Page 1
USER’S GUIDE
DCP-385C
DCP-585CW
Version 0
CHN-ENG
Page 2
Compilation and Publication Notice
Under the supervision of Brother Industries Ltd., this manual has been compiled and published,
covering the latest product descriptions and specifications.
The contents of this manual and the specifications of this product are subject to change without
notice.
Brother reserves the right to make changes without notice in the specifications and materials
contained herein and shall not be responsible for any damages (including consequential) caused
by reliance on the materials presented, including but not limited to typographical and other errors
relating to the publication.
Page 3
Table of Contents
Section I General
1 General Information 2
Using the documentation ....................................................................................... 2
Symbols and conventions used in the documentation .................................... 2
Accessing the Software User’s Guide and Network User’s Guide ........................ 2
Viewing Documentation ................................................................................... 2
Accessing Brother Support (For Windows
Control panel overview .......................................................................................... 6
LCD display indications ................................................................................... 7
Basic Operations ............................................................................................. 7
Warning LED indications ................................................................................. 8
2 Loading documents and paper 9
Loading paper and other print media..................................................................... 9
Loading envelopes and post cards................................................................ 11
Loading photo paper...................................................................................... 13
Removing small printouts from the machine ................................................. 14
Printable area ................................................................................................ 15
Acceptable paper and other print media.............................................................. 16
Recommended print media ........................................................................... 16
Handling and using print media ..................................................................... 16
Choosing the right print media....................................................................... 18
Loading documents ............................................................................................. 20
Using the scanner glass ................................................................................ 20
Scannable area ............................................................................................. 20
®
) ......................................................... 5
3 General setup 21
Paper settings......................................................................................................21
Paper Type .................................................................................................... 21
Paper Size ..................................................................................................... 21
Sleep Mode ......................................................................................................... 22
LCD display ......................................................................................................... 22
Changing LCD language ............................................................................... 22
LCD Contrast................................................................................................. 22
Setting the backlight brightness..................................................................... 23
Setting the Dim Timer for the backlight ........................................................ 23
Printing Reports ................................................................................................... 23
How to print a report ...................................................................................... 23
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Section II Copy
4 Making copies 26
How to copy .........................................................................................................26
Making a single copy .....................................................................................26
Making multiple copies ..................................................................................26
Stop copying ..................................................................................................26
Copy options........................................................................................................26
Changing copy speed and quality ................................................................. 27
Enlarging or reducing the image copied ........................................................27
Making N in 1 copies or a poster (Page Layout) ..........................................28
Adjusting Brightness and Contrast ............................................................... 29
Paper options ................................................................................................30
Book Copy .....................................................................................................30
Watermark Copy............................................................................................ 31
Setting your changes as a new default.......................................................... 32
Restoring all settings to the factory settings ..................................................32
Section III Direct Photo Printing
5 Printing photos from a memory card or
USB Flash memory drive 34
PhotoCapture Center™ Operations.....................................................................34
Printing from a memory card or USB Flash memory drive without a PC.......34
Scanning to a memory card or USB Flash memory drive without a PC ........34
Using PhotoCapture Center™ from your computer....................................... 34
Using a memory card or USB Flash memory drive .......................................34
Memory cards or a USB Flash memory drive folder structure....................... 35
Getting started .....................................................................................................36
Entering PhotoCapture mode ........................................................................37
Print Images......................................................................................................... 37
View Photo(s) ................................................................................................37
Print Index (Thumbnails) ...............................................................................38
Printing Photos ..............................................................................................38
Enhance Photos ............................................................................................39
Search by Date ..............................................................................................42
Print All Photos .............................................................................................. 43
Slide show ..................................................................................................... 43
Trimming........................................................................................................ 44
DPOF printing ................................................................................................44
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PhotoCapture Center™ print settings.................................................................. 45
Print Speed and Quality................................................................................. 46
Paper options ................................................................................................ 46
Adjusting Brightness, Contrast and Color...................................................... 47
Cropping ........................................................................................................ 48
Borderless printing......................................................................................... 48
Date Print....................................................................................................... 48
Setting your changes as a new default.......................................................... 49
Restoring all settings to the factory settings .................................................. 49
Scan to a memory card or USB Flash memory drive .......................................... 49
Entering Scan mode ...................................................................................... 49
How to scan to a memory card or USB Flash memory drive......................... 50
How to set new default .................................................................................. 51
How to reset to factory settings ..................................................................... 51
Understanding the Error Messages ..................................................................... 51
6 Printing photos from a camera 52
Printing photos directly from a PictBridge camera ...............................................52
PictBridge requirements ................................................................................ 52
Setting your digital camera ............................................................................ 52
Printing Images.............................................................................................. 53
DPOF printing................................................................................................ 53
Printing photos directly from a digital camera (without PictBridge)......................53
Printing Images.............................................................................................. 54
Understanding the Error Messages ..................................................................... 54
Section IV Software
7 Software and Network features 56
Section V Appendixes
A Safety and Legal 58
Choosing a location .............................................................................................58
To use the machine safely................................................................................... 59
Important safety instructions.......................................................................... 62
IMPORTANT - For your safety ......................................................................63
LAN connection (DCP-585CW only) ............................................................. 63
Legal limitations for copying ................................................................................ 63
Trademarks.......................................................................................................... 64
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B Troubleshooting and Routine Maintenance 65
Troubleshooting ..................................................................................................65
If you are having difficulty with your machine ................................................ 65
Error and Maintenance messages....................................................................... 70
Error animation ..............................................................................................73
Printer jam or paper jam ................................................................................73
Routine maintenance ...........................................................................................75
Replacing the ink cartridges ..........................................................................75
Cleaning the outside of the machine .............................................................78
Cleaning the scanner glass ........................................................................... 79
Cleaning the machine printer platen..............................................................79
Cleaning the paper pick-up roller................................................................... 80
Cleaning the print head ................................................................................. 80
Checking the print quality .............................................................................. 81
Checking the print alignment .........................................................................82
Checking the ink volume ............................................................................... 82
Machine Information ............................................................................................82
Checking the serial number ........................................................................... 82
Packing and shipping the machine ...................................................................... 83
C Menu and Features 85
On-screen programming ......................................................................................85
Menu table ..................................................................................................... 85
Mode and menu keys .......................................................................................... 85
Menu table ..................................................................................................... 86
D Specifications 99
General ................................................................................................................99
Print media......................................................................................................... 101
Copy .................................................................................................................. 102
PhotoCapture Center™ ..................................................................................... 103
PictBridge .......................................................................................................... 104
Scanner ............................................................................................................. 105
Printer ................................................................................................................ 106
Interfaces ........................................................................................................... 107
Computer requirements ..................................................................................... 108
Consumable items ............................................................................................. 109
Network (LAN) (DCP-585CW only) ................................................................... 110
Wireless one-push configuration .................................................................111
E Glossary 112
F Index 113
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Page 7
Section I
General I
General Information 2
Loading documents and paper 9
General setup 21
Page 8
1
General Information 1
Using the documentation 1
Thank you for buying a Brother machine!
Reading the documentation will help you
make the most of your machine.
Symbols and conventions used in the documentation 1
The following symbols and conventions are
used throughout the documentation.
Bold Bold typeface identifies specific
button on the machine’s control
panel, on the computer screen.
Italics Italicized typeface emphasizes
an important point or refers you
to a related topic.
Courier
New
Text in Courier New font
identifies messages on the
LCD of the machine.
Warnings tell you what to do to
prevent possible personal injury.
Cautions specify procedures you
must follow or avoid to prevent
possible damage to the machine or
other objects.
Electrical Hazard icons alert you to
possible electrical shock.
Notes tell you how you should
respond to a situation that may arise
or give tips about how the operation
works with other features.
Improper Setup icons alert you to
devices and operations that are not
compatible with the machine.
Accessing the Software User’s Guide and Network User’s Guide
This User’s Guide does not contain all the
information about the machine such as how
to use the advanced features of Printer,
Scanner and Network (DCP-585CW only).
When you are ready to learn detailed
information about these operations, read the
Software User’s Guide and Network User’s
Guide.
Viewing Documentation 1
Viewing Documentation
(For Windows
To view the documentation, from the Start
menu, point to Brother, DCP-XXXX (where
XXXX is your model name) from the
programs group, and then choose
User’s Guides in HTML format.
If you have not installed the software, you can
find the documentation by following the
instructions below:
a Turn on your PC. Insert the Brother
CD-ROM into your CD-ROM drive.
b If the model name screen appears, click
your model name.
®
) 1
1
2
Page 9
General Information
c If the language screen appears, click
your language. The CD-ROM Main
Menu will appear.
Note
If this window does not appear, use
®
Windows
program from the root directory of the
Brother CD-ROM.
Explorer to run the start.exe
d Click Documentation.
e Click the documentation you want to
read.
How to find Scanning instructions 1
There are several ways you can scan
documents. You can find the instructions as
follows:
Software User’s Guide
Scanning
(For Windows
Professional/Windows
Windows Vista
ControlCenter3
(For Windows
Professional/Windows
Windows Vista
Network Scanning
(DCP-585CW only)
Presto!
®
PageManager® User’s Guide
Instructions for scanning directly from
Presto!
Presto!
can be viewed from the Help selection in
the Presto!
®
2000
®
XP and
®
)
®
2000
®
XP and
®
)
®
PageManager®. The complete
®
PageManager® User’s Guide
®
PageManager® application.
1
HTML documents: Software
User’s Guide and Network User’s
Guide in HTML format.
This format is recommended for
viewing on your computer.
PDF documents: User’s Guide for
stand-alone operations, Software
User’s Guide and Network User’s
Guide in PDF format.
This format is recommended for
printing the manuals. Click to go to
the Brother Solutions Center, where
you can view or download the PDF
documents. (Internet access and
PDF Reader software are required.)
How to find Network setup
instructions (DCP-585CW only)
Your machine can be connected to a wireless
or wired network. You can find basic setup
instructions in the Quick Setup Guide. If your
wireless access point supports
SecureEasySetup
or AOSS
™
Setup Guide. For more information about
network setup please see the Network User’s
Guide.
™
, Wi-Fi Protected Setup™
, follow the steps in the Quick
1
3
Page 10
Chapter 1
Viewing Documentation
(For Macintosh
a Turn on your Macintosh
Brother CD-ROM into your CD-ROM
drive. The following window will appear.
®
) 1
®
. Insert the
b Double-click the Documentation icon.
c Double-click your language folder.
d Double-click top.html to view the
Software User’s Guide and Network
User’s Guide in HTML format.
How to find Scanning instructions 1
There are several ways you can scan
documents. You can find the instructions as
follows:
Software User’s Guide
Scanning (For Mac OS
®
X 10.2.4 or
greater)
ControlCenter2 (For Mac OS
®
X 10.2.4 or
greater)
®
Network Scanning (For Mac OS
X 10.2.4
or greater)
(DCP-585CW only)
Presto!
The complete Presto!
®
PageManager® User’s Guide
®
PageManager®
User's Guide can be viewed from the Help
®
selection in the Presto!
PageManager®
application.
How to find Network setup
instructions (DCP-585CW only)
Your machine can be connected to a wireless
or wired network. You can find basic setup
instructions in the Quick Setup Guide. If your
wireless access point supports
SecureEasySetup
or AOSS
™
Setup Guide. For more information about
network setup please see the Network User’s
Guide.
™
, Wi-Fi Protected Setup™
, follow the steps in the Quick
1
e Click the documentation you want to
read.
Software User’s Guide
Network User’s Guide
(DCP-585CW only)
4
Page 11
Accessing Brother
General Information
Support
(For Windows®) 1
You can find all the contacts you will need,
such as Web support (Brother Solutions
Center).
Click Brother Support on the Main Menu.
The following screen will appear:
To access our web site
(http://www.brother.com
Home Page.
For the latest news and product support
information (http://solutions.brother.com
click Brother Solutions Center.
), click Brother
),
1
To visit our web site for original Brother
Supplies
(http://www.brother.com/original/
Supplies Information.
To access the Brother CreativeCenter
(http://www.brother.com/creativecenter/
for FREE photo projects and printable
downloads, click Brother Creative
Center.
To return to the main page, click Back or
if you have finished, click Exit.
), click
)
5
Page 12
Chapter 1
Mem .
100 %
Enl arge/R educe
Pla in Pap er
Pap er
ype
Rat io:
Control panel overview 1
The DCP-385C and DCP-585CW have the same control panel keys.
9
78
56
01
Quality
Enlarge/Reduce
Ratio:
Paper
Type
Normal
100%
Plain Paper
Mem.
Mem.
134
1 LCD (liquid crystal display)
Displays messages on the screen to help you
set up and use your machine.
Also, you can adjust the angle of the LCD
screen by lifting it.
2 Number of Copies
Use this key to make multiple copies.
3 Menu keys:
d or c
Press to scroll backward or forward to a
menu selection.
Also, press to choose options.
a or b
Press to scroll through the menus and
options.
Clear/Back
Press to go back to the previous menu
level.
Menu
Lets you access the main menu to program
the machine.
OK
Lets you choose a setting.
2
4 Start keys:
Color Start
Lets you start making copies in full color.
Also lets you start a scanning operation (in
color or mono, depending on the scanning
setting in the ControlCenter software).
Mono Start
Lets you start making copies in
monochrome. Also lets you start a
scanning operation (in color or mono,
depending on the scanning setting in the
ControlCenter software).
5 Stop/Exit
Stops an operation or exits from a menu.
6On/Off
You can turn the machine on and off.
If you turn the machine off, it will still
periodically clean the print head to maintain
print quality. To maintain print quality, prolong
print head life, and provide the best ink
cartridge economy, you should keep your
machine connected to the power at all times.
6
Page 13
General Information
Mem .
100 %
Enl ar ge /R ed uc e
Pla in P ap er
Pap er
ype
Rat io :
Net wo rk
Mac hi ne I nf o.
Ini ti al S et up
Pri nt R ep or ts
Gen er al S et up
Pap er
ype
Pap er S iz e
Ink je t Pa pe r
A4
Min s
LCD S et ti ng s
Sle ep M od e
7 Ink Management
Lets you clean the print head, print a test page
to check the print quality, and check the
available ink volume.
8 Mode keys:
Scan
Lets you access Scan mode.
Photo Capture
Lets you access PhotoCapture Center™
mode.
9 Warning LED
Turns orange and blinks when the LCD
displays an error or an important status
message.
Note
Most of the illustrations in this User’s Guide
show the DCP-385C.
LCD display indications 1
The LCD display screen shows the mode the
machine is in, the current settings, and the
available ink volume.
01
Quality
Enlarge/Reduce
Ratio:
Paper
Type
Normal
100%
Plain Paper
Mem.
Mem.
2
Basic Operations 1
The following steps show how to change a
setting in the machine. In this example the
Paper Type setting is changed from
Plain Paper to Inkjet Paper.
a Press Menu.
b Press a or b to choose
General Setup.
General Setup
Network
Print Reports
Machine Info.
Initial Setup
MENU
Select & Press
OK
Press OK.
c Press a or b to choose Paper Type.
d Press d or c to choose Inkjet Paper.
Press OK.
You can see the current setting on the
LCD:
General Setup
Paper
Type
Paper Size
LCD Settings
Sleep Mode
MENU
Inkjet Paper
A4
1010Mins
Select & Press
OK
e Press Stop/Exit.
1
1
1 Wireless Status (DCP-585CW only)
A four level indicator shows the current
wireless signal strength if you are using a
wireless connection.
0Max
2 Ink indicator
Lets you see the available ink volume.
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Page 14
Chapter 1
100 %
Enl ar ge /Re du ce
Pla in P ape r
Pap er
ype
Rat io :
Mem .
Warning LED indications 1
The Warning LED (light emitting diode) is a
light that shows the status of the machine, as
shown in the table.
01
Quality
Enlarge/Reduce
Ratio:
Paper
Type
LED DCP status Description
Ready The DCP is ready for
Off
Cover open The cover is open. Close
Orange
Cannot Print Replace the ink cartridge
Paper error Put paper in the tray or
Other
messages
Normal
100%
Plain Paper
Mem.
Mem.
use.
the cover. (See Error
and Maintenance
messages on page 70.)
with a new one. (See
Replacing the ink
cartridges on page 75.)
clear the paper jam.
Check the LCD
message. (See Error
and Maintenance
messages on page 70.)
Check the LCD
message. (See Error
and Maintenance
messages on page 70.)
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Page 15
Loading documents and paper 2
2
Loading paper and other print media 2
Note
To print on 10 x 15 cm or Photo L paper,
you must use the photo paper tray. (See
Loading photo paper on page 13.)
a If the paper support flap is open, close it,
and then close the paper support. Pull
the paper tray completely out of the
machine.
c
With both hands, gently press and slide
the paper side guides (1) and then the
paper length guide (2) to fit the paper
size. Make sure that the triangular
marks (3) on the paper side guides (1)
and paper length guide (2) line up with
the mark for the paper size you are using.
2
1
3
2
b Lift the paper tray cover (1).
1
3
Note
When you use Legal size paper, press
and hold the universal guide release
button (1) as you slide out the front of the
paper tray.
1
9
Page 16
Chapter 2
d Fan the stack of paper well to avoid
paper jams and misfeeds.
Note
Always make sure that the paper is not
curled.
e Gently put the paper into the paper tray
print side down and top edge in first.
Check that the paper is flat in the tray.
f Gently adjust the paper side guides (1)
to the paper with both hands.
Make sure the paper side guides touch
the sides of the paper.
1
Note
Be careful that you do not push the paper
in too far; it may lift at the back of the tray
and cause feed problems.
g Close the paper tray cover.
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Page 17
Loading documents and paper
h Slowly push the paper tray completely
into the machine.
i While holding the paper tray in place,
pull out the paper support (1) until it
clicks, and then unfold the paper
support flap (2).
2
1
Loading envelopes and post cards 2
About envelopes 2
Use envelopes that weigh between 80 to
95 g/m
Some envelopes need margin settings to
be set in the application. Make sure you
do a test print first before printing many
envelopes.
DO NOT use any of the following types of
envelopes, as they will cause paper feed
problems:
• That are of a baggy construction.
• That are embossed (have raised writing
• That have clasps or staples.
• That are pre-printed on the inside.
2
.
CAUTION
on them).
2
Note
Do not use the paper support flap for
Legal paper.
Glue 2
Double flap 2
Occasionally you may experience paper
feed problems caused by the thickness,
size and flap shape of the envelopes you
are using.
11
Page 18
Chapter 2
How to load envelopes and postcards2
a Before loading, press the corners and
sides of envelopes or post cards to
make them as flat as possible.
Note
If envelopes or post cards are ‘doublefeeding,’ put one envelope or post card in
the paper tray at a time.
b Put envelopes or post cards in the paper
tray with the address side down and the
leading edge (top of the envelopes) in
first. With both hands, gently press and
slide the paper side guides (1) and
paper length guide (2) to fit the size of
the envelopes or post cards.
1
2
12
Page 19
Loading documents and paper
If you have problems when printing on
envelopes, try the following
suggestions:
a Make sure the flap is either to the side of
the envelope or to the back edge of the
envelope when printing.
b Adjust the size and margin in your
application.
Loading photo paper 2
2
Use the photo paper tray which has been
assembled on the top of the paper tray cover
to print on Photo 10 × 15 cm and Photo L size
paper. When you use the photo paper tray,
you do not have to take out the paper that is
in the tray beneath it.
a Squeeze the blue photo paper tray
release button (1) using your right index
finger and thumb and push the photo
paper tray forward until it clicks into the
photo printing position (2).
1
2
2
3
3 Photo Paper Tray
b Press and slide the paper side
guides (1) and paper length guide (2) to
fit the paper size.
1
2
13
Page 20
Chapter 2
c Put the photo paper into the photo paper
tray and gently adjust the paper side
guides to the paper.
Make sure the paper side guides touch
the sides of the paper.
Note
• Be careful that you do not push the paper
in too far; it may lift at the back of the tray
and cause feed problems.
• Always make sure that the paper is not
curled.
d When you have finished printing photos
return the photo paper tray to the normal
printing position.
Squeeze the blue photo paper tray
release button (1) using your right index
finger and thumb and pull the photo
paper tray backward until it clicks (2).
1
Removing small printouts from the machine 2
When the machine ejects small paper onto
the paper tray you may not be able to reach
it. Make sure printing has finished, and then
pull the tray completely out of the machine.
14
2
Page 21
Loading documents and paper
Printable area 2
The printable area depends on the settings in the application you are using. The figures below
show the unprintable areas on cut sheet paper and envelopes. The machine can print in the
shaded areas of cut sheet paper when the Borderless print feature is available and turned on.
(See Printing for Windows
on the CD-ROM.)
Cut Sheet Paper Envelopes
3
1
®
or Printing and Faxing for Macintosh® in the Software User’s Guide
4
3
4
1
2
2
Top (1) Bottom (2) Left (3) Right (4)
Cut Sheet 3 mm 3 mm 3 mm 3 mm
Envelopes 12 mm 24 mm 3 mm 3 mm
2
Note
The Borderless feature is not available for envelopes.
15
Page 22
Chapter 2
Acceptable paper and other print media 2
The print quality can be affected by the type
of paper you use in the machine.
To get the best print quality for the settings
you have chosen, always set the Paper Type
to match the type of paper you load.
You can use plain paper, inkjet paper (coated
paper), glossy paper, transparencies and
envelopes.
We recommend testing various paper types
before buying large quantities.
For best results, use the Brother paper.
When you print on inkjet paper (coated
paper), transparencies and glossy paper,
be sure to choose the correct print media
in the ‘Basic’ tab of the printer driver or in
the Paper Type setting of the menu (See
Paper Type on page 30).
When you print on Brother Photo paper,
load one extra sheets of the same photo
paper in the paper tray. An extra sheet has
been included in the paper package for
this purpose.
When you use transparencies or photo
paper, remove each sheet at once to
prevent smudging or paper jams.
Avoid touching the printed surface of the
paper immediately after printing; the
surface may not be completely dry and
may stain your fingers.
Recommended print media 2
To get the best print quality, we suggest using
Brother paper. (See table below.)
If Brother paper is not available in your
country, we recommend testing various
papers before purchasing large quantities.
We recommend using ‘3M Transparency
Film’ when you print on transparencies.
Brother paper
Paper Type Item
A4 Plain BP60PA
A4 Glossy Photo BP71GA4
A4 Inkjet (Matte) BP60MA
10 x 15 cm Glossy BP71GP
Handling and using print media 2
Store paper in its original packaging, and
keep it sealed. Keep the paper flat and
away from moisture, direct sunlight and
heat.
Avoid touching the shiny (coated) side of
photo paper. Load photo paper with the
shiny side facing down.
Avoid touching either side of
transparencies because they absorb
water and perspiration easily, and this
may cause decreased output quality.
Transparencies designed for laser
printers/copiers may stain your next
document. Use only transparencies
recommended for inkjet printing.
You can only print on both sides of the
paper with PC printing. See Printing for
Windows
on the CD-ROM.
®
in the Software User’s Guide
16
Page 23
Loading documents and paper
CAUTION
DO NOT use the following kinds of paper:
• Damaged, curled, wrinkled, or
irregularly shaped paper
1
1
1 2 mm or greater
• Extremely shiny or highly textured paper
• Paper that cannot be arranged uniformly
when stacked
• Paper made with a short grain
Paper capacity of the paper tray 2
Up to 50 sheets of 20 lb Letter or 80 g/m2 A4
paper.
2
Transparencies and photo paper must be
picked up from the paper tray one page at
a time to avoid smudging.
17
Page 24
Chapter 2
Choosing the right print media 2
Paper type and size for each operation 2
Paper Type Paper Size Usage
Copy Photo
Capture
Cut Sheet Letter 216 × 279 mm (8 1/2 × 11 in.) Yes Yes Yes
A4 210 × 297 mm (8.3 × 11.7 in.) Yes Yes Yes
Legal 216 × 356 mm (8 1/2 × 14 in.) Yes – Yes
Executive 184 × 267 mm (7 1/4 × 10 1/2 in.) – – Yes
JIS B5 182 × 257 mm (7.2 × 10.1 in.) – – Yes
A5 148 × 210 mm (5.8 × 8.3 in.) Yes – Yes
A6 105 × 148 mm (4.1 × 5.8 in.) – – Yes
Cards Photo 10 × 15 cm (4 × 6 in.) Yes Yes Yes
Photo L 89 × 127 mm (3 1/2 × 5 in.)––Yes
Photo 2L 13 × 18 cm (5 × 7 in.) – Yes Yes
Index Card 127 × 203 mm (5 × 8 in.) – – Yes
Post Card 1 100 × 148 mm (3.9 × 5.8 in.) – – Yes
Post Card 2
(Double)
Envelopes C5
Envelope
DL
Envelope
COM-10 105 × 241 mm (4 1/8 × 9 1/2 in.) – – Yes
Monarch 98 × 191 mm (3 7/8 × 7 1/2 in.) – – Yes
JE4
Envelope
Transparencies Letter 216 ×
A4 210 × 297 mm (8.3 × 11.7 in.) Yes – Yes
148 × 200 mm (5.8 × 7.9 in.) – – Yes
162 × 229 mm (6.4 × 9 in.) – – Yes
110 × 220 mm (4.3 × 8.7 in.) – – Yes
105 × 235 mm (4.1 × 9.3 in.) – – Yes
279 mm (8 1/2 × 11 in.) Yes – Yes
Printer
18
Page 25
Loading documents and paper
Paper weight, thickness and capacity 2
Paper Type Weight Thickness No. of
sheets
Cut
Sheet
Plain Paper
Inkjet Paper
Glossy Paper
Cards Photo Card
Index Card
Post Card
Envelopes
64 to 120 g/m
64 to 200 g/m
Up to 220 g/m
Up to 220 g/m
Up to 120 g/m
Up to 200 g/m
75 to 95 g/m2
2
2
2
2
2
2
0.08 to 0.15 mm
0.08 to 0.25 mm 20
Up to 0.25 mm
Up to 0.25 mm
Up to 0.15 mm 30
Up to 0.25 mm 30
Up to 0.52 mm 10
Transparencies – – 10
1
Up to 100 sheets of 80 g/m2 (20 lb) paper.
2
For Photo 10×15cm paper and Photo L paper, use the photo paper tray. (See Loading photo paper on page 13.)
100
20
20
1
2
2
2
19
Page 26
Chapter 2
Loading documents 2
You can make copies and scan from the
scanner glass.
Using the scanner glass 2
You can use the scanner glass to copy or
scan pages of a book one page at a time.
Document Sizes Supported 2
Length: Up to 297 mm
Width: Up to 215.9 mm
Weight: Up to 2 kg
How to load documents 2
a Lift the document cover.
b
Using the document guidelines on the left
and top, place the document face down in
the upper left corner of the scanner glass.
c Close the document cover.
If you are scanning a book or thick
document, DO NOT slam the cover down or
press on it.
Scannable area 2
The scannable area depends on the settings
in the application you are using. The figures
below show the areas you cannot scan on A4
or Letter paper.
CAUTION
3
1
4
2
Usage Document
Size
Copy All paper
sizes
Scan All paper
sizes
Top (1)
Bottom (2)
3mm 3mm
3mm 3mm
Left (3)
Right (4)
20
Page 27
3
General setup 3
Paper settings 3
Paper Type 3
To get the best print quality, set the machine
for the type of paper you are using.
a Press Menu.
b Press a or b to choose
General Setup.
Press OK.
c Press a or b to choose Paper Type.
d Press d or c to choose Plain Paper,
Inkjet Paper, Brother BP71,
Other Glossy or Transparency.
Press OK.
e Press Stop/Exit.
Note
The machine ejects paper with printed
surfaces face up onto the paper tray in
front of the machine. When you use
transparencies or glossy paper, remove
each sheet at once to prevent smudging
or paper jams.
Paper Size 3
You can use five sizes of paper for printing
copies: Letter, Legal, A4, A5, and
10 × 15 cm. When you load a different size of
paper in the machine, you will need to change
the paper size setting at the same time.
a Press Menu.
b Press a or b to choose
General Setup.
Press OK.
c Press a or b to choose Paper Size.
d Press d or c to choose A4, A5,
10x15cm, Letter or Legal.
Press OK.
e Press Stop/Exit.
3
21
Page 28
Chapter 3
Sleep Mode 3
You can choose how long the machine must
be idle (from 1 to 60 minutes) before it goes
into sleep mode. The timer will restart if any
operation is carried out on the machine.
a Press Menu.
b Press a or b to choose
General Setup.
Press OK.
c Press a or b to choose Sleep Mode.
d Press d or c to choose 1 Min, 2 Mins,
3 Mins, 5 Mins, 10 Mins, 30 Mins
or 60 Mins which is the length of time
the machine is idle before entering sleep
mode.
Press OK.
e Press Stop/Exit.
LCD display 3
Changing LCD language 3
You can change the LCD language.
a Press Menu.
b Press a or b to choose
Initial Setup.
Press OK.
c Press a or b to choose
Local Language.
Press OK.
d Press a or b to choose your language.
Press OK.
e Press Stop/Exit.
LCD Contrast 3
You can adjust the LCD contrast for a sharper
and more vivid display. If you are having
difficulty reading the LCD, try changing the
contrast setting.
22
a Press Menu.
b Press a or b to choose
General Setup.
Press OK.
c Press a or b to choose LCD Settings.
Press OK.
d Press a or b to choose LCD Contrast.
e Press d or c to choose Light, Med or
Dark.
Press OK.
f Press Stop/Exit.
Page 29
General setup
Setting the backlight brightness 3
If you are having difficulty reading the LCD,
try changing the brightness setting.
a Press Menu.
b Press a or b to choose
General Setup.
Press OK.
c Press a or b to choose LCD Settings.
Press OK.
d Press a or b to choose Backlight.
e Press d or c to choose Light, Med or
Dark.
Press OK.
f Press Stop/Exit.
Setting the Dim Timer for the backlight 3
Printing Reports 3
The following reports are available:
Help List
A help list showing how to program your
machine.
User Settings
Lists your settings.
Network Config (DCP-585CW only)
Lists your Network settings.
How to print a report 3
a Press Menu.
b Press a or b to choose
Print Reports.
Press OK.
c Press a or b to choose the report you
want.
Press OK.
3
You can set how long the LCD backlight stays
on for after the last key is pressed.
a Press Menu.
b Press a or b to choose
General Setup.
Press OK.
c Press a or b to choose LCD Settings.
Press OK.
d Press a or b to choose Dim Timer.
e Press d or c to choose 10 Secs,
20 Secs, 30 Secs or Off.
Press OK.
f Press Stop/Exit.
d Press Mono Start.
e Press Stop/Exit.
23
Page 30
Chapter 3
24
Page 31
Section II
Copy II
Making copies 26
Page 32
4
100 %
Enl ar ge /R ed uc e
Pla in P ap er
Pap er
ype
Rat io :
Making copies 4
How to copy 4
Making a single copy 4
a Load your document.
(See Loading documents on page 20.)
b Press Mono Start for B&W copy or
Color Start for color copy.
Making multiple copies 4
You can make up to 99 copies in one print
run.
a Load your document.
(See Loading documents on page 20.)
b Press + or - repeatedly until the number
of copies you want appears (up to 99).
c Press Mono Start for B&W copy or
Color Start for color copy.
Stop copying 4
To stop copying, press Stop/Exit.
Copy options 4
You can change the copy settings from the
default display. The LCD shows:
1
1 No of Copies
Press a or b to scroll through the copy options
menu.
Quality (See page 27.)
Enlarge/Reduce (See page 27.)
Paper Type (See page 30.)
Paper Size (See page 30.)
Brightness (See page 29.)
Contrast (See page 29.)
Page Layout (See page 28.)
Book Copy (See page 30.)
Watermark Copy (See page 31.)
Set New Default (See page 32.)
Factory Reset (See page 32.)
01
Quality
Enlarge/Reduce
Ratio:
Paper
Type
COPY Copy Press Start
You can enter the number of copies you want
by pressing + or - repeatedly.
Normal
100%
Plain Paper
26
When the option you want is highlighted,
press OK.
Note
Book Copy and Watermark Copy
features are supported by technology
from Reallusion, Inc.
You can change the copy settings temporarily
for the next copy.
The machine returns to its default settings
after 1 minute.
Page 33
Making copies
If you have finished choosing settings, press
Mono Start or Color Start.
If you want to choose more settings, press a
or b.
Note
You can save some of the settings that
you use most often by setting them as
default. These settings will stay until you
change them again. (See Setting your
changes as a new default on page 32.)
Changing copy speed and quality 4
You can choose the copy quality. The factory
setting is Normal.
Fast Fast copy speed and lowest
amount of ink used. Use this
setting to save time (documents to
be proof read, large documents or
many copies).
Normal Recommended setting for ordinary
print outs. Good copy quality with
adequate copy speed.
Best Use this setting to copy precise
images such as photographs. The
highest resolution and slowest
speed.
a Load your document.
b Press + or - repeatedly to enter the
number of copies you want.
c Press a or b to choose Quality.
d Press d or c to choose Fast, Normal or
Best.
Press OK.
e If you do not want to change additional
settings, press Mono Start or
Color Start.
Enlarging or reducing the image copied 4
You can choose an enlargement or reduction
ratio.If you choose Fit to Page, your
machine will adjust the size automatically to
the paper size you set.
a Load your document.
b Press + or - repeatedly to enter the
number of copies you want.
c Press a or b to choose
Enlarge/Reduce.
d Press d or c to choose Enlarge,
Reduce, Fit to Page,
Custom(25-400%), or 100%.
e Do one of the following.
If you choose Enlarge or Reduce
press OK and press d or c to choose
the enlargement or reduction ratio
you want. Press OK and go to
step f.
If you choose Custom(25-400%),
press OK. Press + or - to enter an
enlargement or reduction ratio from
25% to 400%. Press OK. Go to
step f.
If you choose 100% or
Fit to Page, press OK. Go to
step f.
198% 10x15cmiA4
186% 10x15cmiLTR
142% A5iA4
97% LTRiA4
93% A4iLTR
83%
69% A4iA5
47% A4i10x15cm
FittoPage
Custom(25-400%)
100%
4
27
Page 34
Chapter 4
f If you do not want to change additional
settings, press Mono Start or
Color Start.
Note
• Page Layout is not available with
Enlarge/Reduce.
• Fit to Page options are not available
with Page Layout, Book Copy and
Watermark Copy.
• Fit to Page does not work properly if
the document on the scanner glass is
skewed by more than 3 degrees. Using
the document guidelines on the left and
top, place your document in the upper left
hand corner, with the document face down
on the scanner glass.
• Fit to Page options are not available
when using Legal size paper.
Making N in 1 copies or a poster (Page Layout) 4
The N in 1 copy feature can help you save
paper by letting you copy two or four pages
onto one printed page.
You can also make a poster. When you use
the poster feature your machine divides your
document into sections, then enlarges the
sections so you can assemble them into a
poster.
Note
Watermark Copy, Book Copy and
Enlarge/Reduce are not available with
Page Layout.
a Load your document.
b Press + or - repeatedly to enter the
number of copies you want.
c Press a or b to choose Page Layout.
d Press d or c to choose Off(1 in 1),
2in1(P), 2in1(L),
4in1(P), 4in1(L) or
Poster(3 x 3).
Press OK.
e If you do not want to change additional
settings, press Mono Start or
Color Start to scan the page.
If you are making a poster the machine
scans the pages and starts printing.
Go to f.
f After the machine scans the page, press
+ (Yes) to scan the next page.
g Place the next page on the scanner
glass.
Press OK.
Repeat f and g for each page of the
layout.
h After all the pages have been scanned,
press - (No) to finish.
Important 4
Make sure paper size is set to Letter or
A4.
You cannot use the Enlarge/Reduce
setting with the N in 1 and Poster features.
If you are producing multiple color copies,
N in 1 copy is not available.
(P) means Portrait and (L) means
Landscape.
You can only make one poster copy at a
time.
28
Page 35
Making copies
Place your document face down in the
direction shown below.
2 in 1 (P)
2 in 1 (L)
4 in 1 (P)
4 in 1 (L)
Poster (3 x 3)
You can make a poster size copy of a
photograph.
Adjusting Brightness and Contrast 4
Brightness 4
You can adjust the copy brightness to make
copies darker or lighter.
a Load your document.
b Press + or - repeatedly to enter the
number of copies you want.
c Press a or b to choose Brightness.
d Press d to or c to make a lighter or a
darker copy.
Press OK.
e If you do not want to change additional
settings, press Mono Start or
Color Start.
Contrast 4
4
You can adjust the copy contrast to help an
image look sharper and more vivid.
a Load your document.
b Press + or - repeatedly to enter the
number of copies you want.
c Press a or b to choose Contrast.
d Press d or c to increase or decrease the
contrast.
Press OK.
e If you do not want to change additional
settings, press Mono Start or
Color Start.
29
Page 36
Chapter 4
Paper options 4
Paper Type 4
If you are copying on special paper, set the
machine for the type of paper you are using to
get the best print quality.
a Load your document.
b Press + or - repeatedly to enter the
number of copies you want.
c Press a or b to choose Paper Type.
d Press d or c to choose Plain Paper,
Inkjet Paper, Brother BP71,
Other Glossy or Transparency.
Press OK.
e If you do not want to change additional
settings, press Mono Start or
Color Start.
Paper Size 4
If copying on paper other than A4 size, you
will need to change the paper size setting.
You can copy only on Letter, Legal, A4, A5 or
Photo 10 cm × 15 cm paper.
a Load your document.
b Press + or - repeatedly to enter the
number of copies you want.
c Press a or b to choose Paper Size.
d Press d or c to choose Letter, Legal,
A4, A5 or 10x15cm.
Press OK.
Book Copy 4
Book copy corrects dark borders and skew.
Your machine can correct the data
automatically or you can make specific
corrections.
a Load your document.
b Press + or - repeatedly to enter the
number of copies you want.
c Press a or b to choose Book Copy.
d Do one of the following:
If you want to correct the data
yourself, press d or c to choose
On(Preview).
Press OK.
Press Mono Start or Color Start
and go to step e.
If you want the machine to correct
the data automatically, press d or c
to choose On and go to step f.
e Adjust the skewed data using d or c.
Remove the shadows by using a or b.
f If you have finished making corrections,
press Mono Start or Color Start.
Note
Book Copy is not available with
Page Layout, Fit to Page and
Watermark Copy.
e If you do not want to change additional
settings, press Mono Start or
Color Start.
30
Page 37
Making copies
Watermark Copy 4
You can place a logo or text into your
document as a Watermark. You can select
one of the template watermarks, data from
your media cards or USB Flash memory
drive, or scanned data.
Note
Watermark Copy is not available with
Fit to Page,Page Layout and
Book Copy.
Using a template data 4
a Load your document.
b Press + or - repeatedly to enter the
number of copies you want.
c Press a or b to choose
Watermark Copy
Press OK.
d Press d or c to choose On.
e Press a or b to choose
Current Setting.
Press OK.
f Press a or b to choose Template.
Press OK.
g Change the settings from the options
displayed on the LCD if required.
h If you do not want to change additional
settings, press Mono Start or
Color Start.
Using media cards or a USB Flash
memory drive data
a Load your document.
b Press + or - repeatedly to enter the
number of copies you want.
c Press a or b to choose
Watermark Copy.
Press OK.
d Press d or c to choose On.
e Press a or b to choose
Current Setting.
Press OK.
f Press a or b to choose Media. Insert a
media card or USB Flash memory drive.
g Press OK and press d or c to choose
the data you want to use for the
watermark.
h Press OK and change any additional
settings from the options shown on the
LCD.
i If you do not want to change additional
settings, press Mono Start or
Color Start.
DO NOT take out the memory card or USB
Flash memory drive while Photo Capture
is blinking to avoid damaging the card, USB
Flash memory drive or data stored on the
card.
CAUTION
4
4
31
Page 38
Chapter 4
Using a scanned paper document as
your watermark
a Press + or - repeatedly to enter the
number of copies you want.
b Press a or b to choose
Watermark Copy.
Press OK.
c Press d or c to choose On.
d Press a or b to choose
Current Setting.
Press OK.
e Press a or b to choose Scan. Press OK
and set the page that you want to use as
a watermark on the scanner glass.
f Press Mono Start or Color Start.
g Take out the watermark document you
scanned and load the document you
want to copy.
h Press d or c to change the
Transparency of the watermark.
Press OK.
i If you do not want to change any
additional settings, press Mono Start or
Color Start.
Note
You cannot enlarge or reduce the
scanned watermark.
Setting your changes as a
4
new default 4
You can save the copy settings for Quality,
Enlarge/Reduce, Brightness,
Contrast and Page Layout that you use
most often by setting them as the default
settings. These settings will stay until you
change them again.
a Press a or b to choose your new setting.
Press OK.
Repeat this step for each setting you
want to change.
b After changing the last setting, press a
or b to choose Set New Default.
Press OK.
c Press + to choose Yes.
d Press Stop/Exit.
Restoring all settings to the factory settings 4
You can restore all the settings you have
changed back to the factory settings. These
settings will stay until you change them again.
a Press a or b to choose
Factory Reset.
Press OK.
b Press + to choose Yes.
c Press Stop/Exit.
32
Page 39
Section III
Direct Photo Printing
Printing photos from a memory card or USB
Flash memory drive
Printing photos from a camera 52
III
34
Page 40
Printing photos from a memory
5
card or USB Flash memory drive
PhotoCapture Center™ Operations 5
Printing from a memory card or USB Flash memory drive without a PC 5
Even if your machine is not connected to your
computer, you can print photos directly from
digital camera media or a USB Flash memory
drive. (See Print Images on page 37.)
Scanning to a memory card or USB Flash memory drive without a PC 5
You can scan documents and save them
directly to a memory card or USB Flash
memory drive. (See Scan to a memory card
or USB Flash memory drive on page 49.)
Using a memory card or USB Flash memory drive 5
Your Brother machine has media drives (slots)
for use with the following popular digital camera
®
media: CompactFlash
Memory Stick Pro
Card
™
and USB Flash memory drives.
CompactFlash
SD, SDHC xD-Picture Card™
22 mm or less
, Memory Stick®,
™
, SD, SDHC, xD-Picture
®
Memory Stick
Memory Stick Pro™
®
5
Using PhotoCapture Center™ from your computer 5
You can access a memory card or USB Flash
memory drive that is inserted in the front of
the machine from your PC.
(See PhotoCapture Center™ for Windows
or Remote Setup & PhotoCapture Center™
for Macintosh
on the CD-ROM.)
34
®
in the Software User's Guide
®
11 mm or less
USB Flash memory
drive
miniSD™ can be used with a miniSD™
adapter.
microSD can be used with a microSD
adapter.
Memory Stick Duo™ can be used with a
Memory Stick Duo™ adapter.
Memory Stick Pro Duo™ can be used with
a Memory Stick Pro Duo™ adapter.
Memory Stick Micro(M2) can be used with
a Memory Stick Micro(M2) adapter.
Adapters are not included with the
machine. Contact a third party supplier for
adapters.
The PhotoCapture Center™ feature lets you
print digital photos from your digital camera at
high resolution to get photo quality printing.
Page 41
Printing photos from a memory card or USB Flash memory drive
Memory cards or a USB Flash memory drive folder structure5
Your machine is designed to be compatible
with modern digital camera image files and
memory cards or USB Flash memory drive;
however, please read the points below to
avoid errors:
The image file extension must be .JPG
(Other image file extensions like .JPEG,
.TIF, .GIF and so on will not be
recognized).
PhotoCapture Center™ printing must be
performed separately from PhotoCapture
Center™ operations using the PC.
(Simultaneous operation is not available.)
IBM Microdrive™ is not compatible with
the machine.
The machine can read up to 999 files on a
memory card or USB Flash memory drive.
CompactFlash
This product supports xD-Picture Card™
Type M / Type M
The DPOF file on the memory cards must
be in a valid DPOF format. (See DPOF
printing on page 44.)
®
Type II is not supported.
+
/ Type H (Large Capacity).
Please be aware of the following:
When printing the Print Index or Print
Images, the PhotoCapture Center™ will
print all valid images, even if one or more
images have been corrupted. Corrupted
images will not be printed.
(memory card users)
Your machine is designed to read memory
cards that have been formatted by a digital
camera.
When a digital camera formats a memory
card it creates a special folder into which it
copies image data. If you need to modify
the image data stored on a memory card
with your PC, we recommend that you do
not modify the folder structure created by
the digital camera. When saving new or
modified image files to the memory card
we also recommend you use the same
folder your digital camera uses. If the data
is not saved to the same folder, the
machine may not be able to read the file or
print the image.
(USB Flash memory drive users)
This machine supports USB Flash
memory drives that has been formatted by
Windows
®
.
5
35
Page 42
Chapter 5
Getting started 5
Firmly put a memory card or USB Flash
memory drive into the correct slot.
1 2 3 4
1 USB Flash memory drive
2 CompactFlash
3 SD, SDHC
4 Memory Stick
5 xD-Picture Card™
CAUTION
The USB direct interface supports only a
USB Flash memory drive, a PictBridge
compatible camera, or a digital camera that
uses the USB mass storage standard. Any
other USB devices are not supported.
®
®
, Memory Stick Pro™
5
Photo Capture key indications:
Photo Capture light is on, the memory
card or USB Flash memory drive is
correctly inserted.
Photo Capture light is off, the memory
card or USB Flash memory drive is not
correctly inserted.
Photo Capture light is blinking, the
memory card or USB Flash memory drive
is being read or written to.
CAUTION
DO NOT unplug the power cord or remove
the memory card or USB Flash memory
drive from the media drive (slot) or USB
direct interface while the machine is
reading or writing to the memory card or
USB Flash memory drive (the
Photo Capture key is blinking). You will
lose your data or damage the card.
The machine can only read one device at a
time.
36
Page 43
Printing photos from a memory card or USB Flash memory drive
Pri nt P ho to s
Pri nt I nd ex
Enh an ce P ho to s
Vi ew p h oto s on t he L C D
an d se l e ct t he i m age s
yo u wa n t to
pr i nt.
Sea rc h by D at e
Pri nt Al l Ph ot os
Entering PhotoCapture mode 5
After you insert the memory card or USB
Flash memory drive, press the
(Photo Capture) key to illuminate it in
blue and display the PhotoCapture options on
the LCD.
The LCD shows:
View Photo(s)
Print Index
Print Photos
Enhance Photos
Search by Date
Print All Photos
PHOTO
Press a or b to scroll through the
Photo Capture key options.
View Photo(s) (See page 37.)
Print Index (See page 38.)
Print Photos (See page 38.)
Enhance Photos (See page 39.)
Search by Date (See page 42.)
Print All Photos (See page 43.)
Slide Show (See page 43.)
Trimming (See page 44.)
Note
If your digital camera supports DPOF
printing, see DPOF printing on page 44.
When the option you want is highlighted,
press OK.
View photos on the LCD
and select the images
you want to
print.
Select & Press
OK
Print Images 5
View Photo(s) 5
You can preview your photos on the LCD
before you print them. If your photos are large
files there may be a delay before each photo
is displayed on the LCD.
a Make sure you have put a memory card
or USB Flash memory drive in the
correct slot.
Press (Photo Capture).
b Press a or b to choose
View Photo(s).
Press OK.
c Press d or c to choose your photo.
d Press + or - repeatedly to enter the
number of copies you want.
e Repeat step c and step d until you
have chosen all the photos.
Note
Press Clear/Back to go back to the
previous level.
f After you have chosen all the photos, do
one of the following:
Press OK and change the print
settings. (See page 45.)
If you do not want to change any
settings, press Color Start to print.
5
37
Page 44
Chapter 5
Print Index (Thumbnails) 5
The PhotoCapture Center™ assigns
numbers for images (such as No.1, No.2,
No.3, and so on).
The PhotoCapture Center™ uses these
numbers to identify each picture. You can
print a thumbnail page. This will show all the
pictures on the memory card.
Note
• Only file names that are 8 characters or
less will be printed correctly on the index
sheet.
• File names cannot be printed correctly if
they are Chinese. However it does not
affect any functions.
a Make sure you have put the memory
card or USB Flash memory drive in the
correct slot.
Press (Photo Capture).
d Press a or b to choose the paper
settings, Paper Type and
Paper Size.
Do one of the following.
If you chose Paper Type, press
d or c to choose the type of paper
you are using, Plain Paper,
Inkjet Paper, Brother BP71 or
Other Glossy.
Press OK.
If you chose Paper Size, press
d or c to choose the paper size you
are using, A4 or Letter.
Press OK.
If you do not want to change the
paper settings, go to e.
e Press Color Start to print.
Printing Photos 5
Before you can print an individual image, you
have to know the image number.
a Make sure you have put a memory card
or USB Flash memory drive in the
correct slot.
Press (Photo Capture).
b Press a or b to choose Print Index.
Press OK.
c Press a or b to choose
Layout Format. Press d or c to
choose 6 Images/Line or
5 Images/Line.
Press OK.
6 Images/Line 5 Images/Line
Print time for 5 Images/Line will be
slower than 6 Images/Line, but the
quality is better.
38
b Print the Index. (See Print Index
(Thumbnails) on page 38.)
c Press a or b to choose Print Photos.
Press OK.
d Press a repeatedly to choose the image
number that you want to print from the
Index page (Thumbnails).
If you want to choose a two digit
number, press c to move the cursor to
the next digit.
(For example, enter 1, c, 6 to print image
No.16.)
Press OK.
Note
Press b to decrease the image number.
Page 45
Printing photos from a memory card or USB Flash memory drive
e Repeat step d until you have entered
all the image numbers that you want to
print.
(For example, enter 1, OK, 3, OK, 6, OK
to print images No.1, No.3 and No.6.)
Note
You can enter up to 12 characters
(including commas) for the image
numbers you want to print.
f After you have chosen all the image
numbers, press OK again.
g Press + or - repeatedly to enter the
number of copies you want.
h Do one of the following:
Change the print settings. (See
page 45.)
If you do not want to change any
settings, press Color Start to print.
Enhance Photos 5
You can edit and add effects to your photos
and view them on the LCD before printing.
Auto Correct 5
Auto Correct is available for most photos. The
machine decides the suitable effect for your
photo.
a Make sure you have put a memory card
or USB Flash memory drive in the
correct slot.
Press (Photo Capture).
b Press a or b to choose
Enhance Photos.
Press OK.
c Press d or c to choose your photo.
Press OK.
d Press a or b to choose Auto Correct.
Press OK.
e Press OK. Then press + or - repeatedly
to enter the number of copies you want.
f Do one of the following.
Press OK and change the print
settings. (See page 45.)
If you do not want to change any
settings, press Color Start to print.
5
Note
• After adding each effect, you can enlarge
the view of the image by pressing
Ink Management. To go back to the
original size, press Ink Management
again.
• The Enhance Photos feature is supported
by technology from Reallusion, Inc.
Note
If Remove Red-Eye appears on the LCD,
press a to attempt to remove red-eye from
your photo.
39
Page 46
Chapter 5
Enhance Skin-Tone 5
Enhance Skin-Tone is best used for adjusting
portrait photographs. It detects human skin
color in your photos and adjusts the image.
a Make sure you have put a memory card
or USB Flash memory drive in the
correct slot.
Press (Photo Capture).
b Press a or b to choose
Enhance Photos.
Press OK.
c Press d or c to choose your photo.
Press OK.
d Press a or b to choose
Enhance Skin-Tone.
Press OK.
e Do one of the following.
Press OK if you do not want to
change any settings.
Press a or b to adjust the effect level
manually. Press OK when you have
finished.
f Press + or - repeatedly to enter the
number of copies you want.
g Do one of the following.
Press OK and change the print
settings. (See page 45.)
If you do not want to change any
settings, press Color Start to print.
Enhance Scenery 5
Enhance Scenery is best used for adjusting
landscape photographs. It highlights green
and blue areas in your photo, so that the
landscape looks more sharp and vivid.
a Make sure you have put the memory
card or USB Flash memory drive in the
correct slot.
Press (Photo Capture).
b Press a or b to choose
Enhance Photos.
Press OK.
c Press d or c to choose your photo.
Press OK.
d Press a or b to choose
Enhance Scenery.
Press OK.
e Do one of the following.
Press OK if you do not want to
change any settings.
Press a or b to adjust the effect level
manually. Press OK when you have
finished.
f Press + or - repeatedly to enter the
number of copies you want.
g Do one of the following.
Press OK and change the print
settings. (See page 45.)
If you do not want to change any
settings, press Color Start to print.
40
Page 47
Printing photos from a memory card or USB Flash memory drive
Remove Red-Eye 5
The machine detects eyes in your photos and
will attempt to remove red-eye from your
photo.
Note
There are some cases when red-eye may
not be removed.
•
When the face is too small in the image.
• When the face is turning too far up,
down, left or right.
a Make sure you have put a memory card
or USB Flash memory drive in the
correct slot.
Press (Photo Capture).
b Press a or b to choose
Enhance Photos.
Press OK.
c Press d or c to choose your photo.
Press OK.
d Press a or b to choose
Remove Red-Eye.
Press OK.
When Remove Red-Eye is
successful, the photo with the effect
is shown. The adjusted part is shown
in a red frame. Press OK.
When Remove Red-Eye is
unsuccessful,
Unable to Detect. is shown.
Press OK to go back to the previous
level.
Monochrome 5
You can convert your photo to monochrome.
a Make sure you have put a memory card
or USB Flash memory drive in the
correct slot.
Press (Photo Capture).
b Press a or b to choose
Enhance Photos.
Press OK.
c Press d or c to choose your photo.
Press OK.
d Press a or b to choose Monochrome.
Press OK.
e Press OK. Then press + or - repeatedly
to enter the number of copies you want.
f Do one of the following.
Press OK and change the print
settings. (See page 45.)
If you do not want to change any
settings, press Color Start to print.
5
Note
Press a to try Remove Red-Eye again.
e Press + or - repeatedly to enter the
number of copies you want.
f Do one of the following.
Press OK and change the print
settings. (See page 45.)
If you do not want to change any
settings, press Color Start to print.
41
Page 48
Chapter 5
Sepia 5
You can convert the color of your photo to
sepia.
a Make sure you have put a memory card
or USB Flash memory drive in the
correct slot.
Press (Photo Capture).
b Press a or b to choose
Enhance Photos.
Press OK.
c Press d or c to choose your photo.
Press OK.
d Press a or b to choose Sepia.
Press OK.
e Press OK. Then press + or - repeatedly
to enter the number of copies you want.
f Do one of the following.
Press OK and change the print
settings. (See page 45.)
If you do not want to change any
settings, press Color Start to print.
Search by Date 5
You can find your photos based on date.
a Make sure you have put a memory card
or USB Flash memory drive in the
correct slot.
Press (Photo Capture).
b Press a or b to choose
Search by Date.
Press OK.
c Press a or b to choose the date that you
want to search from.
Press OK.
d Press d or c to choose your photo.
Note
You can view photos with other dates by
pressing d or c continuously. Press d to
view an older photo and c to view a more
recent photo.
e Press + or - repeatedly to enter the
number of copies you want.
42
f Repeat step d and step e until you
have chosen all your photos.
g After you have chosen all your photos,
do one of the following:
Press OK and change the print
settings. (See page 45.)
If you do not want to change any
settings, press Color Start to print.
Page 49
Printing photos from a memory card or USB Flash memory drive
Print All Photos 5
You can print all the photos on your memory
card or USB Flash memory drive.
a Make sure you have put a memory card
or USB Flash memory drive in the
correct slot.
Press (Photo Capture).
b Press a or b to choose
Print All Photos.
Press OK.
c Press + or - repeatedly to enter the
number of copies you want.
d Do one of the following:
Change the print settings. (See
page 45.)
If you do not want to change any
settings, press Color Start to print.
Slide show 5
You can view all your photos on the LCD
using Slide show. You can also choose a
photo during the operation.
a Make sure you have put a memory card
or USB Flash memory drive in the
correct slot.
Press (Photo Capture).
b Press a or b to choose Slide Show.
Press OK.
c Press Stop/Exit to finish Slide show.
Printing a photo during a Slide show 5
a Press OK to stop at one image while
Slide show is operating.
b Press + or - repeatedly to enter the
number of copies you want.
c Do one of the following:
Press OK and change the print
settings. (See page 45.)
If you do not want to change any
settings, press Color Start to print.
5
43
Page 50
Chapter 5
Trimming 5
You can trim your photo and print a part of the
image.
Note
If your photo is very small or of irregular
proportions you may not be able to trim
the photo. The LCD will display
Image Too Small. or
Image Too Long..
a Make sure you have put a memory card
or USB Flash memory drive in the
correct slot.
Press (Photo Capture).
b Press a or b to choose Trimming.
Press OK.
c Press d or c to choose your photo.
Press OK.
d Adjust the red frame around your photo.
The part inside of the red frame will be
printed.
Press + or - to enlarge or reduce the
frame size.
Press each arrow key to move the
position of the frame.
Press Ink Management to rotate the
frame.
Press OK when you have finished
adjusting the frame setting.
e Press + or - repeatedly to enter the
number of copies you want.
f Do one of the following:
Press OK and change the print
settings. (See page 45.)
If you do not want to change any
settings, press Color Start to print.
DPOF printing 5
DPOF stands for Digital Print Order Format.
Major digital camera manufacturers (Canon
Inc., Eastman Kodak Company, Fuji Photo
Film Co. Ltd., Matsushita Electric Industrial
Co. Ltd. and Sony Corporation) created this
standard to make it easier to print images
from a digital camera.
If your digital camera supports DPOF
printing, you will be able to choose on the
digital camera display the images and
number of copies you want to print.
When a memory card containing DPOF
information is put into your machine, you can
print the chosen image easily.
a Make sure you have put a memory card
in the correct slot.
Press (Photo Capture). The
machine will ask you if you want to use
DPOF setting.
The DPOF file on the memory card must
be in a valid DPOF format.
b Press + to choose Yes.
c Do one of the following:
Change the print settings. (See
page 45.)
If you do not want to change any
settings, press Color Start to print.
Note
An Invalid DPOF File error can occur if the
print order that was created on the camera
has been corrupted. Delete and recreate
the print order using your camera to
correct this problem. For instructions on
how to delete or recreate the print order,
refer to your camera manufacturer’s
support website or accompanying
documentation.
44
Page 51
Printing photos from a memory card or USB Flash memory drive
0001
Pri nt Se tting
Pap er
ype
Pap er Si ze
Bri gh tne ss
Oth er Ph oto
Max . Siz e
Pri nt Si ze
10
x
15 cm
PhotoCapture Center™ print settings 5
You can change the print settings temporarily for the next print.
The machine returns to its default settings after 3 minutes.
Note
You can save the print settings you use most often by setting them as default.
(See Setting your changes as a new default on page 49.)
0001
Print Setting
Print Quality
Paper
Type
Paper Size
Print Size
Brightness
PHOTO
Photo
Other Photo
x
10
15 cm
Max. Size
0
Print Press Start
1 No. of prints
(For View Photo(s), Search by Date, Slide Show)
You can see the total number of photos that will be printed.
(For Print All Photos, Print Photos, Enhance Photos, Trimming)
You can see the number of copies of each photo that will be printed.
(For DPOF printing) This does not appear.
1
5
Menu Selections Options 1 Options 2 Page
Print Quality
Normal/Photo —46
(Not available for
DPOF printing)
Paper Type
Other Glossy/Plain Paper/
—46
Inkjet Paper/Brother BP71
Paper Size 10x15cm/13x18cm/A4/Letter (When A4 or Letter is chosen)
46
Max. Size
8 x 10cm
9 x 13cm
10 x 15cm
13 x 18cm
15 x 20cm
Brightness
Dark
Light
—47
(Not available when
Enhance Photos is
chosen)
Contrast
—47
(Not available when
Enhance Photos is
chosen)
45
Page 52
Chapter 5
Menu Selections Options 1 Options 2 Page
Color Enhance
(Not available when
Enhance Photos is
chosen)
Cropping On/Off —48
Borderless On/Off —48
Date Print
(Not available for
DPOF printing)
Set New Default Yes/No —49
Factory Reset Yes/No —49
On/Off
White Balance
Sharpness
Color Density
Exit
Off/On —48
—47
Print Speed and Quality 5
a Press a or b to choose
Print Quality.
b Press d or c to choose Normal or
Photo.
Press OK.
c If you do not want to change additional
settings, press Color Start to print.
Paper options 5
Paper Type 5
a Press a or b to choose Paper Type.
b Press d or c to choose the paper type
you are using, Plain Paper,
Inkjet Paper, Brother BP71 or
Other Glossy.
Press OK.
Paper and print size 5
a Press a or b to choose Paper Size.
b Press d or c to choose the paper size
you are using, Letter, 10 x 15cm,
13x18cm or A4.
Press OK.
c
If you chose Letter or A4, press OK. Then
press
d
or c to choose the print size.
Press OK.
Example: Printed Position for A4 paper
1
8 x 10cm
4
13 x 18cm515 x 20cm6Max. Size
2
9 x 13cm
3
10 x 15cm
c If you do not want to change additional
settings, press Color Start to print.
46
d If you do not want to change additional
settings, press Color Start to print.
Page 53
Printing photos from a memory card or USB Flash memory drive
Adjusting Brightness, Contrast and Color 5
Brightness 5
a Press a or b to choose Brightness.
b Press d or c to make a darker or lighter
print.
Press OK.
c If you do not want to change additional
settings, press Color Start to print.
Contrast 5
You can choose the contrast setting. More
contrast will make an image look sharper and
more vivid.
a Press a or b to choose Contrast.
b Press d to c to change the contrast.
Press OK.
c If you do not want to change additional
settings, press Color Start to print.
Color Enhancement 5
You can turn on the color enhancement
feature to print more vivid images. Printing
time will be slower.
a Press a or b to choose
Color Enhance.
Press OK.
b Do one of the following:
If you want to customize the White
Balance, Sharpness or Color
Density, press d or c to choose On,
and then go to step c.
If you do not want to customize,
press d or c to choose Off.
c Press a or b to choose
White Balance, Sharpness or
Color Density.
d Press d or c to adjust the degree of the
setting.
Press OK.
e Do one of the following:
If you want to customize another
color enhancement, press a or b to
choose another option.
If you want to change other settings,
press a or b to choose Exit, and
then press OK.
f If you do not want to change additional
settings, press Color Start to print.
Note
• White Balance
This setting adjusts the hue of the white
areas of an image. Lighting, camera
settings and other influences will effect the
appearance of white. The white areas of a
picture may be slightly pink, yellow or
some other color. By using this setting,
you can correct that effect and bring the
white areas back to pure white.
• Sharpness
This setting enhances the detail of an
image, similar to adjusting the fine focus
on a camera. If the image is not in true
focus and you cannot see the fine details
of the picture, then adjust the sharpness.
• Color Density
This setting adjusts the total amount of
color in the image. You can increase or
decrease the amount of color in an image
to improve a washed out or weak picture.
5
Press OK and then go to step f.
47
Page 54
Chapter 5
Cropping 5
If your photo is too long or wide to fit the
available space on your chosen layout, part
of the image will automatically be cropped.
The factory setting is On. If you want to print
the whole image, turn this setting to Off. If
you are also using the Borderless setting,
turn Borderless to Off. (See Borderless
printing on page 48.)
a Press a or b to choose Cropping.
b Press d or c to choose Off (or On).
Press OK.
c If you do not want to change additional
settings, press Color Start to print.
Cropping: On
Cropping: Off 5
5
Borderless printing 5
This feature expands the printable area to the
edges of the paper. Printing time will be
slightly slower.
a Press a or b to choose Borderless.
b Press d or c to choose Off (or On).
Press OK.
c If you do not want to change additional
settings, press Color Start to print.
Date Print 5
You can print the date if it is already in the
data on your photo. The date will be printed
on the lower right corner. If the data doesn’t
have the date information, you cannot use
this function.
a Press a or b to choose Date Print.
b Press d or c to choose On (or Off).
Press OK.
c If you do not want to change additional
settings, press Color Start to print.
48
Note
The DPOF setting on your camera must
be turned off to use the Date Print
feature.
Page 55
Printing photos from a memory card or USB Flash memory drive
Sca n to I ma ge
Sca n to O CR
Sca n to F il e
Sca n to E -m ai l
Sca n to M ed ia
Sc a n a d ocu m ent
di r ect l y to a me d ia
ca r d o r USB
fl a sh
me m ory.
Setting your changes as a new default 5
You can save the print settings you use most
often by setting them as the default settings.
These settings will stay until you change
them again.
a Press a or b to choose your new setting.
Press OK.
Repeat this step for each setting you
want to change.
b After changing the last setting, press a
or b to choose Set New Default.
Press OK.
c Press + to choose Yes.
d Press Stop/Exit.
Restoring all settings to the factory settings 5
You can restore all the settings you have
changed to the factory settings. These
settings will stay until you change them again.
a Press a or b to choose
Factory Reset.
Press OK.
Scan to a memory card or USB Flash memory drive 5
Entering Scan mode 5
When you want to scan to a memory card or
USB Flash memory drive, press (Scan).
The LCD shows:
Scan to E-mail
Scan to Image
Scan to OCR
Scan to File
Scan to Media
SCAN
Press a or b to choose Scan to Media.
Press OK.
If you are not connected to your computer
only the Scan to Media selection will appear
on the LCD.
(See Scanning for Windows
in the Software User’s Guide on the CD-ROM
for details about the other menu options.)
Scan a document
directly to a media
card or USB
flash
memory.
Select & Press
®
or Macintosh®
OK
5
b Press + to choose Yes.
c Press Stop/Exit.
49
Page 56
Chapter 5
How to scan to a memory card or USB Flash memory drive 5
You can scan monochrome and color
documents into a memory card or USB Flash
memory drive. Monochrome documents will
be stored in PDF (*.PDF) or TIFF (*.TIF) file
formats. Color documents may be stored in
PDF (*.PDF) or JPEG (*.JPG) file formats.
The factory setting is Color 150 dpi and
the default file format is PDF. The machine
automatically creates file names based on
the current date.(For details, see Quick Setup
Guide.) For example, the fifth image scanned
on July 1, 2009 would be named
01070905.PDF. You can change the color
and quality.
Quality Selectable File
Format
Color 150 dpi JPEG / PDF
Color 300 dpi JPEG / PDF
Color 600 dpi JPEG / PDF
B/W 200x100 dpi TIFF / PDF
B/W 200 dpi TIFF / PDF
a Insert a CompactFlash
DO NOT take out the memory card while
Photo Capture is blinking to avoid
damaging the card or USB Flash memory
drive or the data stored on them.
®
Stick
, Memory Stick Pro™, SD, SDHC,
xD-Picture Card™ or USB Flash
memory drive into your machine.
CAUTION
®
, Memory
e Do one of the following.
To change the quality, press a or b to
choose Quality. Go to step f.
Press Mono Start or Color Start to
start scanning without changing
additional settings.
f Press d or c to choose
Color 150 dpi, Color 300 dpi,
Color 600 dpi, B/W 200x100 dpi
or B/W 200 dpi.
Press OK.
g Do one of the following.
To change the file type, go to step h.
Press Mono Start or Color Start to
start scanning without changing
additional settings.
h Press a or bto choose File Type.
Press d or c to choose JPEG, PDF or
TIFF.
Press OK.
Note
• If you chose color in the Quality setting,
you cannot choose TIFF.
• If you chose monochrome in the Quality
setting, you cannot choose JPEG.
i Press Mono Start or Color Start.
b Load your document.
c Press (Scan).
d Press a or b to choose
Scan to Media.
Press OK.
50
Page 57
Printing photos from a memory card or USB Flash memory drive
How to set new default 5
You can set your own default setting.
a Press (Scan).
b Press a or b to choose
Scan to Media.
Press OK.
c Press a or b to choose
Set New Default.
Press OK.
d Press + to choose Yes.
e Press Stop/Exit.
How to reset to factory settings 5
You can reset the machine to factory settings.
a Press (Scan).
b Press a or b to choose
Scan to Media.
Press OK.
c Press a or b to choose
Factory Reset.
Press OK.
d Press + to choose Yes.
e Press Stop/Exit.
Understanding the Error Messages 5
Once you are familiar with the types of errors
that can occur while you are using
PhotoCapture Center™, you can easily
identify and troubleshoot any problems.
Hub is Unusable.
This message will appear if a Hub or USB
Flash memory drive with a Hub has been
put into the USB direct interface.
Media Error
This message will appear if you put in a
memory card that is either bad or not
formatted, or when there is a problem with
the media drive. To clear this error, take
out the memory card.
No File
This message will appear if you try to
access a memory card or USB Flash
memory drive in the drive (slot) that does
not contain a .JPG file.
Out of Memory
This message will appear if you are
working with images that are too large for
the machine's memory. This message will
also appear when a memory card or USB
Flash memory drive you are using does
not have enough available space for the
scanned document.
Media is Full.
This message will appear if you are trying
to save more than 999 files in a memory
card or USB Flash memory drive.
Unusable Device
This message will appear if a USB device
or USB Flash memory drive that is not
supported has been connected to the USB
direct interface. (For more information,
visit us at http://solutions.brother.com
.)
5
This message can also appear if you
connect a broken device to the USB direct
interface.
51
Page 58
6
Printing photos from a camera 6
Printing photos directly from a PictBridge camera 6
Your Brother machine supports the
PictBridge standard, allowing you to connect
to and print photos directly from any
PictBridge compatible digital camera.
If your camera is using the USB Mass
Storage standard, you can also print photos
from a digital camera without PictBridge. See
Printing photos directly from a digital camera
(without PictBridge) on page 53.
PictBridge requirements 6
To avoid errors, remember the following
points:
Depending on your camera some of these
settings may not be available.
Camera Menu
Selections
Paper Size Letter, A4, 10x15cm, Printer
Paper Type Plain Paper, Glossy Paper,
Layout Borderless: On, Borderless:
DPOF setting
Print Quality Normal, Fine, Printer Settings
Color
Enhancement
Date Print On, Off, Printer Settings
1
See DPOF printing on page 53 for more details.
2
If your camera is set to use the Printer Settings
(Default setting), the machine will print your photo
using the following settings.
Options
Settings (Default setting)
Inkjet Paper, Printer Settings
(Default setting)
Off, Printer Settings
(Default setting)
1
-
(Default setting)
On, Off, Printer Settings
(Default setting)
(Default setting)
2
2
2
2
2
2
The machine and the digital camera must
be connected using a suitable USB cable.
The image file extension must be .JPG
(other image file extensions like .JPEG,
.TIF, .GIF and so on will not be
recognized).
PhotoCapture Center™ operations are
not available when using the PictBridge
feature.
Setting your digital camera 6
Make sure your camera is in PictBridge
mode. The following PictBridge settings may
be available from the LCD of your PictBridge
compatible camera.
52
Settings Options
Paper Size 10x15cm
Paper Type Other Glossy
Layout Borderless: On
Print Quality Photo
Color Enhancement Off
Date Print Off
When your camera does not have any menu
selections, those settings are also used.
The names and availability of each setting
depends on the specification of your
camera.
Please refer to the documentation supplied
with your camera for more detailed
information on changing PictBridge settings.
Page 59
Printing photos from a camera
Printing Images 6
Note
Remove any memory cards or USB Flash
memory drive from the machine before
connecting a digital camera.
a Make sure that your camera is turned
off. Connect your camera to the USB
direct interface (1) on the machine using
the USB cable.
1
1 USB direct interface
DPOF printing 6
DPOF stands for Digital Print Order Format.
Major digital camera manufacturers (Canon
Inc., Eastman Kodak Company, Fuji Photo
Film Co. Ltd., Matsushita Electric Industrial
Co. Ltd. and Sony Corporation) created this
standard to make it easier to print images
from a digital camera.
If your digital camera supports DPOF
printing, you will be able to choose on the
digital camera display the images and
number of copies you want to print.
Note
An invalid DPOF File error can occur if the
print order that was created on the camera
has been corrupted. Delete and recreate
the print order using your camera to
correct this problem. For instructions on
how to delete or recreate the print order,
refer to your camera manufacturer's
support website or accompanying
documentation.
6
b Turn on the camera.
When the machine has recognized the
camera, the LCD shows
Camera Connected.
c Choose the photo you want to print
following the instructions from your
camera.When the machine starts
printing a photo, the LCD will show
Printing.
To prevent damage to your machine, do not
connect any device other than a digital
camera or USB Flash memory drive to the
USB direct interface.
WARNING
Printing photos directly from a digital camera (without PictBridge)
If your camera supports the USB Mass
Storage standard, you can connect your
camera in storage mode. This enables you to
print photos from your camera.
If you would like to print photos in PictBridge
mode, see Printing photos directly from a
PictBridge camera on page 52.
Note
The name, availability and operation differ
among digital cameras. Please refer to the
documentation supplied with your camera
for detailed information, such as how to
switch from PictBridge mode to mass
storage mode.
53
6
Page 60
Chapter 6
Printing Images 6
Note
Remove any memory cards or USB Flash
memory drive from the machine before
connecting a digital camera.
a Make sure that your camera is turned
off. Connect your camera to the USB
direct interface (1) on the machine using
the USB cable.
1
Understanding the Error Messages 6
Once you are familiar with the types of errors
that can occur while you are using PictBridge,
you can easily identify and troubleshoot any
problems.
Out of Memory
This message will appear if you are
working with images that are too large for
the machine's memory.
Unusable Device
This message will appear if you connect a
camera that is not using the USB Mass
Storage standard. This message will also
appear if you connect a broken device to
the USB direct interface.
For more detailed solutions see Error and
Maintenance messages on page 70.
1 USB direct interface
b Turn on the camera.
c Follow the steps in Print Images
on page 37.
To prevent damage to your machine, do not
connect any device other than a digital
camera or USB Flash memory drive to the
USB direct interface.
WARNING
54
Page 61
Section IV
Software IV
Software and Network features 56
Page 62
7
Software and Network features 7
The CD-ROM includes the Software User’s
Guide and Network User’s Guide
(DCP-585CW only) for features available
when connected to a computer (for example,
printing and scanning). The guide has easy to
use links that, when clicked, will take you
directly to a particular section.
You can find information on these features:
Printing
Scanning
ControlCenter3 (for Windows
ControlCenter2 (for Macintosh
PhotoCapture Center™
Network Printing (DCP-585CW only)
Network Scanning (DCP-585CW only)
Wired and Wireless Network
(DCP-585CW only)
How to read the HTML User’s Guide
This is a quick reference for using the HTML
User’s Guide.
For Windows
®
®
)
®
)
Note
If you have not installed the software, see
Viewing Documentation on page 2.
a From the Start menu, point to Brother,
DCP-XXXX (where XXXX is your model
number) from the programs group, then
click User’s Guides in HTML format.
c Click the heading you would like to read
from the list at the left of the window.
For Macintosh
a Make sure your Macintosh
on. Insert the Brother CD-ROM into your
CD-ROM drive.
®
®
is turned
b Double-click the Documentation icon.
c Double-click your language folder, and
then double-click top.html.
d Click SOFTWARE USER’S GUIDE
(or NETWORK USER’S GUIDE) in the
top menu, and then click the heading
you would like to read from the list at the
left of the window.
b Click SOFTWARE USER’S GUIDE
(or NETWORK USER’S GUIDE) from
the top menu.
56
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Section V
Appendixes V
Safety and Legal 58
Troubleshooting and Routine Maintenance 65
Menu and Features 85
Specifications 99
Glossary 112
Page 64
Safety and Legal A
A
Choosing a location A
Put your machine on a flat, stable surface that is free of vibration and shocks, such as a desk. Put
the machine near a standard grounded electrical socket. Choose a location where the
temperature remains between 10° C and 35° C.
WARNING
DO NOT put the machine near heaters, air conditioners, refrigerators, medical equipment,
chemicals or water.
DO NOT connect your machine to electrical sockets on the same circuit as large appliances or
other equipment that might disrupt the power supply.
CAUTION
• Avoid placing your machine in a high-traffic area.
• Avoid placing your machine on carpet.
• DO NOT expose the machine to direct sunlight, excessive heat, moisture, or dust.
• DO NOT connect your machine to electrical sockets controlled by wall switches or automatic
timers.
• Disruption of power can wipe out information in the machine's memory.
• DO NOT tip the machine, or place it on any tilted surface. Doing this may cause ink spillage
and internal damage to your machine.
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Safety and Legal
To use the machine safely A
Please keep these instructions for later reference and read them before attempting any
maintenance.
WARNING
There are high voltage electrodes inside the machine. Before you clean the inside of the
machine, make sure you have unplugged the power cord from the electrical socket. Doing this
will prevent an electrical shock.
DO NOT handle the plug with wet hands. Doing this may cause an electrical shock.
A
DO NOT pull on the middle of the AC power cord. Doing this may cause an electrical shock.
DO NOT put your hands on the edge of the machine under the document cover or the scanner
cover. Doing this may cause injury.
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DO NOT put your hands on the edge of the paper tray under the paper tray cover. Doing this
may cause injury.
DO NOT touch the area shaded in the illustration. Doing this may cause injury.
When moving the machine you must lift it from the base, by placing a hand at each side of the
unit as shown in the illustration. DO NOT carry the machine by holding the scanner cover or the
Jam Clear Cover.
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Safety and Legal
DO NOT use flammable substances, any type of spray liquid or aerosol cleaners to clean the
inside or outside of the machine. Doing this may cause a fire or electrical shock.
If the machine becomes hot, releases smoke, or generates any strong smells, immediately turn
off the power switch and unplug the machine from the electrical socket. Call your Brother dealer
or Brother Customer Service.
If metal objects, water or other liquids get inside the machine, immediately unplug the machine
from the electrical socket. Call your Brother dealer or Brother Customer Service.
This product must be installed near an electrical socket that is easily accessible. In case of an
emergency, you must unplug the power cord from the electrical socket to shut off the power
completely.
This product should be connected to an AC power source within the range indicated on the
rating label. DO NOT connect it to a DC power source or inverter. If you are not sure, contact a
qualified electrician.
Always make sure the plug is fully inserted.
DO NOT use the machine if the power cord is frayed or damaged, doing so may cause a fire.
A
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Important safety instructions A
1 Read all of these instructions.
2 Save them for later reference.
3 Follow all warnings and instructions marked on the product.
4 DO NOT use this product near water.
5 DO NOT place this product on an unstable cart, stand, or table. The product may fall, causing
serious damage to the product.
6 Slots and openings in the cabinet and the back or bottom are provided for ventilation. To
ensure reliable operation of the product and to protect it from overheating, these openings
must not be blocked or covered. The openings should never be blocked by placing the product
on a bed, sofa, rug, or other similar surface. This product should never be placed near or over
a radiator or heater. This product should never be placed in a built-in installation unless
adequate ventilation is provided.
7 Use only the power cord supplied with this machine.
8 This product is equipped with a 3-wire grounded plug, a plug having a third (grounded) pin.
This plug will only fit into a grounded power outlet. This is a safety feature. If you are unable to
insert the plug into the outlet, call your electrician to replace your obsolete outlet. DO NOT
defeat the purpose of the grounded plug.
9 DO NOT allow anything to rest on the power cord. DO NOT place this product where people
can walk on the cord.
10 DO NOT place anything in front of the machine that will block printing. DO NOT place anything
in the path of printing.
11 Wait until pages have exited the machine before picking them up.
12 Unplug this product from the power socket and refer all servicing to Brother Authorized Service
Personnel under the following conditions:
If liquid has been spilled into the product.
If the product has been exposed to rain or water.
If the product does not operate normally when the operating instructions are followed,
adjust only those controls that are covered by the operating instructions.
Incorrect adjustment of other controls may result in damage and will often require extensive
work by a qualified technician to restore the product to normal operation.
If the product has been dropped or the casing has been damaged.
If the product exhibits a distinct change in performance, indicating a need for service.
13 To protect your product against power surges, we recommend the use of a power protection
device (Surge Protector).
14 To reduce the risk of fire, electric shock and injury to people, note the following:
DO NOT use this product near appliances that use water, a swimming pool, or in a wet
basement.
DO NOT attempt to operate the machine during an electrical storm or gas leak.
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Safety and Legal
IMPORTANT - For your safety A
To ensure safe operation, the supplied three-pin plug must be inserted only into a standard threepin electrical socket that is effectively grounded through the normal household wiring.
The fact that the equipment operates satisfactorily does not imply that the power is grounded and
that the installation is completely safe. For your safety, if in any doubt about the effective
grounding of the power, consult a qualified electrician.
LAN connection (DCP-585CW only) A
DO NOT connect this product to a LAN connection that is subject to over-voltages.
CAUTION
Legal limitations for copying A
It is an offence to make reproductions of certain items or documents with the intent to commit
fraud. This memorandum is intended to be a guide rather than a complete list. We suggest you
check with relevant legal authorities if in doubt about a particular item or document.
The following are examples of documents which may not be copied:
Money
Bonds or other certificates of debt
Certificates of Deposit
Armed Forces Service or Draft papers.
Passports
Postage Stamps (cancelled or uncancelled)
Immigration Papers
Welfare documents
Cheques or Drafts drawn by Governmental Agencies
A
Identification Documents, badges or insignias
Licences and Certificates of Title to motor vehicles
Copyrighted works cannot be copied. Sections of a copyrighted work can be copied for ‘fair
dealing’. Multiple copies would indicate improper use.
Works of art should be considered the equivalent of copyrighted works.
Licenses and Certificates of Title to motor vehicles may not be copied under certain
state/provincial laws.
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Trademarks A
The Brother logo is a registered trademark of Brother Industries, Ltd.
Brother is a registered trademark of Brother Industries, Ltd.
Multi-Function Link is a registered trademark of Brother International Corporation.
© 2008 Brother Industries, Ltd. All rights reserved.
Windows Vista is either a registered trademark or a trademark of Microsoft Corporation in the
United States and other countries.
Microsoft, Windows and Windows Server are registered trademarks of Microsoft Corporation in
the United States and/or other countries.
Macintosh and TrueType are registered trademarks of Apple Inc.
Presto! PageManager is a registered trademark of NewSoft Technology Corporation.
Microdrive is a trademark of International Business Machines Corporation.
CompactFlash is a registered trademark of SanDisk Corporation.
Memory Stick is a registered trademark of Sony Corporation.
SanDisk is a licensee of the SD and miniSD trademarks.
MultiMediaCard is a trademark of Infineon Technologies and licensed to the MultiMediaCard
Association.
xD-Picture Card is a trademark of Fujifilm Co. Ltd., Toshiba Corporation and Olympus Optical Co.
Ltd.
PictBridge is a trademark.
Memory Stick Pro, Memory Stick Pro Duo, Memory Stick Duo and MagicGate are trademarks of
Sony Corporation.
AOSS is a trademark of Buffalo Inc.
BROADCOM, SecureEasySetup and the SecureEasySetup logo are trademarks or registered
trademarks of Broadcom Corporation in the United States and/or other countries.
Wi-Fi, WPA and WPA2 are registered trademarks and Wi-Fi Protected Setup is a trademark of
Wi-Fi Alliance.
FaceFilter Studio is a trademark of Reallusion, Inc.
Each company whose software title is mentioned in this manual has a Software License
Agreement specific to its proprietary programs.
All other brand and product names mentioned in this User's Guide is registered
trademarks of their respective companies.
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Troubleshooting and Routine
B
Maintenance
Troubleshooting B
If you think there is a problem with your machine, check the chart below and follow the
troubleshooting tips.
Most problems can be easily resolved by yourself. If you need additional help, the Brother
Solutions Center offers the latest FAQs and troubleshooting tips. Visit us at
http://solutions.brother.com
If you are having difficulty with your machine B
Printing
Difficulty Suggestions
No printout Check the interface cable on both the machine and your computer. (See the Quick
.
Setup Guide.)
Make sure the machine is plugged in and not turned off.
Check to see if the LCD is showing an error message.
(See Error and Maintenance messages on page 70.)
One or more ink cartridges are empty. (See Replacing the ink cartridges
on page 75.)
If the LCD says Cannot Print and Replace Ink, see Replacing the ink
cartridges on page 75.
Check that the correct printer driver has been installed and chosen.
Make sure that the machine is online. Click Start and then Printers and Faxes.
Choose Brother DCP-XXXX (where XXXX is your model name), and make sure
that Use Printer Offline is unchecked.
When you choose the Print Odd Pages and Print Even Pages settings, you may
see a print error message on your computer, as the machine pauses during the
printing process. The error message will disappear after the machine re-starts
printing.
B
B
65
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Printing (continued)
Difficulty Suggestions
Poor print quality Use only Genuine Brother Consumables as ink from other manufactures can
White horizontal lines appear in text
or graphics.
The machine prints blank pages. Clean the print head. (See Cleaning the print head on page 80.)
Characters and lines are stacked. Check the printing alignment. (See Checking the print alignment on page 82.)
Printed text or images are skewed. Make sure the paper is loaded correctly in the paper tray and the paper side
Smudged stain at the top centre of
the printed page.
Smudged stain at the right or left
corner of the printed page.
Printing appears dirty or ink seems
to run.
Stains appear on the reverse side
or at the bottom of the page.
The machine prints dense lines on
the page.
cause print quality problems.
Check the print quality. (See Checking the print quality on page 81.)
Make sure that the Media Type setting in the printer driver or the Paper Type
setting in the machine’s menu matches the type of paper you are using.
(See Printing for Windows® or Printing and Faxing for Macintosh® in the Software
User's Guide on the CD
Make sure that your ink cartridges are fresh. The following may cause ink to clog:
The expiration date written on the cartridge package has passed.
(Brother Original cartridge stay usable for up to two years if kept in their
original packaging.)
The ink cartridge was in your machine over six months.
The ink cartridge may not have been stored correctly before use.
Try using the recommended types of paper. (See Acceptable paper and other print
media on page 16.)
The recommended environment for your machine is between 20° C to 33° C.
Clean the print head. (See Cleaning the print head on page 80.)
Make sure you are using Brother Original Innobella™ ink.
Try using the correct types of paper. (See Acceptable paper and other print media
on page 16.)
If you want to print on Photo L or 10 × 15 cm paper, make sure you use the photo
paper tray. (See Loading photo paper on page 13.)
guides are adjusted correctly. (See Loading paper and other print media
on page 9.)
Make sure the Jam Clear Cover is closed correctly.
Make sure the paper is not too thick or curled. (See Acceptable paper and other
print media on page 16.)
Make sure the paper is not curled when you print on the back side of the paper
with the Print Odd Pages and Print Even Pages settings.
Make sure you are using the recommended types of paper. (See Acceptable paper
and other print media
If you are using photo paper, make sure that you have set the correct paper type.
If you are printing a photo from your PC, set the Media Type in the Basic tab of
the printer driver.
Make sure you are using Brother Original Innobella™ ink.
Make sure the printer platen is not dirty with ink. (See Cleaning the machine printer
platen on page 79.)
Make sure you are using the paper support flap. (See Loading paper and other
print media on page 9.)
Check Reverse Order in the Basic tab of the printer driver.
-ROM and Paper Type on page 21.)
on page 16
.) Don't handle the paper until the ink is dry.
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Troubleshooting and Routine Maintenance
Printing (continued)
Difficulty Suggestions
The printouts are wrinkled.
Cannot perform ‘Page Layout’
printing.
Print speed is too slow. Try changing the printer driver setting. The highest resolution needs longer data
Color Enhancement is not working
correctly.
Photo paper does not feed
properly.
Machine feeds multiple pages. Make sure the paper is loaded correctly in the paper tray. (See Loading paper and
Printed pages are not stacked
neatly.
Machine does not print from Adobe
Illustrator.
In the printer driver
Printing
.
Make sure you are using Brother Original Innobella™ ink.
Check that the paper size setting in the application and in the printer driver are the
same.
processing, sending and printing time. Try the other quality settings in the printer
driver
Advanced
Color Enhancement.
Turn the borderless feature off. Borderless printing is slower than normal printing.
(See Printing for Windows® or Printing and Faxing for Macintosh® in the Software
User's Guide on the CD
If the image data is not full color in your application (such as 256 color), Color
Enhancement will not work. Use at least 24 bit color data with the Color
Enhancement feature.
When you print on Brother Photo paper, load one extra sheet of the same photo
paper in the paper tray. An extra sheet has been included in the paper package
for this purpose.
Clean the paper pick-up roller. (See Cleaning the paper pick-up roller on page 80.)
other print media on page 9.)
Check that more than two types of paper are not loaded in the paper tray at any
one time.
Make sure you are using the paper support flap. (See Loading paper and other
print media on page 9.)
Try to reduce the print resolution. (See Printing for Windows® or Printing and
Faxing for Macintosh® in the Software User's Guide on the CD
Advanced
tab. Also, click the
tab, click
-ROM.)
Color Settings
Color Settings
, and uncheck
, and make sure you uncheck
Bi-Directional
-ROM.)
B
Copying Difficulties
Difficulty Suggestions
Vertical streaks appear on copies. Vertical black lines or streaks on copies are typically caused by dirt or correction
fluid on the scanner. Clean scanner glass and white plastic above it. (See
Cleaning the scanner glass on page 79.)
Fit to Page does not work properly. Make sure the document is not skewed on the scanner glass.
Scanning Difficulties
Difficulty Suggestions
TWAIN/WIA errors appear when
starting to scan.
OCR does not work. Try increasing the scanner resolution.
Make sure the Brother TWAIN/WIA driver is chosen as the primary source. In
®
PageManager® with OCR, click File, Select Source and choose the
Presto!
Brother TWAIN/WIA driver.
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Software Difficulties
Difficulty Suggestions
Cannot install software or print. Run the Repair MFL-Pro Suite program on the CD-ROM. This program will repair
and reinstall the software.
‘Device Busy’ Make sure the machine is not showing an error message on the LCD.
Cannot print images from
FaceFilter Studio.
To use FaceFilter Studio, you must install the FaceFilter Studio application from
the CD-ROM supplied with your machine. To install FaceFilter Studio see the
Quick Setup Guide.
Also, before you start FaceFilter Studio for the first time, you must make sure your
Brother machine is turned On and connected to your computer. This will allow you
to access all the functions of FaceFilter Studio.
PhotoCapture Center™ Difficulties
Difficulty Suggestions
Removable Disk does not work
correctly.
1 Have you installed the Windows
1) Unplug the USB cable.
2) Install the Windows
Install MFL-Pro Suite from the CD-ROM. (See the Quick Setup Guide.)
Download the latest service pack from the Microsoft Web site.
3) Wait about 1 minute after you restart the PC, and then connect the USB
cable.
2
Take out the memory card or USB Flash memory drive and put it back in again.
®
2000 update? If not, do the following:
®
2000 update using one of the following methods.
Cannot access Removable Disk
from Desktop icon.
Part of my photo is missing when
printed.
3 If you have tried ‘Eject’ from within Windows®, take out the memory card or
USB Flash memory drive before you continue.
4 If an error message appears when you try to eject the memory card or USB
Flash memory drive, it means the card is being accessed. Wait a while and
then try again.
5 If all of the above do not work, turn off your PC and machine, and then turn
them on again. (You will have to unplug the power cord of the machine to turn
it off.)
Make sure that you have correctly inserted the memory card or USB Flash
memory drive.
Make sure that Borderless Printing and Cropping are turned off. (See Borderless
printing on page 48, and Cropping on page 48.)
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Troubleshooting and Routine Maintenance
Network Difficulties
Difficulty Suggestions
Cannot print over the Network. Make sure that your machine is powered on and is online and in Ready mode.
Print a Network Configuration list (see Printing Reports on page 23) and check the
current Network settings printed in this list. Reconnect the LAN cable to the hub to
verify that the cabling and network connections are good. If possible, try
connecting the machine to a different port on your hub using a different cable. If
the connections are good, the machine shows LAN Active for 2 seconds.
(If you are having Network problems, see the Network User’s Guide on the
CD-ROM for more information.)
The network scanning feature does
not work.
Your computer cannot find your
machine.
(For Windows
necessary network connection. Follow the instructions below to configure the
Firewall. If you are using personal Firewall software, see the User’s Guide for your
software or contact the software manufacturer.
For Windows
Software User’s Guide on the CD-ROM.
For Windows
<Windows
Firewall settings on you PC may be rejecting the necessary network connection.
For details, see the instruction above.
<Macintosh
Re-select your machine in the Device Selector application located in Macintosh
HD/Library/Printers/Brother/Utilities/DeviceSelector or from the model list in
ControlCenter2.
®
users only) Firewall settings on your PC may be rejecting the
®
XP SP2 and Windows Vista® users, see Firewall settings in the
®
XP SP1 user’s, please visit the Brother Solutions Center.
®
users>
®
users>
B
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Error and Maintenance messages B
As with any sophisticated office product, errors may occur. If this happens, your machine identifies
the error and shows an error message. The most common error and maintenance messages are
shown below.
You can correct most errors and routine maintenance by yourself. If you need more help, the
Brother Solutions Center offers the latest FAQs and troubleshooting tips.
Visit us at http://solutions.brother.com
Error Message Cause Action
B&W Print Only One or more of the color ink
cartridges is empty.
While this message appears on
the LCD, each operation works in
the following way:
Printing
If you click Greyscale in the
Advanced tab of the printer
driver you can use the
machine as a monochrome
printer for approximately four
weeks depending on the
number of pages you print.
Copying
If the paper type is set to
Plain Paper or
Inkjet Paper you can
make copies in monochrome.
If the paper type is set to
Other Glossy or Brother
BP71, the machine will stop
all print operations. If you
unplug the machine, or take
out the empty ink cartridge,
you cannot use the machine
until you change to a new ink
cartridge.
Cannot Detect You installed a new ink cartridge
too quickly and the machine did
not detect it.
If you are using non Brother
Original ink the machine may not
detect the ink cartridge.
Cannot Print One or more of the ink cartridges
are empty. The machine will stop
all print operations.
.
Replace the empty ink cartridges. (See
Replacing the ink cartridges on page 75.)
Take out the new ink cartridge and
re-install it slowly.
Replace the cartridge with a Brother
Original ink cartridge. If the error message
remains, contact your Brother dealer.
Replace the empty ink cartridges. (See
Replacing the ink cartridges on page 75.)
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Troubleshooting and Routine Maintenance
Error Message Cause Action
Cover is Open The scanner cover is not closed
completely.
The ink cartridge cover is not
completely closed.
Data Remaining Print data is left in the machine's
memory.
High Temperature The print head is too warm. Allow the machine to cool down.
Hub is Unusable. A Hub or USB Flash memory
drive with Hub has been
connected to the USB direct
interface.
Image Too Long. The proportions of your photo
are irregular so effects could not
be added.
Image Too Small. The size of your photo is too
small to trim.
Ink low One or more of the ink cartridges
are running out of ink.
Low Temperature The print head is too cold. Allow the machine to warm up.
Media Error The memory card is either
corrupted, incorrectly formatted,
or there is a problem with the
memory card.
Media is Full. The memory card or USB Flash
memory drive you are using
already contains 999 files.
No Cartridge An ink cartridge is not installed
correctly.
No File The memory card or USB Flash
memory drive in the media drive
does not contain a .JPG file.
Lift the scanner cover and then close it
again.
Firmly close the ink cartridge cover until it
clicks.
Press Stop/Exit. The machine will cancel
the job and clear it from the memory. Try to
print again.
A Hub or USB Flash memory drive with
Hub are not supported. Unplug the device
from the USB direct interface.
Choose a regularly proportioned image.
Choose a larger image.
Order a new ink cartridge.
Put the card firmly into the slot again to
make sure it is in the correct position. If the
error remains, check the media drive (slot)
of the machine by putting in another
memory card that you know is working.
Your machine can only save to your
memory card or USB Flash memory drive
if it contains less than 999 files. Try
deleting unused files to free some space
and try again.
Take out the ink cartridge and put it in
again seating it properly. (See Replacing
the ink cartridges on page 75.)
Put the correct memory card or USB Flash
memory drive into the slot again.
B
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Page 78
Error Message Cause Action
No Paper Fed The machine is out of paper or
paper is not properly loaded in
the paper tray.
The Jam Clear Cover is not
closed properly.
The paper is jammed in the
machine.
Out of Memory The machine's memory is full. Copy operation in progress
The memory card or USB Flash
memory drive you are using does
not have enough free space to
scan the documents.
Paper Jam Paper is jammed in the machine. Remove the jammed paper by following
Unable to CleanXX
Unable to Init. XX
Unable to Print XX
Unable to Scan XX
Unusable Device
Disconnect device
from front connector
& turn machine off &
then on
Unusable Device
Please Disconnect USB
Device.
Wrong Paper Size Paper is not the correct size. Check that the machine's "Paper Size"
The machine has a mechanical
problem.
–OR–
A foreign object such as a clip or
ripped paper is in the machine.
A broken device has been
connected to the USB direct
interface.
A USB device or USB Flash
memory drive that is not
supported has been connected
to the USB direct interface.
For more information, visit us at
http://solutions.brother.com
Do one of the following:
Refill the paper in the paper tray, and
then press Mono Start or Color Start.
Remove the paper and load it again
and then press Mono Start or
Color Start.
Check that the Jam Clear Cover is closed.
(See Printer jam or paper jam on page 73.)
See Printer jam or paper jam on page 73.
Press Stop/Exit and wait until the other
operations in progress finish and then try
again.
Delete unused files from your memory card
or USB Flash memory drive to make some
free space and then try again.
the steps in Printer jam or paper jam
on page 73.
Make sure the paper length guide is
adjusted to the correct paper side.
Open the scanner cover and look on the
left, middle and right hand side under the
covers for foreign objects and paper
scraps. If the error message continues,
disconnect the machine from the power for
several minutes, then reconnect it.
Unplug the device from the USB direct
interface, then press On/Off to turn the
machine off and then on again.
Unplug the device from the USB direct
interface.
setting matches the size of paper in the
tray. (See Paper Size on page 21.)
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Troubleshooting and Routine Maintenance
Error animation B
Error animation displays step-by-step
instructions when paper gets jammed. You
can read the steps at your own pace by
pressing c to see the next step and d to go
backward. If you do not press a key, after 1
minute the animation starts running
automatically again.
Note
You can press c, d or OK to pause the
auto-animation and go back to step-bystep mode.
Printer jam or paper jam B
Take out the jammed paper depending on
where it is jammed in the machine. Open and
close the scanner cover to clear the error.
a Pull the paper tray (1) out of the
machine.
c Reset the machine by lifting the scanner
cover from the front of the machine and
then close it.
If you cannot remove the jammed
paper from the front of the machine,
or the error message still appears on
the LCD after you have removed the
jammed paper, please go to the next
step.
d Open the Jam Clear Cover (1) at the
back of the machine. Pull the jammed
paper out of the machine.
1
B
b Pull out the jammed paper (1).
1
If you cannot remove the jammed
paper from the front, or the error
message still appears on the LCD
after you have removed the jammed
paper, please go to the next step.
1
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Page 80
e Close the Jam Clear Cover.
Make sure the cover is closed properly.
f Using both hands, use the finger holds
on both sides of the machine to lift the
scanner cover (1) until it locks securely
in the open position.
Make sure that there is no jammed
paper left inside the machine. Check
both ends of the print carriage.
Note
• If the paper is jammed under the print
head, unplug the machine from the power
source, and then move the print head to
take out the paper.
• If the print head has stopped in the right
corner like the illustration, you cannot
move the print head. Hold down Stop/Exit
until the print head moves to the middle.
Then unplug the machine from the power
source, and take out the paper.
1
• If ink gets on your skin or clothing
immediately wash it off with soap or
detergent.
g Lift the scanner cover to release the
lock (1). Gently push the scanner cover
support down (2) and close the scanner
cover (3) using both hands.
2
1
3
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Troubleshooting and Routine Maintenance
h Push the paper tray firmly back into the
machine. While holding the paper tray in
place, pull out the paper support until it
clicks and unfold the paper support flap.
Note
Make sure you pull out the paper support
until it clicks.
Routine maintenance B
Replacing the ink cartridges B
Your machine is equipped with an ink dot
counter. The ink dot counter automatically
monitors the level of ink in each of the 4
cartridges. When the machine detects an ink
cartridge is running out of ink, the machine
will tell you with a message on the LCD.
Note
For example, when one of the ink
cartridge is nearly empty, the LCD will
display Ink Low (name of color).
You should purchase a replacement
cartridge in preparation for when the
machine indicates the color is completely
empty.
When one of the ink cartridge is empty,
the LCD will display Cannot Print or
B&W Print Only.
You should only replace the actual ink
cartridge when this message Cannot
Print or B&W Print Only appears on
the LCD.
The LCD will tell you which ink cartridge is low
or needs replacing. Be sure to follow the LCD
prompts to replace the ink cartridges in the
correct order.
B
Even though the machine tells you that an ink
cartridge is empty, there will be a small
amount of ink left in the ink cartridge. It is
necessary to keep some ink in the ink
cartridge to prevent air from drying out and
damaging the print head assembly.
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CAUTION
Brother multifunction machines are
designed to work with ink of a particular
specification and will work to a level of
optimum performance and reliability when
used with genuine Brother Branded ink
cartridges. Brother cannot guarantee this
optimum performance and reliability if ink or
ink cartridges of other specifications are
used. Brother does not therefore
recommend the use of cartridges other than
genuine Brother Branded cartridges or the
refilling of empty cartridges with ink from
other sources. If damage is caused to the
print head or other parts of this machine as
a result of using other brands of ink or ink
cartridges, any repairs required as a result
may not be covered by the warranty.
a Open the ink cartridge cover.
If one or more ink cartridges are empty,
for example Black, the LCD shows
Cannot Print and
Replace Ink .
b Press the lock release lever as shown to
release the cartridge indicated on the
LCD. Remove the cartridge from the
machine.
76
c Open the new ink cartridge bag for the
color shown on the LCD, and then take
out the ink cartridge.
Page 83
Troubleshooting and Routine Maintenance
d Turn the green knob on the protective
yellow cap clockwise until it clicks to
release the vacuum seal, then remove
the cap (1).
1
e Each color has its own correct position.
Insert the ink cartridge in the direction of
the arrow on the label.
f Gently push the ink cartridge until it
clicks, and then close the ink cartridge
cover.
g The machine will automatically reset the
ink dot counter.
Note
• If you replaced an ink cartridge, for
example Black, the LCD may ask you to
verify that it was a brand new one
(Did You Change Black). For
each new cartridge you installed, press
+ (Yes) to automatically reset the ink dot
counter for that color. If the ink cartridge
you installed is not a brand new one, be
sure to press - (No).
B
• If the LCD shows No Cartridge or
Cannot Detect after you install the ink
cartridges, check that the ink cartridges
are installed correctly.
WARNING
If ink gets in your eyes, wash them out with
water at once and call a doctor if you are
concerned.
77
Page 84
CAUTION
DO NOT take out ink cartridges if you do
not need to replace them. If you do so, it
may reduce the ink quantity and the
machine will not know the quantity of ink left
in the cartridge.
DO NOT touch the cartridge insertion slots.
If you do so, the ink may stain your skin.
If ink gets on your skin or clothing
immediately wash it off with soap or
detergent.
If you mix the colors by installing an ink
cartridge in the wrong position, clean the
print head several times after correcting the
cartridge installation.
Once you open an ink cartridge, install it in
the machine and use it up within six months
of installation. Use unopened ink cartridges
by the expiration date written on the
cartridge package.
DO NOT dismantle or tamper with the ink
cartridge, this can cause the ink to leak out
of the cartridge.
Cleaning the outside of the machine B
Use neutral detergents. Cleaning with
volatile liquids such as thinner or benzine
will damage the outside surface of the
machine.
DO NOT use cleaning materials that
contain ammonia.
DO NOT use isopropyl alcohol to remove
dirt from the control panel. It may crack the
panel.
Clean the outside of the machine as
follows:
CAUTION
a Pull the paper tray (1) completely out of
the machine.
1
B
78
b Wipe the outside of the machine with a
soft cloth to remove dust.
c Lift the paper tray cover and remove
anything that is stuck inside the paper
tray.
Page 85
Troubleshooting and Routine Maintenance
d Wipe the inside and outside of the paper
tray with a soft cloth to remove dust.
e Close the paper tray cover and put the
paper tray firmly back in the machine.
Cleaning the scanner glass B
a Lift the document cover (1). Clean the
scanner glass (2) and the white plastic
(3) with a soft lint-free cloth moistened
with a non-flammable glass cleaner.
1
Cleaning the machine printer platen B
Be sure to unplug the machine from the
electrical socket before cleaning the printer
platen (1).
WARNING
a Lift the scanner cover until it locks
securely into the open position.
b Clean the machine printer platen (1) and
the area around it, wiping off any
scattered ink with a safe, dry lint-free
cloth.
B
3
1
2
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Page 86
Cleaning the paper pick-up roller B
a Pull the paper tray completely out of the
machine.
b Unplug the machine from the electrical
socket and open the Jam Clear
Cover (1) at the back of the machine.
Cleaning the print head B
To maintain print quality, the machine will
automatically clean the print head when
needed. You can start the cleaning process
manually if there is a print quality problem.
Clean the print head and ink cartridges if you
get a horizontal line or blank text in the text or
graphics on your printed pages. You can
clean Black only, three colors at a time
(Yellow/Cyan/Magenta), or all four colors at
once.
Cleaning the print head consumes ink.
Cleaning too often uses ink unnecessarily.
1
c Clean the paper pick-up roller (1) with
isopropyl alcohol on a cotton swab.
1
d Close the Jam Clear Cover.
Make sure the cover is closed properly.
e Re-connect the power cord.
f Slowly push the paper tray completely
back into the machine.
DO NOT touch the print head. Touching the
print head may cause permanent damage
and may void the print head's warranty.
CAUTION
a Press Ink Management.
b Press a or b to choose Cleaning.
Press OK.
c Press a or b to choose Black, Color or
All.
Press OK.
The machine cleans the print head.
When cleaning is finished, the machine
will go back to standby mode
automatically.
Note
If you clean the print head at least five
times and the print has not improved, try
installing a new genuine Brother Branded
replacement cartridge for each problem
color. Try cleaning the print head again up
to five more times. If the print has not
improved call your Brother dealer.
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Page 87
Troubleshooting and Routine Maintenance
Checking the print quality B
If faded or streaked colors and text appear on
your output, some of the nozzles may be
clogged. You can check this by printing the
Print Quality Check Sheet and looking at the
nozzle check pattern.
a Press Ink Management.
b Press a or b to choose Test Print.
Press OK.
c Press a or b to choose
Print Quality.
Press OK.
d Press Color Start.
The machine begins printing the Print
Quality Check Sheet.
e Check the quality of the four color blocks
on the sheet.
f Do one of the following:
If all lines are clear and visible, press
+ to choose Yes, and go to step j.
If you can see missing short lines as
shown below, press - to choose No.
i After cleaning is finished, press
Color Start.
The machine starts printing the Print
Quality Check Sheet again and then
returns to step e.
j Press Stop/Exit.
If you repeat this procedure at least five
times and the print quality is still poor,
replace the ink cartridge for the clogged
color.
After replacing the ink cartridge, check
the print quality. If the problem still
exists, repeat the cleaning and test print
procedures at least five times for the
new ink cartridge. If ink is still missing,
call your Brother dealer.
DO NOT touch the print head. Touching the
print head may cause permanent damage
and may void the print head's warranty.
CAUTION
Note
B
OK Poor
g The LCD asks you if the print quality is
OK for black and three colors.
Press + (Yes) or - (No).
h The LCD asks you if you want to start
cleaning.
Press + (Yes).
The machine starts cleaning the print
head.
When a print head
nozzle is clogged
the printed
sample looks like
this.
i
After the print
head nozzle is
cleaned, the
horizontal lines
are gone.
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Checking the print alignment B
Checking the ink volume B
You may need to adjust the print alignment
after transporting the machine if your printed
text becomes blurred or images become
faded.
a Press Ink Management.
b Press a or b to choose Test Print.
Press OK.
c Press a or b to choose Alignment.
Press OK.
d Press Mono Start or Color Start.
The machine starts printing the
Alignment Check Sheet.
e Check the 600 dpi and 1200 dpi test
prints to see if number 5 most closely
matches number 0.
If the number 5 samples of both the
600 dpi and 1200 dpi test prints are
the best matches, press + (Yes) to
finish Alignment Check, and go to
step h.
If another test print number is a
better match for either 600 dpi or
1200 dpi, press - (No) to choose it.
f For 600 dpi, press d or c to choose the
number of the test print that most closely
matches the number 0 sample (1-8).
Press OK.
g For 1200 dpi, press d or c to choose the
number of the test print that most closely
matches the number 0 sample (1-8).
Press OK.
You can check the ink that is left in the
cartridge.
a Press Ink Management.
b Press a or b to choose Ink Volume.
Press OK.
The LCD shows the ink volume.
c Press Stop/Exit.
Note
You can check the ink volume from your
®
®
in the
or
computer. (See Printing for Windows
Printing and Faxing for Macintosh
Software User's Guide on the CD-ROM.)
Machine Information B
Checking the serial number B
You can see the machine’s serial number on
the LCD.
a Press Menu.
b Press a or b to choose
Machine Info..
Press OK.
c Press a or b to choose Serial No..
Press OK.
d Press Stop/Exit.
h Press Stop/Exit.
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Troubleshooting and Routine Maintenance
Packing and shipping the machine B
When you transport the machine, use the
packing materials that came with your
machine. Follow the instructions below to
properly pack your machine. Damage caused
to your machine during transit is not covered
by your warranty.
It is important to allow the machine to ‘park’
the print head after a print job. Listen
carefully to the machine before unplugging
it to make sure that all mechanical noise
has stopped. Not allowing the machine to
finish this parking process may lead to print
problems and possible damage to the print
head.
a Open the ink cartridge cover.
b Press the ink release lever to release
CAUTION
the ink cartridge and take out all the ink
cartridges.
(See Replacing the ink cartridges
on page 75.)
CAUTION
Make sure that the plastic tabs on both
sides of the green protective part (1) have
securely clicked into place (2).
1
2
If you are not able to find the green
protective part, DO NOT remove the ink
cartridges before shipping. It is essential
that the machine be shipped with either the
green protective part or the ink cartridges in
position. Shipping without them will cause
damage to your machine and may void your
warranty.
B
c Install the green protective part and then
close the ink cartridge cover.
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Page 90
d Lift the front of the machine and hook
the long end (1) of the green protective
part into the T-shaped hole underneath
the machine. Push the forked end (2)
onto the top of the paper tray.
2
h Wrap the machine in the bag and put it
in the original carton with the original
packing material.
i Pack the printed materials in the original
carton as shown below. Do not pack the
used ink cartridges in the carton.
1
e Unplug the machine from the electrical
socket.
f Using both hands, use the plastic tabs
on both sides of the machine to lift the
scanner cover until it locks securely into
the open position. Then unplug the
interface cable from the machine, if it is
connected.
g Lift the scanner cover to release the lock
(1). Gently push the scanner cover
support down (2) and close the scanner
cover (3).
2
1
3
4
1
3
1
2
j Close the carton and tape it shut.
84
Page 91
C
Menu and Features C
On-screen programming C
Your machine is designed to be easy to
operate with LCD on-screen programming
using the menu keys. User-friendly
programming helps you take full advantage of
all the menu selections your machine has to
offer.
Since your programming is done on the LCD,
we have created step-by-step on-screen
instructions to help you program your
machine. All you need to do is follow the
instructions as they guide you through the
menu selections and programming options.
Menu table C
You can program your machine by using the
Menu table that begins on page 86. These
pages list the menu selections and options.
Mode and menu keys C
Access the main menu,
PhotoCapture menu or
Scan menu.
a
b
d
c
Scroll through the
current menu level.
Go back to the previous
menu level.
Go to the next menu
level.
Go to the next menu
level.
Accept an option.
Stop the current
operation.
85
C
Page 92
Menu table C
The menu table will help you understand the menu selections and options that are found in the
machine's programs. The factory settings are shown in Bold with an asterisk.
Menu ()
Level 1 Level 2 Level 3 Options Descriptions Page
General Setup Paper Type — Plain Paper*
Inkjet Paper
Brother BP71
Other Glossy
Transparency
Paper Size — Letter
Legal
A4*
A5
10x15cm
LCD Settings LCD Contrast Light
Med*
Dark
Backlight Light*
Med
Dark
Dim Timer Off
10 Secs
20 Secs
30 Secs*
Sleep Mode — 1 Min
2 Mins
3 Mins
5 Mins*
10 Mins
30 Mins
60 Mins
The factory settings are shown in Bold with an asterisk.
Sets the type of paper in the
paper tray.
Sets the size of the paper in
the paper tray.
Adjusts the contrast of the
LCD.
You can adjust the
brightness of the LCD
backlight.
You can set how long the
LCD backlight stays on for
after the last key press.
You can choose how long
the machine must be idle
before it goes into sleep
mode.
21
21
22
23
23
22
86
Page 93
Menu and Features
Network menu (DCP-585CW only)
Level1 Level2 Level3 Level4 Options Descriptions
Network Wired LAN TCP/IP BOOT Method Auto*
Static
RARP
BOOTP
DHCP
IP Address [000-255].
[000-255].
[000-255].
[000-255]
Subnet Mask [000-255].
[000-255].
[000-255].
[000-255]
Gateway [000-255].
[000-255].
[000-255].
[000-255]
Node Name
WINS Config Auto*
WINS Server (Primary)
DNS Server (Primary)
APIPA On*
See Network User's Guide on the CD-ROM.
The factory settings are shown in Bold with an asterisk.
BRNXXXXXXXXXXXX
Static
000.000.000.000
(Secondary)
000.000.000.000
000.000.000.000
(Secondary)
000.000.000.000
Off
Chooses the
BOOT method
that best suits
your needs.
Enter the IP
address.
Enter the Subnet
mask.
Enter the
Gateway
address.
Enter the Node
name.
Chooses the
WINS
configuration
mode.
Specifies the IP
address of the
primary or
secondary
server.
Specifies the IP
address of the
primary or
secondary
server.
Automatically
allocates the IP
address from the
link-local address
range.
C
87
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Level1 Level2 Level3 Level4 Options Descriptions
Network
(Continued)
Wired LAN
(Continued)
Ethernet — Auto*
100B-FD
Chooses the
Ethernet link
mode.
100B-HD
10B-FD
10B-HD
WLAN TCP/IP BOOT Method Auto*
Static
RARP
Chooses the
BOOT method
that best suits
your needs.
BOOTP
DHCP
IP Address [000-255].
[000-255].
Enter the IP
address.
[000-255].
[000-255]
Subnet Mask [000-255].
[000-255].
Enter the Subnet
mask.
[000-255].
[000-255]
Gateway [000-255].
[000-255].
Enter the
Gateway
address.
[000-255].
[000-255]
Node Name
BRWXXXXXXXXXXXX
Enter the Node
name.
WINS Config Auto*
Static
Chooses the
WINS
configuration
mode.
WINS Server (Primary)
000.000.000.000
(Secondary)
000.000.000.000
DNS Server (Primary)
000.000.000.000
(Secondary)
000.000.000.000
Specifies the IP
address of the
primary or
secondary
server.
Specifies the IP
address of the
primary or
secondary
server.
See Network User's Guide on the CD-ROM.
The factory settings are shown in Bold with an asterisk.
88
Page 95
Menu and Features
Level1 Level2 Level3 Level4 Options Descriptions
Network
(Continued)
WLAN
(Continued)
Network I/F — Wired LAN*
Factory Reset —— Yes
See Network User's Guide on the CD-ROM.
The factory settings are shown in Bold with an asterisk.
TCP/IP
(Continued)
Setup Wizard —— You can
SES/WPS/AOSS — — You can easily
WPS w/PIN Code
WLAN Status Status — You can see the
APIPA On*
Off
— — You can easily
Signal — You can see the
SSID — You can see the
Comm. Mode — You can see the
— You can choose
WLAN
No
Automatically
allocates the IP
address from the
link-local address
range.
configure your
print server.
configure your
wireless network
settings using the
one-button push
method.
configure your
wireless network
settings using
WPS with a PIN
code.
current wireless
network status.
current wireless
network signal
strength.
current SSID.
current
Communication
Mode.
the network
connection type.
Restores all
wired and
wireless network
settings to the
factory default.
C
89
Page 96
Menu ( ) (continued)
Level1 Level2 Level3 Options Descriptions Page
Print Reports Help List — — You can print these lists
User Settings ——
Network Config
——
and reports.
Machine Info. Serial No. — — Lets you check the serial
23
82
number of your machine.
Initial Setup Date&Time — — Puts the date and time on
the LCD.
See
Quick
Setup
Guide.
Local Language
The factory settings are shown in Bold with an asterisk.
English
Chinese*
Allows you to change the
LCD language for your
country.
22
Copy (Default display)
Level1 Level2 Level3 Options Descriptions Page
Quality ——Fast
Normal*
Best
Enlarge/Reduce
100%* ——— 27
Enlarge — 142% A5iA4
186% 10x15cmiLTR
198% 10x15cmiA4
Reduce —
47% A4i10x15cm
69% A4iA5
83%
93% A4iLTR
97% LTRiA4
Fit to Page — — Your machine will adjust
Custom(25-400%)
The factory settings are shown in Bold with an asterisk.
— — You can choose the
Choose the Copy resolution
for your type of document.
You can choose the
enlargement or reduction
ratio for your type of
document.
You can choose the
enlargement or reduction
ratio for your type of
document.
the size automatically to the
paper size you set.
enlargement or reduction
ratio for your type of
document.
27
27
27
27
27
90
Page 97
Menu and Features
Level1 Level2 Level3 Options Descriptions Page
Paper Type ——Plain Paper*
Inkjet Paper
Brother BP71
Other Glossy
Transparency
Paper Size ——A4*
A5
10x15cm
Letter
Legal
Brightness ——
Contrast ——
Light
+2
+1
Dark
+2
+1
-1
-2
Choose the paper type that
matches the paper in the
tray.
Choose the paper size that
matches the paper in the
tray.
Adjusts the brightness of
copies.
Adjusts the contrast of
copies.
30
30
29
29
-1
-2
Page Layout — Off(1 in 1)*
2in1(P)
— You can make N in 1 or
Poster copies.
2in1(L)
4in1(P)
4in1(L)
Poster(3x3)
Book Copy On — — Corrects dark borders and
On(Preview) (Skew
Adjustment)
—
skew when copying from
the scanner glass.
(Shadow Revise) —
Off* ——
The factory settings are shown in Bold with an asterisk.
28
C
30
91
Page 98
Level1 Level2 Level3 Options Descriptions Page
Watermark Copy Watermark Copy
— On
Off*
You can place a logo or text
into your document as a
Watermark.
31
(If you choose On,
see the
watermark copy
settings in the
following table.)
Current Setting
——
Exit ——
Set New Default
Factory Reset ——Yes
——Yes
No
No
The factory settings are shown in Bold with an asterisk.
You can save your copy
settings.
You can restore all settings
to the factory settings.
32
32
92
Page 99
Menu and Features
Watermark Copy Settings
Option1 Option2 Option3 Option4 Descriptions Page
Template — Text CONFIDENTIAL*
DRAFT
COPY
Position A
B
C
D
E*
F
G
H
I
Pattern
Size Small
Medium*
Large
Angle -90°
-45°*
0°
45°
90°
Transparency -2
-1
0*
+1
+2
Color Red
Orange
Yellow
Blue
Green
Purple
Black*
The factory settings are shown in Bold with an asterisk.
Apply —
Places a text into your
document as a Watermark
using a template.
31
C
93
Page 100
Option1 Option2 Option3 Option4 Descriptions Page
Media (Select image
from media)
Position A
Places a logo or text into
B
C
your document as a
Watermark using an image
from removable media.
31
D
E*
F
G
H
I
Pattern
Size Small
Medium*
Large
Angle -90°
-45°*
0°
45°
90°
Transparency -2
-1
0*
+1
+2
Apply —
Scan (Set page and
press start)
Transparency -2
-1
0*
Places a logo or text into
your document as a
Watermark using a
scanned image.
32
+1
+2
Apply —
The factory settings are shown in Bold with an asterisk.
94
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