Brother DCP-J525W, DCP-J725DW, MFC-J625DW Advanced User Guide

ADVANCED
USER’S GUIDE

MFC-J625DW
DCP-J525W
DCP-J725DW

Version A

UK/IRE/GEN

User's Guides and where do I find it?

Which manual? What's in it? Where is it?

Product Safety Guide Read this Guide first. Please read the Safety

Instructions before you set up your machine. See
this Guide for trademarks and legal limitations.

Quick Setup Guide Follow the instructions for setting up your

machine and installing the drivers and software
for the operating system and connection type
you are using.

Basic User's Guide Learn the basic Fax (MFC models only), Copy,

1

Scan and PhotoCapture Center™

operations
and how to replace consumables. See
troubleshooting tips.

Advanced User's Guide Learn more advanced operations: Fax (MFC

models only), Copy, security features (MFC
models only), printing reports and performing
routine maintenance.

Software User's Guide Follow these instructions for Printing, Scanning,

1

Network Scanning, PhotoCapture Center™

,
Remote Setup, PC-Fax (MFC models only), Web
Services (Scan), and using the Brother
ControlCenter utility.

Printed / In the box

Printed / In the box

Printed / In the box

PDF file / CD-ROM

PDF file / CD-ROM

Network Glossary This Guide provides basic information about

advanced network features of Brother machines
along with explanations about general
networking and common terms.

Network User's Guide This Guide provides useful information about

wireless network settings and security settings
using the Brother machine. You can also find
supported protocol information for your machine
and detailed troubleshooting tips.

Mobile Print/Scan Guide This Guide provides useful information about

printing data from your mobile phone and
transmitting scanned data from the Brother
machine to your mobile phone.

1

MFC-J625DW and DCP-J725DW only

2

Visit us at http://solutions.brother.com/.

PDF file / CD-ROM

PDF file / CD-ROM

PDF file / Brother

Solutions Center

2

i

Table of Contents

1 General setup 1

IMPORTANT NOTE............................................................................................... 1

Memory storage ..................................................................................................... 1

Automatic Daylight Saving Time (MFC models only) ............................................1

Sleep Mode ........................................................................................................... 2

Auto Power Down (DCP models only)...................................................................2

LCD display ...........................................................................................................3

Changing LCD language (DCP models only)..................................................3

LCD Contrast ................................................................................................... 3

Setting the Dim Timer for the backlight ........................................................... 3

Mode Timer (MFC models only) ............................................................................4

2 Security features (MFC models only) 5

TX Lock .................................................................................................................5

Setting and changing the TX Lock password ..................................................5

Turning TX Lock on/off .................................................................................... 6

3 Sending a fax (MFC models only) 7

Additional sending options ..................................................................................... 7

Sending faxes using multiple settings .............................................................7

Stop faxing.......................................................................................................7

Contrast ........................................................................................................... 7

Changing fax resolution...................................................................................8

Setting your changes as a new default............................................................8

Restoring fax settings to the factory default .................................................... 9

Additional sending operations................................................................................9

Sending a fax manually ...................................................................................9

Sending a fax at the end of a conversation ...................................................10

Dual Access (Monochrome only)...................................................................10

Broadcasting (Monochrome only)..................................................................10

Real Time Transmission ................................................................................ 11

Overseas Mode .............................................................................................12

Delayed Faxing (Monochrome only)..............................................................12

Delayed Batch Transmission (Monochrome only) ......................................... 13

Checking and cancelling waiting jobs ............................................................ 13

Polling overview................................................................................................... 14

Polled Transmit (Monochrome only)..............................................................14

ii

4 Receiving a fax (MFC models only) 15

Memory Receive (Monochrome only)..................................................................15

Out of Paper Reception.................................................................................15

Fax Forwarding.............................................................................................. 15

Fax Storage ...................................................................................................16

Printing a fax from the memory ..................................................................... 16

PC-Fax Receive (Windows

Turning off Memory Receive operations........................................................18

Changing Memory Receive operations .........................................................18

Remote Retrieval ................................................................................................. 19

Setting a Remote Access Code..................................................................... 19

Using your Remote Access Code..................................................................19

Remote Fax commands ................................................................................20

Retrieving fax messages ...............................................................................21

Changing your Fax Forwarding number ........................................................21

Additional receiving operations............................................................................22

Printing a reduced incoming fax ....................................................................22

Polling overview...................................................................................................22

Polling receive ............................................................................................... 22

®

only) ................................................................. 17

5 Dialling and storing numbers (MFC models only) 25

Voice operations..................................................................................................25

BT Call Sign (U.K. only).................................................................................25

Additional dialling operations ...............................................................................26

Combining Quick Dial numbers ..................................................................... 26

Additional ways to store numbers ........................................................................ 27

Storing Speed Dial numbers from Outgoing Calls.........................................27

Storing Speed Dial numbers from the Caller ID history.................................28

Setting up groups for Broadcasting ...............................................................29

6Printing reports 31

Fax reports (MFC models only) ...........................................................................31

Transmission Verification Report...................................................................31

Fax Journal (activity report) ...........................................................................31

Reports ................................................................................................................32

How to print a report ......................................................................................32

iii

7 Making copies 33

Copy settings ....................................................................................................... 33

Stop copying.................................................................................................. 33

Changing copy speed and quality .................................................................33

Enlarging or reducing the copied image........................................................34

Making N in 1 copies or a poster (Page Layout) ........................................... 35

2 in 1 ID Copy................................................................................................ 36

Sorting copies using the ADF (MFC-J625DW and DCP-J725DW only)........37

Adjusting Density........................................................................................... 37

Duplex (2-sided) copying (MFC-J625DW and DCP-J725DW only) ..............38

Setting your changes as a new default..........................................................39

Restoring all settings to the factory default.................................................... 39

8 Printing photos from a memory card or USB Flash memory drive

(MFC-J625DW and DCP-J725DW only) 40

PhotoCapture Center™ operations ..................................................................... 40

Memory cards, USB Flash memory drive and folder structures .................... 40

Print Images.........................................................................................................41

Print Index (Thumbnails) ...............................................................................41

Printing Photos .............................................................................................. 41

Printing All Photos ......................................................................................... 42

DPOF printing ................................................................................................ 42

PhotoCapture Center™ print settings.................................................................. 43

Print Quality ................................................................................................... 43

Paper options ................................................................................................43

Adjusting Brightness, Contrast and Colour....................................................44

Cropping ........................................................................................................46

Borderless printing......................................................................................... 46

Date Print....................................................................................................... 46

Setting your changes as a new default..........................................................47

Restoring all settings to the factory default.................................................... 47

Scan to a memory card or USB Flash memory drive .......................................... 48

How to set a new default ............................................................................... 48

How to reset to the factory default................................................................. 48

9 Printing photos from a camera

(MFC-J625DW and DCP-J725DW only) 49

Printing photos directly from a PictBridge camera...............................................49

PictBridge requirements ................................................................................ 49

Setting your digital camera ............................................................................ 49

Printing Images..............................................................................................50

DPOF printing ................................................................................................ 51

Printing photos directly from a digital camera (without PictBridge)......................51

Printing Images..............................................................................................52

iv

A Routine maintenance 53

Cleaning and checking the machine....................................................................53

Cleaning the outside of the machine ............................................................. 53

Cleaning the machine’s printer platen ...........................................................54

Cleaning the paper feed rollers .....................................................................55

Cleaning the paper pick-up rollers ................................................................. 56

Checking the ink volume ...............................................................................57

Packing and shipping the machine......................................................................57

B Glossary 60

C Index 64

v

General setup 1

1

IMPORTANT NOTE 1

 This manual shows the LCD messages of the MFC-J625DW unless specified.

 Most of the illustrations in this User's Guide show the MFC-J625DW.

1

Memory storage 1

Your menu settings are stored permanently,
and in the event of a power failure will not be
lost. Temporary settings (for example,
Overseas Mode) will be lost. If you have
chosen Set New Default or
Favorite Settings for your FAX, SCAN

(or Scan)

Photo)
will not be lost. However you may have to
reset the date and time.

1

MFC-J625DW and DCP-J725DW only

1

, COPY (or Copy) or PHOTO (or

1

preferred settings, those settings

Automatic Daylight Saving Time (MFC models only)

You can set the machine to change
automatically for daylight saving time. It will
reset itself forward one hour in the Spring and
backward one hour in the Autumn. Make sure
you have set the correct date and time in the
Date&Time setting.

a Press Menu.
b Press s or t to display

General Setup.

c Press General Setup.
d Press s or t to display

Auto Daylight.

1

e Press Auto Daylight.
f Press Off (or On).
g Press Stop/Exit.

1

Chapter 1

Sleep Mode 1

You can choose how long the machine will
remain idle before it goes into Sleep Mode
(up to 60 minutes). The timer will restart if any
operation is carried out on the machine.

a Press Menu.
b Press s or t to display

General Setup.

c Press General Setup.
d Press s or t to display Sleep Mode.
e Press Sleep Mode.
f Press s or t to display 1Min, 2Mins,

3Mins, 5Mins, 10Mins, 30Mins or
60Mins to choose the length of time the

machine is idle before entering sleep
mode. Press the option you want to set.

Auto Power Down (DCP models only)

The Auto Power Down feature will turn the
machine off one hour after entering Sleep
Mode. When this feature is Off, the machine
will not power off automatically.

Note that the machine will not power off
automatically when:

 the machine is connected to a wireless

network

 On is selected in the WLAN Enable

setting

a Press Menu.
b Press s or t to display

General Setup.

c Press General Setup.

1

g Press Stop/Exit.

d Press s or t to display

Auto Power Down.

e Press Auto Power Down.
f Press On (or Off).
g Press Stop/Exit.

2

General setup

LCD display 1

Changing LCD language (DCP models only) 1

You can change the LCD language.

a Press Menu.
b Press s or t to display

Initial Setup.

c Press Initial Setup.
d Press s or t to display

Local Language.

e Press Local Language.
f Press your language.

Setting the Dim Timer for the backlight 1

1

You can set how long the LCD backlight stays
on after the last key press.

a Press Menu.
b Press s or t to display

General Setup.

c Press General Setup.
d Press s or t to display

LCD Settings.

e Press LCD Settings.
f Press s or t to display Dim Timer.
g Press Dim Timer.

g Press Stop/Exit.

LCD Contrast 1

You can adjust the LCD contrast. If you are
having difficulty reading the LCD, try
changing the contrast setting.

a Press Menu.
b Press s or t to display

General Setup.

c Press General Setup.
d Press s or t to display

LCD Settings.

e Press LCD Settings.
f Press s or t to display

LCD Contrast.

h Press 10Secs, 20Secs, 30Secs or

Off.

i Press Stop/Exit.

g Press LCD Contrast.
h Press d to increase the contrast and

press c to decrease the contrast.
Press OK.

i Press Stop/Exit.

3

Chapter 1

Mode Timer (MFC models only)

The machine has four temporary mode keys
on the control panel: FAX, SCAN, COPY and
PHOTO. You can change the amount of time
the machine takes after the last Scan, Copy
or PhotoCapture operation before it returns to
FAX mode. If you choose Off, the machine
stays in the mode you used last.

1

a Press Menu.
b Press s or t to display

General Setup.

c Press General Setup.
d Press s or t to display Mode Timer.
e Press Mode Timer.
f Press s or t to display 0Sec, 30Secs,

1Min, 2Mins, 5Mins or Off, and then
press the option you want to set.

g Press Stop/Exit.

4

Note

Note

Security features

2

(MFC models only)

TX Lock 2

TX Lock lets you prevent unauthorized
access to the machine. You will not be able to
continue to schedule Delayed Faxes or
Polling jobs. However, any pre-scheduled
Delayed Faxes will still be sent even if you
turn on TX Lock, so they will not be lost.

While TX Lock is On, the following operations
are available:

 Receiving faxes

 Fax Forwarding

(if Fax Forwarding was already On)

 Remote Retrieval

(if Fax Storage was already On)

2

Setting and changing the TX Lock password 2

2

If you have already set the password, you
will not need to set it again.

Setting the password 2

Make a careful note of your password.

a Press Menu.
b Press s or t to display Fax.
c Press Fax.

 PC-Fax Receive

(if PC-Fax Receive was already On)

1

While the TX Lock feature is turned on, your machine
will receive faxes and store them in its memory.
Then, when TX Lock is turned off, the faxes will
automatically be sent to your chosen PC.

While TX Lock is On, the following operations
are NOT available:

 Sending faxes

 Copying

 PC printing

 Scanning

 PhotoCapture

 Operation from the control panel

If you forget the TX Lock password,
please call Brother customer service for
support.

1

d Press s or t to display

Miscellaneous.

e Press Miscellaneous.
f Press s or t to display TX Lock.
g Press TX Lock.
h Enter a 4-digit number for the password

by pressing the buttons on the screen.
Press OK.

i When the LCD shows Verify, re-enter

the password by pressing the buttons on
the screen.
Press OK.

j Press Stop/Exit.

5

Chapter 2

Note

Changing the password 2

a Press Menu.
b Press s or t to display Fax.
c Press Fax.
d Press s or t to display

Miscellaneous.

e Press Miscellaneous.
f Press s or t to display TX Lock.
g Press TX Lock.
h Press Set Password.
i Enter the 4-digit number of the current

password by pressing the buttons on the
screen.
Press OK.

j Enter a 4-digit number for the new

password by pressing the buttons on the
screen.
Press OK.

Turning TX Lock on/off 2

Turning TX Lock on 2

a Press Menu.
b Press s or t to display Fax.
c Press Fax.
d Press s or t to display

Miscellaneous.

e Press Miscellaneous.
f Press s or t to display TX Lock.
g Press TX Lock.
h Press Set TX Lock.
i Enter the registered 4-digit password by

pressing the buttons on the screen.
Press OK.
The machine goes offline and the LCD
shows TX Lock Mode.

k When the LCD shows Verify, re-enter

the new password by pressing the
buttons on the screen.
Press OK.

l Press Stop/Exit.

Turning TX Lock off 2

a Press Unlock.
b Enter the registered 4-digit password by

pressing the buttons on the screen.
Press OK.
TX Lock is automatically turned off.

If you enter the wrong password, the LCD
shows Wrong Password and stays
offline. The machine will stay in TX Lock
mode until the registered password is
entered.

6

Note

Note

Sending a fax (MFC models only)3

3

Additional sending options

Sending faxes using multiple settings 3

When you send a fax you can choose a
combination of settings, such as

Fax Resolution, Contrast,
Glass ScanSize, and Real Time TX.

You can also choose: History,
Speed Dial, Broadcasting,
Delayed Fax, Batch TX, Polled TX,
Polling RX, Overseas Mode,
Set New Default, and Factory Reset.

Some settings are only available when
sending mono faxes.

a Press (FAX).

The LCD shows:

3

• Most settings are temporary and the
machine returns to its default settings after
you send a fax.

• You can save some of the settings you
use most often by setting them as the
default. These settings will remain until
you change them again. (See Setting your
changes as a new default uu page 8.)

3

Stop faxing 3

To stop faxing, press Stop/Exit.

Contrast 3

If your document is very light or very dark, you
may want to change the contrast. For most
documents the factory setting Auto can be
used. It automatically chooses the suitable
contrast for your document.
Choose Light when sending a light
document. Choose Dark when sending a
dark document.

b Press Options.
c Press s or t to display the setting you

want to change. When the setting is
displayed, press it.

d Press s or t to display the available

options, and then press the option you
want to set.

e Go back to c to change more settings.

a Press (FAX).
b Press Options.
c Press s or t to display Contrast.
d Press Contrast.
e Press s or t to display Auto, Light or

Dark, and then press the option you
want to set.

Even if you choose Light or Dark, the
machine will send the fax using the Auto
setting in any of the following conditions:

• When you send a colour fax.

• When you choose Photo as the Fax
Resolution.

7

Chapter 3

Note

Changing fax resolution 3

The quality of a fax can be improved by
changing the fax resolution.

a Press (FAX).
b Press Options.
c Press s or t to display

Fax Resolution.

d Press Fax Resolution.
e Press s or t to display the resolution

options, and then press the option you
want to set.

You can choose four different resolution
settings for monochrome faxes and two
for colour.

Setting your changes as a new default 3

You can save the settings for the fax options
you use most often by setting them as default,
such as Fax Resolution, Contrast,
Glass ScanSize, and Real Time TX.
These settings will remain until you change
them again.

a Press (FAX).

b Press Options.
c Press s or t to choose the menu option

that you want to change. Press your new
option.

Repeat this step for each setting you
want to change.

Monochrome

Standard Suitable for most typed

documents.

Fine Good for small print and

transmits a little slower than
Standard resolution.

S.Fine Good for small print or artwork

and transmits slower than Fine
resolution.

Photo Use when the document has

varying shades of grey or is a
photograph. Photo has the
slowest transmission.

Colour

Standard Suitable for most typed

documents.

Fine Use when the document is a

photograph. The transmission
time is slower than Standard
resolution.

d After changing the last setting, press

s or t to display Set New Default.

e Press Set New Default.
f Press OK.
g Press Yes.
h Press Stop/Exit.

If you choose S.Fine or Photo and then
use the Colour Start key to send a fax,
the machine will send the fax using the
Fine setting.

8

Sending a fax (MFC models only)

Note

Restoring fax settings to the factory default 3

You can restore all the fax settings you have
changed to the factory default. These settings
will remain until you change them again.

a Press (FAX).

b Press Options.
c Press s or t to display

Factory Reset.

d Press Factory Reset.
e Press Yes.
f Press Stop/Exit.

Additional sending operations

Sending a fax manually 3

Manual transmission lets you hear the
dialling, ringing and fax-receiving tones while
sending a fax.

To send a multiple page fax, use the ADF.

a Press (FAX).

b Load your document.
c To listen for a dial tone, pick up the

handset of the external telephone.

3

3

d Dial the fax number using the external

telephone.

e When you hear the fax tone, press

Mono Start or Colour Start.
If you are using the scanner glass, press
Send on the Touchscreen to send the
fax.

f Replace the handset of the external

phone.

9

Chapter 3

Note

Sending a fax at the end of a conversation 3

At the end of a conversation, you can send a
fax to the other party before you both hang
up.

a Ask the other party to wait for fax tones

(beeps) and then to press the Start or
Send key before hanging up.

b Press (FAX).

c Load your document.
d Press Mono Start or Colour Start.

 If you are using the scanner glass,

press Send to send the fax.

e Replace the handset of the external

phone.

Broadcasting (Monochrome only) 3

Broadcasting is when the same fax message
is automatically sent to more than one fax
number. You can include Groups and
Speed Dial numbers in the same broadcast.

After the broadcast is finished, a Broadcast
Report will be printed.

Before you begin the broadcast 3

Speed Dial numbers must be stored in the
machine's memory before they can be used
in a broadcast. (uuBasic User’s Guide:
Storing Speed Dial numbers)

Group numbers must also be stored in the
machine's memory before they can be used
in a broadcast. Group numbers include many
stored Speed Dial numbers for easier dialling.
(See Setting up groups for Broadcasting
uu page 29.)

Dual Access (Monochrome only) 3

You can dial a number and start scanning the
fax into memory—even when the machine is
sending from memory, receiving faxes or
printing PC data. The LCD shows the new job
number.

The number of pages you can scan into the
memory will vary depending on the data that
is printed on them.

If the Out of Memory message
appears, press Stop/Exit to cancel or
Mono Start to send the pages scanned so
far.

How to broadcast a fax 3

a Press (FAX).

b Load your document.
c Press Options.
d Press s or t to display

Broadcasting.

e Press Broadcasting.
f Press

Add number from SpeedDial.
Press to search by
Alphabetical Order or Numerical Order.
Press the check boxes of the numbers
you want to add to the broadcast. After
you have checked all the numbers you
want to add, press OK.

g Press OK.

10

Sending a fax (MFC models only)

Note

h Press Mono Start.

Faxing from the ADF

 The machine starts scanning the

document.

Faxing from the scanner glass

When the LCD shows Next Page?, do
one of the following:

 To send a single page, press

No (Send) (or press Mono Start
again).

The machine starts sending the
document.

 To send more than one page, press

Yes and place the next page on the
scanner glass.

Press OK.

The machine starts scanning the
page. (Repeat this step for each
additional page.)

Cancelling a Broadcast in progress 3

a Press Stop/Exit.
b Do one of the following:

 To cancel the entire broadcast, press

Entire Broadcast. Go to step c.

 To cancel the current job, press the

button that displays the number
being dialled. Go to step d.

 To exit without cancelling, press

Stop/Exit.

c When the LCD asks if you want to

cancel the entire broadcast, do one of
the following:

 Press Yes to confirm.

 To exit without cancelling, press No

or Stop/Exit.

d Do one of the following:

 To cancel the current job, press Yes.

3

• If you did not use up any of the numbers
for Groups, you can “broadcast” faxes to
as many as 200 different numbers.

• The machine’s available memory will vary
depending on the types of jobs in the
memory and the number of locations used
for broadcasting. If you broadcast to the
maximum numbers available, you will not
be able to use dual access and delayed
fax.

• If the Out of Memory message
appears, press Stop/Exit to cancel or
Mono Start to send the pages scanned so
far.

 To exit without cancelling, press No

or Stop/Exit.

Real Time Transmission 3

When you are sending a fax, the machine will
scan the documents into the memory before
sending. Then, as soon as the telephone line
is free, the machine will start dialling and
sending.

Sometimes, you may want to send an
important document immediately, without
waiting for memory transmission. You can do
this by turning on Real Time TX.

a Press (FAX).

b Load your document.
c Press Options.
d Press s or t to display

Real Time TX.

11

Chapter 3

Note

Note

e Press Real Time TX.
f Press On.
g Press so you can continue sending

your fax.

• If you are sending a colour fax or if the
memory is full and you are sending a black
& white fax from the ADF, the machine will
send the document in real time (even if
Real Time TX is set to Off).

• In Real Time Transmission, the automatic
redial feature does not work when you are
using the scanner glass.

Overseas Mode

If you are having difficulty sending a fax
overseas due to possible interference on the
telephone line, we recommend that you turn
on Overseas Mode. After you send a fax
using this feature, the feature will
automatically turn itself off.

a Press (FAX).

b Load your document.
c Press Options.

Delayed Faxing (Monochrome only) 3

You can store up to 50 faxes in the memory
to be sent within 24 hours. These faxes will
be sent at the time of day you enter in step g.

a Press (FAX).

b Load your document.
c Press Options.
d Press s or t to display Delayed Fax.
e Press Delayed Fax.
f Press On.

3

g Enter the time you want the fax to be

sent (in 24-hour format) by pressing the
buttons on the Touchscreen.
(For example, enter 19:45 for 7:45 PM.)
Press OK.

The number of pages you can scan into
the memory depends on the amount of
data that is printed on each page.

h Press , and then enter the fax

number and press Mono Start.

d Press s or t to display

Overseas Mode.

e Press Overseas Mode.
f Press On (or Off).
g Press so you can continue sending

your fax.

12

Sending a fax (MFC models only)

Delayed Batch Transmission (Monochrome only) 3

Before sending the delayed faxes, your
machine will help you economize by sorting
all the faxes in the memory by destination and
scheduled time. All delayed faxes that are
scheduled to be sent at the same time to the
same fax number will be sent as one fax to
save transmission time.

a Press (FAX).

b Press Options.
c Press s or t to display Batch TX.
d Press Batch TX.
e Press On.
f Press Stop/Exit.

Checking and cancelling waiting jobs 3

You can check which jobs are still waiting in
the memory to be sent, or cancel a job.
(If there are no jobs, the LCD shows
No Jobs Waiting.)

a Press Menu.
b Press s or t to display Fax.
c Press Fax.
d Press s or t to display

Remaining Jobs.

e Press Remaining Jobs.

Any waiting jobs appear on the LCD.

f Press s or t to scroll through the jobs

and press the job you want to cancel.
Press OK.

3

g Do one of the following:

 To cancel, press Yes.

If you want to cancel another job go
to step f.

 To exit without cancelling, press No.

h When you have finished, press

Stop/Exit.

13

Chapter 3

Polling overview 3

Polling lets you set up your machine so other
people can receive faxes from you, but they
pay for the call. It also lets you call somebody
else’s fax machine and receive a fax from it,
so you pay for the call. The polling feature
needs to be set up on both machines for this
to work. Not all fax machines support polling.

Polled Transmit (Monochrome only) 3

Polled transmit lets you set up your machine
to wait with a document so another fax
machine can call and retrieve it.

The document will be stored and can be
retrieved by any other fax machine until you
delete it from the memory. (See Checking
and cancelling waiting jobs uu page 13.)

j Place the next page on the scanner

glass and press OK. Repeat steps i
and j for each additional page.
Your machine will automatically send
the fax when it is polled.

Setup for polled transmit with secure code

Secure Polling lets you restrict who can get
the documents you set up to be polled.

Secure Polling only works with Brother fax
machines. If another person wants to retrieve
a fax from your machine, they will have to
enter the secure code.

a Press (FAX).

b Load your document.
c Press Options.

3

Setup for polled transmit 3

a Press (FAX).

b Load your document.
c Press Options.
d Press s or t to display Polled TX.
e Press Polled TX.
f Press s or t to display Standard.
g Press Standard.
h Press Mono Start.
i If you are using the scanner glass, the

LCD will prompt you to choose one of
the following options:

 Press Yes to scan another page.

Go to step j.

 Press No (Send) or Mono Start to

send the document.

d Press s or t to display Polled TX.
e Press Polled TX.
f Press s or t to display Secure.
g Press Secure.
h Enter a four-digit number.

Press OK.

i Press Mono Start.
j If you are using the scanner glass, the

LCD will prompt you to choose one of
the following options:

 Press Yes to scan another page.

Go to step k.

 Press No (Send) or Mono Start to

send the document.

k Place the next page on the scanner

glass and press OK.

l Repeat steps j and k for each

additional page. Your machine will
automatically send the fax.

14

Receiving a fax

4

(MFC models only)

Memory Receive (Monochrome only)

You can only use one Memory Receive
operation at a time:

 Fax Forwarding

 Fax Storage

 PC-Fax Receive

 Off

You can change your selection at any time. If
received faxes are still in the machine’s
memory when you change the Memory
Receive operation, a message will appear on
the LCD. (See Changing Memory Receive
operations uu page 18.)

Out of Paper Reception 4

4

Fax Forwarding 4

4

When you choose Fax Forward, your
machine stores the received fax in the
memory. The machine will then dial the fax
number you have programmed and forward
the fax message.

a Press Menu.

4

b Press s or t to display Fax.
c Press Fax.
d Press s or t to display

Setup Receive.

e Press Setup Receive.
f Press s or t to display

Memory Receive.

As soon as the paper tray becomes empty
during fax reception, the LCD shows
No Paper Fed. Put some paper in the
paper tray. (uuBasic User’s Guide: Loading
paper and other print media)

If you don't put paper in the paper tray, the
machine will carry on receiving the fax, with
the remaining pages being stored in memory,
if enough memory is available.

Further incoming faxes will also be stored in
memory until the memory is full. To print the
faxes, put fresh paper in the tray. When the
memory is full, the machine will stop
automatically answering calls.

g Press Memory Receive.
h Press s or t to display Fax Forward.
i Press Fax Forward.
j Enter the forwarding number (up to

20 digits) by pressing the buttons on the
Touchscreen.
Press OK.

k Press Backup Print:On or

Backup Print:Off.

15

Chapter 4

IMPORTANT

Note

Note

• If you choose Backup Print:On, the
machine will also print the fax at your
machine so you will have a copy. This is a
safety feature in case there is a power
failure before the fax is forwarded or a
problem at the receiving machine.

• When you receive a colour fax, your
machine prints the colour fax at your
machine but does not send the fax to the
fax forwarding number you programmed.

l Press Stop/Exit.

Fax Storage 4

If you choose Fax Storage, your machine
stores received faxes in the memory. You will
be able to retrieve fax messages from
another location using the remote retrieval
commands.

Colour faxes cannot be stored in the
memory. When you receive a colour fax,
your machine prints the colour fax at your
machine.

Printing a fax from the memory 4

If you have chosen Fax Storage, you can still
print a fax from the memory when you are at
your machine.

a Press Menu.
b Press s or t to display Fax.
c Press Fax.
d Press s or t to display

Print Document.

e Press Print Document.

If you have turned on Fax Storage, a backup
copy will automatically be printed at the
machine.

a Press Menu.
b Press s or t to display Fax.
c Press Fax.
d Press s or t to display

Setup Receive.

e Press Setup Receive.
f Press s or t to display

Memory Receive.

g Press Memory Receive.
h Press s or t to display Fax Storage.
i Press Fax Storage.

f Press Start.
g Press Stop/Exit.

When you print a fax from the memory, the
fax data will be erased from your machine.

j Press Stop/Exit.

16

Receiving a fax (MFC models only)

Note

PC-Fax Receive (Windows® only) 4

If you turn on the PC-Fax Receive feature
your machine will store received faxes in
memory and send them to your PC
automatically. You can then use your PC to
view and store these faxes.

Even if you have turned off your PC (at night
or on the weekend, for example), your
machine will receive and store your faxes in
its memory.

When you start your PC and the PC-FAX
Receiving software runs, your machine
transfers your faxes to your PC automatically.

To transfer the received faxes to your PC you
must have the PC-FAX Receiving software
running on your PC.
(uuSoftware User’s Guide: PC-FAX
receiving)

If you choose Backup Print:On the
machine will also print the fax.

k Press <USB> or, for network users, the

name of the PC you want to receive
faxes to.

l Press Backup Print:On or

Backup Print:Off.

m Press Stop/Exit.

• PC-Fax Receive is not supported by Mac
OS.

• Before you can set up PC-Fax Receive
you must install the MFL-Pro Suite
software on your PC. Make sure your PC
is connected and turned on.
(uuSoftware User’s Guide: PC-FAX
receiving)

• If you get an error message and the
machine cannot print the faxes in memory,
you can use this setting to transfer your
faxes to your PC. (uuBasic User’s Guide:

Transferring your faxes or Fax Journal
report)

4

a Press Menu.
b Press s or t to display Fax.
c Press Fax.
d Press s or t to display

Setup Receive.

e Press Setup Receive.
f Press s or t to display

Memory Receive.

g Press Memory Receive.
h Press s or t to display

PC Fax Receive.

i Press PC Fax Receive.
j The LCD shows the message

Run PC-Fax on your computer.
Press OK.

• When you receive a colour fax, your
machine prints the colour fax at your
machine but does not send the fax to your
PC.

• To change the destination PC, repeat
steps a to m.

17

Chapter 4

Note

Turning off Memory Receive operations 4

a Press Menu.
b Press s or t to display Fax.
c Press Fax.
d Press s or t to display

Setup Receive.

e Press Setup Receive.
f Press s or t to display

Memory Receive.

g Press Memory Receive.
h Press Off.
i Press Stop/Exit.

The LCD will show you more options if
there are received faxes still in the
machine’s memory. (See Changing
Memory Receive operations
uu page 18.)

Changing Memory Receive operations 4

If there are received faxes in your machine’s
memory when you change the Memory
Receive Operations, the LCD will ask you
one of the following questions:

 Erase All Doc?

 Print All Fax?

• If you press Yes, faxes in the memory
will be erased or printed before the
setting changes. If a backup copy has
already been printed it will not be
printed again.

• If you press No, faxes in the memory
will not be erased or printed and the
setting will be unchanged.

If received faxes are left in the machine's
memory when you change to
PC Fax Receive from another option
[Fax Forward or Fax Storage], press s
or t to choose the PC.

The LCD will ask you the following question:

 Send Fax to PC?

• If you press Yes, faxes in the memory
will be sent to your PC before the
setting changes. You will be asked if
you want to turn on Backup Print. (For
details, see PC-Fax Receive

(Windows

®

only) uu page 17.)

• If you press No, faxes in the memory
will not be erased or transferred to your
PC and the setting will be unchanged.

18

Receiving a fax (MFC models only)

Note

Note

Note

Remote Retrieval 4

You can call your machine from any
touch-tone telephone or fax machine and
then use the remote access code and remote
commands to retrieve fax messages.

Setting a Remote Access Code 4

The Remote Access Code lets you access
the remote retrieval features when you are
away from your machine. Before you can use
the remote access and retrieval features, you
have to set up your own code. The factory
default code is the inactive code (--- ).

a Press Menu.
b Press s or t to display Fax.
c Press Fax.

Using your Remote Access Code 4

a Dial your fax number from a touch-tone

telephone or another fax machine.

b When your machine answers, enter

your remote access code (3 digits
followed by ) at once.

c The machine signals if it has received

messages:

 1 long beep — Fax messages

 No beeps — No messages

d When the machine gives two short

beeps, enter a command.
The machine will hang up if you wait
longer than 30 seconds to enter a
command.
The machine will beep three times if you
enter an invalid command.

4

d Press s or t to display

Remote Access.

e Press Remote Access.
f Enter a three-digit code using numbers

0-9, l, or # by pressing the buttons on
the Touchscreen.
Press OK.
(The preset ‘l’ cannot be changed.)

Do not use the same code as your
Remote Activation Code (l 51) or
Remote Deactivation Code (#51).
(uuBasic User’s Guide: Operation from
external and extension telephones)

g Press Stop/Exit.

You can change your code at any time by
entering a new one. If you want to make

your code inactive, press in step f to
restore the inactive setting (---l) and press
OK.

e Press 90 to stop Remote Access when

you have finished.

f Hang up.

If your machine is set to Manual mode
and you want to use the remote retrieval
features, wait for about 100 seconds after
it starts ringing, and then enter the remote
access code within 30 seconds.

19

Chapter 4

Remote Fax commands 4

Follow the commands below to access features when you are away from the machine. When you
call the machine and enter your remote access code (3 digits followed by ), the system will give
two short beeps and you must enter a remote command.

Remote commands Operation details

95 Change the Fax Forwarding or Fax

Storage settings

1 OFF You can choose Off after you have retrieved or erased all

your messages.

2 Fax Forwarding One long beep means the change is accepted. If you hear

4 Fax Forwarding number

6 Fax Storage

three short beeps, the change was not accepted because
something has not been set up (for example, a Fax
Forwarding number has not been registered). You can
register your Fax Forwarding number by entering 4. (See
Changing your Fax Forwarding number uu page 21.) Once
you have registered the number, Fax Forwarding will work.

96 Retrieve a fax

2 Retrieve all faxes Enter the number of a remote fax machine to receive stored

fax messages. (See Retrieving fax messages uu page 21.)

3 Erase faxes from the memory If you hear one long beep, fax messages have been erased

from the memory.

97 Check the receiving status

1 Fax You can check whether your machine has received any

faxes. If yes, you will hear one long beep. If no, you will hear
three short beeps.

98 Change the Receive Mode

1 External TAD If you hear one long beep, your change has been accepted.

2 Fax/Tel

3 Fax Only

90 Exit Pressing 9 0 allows you to exit remote retrieval. Wait for the

long beep, then replace the handset.

20

Receiving a fax (MFC models only)

Note

Note

Retrieving fax messages 4

You can call your machine from any
touch-tone telephone and have your fax
messages sent to another machine. Before
you use this feature, you have to turn on Fax
Storage. (Fax Storage uu page 16)

a Dial your fax number.
b When your machine answers, enter

your remote access code (3 digits
followed by ) at once. If you hear one
long beep, you have messages.

c When you hear two short beeps,

press 962.

d Wait for a long beep, and then use the

dial pad to enter the number of the
remote fax machine where you want
your fax messages sent, followed by ##
(up to 20 digits).

Changing your Fax Forwarding number 4

You can change the default setting of your fax
forwarding number from another touch-tone
telephone or fax machine.

a Dial your fax number.
b When your machine answers, enter

your remote access code (3 digits
followed by ) at once. If you hear one
long beep, you have messages.

c When you hear two short beeps,

press 954.

d Wait for the long beep, enter the new

number (up to 20 digits) of the remote
fax machine you want your fax
messages forwarded to using the dial
pad, then enter ##.

4

You cannot use l and # as dial numbers.
However, press # if you want to create a
pause.

e Hang up after you hear your machine

beep. Your machine will call the other
fax machine, which will then print your
fax messages.

You cannot use l and # as dial numbers.
However, press # if you want to create a
pause.

e Press 9 0 to stop Remote Access when

you have finished.

f Hang up after you hear your machine

beep.

21

Chapter 4

Additional receiving operations

Printing a reduced incoming fax 4

If you choose On, the machine automatically
reduces each page of an incoming fax to fit on
one page of A4 or Letter size paper. The
machine calculates the reduction ratio by
using the page size of the fax and your Paper
Size setting. (uuBasic User’s Guide: Paper
Size)

a Press Menu.
b Press s or t to display Fax.
c Press Fax.
d Press s or t to display

Setup Receive.

Polling overview 4

4

Polling lets you set up your machine so other
people can receive faxes from you, but they
pay for the call. It also lets you call somebody
else’s fax machine and receive a fax from it,
so you pay for the call. The polling feature
needs to be set up on both machines for this
to work. Not all fax machines support polling.

Polling receive 4

Polling receive lets you call another fax
machine to receive a fax.

Setup to receive polling 4

a Press (FAX).

b Press Options.
c Press s or t to display Polling RX.

e Press Setup Receive.
f Press s or t to display

Auto Reduction.

g Press Auto Reduction.
h Press On (or Off).
i Press Stop/Exit.

d Press Polling RX.
e Press s or t to display Standard.
f Press Standard.
g Enter the fax number you are polling

using Speed Dial or the dial pad on the
control panel.

h Press Mono Start or Colour Start.

22

Receiving a fax (MFC models only)

Setup to receive polling with secure code

Secure Polling lets you restrict who can get
the documents you set up to be polled.

Secure Polling only works with Brother fax
machines. If you want to get a fax from a
secured Brother machine you have to enter
the secure code.

a Press (FAX).

b Press Options.
c Press s or t to display Polling RX.
d Press Polling RX.
e Press s or t to display Secure.
f Press Secure.
g Enter a four-digit secure code by

pressing the buttons on the screen.
This is the same as the security code of
the fax machine you are polling.
Press OK.

Setup to receive delayed polling 4

4

Delayed polling lets you set the machine to
begin polling receive at a later time. You can
only set up one delayed polling operation.

a Press (FAX).

b Press Options.
c Press s or t to display Polling RX.

4

d Press Polling RX.
e Press Timer.
f Enter the time (in 24-hour format) you

want to start polling.
For example, enter 21:45 for 9:45 PM.
Press OK.

g Enter the fax number you are polling by

either using a Speed Dial or the dial pad
on the control panel.

h Press Mono Start or Colour Start.

The machine makes the polling call at
the time you entered.

h Enter the fax number you are polling by

either using a Speed Dial or the dial pad
on the control panel.

i Press Mono Start or Colour Start.

23

Chapter 4

Sequential polling (Monochrome only)

Sequential polling lets you request
documents from several fax machines in one
operation.

a Press (FAX).
b Press Options.
c Press s or t to display Polling RX.
d Press Polling RX.
e Press Standard, Secure or Timer.
f Do one of the following:

 If you chose Standard, go to

step g.

 If you chose Secure, enter a four-

digit number, press OK, go to step g.

 If you chose Timer, enter the time

(24-hour format) you want to begin
polling and press OK, go to step g.

Cancelling a Sequential Polling Job 4

4

a Press Stop/Exit.
b Do one of the following:

 To cancel the entire sequential

polling job, press
Entire Seq. Poll. Go to step c.

 To cancel the current job, press the

button that displays the number
being dialled. Go to step d.

 To exit without cancelling, press

Stop/Exit.

c When the LCD asks if you want to

cancel the entire sequential polling job,
do one of the following:

 Press Yes to confirm.

 To exit without cancelling, press No

or Stop/Exit.

d Do one of the following:

 To cancel the current job, press Yes.

g Press Options.

Press s or t to display
Broadcasting.

h Press Broadcasting.
i Press

Add number from SpeedDial.
Press to choose alphabetical
order or numerical order. Press the
check boxes of the numbers you want to
add to the broadcast. After you have
checked all the numbers you want,
press OK.

j Press OK.
k Press Mono Start.

The machine polls each number or
group in turn for a document.

Press Stop/Exit while the machine is dialling
to cancel the polling process.

 To exit without cancelling, press No

or Stop/Exit.

To cancel all sequential polling receive jobs,
see Checking and cancelling waiting jobs
uu page 13.

24

Note

Note

Dialling and storing numbers

5

(MFC models only)

Voice operations 5

Voice calls can be made with an extension or
external telephone by dialling manually.

BT Call Sign (U.K. only) 5

This machine feature lets you use the BT Call
Sign subscriber service which allows you to
have at least two separate telephone
numbers on one telephone line. Each
telephone number has its own distinctive
ringing pattern, so you know which telephone
number is ringing. This is one way you can
have a separate telephone number for your
machine.

Your machine has a BT Call Sign compatible
distinctive ringing function, allowing you to
dedicate a second telephone number (on the
same telephone line) just for receiving faxes.

To enable the machine to work with BT Call Sign (with your external telephone only)

a Press Menu.
b Press s or t to display Fax.
c Press Fax.
d Press s or t to display

Miscellaneous.

e Press Miscellaneous.
f Press s or t to display

BT Call Sign.

g Press BT Call Sign.
h Press On (or Off).
i Press Stop/Exit.

5

5

5

• You can switch BT Call Sign off
temporarily, then turn it back on. When
you get a new fax number, make sure you
reset this function. This machine will
automatically answer incoming calls that
use your new fax number.

• When you set the BT Call Sign feature to
On, the receive mode is set to Manual
automatically. Manual mode will not
respond to incoming telephone calls,
since the number you use for telephone
calls will use the normal ring pattern.

If you turn off BT Call Sign, the receive
mode stays in Manual. You will need to
set receive mode again.
(uuBasic User’s Guide: Choose the
Receive Mode)

25

Chapter 5

Note

Additional dialling operations

Combining Quick Dial numbers 5

Sometimes, you may want to choose from
several long distance carriers when you send
a fax. Rates may vary depending on the time
and destination. To take advantage of low
rates, you can store the access codes of long­distance carriers and credit card numbers as
Speed Dial numbers. You can store these
long dialling sequences by dividing them and
setting them up as separate Speed Dial
numbers in any combination. You can even
include manual dialling using the dial pad.
(uuBasic User’s Guide: Storing Speed Dial
numbers)

m Press Mono Start or Colour Start.

You will dial ‘01632-960555’.

5

To temporarily change a number, you can
substitute part of the number with manual
dialling using the dial pad. For example, to
change the number to 01632-960556 you
could press SpeedDial, press 03, press
Send a fax, and then press 960556 using
the dial pad.

If you must wait for another dial tone or
signal at any point in the dialling
sequence, create a pause in the number
by pressing Redial/Pause. Each key
press adds a 3.5-second delay.

For example, you might have stored ‘01632’
on Speed Dial: 03 and ‘960555’ on
Speed Dial: 02. You can use them both to dial
‘01632-960555’ if you press the following
buttons on the Touchscreen:

a Press SpeedDial.
b Press Numerical.
c Press s or t to display #03.
d Press #03.
e Press Send a fax.
f Press Options.
g Press s or t to display Speed Dial.
h Press Speed Dial.
i Press Numerical.
j Press s or t to display #02.
k Press #02.
l Press Send a fax.

26

Dialling and storing numbers (MFC models only)

Note

Note

Additional ways to store numbers

Storing Speed Dial numbers from Outgoing Calls 5

You can also store Speed Dial numbers from
the Outgoing Call history.

a Press Redial/Pause.

You can also choose the number by
pressing History.

You can also add numbers from the
history in a different way. First, press

Menu, and then Fax,
Setup Speed Dial,
Set Speed Dial and
Add Number from History.

b Press s or t to display the name or

number you want to store.

c Press the name or number you want to

store.

d Press More.

h Do one of the following:

5

 Enter the second fax or telephone

number (up to 20 digits) by pressing
the buttons on the Touchscreen.

Press OK.

 If you do not want to store a second

number, press OK.

i To choose where the number will be

stored, do one of the following:

 To accept the displayed next

available Speed Dial location, press
OK.

 To enter a different Speed Dial

location, press and a 2-digit
number by pressing the buttons on
the Touchscreen.

Press OK.

If the 2-digit Speed Dial location you
choose is already taken, the OK button on
the LCD will not work. Choose a different
location.

5

j When the LCD displays your settings,

press OK to confirm.

e Press Add Speed Dial.
f Do one of the following:

 Enter the name (up to 16 characters)

by pressing the buttons on the
Touchscreen.

(uuBasic User’s Guide: Entering
Text)

Press OK.

 To store the number without a name,

press OK.

g Press OK to confirm the fax or telephone

number you want to store.

k Press Stop/Exit.

27

Chapter 5

Note

Note

Storing Speed Dial numbers from the Caller ID history 5

If you have the Caller ID subscriber service
from your telephone company, you can also
store Speed Dial numbers from incoming
calls in the Caller ID History.
(uuBasic User’s Guide: Caller ID (U.K. and
Ireland only))

a Press Redial/Pause.

You can also choose the number by
pressing History.

You can also add numbers from the
history in a different way. First, press

Menu, and then Fax,
Setup Speed Dial,
Set Speed Dial and
Add Number from History.

b Press .
c Press s or t to display the number you

want to store.

d Press the number you want to store.
e Press More.

i Do one of the following:

 Enter a second fax or telephone

number (up to 20 digits) by pressing
the buttons on the Touchscreen.

Press OK.

 If you do not want to store a second

number, press OK.

j To choose where the number will be

stored, do one of the following:

 To accept the displayed next

available Speed Dial location, press
OK.

 To enter a different Speed Dial

location, press and a 2-digit
number by pressing the buttons on
the Touchscreen.

Press OK.

If the 2-digit Speed Dial location you
choose is already taken, the OK button on
the LCD will not work. Choose a different
location.

k When the LCD displays your settings,

press OK to confirm.

f Press Add Speed Dial.
g Do one of the following:

 Enter the name (up to 16 characters)

by pressing the buttons on the
Touchscreen.

(uuBasic User’s Guide: Entering
Text)

Press OK.

 To store the number without a name,

press OK.

h Press OK to confirm the fax or telephone

number you want to store.

28

l Press Stop/Exit.

Dialling and storing numbers (MFC models only)

Note

Note

Setting up groups for Broadcasting 5

Groups, which can be stored on a Speed Dial
location, allow you to send the same fax
message to many fax numbers by pressing

SpeedDial, the two-digit location,
Send a fax and Mono Start.

First, you'll need to store each fax number in
Speed Dial location. (uuBasic User’s Guide:
Storing Speed Dial numbers) Then you can
include them as numbers in the Group. Each
Group uses up a Speed Dial location. You
can have up to six Groups, or you can assign
up to 198 numbers to a large Group.

(See Broadcasting (Monochrome only)
uu page 10.)

a Press SpeedDial.

j Do one of the following:

 To store another Group for

broadcasting, repeat steps c to i.

 To finish storing Groups for

broadcasting, press Stop/Exit.

You can print a list of all the Speed Dial
numbers. Group numbers will be marked
in the GROUP column. (See Reports
uu page 32.)

Changing a Group name 5

a Press SpeedDial.
b Press Alphabetical or Numerical.
c Press More.

5

b Press Alphabetical or Numerical.
c Press More.
d Press s or t to display

Setup Groups.

e Press Setup Groups.
f Enter the group name (up to

16 characters) by pressing the buttons
on the Touchscreen.
Press OK.

g When the LCD displays the next

available Group number, press OK.
This Group number and name will
automatically be assigned to the next
available Speed Dial location.

h Add Speed Dial numbers to the Group

by pressing them to display a red
checkmark. Press OK.
If you want to list the numbers in

alphabetical order, press .

i When the LCD displays the Group

Name and numbers, press OK to
confirm.

d Press s or t to display Change.
e Press Change.
f Press s or t to display the Group you

want to change.

g Press the Group.
h Press Name.
i Enter the new name (up to

16 characters) by pressing the buttons
on the Touchscreen.
(uuBasic User’s Guide: Entering Text)
Press OK.
(For example, type NEW CLIENTS.)

How to change the stored name or
number:

If you want to change a character, press
d or c to position the cursor under the
character you want to change, and then

press . Re-enter the character.

j Press OK.
k Press Stop/Exit.

29

Chapter 5

Deleting a Group 5

a Press SpeedDial.
b Press Alphabetical or Numerical.
c Press More.
d Press s or t to display Delete.
e Press Delete.
f Press s or t to display the Group you

want to delete.

g Press the Group Name.
h Press OK.

Press Yes to confirm.

i Press Stop/Exit.

Deleting a number from a Group 5

a Press SpeedDial.
b Press Alphabetical or Numerical.
c Press More.
d Press s or t to display Change.
e Press Change.
f Press s or t to display the Group you

want to change.

g Press the Group.
h Press s or t to display Change.
i Then press Change.
j Press s or t to display the number you

want to delete from the Group.

k Press the check box of the number you

want to delete to uncheck it.
Press OK to confirm.

l Press OK.
m Press Stop/Exit.

30

6

Printing reports 6

Fax reports (MFC models only)

Use the buttons on the screen to set up the
Transmission Verification Report and the
Journal Period.

Transmission Verification Report 6

You can use the Transmission Verification
Report as proof that you sent a fax.
(uuBasic User’s Guide: Transmission
Verification Report)

Fax Journal (activity report) 6

You can set the machine to print a journal at
specific intervals (every 50 faxes, 6, 12 or
24 hours, 2 or 7 days). If you set the interval
to Off, you can still print the report by
following the steps in How to print a report
uu page 32. The factory setting is
Every 50 Faxes.

a Press Menu.

g Press s or t to choose an interval.

If you choose Every 50 Faxes, go to

6

step j.

 6, 12, 24 hours, 2 or 7 days

The machine will print the report at
the chosen time and then erase all
jobs from its memory. If the
machine's memory is filled with the
maximum 200 jobs before the time
you chose has passed, the machine
will print the Journal early and then
erase all jobs from the memory. If
you want an extra report before it is
due to print, you can print it without
erasing the jobs from the memory.

 Every 50 Faxes

The machine will print the Journal
when the machine has stored
50 jobs.

6

h Enter the time to start printing in 24-hour

format.
Press OK.
(For example: enter 19:45 for 7:45 PM.)

i If you choose Every 7 Days, choose

the first day for the 7-day countdown.

b Press s or t to display Fax.
c Press Fax.
d Press s or t to display

Report Setting.

e Press Report Setting.
f Press Journal Period.

j Press Stop/Exit.

31

Chapter 6

Reports 6

The following reports are available:

 XMIT Verify (MFC models only)

Prints a Transmission Verification Report
for your last transmission.

 Quick Dial (MFC models only)

Lists names and numbers stored in the
Speed Dial memory, in alphabetical or
numerical order.

 Fax Journal (MFC models only)

Lists information about the last incoming
and outgoing faxes.
(TX: Transmit.) (RX: Receive.)

 User Settings

Lists your settings.

 Network Config

How to print a report 6

a Press Menu.
b Press s or t to display

Print Reports.

c Press Print Reports.
d Press the report you want.
e (Quick Dial

Alphabetical Order or
Numerical Order.

1

MFC models only

1

Only) Press

f Press Start.
g Press Stop/Exit.

Lists your Network settings.

 WLAN Report

Prints a WLAN connection report.

 Caller ID hist. (MFC models only)

Lists the available Caller ID information
about the last 30 received faxes and
telephone calls.

32

7

Note

Making copies 7

Copy settings 7

You can change the copy settings temporarily
for multiple copies.

(MFC models only) The machine returns to its
default settings after being idle for 1 minute,
or if the Mode Timer returns the machine to
Fax mode. (See Mode Timer (MFC models
only) uu page 4.)

To change a setting, press COPY or Copy,
Options and then press s or t to scroll
through the copy settings. When the setting
you want is displayed, press it and choose
your option.

When you are finished choosing settings,
press Mono Start or Colour Start.

You can save some of the settings that
you use most often by setting them as
default. These settings will remain until
you change them again. (See Setting your
changes as a new default uu page 39.)

Changing copy speed and quality 7

You can choose from a range of speed and
quality. The factory setting is Normal.

 Fast

Fast copy speed and lowest amount of ink
used. Use to save time printing
documents to be proof-read, large
documents or many copies.

 Normal

Normal is the recommended mode for
ordinary print outs. This produces good
copy quality with good copy speed.

 Best

Use Best mode to copy precise images
such as photographs. This provides the
highest resolution and slowest speed.

a Press (COPY) or Copy.

b Load your document.

7

Stop copying 7

To stop copying, press Stop/Exit.

c Enter the number of copies you want.
d Press Options.
e Press s or t to display Quality.
f Press Quality.
g Press s or t to display Fast, Normal

or Best, and then press the option you
want to set.

h If you do not want to change additional

settings, press Mono Start or
Colour Start.

33

Chapter 7

Note

Enlarging or reducing the copied image 7

You can choose an enlargement or reduction
ratio. If you choose Fit to Page, your
machine will adjust the size automatically to
the paper size you set.

a Press (COPY) or Copy.

b Load your document.
c Enter the number of copies you want.
d Press Options.
e Press s or t to display

Enlarge/Reduce.

f Press Enlarge/Reduce.

198% 10x15cmiA4

186% 10x15cmiLTR

141% A5iA4

100%

97% LTRiA4

93% A4iLTR

83% LGLiA4 (MFC-J625DW and

DCP-J725DW)

83% (DCP-J525W)

69% A4iA5

47% A4i10x15cm

Fit to Page

Custom(25-400%)

i If you do not want to change additional

settings, press Mono Start or
Colour Start.

g Press s or t to display the available

options, and then press the option you
want to change.

h Do one of the following:

 If you chose Enlarge or Reduce,

press the enlargement or reduction
ratio you want.

 If you chose Custom(25-400%),

enter an enlargement or reduction
ratio from 25% to 400%.

Press OK.

 If you chose 100% or Fit to Page,

go to step i.

• Page Layout is not available with
Enlarge/Reduce.

• Page Layout, Duplex Copy and Sort
are not available with Fit to Page.

• Fit to Page does not work correctly
when the document on the scanner glass
is skewed more than 3 degrees. Using the
document guidelines on the left and top,
place your document in the upper left
hand corner, with the document face down
on the scanner glass.

• Fit to Page is not available when
using the ADF.

• Fit to Page is not available for Legal
sized documents.

34

Making copies

IMPORTANT

Note

Making N in 1 copies or a poster (Page Layout) 7

The N in 1 copy feature can help you save
paper by letting you copy two or four pages
onto one printed page.

You can also produce a poster. When you
use the poster feature your machine divides
your document into sections, then enlarges
the sections so you can assemble them into a
poster. If you want to print a poster, use the
scanner glass.

• Make sure the paper size is set to A4 or
Letter.

• If you are producing multiple colour
copies, N in 1 copy is not available.

• (P) means Portrait and (L) means
Landscape.

• Poster copy is not available when using
transparencies.

• Sort and Enlarge/Reduce are not
available with Page Layout.

g Press s or t to display Off(1in1),

2in1(P), 2in1(L), 4in1(P),
4in1(L), Poster (2x1),
Poster (2x2), Poster (3x3) or
2in1(ID)

Press the option you want to set.

1

For details about 2 in 1 (ID), see 2 in 1 ID Copy
uu page 36.

1

.

h If you do not want to change additional

settings, press Mono Start or
Colour Start to scan the page.

If you placed the document in the ADF
or are making a poster, the machine
scans the document and starts printing.

If you are using the scanner glass, go
to step i.

i After the machine scans the page,

press Yes to scan the next page.

j Place the next page on the scanner

glass. Press OK to scan the document.
Repeat steps i and j for each page of
the layout.

k After all the pages have been scanned,

press No to finish.

7

• Duplex Copy is not available with Poster
copy.

a Press (COPY) or Copy.

b Load your document.
c Enter the number of copies you want.
d Press Options.
e Press s or t to display Page Layout.
f Press Page Layout.

35

Chapter 7

Note

Place the document face down in the
direction shown below:

 2in1(P)

 2in1(L)

 4in1(P)

 4in1(L)

 Poster (3x3)

2 in 1 ID Copy 7

You can copy both sides of your identification
card onto one page, keeping the original card
size. Make sure the paper size is set to A4 or
Letter.

 Poster (2x1)

 Poster (2x2)

You can copy an identification card to the
extent permitted under applicable laws.
(uuProduct Safety Guide: Unlawful use
of copying equipment)

a Press (COPY) or Copy.

b Place your identification card face down

at the left corner of the scanner glass.

1

1 3 mm or greater (top, left)

c Enter the number of copies you want.

36

Making copies

Note

Note

d Press Options.
e Press s or t to display Page Layout.
f Press Page Layout.
g Press s or t to display 2in1(ID).
h Press 2in1(ID).
i Press Mono Start or Colour Start.

The machine starts scanning the first
page.

j After the machine has scanned one

side, press Yes. Turn over the
identification card and press OK to scan
the other side.

• Sort, Duplex Copy and

Enlarge/Reduce are not available with
2in1(ID).

• If you are producing multiple colour
copies, 2 in 1 (ID) copy is not available.

Sorting copies using the ADF
(MFC-J625DW and

h If you do not want to change additional

settings, press Mono Start or
Colour Start.

Fit to Page and Page Layout are
not available with Sort.

Adjusting Density 7

You can adjust the copy density to make
copies darker or lighter.

a Press (COPY) or Copy.

b Load your document.
c Enter the number of copies you want.

7

d Press Options.
e Press s or t to display Density.
f Press Density.
g Press d or c to make a lighter or darker

copy.
Press OK.

DCP-J725DW only) 7

You can sort multiple copies. Pages will be
stacked in the order 321, 321, 321, and so on.

a Press (COPY) or Copy.

b Load your document.
c Enter the number of copies you want.
d Press Options.
e Press s or t to display Stack/Sort.
f Press Stack/Sort.
g Press Sort.

h If you do not want to change additional

settings, press Mono Start or
Colour Start.

37

Chapter 7

Note

1

2

1

1

2

1

1

2

1

2

1

2

1

1

2

1

1

2

1

2

Duplex (2-sided) copying (MFC-J625DW and DCP-J725DW only) 7

You can reduce the amount of paper used for
copies by copying on both sides of the paper.

We recommend you load your document in
the ADF for duplex copying. For 2-sided
documents and books use the scanner glass.

(long edge flip)

Portrait

Landscape

• 2in1(ID), Poster and Fit to Page
are not available with Duplex Copy.

• You can only use plain paper sizes A4, A5
or Letter.

a Press (COPY) or Copy.

b Enter the number of copies you want.
c Press Options.
d If you want to sort multiple copies, press

s or t to display Stack/Sort.

e Press Stack/Sort.
f Press Sort.
g Press s or t to display Duplex Copy.
h Press Duplex Copy.

(short edge flip)

Portrait

Landscape

i Press s or t to display the duplex copy

type you want, and press

Portrait LongEdgeFlip,
Landscape LongEdgeFlip,
Portrait ShortEdgeFlip or
Landscape ShortEdgeFlip.

j Press OK after reading the message on

the screen.

k Load your document.
l Press Mono Start or Colour Start.

If you placed the document in the ADF,
the machine scans the pages and starts
printing.

If you are using the scanner glass, go
to step m.

38

Making copies

Note

m The screen shows:

Set the next page, then press
Scan. When you finish, press
Complete.

Place the next page on the scanner
glass and press Scan.
Press OK.
The machine starts printing.

n If you pressed Sort for multiple copies,

repeat step m for each additional page.
After all the pages have been scanned,
press Complete.

DO NOT touch printed pages until they are
ejected the second time. The machine will
print and eject the first side, and then pull the
paper back in to print the second side.

If your document causes paper jams, try
using one of the special duplex copy
settings. Press Advanced after step h.
Press s or t to choose Duplex1 or

Duplex2.
Duplex1 helps avoid paper jams when

copying by allowing more time for the ink
to dry. Choosing Duplex2 allows more
time for the ink to dry while also using less
ink.

c Press s or t to display the settings,

and press on the setting you want to
change. Then press the new option.
Repeat this step for each setting you
want to change.

d After changing the last setting, press

s or t to display Set New Default.

e Press Set New Default.
f Press OK.

The LCD asks you again to confirm if
you want to set the change as the new
default.
Press Yes.

g Press Stop/Exit.

Restoring all settings to the factory default 7

You can restore the copy settings Quality,
Enlarge/Reduce, Density,
Page Layout and Duplex Copy

(MFC-J625DW and DCP-J725DW only) that
you have changed to the factory default.

a Press (COPY) or Copy.

b Press Options.

7

Setting your changes as a new default 7

You can save the settings for the copy
options you use most often by setting them as
default, such as Quality,

Enlarge/Reduce, Density,
Page Layout and Duplex Copy

(MFC-J625DW and DCP-J725DW only).
These settings will remain until you change
them again.

a Press (COPY) or Copy.

b Press Options.

c Press s or t to display

Factory Reset.

d Press Factory Reset.
e Press Yes.
f Press Stop/Exit.

39

Printing photos from a memory

8

card or USB Flash memory drive
(MFC-J625DW and DCP-J725DW
only)

PhotoCapture Center™ operations

Memory cards, USB Flash memory drive and folder structures 8

Your machine is designed to be compatible
with modern digital camera image files,
memory cards and USB Flash memory
drives; however, please read the points
below to avoid errors:

 The image file extension must be .JPG

(other image file extensions like .JPEG,
.TIF, .GIF and so on will not be
recognized).

 Direct PhotoCapture Center™ printing

must be performed separately from
PhotoCapture Center™ operations using
the PC. (Simultaneous operation is not
available.)

 The machine can read up to 999 files

a memory card or USB Flash memory
drive.

1

The folder inside memory cards or USB Flash

memory drive is also counted.

1

on

8

Please be aware of the following:

8

 When printing an index or image, the

PhotoCapture Center™ will print all the
valid images, even if one or more images
have been corrupted. Corrupted images
will not be printed.

 (memory card users)

Your machine is designed to read memory
cards that have been formatted by a digital
camera.

When a digital camera formats a memory
card it creates a special folder into which it
copies image data. If you need to modify
the image data stored on a memory card
with your PC, we recommend that you do
not modify the folder structure created by
the digital camera. When saving new or
modified image files to the memory card,
we also recommend you use the same
folder your digital camera uses. If the data
is not saved to the same folder, the
machine may not be able to read the file or
print the image.

 (USB Flash memory drive users)

This machine supports USB Flash
memory drives that have been formatted

by Windows

®

.

 The DPOF file on the memory cards must

be in a valid DPOF format. (See DPOF
printing uu page 42.)

40

Printing photos from a memory card or USB Flash memory drive (MFC-J625DW and DCP-J725DW only)

Note

Print Images 8

Print Index (Thumbnails) 8

The PhotoCapture Center™ assigns
numbers for images (such as No.1, No.2,
No.3, and so on).

The PhotoCapture Center™ uses these
numbers to identify each picture. You can
print a thumbnail page to show all the pictures
on the memory card or USB Flash memory
drive.

Only file names that are 20 characters or
less will be printed correctly on the index
sheet.

a Make sure you have put the memory

card or USB Flash memory drive in the
correct slot.

Press (PHOTO) or Photo.

b Press s or t to display Index Print.
c Press Index Print.
d Press Index Sheet and choose

6 IMGs/Line or 5 IMGs/Line.

e Do one of the following:

 Press Options to change the paper

type or the paper size you are using.

 If you do not want to change the

paper settings, go to h.

f Press Paper Type.

Press s or t to display the paper type
you are using, and choose

Plain Paper, Inkjet Paper,
Brother BP71, Brother BP61 or
Other Glossy.

g Press Paper Size.

Press A4 or Letter.

h Press Colour Start to print.

Printing Photos 8

Before you can print an individual image, you
have to know the image number.

a Make sure you have put the memory

card or USB Flash memory drive in the
correct slot.

Press (PHOTO) or Photo.

b Print the Index. (See Print Index

(Thumbnails) uu page 41.)

c Press s or t to display Index Print.
d Press Index Print.
e Press Print Photos.
f Enter the image number that you want to

print from the thumbnails printed on the
Index page.
After you have chosen the image
numbers, press OK.

8

6 IMGs/Line 5 IMGs/Line

Print time for 5 IMGs/Line will be
slower than 6 IMGs/Line, but the
quality is better.

41

Chapter 8

Note

Note

g Press OK.

• You can enter the numbers at one time by
using a comma or a hyphen. For example,
Enter 1,3,6 to print images No.1, No.3 and
No.6. Enter 1-5 to print images No.1 to
No.5.

• You can enter up to 12 characters
(including commas) for the image
numbers you want to print.

h Do one of the following:

 Press Options to change the print

settings. (See page 43.)

 If you do not want to change any

settings, press Start to print.

Printing All Photos 8

DPOF printing 8

DPOF stands for Digital Print Order Format.

Major digital camera manufacturers (Canon
Inc., Eastman Kodak Company, FUJIFILM
Corporation, Panasonic Corporation and
Sony Corporation) created this standard to
make it easier to print images from a digital
camera.

If your digital camera supports DPOF
printing, you will be able to choose on the
digital camera display the images and
number of copies you want to print.

When a memory card containing DPOF
information is put into your machine, you can
print the chosen image easily.

a Make sure you have put the memory

card in the correct slot.

Press (PHOTO) or Photo.

You can print all the photos on your memory
card or USB Flash memory drive.

a Make sure you have put the memory

card or USB Flash memory drive in the
correct slot.

Press (PHOTO) or Photo.

b Press s or t to display Print All.
c Press Print All.
d Do one of the following:

 Press Options to change the print

settings. (See page 43.)

 If you do not want to change any

settings, press Start to print.

The machine will ask you if you want to
use DPOF settings.

b Press Yes.
c Do one of the following:

 Press Options to change the print

settings. (See page 43.)

 If you do not want to change any

settings, press Start to print.

A DPOF File error can occur if the print
order that was created on the camera has
been corrupted. Delete and recreate the
print order using your camera to correct
this problem. For instructions on how to
delete or recreate the print order, refer to
your camera manufacturer's support
website or accompanying documentation.

42

Printing photos from a memory card or USB Flash memory drive (MFC-J625DW and DCP-J725DW only)

Note

PhotoCapture Center™ print settings

You can change the print settings temporarily
for the next print job.

(MFC models only) The machine returns to its
default settings after being idle for 3 minutes,
or if the Mode Timer returns the machine to
Fax mode. (See Mode Timer (MFC models
only) uu page 4.)

You can save the print settings you use
most often by setting them as the default.
(See Setting your changes as a new
default uu page 47.)

f If you do not want to change additional

8

settings, press .
Press Start to print.

Paper options 8

Paper Type 8

a Press (PHOTO) or Photo.

Do one of the following:

 Press View Photos and press

s or t to display each photo. When
the photo you want to print is
displayed, press OK.

 Press Print All.

b Press Options.

Print Quality 8

a Press (PHOTO) or Photo.

Do one of the following:

 Press View Photos and press

s or t to display each photo. When
the photo you want to print is
displayed, press OK.

 Press Print All.

b Press Options.
c Press s or t to display

Print Quality.

c Press s or t to display Paper Type.

8

d Press Paper Type.
e Press s or t to display Plain Paper,

Inkjet Paper, Brother BP71,
Brother BP61 or Other Glossy.

Press the option you want to set.

f If you do not want to change additional

settings, press .
Press Start to print.

Paper and print size 8

a Press (PHOTO) or Photo.

Do one of the following:

 Press View Photos and press

s or t to display each photo. When
the photo you want to print is
displayed, press OK.

d Press Print Quality.
e Press Normal or Photo.

 Press Print All.

b Press Options.
c Press s or t to display Paper Size.

43

Chapter 8

d Press Paper Size.
e Press s or t to display 10x15cm,

13x18cm, A4 or Letter.
Press the option you want to set.
Do one of the following:

 If you chose Letter or A4, go to

step f.

 If you chose another size of paper,

go to step g.

f Press the Print Size.

Example: Printed position for A4 paper

1

8x10cm

2

9x13cm

3

10x15cm

Adjusting Brightness, Contrast and Colour 8

Brightness 8

a Press (PHOTO) or Photo.

Do one of the following:

 Press View Photos and press

s or t to display each photo. When
the photo you want to print is
displayed, press OK.

 Press Print All.

b Press Options.
c Press s or t to display Brightness.
d Press Brightness.

4

13x18cm

5

15x20cm

6

Max. Size

g If you do not want to change additional

settings, press .
Press Start to print.

e Press d or c to make a darker or lighter

print.
Press OK.

f If you do not want to change additional

settings, press .
Press Start to print.

Contrast 8

You can choose the contrast setting.
Increasing the contrast will make an image
look sharper and more vivid.

a Press (PHOTO) or Photo.

Do one of the following:

 Press View Photos and press

s or t to display each photo. When
the photo you want to print is
displayed, press OK.

44

 Press Print All.

b Press Options.
c Press s or t to display Contrast.
d Press Contrast.

Printing photos from a memory card or USB Flash memory drive (MFC-J625DW and DCP-J725DW only)

Note

e Press d or c to change the contrast.

Press OK.

f If you do not want to change additional

settings, press .
Press Start to print.

Colour Enhancement 8

You can turn on the colour enhancement
feature to print more vivid images. Printing
time will be slower with this feature and also,
depending on the image you are printing, it
may use more ink.

a Press (PHOTO) or Photo.

Do one of the following:

 Press View Photos and press

s or t to display each photo. When
the photo you want to print is
displayed, press OK.

 Press Print All.

b Press Options.
c Press s or t to display

Color Enhance.

d Press Color Enhance.
e Do one of the following:

 If you want to customize the

White Balance, Sharpness or
Color Density, press
Color Enhance and then press
On.

Go to step f.

 If you do not want to customize,

press Color Enhance and then
press Off.

Press .
Go to step i.

f Press s or t to display

White Balance, Sharpness or
Color Density, and then press the

option you want to change.

g Press d or c to adjust the degree of the

setting.
Press OK.

h Do one of the following:

 If you want to customize another

colour enhancement, repeat
steps f to g.

Press .

 If you want to change other settings,

press to display the print setting
menu and press the setting you want

to change. (See page 43.)

i If you do not want to change additional

settings, press .
Press Start to print.

• White Balance

This setting adjusts the hue of the white
areas of an image. Lighting, camera
settings and other influences will affect the
appearance of white. The white areas of a
picture may be slightly pink, yellow or
some other colour. By using this setting,
you can correct that effect and bring the
white areas back to pure white.

• Sharpness

This setting enhances the detail of an
image, similar to adjusting the fine focus
on a camera. If the image is not in true
focus and you cannot see the fine details
of the picture, then adjust the sharpness.

• Colour Density

This setting adjusts the total amount of
colour in the image. You can increase or
decrease the amount of colour in an
image to improve a washed out or weak
picture.

8

45

Chapter 8

Cropping 8

If your photo is too long or wide to fit the
available space on your chosen layout, part
of the image will automatically be cropped.

The default setting is On. If you want to print
the whole image, turn this setting to Off.
When you set Cropping to Off, also set

Borderless to Off. (See Borderless
printing uu page 46.)

a Press (PHOTO) or Photo.

Do one of the following:

 Press View Photos and press

s or t to display each photo. When
the photo you want to print is
displayed, press OK.

 Press Print All.

b Press Options.
c Press s or t to display Cropping.
d Press Cropping.

Borderless printing 8

This feature expands the printable area to the
edges of the paper. Printing time will be
slightly slower.

a Press (PHOTO) or Photo.

Do one of the following:

 Press View Photos and press

s or t to display each photo. When
the photo you want to print is
displayed, press OK.

 Press Print All.

b Press Options.
c Press s or t to display Borderless.
d Press Borderless.
e Press Off (or On).

f If you do not want to change additional

settings, press .
Press Start to print.

e Press Off (or On).

f If you do not want to change additional

settings, press .
Press Start to print.

Cropping: On

Cropping: Off 8

8

Date Print 8

You can print the date if it is already in the
data on your photo. The date will be printed
on the lower right corner. If the data doesn’t
have the date information, you cannot use
this function.

a Press (PHOTO) or Photo.

Do one of the following:

 Press View Photos and press

s or t to display each photo. When
the photo you want to print is
displayed, press OK.

 Press Print All.

b Press Options.
c Press s or t to display Date Print.

d Press Date Print.

46

e Press On (or Off).

Printing photos from a memory card or USB Flash memory drive (MFC-J625DW and DCP-J725DW only)

Note

f If you do not want to change additional

settings, press .
Press Start to print.

The DPOF setting on your camera must
be turned off to use the Date Print
feature.

Setting your changes as a new default 8

You can save the print settings you use most
often by setting them as the default settings.
These settings will remain until you change
them again.

a Press your new setting.

Repeat this step for each setting you
want to change.

b After changing the last setting, press

s or t to choose Set New Default.

c Press Set New Default.
d Press OK.

The LCD asks you again to confirm if
you set the change as the new default.
Press Yes.

Restoring all settings to the factory default 8

You can restore the PhotoCapture settings
you have changed back to the factory default
for, Print Quality, Paper Type,

Paper Size, Brightness, Contrast,
Color Enhance, Cropping, Borderless
and Date Print.

a Press (PHOTO) or Photo.

Do one of the following:

 Press View Photos and press

s or t to display each photo. When
the photo you want to print is
displayed, press OK.

 Press Print All.

b Press Options.
c Press s or t to display

Factory Reset.

d Press Factory Reset.
e Press Yes to confirm.
f Press Stop/Exit.

8

e Press Stop/Exit.

47

Chapter 8

Scan to a memory card or USB Flash memory drive

How to set a new default 8

You can save the Scan to Media settings
(Quality and File Type) you use most
often by setting them as the default settings.
These settings will remain until you change
them again.

a Press (SCAN) or Scan.

b Press s or t to display

Scan to Media.

c Press Scan to Media.

How to reset to the factory default 8

8

You can restore all the Scan to Media settings
(Quality and File Type), that you have
changed, back to the factory default.

a Press (SCAN) or Scan.

b Press s or t to display

Scan to Media.

c Press Scan to Media.
d Press Options.
e Press s or t to display

Factory Reset.

f Press Factory Reset.

d Press Options.
e Press Quality or File Type. Then

press the option you want to change.
Repeat this step for each setting you
want to change.

f After you are finished choosing your

preferred settings, press
Set New Default.

g Press OK.

The LCD asks you again to confirm if
you want to set the change as the new
default.
Press Yes.

h Press Stop/Exit.

g Press Yes to confirm.
h Press Stop/Exit.

48

Printing photos from a camera

9

(MFC-J625DW and DCP-J725DW
only)

Printing photos directly from a PictBridge camera

Your Brother machine supports the
PictBridge standard, allowing you to connect
to and print photos directly from any
PictBridge compatible digital camera.

If your camera is using the USB Mass
Storage standard, you can also print photos
from a digital camera without PictBridge.
(See Printing photos directly from a digital
camera (without PictBridge) uu page 51.)

PictBridge requirements 9

To avoid errors, remember the following
points:

9

Setting your digital camera 9

Make sure your camera is in PictBridge

9

mode. The following PictBridge settings may
be available from the LCD of your PictBridge
compatible camera.

Depending on your camera some of these
settings may not be available.

Camera Menu
Selections

Paper Size A4, Letter, 10  15 cm,

Paper Type Plain Paper, Glossy Paper,

Layout Borderless: On,

DPOF setting

Print Quality Normal, Fine,

Options

Printer Settings

(Default setting)

Inkjet Paper, Printer Settings

(Default setting)

Borderless: Off,
Printer Settings

(Default setting)

1

-

Printer Settings

(Default setting)

2

2

2

2

9

 The machine and the digital camera must

be connected using a suitable USB cable.

 The image file extension must be .JPG

(other image file extensions like .JPEG,
.TIF, .GIF and so on will not be
recognized).

 PhotoCapture Center™ operations are

not available when using the PictBridge
feature.

Colour
Enhancement

Date Print On, Off,

1

See DPOF printing uu page 51 for more details.

2

If your camera is set to use the Printer Settings
(Default setting), the machine will print your photo
using the following settings.

On, Off,
Printer Settings

(Default setting)

Printer Settings

(Default setting)

2

2

49

Chapter 9

Note

IMPORTANT

Settings Options

Paper Size 10  15 cm

Paper Type Glossy Paper

Layout Borderless: On

Print Quality Fine

Colour Enhancement Off

Date Print Off

 When your camera does not have any

menu selections, these settings are also
used.

 The name and availability of each setting

depends on the specification of your
camera.

Please refer to the documentation supplied
with your camera for more detailed
information on changing PictBridge settings.

Printing Images 9

Remove any memory cards or USB Flash
memory drive from the machine before
connecting a digital camera.

a Make sure that your camera is turned

off. Connect your camera to the USB
direct interface (1) on the machine using
the USB cable.

1

1 USB direct interface

b Turn on the camera.

When the machine has recognized the
camera, the LCD shows
Camera Connected.

c Choose the photo you want to print

following the instructions from your
camera.
When the machine starts printing a
photo, the LCD will show Printing.

To prevent damage to your machine, do
not connect any device other than a digital
camera or USB Flash memory drive to the
USB direct interface.

50

Printing photos from a camera (MFC-J625DW and DCP-J725DW only)

Note

Note

DPOF printing 9

DPOF stands for Digital Print Order Format.

Major digital camera manufacturers (Canon
Inc., Eastman Kodak Company, FUJIFILM
Corporation, Panasonic Corporation and
Sony Corporation) created this standard to
make it easier to print images from a digital
camera.

If your digital camera supports DPOF
printing, you will be able to choose on the
digital camera display the images and
number of copies you want to print.

A DPOF File error can occur if the print
order that was created on the camera has
been corrupted. Delete and recreate the
print order using your camera to correct
this problem. For instructions on how to
delete or recreate the print order, refer to
your camera manufacturer's support
website or accompanying documentation.

Printing photos directly from a digital camera (without PictBridge)

If your camera supports the USB Mass
Storage standard, you can connect your
camera in storage mode. This enables you to
print photos from your camera.

(If you would like to print photos in PictBridge
mode, see Printing photos directly from a
PictBridge camera uu page 49.)

The name, availability and operation differ
among digital cameras. Please refer to the
documentation supplied with your camera
for detailed information, such as how to
switch from PictBridge mode to USB mass
storage mode.

9

9

51

Chapter 9

Note

IMPORTANT

Printing Images 9

Remove any memory cards or USB Flash
memory drive from the machine before
connecting a digital camera.

a Make sure that your camera is turned

off. Connect your camera to the USB
direct interface (1) on the machine using
the USB cable.

1

1 USB direct interface

b Turn on the camera.
c Follow the steps in Print Images

uu page 41.

To prevent damage to your machine, do
not connect any device other than a digital
camera or USB Flash memory drive to the
USB direct interface.

52

A

IMPORTANT

IMPORTANT

Routine maintenance A

Cleaning and checking the machine

Cleaning the outside of the machine A

Clean the Touchscreen as follows:

• Turn off the power switch when you clean
the Touchscreen.

• DO NOT use any type of liquid cleaners
(including ethanol).

a Clean the Touchscreen with a dry, soft

lint-free cloth.

Clean the outside of the machine as
follows:

A

• Use neutral detergents. Cleaning with
volatile liquids such as thinner or benzine
will damage the outside surface of the
machine.

• DO NOT use cleaning materials that
contain ammonia.

• DO NOT use isopropyl alcohol to remove
dirt from the control panel. It may crack the
panel.

a Pull the paper tray (1) completely out of

the machine.

1

b Wipe the outside of the machine with a

dry, soft lint-free cloth to remove dust.

A

c Lift the output paper tray cover and

remove anything that is stuck inside the
paper tray.

53

d Wipe the paper tray with a dry, soft

WARNING

lint-free cloth to remove dust.

e Close the output paper tray cover and

put the paper tray firmly back in the
machine.

Cleaning the machine’s printer platen A

Be sure to unplug the machine from the
electrical socket before cleaning the printer
platen to avoid an electrical shock.

a Using both hands, grasp the plastic tabs

on both side of the machine to lift the
scanner cover into the open position.

b Clean the machine’s printer platen (1)

and the area around it, wiping off any
scattered ink with a soft, dry lint-free
cloth.

54

1

c Using both hands, grasp the plastic tabs

on both sides of the machine and gently
close the scanner cover.

d Re-connect the power cord.

Routine maintenance

Note

Note

Cleaning the paper feed rollers A

If the paper feed rollers are stained with ink, it
may cause paper feed problems.

a Unplug the machine from the electrical

socket. Pull the paper tray (1)
completely out of the machine.

1

c Lift the Jam Clear Flap (2), and then

clean the back side of the Paper Feed
Rollers (1) with a soft lint-free cloth
slightly moistened with water.
After cleaning, wipe the rollers with a
dry, soft lint-free cloth to remove all
moisture.

1

2

If the paper support flap is open, close it,
and then close the paper support.

b Clean the front side of the Paper Feed

Rollers (1) with a soft lint-free cloth
slightly moistened with water, using a
side-to-side motion.
After cleaning, wipe the rollers with a
dry, soft lint-free cloth to remove all
moisture.

1

d Put the paper tray firmly back in the

machine.

e Re-connect the power cord.

Do not use the machine again until the
rollers are dry completely. Using the
machine before the rollers are dry may
cause paper feed problems.

A

55

Cleaning the paper pick-up

Note

rollers A

a Unplug the machine from the electrical

socket.

b Pull the paper tray completely out of the

machine.

If the machine starts to multi-feed the last
few sheets of paper in the tray, clean the
Base Pad (1) with a soft lint-free cloth
slightly moistened with water.

After cleaning, wipe the pad with a dry,
soft lint-free cloth to remove all moisture.

1

c Open the Jam Clear Cover (1) at the

back of the machine.

1

d Clean the Paper Pick-up Rollers (1) with

a soft lint-free cloth moistened with
water.
Slowly turn the rollers so that the whole
surface is cleaned.
After cleaning, wipe the rollers with a
dry, soft lint-free cloth to remove all
moisture.

1

e Close the Jam Clear Cover.

Make sure the cover is closed
completely.

f Put the paper tray firmly back in the

machine.

g Re-connect the power cord.

56

Routine maintenance

Note

IMPORTANT

Checking the ink volume A

Although an ink volume icon appears on the
LCD, you can use the ink menu to see a large
graph showing the ink that is left in each
cartridge.

a Press Ink or .

b Press s or t to display Ink Volume.
c Press Ink Volume.

The LCD shows the ink volume.

d Press Stop/Exit.

You can check the ink volume from your
computer.
uuSoftware User’s Guide: Printing

(Windows

uuSoftware User’s Guide: Printing and
Faxing (Macintosh)

®

)

Packing and shipping the machine

When you transport the machine, use the
packing materials that came with your
machine. Follow the instructions below to
correctly package your machine. Damage
caused to your machine during transit may
not be covered by your warranty.

It is important to allow the machine to
“park” the print head after a print job.
Listen carefully to the machine before
unplugging it to make sure that all
mechanical noise has stopped. Not
allowing the machine to finish this process
may lead to print problems and possible
damage to the print head.

a Open the ink cartridge cover.
b Remove all four ink cartridges. Press

the ink release lever above each
cartridge to release it.
(uuBasic User’s Guide: Replacing the
ink cartridges)

A

A

c Install the orange protective part and

then close the ink cartridge cover.

57

IMPORTANT

• Make sure the plastic tab on the right side

1

of the orange protective part (1) clicks
securely into place (2).

2

• If you are not able to find the orange
protective part, ship the machine without
it. DO NOT install the ink cartridges as an
alternative before shipping.

e Unplug the machine from the telephone

wall socket and take the telephone line
cord out of the machine.

f Unplug the machine from the electrical

socket.

g Using both hands, use the plastic tabs

on both sides of the machine to lift the
scanner cover into the open position.
Then unplug the interface cable from the
machine, if it is connected.

h Using both hands, grasp the plastic tabs

on both sides of the machine and gently
close the scanner cover.

d Lift the machine from the front and hook

the tab of the orange protective part into
the keyed opening (1) on the bottom of
the paper tray. Then latch the protective
part over the raised portion of the paper
tray (2).

1

58

2

Routine maintenance

Note

i Wrap the ink cartridges in the bag, then

tape the bag on to the paper tray.

j Wrap the machine in the bag.

k Pack the machine and the printed

materials in the original carton with the
original packing material as shown
below.

If you are returning your machine to
Brother as part of the Exchange Service,
pack only the machine. Keep all separate
parts and printed materials to use with
your “Exchange” machine.

l Close the carton and tape it shut.

A

59

Glossary B

B

This is a comprehensive list of features and terms that appear in Brother manuals. Availability of
these features depends on the model you purchased.

ADF (automatic document feeder)

The document can be placed in the ADF
and scanned one page at a time
automatically.

Auto Reduction

Reduces the size of incoming faxes.

Automatic fax transmission

Sending a fax without picking up the
handset of an external telephone.

Automatic Redial

A feature that enables your machine to
redial the last fax number after five
minutes if the fax did not go through
because the line was busy.

Backup Print

Your machine prints a copy of every fax
that is received and stored in its memory.
This is a safety feature so you will not lose
messages during a power failure.

Batch Transmission

(Black and white faxes only) As a cost
saving feature, all delayed faxes to the
same fax number can be sent as one
transmission.

Beeper Volume

Volume setting for the beep when you
press a key or make an error.

Brightness

Changing the Brightness makes the whole
image lighter or darker.

CNG tones

The special tones (beeps) sent by fax
machines during automatic transmission
to tell the receiving machine that a fax
machine is calling.

Coding method

Method of coding the information
contained in the document. All fax
machines must use a minimum standard
of Modified Huffman (MH). Your machine
is capable of greater compression
methods, Modified Read (MR), Modified
Modified Read (MMR) and JPEG, if the
receiving machine has the same
capability.

Colour Enhancement

Adjusts the colour in the image for better
print quality by improving sharpness,
white balance and colour density.

Communication error (Comm. Error)

An error during fax sending or receiving,
usually caused by line noise or static.

Compatibility group

The ability of one fax unit to communicate
with another. Compatibility is assured
between ITU-T Groups.

Contrast

Setting to compensate for dark or light
documents, by making faxes or copies of
dark documents lighter and light
documents darker.

Broadcasting

The ability to send the same fax message
to more than one location.

Caller ID

A service purchased from the telephone
company that lets you see the number (or
name) of the party calling you.

60

Delayed Fax

Sends your fax at a specified time later.

Density

Changing the Density makes the whole
image lighter or darker.

Glossary

Dual Access

Your machine can scan outgoing faxes or
scheduled jobs into memory at the same
time it is sending a fax from memory or
receiving or printing an incoming fax.

ECM (Error Correction Mode)

Detects errors during fax transmission
and resends the pages of the fax that had
an error.

Extension telephone

A telephone using the same line as your
fax but plugged into a separate wall
socket.

External telephone

A TAD (telephone answering device) or
telephone that is connected to your
machine.

F/T Ring Time

The length of time that the Brother
machine rings (when the Receive Mode
setting is Fax/Tel) to notify you to pick up
a voice call that it answered.

Fax Detect

Enables your machine to respond to CNG
tones if you interrupt a fax call by
answering it.

Fine resolution

Resolution is 203  196 dpi. It is used for
small print and graphs.

Greyscale

The shades of grey available for copying,
scanning and faxing photographs.

Group number

A combination of Speed Dial numbers that
are stored in a Speed Dial location for
Broadcasting.

Innobella™

Innobella™ is a range of genuine
consumables offered by Brother. For best
quality results Brother recommends
Innobella™ Ink and Paper.

Journal Period

The pre-programmed time period
between automatically printed Fax
Journal Reports. You can print the Fax
Journal on demand without interrupting
the cycle.

LCD (Liquid Crystal Display)

The display screen on the machine that
shows interactive messages during On­Screen Programming and shows the date
and time when the machine is idle.

Fax Forwarding

Sends a fax received into the memory to
another pre-programmed fax number.

Fax Journal

Lists information about the last 200
incoming and outgoing faxes. TX means
Transmit. RX means Receive.

Fax Storage

You can store received faxes in memory.

Fax tones

The signals sent by sending and receiving
fax machines while communicating
information.

Fax/Tel

You can receive faxes and telephone
calls. Do not use this mode if you are
using a telephone answering device
(TAD).

Manual fax

When you lift the handset of your external
telephone you can hear the receiving fax
machine answer before you press
Mono Start or Colour Start to begin
sending the fax.

Memory Receive

Receives faxes into the machine's
memory when the machine is out of paper.

Menu mode

Programming mode for changing your
machine's settings.

OCR (optical character recognition)

ScanSoft™ PaperPort™12SE with OCR
or Presto! PageManager software
application converts an image of text to
text you can edit.

B

61

Overseas Mode

Makes temporary changes to the fax
tones to accommodate noise and static on
overseas telephone lines.

Remote Activation Code

Press this code (l 5 1) when you answer
a fax call on an extension or external
telephone.

Pause

Allows you to place a 3.5 second delay in
the dialling sequence while you are
dialling using the dial pad or while you are
storing Speed Dial numbers. Press the
Redial/Pause key on the control panel or
the PAUSE button on the Touchscreen as
many times as needed for longer pauses.

PhotoCapture Center™

Allows you to print digital photos from your
digital camera at high resolution for photo
quality printing.

Photo resolution (Mono only)

A resolution setting that uses varying
shades of grey for the best representation
of photographs.

PictBridge

Allows you to print photos directly from
your digital camera at high resolution for
photo quality printing.

Polling

The process of a fax machine calling
another fax machine to retrieve waiting fax
messages.

Pulse

A form of rotary dialling on a telephone
line.

Quick Dial List

A listing of names and numbers stored in
Speed Dial memory, in numerical order.

Remote Deactivation Code
(For Fax/Tel mode only)

When the machine answers a voice call, it
pseudo/double-rings. You can pick up at
an extension telephone by pressing this
code (#51).

Remote Retrieval Access

The ability to access your machine
remotely from a touch-tone telephone.

Resolution

The number of vertical and horizontal lines
per inch. See: Standard, Fine, Super Fine
and Photo.

Ring Delay

The number of rings before the machine
answers in Fax Only and Fax/Tel
modes.

Ring Volume

Volume setting for the machine's ring.

Scanning

The process of sending an electronic
image of a paper document into your
computer.

Scan to Media

You can scan a monochrome or colour
document on to a memory card or USB
Flash memory drive. Monochrome images
will be in TIFF or PDF file format and
colour images may be in PDF or JPEG file
format.

Real Time Transmission

When memory is full, you can send faxes
in real time.

Remaining jobs

You can check which jobs are waiting in
memory and cancel jobs individually.

Remote Access Code

Your own four-digit code (--- ) that allows
you to call and access your machine from
a remote location.

62

Search

A numerical or alphabetical electronic
listing of stored Speed Dial and Group
numbers.

Speed Dial

A pre-programmed number for easy
dialling.

Standard resolution

203  98 dpi (monochrome).
203  196 dpi (colour). It is used for
regular sized text and the quickest
transmission.

Station ID

The stored information that appears on
the top of faxed pages. It includes the
sender's name and fax number.

Super Fine resolution (Mono only)

203  392 dpi. Best for very small print
and line art.

TAD (telephone answering device)

You can connect an external TAD to your
machine.

Temporary settings

You can choose certain options for each
fax transmission and copy without
changing the default settings.

Glossary

Tone

A form of dialling on the telephone line
used for touch-tone telephones.

Transmission

The process of sending faxes over the
phone lines from your machine to the
receiving fax machine.

User Settings

A printed report that shows the current
settings of the machine.

WLAN Report

A printed report that shows the result of
the WLAN Connection.

Xmit Report (Transmission Verification
Report)

A listing for each fax sent, that shows its
date, time and number.

B

63

C

Index

Numerics

2 in 1 ID Copy ..........................................36

A

Access codes, storing and dialling ...........26

Apple Macintosh

See Software User's Guide.

B

Broadcasting ............................................ 10

setting up Groups for

............................29

C

Caller ID

Caller ID History report

Cancelling

Fax Forwarding
Fax Storage
jobs awaiting redial

Cleaning

paper feed rollers
printer platen

ControlCenter

See Software User's Guide.

Copy

2 in 1 ID
density
duplex
enlarge/reduce
page layout (N in 1)
poster
quality
set new default
sort (ADF only)
using ADF

................................................. 36

...................................................37

...................................................38

....................................................35

....................................................33

.............................. 18, 20

..........................................18

.........................................54

......................................34

......................................39

......................................37

.............................................37

......................... 32

...............................13

..................................55

...............................35

D

Dual Access
Duplex (2-sided)

copy

............................................ 10

...................................................... 38

F

Fax codes

changing
Remote Access Code

Fax Forwarding

changing remotely
programming a number

Fax Storage

printing from memory
turning off
turning on

Fax, from PC

See Software User's Guide.

Fax, stand-alone

receiving

Fax Forwarding
into PC
into the memory
out of paper reception
printing from memory
reducing to fit on paper
retrieving from a remote site

sending

at end of conversation
Broadcasting
cancelling from memory
contrast
delayed batch transmission
delayed fax
from memory (Dual Access)
manual
overseas
Real Time Transmission
Resolution
return to factory default
set new default

............................................... 19

........................... 19

.......................... 20, 21

............................................. 16

........................... 16

............................................. 18

............................................. 16

................................. 20

.............................................. 17

................................ 15

................................................... 7

..................................... 10

............................................... 7

........................................ 12

................................................ 9

............................................ 12

........................................... 8

.................................... 8

........................ 15

....................... 15

........................ 16

..................... 22

........20, 21

....................... 10

.................... 13

............... 13

.............. 10

.................... 11

....................... 9

Dialling

Groups (Broadcasting)

Direct printing

from a non-PictBridge camera
from a PictBridge camera

64

..........................10

G

Groups for Broadcasting ......................... 29

..............51

.....................49

I

ID Copy .................................................... 36

Ink cartridges

checking ink volume

............................. 57

L

LCD (Liquid Crystal Display)

Contrast
Dim Timer
Language

..................................................3

...............................................3

................................................3

M

Macintosh

See Software User's Guide.

Manual

transmission
Memory Storage
Mode, entering

Timer

.......................................................4

............................................9

........................................ 1

Quality
Return to factory default
Set new default

Printing

index
photos

Scan to Media

memory card
USB Flash memory

PictBridge

DPOF Printing
Power failure
Presto! PageManager

See Software User's Guide. Also see Help

in the Presto! PageManager application.
Print

fax from memory

report
Printing

See Software User's Guide.

............................................... 43

.................... 47

................................. 47

.................................................. 41

............................................... 41

..................................... 48

........................... 48

...................................... 51

............................................. 1

.................................. 16

.................................................... 32

Q

N

Network

Printing

See Network User's Guide.

Scanning

See Software User's Guide.

P

Packing and shipping the machine ..........57

PaperPort™12SE with OCR

See Software User's Guide. Also see Help
in the PaperPort™12SE application.

PhotoCapture Center™

DPOF printing
from PC

See Software User's Guide.

Print settings

Borderless
Brightness
Colour enhancement
Contrast
Cropping
Date Print
Paper type & size

.......................................42

..........................................46

..........................................44

.........................45

............................................. 44

............................................46

...........................................46

...............................43

Quick Dial

Broadcasting

deleting Groups
using Groups

Group dial

changing
setting up Groups for
Broadcasting

Speed Dial

setting up from Caller ID history
setting up from outgoing calls

........................................ 10

................................. 30

..................................... 10

............................................ 29

..................................... 29

R

Reducing

copies

incoming faxes
Remote Retrieval

commands

getting your faxes

remote access code
Remote Setup

See Software User's Guide.

................................................... 34

..................................... 22

..................................... 19

............................................ 20

................................. 21

............................. 19

........ 28

........... 27

C

65

Reports ....................................................31

Caller ID
Caller ID History Report
Fax Journal

Journal Period
how to print
Network Configuration
Quick Dial List
Transmission Verification
User Settings
WLAN Report

Resolution

setting for next fax

................................................32

........................32

...........................................32

....................................31

...........................................32

..........................32

.......................................32

............... 31, 32

........................................32

........................................32

...................................8

S

Scanning

See Software User's Guide.

Shipping the machine
Sleep Mode
Speed Dial

setting up from Caller ID history
setting up from outgoing calls

................................................2

..............................57

............28

...............27

T

Troubleshooting

checking ink volume

TX Lock

turning on/off

...........................................6

..............................57

W

Windows

See Software User's Guide.

Wireless Network

See Quick Setup Guide and Network
User's Guide.

®

66

Visit us on the World Wide Web

http://www.brother.com/

These machines are approved for use in the country of purchase only. Local Brother companies
or their dealers will only support machines purchased in their own countries.