Brother DCP-J525W, DCP-J725DW Basic User Guide
BASIC USER’S GUIDE
DCP-J525W
DCP-J725DW
Version 0
UK/IRE/GEN
If you need to call Customer Service
Please complete the following information for future
reference:
Model Number: DCP-J525W and DCP-J725DW
(Circle your model number)
1
Serial Number:
Date of Purchase:
Place of Purchase:
1
The serial number is on the back of the unit. Retain
this User's Guide with your sales receipt as a
permanent record of your purchase, in the event of
theft, fire or warranty service.
Register your product on-line at
http://www.brother.com/registration/
© 2011 Brother Industries, Ltd.
User's Guides and where do I find it?
Which manual? What's in it? Where is it?
Product Safety Guide Read this Guide first. Please read the Safety
Instructions before you set up your machine.
See this Guide for trademarks and legal
limitations.
Quick Setup Guide Follow the instructions for setting up your
machine and installing the drivers and software
for the operating system and connection type
you are using.
Basic User's Guide Learn the basic Copy, Scan and PhotoCapture
Center™
1
operations and how to replace
consumables. See troubleshooting tips.
Advanced User's Guide Learn more advanced operations: Copy,
printing reports and performing routine
maintenance.
Software User's Guide Follow these instructions for Printing, Scanning,
1
Network Scanning, PhotoCapture Center™
,
Web Services (Scan), and using the Brother
ControlCenter utility.
Network Glossary This Guide provides basic information about
advanced network features of Brother
machines along with explanations about
general networking and common terms.
Printed / In the box
Printed / In the box
Printed / In the box
PDF file / CD-ROM
PDF file / CD-ROM
PDF file / CD-ROM
Network User's Guide This Guide provides useful information about
wireless network settings and security settings
using the Brother machine. You can also find
supported protocol information for your
machine and detailed troubleshooting tips.
Mobile Print/Scan Guide This Guide provides useful information about
printing data from your mobile phone and
transmitting scanned data from the Brother
machine to your mobile phone.
1
DCP-J725DW only
2
Visit us at http://solutions.brother.com/.
PDF file / CD-ROM
PDF file / Brother
Solutions Center
2
i
Table of Contents
(BASIC USER’S GUIDE)
1 General information 1
Using the documentation .......................................................................................1
Symbols and conventions used in the documentation .................................... 1
Accessing the Advanced User’s Guide, Software User’s Guide,
Network User’s Guide, and Network Glossary ...................................................1
Viewing Documentation ................................................................................... 1
Accessing Brother Support (Windows
Accessing Brother Support (Macintosh) ................................................................ 4
Control panel overview ..........................................................................................5
LCD screen indications.................................................................................... 6
Status LED (DCP-J725DW only).....................................................................6
Basic Operations .............................................................................................7
Favourite Settings..................................................................................................8
Registering Favourite Settings ........................................................................8
Changing Favourite Settings ...........................................................................9
Deleting Favourite Settings ............................................................................. 9
Recalling Favourite Settings ............................................................................ 9
Beeper Volume................................................................................................9
LCD display .........................................................................................................10
Setting the backlight brightness..................................................................... 10
®
)................................................................ 3
2 Loading paper 11
Loading paper and other print media...................................................................11
Loading envelopes and postcards.................................................................13
Loading photo paper (DCP-J725DW only)....................................................15
Printable area ................................................................................................ 18
Paper settings......................................................................................................19
Paper Type....................................................................................................19
Paper Size.....................................................................................................19
Acceptable paper and other print media..............................................................20
Recommended print media ...........................................................................20
Handling and using print media.....................................................................21
Choosing the right print media.......................................................................22
3 Loading documents 24
How to load documents ....................................................................................... 24
Using the ADF (DCP-J725DW only)..............................................................24
Using the scanner glass ................................................................................25
Unscannable area .........................................................................................26
ii
4 Making copies 27
How to copy .........................................................................................................27
Stop copying.................................................................................................. 27
Copy settings................................................................................................. 27
Paper Options................................................................................................28
5 Printing photos from a memory card or USB Flash memory drive
(DCP-J725DW only) 29
PhotoCapture Center™ operations (Photo mode)...............................................29
Using a memory card or USB Flash memory drive ....................................... 29
Getting started ..................................................................................................... 30
Print Images.........................................................................................................32
View Photos................................................................................................... 32
PhotoCapture Center™ print settings .................................................................. 32
How to scan to a memory card or USB Flash memory drive ............................... 33
6 How to print from a computer 34
Printing a document............................................................................................. 34
7 How to scan to a computer 35
Scanning a document..........................................................................................35
Scanning using the scan button...........................................................................35
Scanning using a scanner driver .........................................................................36
Scanning using the ControlCenter.......................................................................36
A Routine maintenance 37
Replacing the ink cartridges ................................................................................37
Cleaning and checking the machine....................................................................40
Cleaning the scanner glass ...........................................................................40
Cleaning the print head .................................................................................41
Checking the print quality .............................................................................. 41
Checking the print alignment ......................................................................... 42
B Troubleshooting 43
Error and Maintenance messages.......................................................................43
Error animations display ................................................................................ 49
Document jam (DCP-J725DW) .....................................................................49
Printer jam or paper jam................................................................................50
Troubleshooting ..................................................................................................55
If you are having difficulty with your machine ................................................ 55
Machine Information ............................................................................................ 60
Checking the serial number ........................................................................... 60
Reset functions ..............................................................................................60
How to reset the machine.............................................................................. 60
iii
C Menu and features 61
On-screen programming......................................................................................61
Menu table ...........................................................................................................62
Entering Text .......................................................................................................75
Inserting spaces ...........................................................................................75
Making corrections ........................................................................................ 75
Repeating letters ...........................................................................................75
D Specifications 76
General ................................................................................................................76
Print media........................................................................................................... 79
Copy ....................................................................................................................80
PhotoCapture Center™ (DCP-J725DW only)......................................................81
PictBridge (DCP-J725DW only)...........................................................................82
Scanner ...............................................................................................................83
Printer .................................................................................................................. 84
Interfaces .............................................................................................................84
Computer requirements ....................................................................................... 85
Consumable items ...............................................................................................86
Network (LAN) .....................................................................................................87
E Index 88
iv
Table of Contents
(ADVANCED USER’S GUIDE)
The Advanced User’s Guide explains the following features and operations.
You can view the Advanced User’s Guide on the CD-ROM.
1 General setup
IMPORTANT NOTE
Memory storage
Automatic Daylight Saving Time
(MFC models only)
Sleep Mode
Auto Power Down (DCP models only)
LCD display
Mode Timer (MFC models only)
2 Security features
(MFC models only)
TX Lock
3 Sending a fax
(MFC models only)
Additional sending options
Additional sending operations
Polling overview
4 Receiving a fax
(MFC models only)
7 Making copies
Copy settings
8 Printing photos from a
memory card or USB Flash
memory drive (MFC-J625DW
and DCP-J725DW only)
PhotoCapture Center™ operations
Print Images
PhotoCapture Center™ print settings
Scan to a memory card or USB Flash
memory drive
9 Printing photos from a
camera (MFC-J625DW and
DCP-J725DW only)
Printing photos directly from a
PictBridge camera
Printing photos directly from a digital
camera (without PictBridge)
A Routine maintenance
Memory Receive (Monochrome only)
Remote Retrieval
Additional receiving operations
Polling overview
5 Dialling and storing numbers
(MFC models only)
Voice operations
Additional dialling operations
Additional ways to store numbers
6Printing reports
Fax reports (MFC models only)
Reports
Cleaning and checking the machine
Packing and shipping the machine
B Glossary
CIndex
v
vi
General information 1
1
Using the documentation
Thank you for buying a Brother machine!
Reading the documentation will help you
make the most of your machine.
1
Notes tell you how you should
respond to a situation that may arise
1
or give tips about how the operation
works with other features.
Electrical Hazard icons alert you to
possible electrical shocks.
Symbols and conventions used in the documentation 1
The following symbols and conventions are
used throughout the documentation.
Bold Bold typeface identifies specific
buttons on the machine’s
control panel, or on the
computer screen.
Italics Italicized typeface emphasizes
an important point or refers you
to a related topic.
Courier
New
Text in the Courier New font
identifies messages on the
LCD of the machine.
WARNING
WARNING indicates a potentially
hazardous situation which, if not avoided,
could result in death or serious injuries.
Accessing the Advanced User’s Guide, Software User’s Guide, Network User’s Guide, and Network Glossary
This Basic User’s Guide does not contain all
the information about the machine, such as
how to use the advanced features of the
Copy, PhotoCapture Center™
(DCP-J725DW only), Printer, Scanner, and
Network. When you are ready to learn
detailed information about these operations,
you can read the Advanced User’s Guide,
Software User’s Guide,
Network User’s Guide, and
Network Glossary that are on the CD-ROM.
Viewing Documentation 1
1
CAUTION
CAUTION indicates a potentially hazardous
situation which, if not avoided, may result in
minor or moderate injuries.
IMPORTANT
IMPORTANT indicates a potentially
hazardous situation which, if not avoided,
may result in damage to property or loss of
product functionality.
Viewing Documentation
(Windows
To view the documentation, from the Start
menu, select Brother, DCP-XXXX (where
XXXX is your model name) from the
programs list, and then choose
User’s Guides.
If you have not installed the software, you can
find the documentation on the CD-ROM by
following the instructions below:
®
) 1
1
Chapter 1
Note
a Turn on your PC. Insert the Brother
CD-ROM into your CD-ROM drive.
If the Brother screen does not appear
automatically, go to
My Computer (Computer), double-click
the CD-ROM icon, and then double-click
start.exe.
b If the model name screen appears, click
your model name.
c If the language screen appears, click
your language. The CD-ROM Top Menu
will appear.
Viewing Documentation (Macintosh)
a Turn on your Macintosh. Insert the
Brother CD-ROM into your CD-ROM
drive. The following window will appear.
b Double-click the Documentation icon.
c Double-click your language folder.
1
d Click Documentation.
e Click PDF documents. If the country
screen appears, choose your country.
After the list of User’s Guides appears,
choose the guide you want to read.
d Double-click top.pdf.
If the country screen appears, choose
your country.
e After the list of User’s Guides appears,
choose the guide you want to read.
How to find Scanning instructions 1
There are several ways you can scan
documents. You can find the instructions as
follows:
Software User’s Guide
Scanning
ControlCenter
Network Scanning
ScanSoft™ PaperPort™12SE with OCR
How-to-Guides (DCP-J725DW only)
(Windows
®
users)
The complete ScanSoft™
PaperPort™12SE with OCR How-toGuides can be viewed from the Help
section in the ScanSoft™
PaperPort™12SE application.
2
General information
Note
Presto! PageManager User’s Guide
(DCP-J725DW only)
(Macintosh users)
Presto! PageManager must be
downloaded and installed before use. See
Accessing Brother Support (Macintosh)
uu page 4 for further instructions.
The complete Presto! PageManager
User’s Guide can be viewed from the Help
section in the Presto! PageManager
application.
How to find Network setup instructions
Your machine can be connected to a wireless
network.
Basic setup instructions
uuQuick Setup Guide
If your wireless access point or router
supports Wi-Fi Protected Setup or
AOSS™uu Quick Setup Guide
Network setup uuNetworkUser’sGuide
Accessing Brother
Support (Windows
You can find all the contacts you will need,
such as Web support (Brother Solutions
Center) on the CD-ROM.
Click Brother Support on the Top Menu.
The following screen will appear:
1
To access our website
(http://www.brother.com/
Brother Home Page.
For the latest news and product support
information
(http://solutions.brother.com/
Brother Solutions Center.
), click
®
), click
) 1
1
To visit our website for original Brother
Supplies
(http://www.brother.com/original/
click Supplies Information.
To access the Brother CreativeCenter
(http://www.brother.com/creativecenter/
for FREE photo projects and printable
downloads,
click Brother CreativeCenter.
To return to the top menu, click Back or if
you have finished, click Exit.
),
)
3
Chapter 1
Accessing Brother Support (Macintosh)
You can find all the contacts you will need,
such as Web support (Brother Solutions
Center) on the CD-ROM.
Double-click the Brother Support icon.
The following screen will appear:
(DCP-J725DW only)
To download and install Presto!
PageManager, click
Presto! PageManager.
1
To register your machine from the Brother
Product Registration Page
(http://www.brother.com/registration/
),
click On-Line Registration.
For the latest news and product support
information
(http://solutions.brother.com/
), click
Brother Solutions Center.
To visit our website for original Brother
Supplies
(http://www.brother.com/original/
), click
Supplies Information.
4
General information
Note
132
5 4
Control panel overview 1
The DCP-J525W and DCP-J725DW have the same control panel keys.
1
1 LCD (Liquid Crystal Display)
This is a Touchscreen LCD. You can access
the menus and options by pressing buttons
displayed on the screen.
Also, you can adjust the angle of the screen by
lifting it.
2
Lets you return to the Ready mode.
3 Start keys:
Mono Start
Lets you start making copies in
monochrome. Also lets you start a
scanning operation (in colour or mono
depending on the scan setting in the
ControlCenter software).
Colour Start
Lets you start making copies in full colour.
Also lets you start a scanning operation (in
colour or mono, depending on the scan
setting in the ControlCenter software).
4
You can turn the machine on and off.
Press to turn the machine on.
Press and hold down to turn the machine
off. The LCD will show Shutting Down and
will stay on for a few seconds before going off.
If you turn the machine off using the
button, it will still periodically clean the print
head to maintain print quality. To prolong print
head life, provide the best ink cartridge
economy, and maintain print quality, you
should keep your machine connected to the
power at all times.
5 Stop/Exit
Stops an operation or exits the menu.
Most of the illustrations in this User’s Guide
show the DCP-J525W.
5
Chapter 1
LCD screen indications 1
The LCD shows the current machine status
when the machine is idle.
8
910
134
1 Menu
Lets you access the main menu.
2 Photo (DCP-J725DW only)
Lets you access the PHOTO mode.
3 s or t
Press to display the previous or next page. The
Up and Down arrow buttons do not light up
when there is only one page.
4
7
2
6
5
8 Scan
Lets you access the SCAN mode.
9 Copy
Lets you access the COPY mode.
10 Ink indicator
Lets you see the available ink volume. Also,
lets you access the Ink menu.
The warning icon appears when there is
an error or maintenance message. For
details, see Error and Maintenance
messages uu page 43.
Status LED (DCP-J725DW only) 1
When you turn the machine on, the status
LED lights up.
When the memory card or USB Flash
memory drive is being read or written to, the
status LED blinks.
When the machine is in Sleep Mode, the
status LED will be off.
If the Information button lights up, you can
press it to view information about machine
functions or error messages.
5
Press to recall present Favourite settings.
These buttons are always lit, even when you
have not registered your Favourite settings.
Press a Favourite button to display instructions
about how to set up a Favourite.
6
Press to go back to the previous menu level. It
does not light up when its performance is
rejected.
7 Wireless Status
A four level indicator shows the current
wireless signal strength if you are using a
wireless connection.
0Max
6
Basic Operations 1
Note
General information
To operate the Touchscreen, use your finger
to press the Menu or option button directly on
the Touchscreen. To display and access all
the screen menus or options in a setting,
press s or t to scroll through them.
The following steps show how to change a
setting in the machine. In this example the
Paper Type setting is changed from
Plain Paper to Inkjet Paper.
a Press Menu.
b Press s or t to display
General Setup.
Press to go back to the previous level
if necessary.
h Press Stop/Exit.
1
c Press General Setup.
d Press s or t to display Paper Type.
e Press Paper Type.
f Press s or t to display
Inkjet Paper.
g Press Inkjet Paper.
7
Chapter 1
Note
Favourite Settings 1
You can register the copy and scan settings
you use most often by setting them as your
Favourite Settings. Later you can recall and
apply those settings quickly and easily. You
can register three Favourites.
The following settings can be included in a
copy or scan Favourite:
Copy
Quality
Paper Type
Paper Size
Enlarge/Reduce
Density
Stack/Sort
Page Layout
Duplex Copy
Scan (Scan to Media)
Quality
File Type
File Name
1
DCP-J725DW only
1
1
1
Registering Favourite Settings 1
a Press Menu.
b Press s or t to display
Favorite Settings.
Press Favorite Settings.
c Press a Favourite displayed as
”-Blank-”.
Each Favourite button will show the word
”-Blank-” next to it before you register it.
d Press Next to display the modes Copy
and Scan.
e Press Copy or Scan for the mode you
want to register.
f Press s or t to display the available
settings for the mode you chose in
step e , and then press the setting you
want to store.
g Press s or t to display the available
options for the setting, and then press
the option you want.
Repeat steps f and g until you have
chosen all the settings for this Favourite.
h When you finish, press OK.
i Use the buttons on the Touchscreen to
enter a name for the Favourite. (To help
you enter letters, see Entering Text
uu page 75.)
Press OK.
j To finish and register the settings for this
Favourite, press Yes.
k Press OK to confirm.
l Press Stop/Exit.
8
General information
Changing Favourite Settings 1
You can change the settings registered to a
Favourite.
a Press Menu.
b Press s or t to display
Favorite Settings.
Press Favorite Settings.
c Press the Favourite (1, 2, or 3) you want
to change.
d Press Change, and then Yes to confirm.
e Press s or t to display the available
settings, and then press the setting you
want to change.
f Press s or t to display the available
options, and then choose your new
option.
Deleting Favourite Settings 1
You can delete a Favourite.
a Press Menu.
b Press s or t to display
Favorite Settings.
Press Favorite Settings.
c Press the Favourite (1, 2, or 3) that you
want to delete.
d Press Delete to delete the Favourite
that you chose in step c.
Press Yes to confirm.
e Press Stop/Exit.
Recalling Favourite Settings 1
1
Repeat steps e and f to change other
settings as needed.
g Press OK when you are finished
changing settings.
h To edit the name, hold down to
delete the current name, and then enter
a new name by pressing the buttons on
the Touchscreen. (To help you enter
letters, see Entering Text uu page 75.)
Press OK.
i To finish and register the settings for this
Favourite, press Yes.
j Press OK to confirm.
k Press Stop/Exit.
Buttons for each Favourite are always
displayed on the screen. To recall a
Favourite, simply press its button.
Beeper Volume 1
When the beeper is on, the machine will beep
when you press a key, or make a mistake.
You can choose from a range of beeper
volume levels, from High to Off.
a Press Menu.
b Press s or t to display
General Setup.
c Press General Setup.
d Press s or t to display Beeper.
e Press Beeper.
f Press Low, Med, High or Off.
g Press Stop/Exit.
9
Chapter 1
LCD display 1
Setting the backlight brightness 1
If you are having difficulty reading the LCD,
try changing the brightness setting.
a Press Menu.
b Press s or t to display
General Setup.
c Press General Setup.
d Press s or t to display
LCD Settings.
e Press LCD Settings.
f Press s or t to display Backlight.
g Press Backlight.
h Press Light, Med or Dark.
i Press Stop/Exit.
10
2
Note
Note
Loading paper 2
Loading paper and other print media
(DCP-J725DW only)
To print on Photo (10 15 cm) or Photo L
(89 127 mm) paper, you must use the
photo paper tray. (See Loading photo
paper (DCP-J725DW only) uu page 15.)
Load only one size of paper and one type of
paper in the paper tray at any one time.
a Pull the paper tray completely out of the
machine.
b Lift the output paper tray cover (1).
2
2
1
c With both hands, gently press and slide
the paper side guides (1) and then the
paper length guide (2) to fit the paper
size.
Make sure that the triangular marks (3)
on the paper side guides (1) and paper
length guide (2) line up with the marks
for the paper size you are using.
If the paper support flap (1) is open, close
it, and then close the paper support (2).
1
2
1
3
2
3
11
Chapter 2
Note
IMPORTANT
Note
d Fan the stack of paper well to avoid
paper jams and misfeeds.
Always make sure that the paper is not
curled or wrinkled.
When there are only a few sheets of paper
left in the paper tray, the machine may
start to misfeed. Load at least 10 sheets of
paper into the paper tray.
f Gently adjust the paper side guides (1)
to fit the paper using both hands.
Make sure the paper side guides touch
the sides of the paper.
1
e Gently put the paper into the paper tray
print side down and top edge in first.
Check that the paper is flat in the tray.
g Close the output paper tray cover.
Be careful not to push the paper in too far;
it may lift at the back of the tray and cause
paper feed problems.
12
Loading paper
IMPORTANT
h Slowly push the paper tray completely
into the machine.
i While holding the paper tray in place,
pull out the paper support (1) until it
clicks, and then unfold the paper
support flap (2).
Loading envelopes and postcards 2
About envelopes 2
Use envelopes that weigh between 80 to
95 g/m
Some envelopes need margin settings to
be set in the application. Make sure you
do a test print first before printing many
envelopes.
DO NOT use any of the following types of
envelopes, as they will cause paper feed
problems:
2
.
• That are of a baggy construction.
• That have windows.
2
• That are embossed (have raised
2
writing on them).
• That have clasps or staples.
• That are pre-printed on the inside.
1
Glue Double flaps
Occasionally you may experience paper
feed problems caused by the thickness,
size and flap shape of the envelopes you
are using.
13
Chapter 2
IMPORTANT
Loading envelopes and postcards 2
a Before loading, press the corners and
sides of envelopes or postcards to make
them as flat as possible.
If envelopes or postcards are “doublefeeding”, put one envelope or postcard in
the paper tray at a time.
b Put envelopes or postcards in the paper
tray with the address side down and the
leading edge (top of the envelopes) in
first as shown in the illustration. Using
both hands, gently press and slide the
paper side guides (1) and paper length
guide (2) to fit the size of the envelopes
or postcards.
1
2
14
Loading paper
If you have problems printing on
envelopes with the flap on the short edge,
try the following:
a Open the envelope flap.
b Put the envelope into the paper tray with
the address side down and the flap
positioned as shown in the illustration.
Loading photo paper
2
(DCP-J725DW only) 2
Use the photo paper tray which has been
assembled on the top of the output paper tray
cover, to print on Photo (10 15 cm) and
Photo L (89 127 mm) size paper. When you
use the photo paper tray, you do not have to
take out the paper that is in the tray beneath
it. (For the maximum number of photo cards
you can load, see Paper weight, thickness
and capacity uu page 23.)
2
a Squeeze the blue photo paper tray
release button (1) using your right index
finger and thumb and push the photo
paper tray forward until it clicks into the
photo printing position (2).
c Select Reverse Print in the printer
driver’s dialogue box and then adjust the
size and margin in your application.
uuSoftware User’s Guide: Printing
(Windows
uuSoftware User’s Guide: Printing and
Faxing (Macintosh)
®
)
1
2
15
Chapter 2
Note
b Press and slide the paper side
guides (1) and paper length guide (2) to
fit the paper size.
• Always make sure that the paper is not
curled or wrinkled.
2
1
c Put the photo paper into the photo paper
tray and gently adjust the paper side
guides to the paper.
Make sure the paper side guides touch
the sides of the paper.
Check that the paper is flat in the tray.
• The Photo indicator confirms that the
photo paper tray is in the Photo printing
position. The A4/LTR indicator confirms
that the photo paper tray is in the Normal
printing position.
16
d When you have finished printing photos
IMPORTANT
return the photo paper tray to the
Normal printing position. If you do not,
you will get a No Paper Fed error
when using A4 sized paper.
Squeeze the blue photo paper tray
release button (1) using your right index
finger and thumb and pull the photo
paper tray back until it clicks (2).
1
Loading paper
If you do not return the photo paper tray to
the Normal printing position after printing
photos, you will get a No Paper Fed
error when you use cut sheet paper.
2
Photo paper tray in the normal printing
position
2
Photo paper tray in the photo printing
position
17
Chapter 2
Note
3
4
1
2
3
4
1
2
Printable area 2
The printable area depends on the settings in the application you are using. The figures below
show the unprintable areas on cut sheet paper and envelopes. The machine can print in the
shaded areas of cut sheet paper when the Borderless print feature is available and turned on.
uuSoftware User’s Guide: Printing (Windows
uuSoftware User’s Guide: Printing and Faxing (Macintosh)
Cut Sheet Paper Envelopes
®
)
Top (1) Bottom (2) Left (3) Right (4)
Cut Sheet 3 mm 3 mm 3 mm 3 mm
Envelopes 22 mm 22 mm 3 mm 3 mm
The Borderless feature is not available for envelopes and duplex printing.
18
Loading paper
Note
Paper settings 2
Paper Type 2
To get the best print quality, set the machine
for the type of paper you are using.
a Press Menu.
b Press s or t to display
General Setup.
c Press General Setup.
d Press s or t to display Paper Type.
e Press Paper Type.
f Press s or t to display Plain Paper,
Inkjet Paper, Brother BP71,
Brother BP61, Other Glossy or
Transparency, and then press the
option you want to set.
Paper Size 2
You can use four sizes of paper for printing
copies: A4, A5, Letter and 10 15 cm. When
you change the size of paper you load in the
machine, you will need to change the paper
size setting at the same time.
a Press Menu.
b Press s or t to display
General Setup.
c Press General Setup.
d Press s or t to display Paper Size.
e Press Paper Size.
f Press s or t to display A4, A5,
10x15cm or Letter, and then press
the option you want to set.
g Press Stop/Exit.
2
g Press Stop/Exit.
The machine ejects paper with printed
surfaces face up onto the paper tray at the
front of the machine. When you use
transparencies or glossy paper, remove
each sheet at once to prevent smudging
or paper jams.
19
Chapter 2
Acceptable paper and other print media
The print quality can be affected by the type
of paper you use in the machine.
To get the best print quality for the settings
you have chosen, always set the Paper Type
to match the type of paper that is loaded in
the tray.
You can use plain paper, inkjet paper (coated
paper), glossy paper, transparencies and
envelopes.
We recommend testing various paper types
before buying large quantities.
For best results, use Brother paper.
When you print on inkjet paper (coated
paper), transparencies and glossy paper,
be sure to choose the correct print media
in the “Basic” tab of the printer driver or in
the Paper Type setting of the menu. (See
Paper Type uu page 19.)
Recommended print media 2
2
To get the best print quality, we suggest using
Brother paper. (See the table below.)
If Brother paper is not available in your
country, we recommend testing various
papers before purchasing large quantities.
We recommend using “3M Transparency
Film” when you print on transparencies.
Brother paper
Paper Type Item
A4 Plain BP60PA
A4 Glossy Photo BP71GA4
A4 Inkjet (Matte) BP60MA
10 15 cm Glossy
Photo
BP71GP
When you print on Brother Photo paper,
load one extra sheet of the same photo
paper in the paper tray. An extra sheet has
been included in the paper package for
this purpose.
When printing on transparencies, load
one extra sheet in the paper tray.
When you use transparencies or photo
paper, remove each sheet at once to
prevent smudging or paper jams.
Avoid touching the printed surface of the
paper immediately after printing; the
surface may not be completely dry and
may stain your fingers.
20
Loading paper
IMPORTANT
1
1
Handling and using print media 2
Store paper in its original packaging and
keep it sealed. Keep the paper flat and
away from moisture, direct sunlight and
heat.
Avoid touching the shiny (coated) side of
photo paper. Load photo paper with the
shiny side facing down.
Avoid touching either side of
transparencies because they absorb
water and perspiration easily, and this
may cause decreased output quality.
Transparencies designed for laser
printers/copiers may stain your next
document. Use only transparencies
recommended for inkjet printing.
Paper capacity of the output paper tray cover
Up to 50 sheets of 80 g/m2 A4 paper.
Transparencies and photo paper must be
picked up from the output paper tray cover
one page at a time to avoid smudging.
2
2
DO NOT use the following kinds of paper:
• Damaged, curled, wrinkled, or
irregularly shaped paper
1 2 mm or greater curl may cause jams
to occur.
• Extremely shiny or highly textured
paper
• Paper that cannot be arranged
uniformly when stacked
• Short grain paper
21
Chapter 2
Choosing the right print media 2
Paper type and size for each operation 2
Paper Type Paper Size Usage
Copy
Cut Sheet A4 210 297 mm (8.3 11.7 in.) Yes Yes Yes
Letter 215.9 279.4 mm (8 1/2 11 in.) Yes Yes Yes
Executive 184 267 mm (7 1/4 10 1/2 in.) – – Yes
JIS B5 182 257 mm (7.2 10.1 in.) – – User
A5 148 210 mm (5.8 8.3 in.) Yes – Yes
A6 105 148 mm (4.1 5.8 in.) – – Yes
Cards 10 15 cm (4 6 in.) Yes Yes Yes
89 127 mm (3 1/2 5 in.) – – Yes
13 18 cm (5 7 in.) – Yes Yes
127 203 mm (5 8 in.) – – Yes
Postcard 1 100 148 mm (3.9 5.8 in.) – – User
Postcard 2
(Double)
Envelopes C5 Envelope 162 229 mm (6.4 9 in.) – – Yes
148 200 mm (5.8 7.9 in.) – – User
Photo
Capture
Printer
1
Defined
Defined
Defined
DL Envelope 110 220 mm (4.3 8.7 in.) – – Yes
COM-10 105 241 mm (4 1/8 9 1/2 in.) – – Yes
Monarch 98 191 mm (3 7/8 7 1/2 in.) – – Yes
Y4 Envelope 105 235 mm (4.1 9.3 in.) – – User
Defined
Transparencies A4 210 297 mm (8.3 11.7 in.) Yes – Yes
Letter 215.9 279.4 mm (8 1/2 11 in.) Yes – Yes
5 148 210 mm (5.8 8.3 in.) Yes – Yes
A
1
DCP-J725DW only.
22
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