3M Digital Media Systems 815 Operator’s Guide

Digital Media System 815

eBeam Software for Interactive Whiteboard

Operator’s Guide

Guide de l’operateur Benutzerhandbuch Guida dell’operatore Guía del operador

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Digital Media System 815

Contents

ENGLISH ...................................................................................................... 5

What is eBeam Interactive? ...........................................................................................................................7

Setup ..............................................................................................................................................................8

Getting Started With eBeam Interactive ......................................................................................................12

Scrapbook ....................................................................................................................................................22

Shared Meetings ..........................................................................................................................................45

Power Point Presentations ...........................................................................................................................56

Troubleshooting ...........................................................................................................................................62

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FRANÇAIS ................................................................................................. 63

Description de eBeam Interactive ................................................................................................................67

Configuration ...............................................................................................................................................68

Mise en route de eBeam Interactive ............................................................................................................72

Scrapbook ....................................................................................................................................................82

Réunions partagées ....................................................................................................................................106

Présentations PowerPoint ..........................................................................................................................117

Dépannage .................................................................................................................................................123

DEUTSCH ................................................................................................ 125

Was ist eBeam Interactive? ........................................................................................................................129

Einrichten ...................................................................................................................................................130

Erste Schritte mit eBeam Interactive .........................................................................................................134

Scrapbook ..................................................................................................................................................144

Geleitete Meetings .....................................................................................................................................170

PowerPoint-Bildschirmpräsentationen ......................................................................................................182

Fehlerbehebung ..........................................................................................................................................189

ITALIANO ................................................................................................. 191

Definizione di eBeam Interactive ..............................................................................................................195

Configurazione ...........................................................................................................................................196

Introduzione a eBeam Interactive ..............................................................................................................200

Scrapbook ..................................................................................................................................................211

Meeting condivisi ......................................................................................................................................236

Presentazioni PowerPoint ..........................................................................................................................246

Risoluzione dei problemi ...........................................................................................................................253

FRANÇAIS

DEUTSCH

ITALIANO ESPAÑOL

ESPAÑOL ................................................................................................ 255

¿Qué es eBeam Interactive? .......................................................................................................................259

Configuración ............................................................................................................................................260

Introducción a eBeam Interactive ..............................................................................................................264

Scrapbook ..................................................................................................................................................274

Reuniones compartidas ..............................................................................................................................298

Presentaciones de PowerPoint ...................................................................................................................310

Solución de problemas ...............................................................................................................................317

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Digital Media System 815

Contents

What is eBeam Interactive? ....................................................................... 7

Setup ............................................................................................................ 8

Minimum System Requirements ...................................................................................................................8

Setup Checklist ..............................................................................................................................................8

Hardware Setup..............................................................................................................................................8

Software Setup .............................................................................................................................................10

Calibration ...................................................................................................................................................11

Technical Support ........................................................................................................................................11

Getting Started With eBeam Interactive ................................................. 12

Navigating with the Interactive Tools ..........................................................................................................12

Interactive Tools Preferences .......................................................................................................................13

The Interactive Stylus ..................................................................................................................................13

Windows Taskbar Menu ..............................................................................................................................14

Desktop Interactive Tools ............................................................................................................................14

Desktop Annotation Interactive Tools .........................................................................................................18

Scrapbook ................................................................................................. 22

What is Scrapbook? .....................................................................................................................................22

Scrapbook Menus ........................................................................................................................................24

Summary of Scrapbook Interactive Tools ...................................................................................................32

Scrapbook Toolbar .......................................................................................................................................37

Playback Toolbar .........................................................................................................................................40

Background Images .....................................................................................................................................41

Import a PowerPoint Presentation ...............................................................................................................42

Import an Excel Spreadsheet .......................................................................................................................42

Import a Word Document ............................................................................................................................43

Scrapbook Options .......................................................................................................................................43

Supported File Types ...................................................................................................................................44

Automatic File Saving .................................................................................................................................44

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Contents

3M™ Digital Media System 815

Shared Meetings ....................................................................................... 45

What is a shared meeting? ...........................................................................................................................45

Hosting/Sharing a Meeting ..........................................................................................................................45

Join a Meeting .............................................................................................................................................47

Sending an Invitation ...................................................................................................................................48

Proxy Server Setup ......................................................................................................................................49

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Archive a Meeting .......................................................................................................................................49

Retrieve a Meeting .......................................................................................................................................50

View Participants .........................................................................................................................................54

Adding a Meeting Server .............................................................................................................................55

Power Point Presentations ...................................................................... 56

Starting/Ending a PowerPoint Slideshow ....................................................................................................56

Summary of PowerPoint Interactive Tools ..................................................................................................57

Navigating a PowerPoint Slideshow ............................................................................................................60

Annotating a PowerPoint Slideshow ...........................................................................................................60

Saving Annotations to the PowerPoint File .................................................................................................61

Slideshow Options .......................................................................................................................................61

Troubleshooting ........................................................................................ 62

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Digital Media System 815

What is eBeam Interactive?

eBeam Interactive is the ultimate communications system that turns your 3M Digital Media System 815 into a powerful, fully interactive digital presentation system. The 3M Digital Media System 815 contains a small, lightweight receiver that communicates with software on your presentation PC. During a presentation, the receiver captures every written, drawn or projected whiteboard image and transfers the information to your computer where the e-beam softare creates a complete, stroke-by-stroke record of the presentation.

You can use the 3M Digital Media System 815 with your computer for recording white board notations or with the projector for interactive presentations controlled directly from the projected image. No matter how you use it, the eBeam software records everthing from your presentation.

The 3M Digital Media System 815 helps you raise the reach and level of participation in classroom discussions, faculty/ administration meetings, corporate brainstorming, sales demonstrations, product design reviews and training sessions. Use eBeam to lower travel costs by holding productive, interactive meetings on your local network or across the Internet. Share presentation results easily by printing, faxing or e-mailing ﬁles, or by archiving them for anytime Internet access.

From the conference room to the classroom, the 3M Digital Media System 815 is the perfect solution for more effective meetings and increased teamwork.

The eBeam Interactive software includes some of the following features:

• Control your PowerPoint presentations like never before. Run the entire slideshow from the projection area. Annotate your slides and even save the annotations back into the original PowerPoint ﬁle.

• Share your presentation and/or notes over the Internet or your intranet in real time.

• Allow remote users to log in and annotate the presentation in real time.

• Archive complete presentations and discussions.

• Use your projection area as a virtual whiteboard.

• Replay, edit, fax, print, and annotate images from your meetings or attach them to e-mail messages.

• Copy and paste notes into most popular ofﬁce applications.

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This guide describes the many features included in the eBeam Interactive system. For the most up to date FAQs, go to www.e-beam.com.

Setup

3M™ Digital Media System 815

Setup

Minimum System Requirements

• Windows-compatible computer with Pentium™ II 400 MHz+ Processor

• Windows 2000, XP, Tablet PC

• 256mb Available Memory

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• 10mb free hard drive space

• Bluetooth enabled or USB

Setup Checklist

The complete system setup is described on the 3M Digital Media System 815 Software and Documentation CD.

Important: Keep or record all CD Keys and serial numbers for registration, update, and support purposes.

To set up your system:

1. Set up your 3M Digital Media System 815. See Hardware Setup.

2. Install eBeam Interactive software.

Use the 3M Digital Media System 815 Software and Documentation CD to install the software. Keep or record the CD-

Key posted on the installation CD for registration, update, and support purposes.

You can also download eBeam Interactive software from www.e-beam.com.

3. Connect the software to the 3M Digital Media System 815. See Connecting the Software to the 3M Digital Media System 815.

4. Calibrate. See Calibration.

Hardware Setup

1 2

3 4

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USB Cable

Connection Panel Cable

Connection Panel

Annotation Pod

3" (75 mm)3" (75 mm)

Digital Media System 815

Setup

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Interactive Stylus Set Up

The Interactive Stylus takes one AA battery. To insert battery, unscrew the bottom of the Interactive Stylus and drop in battery (+) side down. Screw the bottom back in completely.

Setup

3M™ Digital Media System 815

Software Setup

The eBeam Interactive software can be installed from the installation CD that came in the box.

eBeam Interactive software can also be downloaded from www.e-beam.com.

Connecting eBeam Software to the 3M Digital Media System 815

Each time you launch the eBeam Interactive software, the software will attempt to connect to your 3M Digital Media System

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815. Be sure you have performed the Hardware Setup before attempting the software-to-3M Digital Media System 815

connection.

1. Locate the eBeam Interactive desktop icon on your computer.

2. Double-click the icon to launch the software.

3. If the Detect eBeam dialog appears, your device may require additional setup. See Hardware Not Detected.

Hardware Not Detected

When the software does not detect a 3M Digital Media System 815, it displays an eBeam not detected message and opens the Detect eBeam dialog window. This window displays a list of ports, and shows which ports are available.

The Detect eBeam dialog box includes the following controls:

Port Status list List of all ports on your computer and whether they are currently available. Help Opens the eBeam Interactive Help system to this topic. Setup Opens the Options dialog to the Hardware Settings tab. Cancel Cancels the detection process, but allows you to keep working in the software. Retry Attempts to detect the 3M Digital Media System 815 again using either your Hardware Settings in

the Options dialog, or your selection from the port list.

If your 3M Digital Media System 815 is not detected, the ﬁrst thing to do is to make sure that the Hardware Setup is complete and that you know what COM port your 3M Digital Media System 815 is using. See the 3M Digital Media System 815 Operator and Product Safety Guide.

Check the communications port selected in the list of ports. You may need to change the port selection in the list to match the communications port for your receiver.

To detect the 3M Digital Media System 815 on a different port:

1. Select the Setup button.

2. Under Communication Port, select a different COM port or Autodetect.

3. Select OK.

4. Select the Retry button.

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Digital Media System 815

If no ports are listed, or if the software is still unable to detect the 3M Digital Media System 815:

• Make sure the 3M Digital Media System 815 is set up properly, powered up, and connected to your computer. Refer to the 3M Digital Media System 815 Operator and Product Safety Guide.

• Check that the selected port is the correct port. Is the correct communication port selected?

• If Autodetect is selected, change the setting to connect using Connect To and attempt the connection again.

• Is there a PDA (Palm or PocketPC device) attached to your computer? If so, shut down all programs (such as synchronization programs) currently running which might be holding open a communication port for that PDA.

Note: If a 3M Digital Media System 815 is not detected, eBeam software Interactive Tools will not activate. The 3M Digital Media System 815 serves as a hardware security key that activates the full feature set of the eBeam Interactive software. Most features of the software are available only when a 3M Digital Media System 815 is detected.

Getting Started with eBeam Interactive

Calibration

What is Calibration?

eBeam Interactive software requires set of reference points area so the software can correctly map to your desktop and capture your markups and projections. The calibration process allows you to indicate 9 speciﬁc points within the projection area that correspond to points on your computer desktop.

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Calibrating eBeam software

Each time you start up the eBeam Interactive software, you will be prompted to calibrate. Always perform the calibration step unless you are certain the projector and the eBeam receiver have not been moved since the last use. If you are unsure, peform the calibration.

To calibrate the eBeam Interactive software:

1. Connect the eBeam Interactive software to the 3M Digital Media System 815.

2. To start the calibration:

• When prompted to calibrate, select Yes, or

• Select the Calibrate button from the Desktop Interactive Tools palette.

Technical Support

Technical Support is available through the eBeam support website at http://www.e-beam.com/support/.

Please have all product information as well as your product registration number (CD-Key) ready.

Getting Started with eBeam Interactive

3M™ Digital Media System 815

Getting Started With eBeam Interactive

Navigating with the Interactive Tools

You navigate through the eBeam Interactive software using the Interactive Tools palettes. There are four Interactive Tools palettes. See the Interactive Tool palette ﬂow chart below to see how all tool palettes are accessed.

Note: If the 3M Digital Media System 815 is not detected, the Interactive Tools palettes will not activate. The 3M Digital

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Media System 815 serves as a hardware security key that activates the full feature set of the eBeam Interactive software. When a 3M Digital Media System 815 is not available, you do have access to a standard annotation toolbar that can be used in the Scrapbook.

• Desktop Interactive Tools: (Main tool palette. All other Interactive Tools are accessed through the Desktop Interactive Tools.) The Desktop Interactive Tools palette allows you to access all of the major features and options of the eBeam Interactive system.

• Desktop Annotation Interactive Tools: The Desktop Annotation Interactive Tools palette gives you all of the tools you need when you are annotating your desktop.

• Scrapbook Interactive Tools: The Scrapbook Interactive Tools palette gives you the annotation and navigation tools necessary for working in Scrapbook. This Interactive Tools palette is available only when Scrapbook is the active application. Any time you select an area of the screen that is not part of Scrapbook the Scrapbook Interactive Tools palette will change to the Desktop Interactive Tools palette. To restore the Scrapbook Interactive Tools palette, select an area on Scrapbook.

• PowerPoint Interactive Tools: The PowerPoint Interactive Tools palette gives you the tools necessary to annotate and navigate a PowerPoint slideshow. This Interactive Tools palette will appear any time eBeam Interactive software is running and you start a PowerPoint slideshow, even if you open a slideshow straight from Explorer instead of through the Desktop Interactive Tools palette.

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Digital Media System 815

Getting Started with eBeam Interactive

Interactive Tools Preferences

Each of the Interactive Tools palettes can be shown, hidden, moved, resized, and the transparency changed based on your preferences.

To show or hide an Interactive Tool palette:

• Press the Show/Hide Interactive Tools button on the Interactive Stylus.

• Select the Interactive Tools menu item from the Windows taskbar menu.

To move an Interactive Tool palette:

• Drag the Interactive Tool palette to a new location by placing the tip of the Interactive Stylus in the center of the Interactive Tool palette and dragging to the new location.

• The Interactive Tools palettes will appear in the location where you show or hide the Interactive Tool palette using the Interactive Stylus.

See Wheel Properties for a description of how to resize and modify the transparency of an Interactive Tool palette.

The Interactive Stylus

The eBeam Interactive Stylus was created speciﬁcally for use with the eBeam Interactive projection system. The Interactive Stylus behaves exactly like a mouse attached to your computer.

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In this document, we refer to a tap on the board as opposed to a mouse click to indicate that you are using the eBeam Interactive Stylus to perform an action.

The following table shows the different components of the Interactive Stylus and what those components do.

Button A - Menu Button

Button B - Show/Hide Interactive Tools Button

Pen Tip The Pen Tip performs the same action as the left-click

Button A, the Menu Button is the equivalent of the right-click button on your mouse.

Button B, the Show/Hide Interactive Tools Button shows/hides the eBeam Interactive menu.

button on your mouse.

Battery Cap The battery cap unscrews counter-clockwise to allow

you to insert or replace the AA battery.

Getting Started with eBeam Interactive

3M™ Digital Media System 815

Windows Taskbar Menu

The eBeam Interactive menu appears as an icon in the Windows system tray when the software is running. The following menu items are offered from the system tray menu:

Menu Item Description

Interactive Tools Shows/hides the Desktop Interactive Tools. Scrapbook Opens Scrapbook.

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Calibrate Interactive Area... Initiates the calibration. The 3M Digital Media System 815 must be detected by the

software before calibration can begin.

Detect System

Options... About eBeam Interactive... Displays the About dialog box for the eBeam Interactive software. To close, tap

Help Opens a sub-menu with the following options:

Exit Completely closes the eBeam Interactive software. If you have Scrapbook open, you will

Attempts to detect the 3M Digital Media System 815. See 3M Digital Media System 815.

Opens the eBeam Interactive Options dialog box. See Options.

anywhere in the About dialog box.

• Contents: Opens the eBeam Interactive help system to the main page.

• Online Support: Opens your web browser and loads the www.e-beam.com support

page.

• Registration: Opens your web browser and loads the www.e-beam.com registration

page.

• Common Questions: Opens your web browser and loads the www.e-beam.com FAQs

page.

• Software Updates: Opens your web browser and loads the www.e-beam.com

downloads page.

be prompted to ﬁrst save the Scrapbook ﬁle.

Connecting the Software to the

Desktop Interactive Tools

The Desktop Interactive Tools palette is the main tool palette for the eBeam Interactive software. All other tool palettes and software features can be accessed from the Desktop Interactive Tools.

See Interactive Tools Preferences for information on moving, showing, hiding, and changing the appearance of the Interactive Tools.

Note: If the 3M Digital Media System 815 is not detected, eBeam Destop Interactive Tools will not activate. The 3M Digital Media System 815 serves as a hardware security key that activates the full feature set of the eBeam Interactive software. Most features of the software are available only when the 3M Digital Media System 815 is detected.

Pen - Annotation

Selecting the Pen tool allows you to annotate your desktop and causes the Desktop Interactive Tools palette to change to the Desktop Annotation Interactive Tools palette.

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Digital Media System 815

Getting Started with eBeam Interactive

On-Screen Keyboard

Selecting On-Screen Keyboard opens the Windows On-Screen Keyboard to be used to enter text using the Interactive Stylus. Close the On-Screen Keyboard by selecting the “On-Screen Keyboard” button again or selecting the close button on the On-Screen Keyboard.

Start PowerPoint Presentation

Selecting Start PowerPoint Presentation opens the standard Open File dialog to enable you to ﬁnd a PowerPoint presentation. See Starting/Ending a PowerPoint Slideshow for more information.

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Options

Selecting Options launches the Interactive Options dialog box. The Interactive Options dialog allows you to set the following setup options and preferences:

• Wheel Properties: Set the Interactive Tools appearance and behavior.

• Hardware Settings: Set the communication port options.

• Annotations: Set annotation preferences.

• Software Updates: Set how often to check for updates.

You can also launch Interactive Options from the Windows Taskbar menu, by selecting Options… from the eBeam Interactive menu.

Wheel Properties

The Wheel Properties tab in the Options dialog allows you to set the Interactive Tools appearance and behavior. Available preferences are described in the table below.

Appearance • Palette Size: The “Palette Size” option allows you to select how big or small the Interactive Tools

palette will be.

• Transparency: The “Transparency” option allows you to select how visible the Interactive Tools

palette will be. This option is useful during a presentation if you wish the Interactive Tools palette to remain on the screen, but not to draw attention.

Note: If the Interactive Tools palette becomes too transparent, select the “Restore Default” button from the “Wheel Properties” tab to restore to the default transparency.

Features • Hide cursor when drawing: The Hide Cursor When Drawing option allows you to hide the Windows

selector arrow while you annotate your desktop or a PowerPoint Presentation.

• Double-click eraser clears screen: The Double-Click Eraser Clears Screen option allows you to

double-click the Eraser tool to erase all annotations created while annotating your desktop or during a PowerPoint Presentation.

Restore Defaults

The Restore Defaults button causes all Appearance and Features settings to be returned to their default settings.

Getting Started with eBeam Interactive

Hardware Settings

The Hardware Settings tab in the Options dialog allows you to set the Interactive Tools appearance and behavior. Available preferences are described in the table below.

3M™ Digital Media System 815

Communication Port (COM Port)

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Hardware Diagnostics... Displays information used by technical support to diagnose environmental problems.

System Information... Opens the Windows System Information dialog box. Check for Firmware

Upgrade...

Annotations

The Annotations tab in the Options dialog allows you to set behavior for how desktop and PowerPoint annotations are saved. Available options are described in the following table.

After Annotating the Desktop

Navigating an Annotated PowerPoint Sliceshow

When you ﬁnish annotating your desktop (see Mouse Tool), you can keep a record of the annotated desktop as a new page in Scrapbook. Options for desktop annotation are Save, Discard, or Prompt to Decide.

• Always save as new Scrapbook page: The annotated page becomes a new page in Scrapbook. Save

the Scrapbook ﬁle to keep the new Scrapbook page.

• Always discard annotations: The annotated page is automatically discarded. No record is kept.

• Ask me each time: When you ﬁnish annotating the desktop, you will be prompted to save the

annotated page as a new page in Scrapbook. You will have the choice to save or discard the page.

• Open Scrapbook after saving annotations: Default setting – opens Scrapbook. This setting gives

you immediate feedback that your annotation has been placed in Scrapbook. Save the Scrapbook ﬁle to keep the new Scrapbook page.

When you change slides in a PowerPoint Slideshow, you must choose whether or not to save annotations into the PowerPoint ﬁle as objects. Options for desktop annotation are Save, Discard, or Prompt to Decide.

• Always add objects to PowerPoint ﬁle: The annotations are automatically saved to each slide as

an object on the slide. You must save the PowerPoint ﬁle to keep the annotations permanently. See Navigate a PowerPoint Slideshow.

• Always discard annotations: The annotations are automatically discarded. No record is kept.

• Ask me each time: Each time you change slides, you will be prompted to save the annotations as

objects. You must save the PowerPoint ﬁle to keep the annotations permanently. See Navigate a PowerPoint Slideshow.

• Autodetect: If Autodetect is selected, the eBeam Interactive software will automatically

attempt to connect to the 3M Digital Media System 815 on COM port.

• Connect To: The Connect To option allows you to manually specify which

communication port to connect to the 3M Digital Media System 815 on.

The 3M Digital Media System 815 must be connected to the PC and detected by the eBeam Interactive software.

Automatically checks for ﬁrmware upgrades posted on the eBeam web site and allows you to install an update if found.

The 3M Digital Media System 815 must be connected to the PC and it must be detected by the eBeam Interactive software.

Software Updates

The Software Updates tab in the Options dialog allows you to check for the latest version of eBeam Interactive software.

The top area of the Software Updates tab describes current software status, including version number and the date the software version was last checked.

The lower area of the Software Updates tab allows you to specify a schedule for periodically checking for new eBeam software. Schedule options are as follows:

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Digital Media System 815

• Every time the application is started

• Every speciﬁed number of days

• Never

Select the Check Version Now button to check your version and display its status in the top area of the Software Updates tab. Select the Go to the Software Updates button to link directly to www.e-beam.com and download the latest software.

Getting Started with eBeam Interactive

Mouse

The Desktop Mouse Tool switches you from annotating your desktop to navigating your desktop.

The Mouse Tool remains selected until a different tool from the Desktop Interactive Tools palette is selected.

Snapshot

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Snapshot allows you to take a picture of the current screen and save it into Scrapbook.

• Select the Snapshot Tool button from the Desktop Interactive Tools palette to open the Take Snapshot dialog.

• Select one of the following options:

• Capture screen: Captures the entire desktop and saves image into Scrapbook.

• Capture a selection: Minimizes the Scrapbook and the cursor becomes a cross hairs. To select an area to capture, use

the Interactive Stylus to draw a selection rectangle.

The captured image is saved as a new page in Scrapbook.

Scrapbook

Selecting Scrapbook launches the eBeam Interactive Scrapbook. See What is Scrapbook? for more information. If Scrapbook was minimized, selecting the Scrapbook button will restore the window. If Scrapbook is open, selecting the Scrapbook button will minimize the window.

Calibrate

Selecting Calibrate starts the eBeam Interactive calibration process. You will be prompted to perform a 9-point calibration. You can also start Calibration from the Calibrate Interactive Area... menu item in the eBeam Interactive Windows taskbar

menu.

To calibrate, the software must be connected to the 3M Digital Media System 815. See Calibration and Connecting the Software to the 3M Digital Media System 815 for more information.

Getting Started with eBeam Interactive

3M™ Digital Media System 815

Desktop Annotation Interactive Tools

The Desktop Annotation Interactive Tools appear when you select Annotate Your Desktop (see Desktop Interactive Tools - Pen Tool). The Desktop Annotation Interactive Tools palette give you all of the tools you will need to annotate your desktop.

When you select Annotate Your Desktop, a snapshot is taken of your desktop at that moment and turned into a image that you can write on. A translucent frame appears around the border

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See Interactive Tools Preferences for information on moving, showing, hiding, and changing the appearance of the Interactive Tools.

Pen Tool

of the screen and an annotate icon appears in the lower left corner of your screen to indicate that you are annotating the desktop image and not navigating your desktop.

To ﬁnish annotating and return to desktop navigation and the Desktop Interactive Tools, select the Mouse Tool.

The Pen Tool allows you annotate the desktop freehand in one of eight solid colors.

When the Pen Tool is selected, the Pen Tool button becomes highlighted and the center of the Desktop Annotation Interactive Tools palette changes to show the current color and line width settings.

The Pen Tool remains selected until you select Eraser, Highlighter, Shapes, or Mouse Tools.

Change Color • Select the color in the center of the Desktop Annotation Interactive Tools palette. The outer ring of

the menu changes to display all other color options.

• Select a color on the outer ring.

Once a color has been selected, the center of the Desktop Annotation Interactive Tools palette changes to display the selected color. This color will remain selected until a new color is selected.

Change Line Width

• Select the line width in the center of the Desktop Annotation Interactive Tools palette. The outer ring of the menu changes to display the four line width options available.

• Select a line width on the outer ring.

Once a line width has been selected, the center of the Desktop Annotation Interactive Tools palette changes to display the selected line width. This line width will remain selected until a new line width is selected.

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Digital Media System 815

Getting Started with eBeam Interactive

Shapes Tool

The Shapes Tool allows you draw shapes on your desktop in one of eight solid colors.

When the Shapes Tool is selected, the Shapes Tool button becomes highlighted and the center of the Desktop Annotation Interactive Tools palette changes to show the current color and line width settings.

The Shapes Tool remains selected until you select the Eraser, Highlighter, Pen, or Mouse Tools.

Change Shape • Select the shape in the center of the Desktop Annotation Interactive Tools palette. The outer ring of

the menu changes to display all other shape options.

• Select a shape on the outer ring.

Once a shape has been selected, the center of the Desktop Annotation Interactive Tools palette changes to display the selected shape. This shape will remain selected until a new shape is selected.

Change Color • Select the color in the center of the Desktop Annotation Interactive Tools palette. The outer ring of

the menu changes to display all other color options.

• Select a color on the outer ring.

Once a color has been selected, the center of the Desktop Annotation Interactive Tools palette changes to display the selected color. This color will remain selected until a new color is selected.

Change Line Width

• Select the line width in the center of the Desktop Annotation Interactive Tools palette. The outer ring of the menu changes to display the four line width options available.

• Select a line width on the outer ring.

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Redo Tool

The Redo Tool allows you to redo the last undone annotation, provided you had previously used the Undo Tool. If you have used Undo multiple times, you can redo the changes back to the beginning of the series. Redo is disabled once a new annotation occurs.

Getting Started with eBeam Interactive

3M™ Digital Media System 815

Eraser Tool

The Eraser Tool allows you to erase desktop annotation marks made using the Desktop Annotation Interactive Tools palette.

When the Eraser Tool is selected, the Eraser Tool button becomes highlighted and the center of the Desktop Annotation

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Interactive Tools palette changes to show the current eraser thickness setting.

The Eraser Tool remains selected until the Pen, Highlighter, Shapes, or Mouse Tools are selected.

Set Eraser Thickness • Select the thickness from the center of the Desktop Annotation Interactive Tools palette. The

outer ring of the menu changes to display all four thickness options available.

• Select a thickness on the outer ring.

Once a thickness has been selected, the center of the Desktop Annotation Interactive Tools palette changes to display the selected thickness. This thickness will remain selected until a new thickness is selected.

Mouse Tool

The Desktop Mouse Tool switches you from annotating your desktop to navigating your desktop. It also changes the Desktop Annotation Interactive Tools palette to the Desktop Interactive Tools palette.

Save Tool

The Save Tool allows you to save a snapshot of the annotated desktop into Scrapbook as a new page. As the new page is being saved, a save icon will appear on your desktop. You must save the Scrapbook if you want to keep the page permanently.

Undo Tool

Undo erases the previous annotation. It is possible to select Undo multiple times until the page is blank.

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Digital Media System 815

Scrapbook

Highlighter Tool

The Highlighter Tool allows you annotate the desktop freehand in one of eight translucent colors.

Note: Some highlighter colors may not be visible on some computer backgrounds.

When the Highlighter Tool is selected, the Highlighter Tool button becomes highlighted and the center of the Desktop Annotation Interactive Tools palette changes to show the current color and line width settings.

The Highlighter Tool remains selected until you select the Eraser, Pen, Shapes, or Mouse Tools.

Change Color • Select the color in the center of the Desktop Annotation Interactive Tools palette. The outer ring

of the menu changes to display the eight color options available.

• Select a color on the outer ring.

Once a color has been selected, the center of the Desktop Annotation Interactive Tools palette changes to display the selected color. This color will remain selected until a new color is selected.

Change Line Width • Select the line width in the center of the Desktop Annotation Interactive Tools palette. The outer

ring of the menu changes to display the four line width options available.

• Select a line width on the outer ring.

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Scrapbook

3M™ Digital Media System 815

Scrapbook

What is Scrapbook?

eBeam Interactive’s Scrapbook application turns your 3M Digital Media System 815 into a digital workspace.

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Scrapbook allows you to:

• Digitally take notes while brainstorming, planning, etc.

• Store screen shots.

• Import PowerPoint, Excel, Word, and image ﬁles and then annotate over those image ﬁles.

• Play back, edit, and annotate pages from your Scrapbook meeting ﬁle and then attach them to e-mail messages, faxes, or simply print.

• Share meetings over the Internet/intranet with anyone, anywhere, in real time.

• Automatically save your meeting ﬁle to ensure that you never accidentally lose an important set of notes or a presentation.

All data brought into Scrapbook is saved as a collection of pages in a Scrapbook meeting ﬁle.

Note: If the 3M Digital Media System 815 is not detected, Scrapbook will activate but will not be fully functional. The 3M Digital Media System 815 serves as a hardware security key that activates the full feature set of the eBeam Interactive software. Most features of the software are available only when the 3M Digital Media System 815 is detected.

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Digital Media System 815

Scrapbook

What is a Meeting?

A meeting is a collection of notes and images stored as pages in a Scrapbook meeting ﬁle (*.esb). Scrapbook allows one meeting at a time to be open.

A single meeting may have one or more participants who are sitting in one room using eBeam to capture notes and diagrams.

A single meeting may also have participants who are located in other locations, such as another ﬂoor in your building, another state, or even another country. This process of having participants attend your meeting over the Internet/intranet in real time is called Sharing a Meeting.

Scrapbook Views

Scrapbook gives you two ways to look at your meeting data: in a Page, or as a Thumbnail. Pages and Thumbnails are combined to create views. Scrapbook has three view options:

• Page and Thumbnails View

• Thumbnails View

• Page View

Switching Between Views

You can switch between views using the View menu or the Scrapbook application toolbar. To switch to a view:

• Page and Thumbnails View:

• Choose View > Normal, or

• Press ctrl+1, or

• Select the View Page and Thumbnails button from the Scrapbook application toolbar.

• Thumbnails View:

• Choose View > Thumbnails, or

• Press ctrl+2, or

• Select the View Thumbnails button from the Scrapbook application toolbar.

• Page View:

• Choose View > Page, or

• Press ctrl+3, or

• Select the View Page button from the Scrapbook application toolbar.

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Page and Thumbnails View

When the Page and Thumbnails View is selected, a scrollable column of Thumbnails is displayed on the left side of the Scrapbook window, while one full page is displayed on the right side of the Scrapbook window. Features of the Page and Thumbnails View include:

• Scrollable column of thumbnails for viewing all pages included in the Scrapbook meeting.

• Drag and drop page reordering.

• Sizable thumbnails column. Resize by dragging the boundary between the thumbnails and the page.

• Clicking on any thumbnail display its large view as the page on the right side of the Scrapbook window.

• Page Selection tools in the Scrapbook application toolbar.

• Meeting ﬁle playback. (Page and Thumbnails View or Page View only).

• Background Image import into the displayed page.

• Page annotation using Scrapbook Interactive Tools or the standard annotation toolbar.

Scrapbook

Thumbnails View

When the Thumbnails View is selected, only Thumbnails are displayed in the Scrapbook window. The Thumbnails View is very useful for giving you a summary of the pages in your meeting and allowing you to ﬁnd individual pages rapidly. Features of the Thumbnails View include:

• Scrollable column of Thumbnails for viewing all pages included in the Scrapbook meeting.

• Drag and drop page reordering.

• Clicking on any Thumbnail display its large view as the page on the right side of the Scrapbook window.. This is useful if

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you would like to:

• Import a Background Image

• Add a new page after the selected Thumbnail using Page > New or the New Page button from the Scrapbook toolbar.

• Duplicate a page to be inserted after the selected Thumbnail using Page > Duplicate or the Duplicate Page button

from the Scrapbook toolbar.

• Delete a page using Page > Delete or the Delete Page button from the Scrapbook toolbar.

• Print a page using File > Print.

• Instantly display Thumbnail in Page View with a double-tap (Interactive Stylus) or double-click (mouse).

Page View

When the Page View is selected, only a single page is displayed in the Scrapbook window. The Page View is the most used view in Scrapbook. Features of the Page View include:

• Page Selection tools in the Scrapbook application toolbar.

• Background Image import into the displayed page.

• Page annotation using Scrapbook Interactive Tools or the standard annotation toolbar.

• Page menu options for add a new page, duplicating a page, deleting or page.

• Meeting ﬁle playback. (Page and Thumbnails View or the Page View only).

3M™ Digital Media System 815

Scrapbook Menus

File Menu

File Menu options are described below:

New New creates a new Scrapbook meeting ﬁle after closing any previously opened meetings.

To create a new Scrapbook meeting ﬁle:

1. Choose File > New or press ctrl+n.

2. If a meeting is open when New is chosen, Scrapbook prompts you to save the current

meeting. Select Yes to save the meeting, No to close the meeting without saving, or Cancel to remain in the current meeting.

A new meeting is created every time Scrapbook opens.

Open... Open allows you to open a Scrapbook (*.esb) ﬁle and a eBeam Software (*.wbd) ﬁle.

To open a Scrapbook ﬁle:

1. Choose File > Open, or press ctrl+o.

A standard Open File dialog box appears.

2. Navigate to the *.esb ﬁle, and select that ﬁle.

3. Select OK.

Note: Scrapbook will also open *.wbd ﬁles created by previous versions of eBeam Software.

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Digital Media System 815

Scrapbook

Import Background Image...

Save Save allows you to save a Scrapbook (*.esb) ﬁle. To save a Scrapbook ﬁle:

Save As... Save As allows you to save a new Scrapbook (*.esb) ﬁle, or to save an existing Scrapbook

Import Background Image allows you to import an image ﬁle to the background of the currently selected page.

To import a background image:

1. Choose File > Import Background Image...

2. A standard Open File dialog box opens. Navigate to the image ﬁle, and select that ﬁle to open.

See Background Images for more information.

1. Choose File > Save, or press ctrl+s.

2. If the ﬁle has been saved before, it is saved again under the existing name.

If this is the ﬁrst time the meeting has been saved, the standard Save As dialog box opens.

meeting ﬁle under a new name.

To save a Scrapbook ﬁle:

1. Choose File > Save As.

2. The standard Windows Save As dialog box opens.

3. Enter a meeting name and select the folder location. The default folder location is under My Documents in My Scrapbook.

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4. Select the ﬁle type. See Supported File Types for more information.

5. Select the page range to save by selecting the appropriate Page Range radio button located at the bottom of the Save As dialog:

• All - The default range is All pages. This is also the only option available when the

Scrapbook ﬁle has only one page.

• Selected - Saves only selected pages. You can select multiple pages by clicking on each

thumbnail while holding down the ctrl key.

• Pages - Allows you to select a range of pages to save.

Note: If you have not previously saved the ﬁle, any unselected pages will be lost when you use the Selected or Pages options and are saving to either *.esb or *.wbd.

6. Select OK.

Scrapbook

Save As Web Page... Save As Web Page allows you to save a Scrapbook (*.esb) meeting ﬁle in HTML format for

posting to the Internet/intranet as a web page.

To save a Scrapbook ﬁle in HTML format:

1. Choose File > Save As Web Page...

The Save As dialog box appears, then

2. Enter a meeting name and select the folder location. The default folder location is under My

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Documents in My Scrapbook.

3. Select the page range to save by selecting the appropriate Page Range radio button located at the bottom of the Save As dialog:

• All - The default range is All pages. This is also the only option available when the

Scrapbook ﬁle has only one page.

• Selected - Saves only selected pages. You can select multiple pages by clicking on each

thumbnail while holding down the ctrl key.

• Pages - Allows you to select a range of pages to save.

3M™ Digital Media System 815

4. Select

Archive Meeting Archive Meeting allows you to archive your Scrapbook meeting ﬁle on an eBeam server.

See Archive a Meeting for more information.

Note: This option is available only if the 3M Digital Media System 815 is connected to the software and detected.

Retrieve Meeting Retrieve Meeting allows you to retrieve an archived Scrapbook meeting ﬁle from an eBeam

server.

See Retrieve a Meeting for more information.

Page Setup... Page Setup opens the Page Setup dialog box. The Page Setup dialog box allows you to choose

header and footer information for a printed Scrapbook page and allows you to add a border for the printed page.

Allows changes to page numbering format, meeting name, and date and time formats.

Print Setup... Print Setup opens the standard Windows Print Setup dialog box. The Print Setup dialog box

allows you to select all desired printer settings, including portrait or landscape orientation and paper source.

The Print Setup dialog also allows you to select how to print highlighter annotations. By default, highlighter annotations are printed solid and may block other annotations. To print highlighter annotations as transparent:

1. Choose File > Print Setup.

Save.

2. Select Print Highlighter Strokes as Transparent Marks.

3. Select OK.

Print Page Print Page prints only the selected/displayed page to your Windows default printer. Print... Print opens the standard Windows Print dialog box. This dialog allows you to select a page

range and the number of copies you want to print. The default settings are to print all pages in the ﬁle and to print one copy.

To print the Scrapbook File:

1. Choose File > Print, or

2. Press ctrl+P.

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Digital Media System 815

Send... Send allows you to send a Scrapbook meeting ﬁle (*.esb) as an attachment via any MAPI-

compliant mail system, such as Microsoft Exchange.

To send a Scrapbook meeting ﬁle via email:

1. Choose File > Send to open the Send dialog box.

2. Select the ﬁle format and page range from the Send dialog box

3. Select OK.

Scrapbook opens an untitled e-mail message in your MAPI-compliant mail program with your ﬁle as an attachment. Use your address book to ﬁll in names of the recipients, and send the email as you normally would.

You can save a Scrapbook meeting in any ﬁle format (except HTML) that is suitable for an e-mail attachment. See Supported File Types for more information. The HTML format option is not available for sending.

Exit

Exit closes eBeam Scrapbook, but does not close the Interactive Tools. See Windows Taskbar Menu for more information.

If you have not saved your Scrapbook ﬁle, you will be prompted to save the ﬁle before Scrapbook closes.

Scrapbook

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Edit Menu

Edit Menu options are described below:

Undo Undo erases the previous annotation. It is possible to perform multiple Undos until all annotations

have been erased.

To Undo:

1. Choose Edit > Undo, or

2. Select the Undo button from the Scrapbook Toolbar, or

3. Press ctrl+Z.

Redo Redo allows you to redo the last undone annotation, provided you had previously used the Undo Tool.

If you have used Undo multiple times, you can redo the changes back to the beginning of the series. Redo is disabled once a new annotation occurs.

To Redo:

1. Choose Edit > Redo, or

2. Select the Redo button from the Scrapbook Toolbar, or

3. Press ctrl+Y.

Cut Cut is used with the Text Tool to cut and paste text within active text boxes.

To cut text from text box:

1. Highlight the text in the text box.

2. Choose Edit > Cut, or press ctrl+X.

Scrapbook

Copy Copy allows you to copy a section of a Scrapbook page to paste into another application. To copy a

section of a page:

1. Use the Selector Tool to deﬁne an area to copy.

2. Choose Edit > Copy, or press ctrl+C.

3. Open another application such as MS Word or MS Paint and paste.

It is not possible to paste copied data into another Scrapbook page. However, copied data is contained

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Paste Paste is used with the Text Tool to cut and paste text within active text boxes.

Select All Select All allows you to select an entire Scrapbook meeting page that can then be copied and pasted

Options... Options opens the Scrapbook Options dialog box.

in the clipboard, and can be included in a Scrapbook meeting page as a background image.

To paste:

1. Copy text from another application or another Scrapbook text box.

2. Choose Edit > Paste, or press ctrl + V.

into another application. Select all can also be selected by pressing ctrl+A.

3M™ Digital Media System 815

View Menu

View Menu options are described below:

Normal (View Page and Thumbnails)

Thumbnails

Page

Full Screen View Full Screen View maximizes the current page to full screen size. The Scrapbook application

Normal allows you to switch to the Page and Thumbnails View. See Scrapbook Views for more information. Switch to the Page and Thumbnails View by:

• Choose View > Normal, or

• Press ctrl+1, or

• Select the View Page and Thumbnails (Normal) button from the Scrapbook Toolbar. Thumbnails allows you to switch to the Thumbnails View. See Scrapbook Views for more

information. Switch to the Thumbnails View by:

• Choose View > Thumbnails, or

• Press ctrl+2, or

• Select the View Thumbnails button from the Scrapbook Toolbar. Page allows you to switch to the Page View. See Scrapbook Views for more information. Switch

to the Thumbnails View by:

• Choose View > Page, or

• Press ctrl+3, or

• Select the View Page button from the Scrapbook Toolbar.

toolbar becomes a ﬂoating toolbar that can be closed.

To go to full screen:

• Choose View > Full Screen, or

• Select the Full Screen button from the Scrapbook Toolbar, or

• Press F11.

To return to normal screen size:

• Right-click the screen (press Button A on the Interactive Stylus), and select Full Screen Off

from the menu that appears, or

• Select the Full Screen button from the Scrapbook Toolbar, or

• Press F11.

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Participants Participants opens the Particpants window so you can see who has joined a shared Scrapbook

meeting. To open the Participants window:

• Choose View > Participants, or

• Press ctrl+4, or

• Select the Participant View button from the Scrapbook Toolbar.

See What is Sharing? and View Participants for more information.

Toolbar (Show/Hide Toolbars)

Zoom To Zoom To allows you to zoom in or out on the currently displayed page.

Zoom In Zoom In allows you to zoom in on the currently displayed page. Each time you choose Zoom In,

Choosing the Toolbar menu option causes a sub-menu to open with the following three selections:

• Interactive Tools: Choose this menu selection to show or hide the Interactive Tools for

Scrapbook.

• Playback: Choose this menu selection to show or hide the Playback toolbar.

• Status Bar: Choose this menu selection to show or hide the Scrapbook status bar.

Choosing the Zoom To menu option causes a sub-menu to open with the following zoom selections: 500%, 300%, 200%, 100%, 50%, and 25%.

The page will remain at the selected zoom value until a new zoom value is chosen.

For more information, see Zoom Tool.

the zoom will increase by a factor of 1.25 to no greater than 2000%.

Scrapbook

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To zoom in on a page:

• Choose View > Zoom In, or

• Press ctrl+Num +

The page will remain at the selected zoom value until a new zoom value is chosen.

For more information, see Zoom Tool.

Zoom Out Zoom Out allows you to zoom out on the currently displayed page. Each time you choose Zoom

Out, the zoom out will decrease by a factor of 1.25 to no less than 25%.

To zoom out of a page:

• Choose View > Zoom Out, or

• Press ctrl+Num -

The page will remain at the selected zoom value until a new zoom value is chosen.

For more information, see Zoom Tool.

Fit Page Fit Page compresses or expands the page to ﬁt into the page display area. Fit Page can also be

selected by pressing ctrl+0.

All pages will ﬁt into the page display area until a different zoom value is selected.

For more information, see Zoom Tool.

Actual Size Actual Size zooms the page to 100%.

The page will remain at actual size until a new zoom value is selected.

Scrapbook

3M™ Digital Media System 815

Page Menu

Page Menu options are described below:

New New creates a new blank page in the Scrapbook meeting.

To create a new page:

• Choose Page > New, or

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Clear Clear clears all annotations from the displayed/selected page.

Duplicate Duplicate creates a copy of the displayed/selected page and makes the copy the displayed/selected

• Select the New Page button from the Scrapbook Toolbar.

The new page is inserted directly after the displayed/selected page.

To clear a page, select the page to be cleared, and:

• Choose Page > Clear, or

• Select the Clear Page button from the Scrapbook Toolbar.

page.

To duplicate a page:

1. Select the page to be duplicated.

2. Choose Page > Duplicate, or

3. Select the Duplicate Page button from the Scrapbook Toolbar.

The duplicated page is inserted directly after the selected/displayed page.

Delete Delete deletes the displayed/selected page.

To delete a page:

1. Select the page to be deleted.

2. Choose Page > Delete, or

3. Select the Delete Page button from the Scrapbook Toolbar.

Delete All Delete All deletes all pages from the Scrapbook meeting. All data will be lost. Next Page/Previous

Page

Next Page navigates to the next page in the Scrapbook meeting. This option is available only when the last page in the meeting is not displayed/selected.

To select Next Page:

1. Choose Page > Next Page.

2. Select the Next Page button from the Scrapbook Toolbar.

3. Press the page down button on your keyboard. Previous Page navigates to the previous page in the Scrapbook meeting. This option is available

only when the ﬁrst page in the meeting is not displayed/selected. To select Previous Page:

1. Choose Page > Previous Page.

2. Select the Previous Page button from the Scrapbook Toolbar.

3. Press the page up button on your keyboard.

+ 288 hidden pages

3M Digital Media Systems 815 Operator’s Guide

Specifications and Main Features

Frequently Asked Questions

User Manual