Brother FAX 3550 User Manual

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CONTENTS

Chapter1 SETUP & PREPARATION BEFORE USE Chapter2 THE CONTROL PANEL KEYS Chapter3 HOW TO USE ON-SCREEN PROGRAMMING(OSP)AND HELP KEY Chapter4 TELEPHONE FUNCTION SETTINGS Chapter5 USING THE UNIT AS A TELEPHONE Chapter6 SENDING FAXES Chapter7 RECEIVING FAXES AND OTHER CALLS Chapter8 HOW TO USE THE COPY FUNCTION Chapter9 POLLING Chapter10 REMOTE FAX OPTIONS Chapter11 PRINTING REPORTS AND LISTS Chapter12 REPLACING THE TONER CARTRIDGE AND DRUM UNIT Chapter13 REGULAR MAINTENANCE AND TROUBLESHOOTING Chapter14 IMPORTANT INFORMATION Chapter15 INDEX Chapter16 SPECIFICATIONS

IntelliFAX 3550

OWNER'S MANUAL

Brother International Corporation

200 Cottontail Lane,

Somerset, NJ 08875-6714, U.S.A.

Brother International Corporation (Canada) Ltd.

Dollard-des-Ormeaux, QC, CANADA H9B 3H6

These machines are made for use in the USA or CANADA only. We can not recommend using them overseas because it may violate the Telecommunications Regulations of that country and the power requirements of your fax machine may not be compatible with the power available in foreign countries. Using USA or CANADA models overseas is at your

own risk and will void your warranty.

* Manufactured by Brother Industries Ltd. whose quality system

is registered by BSI and JQA. BSI Certificate of registration No. FM27391

JQA Certificate of registration No. JQA-0340

1 rue Hôtel de Ville,

UF72250013 Printed in Japan

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Shipment of the Fax Machine

If for any reason you must ship your Fax Machine, carefully package the Fax Machine to avoid any damage during transit. It is recommended that you save and use the original packaging. The Fax Machine should be adequately insured with the carrier.

Warning

When shipping the Fax Machine, the DRUM UNIT assembly including the TONER CARTRIDGE must be removed from the Fax Machine and placed in the zip lock bag. Failure to remove it and place it in the zip lock bag during shipping, will cause severe damage to the Fax Machine and will VOID THE WARRANTY.

1. Remove the drum unit. 2. Place the drum unit in the zip lock bag.

3 . Repack the Machine.

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Chapter 1. ❖ SETUP & PREPARATION BEFORE USE 1-1

Chapter 2. ❖ THE CONTROL PANEL KEYS 2-1

Chapter 3. ❖ HOW TO USE ON-SCREEN PROGRAMMING (OSP)

Chapter 4. ❖ TELEPHONE FUNCTION SETTINGS 4-1

Chapter 5. ❖ USING THE UNIT AS A TELEPHONE 5-1

CONTENTS

• ································· FOR YOUR INFORMATION

Choosing a Suitable Place for Your Fax Machine........................................... 1-1

The Good Places... ..................................................................................... 1-1

And the Bad Places.................................................................................... 1-1

Packing List ..................................................................................................... 1-2

Setting up Your Fax Machine .......................................................................... 1-3

• About the Recording Paper…....................................................................1-6

• Roll Over Phone Lines .............................................................................. 1-9

• Two Line Phone System............................................................................ 1-9

• Converting Telephone Wall Outlets .......................................................... 1-9

• Installing a Fax Machine, Two Line TAD and Two Line Telephone ..... 1-10

• Connecting Your Machine to a Multi Line System (PBXs)....................1-10

• Connecting to a Private Branch Exchange .............................................. 1-11

• Custom Features on Your Phone Line.....................................................1-11

TELEPHONE AREA ...................................................................................... 2-2

ONE-TOUCH AREA ...................................................................................... 2-3

LCD & USER SETUP AREA ......................................................................... 2-4

AND HELP KEY 3-1

User-friendly Programming ............................................................................. 3-1

On-screen Programming (OSP) .......................................................................3-1

Using the Function Mode to Access On-screen Programming (OSP).............3-1

Alternating Displays for On-screen Programming (OSP) ............................... 3-2

Function Selection Table ................................................................................. 3-2

Help Key ..........................................................................................................3-7

How to Print a Help List ..................................................................................3-7

How to Enter Text in Function Mode .............................................................. 3-7

How to Enter Special Characters, Symbols and Punctuation Marks in

Function Mode ................................................................................................. 3-8

How to Set the Sleep Time .............................................................................. 3-9

Setting the Dialing Mode (Tone/Pulse) ........................................................... 4-1

Setting the Beeper Sound Level.......................................................................4-1

Setting the Date and Time ............................................................................... 4-2

Setting the Station ID.......................................................................................4-3

Storing One-Touch Dial Numbers ................................................................... 4-4

• Types of Numbers ..................................................................................... 4-6

• Chain Dialing.............................................................................................4-6

Storing Speed-Dial Numbers ...........................................................................4-6

• When You Wish to Change the Stored One-Touch and Speed-Dial

Numbers (During Step 4 on Page 4-4, 7) .................................................. 4-8

• Memory Storage ........................................................................................ 4-8

Setting Up Number Groups ............................................................................. 4-8

Manual Dialing ................................................................................................ 5-1

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Chapter 6. ❖ SENDING FAXES 6-1

CONTENTS

One-Touch Dialing .......................................................................................... 5-1

Speed Dialing................................................................................................... 5-1

• Using Keys with the Telephone.................................................................5-1

• On Hook Dialing ....................................................................................... 5-1

Searching the Telephone Index........................................................................5-2

A) DOCUMENT BASICS..............................................................................6-1

The Size of Your Documents .................................................................... 6-1

How to Insert the Document......................................................................6-1

The Auto Document Feeder (ADF)........................................................... 6-2

Getting Ready to Send a Fax ..................................................................... 6-2

Setting the Resolution ......................................................................... 6-2

Setting the Contrast ............................................................................. 6-3

B) BASIC FAX TRANSMISSIONS .............................................................. 6-4

• Sending a Fax ...................................................................................... 6-4

• Talking to the Other Party When Sending a Fax ................................ 6-4

Sending a Fax Automatically .................................................................... 6-4

Sending a Fax Manually ............................................................................ 6-5

Automatic and Manual Redialing.............................................................. 6-5

• Optional Settings When You Send a Fax Manually ........................... 6-6

• Printing Page Headers ......................................................................... 6-6

C) ADVANCED FAX TRANSMISSIONS ................................................... 6-6

Sending a Fax by Using Super Quick-Scan (Memory Transmission).......6-6

• If You Get a MEMORY FULL Message When Trying to Send

a Fax by Using Super Quick-Scan ...................................................... 6-7

Setting the Daily Timer (for Delayed Transmissions)...............................6-7

Delayed Transmission ............................................................................... 6-7

Broadcasting .............................................................................................. 6-8

• Getting Familiar with the Broadcasting Function ............................... 6-8

Sending by Multiple Transmissions .......................................................... 6-9

Interrupting the Timer and Polled Job ..................................................... 6-10

Canceling a Job........................................................................................6-11

D) FAX TRANSMISSION OPTIONS......................................................... 6-12

Setting the Overseas Mode ......................................................................6-12

Setting Your Fax Machine for Multiple Resolution Transmission ......... 6-13

Sending a Fax with an Electronic Cover Page Message ......................... 6-14

• Selecting a Comment for the Cover Page ......................................... 6-14

Customizing Your Cover Page Comment ............................................... 6-15

Printing a Sample Cover Page ................................................................. 6-15

To Always Send a Cover Page ................................................................ 6-16

• Sending an Automatic Cover Page....................................................6-16

Sending a Fax When the Cover Page Is ON............................................6-17

Sending a Cover Page Temporarily......................................................... 6-17

Sending a Fax with Call Reservation

(Talking to the receiving party after fax transmission.) ..........................6-18

• Using the Call Reservation Function ................................................ 6-18

Printing the Call Back Message...............................................................6-19

ECM (Error Correction Mode) ................................................................ 6-20

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CONTENTS

Chapter 7. ❖ RECEIVING FAXES AND OTHER CALLS 7-1

Error Retransmission ............................................................................... 6-20

Next-FAX Reservation ............................................................................ 6-21

A) BASIC SETUP TO RECEIVE FAXES .................................................... 7-1

Selecting an Answer Mode........................................................................ 7-1

Manual Reception (Manual Mode)............................................................7-2

Automatic Fax Reception (Fax Mode) ...................................................... 7-2

Setting the Ring Delay...............................................................................7-2

The F/T Switch (Fax/Telephone Mode) .................................................... 7-3

Setting the F/T Ring Time ......................................................................... 7-4

Smoothing..................................................................................................7-4

Setting the Size of the Recording Paper .................................................... 7-5

Printing a Reduced Copy of the Incoming Document...............................7-6

Auto Reduction ................................................................................... 7-6

Using Fixed Reduction Ratios.............................................................7-6

• Selecting the Ratios of Fixed Reduction ............................................. 7-7

• Reception into Memory (Out of Paper Reception) ............................. 7-7

Setting the Print Density............................................................................ 7-8

Toner Save Function..................................................................................7-8

Speaker Volume ........................................................................................ 7-9

Ring Volume..............................................................................................7-9

B) REMOTE ACTIVATION ....................................................................... 7-10

What is Remote Activation......................................................................7-10

• Connecting an External or Extension Telephone .............................. 7-10

Using Remote Codes ............................................................................... 7-10

Using the Activation Code ................................................................ 7-11

Using the Deactivation Code.............................................................7-11

Making the Remote Codes Easier to Use ................................................ 7-11

Troubleshooting....................................................................................... 7-11

Changing and Registering Remote Codes ............................................... 7-12

C) CONNECTING A TELEPHONE ANSWERING DEVICE (TAD) ....... 7-13

How to Use an External TAD with the FAX...........................................7-13

• Connecting an External TAD to the Unit.......................................... 7-13

Flowchart of External TAD Reception....................................................7-14

Hookup .................................................................................................... 7-14

Recording the TAD’s Outgoing Message (OGM) .................................. 7-14

D) DISTINCTIVE RINGING ...................................................................... 7-15

Distinctive Ringing.................................................................................. 7-15

What Is Distinctive Ringing? ............................................................ 7-15

What is the Advantage of Using the Distinctive Ringing Function? 7-15

Can My Fax Machine Use Distinctive Ringing? .............................. 7-15

Can I Change the Setting Later? ....................................................... 7-15

How Will the Fax Machine Treat All Other Numbers? .................... 7-15

How Does the Distinctive Ringing Function Work? ........................ 7-16

Flowchart of an Incoming Call..........................................................7-16

Which Phone Number Should I Register? ........................................ 7-16

What Must I Do to Set up Distinctive Ringing? ............................... 7-16

Setting the Distinctive Ringing Function ................................................ 7-17

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Chapter 8. ❖ HOW TO USE THE COPY FUNCTION 8-1

Chapter 9. ❖ POLLING 9-1

Chapter

10.

11.

CONTENTS

How to Turn the Distinctive Ringing Function ON or OFF....................7-18

E) CALLER ID ............................................................................................ 7-19

What is Caller ID? ................................................................................... 7-19

Advantages of Caller ID .......................................................................... 7-19

How Does Caller ID Work? .................................................................... 7-19

The Caller ID Appears on the Display When Your Telephone

Rings..................................................................................................7-19

The Caller ID is Stored in Your Machine’s Memory........................7-20

Scanning through the Caller IDs stored in Memory................................ 7-20

• Clearing a Caller IDs Stored in Memory .......................................... 7-21

Printing the Caller ID List ....................................................................... 7-21

F) RECEIVE PASSWORD.......................................................................... 7-22

Turning Receive Password ON or OFF...................................................7-22

Making Single and Multiple Copies ................................................................ 8-1

Making a Single Copy ..................................................................................... 8-1

Making Multiple Copies .................................................................................. 8-2

Reducing and Enlarging Copies ...................................................................... 8-2

• What to Do When You Get a MEMORY FULL Message while

Making Copies...........................................................................................8-3

• What Is Polling? ........................................................................................ 9-1

• How Does It Work? ................................................................................... 9-1

• When to Use Polling.................................................................................. 9-1

Polling Another Fax Machine (Calling) .......................................................... 9-2

Setting Up Polled Waiting (Being Called) ...................................................... 9-2

Delayed Polling................................................................................................9-3

Setting Up Polled Waiting with Super Quick-Scan ......................................... 9-4

Sequential Polling ............................................................................................ 9-4

❖ REMOTE FAX OPTIONS 10-1

Setting Up Fax Storage .................................................................................. 10-1

Paging/Fax Forwarding..................................................................................10-2

Setting Up Paging (Registering the Paging Number) .................................... 10-3

Setting Up Fax Forwarding (Registering the Fax Forwarding Number) ....... 10-4

What Is Remote Control Access? .................................................................. 10-5

Setting the Remote Access Code ...................................................................10-5

How to Use Remote Access and Control Codes............................................10-6

Remote Retrieval ........................................................................................... 10-6

• When to Press the Remote Access Code ................................................. 10-6

Remote Control Commands...........................................................................10-7

Printing a Fax Message .................................................................................. 10-7

Retrieving the Memory Status List and Fax Messages Remotely ................. 10-8

Changing the Fax Forwarding Number Remotely......................................... 10-8

❖ PRINTING REPORTS AND LISTS 11-1

How to Print Reports and Lists ...................................................................... 11-2

Activity Report Interval .................................................................................11-2

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CONTENTS

Chapter

12.

13.

14.

15.

Printing the All Dial List ............................................................................... 11-3

Transmission Verification (Xmit) Report ...................................................... 11-4

Memory Status List........................................................................................ 11-5

❖ REPLACING THE TONER CARTRIDGE AND DRUM

UNIT 12-1

Toner Empty Indicator ................................................................................... 12-1

Replacing the Toner Cartridge....................................................................... 12-1

Replacing the Drum Unit ............................................................................... 12-5

❖

REGULAR MAINTENANCE AND TROUBLESHOOTING

Regular Maintenance ..................................................................................... 13-1

Cleaning the Drum Unit................................................................................. 13-2

Repacking and Shipping the Machine ........................................................... 13-3

Paper Jams ..................................................................................................... 13-5

Fixing a Document Jam ........................................................................... 13-5

Fixing a Recording Paper Jam................................................................. 13-5

Optional Memory Board ................................................................................ 13-7

Installing the Optional Memory Board .......................................................... 13-7

Troubleshooting ............................................................................................. 13-8

Error Messages ........................................................................................ 13-9

Other Problems ...................................................................................... 13-11

Q & A...........................................................................................................13-13

❖ IMPORTANT INFORMATION 14-1

Standard Telephone and FCC Notices (Applies only to 120V model)..........14-1

Important Safety Instructions.........................................................................14-3

❖ INDEX 15-1

13-1

Chapter

16.

❖ SPECIFICATIONS 16-1

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How to Use This Owner’s Manual

Thank you for purchasing a Brother fax machine. This fax machine has been designed to be simple to use, but you can utilize it to its fullest potential by taking some time to read this owner’s manual. You will be ready to use the fax machine as soon as you read the first four chapters. Then you can refer to topics in the remaining chapters, as needed.

Structure of the Manual

■ Chapters 1-4

How to set up the fax machine and what you have to know before you use it.

■ Chapters 5-7

Basic operations, how to send and receive faxes.

■ Chapter 8

How to copy.

■ Chapters 9-11

Advanced operations.

■ Chapters 12-16

Important Information.

Finding Information in the Owner’s Manual

• Use the Table of Contents. This side of the manual is coded so you can find topics

easily.

• If there is a key on the fax machine you are not familiar with, refer to Chapter

• To find information about a function, refer to the “Function Selection Table” in Chapter 3.

• If you have trouble, refer to Chapter 13, Troubleshooting.

• Use the Chapter 15 Index.

Test Sheet Procedure (Only for U.S.A.)

Please fill out the TEST SHEET and fax it to 1-908-469-4547 (USA), as your first transmission. This will verify that your fax machine is properly installed.

When this document is received at Brother Diagnostic Center, a confirmation sheet will be sent back to your machine from Brother Automatic Fax-Back Be sure to set up your “Station ID” . (See page 4-3.)

USA

FAX NO. :1-908-469-4547 (Fax Transmission Only) TEL NO. : 1-800-284-4FAX (4329) (Voice Phone Only)

System (USA only).

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1. SETUP & PREPARATION BEFORE USE

SETUP & PREPARATION BEFORE USE

Choosing a Suitable Place for Your Fax Machine

Use the following list as a guide to find a suitable place for your fax machine.

The Good Places...

Place your machine in a location where the temperature stays between 50-90.5°F(10-32.5°C).

Place your fax machine on a flat, stable surface, such as a desk.

Select a place that is free from vibration and shocks.

The mains plug on this equipment must be used to disconnect mains power.

Please ensure that the socket outlet is installed near the equipment and shall be easily accessible.

And the Bad Places...

Avoid setting it up in a high-traffic area.

Avoid setting up the machine near heaters, air conditioners, water, chemicals, or refrigerators.

Do not select a place that exposes your fax machine to direct sunlight, excessive heat, humidity moisture, or dust.

Ch. 1

Do not connect your fax machine to electrical outlets controlled by wall switches or automatic timers. This will cause a disruption of power and can wipe out information from the unit’s memory.

Do not connect your fax machine to electrical outlets on the same circuit as large appliances or other equipment that might disturb the power supply.

Avoid placing the machine close to interference sources, such as speakers or the base units of cordless phones.

NO !

NO ! NO !

1-1

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SETUP & PREPARATION BEFORE USE

Packing List

Please check to see that you have the following items:

Dust cover

Telephone line cord

Handset curled cord

Document tray

Wire extension

Telephone handset

Paper tray

*Manual feed slot

Remote control access card

Wire extension

Drum unit assembly (with free starter toner cartridge)

Quick reference guide

Owner's manual

Multipurpose sheet feeder

Quick setup guide

* Manual feed slot is only for use as a

printer with Multi-Function Link option. If you have not purchased this option, then ignore this slot.

NOTICE

- Never install telephone wiring during a lightning storm.

- Never install telephone jacks in wet locations unless the jack is specifically designed for wet locations.

- Never touch telephone wires or terminals that are not insulated unless the telephone line has been disconnected at the network interface.

- Use caution when installing or modifying telephone lines.

- Avoid using a telephone (other than a cordless type) during an electrical storm. There may be a remote risk of electric shock from lightning.

- Do not use the telephone to report a gas leak in the vicinity of the leak.

- For PLUGGABLE EQUIPMENT, the socket-outlet should be installed near the equipment and should be easily accessible.

1-2

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Setting up Your Fax Machine

SETUP & PREPARATION BEFORE USE

Follow these steps to set up your fax machine:

STEP A. Attach the document and paper trays.

Document tray

Paper tray

Ch. 1

STEP B. Install the Drum unit assembly(with Toner cartridge).

1) Unpack the drum unit assembly including the toner cartridge and gently rock it from side to side five or six times. Unseal the tape on the toner cartridge lever.

WARNING

Do not expose the drum unit to light for longer than a few minutes, because it will damage the drum.

WARNING

Do not remove the starter sheet. This sheet will be ejected while the machine is warming up after installing a new drum unit. (See page 1-7.)

Do NOT remove the Starter Sheet

Drum unit assembly

NO !

1-3

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SETUP & PREPARATION BEFORE USE

2) Open the top cover of the fax machine until the latch clicks into place.

3) Holding the drum unit by its handles, insert it into the fax machine.

Top cover

Drum unit

4) Close the top cover. (See page 12-1 for more information about replacement of toner cartridge.)

Handles

4 )

Top cover

1-4

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STEP C. Load Paper into the fax machine.

SETUP & PREPARATION BEFORE USE

1) Hook the wire extension into the Multipurpose sheet feeder.

2) To install the paper, fan the paper well and then tap the leading edge of the pages on a flat surface so they are even.

3) Open the Multipurpose sheet feeder cover.

Ch. 1

Wire extension

Multipurpose sheet feeder

4 ) Load paper into the Multipurpose

sheet feeder.

WARNING

The feeder can hold up to 200 sheets of plain paper or up to 10 envelopes (only for use as a printer with Multi-Function Link option). Excessive sheets may cause paper jams. Make sure the paper is stacked below the ▲ mark.

Multipurpose sheet feeder cover

1-5

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SETUP & PREPARATION BEFORE USE

FOR YOUR INFORMATION

About the Recording Paper…

Please use standard copier paper for the recording paper as below :

Width : 216mm(8.5")/210mm(8.3") Length : Letter/Legal/A4 Weight : 17lb. to 24lb.

The feeder can accept letter, A4, and legal sized paper. The default setting of the recording paper size is letter. If you insert A4 or legal paper, you have to change the Recording Paper Size setting, which is function 5-6. (See page 7-5.)

5) Move the paper guide to fit the paper width.

WARNING

Failure to set the paper guide to the paper width may cause paper to skew and jam.

6 ) Attach the dust cover to the

multipurpose sheet feeder cover.

NOTE

• It is essential to use the dust cover for your fax machine to prevent dust from entering the drum unit and causing damage.

• Using the dust cover on your fax machine will prolong the drum unit life.

5 )

Paper guide

Dust cover

1-6

7)7) Close the Multipurpose sheet feeder

cover.

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STEP D. Connect the handset.

SETUP & PREPARATION BEFORE USE

STEP E. Connect the power cord and turn on the power switch is located on the

left side of your machine.

When you connect the power cord and turn on the power switch, the fax machine’s display will show “01/01/1997 00:00”. While the machine is warming up, make sure the machine automatically ejects the starter sheet.

Starter sheet

NOTICE

Ch. 1

1. This fax machine must be grounded using the 3-prong plug.

2. Since the machine is grounded through the power outlet, you can protect yourself from potentially hazardous electrical conditions on the telephone network by plugging in the power cord before you connect the machine to the telephone line.

Similarly, you can protect yourself when you want to move your machine, by disconnecting the telephone line first, and then the power cord.

1-7

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SETUP & PREPARATION BEFORE USE

STEP F. Connect the telephone line.

Telephone line cord

PC I/F

LINE

EXT.

Handset curled cord

* PC I/F jack is only for use

with Multi-Function Link option. It you have not purchased this option, then ignore this jack.

1-8

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SETUP & PREPARATION BEFORE USE

FOR YOUR INFORMATION

Roll Over Phone Lines

A roll over phone system is a group of two or more separate telephone lines that pass incoming calls to each other if they are busy. The calls are usually passed down or “rolled over” to the next available phone line in a preset order.

Your fax machine can work in a roll over system as long as it is the last number in the sequence so the call can not roll away. Do not put the fax machine

on any of the other numbers. When the other lines are busy and a second fax call is received, the fax call is transferred to a line that does not have a fax machine.

Two Line Phone System

A two line phone system is nothing more than two separate phone numbers on the same wall outlet. The two phone numbers can be on separate jacks (RJ11) or combined into one jack (RJ14). Your fax machine must be plugged into an RJ11 jack. RJ11 and RJ14 jacks may be equal in size and appearance and both may contain 4 wires (black, red, green, yellow). To test the type of jack, plug in a two line phone and see if it can access both lines. If it can, you must separate the lines for your fax machine.

Converting Telephone Wall Outlets

There are three ways to convert to an RJ11 receptacle. The first two ways may require assistance from the telephone company. You can change the wall outlet from one RJ14 jack to two RJ11 jacks. Or, you can have an RJ11 wall outlet installed and slave or jump one of the phone numbers to it. The third way is the easiest. Buy a triplex adapter. You can plug a triplex adapter into an RJ14 wall outlet. It will separate the wires into two separate RJ11 jacks (line 1, line 2) and a third RJ14 jack (lines 1 and 2). Plug the fax machine into L2 of the triplex adapter.

Ch. 1

L2 L1+L2L1

RJ11

RJ11 RJ14

Triplex Adapter

RJ14

1-9

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SETUP & PREPARATION BEFORE USE

FOR YOUR INFORMATION

Installing a Fax Machine, Two Line TAD and Two Line Telephone

When you are installing a two line telephone answering device (TAD) and a two line telephone, your fax machine must be isolated on one line at both the wall jack and at the TAD. The most common connection is to put the fax machine on line 2. The back of the two line TAD must have two telephone jacks: one labeled L1 or L1 and L2 and the other labeled L2. You will need at least three telephone line cords: the one that came with your fax machine and two for your two line TAD. You will need a fourth line cord if you add a two line telephone.

Place the two line TAD and two line telephone beside your fax machine. Plug one end of the telephone line cord for your fax machine into the L2 jack of the triplex adapter; plug the other end into the LINE jack in the back of the fax machine. Plug one end of the first telephone line cord for your TAD into the L1 jack of the triplex adapter; plug the other end into the L1 or L1 and L2 jack in the back of the two line TAD. Plug one end of the second telephone line cord for your TAD into the L2 jack in the back of the two line TAD; plug the other end into the EXT jack in the back of the fax machine. The two line TAD hookup is complete. It will answer both lines as usual.

You can keep two line telephones on other wall outlets as always. There are two ways to add a two line telephone to the fax machine’s wall outlet. Plug the telephone line cord from the two line telephone into the L1+L2 jack of the triplex adapter. If you prefer, you can plug it into the TELE jack in the back of the two line TAD instead.

Triplex Adapter

L1 L2

L1+L2

L1 L2 Ext Line

Two Line TAD Fax Machine

Two Line Phone

L1/L2

Connecting Your Machine to a Multi Line System (PBXs)

Most offices use a central telephone system. While it is often relatively simple to connect the machine to a key system or a PBX (private branch exchange), we suggest you contact the company that installed your telephone system and ask them to connect the fax machine for you.

It is advisable to have a separate line for the fax machine. You can then leave the machine in Fax Answer Mode to receive faxes at any time of the day or night.

If the fax machine is to be connected to a multi-line system, ask your installer to connect the unit to the last line on the system. This will prevent the unit from being activated each time a telephone call is received.

• As with all fax units this machine must be connected to a two wire system. If your line has more than two wires, proper connection of the fax machine can not be made.

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SETUP & PREPARATION BEFORE USE

FOR YOUR INFORMATION

Connecting to a Private Branch Exchange

The following points should be kept in mind if you are installing the machine to work with a private branch exchange(PBX).

1) It is not guaranteed that the unit will operate correctly under all circumstances with PBXs. Any cases of difficulty should be reported first to the company that handles your PBX.

2) If all incoming calls will be answered by a switchboard operator, it is recommended that the Answer Mode be set to Manual. (See page 7-1~2.) All incoming calls should initially be regarded as telephone calls.

3) The unit may be used with either pulse or tone dialing telephone types.

Custom Features on Your Phone Line

If you have Call Waiting, Ring Master, Voice Mail, an Answering Service, Alarm System or any other custom calling feature on your telephone line it may create a problem in the operation of your fax machine.

Ch. 1

1-11

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3550-US-5.03550-US-5.0

THE CONTROL PANEL KEYS

2. THE CONTROL PANEL KEYS2. THE CONTROL PANEL KEYS

2. THE CONTROL PANEL KEYS

2. THE CONTROL PANEL KEYS2. THE CONTROL PANEL KEYS

Reduce

Enlarge /

HelpSuper Q.ScanResolution Mode

Copy

Stop

Start

Fax

TAD

Fine

Photo

F/T

S.Fine

04 05

24 25

01 02 03

21 22 23

3550

LCD & User Setup Area

Function Clear Tel-index

Set

ABC DEF

Hook

14 15

34 35

19 20

09 10

29 30

11 12 13

06 07 08

26 27 28

GHI JKL MNO

Hold

39 40

31 32 33

16 17 18

36 37 38

Shift

PQRS TUV WXYZ

Speed Dial

Redial / Pause

One-Touch Area

Telephone Area

2-1

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a TELEPHONE AREA

THE CONTROL PANEL KEYS

3550

Ch. 2

1. Number Keys

These twelve keys are used to dial phone and fax numbers (see page 5-1), and also can be used as an alphanumeric keyboard for entering information into the fax machine. (See page 3-7~8.)

2. Hook

This key lets you dial telephone and fax numbers without lifting the handset. (See page 5-1.)

3. Hold

You can use this key to put a call on hold. (See page 5-1.)

4. Redial/Pause

This key dials the last number called. (See page 6-5.) This key also inserts a pause in autodial numbers. (See page 4-5, 5-1.)

5. Speed-Dial

This key lets you access previously stored speed-dial phone numbers with a two-digit number. (See page 4-6~7, 5-1.)

3550

Function Clear Tel-index

Set

Hook

Hold

Redial / Pause

Speed Dial

ABC DEF

GHI JKL MNO

PQRS TUV WXYZ

2 5

6 9

8 0

Shift

6. Tel-Index

This key allows you to look up numbers stored in the dialing memory alphabetically. (See page 5-2.)

01 02

21 22

06 07

26 27

11 12

31 32

16 17

36 37

2-2

Page 22

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THE CONTROL PANEL KEYS

b ONE-TOUCH AREA

3550

7. One-Touch Dial Keys

These 20 keys give you instant access to previously stored phone numbers. (See page 4-4~5, 5-1.)

01 02 03

21 22 23

06 07 08

26 27 28

11 12 13

31 32 33

16 17 18

Shift

36 37 38

04 05

24 25

09 10

29 30

14 15

34 35

19 20

39 40

8. Stop

This key stops a fax, cancels an operation, or exits from function mode. (See page 3-2.)

9. Copy

Press this key to make a copy. (See page 8-1~3.)

Copy

Stop

Start

2-3

10. Shift

This key is used to access the “21” through “40” One-Touch keys. (See page 4-4.)

11. Start

Use this key to start an operation, such as sending a fax. (See page 6-4.)

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c LCD & USER SETUP AREA

THE CONTROL PANEL KEYS

3550

Ch. 2

12. Z

This key moves the LCD cursor to the left. It also allows you to back up one step when you are in function mode (see page 3-1) or Telephone Index.

(Left Arrow)

14. Liquid Crystal Display

The LCD displays messages that will help you set up and operate your fax machine (On-Screen Programming). (See page 3-1.)

13. X

This key moves the LCD cursor to the right, and it also lets you advance one step when you are in function mode (see page 3-1) or Telephone Index.

(Right Arrow)

15. Toner Empty

This LED will start flashing when the amount of toner drops to a low level, and when there is no toner, the LED will stay lit. (See page 12-1.)

3550

Function Clear Tel-indexSet

16. Set

This key is used for storing a function setting into the fax machine. (See page 3-2.)

18. Function

This key accesses the function and programming mode (OSP), so you can alter various settings. (See page 3-1.)

17. Clear

This key deletes entered data or backs up one step in a function procedure. (See page 3-2.)

2-4

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THE CONTROL PANEL KEYS

c LCD & USER SETUP AREA

3550

19. Mode

This key is used to specify how the fax machine should handle incoming calls. (See page 7-1.)

21. Resolution

This key is used to set the resolution requirements when sending a fax. (See page 6-2.)

Fine Photo S.Fine

Tel-index

Fax TAD F/T

20. Help

Press this key whenever you want a quick reference Help List printed. This Help Lists will give you information on how to perform settings for a function, how to register information, or how to get basic information for sending or receiving faxes. (See page 3-7.)

Enlarge /

HelpSuper Q.ScanResolution Mode

Reduce

22. Super Q.Scan

This key enables you to scan in your originals at twice the normal speed, by storing them in the memory before actual transmission. (See page 6-6.) When it is pressed, Broadcasting is available. (See page 6-8~9.) When Super Q.Scan is pressed together with Shift, Multi TX is available. (See page 6-9~10.)

2-5

23. Enlarge/ Reduce

This Enlarge/Reduce key will reduce or enlarge copies depending on the ratio you select: 200%, 150%, 125%, 120%, 100%, 93%, 87%, 75% and 50%. You can also use the Auto Reduction

function to have the machine automatically calculate the reduction ratio to fit to the size of your recording paper. (See page 8-2~3.)

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3550-US-5.0

HOW TO USE ON-SCREEN PROGRAMMING (OSP) AND HELP KEY

User-friendly ProgrammingUser-friendly Programming

User-friendly Programming

User-friendly ProgrammingUser-friendly Programming

We have designed your fax machine with on-screen programming and a Help key. User-friendly programming helps you take full advantage of all the functions your fax machine has to offer.

On-screen Programming (OSP)On-screen Programming (OSP)

On-screen Programming (OSP)

On-screen Programming (OSP)On-screen Programming (OSP)

Since your fax programming is done on the LCD, we created step-by-step on-screen prompt messages to help you program your fax machine. All you have to do is follow the prompt instructions as they guide you through the function menu selections and programming options and settings.

Using the Function Mode to Access On-screen Programming (OSP)Using the Function Mode to Access On-screen Programming (OSP)

Using the Function Mode to Access On-screen Programming (OSP)

Using the Function Mode to Access On-screen Programming (OSP)Using the Function Mode to Access On-screen Programming (OSP)

You can access the function mode by pressing Area of your fax Control Panel. (See page 2-4.)

When you enter function mode, your fax machine will display a list of Level One Functions to choose from (see pages 3-2 through 3-6 for these Level One Functions), as seen below.

FunctionFunction

Function found in the Function and User Setting

FunctionFunction

Press Function

ENTER NO. & SET

1.TEMP.SETTINGS

2.CANCEL JOB

3.PRINT REPORTS

Ch. 3

Ch. 3Ch. 3

Left arrow sequence

4.SET AUTO DIAL

5.USER OPTIONS

6.TEL OPTIONS

7.SETUP SYSTEM

8.REMOTE FAX OPT

0.INTERRUPT

Right arrow or

auto scroll

sequence

3-13-1

3-1

3-13-1

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3550-US-5.0

HOW TO USE ON-SCREEN PROGRAMMING (OSP) AND HELP KEY

These function options will appear one after the other on the display. You can then choose one of these options by pressing

You can also move through the function menu options at a faster rate by pressing X (right arrow). press

You can simply press the Level One Function number associated with each option (refer to pages 3-2 through 3-6).

(See page 2-4 to locate this key on your Control Panel.) When you find the option you want,

SetSet

Set.

SetSet

S e t when the option you want appears on the LCD.

SetSet

Helpful Hints

Alternating Displays for On-screen Programming (OSP)Alternating Displays for On-screen Programming (OSP)

Alternating Displays for On-screen Programming (OSP)

Alternating Displays for On-screen Programming (OSP)Alternating Displays for On-screen Programming (OSP)

SPEAKER:HIGH

SELECT { } & SET

Function Selection TableFunction Selection Table

Function Selection Table

Function Selection TableFunction Selection Table

If you have a basic understanding of how to program a fax machine, you can perform most of the programming settings without the Owner’s Manual. To help you understand the function selections, options, and settings that are found in your fax programs, we have the following Function Selection Table. Read through this table to gain a basic understanding of what your new fax model can do, and then the next section will begin instructing you how to use On-Screen Programming.

If you want to exit function mode, simply press wrong menu, and wish to return to the previous step, press

When you see alternating displays, the LCD will usually alternate between the currently selected

ALTERNATE

option, and a help message giving brief instructions on how to proceed. The example shows the current speaker volume is high and prompts you to use Z (left arrow) and X (right arrow) to change the setting, and then to press

StopStop

Stop. Also, if you select the

StopStop

ClearClear

Clear.

ClearClear

SetSet

S e t to store it.

SetSet

Level one

function

1. TEMP. (TEMPORARY) SETTINGS

3-23-2

3-2

3-23-2

Level two

function

1. TIMER

2. POLLING

3. CALL RESERVE

Explanation of Options

Use TIMER to send your documents at a later time.

Polling is the process of retrieving faxes from another machine. ON/OFF

You can send a fax and then talk to the recipient using the CALL RESERVE function. ON/OFF.

Factory

setting

OFF

Page

6-7~8

9-1~4

6-18~19

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HOW TO USE ON-SCREEN PROGRAMMING (OSP) AND HELP KEY

Level one

function

1. TEMP. (TEMPORARY) SETTINGS

Level two

function

5. RESOLUTION

6. OVERSEAS MODE

Explanation of Options

There are three types of contrast settings. Usually the AUTO setting is acceptable. But if you want to send or copy an especially light or dark document, you should change this setting. AUTO: Default setting is AUTO. Contrast

setting always reverts to AUTO after

one transmission. S. LIGHT: To send very light documents. S. DARK: To send very dark documents.

If you need to send a set of originals at various resolutions, this function will allow you to set the required resolution page by page. (If all documents are the same resolution, use the Resolution key. See page 2-5 #21.) STANDARD/FINE/S. FINE/PHOTO

If you have trouble when sending overseas, you may want to set OVERSEAS MODE to ON. ON/OFF

Factory

setting

AUTO 6-34. CONTRAST

STAN-

DARD

O F F 6-12

Page

6-13

Ch. 3

Ch. 3Ch. 3

2. CANCEL JOB

3. PRINT REPORTS

4. SET AUTO DIAL

An automatic Cover Page will allow you to

7. COVERPAGE OFF

See page 11-1 for a list of reports.

1. ONE-TOUCH DIAL

2. SPEED-DIAL 4-6~7

3. SETUP GROUPS

send details of who the fax is going to, who it is from and when it was sent. ON/OFF

If you wish to cancel a job that has been set with the timer, a polled job etc., use this function.

You can print several different lists and reports, which are available under function item 3. PRINT REPORTS.

If you register names and numbers on OneTouch dial keys, you can dial a number automatically just by pressing a One-Touch key. (Max. of 40 locations)

If you register names and numbers as SpeedDial numbers, you can dial a number automatically just by pressing the SpeedDial key and a two-digit number. (Max. of 100 locations)

This is used for setting up a group number used for broadcasting.

6-17~18

6-11

11-1~5

4-4~5

4-8~9

3-33-3

3-3

3-33-3

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HOW TO USE ON-SCREEN PROGRAMMING (OSP) AND HELP KEY

Level one

function

5. USER OPTIONS

Level two

function

Smoothing enhances the appearance of incoming faxes.

1. SMOOTHING

2. BEEPER

3. COVERPG ON/OFF

4. ERROR RE-TX O F F 6-20

5. REDUCTION AUTO 7-6~7

If you set SMOOTHING to ON, you will receive messages with the smoothing enhancement. ON/OFF

You can adjust the volume of the beeper with this function. OFF/LOW/HIGH

If you set COVERPAGE to ON, you can send your documents with a Cover Page generated by your machine. When the COVERPAGE setting is ON, you can select a Cover Page comment. ON/OFF

If you set ERROR RE-TRANSMISSION to ON, the machine automatically sends the page again after an error occurs. ON/OFF

You can avoid having your incoming data separated by printing a reduced copy of the incoming document. The reduction methods are AUTO or Fixed ratio: AUTO/100%/93%/87%/75%

Explanation of Options

Factory

setting

LOW 4-1~2

OFF

Page

6-16

7-4

3-43-4

3-4

3-43-4

You can select one of 3 sizes of recording paper. The machine automatically will adjust

6. RCD PAPER

7. TONER SAVE 7-8

8. SLEEP MODE

9. PRINT DENSITY

the size of the incoming document or original document so that it fits the paper size you have selected. LETTER/LEGAL/A4

You can extend the life of the toner by conserving its use. ON/OFF

This mode reduces power consumption when the machine is idle. The time period before the machine drops into Sleep Mode is user selectable.

You can adjust Print Density with this function.

LETTER

OFF

00MIN

7-5

3-9

7-8

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HOW TO USE ON-SCREEN PROGRAMMING (OSP) AND HELP KEY

Level one

function

6. TEL OPTIONS

Level two

function

There are two different dial types and you

1. TONE/PULSE TONE 4-1

3. SPEAKER VOLUME

4. F/T RING TIME

5. RING VOLUME

6. DISTINCTIVE

must select the type of signal suitable for your telephone line. TONE/PULSE

This is the number of rings before the fax machine answers the call when in F/T or Fax Mode. 0/1/2/3/4 rings

You can adjust the speaker volume with this function. OFF/LOW/HIGH

F/T RING TIME sets the time for simulated ringing in F/T mode. 10/20/30/60 seconds

The settings are OFF/LOW/HIGH.

If you have distinctive ringing service from your phone company, you can use this function to register the ringing pattern of your fax number. And if you set it to ON, you can use the registered number as a fax number only. OFF/ON/SET

Explanation of Options

Factory

setting

LOW 7-9

20 7-4

HIGH

OFF

7-17~18

Page

7-222. RING DELAY

7-9

Ch. 3

Ch. 3Ch. 3

7. SETUP SYSTEM

7. CALLER ID

1. DATE/TIME

2. DAILY TIMER

3. INTERVAL

4. STATION ID

You can display the last 30 Caller IDs that are stored in the memory.

If you enter the date and time in 24-hour format, the LCD will display the date and time and they will be printed on outgoing faxes.

If you frequently have delayed jobs, all for execution at same time each day, you can program that time. Once you register it, you do not need to enter that time, just set Timer Transmission in temporary settings.

You can select the time interval at which the activity report is printed. 6/12/24 hours, 2/4/7 days, OFF

You can enter your name or company name, fax number and telephone number in STATION ID. It is printed at the top of each page of every outgoing fax. It is also printed on the automatic Cover Page.

01/01/1997

00:00

00:00 6-7

O F F 11-2

7-20

4-2

4-3

3-53-5

3-5

3-53-5

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HOW TO USE ON-SCREEN PROGRAMMING (OSP) AND HELP KEY

Level one

function

7. SETUP SYSTEM

Level two

function

5. REMOTE CODE

6. SET COVERPAGE

7. SET PASSWORD

8. MF LINK (Only with MultiFunction Link option)

1. FAX STORAGE

Explanation of Options

If you enter REMOTE CODE, you can activate or deactivate the fax machine from a remote telephone. ON/OFF

You can register your own two custom comments on the Cover Page.

Limits fax receiving to only from a fax number stored as one of your One-Touch numbers. ON/OFF

You can select the output device that will receive fax messages. This function is available when the optional Multi-Function Link is connected. FAX RECEIVE ONLY/PC PRIMARY/PC RECEIVE ONLY

You can store incoming fax messages in the memory. Then you can use the convenient remote control functions. ON/OFF

Factory

setting

*51 (ACT.)

#51(DEACT.)

OFF

PRIMARY

O F F 10-1

Page

7-12

6-15

7-22

See the

Multi-

Function

Link

Manual

8. REMOTE FAX OPT

0. INTERRUPT

2. FAX FWD/ PAGING

3. REMOTE ACCESS

4. PRINT FAX

You can choose either PAGING, FAX FORWARDING or OFF. PAGING ON will cause the fax machine to page you when it receives a fax message. FAX FORWARDING ON will cause the fax machine to send any stored faxes that are received to another predetermined fax number. OFF/FAX FORWARD/PAGING

You can register REMOTE ACCESS ID (3 digits) allowing you remotely operate the machine. (Example : Retrieving an incoming fax message)

You can print incoming faxes that were stored in the memory.

You can send a fax without canceling the Timer or Polled waiting, even if there are documents in the feeder, by “interrupting” it.

OFF

159*

10-3~5

10-5

10-7

6-11

3-63-6

3-6

3-63-6

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HOW TO USE ON-SCREEN PROGRAMMING (OSP) AND HELP KEY

Help KeyHelp Key

Help Key

Help KeyHelp Key

Press this key whenever you need a quick reference Help List printed. This Help List will give you information on how to perform settings for a function, how to register information, or how to get some basic information for sending or receiving faxes.

How to Print a Help ListHow to Print a Help List

How to Print a Help List

How to Print a Help ListHow to Print a Help List

Press Help to get a printout of the Help List. Use it when you need information about how to register or set one of the functions, or how to send or receive faxes. You can request a printout whenever the machine meets the following conditions:

-while the LCD displays the date and time.

-while the machine is timer waiting.

-while the machine is polled/polling waiting.

-while the machine is at level one or two of the function menu.

-while you are using the phone.

Ch. 3

Ch. 3Ch. 3

How to Enter Text in Function ModeHow to Enter Text in Function Mode

How to Enter Text in Function Mode

How to Enter Text in Function ModeHow to Enter Text in Function Mode

Each number key has three or four letters printed above them. The keys “0”, “#” and “*” have special characters, instead of letters.

ABC DEF

12 3

GHI JKL MNO

45 6

PQRS TUV WXYZ

78 9

By pressing the appropriate number key the correct number of times, you can accessBy pressing the appropriate number key the correct number of times, you can access

By pressing the appropriate number key the correct number of times, you can access

By pressing the appropriate number key the correct number of times, you can accessBy pressing the appropriate number key the correct number of times, you can access the character you want. the character you want.

the character you want. When you are setting certain functions, such as the Station ID, you

the character you want. the character you want. will have to enter text into your fax machine.

Key once twice three times four times five times

2AB C 2A 3DE F 3D 4GH I 4G 5JKL 5J 6MNO 6M 7PQRS 7 8TUV8T 9WX Y Z 9

Let’s say that you want to enter the initials “BR”. Follow the example on the next page.

3-73-7

3-7

3-73-7

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HOW TO USE ON-SCREEN PROGRAMMING (OSP) AND HELP KEY

KEYS TO PRESS

1. Press 2 twice to enter the letter B.

2. Press 7 three times to enter the letter R.

3. Press Set.

THE DISPLAY WILL SHOW:

NAME: ENTER & SET

NAME:B NAME:BR

FOR YOUR INFORMATION

1. If you want to enter a blank space, press X (right arrow) twice.

2. If you entered a letter incorrectly and want to change it, you can use Z (left

arrow) to move the cursor back. When you reach the letter, you can enter a new one in it’s place. You can only overwrite letters, not insert them, so you may have to go back and overwrite a lot of letters if you forget to enter a letter.

3. If you have to enter a character that is assigned to the same number key as the

previous character, press X (right arrow) to move the cursor to the right.

How to Enter Special Characters, Symbols and PunctuationHow to Enter Special Characters, Symbols and Punctuation

How to Enter Special Characters, Symbols and Punctuation

How to Enter Special Characters, Symbols and PunctuationHow to Enter Special Characters, Symbols and Punctuation Marks in Function ModeMarks in Function Mode

Marks in Function Mode

Marks in Function ModeMarks in Function Mode

0 key ------------- ДЛЦЬАЗИЙ0

* key ------------- (space) !”#$%&’()*+,-./ # key ------------- :;<=>?@[]^_

The “0” key contains all the accented characters. The “*” and the “#” key are used for punctuation marks and symbols. Let's say that you want to enter the Symbol “&”. Follow the example below.

THE DISPLAY WILL SHOW:KEYS TO PRESS

NAME:JAMES _

1. Press * to show a list of characters.

2. Press *, *, *, *, *, * (6 times).

3. Press X (right arrow).

MARK-_!”#$%&’()* MARK- !”#$%&’()* NAME:JAMES &_

3-83-8

3-8

3-83-8

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HOW TO USE ON-SCREEN PROGRAMMING (OSP) AND HELP KEY

How to Set the Sleep TimeHow to Set the Sleep Time

How to Set the Sleep Time

How to Set the Sleep TimeHow to Set the Sleep Time

Sleep mode reduces power consumption when the machine is idle. The time period before the machine drops into sleep mode is user selectable.

The following settings are available for sleep mode:

You can select the time period before the machine drops into sleep mode from 00 to 99 minutes by using the number keys.

The sleep timer is automatically reset when a fax is received, the machine starts to copy, or the machine is receiving PC data to print from Multi-Function Link. The factory setting is 0 minute.

Use the following sequence to set up sleep time.

KEYS TO PRESS THE DISPLAY WILL SHOW:

01/01/1997 00:00

Ch. 3

Ch. 3Ch. 3

1. Press Function.

You will see scrolling options on the display. Choose one.

2. Press 5.

3. Press 8.

4. Enter sleep time (00 to 99) by using number keys.

Example: 05.

5. Press Set.

6. Press Stop to exit.

1.TEMP.SETTINGS

5.USER OPTIONS

8.SLEEP MODE SLEEP TIME:00MIN

SLEEP TIME:05MIN

8.SLEEP MODE

NOTICE

- Sleep Mode is activated when the heater stops. However, the cooling fan will continue to run until the machine has cooled down. The actual time before the fan stops will vary depending upon the operating conditions.

- It will take approximately 12 to 30 seconds for the machine to warm up from sleep mode before you can start printing or copying. The LCD will show WARMING UP during this time. When the machine is ready it will automatically start the last job you entered.

NOTE: The cooling fan will continue to run until the temperature of the machine

reaches a certain level. Even after the heater stops, the machine will have to warm up before copying and printing.

3-93-9

3-9

3-93-9

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TELEPHONE FUNCTION SETTINGS

4. TELEPHONE FUNCTION SETTINGS

There are some settings, such as the date and time, you should set on your fax machine before you begin using it. Once entered, these settings will remain in the machine until you change them. You can begin customizing the settings by pressing Function on the control panel. This activates the function mode and On-Screen Programming prompts. You can complete a variety of settings in this mode.

Setting the Dialing Mode (Tone/Pulse)

Your fax machine supports both tone (multi-frequency) and pulse (rotary) dialing. It is initially set to TONE, so you do not have to change the setting if you use that kind of line. If you are using a pulse dial line, you can change the setting to PULSE by following the steps below:

KEYS TO PRESS

1 . Press Function.

You will see scrolling options on the display. You can choose one.

2 . Press 6. 3 . Press 1.

After two seconds you will be prompted to select pulse or tone.

4 . Press Z (left arrow) or X (right

arrow) to find the dialing mode that matches your telephone line.

Example: PULSE.

5. Press Set.

6. Press Stop to return to the date

and time.

Setting the Beeper Sound Level

THE DISPLAY WILL SHOW:

01/01/1997 00:00

1.TEMP.SETTINGS

6.TEL OPTIONS

1.TONE/PULSE DIALING:TONE

SELECT { } & SET DIALING:PULSE

1.TONE/PULSE

If the beeper setting is LOW or HIGH, it will “beep” every time you press a key, make an error, or at the end of sending or receiving a fax.

The initial setting on your fax machine for the beeper is LOW. If you do not want the beeper on, select OFF, and if you want it loud, select HIGH.

4-1

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TELEPHONE FUNCTION SETTINGS

KEYS TO PRESS THE DISPLAY WILL SHOW:

01/01/1997 00:00

1. Press Function.

2. Press 5.

3. Press 2.

1.TEMP.SETTINGS

5.USER OPTIONS

2.BEEPER BEEPER:LOW

SELECT { } & SET

4. Press Z (left arrow) or X (right arrow) until you get the setting you want.

Example: OFF.

5. Press Set.

6. Press Stop to return to the date and time.

BEEPER:OFF

2.BEEPER

Setting the Date and Time

Your fax machine shows the date and time on the display and prints it on every fax page you send. You can set the date and time in function mode.

THE DISPLAY WILL SHOW:KEYS TO PRESS

01/01/1997 00:00

Ch. 4

1. Press Function.

2. Press 7.

3. Press 1.

4. Enter the last two digits of the year.

Example: 96.

5. Enter two digits for the month. (JAN = 01, OCT = 10, etc.)

Example: 09.

6. Enter two digits for the day.

Example: 12.

7. Enter the time in 24-hour format.

Example: 15:25 (3:25 P.M.).

8. Wait for two seconds.

9. Press Stop to exit and to view the new date and time.

1.TEMP.SETTINGS

7.SETUP SYSTEM

1.DATE/TIME ENTER YEAR:XX

ENTER YEAR:96 ENTER MONTH:

ENTER MONTH:09 ENTER DAY:

ENTER DAY:12 ENTER TIME:XX:XX

ENTER TIME:15:25

1.DATE/TIME 09/12/1996 15:25

4-2

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TELEPHONE FUNCTION SETTINGS

Setting the Station ID

The Station ID is for identification purposes. Here you can store your name, fax number, and telephone number. Your machine prints this information on the electronic Cover Page and every fax page you send.

• The telephone number that you stored above is only used for the Call Back Message and the Cover Page features.

• If you do not enter a fax number, no additional information can be entered.

• When you want to enter a blank space, use X (right arrow). You can back up to change entries by using the Z (left arrow).

• If the Station ID has been programmed, then after Step 3 the name will be displayed with the prompt “1” to change “2” to exit. Press “1” to change information. Press “2” to exit from the function.

THE DISPLAY WILL SHOW:KEYS TO PRESS

1. Press Function

2. Press 7.

3 . Press 4.

You will be prompted to enter your fax number.

4. Enter your fax number (up to 20 digits).

Example: 4155554444.

5. Press Set.

You will be prompted to enter your telephone number.

6. Enter your telephone number (up to 20 digits).

If your telephone number and fax number share the same line, enter the same number again. Example: 4155554445.

7. Press Set.

You will be prompted to enter your name or company’s name.

09/12/1996 15:25

1.TEMP.SETTINGS

7.SETUP SYSTEM

4.STATION ID FAX:

ENTER & SET FAX:4155554444_

TEL: ENTER & SET

TEL:4155554445_

NAME: ENTER & SET

8. Enter your name by using the number keys (up to 20 characters).

Example: BROTHER. Refer to the section “How to Enter Text in Function Mode” on pages 3-7~8.

4-3

NAME:BROTHER

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TELEPHONE FUNCTION SETTINGS

9. Press Set to confirm the entry.

1 0

. Press Stop to return to the date

4.STATION ID

and time.

NOTICE

The Telephone Consumer Protection Act. of 1991 makes it unlawful for any person to use a computer or electronic device to send any message via a telephone fax machine unless such messages clearly contain in a margin at the top or bottom of each transmitted page or on the first page of the transmission, the date and time it is sent and an identification of the business or other entity, or other individual sending the message and the telephone number of the sending machines or such business, other entity, or individual.

To program this information into your fax machine, complete the steps on the previous page.

Storing One-Touch Dial Numbers

You can dial numbers automatically by storing telephone or fax numbers as One-Touch dial numbers. You can also store names with the numbers so when you call, you can verify the destination by the name on the display. You can store a maximum of 40 phone numbers. To access numbers 21 to 40, hold down the Shift key . For example, One-Touch location “21” is accessed by pressing Shift+One-Touch key “01” simultaneously. Here is how to store a telephone number as a One-Touch dial number (See page 2-3) :

Ch. 4

KEYS TO PRESS THE DISPLAY WILL SHOW:

1. Press Function.

2. Press 4.

3. Press 1.

4. Press the One-Touch key where you want to store a number.

Example: One - Touch 05. Note: The One-Touch keys are number keys.

not the

09/12/1996 15:25

1.TEMP.SETTINGS

4.SET AUTO DIAL

1.ONE-TOUCH DIAL SELECT ONE-TOUCH

*05: ENTER & SET

4-4

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TELEPHONE FUNCTION SETTINGS

5. Enter a number (up to 20 digits).

Example: 14155551212.

6. Press Set.

You will be prompted to enter the name or company associated with this number.

7. Enter the name by using the number keys

Example: NJ OFFICE. (See page 3-7~8 for how to enter text.)

(up to 15 characters).

8 . Press Set.

9. Select the type of number (FAX, TEL, F/T, CHAIN) after using Z (left arrow) or X (right arrow) to display the type you want.

(See For Your Information on page 4-6.) Example: FAX.

. Press Set.

1 1

.Return to Step 4 to enter another

number, or press Stop to return to the date and time.

*05:14155551212_

NAME: ENTER & SET

NAME:NJ OFFICE

TYPE:FAX SELECT { } & SET

TYPE:FAX

SELECT ONE-TOUCH

Helpful HInts

If you must wait for a dial tone to access an outside line, insert a pause by pressing the Redial/Pause key. When you press Redial/Pause, a dash “-” will appear on the display. By storing the numbers with a pause, you can create a delay of 3.5 seconds.

4-5

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TELEPHONE FUNCTION SETTINGS

FOR YOUR INFORMATION

Types of Numbers

When you store a number as a One-Touch or as a Speed-Dial number, you have a choice of choosing the type of number. There are 4 options:

1 . FAX (A fax number).

2. TEL (A telephone number).

3. F/T (Both a fax number and a telephone number)

4. CHAIN (A number, usually an access code, for chain dialing).

Chain Dialing

Chain dialing is used to store a very long dialing sequence. You can spread the number over two or more keys if you register the first key(s) in the sequence as type “Chain”. Chain tells the system that the dialing sequence is not completed and that there is more to follow. The last key in the sequence must be any other dial type (either FAX, TEL or F/T). You can use any combination of One-Touch, Speed-Dial and manually dialed numbers in a chain.

If you must wait for another dial tone at any point in the dialing sequence, store a pause at that point in the number by pressing the Pause/Redial key. (If you need a pause that is longer than 3.5 seconds, call our Fax Diagnostic Center at 1-800-2844329 (USA), 1-800-853-6660 (CANADA) for assistance.) Only one pause can be

stored in each One-Touch and Speed-Dial number.

When you are ready to dial the chain number, simply press the keys one after the other in sequence and then press the Start key.

Chain dialing makes using access codes easy. Sometimes you may want to choose from among several long-distance carriers when you make a call; rates may vary depending upon the time and destination. To take advantage of low rates, you can store the access code of a long-distance carrier as you would a regular number and register it as a “chain” number. Then to dial, press this (access code) number followed by the regular number and the Start key.

You can set up chain dialing for phone/credit card numbers, the same way. However,

when using chain dialing, do card number will be on it.

NOT send a cover page because your credit

Ch. 4

Storing Speed-Dial Numbers

When you store a phone or fax number as a Speed-Dial number, you must enter a two-digit number, from 01 to 00 (00=100) for using the number keys. For example, you cannot enter “5”.

You must enter “05”. You can store as many as 100 numbers as Speed-Dial numbers.

THE DISPLAY WILL SHOW:KEYS TO PRESS

09/12/1996 15:25

1. Press Function.

2. Press 4.

1.TEMP.SETTINGS

4.SET AUTO DIAL

4-6

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TELEPHONE FUNCTION SETTINGS

3. Press 2.

4 . Use the number keys to enter a

two-digit number.

Example: 05.

5. Enter the number (up to 20 digits).

Example: 5555151.

6. Press Set.

You will be prompted to enter the name or company associated with this number.

7 . Use the number keys to enter a

name (up to 15 characters).

Example: MANCHESTER. (See page 3-7~8 for entering text.)

8 . Press Set.

9. Select the type of number (FAX, TEL, F/T, CHAIN) by using Z (left arrow) or X (right arrow) to display the type you want.

Example: TEL.

2.SPEED-DIAL SPEED-DIAL? #_

SPEED-DIAL? #05 #05:

ENTER & SET

#05:5555151_

NAME: ENTER & SET

NAME:MANCHESTER

TYPE:FAX SELECT { } & SET

TYPE:TEL

. Press Set.

.You are ready to enter another

Speed-Dial number. Or press Stop to return to the date and time.

Helpful Hints

1. Print the All Dial List to make sure you have stored the correct numbers. (See page 11-3~4.) This list will contain the type of number: FAX, TEL, F/T, or CHAIN.

2. Even if there is a loss of electrical power to your fax machine, the

telephone and fax numbers you have stored will not be lost.

4-7

SPEED-DIAL? #_

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TELEPHONE FUNCTION SETTINGS

FOR YOUR INFORMATION

When You Wish to Change the Stored One-Touch and Speed-Dial Numbers (During Step 4 on Page 4-4, 7)

When you access the function for a One-Touch key or Speed-Dial number, that is already in use, you will be asked if you wish to change it or to exit and select a different One-Touch or Speed-Dial number. This display does not appear if the OneTouch key or Speed-Dial number you chose is not assigned.

1. Press 1 to assign a new number to the One-Touch key or Speed-Dial number, or press 2 to choose a different One-Touch key or Speed-Dial number.

*05:NJ OFFICE

1.CHANGE 2.EXIT

2 . If you are replacing an existing number with a new one, the old number and name

will appear in the display. Press Clear to erase the old number and name. Then, enter the new number and name and press Set to store the entry.

Ch. 4

Memory Storage

Your fax machine is equipped with an internal battery that will keep the date and time information for up to two hours after power has been cut off. After that time, the date and time will be lost and you will have to reenter the information. All other settings in the SET AUTO DIAL, USER OPTIONS and SETUP SYSTEM functions (see page 3-3~6) are stored permanently and will be retained even in the event of a power failure. However, the data stored in the memory during Out-of-Paper Reception and Memory Transmission will be lost when the power is disconnected.

Helpful Hints

If your fax machine is connected to a PBX, you may have to insert an additional number before each fax or telephone number to access an outside line.

Setting Up Number Groups

Number Groups allow you to send the same fax message to many fax numbers by pressing only one One-Touch key. (This is called Broadcasting.) You must store each fax number first as a OneTouch or Speed-Dial number. Then you can combine the stored numbers into a Group. You can have up to 6 smaller Groups (each group uses a One-Touch key) or can assign up to 139 numbers to be in one Group. You can use the same stored number in several groups. Groups can have a name up to 15 characters long.

KEYS TO PRESS

THE DISPLAY WILL SHOW:

1. Press Function.

2. Press 4. 3 . Press 3.

09/12/1996 15:25

1.TEMP.SETTINGS

4.SET AUTO DIAL

3.SETUP GROUPS SELECT ONE-TOUCH

4-8

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TELEPHONE FUNCTION SETTINGS

4. Press the One-Touch key where you wish to store the group number.

Example: select “One-Touch 02” as a group.

5. After two seconds, enter a number for the group, using the number keys.

Example: 1.

6. Enter the One-Touch or Speed-Dial numbers in this group.

Example: #03, #05, *02. (Note: Press the Speed-Dial key and number keys for Speed-Dial numbers, and the One-Touch keys for One-Touch numbers.)

7 . Press Set.

8. Enter the group’s name.

Example: ALL BROTHER.

9. Press Set.

.Press Stop to return to the date

and time.

SETUP GROUP:G0 ENTER & SET

SETUP GROUP:G01 G01:

ENTER & SET G01:#03#05*02_

NAME: ENTER & SET

NAME:ALL BROTHER

3.SETUP GROUPS

Helpful Hints See page 6-8 for Broadcasting procedure.

numbers and Speed-Dial numbers. Group numbers will be listed under OneTouch and Speed-Dial numbers. (See page 11-3~4.)

4-9

You can print a list of all One-Touch

* : One-Touch

# : Speed-Dial

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5. USING THE UNIT AS A TELEPHONE

Your fax machine can be used to make regular telephone calls. You can dial numbers manually, by pressing the number keys, or by using One-Touch or Speed-Dialing.

Manual Dialing

1. Pick up the handset, or press Hook.

2. When you hear a dial tone, you can begin dialing by pressing the number keys.

3. If you used Hook, pick up the handset when the call is answered.

One-Touch Dialing

1. Pick up the handset, or press Hook.

2. When you hear a dial tone, press the desired One-Touch key.

3. If you used Hook, pick up the handset when the call is answered.

If you try to use a One-Touch number that has not been registered, you will hear a warning sound and the display will carry a message reading, NOT REGISTERED. The display will return to normal after 2 seconds.

USING THE UNIT AS A TELEPHONE

Ch. 5

Speed Dialing

1. Pick up the handset or press Hook.

2. When you hear a dial tone, press Speed-Dial and then the two-digit Speed-Dial number.

3. If you used Hook, pick up the handset when the call is answered.

FOR YOUR INFORMATION

Using Keys with the Telephone

-Press Redial/Pause to insert a 3.5 second pause between numbers.

-Press Hold to put a call on hold. You can replace the handset without disconnecting the call. You must pick up the fax handset to release the call from Hold.

-Press # to switch the dialing type from “pulse” to “tone” temporarily. This key also is used for push-button services, such as those offered by banks, credit card companies, or paging services.

On Hook Dialing

When you make a call using Hook, you can listen to the other end through the one- way speaker of the machine, but the other party can not hear you unless you pick up the handset. Also, if you press Hook again before you pick up the handset, the call will be disconnected.

5-1

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USING THE UNIT AS A TELEPHONE

Searching the Telephone Index

Once you have stored a name and number as a One-Touch number or as a Speed-Dial number, you can search for that name alphabetically using the Telephone Index. You can dial a number directly from the Telephone Index.

THE DISPLAY WILL SHOW:KEYS TO PRESS

09/12/1996 15:25

1. Press Tel-Index.

2. Use the number keys to enter the first character of the stored name, and press Z (left arrow) or X (right arrow) to find the name.

3. Pick up the handset, or press Hook.

4. Press Start to begin dialing.

-Return the handset to its cradle

or press Hook to cancel the call.

TEL.INDEX NJ OFFICE

NJ OFFICE

5-2

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6. SENDING FAXES

A) DOCUMENT BASICS

The Size of Your Documents

DOCUMENT BASICS SENDING FAXES

4mm4mm

216mm (8.5") 208mm (8.2")

4mm4mm

(

MAX.900mm,35.4"

MIN.100mm,3.9"

(

Document

length

216mm (8.5")

Maximum

The size of the documents you want to send by fax should not be larger (or smaller) than your fax machine can accommodate. The documents should each be between 5.8 and 8.5 inches (148 and 216 mm) wide and between 3.9 and 35.4 inches (100 and 900 mm) long.

The maximum width of the scanned area, that can be printed on the recording paper of the recipients fax, is 8.2 inches (208 mm).

900mm (35.4")

148mm

(5.8")

Minimum

100mm (3.9")

scanned (printed) area

How to Insert the Document

To send a fax, first insert the document you wish to send, face down, in the document feeder. The top edge of the document should go in first, or the fax will be received upside down.

To prevent the document from going crooked as it is fed, adjust the paper guides to fit the width of the document.

TOP

Ch. 6

NOTICE

About the Documents You Send...

Do not use documents that are curled, wrinkled, folded, ripped, or that contain staples, paper clips, paste, or tape. Also, do not use cardboard, newspaper, or fabric.

curled folded

staples

tape

NO !

wrinkled

ripped

paper clip

fabric

6-1

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SENDING FAXES DOCUMENT BASICS

The Auto Document Feeder (ADF)

The Auto Document Feeder (ADF) automatically feeds documents (up to 30 pages) into the fax machine, one at a time. The thickness and weight of the documents should fall into the following categories:

Thickness: For one sheet: 2.8 x 10

For multiple sheets: 2.8 x 10

-3

to 4.7 x 10-3 inches (0.07 to 0.12 mm).

-3

to 3.9 x 10-3 inches (0.07 to 0.10 mm).

Weight: For one sheet: 0.07 x 10-3 to 0.121 x 10-3 lbs/inch2 (52 to 85 g/m2).

For multiple sheets: 0.07 x 10

As a reference, please note that the paper used for this manual has the following thickness and weight: Thickness: 3.1 x 10-3 inches (0.08 mm) Weight: 0.091 x 10

Before inserting documents into the document feeder, fan the sheets of paper to make sure the documents are not stuck together. Then tap the leading edge on a flat surface so all the pages are even when placed in the feeder. Make sure you always place the documents in face down.

-3

lbs/inch2 (64 g/m2 )

-3

to 0.114 x 10-3 lbs/inch2 (52 to 80 g/m2).

Getting Ready to Send a Fax

Setting the Resolution

You can choose a setting (STANDARD, FINE, SUPERFINE, or PHOTO) for the resolution any time before you press Start or Copy. You can choose a setting by pressing the Resolution key. (

means light off. means light on.)

STANDARD The STANDARD resolution can be used for most typewritten

FINE The FINE resolution is an ideal setting to use if you want to send

Fine Photo S.Fine

text. When the STANDARD setting is on, both lights are off. Transmission speed is normal.

documents that have small print. When the FINE setting is on, the FINE light will be lit. Transmission speed is slower than STANDARD.

SUPERFINE The SUPERFINE resolution is a good setting to use for documents

PHOTO The PHOTO resolution is ideal for sending documents that have

To set different resolutions for each page of a multipage document, refer to “Multiple Resolution Transmission” on page 6-13.

Fine Photo S.Fine

with very small print or artwork. When the SUPERFINE setting is on, the S. FINE light will be lit. Transmission speed is slower than FINE.

varying shades of gray, such as photographs. The PHOTO setting is on when both lights are lit. Transmission speed is slower than FINE.

6-2

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3550-US-5.0

Setting the Contrast

The fax machine has automatic contrast control, but if you are sending or copying a document that is very light or very dark, you may want to set the contrast yourself.

Use SUPER LIGHT to send a very light document. Use SUPER DARK to send a very dark document.

DOCUMENT BASICS SENDING FAXES

THE DISPLAY WILL SHOW:KEYS TO PRESS

09/12/1996 15:25

1. Insert the documents face down into the feeder.

2 . Press Function.

3. Press 1.

4 . Press 4.

The display will alternate messages.

FAX: NO. & START COPY: PRESS COPY

1.TEMP.SETTINGS

4.CONTRAST CONTRAST:AUTO SELECT { } & SET

5 . Use Z (left arrow) or X (right

arrow) to select one of the settings, AUTO, S.LIGHT, or S. DARK.

Example: S.LIGHT.

6. Press Set.

7. Press Stop to exit.

CONTRAST:S.LIGHT

4.CONTRAST FAX: NO. & START

COPY: PRESS COPY

Then start the fax sending operation (see page 6-4) or copy (see page 8-1).

Ch. 6

6-3

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SENDING FAXES BASIC FAX TRANSMISSIONS

B) BASIC FAX TRANSMISSIONS

FOR YOUR INFORMATION

Sending a Fax

There are 3 basic ways to send a fax: 1 ) Manual transmission:

You can talk or listen to the other party before you send a fax by picking up the handset and dialing the number. After the other party has finished talking and has pressed the Start button, you will be able to send your fax by pressing your Start key and placing the handset in its cradle. (If you call and all you hear is the chirping sound of a fax machine, you can go ahead and press your Start key, and then replace the handset.)

2 ) Automatic transmission:

You can send a fax without picking up the handset or without pressing Hook by dialing the fax number and then pressing Start.

a . One-Touch Dialing

Press one of the One-Touch keys. (The numbers must be stored beforehand. See page 4-4.) Then press Start.

b . Speed-Dialing

Press Speed-Dial, then use the number keys to enter a two-digit number. For example, press “05” for 5. (The numbers must be stored beforehand. See page 4-6.) Then press Start.

c. Telephone Index

You can use the Tel-Index to make telephone or fax calls.(See page 5-2.)

3 ) Timer transmission:

It is possible to send documents at a later time by using the TIMER function. (See page 6-7~8.)

Talking to the Other Party When Sending a Fax

When you are sending a fax manually and you hear the recipient’s voice instead of fax tones, you can use the handset to have a conversation. When or if you want to then send a fax, ask the person on the other line to press Start on his/her fax machine and when you hear fax tones you can press Start to begin sending your fax.

Sending a Fax Automatically

THE DISPLAY WILL SHOW:KEYS TO PRESS

09/12/1996 15:25

1 . Insert the documents face down

into the feeder.

FAX: NO. & START COPY: PRESS COPY

6-4

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3550-US-5.0

BASIC FAX TRANSMISSIONS SENDING FAXES

2. Enter a fax number.

Example: One-Touch dialing.

3. Press Start.

Sending a Fax Manually

1. Insert the documents face down into the feeder.

2. Pick up the handset or press Hook and listen for the dial tone.

3 . Enter the fax number.

You can use manual dialing, One-Touch dialing, Speed Dialing, or Tel-Index.

4 . When you hear a fax tone, press

Start.

Your fax machine will begin sending the documents.

5 . Return the handset to its cradle, if

you did not use Hook.

NJ OFFICE

DIALING SENDING P.01

THE DISPLAY WILL SHOW:KEYS TO PRESS

09/12/1996 15:25 FAX: NO. & START

COPY: PRESS COPY ENTER FAX NO.

PRESS START KEY NJ OFFICE

SENDING

Ch. 6

Automatic and Manual Redialing

If a number you have dialed is busy or your call did not go through for some other reason, you can redial that number. There are two ways to redial: “automatic” and “manual.” Automatic redialing can be used only for faxes that were sent using automatic transmission—not for telephone calls. The fax machine automatically will redial the number 3 times at 5 minute intervals before giving up. When you press the Redial/Pause key (manual redialing), the fax machine will redial the last number that was dialed.

6-5

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SENDING FAXES BASIC FAX TRANSMISSIONS

FOR YOUR INFORMATION

Optional Settings When You Send a Fax Manually

• Resolution (See page 6-2, 6-13.) • Contrast (See page 6-3.)

• Cover Page (See page 6-14~18.) • Overseas Mode (See page 6-12.)

• Call Reservation (See page 6-18~19.)

Printing Page Headers

Your fax machine can print a page header on the top of every fax you send. It is printed on the receiving party’s fax paper. It contains the date and time of transmission, your fax number and name (Station ID), and page number. Of course you must register your Station ID beforehand for that information to be available.

Transmission Date and Time Station ID Page Number

09/12/1996 15:25 4155554444 BROTHER PAGE 01

C) ADVANCED FAX TRANSMISSIONS

Sending a Fax by Using Super Quick-Scan (Memory Transmission)

If you are faxing a set of documents that are confidential in nature or you just need your original documents right away, you do not have to stand at the machine and wait for the transmission of each page to be completed. You can use Super Quick-Scan in order to get your original documents back before transmission.

THE DISPLAY WILL SHOW:KEYS TO PRESS

09/12/1996 15:25

1. Insert the documents into the feeder.

2. Press Super Q.Scan.

The display will indicate how much memory is available.

3 . Enter the fax number.

4. Press Start to begin scanning the documents into memory. Once completed,the fax machine will dial the destination.

FAX: NO. & START COPY: PRESS COPY

MEMORY 100% ENTER FAX NO.

NJ OFFICE MEMORY 100%

6-6

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3550-US-5.0

Setting the Daily Timer (for Delayed Transmissions)

The Daily Timer function lets you send a fax at a preset time every day. This is handy for sending delayed jobs that must go out at the same time daily. Once you enter the time, you don’t have to enter it again. The setting will stay the same until you change it. So you can use it every day, or only on days when you need it.

ADVANCED FAX TRANSMISSIONS SENDING FAXES

FOR YOUR INFORMATION

If You Get a MEMORY FULL Message When Trying to Send a Fax by Using Super Quick-Scan

If the memory becomes full when scanning page 1 and the display shows PRESS STOP KEY, then press Stop to abort the job.

If the memory becomes full on page 2 or more of a multipage document, you will be prompted to press Start to send the portion already scanned, or to press Stop to abort the job.

THE DISPLAY WILL SHOW:KEYS TO PRESS

09/12/1996 15:25

1. Press Function.

2. Press 7.

3 . Press 2. 4 . Enter the time in 24-hour format

using the number keys.

Example: 19:45 (7:45 P.M.).

5 . Wait for two seconds, press Stop to

exit.

1.TEMP.SETTINGS

7.SETUP SYSTEM

2.DAILY TIMER ENTER TIME:00:00

ENTER TIME:19:45

2.DAILY TIMER

Delayed Transmission

You can use the timer to send documents at a later time (up to 24 hours later). When the preset time is displayed, accept it or enter a new time if needed. Your fax machine also will produce a report, the “Delayed Sending Report”, after the fax is sent. You can set up to three different documents for delayed transmission.

THE DISPLAY WILL SHOW:KEYS TO PRESS

Ch. 6

1. Insert the documents into the feeder.

09/12/1996 15:25 FAX: NO. & START

COPY: PRESS COPY

6-7

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3550-US-5.0

SENDING FAXES ADVANCED FAX TRANSMISSIONS

2. Press Super Q.Scan if you wish to use memory transmission, or you can send your fax normally.

3. Press Function.

4. Press 1.

5 . Press 1. 6 . Enter the time in 24-hour format

using the number keys.

Example: 19:45 (7:45 P.M.).

7 . Wait for two seconds.

8. Press Stop.

9. Enter the fax number.

.Press Start.

The fax machine will wait until the specified time to call.

Broadcasting

MEMORY 100% ENTER FAX NO.

1.TEMP.SETTINGS

1.TIMER SET TIME=

00:00

SET TIME=19:45

1.TIMER

ENTER FAX NO. MEMORY 100%

NJ OFFICE 09/12/1996 15:25

By using the numbers you have stored for One-Touch dialing, Speed-Dialing, or group dialing, you can automatically send faxes to a maximum of 140 different locations at once. Remember, each group you created reserves one of the One-Touch keys. You can not broadcast to a number that has not been stored in memory. Use the Telephone Index to help you choose the numbers to which you wish to broadcast. (See page 5-2.) After transmission is completed, a Broadcast Report will be printed automatically to let you know the results.

FOR YOUR INFORMATION

Getting Familiar with the Broadcasting Function

* To stop the broadcast in progress, press Stop.

* Enter the chain dialing numbers as you normally would, but keep in mind that

each key counts as one location, so the number of locations you can call becomes limited. (You have up to 140 locations you can call with One-Touch, SpeedDialing, and group numbers.)

* If the line is busy or for some other reason a connection could not be made while

broadcasting, the fax machine will redial the number automatically. (See page 6-5.)

* If the memory is full, press Stop to abort the job or press Start to send the portion

that is in the memory (if more than one page has been scanned.) (See page 6-7.)

6-8

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ADVANCED FAX TRANSMISSIONS SENDING FAXES

THE DISPLAY WILL SHOW:KEYS TO PRESS

09/12/1996 15:25

1. Insert the documents into the feeder.

2 . Press Super Q.Scan.

FAX: NO. & START COPY: PRESS COPY

MEMORY 100% ENTER FAX NO.

3. Enter the One-Touch, Speed-

ALL BROTHER

Dial, or group number, one after the other.

Example: Group number.

4. Press Start and the fax machine will read the documents into memory, and then start sending

MEMORY 100% DIALING SENDING P.01

faxes to all the numbers you entered.

Sending by Multiple Transmissions

Use this function to send several different faxes to several distinations at once. For example, you can automatically fax “Document A” to one destination and “Document B” to another destination.

This is not to be confused with Broadcasting, which is sending the same document to many destinations.

If you wish, you can combine this function with broadcasting so you can fax different documents to different lists of people at the same time. To do this, store various sets of documents in memory. Then, for example, you can automatically fax “Document A” to one list of people and “Document B” to another list of people. You can preset 3 different documents (including timer transmission) in memory; if you set one timer transmission, multiple transmissions are available for two other destination,

Ch. 6

If you press only Super Q.Scan instead of Shift + Super Q.Scan for the last document, your fax machine will start dialing without waiting for 30 seconds.

THE DISPLAY WILL SHOW:KEYS TO PRESS

09/12/1996 15:25 FAX: NO. & START

1. Insert “Document A” into the feeder.

COPY: PRESS COPY MULTI TX 100%

2. Press Shift + Super Q.Scan together to send by multiple

ENTER FAX NO.

transmission.

The display shows remaining memory.

6-9

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3550-US-5.0

SENDING FAXES ADVANCED FAX TRANSMISSIONS

3. Enter the fax number. (Or enter a series of numbers if you are broadcasting.)

4. Press Start to start scanning documents.

5 . Insert “Document B” within 30

seconds after “Document A” has been scanned. (If you wait more than 30 seconds to scan another document, the machine will begin to send document “A”.) Repeat Step 2, 3, 4, for document “B”.

6. Repeat Steps 1, 2, 3, 4 for document “C”.

7. After 30 seconds, your fax machine will start sending the documents in scanned order.

After scanning documents, your fax machine will start sending them in scanned order.

NJ OFFICE

MULTI TX 100% 09/12/1996 15:27

ENTER FAX NO. PRESS START KEY

MULTI TX 70%

DIALING

Interrupting the Timer and Polled Job

You can send a fax without canceling the Timer (see page 6-7~8) or Polled Waiting with documents in the feeder (see page 9-2~3) by “interrupting” it. When you interrupt the Timer to send a “new” set of documents, the fax machine does not automatically redial the number if it was busy. Also, you can not use the function mode if you have interrupted the Timer or Polled Waiting.

Example: TIMER WAITING with a document in the feeder.

KEYS TO PRESS THE DISPLAY WILL SHOW:

TIMER WAITING

1. Press Function.

2. Press 0.

3. Wait for two seconds.

4. Remove documents from the fax machine.

5. Place the “new” documents into the feeder.

6. Enter the new fax number for the documents you are sending now, then press Start.

1.TEMP.SETTINGS

0.INTERRUPT REMOVE DOCUMENT INSERT DOCUMENT

FAX OR COPY FUNC 0 TO RESET

DIALING SENDING P.01

6-10

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3550-US-5.0

ADVANCED FAX TRANSMISSIONS SENDING FAXES

7. After the transmission is finished, place the “old” documents back into the feeder.

INSERT DOCUMENT FAX OR COPY FUNC 0 TO RESET

8. Press Function and 0 to restore the timer.

0.INTERRUPT TIMER WAITING

Canceling a Job

Use the Cancel Job function to permanently remove scheduled tasks such as Polling or Polled Waiting (see page 9-2~3) and Timer (Delayed Transmission) (see page 6-7~8) from your fax machine.

Example: TIMER WAITING with documents in the feeder.

THE DISPLAY WILL SHOW:KEYS TO PRESS

TIMER WAITING

1. Press Function.

2. Press 2.

Any waiting jobs that have been set up will appear in the display. If no jobs are waiting to be processed, a NO JOB WAITING message will appear in the display.

1.TEMP.SETTINGS

2.CANCEL JOB 19:45 NJ OFFIC SELECT { } & SET

Ch. 6

3. Use Z (left arrow) or X (right arrow) to select the job you wish to cancel.

4. Press Set.

5. Press 1 to cancel the selected job, or 2 to exit without canceling.

If 1 is selected, the job will be canceled and the next job in the queue will appear in the display.

6. To cancel the next job, press 1 again. To exit, simply press 2.

19:45 NJ OFFIC

1.CLEAR 2.EXIT

6-11

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SENDING FAXES FAX TRANSMISSION OPTIONS

D) FAX TRANSMISSION OPTIONS

Setting the Overseas Mode

If you experience difficulty with sending faxes overseas, you may want to use the Overseas mode. Using the Overseas mode is an effective way to send faxes overseas.

THE DISPLAY WILL SHOW:KEYS TO PRESS

09/12/1996 15:25

1. Insert the documents into the feeder.

2. Press Function.

3. Press 1.

4. Press 6.

5. Press Z (left arrow) or X (right arrow) to switch to ON.

6. Press Set.

7. Press Stop to exit.

8. Then start the fax sending operation. (See page 6-4.)

After sending your fax, the overseas mode will switch itself OFF.

FAX: NO. & START COPY: PRESS COPY

1.TEMP.SETTINGS

6.OVERSEAS MODE OVERSEAS:OFF SELECT { } & SET

OVERSEAS:ON

6.OVERSEAS MODE ENTER FAX NO.

PRESS START KEY

6-12

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3550-US-5.0

Setting Your Fax Machine for Multiple Resolution Transmission

This is a temporary setting for the current transmission job only. You can set the resolution of the documents you send by pressing Resolution. Once you set the resolution, all the pages will be sent at the same resolution. However, there may be times when you want to send some pages at one resolution, such as “standard”, and other pages in another resolution, such as “Photo.” If you send all pages in Photo resolution, for instance, it would take a great deal of time. It is better to specify the resolution for each page to minimize transmission time. This is made possible by using the 1.TEMP. SETTINGS function.

FAX TRANSMISSION OPTIONS SENDING FAXES

THE DISPLAY WILL SHOW:KEYS TO PRESS

09/12/1996 15:25

1. Insert the documents into the feeder.

2. Press Function.

3. Press 1.

4 . Press 5.

5 . Press Z (left arrow) or X (right

arrow) to find the resolution you want for the first page of your documents.

Example: FINE.

6. Press Set.

Return to Step 5 to set the resolution for Page 2 and the following pages.

7 . When you finish setting the

resolution for all your pages, press Stop.

FAX: NO. & START COPY: PRESS COPY

1.TEMP.SETTINGS

5.RESOLUTION PAGE 01:STANDARD SELECT { } & SET

PAGE 01:FINE

PAGE 02:FINE

FAX: NO, & START COPY: PRESS COPY

Ch. 6

8. Enter the fax number.

9. Press Start.

The resolution will revert to STANDARD after the documents have been sent.

6-13

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3550-US-5.0

SENDING FAXES FAX TRANSMISSION OPTIONS

Sending a Fax with an Electronic Cover Page Message

An automatic Cover Page will allow you to send details of who the fax is going to, who it is from and when it was sent. This is what the Cover Page looks like:

09/12/1996 15:25

=== COVER PAGE ===

TO: FAX:14155551212

FROM: FAX: 4155554444 TEL: 4155554445

03 PAGE[S] TO FOLLOW COMMENT: PLEASE CALL

(1) The “TO” information comes from the One-Touch or the Speed-Dial memory. If you are

dialing manually, the name of the destination will be left blank.

(2 ) The “FROM” information comes from the Station ID.

(3) The number of pages you are sending. When Cover Page is sent each time by using the

automatic settings (see page 6-16), the number of pages will be left blank. If you have used the temporary Cover Page setting (see page 6-17~18), the number of pages you entered will be listed.

( 4) Your comments. You may customize the comments.

NJ OFFICE E

BROTHER E

(1)

(2)

(3) (4)

FOR YOUR INFORMATION

Selecting a Comment for the Cover Page

You can choose one comment from among 6 options. The first option is to send no comment at all. The next 3 are built-in comments, and the last two are ones you can enter yourself. (For more information see below “Customizing Your Cover Page Comment”.)

1. COMMENT OFF

2. PLEASE CALL

3. URGENT

4. CONFIDENTIAL

5. (Your own customized comment).

6. (Your own customized comment).

6-14

Page 59

3550-US-5.0

Customizing Your Cover Page Comment

You can customize the comment on your Cover Page as follows:

FAX TRANSMISSION OPTIONS SENDING FAXES

THE DISPLAY WILL SHOW:KEYS TO PRESS

09/12/1996 15:25

1. Press Function.

2. Press 7.

3 . Press 6.

4 . Press Z (left arrow) or X (right

arrow) to select 5 or 6 where you wish to store a comment.

Example: 5.

5 . Press Set.

6. Enter your customized comment by using the number keys (up to 27 characters).

(See page 3-7~8 for more details.) Example: TOP SECRET.

7. Press Set.

8. Press Stop to exit.

1.TEMP.SETTINGS

7.SETUP SYSTEM

6.SET COVERPAGE

5. SELECT { } & SET

5._

5.TOP SECRET

Ch. 6

6.SET COVERPAGE

Printing a Sample Cover Page

You can print a sample Cover Page to check the format.

1. Press Function.

2. Press 3.

3. Press 4.

4. Press Start.

THE DISPLAY WILL SHOW:KEYS TO PRESS

09/12/1996 15:25

1.TEMP.SETTINGS

3.PRINT REPORTS

4.COVERPAGE PRESS START KEY

PRINTING

6-15

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3550-US-5.0

SENDING FAXES FAX TRANSMISSION OPTIONS

To Always Send a Cover Page

If you often send an automatic Cover Page, you can set it to ON to avoid having to set up the details of the Cover Page each time. Here is how you can switch the setting for the automatic Cover Page to ON or OFF:

KEYS TO PRESS

1. Press Function.

2 . Press 5.

3. Press 3.

4. Press Z (left arrow) or X (right arrow) to choose ON or OFF.

Example: ON.

5. Press Set.

6 . If you selected ON, you must select

a comment, by pressing Z (left arrow) or X (right arrow).

Example: 2.PLEASE CALL. (See page 6-15.)

7. Press Set.

8 . Press Stop to exit.

THE DISPLAY WILL SHOW:

09/12/1996 15:25

1.TEMP.SETTINGS

5.USER OPTIONS

3.COVERPG ON/OFF COVERPAGE:OFF SELECT { } & SET

COVERPAGE:ON

1.COMMENT OFF SELECT { } & SET

2.PLEASE CALL

3.COVERPG ON/OFF

FOR YOUR INFORMATION

Sending an Automatic Cover Page

If you have the Cover Page ON/OFF setting to ON, the total number of pages will not be printed on the Cover Page. Also, the comment you selected when you set it to ON will be printed on all the Cover Pages you send.

6-16

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3550-US-5.0

Sending a Fax When the Cover Page Is ON

FAX TRANSMISSION OPTIONS SENDING FAXES

THE DISPLAY WILL SHOW:KEYS TO PRESS

09/12/1996 15:25

1. Insert the documents into the feeder. The display will say COVERPAGE ON for one second.

2. Enter the fax number.

3. Press Start. Your machine will begin transmitting the Cover Page and original document.

Sending a Cover Page Temporarily

1. Insert the documents into the feeder.

2. Press Function.

3. Press 1.

4. Press 7.

COVERPAGE ON FAX: NO. & START COPY: PRESS COPY

NJ OFFICE SEND COVERPAGE

SENDING P.01

THE DISPLAY WILL SHOW:KEYS TO PRESS

09/12/1996 15:25 FAX: NO. & START

COPY: PRESS COPY

1.TEMP.SETTINGS

7.COVERPAGE

Ch. 6

5. Press Z (left arrow) or X (right arrow) to select ON or OFF.

Example: ON.

6. Press Set.

7. Press Z (left arrow) or X (right arrow) to select the comment you want.

Example: 2.PLEASE CALL.

8. Press Set.

9. Enter the number of pages you are sending. (Enter 00 to leave the number of pages blank.)

COVERPAGE:OFF SELECT { } & SET

COVERPAGE:ON

1.COMMENT OFF SELECT { } & SET

2.PLEASE CALL

TOTAL PAGES? :00 TOTAL PAGES? :02

6-17

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3550-US-5.0

SENDING FAXES FAX TRANSMISSION OPTIONS

.Wait for two seconds.

.Press Stop to exit.

.Enter the fax number.

.Press Start.

Sending a Fax with Call Reservation (Talking to the receiving party after fax transmission.)

You can send a fax and then talk to the recipient using the Call Reservation feature. After your fax has been printed on the receiving end, the receiving fax machine will ring as if it were receiving a telephone call. If the recipient picks up the handset, your fax machine will ring. Then you can pick up your handset and start a conversation. If you have both Call Reservation and Call Back Message set to ON and the recipient does not pick up the handset when it rings, your fax machine will leave a fax message asking the recipient to call you.

7.COVERPAGE ENTER FAX NO.

PRESS START KEY NJ OFFICE SEND COVERPAGE

SENDING P.01

FOR YOUR INFORMATION

Using the Call Reservation Function

• There are some fax machines that will not respond to this function.

• When you use auto redialing, you cannot use the Call Reservation function, but if Call Back Message is ON, your fax machine will leave a Call Back Message asking ask the other party call you.

• You can not use Call Reservation with the Delayed Transmission or with the Polling function.

• You must register your Station ID number to turn the Call Back Message:

ON. (See page 4-3.)

THE DISPLAY WILL SHOW:KEYS TO PRESS

09/12/1996 15:25

1 . Insert the documents into the

feeder.

2. Press Function.

3. Press 1. 4 . Press 3.

FAX: NO. & START COPY: PRESS COPY

1.TEMP.SETTINGS

3.CALL RESERVE CALL RESERVE:OFF

6-18

SELECT { } & SET

Page 63

3550-US-5.0

FAX TRANSMISSION OPTIONS SENDING FAXES

5. Press Z (left arrow) or X (right arrow) to select Call Reservation ON or OFF.

Example: Call Reserve ON.

6. Press Set.

7. Press Z (left arrow) or X (right arrow) to select Call Back Message ON or OFF.

Example: Call Back Message ON.

8. Press Set.

9. Press Stop.

.Enter the fax number.

.Press Start.

.Pick up your handset if it rings.

09/12/1996 15:25

=== CALL BACK MESSAGE ===

CALL RESERVE:ON

CALL BACK:OFF SELECT { } & SET

CALL BACK:ON

3.CALL RESERVE ENTER FAX NO.

PRESS START KEY NJ OFFICE

DIALING

TO: NJ OFFICE R FAX: 14155551212

FROM:

PLEASE CALL AT [TEL]

BROTHER T

4155554445 Y

[FAX]

4155554444 Y

Printing the Call Back Message

You can print a Call Back Message to check the format.

1. Press Function.

2. Press 3.

3. Press 5.

4. Press Start.

Ch. 6

THE DISPLAY WILL SHOW:KEYS TO PRESS

09/12/1996 15:25

1.TEMP.SETTING

3.PRINT REPORTS

5.CALL BACK MSG PRESS START KEY

PRINTING

6-19

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3550-US-5.0

SENDING FAXES FAX TRANSMISSION OPTIONS

ECM (Error Correction Mode)

The Error Correction Mode (ECM) is a way for the machine to check the integrity of a fax transmission while it is in progress. ECM transmissions are possible only between machines that both have the ECM feature. If they do, you may send and receive fax messages that are continuously checked for their integrity.

Sufficient memory must be available in your machine for this feature to work.

Error Retransmission

Error Retransmission is helpful when the receiving machine does not have ECM. Even though your machine can not check the integrity of the message, it will send the affected page(s) again after occurrances of accidental noise have caused an error.

This feature is available only for memory transmission using Super Quick-Scan (see page 6-6~10).

KEYS TO PRESS

1. Press Function.

2. Press 5.

3. Press 4.

4. Press Z (left arrow) or X (right arrow) to choose either ON or OFF.

Example: ON.

5. Press Set.

6. Press Stop to exit.

THE DISPLAY WILL SHOW:

09/12/1996 15:25

1.TEMP.SETTINGS

5.USER OPTIONS

4.ERROR RE-TX ERROR RE-TX:OFF SELECT { } & SET

ERROR RE-TX:ON

4.ERROR RE-TX

6-20

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3550-US-5.0

Next-FAX Reservation

You can use Next-FAX Reservation for sending a fax when the fax machine is busy receiving or transmitting from memory. This function saves you from having to wait until the incoming fax has printed or the fax stored in memory has finished transmission. To use the Next-FAX Reservation feature, insert the documents as you normally would and follow a few other simple steps.

FAX TRANSMISSION OPTIONS SENDING FAXES

FOR YOUR INFORMATION

• Next-FAX Reservation can not be used when there are documents in the document feeder awaiting Delayed Transmission or Polled Waiting or when the Interrupt function is in use.

• When you are making a call using Next-FAX Reservation, you can dial manually, or use One-Touch, Speed-Dial, Redial, or Chain dialing. However, when you use One-Touch dialing, the screen will display only the number of the One-Touch number you are using, such as “*01” and not the name of the person you are calling. Similarly, if you use Speed-Dialing, the screen will show you only the Speed-Dial number, such as “#02”.

• You can set the resolution for Next-FAX Reservation by pressing Resolution, but you can not change any settings using the Function key. (For example, you can not change a setting for multiple resolution transmission by using function mode.)

• To cancel a Next-FAX Reservation, remove the documents and press Stop.

THE DISPLAY WILL SHOW:KEYS TO PRESS

RECEIVING P.01

1. Insert the documents into the feeder.

2. Enter a fax number.

3. Press Start.

4. Press Set.

- If a One-Touch or Speed-Dial number is selected that is not stored, a warning beep will sound.

ENTER No & START

14155551234 PRESS SET NEXT-FAX RESERVD DIALING 09/12/1996 15:25

Ch. 6

6-21

Page 66

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RECEIVING F AXES AND OTHER CALLS

BASIC SETUP TO RECEIVE FAXES

7. RECEIVING FAXES AND OTHER CALLS

A) BASIC SETUP TO RECEIVE FAXESA) BASIC SETUP TO RECEIVE FAXES

A) BASIC SETUP TO RECEIVE FAXES

A) BASIC SETUP TO RECEIVE FAXESA) BASIC SETUP TO RECEIVE FAXES

Selecting an Answer ModeSelecting an Answer Mode

Selecting an Answer Mode

Selecting an Answer ModeSelecting an Answer Mode

There are four different answer modes for your fax machine. You may choose the mode that best suits your needs by pressing the Mode button repeatedly until you have changed the Auto and F/T lights to the setting you want to use. For more detailed information about a particular mode, please refer to the page number in the right column.

Note: the lighted indicators mean

Mode

ManualManual

Manual

ManualManual

(manual receive)

Light

Fax TAD F/T

= not selected = is selected and lit

How it works

You control the phone line and must answer every call yourself.

When to use it

Use this mode when you are using a computer modem on the same line or if you receive very few fax messages. You can also use this mode with Distinctive Ringing.

Page #

7-2

FaxFax

Fax

FaxFax (automatic receive)

F/TF/T

F/T

F/TF/T (Fax/Telephone)

TADTAD

TAD

TADTAD (External TT

T elephone

TT AA

A nswering

AA DD

D evice or

DD machine)

Fax TAD F/T

The fax machine automatically answers every call as a fax.

The fax machine controls the line and automatically answers every call. If the call is a fax it will receive the fax. If the call is not a fax it will ring for you to pick up the call.

The answering machine controls the phone line and answers every call. As soon as the TAD answers, the fax machine listens for fax tones. If it hears them it will take over the call and receive the fax message.

For dedicated fax lines. You can not receive a voice call but you can call out.

This mode is for whenThis mode is for when

This mode is for when

This mode is for whenThis mode is for when you are not using anyou are not using an

you are not using an

you are not using anyou are not using an answering machine.answering machine.

answering machine.

answering machine.answering machine. You can not have anYou can not have an

You can not have an

You can not have anYou can not have an answering machine onanswering machine on

answering machine on

answering machine onanswering machine on the same line, even if itthe same line, even if it

the same line, even if it

the same line, even if itthe same line, even if it is on a separate jack onis on a separate jack on

is on a separate jack on

is on a separate jack onis on a separate jack on the same line. You canthe same line. You can

the same line. You can

the same line. You canthe same line. You can not use the telephonenot use the telephone

not use the telephone

not use the telephonenot use the telephone company’s Voice Mail incompany’s Voice Mail in

company’s Voice Mail in

company’s Voice Mail incompany’s Voice Mail in this mode.this mode.

this mode.

this mode.this mode.

You must have an external answering machine plugged into the fax machine for this mode to work properly. It will not work with the telephone company’s Voice Mail services. The TAD mode can be set so you have time to answer calls before the TAD picks up. You do not have to change modes when you are in or out.

7-2

7-3

7-13

*NOTE: •

7-17-1

7-1

7-17-1

In TAD mode the Ring Delay and F/T Ring Time settings on the fax machine do notIn TAD mode the Ring Delay and F/T Ring Time settings on the fax machine do not

In TAD mode the Ring Delay and F/T Ring Time settings on the fax machine do not

In TAD mode the Ring Delay and F/T Ring Time settings on the fax machine do notIn TAD mode the Ring Delay and F/T Ring Time settings on the fax machine do not apply! The number of rings is set on the external answering machine, which overridesapply! The number of rings is set on the external answering machine, which overrides

apply! The number of rings is set on the external answering machine, which overrides

apply! The number of rings is set on the external answering machine, which overridesapply! The number of rings is set on the external answering machine, which overrides the settings on the fax machine.the settings on the fax machine.

the settings on the fax machine.

the settings on the fax machine.the settings on the fax machine.

• In F/T mode you must set the Ring Delay and F/T Ring Time. If you have extension phones on the line, set the Ring Delay to 4 rings.

Page 67

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BASIC SETUP TO RECEIVE FAXES

Manual Reception (Manual Mode)Manual Reception (Manual Mode)

Manual Reception (Manual Mode)

Manual Reception (Manual Mode)Manual Reception (Manual Mode)

When you set the Answer Mode to Manual, you must answer each incoming call yourself. Here is what you should do when using Manual Mode:

If You Get a... Then You Should...

1. Regular phone call Talk as you normally would.

2. Phone call and request Press to send a fax Note: Sender must also press

3. Fax tone... Press

Automatic Fax Reception (Fax Mode)Automatic Fax Reception (Fax Mode)

Automatic Fax Reception (Fax Mode)

Automatic Fax Reception (Fax Mode)Automatic Fax Reception (Fax Mode)

You can automatically receive all your faxes in Automatic Fax Reception mode (Fax light is ON). Select this mode by pressing

ModeMode

Mode.

ModeMode

RECEIVING F AXES AND OTHER CALLS

StartStart

Start when finished talking, and replace the handset.

StartStart

Start.

StartStart

Start, and replace the handset.

StartStart

Setting the Ring DelaySetting the Ring Delay

Setting the Ring Delay

Setting the Ring DelaySetting the Ring Delay

You can set the number of rings before the fax machine will answer the line.

THE DISPLAY WILL SHOW:KEYS TO PRESS

09/12/1996 15:25

1. Press Function.

2. Press 6.

3. Press 2.

4. Press Z

arrow) repeatedly until you find the number of rings you want.

Example: 00.

When you set 00, you can receive your incoming faxes with no rings.

5. Press Set.

(left arrow) or X (right

1.TEMP.SETTINGS

6.TEL OPTIONS

2.RING DELAY RING DELAY:02 SELECT { } & SET

RING DELAY:00

2.RING DELAY

Ch. 7

Ch. 7Ch. 7

6. Press Stop to exit.

7-27-2

7-2

7-27-2

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RECEIVING F AXES AND OTHER CALLS

The F/T Switch (Fax/Telephone Mode)The F/T Switch (Fax/Telephone Mode)

The F/T Switch (Fax/Telephone Mode)

The F/T Switch (Fax/Telephone Mode)The F/T Switch (Fax/Telephone Mode)

When you share one line for your telephone and fax machine, in the F/T switch mode, the fax machine can determine whether an incoming call is a fax or a telephone call. (See Chart below.)

Incoming Call

The fax machine picks up after Ring Delay elapses.

The fax machine picks up the call and automatically detects whether it is a fax or voice call.

Automatic fax call

Fax reception is automatically activated.

The fax message is received.

Voice call or manual fax call

Only the fax handset rings (double ring) for you to pick up. The handset will ring for 10-60 seconds (F/T Ring Time-see page 7-4).

All extensions in the home will ring for 0-4 rings (Ring Delay-see page 7-2).

BASIC SETUP TO RECEIVE FAXES

You pick up any extension within Ring Delay selection.

You must manually determine if it is a voice or fax call.

Automatic or manual fax call Voice call

A) If you are at the fax machine, press START. B) If you are at an extension phone, you can transfer the fax call to the fax unit by pressing your Remote Activation Code (three digits-see page 7-10~12).

Talk as normal.

The caller may hang up, but the F/T ringing will continue for 10-60 seconds.

7-37-3

7-3

7-37-3

The caller stays on the line through the entire 10-60 second Ring Time.

The fax mode is activated.

The caller may hang up.

You pick up the fax handset.

Talk as normal, or press Start key to receive a manual fax.

Page 69

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BASIC SETUP TO RECEIVE FAXES

Setting the F/T Ring TimeSetting the F/T Ring Time

Setting the F/T Ring Time

Setting the F/T Ring TimeSetting the F/T Ring Time

You can specify the maximum time you want the fax machine to ring (double ring) to notify you after it has answered a telephone call; there are four predefined settings: 10, 20, 30, or 60 seconds. During this time, only the fax machine will ring. No other phones on the same line will ring.

RECEIVING F AXES AND OTHER CALLS

KEYS TO PRESS THE DISPLAY WILL SHOW:

09/12/1996 15:25

1. Press Function.

2. Press 6.

3. Press 4.

4. Press Z (left arrow) or X(right

arrow) repeatedly until you find the setting you want.

Example: 10 sec.

1.TEMP.SETTINGS

6.TEL OPTIONS

4.F/T RING TIME RING TIME:20 SEC SELECT { } & SET

RING TIME:10 SEC

5. Press Set.

6. Press Stop to exit.

SmoothingSmoothing

Smoothing

SmoothingSmoothing

The smoothing feature enhances the appearance of incoming faxes by making the lines smooth and takes no additional time. This function does not apply to outgoing faxes, or to lists or reports you print. The initial setting is ON.

4.F/T RING TIME

KEYS TO PRESS THE DISPLAY WILL SHOW:

09/12/1996 15:25

1. Press Function.

2. Press 5.

3. Press 1.

4. Press Z (left arrow) or X (right

arrow) to choose ON or OFF.

Example: OFF.

1.TEMP.SETTINGS

5.USER OPTIONS

1.SMOOTHING SMOOTHING:ON SELECT { } & SET

SMOOTHING:OFF

Ch. 7

Ch. 7Ch. 7

5. Press Set.

6. Press Stop to exit.

1.SMOOTHING

7-47-4

7-4

7-47-4

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RECEIVING F AXES AND OTHER CALLS

Setting the Size of the Recording PaperSetting the Size of the Recording Paper

Setting the Size of the Recording Paper

Setting the Size of the Recording PaperSetting the Size of the Recording Paper

There are three different settings for the size of the recording (printing) paper. The machine will automatically reduce and print the incoming data according to the size setting of the recording paper.

BASIC SETUP TO RECEIVE FAXES

KEYS TO PRESS THE DISPLAY WILL SHOW:

09/12/1996 15:25

1. Press Function.

2. Press 5.

3. Press 6.

4. Press Z (left arrow) or X (right

arrow) to select either LETTER, LEGAL or A4.

Example : A4

1.TEMP.SETTINGS

5.USER OPTIONS

6.RCD PAPER RCD PAPER:LETTER

SELECT { } & SET RCD PAPER:A4

5. Press Set.

See the REDUCTION setting in Function menu 5-5. (See page 7-6.)

6. Press Z (left arrow) or X (right

arrow) to select either AUTO, 100%, 93%, 87%, or 75%.

Example: AUTO

7. Press Set.

8. Press Stop to exit.

REDUCTION:AUTO SELECT { } & SET

REDUCTION:AUTO

6.RCD PAPER

NOTICE

Regardless of the actual size of the recording paper, the machine will calculate the reduction ratio by this setting. So when you change the recording paper, you must also change this setting to get the correct reduction. Your machine can be set to receive incoming fax documents on only letter, legal or A4 paper.

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BASIC SETUP TO RECEIVE FAXES

Printing a Reduced Copy of the Incoming DocumentPrinting a Reduced Copy of the Incoming Document

Printing a Reduced Copy of the Incoming Document

Printing a Reduced Copy of the Incoming DocumentPrinting a Reduced Copy of the Incoming Document

You can avoid separating data even if the document is longer than the recording paper by using this function to print a reduction of the document. There are two types of reduction: Auto Reduction and Fixed Reduction.

Auto ReductionAuto Reduction

Auto Reduction

Auto ReductionAuto Reduction

Regardless of the original size of the incoming document, it will be reduced to fit on one page of recording paper. The machine will automatically calculate the reduction ratio by taking into account the size of the incoming document and the size of the recording paper you selected in Function menu 5-6. (See page 7-5.)

Using Fixed Reduction RatiosUsing Fixed Reduction Ratios

Using Fixed Reduction Ratios

Using Fixed Reduction RatiosUsing Fixed Reduction Ratios

You can choose to have incoming documents regardless of the size of the recording paper. The reduction ratios can be selected from among four choices: 100%, 93%, 87%, or 75%.

RECEIVING F AXES AND OTHER CALLS

KEYS TO PRESS THE DISPLAY WILL SHOW:

1. Press Function.

2. Press 5.

3. Press 5.

4. Press Z (left arrow) or X (right

arrow) to select the reduction ratio you want :

- If you want Auto Reduction, choose “AUTO”.

- Choose 93%, 87%, or 75% if you want Fixed Reduction.

Example: 93%

- Choose 100% if you want to record the same size.

5. Press Set.

6. Press Stop to exit.

09/12/1996 15:25

1.TEMP.SETTINGS

5.USER OPTIONS

5.REDUCTION REDUCTION:AUTO SELECT { } & SET

REDUCTION: 93%

5.REDUCTION

Ch. 7

Ch. 7Ch. 7

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RECEIVING F AXES AND OTHER CALLS

BASIC SETUP TO RECEIVE FAXES

NOTICE

• You can use Auto Reduction to reduce incoming documents to fit on one page of recording paper, only as long as the original document is not longer than legal size. If the original is longer than legal size, the data will not be reduced (see For Your Information below) and will carry over to print on a second page.

• When you use Auto Reduction and you receive an incoming document that is smaller than your recording paper, no reduction will take place.

• When selecting Fixed Reduction, you must consider the size of the recording paper as registered in Function menu 5-6. (See page 7-5.) If you selected letter size, you can choose a reduction of 93%, 87%, or 75%. If you selected A4 size, you can choose a reduction of only 93% or 87%. And if you selected legal size, you can choose only 93%.

FOR YOUR INFORMATION

Selecting the Ratios of Fixed ReductionSelecting the Ratios of Fixed Reduction

Selecting the Ratios of Fixed Reduction

Selecting the Ratios of Fixed ReductionSelecting the Ratios of Fixed Reduction

Other party sends you a document the size of…

Letter document (8.5"x11") (mostly Domestic communications)

A4 document (8.2"x11.6") (mostly Internatlonal communications)

Legal document (8.5"x14")

Your recording paper size is:

Letter

A4, Legal

Letter

Legal

Letter

Legal

Recommended Reduction Ratio is:

93%

100%

87% 93%

100%

75% 93%

FOR YOUR INFORMATION

Reception into Memory (Out of Paper Reception)Reception into Memory (Out of Paper Reception)

Reception into Memory (Out of Paper Reception)

Reception into Memory (Out of Paper Reception)Reception into Memory (Out of Paper Reception)

If the multipurpose sheet feeder is empty, the LCD will display the message CHECK PAPER. Then please add more recording paper. (See page 1-5~6.)

Your fax machine will store incoming faxes in its memory automatically if it runs out of paper. The contents of the memory will be printed automatically when you replace the new recording paper. The memory will not be lost as long as you do not turn off the machine or disconnect the power

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BASIC SETUP TO RECEIVE FAXES

Setting the Print DensitySetting the Print Density

Setting the Print Density

Setting the Print DensitySetting the Print Density

You can set print conditions with the following steps. Press Z (left arrow) to make the print lighter and X (right arrow) to make the print darker . If the print is still too light or too dark, you can adjust it further by turning the Print Density Dial located in the right corner under the top cover. (Remove the drum unit to find the dial. See page 13-12 for more information.)

RECEIVING F AXES AND OTHER CALLS

KEYS TO PRESS THE DISPLAY WILL SHOW:

09/12/1996 15:25

1. Press Function.

2. Press 5.

3. Press 9.

The display will alternate messages.

4. Use Z (left arrow) or X (right

arrow) to change the settings.

5. Press Set.

1.TEMP.SETTINGS

5.USER OPTIONS

9.PRINT DENSITY

-■■■■■■■ SELECT { } & SET

9.PRINT DENSITY

6. Press Stop

Toner Save FunctionToner Save Function

Toner Save Function

Toner Save FunctionToner Save Function

This function lets you extend the life of the toner by conserving its use. When the Toner Save is set to ON, the print appears somewhat lighter. This feature is also available when copying. The default setting is OFF.

to exit.

KEYS TO PRESS THE DISPLAY WILL SHOW:

09/12/1996 15:25

1. Press Function.

2. Press 5.

3. Press 7.

4. Press Z (left arrow) or X (right

arrow) to select either ON or OFF.

Example: ON.

1.TEMP.SETTINGS

5.USER OPTIONS

7.TONER SAVE TONER SAVE:OFF SELECT { } & SET TONER SAVE:ON

Ch. 7

Ch. 7Ch. 7

5. Press Set.

6. Press Stop to exit.

7.TONER SAVE

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RECEIVING F AXES AND OTHER CALLS

Speaker VolumeSpeaker Volume

Speaker Volume

Speaker VolumeSpeaker Volume

There are three settings available for the Speaker Volume, OFF, LOW, or HIGH. This setting controls the loudness of the fax machine’s speaker, which is connected to the phone line. The initial setting is LOW.

BASIC SETUP TO RECEIVE FAXES

KEYS TO PRESS THE DISPLAY WILL SHOW:

09/12/1996 15:25

1. Press Function.

2. Press 6.

3. Press 3.

4. Press Z (left arrow) or X (right

arrow) to choose a setting either OFF, LOW, or HIGH.

Example: HIGH.

1.TEMP.SETTINGS

6.TEL OPTIONS

3.SPEAKER VOLUME SPEAKER:LOW SELECT { } & SET

SPEAKER:HIGH

5. Press Set.

6. Press Stop to exit.

Ring VolumeRing Volume

Ring Volume

Ring VolumeRing Volume

You can set the Ring Volume to either OFF, LOW or HIGH. The initial setting is HIGH. Even if you select OFF, the Ring Volume is set LOW for F/T ringing, Call Reservation ringing and

when the Distinctive Ringing mode is SET.

3.SPEAKER VOLUME

KEYS TO PRESS THE DISPLAY WILL SHOW:

09/12/1996 15:25

1. Press Function.

2. Press 6.

3. Press 5.

4. Press Z (left arrow) or X (right

arrow) to choose either OFF, LOW, or HIGH.

Example: LOW.

1.TEMP.SETTINGS

6.TEL OPTIONS

5.RING VOLUME RING VOLUME:HIGH SELECT { } & SET

RING VOLUME:LOW

5. Press Set.

6. Press Stop to exit.

7-97-9

7-9

7-97-9

5.RING VOLUME

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RECEIVING F AXES AND OTHER CALLS REMOTE ACTIVATION

B) REMOTE ACTIVATIONB) REMOTE ACTIVATION

B) REMOTE ACTIVATION

B) REMOTE ACTIVATIONB) REMOTE ACTIVATION

What is Remote ActivationWhat is Remote Activation

What is Remote Activation

What is Remote ActivationWhat is Remote Activation

If you answer a call that is a fax message, you can use the Remote Activation Code to make your fax machine take over the call. If your fax machine answers a telephone call that is for you, you can use the Remote Deactivation Code to pick up the call at an extension phone. (You do not need a code to take over a call at the fax machine.) You must use a touch tone phone.

FOR YOUR INFORMATION

Connecting an External or Extension TelephoneConnecting an External or Extension Telephone

Connecting an External or Extension Telephone

Connecting an External or Extension TelephoneConnecting an External or Extension Telephone

You may connect an external telephone to your fax machine, as shown below. Use the “EXT.” jack on your fax machine. Alternatively, you may wish to use this “EXT.” jack to connect a telephone answering device (TAD). An extension phone is a telephone that is plugged into a separate wall jack on the same line.

External

LINE

EXT.

If the external telephone is in use, the warning message EXT. TEL IN USE will be displayed on the fax LCD. When the handset on the fax machine is picked up, an alarm will sound. You can disconnect the external phone and switch to the fax machine’s handset by pressing

Using Remote CodesUsing Remote Codes

Using Remote Codes

Using Remote CodesUsing Remote Codes

The Remote Activation Code (*51) is used in F/T and TAD modes. The Deactivation Code (#51) is used only in F/T mode.

Telephone

HookHook

Hook.

HookHook

Extension Telephone

7-107-10

7-10

7-107-10

Ch. 7

Ch. 7Ch. 7

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REMOTE ACTIVATION RECEIVING F AXES AND OTHER CALLS

Using the Activation CodeUsing the Activation Code

Using the Activation Code

Using the Activation CodeUsing the Activation Code

When you are at the fax machine, you will probably answer incoming calls before your fax machine or answering machine is programmed to pick up. If you answer a call and no one seems to be on the line, assume it is a fax message. Do not hang up. You must activate your fax machine to take over the call first. (If you are holding the fax handset, just press the Start key and hang up.) If you are on an extension/external phone, press *51 and wait for your fax machine to respond before you hang up. After 3 seconds you will hear receiving tones (chirps) through the handset of the extension phone. Then hang up. You can repeat the code as many times as needed. Your fax machine will take over the call and print the fax message. If your caller wants to talk before sending the fax, you can have a conversation first and then activate your fax machine with the code.

The Remote Activation Code also can be used by your callers. When you are using a TAD, your outgoing message (OGM) should end with the statement “to send a fax, press *51”. (See the section on Connecting a Telephone Answering Device for more information.)

Using the Deactivation CodeUsing the Deactivation Code

Using the Deactivation Code

Using the Deactivation CodeUsing the Deactivation Code

When your fax machine is in F/T mode, sometimes it will answer a call that is not fax calling tones (a telephone call or manual fax). It will respond with a double ring (short, short) to alert you to take over. Because it has already answered the call, only the fax machine will ring, extension phones are no longer connected to the call. Pick up any phone on the line, except an external phone connected to the fax machine.

To take over the call at the fax machine:

Pick up the handset of the fax machine and talk to the caller as usual. If no one is there or someone is trying to send you a manual fax, press the Start key and replace the handset. Your fax machine will display RECEIVING and print the incoming fax message.

To take over the call at an extension phone:

Pick up the handset on another telephone and the double ring pattern.the double ring pattern.

the double ring pattern. When the fax machine hears the code it will stop ringing and let you

the double ring pattern.the double ring pattern. speak with the caller. If no one is on the line or someone is trying to send you a manual fax, send the call back to the fax machine (*51).

Making the Remote Codes Easier to UseMaking the Remote Codes Easier to Use

Making the Remote Codes Easier to Use

Making the Remote Codes Easier to UseMaking the Remote Codes Easier to Use

You can change the codes at any time. It may be easier for you and your callers to press the same key three times (Example: *** and ###). Although you can change the codes to any numbers you want, try to avoid using digits for the Activation Code. The Remote Activation Code can not match any number you dial. If you try to dial a phone number that includes the Activation Code, your fax machine will go into receiving mode.

TroubleshootingTroubleshooting

Troubleshooting

TroubleshootingTroubleshooting

Sometimes other equipment on your phone line reserves a key that is in the Activation or Deactivation code. (Some answering machines reserve the “*” key.) If the code you use to retrieve messages from your answering machine causes the line to be disconnected, try changing the Remote Codes. Change *51 to ### and #51 to 999. The Remote Activation and Deactivation Codes may not work with some telephone systems or telephone sets.

press #51 quickly during the silence betweenpress #51 quickly during the silence between

press #51 quickly during the silence between

press #51 quickly during the silence betweenpress #51 quickly during the silence between

NOTENOTE

NOTE: If you accidentally pick up an extension phone when a fax message is being received, you

NOTENOTE

may disrupt the transmission or render some portions unreadable.

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RECEIVING F AXES AND OTHER CALLS REMOTE ACTIVATION

Changing and Registering Remote CodesChanging and Registering Remote Codes

Changing and Registering Remote Codes

Changing and Registering Remote CodesChanging and Registering Remote Codes

KEYS TO PRESS THE DISPLAY WILL SHOW:

09/12/1996 15:25

1. Press Function.

2. Press 7.

3. Press 5.

4. Press Z (left arrow) or X (right

arrow) to choose ON or OFF.

Example: ON.

5. Press Set.

6. Enter new remote code to activate.

(Factory setting is *51.) Then press Set.

7. Enter new remote code to deactivate. (Factory setting is #51.)

8. Press Set.

9. Press Stop to exit.

1.TEMP.SETTINGS

7.SETUP SYSTEM

5.REMOTE CODE REMOTE ACT.:ON SELECT { } & SET

REMOTE ACT.:ON

ACT.CODE:*51

DEACT.CODE:#51

5:REMOTE CODE

7-127-12

7-12

7-127-12

Ch. 7

Ch. 7Ch. 7

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CONNECTING A TELEPHONE ANSWERING DEVICE (TAD)

C)C)

CONNECTING A TELEPHONE ANSWERING DEVICECONNECTING A TELEPHONE ANSWERING DEVICE

CONNECTING A TELEPHONE ANSWERING DEVICE

C)C)

CONNECTING A TELEPHONE ANSWERING DEVICECONNECTING A TELEPHONE ANSWERING DEVICE (TAD)(TAD)

(TAD)

(TAD)(TAD)

How to Use an External TAD with the FaxHow to Use an External TAD with the Fax

How to Use an External TAD with the Fax

How to Use an External TAD with the FaxHow to Use an External TAD with the Fax

When you have a Telephone Answering Device on the fax phone line, the TAD will answer all the incoming calls. Your Brother fax machine will listen in on the line for fax CNG tones. If it hears them, it will take over the call and receive the fax message. If it does not hear fax tones, it will let the TAD continue playing the outgoing message so the caller can leave a voice message.

The TAD must answer within 4 rings (2 rings are recommended). The fax machine can not hear the CNG calling tones until the TAD answers the call. When the Ring Delay is set for 4 rings, only 8-10 seconds of CNG calling tones are left for the “handshake”. So you must strictly follow the instructions for recording your OGM.

You must erase the incoming messages frequently on your TAD. When the TAD’s memory is full it will not answer any incoming calls (fax or voice).

Set your fax machine’s answer mode to TAD (Fax and F/T lights on).

RECEIVING FAXES AND OTHER CALLS

FOR YOUR INFORMATION

Connecting an External TAD to the UnitConnecting an External TAD to the Unit

Connecting an External TAD to the Unit

Connecting an External TAD to the UnitConnecting an External TAD to the Unit

You may connect an external TAD to your fax machine, as shown below. Use the “EXT.” jack on your fax machine.

TAD TAD

NO !

LINE

EXT.

Do not connect a TAD elsewhere on theDo not connect a TAD elsewhere on the

Do not connect a TAD elsewhere on the

Do not connect a TAD elsewhere on theDo not connect a TAD elsewhere on the same phone line. This will causesame phone line. This will cause

same phone line. This will cause

same phone line. This will causesame phone line. This will cause problems because your fax machine andproblems because your fax machine and

problems because your fax machine and

problems because your fax machine andproblems because your fax machine and TAD will both try to control the line.TAD will both try to control the line.

TAD will both try to control the line.

TAD will both try to control the line.TAD will both try to control the line.

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RECEIVING FAXES AND OTHER CALLS

Flowchart of External TAD ReceptionFlowchart of External TAD Reception

Flowchart of External TAD Reception

Flowchart of External TAD ReceptionFlowchart of External TAD Reception

Incoming Call

The call is picked up by the external TAD. (Maximum 4 rings.)

Fax reception is automatically activated by fax tones.

The fax message is received on paper.

Auto dialed fax call

The external TAD outgoing message begins.

Voice call

The caller leaves a voice message on the external TAD.

CONNECTING A TELEPHONE ANSWERING DEVICE (TAD)

The caller must

Manual dialed fax call

The caller can also send a fax message.

press your Remote Activation Code to activate the fax machine.

The fax message is received on paper.

HookupHookup

Hookup

HookupHookup

There is only one way you can hook up a Telephone Answering Device (TAD) on the fax phone line. The TAD must be plugged into the back of the fax machine in the jack labeled EXT. Your fax machine can not work properly if you plug the TAD into a wall jack. Follow these steps:

1. Plug the telephone line cord from the wall jack into the back of the fax machine in the jack

labeled LINE.

2. Plug the telephone line cord from your TAD into the back of the fax machine in the jack labeled

EXT. (Double check that the telephone line cord comes from the jack in the TAD for telephone line and not for telephone set.)

3. Put your fax machine in TAD mode by turning both the Fax and F/T lights on.

4. Set your TAD to 4 rings or less. (The fax machine’s Ring Delay setting does not apply).

5. Turn the TAD’s Answer mode to ON.

6. Record the OGM (outgoing message) on your TAD as explained below.

Recording the TAD’s Outgoing Message (OGM)Recording the TAD’s Outgoing Message (OGM)

Recording the TAD’s Outgoing Message (OGM)

Recording the TAD’s Outgoing Message (OGM)Recording the TAD’s Outgoing Message (OGM)

The TAD’s outgoing message is important because it must be set up to handle two kinds of fax receptions: automatic and manual. Timing is important.

1. Record 5 seconds of silence as the beginning of your message. (Your fax machine will be able

to hear the fax calling tones, of automatic fax transmissions, before they stop.)

2. Limit your speaking to 20 seconds.

3. End your 20 second message by giving your Remote Activation Code for people sending manual

faxes: “After the beep, leave a message or send a fax by pressing *51.”

Ch. 7

Ch. 7Ch. 7

NOTENOTE

NOTE: Do not assume that most callers send faxes automatically. Many people do not realize

NOTENOTE

they are not sending fax tones when they lift the handset or press the Hook key. Also, some machines may not send fax tones.

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DISTINCTIVE RINGING RECEIVING F AXES AND OTHER CALLS

D) DISTINCTIVE RINGINGD) DISTINCTIVE RINGING

D) DISTINCTIVE RINGING

D) DISTINCTIVE RINGINGD) DISTINCTIVE RINGING

Distinctive RingingDistinctive Ringing

Distinctive Ringing

Distinctive RingingDistinctive Ringing

What Is Distinctive Ringing?What Is Distinctive Ringing?

What Is Distinctive Ringing?

What Is Distinctive Ringing?What Is Distinctive Ringing?

Distinctive ringing is a service offered by the telephone carriers that allows you to have several different numbers on one phone line, so you can have a separate number for your fax machine. Each number has its own distinctive ringing pattern. This way, when you get an incoming call, you can identify the number being called by its ring. Your local telephone company can provide more information about this service. The service is usually offered as a monthly charge to your normal telephone bill.

What is the Advantage of Using the Distinctive Ringing Function?What is the Advantage of Using the Distinctive Ringing Function?

What is the Advantage of Using the Distinctive Ringing Function?

What is the Advantage of Using the Distinctive Ringing Function?What is the Advantage of Using the Distinctive Ringing Function?

Using Distinctive Ringing is the most efficient way to receive both fax and telephone calls on the same line. It is much easier for your callers who dial manually. The fax machine will answer with receiving tones so they will not have to press an activation code (TAD mode) or wait 30 seconds to hear fax tones (F/T mode). And the people who call to talk on your main number, will not have to talk to your fax machine. Basically, it gives you two independent numbers without the higher cost of a second line.

Can My Fax Machine Use Distinctive Ringing?Can My Fax Machine Use Distinctive Ringing?

Can My Fax Machine Use Distinctive Ringing?

Can My Fax Machine Use Distinctive Ringing?Can My Fax Machine Use Distinctive Ringing?

Yes, it has a distinctive ringing function that allows you to register the distinctive ringing pattern of an additional phone number on the line. The number you register must be the number you want to use as your dedicated fax number. Once you register the ringing pattern, the fax machine will be able to identify its own incoming calls and automatically receive faxes at that number. You can register only

Can I Change the Setting Later?Can I Change the Setting Later?

Can I Change the Setting Later?

Can I Change the Setting Later?Can I Change the Setting Later?

Yes, you can change or cancel the distinctive ringing setting at any time. You can switch it OFF temporarily and then turn it back ON. When you move or get a new fax number, change the distinctive ringing mode to SET so you can register the new number.

How Will the Fax Machine Treat All Other Numbers?How Will the Fax Machine Treat All Other Numbers?

How Will the Fax Machine Treat All Other Numbers?

How Will the Fax Machine Treat All Other Numbers?How Will the Fax Machine Treat All Other Numbers?

As long as the fax machine is set to number, to your main number (or additional distinctive ringing numbers), all the phones will ring until you or an answering machine pick up the call. (See the chart on page 7-16.)

If you want the fax machine to allow a telephone answering device (TAD) to answer number(s), you must leave the fax machine in Manual mode. You can plug the telephone answering device into either the EXT jack of the fax machine or into a separate phone jack. If the TAD is in the EXT jack, you will not hear the first two rings on the TAD. The TAD must be set to its maximum number of rings (at least 4 ring cycles). Otherwise, it will answer the registered distinctive ringing number before the fax machine has time to recognize the ringing pattern.

one ringing pattern. There are some ringing patterns that can not be registered.

Manual Manual

Manual mode and you have registered its distinctive ringing

Manual Manual

the fax machine will answer only the registered numberthe fax machine will answer only the registered number

the fax machine will answer only the registered number. When a call comes in

the fax machine will answer only the registered numberthe fax machine will answer only the registered number

only the main

If you change the answer mode on the fax machine to Fax or F/T, that setting will override the

allall

Distinctive Ringing setup. phone numbers (including its own ring pattern).phone numbers (including its own ring pattern).

phone numbers (including its own ring pattern).

phone numbers (including its own ring pattern).phone numbers (including its own ring pattern).

7-157-15

7-15

7-157-15

In Fax or F/T modes, your fax machine will answer In Fax or F/T modes, your fax machine will answer

In Fax or F/T modes, your fax machine will answer

In Fax or F/T modes, your fax machine will answer In Fax or F/T modes, your fax machine will answer

all

allall

the the

the

the the

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RECEIVING F AXES AND OTHER CALLS DISTINCTIVE RINGING

How Does the Distinctive Ringing Function Work?How Does the Distinctive Ringing Function Work?

How Does the Distinctive Ringing Function Work?

How Does the Distinctive Ringing Function Work?How Does the Distinctive Ringing Function Work?

Your telephone number will have the standard ring pattern of long long, while the new number could have a ring pattern of short short, long short, etc. When Distinctive Ringing is ON, you will not hear the first two rings of all incoming calls on the fax machine. Extension phones will ring as usual. If the fax machine recognizes the ring pattern, all ringing will stop and the fax machine will answer and automatically receive the fax message. Otherwise, you will hear the extension phones and the fax machine continue to ring. The fax machine always listens to at least two ring patterns before it answers, so do not pick up the phone during that time. You will quickly learn to recognize the ring pattern for faxes, so you will not be tempted to answer that number. Either you or a telephone answering device can answer the main number(s).

Flowchart of an Incoming CallFlowchart of an Incoming Call

Flowchart of an Incoming Call

Flowchart of an Incoming CallFlowchart of an Incoming Call

Incoming Call

All extension phones ring, fax machine is silent.

(The answer mode must Registered Distinctive Ringing Number

Fax machine automatically receives and prints fax message.

Which Phone Number Should I Register?Which Phone Number Should I Register?

Which Phone Number Should I Register?

Which Phone Number Should I Register?Which Phone Number Should I Register?

It is a good idea to keep your old number for its original purpose and to register the new number as your fax number. Remember to give the new fax number to your customers and colleagues.

What Must I Do to Set up Distinctive Ringing?What Must I Do to Set up Distinctive Ringing?

What Must I Do to Set up Distinctive Ringing?

What Must I Do to Set up Distinctive Ringing?What Must I Do to Set up Distinctive Ringing?

be Manual.)

Fax machine begins ringing on third ring.

You answer the call.

Main number and other Distinctive Ringing Number(s).

Telephone Answering Device (TAD) answers the call.

Ch. 7

Ch. 7Ch. 7

To use the Distinctive Ringing feature you must:

1. Get the distinctive ringing service from your telephone carrier.

2. When your distinctive ringing number is available, register it in the function called Setting the Distinctive Ringing Function.

3. Keep the fax machine in Manual answer mode (both Fax and F/T lights turned off.)

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DISTINCTIVE RINGING RECEIVING F AXES AND OTHER CALLS

Setting the Distinctive Ringing FunctionSetting the Distinctive Ringing Function

Setting the Distinctive Ringing Function

Setting the Distinctive Ringing FunctionSetting the Distinctive Ringing Function

This function is a one-time procedure to register a distinctive ringing number with your fax machine. Your fax machine will answer the registered number automatically, simulating Fax answer mode on a dedicated fax line. You can register only this function if you do not have the distinctive ringing service. It may cause your faxthis function if you do not have the distinctive ringing service. It may cause your fax

this function if you do not have the distinctive ringing service. It may cause your fax

this function if you do not have the distinctive ringing service. It may cause your faxthis function if you do not have the distinctive ringing service. It may cause your fax machine to malfunction.machine to malfunction.

machine to malfunction.

machine to malfunction.machine to malfunction. This procedure is in two parts: First, you must put the fax machine in SET mode; D/R SET MODE will be on the display screen. Second, you must wait for a friend to call the distinctive ringing number so you can register the ringing pattern. When a call comes in, do not pick up the handset until the fax display says PICK UP TO SET. Then pick up the fax handset. If the caller dialed your distinctive ringing number, press the Start key and check that the display says REGISTERED before you hang up. If the caller dialed the other number, press the Stop key and hang up to try again.

Before you begin this function:

1. If your fax machine is connected to a telephone answering device or to the telephone company’s

Voice Mail system, disconnect it before you begin this function. Have a friend ready to call your distinctive ringing number.Have a friend ready to call your distinctive ringing number.

Have a friend ready to call your distinctive ringing number.

Have a friend ready to call your distinctive ringing number.Have a friend ready to call your distinctive ringing number.

oneone

o n e number.

oneone

Do not try to set upDo not try to set up

Do not try to set up

Do not try to set upDo not try to set up

1. Press Function.

2. Press 6.

3. Press 6.

4. Press Z (left arrow) or X (right arrow) to find the SET mode.

5. Press Set.

6. Press Stop.

NOTE: The display should say

D/R SET MODE. Also, the answer mode lights will flash. You must now wait for someone to call the distinctive ringing fax number.

THE DISPLAY WILL SHOW:KEYS TO PRESS

09/12/1996 15:25

1.TEMP.SETTINGS

6.TEL OPTIONS

6.DISTINCTIVE DISTINCTIVE:OFF SELECT { } & SET

DISTINCTIVE:SET

6.DISTINCTIVE D/R SET MODE

7. When the phone rings, listen carefully to check that the ringing pattern is the one you want to register. If it is,

wait (at least two

ring cycles) until the display says PICK UP TO SET. Then pick up the fax handset.

7-177-17

7-17

7-177-17

PICK UP TO SET

START TO SET STOP TO CANCEL

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RECEIVING F AXES AND OTHER CALLS DISTINCTIVE RINGING

8. Press Start to set.

REGISTERED

Check that the display says REGISTERED. (If the other number was called, press Stop to cancel.)

9. Hang up the handset.

After you complete this one-time setup:

1. The Distinctive Ringing function automatically will be changed from SET to ON.

Ringing operates in Manual mode, so you must keep the Fax and F/T lights turnedRinging operates in Manual mode, so you must keep the Fax and F/T lights turned

Ringing operates in Manual mode, so you must keep the Fax and F/T lights turned

Ringing operates in Manual mode, so you must keep the Fax and F/T lights turnedRinging operates in Manual mode, so you must keep the Fax and F/T lights turned off.off.

off.

off.off.

both both

2. Be sure to have a friend call you on

3. If you do not complete this function by pressing the Start key to register a number, your

machine will stay in D/R SET MODE. So, if you decide repeat Steps 1~6 and in Step 4 change the mode to OFF.

How to Turn the Distinctive Ringing Function ON or OFFHow to Turn the Distinctive Ringing Function ON or OFF

How to Turn the Distinctive Ringing Function ON or OFF

How to Turn the Distinctive Ringing Function ON or OFFHow to Turn the Distinctive Ringing Function ON or OFF

The distinctive ringing function is designed to accommodate the distinctive ringing service (a telephone service that provides you with multiple numbers, each with a distinctive ring pattern, on one line). You can change the distinctive ringing function setting to ON or OFF as needed you have registered the distinctive ringing number in the function called Setting the Distinctive Ringing Function. To change the setting, repeat Steps 1~6; Step 4 is where you can select either ON or OFF.

both numbers to test that everything is set up correctly.

both both

notnot

n o t to register a number, you must

notnot

DistinctiveDistinctive

Distinctive

DistinctiveDistinctive

after

7-187-18

7-18

7-187-18

Ch. 7

Ch. 7Ch. 7

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E) CALLER IDE) CALLER ID

E) CALLER ID

E) CALLER IDE) CALLER ID

What is Caller ID?What is Caller ID?

What is Caller ID?

What is Caller ID?What is Caller ID?

Caller ID is a telephone service that allows the subscriber to see a display of the caller’s phone number (or name in certain states) as the telephone rings. It is a fast way to screen your calls. You can respond quickly to calls you missed, because Caller IDs are received and stored in your machine’s memory.

CALLER ID RECEIVING F AXES AND OTHER CALLS

NOTICE

To get the Caller ID Service: apply for the Caller ID service at your local telephone company.

The type of service varies from state to state and is determined by your telephone company. Your particular service may display only the caller’s phone number or the caller’s number and/or name.

Advantages of Caller IDAdvantages of Caller ID

Advantages of Caller ID

Advantages of Caller IDAdvantages of Caller ID

For Business

All businesses profit from a quicker response to customer calls. Businesses that provide mail order services, money-lending services or provide confidential information, can protect themselves from false orders or acceptance of false identification.

At Home

Residential customers can protect themselves from unwanted calls.

How Does Caller ID Work?How Does Caller ID Work?

How Does Caller ID Work?

How Does Caller ID Work?How Does Caller ID Work?

The Caller ID Appears on the Display When Your Telephone RingsThe Caller ID Appears on the Display When Your Telephone Rings

The Caller ID Appears on the Display When Your Telephone Rings

The Caller ID Appears on the Display When Your Telephone RingsThe Caller ID Appears on the Display When Your Telephone Rings

As your telephone rings, the Display shows you the caller’s phone number (or caller’s name in certain states). You will know who is calling before you pick up the handset or before your machine automatically receives the call. Once you pick up the handset, the caller’s ID disappears. If both the caller’s phone number and name are received, only the name will appear on the Display. You will see the first 16 characters of the number or name.

Helpful Hints

• If OUT OF AREA appears on the Display, it means that the call came from outside your caller ID service area.

• If PRIVATE CALL appears on the Display, it means the caller intentionally blocked the transmission of his/her ID.

• If no caller ID was transmitted to your fax machine, CALL PICKUP will remain on the display.

NOTE:NOTE:

NOTE: Please set the number of rings to more than 02 to use Caller ID. If you set the number

NOTE:NOTE:

of rings to 01, you can not receive the Caller ID.

7-197-19

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RECEIVING F AXES AND OTHER CALLS CALLER ID

The Caller ID is Stored in Your Machine’s MemoryThe Caller ID is Stored in Your Machine’s Memory

The Caller ID is Stored in Your Machine’s Memory

The Caller ID is Stored in Your Machine’s MemoryThe Caller ID is Stored in Your Machine’s Memory

The machine can store a maximum of the last 30 incoming caller IDs in the memory, along with the time and date of reception. The 31st call will cause the oldest ID to be erased.

The Caller ID information stored in the memory can be scrolled through on the display.

And you can also print the Caller ID list and review calls you received by checking the Caller IDs in memory. This report will list the Date, Time, Phone Number (Caller ID), Name (in certain states), and type of call (Comment). (See page 7-21~22.)

Scanning through the Caller IDs stored in MemoryScanning through the Caller IDs stored in Memory

Scanning through the Caller IDs stored in Memory

Scanning through the Caller IDs stored in MemoryScanning through the Caller IDs stored in Memory

You can display the caller IDs that are stored in the memory as follows. (You can skip to Step 4 below by pressing the Shift and Tel-index keys simultaneously.)

KEYS TO PRESS THE DISPLAY WILL SHOW:

1. Press Function.

2. Press 6.

3. Press 7.

4. Press Set.

The Caller ID of the last call will appear on the display.

- If no ID is stored, the beeper will sound and NO CALLER ID will appear on the display.

5. Press Z (left arrow) or X (right

arrow) key to scroll through the Caller IDs in the memory.

In this example, press the Z key 5 times.

- Pressing the Z key will cycle backward through the stored caller IDs from the latest to the oldest. If you press the Z key when the oldest ID appears, the latest one will appear. The X key cycles forward.

09/12/1996 15:25

1.TEMP.SETTINGS

6.TEL OPTIONS

7.CALLER ID

30)1455551212

25)5555151

Ch. 7

Ch. 7Ch. 7

- After 2 seconds, the date and time the caller ID was received will appear.

6. Press Stop to exit.

7-207-20

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Printing the Caller ID ListPrinting the Caller ID List

Printing the Caller ID List

Printing the Caller ID ListPrinting the Caller ID List

You can print a listing of the Caller IDs for the last 30 calls received. Both telephone and fax calls will be listed.

CALLER ID RECEIVING FAXES AND OTHER CALLS

FOR YOUR INFORMATION

Clearing a Caller IDs Stored in MemoryClearing a Caller IDs Stored in Memory

Clearing a Caller IDs Stored in Memory

Clearing a Caller IDs Stored in MemoryClearing a Caller IDs Stored in Memory

For effective use of the memory, it is recommended that you clear the Caller ID stored in memory by pressing

Clear Clear

Clear when the display shows the number or name.

Clear Clear

KEYS TO PRESS THE DISPLAY WILL SHOW:

09/12/1996 15:25

1. Press Function.

2. Press 3.

3. Press 9.

4. Press Set or wait 2 seconds until

1.TEMP.SETTINGS

3.PRINT REPORTS

9.CALLER ID PRESS START KEY

you see the prompt at the right.

5. Press Start.

▼ Sample of Caller ID List

CALLER ID LIST

123

DATE TIME CALLER ID NAME COMMENT

01 09/04 13:45 5551212 KOUJI TAKEYAMA TEL RX 02 09/04 13:45 5551212 KOUJI TAKEYAMA TEL 03 09/04 13:45 5551111 TEL RX 04 09/04 13:45 5551010 05 09/04 13:45 5552222 06 09/04 13:45 5552323 07 09/04 13:45 5550000 SMITH SHARON TEL RX 08 09/04 13:45 5551212 KOUJI TAKEYAMA TEL TX 09 09/04 13:45 5551234 RX 10 09/04 13:45 5551010 SMITH SHARON TX 11 09/04 13:45 5550101 JONES JENNIFER RX

PRINTING

TIME : 09/12/1996 14:05 NAME : BROTHER FAX : 908-469-4547 TEL : 908-356-8880

7-217-21

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RECEIVING F AXES AND OTHER CALLS CALLER ID

NOTE: “TX” means Transmit, “RX” means Receive.

CONTENTS OF THE LIST:

- DATE & TIME 1

- CALLER ID 2

- NAME (ONLY WHEN AVAILABLE) 3

- COMMENT 4

COMMENTS WILL INCLUDE:

• TX means your machine sent a fax message when it was polled or called.

• RX means your machine received a fax message (except Polling or Call Reservation).

• TEL means you answered a telephone call at your fax machine, external TAD or external phone.

• BLANK means the call was not answered or you answered on an extension phone.

F) RECEIVE PASSWORDF) RECEIVE PASSWORD

F) RECEIVE PASSWORD

F) RECEIVE PASSWORDF) RECEIVE PASSWORD

If you set this function to ON, you can prevent reception of “junk faxes” that can interfere with your daily operations. However, then your machine will receive only faxes from sending machines whose fax number is registered as one of your One-Touch numbers. (Your machine compares the last four digits of the sending fax machine’s number to the fax numbers stored in your One-Touch keys.)

Turning Receive Password ON or OFFTurning Receive Password ON or OFF

Turning Receive Password ON or OFF

Turning Receive Password ON or OFFTurning Receive Password ON or OFF

You can set receive password status to ON or OFF.

KEYS TO PRESS THE DISPLAY WILL SHOW:

1. Press Function.

2. Press 7.

3. Press 7.

4. Press Z (left arrow) or X (right

arrow) to choose ON or OFF. Example: ON.

5. Press Set or wait for two seconds .

6. Press Stop

to exit.

09/12/1997 15:25

1.TEMP.SETTINGS

7.SETUP SYSTEM

7.SET PASSWORD RX PASSWORD:OFF SELECT { } & SET

RX PASSWORD:ON

1.SET PASSWORD

Ch. 7

Ch. 7Ch. 7

7-227-22

7-22

7-227-22

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HOW TO USE THE COPY FUNCTION

8. HOW TO USE THE COPY FUNCTION8. HOW TO USE THE COPY FUNCTION

8. HOW TO USE THE COPY FUNCTION

8. HOW TO USE THE COPY FUNCTION8. HOW TO USE THE COPY FUNCTION

Making Single and Multiple Copies

Use this function to make a single copy or multiple copies. When making copies, make sure the text or image on the original document is not too close to the edge. Your fax machine can not read anything closer than 1/8 inch (4 mm) from the edge of the paper. Original documents should be straight and not wrinkled or they may jam. Also, do not pull on the paper while copying is in propress. This may distort the image and damage your machine.

Set the resolution to either PHOTO, FINE or S.FINE. If you select STANDARD, the resolution will change automatically to S.FINE. However, when you make a single copy and select S.FINE, the resolution may change automatically to FINE in case memory is used for memory transmission.

Make sure there is enough recording paper in the machine. And when making multiple copies, do not let the receiving tray become overstacked. Remove copied paper from the receiving tray frequently.

NOTE: I f you purchase the optional 1 or 2 MB of memory for your machine, the copy function will

include an additional step allowing you to sort multiple copies.

Making a Single Copy

Use this function to make a single copy.

KEYS TO PRESSKEYS TO PRESS

KEYS TO PRESS

KEYS TO PRESSKEYS TO PRESS

1. Insert the documents face down into the feeder.

2. Press Copy.

3. Press Copy or just wait for 5 seconds.

THE DISPLAY WILL SHOW:THE DISPLAY WILL SHOW:

THE DISPLAY WILL SHOW:

THE DISPLAY WILL SHOW:THE DISPLAY WILL SHOW:

09/12/1996 15:25 FAX: NO. & START

COPY: PRESS COPY NO.OF COPIES:01

ENTER & COPY KEY COPYING COPYING P.01 COPYING P.02

8-1

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Making Multiple Copies

HOW TO USE THE COPY FUNCTION

KEYS TO PRESSKEYS TO PRESS

KEYS TO PRESS

KEYS TO PRESSKEYS TO PRESS

1. Insert the documents face down into the feeder.

2. Press Copy.

3. Enter two digits for the number of copies you want using the number keys (Max. 99 copies).

Example: 05

4. Press Copy or just wait for 5 seconds.

THE DISPLAY WILL SHOW:THE DISPLAY WILL SHOW:

THE DISPLAY WILL SHOW:

THE DISPLAY WILL SHOW:THE DISPLAY WILL SHOW:

09/12/1996 15:25 FAX: NO. & START

COPY: PRESS COPY NO.OF COPIES:01

ENTER & COPY KEY NO.OF COPIES:

COPY STACK

Reducing and Enlarging Copies

Use this function to make reduced or enlarged copies of a document. Select Auto Reduction (AUTO) if you want to reduce the size of the original, regardless of its size, to the size of the recording paper. To enlarge or reduce a document, select one of the enlargement/reduction ratios: 200%, 150%, 125%, 120%, 93%, 87%, 75%, or 50%. If you want to reproduce the same size, select 100%. When enlarging, any portion that extends outside the edge of the recording paper will be cut off.

KEYS TO PRESSKEYS TO PRESS

KEYS TO PRESS

KEYS TO PRESSKEYS TO PRESS

1. Insert the documents face down into the feeder.

2. Press Enlarge/Reduce.

3. Press Z (left arrow) or X (right arrow) to choose the setting.

- If you want Auto Reduction, select

AUTO or the reduction or enlargement ratio.

Example: 93%

4. Press Copy.

THE DISPLAY WILL SHOW:THE DISPLAY WILL SHOW:

THE DISPLAY WILL SHOW:

THE DISPLAY WILL SHOW:THE DISPLAY WILL SHOW:

09/12/1996 15:25 FAX: NO. & START

COPY: PRESS COPY ELG/RDC:AUTO

SELECT {} & COPY ELG/RDC: 93%

NO.OF COPIES:01 ENTER & COPY KEY

Ch. 8

8-2

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HOW TO USE THE COPY FUNCTION

5. Enter two digits for the number of copies you want, using the number keys (Max. 99 copies).

Example: 05

6. Press Copy or just wait for 5 seconds.

NO.OF COPIES:05

COPY STACK

FOR YOUR INFORMATION

What to Do When You Get a MEMORY FULL Message while Making Copies.

When you are making copies, if the memory becomes full and the display will show PRESS STOP KEY, then press the Stop key to abort the job. In this case, you can make only a single copy that is not reduced or enlarged.

8-3

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9. POLLING

POLLING

FOR YOUR INFORMATION

What Is Polling?

Polling is the process of retrieving faxes from another fax machine. You may use your machine to “poll” other machines, or you may ask someone to poll your machine. The party who polls pays for the cost of the call.

How Does It Work?

First all parties set up their fax machines so that they can accommodate polling. Then one party leaves documents in the fax machine so that the other party can call and have the documents sent to them.

Polled sidePolling side

Call

Receive document

When to Use Polling

Use polling to control the cost of who pays for sending a fax.

1 . If you want to pay for the cost of the call: Send faxes to other parties as you

normally would, and if another party has documents to send you, ask if you can poll for them.

2. If you want others to pay for the cost of the call: Ask them to poll your fax machine

for documents they want, and have them fax any documents that you want.

* There are some fax machines that will not respond to the this function.

Helpful Hints

Using Polling Effectively (Examples) Problem No. 1: You want another party to send you a long fax, but they do not

want to pay for the call.

Solution: Ask them to leave the document in their fax machine so you can

poll for it.

Problem No. 2: Sales representatives have difficulty sending faxes to the head

office’s fax machine because it is busy much of the time.

Solution: Head office can poll the sales representatives’ fax machines. Problem No. 3: Because of the time or location, it is cheaper for someone to call

you than it is for you to make the call.

Solution: Ask the other party to poll for the documents and offer to pay for

the call at their lower rate.

Ch. 9

9-1

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POLLING

Polling Another Fax Machine (Calling)

Once you have set up polling, as described below, and the other party has set their fax machine to POLLED WAITING, you can receive their documents automatically.

THE DISPLAY WILL SHOW:KEYS TO PRESS

Make sure no documents are in the feeder.

1. Press Function.

2. Press 1.

3 . Press 2. 4 . Wait for two seconds.

5 . Press Z (left arrow) or X (right

arrow) to select Polling ON.

6 . Press Set.

7. Press Stop.

8. Enter the fax number.

Example: One-touch dialing.

9 . Press Start.

09/12/1996 15:25

1.TEMP.SETTINGS

2.POLLING POLLING:OFF

SELECT { } & SET POLLING:ON

2.POLLING ENTER FAX NO.

PRESS START KEY NJ OFFICE

DIALING

RECEIVING P.01

Setting Up Polled Waiting (Being Called)

Polled Waiting is when you place a document in your fax machine and set your machine to allow another fax machine to retrieve that document. Your fax machine will print a Polled Report after the transmission.

THE DISPLAY WILL SHOW:KEYS TO PRESS

09/12/1996 15:25

1. Place the documents into the feeder.

FAX: NO. & START COPY: PRESS COPY

2 . Press Function.

3. Press 1.

4 . Press 2.

1.TEMP.SETTINGS

2.POLLING

9-2

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POLLING

5. Wait for two seconds.

POLLING:OFF SELECT { } & SET

6. Press Z (left arrow) or X (right arrow) to select Polling ON or OFF.

7. PressSet.

8. Press Stop.

9. Press Start and wait for the polling call to come in.

POLLING:ON

2.POLLING PRESS START KEY POLLED WAITING

Delayed Polling

You can set the time when you want polling to take place. After you select POLLING:ON, press Set, then press 1 and use the number keys to enter the time when you want polling to take place.

THE DISPLAY WILL SHOW:KEYS TO PRESS

Make sure no documents are in the feeder.

1. Press Function.

2. Press 1.

3. Press 2.

4. Wait for two seconds.

09/12/1996 15:25

1.TEMP.SETTINGS

2.POLLING POLLING:OFF

5. Press Z (left arrow) or X (right arrow) to select Polling ON.

6. Press Set.

7. Press 1.

8. Enter the time.

Example: 19:45 (7:45P.M.).

9. Wait for two seconds.

. Press Stop.

.Enter the fax number.

Example: One-Touch dialing.

.Press Start.

The fax machine will wait until the specified time to call.

SELECT { } & SET POLLING:ON

2.POLLING

1.TIMER SET TIME=

00:00

SET TIME=19:45

1.TIMER ENTER FAX NO.

PRESS START KEY NJ OFFICE

09/12/1996 15:25

Ch. 9

9-3

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POLLING

Setting Up Polled Waiting with Super Quick-Scan

Before pressing Start, press Super Q.Scan so you can store your polled waiting document in the memory. If you use Super Q.Scan to place the Polled Waiting documents into the memory, they will not be erased automatically after they are polled. To erase them you must use the Cancel Job function. (See page 6-11.)

Sequential Polling

This function is the reverse of Broadcasting, in which your machine sends a document to several destinations. In a sequential polling operation, your machine will request documents from several fax units in a single operation. After all the polling operations are finished, a Sequential Polling Report will be printed automatically.

THE DISPLAY WILL SHOW:KEYS TO PRESS

09/12/1996 15:25

1. Make sure there are no documents in the feeder.

2 . Press Function.

3. Press 1.

4 . Press 2.

5 . Press Z (left arrow) or X (right

arrow) to select Polling ON.

6 . Press Set.

7. Press Stop.

8. Specify the destination fax machines that you wish to poll by entering the One-Touch key(s) and/ or Speed-Dial numbers, one after the other, or pressing only a Group number.

Example: Group key.

1.TEMP.SETTINGS

2.POLLING POLLING:OFF

SELECT { } & SET POLLING:ON

2.POLLING ENTER FAX NO. PRESS START KEY ALL BROTHER

9. Press Start. Your machine will poll each number or group member in turn for a document.

9-4

DIALING

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10. REMOTE FAX OPTIONS

Since the machine can store incoming data as well as print it, you can use the convenient FAX Forwarding, Paging and Remote Retrieval functions.

Setting Up Fax StorageSetting Up Fax Storage

Setting Up Fax Storage

Setting Up Fax StorageSetting Up Fax Storage

Set this function to “ON” if you want the incoming data to be stored in the memory as well as printed. Since the data can be stored in the memory, you can use the Fax Forwarding, Paging, and Remote Retrieval functions. It is a good idea to set the Fax Storage function to “ON” when you go out. The initial setting is OFF.

REMOTE FAX OPTIONS

THE DISPLAY WILL SHOW:KEYS TO PRESS

09/12/1996 15:25

Ch.10

Ch.10Ch.10

1. Press Function.

2. Press 8.

3. Press 1.

1.TEMP.SETTINGS

8.REMOTE FAX OPT

1.FAX STORAGE FAX STORAGE:OFF

SELECT { } & SET

4. Press Z (left arrow) or X (right arrow) to select ON or OFF.

Example: ON

5. Press Set.

6. Press Stop to exit.

FAX STORAGE:ON

1.FAX STORAGE

FOR YOUR INFORMATION

• When you have FAX STORAGE:ON, your incoming faxes will be stored in the memory and the LCD will show the number of incoming calls:

FAX IN MEMORY:01

• When you want to change the Fax Storage setting from ON to OFF and there is fax data still in the memory, you will get the following message after you select OFF:

ERASE ALL FAX?

1.CLEAR 2.EXIT

If you select 1 you will erase all the fax data in the memory and the function will be set to OFF. If you press 2, the data will not be erased, and the setting will remain ON.

10-110-1

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REMOTE FAX OPTIONS

Paging/Fax ForwardingPaging/Fax Forwarding

Paging/Fax Forwarding

Paging/Fax ForwardingPaging/Fax Forwarding

Fax Storage mode provides the additional option of either Paging or Fax Forwarding after fax messages have been received into memory. (Function menu 8-1 to ON, see page 10-1)

How Paging works (Paging ON) How Fax Forwarding works (Fax Forwarding ON)

Incoming fax

The fax is stored in the memory.

Paging function is activated.

The fax will dial the registered pager telephone number.

Once connected the fax dials your registered PIN number (Personal ID number).

Your personal pager is activated.

Incoming fax

The fax is stored in the memory.

Fax Forwarding function is activated.

The registered fax forwarding number is dialed.

Once connected the machine sends the fax tone to another fax machine.

The machine sends stored fax from the memory to forwarding location.

NOTICE

1. You can activate either Paging or Fax Forwarding ; they are very similar features and can not be used simultaneously.

2. If Paging is ON, you will be paged every time a fax message is received into the memory.

10-210-2

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Setting Up Paging (Registering the Paging Number)Setting Up Paging (Registering the Paging Number)

Setting Up Paging (Registering the Paging Number)

Setting Up Paging (Registering the Paging Number)Setting Up Paging (Registering the Paging Number)

REMOTE FAX OPTIONS

THE DISPLAY WILL SHOW:KEYS TO PRESS

1. Press Function.

2. Press 8.

3. Press 2.

4. Press Z (left arrow) and X (right

arrow) to select PAGING.

5. Press Set.

6. Enter a paging number up to 20 digits (this is the telephone number of your pager), followed by two # signs. Do not include the area code if it is the same for your fax machine and pager.

Example: 18002844329##.

7. Press Set.

09/12/1996 15:25

1.TEMP.SETTINGS

8.REMOTE FAX OPT

2.FAX FWD/PAGING OFF

SELECT { } & SET PAGING

PAG#: ENTER & SET

#:18002844329##_

PIN#:

Ch.10

Ch.10Ch.10

ENTER & SET

8. Enter a PIN (Personal Identification Number), #, press the Redial/ Pause key, your fax telephone number, and ##.

Example: 12345#-19085551234##.

- If you do

the telephone number of your fax machine. Press Redial/Pause before entering your fax number and add ##. Example: -19085551234##.

9. Press Set.

. Press Stop to exit.

- Paging number and PIN number can not be changed remotely.

- Redial/Pause appears as a hyphen on the display.

not use a PIN, you must enter

5#-19085551234##

2.FAX FWD/PAGING

10-310-3

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REMOTE FAX OPTIONS

The PIN (Personal Identification Number) you enter depends upon the type of paging company you use. There are generally two types of paging companies...

1) Satellite Pagers: In this case we recommend you enter your actual satellite PIN# plus your return fax telephone/fax number (or special alpha message).

FOR YOUR INFORMATION

PIN# Return# PIN# Alpha Message

{

For Example: 12345#19085551234## or 12345#329329329##

{

FAXFAXFAX

2) Radio Pagers: Most* radio pagers do not require a PIN #, and in this case you should use the PIN # in only for the return number or special alpha message.

Return# Alpha Message

{

For Example: 19085551234## or 329329329##

{

FAXFAXFAX

* If your radio pager utilizes a PIN # then use satellite sequence above.

The “##” symbols at the end of the special message (or return #) are used to signify the end the PIN #/Message.

Setting Up Fax Forwarding (Registering the Fax ForwardingSetting Up Fax Forwarding (Registering the Fax Forwarding

Setting Up Fax Forwarding (Registering the Fax Forwarding

Setting Up Fax Forwarding (Registering the Fax ForwardingSetting Up Fax Forwarding (Registering the Fax Forwarding Number)Number)

Number)

Number)Number)

1. Press Function.

2. Press 8.

3. Press 2.

4. Press Z (left arrow) and X (right

arrow) to select FAX FORWARD.

5. Press Set.

10-410-4

10-4

10-410-4

THE DISPLAY WILL SHOW:KEYS TO PRESS

09/12/1996 15:25

1.TEMP.SETTINGS

8.REMOTE FAX OPT

2.FAX FWD/PAGING OFF

SELECT { } & SET FAX FORWARD

FWD#: ENTER & SET

Page 99

3550-US-5.0

REMOTE FAX OPTIONS

6. Enter a fax forwarding number up to 20 digits.

Example: 18005551234.

7. Press Set.

8. Press Stop to exit.

What Is Remote Control Access?What Is Remote Control Access?

What Is Remote Control Access?

What Is Remote Control Access?What Is Remote Control Access?

When you leave your home or office, you will turn on your FAX STORAGE to receive fax messages. (See page 10-1.) But if you would like to activate or deactivate this FAX STORAGE feature, you can control and program your fax by remote control. You can call your fax from any touch tone phone, enter your remote access code, followed by programming commands.

Setting the Remote Access CodeSetting the Remote Access Code

Setting the Remote Access Code

Setting the Remote Access CodeSetting the Remote Access Code

The initial setting for the remote access code on your new fax is “159*”. When you use the Remote Access Code, you must press all four keys (three-digit number plus *). Change the remote control code and use it as a "secret password" to limit access to your REMOTE FAX OPTIONS.

KEYS TO PRESS

WD#:18005551234_

2.FAX FWD/PAGING

THE DISPLAY WILL SHOW:

Ch.10

Ch.10Ch.10

1. Press Function.

2. Press 8.

3. Press 3.

4. Enter a three digit number 000 to

999. The last digit, an asterisk, can not be changed.

Example: 160*. The three digit number must not be the same as the remote activation and deactivation codes. (See page 7-11~12.) Example: When the remote access code is 160*, don’t use 160 or 60* for the activation and deactivation code.

5. Wait for two seconds.

6. Press Stop to exit.

09/12/1996 15:25

1.TEMP.SETTINGS

8.REMOTE FAX OPT

3.REMOTE ACCESS ACCESS CODE:159*

ACCESS CODE:160*

3.REMOTE ACCESS

10-510-5

10-5

10-510-5

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REMOTE FAX OPTIONS

How to Use Remote Access and Control CodesHow to Use Remote Access and Control Codes

How to Use Remote Access and Control Codes

How to Use Remote Access and Control CodesHow to Use Remote Access and Control Codes

1. Pickup the handset of a touch tone phone.

2. Enter your fax machine’s number.

3. When your fax machine answers with a beep, immediately press your Remote Access Code 159* (factory setting). (See page 10-5.)

4. If you hear a long beep, it means your machine has received fax message(s). If you do not hear a long beep, it means your fax machine did not receive message(s).

5. As soon as you hear two short beeps, press a Remote Control Command. (See page 10-7.)

Each time your fax machine completes an instruction, it gives two (2) short beeps telling you to enter the next command; if you wait longer than 30 seconds to enter the command, your machine will disconnect the line. If you perform a wrong operation, you will hear three (3) short beeps.

6. When you are ready to exit remoto control mode, press 90 to reset your machine.

Remote RetrievalRemote Retrieval

Remote Retrieval

Remote RetrievalRemote Retrieval

If you have set your FAX STORAGE: ON to store incoming fax messages, you have the ability to retrieve these fax messages from any remote group 3 facsimile machine. Remote fax retrieval is accomplished via remote control access commands, which are described in the remainder of this chapter.

FOR YOUR INFORMATION

When to Press the Remote Access CodeWhen to Press the Remote Access Code

When to Press the Remote Access Code

When to Press the Remote Access CodeWhen to Press the Remote Access Code

Just after the line is connected, you should enter the remote access code from any touch tone phone. Make sure that you enter the remote access code while you do hear any chirping sound of a fax machine. If the fax machine is set to MANUAL mode, it will answer the call after about 20 rings (about 100 seconds). You will have 30 seconds to press the remote access code or the line will be disconnected.

NOT

10-610-6

10-6

10-610-6

Brother FAX 3550 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual