USER’S GUIDE
MFC-5440CN
MFC-5840CN
Version C
If you need to call Customer Service
Please complete the following information for future
reference:
Model Number: MFC-5440CN and MFC-5840CN
(Circle your model number)
Serial Number:*
Date of Purchase:
Place of Purchase:
* The serial number is on the back of the unit. Retain this
User’s Guide with your sales receipt as a permanent
record of your purchase, in the event of theft, fire or
warranty service.
Register your product on-line at
http://www.brother.com/registration
By registering your product with Brother, you will be recorded
as the original owner of the product.
©1996-2004 Brother Industries, Ltd.
THIS EQUIPMENT IS DESIGNED TO WORK WITH A TWO WIRE ANALOGUE PSTN LINE
FITTED WITH THE APPROPRIATE CONNECTOR.
APPROVAL INFORMATION
Brother advises that this product may not function correctly in a
country other than where it was originally purchased, and does not
offer any warranty in the event that this product is used on public
telecommunication lines in another country.
Compilation and Publication Notice
Under the supervision of Brother Industries Ltd., this manual has
been compiled and published, covering the latest product
descriptions and specifications.
The contents of this manual and the specifications of this product are
subject to change without notice.
Brother reserves the right to make changes without notice in the
specifications and materials contained herein and shall not be
responsible for any damages (including consequential) caused by
reliance on the materials presented, including but not limited to
typographical and other errors relating to the publication.
i
Safety precautions
To use the MFC safely
Please refer to these instructions for later reference and before
attempting any maintenance.
WARNING
There are high voltage
electrodes inside the MFC.
Before you clean the MFC,
make sure you have
unplugged the telephone line
cord first and then the power
cord from the electrical socket.
To prevent injuries, be careful
not to put your hands on the
edge of the MFC under the
scanner cover.
When you move the MFC,
place a hand at each side of the
unit and grasp the grooved
panels so you are supporting
the base when you lift it. (See
the illustration on the right.) Do
not carry the MFC by holding
the scanner cover.
Do not handle the plug with wet
hands. Doing this might cause
an electrical shock.
To prevent injuries, be careful
not to touch the area shaded in
the illustration.
Most of the illustrations in this User’s Guide show the
MFC-5440CN.
ii
WARNING
■
Use caution when installing or modifying telephone lines. Never
touch telephone wires or terminals that are not insulated unless
the telephone line has been disconnected at the wall socket.
Never install telephone wiring during a lightning storm. Never
install a telephone wall socket in a wet location.
■
This product must be installed near an electrical socket that is
easily accessible. In case of emergencies, you must disconnect
the power cord from the electrical socket in order to shut off
power completely.
IMPORTANT SAFETY INSTRUCTIONS
When using your telephone equipment, basic safety
precautions should always be followed to reduce the risk of
fire, electric shock and injury to persons, including the
following:
1. Do not use this product near water, for example, near a
bath tub, wash bowl, kitchen sink or washing machine, in a
wet basement or near a swimming pool.
2. Avoid using this product during an electrical storm. There
may be a remote risk of electric shock from lightning.
3. Do not use this product to report a gas leak in the vicinity
of the leak.
SAVE THESE INSTRUCTIONS
iii
Choosing a location
Place your MFC on a flat, stable surface that is free of vibration and
shocks, such as a desk. Put the MFC near a telephone socket and a
standard, grounded electrical socket. Choose a location where the
temperature remains between 10° and 35°C. To make sure the ADF
can feed the maximum of 35 pages, keep the temperature between
20°C and 30°C.
Caution
■
Avoid placing your MFC in a high-traffic area.
■
Avoid placing your MFC on the carpet.
■
Do not place near heaters, air conditioners, water, chemicals, or
refrigerators.
■
Do not expose the MFC to direct sunlight, excessive heat,
moisture, or dust.
■
Do not connect your MFC to electrical sockets controlled by wall
switches or automatic timers.
■
Disruption of power can wipe out information in the MFC’s
memory.
■
Do not connect your MFC to electrical sockets on the same circuit
as large appliances or other equipment that might disrupt the
power supply.
■
Avoid interference sources, such as speakers or the base units
of cordless phones.
iv
Quick Reference Guide
Sending faxes
Automatic Transmission
1
If it is not illuminated in
green, press (
2
Load your document.
3
Enter the fax number using
Speed-Dial, Search or the
dial pad.
4
Press
Colour Start
Storing numbers
Storing Speed-Dial numbers
1
Press
2
Using the dial pad, enter a
two-digit Speed-Dial
location number, and then
press
3
Enter a number (up to 20
digits), and then press
Menu/Set
4
Enter a name up to 15
characters (or leave it
blank), and then press
Menu/Set
5
Press
Mono Start
.
Menu/Set, 2, 3, 1
Menu/Set
.
.
Stop/Exit
Fax
or
.
.
Dialling operations
Speed-Dialling
1
If it is not illuminated in
).
.
green, press (
2
Load your document.
3
Press
press
two-digit Speed-Dial
number.
4
Press
Colour Start
Using Search
1
If it is not illuminated in
green, press (
2
Load your document.
3
Press
and then enter the first letter
of the name you’re looking
for.
4
Press or to search the
memory.
5
Press
Colour Start
Making copies
1
Press
illuminate it in green.
2
Load your document.
3
Press
Colour Start
Fax
Search/Speed Dial
#
, and then press the
Mono Start
Search/Speed Dial
▲
▲
Mono Start
(Copy
Mono Start
or
.
Fax
or
.
) to
or
.
).
,
).
,
v
Table of Contents
1
Introduction ..........................................................................1-1
Using this Guide ...............................................................1-1
Finding information.....................................................1-1
Symbols used in this Guide........................................1-1
Control panel overview ..................................................... 1-2
Turning the MFC to Power Save condition................. 1-5
Power Save Setting....................................................1-6
Load documents ............................................................... 1-7
Using the automatic document feeder (ADF) ............. 1-7
Recommended environment .................................. 1-7
Using the scanner glass ............................................. 1-9
About paper .................................................................... 1-10
Recommended Paper............................................... 1-10
Handling and using special paper ............................ 1-11
Paper type and size for each operation................ 1-12
Paper weight, thickness and capacity .................. 1-13
Paper capacity of the output paper tray .............. 1-13
Printable area .......................................................1-14
How to load paper, envelopes and post cards ......... 1-15
To load paper or other media ............................... 1-15
To load paper in the paper tray#2
(MFC-5840CN only) .........................................1-17
To load envelopes ................................................ 1-20
To load post cards................................................1-21
About fax machines ........................................................ 1-22
Fax tones and handshake........................................1-22
ECM (Error Correction Mode)...................................1-23
2
Getting started .....................................................................2-1
Initial Setup....................................................................... 2-1
Setting the Date and Time.......................................... 2-1
Setting Tone or Pulse dialling mode
(Not available in New Zealand) .............................. 2-1
Setting the Station ID..................................................2-2
Setting the Phone Line Type......................................2-3
PABX and TRANSFER .......................................... 2-3
General Setup ..................................................................2-4
Setting the Mode Timer..............................................2-4
Setting the Paper Type...............................................2-4
Setting the Paper Size................................................2-5
Setting the Ring Volume.............................................2-6
vi
Setting the Beeper Volume.........................................2-6
Setting the Speaker Volume.......................................2-7
Setting the LCD Contrast............................................2-8
Setting the Tray Use for Copy mode
(MFC-5840CN only) ...............................................2-8
Setting the Tray Use for Fax mode
(MFC-5840CN only) ...............................................2-9
3
Setup Send ...........................................................................3-1
How to enter Fax mode ....................................................3-1
How to dial........................................................................3-1
Manual dialling............................................................3-1
Speed-Dialling ............................................................3-2
Search ........................................................................3-2
Fax Redial...................................................................3-2
How to Fax (B&W and Colour) .........................................3-3
Colour fax transmission..............................................3-3
Faxing from the ADF...................................................3-3
Faxing from the scanner glass....................................3-4
Automatic transmission...............................................3-5
Manual transmission................................................... 3-5
Basic sending operations.................................................. 3-6
Sending faxes using multiple settings.........................3-6
Contrast ......................................................................3-6
Fax Resolution............................................................3-7
Dual Access (Not available for colour faxes)..............3-8
Real Time Transmission.............................................3-9
Checking job status ..................................................3-10
Cancelling a fax in progress .....................................3-10
Cancelling a scheduled job.......................................3-10
Advanced sending operations ........................................3-11
Broadcasting (Not available for colour faxes) ...........3-11
Overseas Mode ........................................................3-12
Delayed Fax (Not available for colour faxes)............3-13
Delayed Batch Transmission
(Not available for colour faxes).............................3-14
Setup for Polled Transmit (Standard)
(Not available for colour faxes).............................3-14
Setup for Polled Transmit with Secure Code
(Not available for colour faxes).............................3-15
vii
TX Lock (Key Lock for some countries)....................3-16
Setting up the password.......................................3-17
Changing the TX Lock password ......................... 3-17
Turning TX Lock on..............................................3-17
Turning TX Lock off..............................................3-18
Faxing letter size documents from the scanner
glass.....................................................................3-18
4
5
Setup Receive ......................................................................4-1
Basic receiving operations................................................4-1
Choosing the Receive Mode ...................................... 4-1
To select or change your Receive Mode ................ 4-2
Setting the Ring Delay................................................4-2
Setting the F/T Ring Time (Fax/Tel mode only).......... 4-3
Fax Detect..................................................................4-4
Printing a reduced incoming fax (Auto Reduction) ..... 4-5
Printing a fax from the memory ..................................4-5
Reception into memory
(Not available for colour fax reception)...................4-6
Polling......................................................................... 4-7
Secure Polling........................................................4-7
Setup for Polling Receive (Standard).....................4-7
Setup for Polling Receive with Secure Code..........4-8
Setup Delayed Polling Receive .............................. 4-8
Sequential Polling................................................... 4-9
Quick-Dial numbers and dialling options ..........................5-1
Storing numbers for easy dialling ..................................... 5-1
Storing Speed-Dial numbers ...................................... 5-1
Changing Speed-Dial numbers .................................. 5-2
Setting up Groups for Broadcasting ........................... 5-3
Dialling options .................................................................5-5
Access codes and credit card numbers......................5-5
Pause .........................................................................5-5
Tone or Pulse (Not available in New Zealand) ........... 5-6
6
Remote Fax Options (Not available for colour faxes) ....... 6-1
Setting up Fax Forwarding .........................................6-1
Setting Fax Storage.................................................... 6-2
Setting PC Fax Receive .............................................6-2
Turning off Remote Fax Options ................................ 6-3
Setting your Remote Access Code.............................6-4
viii
Remote Retrieval..............................................................6-5
Using your Remote Access Code...............................6-5
Remote commands.....................................................6-6
Retrieving fax messages ............................................ 6-7
Changing your Fax Forwarding number.....................6-7
7
8
Printing reports ....................................................................7-1
Fax settings and activity ...................................................7-1
Customizing the Transmission Verification Report..... 7-1
Setting the Journal Period ..........................................7-2
Printing reports ...........................................................7-3
How to print a report ...............................................7-3
Making copies ......................................................................8-1
Using the MFC as a copier...............................................8-1
Enter Copy mode........................................................8-1
Making a single copy ..................................................8-2
Making multiple copies ...............................................8-2
Stop copying...............................................................8-2
Using the temporary Copy keys........................................8-3
Increasing copy speed or quality................................8-4
Enlarging or reducing the image copied .....................8-5
Setting the paper type
(MFC-5440CN only) ...............................................8-6
Using the Tray Select key
(MFC-5840CN only) ...............................................8-7
Changing the temporary copy settings.......................8-8
Setting paper type
(MFC-5840CN only) ........................................... 8-9
Setting paper size...................................................8-9
Adjusting brightness.............................................8-10
Adjusting contrast.................................................8-10
Sorting copies using the ADF...............................8-11
Making N in 1 copies or a poster
(Page Layout)...................................................8-11
Changing the default copy settings................................. 8-15
Increasing copy speed or quality..............................8-15
Adjusting brightness .................................................8-15
Adjusting contrast.....................................................8-15
Adjusting colour saturation.......................................8-16
Legal limitations..............................................................8-17
ix
9
Walk-Up PhotoCapture Center™
(MFC-5840CN only) .............................................................. 9-1
Introduction ....................................................................... 9-1
PhotoCapture Center
Getting started..................................................................9-3
Printing the Index (Thumbnails)........................................ 9-5
Printing images ................................................................. 9-6
DPOF printing.............................................................9-8
Changing the default settings ..................................... 9-9
Increasing print speed or quality ............................ 9-9
Setting the paper & size ......................................... 9-9
Adjusting brightness .............................................9-10
Adjusting contrast.................................................9-10
Colour enhancement............................................9-10
Cropping............................................................... 9-12
Borderless ............................................................9-12
Understanding the Error Messages.......................... 9-13
Using PhotoCapture Center
Using PhotoCapture Center
documents...................................................................9-14
™
requirements ..................... 9-2
™
from your PC...................9-14
™
for scanning
10
Important information ....................................................... 10-1
Important Information for Australia .................................10-1
IMPORTANT-For Your Safety..................................10-1
Disconnect device ................................................ 10-1
LAN connection........................................................10-1
International E
Statement.............................................................10-2
Important safety instructions.....................................10-2
Important Information for New Zealand..........................10-4
Important Safety Instructions....................................10-4
IMPORTANT-For Your Safety..................................10-7
Disconnect device ................................................ 10-7
IMPORTANT NOTICE..............................................10-7
LAN connection........................................................10-7
Important Information for Some Countries ..................... 10-8
Important Safety Instructions....................................10-8
LAN connection......................................................10-10
Trademarks ............................................................ 10-11
NERGY STAR
®
Compliance
x
11
Troubleshooting and routine maintenance .....................11-1
Troubleshooting..............................................................11-1
Error messages ........................................................11-1
Document jams.........................................................11-5
Document is jammed in the top of the ADF unit.
Document is jammed inside the ADF unit. ...........11-5
Printer jam or paper jam ........................................... 11-6
Paper is jammed inside the paper tray.................11-6
Paper is jammed inside the MFC .........................11-7
If you are having difficulty with your MFC.................11-9
Compatibility...........................................................11-14
How to improve print quality .........................................11-15
Cleaning the print head........................................... 11-15
Checking the print quality .......................................11-16
Checking the printing alignment .............................11-18
Checking the ink volume...............................................11-19
Packing and shipping the MFC...............................11-20
Routine maintenance....................................................11-23
Cleaning the scanner..............................................11-23
Cleaning the MFC printer platen............................. 11-24
Replacing the ink cartridges ...................................11-25
....11-5
A
xi
Appendix A .......................................................................... A-1
Telephone Service for Australia....................................... A-1
Telstra
Caller ID (Caller IDentification).................................. A-3
How Does the Caller ID Work?.................................. A-4
The Caller ID is Stored in Your MFC Memory........... A-4
Viewing Caller ID List................................................. A-5
Telephone Service for New Zealand ............................... A-6
FaxAbility ................................................................... A-6
®
FaxStream® Duet® (Distinctive Ringing)...... A-1
What is the Advantage of using Telstra
FaxStream
How does Telstra
Set the Distinctive Ringing to ON.......................... A-3
Advantages of Caller ID......................................... A-3
The Caller ID Appears on the Display When Your
Telephone Rings ............................................... A-4
Printing Caller ID List............................................. A-5
How Will the Fax Machine Treat All Other Numbers?
What is the Advantage of Using the FaxAbility
Function?........................................................... A-6
How Does FaxAbility Work?.................................. A-7
How to Turn FaxAbility OFF or ON........................ A-8
®
Duet® Function?............................ A-1
®
FaxStream® Duet® Work? ...... A-2
®
... A-6
Caller ID (Caller IDentification)...................................A-9
Advantages of Caller ID .........................................A-9
How Does the Caller ID Work?...................................A-9
The Caller ID Appears on the Display When Your
Telephone Rings ................................................A-9
Viewing Caller ID List ...............................................A-10
Printing Caller ID List............................................A-10
Telephone Service for Some Countries..........................A-11
Distinctive Ringing
(For Singapore and Hong Kong) ..........................A-11
Setting the Distinctive Ringing..............................A-11
Caller ID (For Singapore and Hong Kong) ...............A-12
Viewing Caller ID List ...............................................A-13
Printing Caller ID List............................................A-13
Advanced receiving operations ......................................A-14
Operation from extension telephones.......................A-14
Fax/Tel mode............................................................A-14
Fax/Tel mode in the power save condition ...............A-14
Using a cordless external handset ...........................A-15
Changing the remote codes .....................................A-15
Connecting an external device to your MFC ..................A-16
Connecting an external telephone............................A-16
Connecting an external telephone answering device
(TAD)....................................................................A-17
Sequence .............................................................A-17
Connections .........................................................A-19
Recording outgoing message (OGM) on an
external TAD ....................................................A-19
Multi-line connections (PBX)
(For Australia and New Zealand only) ..................A-20
If you are installing the MFC to work with a
PBX..................................................................A-20
Custom features on your phone line.........................A-20
B
Appendix B .......................................................................... B-1
On-screen programming...................................................B-1
Menu table..................................................................B-1
Memory storage..........................................................B-1
Navigation keys ................................................................B-2
Entering Text............................................................B-12
Inserting spaces ...................................................B-12
Making corrections ...............................................B-12
Repeating letters ..................................................B-12
Special characters and symbols ..........................B-13
xii
G
Glossary ............................................................................... G-1
S
12
13
14
Specifications ...................................................................... S-1
Product description .......................................................... S-1
General ............................................................................ S-1
Print media....................................................................... S-3
Copy ................................................................................ S-4
PhotoCapture Center (MFC-5840CN only)...................... S-5
Fax................................................................................... S-6
Scanner ........................................................................... S-7
Printer.............................................................................. S-8
Interfaces......................................................................... S-8
Computer requirements................................................... S-9
Consumable items......................................................... S-10
Network (LAN)............................................................... S-11
Optional External Wireless Print/Scan Server
(NC-2200w) ................................................................ S-12
Index .......................................................................................I-1
Remote Retrieval Access card .......................................... R-1
xiii
1
Introduction
Using this Guide
Thank you for buying a Brother Multi-Function Center (MFC). Your
MFC is simple to use, with LCD screen instructions to guide you
through programming it. You can make the most of your MFC by
reading through this Guide.
Finding information
All the chapter headings and subheadings are listed in the Table of
Contents. You will be able to find information about a specific feature
or operation by checking the Index at the back of this Guide.
Symbols used in this Guide
Throughout this Guide you will see special symbols alerting you to
important warnings, notes and actions. To make things clearer and
to help you press the correct keys, we used special fonts and added
some of the messages that will appear in the LCD.
Bold Bold typeface identifies specific keys on the MFC
control panel.
Italics Italicized typeface emphasizes an important point
or refers you to a related topic.
Courier New
Warnings inform you what to do to avoid possible personal
injury.
Cautions specify procedures you must follow or avoid to
prevent possible damage to the MFC.
Notes tell you how you should respond to a situation that may
arise or give tips about how the current operation works with
other features.
Improper Setup alerts you to devices and operations that are
not compatible with the MFC.
Courier New type face identifies the messages on
the LCD of the MFC.
INTRODUCTION 1 - 1
Control panel overview
MFC-5440CN MFC-5840CN
10 9 8
11 10 9 8
1 - 2 INTRODUCTION
3 4 5 6 71 2
1112
3 4 5 6 71 2
Fax and Telephone keys:
1
Hook
Press before dialling if you want to
make sure a fax machine will
answer, and then press Mono Start
or Colour Start.
Redial/Pause
Redials the last number you called.
It also inserts a pause in quick dial
numbers.
Fax Resolution
Sets the resolution when you send a
fax.
Copy keys
2
(Temporary settings):
Options
You can quickly and easily select
temporary settings for copying.
Quality
Use this key to temporarily change
the quality for copying.
Enlarge/Reduce
Lets you enlarge or reduce copies
depending on the ratio you select.
Paper Type (MFC-5440CN only)
You can select which type of paper
you want to use for the next copy.
Tray Select (MFC-5840CN only)
You can select which tray you want
to use for the next copy.
Dial Pad
3
Use these keys to dial telephone or
fax numbers and as a keyboard for
entering information into the MFC.
The # key lets you temporarily
switch the dialling mode during a
telephone call from Pulse to Tone.
Mode keys:
4
Fax
Lets you access Fax mode.
Scan
Lets you access Scan mode.
Copy
Lets you access Copy mode.
5
Stop/Exit
Stops an operation or exits from the
menu.
6
Colour Start
Lets you start sending faxes or
make copies in full colour.
Also lets you start a scanning
operation (in colour or black,
depending on the scanning setting
on your PC).
7
Mono Start
Lets you start sending faxes or
make copies in black and white.
Also lets you start a scanning
operation (in colour or black,
depending on the scanning setting
on your PC).
INTRODUCTION 1 - 3
Power Save
8
You can turn the MFC to power
save condition.
Navigation keys:
9
Menu/Set
The same key is used for Menu and
Set operations.
Lets you access the Menu to
program and store your settings in
the MFC.
When using the one-way speaker or
during ringing in fax mode, you can
press these keys to adjust the
volume.
▲
Search/Speed Dial
Lets you look up numbers that are
stored in the dialling memory. It also
lets you dial stored numbers by
pressing # and a two-digit number.
▲
Press to scroll backward to a menu
selection.
▲
▼
or
Press to scroll through the menus
and options.
Liquid Crystal Display (LCD)
<
Displays messages on the screen to
help you set up and use your MFC.
Print keys:
A
Job Cancel (MFC-5440CN only)
Cancels the current print job and
clear data from the printer memory.
Reports (MFC-5440CN only)
Lets you print lists of information
about your MFC.
Ink Management
Lets you clean the print head, check
the print quality, and check the
available ink volume.
Photo keys: (MFC-5840CN only)
B
PhotoCapture
Lets you access the PhotoCapture
™
Center
Print Index
You can quickly and easily print the
index with thumbnail images from
your media card.
mode.
1 - 4 INTRODUCTION
Turning the MFC to Power Save condition
When the MFC is idle, you can turn it to Power Save condition by
pressing the Power Save key. In Power Save mode, the MFC will
receive telephone calls as normal. For further information on
receiving faxes in the power save condition, please see the table on
page 1-6. The delayed faxes that have been set up will be sent. You
can even retrieve faxes using Remote Retrieval if you are away from
your MFC. If you want to do other operations, you must turn the MFC
back on.
Turning the MFC to Power Save condition
Press and hold down the
key until the LCD shows:
The LCD light will go off.
Turning the MFC to Power Save condition off
Press and hold down the
key until the LCD shows:
The LCD will show the date and time (Fax
mode).
Power Save
Power Save
Shutting Down
Please Wait
Even if you have turned the MFC off, it will periodically clean the
print head to preserve print quality.
If you unplug the AC power cord, no MFC operations will be
available.
You can turn the MFC Off by customizing the
as shown next page. In this Off mode, no MFC operation will be
available. (See
The external telephone or TAD is always available.
Power Save Setting
on page 1-6.)
Power Save
INTRODUCTION 1 - 5
key
Power Save Setting
You can customize the machine’s
mode is
Fax Receive:On
, so your machine can receive faxes or
Power Save
key. The default
calls even when the machine is in Power Save mode. If you do not
want your machine to receive faxes or calls, turn this setting to
Fax Receive:Off
. (See
Turning the MFC to Power Save condition
on page 1-5.)
1
Press
2
Press ▲ or ▼ to select
3
Press
4
Press
On/Off Setting Receive Mode Available Operations
Fax Receive:On
(default)
Fax Receive:Off
Menu/Set, 1, 5
Menu/Set
Stop/Exit
.
.
Fax Only
External TAD
Manual
Fax/Tel
— No MFC operations will be available.
.
Off
*
(or On).
Fax Receive, Fax Detect, Delayed Fax,
Remote Fax Option, Remote Retrieval:
■
You cannot receive a fax with
Mono Start or Colour Start.
■
Delayed Fax and Remote Fax
Option should be set before you
switch off the MFC
Delayed Fax, Fax Detect:
■
You cannot receive a fax with
Mono Start or Colour Start.
■
* You cannot receive a fax
automatically even if you have set
the receive mode to
■
Delayed Fax should be set before
you switch off MFC.
.
Fax/Tel
.
1 - 6 INTRODUCTION
Load documents
You can send a fax, make copies, and scan from the ADF (automatic
document feeder) or from the scanner glass.
Using the automatic document feeder (ADF)
The ADF can hold up to 35 pages and feeds each sheet individually.
Use standard (80 gsm) paper and always fan the pages before
putting them in the ADF.
Recommended environment
Temperature: 20° C - 30° C
Humidity: 50% - 70%
Paper: 80 gsm A4
DO NOT use paper that is curled, wrinkled, folded, ripped,
stapled, paper clipped, pasted or taped.
DO NOT use cardboard, newspaper or fabric. (To fax, copy or
scan this kind of document, see Using the scanner glass on
page 1-9.)
■
Make sure documents written with ink are completely dry.
■
Documents to be faxed must be from 14.8 to 21.6 cm wide and
14.8 to 35.6 cm long.
INTRODUCTION 1 - 7
1
Unfold the ADF Document Support.
2
Fan the pages well and stagger them at an angle. Make sure
you put the documents face up, top edge first in the ADF until
you feel them touch the feed roller.
3
Adjust the paper guides to fit the width of your documents.
4
Unfold the ADF Document Output Support Flap.
DO NOT pull on the document while it is feeding.
To use the ADF, the scanner glass must be empty.
1 - 8 INTRODUCTION
ADF Document
Output Support Flap
Using the scanner glass
You can use the scanner glass to fax pages of a book or one page
at a time. Document
To use the scanner glass, the ADF must be empty.
1
Lift the document cover.
2
Using the document guidelines on the left, center the document
face down on the scanner glass.
3
Close the document cover.
s
can be up to A4 size (21.6 to 29.7 cm).
Place documents face down
on the scanner glass
If the document is a book or is thick, do not slam the cover or
press on it.
INTRODUCTION 1 - 9
About paper
The print quality can be affected by the type of paper you use in the
MFC.
To get the best print quality for the settings you’ve chosen, always
set the Paper Type to match the type of paper you load.
You can use plain paper, inkjet paper (coated paper), glossy paper,
transparencies and envelopes.
We recommend testing various paper types before purchasing large
quantities.
For best results, use the recommended paper.
■
When you print on inkjet paper (coated paper),
transparencies and glossy paper, be sure to select the
proper media in the “Basic” tab of the printer driver or in the
Paper Type setting of the menu (
■
When you print on Brother glossy paper, load the instruction
sheet included with the glossy paper in the paper tray first,
and then place the glossy paper on the instruction sheet.
■
When you use transparencies or glossy paper, remove each
sheet immediately to prevent smudging or paper jams.
■
Avoid touching the printed surface of the paper immediately
after printing; the surface may not be completely dry and
may stain your fingers.
Menu/Set, 1, 2
).
Recommended Paper
To get the best print quality, we suggest using Brother paper.
(See table below.)
If Brother Paper is not available in your country, we recommend
testing various papers before purchasing large quantities.
We recommend using “3M Transparency Film” when you print on
transparencies.
Brother Paper
Paper Type Item
A4 Plain BP60PA
A4 Glossy BP60GLA
A4 Inkjet (Photo Matte) BP60MA
1 - 10 INTRODUCTION
Handling and using special paper
■
Store paper in its original packaging, and keep it sealed. Keep the
paper flat and away from moisture, direct sunlight and heat.
■
The coated side of glossy paper is shiny. Avoid touching the
shiny (coated) side. Load glossy paper with the shiny side facing
down.
■
Avoid touching either side of transparencies, because they
absorb water and perspiration easily, and this may cause
decreased output quality. Transparencies designed for laser
printers/copiers may stain your next document. Use only
transparencies recommended for inkjet printing.
Do not use paper:
■
that are damaged, curled, wrinkled, or irregularly shaped
2 mm or
longer
2 mm or
longer
■
that are extremely shiny or highly textured
■
that were previously printed by a printer
■
that cannot be arranged uniformly when stacked
■
that are made with a short grain
INTRODUCTION 1 - 11
Printer
(MFC-5840CN only)
Fax Copy PhotoCapture
A4 210 x 297 mm (8.3" x 11.7") Yes* Yes* Yes Yes*
Legal 216 x 356 mm (8 1/2" x 14") Yes* Yes* - Yes*
Paper type and size for each operation
Paper Type Paper Size Usage
Cut Paper Letter 216 x 279 mm (8 1/2" x 11") Yes* Yes* Yes Yes*
1 - 12 INTRODUCTION
Executive 184 x 267 mm (7 1/4" x 10 1/2") ---Yes*
JIS B5 182 x 257 mm (7.2" x 10.1") ---Yes*
A5 148 x 210 mm (5.8" x 8.3") - Yes - Yes
A6 105 x 148 mm (4.1" x 5.8") ---Yes
Cards Photo 102 x 152 mm (4" x 6") - Yes Yes Yes
Photo L89 x 127 mm (3 1/2" x 5")---Yes
Photo 2L 127 x 178 mm (5" x 7") - - Yes Yes
Index Card 127 x 203 mm (5" x 8") ---Yes
Post Card 1 100 x 148 mm (3.9" x 5.8") ---Yes
Post Card 2 (Double) 148 x 200 mm (5.8" x 7.9") ---Yes
Envelopes C5 Envelope 162 x 229 mm (6.4" x 9") ---Yes
DL Envelope 110 x 220 mm (4.3" x 8.7") ---Yes
COM-10 105 x 241 mm (4 1/8" x 9 1/2") ---Yes
Monarch98 x 191 mm (3 7/8" x 7 1/2")---Yes
JE4 Envelope 105 x 235 mm (4.1" x 9.3") ---Yes
Transparencies Letter 216 x 279 mm (8 1/2" x 11") - Yes - Yes
A4 210 x 297 mm (8.3" x 11.7") - Yes - Yes
* Tray#2 is also available. (MFC-5840CN only)
Paper weight, thickness and capacity
Paper Type Weight Thickness No. of sheets
Cut Paper Plain Paper 64 to 120 gsm
(17 to 32 lb)
Inkjet Paper 64 to 200 gsm
(17 to 53 lb)
Glossy Paper Up to 220 gsm
(Up to 58 lb)
Cards Photo Card Up to 240 gsm
(Up to 64 lb)
Index Card Up to 120 gsm
(Up to 32 lb)
Post Card Up to 200 gsm
(Up to 53 lb)
Envelopes 75 to 95 gsm
(20 to 25 lb)
Transparencies - - 10
0.08 to 0.15 mm
(0.003" to 0.006")
0.08 to 0.25 mm
(0.003" to 0.01")
Up to 0.25 mm
(Up to 0.01")
Up to 0.28 mm
(Up to 0.01")
Up to 0.15 mm
(Up to 0.006")
Up to 0.23 mm
(Up to 0.01")
Up to 0.52 mm
(Up to 0.02")
2
100*1*
250*3 (Tray#2)
(MFC-5840CN only)
20
20
20
30
30
10
*1 Up to 50 sheets for Legal size paper (80 gsm).
2
Up to 100 sheets of 80 gsm.
*
3
Up to 250 sheets of 80 gsm.
*
4
75 to 95 gsm (20 to 25 lb)
*
Paper capacity of the output paper tray
Output Paper
Tray
Up to 50 sheets of 80 gsm (A4)
■
Transparencies or glossy paper must be
picked up from the output paper tray one
page at a time to avoid smudging.
■
Legal paper cannot be stacked on the output
paper tray.
INTRODUCTION 1 - 13
Printable area
The printable area depends on the settings in the application you are
using. The figures below show the unprintable areas on cut sheet
paper and envelopes.
EnvelopesCut Sheet Paper
34
1
2
■ unprintable area
1Top 2
Cut Sheet 3 mm
(0 mm)*
Envelopes 12 mm 24 mm 3 mm 3 mm
1
Bottom
3 mm
(0 mm)*
1
34
1
3Left 4Right
3 mm
(0 mm)*
1
2
3 mm
(0 mm)*
*1 When you set the Borderless feature to On.
■
Printable area depends on the Printer driver settings.
■
The figures above are approximate and the printable area
may vary depending on the type of cut sheet paper you are
using.
■
(MFC-5840CN only)
You can use the borderless feature with Tray#1 only.
1
1 - 14 INTRODUCTION
How to load paper, envelopes and post cards
■
For Tray#2, see To load paper in the paper tray#2
(MFC-5840CN only) on page 1-17.
■
(MFC-5840CN only)
If you are using
you should open and close the scanner cover to reset it.
To load paper or other media
1
Pull the paper tray completely out of the MFC and remove the
output paper tray.
2
Press and slide the paper side guide to fit the paper width.
Auto Select
, after refilling the paper tray
Paper Side Guide
3
Pull out the paper support and unfold the paper support flap.
Paper Support
Paper Support Flap
Use the paper support flap for Letter, Legal and A4.
INTRODUCTION 1 - 15
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