Brother 4800 User Manual

FAX-2850 MFC-4800

OWNER’S MANUAL

APPROVAL INFORMATION

Brother advises that this product may not function correctly in a country other than which it was originally purchased, and does not offer any warranty in the event that this product is used on public telecommunication lines in another country.

Use only GENUINE brother supplies

DO NOT refill the toner cartridges. Attempting to use refilled toner cartridges and using incompatible toners may cause damage to the machine and such damage will not be covered by warranty. Warranty coverage does not apply to problems caused by the use of 3rd party consumables. We can only recommend the use of genuine Brother consumables.

Using This Manual

Thank you for purchasing a Brother fax machine/multi function centre. This machine has been designed to be simple to use, with LCD screen prompts to guide you through

functions. However, you can use the machine to its fullest potential by taking a few minutes to read this manual.

Additionally, the machine has a Reports key. Press Reports and 1 to print a help list of basic operational steps and functions.

Finding Information

All chapter headings and subheadings are listed in the Table of Contents. You will also be able to find information about a specific feature or function by checking the Index at the back of this manual. Also, throughout this manual, you will see special symbols alerting you to important information, cross-references, and warnings. Illustrations of some screen displays also help you choose the correct key-presses.

Symbols Used In This Manual

Note or additional information.

The machine may be damaged or may not work correctly if this is not observed.

Warnings detail precautions you must take to avoid possible personal injury.

User-Friendly Programming

We have designed the machine with on-screen programming. User-friendly programming helps you take full advantage of all the functions the machine has to offer.

Since your programming is done on the LCD, we have created step-by-step on-screen prompts to help you program the machine. All you need to do is follow the prompts as they guide you through the function menu selections, programming options and settings. Additionally, you can program settings more quickly by pressing

A complete list of the function selections, options, and settings that are available is provided in the appendix of this manual. (See

Alternating Displays

The LCD sometimes alternates between the currently selected option, and a help message giving brief instructions about how to proceed. The display you’ll probably see most often is shown on the right, showing you that when you place a document in the ADF, you can either dial a number to send it as a fax or press the make a copy of the document.

Menu/Set and the menu number using the dial pad.

Menu Mode & Menu Selection Table , page 148.)

FAX: NO. & START

COPY: NO. & COPY

Copy key to

iii

— OR

Quick Reference Guide

For Thai, Arabic, Indonesian, Cantonese, please refer to Quick Reference Guide enclosed in the carton box.

Sending Faxes

Automatic Transmission

Place the original face down in the ADF.

Enter the fax number using One Touch (For FAX-2850 Only), Speed Dial, Search or the

dial pad.

Press Fax Start .

Sending a Cover Page

Place the original face down in the ADF.

Press Menu/Set, 2, 2, 7 .

When NEXT FAX ONLY appears, press

Menu/Set .

12 13

Real Time Transmission

You can send faxes in real time.

Press to select ON (or OFF ), and then

press

Menu/Set .

Press to select a comment, and then

press

Menu/Set .

Enter two digits to indicate the number of pages being sent, and then press

Press 1 to select additional settings —

—Press 2 if you are ready to fax.

Enter the fax number.

Press Fax Start .

Place the original face down in the ADF.

Menu/Set .

6 7

Press to select ON , and then press

Menu/Set

—

For the next transmission only, press

to select press

For the next fax only, press to select

Press 1 to select additional settings —

Enter the fax number.

Press Fax Start .

NEXT FAX ONLY , and then

Menu/Set .

, and then press Menu/Set .

—Press 2 if you are ready to fax.

Receiving Faxes

Select Receive Mode

Press Receive Mode to select FAX ONLY ,

FAX/TEL , TAD:ANSWER MACH . or MANUAL . If you select FAX/TEL , make sure to set Ring Delay and F/T

Ring Time.

Manual Reception

Pick up the handset.

Press Fax Start if you hear fax tones (beeps).

When the LCD shows RECEIVING , replace the handset.

Press Menu/Set, 2, 2, 5 .

Storing Numbers

Storing One Touch Dial Numbers (For FAX-2850 Only)

Press Menu/Set, 2, 3, 1.

Press the One Touch key where you want to store the number.

Enter a number (up to 20 digits), and then press Menu/Set.

Enter a name (or leave it blank), and then press Menu/Set.

Press Stop/Exit.

Search/Speed Dial

Press Search/Speed Dial, then enter the first letter of the name you’re looking for.

Press or to search the memory.

When the name is displayed, lift the handset—OR—Press Hook.

Press Fax Start to dial. (If you pressed Hook to dial, pick up the handset when the

Making Copies

Storing Speed Dial Numbers

For the FAX press Menu/Set, 2, 3, 2. For the MFC, press Menu/Set, 2, 3, 1.

Enter a two-digit Speed Dial number, and then press Menu/Set.

Enter a number (up to 20 digits), and then press Menu/Set.

Enter a name (or leave it blank), and then press Menu/Set.

Press Stop/Exit.

Telephone Operation

One Touch Dialing / Speed Dialing

Pick up the handset—OR—Press Hook and listen for a dial tone.

When you hear the dial tone, press the One Touch key of the location you want to call (FAX-2850)

—OR—Press Search/Speed Dial, press #, then press the two-digit Speed Dial

number. (If you pressed Hook to dial, pick up the handset when the other party answers.)

To hang up, replace the handset.

Making a Single Copy

Place the original face down in the ADF.

Press Copy.

Making Multiple Copies

Place the original face down in the ADF.

Use the dial pad to enter the number of copies you want.

Press Copy.

Using This Manual User-Friendly Programming

Table of Contents ...............................................................................vi

PREPARATION AND SIMPLE USE

Preparation and Simple Use Guide

Advice for Preparation and Simple Use Guide ...................................3

FAX-2850 Control Panel Overview.................................................... 7

MFC-4800 Control Panel Overview ...................................................9

BASIC FAX USE

Chapter 1 Setup

Initial Settings.................................................................................... 11

Custom Settings................................................................................. 12

Storing Numbers for Easy Dialling ................................................... 14

Chapter 2 Sending a Fax

Scanning Adjustment......................................................................... 16

Dialling a Number ............................................................................. 16

Sending Operation............................................................................. 18

Chapter 3 Receiving a Fax

Receive Mode Settings...................................................................... 20

Receiving a Fax ................................................................................. 23

Chapter 4 Telephone (Voice) Operation

Making Voice Calls........................................................................... 25

Chapter 5 Printing Reports

Transmission Report and Journal Setting.......................................... 28

Using the Reports Key....................................................................... 29

ADVANCED FAX USE

Chapter 6 Advanced Sending

Advanced Operations ........................................................................30

Chapter 7 Advanced Receiving

Operation from an External or Extension Telephone........................ 38

Chapter 8 Telephone Service

Telephone Service for Australia........................................................ 40

Telephone Service for New Zealand ................................................. 43

vii

Caller ID (Caller IDentification)........................................................45

Telephone Service for Some Countries .............................................47

Chapter 9 Polling

Polling Receive..................................................................................49

Polling Transmit.................................................................................51

Chapter 10 Remote Fax Options

Setting Fax Storage............................................................................52

Fax Forwarding..................................................................................52

Remote Retrieval ...............................................................................53

COPIER

Chapter 11 Making Copies

Basic Copy Operations ......................................................................56

Temporary Copy Setting....................................................................57

Copy Quality – Default Settings........................................................60

PRINTER/SCANNER

Chapter 12 Using the machine as a Printer

Special Printing Features ...................................................................62

Printing From Your PC......................................................................62

Simultaneous Printing/Faxing............................................................64

Acceptable Paper ...............................................................................65

Chapter 13 Printer Driver Settings (For Windows® Only)

Using the Brother MFC-4800 Printer Driver.....................................66

Basic Tab ...........................................................................................66

Advanced Tab....................................................................................68

Support...............................................................................................75

Chapter 14 Using the Windows®-Based Brother MFL-Pro

Control Centre (For Windows

Brother MFL-Pro Control Centre ......................................................76

Using the Scan Keys with PC Windows............................................77

Using the Control Panel Keys............................................................78

Brother Control Centre Features........................................................79

Scan to File ........................................................................................82

Scan to E-mail....................................................................................83

Scan to Word Processor.....................................................................85

User Defined Button ..........................................................................86

Copy...................................................................................................87

Send a Fax..........................................................................................88

Chapter 15 Using ScanSoft™ PaperPort® for Brother and

ScanSoft

™

TextBridge

Only)

viii

Chapter 16 Setting Up and Using PC FAX (For Windows® Only)

Introduction .......................................................................................95

MFC Remote Setup ........................................................................... 95

PC FAX Sending (For Windows

Only) .......................................... 96

Chapter 17 Using Automatic E-Mail Printing

For Windows® 95, 98, 98SE, Me Only .......................................... 106

Chapter 18 Using the Brother MFC with a New Power

Macintosh

Set up Your USB Equipped Apple® Macintosh® G3,G4 or

™

iMac Using Brother Printer Driver with your Apple

Sending a Fax from your Macintosh Application ...........................109

Using Brother TWAIN Scanner Driver with Your Apple® Macintosh

G3, G4 or iMac™/iBook

with Mac OS 8.5/8.5.1/8.6/9.0/9.0.4/9.1.............................107

™

Macintosh®......... 107

... 113

MAINTENANCE

Chapter 19 Troubleshooting and Maintenance

Error Messages ................................................................................ 117

Document Jams and Paper Jams...................................................... 119

Packing and Shipping the Machine ................................................. 125

Regular Maintenance.......................................................................127

IMPORTANT INFORMATION

Chapter 20 Important Safety Information

Important Information for Australia................................................ 136

Important Information for New Zealand ......................................... 137

Important Information for Some Countries..................................... 139

Important Information for All Countries......................................... 141

APPENDIX

Chapter 21 Specifications

Fax Specifications ...........................................................................143

Printer Specifications (For MFC-4800 Only).................................. 144

Computer Requirement (For MFC-4800 Only) ..............................145

Electrical and Environment ............................................................. 145

Compilation and Publication Notice ...............................................146

Trademarks...................................................................................... 146

Entering Text................................................................................... 147

Menu Mode & Menu Selection Table............................................. 148

About Fax Machines........................................................................ 153

Glossary........................................................................................... 154

Index................................................................................................ 157

Preparation and Simple Use Guide

Steps to prepare and use the machine simply

Follow the steps below to prepare and use the machine simply.

However, before you perform these steps, see Important Safety Information (page 136), and Advice for Preparation and Simple Use Guide (page 3).

If you need further information, refer to BASIC USE or ADVANCED USE.

1 Read the Quick Setup Guide

Follow the instructions on the Brother Quick Setup Guide to set up the machine.

2 Setting the Document

■ Documents must be between 14.8 and 21.6 cm wide, and 15 and 60 cm long. This machine can only scan an image 20.8 cm wide, regardless of how wide the document is.

■ Make sure you insert documents face down, top edge first.

■ Adjust the paper guides to fit the width of your document.

Paper Guides

■ The automatic document feeder (ADF) can hold up to 20 pages, feeding each one individually through the machine. Use standard (64 g/m ADF; if you’re using heavier paper, feed each sheet individually to prevent paper jams.

~90 g/m2) paper when using the

Approx. 1.3 cm

■ Open the document tray by pulling it toward you ( ), then unfold the extension ( ).

1 2

• DO NOT use curled, wrinkled, folded, or ripped document, or document with staples, paper clips, paste, liquid paper or tape attached. DO NOT use cardboard, newspaper, or fabric.

• Make sure documents written with ink are completely dry.

3 Sending a fax

Insert the document face down in the ADF.

Enter the fax number you want to call.

Press Fax Start.

4 Making a single copy

Insert the document face down in the ADF.

Press Copy.

To stop copying, press Stop/Exit. Press Stop/Exit again to release the original document. (See Making Copies, page 56.)

5 Multiple Copies

Insert the document face down in the ADF.

Using the dial pad, enter the number of copies you want (up to 99). For example, press 3, 8 for 38 copies.

Press Copy.

AND SIMPLE USE

PREPARATION

Preparation and Simple Use Guide 2

Advice for Preparation and Simple Use Guide

Choosing a Location

Place the machine on a flat, stable surface, such as a desk. Select a place that is free of vibration and shocks. Locate the machine near a telephone wall socket and a standard earthed electrical socket, grounded power outlet.

Avoid placing the machine where it may be knocked. Do not place near heaters, air conditioners, water, chemicals or refrigerators. Do not expose the machine to direct sunlight, excessive heat, moisture or dust. Do not connect the machine to electrical outlets controlled by wall switches or automatic timers as disruption of power can wipe out information in the unit’s memory. Do not connect the machine to electrical outlets on the same circuit as large appliances or other equipment that might disrupt the power supply. Avoid interference sources, such as speakers or the base units of cordless phones. Ensure the airflow from the fan on the right hand side of the machine is not impeded.

• We recommend that this product be used with a surge protection device to protect the product against damage caused by a lightning strike.

• Never touch telephone wires or terminals that are not insulated unless the telephone line has been disconnected at the network interface.

• Avoid using a telephone (other than a cordless type) during an electrical storm. There may be a remote risk of electric shock from lightning.

• Do not use the telephone to report a gas leak in the vicinity of the leak.

Connecting the Power Cord

• This machine must be fitted with an earthed plug.

• Since the machine is earthed via the mains plug, you can protect yourself

from potentially hazardous electrical conditions on the telephone network by keeping the power to the machine on when you connect it to a telephone line. Similarly, you can protect yourself when you want to move the machine, by disconnecting the telephone line first, and then the power cord.

IMPORTANT: If you need to remove the moulded mains plug in order to fit an appropriate type, you must discard the moulded plug immediately having cut it off, in order that it is not inadvertently inserted into a live socket, thus presenting a shock hazard. The wires in the mains lead of this appliance are colored in accordance with the following code.

• Green-and-yellow : Earth

• Blue : Neutral

• Brown : Live

As the wires in the mains lead of this apparatus may not correspond with the colored markings identifying the terminals in your plug, proceed as follows: The wire which is colored green-and-yellow must be connected to the terminal in the plug which is marked by the letter “E” or by the safety earth symbol or colored green or green-and-yellow. The wire which is colored blue must be connected to the terminal which is marked with the letter “N” or colored black. The wire which is colored brown must be connected to the terminal which is marked with the letter “L” or colored red.

Memory Storage

In the event of a power failure, all settings in the GENERAL SETUP, SETUP RECEIVE, SETUP SEND, SET QUICK-DIAL, REPORT SETTING, REMOTE FAX OPT and MISCELLANEOUS functions are stored permanently and fax sending and receiving data are

stored for several days.

AND SIMPLE USE

PREPARATION

Preparation and Simple Use Guide 4

Connecting an External Telephone Answering Device (TAD)

Sequence

You might choose to connect an additional answering machine. When you have an external TAD on the same telephone line as the machine, the TAD answers all calls. The machine “listens” for fax calling (CNG) tones. If it hears them, the machine takes over the call and receives the fax. If it doesn’t hear the CNG tones, the machine will not answer the call, and messages can be left on the TAD by callers in the normal way.

The TAD must answer within a maximum of four rings. However, we recommend two rings as the TAD setting. The machine cannot hear CNG tones until the TAD has answered the call, and with four rings there are only 8–10 seconds of CNG tones left for the fax “handshake.” Make sure you carefully follow instructions in this manual for recording your outgoing message. Do not use a “toll- saver” ring setting on the TAD.

It is important that the TAD is connected via the EXT socket on the machine or on the line jack unit. Do not use a line doubler on the line jack as this can cause answering problems.

Connections

You may connect an external TAD to the machine, as shown below.

TAD

(Example for Australia)

Set your external TAD to two rings or less.

Record the outgoing message (see next page).

Set the TAD to answer calls.

Set the Receive Mode to TAD:ANSWER MACH. by pressing Receive Mode.

TAD

Outgoing Message (OGM) of External TAD

Timing is important in recording this message. The message sets up the ways to handle both manual and automatic fax reception.

We recommend the outgoing message (OGM) is no longer than 20 seconds.

Allow 5 seconds of silence at the beginning of your message. (This allows the fax to detect the calling tone prior to OGM, so reception can be faster.)

We recommend that you end your OGM by giving your Remote Activation Code for people sending manual faxes. For example:

“After the beep, leave a message or send a fax manually by pressing 51 ( 91 for New Zealand) and Fax Start.”

Please note that some faxes that are sent manually cannot be received automatically because some fax machines do not send a fax tone if the call is manually dialled. In these cases you must inform callers that they must enter the remote activation code to send a fax.

Connecting an External Telephone

Your FAX/MFC is equipped with a handset that you can use as a regular phone. However, you can also connect a separate telephone to your FAX/MFC, as shown below.

AND SIMPLE USE

PREPARATION

(Example for Australia)

Whenever this external phone (or TAD) is in use, the screen displays EXT. TEL IN USE, and, if the FAX/MFC’s handset is lifted, an alarm sounds.

To disconnect the call on the external phone and switch to the FAX/MFC, lift the handset and press Hook.

Preparation and Simple Use Guide 6

FAX-2850 Control Panel Overview

Liquid Crystal Display

Displays messages to help you set up and operate the machine.

Shift

This key is used to access the “5” through “8” One Touch keys.

One Touch Dial Keys

These 4 keys give you access to 8 previously stored phone numbers.

Copy Keys:

Options

You can quickly and easily select temporary settings (for the next copy only).

Enlarge/Reduce

Lets you select an enlargement or reduction ratio: 50%, 71%, 100%, 141%, 150%, 200%. For more choices, select MANUAL and use dial pad to type any percentage between 50% and 200%.

Copy

Makes a copy.

Redial/Pause

Re-dials the last number called. Also inserts a pause in autodial numbers.

Reports/Recall

You can access the Reports menu so you can select a report to print: Help, Quick Dial, Journal, Xmit Verify and System Setup List and Order Form.

Dial Pad

Dials phone and fax numbers and can be used as a keyboard for entering information into the machine. # key lets you switch the dialling type during a telephone call from “PULSE” to “TONE”. (Not available in New Zealand.)

Hook/Hold

Lets you dial telephone and fax numbers without lifting the handset.

—OR—

Lets you place telephone calls on hold.

Search/Speed Dial

Lets you look up numbers stored in the dialling memory. Also, lets you dial stored phone numbers by pressing # and two-digit number.

Fax Keys:

Receive Mode

Select how the machine will handle incoming calls.

Fax Resolution

Sets the resolution when you send a fax.

Fax Start

Starts sending a fax.

Navigation Keys:

Menu/Set

Lets you access the menu and programming mode and stores your settings in the machine.

Press to scroll forward or backward to set a menu selection. Also, you can use these keys to do an alphabetical search for the names of stored numbers.

Press to scroll through the menus and options.

—OR—

You can press these keys to adjust the ring or speaker volume.

Stop/Exit

Stops a fax, cancels an operation or exits from function mode.

AND SIMPLE USE

PREPARATION

Preparation and Simple Use Guide 8

MFC-4800 Control Panel Overview

1 13

Liquid Crystal Display

Displays messages to help you set up and operate the machine.

Reports/Recall

Accesses the Reports menu so you can select a report to print: Help, Quick Dial, Journal, Xmit Verify and System Setup List and Order Form.

Scan Keys:

Scan Image

Press this key to scan a picture into your graphics application for viewing and editing.

Scan/OCR

Press this key to start scanning a text document. ScanSoft convert it to editable text and display it in your word processor application for further editing.

Scan to E-mail

Press this key to start scanning an original into your E-mail application, setting it up automatically as an attachment.

Print Key:

Reset

Clears data from the printer memory.

™

TextBridge® will

Copy Keys:

Options

You can quickly and easily select temporary settings (for the next copy only).

Enlarge/Reduce

Lets you select an enlargement or reduction ratio: 50%, 71%, 100%, 141%, 150%, 200%. For more choices, select MANUAL and use dial pad to type any percentage between 50% and 200%.

Copy

Makes a copy.

Redial/Pause

Re-dials the last number called. Also inserts a pause in autodial numbers.

Hook

Lets you dial telephone and fax numbers without lifting the handset.

Dial Pad

Hold

Lets you place telephone calls on hold.

Search/Speed Dial

Lets you look up numbers stored in the dialling memory. Also, lets you dial stored phone numbers by pressing # and two-digit number.

Fax Keys:

Receive Mode

Select how the machine will handle incoming calls.

Fax Resolution

Sets the resolution when you send a fax.

Fax Start

Starts sending a fax.

Navigation Keys:

Menu/Set

Lets you access the menu and programming mode and stores your settings in the machine.

Press to scroll forward or backward to set a menu selection. Also, you can use these keys to do an alphabetical search for the names of stored numbers.

AND SIMPLE USE

PREPARATION

Press to scroll through the menus and options.

—OR—

You can press these keys to adjust the ring or speaker volume.

Stop/Exit

Stops a fax, cancels an operation or exits from function mode.

Preparation and Simple Use Guide 10

Setup

Initial Settings

Setting the Date and Time

The machine displays the date and time, and prints it on every fax you send. In the event of a power failure, the machine maintains date and time information for up to 9 hours.

All other settings remain unaffected.

Press Menu/Set, 1, 1.

Enter the two digits of the year, and press Menu/Set. “02” is registered as 2002 in the machine.

Enter two digits for the month and press Menu/Set.

Enter two digits for the day and press Menu/Set.

Enter the time in 24 hour format and press Menu/Set.

Press Stop/Exit.

Setting the Station ID

You can store your name, fax number, and telephone number to be printed on the fax Cover Page, and on all fax pages that you send. (See Electronic Cover Page, page 30.)

It is important that you enter the fax and telephone numbers in the internationally standardized format, i.e. in accordance with the following strict sequence:

- The “+” (plus) character (press key)

- Your Country Code

- Your local area code minus any leading “0”

- A space

- Your number on the local exchange, using spaces to aid readability as appropriate.

Press Menu/Set, 1, 2.

Enter your fax number (up to 20 digits) and press Menu/Set.

Enter your telephone number (up to 20 digits) and press Menu/Set.

Enter your name (up to 20 characters) using the dial pad and the chart. To enter a space press

twice.

Press Menu/Set.

Press Stop/Exit.

11 Chapter 1

■ When you enter your name, see Entering Text, page 147.

■ The telephone number you enter is used only for the Cover Page features.

■ If you do not enter a fax number, no additional information can be entered.

■ To enter a space, press

characters.

■ If your Station ID has already been programmed, the screen prompts “ make a change, or “

once between numbers and twice between

” to exit without changing.

” to

Custom Settings

Volume Settings

Ring Volume

You can select how loud the machine rings. The ring volume can be turned off for silent reception if required.

Press Menu/Set, 1, 3, 1.

Press or to select OFF, LOW, MED, or HIGH.

Press Menu/Set when the screen displays your selection.

Press Stop/Exit.

—OR—

You can adjust the ring volume when the machine is idle. You can turn the ring OFF. Press or to adjust the volume level. With each key press, the machine rings so you can hear

the current setting and the display shows the setting you are choosing. Each key press changes the volume to the next setting.

The new setting will remain until you change it again.

Beeper Volume

You can set the beeper to LOW, HIGH or OFF. The machine comes with this volume set to LOW. When the beeper is set to LOW or HIGH, the machine beeps every time you press a key or make an error, and at the end of sending or receiving a fax.

Press Menu/Set, 1, 3, 2.

Press or to select your setting.

When the screen displays the setting you want, press Menu/Set.

Press Stop/Exit.

BASIC FAX USE

Speaker Volume

You can set the volume of the machine speaker.

Press Menu/Set, 1, 3, 3.

Press or to select your volume setting (OFF, LOW, MED, or HIGH).

Press Menu/Set when the screen displays your selection.

Press Stop/Exit.

—OR—

If you are using Hook, you can adjust the speaker volume while dialing. You can turn the speaker off or you can select a speaker volume level. The default setting is the lowest volume.

Press or to adjust the volume level. The display shows the setting you are choosing. Each key press changes the volume to the next setting. The new setting will remain until you change

it again. Press Hook to disconnect the line.

Setup 12

Toner Save

You can conserve toner using this feature. When you set Toner Save to ON, print appears somewhat lighter. The default setting is OFF.

Press Menu/Set, 1, 4.

Press or to select ON (or OFF).

Press Menu/Set.

Press Stop/Exit.

Power Save

Setting Power Save Mode more reduces power consumption. If you switched ON, when the machine is idle, it drops into power save mode automatically.

In the power save mode, you can not use fax detect function and remote activation with the extension or external phone. And the machine does not display the date and time.

Press Menu/Set, 1, 5.

Press or to select ON (or OFF).

Press Menu/Set when the screen displays your selection.

Press Stop/Exit.

Sleep Mode

Setting the Sleep Mode reduces power consumption while the machine is idle. You can choose how long the machine is idle (from 00 to 99 minutes) before it drops into sleep mode. The timer automatically resets when the machine receives a fax or PC data, or makes a copy. The factory setting is 0 minutes.

Press Menu/Set, 1, 6.

Use the dial pad to enter the amount of time the machine is idle before it drops into sleep mode (00 to 99).

Press Menu/Set.

Press Stop/Exit.

13 Chapter 1

Setting the Dialling Mode (Tone/Pulse) (Not available in New Zealand)

The machine is initially set to TONE. If you are using a PULSE dial line, you can change the setting to PULSE by following the steps below.

Press Menu/Set, 1, 7. The screen prompts you to select PULSE (or TONE).

Use or to select the dialling mode.

Press Menu/Set when the screen displays the dialling mode you want.

Press Stop/Exit.

Storing Numbers for Easy Dialling

You can set up the machine to do the following types of easy dialling: One Touch (FAX-2850), Speed Dial and Groups for Broadcasting of faxes.

Even if you lose electrical power, numbers stored in memory will not be lost.

Storing One Touch Dial Numbers (For FAX-2850 Only)

You can store 8 fax/phone numbers that you can dial by pressing one key. You can also store names with these numbers. When you press a One Touch key, the screen displays the name or number as the call is dialled. (See One Touch Dialling (For FAX-2850 Only), page 16.)

One Touch Dial keys are not the dial pad keys. They are the 4 keys (numbers 1-8). One Touch Dial Numbers press the appropriate One Touch Dial key.

Press Menu/Set, 2, 3, 1.

Press the One Touch Dial key where you want to store a number. The screen displays the location you selected.

Enter a number (up to 20 digits), and press Menu/Set. The screen prompts you to enter a name for this number.

Use the dial pad to enter the name (up to 15 characters). (See Entering Text, page 147.)—OR— Go to Step 5 to store the number without a name.

Press Menu/Set. Return to Step 2 to store another One Touch dial number—OR—Press Stop/Exit.

When you dial a One Touch dial number, the screen displays the name you have stored or if you have not stored a name, the number you have stored.

5-8

are accessed by holding down

Shift

while you

BASIC FAX USE

Setup 14

Storing Speed Dial Numbers

You can store Speed Dial numbers, which you dial by pressing only four keys. There are 100 Speed Dial locations. (See Speed Dialling, page 17.)

For the FAX, press Menu/Set, 2, 3, 2. For the MFC, press Menu/Set, 2, 3, 1. The screen prompts you to enter a location.

Use the dial pad to enter a two-digit location (00-99), and press Menu/Set. The screen displays your entry, then prompts you to enter the number you’re storing.

Enter the number (up to 20 digits), and press Menu/Set. The screen now prompts you to store a name with this number.

Use the dial pad to enter the name (up to 15 characters). (See Entering Text, page 147.)—OR— Go to Step 5 to store the number without a name.

Press Menu/Set. Return to Step 2 to store another Speed Dial number—OR—Press Stop/Exit.

When you dial a Speed dial number, the screen displays the name you have stored or if you have not stored a name, the number you have stored.

Changing One Touch (FAX-2850) and Speed Dial Numbers

If you try to store a One Touch or Speed Dial number in a location where a number is already stored, the screen displays the current name stored there, then prompts you to either change it or exit.

Press 1 to change the number stored, or press 2 to exit without making a change.

Enter a new number.

◆ If you want to erase the number, press Stop/Exit when the cursor is to the far left of the

digits.

◆ If you want to changep a digit, use or to position the cursor under the digit you

want to change, then enter the new digit—OR—Press Stop/Exit to delete all charactors above and to the right of the cursor.

Follow the directions in Storing One Touch Dial or Speed Dial Numbers.

15 Chapter 1

You can print a list of all stored numbers. (See Using the Reports Key, page 29.)

Sending a Fax

Scanning Adjustment

Contrast

If your document is very light or very dark, you might want to set the contrast accordingly. Use LIGHT to send a light document. Use DARK to send a dark document. This setting is a temporary setting.

Insert the document face down in the ADF.

Press Menu/Set, 2, 2, 1.

Use or to select AUTO, LIGHT, or DARK.

When the screen displays your selection, press Menu/Set.

Press 2 if you have finished choosing settings, and go to Step 6—OR—Press 1 if you want to select additional settings. The display returns to Setup Send menu.

Enter a fax number and press Fax Start.

Fax Resolution

When you have a document in the ADF, you can use the Fax Resolution key to temporarily change the setting. Press Fax Resolution repeatedly until the LCD shows the setting you want.

—OR—

You can change the default setting.

Press Menu/Set, 2, 2, 2.

Press or to select the resolution you want, and then press Menu/Set.

Press Stop/Exit.

BASIC FAX USE

STANDARD: Suitable for most typed documents. FINE: Good for small print; transmits a little slower than Standard resolution. S.FINE: Good for small print or artwork; transmits slower than Fine resolution. PHOTO: Use when document has varying shades of grey; slow transmission time.

Dialling a Number

One Touch Dialling (For FAX-2850 Only)

Insert the document face down in the ADF.

Press the One Touch key of the location you want to call.

Press Fax Start.

If you try to use a One Touch or Speed Dial location with no number stored in it, you hear a warning sound, and screen displays NOT ASSIGNED. The display returns to normal after 2 seconds.

Sending a Fax 16

Speed Dialling

Insert the document face down in the ADF.

Press Search/Speed Dial, then press # and the two-digit Speed Dial number.

Press Fax Start.

Search

You can search for names you have stored in One Touch (FAX-2850) and Speed Dial memories. (See Storing One Touch Dial Numbers (For FAX-2850 Only), page 14 and Storing Speed

Dial Numbers, page 15.)

Insert the document face down in the ADF.

Press Search/Speed Dial, then enter the first letter of the name you’re looking for.

Press or to search the memory that are stored alphabetically.

When the screen displays the name you want to call, press Fax Start.

You can also use or key to search the numbers you have stored in memory in numerical order. In that case, do not enter the first letter of the name in Step 2.

Chain Dialling

You can store very long dialling sequences by dividing them and setting them up as One Touch (for FAX-2850 only) and Speed Dial numbers. Then while dialling, you can combine two or more One Touch and/or Speed Dial numbers and even include manual dialling using the dial pad. You can use these numbers in any combination. The combined number will be dialled, in the order you entered it, as soon as you press Fax Start.

For example: For the FAX-2850, you can store “555” on One Touch Dial key 01 and “7000” on One Touch Dial

key 02. If you press One Touch 01, 02 and Fax Start, you can dial “555 7000”. To temporarily change a number, you can substitute part of the number with manual dialling using the dial pad. So, if you press One Touch 01 and press 7001 using the dial pad, you can dial “555 7001”.

For the FAX-2850 and MFC-4800, you can store “555” on Speed Dial #01 and “7000” on Speed Dial #02. If you press Search/Speed Dial, #, 0, 1, Search/Speed Dial, #, 0, 2 and Fax Start, you can dial “555 7000”. To temporarily change a number, you can substitute part of the number with manual dialling using the dial pad. So, if you press Search/Speed Dial, #, 0, 1 and press 7001 using the dial pad, you can dial “555 7001”.

Using access codes is easy. Sometimes you may want to choose from the among several long distance carriers when you make a call; rates may vary depending upon the time and destination. To take advantage of low rates, you can store the access codes or long-distance carriers as One Touch and Speed Dial numbers.

17 Chapter 2

Manual and Automatic Fax Redial

If you’re sending a fax manually and the line is busy, press Redial/Pause and Fax Start to try again. Anytime you want to make a second call to the last number dialled, press Redial/Pause and Fax Start to save time.

If you’re sending a fax automatically and the line is busy, the machine will automatically redial up to 2 times at 2 minute intervals for Australia or up to 2 times at 3 minute intervals for New Zealand (10 times in 3 minute intervals for some countries).

Pause

Press Redial/Pause to insert a pause between digits to be dialled.

When you press Redial/Pause, a dash “-” will appear on the display. By storing a pause, you can create a delay of

3.5

seconds.

Sending Operation

Automatic Transmission

This is the easiest way to send a fax.

IMPORTANT: Do not pick up the handset, or press Hook to listen for a dial tone.

Insert the document face down in the ADF.

Enter the fax number using One Touch (FAX-2850), Speed Dial, Search or the dial pad.

Press Fax Start.

Manual Transmission

Manual transmission lets you hear the dial tone, ringing and fax receiving tones before sending a fax.

Insert the document face down in the ADF.

Pick up the handset and listen for a dial tone—OR—press Hook and listen for a dial tone.

Enter the fax number you want to call. (You can dial the number by using One Touch, Speed Dial, Search or dial pad.) (See Dialling a Number, page 16.)

When you hear the fax tone, press Fax Start.

Replace the handset.

BASIC FAX USE

Sending a Fax 18

Dual Access

You can scan up to 50 messages into the fax memory, even while the machine is receiving or sending another fax (from the memory). You can set temporary settings for each fax you’re scanning, except Timer and Polling.

If you get a OUT OF MEMORY message while scanning the first page of a fax, press Stop/Exit to cancel the scan. If you get a OUT OF MEMORY message while scanning in a subsequent page, you’ll have the option to press Fax Start to transmit the pages scanned so far, or to press Stop/Exit to cancel the operation.

Insert the document face down in the ADF.

Enter the fax number.

Press Fax Start. The machine starts scanning the document and the screen displays the job number (#XXX) of the fax, and how much memory is available. When the machine starts dialling you can immediately repeat Steps 1 through 3 for the next fax.

Real Time Transmission

When memory is full, the machine cannot continue to scan documents into memory before sending. However, you can turn on REAL TIME TX. Then place the documents in the ADF and enter the fax number. As soon as the phone line is free, the machine starts dialling and sending the fax.

Insert the document face down in the ADF.

Press Menu/Set, 2, 2, 5.

To change the default setting, press or to select ON (or OFF) and press Menu/Set. Go to Step 6—OR—For the next fax transmission only, press or to select NEXT FAX ONLY.

Press Menu/Set.

For the next fax only, press or to select ON (or OFF) and press Menu/Set.

Press 1 if you want to select additional settings. The display returns to the SETUP SEND menu—OR—Press 2 if you have finished choosing settings and go to Step 7.

If you switched ON Real Time Transmission for the next fax only, enter the fax number and press Fax Start.

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