Brother IntelliFax-680 User Manual

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I n t e l l i F A X

SPECII'TCAITONS

IMPORTANT NOTICE

INCLUDES

A Starter Roll

OF OUR NEW

TuERMAr^

piUSpAKR

ALSO USES STANDARD

FAX PAPER

This is to remind you that your

new Fax unit includes a starter roll

of our new Therma PLUS Fax paper.

* feels like plain paper * reduces print fading

(under normal filing conditions) * easy to write on * you can even use a highlighter

Remember, it is your choice to either use

Therma PLUS paper (Brother reorder #6890 or #6840) or to use standard Fax paper (Brother reorder #6865).

How to Use This Owner’s Manual

Thank you for purchasing a Brother fax machine. This fax machine has been designed to be simple to use, but you can utilize it to its fullest potential by taking some time to read this owner’s manual. You will be ready to use the fax machine as soon as you read the first four chapters. Then you can refer to topics in the remaining chapters, as needed.

Structure of the Manual

■ Chapters 1-4

How to set up the ftix machine and what you need to know before you use it.

■ Chapters 5-7

Basic operations, how to send and receive faxes.

■ Chapters 8-10

Advanced operations.

Finding Information in the Owner’s Manual

• Use the table of contents. This side of the manual is coded so you can find topics easily.

• If there is a key on the fax machine you are not familiar with, refer to chapter 2.

• To find out information about a function, refer to the ‘Tunction Selection Chart” in

chapter 3.

• If you have trouble, refer to chapter 11 on how to troubleshoot.

• Use the chapter 13 index.

Test Sheet Procedure

Please fill out the TEST SHEET and fax it to 1-908-469-4547 as your first transmission. This will verify that your fax machine is properly installed.

When this document is received at Brother Diagnostic Center, a confirmation sheet will be sent back to your machine from Brother Automatic Fax Back Response System. Be sure to

set up your “Station ID” . (See page 4-3.)

FAX NO. : 1-908-469-4547 (Fax Transmission Only) TEL NO. : 1-800-284-4FAX (Voice Phone Only)

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CONTENTS

❖ SETUP & PREPARATION BEFORE USE ,1-1

Choosing a Suitable Place to Put Your Fax Machine ,1-1

The Good Places... ,1-1

And the Bad Places... ,1-1 Packing List ,1-2 F.Y.I. Setting up Your Fax Machine ,1-2 F.Y.I. Jacks, 1-4 F.Y.I. Multi Line Connections (PBXs) ,1-4 Connecting to a Private Branch Exchange ,1-4

Cfiapter

WuSiWimiSM

0iapter 5.

IMiiaiiM

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■lililill:

iillil

THE CONTROL PANEL KEYS ,2-1

TELEPHONE AREA ,2-2 ONE-TOUCH AREA ,2-3 FUNCTION AREA ,2-4 USER SETTING AREA ,2-5

❖ HOW TO USE ON-SCREEN PROGRAMMING (OSP) ,3-1

What Is On-Screen Programming ,3-1

Function Selection Chart ,3-1 Using the Function Mode to Access OSP ,3-4 Alternating Displays for OSP ,3-5

How to Enter Text in the Function Mode ,3-5 How to Enter Special Characters, Symbols and Punctuation Marks in the Function Mode ,3-6

Chapter 4, ❖ TELEPHONE FUNCTION SETTINGS ,4-1

Setting the Dialing Mode (Tone/Pulse) ,4-1 Setting the Beeper Sound Level .4-1 Setting the Date and Time ,4-2 Setting the Station ID .4-3 Storing One-Touch Dial Numbers ,4-4 F.Y.I. Types of Numbers ,4-5

F.Y.L Chain Dialing ,4-5

....

;; Storing Speed-Dial Numbers ,4-6

F.Y.I. When You Wish to Change to the Store One-Touch and Speed Dial Numbers (During Step 4 on Page 4-4, 6) ,4-7 F.Y.L Memory Storage ,4-7

ChaptmMf using the unit as a telephone ,s-i

Manual Dialing ,5-1 One-Touch Dialing ,5-1 Speed Dialing ,5-1

F.Y.I. Using Keys with the Telephone ,5-1 F.Y.I. On Hook DiaUng ,5-1

Telephone Index (Only for FAX-680) ,5-2

Chapter 4. ❖ SENDING FAXES ,6-1

A) BASIC FAX TRANSMISSIONS ,6-1

The Size of Your Documents ,6-1 How to Set the Document ,6-1 The Auto Document Feeder (ADF) ,6-2 Getting Ready to Send Faxes ,6-2

Resolution ,6-2

Contrast ,6-3 Sending a Fax Automatically ,6-3 Sending a Fax Manually ,6-4 F.Y.I. Dialing a Number ,6-4 F.Y.I. Talking to the Other Party When Sending a Fax ,6-4

Automatic and Manual Re-dialing ,6-5 Setting the Auto Re-dial ,6-5

F.Y.I. Possible Settings When You Send a Fax Manually ,6-5 F.Y.I. Printing Page Headers ,6-5 Delayed Transmission ,6-6

...

Setting the Daily Timer (for Delayed Transmissions) ,6-6

Interrupting the Timer and Polled Job ,6-7 Canceling the Job ,6-8

B) FAX TRANSMISSION OPTIONS ,6-9

Setting the Overseas Mode ,6-9 Setting Your Fax Machine for Multiple Resolution Transmission ,6-10 Gray Scale (Only for FAX-680) ,6-11 F.Y.I. About Resolutions... ,6-11 Sending a Fax with a Cover Page .6-12 F.Y.I. The Comments Section on the Cover Page ,6-12 Setting Coverpage ON/OFF ,6-13 Sending an Automatic Cover Page ,6-14 Customizing Your Cover Page Comment (Only for FAX-680) ,6-14 Sending a Fax with Call Reservation ,6-15 F.Y.I. Using the Call Reservation Function ,6-15

CONTENTS

Chapter 7,

❖ RECEIVING FAXES AND OTHER CALLS ,7-1

Selecting an Answer Mode ,7-1 Manual Reception (MANUAL mode) ,7-2 Automatic Fax Reception (AUTO mode) ,7-2 Setting the Ring Delay ,7-2

The F/T Switch (FÎT Mode) ,7-3

Setting the F/T Ring Time ,7-3 Remote Activation ,7-4 Connecting an External or Extension Telephone to the Unit ,7-4 Using Remote Codes ,7-5 F.Y.I. Limitation of LTsing External (or Extension) Phones ,7-5

Registering Remote Codes ,7-5

The TAD Mode ,7-6 Connecting an External TAD to the Unit ,7-6

Smoothing ,7-8 Speaker Volume ,7-8 Ring Volume ,7-9

jChapter 8,

Chapter 9.

iiliiilllii

❖ HOW TO USE COPY FUNCTIONS ,8-1

Making a Copy ,8-1

❖ POLLING ,9-1

F.Y.I. What Is Polling? ,9-1 F.Y.I. How Docs It Work? ,9-1

. F.Y.I. When to Use Polhng? ,9-1

Polling Another Fax Machine ,9-2 Setting up for Polled Waiting ,9-2

Secure Polhng ,9-3 Polling Another Fax Machine with Secure Code ,9-3 Setting up for Polled Waiting with Secure Polhng ,9-4 Delayed Polling (Only for FAX-680) ,9-4

❖ PRINTING OUT REPORTS AND LISTS ,10-1

Printing the All Dial List ,10-2 Activity Report Interval ,10-3 Transmission Verification (Xmit) Report, 10-4

❖ REGULAR MAINTENANCE AND TROUBLESHOOTING ,11-1

Regular Maintenance ,11-1 Paper Jams ,11-2

Fixing a Document Jam ,11-2 Fixing a Cutter Jam or Printer Jam ,11-2

Troubleshooting ,11-3

Error Messages ,11-3 Other Problems ,11-4

(Chapterl2, ChapterlBi

❖ IMPORTANT INFORMATION,12-1

Standard Telephone And FCC Notices (Only applies to 120V model) ,12-1

Important Safety Instructions ,12 3

❖ INDEX,13-1

❖ SPECIFICATIONS ,14-1

F.Y.I. ............For Your Information

SETUP & PREPARATION BEFORE USE

7. SETUP & PREPARATION BEFORE USE

Choosing a Suitable Place to Put Your Fax Machine

Use the following list as a guide to find a suitable place for your fax machine.

The Good Pleices...

Place your fax machine on a flat, stable surface, such as a desk. Select a place that is free of vibration and shocks.

Locate it near a telephone jack and a standard, grounded power outlet.

And the Bad Places..

Avoid setting it up in a high-traffic area.

Avoid setting up the machine near heaters, air conditioners, water, chemicals, or refrigerators.

Do not select a place that exposes your fax machine to direct sunlight, excessive heat, moisture,

or dust. Do not connect your fax machine to electrical outlets controlled by wall switches or automatic

timers. Disruption of power can wipe out information in the unit’s memory. Do not connect your fax machine to electrical outlets on the same circuit as large appliances or

other equipment that might disturb the power supply.

Avoid interference .sources, such as speakers or the base units of cordless phones.

1-1

SETUP & PREPARATION BEFORE USE

Packing List

Please check Lu see Lhat you have the following Items:

1. Load the recording paper.

1) Push the release button to open the top cover.

2) Take the roll of recording

paper out of the wrapper. If you are replacing a roll, you need to remove any remain ing paper still in the ma chine.

3) Insert the recording paper into the paper bin, with the

paper coming off the top

of the roll.

4) Inse rt the edge of the paper

into the slot which reads “PASS THE RECORDING PAPER UNDER THIS

GUIDE.” and pull the paper

out about 10cm (4 inches)

from the back side. Adjust the recording paper

so that it is between the

marks.

5) Close the top cover and press

firmly until you can hear the latches “click.”

! PASS THE RECORDING PAPER

UNDER THIS QUID

SETUP & PREPARATION BEFORE USE

2. Connect the handset.

3. Connect the power cord.

When you connect the power, your fax machine will automatically cut the fax paper, and the display will read: “01/01/1994 00:00”.

NOTICE

1. This fax machine must be grounded using a 3-prong plug.

2. Since the machine is grounded through the power outlet, you can protect yourself from potentially hazardous electrical conditions on the telephone network by keeping the power to your fax machine on before you connect it to a telephone line.

Similarly, you can protect yourself when you want to move your machine, by disconnecting the telephone line first, and then the power cord.

4. Connect the telephone line.

5. Attach the wire extensions and One-touch dial label.

1-3

SETUP & PREPARATION BEFORE USE

FOR YOUR INFORMATION

Jacks

If you have the older 4-prong telephone wall jack, you must use a modular 4-prong adapterCUSOC RJAIX). Plug the adapter into the wall jack and then plug the telephone line cord into the adapter, as shown in the illustration below.

Multi Line Connections (PBXs)

Most offices use a central telephone system. While it is often relatively simple to connect the machine to a key system or a PBX (private branch exchange), we suggest

that you contact the company which installed your telephone system and ask them to connect the fax machine for you.

It is advisable to have a separate line for the fax machine. You can then leave the

machine in AUTO Answer Mode to receive faxes at any time of the day or night.

If the fax machines is to be connected to a multi-line system, ask your installer to

connect the unit to the last line on the system. This will prevent the unit from being

activated each time a telephone call is received. But proper connection can not be

made.

• As with all fax units this machine must be connected to a two wire system. If your line has more than two wires proper connection of the fax machine can not be made.

Connecting to a Private Branch Exchange

The following points should be kept in mind if you are installing the machine to work with a private branch exchange{PBX).

1) It is not guaranteed that the unit will operate correctly under all circumstances with PBXs. Any cases of difficulty should be reported first to the company that handles your PBX.

2) If all incoming calls will be answered by a switchboard operator, it is recom mended that the Answer Mode be set to be MANUAL.(See page 7-2.) All incoming calls should initially be regarded as telephone calls.

3) The unit may be used with either the pulse or tone dialing telephone types.

1-4

2. THE CONTROL PANEL KEYS

FAX-600

THE CONTROL PANEL KEYS

FAX680

OTel ephone Area ® User Sett

Tzzrd

brother

IntefliFAX 600

o ©®®

HOLD

o @®©

OtAÜPAÜSE

o TE)®®

PEED DIAL 05^

O ®@®

'■ 1'

_________

o CAU mteft poLim ¡//jE/tm/pr pvncwn

I c

ZZZICZZ=3CZZZ1I=)'

ing Area

--—:rd

O FINE O AUTOANS

_ nnu: M AUfi

I y-PHOTO \-TAD I O S.RNE O F/T

TAD F/T o œvEmtsE

4QE I

) I

(BFunction Area iBOne-Touch Area

® Telephone Area

brother InteltlFAX 680

o ®®®

I o a>(5)(6)

I'O"'®"®'®

I SPEJDDMt --

I o ®®@

® User Setting Area

ITSHffT

___EEagn MU 7MEH KÎUJWG miERRm FUNCTION

I o t—II—II—II—if—^

(BFunction Area tB One-Touch Area

□

FINE

□

AUTOANS

\-PHOTO

□ s.me □ F/T ° coKEHWGf I

t II If

TAD

.............................. "J f

2-1

Hb CONIKOL PANEL KEYS

o OOO

o OOO, o OOO'

^ o OOO

< ■ -S-

i. Liquid Crystal Display

i-_-i I-,

“ a

Intelli FAX-680 Intelli FAX-600

The LCD displays messages that will help you set up and operate your fax machine (On-Screen Programming). (See page 3-1.)

2. HOOK

This key lets you dial telephone \ and fax numbers without lifting ^ the handset. (See page 5-1.)

3. HOLD

o OOO '

o OOO ■ o OOO q OOO

LJ l.i

6. Number Keys

These twelve keys are used to dial phone and fax nmnbers (see page 5-1), and can also be used as an alphanumeric keyboard for enteringinformationinto the fax machine (see page 3-5).

You can use this key to put a call on hold. (See page 5-1.)

4, REDIALfPAUSE

This key re-dials the last number called. (See page 6-5.) This key is also used to insert a pause in autodial numbers. (See page 4-5, 5-1.)

5. SPEED DIAL

This key lets you access previously stored speed dial phone numbers with a two digit number. (See page 4-6, 5-1.)

2-2

^ {mr®

noi@®®

iswr

int

br-

bfOOWjtfMi w

o OOO'^

o ooq

o ooa-^ o 000 O'

THE CONTROL PANEL KEYS

Intelli FAX-680

7. One-Touch Dial Keys

These keys give you instant access to previously stored phone numbers. (See page 4-4, 5-1.)

(Left Arrowy

This key moves the LCD cursor to the left. It also allows you to back up one step when you are in func tion mode (see page 3-4) or Tel

ephone Index.

9. SHIFT

(Only for FAX-680)

This key is used to access the extra ten One-Touch keys. (See page 4-4.)

....

] J

□ \

{ 680

----------

-----------------

Intelli FAX-600

13, COPY

Use this key to indicate your fax machine to make a copy. (See page 8-1.)

14, STOP

This key stops a fax, cancels an operation, or exits from function mode. (See page 3-4.)

□ fi№ q dUTOAMS

■. hworo h TAO

^&RHB □ F/T ° CCVSPFMS

t ---.II

______

ZJ\

______

--¿LDAIt- —

...y

10. SET*

This key is used for storing a function setting into the fax machine. (See page 3-4.)

Use this key to start an operation, such as send ing a fax. (See page 6-3.)

11, CLEARS

This key deletes entered data or backs up one step in a function mode procedure. (See page 3-4.)

This key moves the LCD cursor to the right, and it also lets you advance one step when you are in a function mode (see page 3-4) or Telephone Index.

The Left and Right Arrow keys, SET and CLEAR keys are also shared with one-touch keys,

(Right Arrowf'

2-3

^MECONTROtm KEYS

liiliiii

® FUNCTION AREA

. J'i'i

Intelli FAX-680

16. TEL -INDEX

o OOO o OOO o OOO . o OOO ■.

Intelli FAX-600

20. TIMER

i-.-. I

r.-zrr f 1—T";

19. INTERRUPT

It is used to temporarily interrupt

the timer job. (See page 6-7.)

2-4

where you can alter v£ settings. (See page 3-1.)

THE CONTROL PANEL KEYS

2-5

liiseiEiHi^^^ (osp)

3. HOW TO USE ON-SCREEN PROGRAMMING (OSP)

What Is On-Screen Programming

Since your fax programming is done on our LCD display, we created step by step On-Screen prompt messages to help you program your fax. All you need to do is follow the prompt instructions as it guides you through the function menu selections and programming options and settings.

If you have a basic understanding of the options and settings that are found in the programming function, you could perform most of the programming settings without the owner’s manual. To help you understand what function selections, options, and settings are found in your fax program, we have the following Function Selection Chart.

Read through this Chart to gain a basic imderstanding of what your new fax model can do, and then the next section will begin instructing you How to Use On-Screen Programming.

Function Selection Chart

Level one

function

1.TEMP. SETTINGS

2. CANCEL

JOB

3. PRINT

REPORTS

Level two

function

1. CONTRAST

2. RESOLUTION

3. OVERSEAS

MODE

Explanation of Options

There are three types of contrast settings.

Usually the AUTO setting is aeceptahle. Put

if you want to send an especially light or dark document, please change the setting. AUTO: Default setting is AUTO. Contrast

setting always reverts to AUTO after

one transmission. S. LIGHT: To send very light documents. S. DARK: To send very dark documents.

If you need to send a set of originals at various resolutions, this function will allow you to

send your required resolution by page, (If all

documents are the same resolution, use the Resolution key. See page 2-5 #22.) STANDARD/FINE/S. FINE/PHOTO

If you have trouble when sending overseas, you

may want to use set OVERSEAS MODE to ON. ON/OFF

If you wish to cancel a job that has been set with the timer, a polled job etc., use this

function.

You can print several different lists and reports, which are available under function item 3. PRINT REPORTS.

Factory

setting

AUTO

RTAN

DARD

OFF

Page

6-3

6-10

6-9

6-8

10-1

4. SET AUTO

DIAL

3-1

TONE-TOUCH

DIAL

If you register names and numbers to onetouch dial keys, you can dial a number auto matically just by pressing a one-touch key. (20 locations for FAX-680, 5 locations for FAX-600)

4-4

HUW lU USb ON-SCREEN PR

Level one

function

4. SET AUTO

DIAL

5. USER

OPTIONS

Level two

function

2. SPEED-DIAL

1. SMOOTHING

2. BEEPER

3. COVERPAGE

4. GRAY SCALE (Only for FAX-

680)

Explanation of Options

If you register names and numbers as SpeedDial numbers, you can dial a number auto matically just by pressing SPEED DIAL and a two-digit number. (40 locations for FAX680, 10 locations for FAX-600)

Smoothing enhances the appearance of incoming faxes.

If you set SMOOTHING to ON, you can receive messages with smoothing. ON/OFF

You can adjust the volume of the beeper with this fimction. OFF/LOW/HIGH

If you set COVERPAGE to ON, you can send

your documents with a Cover Page generated by your machine. When the COVERPAGE setting is ON, you can select a Cover Page comment. ON/OFF

You can select a GRAY SCALE level.

16/32 level

Factory

setting

LOW 4-1

OFF

32 6-11

Page

4-6

7-8

6-13

6. TEL

OPTIONS

7. SETUP

SYSTEM

There are two different dial types and you

1. TONE/PULSE

must select the type of signal suitable for your telephone. TONE/PULSE

The number of rings that will occur before F/

2. RING DELAY

T or AUTO Answer Mode selections are acti vated. 0/1/2/3/4 rings

If you set AUTO REDIAL to ON, your ma chine will automatically re-dial the last

3. AUTO REDIAL

number called in the event the number was busy or the call failed for some other reason. ON/OFF

4. SPEAKER VOLUME

You can set the speaker volume. OFF/LOW/HIGH

F/T RING TIME sets the time for simulated

5. F/T RING TIME

ringing in F/T mode. 10/20/30/60 seconds

6. RING VOLUME The settings are OFF/LOW/HIGH:.

If you enter the date and time in 24-hour

1. DATE/TIME

format, the LCD will display the date and time and will also be printed on outgoing faxes.

TONE 4-1

LOW

HIGH 7-9

01/01/1994

00:00

7-2

6-5

7-8 7-3

4-2

3-2

HOWTO USE ON-SCRIEN liQBRAMMING

:::::::::: !i ¿i::

Level one

function

7. SETUP

SYSTEM

Level two

function

2. DAILY TIMER

1 INTERVAL

4. STATION ID

5. REMOTE CODE

6. SETCOVERPAGE (Only for FAX-

680)

Explanation of Options

If you frequently have delayed jobs, all for execution at a certain time, you can program that time. Once you register it, you do not need to enter that time, just press TIMER.

You can select the interval at which the

antivity report, is printed out.

6/12/24 hours, 2/4/7 days, OFF

You can enter your name or company name,

fax number and telephone number in STA TION ID. It is printed at the top of each page of every outgoing fax. It is also printed on the automatic Cover Page.

If you enter REMOTE CODE, you can activate or deactivate the fax machine from a remote

telephone. ON/OFF

#51(DEACT.)

You can register your own two programma

ble comments on the Cover Page.

Factory

setting

00:00

OFF 10-3

*51 (ACT.)

Page

6-6

4-3

7-5

6-14

3-5

HOW TO USE ON-SCREEN PROGRAMMING (OSP)

Using the Function Mode to Access OSP

You can access the function mode by pressing FUNCTION found in the Function Area of your fax Control Panel. (See page 2-4.)

When you enter the function mode, your fax machine will display a list of Level One Functions to choose from (see pages 3-1 through 3-3 for these Level One Functions), as seen below.

( EN TER N O. & SET }

Left arrow

sequence

; 1 .TE^

( 2.CAf JC EL

i 3.PR] :n t i ^EP ORTS

( 4.SE1

i 6.USER Of ^ TIO

IP.S I

■ AU"

ETT I

ro D

JOB

NGS

lAL

;

Right arrow or

auto scroll

sequence

ft.TEC OP TIONS )

[7.S ETUP SY STEM j

These function options will appear one after the other on the display. You can then choose one of these options by pressing SET when your desired option appears on the LCD.

You can also move through the function menu options at a faster rate by pressing —► (right arrow). (See page 2-3 to locate this key on your Control Panel.) When you find the option you want, press SET.

You can simply press the Level One Function number associated with each option (again refer to page 3-1 through 3-3).

Helpful Hints If you want to exit the function mode, simply press STOP. Also, if you select the

wrong menu, and to return to the previous step, press CLEAR.

3-4

HOW TO USE ON-SCREEN PROGRAMMING (OSP)

Alternating Displays for OSP

I. SPEAKER:HIGH

--------------------------- -------

t SELECT

ALTERNATE

......^ & SET) example shows the current speaker volume is high and

* alternate between the currently selected option, and a help

, ^ message giving brief instructions on how to proceed. The

When you see alternating displays, the LCD will usually

prompts you to use <— (left arrow) and —► (right arrow) to alter the setting, and then to press SET to store it.

How to Enter Text in the Function Mode

Each number key has two or three letters printed by the side of it. The “1” key and the key and the key have no printed letters because they have special characters.

ABC ^DEF ^—..

(D (D (3) (4) (D (6)

TUV . WXY

@ (D (9

*) 0

By pressing the appropriate number key the correct number of times, you can get the

character you want. When you are making certain settings, such as the Station ID settings,

you need to enter text into your fax machine.

Key

2 3

4 G

5 6 7

8 9 w 0

once

P R

T U

twice

three times

B C

K N 0

L 5

X Y 9

z 0

four times

2 3

6 7 8

Let's say that you want to enter the initials “BR.” Follow the example of next page.

3-5

liwitaiiiiii

HOW TO USE ON-SCREEN PROGRAMI

KEYS TO BE pressed

1. Press 2 twice to enter the letter B.

2. Press 7 twice to enter the letter R.

3. Press SET.

1. If you want to enter a blank space, press —*■ (right arrow) twice.

2. If you entered a letter incorrectly and want to chan ge i t, yon ca m i rp ^— (left arrow) to move the cursor back to where it is, When you reach the letter, you can enter anew one in it's place. You can only overwrite letters, not insert them, so you may have to go back and overwrite a lot of letters if you forget to enter a letter.

3. If you enter a character which is assigned in the same number, press ■ to move the cursor to the right.

STATUS OF LCD DISPLAY

(NAME; »

(EiTER & SET f NAME:B

f NAME:BR

(right arrow)

■ ■ ■ 1 )

How to Enter Special Characters^ Symbols and Punctuation Marks in the Function Mode______________________________________________

1 key

----------------

Mi key

------

-----

# key

-----------

The “1” key contains all the accented characters. The and the key are used for punctuation marks and symbols. Let's say that you want to enter the Symbol Follow the example below.

AEOUACEEl

—- (space) !”#$%&’()*-e,-./

-----

— :;<=>?@[]'^_

KEYS TO BE PRESSED

( tW kME: JAMES ^ 1

1. Press* to show a list of characters. rMARK- ! ”#$% & -( y®: ^

2. Press *,*,*,*,*,* (6 times). fMA R K - ! ”#!%& ) * a]

3. Press “► (right arrow). 1

3-6

' TELEPHONE IWilWW SEW GS

......................................

4. TELEPHONE FUNCTION SETTINGS

............

There are some settings, such as the date and time, you should make to your fax machine before you begin using it. Once entered, these settings will remain in the machine until you change them. You can begin customizing the settings by pressing FUNCTION on the control panel. This ac tivates the function mode and On - Screen Programming prompts. You can complete a variety of

settings in this mode.

Setting the Dialing Mode (TonefPulse)

_____________________________

Your fax machine supports both tone (or multi-frequency) and pulse (or rotary) dialing. It is initially set to TONE, so you do not need to change the setting if you use that kind of line. If you

are using a pulse dial line, you can change the setting to PULSE by following the steps below:

KEYS TO BE PRESSED

1. Press FUNCTION.

STATUS OF LCD DISPLAY

f 01 /01/1994 00:00 I

1.TEMP.S ETTIN GS

You will see scrolling options on the dis play. You can choose one.

2. Press 6.

3. Presa 1.

After two seconds you will be automati

cally prompted to select pulse or tone.

4. Press <— (left arrow) or —► (right

6.TEL OP TIONS

1.TONE/PULSE DIALING:TONE

f SEL ECT < > & SET I

( DIAL ING:PULSE d

........

•• ••

;

arrow) to find the dialing mode that matches your telephone line.

Example: PULSE

5. Press SET.

1.TONE/P ULSE

6. Press STOP to return to date and

time.

Setting the Beeper Sound Level

If the beeper setting is LOW or HIGH, it will “beep” every time you press a key, make an error, or at the end of sending or receiving a fax.

The initial setting on your fax machine for the beeper is LOW. If you do not want the beeper on,

select OFF, and if you want it loud, select HIGH.

4-1

TELEPHONE FUNCTION SETTINGS

KiYS TO BE PRESSID

1. Press FUNCTION.

2. Press 5.

3. Press 2.

4. Press ◄ — (left arrow) or —► (right

STATUS OF IGD DISPLAY

( 01/01/1994 0О:О(П1

( l.TFMP.SE.iTINGS 1

L ....

..............

( 2.BEEPER

[ BEEPER:L OW

PSELE CT < > [ BEEPERtO FF

DHlONS П

arrow) until you get the setting you want.

Example :OFF.

5. Press SET.

2.BEEPER

6. Press STOP to return to date and

time.

Setting the Date and Time

Your fax machine shows the date and time on the display and prints the date and time on every fax pages you send. You can set the date and time in function mode.

KEYS TO BE PRESSED

1. Press FUNCTION.

2. Press 7.

3. Press 1.

4. Enter the last two digits of the

year.

Example: 93.

5. Enter two digits for the month. (JAN = 01, OCT = 10, etc.)

Example: 09.

6. Enter two digits for the day. Example: 12.

7. Enter the time in 24-hour format.

Example: 15:25. (3:25 P.M.)

8. Wait for two seconds.

9. Press STOP to exit and view the

new date and time.

STATUS OF IOD DISPLAY

r0l7 01/199 4 OOiOin

( l.T EMP.S ETTU PafeSETU P SYSTE M

1.nATF/TTMF

ENTER YEAR:X X

i EN TER Y EAR:93’ [ EN TER M0NTH:XX)

rEN TEp~M 0NTH :d'9 )

( EN TE~PdAY : XX )

ENTER DAY:12________ ENTER TIME:XX :XX

1 ENTER TIME :15:25

i.UAIЕ/IIME

[09/12/1993 15:25 ;

4-2

TELEPHONE FUNCTION SETTINGS

Setting the Station ID

Tht; SLaLiuj;! ID is for identiflcation purposes. Here you can store your name, fax number, and telephone number. Your machine then prints this information on the electronic Cover Page and every fax page you send.

KEYS TO BE PRESSED

1. Press FUNCTION.

2. Press 7.

3. Press 4.

You will then be prompted to enter your fax number.

4. Euler yuur fax number (up to 20 digits).

Example: 4155554444.

5. Press SET.

You will now be prompted to enter your

telephone number.

6. Enter your telephone number (up

to 20 digits).

If your telephone number and fax number share the same line, enter the same number again. Example: 4155554445.

OF LCD DISPLAY

■ 00/12/1093 15:25 ;

r1-T EMP.SETTINGS ) fTT 'S ET U P SYS TEM )

i 4.STA TION ID 1

|_FAX^

[ EN TER & SET

FAX:4155554444

r tel":

( EN TER & S ET

CiilEL:4l'^554445_ J

___

7. Press SET.

Yon will he prompted to enter name or

company's name.

[ NAME:

ENTER & SET

[ NAME:B ROTH ER

“3

8. Enter the name by using the

number keys (up to 20 characters).

Example: BROTHER. Refer to the section “How to Enter Text in the Function Mode” on the page 3-5,6.

9. Press SET to confirm the entry.

[4.STATION ID

10. Press STOP to return to date and

time.

Helpful Hints 1. The telephone number which you stored above is only used for the Call Back

Message and the Cover Page features.

2. If you do not enter a fax number, no additional information can be entered.

3. When you enter a space, use —► (right arrow). Then it will be registered as a blank space,

4-3

)

¡^■ 1

NOTICE

TELEPHONE FUNCTION SETTINGS

The Telephone Consumer Protection Act. of 1991 makes it unlawful for any person to use a computer or electronic device to send any message via a telephone fax machine unless such massage clearly contains in a margin at the top or bottom of each transmitted page or on the first page of the transmission, the date and time it is sent and an identification of the business or other entity, or other individual sending the message and the telephone number of the sending machines or such

business, other entity, or individual.

In order program this information into your fax machine, you should complete the steps of the previous page.

Storing One-Touch Dial Numbers

You can dial numbers automatically by storing telephone or fax numbers as One-Touch dial numbers. You can also store names with the numbers so that when you call, you can verify the destination on the display. You can store a maximum of 20 phone numbers for FAX-680 (01-20) and 5 phone numbers for FAX-600 (1-5). To use 11 to 20 One - Touch number locations (only for FAX-680) , you need to press SHIFT. For example, One - Touch location "11" is accessed by pressing SHIFT + One-Touch “01” simultaneously. Here is how to store a telephone number as a One-Touch dial number:

KEYS TO BE PRESSED

1. Press FUNCTION.

2. Press 4.

3. Press 1.

4. Press one of the One-Touch keys, you want to use to store a number. Example: One - Touch 05.

5. Enter a number (up to 20 digits). Example; 4155551212.

6. Press SET.

You then will be prompt to enter the name or company associated with this number.

7. Enter the name by using the number keys (up to 17 characters).

Example: NJ OFFICE. (See pages 3-5 and 3-6 for how to enter text.)

OF LCD DISPLAY

f 09/12/199 3 15 : 2 5 ^1

fl. rEHi^Erxiigira)

r~4."SEf AUTO DIAL~~1

GiYoNFYbucH ‘ DIA Q

1 SELECT O NE-TO UCH 1

r*05 ¿i

( EN TER & S E

[ *0574155551212 „ J

NAMF :

ENTER & SE T

l l|: AM E :N J OFFICE

4-4

9. Select the type of number (FAX, TEL, F/T, CHAIN)by using the ^ (left arrow) or —► (right arrow) to display the type you want.

(See For Your Information of below.) Example:FAX

r'TYPE'VFAT

______

10. Press SET.

( SELECT ONE-TOUCH]

11. Return to step 4 to enter another

number, or press STOP to return to date and time.

Helpful Hints If you have to wait for a dial tone when you get access to the outside line, you

should use REDIAL/PAUSE.When you press REDIAL/PAUSE, a dash will appear on the display. By storing the numbers with a pause, you can create a delay of 3.5 seconds.

FOR YOUR INFORMATION

Types of Numbers

When you store a number as a One-Touch or as a Speed-Dial number, you have a

choice of choosing what type of number it is. There are 4 options:

1. FAX (A fax number).

2. TEL (A telephone number).

3. F/T (Both a fax number and a telephone number)

4. CHAIN (A number, usually an access code, for chain dialing).

Chain Dialing

Sometimes you may want to choose from among several long-distance carriers when

you make a call. This is because rates may vary depending on the time and

destination. To take advantage of low rates, you can register the access code of a long distance carrier as a One-Touch or a Speed-Dial number for chain dialing. To do this,

you store the access code as you would a regular number and register it as a “chain”

number. (See the step 9 of this page.) Then, when you want to make a call, you use this number in combination with the regular number, which also may be a OneTouch or a Speed-Dial number.

You can start a chain dialing call by pressing a One-Touch key or SPEED DIAL and

the two digits that has an access code. Next you press another One-Touch key or SPEED DIAL and the two digits which has the regular phone number or press the number manually, and then press START to begin calling.

4-5

ililiii

TELEPHONE FUNCTION SETTINGS

Storing Speed-Dial Numbers

When you store a phone or fax number as a Speed-Dial number, you need to enter a two-digit

number, from 01 to 40 for FAX-680 and from 01 to 10 for FAX-600 using the number keys. For

example, you cannot enter “5”. You need to enter “0”, “5”. You can store as many as 40 numbers (FAX-680) or 10 numbers (FAX-600) as Speed-Dial numbers.

KEYS TO BE PRESSED

1. Press FUNCTION.

2. Press 4.

3. Press 2.

4. Use the number keys to enter two

digits number.

Example:05.

5. Enter the number (up to 20 digits). Example: 5555151.

6. Press SET.

You then will be prompted to enter the name or company associated with this number.

7. Use the number keys to enter a name (up to 15 characters).

Example; MANCHESTER.

(See pages 3-5 and 3-6 for how to enter

text.)

STATUS OF LCD DISPLAY

( 1)9/12/1993 l5 : 25^1

f l.TEMP . S ETT I’Slg g a

( 4. S ET a IJ T O Pj A L

2 .SPEED-DIAL SPEED-DIAL? #_ SPEED-DIAL? #05

#05:

1 ENTER & SET n#0 5 : 5 55 5 15 "!

( NAME:

i ENTER &SE

EiMANCHESTE

________

)

8. Press SET.

9. Select the type of number (FAX,

TEL, F/T, CHATN)by msing^ (left

arrow) or ► (right arrow) to display the type you want.

Example: TEL.

10. Press SET.

11. You are ready to enter another

Speed-Dial number, or press STOP

to return to date and time.

( TYPE:FAX

SELECT < > & SET 1 TYPE:TEL

SPEED-DIAL? #.

4-6

TELEPHONE FUNCTION SETTINGS

Helpful Hints 1. Print out the All Dial List to make sure you have stored the correct numbers.

(See page 10-2.) This list will contain the type of number: FAX or TEL.

2. Even if there should be a loss of electrical power to your fax machine, the telephone and fax numbers you have stored will not be lost.

Hr liUR INFORMATlGill

When You Wish to Change to the Store One-Touch and Speed Dial Numbers (During Step 4 on Page 4-4, 6)

When you press the One-Touch key or Speed-Dial number, if it is already in use, you will be asked if you wish to change it or exit and select a different One-Touch or Speed-Dial number. This display does not appear if the One-Touch key or Speed-Dial you chose is not assigned.

1. Press 1 to assign a new number to the One-Touch key or Speed-Dial, or press 2 to choose a different One-Touch key or Speed-Dial.

*05:NJ oFFICSf

^ fTTCHANGE 2. EX IT.,!

......

2. If you are replacing an existing number with a new one, the old number and name will appear in the display. Press CLEAR to erase the old number and name. Then, enter the new number and name and press SET to store the entry.

Memory Storage

Your fax machine is equipped with an internal battery that will keep it working for up to two hours after power has been cut off. After that time, the date and time will be lost and you will have to re-enter the information. All other settings in the USERS OPTIONS and SETUP SYSTEM functions are stored permanently and will be retained even in the event of a power failure.

Helpful Hints 1. If your fax machine is connected to a PBX, you may need to insert an additional

number before each fax or telephone number to get access to the outside line.

4-7

'l i fe

I:..

feillllilii

5. USING THE UNIT AS A TELEPHONE

...

iilili

USING THE UNIT AS A TELEPHONE

Your fax machine can be used to make regular telephone calls. You can dial numbers manually, by pressing the number keys, or by using One-Touch or Speed-Dialing.

Manual Dialing

1. Pick up the handset, or press HOOK.

2. When you hear the dial tone, you can begin dialing by pressing the number keys.

3. If you used HOOK, pick up the handset when the call is answered.

One-Touch Dialing

1. Pick up the handset, or press HOOK.

2. When you hear the dial tone, press the desired One-Touch key.

3. If you used HOOK, pick up the handset when the call is answered.

If you try to use a One-T ouch number that has not been registered, you will hear a warning sound

and the display will carry a message reading,“NOT REGISTERED”. The display will return to normal after 2 seconds.

Speed Dialing

1. Pick up the handset or press HOOK.

2. When you hear the dial tone, press SPEED DIAL and then the 2-digit Speed-Dial number.

3. If you used HOOK, pick up the handset when the call is answered.

FOR YOUR INFORMATION

Using Keys with the Telephone

- Use REDIAL / PAUSE for putting a pause between numbers.

- Use HOLD to put a call on hold. You can put down the handset without disconnecting the call

- Use # to switch the dialing type to “tone” from “pulse.” This key is also used for push button services, such as those offered by banks, credit card companies, or paging services.

On Hook Dialing

When you make a call using HOOK, you can listen to the other end of the line, but they can’t hear you unless you pick up the handset. Also, if you press HOOK a second time, the call will be disconnected.

5-1

Telephone Index (Only for FAX-680)

Once you have registered a name and number as a One-Touch number or as a Speed Dial number, you can alphabetically find where things are with the Telephone Index. You can also dial a number directly from the Telephone Index.

STATUS OF LCD DISPLAY

i 09/12/1993 15:2^

1. Press TEL-INDEX.

2. Press <— (left arrow) or —► (right arrow) or use the number keys to

input the first character of the

stored name, to find the name.

3. Pick up the handset, or press

HOOK.

4. Press START to begin dialing.

Return the handset to its cradle or

press HOOK to cancel the call.

[ TEL.INDEX [= NJ OFFICE

5-2

BASIC FAX TRANSMISSIONS SENDING FAXES

6. SENDING FAXES

A) BASIC FAX TRANSMISSIONS

The Size of Your Documents

216mm (8.5")

The size of the documents you want to send by fax should not be larger (or smaller) than what your fax machine can accommodate. The documents should each be between 148 and 216 mm (5.8 and

8.5 inches) wide and between 100 and 900 mm (3.9 and 35.4 inches) long.

The maximum width of the scanned area is 208 mm (8.2 inch).

How to Set the Document

To send a fax, first insert the document you wish to send, face down, in the

document feeder. The top edge of the document should go in first, or the fax will

be received up side-down. To prevent the document from skewing at it is fed, adjust the paper guides to

fit the width of the document.

NOTICE

dOl

SENDING FAXES BASIC FAX TRANSMISSIONS

The Auto Document Feeder (ADF)

The Auto Document Feeder (ADF) automatically feeds documents (up to 15 pages for FAX-680

and 10 pages for FAX-600) into the fax machine, one at a time. The thickness and weight of the

documents should fall into the following categories: Thickness: For one sheet: 0.07 to 0.12 mm (2.8 x 10'^ to 4.7 x 10'® inches).

For multiple sheets: 0.07 to 0.10 mm (2.8 x 10 ^ to 3.9 x 10® inches).

Weight: For one sheet: 52 to 85 g/m^ (0.07 x 10'® to 0.121 x 10'® Ibs/inch^).

For multiple sheets: 52 to 80 g/m^ (0.07 x 10’® to 0.114 x 10’® Ibs/inch^).

As a reference, please note that the paper on which this is printed has the following thickness and weight: Thickness: 0.10mm Weight: 80g/m^

Before inserting documents into the document feeder, make sure the documents are not stuck to each other, and fan the sheets of paper before you put them in. Make sure you always put the documents in face down.

Getting Ready to Send Faxes

Resolution

You can choose a setting (STANDARD, FINE, SUPERFINE, or PHOTO) for the resolution any time before you press START or COPY. You can choose a setting by pressing the Resolution key. ( □ means light off.

STANDARD

FINE

□ FtNE

PHOTO

□ s.mE

.........

■ FINE

PHOTO

□ S.RNE

SUPERFINE □ f>ne

\- PHOTO

■ S.FINE

means light on.)

The STANDARD resolution can be used for most typewritten text. When the STANDARD setting is on, both lights are off. Transmission speed is normal.

The FINE resolution is an ideal setting to use if you want to send

documents that have small print. When the FINE setting is on, the FINE light will be lit. Transmission speed is slower than STANDARD.

The SUPERFINE resolution is a good setting to use for documents with very small print or artwork. When the SUPERFINE setting is on, the S. FINE light will be lit. Transmission speed is slower than FINE.

PHOTO ■

|—

PHQTO

■ S.FINE

___

The PHOTO resolution is ideal for sending documents that have varying shades of gray, such as photographs. The PHOTO setting is on when both lights are lit.

Transmission speed is slower than FINE.

To set resolution par page, refer to Multiple Resolution Transmission on page. 6-10.

6-2

BASIC FAX TRANSMISSIONS SENDING FAXES

Contrast

The fax machine has automatic contrast control, but if you need to send a document that is very

light or very dark, you may want to set the contrast yourself.

Use SUPER LIGHT to send a very light document. Use SUPER DARK to send a very dark document.

KEYS to BE PRESSED

1. Place the documents face down in ^ ^ FAX : N0 & START the feeder. ( a

2. Press FUNCTION. p.j ■ TEMP , $::gTTI NGS R

3. Press 1. pegygHP . SltTlMgSU^

Pre ss I. i 1, CONTRAST

The display will alternate messages. i TRAST : AUTO

STATUS OF LCD DISPLAY

( 09/ 11/lyffe£5-»:2.5.- ]

...

^ (. COPYl: iKESi& °C0PYn

^ ^

5. Use <— (left arrow) or —► (right i aiNTRAST:$.LIGHT J arrow) to select one of the settings,

AUTO, S.LIGHT, or S. DARK

Example: S.LIGHT

6. Press SET. [ 1 . C0NTRAST

7. Press STOP to exit.

[ FAXT «N0. & START '

^ fCOPY: PRESS "COPY

____________

....

Then start fax sending operation (page 6-3) or copy (page 8-1).

Sending a Fax Automatically

KEYS TO BE PRESSED

1. Insert the documents face down in

the feeder.

2. Enter a fax number.

Example: One-Touch dialing

3. Press START.

STATUS OF LCD DISPLAY

[09/12/1993 15:25 .1

1 FAX: N07~& STARTI

rCOPY: PRESS COP^

r NJ OFFICE

DIAL! SENDING P.Oll

6-3

SENDING FAXES BASIC fj\x transmissions

Sending a Fax Manually

KEYS TO BE PRESSED

1. Insert the documents face down in

the feeder.

2. Lift the handset or press HOOK and listen for the dial tone.

3. Dial the fax number

You can use manual dialing, One-Touch

dialing, or Speed Dialing, or Tel-Index (only for FAX-680).

4. When you hear a fax tone, press

START.

Your fax machine will begin sending the

documents.

5. Return the handset to its cradle, if

you did not use HOOK.

FOR YOUR INFORMATION

TUS OF LCD DISPLAY

[ 09/12/1993

fTAX: N0. &

COPY: PRES

ENTER FAX N0. 1

jftfiESS STAR

NJ OFFICE

[

SENDING

S COPY .1

15:25j

STARfJ

T KEY 1

)

Dialing a Number

There are several ways to dial a number. When you dial, you can check the display

to see who you are calling. Choose one of the following dialing methods:

1) Manual Dialing Dial the fax number by pressing the number keys, then press START.

2) One-Touch Dialing Press one of the One-Touch keys. (The numbers must be stored beforehand. See page 4-4.) Then press START.

3} Speed-Dialing

Press SPEED DIAL, then use the number keys to enter a two-digit code. For example, press “0”, “5” for 05. (The numbers must be stored beforehand. See page 4-6.) Then press START.

4} Telephone Index (Only for FAX-680)

You can use the Tel-Index to make telephone or fax calls. (See page 5-2.)

Talking to the Other Party When Sending a Fax

When you are sending a fax manually and you hear recipient's voice instead of fax tones, you can use the handset to have a conversation. When or if you want to then

send a fax, ask the person on the other line to press START on his/her fax machine and when you hear fax tones you can press START to begin sending your fax.

6’4

MM^jWfTRANSMissioNs SENDING FAXES

3111

Automatic and Manual Re-dialing

If a number you have dialed is busy or your call did not go through for some other reason, you can re-dial that number. There are two ways for re-dialing, “automatic” and “manual.” Automatic redialing can only be used for faxes that were sent using automatic transmission — not for telephone calls. The factory setting is “auto re-dial on”, but you can change it to “auto re-dial off’, if needed. If the re-dial function is set on “auto re-dial on”, it will automatically re-dial the number 3 times at 5 minute intervals before giving up. Whether the setting is on or off, the fax machine will re-dial the last dialed number when you press REDIAL/PAUSE (manual re-dialing).

Setting the Auto Re-dial

immmùmpiAY

I 09/12/19m 15:251

1. Press FUNCTION.

2. Press 6.

E .SETTINGS )

; 6. TEC OP TI DN S

3. Press 3.

4. Use <— (left arrow) or —► (right arrow) to turn the auto re-dial function ON or OFF.

Example: OFF

5. Press SET.

( A U TO Reb lM |0 N ^3

! SELECT < "" >

[ AUTO REDIAL OFFlTj

E33ÁÜT 0~ RB DIA L 1

6. Press STOP to exit.

FOR YOUR INFORMATION

Possible Settings When You Send a Fax Manually

• Resolution (See page 6-2, 6-10.)

• Cover Page (See page 6-12.)

Contrast (See page 6-3.) Overseas Mode (See page 6-19.)

• Call Reservation (See page 6-15.)

Printing Page Headers

Your fax machine can print a page header on top of every document you send. It is printed on the receiving party’s fax paper. It contains the date and time of transmission, your fax number and name (Station ID), and page number. Of course you need to register your Station ID beforehand for that information to be available.

Transmission Date and Time Station ID

09/12/1993 15:25 4155554444 BROTHER PAGE 01

Page Number

6-5

SENDING FAXES basic fax transmissions

Delayed Transmission

You can set the timer to send documents at a later time (up to 24 hours later). Your fax machine will also produce a report the “Delayed Sending Report”, after the fax is sent.

KEYS TO BE PRESSED

1. Insert the documents into the feeder.

2. Press TIMER.

3. Enter the time in 24-hour format

STATUS OF LCD DISPLAY

..09/12/1993 15:2^

r FFAX: no. & ST AW D -s ^

'v r r n n \/ - nnr-C'C' r- n n V 'i

COPY: PRESS COPY j

( SET TIiiE=fl0:00

1^'e'T TIHE=19:45

using the number keys.

Example: 19:45 (7:45 P.M.)

4. Enter the fax number.

5. Press START.

ENTER FAX N0.

1 PRESS START KEfe r~NJ~ office" ^

TIMER WAITING

The fax machine waits until the specified time to call.

Setting the Daily Timer (for Delayed Transmissions)

The Daily Timer function lets you send a fax at a set time every day. This is handy for sending delayed jobs that must go out at the same time daily. Once you make this setting, you don’t have to enter the time everyday. You just press TIMER, the number and SET if you want to send.

KEYS TO BE PRESSED

1. Press FUNCTION.

2. Press 7.

3. Press 2.

4. Enter the time in 24-hour format

using the number keys.

Example: 19:45 (7:45 P.M.)

5. Wait for two seconds.

6. Press STOP to exit.

6-6

STATUS OF LCD DISPLAY

f 09/12/1.993 15:S~] rr. TEMPJSETTINGSJ

( 7. SETUP SYSTEM^!]

2.DAILY TIMER

C ENTER TIMEiQOi-DCJ

(ENTER TIME 19:45 ] ( 2.DAILY TIMER .

BASIC FAX TRANSMISSIONS SENDING FAXES

Interrupting the Timer and Polled Job

You can send a fax without canceling the timer (see page 6-6) or polled waiting (see page 9-2) with document in the feeder hy “interrupting” it. When you interrupt the timer to send a “new” set of documents, the fax machine does not automatically re-dial the number if it is busy. Also, you cannot use the function mode when you are interrupting the timer. Example; TIMER WAITING with Document in the feeder.

KEYS TO BE PRESSED

1. Press INTERRUPT.

2. Remove documents from the fax

machine.

3. Place “new” documents into the

feeder.

4. Enter the new number to send the

documents then press START.

5. After the transmission is finished, place the “old” documents back into the feeder.

6. Press INTERRUPT to restore the timer.

STATUS OF LCD DISPLAY

( fiMER WAITING J

DO CU M E NT J

r "i N S Eir ili an i M E N f~ ^

[ FAX OR COPY

[ INT TO RESET I

i DIALING

: INSERT DOCEMENT '

'“'f a x or copy

piLglTT

I TIMER WAITING

TO RESET

e-7

SEliPING Fy^ffiS BASIC FAX TRANSMISSIONS

Canceling the Job

Use the cancel job function to permanently remove scheduled tasks such as polling or polled job (see page 9-1) and timer job (see page 6-6) from your fax machine.

Example: TIMER WAITING with document in the feeder.

STATUS OF LCD DISPLAY

1. Press FUNCTION.

2. Press 2.

Any waiting jobs that have been setup

will appear in the display.

3. Use ◄ — (left arrow) or —► (right arrow) to select the job you wish to

cancel.

4. Press SET.

5. Press 1 to cancel the selected job, or

2 to exit without canceling.

If 1 is selected, the job will be canceled and the next job in the queue will appear in the display.

6. Tocancelthenextjobjpressi again.

To exit, simply press 2.

In the event that no jobs are waiting to be processed, a “NO JOB WAITING” message will appear in the display.

[ TIKER WAITING

r1■T EM P VS ETTINGS .

f 2. CANCEL JOB 4

...............

[PSELECT < > &

19:45 NJ OF F IC U

TTCLEAR 2. EX IT- )

NJ 0F F IC ~1

NJ OFFIC 1

6-8

FAX TRANSMISSION OPTIONS SENDING FAXES

B) FAX TRANSMISSION OPTIONS

Setting the Overseas Mode

Using the Overseas mode is an efficient way to send faxes overseas. If you experience difficulty with sending faxes overseas, you may want to use the overseas mode.

KEYS TO BE PRESSED

1 09/1271993 15:25 ]

1. Insert the documents into the

feeder.

2. Press FUNCTION.

3. Press 1.

4. Press 3.

5. Press <— (left arrow) or —► (right

arrow) to switch to ON.

6. Press SET.

7. Press STOP to exit.

8. Then start the fax sending

operation. (See page 6-3.)

After sending your fax, the machine will revert to OFF.

feieg'l: PRESSiXOPY )

( i.t e mp ,, ^e tt iw s s :)

( 1 . TC M P.S n

C 3\0Vgi5E^ M:0DT 1

^ fWERSE^: OFF ^

C ffl ““

(-OVERSEAS : ON

( ENIEK FAX~NO~

( PRESS^- START KBf3a

------------------

f 3. OVERSEAS M0D_E~1

& START’]

6-9

S||M SÌNSfF FAX TRANSMISSION OPTIONS

issi

Setting Your Fax Machine for Multiple Resolution Transmission

You can set the resolution of the documents you send by pressing the Resolution key. Once you set the resolution, all the pages will be sent with the same resolution. However, there may be times when you want to send some pages with one type of resolution, such as “standard”, and other pages in another resolution, such as “photo.” If you send all pages in photo resolution, for instance, it would take a great deal of time. It would be nice if you could specify what pages are to be sent with what resolution to minimize transmission time. You are in luck because you can make such

a BtiLLixig utthig the l.TEMP. SETTINGS function.

KEYS TO BE «iSSED STATUS OF LCD DISPLAY

........................................

...

)

1. Place the documents into the feeder.

2 Press FUNCTION

3. Press 1.

4. Press 2,

5. Press ◄ — (left arrow) or —► (right arrow) to find the resolution you

want for the page in your documents.

Example: FINE.

6. Press SET.

Return to step 5 for setting the resolution

for page 2 and the following pages.

7. When you finished setting the

resolution for all your pages, press

STOP.

8. Enter the fax number.

^1 FAX: N0. & ST AR T )

COPY: PRESS COPY^

' 1 . TEMP . SETTI NGS vi ; 1.TEMP.SETTINGS )

f 2.RESOLUTION )

^ r pa g e" 01 ^STANDARD ]

^ I SELECT < T &

PTO E

TpAGE 02:FINE

FAX: N0, & START

^ r' cE P Y~ PRESS COPY 1

......

........................

9. Press START.

The resolution will revert to STANDARD

after the documenta have been sent.

6-10

....

FAX TRANSMISSION OPTIONS SENDING FAXES

Gray Scale (Only for FAX-680)

You can set initial gray scale level either 16 or 32. The initial setting is 32. This is the initial level of photo mode which is effective to sending photographs. Even if you want to send a document with 32 level photo mode, if the receiving machine does not have super fine mode, the machine will fall

back to 16 level automatically.

KEYS TO BE PRESSED

1. Press FUNCTION.

2. Press 5.

3. Press 4.

4. Press <— (left arrow) or —► (right

STATUS OF LCD DISPLAY

( 097lgyf993 15725”!

ГТТтEMP .‘SETTI NSS

( 5.USER OPTIONS ;i [ 4.GRAY SCALE

r?l, RA Y SCALE: 32 П

fYlL E CT ''i ^: & set":

laRAY SCALE:16 ~'l

arrow) to choose either 16 or 32. Example: 16.

6. Press SET.

( 4.GRAY SCALE

6. Press STOP to exit.

POR»W INFORMATION :

About Resolutions...

Your fax machine can вое only in black and white, во when you send a color

photograph, even with photo resolution, different colors may appear as the same shade of gray on the receiving fax.

■iiiSlJiii:

...

- Л

ill:

6-11

SENDING FAXES FAX TRAMMIS^ION OP

Sending a Fax with a Cover Page

An automatic Cover Page will allow you to send details of who the fax is going to, who it is from and when if it was sent. This what the Cover Page looks like:

09/12/1993 15:25

=== COVER PAGE ===

NNNNNiiiiiNiiipNV:

:iiirHi::h:v •

FAX: 4155551212

FROM: BROTHER

EAX: 4155554444

TEE: 4155554445

COMMENT: PLEASE CALL

NJ OFFICE

00 PAGELS] TO FOLEOW

(2)

(3)

{1) The “TO” information comes from the One-Touch or the Speed-Dial memory. If you are

dialing manually, the name of the destination will be left blank.

(2) The “FROM” information comes from the Station ID. (3) The number of pages you are sending.

(4) Your comments. You may customize comments (Only for FAX-680).

FOiyOUilNRDRMATION ^ 1

The Comments Section on the Cover Page

You can choose from among 6 options for FAX-680 and 4 options for FAX-600. The first option is to send no comment at all. The next 3 are built-in comments, and the last two (Only for FAX-680) are ones you can set yourself. (For more information see page 6-14.)

1. COMMENT OFF

2. PLEASE CALL

3. URGENT

4. CONFIDENTIAL

*5. (Your own customized comment). *6. (Your own customized comment). *Only for FAX-680

6-12

fj\xTRANSMISSION OPTIONS SENDING FAXES

ilRRESSED

1. Insert the documents into the

feeder.

2. Press COVERPAGE.

3. Use <— (left arrow) or —► (right arrow) to select the comment you

want.

Example: 2.PLEASE CALL.

4. Press SET.

5. Enter the number of pages you are sending. (Enter “O’V'O” to leave the number of pages blank.)

The Cover Page light should come on.

6. Enter the fax number and press

START.

STATUS OF LCD DISPLAY

15:25 I

FAX :| NCrV& START I

Г COPY: PRESS COPY 1

( 1 .comment'OFF l)

(2.PLEASE CALL j

TOTAL PAGES? :00

ENTER fax“NO.

PRESS START KEY

DIALING

CT <■ .> & S ET i

Setting Cover Page ONfOFF

If you often send an automatic Cover Page, you can set it to ON to avoid having to set up the details of the Cover Page each time. Here is how you can switch the setting for the automatic Cover Page to ON or OFF:

KEYS TO BE PRESSED

1. Press FUNCTION.

2. Press 5.

3. Press 3.

4. Press (left arrow) or —► (right

arrow) to choose ON or OFF.

Example: ON.

5. Press SET.

STATUS OF LCD DISPLAY

09/12/1993 15:25

l.TEMP.SETTIN G S

5.USER OPTIONS

3.COVERPAGE

r I COVERPAGE:OFF ^ f SELECT '< > & SET

COVERPAGE:ON

[ 1.COMMENT OFF

gliiECT < > ^ sefj

6-13

F'AK TRANSMISSION OPTIONS

6. If you selected ON, you need to

2.PLEASE CALL

select a comment, by pressing <— (left arrow) or —► (right arrow).

Example: 2.PLEASE CALL

[SI.Eo verpa

7. Press SET.

The Cover Page light should come on.

8. Press STOP to exit.

FOR YOUR INFORMATION

Sending an Automatic Cover Page

If you have the Cover Page ON/OFF setting to ON, the total number of pages will not be printed on the Cover Page. Also, the comment you selected when you set it to ON Tvill be printed on all the Cover Pages you send.

Helpful Hints Even if the Cover Page ON/OFF setting is ON, you can avoid sending an

electrical Cover Page by pressing COVERPAGE once. You can turn off the Cover Page light by pressing COVERPAGE.

Customizing Your Cover Puge Comment

(Only fur FAX-680)

iniBans!

BE PR

1. Press FUNCTION.

2. Press 7.

3. Press 6.

4. Press <— (left arrow) or —► (right

arrow) to select 5 or 6 where you

wish to store a comment.

Example: 5.

5. Press SET.

6. Enter your customized comment

by using the number keys(up to 27 characters). (See page 3-5 for more details.)

Example: TOP SECRET.

7. Press SET.

STATUS OF LCD DISPIAY

09/12/1993 15:25

1.TEMP.SETTINGS /.SETUP SYSTEM

[ 6. SET COVERPAGE

5 .

I SELECT < > & SET :)

C 5.

[5 [ 5.TOP SECREI

1^; 6 . SET COVERPAGE ]

.....

)

8. Press STOP to exit.

6-14

FAX TRANSMISSION OPTIONS SENDING FAXES

Sending a Fcix with Call Reservation

You can send a fax and then talk to the recipient using the Call Reservation feature. When your fax has been printed on the receiving end, the receiving fax machine will ring as if it were receiving a telephone call. If the recipient picks up the handset, your fax machine will ring. Then you can pick up your handset and start a conversation. If the recipient does not pick up the handset when the Call Reservation function is ON, your fax machine will leave a fax message to have them call you back if you have the CALL BACK MESSAGE set to ON.

KWS TO iii PRESSED

09/12/1993 15:25 I

1. Insert the documents into the

feeder, then press CA LL .

2. Use <— (left arrow) or —► (right arrow) to select Call Back Message ON or OFF.

Example: Call Back Message ON.

f FAX:N0. & START ]

L.COPY: PRESS COPY ) fcALL BACK:0N )

SELECT < > & SET

CALL BACKrON

3. Press S E T.

The call light should come on.

4. Enter the fax number, then press

STA R T .

( ENTER FAX N0. '

f~P R ES S START KEY

r D IA LI N G

5. Pick up your handset if it rings.

09/12/1993 15:25

=== CALL BACK MESSAGE ===

TO:

FROM: BROTHER

PLEASE CALL AT [TEL] 4155554445

NJ OFFICE

FAX: 4155551212

[FAX] 4155554444

IBRlpURINFORMATION

Using the Call Reservation Function

1. There are some fax machines that will not respond to this function.

.......;

2. When it is auto re-dialing, you cannot use the Call Reservation function, but if Call Back Message is ON, your fax machine will leave a Call Back Message to have the other party call you back.

3. You cannot use Call Reservation with the timer or with the polling function.

6-15

RhCblVING FAXES AND OTHER CALLS

7. RECEIVING FAXES AND OTHER CALLSl

Selecting an Answer Mode

There are 4 answer modes for your fax machine. You can choose one by pressing the Answer Mode key repeatedly until you find the mode you want. Choose one that suits your needs. If you need more information about a particular mode, refer to the page number given.

(, □ means light off. means light on.)

Answer Mode For

1. MANUAL

□ AUTOANS

\- TAD

□ F/T

Answers each call manually.

Mainly use for telephone.

See Page

If you want to answer each incoming call, choose MANUAL mode.

2. AUTO

sw^

■ AUTOANS

\- TAD

□ F/T

Dedicated fax use. Telephone line and fax line are separate.

If you use your telephone line exclusively for sending and receiving faxes, you may want to use

AUTO mode. In this mode, you can receive all your incoming faxes automatically.

3. F/T

□ AUTOANS

|- TAD

■ F/T

Both fax and telephone use. When you share one line for your telephone and fax machine.

If you want to use your telephone line for both fax and telephone, you may want to choose F/ T mode. In F/T mode, your fax machine will answer incoming faxes automatically.

4. TAD

■ AUTOANS

|- TAD

■ F/T

^i\''

Use with external TAD (Telephone Answering Device). When you are not at home.

7-2

7-3

7-6

When you want to use your fax machine together with your telephone answering machine, choose TAD mode.

7-1

RECEIVING FAXES AND OTHER CALLS

Manual Reception (MANUAL mode)

_________________________________

When you set the Answer Mode to manual, you can answer each incoming call yourself. Here is what you should do when using MANUAL Mode:

If You Get a...

1. Regular phone call

2. Phone call and request to send a fax

3. Fax tone...

Then You Should...

Talk as you normally would. Press START after finishing talking, and replace the handset.

Note ; Sender must also press START. Press START, and replace the handset.

Automatic jFoa: Reception (AUTO mode)

You can automatically receive all your faxes in Automatic Fax Reception mode (AUTO mode). Select this mode by pressing the Answer Mode key.

Setting the Ring Delay

You can set up the number of rings before the fax machine will receive automatically in AUTO

mode and F/T mode.

KEYS TO BE PRESSED

1. Press FUNCTION.

2. Press 6.

3. Press 2.

4. Press <— (left arrow) or —► (right arrow) repeatedly until you find the number of rings you want.

Example: 00. When you set 00, you can receive your

incoming faxes without any ring delays.

5. Press SET.

6. Press STOP to exit.

STATUS OF LCD DISPLAY

i 09/12/1993 15:25 ( 1.TEMP■SETTINGS J

■; ~6~.TE L~~0 P f I 0 N S i 2.RING DELAY 1

( RING DELAY:02

I SELECT < >, a SET)

RING DELAY:00

( 2.RING PE LAY

7-2

■

RECEIVING FAXES AND OTHER CALLS

The FIT Switch (FIT Mode)

Incoming Call

The fax machine

picks up after ring

time elapses.

The fax machine picks up the call and automatically detects whether a fax or voice call.

Fax call

Fax reception is

automatically

activated.

The fax message is received.

The caller may

hang up.

Only the fax handset

rings, thus signaling

you to pick up. The handset will ring between 10-60 seconds ( user selectable).

The Caller stays on the line through the entire 10-60 second ring delay.

All extensions in the home will ring for 1-4 rings (user selectable).

Voice call

A) If you are at the

fax machine, press

START.

B) If you are at an

extension phone, you can transfer the fax call to the fax

unit by pressing your remote activation code

(three digits).

You pick up the fax handset.

You pick up any extension within ring

time selection.

You must manualiy determined if it is a voice or fax call.

Fax call

Voice call

Talk as

normal.

Talk as normal.

The fax mode

is activated.

The caller may hang up.

Setting the FIT Ring Time

You can specify the maximum time you want the fax machine to ring in case of telephone. There

are four predefined settings; 10, 20, 30 or 60 seconds.

STATUS OF LCD DISPLAY

1. Press FUNCTION.

2. Press 6.

t; 09/12/1993

CTTtemp jSETTINGS 1 r^TEL OPTIONS

7-3

RECEIVING FAXES AND OTHER CALLS

3. P]-esi:i 5.

4. Press <— (left arrow) or —► (right

[ 5 . F/T RING TIME

( RING I 1Mb: Z[) SLC J

■ SELECT < > & SET ; IM E : 10

arrow) repeatedly until you find the setting you want.

Example: lOsec.

5. Press SET.

i 5.F/T~ RING TIMt

....

6. Press STOP to exit.

Remote Activation

If you are using a tone dialing line, you can remotely activate or deactivate your fax machine from

an external phone (a phone connected to your fax machine) or from an extension phone (a phone connected to the same line as your fax machine).

Connecting an External or Extension Telephone to the Unit

You may connect an external or extension telephone to your fax machine, as shown below. Use the '‘EXT.” jack on your fax machine. Alternatively, you may wish to use this “EXT.” jack to connect a telephone answering device (TAD).

When the external telephone is in use, if the handset on the fax machine is picked up, an alarm will sound and the warning message “EXT. TEL IN USE” will be displayed. You can disconnect the external phone and switch to fax machine by pressing HOOK.

7-4

RECEIVING FAXES AND OTHER CALLS

Using Remote Codes

If you are on an external phone (or extension phone), and you get an incoming fax call, you can transfer the call back to your fax machine by entering a remote activation code. In the same situation, if you get a telephone call from someone who requests that you switch on your fax, you can transfer the call back to your fax machine with this code. Also, you can deactivate the fax machine with another remote code during the F/T ringing from extension phone. In essence you have one remote code to activate your fax machine and one remote code to deactivate it. The remote

code to activate is and the remote code to deactivate is Ifyuu waiitto set your

own code, see the following section, “Registering Remote Codes”,

FOR YOUR INFORMATION

Limitation of Using External (or Extension) Phones

1. If you accidentally pick up an extension phone when a fax is coming in, you may disrupt the transmission or render some portions unreadable.

2. The remote activation and deactivation code may not work with some telephone systems or telephone sets.

Registering Remote Codes

1. Press FUNCTION.

2. Press 7.

3. Pres.s 5.

4. Press -4— (left arrow) or —► (right arrow) to choose ON or OFF.

Example: ON.

5. Press SET.

6. Enter new remote code to activate. (Factory setting is

7. Enter new remote code to deacti

vate. (Factory setting is

8. Press STOP to exit.

{ 09/12/1993 15:25 1

1 .TEMP.SETTINGS!

rT7SETUP~"SYSfEH )

r 5,REMOTE CODE

REMOTE ACT.:0N

( SELECT < > & SET ]

REMOTE ACT,«

:=K 51

DEACT . CODE :£S1 )

5: REMOTE CODE )

7-5

ER CALLS

The TAD Mode

When you leave your fax machine set in TAD mode, phone calls will be forwarded to the externally connected telephone answering device, and your fax calls will be received automatically.

Connecting an External TAD to the Unit

You may connect an external TAD to your fax machine, as shown below. Use the “EXT.” jack on your fax machine.

Helpful Hints When You Use TAD Mode

1. You can inform callers beforehand that if they call manually and get your

telephone answering device when they want to send a fax, all they have to do is press your remote code to activate (>K51 unless you have changed it) your fax machine.

2. Another alternative is to record a TAD message that says, for example, “This answering machine is connected to a fax unit. If you may leave a voice message, please speak after beep. If you may send a fax message, please press (your remote activation code) after beep. Thank you.”

3. You need to erase the incoming messages on your external telephone answering

device when it’s full, or TAD mode will not answer any calls, faxes or otherwise.

7-6

RECEIVING FAXES AND OTHER CALLS

Incoming Call

The call is picked up by the external TAD. (Recommended short

ring delay such as 1 ring or 2 rings.)

Fax reception is automatically activated by

fax tone.

The fax message

is received on voice message on the paper. external TAD.

Auto dial fax call

The external TAD outgoing message begins (recommended length of less than 20 seconds).

Voice call

The caller leaves a

Manual fax call

The caller can also send a fax message.

The caller must press your remote activation code to activate the fax machine.

The fax message Is

received on paper.

Telephone Answering Device

1. Set the telephone answering device so that it is ready to record incoming telephone calls.

2. Set the number of rings to one or two on your telephone answering device.

3. Try to record the shortest possible message on your telephone answering device (up to

20 seconds).

Please note that some faxes that are sent manually cannot be received automatically because some fax machines do not send a fax tone in manual mode. So you must indicate a remote activation code for the caller to enter. (See page 7-5.)

7-7

lili

■iiiisiiiia

RECEIVING FAXES AND OTHER CALLS

Smoothing

The smoothing feature enhances the appearance of incoming faxes by making the lines smooth and takes no additional time. This'function does not apply to outgoing faxes, or to lists or reports you print. The initial setting is ON.

STATUS OF LCD DISPLAY

oy / i'¿/ iyy¿ ib : '¿b 1

1. Press FUNCTION.

2. Press 5.

3. Press 1.

4. Press <— (left arrow) or —► (right

1.TEMP.SETTINGS J

5.USER OPTIONS . SMOOTHING

L_SMOOTHING

SELECT < > & SET

[ SMOOTHINGiOFF

arrow) to choose ON or OFF, ExamplerOFF

5. Press SET.

1 .SMOOTHING

6. Press STOP to exit.

Speciher Volume

There are three settings available for the speaker volume, OFF, LOW or HIGH. This setting controls the loudness of the fax machine’s speaker, which is connected to the phone line. The

initial setting is LOW.

KEYS TO BE PRESSED

STATUS OF leo DISPLAY

[i 09/12/1993 15:2b 1

1. Press FUNCTION.

2. Press 6.

3. Press 4.

4. Press <— (left sirrow) or —► (right arrow) to choose a setting either OFF, LOW or HIGH.

Example :HIGH.

5. Press SET.

6. Press STOP to exit.

f r.TEMP . SETTINGS C e.t'EL op tio n 's ) L 4.SPEAKER VOLUME J

SPEAKER:LOW

SELE

: SPEAKER:HIGH

(-4 .SPEAKER VO LU M pn

< > & SET

______

7-8

lili

RECEIVING FAXES AND OTHER

Ring Volume

You can set the ring volume to either OFF, LOW or HIGH. The initial setting is HIGH.

KEYS TP BE PRESSED

1. Press FUNCTION.

2. Press 6.

3. Press 6.

4. Press <— (left arrow) or —► (right

STATUS OFiCD DISPLAY

09/12/1993 15:25~1

[ 1.TEMP.SLI I 1NGb

6.TEL OPTIONS

fTT Fr i~N G ~V ^ LU M E " h

RIIT g volume : HI GH ~ 1

' SELECT < > & SET )

r^NG VUT U M E: L0W~~1

arrow) to choose either OFF, LOW or HIGH.

Example: LOW

5. Press SET.

[ 6.RING VOLUME

6. Press STOP to exit.

Helpful Hints Even if you select OFF, the ring volume during F/T ringing and Call Reservation

ringing is LOW.

7-9

HOW TO USE COPY FUNCTIONS

8. HOW TO USE COPYFUNCTIONSl

Making a Copy

These are the steps for making one copy each of your original documents:

KEYS TO BE PRESSED

1. Place the documents face down into the feeder.

2. Press COPY.

STATUS OF LCD DISPLAY

i. 09/12/1993 ]

FAX: NO. & i

COPY: PRESS

L;B:25 )

i COPYING

stART )

; COPYING f COPYING

Helpful Hints 1. When you want to make a copy, make sure the text or image on the

P . 02 J

original document is not too close to the edge. Your fax machine cannot read anything closer than 4 min (1/8 inch) from the edge.

Change the resolution to one you like. If you do not set the resolution, the fax machine automatically makes a copy in the SUPERFINE setting. For example, if your original is a photo, you may select the PHOTO resolution. (To get the PHOTO resolution, press the Resolution key repeatedly until both lights are lit.) You can also set the resolution page by page using the 1.TEMP.SETTINGS function. (See page 6-10.)

]

3. Do not pull on the paper while copying is in progress. This may ruin the copied image.

8-1

POLLING

9. POLLING

jFQRYOUR INFORMATION

'What Is Polling?

Polling is the process of retrieving faxes from another fax machine. You may use your machine to “poll” other machines, or you may ask someone to poll your machine. The party who polls pays for the cost of the call.

How Does It Work?

First two parties set up their fax machines so that they can accommodate polling. Then one party leaves documents in the fax machine so that the other party can call up and have the documents sent.

When to Use Polling?

Use polling to control the cost of sending a fax.

1. If you want to pay for the cost of the call: Send out faxes to other parties as you

normally would, and if another party has documents to send you, ask them if you can poll for it.

2. If you want others to pay for the cost of the call; Ask them to poll your fax machine

for documents they want, and if they want to send you documents, tell them you do not wish to poll their machine for it, (if they ask).

* There are some fax machine that will not respond to this function.

Helpful Hints Using Polling Effectively (Examples)

Problem No. 1; You want another party to send you a long fax, but they do

not want to pay for the call.

Solution: Ask them to leave the document in their fax machine so you

can poll for it.

Problem No. 2; Sales representatives have difficulty sending in faxes to the

head office’s fax machine because it is busy so much of the time.

Solution: Head office can poll the sales representatives’ fax machine.

Problem No. 3: Because of the time or location, it is cheaper for someone else

to call you than it is for you to make the call.

Solution: Ask the other party to poll for the documents and offer to pay

for the call at their lower rate.

9-1

Polling Another Fax Machine

Once you have set up polling, as described below, and the other party has set their fax machine to “POLLED WAITING”, you can automatically receive their documents.

KEYS TO BE PRESSED

Make sure no documents in the feeder.

1. Press POLLING.

2. Press SET.

3. Enter the fax number.

4. Press START.

STATUS OF LCD DISPLAY

( ‘lj9/12/1993 15:25T)

' POLLING:STANDARD '

CSETlH3iBEI

Renter fax

f PRESS START KEY ( NJ OFFICE

r DIALING

( rece'iving P.Ol )

Setting up for Polled Waiting

When a call comes in to retrieve documents you have placed in the fax machine for polled waiting, and your machine starts to send the documents. Your fax machine prints out a polled report when the transmission is completed.

KEYS TO BE PRESSED

STATUS

DISPLAY

1. Place the documents into the feeder.

2. Press POLLING.

3. Press SET.

4. Press START and wait for the

polling call to come in.

[ 09/12/1993 15:25]

PAX : "no . _ & ■■ START )

COPY: PRESS COPY POLLING:STANDARD

SELECT < > & SET : PRESS STAR T KEY r"^LED WAITING

9-2

POLLING

Secure Polling

Secure Polling is a way to keep your documents and others’ from falling into the wrong hands while the fax machines are set up for polling. You can use Secure Polling only with another Brother fax machine. With the other party, you should use the same four-digit ID number.

Polling Another Fax Machine with Secure Code

You can poll another fax machine that has Secure Polling by following the steps below; You need to make sure you are using the same ID number as the other party.

KEYS TO BE FRESSED

Make sure no documents in the feeder.

1. Press POLLING.

2. Press ◄ — (left arrow) or —► (right arrow) to find the POLLING SECURE setting.

3. Press SET.

4. Enter a four-digit code.

Example: 1234,

5. Enter the fax number,

6. Press START.

STATUS OF Ki DISPLAY

i 09/12/1993 15:25 ) I POLLING:STANDARD I

( SELECT <‘

r>OLLINGVSEiURE ]

I POLLING IDiXXXX J fTb L LI N”G ID: 1234 J

i ENTER FAX NO.

PRESS START KEY ]

T'nj office

r DIALING

.............

(f'RECEIVfNG P.Ol I

>ii& :^^:s

9-3

POLLING

Setting up for Polled Waiting with Secure Polling

When someone polls for your documenta, you can secure them by using the Secure Polling feature.

KEYSTOBEPRÈSSfD

.....

15:?5 )

1. Place the documents into the feeder.

2. Press POLLING.

3. Press <— (left arrow) or —► (right arrow) to find the POLLING SECURE setting,

4. Press SET.

5. Enter a four-digit code.

Example: 1234.

6. Press START and wait for the poll

ing call to come in.

I COPY: PRESS C0PY~] [ POLLING:STA№DARDn

rSELECT <• > r"SET 1 L Polling:sicurF 1

: POLLING 10iii.XXX I

f polling 10 :1234 ~1

r~PRESS star! kly' '

( POLLED WAITING 1

_________________________

OF LCD DISPLAY

N0 ■ & SIART )

Delayed Polling (Only for fax-680)

After you select STANDARD or SECURE, press SET, then press TIMER and use the

number keys to enter the time at which you want polling to take place.

9-4

PRINTING OUT REPORTS ANOilS

10. PRINTING OUT REPORTS AND LISTS

You can print out the following lists and reports under function item 3. PRINT REPORTS.

Level one

function

3. PRINT REPORTS

Level two

function

1. ACT. REPORT

2. ALL DiAL

3. TEL. INDEX (only for FAX-680)

4. COVERPAGE (3. for FAX-600)

5. CALL BACK MSG

(4. for FAX 600}

6. USER OPTIONS (5. tor FAX-600)

7. XMIT REPORT (6. for FAX-600)

Content Page

The Activity Report lets you know whether transmissions and incoming faxes were received.

This is a list of the names and numbers which are stored in One-Touch and Speed-Dial memory. Printed in OneTouch and Speed-Dial number order.

The same as the All Dial list but printed in alphabetical order.

This allows you to check the Cover Page format.

Used to check the Call Back message

format.

The settings for FUNCTION 3-7 (3-6 for FAX-600) and 5 to 7 (Cover Page, Tone/Pulse, Ring Delay, etc.) are printed here.

You can set up whether the transmission verification report will be printed after all sending fax, or not.

ON/OFF

10-3

10-2

6-12

6-15

10-4

Other Reports

The following reports are printed out automatically, for your information.

Power Failure Report

Pulled Report

Delayed Sending Report Anti-Curl System (ACS) Check Sheet

Helpful Hints • If you do not need ACS check sheet, press <— (left arrow) and —► (right arrow)

simultaneously.

• If you press <— (left arrow) and —► (right arrow) simultaneously again, ACS check sheet will be printed out automatically.

10-1

PRINTING OUT REPORTS AND LISTS

All of reports and lists can printout as below.

KEYS TO BE TOSSED

1. Press FUNCTION.

2. Press 3.

3. Press the number of the level two function you wish to print.

Example:l.ACT.REPORT.

4. Press START.

STATUS OF LCD DISPLAY

i 09 /12/1993 15: 25

1.TEMP.S ETTIN GS 1

[ 3. PRINT "reports ]

f iTactT^port 1

PRESS START KE Y ]

I PR INTING

Printing the All Dial List

You can print out a list of all One-Touch numbers and Speed-Dial numbers.

ALL DIAL LIST

TIME : 09/12/1993 15:25 NAME ; BROTHER FAX : 4155554444

TEL : 4155554445

ONE-TOUCH DIAL

NUMBER FAX/TEL NUMBER

*1 *2 234-5678 *3 334-5566 FAX HEAD OEFICE >K4 *5

SPEED-DIAL

NUMBER FAX/TEL NUMBER

#01 5892786 E/T #02@ #03 #04 #05

#06 #07 #08

#09 #10

61-2018285881

4155551212

1234567 03-256-1121

5555151 ■ FAX MANCHESTER

@:CHAIN

FAX AUSTRALIA OEFICE

TEL ABC COMPANY

FAX

DESTINATION

NJ OFEICE

DESTINATION PTWMJG M.

N. COMPANY OSAKA OFFICE

10-2

PRINTING Oyi REPOBIS AND LISIS

Activity Report Interval

An activity report can be printed at certain intervals that you specify. You have a choice of setting

the journal interval period to “OFF”, “6 hours”, “12 hours”, “24 hours”, “2 days”, “4 days”, or “7 days”. The activity report will provide a list of all outgoing and incoming faxes (up to 30) during

the period. The initial setting is “OFF”.

If you wish to print out the activity report manually, please take the same way as others. (See page

10-2.)

KEYS TO BE PRESSED

1. Press FUNCTION.

2. Press 7.

3. Press 3.

4. Press <— (left arrow) or —► (right arrow) to choose the setting.

Example: 12HOURS. If you select sex^en days, you should choose

the base day of the week.

5. Press SET.

6. Enter the time to print out in 24-

hour format using the number keys.

Example:19:45 (7:45p.m.)

7. Wait for two seconds.

8. Press STOP to exit.

STATUS OF

("09/12/1993 15:25 |

1 .TEMP .SEWINGS )

[¡ill

......

¡/.'Setup system i

: 3.INTERVAL [ ACT.RPT.:OFF

[ SELECT < > & SET

(EVERY 12 POURS J

(-START |:T:'00:00 )

(START AT:19:45 1

I 3.INTERVAL

DATE 09/12 10:00

09/12 10:10 09/12 14:53

10-3

TIME

ACTIVITY REPORT

FAX NO./NAME DURATION

BROTHER BOSTON 04:23 NO OFFICE 00 00 BROTHER BOSTON 48

CV : COVERPAGE

CA : CALL BACK MSG

POL : POLLING

PAGE(S) 20 CV CA OK

01 CV CA OK

TIME : 09/12/1993 19:45

NAME : BROTHER FAX : 4155554444

TEL : 4155554445

RESULT

BUSY TX

COMMENT TX

■IB

!|^B

..............

...

PRINTING OUT REPORTS AND LISTS

Transmission Verification (Xmit) Report

Set the Transmission Verification Report to ON or OFF. The initial setting is OFF.

OFF: Report will be printed if the transmission errors occur. ON: Report will be printed every time a fax message sent completely or an error occurs.

KEYS TO BE PRESSED

1. Press FUNCTION.

2. Press 3.

3. Press 7 for FAX-680.

(Press 6 for FAX-600.)

4. Press <— (left arrow) or —► (right arrow) to choose the setting.

Example: ON

5. Press SET.

6. Press STOP to exit.

TRANSMISSION VERIFICATION REPORT

STATUS OF LCD DISPLAY

[ 1 .TEliP.^ETTtiGS ;i

1 3.PRINT REPO ( 7.XMIT REPOST ]

XMIT REPORT

SELECT=:^ >

'';:Xaill!--RePORTfO№, )

fe: K:XM IT R EPO RT

TIME : 09/12/1993 15:25 NAME : BROTHER

FAX : 4155554444

TEE : 4155554445

.............r.....

SlPFl

DATE, TIME 09/12 15:24 FAX NO./NAME NJ OFFICE DURATION PAGE(S)

RESUET

MODE STANDARD

00:00:45 01 COVERPAGE OK

10 4

REGULAR MAINTENANCE AND TROUBLESHOOTING

11. REGULAR MAINTENANCE AND TROUBLESHOOTING

Regular Maintenance

You can keep your fax machine in optimum condition by cleaning it on a regular basis. Avoid using thinners or other organic solvents to clean the machine and do not any water.

Follow the five steps below:

1. Unplug the telephone line and then the power cord. When you reconnect these lines later, make sure to connect the power cord first, then the telephone line.

2. Remove the paper roll.

3. Wipe any dirt off the machine using a slightly damp cloth.

4. Clean the scanner. Moisten a small piece of soft, lint-free cloth with isopropyl alcohol and carefully remove any dirt from the glass cover and from the

white tape of the scanner.

5. Clean the printer. Moisten a small piece of soft, lint-free cloth with isopropyl alcohol and keep wiping the edge of the print head until all dirt is removed.

Helpful Hints It is a good idea to follow these five simple steps everytime you change the

paper.

11-1

REGULAR MAINTENANCE AND TROUBLESHOOTING

Paper Jams

Your fax machine will sound an alarm if the documents jam while going through the feeder or if the fax paper becomes stuck. The display will show “DOCUMENT JAM”, “CUTTER JAM”, or “PRINTER JAM”.

Fixing a Document Jam

1. Open the top cover and remove the documents.

2. Close the top cover, and check to make sure the fax paper is in place.

Fixing a Cutter Jam or Printer Jam

1. Unplug the fax machine and open the top cover.

11-2

RiSttAR MAINTENANCE AND TROUBLESHOOTING

Troubleshooting

You may occasionally encounter a problem with your fax machine or telephone line. If this

happens, your fax machine often identifies the problem and displays an error message. Refer to the following list when you see an error message on the display. If additional help is needed, please contact our 1-800-284-4FAX for service.

Error Messages

COMM.ERROR XX YY and PRESS STOP KEY

You encountered a communications error that resulted from a poor quality phone line. Try the call again.

CONNECTION FAIL and PRESS STOP KEY

You may request Polling function to other party even if remote station does not have polling furture.

COVER OPEN

The top cover is not completely closed. Push it down until you hear a “click.”

CUTTER JAM

The fax paper is jammed in the cutter. Remove the jammed paper. (See page 11-2.) Then re-insert the fax paper. (See page 1-2.)

DISCONNECTED and PRESS STOP KEY

The telephone line was disconnected by other party during the communication. Try calling the other party to see what happened.

DOCUMENT JAM

The documents were not inserted properly. Open the top cover and remove the documents. Close the cover and re-insert the documents and adjust the guides on either side of the document, and try sending the fax again.

ID MISMATCH and PRESS STOP KEY

You may have the wrong ID for secure polling function. Try calling the other party to meet the ID.

MACHINE ERROR XX and PRESS STOP KEY

Contact 1-800-284-4FAX for service center.

NO RESPONSE/BUSY and PRESS STOP KEY

The number you called does not answer or is busy. You may also have reached a number that is not connected to a fax. Check the number and try again.

NOT REGISTERED

The One-Touch key or Speed-Dial number has no number assigned to it. You need to register a phone number. (See page 4-4, 6.)

11-S

REGULAR MAINTENANCE AND TROUBLESHOOTING

PAPER ROLL EMPTY

The paper roll is empty. You need to replace it. (See page 1-2.)

PAPER SET ERROR

The paper roll is not sitting correctly. Try re-inserting it.

PRINTER FAULT

The recording head has overheated. Then unplug the power cord and wait for SO mimites.

PRINTER JAM

The fax paper isjammed in the printer. Remove the jammed paper. (Seepage 11-2.) Then re-insert the fax paper. (See page 1-2.)

SCANNER ERROR

The scanner is dirty. (See page 11-1.)

brtUIMUAI lUINb

14. SPECIFICATIONS

Type Compatibility Coding system Modem speed Document input width Scanning/Printing width Paper roll size

Printer type Gray scale Paper cutter Display Polling types

Contrast control Resolution

One-touch dial

Speed-dial

Automatic redial

Speaker type

Auto answer Communication source Operating environment

Power source Power consumption

Dimensions

Weight

Specifications are subject to

Desktop facsimile transceiver CCITT Group 3 Modified Huffman (MH) 9600/7200/4800/2400; Automatic Fallback

148mm to 216mm (5.8 inches to 8.5 inches)

208mm (8.2 inches) 216mm (8,5 inches) 50m (164 feet) for FAX-680

30m (98 feet) for FAX-600

(30m (98 feet) with therma plus) Line thermal 32/16 level for FAX-680, 16 level for FAX-600

Automatic

LCD, 16 characters

Standard, Secure, Delay for FAX-680, Standard, Secure for FAX-600

Automatic/Super Light/Super Dark (manual setting)

• Horizontal Spcls/mm (203 pela/inch)

• Vertical Standard 3,85 lines/mm (98 lines/inch)

• Fine/Photo (16 level) 7.7 lines/mm (196 lines/inch)

• Superfine/Photo (32 level) (only for FAX-680)

15.4 lines/mm (392 lines/inch)

20 stations for FAX-680, 5 stations for FAX-600 40 stations for FAX-680, 10 stations for FAX-600 3 times at 5 minute intervals

Monitor 0, 1, 2, 3 or 4 rings Public switched telephone network 41-95°F

120V AC 50/60Hz (U.S.A., Canadian Version Only)

Standby: under 15 watts Peak: under 150 watts 378 x303x 125 (mm)/14.9x 11,9x4.9 (inches) for FAX-680 378 X 303 X113 (mm)/14.9 x 11.9 x 4.4 (inches) for FAX-600

5.0 kg/11.0 lbs

change for improvement without prior notice.

14-1

ViM Vi^LJI P^51e

UF3404U01®

Printed in Japan

Brother IntelliFax-680 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

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IMPORTANT NOTICE

NOTICE

( EN TER N O. & SET }

STATUS OF LCD DISPLAY

( tW kME: JAMES ^ 1

1. Press FUNCTION.

STATUS OF LCD DISPLAY

f 01 /01/1994 00:00 I

f SEL ECT < > & SET I

( DIAL ING:PULSE d

1.TONE/P ULSE

1. Press FUNCTION.

STATUS OF IGD DISPLAY

( 2.BEEPER

[ BEEPER:L OW

2.BEEPER

KEYS TO BE PRESSED

STATUS OF IOD DISPLAY

1.nATF/TTMF

ENTER YEAR:X X

rEN TEp~M 0NTH :d'9 )

( EN TE~PdAY : XX )

1 ENTER TIME :15:25

i.UAIЕ/IIME

[09/12/1993 15:25 ;

KEYS TO BE PRESSED

1. Press FUNCTION.

OF LCD DISPLAY

r1-T EMP.SETTINGS ) fTT 'S ET U P SYS TEM )

i 4.STA TION ID 1

|_FAX^

[ EN TER & SET

( EN TER & S ET

CiilEL:4l'^554445_ J

[4.STATION ID

KEYS TO BE PRESSED

r~4."SEf AUTO DIAL~~1

( EN TER & S E

[ *0574155551212 „ J

ENTER & SE T

( SELECT ONE-TOUCH]

KEYS TO BE PRESSED

1. Press FUNCTION.

STATUS OF LCD DISPLAY

( 1)9/12/1993 l5 : 25^1

2 .SPEED-DIAL SPEED-DIAL? #_ SPEED-DIAL? #05

#05:

1 ENTER & SET n#0 5 : 5 55 5 15 "!

( NAME:

i ENTER &SE

EiMANCHESTE

( TYPE:FAX

SPEED-DIAL? #.

*05:NJ oFFICSf

^ fTTCHANGE 2. EX IT.,!

FOR YOUR INFORMATION

STATUS OF LCD DISPLAY

i 09/12/1993 15:2^

1. Press TEL-INDEX.

HOOK.

A) BASIC FAX TRANSMISSIONS

KEYS to BE PRESSED

STATUS OF LCD DISPLAY

( 09/ 11/lyffe£5-»:2.5.- ]

^ (. COPYl: iKESi& °C0PYn

KEYS TO BE PRESSED

STATUS OF LCD DISPLAY

KEYS TO BE PRESSED

START.

FOR YOUR INFORMATION

TUS OF LCD DISPLAY

E .SETTINGS )

; 6. TEC OP TI DN S

KEYS TO BE PRESSED

STATUS OF LCD DISPLAY