Brother DCP-J552DW, DCP-J752DW, MFC-J650DW, MFC-J870DW Advanced User Guide
Advanced User’s Guide
MFC-J650DW
MFC-J870DW
DCP-J552DW
DCP-J752DW
Version 0
UK/IRE/GEN
User's Guides and where do I find them?
Which Guide? What's in it? Where is it?
Product Safety Guide Read this Guide first. Please read the Safety
Instructions before you set up your machine. See
this Guide for trademarks and legal limitations.
Quick Setup Guide Follow the instructions for setting up your machine
and installing the drivers and software for the
operating system and connection type you are
using.
Basic User’s Guide Learn the basic Fax, Copy, Scan, PhotoCapture
Center
™ and Disc Print
1
operations and how to
replace consumables. See troubleshooting tips.
Advanced User’s Guide Learn more advanced operations: Fax, Copy,
security features, printing reports and performing
routine maintenance.
Software and Network
User’s Guide
This Guide provides instructions for Scanning,
1
Printing, PC-Fax, Disc Print
and other operations
that can be performed by connecting your Brother
machine to a computer. You can also find useful
information about using the Brother ControlCenter
utility, using your machine in a network environment,
and frequently used terms.
Printed / In the box
Printed / In the box
Printed / In the box
PDF file / CD-ROM
HTML file / CD-ROM
2
Web Connect Guide This Guide provides useful information about
accessing Internet services from the Brother
machine, as well as downloading images, printing
data and uploading files directly to Internet services.
AirPrint Guide This Guide provides information for using AirPrint to
print from OS X v10.7.x, 10.8.x and your iPhone,
iPod touch, iPad, or other iOS device to your Brother
machine without installing a printer driver.
Google Cloud Print
Guide
Wi-Fi Direct™ Guide
1
This Guide provides details on how to use Google
Cloud Print™ services for printing over the Internet.
This Guide provides details on how to configure and
use your Brother machine for wireless printing
directly from a mobile device supporting the Wi-Fi
Direct™ standard.
Mobile Print/Scan Guide
for Brother iPrint&Scan
This Guide provides useful information about
printing from your mobile device and scanning from
your Brother machine to your mobile device when
connected to a Wi-Fi network.
1
MFC-J870DW only
2
This may differ depending on your country.
3
Visit us at http://solutions.brother.com/.
PDF file / Brother
Solutions Center
PDF file / Brother
Solutions Center
PDF file / Brother
Solutions Center
PDF file / Brother
Solutions Center
PDF file / Brother
Solutions Center
3
3
3
3
3
i
Table of Contents
1 General setup 1
IMPORTANT NOTE...............................................................................................1
Memory Storage .................................................................................................... 1
Automatic Daylight Saving Time (MFC models) ....................................................1
Sleep Mode ........................................................................................................... 2
Auto Power Off (DCP models) ............................................................................... 2
Touchscreen LCD..................................................................................................3
Changing the Touchscreen language (depending on your model)..................3
Setting the Dim Timer for the backlight ........................................................... 3
2 Security features (MFC models) 4
TX Lock (MFC-J650DW) .......................................................................................4
Setting and changing the TX Lock password ..................................................4
Turning TX Lock on/off ....................................................................................5
Memory Security (MFC-J870DW)..........................................................................6
Setting and changing the Memory Security password ....................................6
Turning Memory Security on/off ...................................................................... 7
3 Sending a fax (MFC models) 8
Additional sending options.....................................................................................8
Sending faxes using multiple settings .............................................................8
Stop faxing....................................................................................................... 8
Contrast ........................................................................................................... 9
Changing fax resolution...................................................................................9
Setting your changes as a new default..........................................................10
Restoring fax options to the factory default ...................................................11
Saving fax options as a Shortcut ................................................................... 11
Additional sending operations..............................................................................12
Sending a fax manually .................................................................................12
Sending a fax at the end of a conversation ...................................................13
Dual Access (Monochrome only)...................................................................13
Broadcasting (Monochrome only)..................................................................13
Real Time Transmission ................................................................................ 15
Overseas Mode ............................................................................................. 16
Delayed Faxing (Monochrome only)..............................................................16
Delayed Batch Transmission (Monochrome only) ......................................... 17
Checking and cancelling waiting jobs............................................................ 17
Polling overview................................................................................................... 18
Polled Transmit (Monochrome only)..............................................................18
ii
4 Receiving a fax (MFC models) 20
Memory Receive (Monochrome only)..................................................................20
Fax Forwarding..............................................................................................20
Fax Storage ................................................................................................... 20
Printing a fax from the memory ..................................................................... 21
PC-Fax Receive (Windows
Turning off Memory Receive operations........................................................22
Changing Memory Receive operations .........................................................23
Remote Retrieval .................................................................................................24
Setting a Remote Access Code..................................................................... 24
Using your Remote Access Code.................................................................. 24
Remote Fax commands ................................................................................25
Retrieving fax messages ...............................................................................26
Changing your Fax Forwarding number........................................................26
Additional receiving operations............................................................................27
Out of Paper Reception .................................................................................27
Printing a reduced incoming fax ....................................................................27
Receiving a fax at the end of a conversation.................................................27
Polling overview................................................................................................... 28
Polling receive ............................................................................................... 28
®
) ........................................................................21
5 Dialling and storing numbers (MFC models) 31
Voice operations..................................................................................................31
BT Call Sign (U.K. only)................................................................................. 31
Additional dialling operations...............................................................................32
Combining Address Book numbers ............................................................... 32
Additional ways to store numbers ........................................................................ 33
Storing Address Book numbers from the Outgoing Call history ....................33
Storing Address Book numbers from the Caller ID history ............................ 33
Setting up Groups for Broadcasting ..............................................................34
6Printing reports 36
Fax reports (MFC models)...................................................................................36
Transmission Verification Report...................................................................36
Fax Journal (activity report) ...........................................................................36
Reports ................................................................................................................37
How to print a report ......................................................................................37
iii
7 Making copies 38
Copy options ........................................................................................................38
Stop copying.................................................................................................. 38
Improving copy speed and quality.................................................................38
Enlarging or reducing copies......................................................................... 39
Making N in 1 copies or a poster (Page Layout) ........................................... 40
2 in 1 ID Copy (Page Layout) ........................................................................ 42
Sorting copies ................................................................................................ 42
Adjusting Density ........................................................................................... 43
Ink Save Mode (MFC-J870DW) .................................................................... 44
Thin Paper Copy (MFC-J870DW) .................................................................45
Book Copy (MFC-J870DW)........................................................................... 45
Watermark Copy (MFC-J870DW) ................................................................. 46
Remove Background Colour ......................................................................... 47
2-sided copying ............................................................................................. 47
Setting your changes as a new default..........................................................49
Restoring all settings to the factory default.................................................... 49
Saving copy options as a Shortcut ................................................................ 50
8 Printing photos from a memory card or USB Flash drive 51
PhotoCapture Center™ operations .....................................................................51
Memory cards, USB Flash drives and folder structures ................................51
Movie printing ................................................................................................ 52
Print Images......................................................................................................... 52
Print Index (Thumbnails) ...............................................................................52
Printing Photos .............................................................................................. 53
Enhance Photos (MFC-J870DW)..................................................................53
ID photo print ................................................................................................. 55
Slide Show..................................................................................................... 56
DPOF printing ................................................................................................ 57
PhotoCapture Center™ print settings.................................................................. 58
Print Quality ................................................................................................... 58
Paper options ................................................................................................58
Auto Correct (MFC-J870DW) ........................................................................ 60
Adjusting Brightness, Contrast and Colour....................................................60
Cropping ........................................................................................................62
Borderless printing......................................................................................... 63
Date Print....................................................................................................... 63
Setting your changes as a new default..........................................................64
Restoring all settings to the factory default.................................................... 64
Scan to a memory card or USB Flash drive ........................................................ 65
Auto Crop (MFC-J870DW) ............................................................................65
How to set a new default ...............................................................................66
How to reset to the factory default ................................................................. 67
Saving scan options as a Shortcut ................................................................ 67
iv
9 Printing photos from a camera
(DCP-J752DW, MFC-J650DW and MFC-J870DW) 68
Printing photos directly from a PictBridge camera...............................................68
PictBridge requirements ................................................................................68
Setting your digital camera ............................................................................ 68
Printing Images..............................................................................................69
DPOF printing ................................................................................................70
Printing photos directly from a digital camera (without PictBridge)......................70
Printing Images..............................................................................................71
A Routine maintenance 72
Cleaning and checking the machine....................................................................72
Cleaning the outside of the machine .............................................................72
Cleaning the machine’s printer platen ........................................................... 73
Cleaning the paper feed rollers .....................................................................74
Cleaning the paper pick-up rollers ................................................................. 75
Checking the ink volume ...............................................................................76
Packing and shipping the machine......................................................................76
B Glossary 79
C Index 83
v
General setup 1
1
IMPORTANT NOTE 1
Most of the illustrations in this User's Guide show the MFC-J870DW.
1
Memory Storage 1
(MFC-J870DW)
Your menu settings are stored permanently,
and, in the event of a power failure, will not be
lost. Temporary settings (for example,
Overseas Mode) will be lost. If you have
chosen Set New Default for your Fax,
Scan, Copy and Photo preferred settings,
those settings will not be lost. Also, during a
power failure, the machine will retain the date
and time and programmed fax timer jobs (for
example, Delayed Fax) for up to 24 hours.
(DCP-J552DW, 752DW and MFC-J650DW)
Your menu settings are stored permanently,
and, in the event of a power failure, will not be
lost. Temporary settings (for example,
Overseas Mode
chosen Set New Default for your Fax
Scan, Copy and Photo preferred settings,
those settings will not be lost. However you
may have to reset the date and time.
1
MFC-J650DW only
1
) will be lost. If you have
1
,
Automatic Daylight
Saving Time
(MFC models)
You can set the machine to change
automatically for daylight saving time. It will
reset itself forward one hour in the Spring and
backward one hour in the Autumn. Make sure
you have set the correct date and time in the
Date & Time setting.
a Press (Settings).
b Press All Settings.
c Press a or b to display
Initial Setup.
d Press Initial Setup.
e Press a or b to display Date & Time.
f Press Date & Time.
g Press Auto Daylight.
1
h Press Off (or On).
i Press .
1
Chapter 1
NOTE
Sleep Mode 1
You can choose how long the machine will
remain idle before it goes into Sleep Mode
(up to 60 minutes). The timer will restart if any
operation is carried out on the machine.
a Press (Settings).
b Press All Settings.
c Press a or b to display
General Setup.
d Press General Setup.
e Press a or b to display Sleep Mode.
f Press Sleep Mode.
g Press a or b to display 1Min, 2Mins,
3Mins, 5Mins, 10Mins, 30Mins or
60Mins to choose the length of time the
machine must be idle before entering
Sleep Mode. Press the option you want
to set.
Auto Power Off (DCP models)
The Auto Power Down feature will turn the
machine off the hours you have set after
entering Sleep Mode. When this feature is
Off, the machine will not power off
automatically.
The default setting is 1hour.
The machine will not power off
automatically when:
• the machine is connected to a wireless
network
• WLAN Enable is set to On.
a Press (Settings).
b Press All Settings.
c Press a or b to display
General Setup.
1
h Press .
d Press General Setup.
e Press a or b to display
Auto Power Off.
f Press Auto Power Off.
g Press a or b to display 1hour, 2hours,
4hours, 8hours or Off, and then
press the option you want to set.
h Press .
2
General setup
Touchscreen LCD 1
Changing the Touchscreen language (depending on your model) 1
You can change the Touchscreen language.
a Press (Settings).
b Press All Settings.
c Press a or b to display
Initial Setup.
d Press Initial Setup.
e (MFC models only)
Press a or b to display
Local Language.
f Press Local Language.
Setting the Dim Timer for the backlight 1
1
You can set how long the Touchscreen LCD
backlight stays on after the last finger press.
a Press (Settings).
b Press All Settings.
c Press a or b to display
General Setup.
d Press General Setup.
e Press a or b to display LCD Settings.
f Press LCD Settings.
g Press Dim Timer.
h Press a or b to display 10Secs,
20Secs, 30Secs or Off, and then
press the option you want to set.
g Press your language.
h Press .
i Press .
3
NOTE
NOTE
Security features
2
(MFC models)
TX Lock (MFC-J650DW)
TX Lock lets you prevent unauthorized
access to the machine. You will not be able to
continue to schedule Delayed Faxes or
Polling jobs. However, any pre-scheduled
Delayed Faxes will still be sent even if you
turn on TX Lock, so they will not be lost.
While TX Lock is On, the following operations
are available:
Receiving faxes
Fax Forwarding
(If Fax Forwarding was already On)
2
Setting and changing the
2
TX Lock password 2
If you have already set the password, you
will not need to set it again.
Setting the password 2
Make a careful note of your password.
a Press (Settings).
b Press All Settings.
Remote Retrieval
(If Fax Storage was already On)
PC-Fax Receive
(If PC-Fax Receive was already On)
1
While the TX Lock feature is turned on, your machine
will receive faxes and store them in its memory.
Then, when TX Lock is turned off, the faxes will be
sent to your chosen PC.
While TX Lock is On, the following operations
are NOT available:
Operation from the control panel
PC printing
If you forget the TX Lock password,
contact Brother customer service for
support.
1
c Press a or b to display Fax.
d Press Fax.
e Press a or b to display
Miscellaneous.
f Press Miscellaneous.
g Press TX Lock.
h Enter a 4-digit number for the password
using the keyboard on the Touchscreen.
Press OK.
i When the Touchscreen shows Verify,
re-enter the password using the
keyboard on the Touchscreen.
Press OK.
j Press .
4
Security features (MFC models)
NOTE
Changing the password 2
a Press (Settings).
b Press All Settings.
c Press a or b to display Fax.
d Press Fax.
e Press a or b to display
Miscellaneous.
f Press Miscellaneous.
g Press TX Lock.
h Press Set Password.
i Enter the 4-digit number of the current
password using the keyboard on the
Touchscreen.
Press OK.
j Enter a 4-digit number for the new
password using the keyboard on the
Touchscreen.
Press OK.
Turning TX Lock on/off 2
Turning TX Lock on 2
a Press (Settings).
b Press All Settings.
c Press a or b to display Fax.
d Press Fax.
e Press a or b to display
Miscellaneous.
f Press Miscellaneous.
g Press TX Lock.
h Press Set TX Lock.
i Enter the registered 4-digit password
using the keyboard on the Touchscreen.
Press OK.
The machine goes offline and the
Touchscreen shows TX Lock.
2
k When the Touchscreen shows Verify,
re-enter the new password using the
keyboard on the Touchscreen.
Press OK.
l Press .
Turning TX Lock off 2
a Press Unlock.
b Enter the registered 4-digit password
using the keyboard on the Touchscreen.
Press OK.
TX Lock is turned off.
If you enter the wrong password, the
Touchscreen shows Wrong Password
and stays offline. The machine will stay in
TX Lock mode until the registered
password is entered.
5
Chapter 2
NOTE
NOTE
Memory Security (MFC-J870DW)
Memory Security lets you prevent
unauthorized access to the machine. You will
not be able to schedule Delayed Faxes or
Polling jobs. However, any pre-scheduled
Delayed Faxes will be sent even if you turn on
Memory Security, so they will not be lost.
While Memory Security is On, the following
operations are available:
Receiving faxes into memory (limited by
memory capacity)
Fax Forwarding (if Fax Forwarding was
already On)
Remote Retrieval (if Fax Storage was
already On)
While Memory Security is On, the following
operations are NOT available:
Setting and changing the
2
Memory Security password 2
If you have already set the password, you
will not need to set it again.
Setting a password for the first time 2
Make a careful note of your password.
a Press (Settings).
b Press All Settings.
c Press a or b to display Fax.
d Press Fax.
e Press a or b to display
Miscellaneous.
Operation from the control panel
Printing received faxes
PC printing
PC Fax Receive
Disc Print
Printing with NFC
Scanning with NFC
1
See Basic User’s Guide: How to print and scan with
NFC (Near Field Communication) (MFC-J870DW).
• To print the faxes in memory, you must
turn off Memory Security.
• You must turn off PC Fax Receive before
you can turn on Memory Security.
• If you forget the Memory Security
password, contact Brother customer
service for support.
1
1
f Press Miscellaneous.
g Press Memory Security.
h Enter a 4-digit number for the password
using the keyboard on the Touchscreen.
Press OK.
i When the Touchscreen shows Verify,
re-enter the password using the
keyboard on the Touchscreen.
Press OK.
j Press .
6
Security features (MFC models)
NOTE
NOTE
Changing your Memory Security password
a Press (Settings).
b Press All Settings.
c Press a or b to display Fax.
d Press Fax.
e Press a or b to display
Miscellaneous.
f Press Miscellaneous.
g Press Memory Security.
h Press Set Password.
i Enter the registered 4-digit number for
the current password using the
keyboard on the Touchscreen.
Press OK.
j Enter a 4-digit number for a new
password using the keyboard on the
Touchscreen.
Press OK.
Turning Memory Security
2
on/off 2
Turning on Memory Security 2
2
a Press (Settings).
b Press All Settings.
c Press a or b to display Fax.
d Press Fax.
e Press a or b to display
Miscellaneous.
f Press Miscellaneous.
g Press Memory Security.
h Press Set Security.
i Enter the registered 4-digit password
using the keyboard on the Touchscreen.
Press OK.
The machine goes offline and the
Touchscreen shows
Memory Security.
k When the Touchscreen shows Verify,
re-enter the new password using the
keyboard on the Touchscreen.
Press OK.
l Press .
If there is a power failure the data will stay
in memory for approximately 24 hours.
Turning off Memory Security 2
a Press Unlock.
b Enter the registered 4-digit password
using the keyboard on the Touchscreen.
Press OK.
Memory Security is turned off.
If you enter the wrong password, the
Touchscreen shows Wrong Password
and stays offline. The machine will stay in
Secure mode until the registered
password is entered.
7
NOTE
Sending a fax
3
(MFC models)
Additional sending options
Sending faxes using multiple settings 3
When you send a fax, you can choose a
combination of settings, such as
Fax Resolution, Contrast,
Glass Scan Size, and Real Time TX.
You can also choose: Call History,
Address Book, Broadcasting,
Preview
Delayed Fax, Batch TX, Polled TX,
Polling RX, Overseas Mode,
Set New Default, and Factory Reset.
1
MFC-J870DW only
1
, Colour Setting,
3
The Touchscreen shows:
3
c Press Options.
d Press a or b to display the setting you
want to change. When the setting is
displayed, press it.
e Press the option you want to set.
f Go back to step d to change additional
settings.
Some settings are only available when
sending mono faxes.
a Load your document.
b (MFC-J650DW)
Press (Fax).
(MFC-J870DW)
Do one of the following:
When Fax Preview is set to Off,
press (Fax).
When Fax Preview is set to On, press
(Fax) and then
(Sending Faxes).
g Press OK when you have finished
changing settings.
h Enter the fax number.
i Press Fax Start.
• Most settings are temporary and the
machine returns to its default settings after
you send a fax.
• You can save some of the settings you
use most often by making them the default
settings. These settings will remain until
you change them again. (See Setting your
changes as a new default on page 10.)
• You can also save some of the settings
you use most often by setting them as a
Shortcut. (See Saving fax options as a
Shortcut on page 11.)
Stop faxing 3
To stop faxing, press .
8
Contrast 3
NOTE
Sending a fax (MFC models)
If your document is very light or very dark, you
may want to change the contrast. For most
documents, the factory setting Auto can be
used. Auto chooses the suitable contrast for
your document.
Choose Light when sending a light
document. Choose Dark when sending a
dark document.
a Load your document.
b (MFC-J650DW)
Press (Fax).
(MFC-J870DW)
Do one of the following:
When Fax Preview is set to Off,
press (Fax).
When Fax Preview is set to On, press
(Fax) and then
Even if you choose Light or Dark, the
machine will send the fax using the Auto
setting in either of the following conditions:
• When you send a colour fax.
• When you choose Photo as the Fax
Resolution.
Changing fax resolution 3
The quality of a fax can be improved by
changing the fax resolution.
a Load your document.
b (MFC-J650DW)
Press (Fax).
(MFC-J870DW)
Do one of the following:
When Fax Preview is set to Off,
press (Fax).
3
(Sending Faxes).
c Press Options.
d Press a or b to display Contrast.
e Press Contrast.
f Press Auto, Light or Dark.
g Press OK.
h Enter the fax number.
i Press Fax Start.
When Fax Preview is set to On, press
(Fax) and then
(Sending Faxes).
c Press Options.
d Press a or b to display
Fax Resolution.
e Press Fax Resolution.
f Press a or b to display Standard,
Fine, S.Fine or Photo, and then
press the option you want to set.
g Press OK.
h Enter the fax number.
i Press Fax Start.
9
Chapter 3
NOTE
Setting your changes as a
You can choose four different resolution
settings for monochrome faxes and two
for colour.
Monochrome
Standard Suitable for most typed
documents.
Fine Good for small print and
transmits a little slower than
Standard resolution.
S.Fine Good for small print or artwork
and transmits slower than Fine
resolution.
Photo Use when the document has
varying shades of grey or is a
photograph. Photo has the
slowest transmission.
Colour
Standard Suitable for most typed
documents.
Fine Use when the document is a
photograph. The transmission
time is slower than Standard
resolution.
new default 3
You can save the settings for the fax options
you use most often by setting them as the
default settings, such as Fax Resolution,
Contrast, Glass Scan Size,
Preview
Colour Setting. These settings will
remain until you change them again.
1
MFC-J870DW only
1
, Real Time TX and
a (MFC-J650DW)
Press (Fax).
(MFC-J870DW)
Do one of the following:
When Fax Preview is set to Off,
press (Fax).
When Fax Preview is set to On, press
(Fax) and then
(Sending Faxes).
If you choose S.Fine or Photo and then
send a colour fax (choosing Colour in
Colour Setting), the machine will
send the fax using the Fine setting.
b Press Options.
c Press a or b to choose the menu option
that you want to change. Press your new
option.
Repeat this step for each setting you
want to change.
d After changing the last setting to your
preferred option, press a or b to display
Set New Default.
e Press Set New Default.
f The Touchscreen asks you to confirm
the change to the new default settings.
Press Yes to confirm.
g Press .
10
Sending a fax (MFC models)
NOTE
Restoring fax options to the factory default 3
You can restore all the fax options you have
changed back to the factory default. These
settings will remain until you change them
again.
a (MFC-J650DW)
Press (Fax).
(MFC-J870DW)
Do one of the following:
When Fax Preview is set to Off,
press (Fax).
When Fax Preview is set to On, press
(Fax) and then
Saving fax options as a Shortcut 3
You can store all the new fax options you use
frequently by saving them as a Shortcut.
a (MFC-J650DW)
Press (Fax).
(MFC-J870DW)
Do one of the following:
When Fax Preview is set to Off,
press (Fax).
When Fax Preview is set to On, press
(Fax) and then
(Sending Faxes).
3
(Sending Faxes).
b Press Options.
c Press a or b to display
Factory Reset.
d Press Factory Reset.
e The Touchscreen asks you to confirm to
change back to the factory default.
Press Yes to confirm.
f Press .
b Enter the fax number.
If the Shortcut is to be used for
broadcasting, press Options and choose
Broadcasting in step d before entering
the fax number in step b.
(See Broadcasting (Monochrome only)
on page 13.)
c Press Options.
d Press a or b to display
Fax Resolution, Contrast,
Preview
Real Time TX, Overseas Mode or
Glass Scan Size, and then press the
setting you want to change. Then press
the new option you want to set.
1
MFC-J870DW only
Repeat this step for each setting you
want to change.
1
, Colour Setting,
e When you have finished choosing new
options, press OK.
f Press Save as Shortcut.
11
Chapter 3
NOTE
g Confirm the displayed list of options you
have chosen for the Shortcut, and then
press OK.
h Enter a name for the Shortcut using the
keyboard on the Touchscreen. (For help
entering letters, see Basic User’s Guide:
Entering Text.)
Press OK.
i Press OK to save your Shortcut.
Additional sending operations
Sending a fax manually 3
Manual transmission lets you hear the
dialling, ringing and fax-receiving tones while
sending a fax.
To send a multi-page fax, use the ADF.
a Load your document.
b To listen for a dial tone, pick up the
handset of the external telephone.
c Dial the fax number using the external
telephone.
3
d When you hear the fax tones, press
Fax Start.
If you are using the scanner glass, press
Send on the Touchscreen to send the
fax.
e Replace the handset of the external
phone.
12
Sending a fax (MFC models)
NOTE
Sending a fax at the end of a conversation 3
At the end of a conversation, you can send a
fax to the other party before you both hang
up.
a Ask the other party to wait for fax tones
(beeps) and then to press the Start or
Send key before hanging up.
b Load your document.
c Press Fax Start.
If you are using the scanner glass,
press Send to send the fax.
d Replace the handset of the external
phone.
Dual Access (Monochrome only) 3
You can dial a number and start scanning the
fax into memory—even when the machine is
sending from memory, receiving faxes or
printing PC data. The Touchscreen shows
the new job number.
Broadcasting (Monochrome only) 3
Broadcasting is automatically sending the
same fax message to more than one fax
number. You can include Groups, Address
Book numbers, and up to 50 manually dialled
numbers in the same broadcast.
After the broadcast is finished, a Broadcast
Report will be printed.
Before you begin the broadcast 3
Address Book numbers must be stored in the
machine's memory before they can be used
in a broadcast. (See Basic User’s Guide:
Storing Address Book numbers.)
Group numbers must also be stored in the
machine's memory before they can be used
in a broadcast. Group numbers include many
stored Address Book numbers for easier
dialling. (See Setting up Groups for
Broadcasting on page 34.)
How to broadcast a fax 3
a Load your document.
3
The number of pages you can scan into the
memory will vary depending on the data that
is printed on them.
If the Out of Memory message
appears, press or Quit to cancel or
Send Now to send the pages scanned so
far.
b (MFC-J650DW)
Press (Fax).
(MFC-J870DW)
Do one of the following:
When Fax Preview is set to Off,
press (Fax).
When Fax Preview is set to On, press
(Fax) and then
(Sending Faxes).
c Press Options.
d Press a or b to display Broadcasting.
e Press Broadcasting.
13
Chapter 3
NOTE
NOTE
f Press Add Number.
g You can add numbers to the broadcast
in the following ways:
Press Add Number and enter a
number using the keyboard on the
Touchscreen.
Press OK.
Press Add from Address book.
Press a or b to display the number
you want to add to the broadcast.
Press the check boxes of the
numbers you want to add to the
broadcast.
After you have checked all the
numbers you want, press OK.
Press
Search in Address book.
Enter the first letter of the name and
press OK.
Press the name, and then press the
number you want to add to the
broadcast.
h After you have entered all the fax
numbers by repeating steps f and g,
press OK.
i Press Fax Start.
Broadcasting is not available when you
select Colour in Colour Setting.
Faxing from the ADF
The machine starts scanning the
document.
Faxing from the scanner glass
When the Touchscreen asks you
Next page?, do one of the following:
To send a single page, press No.
The machine starts sending the
document.
To send more than one page, press
Yes and place the next page on the
scanner glass.
Press OK.
The machine starts scanning the
page. (Repeat this step for each
page.)
• If you did not use up any of the numbers
for Groups, you can “broadcast” faxes to
as many as 250 different numbers.
14
• The machine’s available memory will vary
depending on the types of jobs in the
memory and the numbers used for
broadcasting. If you broadcast to the
maximum numbers available, you will not
be able to use dual access and delayed
fax.
• If the Out of Memory message
appears, press or Quit to cancel or
Send Now to send the pages scanned so
far.
Sending a fax (MFC models)
NOTE
Cancelling a Broadcast in progress 3
a Press .
b Do one of the following:
To cancel the entire broadcast, press
Entire Broadcast. Go to step c.
To cancel the current job, press the
number being dialled on the
Touchscreen. Go to step d.
To exit without cancelling, press .
c When the Touchscreen asks if you want
to cancel the entire broadcast, do one of
the following:
Press Yes to confirm.
To exit without cancelling, press No.
d Do one of the following:
b (MFC-J650DW)
Press (Fax).
(MFC-J870DW)
Do one of the following:
When Fax Preview is set to Off,
press (Fax).
When Fax Preview is set to On, press
(Fax) and then
(Sending Faxes).
c Press Options.
d Press a or b to display Real Time TX.
e Press Real Time TX.
3
To cancel the current job, press Yes.
To exit without cancelling, press No.
Real Time Transmission 3
When you are sending a fax, the machine will
scan the documents into the memory before
sending. Then, as soon as the telephone line
is free, the machine will start dialling and
sending.
Sometimes, you may want to send an
important document immediately, without
waiting for the machine to scan it into
memory. You can do this by turning on
Real Time TX.
a Load your document.
f Press On (or Off).
g Press OK.
h Enter the fax number.
i Press Fax Start.
• If you are sending a colour fax or if the
memory is full and you are sending a
monochrome fax from the ADF, the
machine will send the document in real
time (even if Real Time TX is set to
Off).
• In Real Time Transmission, the automatic
redial feature does not work when you are
using the scanner glass.
15
Chapter 3
NOTE
Overseas Mode 3
If you are having difficulty sending a fax
overseas due to possible interference on the
telephone line, we recommend that you turn
on Overseas Mode. After you send a fax
using this feature, the feature will
automatically turn itself off.
a Load your document.
b (MFC-J650DW)
Press (Fax).
(MFC-J870DW)
Do one of the following:
When Fax Preview is set to Off,
press (Fax).
When Fax Preview is set to On, press
Delayed Faxing (Monochrome only) 3
You can store up to 50 faxes in the memory
to be sent within 24 hours. These faxes will
be sent at the time of day you enter in step i.
a Load your document.
b (MFC-J650DW)
Press (Fax).
(MFC-J870DW)
Do one of the following:
When Fax Preview is set to Off,
press (Fax).
When Fax Preview is set to On, press
(Fax) and then
(Fax) and then
(Sending Faxes).
c Press Options.
d Press a or b to display
Overseas Mode.
e Press Overseas Mode.
f Press On (or Off).
g Press OK.
h Enter the fax number.
i Press Fax Start.
(Sending Faxes).
c Press Options.
d Press a or b to display Delayed Fax.
e Press Delayed Fax.
f Press Delayed Fax.
g Press On (or Off).
h Press Set Time.
i Enter the time you want the fax to be
sent (in 24-hour format) using the
keyboard on the Touchscreen.
(For example, enter 19:45 for 7:45 PM.)
Press OK.
The number of pages you can scan into
the memory depends on the amount of
data that is printed on each page.
j Press OK.
16
Sending a fax (MFC models)
NOTE
k Enter the fax number.
l Press Fax Start.
Delayed Fax is not available when you
select Colour in Colour Setting.
Delayed Batch Transmission (Monochrome only) 3
Before sending the delayed faxes, your
machine will help you economize by sorting
all the faxes in the memory by destination and
scheduled time. All delayed faxes that are
scheduled to be sent at the same time to the
same fax number will be sent as one fax to
save transmission time.
a (MFC-J650DW)
Press (Fax).
Checking and cancelling waiting jobs 3
You can check which jobs are still waiting in
the memory to be sent, or cancel a job.
(If there are no jobs, the Touchscreen shows
No Jobs Waiting.)
3
a Press (Settings).
b Press All Settings.
c Press a or b to display Fax.
d Press Fax.
e Press a or b to display
Remaining Jobs.
f Press Remaining Jobs.
Any waiting jobs appear on the
Touchscreen.
(MFC-J870DW)
Do one of the following:
When Fax Preview is set to Off,
press (Fax).
When Fax Preview is set to On, press
(Fax) and then
(Sending Faxes).
b Press Options.
c Press a or b to display Batch TX.
d Press Batch TX.
e Press On (or Off).
f Press .
g Press a or b to scroll through the jobs
and press the job you want to cancel.
Press OK.
h Do one of the following:
To cancel, press Yes.
If you want to cancel another job, go
to step g.
To exit without cancelling, press No.
i When you have finished, press .
17
Chapter 3
Polling overview 3
Polling lets you set up your machine so other
people can receive faxes from you, but they
pay for the call. It also lets you call somebody
else’s fax machine and receive a fax from it,
so you pay for the call. The polling feature
needs to be set up on both machines for this
to work. Not all fax machines support polling.
Polled Transmit (Monochrome only) 3
Polled transmit lets you set up your machine
to wait with a document so another fax
machine can call and retrieve it.
The document will be stored and can be
retrieved by any other fax machine until you
delete it from the memory. (See Checking
and cancelling waiting jobs on page 17.)
g Press Fax Start.
h If you are using the scanner glass, the
Touchscreen will prompt you to choose
one of the following options:
Press Yes to scan another page.
Go to step i.
Press No to store the document in
the memory. Other fax machines can
now call your machine and retrieve
the document.
i Place the next page on the scanner
glass and press OK. Repeat steps h
and i for each additional page.
The document will be stored in the
memory and will be sent when it is
polled.
Setup for polled transmit with secure code
3
Setup for polled transmit 3
a Load your document.
b (MFC-J650DW)
Press (Fax).
(MFC-J870DW)
Do one of the following:
When Fax Preview is set to Off,
press (Fax).
When Fax Preview is set to On, press
(Fax) and then
(Sending Faxes).
c Press Options.
Secure Polling lets you restrict who can get
the documents you set up to be polled.
Secure Polling only works with Brother fax
machines. If another person wants to retrieve
a fax from your machine, they will have to
enter the secure code.
a Load your document.
b (MFC-J650DW)
Press (Fax).
(MFC-J870DW)
Do one of the following:
When Fax Preview is set to Off,
press (Fax).
When Fax Preview is set to On, press
(Fax) and then
d Press a or b to display Polled TX.
e Press Polled TX.
f Press Standard.
18
(Sending Faxes).
c Press Options.
d Press a or b to display Polled TX.
e Press Polled TX.
f Press Secure.
g Enter a four-digit number.
Press OK.
Sending a fax (MFC models)
h Press Fax Start.
i If you are using the scanner glass, the
Touchscreen will prompt you to choose
one of the following options:
Press Yes to scan another page.
Go to step j.
Press No to send the document.
j Place the next page on the scanner
glass and press OK.
k Repeat steps i and j for each
additional page. Your machine will
automatically send the fax.
3
19
IMPORTANT
Receiving a fax
4
(MFC models)
Memory Receive (Monochrome only)
Memory Receive lets you receive faxes while
you are away from the machine.
You can only use one Memory Receive
operation at a time:
Fax Forwarding
Fax Storage
PC-Fax Receive
Off
You can change your selection at any time. If
received faxes are still in the machine’s
memory when you change the Memory
Receive operation, a message will appear on
the Touchscreen. (See Changing Memory
Receive operations on page 23.)
Fax Forwarding 4
4
i Press a or b to display Fax Forward.
4
j Press Fax Forward.
k Enter the forwarding number (up to
20 digits) using the keyboard on the
Touchscreen.
Press OK.
l (MFC-J650DW)
Press Backup Print: On or
Backup Print: Off.
(MFC-J870DW)
If Fax Preview is set to Off, press
Backup Print: On or
Backup Print: Off.
• If you choose Backup Print: On, the
machine will also print the fax at your
machine so you will have a copy. This is a
safety feature in case there is a power
failure before the fax is forwarded or a
problem at the receiving machine.
When you choose Fax Forward, your
machine stores the received fax in the
memory. The machine will then dial the fax
number you have programmed and forward
the fax message.
a Press (Settings).
b Press All Settings.
c Press a or b to display Fax.
d Press Fax.
e Press a or b to display
Setup Receive.
f Press Setup Receive.
g Press a or b to display
Memory Receive.
• When you receive a colour fax, your
machine prints the colour fax at your
machine but does not forward the fax to
the fax forwarding number you
programmed.
m Press .
Fax Storage 4
If you choose Fax Storage, your machine
stores received faxes in the memory. You will
be able to retrieve fax messages from
another location using the remote retrieval
commands.
If you have turned on Fax Storage, a backup
copy will be printed at the machine.
a Press (Settings).
h Press Memory Receive.
20
b Press All Settings.
c Press a or b to display Fax.
NOTE
NOTE
Receiving a fax (MFC models)
d Press Fax.
e Press a or b to display
Setup Receive.
f Press Setup Receive.
g Press a or b to display
Memory Receive.
h Press Memory Receive.
i Press a or b to display Fax Storage.
j Press Fax Storage.
k Press .
Colour faxes cannot be stored in the
memory. When you receive a colour fax,
your machine prints the colour fax at your
machine.
Printing a fax from the memory 4
If you have chosen Fax Storage, you can still
print a fax from the memory when you are at
your machine.
• You can also print a fax from the memory
by pressing Print on the Touchscreen.
(MFC-J870DW: When Fax Preview is set
to Off.)
• When you print a fax from the memory, the
fax data will be erased from your machine.
PC-Fax Receive (Windows®) 4
If you turn on the PC-Fax Receive feature,
your machine will store received faxes in the
memory and send them to your PC. You can
then use your PC to view and store these
faxes.
Even if you have turned off your PC (at night
or on the weekend, for example), your
machine will receive and store your faxes in
its memory.
When you start your PC and the PC-FAX
Receiving software runs, your machine
transfers your faxes to your PC.
To transfer the received faxes to your PC you
must have the PC-FAX Receiving software
running on your PC. (See Software and
Network User’s Guide.)
If you choose Backup Print: On, the
machine will also print the fax.
4
a Press (Settings).
b Press All Settings.
c Press a or b to display Fax.
d Press Fax.
e Press a or b to display
Print Document.
f Press Print Document.
g Press OK.
h Press .
a Press (Settings).
b Press All Settings.
c Press a or b to display Fax.
d Press Fax.
e Press a or b to display
Setup Receive.
f Press Setup Receive.
g Press a or b to display
Memory Receive.
21
Chapter 4
NOTE
NOTE
h Press Memory Receive.
i Press a or b to display
PC Fax Receive.
j Press PC Fax Receive.
k The Touchscreen shows the message
Run PC-Fax on your computer.
Press OK.
l Press a or b to display <USB> or the
name of the PC you want to receive
faxes if you are on a network.
Press <USB> or the name of the PC.
Press OK.
m (MFC-J650DW)
Press Backup Print: On or
Backup Print: Off.
(MFC-J870DW)
If Fax Preview is set to Off, press
Backup Print: On or
Backup Print: Off.
Turning off Memory Receive operations 4
a Press (Settings).
b Press All Settings.
c Press a or b to display Fax.
d Press Fax.
e Press a or b to display
Setup Receive.
f Press Setup Receive.
g Press a or b to display
Memory Receive.
h Press Memory Receive.
i Press Off.
n Press .
• PC-Fax Receive is not supported by Mac
OS.
• Before you can set up PC-Fax Receive,
you must install the MFL-Pro Suite
software on your PC. Make sure your PC
is connected and turned on.
(See Software and Network User’s
Guide.)
• If you get an error message and the
machine cannot print the faxes in the
memory, you can use this setting to
transfer your faxes to your PC. (See Basic
User’s Guide: Transferring your faxes or
Fax Journal report.)
• When you receive a colour fax, your
machine prints the colour fax at your
machine but does not send the fax to your
PC.
j Press .
The Touchscreen will show you more
options if there are still received faxes in
the machine’s memory. (See Changing
Memory Receive operations on page 23.)
• To change the destination PC, repeat
steps a to n.
22
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