Brother MFC-5440CN, MFC-5840CN User Manual

USER’S GUIDE

MFC-5440CN MFC-5840CN

Version C

If you need to call Customer Service

Please complete the following information for future reference:

Model Number: MFC-5440CN and MFC-5840CN (Circle your model number)

Serial Number:*

Date of Purchase:

Place of Purchase:

* The serial number is on the back of the unit. Retain this

User’s Guide with your sales receipt as a permanent record of your purchase, in the event of theft, fire or warranty service.

http://www.brother.com/registration

By registering your product with Brother, you will be recorded as the original owner of the product.

THIS EQUIPMENT IS DESIGNED TO WORK WITH A TWO WIRE ANALOGUE PSTN LINE FITTED WITH THE APPROPRIATE CONNECTOR.

APPROVAL INFORMATION

Brother advises that this product may not function correctly in a country other than where it was originally purchased, and does not offer any warranty in the event that this product is used on public telecommunication lines in another country.

Compilation and Publication Notice

Under the supervision of Brother Industries Ltd., this manual has been compiled and published, covering the latest product descriptions and specifications.

The contents of this manual and the specifications of this product are subject to change without notice.

Brother reserves the right to make changes without notice in the specifications and materials contained herein and shall not be responsible for any damages (including consequential) caused by reliance on the materials presented, including but not limited to typographical and other errors relating to the publication.

Safety precautions

To use the MFC safely

Please refer to these instructions for later reference and before attempting any maintenance.

WARNING

There are high voltage electrodes inside the MFC. Before you clean the MFC, make sure you have unplugged the telephone line cord first and then the power cord from the electrical socket.

To prevent injuries, be careful not to put your hands on the edge of the MFC under the scanner cover.

When you move the MFC, place a hand at each side of the unit and grasp the grooved panels so you are supporting the base when you lift it. (See the illustration on the right.) Do not carry the MFC by holding the scanner cover.

Do not handle the plug with wet hands. Doing this might cause an electrical shock.

To prevent injuries, be careful not to touch the area shaded in the illustration.

Most of the illustrations in this User’s Guide show the MFC-5440CN.

WARNING

■

Use caution when installing or modifying telephone lines. Never touch telephone wires or terminals that are not insulated unless the telephone line has been disconnected at the wall socket. Never install telephone wiring during a lightning storm. Never install a telephone wall socket in a wet location.

■

This product must be installed near an electrical socket that is easily accessible. In case of emergencies, you must disconnect the power cord from the electrical socket in order to shut off power completely.

IMPORTANT SAFETY INSTRUCTIONS When using your telephone equipment, basic safety

precautions should always be followed to reduce the risk of fire, electric shock and injury to persons, including the following:

1. Do not use this product near water, for example, near a bath tub, wash bowl, kitchen sink or washing machine, in a wet basement or near a swimming pool.

2. Avoid using this product during an electrical storm. There may be a remote risk of electric shock from lightning.

3. Do not use this product to report a gas leak in the vicinity of the leak.

SAVE THESE INSTRUCTIONS

iii

Choosing a location

Place your MFC on a flat, stable surface that is free of vibration and shocks, such as a desk. Put the MFC near a telephone socket and a standard, grounded electrical socket. Choose a location where the temperature remains between 10° and 35°C. To make sure the ADF can feed the maximum of 35 pages, keep the temperature between 20°C and 30°C.

Caution

■

Avoid placing your MFC in a high-traffic area.

■

Avoid placing your MFC on the carpet.

■

Do not place near heaters, air conditioners, water, chemicals, or refrigerators.

■

Do not expose the MFC to direct sunlight, excessive heat, moisture, or dust.

■

Do not connect your MFC to electrical sockets controlled by wall switches or automatic timers.

■

Disruption of power can wipe out information in the MFC’s memory.

■

Do not connect your MFC to electrical sockets on the same circuit as large appliances or other equipment that might disrupt the power supply.

■

Avoid interference sources, such as speakers or the base units of cordless phones.

Quick Reference Guide

Sending faxes

Automatic Transmission

If it is not illuminated in green, press (

Load your document.

Enter the fax number using Speed-Dial, Search or the dial pad.

Press

Colour Start

Storing numbers

Storing Speed-Dial numbers

Press

Using the dial pad, enter a two-digit Speed-Dial location number, and then press

Enter a number (up to 20 digits), and then press

Menu/Set

Enter a name up to 15 characters (or leave it blank), and then press

Menu/Set

Press

Mono Start

Menu/Set, 2, 3, 1

Menu/Set

Stop/Exit

Fax

Dialling operations

Speed-Dialling

If it is not illuminated in

green, press (

Load your document.

Press press two-digit Speed-Dial number.

Press

Colour Start

Using Search

If it is not illuminated in green, press (

Load your document.

Press and then enter the first letter of the name you’re looking for.

Press or to search the memory.

Press

Colour Start

Making copies

Press illuminate it in green.

Load your document.

Press

Colour Start

Fax

Search/Speed Dial

, and then press the

Mono Start

Search/Speed Dial

▲

Mono Start

(Copy

Mono Start

Fax

) to

Introduction ..........................................................................1-1

Using this Guide ...............................................................1-1

Finding information.....................................................1-1

Symbols used in this Guide........................................1-1

Control panel overview ..................................................... 1-2

Turning the MFC to Power Save condition................. 1-5

Power Save Setting....................................................1-6

Load documents ............................................................... 1-7

Using the automatic document feeder (ADF) ............. 1-7

Recommended environment .................................. 1-7

Using the scanner glass ............................................. 1-9

About paper .................................................................... 1-10

Recommended Paper............................................... 1-10

Handling and using special paper ............................ 1-11

Paper type and size for each operation................ 1-12

Paper weight, thickness and capacity .................. 1-13

Paper capacity of the output paper tray .............. 1-13

Printable area .......................................................1-14

How to load paper, envelopes and post cards ......... 1-15

To load paper or other media ............................... 1-15

To load paper in the paper tray#2

(MFC-5840CN only) .........................................1-17

To load envelopes ................................................ 1-20

To load post cards................................................1-21

About fax machines ........................................................ 1-22

Fax tones and handshake........................................1-22

ECM (Error Correction Mode)...................................1-23

Getting started .....................................................................2-1

Initial Setup....................................................................... 2-1

Setting the Date and Time.......................................... 2-1

Setting Tone or Pulse dialling mode

(Not available in New Zealand) .............................. 2-1

Setting the Station ID..................................................2-2

Setting the Phone Line Type......................................2-3

PABX and TRANSFER .......................................... 2-3

General Setup ..................................................................2-4

Setting the Mode Timer..............................................2-4

Setting the Paper Type...............................................2-4

Setting the Paper Size................................................2-5

Setting the Ring Volume.............................................2-6

Setting the Beeper Volume.........................................2-6

Setting the Speaker Volume.......................................2-7

Setting the LCD Contrast............................................2-8

Setting the Tray Use for Copy mode

(MFC-5840CN only) ...............................................2-8

Setting the Tray Use for Fax mode

(MFC-5840CN only) ...............................................2-9

Setup Send ...........................................................................3-1

How to enter Fax mode ....................................................3-1

How to dial........................................................................3-1

Manual dialling............................................................3-1

Speed-Dialling ............................................................3-2

Search ........................................................................3-2

Fax Redial...................................................................3-2

How to Fax (B&W and Colour) .........................................3-3

Colour fax transmission..............................................3-3

Faxing from the ADF...................................................3-3

Faxing from the scanner glass....................................3-4

Automatic transmission...............................................3-5

Manual transmission................................................... 3-5

Basic sending operations.................................................. 3-6

Sending faxes using multiple settings.........................3-6

Contrast ......................................................................3-6

Fax Resolution............................................................3-7

Dual Access (Not available for colour faxes)..............3-8

Real Time Transmission.............................................3-9

Checking job status ..................................................3-10

Cancelling a fax in progress .....................................3-10

Cancelling a scheduled job.......................................3-10

Advanced sending operations ........................................3-11

Broadcasting (Not available for colour faxes) ...........3-11

Overseas Mode ........................................................3-12

Delayed Fax (Not available for colour faxes)............3-13

Delayed Batch Transmission

(Not available for colour faxes).............................3-14

Setup for Polled Transmit (Standard)

(Not available for colour faxes).............................3-14

Setup for Polled Transmit with Secure Code

(Not available for colour faxes).............................3-15

vii

TX Lock (Key Lock for some countries)....................3-16

Setting up the password.......................................3-17

Changing the TX Lock password ......................... 3-17

Turning TX Lock on..............................................3-17

Turning TX Lock off..............................................3-18

Faxing letter size documents from the scanner

glass.....................................................................3-18

Setup Receive ......................................................................4-1

Basic receiving operations................................................4-1

Choosing the Receive Mode ...................................... 4-1

To select or change your Receive Mode ................ 4-2

Setting the Ring Delay................................................4-2

Setting the F/T Ring Time (Fax/Tel mode only).......... 4-3

Fax Detect..................................................................4-4

Printing a reduced incoming fax (Auto Reduction) ..... 4-5

Printing a fax from the memory ..................................4-5

Reception into memory

(Not available for colour fax reception)...................4-6

Polling......................................................................... 4-7

Secure Polling........................................................4-7

Setup for Polling Receive (Standard).....................4-7

Setup for Polling Receive with Secure Code..........4-8

Setup Delayed Polling Receive .............................. 4-8

Sequential Polling................................................... 4-9

Quick-Dial numbers and dialling options ..........................5-1

Storing numbers for easy dialling ..................................... 5-1

Storing Speed-Dial numbers ...................................... 5-1

Changing Speed-Dial numbers .................................. 5-2

Setting up Groups for Broadcasting ........................... 5-3

Dialling options .................................................................5-5

Access codes and credit card numbers......................5-5

Pause .........................................................................5-5

Tone or Pulse (Not available in New Zealand) ........... 5-6

Remote Fax Options (Not available for colour faxes) ....... 6-1

Setting up Fax Forwarding .........................................6-1

Setting Fax Storage.................................................... 6-2

Setting PC Fax Receive .............................................6-2

Turning off Remote Fax Options ................................ 6-3

Setting your Remote Access Code.............................6-4

viii

Remote Retrieval..............................................................6-5

Using your Remote Access Code...............................6-5

Remote commands.....................................................6-6

Retrieving fax messages ............................................ 6-7

Changing your Fax Forwarding number.....................6-7

Printing reports ....................................................................7-1

Fax settings and activity ...................................................7-1

Customizing the Transmission Verification Report..... 7-1

Setting the Journal Period ..........................................7-2

Printing reports ...........................................................7-3

How to print a report ...............................................7-3

Making copies ......................................................................8-1

Using the MFC as a copier...............................................8-1

Enter Copy mode........................................................8-1

Making a single copy ..................................................8-2

Making multiple copies ...............................................8-2

Stop copying...............................................................8-2

Using the temporary Copy keys........................................8-3

Increasing copy speed or quality................................8-4

Enlarging or reducing the image copied .....................8-5

Setting the paper type

(MFC-5440CN only) ...............................................8-6

Using the Tray Select key

(MFC-5840CN only) ...............................................8-7

Changing the temporary copy settings.......................8-8

Setting paper type

(MFC-5840CN only) ........................................... 8-9

Setting paper size...................................................8-9

Adjusting brightness.............................................8-10

Adjusting contrast.................................................8-10

Sorting copies using the ADF...............................8-11

Making N in 1 copies or a poster

(Page Layout)...................................................8-11

Changing the default copy settings................................. 8-15

Increasing copy speed or quality..............................8-15

Adjusting brightness .................................................8-15

Adjusting contrast.....................................................8-15

Adjusting colour saturation.......................................8-16

Legal limitations..............................................................8-17

Walk-Up PhotoCapture Center™

(MFC-5840CN only) .............................................................. 9-1

Introduction ....................................................................... 9-1

PhotoCapture Center

Getting started..................................................................9-3

Printing the Index (Thumbnails)........................................ 9-5

Printing images ................................................................. 9-6

DPOF printing.............................................................9-8

Changing the default settings ..................................... 9-9

Increasing print speed or quality ............................ 9-9

Setting the paper & size ......................................... 9-9

Adjusting brightness .............................................9-10

Adjusting contrast.................................................9-10

Colour enhancement............................................9-10

Cropping............................................................... 9-12

Borderless ............................................................9-12

Understanding the Error Messages.......................... 9-13

Using PhotoCapture Center Using PhotoCapture Center

documents...................................................................9-14

™

requirements ..................... 9-2

™

from your PC...................9-14

™

for scanning

Important information ....................................................... 10-1

Important Information for Australia .................................10-1

IMPORTANT-For Your Safety..................................10-1

Disconnect device ................................................ 10-1

LAN connection........................................................10-1

International E

Statement.............................................................10-2

Important safety instructions.....................................10-2

Important Information for New Zealand..........................10-4

Important Safety Instructions....................................10-4

IMPORTANT-For Your Safety..................................10-7

Disconnect device ................................................ 10-7

IMPORTANT NOTICE..............................................10-7

LAN connection........................................................10-7

Important Information for Some Countries ..................... 10-8

Important Safety Instructions....................................10-8

LAN connection......................................................10-10

Trademarks ............................................................ 10-11

NERGY STAR

Compliance

Troubleshooting and routine maintenance .....................11-1

Troubleshooting..............................................................11-1

Error messages ........................................................11-1

Document jams.........................................................11-5

Document is jammed in the top of the ADF unit.

Document is jammed inside the ADF unit. ...........11-5

Printer jam or paper jam ........................................... 11-6

Paper is jammed inside the paper tray.................11-6

Paper is jammed inside the MFC .........................11-7

If you are having difficulty with your MFC.................11-9

Compatibility...........................................................11-14

How to improve print quality .........................................11-15

Cleaning the print head........................................... 11-15

Checking the print quality .......................................11-16

Checking the printing alignment .............................11-18

Checking the ink volume...............................................11-19

Packing and shipping the MFC...............................11-20

Routine maintenance....................................................11-23

Cleaning the scanner..............................................11-23

Cleaning the MFC printer platen............................. 11-24

Replacing the ink cartridges ...................................11-25

....11-5

Appendix A .......................................................................... A-1

Telephone Service for Australia....................................... A-1

Telstra

Caller ID (Caller IDentification).................................. A-3

How Does the Caller ID Work?.................................. A-4

The Caller ID is Stored in Your MFC Memory........... A-4

Viewing Caller ID List................................................. A-5

Telephone Service for New Zealand ............................... A-6

FaxAbility ................................................................... A-6

FaxStream® Duet® (Distinctive Ringing)...... A-1

What is the Advantage of using Telstra

FaxStream How does Telstra

Set the Distinctive Ringing to ON.......................... A-3

Advantages of Caller ID......................................... A-3

The Caller ID Appears on the Display When Your

Telephone Rings ............................................... A-4

Printing Caller ID List............................................. A-5

How Will the Fax Machine Treat All Other Numbers? What is the Advantage of Using the FaxAbility

Function?........................................................... A-6

How Does FaxAbility Work?.................................. A-7

How to Turn FaxAbility OFF or ON........................ A-8

Duet® Function?............................ A-1

FaxStream® Duet® Work? ...... A-2

... A-6

Caller ID (Caller IDentification)...................................A-9

Advantages of Caller ID .........................................A-9

How Does the Caller ID Work?...................................A-9

The Caller ID Appears on the Display When Your

Telephone Rings ................................................A-9

Viewing Caller ID List ...............................................A-10

Printing Caller ID List............................................A-10

Telephone Service for Some Countries..........................A-11

Distinctive Ringing

(For Singapore and Hong Kong) ..........................A-11

Setting the Distinctive Ringing..............................A-11

Caller ID (For Singapore and Hong Kong) ...............A-12

Viewing Caller ID List ...............................................A-13

Printing Caller ID List............................................A-13

Advanced receiving operations ......................................A-14

Operation from extension telephones.......................A-14

Fax/Tel mode............................................................A-14

Fax/Tel mode in the power save condition ...............A-14

Using a cordless external handset ...........................A-15

Changing the remote codes .....................................A-15

Connecting an external device to your MFC ..................A-16

Connecting an external telephone............................A-16

Connecting an external telephone answering device

(TAD)....................................................................A-17

Sequence .............................................................A-17

Connections .........................................................A-19

Recording outgoing message (OGM) on an

external TAD ....................................................A-19

Multi-line connections (PBX)

(For Australia and New Zealand only) ..................A-20

If you are installing the MFC to work with a

PBX..................................................................A-20

Custom features on your phone line.........................A-20

Appendix B .......................................................................... B-1

On-screen programming...................................................B-1

Menu table..................................................................B-1

Memory storage..........................................................B-1

Navigation keys ................................................................B-2

Entering Text............................................................B-12

Inserting spaces ...................................................B-12

Making corrections ...............................................B-12

Repeating letters ..................................................B-12

Special characters and symbols ..........................B-13

xii

Glossary ............................................................................... G-1

12 13 14

Specifications ...................................................................... S-1

Product description .......................................................... S-1

General ............................................................................ S-1

Print media....................................................................... S-3

Copy ................................................................................ S-4

PhotoCapture Center (MFC-5840CN only)...................... S-5

Fax................................................................................... S-6

Scanner ........................................................................... S-7

Printer.............................................................................. S-8

Interfaces......................................................................... S-8

Computer requirements................................................... S-9

Consumable items......................................................... S-10

Network (LAN)............................................................... S-11

Optional External Wireless Print/Scan Server

(NC-2200w) ................................................................ S-12

Index .......................................................................................I-1

Remote Retrieval Access card .......................................... R-1

xiii

Introduction

Using this Guide

Thank you for buying a Brother Multi-Function Center (MFC). Your MFC is simple to use, with LCD screen instructions to guide you through programming it. You can make the most of your MFC by reading through this Guide.

Finding information

All the chapter headings and subheadings are listed in the Table of Contents. You will be able to find information about a specific feature or operation by checking the Index at the back of this Guide.

Symbols used in this Guide

Throughout this Guide you will see special symbols alerting you to important warnings, notes and actions. To make things clearer and to help you press the correct keys, we used special fonts and added some of the messages that will appear in the LCD.

Bold Bold typeface identifies specific keys on the MFC

control panel.

Italics Italicized typeface emphasizes an important point

or refers you to a related topic.

Courier New

Warnings inform you what to do to avoid possible personal injury.

Cautions specify procedures you must follow or avoid to prevent possible damage to the MFC.

Notes tell you how you should respond to a situation that may arise or give tips about how the current operation works with other features.

Improper Setup alerts you to devices and operations that are not compatible with the MFC.

Courier New type face identifies the messages on the LCD of the MFC.

INTRODUCTION 1 - 1

Control panel overview

MFC-5440CN MFC-5840CN

10 9 8

11 10 9 8

1 - 2 INTRODUCTION

3 4 5 6 71 2

1112

3 4 5 6 71 2

Fax and Telephone keys:

Hook

Press before dialling if you want to make sure a fax machine will answer, and then press Mono Start or Colour Start.

Redial/Pause

Redials the last number you called. It also inserts a pause in quick dial numbers.

Fax Resolution

Sets the resolution when you send a fax.

Copy keys

(Temporary settings):

Options

You can quickly and easily select temporary settings for copying.

Quality

Use this key to temporarily change the quality for copying.

Enlarge/Reduce

Lets you enlarge or reduce copies depending on the ratio you select.

Paper Type (MFC-5440CN only) You can select which type of paper

you want to use for the next copy. Tray Select (MFC-5840CN only) You can select which tray you want

to use for the next copy.

Dial Pad

Use these keys to dial telephone or fax numbers and as a keyboard for entering information into the MFC.

The # key lets you temporarily switch the dialling mode during a telephone call from Pulse to Tone.

Mode keys:

Fax

Lets you access Fax mode.

Scan

Lets you access Scan mode.

Copy

Lets you access Copy mode.

Stop/Exit

Stops an operation or exits from the menu.

Colour Start

Lets you start sending faxes or make copies in full colour.

Also lets you start a scanning operation (in colour or black, depending on the scanning setting on your PC).

Mono Start

Lets you start sending faxes or make copies in black and white.

Also lets you start a scanning operation (in colour or black, depending on the scanning setting on your PC).

INTRODUCTION 1 - 3

Power Save

You can turn the MFC to power save condition.

Navigation keys:

Menu/Set

The same key is used for Menu and Set operations.

Lets you access the Menu to program and store your settings in the MFC.

When using the one-way speaker or during ringing in fax mode, you can press these keys to adjust the volume.

▲

Search/Speed Dial

Lets you look up numbers that are stored in the dialling memory. It also lets you dial stored numbers by pressing # and a two-digit number.

▲

Press to scroll backward to a menu selection.

▲

▼

Press to scroll through the menus and options.

Liquid Crystal Display (LCD)

Displays messages on the screen to help you set up and use your MFC.

Print keys:

Job Cancel (MFC-5440CN only) Cancels the current print job and

clear data from the printer memory. Reports (MFC-5440CN only) Lets you print lists of information

about your MFC.

Ink Management

Lets you clean the print head, check the print quality, and check the available ink volume.

Photo keys: (MFC-5840CN only)

PhotoCapture

Lets you access the PhotoCapture

™

Center

Print Index

You can quickly and easily print the index with thumbnail images from your media card.

mode.

1 - 4 INTRODUCTION

Turning the MFC to Power Save condition

When the MFC is idle, you can turn it to Power Save condition by pressing the Power Save key. In Power Save mode, the MFC will receive telephone calls as normal. For further information on receiving faxes in the power save condition, please see the table on page 1-6. The delayed faxes that have been set up will be sent. You can even retrieve faxes using Remote Retrieval if you are away from your MFC. If you want to do other operations, you must turn the MFC back on.

Turning the MFC to Power Save condition

Press and hold down the key until the LCD shows:

The LCD light will go off.

Turning the MFC to Power Save condition off

Press and hold down the key until the LCD shows:

The LCD will show the date and time (Fax mode).

Power Save

Shutting Down

Please Wait

Even if you have turned the MFC off, it will periodically clean the print head to preserve print quality.

If you unplug the AC power cord, no MFC operations will be available.

You can turn the MFC Off by customizing the as shown next page. In this Off mode, no MFC operation will be available. (See

The external telephone or TAD is always available.

Power Save Setting

on page 1-6.)

Power Save

INTRODUCTION 1 - 5

key

Power Save Setting

You can customize the machine’s mode is

Fax Receive:On

, so your machine can receive faxes or

Power Save

key. The default

calls even when the machine is in Power Save mode. If you do not want your machine to receive faxes or calls, turn this setting to

Fax Receive:Off

. (See

Turning the MFC to Power Save condition

on page 1-5.)

Press

Press ▲ or ▼ to select

Press

On/Off Setting Receive Mode Available Operations

Fax Receive:On

(default)

Fax Receive:Off

Menu/Set, 1, 5

Menu/Set Stop/Exit

Fax Only

External TAD

Manual

Fax/Tel

— No MFC operations will be available.

Off

(or On).

Fax Receive, Fax Detect, Delayed Fax, Remote Fax Option, Remote Retrieval:

■

You cannot receive a fax with Mono Start or Colour Start.

■

Delayed Fax and Remote Fax Option should be set before you switch off the MFC

Delayed Fax, Fax Detect:

■

You cannot receive a fax with Mono Start or Colour Start.

■

* You cannot receive a fax automatically even if you have set the receive mode to

■

Delayed Fax should be set before you switch off MFC.

Fax/Tel

1 - 6 INTRODUCTION

Load documents

You can send a fax, make copies, and scan from the ADF (automatic document feeder) or from the scanner glass.

Using the automatic document feeder (ADF)

The ADF can hold up to 35 pages and feeds each sheet individually. Use standard (80 gsm) paper and always fan the pages before putting them in the ADF.

Recommended environment

Temperature: 20° C - 30° C Humidity: 50% - 70% Paper: 80 gsm A4

DO NOT use paper that is curled, wrinkled, folded, ripped, stapled, paper clipped, pasted or taped.

DO NOT use cardboard, newspaper or fabric. (To fax, copy or scan this kind of document, see Using the scanner glass on page 1-9.)

■

Make sure documents written with ink are completely dry.

■

Documents to be faxed must be from 14.8 to 21.6 cm wide and

14.8 to 35.6 cm long.

INTRODUCTION 1 - 7

Unfold the ADF Document Support.

Fan the pages well and stagger them at an angle. Make sure you put the documents face up, top edge first in the ADF until you feel them touch the feed roller.

Adjust the paper guides to fit the width of your documents.

Unfold the ADF Document Output Support Flap.

DO NOT pull on the document while it is feeding.

To use the ADF, the scanner glass must be empty.

1 - 8 INTRODUCTION

ADF Document Output Support Flap

Using the scanner glass

You can use the scanner glass to fax pages of a book or one page at a time. Document

To use the scanner glass, the ADF must be empty.

Lift the document cover.

Using the document guidelines on the left, center the document face down on the scanner glass.

Close the document cover.

can be up to A4 size (21.6 to 29.7 cm).

Place documents face down

on the scanner glass

If the document is a book or is thick, do not slam the cover or press on it.

INTRODUCTION 1 - 9

About paper

The print quality can be affected by the type of paper you use in the MFC.

To get the best print quality for the settings you’ve chosen, always set the Paper Type to match the type of paper you load.

You can use plain paper, inkjet paper (coated paper), glossy paper, transparencies and envelopes.

We recommend testing various paper types before purchasing large quantities.

For best results, use the recommended paper.

■

When you print on inkjet paper (coated paper), transparencies and glossy paper, be sure to select the proper media in the “Basic” tab of the printer driver or in the Paper Type setting of the menu (

■

When you print on Brother glossy paper, load the instruction sheet included with the glossy paper in the paper tray first, and then place the glossy paper on the instruction sheet.

■

When you use transparencies or glossy paper, remove each sheet immediately to prevent smudging or paper jams.

■

Avoid touching the printed surface of the paper immediately after printing; the surface may not be completely dry and may stain your fingers.

Menu/Set, 1, 2

Recommended Paper

To get the best print quality, we suggest using Brother paper. (See table below.)

If Brother Paper is not available in your country, we recommend testing various papers before purchasing large quantities.

We recommend using “3M Transparency Film” when you print on transparencies.

Brother Paper

Paper Type Item

A4 Plain BP60PA A4 Glossy BP60GLA A4 Inkjet (Photo Matte) BP60MA

1 - 10 INTRODUCTION

Handling and using special paper

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Store paper in its original packaging, and keep it sealed. Keep the paper flat and away from moisture, direct sunlight and heat.

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The coated side of glossy paper is shiny. Avoid touching the shiny (coated) side. Load glossy paper with the shiny side facing down.

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Avoid touching either side of transparencies, because they absorb water and perspiration easily, and this may cause decreased output quality. Transparencies designed for laser printers/copiers may stain your next document. Use only transparencies recommended for inkjet printing.

Do not use paper:

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that are damaged, curled, wrinkled, or irregularly shaped

2 mm or longer

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that are extremely shiny or highly textured

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that were previously printed by a printer

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that cannot be arranged uniformly when stacked

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that are made with a short grain

INTRODUCTION 1 - 11

Printer

(MFC-5840CN only)

Fax Copy PhotoCapture

A4 210 x 297 mm (8.3" x 11.7") Yes* Yes* Yes Yes*

Legal 216 x 356 mm (8 1/2" x 14") Yes* Yes* - Yes*

Paper type and size for each operation

Paper Type Paper Size Usage

Cut Paper Letter 216 x 279 mm (8 1/2" x 11") Yes* Yes* Yes Yes*

1 - 12 INTRODUCTION

Executive 184 x 267 mm (7 1/4" x 10 1/2") ---Yes*

JIS B5 182 x 257 mm (7.2" x 10.1") ---Yes*

A5 148 x 210 mm (5.8" x 8.3") - Yes - Yes

A6 105 x 148 mm (4.1" x 5.8") ---Yes

Cards Photo 102 x 152 mm (4" x 6") - Yes Yes Yes

Photo L89 x 127 mm (3 1/2" x 5")---Yes

Photo 2L 127 x 178 mm (5" x 7") - - Yes Yes

Index Card 127 x 203 mm (5" x 8") ---Yes

Post Card 1 100 x 148 mm (3.9" x 5.8") ---Yes

Post Card 2 (Double) 148 x 200 mm (5.8" x 7.9") ---Yes

Envelopes C5 Envelope 162 x 229 mm (6.4" x 9") ---Yes

DL Envelope 110 x 220 mm (4.3" x 8.7") ---Yes

COM-10 105 x 241 mm (4 1/8" x 9 1/2") ---Yes

Monarch98 x 191 mm (3 7/8" x 7 1/2")---Yes

JE4 Envelope 105 x 235 mm (4.1" x 9.3") ---Yes

Transparencies Letter 216 x 279 mm (8 1/2" x 11") - Yes - Yes

A4 210 x 297 mm (8.3" x 11.7") - Yes - Yes

* Tray#2 is also available. (MFC-5840CN only)

Paper weight, thickness and capacity

Paper Type Weight Thickness No. of sheets

Cut Paper Plain Paper 64 to 120 gsm

(17 to 32 lb)

Inkjet Paper 64 to 200 gsm

(17 to 53 lb)

Glossy Paper Up to 220 gsm

(Up to 58 lb)

Cards Photo Card Up to 240 gsm

(Up to 64 lb)

Index Card Up to 120 gsm

(Up to 32 lb)

Post Card Up to 200 gsm

(Up to 53 lb)

Envelopes 75 to 95 gsm

(20 to 25 lb)

Transparencies - - 10

0.08 to 0.15 mm (0.003" to 0.006")

0.08 to 0.25 mm (0.003" to 0.01")

Up to 0.25 mm (Up to 0.01")

Up to 0.28 mm (Up to 0.01")

Up to 0.15 mm (Up to 0.006")

Up to 0.23 mm (Up to 0.01")

Up to 0.52 mm (Up to 0.02")

100*1*

250*3 (Tray#2) (MFC-5840CN only)

*1 Up to 50 sheets for Legal size paper (80 gsm).

Up to 100 sheets of 80 gsm.

Up to 250 sheets of 80 gsm.

75 to 95 gsm (20 to 25 lb)

Paper capacity of the output paper tray

Output Paper Tray

Up to 50 sheets of 80 gsm (A4)

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Transparencies or glossy paper must be picked up from the output paper tray one page at a time to avoid smudging.

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Legal paper cannot be stacked on the output paper tray.

INTRODUCTION 1 - 13

Printable area

The printable area depends on the settings in the application you are using. The figures below show the unprintable areas on cut sheet paper and envelopes.

EnvelopesCut Sheet Paper

■ unprintable area

1Top 2

Cut Sheet 3 mm

(0 mm)*

Envelopes 12 mm 24 mm 3 mm 3 mm

Bottom

3 mm (0 mm)*

3Left 4Right

3 mm (0 mm)*

*1 When you set the Borderless feature to On.

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Printable area depends on the Printer driver settings.

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The figures above are approximate and the printable area may vary depending on the type of cut sheet paper you are using.

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(MFC-5840CN only) You can use the borderless feature with Tray#1 only.

1 - 14 INTRODUCTION

How to load paper, envelopes and post cards

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For Tray#2, see To load paper in the paper tray#2 (MFC-5840CN only) on page 1-17.

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(MFC-5840CN only) If you are using you should open and close the scanner cover to reset it.

To load paper or other media

Pull the paper tray completely out of the MFC and remove the output paper tray.

Press and slide the paper side guide to fit the paper width.

Auto Select

, after refilling the paper tray

Paper Side Guide

Pull out the paper support and unfold the paper support flap.

Paper Support

Paper Support Flap

Use the paper support flap for Letter, Legal and A4.

INTRODUCTION 1 - 15

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