Brother DCP-J525W, DCP-J725DW, MFC-J625DW Advanced User Guide
ADVANCED
USER’S GUIDE
MFC-J625DW
DCP-J525W
DCP-J725DW
Version A
UK/IRE/GEN
User's Guides and where do I find it?
Which manual? What's in it? Where is it?
Product Safety Guide Read this Guide first. Please read the Safety
Instructions before you set up your machine. See
this Guide for trademarks and legal limitations.
Quick Setup Guide Follow the instructions for setting up your
machine and installing the drivers and software
for the operating system and connection type
you are using.
Basic User's Guide Learn the basic Fax (MFC models only), Copy,
1
Scan and PhotoCapture Center™
operations
and how to replace consumables. See
troubleshooting tips.
Advanced User's Guide Learn more advanced operations: Fax (MFC
models only), Copy, security features (MFC
models only), printing reports and performing
routine maintenance.
Software User's Guide Follow these instructions for Printing, Scanning,
1
Network Scanning, PhotoCapture Center™
,
Remote Setup, PC-Fax (MFC models only), Web
Services (Scan), and using the Brother
ControlCenter utility.
Printed / In the box
Printed / In the box
Printed / In the box
PDF file / CD-ROM
PDF file / CD-ROM
Network Glossary This Guide provides basic information about
advanced network features of Brother machines
along with explanations about general
networking and common terms.
Network User's Guide This Guide provides useful information about
wireless network settings and security settings
using the Brother machine. You can also find
supported protocol information for your machine
and detailed troubleshooting tips.
Mobile Print/Scan Guide This Guide provides useful information about
printing data from your mobile phone and
transmitting scanned data from the Brother
machine to your mobile phone.
1
MFC-J625DW and DCP-J725DW only
2
Visit us at http://solutions.brother.com/.
PDF file / CD-ROM
PDF file / CD-ROM
PDF file / Brother
Solutions Center
2
i
Table of Contents
1 General setup 1
IMPORTANT NOTE............................................................................................... 1
Memory storage ..................................................................................................... 1
Automatic Daylight Saving Time (MFC models only) ............................................1
Sleep Mode ........................................................................................................... 2
Auto Power Down (DCP models only)...................................................................2
LCD display ...........................................................................................................3
Changing LCD language (DCP models only)..................................................3
LCD Contrast ................................................................................................... 3
Setting the Dim Timer for the backlight ........................................................... 3
Mode Timer (MFC models only) ............................................................................4
2 Security features (MFC models only) 5
TX Lock .................................................................................................................5
Setting and changing the TX Lock password ..................................................5
Turning TX Lock on/off .................................................................................... 6
3 Sending a fax (MFC models only) 7
Additional sending options ..................................................................................... 7
Sending faxes using multiple settings .............................................................7
Stop faxing.......................................................................................................7
Contrast ........................................................................................................... 7
Changing fax resolution...................................................................................8
Setting your changes as a new default............................................................8
Restoring fax settings to the factory default .................................................... 9
Additional sending operations................................................................................9
Sending a fax manually ...................................................................................9
Sending a fax at the end of a conversation ...................................................10
Dual Access (Monochrome only)...................................................................10
Broadcasting (Monochrome only)..................................................................10
Real Time Transmission ................................................................................ 11
Overseas Mode .............................................................................................12
Delayed Faxing (Monochrome only)..............................................................12
Delayed Batch Transmission (Monochrome only) ......................................... 13
Checking and cancelling waiting jobs ............................................................ 13
Polling overview................................................................................................... 14
Polled Transmit (Monochrome only)..............................................................14
ii
4 Receiving a fax (MFC models only) 15
Memory Receive (Monochrome only)..................................................................15
Out of Paper Reception.................................................................................15
Fax Forwarding.............................................................................................. 15
Fax Storage ...................................................................................................16
Printing a fax from the memory ..................................................................... 16
PC-Fax Receive (Windows
Turning off Memory Receive operations........................................................18
Changing Memory Receive operations .........................................................18
Remote Retrieval ................................................................................................. 19
Setting a Remote Access Code..................................................................... 19
Using your Remote Access Code..................................................................19
Remote Fax commands ................................................................................20
Retrieving fax messages ...............................................................................21
Changing your Fax Forwarding number ........................................................21
Additional receiving operations............................................................................22
Printing a reduced incoming fax ....................................................................22
Polling overview...................................................................................................22
Polling receive ............................................................................................... 22
®
only) ................................................................. 17
5 Dialling and storing numbers (MFC models only) 25
Voice operations..................................................................................................25
BT Call Sign (U.K. only).................................................................................25
Additional dialling operations ...............................................................................26
Combining Quick Dial numbers ..................................................................... 26
Additional ways to store numbers ........................................................................ 27
Storing Speed Dial numbers from Outgoing Calls.........................................27
Storing Speed Dial numbers from the Caller ID history.................................28
Setting up groups for Broadcasting ...............................................................29
6Printing reports 31
Fax reports (MFC models only) ...........................................................................31
Transmission Verification Report...................................................................31
Fax Journal (activity report) ...........................................................................31
Reports ................................................................................................................32
How to print a report ......................................................................................32
iii
7 Making copies 33
Copy settings ....................................................................................................... 33
Stop copying.................................................................................................. 33
Changing copy speed and quality .................................................................33
Enlarging or reducing the copied image........................................................34
Making N in 1 copies or a poster (Page Layout) ........................................... 35
2 in 1 ID Copy................................................................................................ 36
Sorting copies using the ADF (MFC-J625DW and DCP-J725DW only)........37
Adjusting Density........................................................................................... 37
Duplex (2-sided) copying (MFC-J625DW and DCP-J725DW only) ..............38
Setting your changes as a new default..........................................................39
Restoring all settings to the factory default.................................................... 39
8 Printing photos from a memory card or USB Flash memory drive
(MFC-J625DW and DCP-J725DW only) 40
PhotoCapture Center™ operations ..................................................................... 40
Memory cards, USB Flash memory drive and folder structures .................... 40
Print Images.........................................................................................................41
Print Index (Thumbnails) ...............................................................................41
Printing Photos .............................................................................................. 41
Printing All Photos ......................................................................................... 42
DPOF printing ................................................................................................ 42
PhotoCapture Center™ print settings.................................................................. 43
Print Quality ................................................................................................... 43
Paper options ................................................................................................43
Adjusting Brightness, Contrast and Colour....................................................44
Cropping ........................................................................................................46
Borderless printing......................................................................................... 46
Date Print....................................................................................................... 46
Setting your changes as a new default..........................................................47
Restoring all settings to the factory default.................................................... 47
Scan to a memory card or USB Flash memory drive .......................................... 48
How to set a new default ............................................................................... 48
How to reset to the factory default................................................................. 48
9 Printing photos from a camera
(MFC-J625DW and DCP-J725DW only) 49
Printing photos directly from a PictBridge camera...............................................49
PictBridge requirements ................................................................................ 49
Setting your digital camera ............................................................................ 49
Printing Images..............................................................................................50
DPOF printing ................................................................................................ 51
Printing photos directly from a digital camera (without PictBridge)......................51
Printing Images..............................................................................................52
iv
A Routine maintenance 53
Cleaning and checking the machine....................................................................53
Cleaning the outside of the machine ............................................................. 53
Cleaning the machine’s printer platen ...........................................................54
Cleaning the paper feed rollers .....................................................................55
Cleaning the paper pick-up rollers ................................................................. 56
Checking the ink volume ...............................................................................57
Packing and shipping the machine......................................................................57
B Glossary 60
C Index 64
v
General setup 1
1
IMPORTANT NOTE 1
This manual shows the LCD messages of the MFC-J625DW unless specified.
Most of the illustrations in this User's Guide show the MFC-J625DW.
1
Memory storage 1
Your menu settings are stored permanently,
and in the event of a power failure will not be
lost. Temporary settings (for example,
Overseas Mode) will be lost. If you have
chosen Set New Default or
Favorite Settings for your FAX, SCAN
(or Scan)
Photo)
will not be lost. However you may have to
reset the date and time.
1
MFC-J625DW and DCP-J725DW only
1
, COPY (or Copy) or PHOTO (or
1
preferred settings, those settings
Automatic Daylight Saving Time (MFC models only)
You can set the machine to change
automatically for daylight saving time. It will
reset itself forward one hour in the Spring and
backward one hour in the Autumn. Make sure
you have set the correct date and time in the
Date&Time setting.
a Press Menu.
b Press s or t to display
General Setup.
c Press General Setup.
d Press s or t to display
Auto Daylight.
1
e Press Auto Daylight.
f Press Off (or On).
g Press Stop/Exit.
1
Chapter 1
Sleep Mode 1
You can choose how long the machine will
remain idle before it goes into Sleep Mode
(up to 60 minutes). The timer will restart if any
operation is carried out on the machine.
a Press Menu.
b Press s or t to display
General Setup.
c Press General Setup.
d Press s or t to display Sleep Mode.
e Press Sleep Mode.
f Press s or t to display 1Min, 2Mins,
3Mins, 5Mins, 10Mins, 30Mins or
60Mins to choose the length of time the
machine is idle before entering sleep
mode. Press the option you want to set.
Auto Power Down (DCP models only)
The Auto Power Down feature will turn the
machine off one hour after entering Sleep
Mode. When this feature is Off, the machine
will not power off automatically.
Note that the machine will not power off
automatically when:
the machine is connected to a wireless
network
On is selected in the WLAN Enable
setting
a Press Menu.
b Press s or t to display
General Setup.
c Press General Setup.
1
g Press Stop/Exit.
d Press s or t to display
Auto Power Down.
e Press Auto Power Down.
f Press On (or Off).
g Press Stop/Exit.
2
General setup
LCD display 1
Changing LCD language (DCP models only) 1
You can change the LCD language.
a Press Menu.
b Press s or t to display
Initial Setup.
c Press Initial Setup.
d Press s or t to display
Local Language.
e Press Local Language.
f Press your language.
Setting the Dim Timer for the backlight 1
1
You can set how long the LCD backlight stays
on after the last key press.
a Press Menu.
b Press s or t to display
General Setup.
c Press General Setup.
d Press s or t to display
LCD Settings.
e Press LCD Settings.
f Press s or t to display Dim Timer.
g Press Dim Timer.
g Press Stop/Exit.
LCD Contrast 1
You can adjust the LCD contrast. If you are
having difficulty reading the LCD, try
changing the contrast setting.
a Press Menu.
b Press s or t to display
General Setup.
c Press General Setup.
d Press s or t to display
LCD Settings.
e Press LCD Settings.
f Press s or t to display
LCD Contrast.
h Press 10Secs, 20Secs, 30Secs or
Off.
i Press Stop/Exit.
g Press LCD Contrast.
h Press d to increase the contrast and
press c to decrease the contrast.
Press OK.
i Press Stop/Exit.
3
Chapter 1
Mode Timer (MFC models only)
The machine has four temporary mode keys
on the control panel: FAX, SCAN, COPY and
PHOTO. You can change the amount of time
the machine takes after the last Scan, Copy
or PhotoCapture operation before it returns to
FAX mode. If you choose Off, the machine
stays in the mode you used last.
1
a Press Menu.
b Press s or t to display
General Setup.
c Press General Setup.
d Press s or t to display Mode Timer.
e Press Mode Timer.
f Press s or t to display 0Sec, 30Secs,
1Min, 2Mins, 5Mins or Off, and then
press the option you want to set.
g Press Stop/Exit.
4
Note
Note
Security features
2
(MFC models only)
TX Lock 2
TX Lock lets you prevent unauthorized
access to the machine. You will not be able to
continue to schedule Delayed Faxes or
Polling jobs. However, any pre-scheduled
Delayed Faxes will still be sent even if you
turn on TX Lock, so they will not be lost.
While TX Lock is On, the following operations
are available:
Receiving faxes
Fax Forwarding
(if Fax Forwarding was already On)
Remote Retrieval
(if Fax Storage was already On)
2
Setting and changing the TX Lock password 2
2
If you have already set the password, you
will not need to set it again.
Setting the password 2
Make a careful note of your password.
a Press Menu.
b Press s or t to display Fax.
c Press Fax.
PC-Fax Receive
(if PC-Fax Receive was already On)
1
While the TX Lock feature is turned on, your machine
will receive faxes and store them in its memory.
Then, when TX Lock is turned off, the faxes will
automatically be sent to your chosen PC.
While TX Lock is On, the following operations
are NOT available:
Sending faxes
Copying
PC printing
Scanning
PhotoCapture
Operation from the control panel
If you forget the TX Lock password,
please call Brother customer service for
support.
1
d Press s or t to display
Miscellaneous.
e Press Miscellaneous.
f Press s or t to display TX Lock.
g Press TX Lock.
h Enter a 4-digit number for the password
by pressing the buttons on the screen.
Press OK.
i When the LCD shows Verify, re-enter
the password by pressing the buttons on
the screen.
Press OK.
j Press Stop/Exit.
5
Chapter 2
Note
Changing the password 2
a Press Menu.
b Press s or t to display Fax.
c Press Fax.
d Press s or t to display
Miscellaneous.
e Press Miscellaneous.
f Press s or t to display TX Lock.
g Press TX Lock.
h Press Set Password.
i Enter the 4-digit number of the current
password by pressing the buttons on the
screen.
Press OK.
j Enter a 4-digit number for the new
password by pressing the buttons on the
screen.
Press OK.
Turning TX Lock on/off 2
Turning TX Lock on 2
a Press Menu.
b Press s or t to display Fax.
c Press Fax.
d Press s or t to display
Miscellaneous.
e Press Miscellaneous.
f Press s or t to display TX Lock.
g Press TX Lock.
h Press Set TX Lock.
i Enter the registered 4-digit password by
pressing the buttons on the screen.
Press OK.
The machine goes offline and the LCD
shows TX Lock Mode.
k When the LCD shows Verify, re-enter
the new password by pressing the
buttons on the screen.
Press OK.
l Press Stop/Exit.
Turning TX Lock off 2
a Press Unlock.
b Enter the registered 4-digit password by
pressing the buttons on the screen.
Press OK.
TX Lock is automatically turned off.
If you enter the wrong password, the LCD
shows Wrong Password and stays
offline. The machine will stay in TX Lock
mode until the registered password is
entered.
6
Note
Note
Sending a fax (MFC models only)3
3
Additional sending options
Sending faxes using multiple settings 3
When you send a fax you can choose a
combination of settings, such as
Fax Resolution, Contrast,
Glass ScanSize, and Real Time TX.
You can also choose: History,
Speed Dial, Broadcasting,
Delayed Fax, Batch TX, Polled TX,
Polling RX, Overseas Mode,
Set New Default, and Factory Reset.
Some settings are only available when
sending mono faxes.
a Press (FAX).
The LCD shows:
3
• Most settings are temporary and the
machine returns to its default settings after
you send a fax.
• You can save some of the settings you
use most often by setting them as the
default. These settings will remain until
you change them again. (See Setting your
changes as a new default uu page 8.)
3
Stop faxing 3
To stop faxing, press Stop/Exit.
Contrast 3
If your document is very light or very dark, you
may want to change the contrast. For most
documents the factory setting Auto can be
used. It automatically chooses the suitable
contrast for your document.
Choose Light when sending a light
document. Choose Dark when sending a
dark document.
b Press Options.
c Press s or t to display the setting you
want to change. When the setting is
displayed, press it.
d Press s or t to display the available
options, and then press the option you
want to set.
e Go back to c to change more settings.
a Press (FAX).
b Press Options.
c Press s or t to display Contrast.
d Press Contrast.
e Press s or t to display Auto, Light or
Dark, and then press the option you
want to set.
Even if you choose Light or Dark, the
machine will send the fax using the Auto
setting in any of the following conditions:
• When you send a colour fax.
• When you choose Photo as the Fax
Resolution.
7
Chapter 3
Note
Changing fax resolution 3
The quality of a fax can be improved by
changing the fax resolution.
a Press (FAX).
b Press Options.
c Press s or t to display
Fax Resolution.
d Press Fax Resolution.
e Press s or t to display the resolution
options, and then press the option you
want to set.
You can choose four different resolution
settings for monochrome faxes and two
for colour.
Setting your changes as a new default 3
You can save the settings for the fax options
you use most often by setting them as default,
such as Fax Resolution, Contrast,
Glass ScanSize, and Real Time TX.
These settings will remain until you change
them again.
a Press (FAX).
b Press Options.
c Press s or t to choose the menu option
that you want to change. Press your new
option.
Repeat this step for each setting you
want to change.
Monochrome
Standard Suitable for most typed
documents.
Fine Good for small print and
transmits a little slower than
Standard resolution.
S.Fine Good for small print or artwork
and transmits slower than Fine
resolution.
Photo Use when the document has
varying shades of grey or is a
photograph. Photo has the
slowest transmission.
Colour
Standard Suitable for most typed
documents.
Fine Use when the document is a
photograph. The transmission
time is slower than Standard
resolution.
d After changing the last setting, press
s or t to display Set New Default.
e Press Set New Default.
f Press OK.
g Press Yes.
h Press Stop/Exit.
If you choose S.Fine or Photo and then
use the Colour Start key to send a fax,
the machine will send the fax using the
Fine setting.
8
Sending a fax (MFC models only)
Note
Restoring fax settings to the factory default 3
You can restore all the fax settings you have
changed to the factory default. These settings
will remain until you change them again.
a Press (FAX).
b Press Options.
c Press s or t to display
Factory Reset.
d Press Factory Reset.
e Press Yes.
f Press Stop/Exit.
Additional sending operations
Sending a fax manually 3
Manual transmission lets you hear the
dialling, ringing and fax-receiving tones while
sending a fax.
To send a multiple page fax, use the ADF.
a Press (FAX).
b Load your document.
c To listen for a dial tone, pick up the
handset of the external telephone.
3
3
d Dial the fax number using the external
telephone.
e When you hear the fax tone, press
Mono Start or Colour Start.
If you are using the scanner glass, press
Send on the Touchscreen to send the
fax.
f Replace the handset of the external
phone.
9
Chapter 3
Note
Sending a fax at the end of a conversation 3
At the end of a conversation, you can send a
fax to the other party before you both hang
up.
a Ask the other party to wait for fax tones
(beeps) and then to press the Start or
Send key before hanging up.
b Press (FAX).
c Load your document.
d Press Mono Start or Colour Start.
If you are using the scanner glass,
press Send to send the fax.
e Replace the handset of the external
phone.
Broadcasting (Monochrome only) 3
Broadcasting is when the same fax message
is automatically sent to more than one fax
number. You can include Groups and
Speed Dial numbers in the same broadcast.
After the broadcast is finished, a Broadcast
Report will be printed.
Before you begin the broadcast 3
Speed Dial numbers must be stored in the
machine's memory before they can be used
in a broadcast. (uuBasic User’s Guide:
Storing Speed Dial numbers)
Group numbers must also be stored in the
machine's memory before they can be used
in a broadcast. Group numbers include many
stored Speed Dial numbers for easier dialling.
(See Setting up groups for Broadcasting
uu page 29.)
Dual Access (Monochrome only) 3
You can dial a number and start scanning the
fax into memory—even when the machine is
sending from memory, receiving faxes or
printing PC data. The LCD shows the new job
number.
The number of pages you can scan into the
memory will vary depending on the data that
is printed on them.
If the Out of Memory message
appears, press Stop/Exit to cancel or
Mono Start to send the pages scanned so
far.
How to broadcast a fax 3
a Press (FAX).
b Load your document.
c Press Options.
d Press s or t to display
Broadcasting.
e Press Broadcasting.
f Press
Add number from SpeedDial.
Press to search by
Alphabetical Order or Numerical Order.
Press the check boxes of the numbers
you want to add to the broadcast. After
you have checked all the numbers you
want to add, press OK.
g Press OK.
10
Sending a fax (MFC models only)
Note
h Press Mono Start.
Faxing from the ADF
The machine starts scanning the
document.
Faxing from the scanner glass
When the LCD shows Next Page?, do
one of the following:
To send a single page, press
No (Send) (or press Mono Start
again).
The machine starts sending the
document.
To send more than one page, press
Yes and place the next page on the
scanner glass.
Press OK.
The machine starts scanning the
page. (Repeat this step for each
additional page.)
Cancelling a Broadcast in progress 3
a Press Stop/Exit.
b Do one of the following:
To cancel the entire broadcast, press
Entire Broadcast. Go to step c.
To cancel the current job, press the
button that displays the number
being dialled. Go to step d.
To exit without cancelling, press
Stop/Exit.
c When the LCD asks if you want to
cancel the entire broadcast, do one of
the following:
Press Yes to confirm.
To exit without cancelling, press No
or Stop/Exit.
d Do one of the following:
To cancel the current job, press Yes.
3
• If you did not use up any of the numbers
for Groups, you can “broadcast” faxes to
as many as 200 different numbers.
• The machine’s available memory will vary
depending on the types of jobs in the
memory and the number of locations used
for broadcasting. If you broadcast to the
maximum numbers available, you will not
be able to use dual access and delayed
fax.
• If the Out of Memory message
appears, press Stop/Exit to cancel or
Mono Start to send the pages scanned so
far.
To exit without cancelling, press No
or Stop/Exit.
Real Time Transmission 3
When you are sending a fax, the machine will
scan the documents into the memory before
sending. Then, as soon as the telephone line
is free, the machine will start dialling and
sending.
Sometimes, you may want to send an
important document immediately, without
waiting for memory transmission. You can do
this by turning on Real Time TX.
a Press (FAX).
b Load your document.
c Press Options.
d Press s or t to display
Real Time TX.
11
Chapter 3
Note
Note
e Press Real Time TX.
f Press On.
g Press so you can continue sending
your fax.
• If you are sending a colour fax or if the
memory is full and you are sending a black
& white fax from the ADF, the machine will
send the document in real time (even if
Real Time TX is set to Off).
• In Real Time Transmission, the automatic
redial feature does not work when you are
using the scanner glass.
Overseas Mode
If you are having difficulty sending a fax
overseas due to possible interference on the
telephone line, we recommend that you turn
on Overseas Mode. After you send a fax
using this feature, the feature will
automatically turn itself off.
a Press (FAX).
b Load your document.
c Press Options.
Delayed Faxing (Monochrome only) 3
You can store up to 50 faxes in the memory
to be sent within 24 hours. These faxes will
be sent at the time of day you enter in step g.
a Press (FAX).
b Load your document.
c Press Options.
d Press s or t to display Delayed Fax.
e Press Delayed Fax.
f Press On.
3
g Enter the time you want the fax to be
sent (in 24-hour format) by pressing the
buttons on the Touchscreen.
(For example, enter 19:45 for 7:45 PM.)
Press OK.
The number of pages you can scan into
the memory depends on the amount of
data that is printed on each page.
h Press , and then enter the fax
number and press Mono Start.
d Press s or t to display
Overseas Mode.
e Press Overseas Mode.
f Press On (or Off).
g Press so you can continue sending
your fax.
12
Sending a fax (MFC models only)
Delayed Batch Transmission (Monochrome only) 3
Before sending the delayed faxes, your
machine will help you economize by sorting
all the faxes in the memory by destination and
scheduled time. All delayed faxes that are
scheduled to be sent at the same time to the
same fax number will be sent as one fax to
save transmission time.
a Press (FAX).
b Press Options.
c Press s or t to display Batch TX.
d Press Batch TX.
e Press On.
f Press Stop/Exit.
Checking and cancelling waiting jobs 3
You can check which jobs are still waiting in
the memory to be sent, or cancel a job.
(If there are no jobs, the LCD shows
No Jobs Waiting.)
a Press Menu.
b Press s or t to display Fax.
c Press Fax.
d Press s or t to display
Remaining Jobs.
e Press Remaining Jobs.
Any waiting jobs appear on the LCD.
f Press s or t to scroll through the jobs
and press the job you want to cancel.
Press OK.
3
g Do one of the following:
To cancel, press Yes.
If you want to cancel another job go
to step f.
To exit without cancelling, press No.
h When you have finished, press
Stop/Exit.
13
Chapter 3
Polling overview 3
Polling lets you set up your machine so other
people can receive faxes from you, but they
pay for the call. It also lets you call somebody
else’s fax machine and receive a fax from it,
so you pay for the call. The polling feature
needs to be set up on both machines for this
to work. Not all fax machines support polling.
Polled Transmit (Monochrome only) 3
Polled transmit lets you set up your machine
to wait with a document so another fax
machine can call and retrieve it.
The document will be stored and can be
retrieved by any other fax machine until you
delete it from the memory. (See Checking
and cancelling waiting jobs uu page 13.)
j Place the next page on the scanner
glass and press OK. Repeat steps i
and j for each additional page.
Your machine will automatically send
the fax when it is polled.
Setup for polled transmit with secure code
Secure Polling lets you restrict who can get
the documents you set up to be polled.
Secure Polling only works with Brother fax
machines. If another person wants to retrieve
a fax from your machine, they will have to
enter the secure code.
a Press (FAX).
b Load your document.
c Press Options.
3
Setup for polled transmit 3
a Press (FAX).
b Load your document.
c Press Options.
d Press s or t to display Polled TX.
e Press Polled TX.
f Press s or t to display Standard.
g Press Standard.
h Press Mono Start.
i If you are using the scanner glass, the
LCD will prompt you to choose one of
the following options:
Press Yes to scan another page.
Go to step j.
Press No (Send) or Mono Start to
send the document.
d Press s or t to display Polled TX.
e Press Polled TX.
f Press s or t to display Secure.
g Press Secure.
h Enter a four-digit number.
Press OK.
i Press Mono Start.
j If you are using the scanner glass, the
LCD will prompt you to choose one of
the following options:
Press Yes to scan another page.
Go to step k.
Press No (Send) or Mono Start to
send the document.
k Place the next page on the scanner
glass and press OK.
l Repeat steps j and k for each
additional page. Your machine will
automatically send the fax.
14
Receiving a fax
4
(MFC models only)
Memory Receive (Monochrome only)
You can only use one Memory Receive
operation at a time:
Fax Forwarding
Fax Storage
PC-Fax Receive
Off
You can change your selection at any time. If
received faxes are still in the machine’s
memory when you change the Memory
Receive operation, a message will appear on
the LCD. (See Changing Memory Receive
operations uu page 18.)
Out of Paper Reception 4
4
Fax Forwarding 4
4
When you choose Fax Forward, your
machine stores the received fax in the
memory. The machine will then dial the fax
number you have programmed and forward
the fax message.
a Press Menu.
4
b Press s or t to display Fax.
c Press Fax.
d Press s or t to display
Setup Receive.
e Press Setup Receive.
f Press s or t to display
Memory Receive.
As soon as the paper tray becomes empty
during fax reception, the LCD shows
No Paper Fed. Put some paper in the
paper tray. (uuBasic User’s Guide: Loading
paper and other print media)
If you don't put paper in the paper tray, the
machine will carry on receiving the fax, with
the remaining pages being stored in memory,
if enough memory is available.
Further incoming faxes will also be stored in
memory until the memory is full. To print the
faxes, put fresh paper in the tray. When the
memory is full, the machine will stop
automatically answering calls.
g Press Memory Receive.
h Press s or t to display Fax Forward.
i Press Fax Forward.
j Enter the forwarding number (up to
20 digits) by pressing the buttons on the
Touchscreen.
Press OK.
k Press Backup Print:On or
Backup Print:Off.
15
Chapter 4
IMPORTANT
Note
Note
• If you choose Backup Print:On, the
machine will also print the fax at your
machine so you will have a copy. This is a
safety feature in case there is a power
failure before the fax is forwarded or a
problem at the receiving machine.
• When you receive a colour fax, your
machine prints the colour fax at your
machine but does not send the fax to the
fax forwarding number you programmed.
l Press Stop/Exit.
Fax Storage 4
If you choose Fax Storage, your machine
stores received faxes in the memory. You will
be able to retrieve fax messages from
another location using the remote retrieval
commands.
Colour faxes cannot be stored in the
memory. When you receive a colour fax,
your machine prints the colour fax at your
machine.
Printing a fax from the memory 4
If you have chosen Fax Storage, you can still
print a fax from the memory when you are at
your machine.
a Press Menu.
b Press s or t to display Fax.
c Press Fax.
d Press s or t to display
Print Document.
e Press Print Document.
If you have turned on Fax Storage, a backup
copy will automatically be printed at the
machine.
a Press Menu.
b Press s or t to display Fax.
c Press Fax.
d Press s or t to display
Setup Receive.
e Press Setup Receive.
f Press s or t to display
Memory Receive.
g Press Memory Receive.
h Press s or t to display Fax Storage.
i Press Fax Storage.
f Press Start.
g Press Stop/Exit.
When you print a fax from the memory, the
fax data will be erased from your machine.
j Press Stop/Exit.
16
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