Brother INTELLIFAX 710M User Manual
brother.
Inte
l l i F A X ’ 7 1 0 M
7 2 0 M
CONTENTS
Chapter 1 SETUP & PREPARATION BEFORE USE
Chapter 2 THE CONTROL PANEL KEYS
Chapter 3 HOW TO USE ON-SCREEN
PROGRAMMING (OSP) AND HELP KEY
Chapter 4 TELEPHONE FUNCTION SETTINGS
Chapter 5 USING THE UNIT AS A TELEPHONE
Chapter 6 SENDING FAXES
Chapter 7 RECEIVING FAXES AND OTHER CALLS
Chapter 8 HOW TO USE COPY FUNCTIONS
Chapter 9 POLLING
Chapter 10 PRINTING REPORTS AND LISTS
Chapter 11 REGULAR MAINTENANCE AND
TROUBLESHOOTING
Chapter 12 IMPORTANT INFORMATION
Chapter 13 INDEX
Chapter 14 SPECIFICATIONS
How to Use This Owner’s Manual
Thank you for purchasing a Brother fax machine. This fax machine has been designed
to be simple to use, but you can utilize it to its fullest potential by taking some time to
read this owner's manual. You will be ready to use the fax machine as soon as you read
the first four chapters. Then you can refer to topics in the remaining chapters, as
needed.
Structure of the Manual
■ Chapters 1-4
How to set up the fax machine and what you need to know before you use it.
■ Chapters 5-7
Basic operations, how to send and receive faxes.
■ Chapters 8-10
Advanced operations.
Finding Information in the Owner’s Manuai
• Use the table of contents. This side of the manual is coded so you can find topics
easily.
• If there is a key on the fax machine you are not familiar with, refer to chapter
2.
• To find information about a function, refer to the “Function Selection Table” in
chapter 3.
• If you have trouble, refer to chapter 11 on how to troubleshoot.
• Use the chapter 13 index.
Test Sheet Procedure
Please fill out the TEST SHEET and fax it to 1-908-469-4547 as your first transmission.
This will verify that your fax machine is properly installed.
When this document is received at Brother Diagnostic Center, a confirmation sheet will
be sent back to your machine from Brother Automatic Fax Back Response System. Be
sure to set up your “Station ID”. (See page 4-3.)
FAX NO. : 1-908-469-4547 (Fax Transmission Only)
TEL NO. : 1-800-284-4FAX (Voice Phone Only)
1-800-284-4329
CONTENTS
FOR YOUR INFORMATION
Chapter 1,
Chapter 5.
Chapter 4.
Chapter 5.
Chapter 6,
SETUP & PREPARATION BEFORE USE 1-1
Choosing a Suitable Place for Your Fax Machine
The Good Places................................................................................ 1-1
And the Bad Places...............................................................................l-l
Packing List............................................................................................... 1-2
Setting up Your Fax Machine....................................................................1-2
• Multi Line Connections (PBXs)...........................................................1-4
• Connecting to a Private Branch Exchange.......................................... 1-4
.................................
1-1
THE CONTROL PANEL KEYS 2-1
TELEPHONE AREA................................................................................2-2
ONE-TOUCH AREA.............................................................................. 2-3
FUNCTION AND USER SETTING AREA
....
........................................
2-4
HOW TO USE ON-SCREEN PROGRAMMING (OSP)
AND HELP KEY 3-1
User-friendly programming
On-screen Programming (OSP)
Function Selection Table...........................................................................3-1
Using the Function Mode to Access On-screen Programming (OSP)
Alternating Displays for On-screen Programming (OSP)
Help Key....................................................................................................3-5
How to Print a Help List
How to Enter Text in Function Mode........................................................3-7
How to Enter Special Characters, Symbols and Punctuation Marks in
Function Mode......................................................................................... 3-8
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3-1
3-1
3-4
3-5
3-5
TELEPHONE FUNCTION SETTINGS 4-1
Setting the Dialing Mode (Tone/Pulse)
Setting the Beeper Sound Level................................................................4-1
Setting the Date and Time.........................................................................4-2
Setting the Station ID................................................................................4-3
Storing One-Touch Dial Numbers.............................................................4-4
• Types of Numbers
• Chain Dialing.......................................................................................4-5
Storing Speed-Dial Numbers
• When You Wish to Change the Stored One-Touch and Speed-Dial
Numbers (During Step 4 on Page 4-4, 6, 8)........................................4-7
• Memory Storage
Setting Up Number Groups (Only for FAX-720M)
..............................................................................
.....................................................................4-6
................
......
....................................................
............................................................4-7
........................................
4-1
4-5
4-8
USING THE UNIT AS A TELEPHONE 5-1
Manual Dialing..........................................................................................5-1
One-Touch Dialing....................................................................................5-1
Speed Dialing............................................................................................ 5-1
• Using Keys with the Telephone...,......................................................5-1
• On Hook Dialing.................................................................................5-1
SENDING FAXES 6-1
A) DOCUMENT BASICS........................................................................6-1
CONTENTS
The Size of Your Documents................................................................6-1
How to Insert the Document
The Auto Document Feeder (ADF)
Getting Ready to Send a Fax
Resolution........................................................................................6-2
Contrast...........................................................................................6-3
B) BASIC FAX TRANSMISSIONS
• Sending a Fax..................................................................................6-3
• Talking to the Other Party When Sending a Fax
Sending a Fax Automatically...............................................................6-4
■ Sending a Fax Manually
Automatic and Manual Re-dialing.......................................................6-5
Setting the Auto Re-dial
• Possible Settings When You Send a Fax Manually.........................6-6
• Printing Page Headers.....................................................................6-6
Sending a Fax by Using Ouick-Scan (Memory Transmission)............6-6
• If You Get a MEMORY FULL Message When Trying to
Send a Fax by Using Quick-Scan
Delayed Transmission..........................................................................6-7
Setting the Daily Timer (for Delayed Transmissions)..........................6-8
Broadcasting (Only for FAX-720M)..........................................................6-8
7 - • Getting Familiar with the Broadcasting Function
Sending by Multi-Transmission (Only for FAX-720M)............................6-9
Jit: Interrupting the Timer and Polled Job...............................................6-11
Canceling a Job..................................................................................6-12
C) FAX TRANSMISSION OPTIONS...................................................6-13
Setting the Overseas Mode
Setting Your Fax Machine for Multiple Resolution Transmission
Gray Scale (Only for FAX-720M).......................................................... 6-15
iiiii
Sending a Fax with a Cover Page......................................................6-15
• The Comments Section on the Cover Page....................................6-16
Customizing Your Cover Page Comment
Printing the Cover Page.................................................................. 6-17
Setting Cover Page ON/OFF.............................................................6-18
• Sending an Automatic Cover Page
Sending a Fax When the Cover Page Is ON.......................................6-19
Sending a Fax with Call Reservation
• Using the Call Reservation Function
Printing the Call Back Message.........................................................6-20
Next-FAX Reservation......................................................................6-21
ECM (Error Correction Mode) Feature (Only for FAX-720M)
Error Re-Transmission (On/y/or FAX-720M)
€h€tpter $* ❖ RECEIVING FAXES AND OTHER CALLS 7 1
A) BASIC SETUP TO RECEIVE FAXES
Selecting an Answer Mode..................................................................7-1
Manual Reception (MANU AL mode)
Automatic Fax Reception (AUTO mode)
Setting the Ring Delay.........................................................................7-2
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............................................6-5
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6-1
6-2
6-2
6-3
6-4
6-3
6-7
6-9
6-13
6-14
6-17
6-18
6-19
6-20
6-22
6-22
7-1
7-2
7-2
CONTENTS
The F/T Switch (F/T Mode)..................................................................7-3
Setting the F/T Ring Time...................................................................7-3
Smoothing............................................................................................7-4
Speaker Volume...................................................................................7-4
Ring Volume........................................................................................7-5
• Reception into Memory
B) REMOTE ACTIVATION...................................................................7-6
What is Remote Activation................................................................ 7-6
• Connecting an External or Extension Telephone to the Unit
Using Remote Codes...........................................................................7-7
• Limitation of Using External (or Extension) Phones
Registering Remote Codes
C) CONNECTION TO A TELEPHONE ANSWERING DEVICE (TAD) .. 7-8
The TAD Mode................................................................................... 7-8
• Connecting an External TAD to the Unit
• Sequence of TAD Mode Reception
D) DISTINCTIVE RINGING
Distinctive Ringing............................................................................7-10
What Is Distinctive Ringing?........................................................7-10
Can My Fax Machine Utilize Distinctive Ringing?
Can I Change the Setting Later?...................................................7-10
How Will the Fax Machine Treat All Other Distinctive Ringing?..7-10
How Does the Distinctive Ringing Function Work?
What’s the Advantage of Using the Distinctive Ringing Function? .. 7-10
Setting the Distinctive Ringing Function........................................ 7-11
While You Are Setting the Distinctive Ringing Function:
Once You Have Finished Setting the Distinctive Ringing Function: .7-12
How to Turn the Distinctive Ringing Function ON or OFF
ChCLpterB, HOW TO USE COPY FUNCTIONS 8-1
: ' r Making a Single Copy ................................................................................8-1
Making Multiple Copies {Only for FAX- 720M)...
• What To Do When You Get a “MEMORY FULL” Message while
Making Copies.....................................................................................8-2
Chapter^, ❖ POLLING 9-1
• What Is Polling?..................................................................................9-1
• How Does It Work?.............................................................................9-1
• When to Use Polling?........................................................................ 9-1
Polling Another Fax Machine.................................................................. 9-2
Setting up Polled Waiting...........................................................................9 2
Secure Polling............................................................................................9-3
Polling Another Fax Machine with Secure Code
Setting up Polled Waiting with Secure Polling.........................................9-4
Delayed Polling........................................................................................ 9-5
Setting up Polled Waiting with Quick-Scan..............................................9-5
ChapterlO, ❖ PRINTING REPORTS AND LISTS 10-1
Activity Report Interval
Printing the All Dial List
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..................................................................
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.........
..................................................................10-2
.........................................................................
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.................................... 9-3
..........
7-6
7-6
7-7
7-7
7-8
7-9
7-10
7-10
7-10
7-12
7-13
8-2
10-3
CONTENTS
Chapterll,
€hapterX2,
ChapterlS,
Chapterl4,
Transmission Verification (Xmit) Report
Memory Status List..................................................................................10-5
...............................................
10-4
❖ REGULAR MAINTENANCE AND TROUBLESHOOTING 11-1
Regular Maintenance...............................................................................11-1
Paper Jams
Troubleshooting.......................................................................................11-4
............................................................................................. 11-2
Fixing a Document Jam.....................................................................11-2
Fixing a Cutter Jam or Printer Jam....................................................11-3
Error Messages...................................................................................11-4
Other Problems..................................................................................11-5
❖ IMPORTANT INFORMATION 12-1
Standard Telephone and FCC Notices {Only applies to 120V model)
Important Safety Instructions
..................................................................
...........
12-1
12-3
❖ INDEX 13-1
❖ SPECIFICATIONS 14-1
Never install telephone wiring during a lightning storm.
Never install telephone jacks in wet locations unless the jack is specifically designed
for wet locations.
Never touch uninsulated telephone wires or terminals unless the telephone line has
been disconnected at the network interface.
Use caution when installing or modifying telephone lines.
Avoid using a telephone (other than a cordless type) during an electrical storm. There
may be a remote risk of electric shock from lightning.
Do not use the telephone to report q gas leak in the vicinity of the leak.
..
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.
l«jyRSc^M.;tKAl^KHÜN BEFORE USE
/. SETUP & PREPARATION BEFORE USE
Choosing a Suitable Place for Your Fax Machine
Use the following list as a guide to find a suitable place for your fax machine.
The Good Places..,
Place your fax machine on a flat, stable surface, such as a desk.
Select a place that is free of vibration and shocks.
Locate it near a telephone jack and a standard, grounded power outlet.
For PLUGGABLE EQUIPMENT, the socket-outlet should be installed near the equipment and
should be easily accessible.
And the Bad Places...
Avoid setting it up in a high-traiîic area.
Avoid setting up the machine near heaters, air conditioners, water, chemicals, or refrigerators.
Do not select a place that exposes your fax machine to direct sunlight, excessive heat, moisture,
or dust.
Do not connect your fax machine to electrical outlets controlled by wall switches or automatic
timers. Disruption of power can wipe out information in the unit’s memory.
Do not connect your fax machine to electrical outlets on the same circuit as large appliances or
other equipment that might disturb the power supply.
Avoid interference sources, such as speakers or the base units of cordless phones.
1-1
^L.
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Packing List
Please check to see that you have the following items;
Follow these steps to set up your fax machine;
Receive wire extension
1. Load the recording paper.
1) Lift up the machine top cover p)
by placing your finger in the
groove on the right-hand side
of the fax machine and lifting
up.
2) Pull the release levers (blue)
on both sides of the print head
cover (black) so that you can
lift it up and remove the re
cording paper,
3) Take the new roll of record
ing paper out of its wrapper.
If you are replacing a roll, you
need to remove any paper
remaining in the machine.
4) Insert the new recording pa
per into the paper bin, with
the paper coming over the
top of the roll.
5) Insert the edge of the paper
into the slot that says “ ”
and pull the paper out about
10cm (4 inches) from the back
side. Make sure paper is fed
over the ACS bar. Adjust the
recording paper so that it is
between the marks.
Correct Incorrect
Recording Paper
1-2
is« ^ SETUP & PREPARATION BEFORE USE
■■"S; ‘m;.. - ■ ' ■*
6) Close the print head cover. Make sure it is completely closed by pressing down on both edges
until you hear the levers “click”. Then close the machine top cover.
2* Connect the handset.
3. Connect the power cord.
When you connect the power, your fax machine will automatically cut the fax paper, and the
display will read: “01/01/1995 00:00”.
NOTICE
1. This fax machine must be grounded, using a 3-prong plug.
2. Since the machine is grounded through the power outlet, you can protect yourself
from potentially hazardous electrical conditions on the telephone network by
keeping the power to your fax machine on before you connect it to a telephone line.
Similarly, you can protect yourself when you want to move your machine, by
disconnecting the telephone line first, and then the power cord.
* This part is only for use
with the Brother Missing
Link option. If you have
not purchased this option
then ignore the part.
1-3
■ÆH?'- “ rKcr«,<a„uiM BbhUIÆ ust
5. Attach the wire extensions and One-touch dial label.
Multi Line Connections (PBXs)
Most offices use a central telephone system. While it is often relatively simple to
connect the machine to a key system or a PBX (private branch exchange), we suggest
that you contact the company that installed your telephone system and ask them to
connect the fax machine for you.
=i-
It is advisable to have a separate line for the fax machine, You can then leave the
machine in AUTO Answer Mode to receive faxes at any time of the day or night.
If the fax machines is to be connected to a multi-line system, ask your installer to
connect the unit to the last line on the system. This will prevent the unit from being
activated each time a telephone call is received.
• As with all fax units this machine must be connected to a two wire system. If your
line has more than two wires, proper connection of the fax machine can not be
made.
Connecting to a Private Branch Exchange
The following points should be kept in mind if you are installing the machine to work
with a private branch exchange (PBX).
1) It is not guaranteed that the unit will operate correctly under all circumstances
with PBXs. Any cases of difficulty should be reported first to the company that
handles your PBX.
2) If all incoming calls will be answered by a switchboard operator, it is recom
mended that the Answer Mode be set to be MANUAL, (Seepage 7-2.) All incoming
calls should initially be regarded as telephone calls.
3) The unit may be used with either the pulse or tone dialing telephone types.
1-4
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1. Liquid Crystal Display
The LCD displays messages that
will help you set up and operate
your fax machine. (On-Screen
Programming) (See page 3-1.)
3. HOOK
This key lets you dial telephone
and fax numbers without lifting
the handset. (See page 5-1.)
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2, Number Keys
These twelve keys are used
to dial phone and fax num
bers (see page 5-1), and can
also be used as an alpha
numeric keyboard for en
tering information into the
fax machine (see page 37~8).
:
CD
4, HOLD
You can use this key to put a call
on hold. (See page 5-1.)
5. REDIAL/PAUSE
This key re-dials the last number
called. (See page 6-5.) This key is
also used to insert a pause in
autodial numbers. (See page 4-5,
5-1.)
6. SPEED DIAL
This key lets you access previ
ously stored speed dial phone
numbers with a two digit number.
(See page 4-6, 5-1.)
2-2
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7. One-Touch Dial Keys
These ten keys give you in
stant access to previously
stored phone numbers. (See
page 4-4, 5-1.)
9,
This key moves the LCD cur
sor to the left. It also allows
you to back up one step when
you are in function mode. (See
page 3-4.)
(Left Arrowy
11, SHIFT^ ^ (Only
forFAK-720M)
This key is used to access
the “11” through “20" One-
Touch keys. {See page 4-4.) ;
intelli FAX-720M
8. COPY
12. SET*
This key is used for storing a
function setting into the fax
machine. (See page 3-4.)
14, CLEARS
This key deletes entered data
or backs up one step in
function procedure.
(See page 3-5.)
* The Left and Right Arrow keys, SET and CLEAR keys are also shared with one-touch keys.
—The SHIFT key is not available on the FAX-71 OM.
This key moves the LCD cursor to the
right, and it also lets you advance one
step when you are in function mode. (See
page 3-4.)
2-3
■■I
.
® FUNCTION AND USER SETTING AREA
intelli FAX-720M
16. RESOLUTION
This key is used to set the
resolution requirements when
sending a fax. (See page 6-2,}
r ■, ^ ^ *
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..
....................
This key accesses the function
and programming mode (OSP),
so you can alter various settings.
(See page 3-1.)
.
R&^SOLjUTION
20, QUICKSCAN
This key enables you to scan in
your originals at twice the normal
speed, hy storing them in the
memory before actual transmission.
(See page 6-6.) When it is pressed,
Broadcasting is available. (Only for
FAX-720M.) (See page 6-8.) When
QUICKSCAN is pressed together
with SHIFT, Multi TX is available.
(Only for FAX-720M.) (See page 6-
9.)
“INC
PHOTO \ 1- TAD
T
S.FINE
*
\ «» AUTO
21. COVERPAGE
This key is used to send an automatic
Cover Page as the first page of a fax
transmission. (See page 6-15.)
17. MODE
This key is used to specify how the
fax machine should handle
incoming calls. (See page 7-1.)
-
ST
Press this key whenever you want
a quick reference Help List
printed. This Help List will give
you information on how to per
form settings for a function, how
to register information, or how to
get some basic information for
sending or receiving faxes. (See
page 3-5~6.)
2-4
.
■Ì™
■Millil
3. HOW TO USE ON-SCREEN PROGRAMMING (OSP) AND HELP KEY ^
.......
-iJ
User-friendly Programming
__________
We have designed your fax machine with on-screen programming and a HELP key, user-friendly
programming that help you take full advantage of all the functions your fax machine has to offer.
On-screen Programming (OSP)
Since your fax programming is done on the LCD, we created step-by-step on-screen prompt
messages to help you program your fax machine. All you need to do is follow the prompt
instructions as they guide you through the function menu selections and programming options
and settings.
Function Selection Table
If you have a basic understanding of how to program a fax machine, you can perform most of the
programming settings without the owner's manual. To help you understand what function
selections, options, and settings are found in your fax programs, we have the following Function
Selection Table.
Read through this table to gain a basic understanding of what your new fax model can do, and
then the next section will begin instructing you how to use on-screen programming.
Level one
function
L TEMP.
(TEMPORARY)
SETTINGS
Level two
function
1. TIMER
2. POLLING
3. CALL
RESERVE
4. CONTRAST
5. RESOLUTION
____________________________
Explanation of Options
Use this for sending documents at a later
time.
Polling is the process of retrieving faxes
from another machine. You can also choose
whether you want your polling secured or
not.
STANDARD/SECURE
You can send a fax and then talk to the recipient
using the CALL RESERVE function.
ON/OFF.
There are three types of contrast settings.
Usually the AUTO setting is acceptable.
But if you want to send an especially light or
dark document, you should change this Bet
ting.
AUTO: Default setting is AUTO. Contrast
setting always reverts to AUTO af
ter one transmission.
S. LIGHT: To send very light documents.
S. DARK: To send very dark documents.
If you need to send a set of originals at
various resolutions, this function will allow
you to set the required resolution page by
page. (If all documents are the same resolu
tion, use the RESOLUTION key. See page
2-4 #16.)
STANDARD/FINE/S. FINE/PHOTO
Factory
setting
Page
6-6
STAN
DARD
9-1-5
OFF 6-19-20
AUTO
STAN
DARD
6-3
6-14
3-1
nv^vv
leiiEiiE
Level one
function
1. TEMP.
SETTINGS
2. CANCEL
JOB
3. PRINT
REPORTS
4. SET AUTO
DIAL
Level two
function
6. OVERSEAS
MODE
See page 10-1 for
a list of reports.
1. ONE-TOUCH
DIAL
2, SPEED-DIAL
3. SETUP
GROUPS
(only for FAX-
720M)
Explanation of Options
If you have trouble when sending overseas,
you may want to set OVERSEAS MODE to
ON.
ON/OFF
If you wish to cancel a job that has been set
with the timer, a polled job etc., use this
function.
You can print several different lists and
reports, which are available under function
item 3. PRINT REPORTS.
If you register names and numbers on OneTouch dial keys, you can dial a number
automatically just by pressing a One-Touch
key.
Ifyou register names and numbers as SpeedDial numbers, you can dial a number auto
matically just by pressing SPEED DIAL
and a two-digit number.
This is used for setting up a group number
used for broadcasting.
—
Factory
setting
OFF 6-13
Page
6-12
10-1-5
4-4-5
4-6
4-8
5. USER
OPTIONS
6. TEL
OPTIONS
1. SMOOTHING
2. BEEPER
3. COVERPG
ON/OFF
4. GRAY SCALE
(only for FAX720M)
5. ERROR RE-TX
(only for FAX-
720M)
1. rONE/PULSE
Smoothing enhances the appearance of in
coming faxes.
If you set SMOOTHING to UN, you will
receive messages with the smoothing en
hancement.
ON/OFF
You can adjust the volume of the beeper
with this function.
OFF/LOW/HIGH
If you set COVERPAGE to ON, you can
send your documents with a Cover Page
generated by your machine. When the
COVERPAGE setting is ON, you can select
a Cover Page comment.
ON/OFF
You can select a GRAY SCALE level.
16/32
Ifyou set ERROR RE-TRANSMISSION to
ON, the machine automatically re-sends
the page once an error occurs.
ON/OFF
There are two different dial types and you
must select the type of signal suitable for
your telephone.
TONE/PULSE
ON
LOW
OFF
32
OFF
7-4
4-1-2
6-18
6-15
6-22
TONE 4-1
3 2
lu Ubt UlM-bCI^EEN PROGRAMMING AND HELP KEY
Level one
function
6. TEL
OPTIONS
Level two
function
Explanation of Options
The number of rings that will occur before
2. RING DELAY
F/T or AUTO Answer Mode selections are
activated.
0/1/2/3/4 rings
If you set AUTO REDIAL to ON, your ma
chine will automatically re-dial the last
3. AUTO REDIAL
number called if the number was busy or
the call failed for some other reason.
ON/OFF
4. SPEAKER
VOLUME
5. F/T RING
TIME
6. RING VOLUME The settings are OFF/LOW/HIGH.
You can adjust the speaker volume with
this function.
OFF/LOW/HIGH
F/T RING TIME sets the time for simulated
ringing in F/T mode.
10/20/30/60 seconds
If you have distinctive ringing service from
your phone company, you can use this func
tion to register the ringing pattern of your
7. DISTINCTIVE
fax number. And if you set it to ON, you can
use the registered number as a fax number
only.
OFF/ON/SET
1
20
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Page
2
7-2
6-5
7-4-5
7-3-4
Factory
setting
ON
LOW
HIGH 7-5
OFF
7-10-13
7. SETUP
SYSTEM
1.DATE/TIME
2. DAILY TIMER
3. INTERVAL
4. STATION ID
5. REMOTE
CODE
6. SET
COVERPAGE
If you enter the date and time in 24-hour
format, the LCD will display the date and
time and they will also be printed on outgo
ing faxes.
If you frequently have delayed jobs, all for
execution at same time each day, you can
program that time. Once you register it, you
do not need to enter that time, just set
Timer Transmission in temporary settings.
You can select the time interval at which
the activity report is printed.
6/12/24 hours, 2/4/7 days, OFF
You can enter your name or com pany name,
fax number and telephone number in STA
TION ID.
It is printed at the top of each page of every
outgoing fax. It is also printed on the auto
matic Cover Page.
If you enter REMOTE CODE, you can acti
vate or deactivate the fax machine from a
remote telephone.
ON/OFl'
You can register your own two programma
ble comments on the Cover Page.
01/01/1995
00:00
00:00
OFF
10-2-3
ON
=f=51 (ACT.)
#51(DEACT.)
4-2
6-8
4-3
7-7
6-17
3-3
MMINGAND HELP KEY
Level one
function
0. INTERRUPT
Level two
function
Explanation of Options
You can send a fax without canceling the
timer or polled waiting, even if there are
documents in the feeder, by “interrupting”
it.
Factory
setting
—
Page
6-11
Using the Function Mode to Access On-screen Programming (OSP)
You access the function mode by pressing FUNCTION found in the Function Area of your Fax
Control Panel. (See page 2-4.)
When you enter the function mode, your fax machine will display a list of Level One Functions
to choose from (see pages 3-1 through 3-4 for these Level One Functions), as seen below.
Press FUNCTION
( E N T E R N O . i
S E T
1 -
1 T
A )
*
( 1 . T E M P . S E T T I N G S ' l
+
[ 2 . C A N C E L J C
) B
■■■)
1
1 3 . P R I N T R E P O R T S ' )
+
Left arrow
sequence
[ 4 . S E T A U T O D I A L
*
[ O N S
1 5.1S£.. . R .
t
. . . . . . . .
.DPli
k J
Right arrow or
aulo scroll
sequence
t
I 6 . T E L O P T I C
ms
1
[
7 . S E T U P S Y S T F M j
♦
.....
-
. .
y
These function options will appear one after the other on the display. You can then choose one of
these options by pressing SET when your desired option appears on the LCD.
You can also move through the function menu options at a faster rate by pressing (right
arrow). (See page 2-3 to locate this key on your Control Panel.) When you find the option you want,
press SET.
You can simply press the Level One Function number associated with each option (refer to page
3-1 through 3-4),
3-4
illll
liiikM:;-
iiWiS
HOW TO USE ON-SCREEN PROGRAMMING AND HELP KEY
H©lpfu( Hints If you want to exit the function mode, simply press STOP. Also, if you select the
wrong menu, and to return to the previous step, press CLEAR.
Alternating Displays for On-screen Programming (OSP)
(SPEAKERiHIGH a
C
i.3.gl.gty <- -> & seQ
ALTERNATE
When you see alternating displays, the LCD will
usually alternate between the currently selected
:)
option, and a help message giving brief instruc
tions on how to proceed. The example shows the
current speaker volume is high and prompts you
to use (left arrow) and (right arrow) to alter
the setting, and then to press SET to store it.
Help Key
Press this key whenever you need a quick reference Help List printed. This Help List will give
you information on how to perform settings for a function, how to register information, or how to
get some basic information for sending or receiving faxes.
How to Print a Help List
Press HELP to get a print-out of the Help List. Use it when you need information about how to
register or set one of the functions, or how to send or receive faxes. You can request a print-out
whenever the machine meets the following conditions:
-while the LCD displays the date and time.
-while the machine is timer waiting.
-while the machine is polled/polling waiting.
-while the machine is at level one or two of the function menu.
-while you are using the phone.
3-5
<£TPPS roR KLy rUNCTI0N5>
IJPRESS FUNCTION
2 SLLECT A LEVEL ONE FUNCTinK
BV PRESSING kUMBER KEY ^
(FROM THE SELECTION ( )
CHART ON THE RIGHT) ^
3)SELECT A LEVEL TUO FUNCTION
BY PRESSING NUMBER KEY q
TjSELECT THE DESIREO SETTING
USING THE ARROW KEYS
□ CZ]
5}PRESS SET
CZD
6)PRESS STOP TO EXIT
NOTE
MAKE SURE YOU FIRST SET
TONE/PULSE(rUNCTION 6-1),
DATE/TIMEIEUNCTICN 7-1) AND
STATION ]D(FUNCTION 7-4),
KSTQRING QNE-TOUCH>
FUNCTION
l~~l ^ 0 ^
KSENDING A FAK (AUTO)>
NUMBER
INSERT KEYS
DOCUMENT TO
a^o
DIAL
ONE-TOUCH
OR
—
□
HELP LIST
'UNCTION SELECIiON
LEVEL ONE
1.TEMP.SETTINGS--
2.CANCEL JOB
3.PRINT REPORTS--
4.SET AUTO DIAL--
5.USER OPTIONS --
6.TEL OPTIONS --
7.SETUP SYSTEM -- -l.DATE/TIME
0. INTERRUPT
ONE-TOUCH
a
SPEED
DIAL START
CZ3
OR -t- -4
INO
DIGITS
NUMBER
KEYS
TO ENTER
PHONE #
LEVEE TWO
-1.TIMER
2.POLLING
3.CALL RESERVE
4 CONTRAST
5.RESOLUTION
5.OVERSEAS MOOE
-1, AC".REPORT
p.aLl. dial
3, C0VERPAGE
4, CALL BACK MSG
5, USER OPTIONS
6. XMIT REPORT
7. MEMORY STATUS
-1,ONE-TOUCH DIAL
2.SDEEJ-DIAL
3.SETUD GROUPS
-1, SMOOTHI MG (ON/OFF)
2.BEEPER
3.COVERPG ON/OFF (ON/O-F)
4, GRAY SCALE
5.ERROR RE-TX
-1 .TOME/PULSE
¿.RING DELAY
a.A.UiO REDIAL {ON/OFF)
4,SPEAKER VOLUME
5.E7T RING TIME
6,RING VOLUME (OFF/LOW/E'IGH)
7 .DISTINCTIVE
¿.DAILY TIMER
3.INTERVAL
4.STATION ID
5. REMOTE COC'E
6.SET COVERPAGE
(AMPLE
□
SET
O
CHARI>
OPTIONS
(STANDARD7SECURE)
(OM/'OEF)
CAUTO.'S. LIGHT/S.DARK)
(Sij/FINE/S.EINE/RhOTO)
(ON/OFF)
(0N70F'^)
i:0"F/L0N7HIGH)
(32/16)
CCN/OFF)
(TONE/PUlSE)
(0.71/2/3/4)
(OFF/LOW/HIOH)
(10/20/30/60)
(OFF/OM/SET)
(0FF76H/I2H/24H/2D/4D//D)
(FAX/TE./NAME)
fON/OFF,SET COGE)
<-k-k-k-k”*:'k-k-k±-T^
ALPHA
KEYS
TO ENTER
NAME
□
SET
SPRINTING A LIST/REPORT>
FUNCTION KEY
L
......
J ^
REPORT TYPE
MANUAL MODE AUTO MODE
*FOR dedicate:' 'FOR DEDICATED
TELEPHONE USE
ONLY.
3-6
NUMBER
TC SELECT
<FA;( RECEPTION SETTINGSS
FAX LISE ONLY.
START
*FOR BOTH FAX AND
1 ELEPHONE.
F/T MODE
TAD MO.OE
’^WHEN CONNECTING
EXTERNAL TELEPHONE
ANSWERING DEVICE.
(HELP LIST of FAX-720M)
How to Enter Text in Function Mode
Each number key has two or three letters printed above it. The following keys “1”, and
have no printed letters because they have special characters.
ABC
CD
GHI .IKL
CD
(D
PRS
CD
TUV
(D
CDQZ(D
By pressing the appropriate number key the correct number of times, you can access
the character you want. When you are making certain settings, such as the Station ID settings,
you need to enter text into your fax machine.
Key
once twice
A
D
G
J
M
P
T
w
Q
B
E
H
K
N
R
U
X
Z
DBF
CD
MNG
CD
WXY
CD
CD
three times four times
C
F
I
L
O
S
V
Y
0
Let’s say that you want to enter the initials “BR.” Follow the example below.
KEYS TO BE PRESSED
1. Press 2 twice to enter the letter B.
2. Press 7 twice to enter the letter R.
3. Press SET.
STATUS OF LCD DISPLAY
fNAME:
C
i ENTER & SET
[ NAME:B
! NAME:BR
_____
iB
:)
3-7
n^vv
f FOR YOUR INFORMATION
1. if you want to enter a blank space, press (right arrow) twice.
2. If you entered a letter incorrectly and want to change it, you can use (left
arrow) to move the cursor back. When you reach the letter, you can enter a new
one in it’s place. You can only overwrite letters, not insert them, so you may have
to go back and overwrite a lot of letters if you forget to enter a letter.
3. If you enter a character that is assigned to the same number key as the previous
character, press (right arrow) to move the cursor to the right.
■11
—
How to Enter Special Characters, Symbols and Punctuation
Marks in Function Mode
1key -------------- AEOUAgEEl * key
------
----
----
(space)
#key
--------
The “1 ” key contains all the accented characters. The and the “#” key are used for punctuation
marks and symbols. Let’s say that you want to enter the symbol Follow the example below.
-----
- :;<=>?@[]^_
STATUS OF LCD DISPLAY
1. Presssfi to show a list of characters.
2. Press * (6 times).
3. Press (right arrow).
1NAME:JAMES
i MARXSay#$M:
f kMkS J ’t)
(NAME:JAMES &
3
J
3-8
rnmmmimm
....................
^rn^amBrnt
..
glAPHCpE Rd|gOTIO^TTlN(S§ ’
..
4. TELEPHONE FUNCTION SETTINGS
There are some settings, such as the date and time, you should make to your fax machine before
you begin using it. Once entered, these settings will remain in the machine until you change them.
You can begin customizing the settings by pressing FUNCTION on the control panel. This
activates the function mode and On-Screen Programming prompts. You can complete a variety
of settings in this mode.
Setting the Dialing Mode (TonefPulse)_____________________________________
Your fax machine supports both tone (or multi-frequency) and pulse (or rotary) dialing. It is
initially set to TONE, so you do not need to change the setting if you use that kind of line. If you
are using a pulse dial line, you can change the setting to PULSE by following the steps below:
KEYS TO BE PRESS
1. Press FUNCTION.
You will see scrolling options on the dis
play. You can choose one.
2. Press 6,
3. Press 1.
After two seconds you will be automati
cally prompted to select pulse or tone.
4. Press (left arrow) or (right
arrow) to find the dialing mode
that matches your telephone line.
Example: PULSE.
5. Press SET.
6. Press STOP to return to the date
and time.
STATUS OF LCD DISPLAY
f Vt/yh/rggfe 00:00 ]
6.TEL OPTIONS
: l.TONE/PULSE r~DIALING:TONE
c
r"SELeErt,<- sfYI
i DIAIING:PULSE
( 1.TONE/PULSE )
:)
Setting the Beeper Sound Level
If the beeper setting is LOW or HIGH, it will “beep” every time you press a key, make an error,
or at the end of sending or receiving a fax.
The initial setting on your fax machine for the beeper is LOW. If you do not want the beeper on,
select OFF, and if you want it loud, select HIGH.
4-1
M-L.i_rnv^iM(i ruiNL^IlUIM bt\ lINCz^S
KEYS TO BE PRESSED
1. Press FUNCTION.
2. Press 5.
3. Press 2.
4. Press (left arrow) or (right
arrow) until you get the setting you
want.
Example: OFF.
5. Press SET.
6. Press STOP to return to date and
time.
STATUS OF LCD DISPLAY
hO,:r/'Q’f / i'S;9,5;
i:.‘yEMf,. S€TTI^№QS^
{ b.USFR OPTIONS "')
i 2.BFKPLR
BbLPER-.LOW
c
; shLECT & sr.T :
( BEEPERiOFF
I 2.BEEPER
D
Setting the Date and Time
Your fax machine shows the date and time on the display and prints it on every fax page you send.
You can set the date and time in function mode.
:)
iiiiM li"
1. Press FUNCTION.
2. Press 7.
3. Press 1.
4. Enter the last two digits of the year.
Example: 94.
5. Enter two digits for the month.
(JAN. = 01, OCT. = 10, etc.)
Example; 09.
6. Enter two digits for the day.
Example: 12.
7. Enter the time in 24-hour format.
Example; 15:25 (3:25 P.M.).
8. Wait for two seconds.
9. Press STOP to exit and view the
new date and time.
STATUS OF LCD DISPL
t OJ/OJ/1995 00:00
( X.TCMP.SLTTINGS I
(
.
y..SETUP SYSTEM
Г I^DATE/TIME
{
.
r-NTCfc: YE A К:,:-ЖХ" .
i ■ E'NT E'R
f wnEfe-
f €WE:R И'О^Ун;: 0'9
i yWTtR T№:JCX
f, ENTER DAY:!?
( ЕНТЁТГУГ1ИЕД;ХХгХХГ)
f FNTER_TTMF:15:25 )
(Ц ^DAM/ylPIE
d ‘ 9
/Л г
...
EAR": 94
/ L a.94 IS-:
3
J
I
3
4-2
Setting the Station ID
The Station ID is for identification purposes. Here you can store your name, fax number, and
telephone number. Your machine then prints this information on the electronic Cover Page and
every fax page you send.
1. Press FUNCTION.
2. Press 7:
3. Press 4,
You will then be prompted to enter your
fax number.
4. Enter your fax number (up to 20 digits).
Example: 4155554444.
5. Press SET.
You will now be prompted to enter your
telephone number.
6. Enter your telephone number (up to 20 digits).
If your telephone number and fax number
share the same line, enter the same
number again.
Example: 4155554445.
7. Press SET.
Yon will be prompted to enter your name
or company’s name.
-:i0' ■'■‘.i" iu
( 09/12/1W94 15:25 ]
( ivTEHP'. seTTisWGs ;)
PlililillBlllrlfiM
.
................. . . .
f FAX
C
PtPliliiiaiiiiiaMiiiiip
f TEL:
c
( ENIER & SET
f TEL:4155554445_r]
t NAME:;::-;
c
r'ENTER & SET
ISPLAY
iia
:)
D
:)
8. Enter your name by using the number keys (up tq 20 characters).
Example: BROTHER.
Refer to the section “How to Enter Text
in the Function Mode” on the page 3-7-8.
9. Press SET to confirm the entry.
10. Press STOP to return to date and time.
Helpful Hints 1. The telephone number that you stored above is only used for the Call Back
Message and the Cover Page features.
2. If you do not enter a fax number, no additional information can be entered.
3. When you enter a space, use (right arrow). Then it will be registered as a
blank space,
4. If Station ID has already been programmed, then after Step 3 the name will be
displayed with the prompt “1” to change “2” to exit. Press “1” if jmu need to
change any information. Pressing “2” to exit will take you out of the function.
G
i 4 b ST ATI OH ID
E:BROTHER
4-3
f Lm La Lm i
iv-^iNC ruiNv^ll^lM bhi IIIMCi7i:>
NOTICE
The Telephone Consumer Protection Act. of lyai makes it unlawful for any person
to use a computer or electronic device to send any message via a telephone fax
machine unless such messages clearly contain in a margin at the top or bottom of
each trariBHiitted page or on the first page of the transiniasion, the date and time it
is sent and an identification of the business or other entity, or other individual
sending the message and the telephone number of the sending machines or such
business, other entity, or individual.
In order to program this information into your fax machine, you should complete the
steps on the previous page.
Storing One-Touch Dial Numbers
You can dial numbers automatically by storing telephone or fax numbers as One-Touch dial
numbers. You can also store names with the numbers so that when you call, you can verify the
destination on the display. You can store a maximum of 10 phone numbers for FAX-7lOM (01 to
10) and 20 phone numbers for FAX-720M (01 to 20). To use 11 to 20 One-Touch number locations
(only for FAX-720M), you need to press SHIFT. For example, One-Touch location “11” is accessed
by pressing SHIFT + One-Toueh “01” simultaneously. Here is how to store a telephone number
as a One-Touch dial number:
1. Press FUNCTION.
2. Press 4.
3. Press 1.
4. Press one of the One-Touch keys
you want to use to store a number.
Example; One-Touch 05.
The One-Touch keys are not the number
keys.
fi. Enter the number (up to 20 digits).
Example; 14155551212.
6. Press SET.
You then Vt^ill be prompted to enter the
name or company associated with this
number.
7. Enter the name by using the
number keys (up to 15 charac
ters).
Example: NJ OFFICE.
(See pages 3-7-8 for how to enter text.)
STATUS OF LCD DISPLAY
(ni It M P'f St TO lil:G
(j....
SET"- tf'lO
........
•D'"I
f..I j„0"N E-5rp#CH:'''
piiSBCfCf o'^EfTfU G'H.. 1
^ f %0 5
hr
ENTER & SET
i 1415 g551 g mYJ
( NAME:
C
[ ENTER & _SET
(¿N-AWe:.::.Na
-"J
....'...........
......
-
DtRIXg' ^
J
:)
3
:)
4-4