Brother IntelliFAX 1360 User Manual

USER’S GUIDE

FAX-1360

Version A

Approval Information and Compilation and Publication Notice

THIS EQUIPMENT IS DESIGNED TO WORK WITH A TWO WIRE ANALOGUE PSTN LINE
FITTED WITH THE APPROPRIATE CONNECTOR.

APPROVAL INFORMATION

Brother advises that this product may not function correctly in a country other than where it was
originally purchased, and does not offer any warranty in the event that this product is used on
public telecommunication lines in another country.

Compilation and Publication Notice

Under the supervision of Brother Industries Ltd., this manual has been compiled and published,
covering the latest product descriptions and specifications.

The contents of this manual and the specifications of this product are subject to change without
notice.

Brother reserves the right to make changes without notice in the specifications and materials
contained herein and shall not be responsible for any damages (including consequential) caused
by reliance on the materials presented, including but not limited to typographical and other errors
relating to the publication.

Use only GENUINE brother supplies

Brother multifunction machines are designed to work ink of a particular specification and work to
a level of optimum performance when used with genuine Brother ink cartridges. Brother cannot
guarantee this optimum performance if ink or ink cartridges of other specifications are used.
Brother does not therefore recommend the use of cartridges other than genuine Brother cartridges
with this machine or the refilling of empty cartridges with ink from other sources. If damage is
caused to the print head or other parts of this machine as a result of the use of ink or ink cartridges
other than genuine Brother products due to the incompatibility or lack of suitability of those
products with this machine, any repairs required as a result will not be covered by the warranty.

Table of Contents

Section I General

1 General Information 2

Using the documentation ....................................................................................... 2

Symbols and conventions used in the documentation .................................... 2

Control panel overview ..........................................................................................3

2 Loading documents and paper 5

Loading documents ............................................................................................... 5

Using the ADF ................................................................................................. 5

Scanning area ................................................................................................. 6

Handling and using plain paper ............................................................................. 6

Choosing the right media for paper tray .......................................................... 8

Loading paper........................................................................................................9

How to load paper ........................................................................................... 9

Printable Area................................................................................................11

3 General setup 12

Power Save mode ............................................................................................... 12

Putting your machine in Power Save mode................................................... 12

Bringing your machine out of Power Save mode .......................................... 12

Power Save setting........................................................................................ 12

Mode Timer..........................................................................................................13

Paper settings......................................................................................................13

Paper Size ..................................................................................................... 13

Volume Settings...................................................................................................14

Ring Volume .................................................................................................. 14

Beeper Volume..............................................................................................14

Speaker Volume ............................................................................................ 14

LCD display ......................................................................................................... 15

LCD Contrast.................................................................................................15

LCD Language .............................................................................................. 15

4 Security features 16

TX Lock ...............................................................................................................16

Setting and changing the TX Lock password ................................................ 16

Turning the TX Lock on/off ............................................................................ 17

Section II Fax

5 Sending a fax 20

i

Entering Fax mode .............................................................................................. 20

Faxing from the ADF ....................................................................................20

Cancelling a fax in progress ..........................................................................20

Broadcasting........................................................................................................20

Cancelling a Broadcast in progress ...............................................................21

Additional sending operations..............................................................................21

Sending faxes using multiple settings ........................................................... 21

Contrast .........................................................................................................21

Changing Fax Resolution ..............................................................................22

Dual access ...................................................................................................22

Real time transmission ..................................................................................22

Overseas Mode .............................................................................................23

Delayed Faxing.............................................................................................. 23

Delayed Batch Transmission.........................................................................24

Checking and cancelling waiting jobs............................................................24

Sending a fax manually ................................................................................. 24

Sending a fax at the end of a conversation ...................................................24

Out of Memory message ...............................................................................25

6 Receiving a Fax 26

Receive modes .................................................................................................... 26

Choosing the Receive Mode .........................................................................26

Using receive modes ........................................................................................... 27

Fax only .........................................................................................................27

Fax/Tel........................................................................................................... 27

Manual........................................................................................................... 27

External TAD .................................................................................................27

Receive mode settings ........................................................................................28

Ring Delay .....................................................................................................28

F/T Ring Time (Fax/Tel mode only)...............................................................28

Fax Detect .....................................................................................................29

Additional receiving operations............................................................................29

Printing a reduced incoming fax ....................................................................29

Receiving faxes into memory ........................................................................ 29

Receiving a fax at the end of a conversation................................................. 30

Printing a fax from the memory .....................................................................30

7 Telephone and External devices 31

Voice Operations ................................................................................................ 31

Making a telephone call .................................................................................31

Hold ...............................................................................................................31

Tone or pulse................................................................................................. 31

Fax/Tel mode ................................................................................................ 31

Fax/Tel mode in Power Save condition ......................................................... 31

Telephone Service ...............................................................................................32

Caller ID (Caller IDentification) (not available in certain area).......................32

Advantages of Caller ID................................................................................. 32

Setup Method ................................................................................................32

Caller ID feature ............................................................................................33

Viewing Caller ID List ....................................................................................33

ii

Connecting an external TAD (telephone answering device)................................34

Connections................................................................................................... 34

Recording an outgoing message (OGM) on an external TAD.......................35

Multi-Line connections (PABX) ...................................................................... 35

External and extension phones ........................................................................... 35

Connecting an external or extension telephone ............................................ 35

Operation from extension telephones............................................................ 36

Using remote codes....................................................................................... 36

8 Dialling and storing numbers 37

How to Dial .......................................................................................................... 37

Manual dialling............................................................................................... 37

One-Touch Dialling........................................................................................37

Speed-Dialling ............................................................................................... 37

Search ........................................................................................................... 38

Fax Redial ..................................................................................................... 38

Storing numbers .................................................................................................. 38

Storing a pause ............................................................................................. 38

Storing One-Touch Dial numbers .................................................................. 39

Storing Speed-Dial numbers ......................................................................... 39

Changing One-Touch Speed-Dial and Group numbers ................................ 39

Setting up Groups for broadcasting...............................................................40

Combining Quick-Dial numbers.....................................................................40

9 Remote fax options 41

Fax Forwarding....................................................................................................41

Fax Storage .........................................................................................................41

Changing Remote Fax Options ........................................................................... 42

Turning off Remote Fax Options ................................................................... 42

Remote Retrieval ................................................................................................. 42

Setting a Remote Access Code.....................................................................42

Using your Remote Access Code.................................................................. 43

Retrieving fax messages ............................................................................... 43

Changing your Fax Forwarding number ........................................................ 44

Remote fax commands........................................................................................45

10 Printing Reports 46

Fax reports...........................................................................................................46

Transmission Verification Report...................................................................46

Fax Journal (activity report) ........................................................................... 46

Reports ................................................................................................................ 47

How to print a report ...................................................................................... 47

11 Polling 48

Polling receive .....................................................................................................48

Setup for polling receive ................................................................................ 48

Setup to receive polling with a secure code .................................................. 48

Setup for delayed polling receive .................................................................. 48

iii

Sequential polling ..........................................................................................49

Polled transmit ..................................................................................................... 49

Setup for polled transmit................................................................................ 49

Setup for polled transmit with secure code.................................................... 50

Section III Copy

12 Making copies 52

How to copy ......................................................................................................... 52

Entering Copy mode ......................................................................................52

Making a single copy .....................................................................................52

Making multiple copies ..................................................................................52

Stop copying ..................................................................................................52

Copy options........................................................................................................53

Changing copy speed and quality ................................................................. 53

Enlarging or reducing the image copied ........................................................ 54

Making N in 1 copies .....................................................................................55

Sorting copies using the ADF ........................................................................ 55

Adjusting Brightness and Contrast ................................................................ 55

Paper options ................................................................................................56

Section IV Appendixes

A Safety and Legal 58

Choosing a location ............................................................................................. 58

To use the machine safely...................................................................................59

IMPORTANT-For Your Safety ............................................................................. 62

Disconnect device ......................................................................................... 62

Important Information...........................................................................................63

Important Safety Instructions......................................................................... 63

Legal limitations for copying ..........................................................................65

Trademarks.......................................................................................................... 66

B Troubleshooting and Routine Maintenance 67

Troubleshooting ................................................................................................... 67

If you are having difficulty with your machine ................................................67

Error messages ................................................................................................... 70

Transferring your faxes or Fax Journal report ...............................................72

Document jam .............................................................................................. 73

Printer jam or paper jam ................................................................................74

Dial Tone detection........................................................................................ 75

Compatibility ..................................................................................................75

Routine maintenance ...........................................................................................76

Replacing the ink cartridge ............................................................................76

Cleaning the outside of the machine .............................................................78

Cleaning the scanner.....................................................................................79

iv

Cleaning the machine printer platen.............................................................. 79

Cleaning the paper pick-up roller...................................................................80

Cleaning the print head ................................................................................. 80

Checking the print quality .............................................................................. 80

Checking the print alignment ......................................................................... 81

Checking the ink volume ...............................................................................82

Machine Information ............................................................................................ 82

Checking the serial number ........................................................................... 82

Packing and shipping the machine ...................................................................... 83

C Menu and Features 85

On-screen programming......................................................................................85

Menu table..................................................................................................... 85

Memory storage............................................................................................. 85

Menu keys ........................................................................................................... 85

Menu Table..........................................................................................................87

Entering Text ....................................................................................................... 92

D Specifications 93

General ................................................................................................................ 93

Print media...........................................................................................................95

Fax.......................................................................................................................96

Copy .................................................................................................................... 97

Consumable items ............................................................................................... 98

E Glossary 99

F Index 103

v

vi

Section I

General I

General Information 2
Loading documents and paper 5
General setup 12
Security features 16

General Information 1

1

Using the documentation 1

Thank you for buying a Brother machine!
Reading the documentation will help you
make the most of your machine.

Symbols and conventions used in the documentation 1

The following symbols and conventions are
used throughout the documentation.

Bold Bold typeface identifies specific

keys on the machine’s control
panel.

Italics Italicized typeface emphasizes

an important point or refers you
to a related topic.

Courier

New

Text in the Courier New font
identifies messages on the
LCD of the machine.

Warnings tell you what to do to
prevent possible personal injury.

Electrical Hazard icons alert you to
possible electrical shock.

Cautions specify procedures you
must follow or avoid to prevent
possible damage to the machine or
other objects.

Notes tell you how you should
respond to a situation that may arise
or give tips about how the operation
works with other features.

Improper Setup icons alert you to
devices and operations that are not
compatible with the machine.

2

General Information

Control panel overview 1

FAX-1360 1

1

11

10

2

9

3

4

5

1 LCD (liquid crystal display)

Displays messages on the screen to help you
set up and use your machine.

2 One-Touch keys

Instantly accesses your stored Quick-Dial
numbers.

 Shift

When held down, lets you access
One-Touch numbers 6 to 10.

3 Fax keys

 Redial/Pause

Redials the last number called. It also
inserts a pause when programming
quick-dial numbers.

 Resolution

Lets you temporarily change the resolution
when sending a fax.

 Hook

Press before dialing if you want to make
sure a fax machine will answer, and then
press Start.

 Hold

Puts the current phone call on hold.

6

4 Ink Management

Lets you clean the print head, print a test page
to check the print quality, and check the
available ink volume.

5Copy keys

 Copy Options

Lets you temporarily change multiple copy
settings when in copy mode.

6 Dial Pad

Use these keys to dial telephone and fax
numbers and as a keyboard for entering
information into the machine.

The # key lets you temporarily switch the
dialling mode during a telephone call from
Pulse to Tone.

7 Menu keys:

 Menu

Lets you access the menu to program your
settings in the machine.

 a Search/Speed Dial

Lets you look up and dial numbers that are
stored in the memory.

7 8

1

3

Chapter 1

 Volume keys

d c

In Fax mode, you can press these keys to
adjust the ring volume.

 d

Press to scroll backward to a menu
selection.

 a or b

Press to scroll through the menus and
options.

 Clear/Back

Press to cancel the current setting, and go
back to the previous menu.

 OK

Lets you store your settings in the machine
or select an item.

8 Start

 Lets you start sending faxes or making

copies in monochrome.

9 Stop/Exit

Stops an operation or exits from a menu.

10 Power Save

Lets you put the machine into Power Save
mode. All lights will extinguish.

11 Mode keys:

 Fax

Lets you access Fax mode.

 Copy

Lets you access Copy mode.

4

2

Loading documents and paper 2

Loading documents 2

You can send a fax and make copies from the
ADF (automatic document feeder).

Using the ADF 2

The ADF can hold up to 20 pages and feeds
each sheet individually. Use standard

2

80 g/m
pages before putting them in the ADF.

Recommended environment 2

Temperature: 20 to 30° C (68 to 86° F)

Humidity: 50% to 70%

Paper:

Document Sizes and weights Supported

(20 lb) paper and always fan the

2

80 g/m

A4 (20 lb LTR)

How to load documents 2

DO NOT pull on the document while it is
feeding.

DO NOT use paper that is curled, wrinkled,
folded, ripped, stapled, paper clipped,
pasted or taped.

DO NOT use cardboard, newspaper or
fabric.

 Make sure documents written with ink are

CAUTION

completely dry.

a Open the document support (1) and the

document tray (2) and then pull out the
extension (3).

2

2

Length: 127 to 355.6 mm (5 to 14 in.)

Width: 89 to 215.9 mm

(3.5 to 8.5 in.)

Weight:

64 to 90 g/m

2

(17to24lb)

1

2

3

b Fan the pages well. Make sure you put

the documents face down, top edge
first in the ADF until you feel them touch

the feed roller.

5

Chapter 2

c Adjust the paper guides (1) to fit the

width of your documents.

1

Scanning area 2

The figures below show the areas you cannot
scan on paper.

3

1

4

Handling and using plain paper 2

You can use plain paper only.

To get the best print quality, we suggest using
Brother paper. (See table below.)

If Brother paper is not available in your
country, we recommend testing various
papers before purchasing large quantities.

Brother paper

Paper Type Item

A4 Plain BP60PA

 Avoid touching the printed surface of the

paper immediately after printing; the
surface may not be completely dry and
may stain your fingers.

• Store paper in its original packaging,
and keep it sealed. Keep the paper flat
and away from moisture, direct
sunlight and heat.

Usage Document

Size

Fax Letter 3 mm

A4 3 mm

Copy Letter 3 mm

A4 3 mm

6

Top (1)

Bottom (2)

(0.12 in.)

(0.12 in.)

(0.12 in.)

(0.12 in.)

2

Left (3)

Right (4)

4 mm
(0.16 in.)

3 mm
(0.12 in.)

4 mm
(0.16 in.)

3 mm
(0.12 in.)

Loading documents and paper

Improper Setup

DO NOT use the following kinds of paper:

• Damaged, curled, wrinkled, or
irregularly shaped paper

1

1

1 2 mm (0.08 in.) or longer

• Extremely shiny or highly textured paper

• Paper already printed on by a printer

• Paper that cannot be arranged uniformly
when stacked

• Paper made with a short grain

Paper capacity of the output paper tray

Up to 50 sheets of 20 lb Letter or 80 g/m
paper.

2

2

A4

7

Chapter 2

Choosing the right media for paper tray 2

Paper type and size for each operation 2

Paper Type Paper Size Usage

Fax Copy

Cut Sheet Letter 216 × 279 mm (8 1/2 × 11 in.) Yes Yes

A4 210 × 297 mm (8.3 × 11.7 in.) Yes Yes

Legal 216 × 356 mm (8 1/2 × 14 in.) Yes Yes

Paper weight, thickness and capacity 2

Paper Type Weight Thickness No. of

sheets

Cut

Plain Paper

64 to 120 g/m

2

(17 to 32 lb)

Sheet

1

Up to 50 sheets for Legal size paper 80 g/m2 (20 lb).

Up to 100 sheets of 80 g/m

2

(20 lb) paper.

0.08 to 0.15 mm (0.003 to 0.006 in.)

100

1

8

Loading documents and paper

Loading paper 2

How to load paper 2

a Pull the paper tray completely out of the

machine.
If the paper support flap (1) is open, close
it. Open the output paper tray cover (2).

1

2

c Press and slide the paper side guides

(1) and paper length guide (2) to fit the
paper size.

1

2

d Fan the stack of paper well to avoid

paper jams and misfeeds.

2

b Press and hold the universal guide

release button (1) as you slide out the
front of the paper tray to match the
paper size you are using.

1

Note

Always make sure the paper is not curled.

e Gently put the paper into the paper tray

print side down and top edge first.
Check that the paper is flat in the tray.

9

Chapter 2

f Gently adjust the paper side guides with

both hands and the paper length guide
to fit the paper.
Make sure that the paper guides touch
the edges of the paper.

Note

Be careful that you do not push the paper
in too far; it may lift at the back of the tray
and cause feed problems.

g Close the output paper tray cover (1)

and slide it forward.

i While holding the paper tray in place,

pull out the paper support (1) until it
clicks and unfold the paper support
flap (2).

1

Note

Do not use the paper support flap for
Legal size paper.

2

1

h Slowly push the paper tray completely

into the machine.

10

Loading documents and paper

Printable Area 2

The figure below shows the unprintable areas on cut sheet paper. The machine cannot print in the
shaded areas.

Cut Sheet Paper

3

4

1

2

Top (1) Bottom (2) Left (3) Right (4)

Cut Sheet 3 mm (0.12 in.) 3 mm (0.12 in.) 4 mm (0.16 in.) 4 mm (0.16 in.)

2

11

3

General setup 3

Power Save mode 3

When the machine is idle, you can put the
machine into Power Save mode by pressing
the Power Save key. You can still receive
telephone calls in Power Save mode. For
further information on receiving faxes in the
power save condition, please see the table on
page 12. If you want to do other operations,
you must take the machine out of Power Save
mode.

Note

• When the machine is Power Save Mode
all lights will extinguish.

• You can retrieve faxes using Remote
Retrieval if you are away from your
machine. (See Retrieving fax
messages on page 43).

• If you have connected an external
telephone or TAD, it is always available.

Putting your machine in Power Save mode 3

a Press and hold down the Power Save

key until the LCD shows
Shutting Down.
The LCD light goes off.

Bringing your machine out of Power Save mode 3

a Press the Power Save key.

Note

• Even if you have put the machine into
Power Save mode, it will periodically clean
the print head to preserve print quality.

• If you unplug the AC power cord, no
machine operations will be available.

• You can customize Power Save mode so that, apart from automatic head cleaning, no machine operations are available. (See Power Save setting on page 12.)

Power Save setting 3

You can customize the machine's
Power Save key. The default mode is
Fax Receive:On. Your machine can
receive faxes or calls even when the machine
is in Power Save mode. If you do not want
your machine to receive faxes or calls, turn
this setting to Fax Receive:Off. (See
Power Save mode on page 12)

a Press Menu, 1, 4.
b Press a or b to choose

Fax Receive:On, or
Fax Receive:Off.

Press OK.

c Press Stop/Exit.

On/Off
setting

Fax
Receive

:On

(factory
setting)

Fax
Receive
:Off

1

You cannot receive a fax with Start.

2

You can receive telephone calls by lifting the
handset.

3

Should be set before you switch off the machine.

Receive
mode

Fax Only

Fax/Tel

12

External

TAD

Manual Fax Detect, Delayed

— No machine operations

Available operations

Fax Receive
Fax Detect

Delayed Fax

Fax Forward

Fax Storage

Remote Retrieval

3

Fax

will be available other
than cleaning the print
head.

3

3

3

3

12

General setup

Mode Timer 3

The machine has two temporary mode keys
on the control panel: Fax and Copy. You can
change the amount of time the machine takes
after the last Copy operation before it returns
to Fax mode (default). If you choose Off, the
machine stays in the mode you used last.

a Press Menu, 1, 1.
b Press a or b to choose 0 Sec,

30 Secs, 1 Min, 2 Mins, 5 Mins or
Off.

Press OK.

c Press Stop/Exit.

Paper settings 3

Paper Size 3

You can use three sizes of paper for printing
faxes and copies: Letter, Legal and A4. When
you change the size of paper you load in the
machine, you will need to change the paper
size setting at the same time so your machine
can fit an incoming fax on the page.

a Press Menu, 1, 2.
b Press a or b to choose Letter,

Legal or A4.
Press OK.

c Press Stop/Exit.

3

13

Chapter 3

Volume Settings 3

Ring Volume 3

You can choose a range of ring volume
levels, from High to Off.

While in Fax mode , press d or c
to adjust the volume level. The LCD shows

the current setting, and each key press will
change the volume to the next level. The
machine will keep the new setting until you
change it.

You can also change the volume through the
menu, by following the instructions below:

Setting the Ring Volume from the menu

a Press Menu, 1, 3, 1.
b Press a or b to choose Low, Med,

High or Off.
Press OK.

Speaker Volume 3

You can choose a range of speaker volume
levels, from High to Off.

a Press Menu, 1, 3, 3.
b Press a or b to choose Low, Med,

High or Off.
Press OK.

c Press Stop/Exit.

You can also adjust the speaker volume by
pressing Hook.

a Press Hook.
b Press d or c .

This setting will stay until you change it

3

again.

c Press Hook.

c Press Stop/Exit.

Beeper Volume 3

When the beeper is on, the machine will beep
when you press a key, make a mistake or
after you send or receive a fax.

You can choose a range of volume levels,
from High to Off.

a Press Menu, 1, 3, 2.
b Press a or b to choose Low, Med,

High or Off
Press OK.

c Press Stop/Exit.

14

LCD display 3

LCD Contrast 3

You can adjust the LCD contrast for a sharper
and more vivid display. If you are having
difficulty reading the LCD, try changing the
contrast setting.

a Press Menu, 1, 5.
b Press a or b to choose Light or

Dark.
Press OK.

c Press Stop/Exit.

LCD Language 3

You can change the LCD language.

General setup

3

a Press Menu, 0, 0.
b Press a or b to choose English or

Chinese.
Press OK.

c Press Stop/Exit.

15

4

Security features 4

TX Lock 4

TX Lock lets you prevent unauthorized
access to the machine.

While TX Lock is On, the following operations
are available:

 Receiving faxes

 Receiving calls

 Fax Forwarding

(If Fax Forwarding was already On.)

 Remote retrieval

(If Fax Storage was already On.)

While TX Lock is On, the following operations
are NOT available:

 Sending faxes

 Copying

Setting and changing the TX Lock password 4

Setting up the password 4

Note

• If you forget the TX Lock password,
please call your Brother dealer for service.

• If you have already set the password, you
will not need to set it again.

a Press Menu, 2, 0, 1.
b Enter the 4-digit number for the

password.
Press OK.

c When the LCD shows Verify: re-enter

the password.
Press OK.

d Press Stop/Exit.

16

Changing the TX Lock password 4

a Press Menu, 2, 0, 1.
b Press a or b to choose

Set Password.
Press OK.

c Enter a 4-digit number for the current

password.
Press OK.

d Enter a 4-digit number for the new

password.
Press OK.

e When the LCD shows Verify: re-enter

the password.
Press OK.

f Press Stop/Exit.

Turning the TX Lock on/off 4

Turning TX Lock on 4

a Press Menu, 2, 0, 1.
b Press a or b to choose Set TX Lock.

Press OK.

c Enter the registered 4-digit password.

Press OK.
The machine goes offline and the LCD
shows TX Lock Mode.

Turning TX Lock off 4

a Press Menu.
b Enter the registered 4-digit password.

Press OK.
TX lock is automatically turned off.

Security features

4

Note

If you enter the wrong password, the LCD
shows Wrong Password and stays
offline. The machine will stay in TX Lock
mode until the registered password is
entered.

17

Chapter 4

18

Section II

Fax II

Sending a fax 20
Receiving a Fax 26
Telephone and External devices 31
Dialling and storing numbers 37
Remote fax options 41
Printing Reports 46
Polling 48

5

Sending a fax 5

Entering Fax mode 5

To enter fax mode, press (Fax), and
the key will glow green.

The LCD will show the new job number and
the memory available.The number of pages
you can scan into the memory will vary
depending on the data that is printed on them.

Faxing from the ADF 5

a Make sure you are in Fax mode .
b Put the document face down in the ADF.
c Dial the fax number.
d Press Start.

The machine starts scanning the
document.

Note

• To cancel, press Stop/Exit.

• If the memory is full, the document will be
sent in real time.

Cancelling a fax in progress 5

If you want to cancel a fax while the machine
is scanning, dialling or sending, press
Stop/Exit.

Broadcasting 5

Broadcasting is when the same fax message
is automatically sent to more than one fax
number. You can include Groups (See Setting
up Groups for broadcasting on page 40.),
One-Touch, Speed-Dial numbers, and up to
50 manually dialled numbers in the same
broadcast.

After the broadcast is finished, a Broadcast
Report will be printed.

a Make sure you are in Fax mode .
b Load your document.
c Enter a number. Press OK.

You can use either a One-Touch, a
Speed-Dial, a Group, or a manually
entered number.

d Repeat c until you have entered all the

fax numbers you wish to broadcast to.

e Press Start.

Note

• If you did not use up any of the numbers
for Groups, access codes or credit card
numbers, you can ‘broadcast’ faxes to as
many as 160 different numbers.

• The available memory will vary depending
on the types of jobs in the memory and the
number of locations used for
broadcasting. If you broadcast to the
maximum numbers available, you will not
be able to use dual access.

• Enter the long dialling sequence numbers
as you would normally, but remember that
each One-Touch and Speed-Dial number
counts as one number, so the number of
locations you can store becomes limited.

20

Sending a fax

• If the memory is full, press Stop/Exit to
stop the job. If more than one page has
been scanned, press Start to send the
portion that is in the memory.

Cancelling a Broadcast in progress 5

a Press Menu, 2, 6.

The LCD will show the fax number being
dialled.

b Press OK.

The LCD will show the job number:

XXXXXXXXX

1.Clear 2.Exit

c Press 1 to clear.

The LCD will then show the Broadcast
job number and 1.Clear 2.Exit.

d To cancel the Broadcast, press 1.
e Press Stop/Exit.

Additional sending operations 5

Sending faxes using multiple settings 5

When you send a fax you can choose any
combination of these settings: resolution,
contrast, overseas mode and real time
transmission.

a Make sure you are in Fax mode .
b Load your document.
c Choose a setting you want to change.

Press OK.

d Choose one of the options below:

Next

1.Yes 2.No

 Press 1 to change another setting.

 Press 2 when you have finished

choosing your settings.

5

e Send the fax as usual.

Contrast 5

If your document is very light or very dark, you
may want to change the contrast. For most
documents the default setting Auto can be
used. It automatically chooses the suitable
contrast for your document.

Use Light when sending a light document.

Use Dark when sending a dark document.

a Make sure you are in Fax mode .
b Load your document.
c Press Menu, 2, 2, 1.

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Chapter 5

d Press a or b to choose Auto, Light

or Dark.
Press OK.

Note

Even if you choose Light or Dark, the
machine will send the fax using the Auto
setting if you choose Photo as the fax
resolution.

Changing Fax Resolution 5

The quality of a fax can be improved by
changing the fax resolution. Resolution can
be changed for the next fax or for all faxes.

To change the fax resolution for the next fax

a Make sure you are in Fax mode .
b Load your document.
c Press Resolution and then a or b to

select the resolution.
Press OK.

To change the default fax resolution 5

a Make sure you are in Fax mode .
b Press Menu, 2, 2, 2.
c Press a or b to choose the resolution

you want.
Press OK.

Note

• You can choose four different resolution
settings for faxes.

Standard Suitable for most typed

documents.

Fine Good for small print and

transmits a little slower than
Standard resolution.

S.Fine Good for small print or artwork

and transmits slower than Fine
resolution.

Photo Use when the document has

varying shades of grey or is a
photograph. This has the
slowest transmission.

• The time to send will increase when

5

selecting S.Fine or Photo.

Dual access 5

You can dial a number and start scanning the
fax into memory—even when the machine is
sending from memory or receiving faxes. The
LCD shows the new job number and
available memory.

The number of pages you can scan into the
memory will vary depending on the data that
is printed on them.

Note

If the Out of Memory message appears
while scanning documents, press
Stop/Exit to cancel or Start to send the
pages scanned so far.

22

Real time transmission 5

When you are sending a fax, the machine will
scan the documents into the memory before
sending. Then, as soon as the phone line is
free, the machine will start dialling and
sending.