, the ADF must be empty.

Document is Face Down

Lift the document cover.

Using the document guidelines on the left, center the document face down

on the scanner glass. Close the document cover.

If the document is a book or is thick, do not slam the cover or press on it. Dial the fax number, then press

The MFC starts scanning the first page. To send a single page, go to Step 7—OR—

To send multiple pages, go to Step 6.

Start

MEMORY #01 100%

SET:NEXT PAGE

START:TO DIAL

Place the next page on the scanner

glass and press additional page.)

Start

Press

Stop

Press to CLEAR it—OR—2 to EXIT.

If memory is full, and you are faxing a single page, it will be sent in real time.

Set

. The MFC starts scanning. (Repeat Step 6 for each

to begin dialing. to cancel. If the document was scanned into memory, press

SETUP SEND

6 - 3

You cannot use Scan Fax when the MFC is sending, receiving or printing a

fax.

Resolution

■

Resolution

Press to select the resolution for the document you’re sending. (See Multiple Resolution Transmission, page 6-11.)

Standard—Suitable for most typed documents. (Fine and S. Fine lights are off.)

Fine—Good for small print; transmits slower than standard resolution. (Only the Fine light is on.)

Super Fine—Good for small print or artwork; transmits slower than fine resolution. (Only the S. Fine light is on.)

Photo—Use when document has varying shades of gray; slowest transmission time. (Both Fine and S. Fine lights are on.)

before you send the fax

Contrast

If your document is very light or very dark, you might want to set the contrast accordingly. Use S.LIGHT to send a very light documens. Use S.DARK to send a very dark document.

Insert the document in the feeder or on the scanner glass.

Function

Press

Use or to select AUTO, S.LIGHT or S.DARK and press

Press 1 if you want to select additional settings. The display returns to

the SETUP SEND menu—OR—Press settings, and go to Step 5.

Enter a fax number and press

, 1, 3, 3.

Start

to send a fax.

Set

if you are finished choosing

Automatic Transmission

This is the easiest way to send a fax. IMPORTANT: Do not press Insert the document in the feeder or on the scanner glass.

Enter the fax number using One Touch, Speed Dial, Tel-index or the dial

pad. See Speed Dialing, page 7-4.

Start

6 - 4

Press

SETUP SEND

Hook

Manual T ransmission (ADF)

Manual transmission lets you hear the dial tone, ringing and fax receiving tones before sending the fax.

Insert the document in the feeder or on the scanner glass.

Hook

Press

Enter the fax number you want to call (you can enter the digits using the

for a dial tone.

dial pad, or you can enter a One Touch or Speed Dial number or you can call from the Tel-index). (See Auto Dial Numbers and Dialing Options, page 7-1.)

When you hear the fax tone, press

Press 1 to begin sending.

Start

1.SEND 2.RECEIVE 

Manual and Automatic Fax Redial

If you’re sending a fax manually and the line is busy, press retry the number.

If you’re sending a fax automatically (using the ADF) and the line is busy, the MFC will automatically redial up to three times at 5 minute intervals.

Redial/Pause

Dual Access

If the document feeder is empty, you can place a document in the feeder and set temporary settings, dial a number, and begin scanning the fax into memory—even when the MFC is receiving a fax, sending a fax, or printing a fax from memory. The screen displays the new job number and available memory.

You cannot use Scan Fax when the MFC is sending, receiving or printing a fax.

If you get a MEMORY FULL message while scanning the first page of a

Stop

fax press

to cancel the scan. If you get a MEMORY FULL message while scanning in a subsequent page, you’ll have the option to press transmit the pages scanned so far, or to press

The number of documents you can scan into memory varies with the data

Stop

to cancel the operation.

they contain.

SETUP SEND

Start

6 - 5

Real Time T ransmission

When memory is full, the MFC cannot continue scanning documents into memory before sending. However, you can turn on REALTIME TX.

Insert the document in the feeder or on the scanner glass.

Function

Press

To change the default setting, press or to select ON (or OFF) and

press press

, 1, 3, 8.

8. REAL TIME TX

Set

. Go to Step 5—OR—For the next fax transmission only, or to select NEXT FAX ONLY and press

Set

REAL TIME:ON? 

For the next fax only, press or to select ON (or OFF) and press

Press 1 if you want to select additional settings. The display returns to

the SETUP SEND menu—OR—Press settings and go to Step 6.

Enter fax number and press

Start

if you are finished choosing

Checking the Jobs Status

Check which jobs are still waiting in memory to be sent. (If no jobs are waiting, the screen displays NO JOB WAITING.) (See Canceling Jobs in Memory, page 6-7.)

Stop

Function

, 1, 4.

If the machine is idle, press

—OR—

If the MFC is busy, press If you have multiple jobs waiting, use or to scroll through the list.

Stop

Press

to exit.

Set

6 - 6

SETUP SEND

Canceling Jobs in Memory

You can cancel tasks you’ve scheduled, such as Polling Transmit, as well as all faxes waiting in Memory to be sent. If jobs are waiting, they appear on the display; otherwise, the screen displays NO JOB WAITING.

Function

Press

, 1, 4.

4.REMAINING JOBS 

If you have more than two jobs waiting, use or to select the job you

want to cancel and press —OR— If you have only one job waiting, press Press 1 to cancel—OR—Press 2 to exit without canceling.

Stop

Press

If the fax machine is busy, press cancel a job.

to exit.

Set

Stop

, then follow Steps 2 through 4 to

Basic Sending Operations

Composing Electronic Cover Page

The cover page is generated at the receiving party’s machine. Your cover page includes the name stored in the One Touch or Speed Dial memory. If you’re dialing manually, the name is left blank. (See One Touch Dialing and Speed Dialing, page 7-4.)

The cover page indicates your Station ID, and the number of pages you’re sending. If you have Coverpage Setup set to ON

Function

(

1 3 1), the number of pages remains blank. (See Setting Station

ID, page 4-2.) You can select a comment to include on your cover page.

1.COMMENT OFF

2.PLEASE CALL

3.URGENT

4.CONFIDENTIAL

SETUP SEND

6 - 7

Instead of using one of the comments above, you can enter up to two customized messages, each 27 characters long. Use the chart on page 4-2 to help enter characters. (See Composing Your Own Comments, page 6-8.)

5.(USER DEFINED)

6.(USER DEFINED)

Most of the SETUP SEND functions are temporary settings that allow you to make adjustments for each document you send. However, so you can set up your cover page and cover page comments in advance, the Cover Page Setup and Cover Page Message functions change the default settings.

Composing Your Own Comments

You can set up two custom comments.

Function

Press

Press or to choose position 5 or 6 for your customized comment and

press Use the dial pad to enter your customized comment and press

Set

, 1, 3, 2.

Set

(See Entering Text, page 4-2.) Press 1 if you want to select additional settings. The display returns to

the SETUP SEND menu—OR—Press

to exit.

Cover Page for Next Fax Only

Make sure the Station ID is set up. (See page 4-2.) This feature does not work without the Station ID.

You can set the fax to send a cover page with a particular document. This cover page will include the number of pages in your document.

Insert the document in the feeder or on the scanner glass.

Function

Press

When the screen displays NEXT FAX ONLY?, press

Press or to select ON (or OFF) and press

Press or to select one of the standard or custom comments and

press Enter two digits to indicate the number of pages you are sending and

press (Enter press

6 - 8

, 1, 3, 1.

Set

0 0

to leave the number of pages blank.) If you make a mistake,

to back up and reenter the number of pages.

SETUP SEND

Press 1 if you want to select additional settings. The display returns to

the SETUP SEND menu—OR—Press

if you are finished choosing

settings, and go to Step 8. Enter the fax number you’re calling.

Start

Press

Always Send Cover Page

Make sure Station ID is set up. This feature does not work without the Station ID. (See Setting Station ID, page 4-2.)

You can set the MFC to send a cover page whenever you send a fax. The number of fax pages is not included when you use this setting.

Function

Press

Press or to select COVERPAGE: ON? and press

, 1, 3, 1.

Set

COVERPAGE:OFF?

COVERPAGE:ON?

If you selected ON, press or to select one of the standard or custom

comments and press Press 1 if you want to select additional settings. The display returns to

the SETUP SEND menu—OR—Press

Set

to exit if you are finished

choosing settings.

Using a Printed Cover Page

If you prefer using a printed cover page that you can write on, you can print the sample page and attach it to your fax.

Function

Press

Press or to select PRINT SAMPLE? and press

Press

, 1, 3, 1.

Start

. Your machine prints a copy of your cover page.

TO:

FROM:

FAX:

TEL:

COMMENT:

- - -

COVER PAGE

- - -

PAGE[S] TO FOLLOW

- - -

SETUP SEND

Set

6 - 9

Advanced Sending Operations

Overseas Mode

After you send a fax using this feature, the feature turns itself off. Insert document in the feeder or on the scanner glass.

Function

Press

, 1, 3, 5.

5.OVERSEAS MODE

Press or to select ON (or OFF) and press

Press 1 if you want to select additional settings. The display returns to

the SETUP SEND menu—OR—Press settings and go to Step 5.

Enter the fax number you’re calling.

Start

Press

Set

if you are finished choosing

Delayed Fax

During the day you can store up to 50 documents in memory for delayed sending. Transmission of these documents will begin at the time of day you enter in Step 3. If you have set up a time of day in the Delayed Timer function, page 4-4, you can accept it or enter another time for this fax.

Insert the document in the feeder, or on the scanner glass.

Function

Press

Accept the displayed time or enter another time for this fax and press

(For example, enter 19:45 for 7:45 PM.) Press 1 if you want to select additional settings. The display returns to

the SETUP SEND menu—OR—Press settings and go to Step 6.

, 1, 3, 6.

6.DELAYED FAX

if you are finished choosing

Set

Enter the fax number.

Start

Press

The MFC starts scanning the document into memory. It will wait until the time you have entered to send the fax.

The number of documents you can scan into memory varies with the data they contain.

6 - 10

SETUP SEND

Multiple Resolution Transmission

Use this feature to select separate resolution settings for each page of the fax you’re sending. This could be useful if you’re sending a fax with photos and letters, or some pages with small print and others with normal print. Resolution settings return to STANDARD after the fax is sent.

Insert documents in the feeder or on the scanner glass.

Function

Press

Press or to select resolution for page 1, and press

Repeat Step 3 for subsequent pages.

Press

Press 1 if you want to select additional settings. The display returns to

the SETUP SEND menu—OR—Press settings, and go to Step 7. The screen prompts you to enter the fax number you want to call.

Enter the fax number you’re calling.

Press

, 1, 3, 4.

Stop

when you’re finished.

Start

Set

if you are finished choosing

Setting Up for Polling Transmit

Polling Transmit is when you set up your MFC to wait with a document so another fax machine can retrieve it.

Place document to be retrieved in the feeder.

Function

Press

, 1, 3, 7.

POLLED TX:OFF?

SELECT <- -> & SET

Press or to choose ON and press

Press 1 if you want to select additional settings. The display returns to

the SETUP SEND menu—OR—Press settings and go to Step 5.

Start

Press

and wait for the fax to be polled.

Set

if you are finished choosing

SETUP SEND

6 - 11

6 - 12

SETUP SEND

Auto Dial Numbers

Storing Numbers for Easy Dialing

and Dialing Options

You can set up your MFC to do three types of easy dialing: One Touch, Speed Dial, and Groups for Broadcasting of faxes. You can store names with these numbers for easy identification.

If you must wait for another dial tone at any point in the dialing sequence,

NAME:

Redial/Pause

Set

Stop

. Each key

to exit.

store a pause at that point in the number by pressing press adds a 3.5 second delay.

Storing One Touch Dial Numbers

You can store 16 fax/phone numbers that you can dial by pressing one key

Start

(and press a One Touch dial location, the screen displays the name or number as the call is dialed. (See One Touch Dialing, page 7-4.)

One Touch keys are not the dial pad keys. They are the 8 keys (numbers 01–16) located on the left side of the control panel.

Press Press the One Touch key where you want to store a number. (One T ouch key 01 has been pre-programmed for the Brother Fax-Back

System (USA only). You can override it if you wish.) The screen displays the location you selected.

Enter a number (up to 20 digits) and press (See Changing One Touch and Speed Dial Numbers, page 7-2.)

If you want to enter a pause in the dialing sequence (for example, to access an outside line), press Each key press of dialed, and a dash appears on the screen.

Use the dial pad to enter the name (up to 15 characters) and press Press (See Entering Text, page 4-2.)

Press or to select the type of number and press

Return to Step 2 to store another number—OR—Press If you lose electrical power, numbers stored in memory will not be lost.

). To access numbers 9 to 16, hold down the Shift key. When you

Function

, 1, 5, 1.

Set

Redial/Pause

Set

to store the number without a name.

FAX a fax number TEL a telephone (voice) number

FAX/TEL both fax and telephone number

enters a 3.5 second pause when the number is

Set

—OR—

as you’re entering digits.

AUTO DIAL NUMBERS AND DIALING OPTIONS

7 - 1

Storing Speed Dial Numbers

You can store Speed Dial numbers, so you can dial by pressing only three keys (and page 7-4.)

Press

Use the dial pad to enter a two-digit location

(00–99) and press Enter the number (up to 20 digits) and

press Use the dial pad to enter the name

(up to 15 characters) and press You can use the chart on page 4-2 to help you enter letters—OR—Press the number without a name.

Press or to select the type of number and press

Return to Step 2 to store another Speed Dial number—OR—Press

exit. Even if you lose electrical power, numbers stored in memory will not be

lost.

Start

). There are 100 Speed Dial locations. (See Speed Dialing,

Function

, 1, 5, 2.

SPEED-DIAL? #

Set



#05:

Set



NAME:

Set

to store

FAX a fax number TEL a telephone (voice) number FAX/TEL both fax and telephone number

Set

Stop

Changing One Touch and Speed Dial Numbers

If you try to store a One Touch or Speed Dial number in a location where a number is already stored, the screen displays the current name stored there, then prompts you to either

1.CHANGE 2.EXIT

Press 1 to change the number, or press 2 to exit without changing it.

Enter a new number and press

■

If you want to erase the number, press left of the digits.

■

If you want to change a digit, use or to position the cursor under the digit you want to change, then type over it.

Follow the directions from Step 4 for Storing One Touch Numbers or

Storing Speed Dial Numbers.

7 - 2

AUTO DIAL NUMBERS AND DIALING OPTIONS

Set

when the cursor is to the

Clear

Setting Up Groups for Broadcasting

Groups allow you to send the same fax message to many fax numbers by pressing only one One Touch Group key (and store each fax number as a One Touch or Speed Dial number. Then, you can combine them into a Group. Each Group uses up a One Touch key. Finally, you can have up to six small Groups, or you can assign up to 115 numbers to one large Group. (See Broadcasting, page 7-5.)

You can include up to 16 One Touch numbers, and up to 100 Speed Dial numbers. If you broadcast to more than the maximum locations available, you will be unable to set up transmissions using Dual Access and the Timer.

(See Storing One Touch Dial Numbers, page 7-1 and Storing Speed Dial Numbers, page 7-2.)

Function

Press

Select a One Touch key where you

, 1, 5, 3.

wish to store the Group number. For example, press One Touch

key

for Group 1.

Use the dial pad to enter the Group number

and press For example, press

To include One Touch or Speed Dial

Set

for Group 1.

numbers in the Group, enter them as if you were dialing. For example, for One T ouch key

key

. For Speed Dial location 09,

Speed Dial

press dial pad. The display shows

, press One Touch

, then press 0, 9 on the

05, #09.

Start

). First, you’ll need to

SELECT ONE-TOUCH

SETUP GROUP:GO 

G01:*O5#O9

When you’re finished adding numbers,

Set

press

Use the dial pad and the chart on page 4-2 to enter a name for the group and press

Set

NAME:

ENTER & SET

For example, NEW CLIENTS

Press

to exit.

Stop

You can print a list of all One Touch and Speed Dial numbers. (See Chapter 9, Printing Reports.)

If you lose electrical power, numbers stored in memory will not be lost.

AUTO DIAL NUMBERS AND DIALING OPTIONS

7 - 3

Dialing Options

When you dial an auto dial number, the screen displays the name you’ve

stored, or, if you haven’t stored a name, the fax number you’ve stored.

Searching Telephone Index

You can search for names you have stored in One Touch and Speed Dial memories. Names are stored alphabetically. (See Storing One Touch Dial Numbers, page 7-1 and Storing Speed Dial Numbers, page 7-2.)

Insert the document(s) in the feeder, or on the scanner glass.

Tel-index

Press

Press or to search the memory.

When the screen displays the name you want to call, press

dialing.

One T ouch Dialing

Insert the document(s) in the feeder, or on the scanner glass.

Press the One Touch key of the location you want to call.

Press

If you try to use a One Touch or Speed Dial location with no number stored in it, you hear a warning sound, and screen displays NOT REGISTERED. The display returns to normal after 2 seconds.

, then enter the first letter of the name you’re looking for.

Start

to begin

Speed Dialing

Insert the document(s) in the feeder, or on the scanner glass.

Speed Dial

Press Press

, then press the two-digit Speed Dial number.

Start

Pause

Redial/Pause

Press dialing overseas, you can press increase the length of the pause.

to insert a 3.5 second pause between numbers. If you are

Redial/Pause

as many times as needed to

Fax Redial

If you’re sending a fax manually and the line is busy, press retry the number.

If you’re sending a fax automatically (using the ADF) and the line is busy, the machine will redial automatically up to three times at 5 minute intervals.

7 - 4

AUTO DIAL NUMBERS AND DIALING OPTIONS

Redial/Pause

Broadcasting

Broadcasting is automatically sending the same fax message to multiple fax numbers. Using the

locations, Speed Dial locations and up to 50 manually dialed numbers. If you did not use up any locations for Groups, access codes or credit card numbers, you can “broadcast” faxes automatically to up to 166 locations. However, available memory will vary with all types of jobs in memory and numbers of locations used for broadcasting. If you broadcast to more than the maximum locations available, you will not be able to set up transmissions using dual access and the timer.

Although the easiest way to broadcast is to press Group keys, you can include One Touch, Speed Dial, and manually dialed numbers in the same

broadcast. You must press Telephone Index to help you choose the numbers easily. (See Setting Up Groups for Broadcasting, page 7-3.) After the broadcast is completed, a Broadcast Report will be printed automatically to let you know the results.

■

To stop the broadcasting in progress, press you want to cancel all locations or only the location that is being sent.

■

Enter the long dialing sequence numbers as you normally would, but keep in mind that each key counts as one location, so the number of locations you can call becomes limited.

■

If the line is busy while broadcasting, the MFC will redial the number automatically.

■

If the memory is full, press portion that is in the memory (if more than one page has been scanned.)

Insert the document in the feeder or on the scanner glass.

Enter a number using One Touch, Speed Dial, Group number, Tel-index or

the dial pad. (Example: Group number)

Broadcast

key, you can include Groups, One Touch

Broadcast

between each of these locations. Use the

Stop

. The LCD display asks if

Stop

to abort the job or press

Start

to send the

Broadcast

Press

Enter the fax number.

. You will be prompted to press the next number.

(Example: Speed Dial)

Broadcast

Press

Enter the fax number.

(Example: Manual dialing, using the dial pad.)

Press

Start

Your MFC will read the documents into memory and then start sending faxes to the numbers you entered.

Previously entered jobs still in memory will be sent first.

AUTO DIAL NUMBERS AND DIALING OPTIONS

7 - 5

Dialing Access Codes and Credit Card Numbers

Sometimes you may want to choose from among several long distance carriers when you make a call. Rates may vary depending upon the time and destination. To take advantage of low rates, you can store the access codes or long-distance carriers as One Touch and Speed Dial numbers. You can store these long dialing sequences by dividing them and setting them up separately in any combination. You can even include manual dialing using the dial pad. The combined number will be dialed in the order you entered it, as soon as you press page 7-1.)

For example: You store “555” on One Touch key If you press One Touch temporarily change a number, you can substitute part of the number with manual dialing using the dial pad. For example, to change the number to 555-7001 you could press One Touch dialing pad.

Pause after dialing Speed Dial numbers for the name to be displayed before you enter the next portion of the dialing sequence.

Start

. (See Storing One Touch Dial Numbers,

and “7000” on One Touch key 02.

03, 02

and

Start

you can dial “555-7000”. To

and press 7, 0, 0, 1 using the

7 - 6

AUTO DIAL NUMBERS AND DIALING OPTIONS

Remote Fax Options

Paging and Fax Forwarding

You cannot use Paging and Fax Forwarding at the same time.

To use Paging or Fax Forwarding you must set Fax Storage to ON.

Programming a Paging Number

When Paging is selected, your MFC dials the pager number you’ve programmed, and dials your Personal Identification Number (PIN) when connected, to activate your pager and let you know you have a fax message in the memory.

Function

Press

Press or until the screen displays

PAGING? and press

Enter your pager phone number

(up to 20 digits) followed by and press if it is the same as that of your MFC.

For example,

1 8

If your pager requires a PIN, enter the PIN, press , press

your MFC telephone number followed by For example,

, 1, 7, 1.

Set

. Do not include the area code

0 0

5 5 5 1 2 3 4

1 2 3 4 5

Redial/Pause

PAGING?

PAG#:

ENTER & SET

Redial/Pause Set

1 8

0 0

and press

5 2 1 2 8 4 6

, enter

—OR— If you do not need a PIN, press

MFC, then press

For example,

Redial/Pause

Press

You cannot change a Paging number or PIN remotely. Press

1 8

Stop

to exit.

Redial/Pause

and press

0 0

5 2 1 2 8 4 6

for each 3.5 second delay, as needed.

Redial/Pause

REMOTE FAX OPTIONS

, enter the fax number of your

Set

8 - 1

Programming a Fax Forwarding Number

When Fax Forwarding is set to ON, your MFC stores the received fax in memory, then dials the fax number you’ve programmed, and forwards the fax message.

Function

Press

Press or until the screen displays

FAX FORWARD? and press

, 1, 7, 1.

Set

FAX FORWARD?

Enter the forwarding number

(up to 20 digits) and press

Set

FWD#:

ENTER & SET

Press

to exit.

Stop

Setting Fax Storage

If you set Fax Storage to ON, you will be able to retrieve fax messages from another location, using Fax Forwarding, Paging, or Remote Retrieval functions. The screen will indicate when you have a fax stored in memory. The memory can store up to 600 pages of faxes.

Function

Press

Press or to select ON (or OFF)

and press

Press

If there are faxes in memory when you turn Fax Storage OFF, you must choose to delete them or exit without turning Fax Storage on.

Press 1, to erase faxes from memory

and to turn Fax Storage off —OR— Press or changing this setting. (See Printing a Fax in Memory, page 5-4.)

, 1, 7, 2.

Set

Stop

to exit.

, to exit without deleting faxes

FAX STORAGE:OFF?

SELECT & SET

ERASE ALL FAX?

1.YES 2.NO

8 - 2

REMOTE FAX OPTIONS

Remote Retrieval

You can call your MFC from any fax machine using touch tone, then use the Remote Retrieval Access Code and other button presses to retrieve fax messages.

Changing Remote Retrieval Access Code

Enter your Remote Retrieval Access Code when the MFC picks up your call, so you can access features remotely. The access code is preset to 1 5 9

, but you can change this. (See Operation from Extension Telephones,

page 5-4.)

Function

Press

Enter a three-digit number from 000 to 999 and press

The “ your Fax Receive Code or Telephone Answer Code.

Press

Using Remote Retrieval Access Code

Dial your MFC phone number from a fax machine using touch tone.

When your MFC answers and beeps, immediately enter your Remote

Retrieval Access Code (1 5 9 The MFC signals the kinds of messages received:

, 1, 7, 3.

Set

” cannot be changed. Do not use the same digits that appear in

Stop

to exit.

1 long beep — Fax message(s) No beeps — No messages

The MFC then prompts you with two short beeps to enter a command. If

you wait longer than 30 seconds to enter a command, the MFC hangs up. If you enter an invalid command, the MFC beeps three times.

Press 9 0 to reset the MFC when you’re finished.

Hang up.

If your MFC is set to Manual mode, you can access it by waiting about 2 minutes, then entering the Remote Retrieval Access Code within 30 seconds.

REMOTE FAX OPTIONS

8 - 3

Remote Commands

Follow the commands below to access features remotely. When you call the MFC and enter your Remote Retrieval Access Code (1 5 9 system will signal you with two short beeps to enter a remote command.

), the

Remote Commands

95 Changing Fax Forwarding/

Paging setting

1 OFF 2 Fax Forwarding 3 Paging 4 FAX FWD No.

6 Fax Storage ON 7 Fax Storage OFF

96 Retrieve a fax

1 Memory Status List 2 Retrieve all faxes

3 Erase fax from the

memory

97 Check the Receiving Status

1 Fax

98 Change Answer Mode

1 EXT. TEL/TAD 2 FAX

Operation Details

If you hear one long beep, the change is accepted. If you hear three short beeps, you cannot change it because the conditions have not been met. (Example: registering paging number.) You can register your fax forwarding number by using 4. FAX FWD NO. (See page 8-6.) Once you have registered the number, your MFC will change automatically to FAX FWD:ON mode. Then retrieve a Memory Status List by entering 961 (see page 8-5) to make sure that the Fax Forwarding number you registered is correct in the List.

You can turn FAX STORAGE to ON or OFF.

Enter the number of a remote fax machine to receive the Memory Status List or stored fax message(s). (See page 8-5.)

If you hear one long beep, you can erase fax message(s) from the memory.

You can check whether your MFC has received any fax message(s). If yes, you will hear one long beep. If no, you will hear three short beeps.

If you hear one long beep, you can change the Answer Mode. If you hear three short beeps, you cannot change it.

8 - 4

90 Exit

REMOTE FAX OPTIONS

After a long beep, y ou can e xit rem ote control.

Retrieving Memory Status List

You can retrieve the Memory Status List from a remote fax machine to see if you have any fax messages.

Dial your fax number.

When you hear the beep, immediately enter your Remote Retrieval Access

Code ( When you hear two short beeps, use the dial pad to press 9 6 1.

Using the dial pad, enter the number (up to 20 digits) of the remote fax

machine where you want the Memory Status List forwarded, and then press

1 5 9

You cannot use pause, press

After you hear your MFC beep, hang up and wait.

Your MFC calls the remote fax machine. The remote fax machine prints the Memory Status List.

and as dial numbers. However, if you want to store a

Retrieving Fax Messages

Dial your fax number.

When you hear the beep, immediately enter your Remote Retrieval Access

Code ( As soon as you hear two short beeps, use the dial pad to

press Using the dial pad, enter the number (up to 20 digits) of the remote fax

machine where you want your fax messages forwarded, and then press

You cannot use and as dial numbers. However, if you want to store a pause, press

After you hear your MFC beep, hang up and wait.

Your MFC calls the remote fax machine. The remote fax machine prints your fax messages.

1 5 9

9 6 2

REMOTE FAX OPTIONS

8 - 5

Changing Fax Forwarding Number Remotely

You can change the default setting of your fax forwarding number from a remote fax machine.

Dial your fax number.

When you hear the beep, immediately enter your Remote Retrieval Access

Code ( When you hear two short beeps, use the dial pad to press 9 5 4.

Enter the new number of the remote fax machine where you want your fax

messages forwarded, and then press You cannot use and as dial numbers. However, if you want to store

a pause, press To retrieve the Memory Status List, when you hear two short beeps, use

the dial pad to press Use the dial pad to enter the number of the remote fax machine (up to 20

digits), and then press After you hear your MFC beep, hang up and wait.

Your MFC calls the remote fax machine. The remote fax machine prints the Memory Status List showing the new forwarding number.

Check the forwarding number.

If the forwarding number is incorrect, return to Step 1 to reset it.

1 5 9

9 6 1

8 - 6

REMOTE FAX OPTIONS

Printing Reports

MFC Settings and Activity

You can print the following lists and reports:

1.XMIT REPORT

2.ACT.REPORT

3.ALL DIAL

4.TEL.INDEX

5.USER SETTINGS

6.MEMORY STATUS

Choose if you would like a Transmission Verification Report printed after every fax you send.

Activity Report lists information about the last 50 incoming and outgoing faxes. TX means Transmit; RX means Receive.

Lists names and numbers stored in One Touch and Speed Dial memory, in numerical order.

ALL DIAL list (above), alphabetically.

Lists settings for INITIAL SETUP, SETUP RECEIVE, SETUP SEND, PRINT REPORTS, TEL SERVICE and REMOTE FAX OPT.

Lists summary information and amount of occupied memory.

To Print a Repor t

Function

Press

Enter the number of the report you want to print. For example, press 4 to

print the TEL-INDEX.

, 1, 6.

For the Activity Report, also press or to select PRINT REPORT?

Start Stop

Set

to exit.

PRINTING REPORTS

and press Press

Press

9 - 1

Transmission Verification (Xmit) Report

You can use the Xmit Report as proof that you sent a fax. This report lists the name or fax number of the receiving party, the time and date of transmission, and if the transmission was successful.

When the feature is OFF, the report is printed only if there’s an error during transmission. If the report indicates NG, send the document again.

When the feature is ON, the report is printed with every fax you send.

Function

Press

Press or to select ON or OFF and press

Press

Stop

to exit.

, 1, 6, 1.

Set

Activity Report Interval

You can set the MFC to print activity reports at a specific interval (6, 12, 24 hours, 2, 4 or 7 days). If you set the interval to OFF, you can print the report by following the steps in the previous section.

Function

Press

Press or to display:

, 1, 6, 2.

INTERVAL?

and press Press or to choose your setting and press

Set

. (If you choose 7 days, the screen prompts you to choose a day at which to begin the 7-day countdown.)

Enter the time to begin printing, in 24-hour format and press

Set

(For example, enter 19:45 for 7:45 PM.)

Stop

9 - 2

Press

to exit.

PRINTING REPORTS

Making Copies

Color Copy Keys

Your Multi-Function Center allows you to make high-quality photocopies and transparencies. Copies can be in full color, one color, or black and white. Always make sure you have paper in the cassette before making copies. Do not pull on the paper while copying is in progress.

Basic Copy Operations

Copying One Page

Place the document in the feeder, or on the scanner glass.

Mono Copy

Press

Mono Copy

Press

(Make sure it’s the same key you pressed in Step 2.)

or or

Color Copy

again.

To stop, press

to release the original document.

Stop

. Press

Stop

again

COPYING P.01  ONLINE

COPY OPERATIONS

10 - 1

Multiple Copies (Using the ADF)

You can make multiple copies using the document feeder. When you use

Mono Copy

(all copies of page 1, then all copies of page 2, etc.) or SORTED (collated). (See Memory Full Message, below.)

Place the document in the feeder.

Press

Using the dial pad, enter the number of copies you want (up to 99)

and press For example, press

Press or to select SORT (or STACK)

and press

Color Copy

Mono Copy

Set

, you can choose whether the copies will be STACKED

Color Copy

3, 8

for 38 copies.

MULTI COPY:STACK ONLINE

MULTI COPY:SORT ONLINE

Press

Mono Copy

Color Copy

again.

(You must press the same key you pressed in Step 2.) If you get a MEMORY FULL message, you may be able to make multiple

copies if you first print incoming faxes in memory and restore the memory to 100%.

Memory Full Message

If the memory becomes full while you’re making copies, the screen displays a message:

If you were scanning the first page of your document, press then make a single copy. If you were scanning subsequent page(s), press

Copy

to print the scanned pages—OR—Press

You’ll need to clear some fax messages before you can continue. To gain extra memory, you can turn off Fax Storage (see page 8-2)

—OR—print fax messages in memory (see page 5-4).

MEMORY FULL P.01 ONLINE

COPY TO COPY ONLINE

STOP TO ABORT ONLINE

Stop

to cancel,

Stop

to cancel.

10 - 2

COPY OPERATIONS

Multiple Copies (Using the Scanner Glass)

You can make multiple copies using the scanner glass. When you use

Mono Copy

(all copies of page 1, then all copies of page 2, etc.) or SORTED (collated). (See Memory Full Message, page 10-2.)

Lift the Document Cover.

Using the document guidelines on the left, center the document face down

on the scanner glass. Press

Using the dial pad, enter the number of copies you want (up to 99)

and press For example, press

Press or to select STACK and press

The MFC begings coping. —OR— Press then go to Step 5.

Color Copy

Mono Copy

you can choose whether the copies will be STACKED

White Film

Color Copy

Set

3, 8

for 38 copies.

or to select SORT and press

Document Cover

Scanner Glass

Set

MULTI COPY:STACK

ONLINE

Set

MULTI COPY:SORT

ONLINE

If you get a MEMORY FULL message, you may be able to make multiple

copies if you first print incoming faxes in memory and restore the memory to 100%.

Place the next page to be copied on

the scanner glass and press

Set

SET:NEXT SCAN ONLINE

COPY:TO END  ONLINE

Press

Mono Copy

Color Copy

again.

(You must press the same key you pressed in Step 2.)

COPY OPERATIONS

10 - 3

Enlarged or Reduced Copies (Temporary Setting)

Place the document in the feeder, or on the scanner glass.

Enlarge/Reduce

Press

Press or to choose an enlargement

or reduction ratio and press

You can reduce to 93%, 87%, 75%, 50%, or 25% of the original size —OR— You can enlarge to 120%, 125%, 150%, 200%, or 400% —OR— You can select MANUAL and press enlargement or reduction ratio between 25% and 400% and press For example, press

Mono Copy

Press

Using the dial pad, enter the number of copies and press

—OR— Keep the default (01) by pressing

For multiple copies. press or to select SORT (or STACK) and press

Set

. (Only for multiple copies)

■

When selecting Fixed Reduction, you need to know the size of the paper as registered in Function 1-2-6.

Color Copy

5, 3

to enter 53%.

Set

ONLINE SELECT & SET 

ONLINE

Set

, then use the dial pad to enter an

Set

ELG/RDC:100% 

Set

If you make a copy the same size as the original document size, you should choose a reduction of 93%. (For example, to make a copy from letter to letter, you should choose a reduction of 93%.)

Selecting the Ratios of Fixed Reduction

Original Document Paper Recommmended the size of… size is… reduction ratio is…

LETTER DOCUMENT LETTER 93%

A4 DOCUMENT LETTER 87% LEGAL DOCUMENT LETTER 75%

10 - 4

COPY OPERATIONS

LEGAL 100%

LEGAL 93%

Copy Quality – Temporary Settings

You can quickly improve the copy quality by using the

Brightness

keys. These settings are temporary, and the MFC returns to its default settings when you finish copying. You might want to try different combinations of settings to see which best suits your needs.

Copy Quality, Paper Type

Using the Copy Quality Key

The Copy Quality key changes the settings for quality (NORMAL, HIGH, PHOTO, or DRAFT).

DRAFT: Fast copy speed and lowest ink consumption. Use DRAFT to

save time (documents to be proof-read, large documents, or many copies).

NORMAL: Recommended mode for ordinary printouts. Good copy

quality with adequate copy speed.

HIGH: Better copy quality than normal and faster copy speed than

PHOTO.

PHOTO: Use this mode to copy precise images such as photographs.

PHOTO uses the highest resolution and slowest speed.

Place the document in the feeder, or on the scanner glass.

Press

Copy Quality

QUALITY:HIGH ONLINE 

SELECT & SET  

ONLINE

and

Press or to select copy quality

resolution and press

Press or to select the kind of

image you’re copying and press

Set

QUALITY:NORMAL ONLINE

QUALITY:HIGH ONLINE

QUALITY:DRAFT ONLINE

QUALITY:PHOTO ONLINE

QUALITY:HIGH ONLINE 

SELECT & SET  

ONLINE

COPY OPERATIONS

10 - 5

Using the Paper Type Key

If you use premium paper, the copy quality is improved. You can choose PLAIN PAPER, INK JET PAPER, GLOSSY PAPER, or TRANSPARENCY. For best results, we recommend using Brother special paper.

Place the document in the feeder, or on the scanner glass.

Paper Type

Press

Press or to select a paper type

and press

If you are using Brother coated paper for 360 dpi (BP36CL), 720 dpi (BP72CL) or if you are using non-Brother ink jet paper,

select INK JET and press

Set

PAPER:PLAIN  ONLINE

SELECT & SET  ONLINE

PAPER:PLAIN  ONLINE

PAPER:INK JET ONLINE 

PAPER:GLOSSY ONLINE 

PAPER:TRNSPRNCY ONLINE 

If you selected INK JET, press or to select 360DPI, 720DPI

(Brother 720 x 720) or OTHER (non-Brother ink jet) paper type, and press

Set

Using the Brightness Key

You can choose brightness setting before making a copy. Insert the document in the feeder, or on the scanner glass.

Brightness

Press

Press to make a darker copy and press

—OR— press

10 - 6

to make a lighter copy and press

COPY OPERATIONS

Set

Copy Quality – Changing Default Settings

Function

Press will remain until you change them again by pressing colors using the Color Adjustment, Brightness, and Contrast settings.

By pressing a number, you can adjust copy settings as shown in the following chart. Press setting. Press Press

Press and .

, 3 to change default settings for Copy mode. These settings

Function

. Adjust the

or to scroll through the options for each

Set

to save your selection. Press

Stop

to exit—OR—

to select the next setting you want to change.

Function

1.PAPER TYPE

2.QUALITY

3.COLOR ADJUST

4.BRIGHTNESS

5.CONTRAST

6.ONE COLOR

PAPER:PLAIN PAPER:INK JET PAPER:GLOSSY PAPER:TRNSPRNCY

QUALITY:HIGH QUALITY:NORMAL QUALITY:DRAFT QUALITY:PHOTO

COLOR:RED COLOR:GREEN COLOR:BLUE

– + – +

COLOR:OFF COLOR:RED COLOR:GREEN COLOR:BLUE COLOR:CYAN COLOR:MAGENTA COLOR:YELLOW

INK JET:360DPI INK JET:720DPI INK JET:OTHER

R: – + G: – + B: – +

(OFF=Black)

is default

COPY OPERATIONS

10 - 7

Select Paper Type

QUALITY:NORMAL 

Function

Press

Press or to select your paper type

and press

If you use Brother coated paper for 360 dpi, or 720 dpi (BP72CL), select INK JET, then select 360DPI or 720DPI. If you use non-Brother ink jet paper, select INK JET, then select OTHER. If you did not select INK JET, go to Step 5. (For information on ordering Brother paper, see page ii.)

Press or to select 360DPI, 720DPI or OTHER and press

Press

The MFC ejects paper onto the top of the paper cassette cover with the printed side face up. When you use transparencies, remove each sheet immediately, to prevent a paper jam or curled sheets.

Set

Stop

to exit.

, 3, 1.

Set

1.PAPER TYPE

PAPER:PLAIN  

PAPER:INK JET



PAPER:GLOSSY



PAPER:TRNSPRNCY



Select Copy Quality

This feature is available only for color copying.

Function

Press

Press or to select the copy quality

and press

, 3, 2.

QUALITY:HIGH

Set



Set

Stop

Press

10 - 8

COPY OPERATIONS

to exit.

QUALITY:DRAFT

QUALITY:PHOTO 

Color Adjustment

R: – +

Light Dark

B: – +

G: – +

Function

Press

Press or to select

RED, GREEN, or BLUE and press

Set

, 3, 3.

Press or to adjust the degree of color and press

Return to Step 2 to select the next color —OR—

Press

Stop

to exit.

Set

Copy Brightness

You can adjust the brightness setting before making a copy.

Function

Press

Press to make a darker copy and press

Press Press

, 3, 4.

to make a lighter copy and press

Stop

to exit.

Set

—OR—

Set

Copy Contrast

You can choose the contrast setting for a copy. Greater contrast can help an image look sharper and more vivid. This feature is available only for color copying.

Function

Press

Press to decrease contrast and press

Press Press

, 3, 5.

to increase contrast and press

Stop

to exit.

Set

—OR—

Set

Selecting a Single Color (One Color)

For black and white originals, you can select a single color for instead of black. OFF is the setting for Black.

Function

Press

Press or to select a copy color and press

RED, GREEN, BLUE, CYAN, MAGENTA, and YELLOW. Press

Stop

, 3, 6.

to exit.

Mono Copy

Set

. The options are OFF,

COPY OPERATIONS

10 - 9

Legal Limitations

Color reproductions of certain documents are illegal and may result in either criminal or civil liability. This memorandum is intended to be a guide rather than a complete listing of every possible prohibition. In case of doubt, we suggest that you check with counsel regarding questionable documents.

Copyrighted works cannot be copied; however, sections of a copyrighted work can be copied for “fair use.” Multiple copies would indicate improper use.

The following documents issued by the United States/Canadian Government or any of its Agencies may not be copied:

■

Paper money

■

Bonds or other certificates of indebtedness

■

Certificates of Deposit

■

Internal Revenue Stamps (canceled or uncanceled)

■

Selective Service or draft papers

■

Passports

■

United States/Canadian Postage Stamps (canceled or uncanceled)

■

Food Stamps

■

Immigration Papers

■

Checks or drafts drawn by Governmental agencies

■

Identifying badges or insignias

■

Licenses and Certificates of Title to motor vehicles (under certain state/provincial laws)

Works of art should be considered the equivalent of copyrighted works.

10 - 10

COPY OPERATIONS

W alk-Up V ideo Printing

Getting Started

Walk-Up Video Printing lets you use your MFC, connected to your camcorder, digital camera, video game, or VCR, to view a video on the attached equipment. The video signal and the output you create are NTSC (National Television System Committee). This is not compatible with any other standard.

With no documents in the feeder, plug the cable from you video camera’s Video Out jack into the MFC’s RCA pin jack. Play the video.

Some camcorders, digital cameras, video games or VCRs do not correctly conform with NTSC standards. Then you would not be able to capture video signals.

WALK-UP VIDEO PRINTING

11 - 1

Auto Switch

Copy Quality

Whenever you connect video equipment to the MFC and turn the video signal on, the MFC

Paper Type

and

Copy Quality

keys automatically switch to

video printing mode

and the screen displays

VIDEO:PRESS COPY CAPTURE READY

As soon as you turn off the video equipment or disconnect it, the MFC returns to normal copy mode for

Paper Type

and

The Auto Switch will not work if you have too much in memory.

Color Video Printing

With no documents in the feeder, plug the cable from your video camera’s

Video Out jack into the MFC’s RCA pin jack. Play the video. When the MFC begins receiving the video signals, the

MFC screen displays

VIDEO:PRESS COPY CAPTURE READY

Color Copy

Press

Using the dial pad, enter the number of copies you want (up to 99).

Press

If the MFC is not receiving video signals, if a document is in the feeder, the MFC will print a color copy of it.

when you see the picture you want to capture and print.

Color Copy

to begin printing.

Color Copy

will not work. However,

11 - 2

WALK-UP VIDEO PRINTING

Black & White Video Printing

Color Copy

For Black and white video printing, follow the steps for Color Video Printing, using

Mono Copy

instead of

Video Print Quality – Temporary Settings

You can quickly improve the copy quality of video printouts by using the Copy Quality, Paper Type and Brightness keys. These settings are temporary, and the MFC returns to its default settings when you finish printing. You might want to try different combinations of settings to see which best suits your needs.

Using the Copy Quality Key

Your MFC allows you to customize the quality of your video copies by letting you select the video print quality and paper type. You might want to try different combinations of settings to see which best suits your needs. The settings are temporary.

Make sure there is no document in the feeder. Plug the cable from your

video camera’s Out jack into the MFC’s RCA pin jack.

Copy Quality

Press

QUALITY:NORMAL ONLINE

Use or to select copy quality

and press

If there is too much in memory, the print quality will change.

Press or to select the video type

and press

Press

Set

Mono Copy

Color Copy

to begin printing.

WALK-UP VIDEO PRINTING

QUALITY:NORMAL ONLINE

QUALITY:HIGH ONLINE

VIDEO:MOVING ONLINE

VIDEO:STILL ONLINE

11 - 3

Using the Paper Type Key

If you use premium paper, video print quality is improved. With no documents in the feeder, plug the cable from your video camera’s

Out jack into the MFC’s RCA pin jack.

Press

Paper Type

PAPER:PLAIN  ONLINE

SELECT & SET  ONLINE

Press or to select paper type

and press

Set

PAPER:PLAIN  

PAPER:INK JET  

PAPER:GLOSSY  

If you are using Brother coated paper for 360 dpi (BP36CL) or 720 dpi (BP72CL), select INK JET, then select 360DPI or 720DPI. If you are using non-Brother ink jet paper, select OTHER.

Press

Mono Copy

Color Copy

to begin printing.

PAPER:TRNSPRNCY

Using the Brightness Key

You can increase or decrease the brightness of your video copy. With no documents in the feeder, plug the cable from your video camera’s

Out jack into the MFC’s RCA pin jack.

Brightness

Press

Press to make a darker copy and press

Press

11 - 4

Set

—OR—

to make a lighter copy and press

WALK-UP VIDEO PRINTING

Set

Changing Default Settings

By pressing

Function

, 4 and a number, you can adjust video printing settings as shown in the following chart. Press the selection for each setting. Press

Press and .

Function

1.PAPER TYPE

2.QUALITY

3.VIDEO TYPE

4.PRINT SIZE

5.COLOR ADJUST

PAPER:PLAIN PAPER:INK JET PAPER:GLOSSY PAPER:TRNSPRNCY

QUALITY:NORMAL QUALITY:HIGH

VIDEO:MOVING VIDEO:STILL

SIZE:5.75"X4.25" SIZE:4"X3" SIZE:4"X3"X6

COLOR:RED COLOR:GREEN COLOR:BLUE

Set

to save your selection.

or to move through

INK JET:360DPI INK JET:720DPI INK JET:OTHER

R: – + G: – + B: – +

6.BRIGHTNESS

– +

is default

WALK-UP VIDEO PRINTING

11 - 5

Setting Paper Type

QUALITY:NORMAL 

Function

Press

Press or to select paper type

and press

, 4, 1.

Set

PAPER:PLAIN  

PAPER:INK JET  

PAPER:GLOSSY  

PAPER:TRNSPRNCY

If you are using Brother coated paper for 360 dpi (BP36CL) or 720 dpi (BP72CL), select INK JET, then select 360DPI or 720DPI (in Step 3). If you are using non-Brother ink jet paper, select OTHER (in Step 3).

When the screen displays your selection, press

Stop

Press

to exit.

Set

Setting Video Printing Quality

Function

Press

Use or to select a quality

and press

Press

Stop

to exit.

, 4, 2.

Set

QUALITY:HIGH 

Setting Video Type

Before you turn on the video signal, you must set the MFC to receive either a moving or a still image. You can watch the video play on the video camera and press print.

Function

Press

Press or to select video type

and press

Stop

Press

You can press If you don’t have enough memory to process the selected video image, the

print quality may be poor even for a still frame.

11 - 6

WALK-UP VIDEO PRINTING

, 4, 3.

Set

to exit.

Mono Copy

Color Copy

when you see the frame you want to

3.VIDEO TYPE

VIDEO:STILL

VIDEO:MOVING

Clear

in Step 2 to return to the previous step.

Brother MFC-9100C User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

Brother Numbers

Fax-Back System

Brother on the World Wide Web

Brother Bulletin Board

For Customer Service

Ordering Accessories and Supplies

Notice – Disclaimer of Warranties

Table of Contents

Using This Manual

Finding Information

Test Sheet Procedures (For USA Only)

MFC 9100C Control Panel Over view

About Fax Machines

Fax Tones and Handshake

ECM (Error Correction Mode)

Packing List

Choosing a Location

Paper

About Brother Paper

Paper Specifications for Paper Cassette and Manual Feed Slot

Print Area

Loading Paper in the Multi-Purpose Paper Cassette

Connecting the MFC

Installing the Ink Cartridges

Important

Connections

Connecting an External Telephone

Connecting an External TAD (Telephone Answering Device)

Sequence

Connections

Recording Outgoing Message (OGM)

Special Line Considerations

Roll Over Phone Lines

Two-Line Phone System

Converting Telephone Wall Outlets

Installing MFC, External Two-Line TAD, and Tw o-Line Telephone

Multi-Line Connections (PBX)

If you are installing the MFC to work with a PBX:

Custom Features on a Single Line

User-Friendly Programming

Function Mode

Alternating Displays

Function Selection Table

1. Fax Functions

2. Printer Functions

3. Copy Functions

4. Video Functions

Getting Started

Setting Dialing Mode (Tone/Pulse)

Setting Date and Time

Setting Station ID

Entering Text

Setting Beeper Volume

Speaker Volume

Ring Volume

Memory Storage

Delayed Timer

Basic Receiving Operations

Setting or Changing the Answer Mode

Setting Ring Delay

Easy Receive

Printing a Reduced Incoming Document

Setting Paper Size

Advanced Receiving Operations

Operation from Extension Telephones

Printing a Fax in Memory

Polling

Setting Up Polling Receive

Setting Up Sequential Polling Receive

Canceling a Scheduled Job

Telephone Ser vices

Distinctive Ring

Registering your Distinctive Ring Pattern

Caller ID

Viewing Caller ID List

Printing Caller ID List