SOFTWARE
USER’S GUIDE
For DCP users; This documentation is for
both MFC and DCP models. Where it
says 'MFC' in this user's guide, please
read 'MFC' as 'DCP'.
Version D
USA
Trademarks
The Brother logo is a registered trademark of Brother Industries, Ltd.
Brother is a registered trademark of Brother Industries, Ltd.
Microsoft and Windows are registered trademarks of Microsoft Corporation in the United States and/or other
countries.
Windows Vista is either a registered trademark or a trademark of Microsoft Corporation in the United States
and other countries.
Macintosh is a registered trademark of Apple Inc.
Nuance, the Nuance logo, PaperPort and ScanSoft are trademarks or registered trademarks of Nuance
Communications, Inc. or its affiliates in the United States and/or other countries.
CorelDRAW, WordPerfect and Paint Shop Pro are trademarks or registered trademarks of Corel Corporation
and/or its subsidiaries in Canada, the United States and/or other countries.
CompactFlash is a registered trademark of SanDisk Corporation.
Memory Stick is a trademark of Sony Corporation.
SanDisk is a licensee of the SD and miniSD trademarks.
xD-Picture Card is a trademark of Fujifilm Co. Ltd., Toshiba Corporation and Olympus Optical Co. Ltd.
Memory Stick PRO, Memory Stick PRO Duo, Memory Stick Duo and MagicGate are trademarks of Sony
Corporation.
FaceFilter Studio is a trademark of Reallusion, Inc.
Each company whose software title is mentioned in this manual has a Software License Agreement specific
to its proprietary programs.
All other brand and product names mentioned in this Software User’s Guide, the User’s Guide, and
the Network User’s Guide are registered trademarks of their respective companies.
i
Table of Contents
Section I Windows
®
1Printing 2
Using the Brother printer driver..................................................................................................................2
Features ....................................................................................................................................................2
Choosing the right type of paper................................................................................................................3
Simultaneous printing, scanning and faxing ..............................................................................................3
Clearing data from the memory .................................................................................................................3
Status Monitor............................................................................................................................................4
Monitoring the machine’s status..........................................................................................................4
Turning off the Status Monitor.............................................................................................................5
Printer driver settings.................................................................................................................................6
Accessing the printer driver settings..........................................................................................................6
Basic tab....................................................................................................................................................7
Media Type..........................................................................................................................................8
Quality .................................................................................................................................................8
Paper Size ...........................................................................................................................................9
Color Mode........................................................................................................................................10
Page Layout ......................................................................................................................................10
Orientation.........................................................................................................................................10
Copies ...............................................................................................................................................11
Automatic Duplex Printing (MFC-6890CDW only).............................................................................12
Advanced tab...........................................................................................................................................14
Color/Grayscale.................................................................................................................................15
Color Settings....................................................................................................................................15
Use Watermark..................................................................................................................................16
Watermark Settings...........................................................................................................................17
Other Print Options............................................................................................................................19
Support ..............................................................................................................................................28
Using FaceFilter Studio for photo printing by REALLUSION...................................................................30
Starting FaceFilter Studio with your Brother machine turned On ......................................................31
Starting FaceFilter Studio when your Brother machine is turned Off ................................................32
Printing an image...............................................................................................................................33
Smart Portrait ....................................................................................................................................35
Red-eye Reduction............................................................................................................................35
Print Expression List..........................................................................................................................36
Uninstalling FaceFilter Studio............................................................................................................36
2Scanning 37
Scanning a document using the TWAIN driver........................................................................................37
Scanning a document into the PC .....................................................................................................37
Pre-Scanning to crop a portion you want to scan..............................................................................39
Settings in the Scanner Setup dialog box..........................................................................................40
Scanning a document using the WIA driver (For Windows
WIA compliant ...................................................................................................................................44
Scanning a document into the PC .....................................................................................................44
Pre-Scanning and cropping a portion using the scanner glass .........................................................46
®
XP/Windows Vista®)..................................44
ii
Scanning a document using the WIA driver
(For Windows Photo Gallery and Windows Fax and Scan users)........................................................50
Scanning a document into the PC .....................................................................................................50
Pre-Scanning and cropping a portion using the scanner glass .........................................................52
Using the Scan key (For USB cable users).............................................................................................54
Scan to E-mail ...................................................................................................................................54
Scan to Image ...................................................................................................................................55
Scan to OCR .....................................................................................................................................56
Scan to File........................................................................................................................................57
Scan to Media....................................................................................................................................58
How to set a new default for Scan to Media......................................................................................62
Using ScanSoft™ PaperPort™ 11SE with OCR by NUANCE™.............................................................65
Viewing items ....................................................................................................................................66
Organizing your items in folders........................................................................................................67
Quick links to other applications ........................................................................................................67
ScanSoft™ PaperPort™ 11SE with OCR lets you convert image text into text you can edit............67
Importing items from other applications.............................................................................................68
Exporting items into other formats.....................................................................................................68
Uninstalling ScanSoft™ PaperPort™ 11SE with OCR ......................................................................68
3 ControlCenter3 69
Using ControlCenter3..............................................................................................................................69
Switching the user interface ..............................................................................................................71
Turning the AutoLoad feature off.......................................................................................................71
SCAN.......................................................................................................................................................72
File Type............................................................................................................................................73
Image (example: Microsoft
OCR (Word Processing program) .....................................................................................................75
E-mail ................................................................................................................................................76
File.....................................................................................................................................................77
CUSTOM SCAN ......................................................................................................................................78
File Type............................................................................................................................................79
Customizing a user-defined button....................................................................................................80
PHOTOCAPTURE...................................................................................................................................84
Open PCC Folder (PCC: PhotoCapture Center
Copy From PCC ................................................................................................................................85
Copy To Application ..........................................................................................................................85
FaceFilter Studio ...............................................................................................................................86
COPY ......................................................................................................................................................88
PC-FAX (MFC models only) ....................................................................................................................90
Send ..................................................................................................................................................91
Receive/View Received (Not available for MFC-250C and MFC-290C) ...........................................91
Address Book ....................................................................................................................................92
Setup .................................................................................................................................................92
DEVICE SETTING...................................................................................................................................93
Remote Setup (Not available for DCP models, MFC-250C and MFC-290C) ....................................94
Quick-Dial (Not available for DCP models, MFC-250C and MFC-290C) ..........................................94
Ink Level ............................................................................................................................................95
User’s Guide......................................................................................................................................95
®
Paint)....................................................................................................73
®
).............................................................................84
iii
4 Network Scanning (For models with built-in network support) 96
Before using Network Scanning ..............................................................................................................96
Network license .................................................................................................................................96
Configuring Network Scanning..........................................................................................................97
Using the Scan key................................................................................................................................100
Scan to E-mail (PC).........................................................................................................................100
Scan to E-mail (E-mail Server, For MFC-6490CW and MFC-6890CDW) .......................................102
Scan to Image .................................................................................................................................105
Scan to OCR ...................................................................................................................................106
Scan to File......................................................................................................................................107
How to set a new default for Scan to E-mail
(E-mail Server, For MFC-6490CW and MFC-6890CDW) ...........................................................109
Scan to FTP (For MFC-5890CN and MFC-6490CW)............................................................................111
Pre-configuring your FTP profiles....................................................................................................111
Creating a user defined File Name..................................................................................................113
Scan to FTP using FTP Server Profiles...........................................................................................113
Scan to FTP Manual Method...........................................................................................................115
How to set a new default for Scan to FTP .......................................................................................117
Scan to FTP (For MFC-6890CDW) .......................................................................................................119
Pre-configuring your FTP profiles....................................................................................................119
Creating a user defined File Name..................................................................................................120
Scan to FTP using FTP Server Profiles...........................................................................................121
Scan to FTP Manual Method...........................................................................................................122
How to set a new default for Scan to FTP .......................................................................................123
Entering Text .........................................................................................................................................125
For MFC-5890CN and MFC-6490CW .............................................................................................125
For MFC-6890CDW.........................................................................................................................126
5 Remote Setup (Not available for DCP models, MFC-250C and MFC-290C) 127
Remote Setup........................................................................................................................................127
6 Brother PC-FAX Software (MFC models only) 129
PC-FAX sending....................................................................................................................................129
Setting up user information..............................................................................................................129
Sending setup..................................................................................................................................130
Setting up a cover page...................................................................................................................131
Entering cover page information......................................................................................................131
Sending a file as a PC-FAX using the Facsimile style user interface..............................................132
Sending a file as a PC-FAX using the Simple style user interface..................................................133
Address Book ........................................................................................................................................135
Brother Address Book .....................................................................................................................136
Setting up a member in the Address Book......................................................................................136
Speed Dial setup .............................................................................................................................137
Setting up a group for broadcasting ................................................................................................138
Editing member information.............................................................................................................138
Deleting a member or group............................................................................................................139
Exporting the Address Book............................................................................................................139
Importing to the Address Book ........................................................................................................141
iv
PC-FAX receiving (Not available for MFC-250C and MFC-290C).........................................................143
Enabling the PC-FAX Receiving software on your machine ...........................................................144
Running the PC-FAX Receiving software on your PC.....................................................................145
Setting up your PC ..........................................................................................................................145
Configuring the Network PC-FAX Receiving Settings.....................................................................146
Viewing new PC-FAX messages.....................................................................................................147
7 PhotoCapture Center
Using PhotoCapture Center®................................................................................................................148
For Network Users (For models with built-in network support)..............................................................150
®
8 Firewall settings (For Network users) 151
Before using the Brother software .........................................................................................................151
For Windows
For Windows Vista
Section II Apple® Macintosh
®
XP SP2 users ..........................................................................................................151
®
users...............................................................................................................153
®
9 Printing and Faxing 156
Setting up your Macintosh®...................................................................................................................156
Choosing the right type of paper............................................................................................................156
Simultaneous printing, scanning and faxing ....................................................................................156
Clearing data from the memory.......................................................................................................156
Status Monitor .................................................................................................................................157
Using the Brother Ink driver...................................................................................................................158
Choosing page setup options ..........................................................................................................158
Automatic Duplex Printing (MFC-6890CDW only)...........................................................................160
Choosing printing options................................................................................................................162
Basic settings.........................................................................................................................................163
Media Type......................................................................................................................................163
Quality .............................................................................................................................................164
Color Mode......................................................................................................................................164
Advanced settings .................................................................................................................................165
Color/Grayscale...............................................................................................................................166
Other Print Options..........................................................................................................................168
Support ..................................................................................................................................................169
Sending a fax (MFC models only) .........................................................................................................170
Drag a vCard from the Mac OS
(For Mac OS
Using Mac OS
®
X 10.2.x to 10.4.x)................................................................................................173
®
X 10.5.x Addresses panel .....................................................................................174
®
X Address Book application
148
v
10 Scanning 176
Scanning from a Macintosh®.................................................................................................................176
Accessing the scanner ....................................................................................................................176
Scanning an image into your Macintosh
®
.......................................................................................177
Pre-Scanning an image...................................................................................................................177
Settings in the Scanner window ......................................................................................................178
Using the Scan key (For USB cable users)...........................................................................................182
Scan to E-mail .................................................................................................................................182
Scan to Image .................................................................................................................................183
Scan to OCR ...................................................................................................................................184
Scan to File......................................................................................................................................185
Scan to Media..................................................................................................................................186
How to set a new default for Scan to Media....................................................................................190
Using Presto! PageManager..................................................................................................................193
Features ..........................................................................................................................................193
System requirements for Presto! PageManager .............................................................................193
Technical support ............................................................................................................................194
11 ControlCenter2 196
Using ControlCenter2............................................................................................................................196
Turning the AutoLoad feature off.....................................................................................................197
SCAN.....................................................................................................................................................198
File types .........................................................................................................................................199
Image (example: Apple
OCR (word processing application).................................................................................................201
E-mail ..............................................................................................................................................202
File...................................................................................................................................................203
CUSTOM SCAN ....................................................................................................................................204
File types .........................................................................................................................................204
User-defined button .........................................................................................................................205
Scan to Image .................................................................................................................................205
Scan to OCR ...................................................................................................................................206
Scan to E-mail .................................................................................................................................207
Scan to File......................................................................................................................................208
COPY / PC-FAX (PC-FAX is MFC models only) ...................................................................................209
DEVICE SETTINGS ..............................................................................................................................211
Remote Setup (Not available for DCP models, MFC-250C and MFC-290C)..................................212
Quick-Dial (Not available for DCP models, MFC-250C and MFC-290C) ........................................212
Ink Level ..........................................................................................................................................213
®
Preview) ..................................................................................................199
vi
12 Network Scanning (For models with built-in network support) 214
Before using Network Scanning ............................................................................................................214
Configuring network scanning .........................................................................................................214
Using the Scan key................................................................................................................................216
Scan to E-mail (PC).........................................................................................................................216
Scan to E-mail (E-mail Server, For MFC-6490CW and MFC-6890CDW) .......................................218
Scan to Image .................................................................................................................................220
Scan to OCR ...................................................................................................................................222
Scan to File......................................................................................................................................223
How to set a new default for Scan to E-mail
(E-mail Server, For MFC-6490CW and MFC-6890CDW) ...........................................................225
Scan to FTP (For MFC-5890CN and MFC-6490CW)............................................................................227
Pre-configuring your FTP profiles....................................................................................................227
Creating a user defined File Name..................................................................................................229
Scan to FTP using FTP Server Profiles...........................................................................................229
Scan to FTP Manual Method...........................................................................................................230
How to set a new default for Scan to FTP .......................................................................................232
Scan to FTP (For MFC-6890CDW) .......................................................................................................234
Pre-configuring your FTP profiles....................................................................................................234
Creating a user defined File Name..................................................................................................235
Scan to FTP using FTP Server Profiles...........................................................................................236
Scan to FTP Manual Method...........................................................................................................237
How to set a new default for Scan to FTP .......................................................................................238
Entering Text .........................................................................................................................................240
For MFC-5890CN and MFC-6490CW .............................................................................................240
For MFC-6890CDW.........................................................................................................................241
13 Remote Setup & PhotoCapture Center
Remote Setup (Not available for DCP models, MFC-250C and MFC-290C) ........................................242
PhotoCapture Center
For USB cable users .......................................................................................................................244
For network users (For models with built-in network support).........................................................246
®
...........................................................................................................................244
®
242
AIndex 247
vii
Section I
Windows
Printing 2
Scanning 37
ControlCenter3 69
Network Scanning
(For models with built-in network support)
Remote Setup (Not available for DCP models,
MFC-250C and MFC-290C)
®
I
96
127
Brother PC-FAX Software (MFC models only) 129
PhotoCapture Center
Firewall settings (For Network users) 151
®
148
1
Note
• The screens in this section are from Windows
operating system.
• If your PC is protected by a firewall, and you are unable to network print, network scan or PC Fax, you may
need to configure the firewall settings. If you are using the Windows
MFL-Pro Suite from the CD-ROM, the necessary Firewall settings have already been made. If you did not
install from the CD-ROM, see Firewall settings (For Network users) on page 151 to configure your
Windows
software or contact the software manufacturer.
Printing 1
®
XP. Screens on your PC may vary depending on your
®
Firewall and you installed
®
Firewall. If you are using any other personal Firewall software, see the User’s Guide for your
Using the Brother printer driver 1
A printer driver translates the data from your PC application, and using a page description language, converts
it into a format that can be understood by the printer/multi-function device.
You will find appropriate drivers on the CD-ROM supplied with the machine. Install those drivers by following
the Quick Setup Guide. You can also download the latest drivers from the Brother Solutions Center at:
http://solutions.brother.com
1
Features 1
This machine offers many features you will find in a high quality ink jet printer.
Brilliant High Quality Output
Printing at up to 1200 × 6000 dpi on glossy paper to get the highest possible resolution. (See Resolution in
the Specifications in the User’s Guide.) The printer driver supports N in 1, Watermark printing, Color
Enhancement technology and many other features.
Low Running Cost
Whenever a particular ink color requires replacement, you only have to replace that individual cartridge.
USB
The Universal Serial Bus Interface provides fast communication with your PC.
Ethernet
The Ethernet interface lets your machine communicate with multiple PCs connected on a network. This
feature is available for Network Standard models only.
Wireless LAN (IEEE802.11b/g) (For Wireless models only)
The wireless LAN capability lets your machine communicate with other wireless devices using the
IEEE802.11b/g wireless standard in Infrastructure and Ad-hoc modes. (See the Network User’s Guide for
details.) This feature is available for Wireless Network Standard models only.
2
Printing
Choosing the right type of paper 1
For high quality printing, it is important to choose the right type of paper. Be sure to read About paper in the
User’s Guide before buying paper.
Simultaneous printing, scanning and faxing 1
Your machine can print from your computer while sending or receiving a fax in memory, or while scanning a
document into the computer. Fax sending will not be stopped during PC printing.
However, when the machine is copying or receiving a fax on paper, it pauses the PC printing operation, and
then continues printing when copying or fax receiving has finished.
Clearing data from the memory 1
If the LCD shows Data Remaining, you can clear the data that is left in the printer memory by pressing the
Stop/Exit key on the control panel.
1
3
Printing
Status Monitor 1
The Status Monitor utility is a configurable software tool for monitoring the status of one or more devices,
allowing you to get immediate notification of error messages such as paper empty, paper jam or ink
replacement required.
You can check the device status at anytime by double-clicking the icon in the tasktray or by choosing
Status Monitor located in Start/All Programs/Brother/MFC-XXXX on your PC.
There is also a link to the Brother Genuine Supplies website. Click the
Visit the Genuine Supplies website button for more information on Brother genuine supplies.
1
Note
For more information about using the Status Monitor software, right-click the Status Monitor icon and
choose Help.
Monitoring the machine’s status 1
Once you start up your PC, the Status Monitor icon appears on the tasktray.
A green icon indicates the normal stand-by condition.
A yellow icon indicates a warning.
A red icon indicates an error has occurred.
There are two locations where you can display the Status Monitor on your PC—in the tasktray or on the
desktop.
4
Printing
Turning off the Status Monitor 1
If you want to switch off the Status Monitor, follow these steps:
a Right-click the Status Monitor icon or window and click Load Status Monitor on Startup to clear the
check mark.
b Right-click again then click Exit.
Note
Even if the Status Monitor is off, you can check the machine’s status at any time by clicking
Status Monitor from the Start menu on your PC.
1
5
Printing
Printer driver settings 1
You can change the following printer settings when you print from your PC:
Media Type/Quality (Speed)
Paper Size
Page Layout
Color Settings
Automatic Duplex printing (Available on MFC-6890CDW)
Scaling
Use Watermark
Print Date & Time
Quick Print Setup
Accessing the printer driver settings 1
1
a Click File, then Print in your application.
b Choose Brother MFC-XXXX Printer (where XXXX is your model name) and click Properties.
The printer properties dialog box appears.
6
Printing
Basic tab 1
1
7
2
3
4
5
1
6
a Choose your setting for Slow Drying Paper, Media Type and Quality (1).
Note
Check Slow Drying Paper when printing with plain paper on which ink dries slowly. This setting may
cause some slight blurring of text.
b Choose Borderless, Paper Size, Color Mode, Orientation, number of Copies and the page order,
Reverse Order, Page Layout, Page Order, Border Line (if any) (2).
c Check Duplex/Booklet (3) if you want to use the Duplex (two-sided) printing feature. (Available on
MFC-6890CDW)
d Select the Paper Source (4). (Available on models with Paper Tray#2)
e Click OK (6) to apply your chosen settings.
To return to the default settings, click Default (5), then OK (6).
Note
This area (7) shows the current settings.
7
Printing
Media Type 1
To achieve the best print results, the media being printed on should be selected in the driver. The machine
changes the way it prints depending on the selected media type.
Plain Paper
Inkjet Paper
Brother BP71 Photo Paper
Brother BP61 Photo Paper
Other Photo Paper
Transparencies
Quality 1
The quality selection lets you choose the print resolution. As print quality and speed are related, the higher
the quality, the longer it will take to print the document. The quality selections that are available will vary
depending on the media type you choose. (See Resolution in the Specifications in the User’s Guide.)
Highest
Use for printing precise images such as photographs. This is the highest resolution and slowest speed.
Photo
Use for printing photographs. Since the print data is much larger than a normal document, the processing
time, data transfer time and print time will be longer.
1
Fine
Better print quality than Normal mode and faster print speed than Photo.
Normal
Good print quality with typical print speed.
Fast Normal
Better print quality than Fast mode and faster print speed than Normal.
Fast
The fastest print mode and the lowest amount of ink used. Use for printing large volume documents or
documents for proofing.
Media Type Color/Grayscale Print Quality Selection
Plain Paper
Inkjet Paper Color/Grayscale Fine, Photo
Brother BP71 Photo Paper,
Brother BP61 Photo Paper or
Other Photo Paper
Transparencies Color/Grayscale Normal, Fine
1
If you choose A3 (Borderless) as Paper Size, you can only choose Fine.
1
Color/Grayscale Fast, Fast Normal, Normal, Fine
Color/Grayscale Fine, Photo, Highest
Note
The default settings are shown in bold.
8
Printing
Paper Size 1
The Paper Size selection includes a large selection of standard paper sizes. If you want, you can create a
custom size ranging from 3.5 × 5 in. (88.9 × 127.0 mm) to 8.5 × 14 in. (215.9 × 355.6 mm) or 11.3 x 17 in
(287 x 431.8 mm) (Available on 11 x 17 models). You can also choose the borderless setting for specific
paper sizes. From the drop-down list, choose the Paper Size you are using.
You can create a custom size by choosing User Defined. Specify the Width and Height values, and enter
any name you want for this custom size. Choose the correct paper thickness to improve the quality of your
output.
1
To do borderless printing 1
From the Paper Size pull down list choose the size of paper you want to print such as Letter (Borderless)
or Ledger (Borderless) (Available on 11 × 17 models).
Note
For 11 × 17 models
• If your prints look smudged when you use Ledger paper, your paper may be short grain paper. Choose
Ledger (Short Grain) to avoid smudging. Consult the paper packaging or paper manufacturer for paper
specifications.
• Printing will be slower when using the Ledger (Short Grain) setting.
9
Printing
Color Mode 1
Color is adjusted to get the closest color match with the PC monitor.
Natural: Use for photographic images. The color is adjusted to print more natural colors.
Vivid: Use for business graphics such as charts, graphics and text. The color is adjusted to print more vivid
colors.
Page Layout 1
The Page Layout option lets you choose the N in 1 options or the 1 in N options. The N in 1 options print 2,
4, 9 or 16 pages of a document on 1 sheet of paper. The 1 in N options enlarges your print size and prints
the document in poster print mode.
Page Order 1
When N in 1 option is selected, the Page Order can be selected from the drop-down menu.
Border Line 1
When N in 1 with the Page Layout feature, you can choose to have a solid border, dashed border or no
border around each page on the sheet.
1
Orientation 1
Orientation chooses the position your document will be printed (in Portrait or Landscape).
Portrait (Vertical) Landscape (Horizontal)
Note
If your application software contains a similar function to this, we recommend you use the one in the
application.
10
Printing
Copies 1
The Copies selection sets the number of copies that will be printed (1 to 999).
Collate 1
With Collate checked, one complete copy of your document will be printed and then reprinted according to
the number of copies you choose. If Collate is unchecked, then each page will be printed according to the
number of copies chosen before the next page of the document is printed.
Reverse Order 1
Reverse Order prints the pages of your document in the opposite order.
1
11
Printing
Automatic Duplex Printing (MFC-6890CDW only) 1
The supplied printer driver supports duplex printing. Check Duplex/Booklet if you want to use the duplex
(two-sided) printing feature. In this mode, the machine prints on both sides of the paper automatically.
Guidelines for printing on both sides of the paper 1
The Duplex/Booklet function supports Plain Paper for the Media Type and Tray 1 as the Paper Source
only.
If the paper is thin, it may wrinkle.
If the paper is curled, flatten it and then put it back in the paper tray.
If the paper is not feeding properly, it may be curled. Remove the paper and straighten it.
Duplex Setting 1
Check Duplex/Booklet and then click the Duplex Setting button to change the duplex settings.
1
12
Printing
Booklet Printing 1
1
Booklet Printing lets you print a document as a booklet. For example: If you want to print a 4 pages file as a
booklet, the machine will automatically print page 4 and page 1 on the same side of the paper first and then
page 2 and page 3 on the other side of the paper. To make the booklet, fold the printed page down the middle.
Duplex Type 1
There are six types of automatic duplex binding directions available for each orientation.
Binding Offset 1
If you check the Binding Offset option, you can also specify the offset for binding in inches or millimeters.
Note
When you use the duplex printing function, Duplex 1 or Duplex 2 features may help to reduce paper feed
problems. Go to Advanced tab of the printer driver and then click the Other Print Options button. From
the Printer Function menu, choose Advanced Duplex Settings.
• Choose Duplex 1 to reduce print speed.
• Choose Duplex 2 to reduce print speed and ink density.
When you choose the duplex printing function, the machine uses all ink cartridges for color/grayscale print.
The machine stops print operations when one or more ink cartridges require replacement.
13
Printing
Advanced tab 1
1
2
3
4
5
1
6
7
a Choose your setting for Color/Grayscale (1).
b Choose your setting for Scaling feature (2).
Choose Off if you want to print the document as it appears on your screen.
Choose Fit to Paper Size if you want to enlarge or reduce the document to fit the paper size.
Choose Free if you want to reduce the size.
c You can choose reverse printing options (3).
Check Mirror Printing to reverse the data from left to right.
Check Reverse Printing to reverse the data up to down.
Note
Mirror Printing is not available when you choose Transparencies as the Media Type.
d You can print a logo or text onto your document as a Watermark (4). You can choose one of the preset
Watermarks, or you can use a bitmap file or text file that you have created.
e Click the Other Print Options button to set more Printer functions (5).
f Click OK to apply your chosen settings.
To return to the default settings, click Default (6), then OK (7).
14
Printing
Color/Grayscale 1
This selection allows a color document to be printed in black and white using grayscale.
Color Settings 1
Click the Color Settings button to see options for enhanced print settings.
1
15
Printing
Color Enhancement (True2Life®) 1
Checking Color Enhancement (True2Life®) option enables the True2Life® feature. This feature analyzes
your image to improve its sharpness, white balance and color density. This process may take several minutes
depending on the size of the image and the specifications of your PC.
Color Density
Adjusts the total amount of color in the image. You can increase or decrease the amount of color in an
image to improve a washed out or weak looking picture.
White Balance
Adjusts the hue of the white areas of an image. Lighting, camera settings and other influences will effect
the appearance of white. The white areas of a picture may be slightly pink, yellow or some other color. By
adjusting the white balance you can adjust those white areas.
Brightness
Adjusts the brightness of the whole image. To lighten or darken the image, move the scroll bar to the right
or left.
Contrast
Adjusts the contrast of an image. This will make darker areas darker and lighter areas lighter. Increase the
contrast when you want an image to be clearer. Decrease the contrast when you want an image to be more
subdued.
Red
Increases the intensity of Red in the image to make the image redder.
1
Green
Increases the intensity of Green in the image to make the image greener.
Blue
Increases the intensity of Blue in the image to make the image bluer.
Bi-Directional Printing
When Bi-Directional Printing is checked, the print head prints in both directions offering faster print speeds.
When unchecked, the print head will only print in one direction giving higher quality printouts, but slower
printing speeds.
Improve Pattern Printing 1
Select the Improve Pattern Printing option if the printed fills and patterns appear different to how they
appear on your computer screen.
Use Watermark 1
You can print a logo or text onto your document as a Watermark. You can choose one of the preset
Watermarks, or you can use a bitmap file or text file that you have created.
Check the Use Watermark check box and then choose the watermark you want to use from the drop-down
list.
1
16
Printing
Watermark Settings 1
Click the Watermark Settings button to change the watermark settings.
You can choose a watermark and change its size and position on the page. If you want to add a new
watermark, click the New button, and then choose Use Text or Use Bitmap File.
1
17
Printing
Position 1
Use this setting if you want to control the position of the watermark on the page.
Transparent
Check Transparent to print the watermark image in the background of your document. If this feature is
unchecked, the Watermark will be printed on top of your document.
In Outline Text 1
Check In Outline Text if you only want to print an outline of the watermark.
Title 1
Choose CONFIDENTIAL, COPY or DRAFT as the title or enter a title you like in the field.
Text 1
Enter your watermark text into the Text Box, and then choose Font, Style, Size and Color.
Bitmap
Enter the file name and location of your bitmap image in the file box, or click Browse to search for the file.
You can also set the Scaling or Transparency of the image.
Custom Settings 1
1
1
1
You can print the watermark in any of the following ways:
On all pages
On first page only
From second page
Custom
18
Printing
Other Print Options 1
Click the Other Print Options button to set more Printer functions:
1
Note
The screen shown in this section may vary depending on your machine.
19
Printing
Print Date & Time 1
When the Print Date & Time feature is enabled, the date and time will print on your document from your PC’s
system clock.
Check Print Date & Time check box to change the Date, Time, Font and position. To include a background
with the Date and Time, choose Opaque. When Opaque is chosen, you can click the Color button to change
the color of the Date and Time background.
1
Note
The selection boxes show the format of Date and Time to be printed. The actual Date and Time printed
on your document is automatically retrieved from the settings on your PC.
20
Printing
Quick Print Setup 1
The Quick Print Setup feature lets you quickly choose driver settings. Set Quick Print Setup to On and
choose the function which should be displayed in the Quick Print Setup icon. To view and change settings,
click the tasktray icon.
1
21
Printing
PhotoBypassTrayHelp 1
Set the PhotoBypassTrayHelp to On to display help instructions on how to use the photo paper tray when
you select Photo or Photo L paper. (Available on Photo Bypass Tray models)
1
22
Printing
Change Data Transfer Mode 1
The Change Data Transfer Mode feature lets you choose print data transfer mode to improve print quality
or print speed.
Recommended Setting
Choose Recommended Setting for general use.
Improved Print Quality
Choose Improved Print Quality for better print quality. Print speed may be reduced slightly, depending
on the print data.
Improved Print Speed
Choose Improved Print Speed for faster print speed.
1
23
Printing
Advanced Color Settings 1
You can set the Halftone Pattern and Match Monitor for more color adjustment.
Halftone Pattern
The machine can use two methods (Diffusion or Dither) to arrange dots to express halftones. There are
some predefined patterns and you can choose which one to use for your document.
• Diffusion
Dots are put at random to create the halftones. Use for printing photographs that have delicate shades
and graphics.
• Dither
Dots are arranged in a pre-defined pattern to make halftones. Use for printing graphics that have
definite color boundaries or for printing charts such as business charts.
Match Monitor
Color is adjusted to get the closest color match with the PC monitor.
1
24
Printing
Print Order (Not available for MFC-6890CDW) 1
You can choose to Print All Pages, Print Odd Pages or Print Even Pages.
Print All Pages
Lets you print all pages.
1
Print Odd Pages
Lets you print the odd-numbered pages only.
Print Even Pages
Lets you print the even-numbered pages only.
Note
• The print speed of the Print Odd Pages and Print Even Pages settings is slower than the other printer
driver settings.
• When you choose the Print Odd Pages and Print Even Pages settings, you may see a printing error
message on your computer, as the machine pauses during the printing process. The error message will
disappear after the machine re-starts printing.
The Print Odd Pages and Print Even Pages settings only support Letter for Paper Size and Plain Paper
for Media Type.
You can print multiple copies in collated format. Choose the number of copies you want and check Collate
in the Basic tab.
If the Print Odd Pages and Print Even Pages settings are grayed out, go back to the Basic tab and
Advanced tab and then click Default.
(For models with two paper trays)
Paper Tray #2 suppourts Print All Pages only.
25
Printing
Printing on both sides of the paper 1
The following steps show how you can print on both sides of the paper using the Print Odd Pages and
Print Even Pages settings.
If you want to print a 10 pages file on 5 sheets of paper, you must set the printer driver options to print all oddnumbered pages in reverse order (page 9, 7, 5, 3, 1) first and then even-numbered pages in normal order
(page 2, 4, 6, 8, 10).
a In the printer driver, choose the Basic tab and check Reverse Order.
b Choose the Advanced tab and click Other Print Options.
c Choose Print Order and check Print Odd Pages.
Click OK.
d After the machine prints the odd-numbered pages, remove the printed pages from the output paper tray.
Before you go to the next step, make sure the printed pages are dry.
e Empty the paper tray. Do not add the printed pages to the top of a stack of unprinted paper.
f Make sure the pages are completely flat before putting them back in the paper tray, with the side to be
printed on (the blank side) face down and the top page first.
Paper orientation
For Portrait For Landscape
1
26
g In the printer driver, choose the Basic tab and un-check Reverse Order.
Printing
h Choose the Advanced tab and click Other Print Options.
i Choose Print Order and check Print Even Pages.
Click OK.
j The machine will print all the even-numbered pages on the other side of the paper.
Guidelines for printing on both sides of the paper
If the paper is thin, it may wrinkle.
If the paper is curled, flatten it and then put it back in the paper tray.
If the paper is not feeding properly, it may be curled. Remove the paper and straighten it.
1
1
27
Printing
Support 1
The Support window shows the driver version and settings information. There are also links to the
Brother Solutions Center and Genuine Supplies Websites.
Click the Support button to display the Support window:
1
28
Brother Solutions Center
Printing
The Brother Solutions Center is a website offering information about your Brother product including
FAQs (Frequently Asked Questions), User’s Guides, driver updates and tips for using your machine.
Genuine Supplies Website
The Genuine Supplies Website offers information about your Brother genuine supplies.
Check Setting
You can check current driver settings.
1
29
Printing
Using FaceFilter Studio for photo printing by REALLUSION 1
FaceFilter Studio is an easy-to-use borderless photo printing application. FaceFilter Studio also lets you edit
your photo data. You can add photo effects such as red eye reduction or skin tone enhancement.
1
To use FaceFilter Studio, you must install the FaceFilter Studio application from the CD-ROM supplied with
your machine. Install FaceFilter Studio and download FaceFilter Studio Help by following the instructions in
the Quick Setup Guide.
You can start FaceFilter Studio by clicking on
Start/All Programs/Reallusion/FaceFilter Studio/FaceFilter Studio. You can also access
FaceFilter Studio by double-clicking the shortcut on the desktop or by clicking the FaceFilter Studio button in
ControlCenter3. (See PHOTOCAPTURE on page 84.)
Before you start FaceFilter Studio for the first time, you must make sure your Brother machine is turned On,
and connected to your computer. This will allow you to access all the functions of FaceFilter Studio.
Note
If your Brother machine is not turned On, or connected to your computer, FaceFilter Studio will start with
limited features. You will not be able to use the Print function.
This chapter only introduces the basic functions of the software. For more details, see the FaceFilter Studio
Help.
To view the complete FaceFilter Studio Help, click Start, point to
All Programs/Reallusion/FaceFilter Studio and click FaceFilter Studio Help on your PC.
30
Printing
Starting FaceFilter Studio with your Brother machine turned On 1
a When you launch FaceFilter Studio for the first time, this screen will appear, if your Brother machine is
turned On, and connected to your computer, the FaceFilter Studio will detect your Brother machine.
1
b After you click Continue in step a, this screen will appear. FaceFilter Studio is ready to use with full
functionality.
31
Printing
Starting FaceFilter Studio when your Brother machine is turned Off 1
a When you launch FaceFilter Studio for the first time, if your Brother machine is turned Off or not
connected to your computer, this screen will appear.
1
b Click Detect in step a, and this screen will appear.
Turn on your Brother machine and check that it is connected to your computer and then click Yes.
c If FaceFilter Studio does not detect the Brother machine, this screen will appear.
Make sure your Brother machine is turned on and click Retry.
If FaceFilter Studio still does not detected the Brother machine in step c, click Cancel.
d If you clicked Cancel in step c, this screen will appear.
32
Printing
e After you click the check mark in step d, FaceFilter Studio will start with limited functionality. The Print
icon on the top menu will be grayed out and you will not be able to use the Print function.
1
Note
• When FaceFilter Studio starts with limited functionality, the photo data will be saved with a watermark.
• To start FaceFilter Studio with full functionality, see Starting FaceFilter Studio with your Brother machine
turned On on page 31.
Printing an image 1
a Click the Open icon to choose the photo data.
33
b Click the Print icon in the top menu bar.
c The Print dialog will appear. Click the Print icon on the left.
Printing
1
d The Print settings dialog will appear. Choose Paper Size, Paper Source, Orientation, number of
Copies, Scaling and Printing Area.
Note
If you want to print a borderless photo, choose Full Page Photo in Scaling and borderless paper in
Paper Size.
34
Printing
e Click Print Setting and choose your Brother machine. Click OK.
Note
If you want to use photo paper, click Properties and set the Media Type and Quality in the printer driver
dialog.
f Click Print in the Print settings dialog box and your photo will print.
Smart Portrait 1
The Smart Portrait function detects faces in the photo and adjust the brightness of the skin tone
automatically.
1
a Open the photo data.
b Click the Smart Portrait icon to detect faces automatically.
c You can modify the Brightness adjustment by dragging the slider.
d Click OK.
Red-eye Reduction 1
The Red-eye Reduction function lets you reduce red eyes in your photo.
a Open the photo data.
b Click the Red-eye Reduction icon to reduce red eyes automatically.
c Auto Red eye Detection finds all the red eyes in the image and marks them as dotted boxes. You can
use the RedEye Threshold slider to adjust the color of the marked areas.
d Click OK.
35
Printing
Print Expression List 1
FaceFilter Studio lets you modify a facial expression by applying an expression template or by manual
adjustment. In the Select Expression step, you can preview or print the expression list of your choice.
1
Uninstalling FaceFilter Studio 1
To uninstall FaceFilter Studio, choose
Start/All Programs/Reallusion/FaceFilter Studio/Uninstall FaceFilter Studio.
36
2
The scanning operations and the drivers used will be different depending on your operating system. The
machine uses a TWAIN compliant driver for scanning documents from your applications.
For Windows
Two scanner drivers are installed. A TWAIN compliant scanner driver (See Scanning a document using the TWAIN driver on page 37) and a Windows
document using the WIA driver (For Windows
Windows
Note
• For ScanSoft™ PaperPort™ 11SE, see Using ScanSoft™ PaperPort™ 11SE with OCR by NUANCE™
on page 65.
• If your PC is protected by a firewall and is unable to network scan, you may need to configure the firewall
settings to allow communication through port number 54925 and 137. If you are using Windows
and you installed MFL-Pro Suite from the CD-ROM, the necessary Firewall settings have already been
made. For more information, see Firewall settings (For Network users) on page 151.
Scanning 2
®
XP/Windows Vista
®
XP/Windows Vista® users can select either driver when scanning documents.
®
®
Imaging Acquisition (WIA) driver (See Scanning a
®
XP/Windows Vista®) on page 44).
®
Firewall
2
Scanning a document using the TWAIN driver 2
The Brother MFL-Pro Suite software includes a TWAIN compliant scanner driver. TWAIN drivers meet the
standard universal protocol for communicating between scanners and applications. This means that you can
not only scan images directly into the PaperPort™ 11SE viewer that Brother included with your machine, but
you can also scan images directly into hundreds of other software applications that support TWAIN scanning.
®
These applications include popular programs like Adobe
and many more.
Scanning a document into the PC 2
There are two ways in which you can scan a whole page. You can either use the ADF (automatic document
feeder) or the scanner glass.
a Load your document.
b Start the ScanSoft™ PaperPort™ 11SE software that was installed during the MFL-Pro Suite installation
to scan a document.
Note
The instructions for scanning in this Guide are for when you use ScanSoft™ PaperPort™ 11SE. The
scanning steps may vary when using other software applications.
c Click File, then Scan or Get Photo. You can also click the Scan or Get Photo button.
The Scan or Get Photo panel appears on the left side of the screen.
Photoshop®, Adobe® PageMaker®, CorelDRAW®
d Click the Select button.
37
Scanning
e Choose TW-Brother MFC-XXXX or TW-Brother MFC-XXXX LAN from the Available Scanners list.
(Where XXXX is your model name)
f Check the Display scanner dialog box on the Scan or Get Photo panel.
g Click Scan.
The Scanner Setup dialog box appears:
h Adjust the following settings, if needed, in the Scanner Setup dialog box:
Scan (Image Type) (1)
Resolution (2)
Scan Type (3)
Brightness (4)
Contrast (5)
Document Size (6)
2
i Click Start.
When scanning is finished, click Cancel to return to the PaperPort™ 11SE window.
Note
After you select a document size, you can adjust the scanning area further by clicking the left mouse button
and dragging it. This is required when you want to crop an image when scanning.
38
Scanning
Pre-Scanning to crop a portion you want to scan 2
You can preview your image and crop unwanted portions before scanning by using the PreScan button.
When you are satisfied with the preview, click the Start button in the Scanner Setup dialog box to scan the
image.
a Follow the steps from a to g of Scanning a document into the PC on page 37.
b Choose the settings for Scan (Image Type), Resolution, Scan Type, Brightness, Contrast and
Document Size as needed.
c Click PreScan.
The whole image is scanned into the PC and appears in the Scanning Area (1) of the Scanner Setup
dialog box.
2
1
d Press and hold down the left mouse button and drag it over the portion you want to scan.
1
1 Scanning area
Note
You can enlarge the image using the icon, and then use the icon to restore the image to its
original size.
39
Scanning
e Load your document again.
Note
Skip this step if you loaded the document on the scanner glass in step a.
f Click Start.
This time only the chosen area of the document appears in the PaperPort™ 11SE window (or your
application window).
g In the PaperPort™ 11SE window, use the options available to refine the image.
Settings in the Scanner Setup dialog box 2
Scan (Image Type) 2
Choose the output image type from Photo, Web or Text. Resolution and Scan Type will be automatically
altered for each of the default settings.
The default settings are listed in the table below:
2
Scan (Image Type) Resolution Scan Type
Photo Use for scanning photo images 300 × 300 dpi 24 bit color
Web Use for attaching the scanned image to web pages 100 × 100 dpi 24 bit color
Text Use for scanning text documents 200 × 200 dpi Black & White
Resolution 2
You can choose a scanning resolution from the Resolution drop-down list. Higher resolutions take more
memory and transfer time, but produce a finer scanned image. The following table shows the resolutions you
can choose and the available colors.
Resolution
100 × 100 dpi Yes Yes Yes
150 × 150 dpi Yes Yes Yes
200 × 200 dpi Yes Yes Yes
300 × 300 dpi Yes Yes Yes
400 × 400 dpi Yes Yes Yes
600 × 600 dpi Yes Yes Yes
1200 × 1200 dpi Yes No Yes
2400 × 2400 dpi Yes No Yes
4800 × 4800 dpi Yes No Yes
9600 × 9600 dpi Yes No Yes
19200 × 19200 dpi Yes No Yes
Black & White/
Gray (Error Diffusion)
256 color True Gray/24 bit color
40
Scanning
Scan Type 2
Black & White
Use for text or line art images.
Gray (Error Diffusion)
Use for photographic images or graphics. (Error Diffusion is a method for creating simulated gray images
without using true gray dots. Black dots are put in a specific pattern to give a gray appearance.)
True Gray
Use for photographic images or graphics. This mode is more exact because it uses up to 256 shades of
gray.
256 Color
Uses up to 256 colors to scan the image.
24bit Color
Uses up to 16.8 million colors to scan the image.
Although using 24bit Color creates an image with the most accurate color reproduction, the image file size
will be about three times larger than a file created using the 256 Color option. It requires the most memory
and has the longest transfer time.
2
Brightness 2
Adjust the setting (-50 to 50) to get the best image. The default value is 0, representing an average and is
usually suitable for most images.
You can set the Brightness level by dragging the slide bar to the right or left to lighten or darken the image.
You can also enter a value in the box to set the level.
If the scanned image is too light, set a lower Brightness level and scan the document again. If the image is
too dark, set a higher Brightness level and scan the document again.
Note
The Brightness setting is only available when you set Scan Type to Black & White, Gray or True Gray.
Contrast 2
You can increase or decrease the contrast level by moving the slide bar to the right or left. An increase
emphasizes dark and light areas of the image, while a decrease reveals more details in gray areas. You can
also enter a value in the box to set the Contrast.
Note
The Contrast setting is only available when you set Scan Type to Gray or True Gray.
When scanning photographs or other images for use in a word processor or other graphics application, try
different settings for the Resolution, Scan Type, Brightness and Contrast to see which setting best suits
your needs.
41
Scanning
Document Size 2
Choose one of the following sizes:
A3 11.7 × 16.5 in (297 × 420 mm)
(Available on 11 x 17 scanning models only)
Ledger 11 × 17 in (279.4 × 431.8 mm)
(Available on 11 x 17 scanning models only)
JIS B4 10.1 × 14.3 in (257 × 364 mm)
(Available on 11 x 17 scanning models only)
A4 8.3 × 11.7 in (210 × 297 mm)
JIS B5 7.2 × 10.1 in (182 × 257 mm)
Letter 8 1/2 × 11 in (215.9 × 279.4 mm)
Legal 8 1/2 × 14 in (215.9 × 355.6 mm)
(Available on ADF models and 11 x 17 scanning models)
A5 5.8 × 8.3 in (148 × 210 mm)
2
Executive 7 1/4 × 10 1/2 in (184.1 × 266.7 mm)
Business Card 3.5 × 2.4 in (90 × 60 mm)
To scan business cards, choose the Business Card size, and then put the business card face down at
the top left of the scanner glass.
Photo 4 × 6in (10× 15 cm)
Index Card 5 × 8 in (127 × 203.2 mm)
Photo L 3.5 × 5in (89× 127 mm)
Photo 2L 5 × 7in (13× 18 cm)
Postcard 1 3.9 × 5.8 in (100 × 148 mm)
Postcard 2 (Double) 5.8
Custom
For Models without a scanner ADF
User adjustable from 0.35 × 0.35 in. (8.9 × 8.9 mm) to 8.5 × 11.7 in. (215.9 × 297 mm)
For Letter scanning models with ADF
User adjustable from 0.35 × 0.35 in. (8.9 × 8.9 mm) to 8.5 × 14 in. (215.9 × 355.6 mm)
For 11 × 17 scanning models
User adjustable from 0.35 × 0.35 in. (8.9 × 8.9 mm) to 11.7 × 17 in. (297 × 431.8 mm)
× 7.9 in (148 × 200 mm)
42
If you choose Custom as the size, the Custom Document Size dialog box appears.
Enter the Name, Width and Height of the document.
You can choose “mm” or “inch” as the unit for Width and Height.
Note
You can see the actual paper size you chose on the screen.
Scanning
2
• Width: shows the width of scanning area.
• Height: shows the height of scanning area.
• Data Size: shows the approximate data size in Bitmap format. The size will vary depending on the type
of file, resolution and number of colors used.
43
Scanning
Scanning a document using the WIA driver (For Windows® XP/Windows Vista®) 2
WIA compliant 2
For Windows® XP/Windows Vista® you can choose Windows® Image Acquisition (WIA) when scanning
images. You can scan images directly into the PaperPort™ 11SE viewer that Brother included with your
machine or you can scan images directly into any other applications that support WIA or TWAIN scanning.
Scanning a document into the PC 2
There are two ways to scan a whole page. You can either use the ADF (automatic document feeder) or the
Flatbed scanner glass.
If you want to scan and then crop a portion of a page after pre-scanning the document, you must scan using
the scanner glass (Flatbed). (See Pre-Scanning and cropping a portion using the scanner glass on page 46.)
a Load your document.
b Start the ScanSoft™ PaperPort™ 11SE software that was installed during the MFL-Pro Suite
installationto scan a document.
Note
The instructions for scanning in this Guide are based on ScanSoft™ PaperPort™ 11SE. The process will
vary when scanning from other applications.
c Click File, then Scan or Get Photo. You can also click the Scan or Get Photo button.
The Scan or Get Photo panel appears on the left side of the screen.
2
d Click Select button.
e Choose WIA-Brother MFC-XXXX or WIA-Brother MFC-XXXX LAN from the Available Scanners list.
(Where XXXX is your model name.)
Note
If you choose TW-Brother MFC-XXXX, the TWAIN driver will start.
f Check the Display scanner dialog box on the Scan or Get Photo panel.
g Click Scan.
The Scan dialog box appears.
44
h Adjust the following settings, if needed, in the Scanner Setup dialog box:
Scanning
1
2
3
4
1 Paper source
2 Picture type
3 Adjust the quality of the scanned picture
4 Page size
i Choose Document Feeder from the Paper source drop-down list (1).
j Choose the picture type (2).
k Choose the Page size from the drop-down list (4).
2
l If you want to change some advanced settings, click Adjust the quality of the scanned picture (3).
You can choose Brightness, Contrast, Resolution and Picture Type from Advanced Properties.
Click OK after you choose the settings.
45
Scanning
Note
By default, the scanner resolution can be set to a maximum of 1200 dpi.
If you want to scan at higher resolutions, use the Brother Scanner Utility. (See Brother Scanner Utility
on page 48.)
Pre-Scanning and cropping a portion using the scanner glass 2
The Preview button is used to preview an image for cropping any unwanted portions from the image. When
you are satisfied with the preview, click the Scan button in the Scan dialog box to scan the image.
a Put the document face down on the scanner glass.
b Choose Flatbed in the Paper source drop-down list (1).
Note
If your machine has no Auto Document Feeder (ADF), you do not need to specify the Paper source.
2
1
2
3
1 Paper source
2 Picture type
3 Adjust the quality of the scanned picture
4 Scanning area
c Choose the picture type (2).
d Click Preview.
The whole image is scanned into the PC and appears in the scanning area (4).
4
46
Scanning
e Press and hold down the left mouse button and drag it over the portion you want to scan.
f If you need to access advanced settings, click Adjust the quality of the scanned picture (3). You can
choose Brightness, Contrast, Resolution and Picture Type from Advanced Properties. Click OK
after you choose settings.
2
g Click the Scan button in the Scan dialog box.
The machine starts scanning the document.
This time only the chosen area of the document appears in the PaperPort™ 11SE window (or your
application window).
47
Scanning
Brother Scanner Utility 2
The Brother Scanner Utility is used to configure the WIA scanner driver for resolutions greater than 1200 dpi
and for changing the Maximum Scanning Size setting.
For Letter scanning models
If you want to set Legal size as the default size, check Legal in the Brother Scanner Utility dialog box. You
must restart your PC for the new settings to take effect.
For 11 x 17 scanning models
If you want to choose Tabloid or Legal size as the scan page size, check A3/Ledger in the Brother
Scanner Utility dialog box. You must restart your PC for the new settings to take effect.
Note
If you scan the document at a resolution of greater than 1200 dpi, the file size may be very large. Make
sure that you have enough memory and hard disk space for the size of the file you are trying to scan. If
you do not have enough memory or hard disk space then your PC may freeze and you could lose your file.
Running the utility
You can run the utility by clicking the Scanner Utility located in Start/All Programs/Brother/MFC-XXXX
menu (where XXXX is your model name)/Scanner Settings.
2
48
Note
®
For Windows Vista
when the User Account Control screen appears, do the following.
• For users who have administrator rights: Click Allow.
• For users who do not have administrator rights: Enter the administrator password and click OK.
Scanning
2
49
Scanning a document using the WIA driver
(For Windows Photo Gallery and Windows Fax and Scan
Scanning
users)
Scanning a document into the PC 2
There are two ways to scan a whole page. You can either use the ADF (automatic document feeder) or the
Flatbed scanner glass.
If you want to scan and then crop a portion of a page after pre-scanning the document, you must scan using
the scanner glass (Flatbed). (See Pre-Scanning and cropping a portion using the scanner glass on page 52.)
a Load your document.
b Open your software application to scan the document.
c Do one of the following:
For Windows Photo Gallery
Click File, then Import from Camera or Scanner.
For Windows Fax and Scan
Click File, New, then Scan.
d Choose the scanner you want to use.
2
2
e Click Import.
The Scan dialog box appears.
50
f Adjust the following settings, if needed, in the Scanner dialog box:
Scanning
1 Profile
2 Source
3 Paper size
4 Color format
5Filetype
6 Resolution
7 Brightness
1
2
2
3
4
5
6
7
8
8 Contrast
Note
By default, the scanner resolution can be set to a maximum of 1200 dpi.
If you want to scan at higher resolutions, use the Brother Scanner Utility. (See Brother Scanner Utility
on page 48.)
g Click the Scan button in the Scan dialog box.
The machine starts scanning the document.
51
Scanning
Pre-Scanning and cropping a portion using the scanner glass 2
The Preview button is used to preview an image for cropping any unwanted portions from the image. When
you are satisfied with the preview, click the Scan button in the Scan dialog box to scan the image.
a Follow the step from a to e of Scanning a document into the PC on page 50.
b Put the document face down on the scanner glass.
c Choose Flatbed in the Source drop-down list. Adjust the following settings, if needed, in the Scanner
dialog box.
1
2
2
3
4
5
6
7
1 Profile
2 Source
3 Color format
4Filetype
5 Resolution
6 Brightness
7 Contrast
8 Scanning area
Note
If your machine has no Auto Document Feeder (ADF), you do not need to specify the Source.
8
d Click Preview.
The whole image is scanned into the PC and appears in the scanning area (8).
52
e Press and hold down the left mouse button and drag it over the portion you want to scan.
f Click the Scan button in the Scan dialog box.
The machine starts scanning the document.
This time only the chosen area of the document appears in your application window.
Scanning
2
53
Scanning
Using the Scan key (For USB cable users) 2
Note
If you use the Scan key on a network, see Using the Scan key on page 100.
You can use the (Scan) key on the control panel to scan documents directly into your word
processing, graphics or E-mail applications, to a folder on your PC, to a USB Flash memory drive or memory
card.
Before you can use the (Scan) key on the control panel, you have to install the Brother MFL-Pro
software suite and connect the machine to your PC. If you installed the MFL-Pro Suite from the included CD-
ROM, then the correct drivers and the ControlCenter3 software are installed. Scanning using the
(Scan) key uses the configuration of the Device Button tab of the ControlCenter3 software. (See
SCAN on page 72.) For details about how to configure the scan settings and to launch the application of your
choice using the (Scan) key, see Using ControlCenter3 on page 69.
Scan to E-mail 2
2
You can scan either a black and white or color document into your E-mail application as a file attachment.
a Load your document.
b Press the (Scan) key.
c Press a or b to choose Scan to E-mail.
Press OK.
d Press Black Start or Color Start.
The machine starts scanning the document, creates a file attachment, and launches your E-mail
application, displaying the new message waiting to be addressed.
For Touchscreen models 2
a Load your document.
b Press the (Scan) key.
c Press Scan to E-mail.
d Press Black Start or Color Start.
The machine starts scanning the document, creates a file attachment, and launches your E-mail
application, displaying the new message waiting to be addressed.
54
Scanning
Note
• If you want to change between color and black and white scanning, choose color or black and white in the
scan type option on the Device Button tab of the ControlCenter3 configuration screen. (See SCAN
on page 72.)
• Scan type depends on the settings of the Device Button tab, Black Start or Color Start do not change
the settings.
Scan to Image 2
You can scan a black and white or color document into your graphics application for viewing and editing.
a Load your document.
b Press the (Scan) key.
c Press a or b to choose Scan to Image.
Press OK.
2
d Press Black Start or Color Start.
The machine starts the scanning process.
For Touchscreen models
a Load your document.
b Press the (Scan) key.
c Press Scan to Image.
d Press Black Start or Color Start.
The machine starts the scanning process.
Note
• If you want to change between color and black and white scanning, choose color or black and white in the
scan type option on the Device Button tab of the ControlCenter3 configuration screen. (See SCAN
on page 72.)
• Scan type depends on the settings of the Device Button tab, Black Start or Color Start do not change
the settings.
2
55
Scanning
Scan to OCR 2
If your original document is text, you can use ScanSoft™ PaperPort™ 11SE to scan the document and
convert it into a text file which can then be edited in your favorite word processing software.
a Load your document.
b Press the (Scan) key.
c Press a or b to choose Scan to OCR.
Press OK.
d Press Black Start or Color Start.
The machine starts the scanning process.
2
For Touchscreen models
a Load your document.
b Press the (Scan) key.
c Press Scan to OCR.
d Press Black Start or Color Start.
The machine starts the scanning process.
Note
• If you want to change between color and black and white scanning, choose color or black and white in the
scan type option on the Device Button tab of the ControlCenter3 configuration screen. (See SCAN
on page 72.)
• Scan type depends on the settings of the Device Button tab, Black Start or Color Start do not change
the settings.
2
56
Scanning
Scan to File 2
You can scan a black and white or a color document into your PC and save it as a file in the folder you choose.
The file type and specific folder are based on the settings you have chosen in the Scan to File configuration
screen of ControlCenter3. (See File on page 77.)
a Load your document.
b Press the (Scan) key.
c Press a or b to choose Scan to File.
Press OK.
d Press Black Start or Color Start.
The machine starts the scanning process.
For Touchscreen models 2
a Load your document.
2
b Press the (Scan) key.
c Press Scan to File.
d Press Black Start or Color Start.
The machine starts the scanning process.
Note
• If you want to change between color and black and white scanning, choose color or black and white in the
scan type option on the Device Button tab of the ControlCenter3 configuration screen. (See SCAN
on page 72.)
• If you would like to change the file name of scanned documents, enter the file name in File Name section
on the Device Button tab of the ControlCenter3 configuration.
• Scan type depends on the settings of the Device Button tab, Black Start or Color Start do not change
the settings.
57
Scanning
Scan to Media 2
You can scan black and white and color documents directly to a USB Flash memory drive or memory card.
Black and white documents will be stored in the PDF (*.PDF) or TIFF file formats (*.TIF). Color documents
may be stored in PDF (*.PDF) or JPEG (*.JPG) file formats. File names are based on the current date. For
example, the fifth image scanned on July 1, 2009 would be named 07010905.PDF. You can change the color,
quality and file name.
Note
DCP models cannot change the file name.
2
Resolution File Format Options Default File Format
(1 or 2 line LCD models)
Default File Format
(Color LCD models and
Touchscreen models)
B/W 200x100 dpi TIFF / PDF TIFF PDF
B/W 200 dpi TIFF / PDF TIFF PDF
Color 150 dpi JPEG / PDF PDF PDF
Color 300 dpi JPEG / PDF PDF PDF
Color 600 dpi JPEG / PDF PDF PDF
a Put a USB Flash memory drive, CompactFlash
®1
, Memory Stick™2, Memory Stick PRO™2,
SecureDigital3 or xD-Picture Card™4 into your machine.
Note
• DCP-165C and MFC-290C do not support CompactFlash
• MFC-250C does not support CompactFlash
®
, Memory Stick™, Memory Stick PRO™, SecureDigital or
®
.
xD-Picture Card™.
1
This product also supports CompactFlash® type1.
2
MagicGate™ Memory Stick™ and Memory Stick PRO™ can be used, but any music data that is stored on the stick cannot be read.
3
This product supports SecureDigital High Capacity.
4
This product supports xD-Picture Card™ Type M / Type M+ / Type H (Large Capacity).
CAUTION
DO NOT unplug the power cord or remove a USB Flash memory drive, CompactFlash®, Memory Stick™,
Memory Stick PRO™, SecureDigital or xD-Picture Card™ from the machine while it is reading the data (the
Photo Capture key is flashing). You could lose your data or damage the media.
If you take out the USB Flash memory drive or memory card while the Photo Capture key is flashing, you
must restart your PC before putting the USB Flash memory drive or memory card back in. If you put in
another USB Flash memory drive or memory card before the PC is restarted, the data on it may be
destroyed.
b Load your document.
c Press the (Scan) key.
58
d Press a or b to choose Scan to Media.
Press OK.
If you want to change the quality, go to e.
Scanning
If you want to start scanning without changing any settings, press Black Start or Color Start.
e (For 1 or 2 line LCD models) Press a or b to choose the quality you want.
Press OK.
(For Color LCD models) Press a or b to choose Quality.
Press d or c to choose the quality you want.
Press OK.
If you want to change the document size, go to f. (Available on 11 × 17 scanning models)
If you want to change the file type, go to g.
If you want to start scanning without changing any settings, press Black Start or Color Start.
f Press a or b to choose Glass ScanSize.
Press d or c to choose the document size you want.
Press OK.
If you want to change the file type, go to g.
If you want to start scanning without changing any settings, press Black Start or Color Start.
g (For 1 or 2 line LCD models) Press a or b to choose the file type you want.
Press OK.
(For Color LCD models) Press a or b to choose File Type.
Press d or c to choose the file type you want.
Press OK.
2
If you want to change the file name, go to h.
If you want to start scanning without changing any settings, press Black Start or Color Start.
Note
• If you choose color in the quality setting, you cannot choose TIFF.
• If you choose black and white in the quality setting, you cannot choose JPEG.
h The file name is set automatically. However, you can create a name of your choice using the dial pad.
You can only change the first 6 digits of the file name. (MFC models only)
Press OK.
Note
Press Clear/Back to delete the letters you entered.
i Press Black Start or Color Start to start scanning. If you are using the scanner glass, the LCD displays
Next Page?. Press 1 or a for Yes or press 2 or b for No. After you finish scanning, make sure you
choose No before removing the USB Flash memory drive or memory card from the machine.
Note
Scan type depends on the settings you choose in step e to g, Black Start or Color Start does not
change the setting.
59
Scanning
For Touchscreen models 2
a Put a USB Flash memory drive, CompactFlash
SecureDigital
1
This product also supports CompactFlash® type1.
2
MagicGate™ Memory Stick™ and Memory Stick PRO™ can be used, but any music data that is stored on the stick cannot be read.
3
This product supports SecureDigital High Capacity.
4
This product supports xD-Picture Card™ Type M / Type M+ / Type H (Large Capacity).
CAUTION
3
or xD-Picture Card™4 into your machine.
®1
, Memory Stick™2, Memory Stick PRO™2,
DO NOT unplug the power cord or remove a USB Flash memory drive, CompactFlash®, Memory Stick™,
Memory Stick PRO™, SecureDigital or xD-Picture Card™ from the machine while it is reading the data (the
Photo Capture key is flashing). You could lose your data or damage the media.
If you take out the USB Flash memory drive or memory card while the Photo Capture key is flashing, you
must restart your PC before putting the USB Flash memory drive or memory card back in. If you put in
another USB Flash memory drive or memory card before the PC is restarted, the data on it may be
destroyed.
b Load your document.
c Press the (Scan) key.
2
d Press Scan to Media.
If you want to change the quality, go to e.
If you want to start scanning without changing any settings, press Black Start or Color Start.
e Press quality and then press the quality you want.
If you want to change the document size, go to f. (Available on 11 x 17 scanning models)
If you want to change the file type, go to g.
If you want to start scanning without changing any settings, press Black Start or Color Start.
f Press the document size you are scanning.
If you want to change the file type, go to g.
If you want to start scanning without changing any settings, press Black Start or Color Start.
g Press file type and then the file type you want.
If you want to change the file name, go to h.
If you want to start scanning without changing any settings, press Black Start or Color Start.
Note
• If you choose color in the quality setting, you cannot choose TIFF.
• If you choose black and white in the quality setting, you cannot choose JPEG.
60
Scanning
h The file name is set automatically. However, you can create a name of your choice using the character
keys on the control panel. Press File Name and then enter the file name. You can only change the first
6 digits of the file name.
Press OK.
Note
Press to delete the letters you entered. For details on entering text, see the User's Guide included with
your machine.
i Press Black Start or Color Start to start scanning. If you are using the scanner glass, the LCD displays
Next Page?. Press Yes or No. After you finish scanning, make sure you choose No before removing
the USB Flash memory drive or memory card from the machine.
Note
Scan type depends on the settings you choose in step e to g, Black Start or Color Start does not
change the setting.
2
61
Scanning
How to set a new default for Scan to Media 2
You can set your own default settings.
For 1 or 2 Line LCD models 2
Changing the default quality 2
a Press Menu.
b Press a or b to choose PhotoCapture.
Press OK.
c Press a or b to choose Scan to Media.
Press OK.
d Press a or b to choose Quality.
Press OK.
e Choose the quality you want.
Press OK.
f Press Stop/Exit.
Changing the default black & white file format 2
a Press Menu.
2
b Press a or b to choose PhotoCapture.
Press OK.
c Press a or b to choose Scan to Media.
Press OK.
d Press a or b to choose B/W File Type.
Press OK.
e Press a or b to choose TIFF or PDF.
Press OK.
f Press Stop/Exit.
62
Scanning
Changing the default color file format 2
a Press Menu.
b Press a or b to choose PhotoCapture.
Press OK.
c Press a or b to choose Scan to Media.
Press OK.
d Press a or b to choose ColorFile Type.
Press OK.
e Press a or b to choose PDF or JPEG.
Press OK.
f Press Stop/Exit.
For Color LCD models 2
Setting the new default 2
a Press the (Scan) key.
b Press a or b to choose Scan to Media.
Press OK.
2
c Press and choose your new setting. Repeat this step for each setting you want to change.
d After changing the last setting, press a or b to choose Set New Default.
Press OK.
e Press 1 or to choose Yes.
f Press Stop/Exit.
Factory reset
a Press the (Scan) key.
b Press a or b to choose Scan to Media.
Press OK.
c Press a or b to choose Factory Reset.
Press OK.
d Press 1 or to choose Yes.
e Press Stop/Exit.
2
63
Scanning
For Touchscreen models 2
Setting the new default 2
a Press the (Scan) key.
b Press Scan to Media.
c Press and choose your new setting. Repeat this step for each setting you want to change.
d After changing the last setting, press Set New Default.
e Press Yes to confirm.
f Press Stop/Exit.
Factory reset 2
a Press the (Scan) key.
b Press Scan to Media.
c Press Factory Reset.
d Press Yes to confirm.
e Press Stop/Exit.
2
64
Scanning
Using ScanSoft™ PaperPort™ 11SE with OCR by NUANCE™2
Note
®
ScanSoft™ PaperPort™ 11SE supports Windows
Professional x64 Edition and Windows Vista
®
ScanSoft™ PaperPort™ 11SE for Brother is a document management application. You can use PaperPort™
11SE to view scanned documents.
PaperPort™ 11SE has a sophisticated, yet easy-to-use filing system that will help you organize your graphics
and text documents. It allows you to mix or ‘stack’ documents of different formats for printing, faxing or filing.
2000 (SP4 or greater) or XP (SP2 or greater), XP
only.
2
This chapter only introduces the basic functions of the software. For more details, see the ScanSoft™
Getting Started Guide. To view the ScanSoft™ PaperPort™ 11SE Getting Started Guide, choose Help
from PaperPort™ 11SE menu bar and click Getting Started Guide. When you install MFL-Pro Suite,
ScanSoft™ PaperPort™ 11SE for Brother is installed automatically. You can access ScanSoft™
PaperPort™ 11SE through the ScanSoft™ PaperPort™ SE program group located in
Start/All Programs/ScanSoft PaperPort 11 on your PC.
65
Scanning
Viewing items 2
ScanSoft™ PaperPort™ 11SE gives several ways to view items:
Desktop view displays the item in the chosen folder with a thumbnail (a small graphic that shows each item
in a desktop or folder) or an icon.
You can see both PaperPort™ 11SE items (MAX files) and non-PaperPort™ 11SE items (files created using
other applications).
All graphical files (PaperPort™ 11SE's *.max and other files) will be displayed and include an icon that
indicates the application that the specific file type is associated or created with. Non-graphical files are
indicated by a small rectangular thumbnail and are not displayed as actual images.
2
Page View displays a close-up of a single page. You can open a PaperPort™ 11SE item by double-clicking
its icon or the thumbnail in Desktop view.
As long as you have the appropriate application on your PC to display it, you can also open a non-
PaperPort™ SE item by double-clicking it.
66
Scanning
Organizing your items in folders 2
PaperPort™ 11SE has an easy-to-use filing system for organizing your items. The filing system consists of
folders and items that you choose to view in Desktop view. An item can be a PaperPort™ 11SE item or a
non-PaperPort™ 11SE item:
Folders are arranged in a ‘tree’ structure in the Folder View. You use this section to choose folders and
view their items in Desktop view.
You can simply drag and drop an item onto a folder. When the folder is highlighted, release the mouse
button and the item is stored in that folder.
Folders can be ‘nested’—that is, stored in other folders.
When you double-click a folder, its contents (both PaperPort™ 11SE MAX files and non PaperPort™
11SE files) appear on the Desktop.
®
You can also use Windows
Explorer to manage the folders and items shown in Desktop view.
Quick links to other applications 2
ScanSoft™ PaperPort™ 11SE automatically recognizes many other applications on your PC and creates a
‘working link’ to them.
2
The bar at the bottom of the PaperPort™ 11SE desktop that shows which programs you can use with
PaperPort™ 11SE.
To send an item from PaperPort™ 11SE to another program, simply drag and drop the item from the
PaperPort™ 11SE desktop to the program icon on the Send To bar. PaperPort™ 11SE automatically
converts the item to the preferred format.
If PaperPort™ 11SE does not automatically recognize one of the applications on your PC, you can manually
create a link using the New Program Link command.
ScanSoft™ PaperPort™ 11SE with OCR lets you convert image text into text you can edit 2
ScanSoft™ PaperPort™ 11SE can quickly convert a text document image into text that you can edit with a
word processing application.
PaperPort™ 11SE uses the optical character recognition software (OCR), which comes with PaperPort™
11SE. PaperPort™ 11SE can use your preferred OCR application if it is already on your PC. You can convert
the entire item, or by using the Copy Text command, you can choose only a portion of the text to convert.
Dragging an item onto a word-processing link icon starts PaperPort™ 11SE’s built-in OCR application, or you
can use your own OCR application.
67
Scanning
Importing items from other applications 2
As well as scanning items, you can bring items into PaperPort™ 11SE in a variety of ways and convert them
to PaperPort™ 11SE (MAX) files in several different ways:
®
Print to the Desktop view from another application, such as Microsoft
Import files saved in other file formats, such as Windows
(TIFF).
®
Bitmap (BMP) or Tagged Image File Format
Excel.
Exporting items into other formats 2
You can export or save PaperPort™ 11SE items in several popular file formats, such as BMP, JPEG, TIFF
or PDF.
Exporting an image file 2
a Click File, then Save As in the PaperPort™ 11SE window.
The Save ‘XXXXX’ as dialog box is displayed.
2
b Choose the drive and folder where you want to store the file.
c Enter the new file name and choose the file type.
d Click Save to save your file, or Cancel to return to PaperPort™ 11SE without saving it.
Uninstalling ScanSoft™ PaperPort™ 11SE with OCR 2
For Windows® 2000 Professional 2
a Click the Start button, Settings, Control Panel, then Add/Remove Programs.
b Choose ScanSoft PaperPort11 from the list and click Change or Remove.
For Windows® XP 2
a Click the Start button, Control Panel, Add or Remove Programs, and click the
Change or Remove Programs icon.
b Choose ScanSoft PaperPort11 from the list and click Change or Remove.
For Windows Vista
®
2
a Click the button, Control Panel, Programs and Programs and Features.
b Choose ScanSoft PaperPort11 from the list and click Uninstall.
68
3
Note
• The features available to you in ControlCenter3 may vary depending on the model number of your
machine.
ControlCenter3 3
• If your PC is protected by a firewall, and is unable to use ControlCenter3 functions, you may need to
®
configure the firewall settings. If you are using Windows
the CD-ROM, the necessary Firewall settings have already been made. For more information, see Firewall
settings (For Network users) on page 151.
Firewall and you installed MFL-Pro Suite from
Using ControlCenter3 3
ControlCenter3 is a software utility that lets you quickly and easily access your often used applications. Using
ControlCenter3 eliminates the need to manually launch specific applications. ControlCenter3 has the
following operations:
a Scan directly to a file, E-mail, word processor or graphics application of your choice. (1)
b Access to the Custom Scan settings. Custom Scan buttons let you configure a button to meet your own
application needs. (2)
c Access to the advanced features of PhotoCapture Center
d Access the Copy features available via your PC. (4)
e Access the ‘PC-FAX’ applications available for your device. (5)
f Access the settings available to configure your device. (6)
®
. (3)
3
g You can choose which machine ControlCenter3 will connect with from the Model drop-down list. (7)
h You can also open the configuration window for each function, ControlCenter Help and a link to the
Brother Solutions Center by clicking the Configuration button. (8)
69
ControlCenter3
Modern 3
7
2
1,
3
4
5
6
8
3
Classic 3
7
1
2
3
4
5
6
8
Note
• To be able to choose another connected model from the Model drop-down list, you must have the
MFL-Pro Suite Software installed on your PC for that model.
®
• For the Modern user interface, you need to install Adobe
Flash®Player 8 or greater. If you do not have
Flash Player 8 or greater, you will be prompted so you can download the latest Flash Player.
70
ControlCenter3
Switching the user interface 3
You can choose the Modern or Classic user interface for ControlCenter3.
a To switch the user interface, click the Configuration button and select SETUP then SKIN SELECT.
b From the SKIN SELECT dialog, you can choose your preferred user interface.
Turning the AutoLoad feature off 3
Once you start ControlCenter3 from the Start menu, the icon will appear on the tasktray. You can open the
ControlCenter3 window by double-clicking the icon.
3
If you do not want ControlCenter3 to run automatically each time you start your PC:
a Right-click the ControlCenter3 icon in the tasktray , and choose Preferences.
The ControlCenter3 preference window appears.
b Uncheck Start ControlCenter on computer startup.
c Click OK to close the window.
71
ControlCenter3
SCAN 3
There are four scan options: Scan to Image, Scan to OCR, Scan to E-mail and Scan to File applications.
Image (Default: Microsoft
Lets you scan a page directly into any graphic viewer/editor application. You can choose the destination
application, such as Microsoft
editing application on your PC.
OCR (Default: Microsoft
Lets you scan a page or document, automatically run the OCR application and put text (not a graphic
image) into a word processing application. You can choose the target word processing application, such
®
as Microsoft
Notepad, Microsoft® Word, Corel® WordPerfect® or any word processing application on
your PC.
E-mail (Default: your default E-mail software)
Lets you scan a page or document directly into an E-mail application as a standard attachment. You can
choose the file type and resolution for the attachment.
File
®
Paint)
®
Paint, Corel® Paint Shop Pro®, Adobe® Photoshop®, or any kind of image
®
Notepad)
3
Lets you scan directly to a disk file. You can change the file type and destination folder, as needed.
ControlCenter3 gives you the ability to configure the hardware Scan key on your machine and the
ControlCenter3 Software button for each scan feature. To configure the hardware Scan key on your machine
choose the Device Button tab in the configuration menu for each of the SCAN buttons. To configure the
Software button in ControlCenter3 choose the Software Button tab in the configuration menu for each of the
SCAN buttons.
Note
You can configure your machine’s Scan key for each ControlCenter3 button in the Device Button tab. To
change the machine’s Scan key settings, right-click each ControlCenter3 button, click ControlCenter
Configuration and click the Device Button tab.
72
ControlCenter3
File Type 3
You can choose from the following list of file types when saving to a folder.
Windows Bitmap (*.bmp)
JPEG (*.jpg)
TIFF (*.tif)
TIFF Multi-Page (*.tif)
Portable Network Graphics (*.png)
PDF (*.pdf)
Image (example: Microsoft® Paint) 3
The Scan to Image feature lets you scan an image directly into your graphics application for image editing.
To change the default settings, right-click the Image button, click ControlCenter Configuration and click the
Software Button tab.
3
If you want to scan and then crop a portion of a page after pre-scanning the document, check the
Show Scanner Interface box.
Change the other settings, if needed.
73
ControlCenter3
To change the destination application, choose the appropriate application from the Target Application dropdown list. You can add an application to the list by clicking the Add button.
Enter the Application Name (up to 30 characters) and the Application Location. You can also find the
application location by clicking the icon. Choose File Type from the drop-down list.
You can delete an application that you have added by clicking the Delete button in the Software Button tab.
3
Note
This function is also available for Scan to E-mail and Scan to OCR. The window may vary depending on
the function.
74
ControlCenter3
OCR (Word Processing program) 3
Scan to OCR scans a document and converts it into text. This text can be edited using your favorite word
processing software.
To configure Scan to OCR, right-click the OCR button, click ControlCenter Configuration and click the
Software Button tab.
3
To change the word processing application, choose the destination word processing application from the
Target Application drop-down list. You can add an application to the list by clicking the Add button. To
delete an application, click the Delete button in the Software Button tab.
If you want to scan and then crop a portion of a page after pre-scanning the document, check the
Show Scanner Interface box.
You can also configure the other settings for Scan to OCR.
75
ControlCenter3
E-mail 3
Scan to E-mail lets you scan a document to your default E-mail application, so you can send the scanned
job as an attachment. To change the default E-mail application or attachment file type, right-click the E-mail
button, click ControlCenter Configuration and click the Software Button tab.
3
To change the E-mail application, choose your preferred E-mail application from the E-mail Application
1
drop-down list. You can add an application to the list by clicking the Add button
. To delete an application,
click the Delete button.
1
When you first start ControlCenter3 a default list of compatible E-mail applications will appear in the drop-down list. If you are having trouble using
a custom application with ControlCenter3 you should choose an application from the list.
You can also change the other settings used to create the file attachments.
If you want to scan and then crop a portion of a page after pre-scanning the document, check the
Show Scanner Interface box.
76
ControlCenter3
File 3
The Scan to File button lets you scan an image to a folder on your hard disk in one of the file types shown
in the file attachment list. To configure the file type and folder, right-click the File button, click
ControlCenter Configuration and click the Software Button tab.
3
You can change the File Name. Enter the file name you want to use for the document (up to 100 characters)
in the File Name box. File name will be the file name you registered, current date and sequential number.
Choose the file type for the saved image from the File Type drop-down list. You can save the file to the default
folder shown in the Destination Folder, or choose your preferred folder by clicking the icon.
To display where the scanned image is saved when scanning is finished, check the Show Folder box. To let
you specify the destination of the scanned image and file name every time you scan, check the
Show Save as Window box.
If you want to scan and then crop a portion of a page after pre-scanning the document, check the
Show Scanner Interface box.
77
ControlCenter3
CUSTOM SCAN 3
The Custom Scan option lets you create your own scan options.
For Modern interface users, place the mouse pointer over the d and click Custom.
To configure a button, right-click the appropriate button and click ControlCenter Configuration. There are
four options: Scan to Image, Scan to OCR, Scan to E-mail and Scan to File.
Scan to Image
Lets you scan a page directly into any image viewer/editor software. You can choose any image editor
application on your PC.
Scan to OCR
Converts scanned documents into editable text files. You can choose the destination application for the
editable text.
Scan to E-mail
Attaches the scanned images to an E-mail message. You can also choose the file attachment type and
create a quick send list of E-mail addresses chosen from your E-mail address book.
Scan to File
3
Lets you save a scanned image to any folder on a local or network hard disk. You can also choose the file
type to be used.
Modern
3
Classic 3
78
ControlCenter3
File Type 3
You can choose from the following list of file types when saving to a folder.
Windows Bitmap (*.bmp)
JPEG (*.jpg)
TIFF (*.tif)
TIFF Multi-Page (*.tif)
Portable Network Graphics (*.png)
PDF (*.pdf)
3
79
ControlCenter3
Customizing a user-defined button 3
To configure a button, right-click the button, then click the ControlCenter Configuration button to see the
configuration window.
Scan to Image 3
General tab
To create the button name, enter a name in the Please enter a name for the Custom Button text field
(up to 30 characters). Choose the type of scan from the Scan Action field.
Settings tab
Choose the Target Application, File Type, Resolution, Scan Type, Document Size,
Show Scanner Interface, Brightness and Contrast settings.
3
80
ControlCenter3
Scan to OCR 3
General tab
To create the button name, enter a name in the Please enter a name for the Custom Button text field
(up to 30 characters).
Choose the type of scan from the Scan Action field.
3
Settings tab
Choose the Target Application, File Type, OCR Software, OCR Language, Resolution, Scan Type,
Document Size, Show Scanner Interface, Brightness and Contrast settings.
81
ControlCenter3
Scan to E-mail 3
General tab
To create the button name, enter a name in the Please enter a name for the Custom Button text field
(up to 30 characters).
Choose the type of scan from the Scan Action field.
3
Settings tab
Choose the E-mail Application, File Type, Resolution, Scan Type, Document Size,
Show Scanner Interface, Brightness and Contrast settings.
82
ControlCenter3
Scan to File 3
General tab
To create the button name, enter a name in the Please enter a name for the Custom Button text field
(up to 30 characters).
Choose the type of scan from the Scan Action field.
3
Settings tab
Choose the file format from the File Type drop-down list. Save the file to the default folder which is shown
in the Destination Folder box or choose your preferred folder by clicking the icon. Check
Show Folder to show where the scanned image is saved after scanning. Check Show Save As Window
to specify the destination of the scanned image after every scan.
Choose the Resolution, Scan Type, Document Size, Show Scanner Interface, Brightness and
Contrast settings and enter the file name if you want to change it.
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PHOTOCAPTURE 3
These buttons can be used to open or copy files and folders from a USB Flash memory drive or a memory
card installed in the machine.
Open PCC Folder
Lets you see the files and folders that are on the USB Flash memory drive or the memory card. (See Using
®
PhotoCapture Center
on page 148.)
Copy From PCC
Lets you copy the files on the USB Flash memory drive or the memory card to a specific folder on your
PC. You can choose the destination folder.
Copy To Application
Lets you copy the files on the USB Flash memory drive or the memory card directly to a specific
application.
FaceFilter Studio
Lets you copy the files on the USB Flash memory drive or the memory card and launch the
FaceFilter Studio application. (See Using FaceFilter Studio for photo printing by REALLUSION
on page 30.)
Note
®
• DCP-165C and MFC-290C do not support CompactFlash
• MFC-250C does not support CompactFlash
®
, Memory Stick™, Memory Stick PRO™, SecureDigital or
.
xD-Picture Card™.
3
Open PCC Folder (PCC: PhotoCapture Center®) 3
The Open PCC Folder button starts Windows® Explorer and displays files and folders on the memory card.
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Copy From PCC 3
The Copy From PCC button lets you copy files on a USB Flash memory drive or memory card to a folder on
your hard disk. To change the destination folder or other settings, right-click the button, click
ControlCenter Configuration and choose your preferred settings for file copying.
Creating the Copy Folder 3
3
Create a new folder based on the PCC files Date or Month
The default setting is Date. A folder is created with a name derived from the date the original file was
created. The file is then saved into this folder. For example, a file created on the memory card on Oct.08,
2007 will be saved into a folder named 10082007.
Retain PCC folder structure when copying
The copy is saved using the same folder structure as the original, no new folders are created. If you check
Create date folder before copying, a folder based on the current date is created. The copy is then saved
into this folder.
Copy To Application 3
The Copy To Application button lets you open files from a specific application after copying to the folder of
that application. To change the folder settings, right-click the button and choose your preferred settings for
file copying.
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Creating the Copy Folder 3
Create a new folder based on the PCC files Date or Month
The default setting is Date. A copy folder is created with a name based on the date that the original file
was created. The copy is then saved into this folder. For example, the copy of an original file created on
Oct.8, 2007 will be saved into a folder named 10082007.
Retain PCC folder structure when copying
The copy is saved using the same folder structure as the original, no new folders are created. If you check
Create date folder before copying, a folder based on the current date is created. The copy is then saved
into this folder.
FaceFilter Studio 3
The FaceFilter Studio button lets you copy the files on a USB Flash memory drive or memory card and
launch the FaceFilter Studio application.
3
FaceFilter Studio gives you an easy-to-use borderless photo printing function. You can also add photo effects
such as automatic red eye reduction or skin tone enhancement. For more information on FaceFilter Studio,
see Using FaceFilter Studio for photo printing by REALLUSION on page 30.
Note
To use the FaceFilter Studio button, you must install the FaceFilter Studio application supplied on the
CD-ROM with your machine. To install FaceFilter Studio follow the steps in the Quick Setup Guide.
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To change the folder settings, right-click the button and choose your preferred settings for file copying.
Creating the Copy Folder 3
Create a new folder based on the PCC files Date or Month
The default setting is Date. A copy folder is created with a name based on the date that the original file
was created. The copy is then saved into this folder. For example, the copy of an original file created on
Oct.8, 2007 will be saved into a folder named 10082007.
Retain PCC folder structure when copying
3
The copy is saved using the same folder structure as the original, no new folders are created. If you check
Create date folder before copying, a folder based on the current date is created. The copy is then saved
into this folder.
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COPY 3
Lets you use the PC and any printer driver for enhanced copy operations. You can scan a page on the
machine and print copies using any of the features of the machine’s printer driver, or you can direct the copy
output to any standard printer driver installed on the PC including network printers.
You can configure your preferred settings on up to four buttons.
The Copy1 to Copy4 buttons can be customized to let you use advanced copy functions such as N in 1
printing.
3
To use the Copy buttons, configure the printer driver by right-clicking the button and choosing the
ControlCenter Configuration.
Enter a name in Please enter a name for the Copy Button text field (up to 30 characters) and choose
Copy Ratio.
Choose the Resolution, Scan Type, Document Size, Show Scanner Interface, Brightness and Contrast
settings to be used.
Before finishing the Copy button configuration, choose the Printer Name. To display the printer driver
settings, click the Print Options button and then Properties button.
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In the printer driver settings dialog box, you can choose advanced settings for printing.
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3
Note
• You must configure each of the copy buttons before they can be used.
•The Print Options screen will vary depending on the model of printer you have chosen.
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PC-FAX (MFC models only) 3
The PC-FAX option lets you send and receive faxes. You can also configure the address book and change
some general machine settings.
These buttons are for sending or receiving faxes using the Brother PC-FAX application.
Send
Lets you scan a page or document and automatically send the image as a fax from the PC using the
Brother PC-FAX software. (See PC-FAX sending on page 129.)
Receive (Not available for MFC-250C and MFC-290C)
By clicking this button, the PC-FAX receive software is activated and your PC starts receiving fax data from
your Brother machine. After activating the PC-FAX option, the icon name changes to View Received
which when clicked will open an application and display the received faxes. Before using the PC-FAX
Receive option, you must select the PC-FAX Receive option from the control panel menu of the Brother
machine. (See PC-FAX receiving (Not available for MFC-250C and MFC-290C) on page 143.)
Address Book
Lets you open the Brother PC-FAX address book. (See Brother Address Book on page 136.)
Setup
Lets you configure the PC-FAX settings. (See Sending setup on page 130.)
Note
PC-FAX supports Letter or Legal Black and White faxing only.
3
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Send 3
The Send button lets you scan a document and automatically send the image as a fax from the PC using the
Brother PC-FAX software. (See PC-FAX sending on page 129.)
To change the Send settings, right-click the Send button and click ControlCenter Configuration. You can
change the Resolution, Scan Type, Document Size, Show Scanner Interface, Brightness and Contrast
settings.
3
Receive/View Received (Not available for MFC-250C and MFC-290C) 3
The Brother PC-FAX Receiving software option lets you view and store your faxes on your PC. It is
automatically installed when you install the MFL-Pro Suite.
By clicking the Receive button, the PC-FAX Receive function is activated and starts to receive fax data from
your Brother machine. Before you use the PC-FAX Receive function, you must select the PC-FAX Receive
option from the control panel menu of the Brother machine. (See Running the PC-FAX Receiving software
on your PC on page 145.)
To configure the PC-FAX Receive software, see Setting up your PC on page 145.
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When the PC-FAX receiving software is running, you can open the viewer application (PaperPort™ 11SE)
with the View Received button.
Note
You can also activate the PC-FAX receiving software from the start menu. (See Running the PC-FAX
Receiving software on your PC on page 145.)
3
Address Book 3
The Address Book button lets you add, amend or delete contacts from your address book. To edit the
Address Book, click the Address Book button to open the dialog box. (See Brother Address Book
on page 136.)
Setup 3
By clicking the Setup button, you can configure the user settings of the PC-FAX application.
(See Setting up user information on page 129.)
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