Brother DCP-L8400CDN User Guide

Basic User’s Guide

DCP-L8400CDN
DCP-L8450CDW

Not all models are available in all countries.

Version A

UK/IRE

If you need to contact customer service

Complete the following information for future reference:

Model Number: DCP-L8400CDN / DCP-L8450CDW

(Circle your model number)

Serial Number:

1

Date of Purchase:

Place of Purchase:

1

The serial number is on the back of the unit. Retain
this User’s Guide with your sales receipt as a
permanent record of your purchase, in the event of
theft, fire or warranty service.

Register your product on-line at

http://www.brother.com/registration/

© 2014 Brother Industries, Ltd. All rights reserved.

User’s Guides and where do I find them?

Which Guide? What’s in it? Where is it?

Product Safety
Guide

Read this Guide first. Read the Safety
Instructions before you set up your machine.
See this Guide for trademarks and legal
limitations.

Quick Setup Guide Follow the instructions for setting up your

machine and installing the drivers and
software for the operating system and
connection type you are using.

Basic User’s Guide Learn the basic Copy, Scan and Direct Print

operations and how to replace supplies. See
troubleshooting tips.

Advanced User’s
Guide

Learn more advanced operations: Copy,
security features, printing reports and
performing routine maintenance.

Software and
Network User's
Guide

This Guide provides instructions for
Scanning, Printing and other operations that
can be performed by connecting your
Brother machine to a computer. You can
also find useful information about using the
Brother ControlCenter utility, using your
machine in a network environment, and
frequently used terms.

Google Cloud Print
Guide

This Guide provides details on how to
configure your Brother machine to a Google
account and use Google Cloud Print
services for printing over the Internet.

Printed / In the box

Printed / In the box

(Windows®)
PDF file / CD-ROM / In the Box

(Macintosh)
PDF file / Brother Solutions

1

Center

(Windows®)
PDF file / CD-ROM / In the Box

(Macintosh)
PDF file / Brother Solutions

1

Center

(Windows®)
HTML file / CD-ROM / In the Box

(Macintosh)
HTML file / Brother Solutions

1

Center

PDF file / Brother Solutions

1

Center

Mobile Print/Scan
Guide for Brother
iPrint&Scan

This Guide provides useful information
about printing from your mobile device and
scanning from your Brother machine to your
mobile device when connected on a Wi-Fi
network.

Web Connect Guide This Guide provides details about how to

configure and use your Brother machine to
scan, load and view images and files on
certain websites that provide these services.

1

Visit http://solutions.brother.com/.

PDF file / Brother Solutions

1

Center

PDF file / Brother Solutions

1

Center

i

Table of Contents

(Basic User’s Guide)

1 General information 1

Using the documentation .......................................................................................1

Symbols and conventions used in the documentation ....................................1

Accessing Brother Utilities (Windows
Accessing the Advanced User's Guide, and Software and Network User's Guide

Viewing Documentation ...................................................................................3

How to access the User’s Guides for Advanced Features .................................... 4

Accessing Brother Support (Windows

Accessing Brother Support (Macintosh) ................................................................ 5

Control panel overview ..........................................................................................6

Touchscreen LCD............................................................................................8

Setting the Ready screen ..............................................................................12

Basic Operations ...........................................................................................12

Shortcut Settings .................................................................................................13

Adding Copy Shortcuts.................................................................................. 13

Adding Scan Shortcuts ..................................................................................14

Adding Web Connect Shortcuts .................................................................... 16

Adding Apps Shortcuts .................................................................................17

Changing Shortcuts ....................................................................................... 17

Editing Shortcut Names................................................................................. 18

Deleting Shortcuts ......................................................................................... 18

Recalling Shortcuts........................................................................................18

Set the date and time........................................................................................... 19

Volume settings ................................................................................................... 19

Beeper volume ..............................................................................................19

®

).................................................................2

®

)................................................................5

......3

2 Loading paper 20

Loading paper and print media ............................................................................20

Loading paper in the standard paper tray and the optional lower tray ..........20

Loading paper in the multi-purpose tray (MP tray) ........................................22

Unscannable and unprintable areas..............................................................27

Paper settings......................................................................................................28

Paper Size .....................................................................................................28

Paper Type .................................................................................................... 28

Tray Use in Copy mode ................................................................................. 29

Tray Use in Print mode.................................................................................. 29

Acceptable paper and other print media.............................................................. 30

Recommended paper and print media ..........................................................30

Paper type and size....................................................................................... 30

Handling and using special paper .................................................................32

ii

3 Loading documents 35

How to load documents ....................................................................................... 35

Using the automatic document feeder (ADF) ................................................ 35

Using the scanner glass ................................................................................36

4 Making copies 37

How to copy ......................................................................................................... 37

Stop copying.................................................................................................. 37

Copy preset settings...................................................................................... 37

Copy Settings and Options............................................................................ 38

5 Printing from a USB flash drive or digital camera

supporting mass storage 39

Creating a PRN file for direct printing .................................................................. 39

Printing directly from the USB flash drive or digital camera supporting mass

storage.............................................................................................................. 40

Changing the default settings for direct print ................................................. 42

6 How to print from a computer 43

Printing a document............................................................................................. 43

7 How to scan to a computer 44

Before scanning................................................................................................... 44

Scanning a document as a PDF file using ControlCenter4 (Windows

How to scan a document as a PDF file using the Touchscreen ..........................47

®

) ............. 45

A Routine maintenance 49

Replacing supplies............................................................................................... 49

Replacing the toner cartridges.......................................................................53

Replacing the drum unit................................................................................. 58

Replacing the belt unit ...................................................................................65

Replacing the waste toner box ...................................................................... 70

Cleaning and Checking the machine ................................................................... 77

Cleaning the outside of the machine ............................................................. 78

Cleaning the scanner glass ........................................................................... 79

Cleaning the laser scanner windows ............................................................. 80

Cleaning the corona wires ............................................................................. 84

Cleaning the drum unit .................................................................................. 87

Cleaning the paper pick-up rollers................................................................. 94

Colour Calibration.......................................................................................... 95

Colour Registration........................................................................................ 96

Auto Correction.............................................................................................. 96

iii

B Troubleshooting 97

Identifying the problem ........................................................................................97

Error and maintenance messages.......................................................................98

Document Jams.................................................................................................106

Document is jammed in the top of the ADF unit .......................................... 106

Document is jammed under the document cover ........................................106

Removing small documents jammed in the ADF.........................................107

Document is jammed at the output tray .......................................................107

Paper Jams........................................................................................................108

Paper is jammed in the multi-purpose tray .................................................. 108

Paper is jammed in the Paper Tray 1 or Tray 2...........................................109

Paper is jammed at the back of the machine ..............................................110

Paper is jammed inside the machine...........................................................112

Paper is jammed underneath the paper tray ...............................................115

If you are having difficulty with your machine .................................................... 117

Improving the print quality.................................................................................. 122

Machine Information ..........................................................................................130

Checking the Serial Number........................................................................ 130

Checking the Firmware Version .................................................................. 130

Reset operations .........................................................................................130

How to reset the machine............................................................................131

C Settings and features tables 132

Using the Settings Tables.................................................................................. 132

Settings Tables .................................................................................................. 133

Features Tables................................................................................................. 153

Entering text.......................................................................................................176

D Specifications 177

General ..............................................................................................................177

Document Size .................................................................................................. 180

Print media.........................................................................................................181

Copy .................................................................................................................. 182

Scanner ............................................................................................................. 183

Printer ................................................................................................................ 184

Interfaces ........................................................................................................... 185

Network.............................................................................................................. 186

Direct Print feature............................................................................................. 187

Computer requirements .....................................................................................188

Supplies ............................................................................................................. 189

Important information for the toner cartridge life................................................ 190

E Index 192

iv

Table of Contents

(Advanced User’s Guide)

You can view the Advanced User's Guide.

Windows®:

Macintosh: PDF file / Brother Solutions Center at http://solutions.brother.com/

The Advanced User’s Guide explains the following features and operations.

PDF file / CD-ROM / In the Box

1 General Setup

Memory storage
Set tone or pulse dialling mode
Automatic Daylight Saving Time
Set the Time Zone
Ecology features
Quiet mode feature
Touchscreen

2 Security features

Secure Function Lock 3.0
Active Directory Authentication
IPSec
Setting Lock
Dial Restriction (MFC models only)

3 Sending a fax (MFC models

only)

Additional sending options
Additional sending operations

4 Receiving a fax (MFC models

only)

Memory Receive Options
Remote retrieval
Additional receiving operations

6 Printing reports

Fax reports (MFC models only)
Reports

7 Making copies

Copy settings

A Routine maintenance

Checking the machine
Replacing periodic maintenance
parts
Packing and shipping the machine

B Options

Options
Optional paper tray (For
DCP-L8400CDN, DCP-L8450CDW,
MFC-L8650CDW and
MFC-L8850CDW (LT-320CL)) (For
MFC-L9550CDW (LT-325CL))
Memory board

C Glossary

DIndex

5 Dialling and storing numbers

(MFC models only)

Telephone line services
Additional dialling operations
Additional ways to store numbers

v

vi

NOTE

General information 1

1

Using the documentation 1

Thank you for buying a Brother machine!
Reading the documentation will help you
make the most of your machine.

Symbols and conventions used in the documentation 1

The following symbols and conventions are
used throughout the documentation.

WARNING

Bold Bold style identifies the

numerical pad numbers of the
Touchpanel or on the computer
screen.

Italics Italicized style emphasizes an

important point or refers you to
a related topic.

Courier
New

Follow all warnings and instructions marked
on the product.

Courier New font identifies the
messages shown on the
Touchscreen of the machine.

1

WARNING indicates a potentially hazardous
situation which, if not avoided, could result in
death or serious injuries.

IMPORTANT

IMPORTANT indicates a potentially
hazardous situation which, if not avoided,
may result in damage to property or loss of
product functionality.

NOTE

Notes tell you how you should respond to a
situation that may arise or give tips about how
the current operation works with other
features.

Electrical Hazard icons alert you to a
possible electrical shock.

Fire Hazard icons alert you to the
possibility of fire.

Hot Surface icons warn you not to
touch machine parts that are hot.

Prohibition icons indicate actions
that must not be performed.

Most of the illustrations in this User’s
Guide show the DCP-L8400CDN.

1

Chapter 1

Accessing Brother Utilities (Windows®) 1

Brother Utilities is an application launcher that offers convenient access to all Brother

applications installed on your device.

a (Windows

Click (Start) menu, select All Programs > Brother > Brother Utilities

(Windows

Tap or click (Brother Utilities) either on the Start screen or the desktop.

(Windows

Move your mouse to the lower left corner of the Start screen and click (if you are using

a touch-based device, swipe up from the bottom of the Start screen to bring up the Apps

screen). When the Apps screen appears, tap or click (Brother Utilities).

b Select your machine.

®

7 / Windows Vista® / Windows® XP)

®

8)

®

8.1)

c Choose the operation you want to use.

2

General information

NOTE

NOTE

Accessing the Advanced User's Guide, and Software and Network User's Guide

This Basic User's Guide does not contain all
the information about the machine such as
how to use the advanced features for Copy,
Printer, Scanner and Network. When you are
ready to learn detailed information about
these operations, read the Advanced User's

Guide and Software and Network User's
Guide that are on the CD-ROM.

Macintosh: You can find the Advanced

User's Guide, and Software and Network
User's Guide on the Brother Solutions
Center at http://solutions.brother.com/

.

If you have not installed the software, you can
find the documentation on the CD-ROM by
following these steps:

a Turn on your computer. Insert the

CD-ROM into your CD-ROM drive.

1

If the Brother screen does not appear, go
to Computer (My Computer).

(Windows

on the taskbar, and then go to Computer
(This PC).) Double-click the CD-ROM
icon, and then double-click start.exe.

®

8: Click (File Explorer)

b If the model name screen appears, click

your model name.

c If the language screen appears, click

your language. The CD-ROM Top Menu
appears.

1

Viewing Documentation 1

Viewing Documentation (Windows®) 1

(Windows® 7 / Windows Vista® / Windows®
XP)

To view the documentation, from (Start)
menu, select All Programs > Brother >

Brother Utilities. Click the drop-down

list and select your model name (if not already
selected). Click Support in the left navigation
bar, and then click User's Guides.

(Windows

Click (Brother Utilities), and then click

the drop-down list and select your model
name (if not already selected). Click Support
in the left navigation bar, and then click
User's Guides.

®

8)

d Click User's Guides.
e Click User’s guides on the CD-ROM. If

the country screen appears, select your
country. After the list of User’s Guides
appears, select the Guide you want.

Viewing Documentation (Macintosh) 1

You can view and download User's Guides
from the Brother Solutions Center at:
http://solutions.brother.com/
Click Manuals on your model’s page to
download the documentation.

.

3

Chapter 1

NOTE

How to find Scanning instructions 1

There are several ways you can scan
documents. You can find the instructions as
follows:

Software and Network User's Guide

 Scanning

 ControlCenter

 Network Scanning

Nuance™ PaperPort™ 12SE
How-to-Guides

(Windows

 The complete Nuance™ PaperPort™

12SE How-to-Guides can be viewed from
the Help tab in the Nuance™ PaperPort™
12SE application.

Presto! PageManager User’s Guide

(Macintosh)

Presto! PageManager must be
downloaded and installed before use (for
further instructions, see Accessing
Brother Support (Macintosh) on page 5.

 The complete Presto! PageManager

User’s Guide can be viewed from the Help
section in the Presto! PageManager
application.

How to find Network setup instructions

Your machine can be connected to a wireless
(DCP-L8450CDW) or wired network.

®

)

How to access the User’s Guides for Advanced Features

You can view and download these Guides
from the Brother Solutions Center at:

http://solutions.brother.com/

Click Manuals on your model’s page to
download the documentation.

Google Cloud Print Guide 1

This Guide provides information about how to
configure your Brother machine to a Google
account and use Google Cloud Print™
services for printing over the Internet.

Mobile Print/Scan Guide for Brother
iPrint&Scan

This Guide provides useful information about
printing from your mobile device and
scanning from your Brother machine to your
mobile device when connected on a Wi-Fi
network.

Web Connect Guide 1

This Guide provides information about how to
configure and use your Brother machine to
scan, load and view images and files on
certain websites that provide these services.

1

1

 Basic setup instructions:

(see Quick Setup Guide.)

 Connection to a wireless access point or

router supports Wi-Fi Protected Setup™
or AOSS™:
(see Software and Network User's Guide.)

 More information about network setup:

(see Software and Network User's Guide.)

4

General information

Accessing Brother Support (Windows®) 1

You can find all the contacts you will need,
such as web support (Brother Solutions
Center) on the CD-ROM.

 Click Brother Support on the Top Menu.

The Brother Support screen appears.

 To access our website

(http://www.brother.com/
Home Page.

 For the latest news and product support

information
(http://solutions.brother.com/
Brother Solutions Center.

), click Brother

), click

Accessing Brother Support (Macintosh) 1

You can find all the contacts you will need,
such as web support.

Visit the Brother Solutions Center at
http://solutions.brother.com/

.

1

 To visit our website for original Brother

Supplies
(http://www.brother.com/original/
Supplies Information.

 To access the Brother CreativeCenter

(http://www.brother.com/creativecenter/
for FREE photo projects and printable
downloads, click Brother
CreativeCenter.

 To return to the Top Menu, click Back or

if you have finished, click Exit.

), click

)

5

Chapter 1

NOTE

1

Control panel overview 1

DCP-L8400CDN has a 3.7 in. (93.4 mm) Touchscreen LCD and Touchpanel.
DCP-L8450CDW has a 4.85 in. (123.2 mm) Touchscreen LCD and Touchpanel.

The illustrations of the control panel are based on DCP-L8450CDW.

1 Touchscreen LCD

(Liquid Crystal Display)

This is a Touchscreen LCD. You can
access the menus and options by
pressing them when they are displayed on
this screen.

6

General information

1

2

2 Touchpanel:

 Back

Press to go back to the previous menu
level.

 Home

Press to return to the Home screen.
The factory setting displays the date
and time, but you can change the
Home screen’s default setting
(see Setting the Ready screen
on page 12.)

 Cancel

3

4

3 Power On/Off

Press to turn on the machine.

Press and hold down to turn off the

machine. The Touchscreen LCD displays
Shutting Down and stays on for a few
seconds before going off.

4 (DCP-L8450CDW)

The Wi-Fi light is on when your Brother
machine is connected to a wireless
access point.

Press to cancel an operation.

 Numerical Pad

Press the numbers on the Touchpanel
to enter the number of copies.

7

Chapter 1

1

2563 4

2

9876

3 4

2

106

3 4

Touchscreen LCD 1

You can select three types of screens for the Home screen. When the Home screen is displayed,
you can change the displayed screen by swiping left or right, or pressing d or c.

The following screens display the machines status when the machine is idle.

Home screen

The Home screen displays the date and time and

1

provides access to Copy, Scan, Wi-Fi setup

, Toner

levels, Setup and the Shortcuts screens.

When the Home screen is displayed the machine is in

Ready mode. When Secure Function Lock

2

is turned on

an icon will be displayed. When Active Directory

2

Authentication

is enabled, the machine's control panel

will be locked.

1

DCP-L8450CDW

2

See Advanced User's Guide.

More1 screen

The More1 screen provides access to the Shortcuts
screen and additional features, such as Secure Print,
Web Shortcut and Apps.

More2 screens

The More2 screen provides access to the Shortcuts
screen and the USB menu.

8

NOTE

Swiping is a type of user operation on the

NOTE

NOTE

Touchscreen that is performed by
brushing your finger across the screen to
display the next page or item.

1 Modes:

 Copy

Lets you access Copy mode.

 Scan

Lets you access Scan mode.

General information

3 (Toner)

See the remaining toner life.

Press to access the Toner menu.

The remaining toner life will vary
depending on the types of documents
printed and customer’s usage.

4 (Settings)

Press to access the main settings (for
more information, see Settings screen
on page 11).

5 Date and Time

See the date and time that has been set in
the machine.

6 (Shortcuts)

Press to set up Shortcuts.

You can quickly copy, scan and connect to
a web service using the options set as
Shortcuts.

1

2 (Wi-Fi Setup) (DCP-L8450CDW)

A four-level indicator on the Ready mode
screen displays the current wireless signal
strength if you are using a wireless
connection.

0Max

You can easily configure the wireless

settings by pressing (for more

information, see Software and Network
User's Guide.)

Eight Shortcut tabs are available. You can
set up to six Shortcuts in each Shortcut
tab. A total of 48 Shortcuts are available.

7 Secure Print

Lets you access the secure print menu.

9

Chapter 1

NOTE

11

8 Web

Press to connect the Brother machine to
an Internet service (for more information,
see Web Connect Guide).

9 Apps

Apps may have been added and/or app
names may have been changed by the
provider since this document was
published (for more information, see Web
Connect Guide).

10 USB

Press to access the Direct Print and Scan
to USB menus.

11 Warning icon

The warning icon appears when there
is an error or maintenance message;

press Detail to view it, and then press

to return to Ready mode.

For details, see Error and maintenance
messages on page 98.

• This product adopts the font of ARPHIC
TECHNOLOGY CO.,LTD.

• MascotCapsule UI Framework and
MascotCapsule Tangiblet developed by
HI CORPORATION are used.
MascotCapsule is a registered trademark
of HI CORPORATION in Japan.

10

General information

1

4

7 6

5

2

3

1

4

8 6

5

2

3

Settings screen 1

The Touchscreen displays the machines

settings when you press .

You can check and access all the machine’s
settings from the following screen.

(DCP-L8450CDW)

(DCP-L8400CDN)

3 (Date & Time)

See the date and time.

Press to access the Date & Time menu.

4 Beep

See the selected Beep volume level.

Press to access the Beep volume setting.

5 All Settings

Press to access the full settings menu.

6 Tray Setting

See the selected paper size. Press to
change the paper size and paper type
settings if needed.

7 Wi-Fi Direct

(DCP-L8450CDW)

Press to set up a Wi-Fi Direct™ network
connection.

8 Home Settings

(DCP-L8400CDN)

1

1 Toner

2 Network

See the remaining toner life.

Press to access the Toner menu.

Press to set up a network connection.

(DCP-L8450CDW)

A four level indicator on the screen shows
the current wireless signal strength if you
are using a wireless connection.

Press to set the screen that is displayed

when you press .

11

Chapter 1

NOTE

IMPORTANT

Setting the Ready screen 1

Set the Ready screen to either Home, More1
or More2.

When the machine is idle or you press ,
the Touchscreen will return to the screen you
set.

a Press .

b Press All Settings.

(DCP-L8400CDN)

You can also press Home Settings.

c Swipe up or down, or press a or b to

display General Setup.

d Press General Setup.
e Swipe up or down, or press a or b to

display Button Settings.

f Press Button Settings.

Basic Operations 1

Press your finger on the Touchscreen to
operate it. To display and access all the
screen menus or options, swipe left, right, up,
down, or press d c or a b to scroll through
them.

DO NOT press the Touchscreen with a
sharp object, such as a pen or stylus. It
may damage the machine.

The following steps explain how to change a
setting in the machine. In this example, the
Touchscreen Backlight setting is changed
from Light to Med.

a Press .

b Press All Settings.
c Swipe up or down, or press a or b to

display General Setup.

g Press Home Button Settings.
h Press Home, More1 or More2.

i Press .

The machine will go to your chosen
Home screen.

12

d Press General Setup.
e Swipe up or down, or press a or b to

display LCD Settings.

General information

NOTE

f Press LCD Settings.
g Press Backlight.

h Press Med.

Shortcut Settings 1

You can add the copy, scan and Web
Connect settings you use most frequently by
setting them as your Shortcuts. Later you can
recall and apply these settings quickly and
easily. You can add up to 48 Shortcuts.

Adding Copy Shortcuts 1

The following settings can be included in a
copy Shortcut:

 Quality

 Enlarge/Reduce

 Density

 Contrast

 Stack/Sort

 Page Layout

 Colour Adjust

 2-sided Copy

1

Press to go back to the previous level.

i Press .

 2-sided Copy Page Layout

(DCP-L8450CDW)

 Tray Use

 Remove Background Colour

a Press .

b Press a tab from 1 to 8.

c Press where you have not added a

Shortcut.

d Press Copy.
e Read the information on the

Touchscreen, and then confirm it by
pressing OK.

f Swipe up or down, or press a or b to

display the copy presets, and then press
the preset you want.

13

Chapter 1

g Swipe up or down, or press a or b to

display the available settings, and then
press the setting you want.

h Swipe up or down, or press a or b to

display the available options for the
setting, and then press the option you
want.
Repeat steps g and h until you have
selected all the settings for this Shortcut.

i When you have finished changing the

settings, press Save as Shortcut.

j Read and confirm the displayed list of

settings you selected, and then
press OK.

k Enter a name for the Shortcut using the

keyboard on the machine's
Touchscreen. (To help you enter
characters, see Entering text
on page 176.)
Press OK.

l Press OK to save your Shortcut.

to E-mail Server (DCP-L8400CDN is

supported only after Scan to E-mail Server is
downloaded)

 Address

 2-sided Scan

(DCP-L8450CDW)

 Scan Type

 Resolution

 File Type

 Glass Scan Size

 File Size

to OCR / to File / to Image / to E-mail

 PC Select

to FTP/SFTP / to Network

 Profile Name

a Press .

b Press a tab from 1 to 8.

Adding Scan Shortcuts 1

The following settings can be included in a
scan Shortcut:

to USB

 2-sided Scan

(DCP-L8450CDW)

 Scan Type

 Resolution

 File Type

 Glass Scan Size

 File Name

 File Size

 Remove Background Colour

c Press where you have not added a

Shortcut.

d Press Scan.
e Swipe up or down, or press a or b to

display the type of scan you want, and
then press it.

14

General information

NOTE

NOTE

f Do one of the following:

 If you pressed to USB, read the

information on the Touchscreen, and
then press OK to confirm it. Go to
step i.

 If you pressed to E-mail Server,

read the information on the
Touchscreen, and then press OK to
confirm it. Go to step g.

 If you pressed to OCR, to File, to

Image or to E-mail, read the

information on the Touchscreen, and
then press OK to confirm it. Go to
step h.

 If you pressed to FTP/SFTP or to

Network, read the information on

the Touchscreen, and then press OK
to confirm it.

Swipe up or down, or press a or b to
display the Profile Name, and then
press it.

Press OK to confirm the Profile Name
you have selected. Go to step n.

To add a Shortcut for to FTP/SFTP and
to Network you must have added the
Profile Name beforehand.

g Do one of the following:

 To enter an E-mail address

manually, press Manual. Enter the
E-mail address using the keyboard
on the machine's Touchscreen. (To
help you enter letters, see Entering
text on page 176.)

Press OK.

 To enter an E-mail address from the

Address Book, press Address
Book. Swipe up or down, or press

a or b to display the E-mail address
you want, and then press it.

Press OK.

After you confirm the E-mail address
you entered, press OK. Go to step i.

Press Detail to view the list of
addresses you have entered.

h Do one of the following:

 When the machine is connected to a

computer using a USB connection:

Press OK to confirm USB is selected
as the PC Name. Go to step n.

 When the machine is connected to a

network:

Swipe up or down, or press a or b to
display the PC Name, and then press
it. Press OK to confirm the PC Name
you selected. Go to step n.

1

i Press Options.
j Swipe up or down, or press a or b to

display the available settings, and then
press the setting you want.

k Swipe up or down, or press a or b to

display the available options for the
setting, and then press the option you
want.
Repeat steps j and k until you have
selected all the settings for this Shortcut.
Press OK.

15

Chapter 1

NOTE

NOTE

NOTE

l Review the settings you have selected:

 If you need to make additional

changes, return to step i.

 If you are satisfied with your

changes, press Save as
Shortcut.

m Review your settings on the

Touchscreen, and then press OK.

n Enter a name for the Shortcut using the

keyboard on the machine's
Touchscreen. (To help you enter letters,
see Entering text on page 176.)
Press OK.

o Read the information on the

Touchscreen, and then press OK to save
your Shortcut.

Adding Web Connect Shortcuts 1

The settings for these services can be
included in a Web Connect Shortcut:

 Skydrive

 Box

 Picasa Web Albums™

 Google Drive™

 Flickr

 Facebook

 Evernote

 Dropbox

• Web services may have been added
and/or service names may have been
changed by the provider since this
document was published.

• To add a Web Connect Shortcut, you must
have an account with the desired service
(for more information, see Web Connect
Guide).

®

®

®

a Press .

b Press a tab from 1 to 8.

c Press where you have not added a

Shortcut.

d Press Web.
e If information about the Internet

connection is displayed, read the
information and confirm it by pressing
OK.

Occasionally, updates or announcements
about your machine's feature will be
displayed on the Touchscreen.

Read the information, and then press OK.

f Swipe left or right, or press d or c to

display the available services, and then
press your desired service.

g Press your account.

If the account needs a PIN code, enter
the PIN for the account using the
keyboard on the machine's
Touchscreen.
Press OK.

h Press the function you want.

The functions that can be set vary
depending on the selected service.

i Read and confirm the displayed list of

functions you selected, and then
press OK.

j Enter a name for the Shortcut using the

keyboard on the machine's
Touchscreen. (For help entering letters,
see Entering text on page 176.)
Press OK.

k Press OK to save your Shortcut.

16

General information

NOTE

NOTE

NOTE

Adding Apps Shortcuts 1

The settings for these services can be
included in an Apps Shortcut:

 NoteScan

 Outline&Scan

 Outline&Copy

Web services may have been added
and/or service names may have been
changed by the provider since this
document was published.

a Press .

b Press a tab from 1 to 8.

c Press where you have not added a

Shortcut.

d Press Apps.

i Read and confirm the displayed list of

apps you selected, and then press OK.

j Enter a name for the Shortcut using the

keyboard on the machine's
Touchscreen. (For help entering letters,
see Entering text on page 176.)
Press OK.

k Press OK to save your Shortcut.

Changing Shortcuts 1

You can change the settings in a Shortcut.

You cannot change a Web Connect
Shortcut. If you want to change the
Shortcut, you must delete it, and then add
a new Shortcut.

(For more information, see Deleting

Shortcuts on page 18 and Adding Web
Connect Shortcuts on page 16.)

1

e If information about the Internet

connection is displayed, read the
information and confirm it by pressing
OK.

Occasionally, updates or announcements
about your machine's feature will be
displayed on the Touchscreen.

Read the information, and then press OK.

f Swipe left or right, or press d or c to

display the available apps, and then
press your desired app.

g Press your account.

If the account needs a PIN code, enter
the PIN for the account using the
keyboard on the machine's
Touchscreen.
Press OK.

h Press the app you want.

a Press .

b Press a tab from 1 to 8 to display the

Shortcut you want to change.

c Press the Shortcut you want. The

settings for the Shortcut that you chose
are displayed.

d Change the settings for the Shortcut you

chose in step c (for more information,
see Shortcut Settings on page 13).

e When you have finished changing

settings, press Save as Shortcut.

f Press OK to confirm.
g Do one of the following:

 To overwrite the Shortcut, press

Yes. Go to step i.

 If you do not want to overwrite the

Shortcut, press No to enter a new
Shortcut name. Go to step h.

17

Chapter 1

NOTE

NOTE

h To create a new Shortcut, hold down

to delete the current name, and then
enter a new name using the keyboard
on the machine's Touchscreen. (To help
you enter letters, see Entering text
on page 176.)
Press OK.

i Press OK to confirm.

Editing Shortcut Names 1

You can edit a Shortcut name.

a Press .

b Press a tab from 1 to 8 to display the

Shortcut you want.

c Press .

b Press a tab from 1 to 8 to display the

Shortcut you want.

c Press .

You can also press , All Settings

and Shortcut Settings.

d Press the Shortcut.
e Press Delete to delete the Shortcut

that you chose in step d.

f Press Yes to confirm.

Recalling Shortcuts 1

The Shortcut settings are displayed on the
Shortcut screen. To recall a Shortcut, simply
press the Shortcut name.

You can also press , All Settings

and Shortcut Settings.

d Press the Shortcut.
e Press Edit Shortcut Name.

f To edit the name, hold down to

delete the current name, and then enter
a new name using the keyboard on the
machine's Touchscreen. (To help you
enter letters, see Entering text
on page 176.)
Press OK.

Deleting Shortcuts 1

You can delete a Shortcut.

a Press .

18

General information

Set the date and time 1

The Touchscreen displays the date and time.

a Press .

b Press .

c Press Date.
d Enter the last two digits of the year using

the numbers on the Touchscreen, and
then press OK.

(e.g., Enter 1, 4 for 2014.)

e Enter the two digits for the month using

the numbers on the Touchscreen, and
then press OK.

Volume settings 1

1

Beeper volume 1

When the beeper is on, the machine will beep
when you press a button or make a mistake.
You can choose from a range of volume
levels.

a Press .

b Press All Settings.
c Swipe up or down, or press a or b to

display General Setup.

d Press General Setup.
e Swipe up or down, or press a or b to

display Volume.

f Press Volume.
g Press Beep.
h Press Off, Low, Med or High.

i Press .

f Enter the two digits for the day using the

numbers on the Touchscreen, and then
press OK.

g Press Time.
h Enter the time in 24-hour format using

the numbers on the Touchscreen, and
then press OK.

i Press .

19

2

NOTE

Loading paper 2

Loading paper and print media 2

The machine can feed paper from the
standard paper tray, multi-purpose tray or
optional lower tray.

If your application software supports
paper size selection on the print menu,
you can select it through the software. If
your application software does not
support it, you can set the paper size in
the printer driver or by pressing the
buttons on the Touchscreen.

Loading paper in the standard paper tray and the optional lower tray 2

You can load up to 250 sheets in the standard
paper tray (Tray 1). You can also load up to
500 sheets in the optional lower tray (Tray 2).
Paper can be loaded up to the maximum
paper mark ( ) on the right side of the
paper tray (for recommended paper, see
Acceptable paper and other print media
on page 30).

Printing on plain paper, thin paper or recycled paper from Tray 1 and Tray 2

a Pull the paper tray completely out of the

machine.

2

20

Loading paper

1

1

1

b While pressing the blue paper-guide

release levers (1), slide the paper
guides to fit the paper you are loading in
the tray. Make sure the guides are firmly
in the slots.

d Load paper in the tray and make sure:

 The paper is below the maximum

paper mark ( ) (1), as overfilling
the paper tray will cause paper jams.

 The side to be printed on is

face down.

 The paper guides touch the sides of

the paper so it will feed correctly.

2

c Fan the stack of paper well to avoid

paper jams and misfeeds.

e Put the paper tray firmly back in the

machine. Make sure the tray is
completely inserted into the machine.

21

Chapter 2

1

2

1

f Lift up the support flap (1) to prevent

paper from sliding off the face-down
output tray, or remove each page as
soon as it comes out of the machine.

g Send the print job to the machine.

Printing on plain paper, thin paper, recycled paper, bond paper or glossy paper from the MP tray

a Open the MP tray and lower it gently.

2

Loading paper in the multi­purpose tray (MP tray) 2

You can load up to three envelopes, one
sheet of glossy paper, other special print
media, or up to 50 sheets of plain paper in the
MP tray. Use this tray to print or copy on thick
paper, bond paper, labels , envelopes or
glossy paper. (For the recommended paper
to use, see Acceptable paper and other print
media on page 30).

b Pull out the MP tray support (1) and

unfold the flap (2).

22