Brother DCP-340CW Quick Setup Guide
DCP-340CW
Before you can use the machine, you must set up the hardware and install the software.
Please read this ‘Quick Setup Guide’ for the correct setup procedure and installation instructions.
STEP 1
Setting Up the Machine
STEP 2
Installing the Driver & Software
Quick Setup Guide
Setup is Complete!
Keep this ‘Quick Setup Guide’, the User’s Guide and the supplied CD-ROM in a convenient place for
quick and easy reference at all times.
To use the machine safely
Warning
Warnings tell you what to do to prevent
possible personal injury.
Note
Notes tell you how you should respond
to a situation that may arise or give tips
about how the current operation works
with other features.
Caution
Cautions specify procedures you must
follow or avoid to prevent possible
damage to the machine or other objects.
User’s Guide, Software User’s Guide or
Network User’s Guide
Indicates reference to the User’s Guide,
Software User’s Guide or Network
User’s Guide which is on the CD-ROM
we have supplied.
Improper Setup
Improper Setup icons alert you to
devices and operations that are not
compatible with the machine.
Table of Contents
Getting Started
Carton components...................................................................................................................................... 2
Control panel................................................................................................................................................ 3
STEP1 –
Removing the protective parts ..................................................................................................................... 4
Attaching the control panel cover................................................................................................................. 4
Loading paper .............................................................................................................................................. 4
Installing the power cord .............................................................................................................................. 5
Choosing your language .............................................................................................................................. 5
Installing the ink cartridges........................................................................................................................... 6
Print quality check ........................................................................................................................................ 8
Setting the date and time ............................................................................................................................. 9
STEP2 –
Windows
For USB Interface Users
(For Windows
For Wired Network Interface Users
(For Windows
For Wireless Network Users
(For Windows
Macintosh
For USB Interface Users ........................................................................................................................... 22
For Mac OS
For Mac OS
For Wired Network Interface Users ........................................................................................................... 27
For Mac OS
For Mac OS
For Wireless Network Users ..................................................................................................................... 32
For Mac OS
Setting Up the Machine
Installing the Driver & Software
®
®
98/98SE/Me/2000 Professional/XP) ................................................................................ 12
®
98/98SE/Me/2000 Professional/XP) ................................................................................ 15
®
98/98SE/Me/2000 Professional/XP in infrastructure mode) ............................................ 18
®
®
X 10.2.4 or greater......................................................................................................... 22
®
9.1 to 9.2........................................................................................................................ 25
®
X 10.2.4 or greater......................................................................................................... 27
®
9.1 to 9.2........................................................................................................................ 30
®
X 10.2.4 or greater in infrastructure mode..................................................................... 32
For Network Users
Installing the BRAdmin Professional configuration utility ........................................................................... 37
Setting your IP address, Subnet Mask and Gateway using BRAdmin Professional
(For Windows
How to set the machine’s network settings to wireless LAN or wired LAN ................................................ 38
®
users) ................................................................................................................................ 37
Consumables and Options
Replacement consumables........................................................................................................................ 39
Ink cartridge .......................................................................................................................................... 39
1
Getting Started
1
Carton components
Carton components may vary from one country to another.
Save all packing materials and the carton in case for any reason you must ship your machine.
CD-ROMs
®
®
User’s Guide
Power Cord
Quick Setup Guide
For Windows
For Macintosh
Control Panel Cover
Black (LC900 BK)
Magenta (LC900M)
Yellow (LC900Y)
Cyan (LC900C)
Ink Cartridges
An interface cable is not a standard accessory. Buy the proper interface cable for the interface you want to use
(USB or network).
USB cable
Please make sure you use a USB 2.0 cable that is no longer than 6 feet long (2 metres).
Your DCP has a full speed USB 2.0 interface. The DCP can also be connected to a computer that has a USB
1.1 interface.
DO NOT connect the interface cable at this time.
Connecting the interface cable is done during the software installation process.
Network cable
Use a straight-through Category5 (or greater) twisted-pair cable for 10BASE-T or 100BASE-TX Fast Ethernet
Network.
2
Getting Started
Control panel
' &
%
$
1 Copy keys
2Set key
3 Navigation keys
4 Stop/Exit key
5 Start keys
6 On/Off key
For the details of the control panel, see Control panel overview in Chapter 1 of the User’s Guide.
The screens for Windows
The screens for Mac OS
!
"#
7 Ink management key
8Scan key
9 PhotoCapture key
10 Menu key
11 LCD (Liquid Crystal Display)
12 Warning LED
®
in this Quick Setup Guide are based on Windows® XP.
®
in this Quick Setup Guide are based on Mac OS® X 10.3.
3
STEP1
1
1 Removing the protective
Setting Up the Machine
parts
3 Loading paper
1 Remove the protective tape and scanner glass
protection sheet.
Improper Setup
DO NOT connect the USB cable. Connecting
the USB cable is done during the software
installation process.
2 Attaching the control panel
1 Attach the control panel cover to the machine.
cover
You can load up to 100 sheets of 80 g/m2
(20 lb) paper.
For details, see About paper in Chapter 1 of
the User’s Guide.
1 Pull the paper tray completely out of the
machine and remove the output paper tray (1).
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2 Press and slide the paper guide (1) to fit the
paper width.
11
3 Pull out the paper support (1) and unfold the
paper support flap (2).
1
2
Note
Use the paper support flap for Letter, Legal and A4
paper.
4
4 Fan the stack of paper well to avoid paper jams
and misfeeds.
5 Gently put the paper into the paper tray print
side down and top edge first.
Check that the paper is flat in the tray and
below the maximum paper mark (1).
1
Setting Up the Machine
4 Installing the power cord
1 Connect the power cord.
Improper Setup
DO NOT connect the USB cable yet.
Connecting the USB cable is done during the
software installation process.
Note
• Make sure the paper side guides touch the sides
of the paper.
• Be careful that you do not push the paper in too
far; it may lift at the back of the tray and cause
paper feed problems.
6 Put the output paper tray back on and push the
paper tray firmly back into the machine.
Warning
The machine must be fitted with an earthed plug.
Note
The control panel warning LED will stay on until
you have installed the ink cartridges.
5 Choosing your language
1 After connecting the power cord, the LCD
shows:
Select Language
Press Set Key
Press Set.
Select Language
English e
2 Press a or b to choose your language and
press Set.
English?
a. Yes b.No
3 If your language is chosen, press a (Yes).
If you have set the language wrongly, you
can change the language after setting the
date and time. (For details, see "How to
change LCD language" in Chapter 6 of the
User’s Guide.)
5
STEP1
6 Installing the ink cartridges
If ink gets in your eyes, wash them out with water
at once, and if irritation occurs consult a doctor.
1 Make sure that the power is turned on.
2 Lift the scanner cover (1) from the right-hand
Setting Up the Machine
Warning
The LCD shows:
No Cartridge
Open scanner cover...
side of the machine until it locks securely into
the open position.
1
4 Take out the ink cartridge.
5 Carefully remove the protective yellow cap (1).
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3 Remove the yellow protective parts (1).
1
Improper Setup
DO NOT touch the area shown in the
illustration below.
Note
If the protective yellow cap comes off when you
open the bag, the cartridge will not be damaged.
Keep the ink cartridge in an upright position
when you put it into the slot.
OKOK
Note
Do not throw away the yellow protective parts. You
will need them if you transport the machine.
6
Setting Up the Machine
6 Press firmly down on the ink cartridge until the
hook snaps over it, taking care to match the slot
colour (1) with the cartridge colour (2), as
shown in the diagram below.
7 Lift the scanner cover to release the lock.
Gently push the scanner cover support down
and close the scanner cover.
Note
If the LCD shows Install xxxx after you install
the ink cartridges, check that the ink cartridges are
installed properly.
1
OKOK
2
The machine will clean the ink tube system for
use for the first time. This process will occur
only once, the first time ink cartridges are
installed. The cleaning process will last
approximately four minutes.
The LCD shows:
Preparing System
Approx 4 Minutes
Cleaning
Please Wait
7
STEP1
Setting Up the Machine
Caution
• DO NOT take out ink cartridges if you do not
need to replace them. If you do so, it may
reduce the ink quantity and the machine will
not know the quantity of ink left in the
cartridge.
• DO NOT shake the ink cartridges. If ink stains
your skin or clothing, wash with soap or
detergent at once.
• DO NOT repeatedly insert and remove the
cartridges. If you do so, ink may seep out of the
cartridge.
• If you mix the colours by installing an ink
cartridge in the wrong position, clean the print
head several times after correcting the
cartridge installation. (See Cleaning the print
head in chapter 6 of the User’s Guide.)
• Once you open an ink cartridge, install it in the
machine and use it up within six months of
installation. Use unopened ink cartridges by
the expiration date written on the cartridge
package.
• DO NOT dismantle or tamper with the ink
cartridge, this can cause the ink to leak out of
the cartridge.
• Brother multifunction machines are designed
to work with ink of a particular specification
and will work to a level of optimum
performance when used with genuine Brother
branded ink cartridges. Brother cannot
guarantee this optimum performance if ink or
ink cartridges of other specifications are used.
Brother does not therefore recommend the use
of cartridges other than genuine Brother
branded cartridges with this machine or the
refilling of empty cartridges with ink from other
sources. If damage is caused to the print head
or other parts of this machine as a result of
using incompatible products with this
machine, any repairs required as a result may
not be covered by the warranty.
7 Print quality check
1 After the cleaning cycle is finished, the LCD
shows:
Set Paper and
Press Start
2 Make sure the paper is loaded in the paper
tray.
Press Colour Start.
The machine starts printing the Print Quality
Check Sheet (only during initial ink cartridge
installation).
3 Check the quality of the four colour blocks on
the sheet.
(black/ cyan/ yellow/ magenta)
1. Check the quality of the f our-color blocks formed by the short lines.
2. If all the short lines are clear and visible, the qu ality is acceptable. the quality is acceptable.
Select (Yes). If you can see missing short li nes, select (No) to begin the co lor cleaning process
and follow the prompts on the LCD.
Improper Setup
Avoid touching the printed surface of the
paper immediately after printing, the surface
may not be completely dry and may stain your
fingers.
4 The LCD shows:
Is Quality OK?
a Yes b No
Print Quali ty Check
5 Do one of the following:
If all lines are clear and visible, press a
(Yes) to finish the quality check.
If you can see missing short lines, press b
(No) and go to step 6.
OK Poor
8
Setting Up the Machine
6 The LCD asks you if the print quality is OK for
black and colour. Press a (Yes) or b (No) .
Black OK?
a Yes b No
After pressing a (Yes) or b (No) for both black
and colour, the LCD shows:
Start Cleaning?
a Yes b No
7 Press a (Yes), the machine will then start
cleaning the colours.
8 After cleaning is finished, press Colour Start.
The machine starts printing the Print Quality
Check Sheet again and goes back to step 3.
8 Setting the date and time
Setting the date and time allows the machine to clean
the print head regularly and maintain optimum print
quality. It also allows the machine to name files
created when using the Scan to Card feature.
1 Press Menu.
2 Press a or b to choose 0.Initial Setup,
and then press Set.
7 Press a repeatedly to enter the two digits for
the hour in 24-hour format, and then press Set.
Date/Time
Time:15:XX
(e.g. Enter 1 5 for 3:00 P.M.)
8 Press a repeatedly to enter the two digits for
the minute, and then press Set.
Date/Time
Time:15:25
(e.g. Enter 1 5, 2 5 for 3:25 P.M.)
Note
You can increase or decrease the number rapidly
by holding down
a
or b.
9 Press Stop/Exit.
Note
If you want to start again, press Stop/Exit to go
back to Step 1.
To confirm the current date and time, print
out the Users Settings Report. (See "Printing
reports" in Appendix A of the User’s Guide.)
3 Press a or b to choose 1.Date/Time, and
then press Set.
4 Press a repeatedly to enter the last two digits
of the year, and then press Set.
Date/Time
Year:2005
(e.g. Enter 0 5 for 2005.)
5 Press a repeatedly to enter the two digits for
the month, and then press Set.
Date/Time
Month:03
(e.g. Enter 0 3 for March.)
6 Press a repeatedly to enter the two digits for
the day, and then press Set.
Date/Time
Day:01
Now go to
Go to Supplied CD-ROM ‘MFL-Pro Suite’ on
the next page to install the drivers.
(e.g. Enter 0 1 for the first of the month.)
9
Supplied CD-ROM ‘MFL-Pro Suite’
1
Supplied CD-ROM ‘MFL-Pro Suite’
Windows
®
Install MFL-Pro Suite
You can install the MFL-Pro Suite software and
multifunction drivers.
Install Optional Applications
You can install additional MFL-Pro Suite software
utilities.
Documentation
View the User’s Guide and other documents in PDF
format (Viewer included). The User’s Guide on the
CD-ROM includes the Software and Network User’s
Guides for features available when connected to a
computer (e.g. Printing, Scanning and wireless
networking details).
On-Line Registration
You will be pointed to the Brother Product Registration
Web page for quick registration of your machine.
Brother Solutions Center
You can access the Brother Solutions Center which is
a Web site offering information about your Brother
product including FAQs, User’s Guides, driver
updates and tips for using your machine.
Repair MFL-Pro Suite (USB only)
If an error occurred during the installation of the
MFL-Pro Suite, use this selection to automatically
repair and re-install the MFL-Pro Suite.
Note
MFL-Pro Suite includes Printer Driver, Scanner
Driver, ScanSoft
OmniPage
PaperPort
application for viewing scanned documents.
ScanSoft
®
PaperPort
converts an image into text and puts it into your
default word processor.
®
®
®
PaperPort® 9.0SE, ScanSoft®
and True Type® fonts.
9.0SE is a document management
OmniPage®, which is integrated into
®
9.0SE, is an OCR application that
10
Macintosh
®
Start Here OS 9.1-9.2
You can install the printer driver, scanner driver and
®
Presto!
PageManager® for Mac OS® 9.1-9.2.
Start Here OSX
You can install the MFL-Pro Suite that includes the
printer driver, scanner driver and the Brother
ControlCenter2 for Mac OS
can also install Presto!
®
10.2.4 or greater. You
®
PageManager® to add OCR
capability to the Brother ControCenter2 and easily
scan, share and organize photos and documents.
Readme.html
You can get important information and
troubleshooting tips.
Documentation
View the User’s Guide and other documents in PDF
format. The User’s Guide on the CD-ROM includes
the Software and Network User’s Guides for features
available when connected to a computer (e.g.
Printing, Scanning and wireless networking details).
Brother Solutions Center
You can access the Brother Solutions Center which is
a Web site offering information about your Brother
product including FAQs, User’s Guides, driver
updates and tips for using your machine.
On-Line Registration
You will be pointed to the Brother Product
Registration Web Page for quick registration of your
machine.
STEP2
Follow the instructions on this page for your operating system and interface cable.
For the latest drivers and documentations and to find the best solution for your problem or question, access the Brother Solutions Center
directly from the driver or visit http://solutions.brother.com
Installing the Driver & Software
Windows
For USB Interface Users
(For Windows
For Wired Network Interface Users
(For Windows
For Wireless Network Users
(For Windows
®
®
98/98SE/Me/2000 Professional/XP)..................................................... 12
®
98/98SE/Me/2000 Professional/XP)..................................................... 15
®
98/98SE/Me/2000 Professional/XP in infrastructure mode) ............. 18
For other setup methods supported, see the Network User’s Guide on the CD-ROM for
installation details.
Macintosh
For USB Interface Users ................................................................................................ 22
For Wired Network Interface Users .............................................................................. 27
®
For Mac OS® X 10.2.4 or greater......................................................................................................... 22
For Mac OS
For Mac OS® X 10.2.4 or greater......................................................................................................... 27
For Mac OS
®
9.1 to 9.2 ........................................................................................................................ 25
®
9.1 to 9.2 ........................................................................................................................ 30
For Wireless Network Users.......................................................................................... 32
For Mac OS® X 10.2.4 or greater in infrastructure mode ................................................................. 32
For other setup methods supported, see the Network User’s Guide on the CD-ROM for
installation details.
Windows® XP Professional x64 Edition:
Visit the Brother Solutions Center (http://solutions.brother.com
for driver downloads and installation steps.
)
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