3M 747 User Manual

Digital Data Manager

Model 747

Installation and Setup Guide

Version 3.xx Software

3M Library Systems

3M Center, Building 225-4N-14

St. Paul, MN 55144-1000

www.3M.com/library

© 3M 2011. All rights reserved. Digital Data Manager Model 747 Installation and Setup Guide 78-8123-9045-4, R ev . D 3M is a trademark of 3M. Adobe and Acrobat are registered trademarks of Adobe Systems Incorporated.

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Installation and Setup Contents

Introduction.................................................................................... 1

About Data Manager.......................................................................................................................1

Related documents ........................................................................................................................1

Installation and setup overview....................................................................................................2

Installing Data Manager for the first time.....................................................................................2

Upgrading Data Manager............................................................................................................2

Step 1 – Install Data Manager and DLA software .......................... 3

Computer requirements.................................................................................................................3

Privileges required for Data Manager...........................................................................................3

Installing Data Manager software .................................................................................................4

Installing Digital Library Assistant (DLA) software.....................................................................5

Step 2 – Install memory-card drive (new drive only) ..................... 6

Before you begin............................................................................................................................6

If you have problems......................................................................................................................6

Step 2.1 - Install the new memory-card drive..............................................................................6

Step 2.2 - Check the memory-card drive’s operation.................................................................7

Procedure....................................................................................................................................7

Removing a memory card............................................................................................................8

Step 2.3 - Configure memory card eject privileges.....................................................................8

Step 3 – Determine import/export format requirements................ 9

Step 3.1 – Determine data-format requirements .........................................................................9

Step 3.2 – Generate list files..........................................................................................................9

Step 4 – Create list folders........................................................... 10

Step 4.1 – Create shelf-order, search-list, and import folders.................................................10

Step 4.2 – Move the list files into the correct folders...............................................................10

Step 4.3 – Start Data Manager software.....................................................................................11

Step 4.4 – Specify list folder and export/import locations.......................................................12

Step 5 – Define list barcode validation parameters..................... 13

Step 6 – Set export parameters ................................................... 14

Export-format parameters..........................................................................................................14

About location IDs......................................................................................................................14

Step 6.1 – Create export formats ................................................................................................15

To create export formats............................................................................................................15

Designating a default export format (optional)...........................................................................16

Step 6.2 – Set up Duplicate Item Definitions (optional)............................................................17

Step 7 – Test your export formats................................................ 18

Step 7.1– Debug your export formats ........................................................................................18

Step 7.2 – Export lists and check for errors and warnings......................................................19

Procedure..................................................................................................................................19

About debugging export errors and warnings............................................................................20

Step 7.3 – View the exported lists on the DLA or other equipment ........................................21

Step 8 – Set import parameters ................................................... 22

Overview........................................................................................................................................22

Step 8.1 – Create and preview import formats..........................................................................23

Step 8.2 – Create collection categories......................................................................................24

Step 8.3 - Export collection-category labels to the memory card...........................................25

Step 8.4 – Test your import formats...........................................................................................26

Optional Procedures..................................................................... 27

Specifying language settings (optional)....................................................................................27

Designating a default export format (optional).........................................................................28

Designating a default import format (optional).........................................................................29

Using command-line scripts to automate Data Manager (optional)........................................30

Command-line operations and arguments................................................................................32

Command-line error codes and messages................................................................................33

3M Service.................................................................................... 34

Information to gather ...................................................................................................................34

3M Service phone numbers.........................................................................................................34

3M Library Systems Web Site .....................................................................................................34

3M™ DATA MANAGER MODEL 747 SOFTWARE LICENSE

Use of the 3M Data Manager Model 747 Software (“Software”) is governed by the terms of the license between 3M and Customer. The Software may be used by Customer and its employees and agents only for Customer’s benefit and in accordance with the license between 3M and Customer, as set forth below.

1. 3M Data Manager Model 747 Software. As used in this License, “Software” means the proprietary

3M Data Manager Model 747 Software licensed to Customer, including any updates (e.g., maintenance releases, modifications to existing functionality or new functionality) that may be provided to Customer by 3M during the term of this License. 3M is under no obligation to issue updates.

2. License. During the term of this License, 3M grants Customer the nonexclusive, nontransferable right to install the Software on a single computer at a single Customer location (“Site”) and to use the Software solely for Customer’s internal business purposes. Title to all copies of the Software will be and remain vested in 3M or its licensors. Title to media on which the Software is provided will be vested in Customer.

3. Prohibitions. Customer may not, without the prior written consent of 3M (i) sublicense, lease, lend or transfer the Software to any third party; (ii) use, or permit the use of, the Software for the benefit of, or by, any third party except in the normal course of Customer’s business; (iii) make copies of the Software except in the normal course of use or for archival purposes; (iv) use the Software at any location other than the Site; or (v) disassemble, reverse engineer or create derivative works of the Software except as permitted by law.

4. Operating Results. Customer is solely responsible for the use it makes of the Software, including, but not limited to, monitoring and verifying the input to and output from the Software.

5. LIMITED WARRANTY AND DISCLAIMER. 3M warrants to Customer that, for a ninety (90) day period following delivery of the Software, the then-current version of the Software will perform in substantial accordance with the corresponding documentation when used as in structed. If the Software fails to meet this warranty, 3M’s sole obligation and Customer’s sole remedy will be, at the option of 3M, correction of the Software to perform as warranted or refund of the applicable separate license fee paid. This warranty is void if the Software is modified or used with software or equipment for which it was not intended. EXCEPT FOR THIS LIMITED WARRANTY, 3M DISCLAIMS ANY AND ALL WARRANTIES,

WHETHER EXPRESS OR IMPLIED, INCLUDING WITHOUT LIMITATION ANY IMPLIED WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, NONINFRINGEMENT AND TITLE AND THOSE ALLEGEDLY ARISING FROM TRADE USAG E OR COURSE OF DEALING. 3M DOES NOT WARRANT THAT THE SOFTWARE IS FREE FROM ALL BUGS, ERRORS OR OMISSIONS.

6. Limitation of Liability. 3M will not be liable to Customer for any loss or damage resulting from lost

data or information. Further, except for personal injury, 3M will not be liable for any indirect, special, incidental or consequential damages or economic loss based upon breach of wa rranty, breach of contract, negligence, strict liability in tort or any other legal theory, even if 3M has been advised of the possibility of such damages. THE PARTIES AGREE THAT 3M’s MAXIMUM CUMULATIVE LIABILITY FOR ACTUAL DAMAGES FOR ALL MATTERS ARISING OUT OF OR RELATING TO THIS LICENSE SHALL NOT EXCEED TEN THOUSAND DOLLARS ($10,000).

7. Term and Termination. This License will terminate (i) if either party materially breaches a provision of this License and fails to cure such breach within thirty (30) days after receiving a written notice of breach from the nonbreaching party; or (ii) if Customer discontinues use of the Software. Upon termination of this License for any reason, Customer shall cease all further use of the Software and destroy or return to 3M all copies then in its possession or under its control. At 3M’s request, Customer will certify to 3M in writing that it is in full compliance with the requirements of this paragraph.

8. U.S. Government End Users. This provision applies to all acquisitions of this Software by or for the Federal Government or by any prime contractor or subcontractor (at any tier) for the Federal Government under any contract, grant, cooperative agreement, other transaction, or other agreement with the Federal Government. By accepting delivery of this Software, the Federal Government hereby agrees that this Software qualifies as “commercial” computer software within the meaning of the acq uisition or financial assistance regulations applicable to this procurement. The terms and conditions of this License shall apply to the Government’s use and disclosure of this Software and shall supersede any conflicting contract terms and conditions. If this License fails to meet the Government’s needs or is inconsistent with federal law, the Federal Government agrees to return this Software, unused, to 3M. The following additional statement applies only to acquisitions governed by DFARS Subpart 227.4 (October 1988): “Restricted Rights—Use, duplication and disclosure by the Government is subject to restrictions as set forth in subparagraph (c)(1)(ii) of the Rights in Technical Data and Computer Software clause at DFARS

252.227-7013 (OCT. 1988).”

9. General Provisions. This License constitutes the entire agreement between 3M and Customer with respect to use of the Software. This License is governed by and construed under Minnesota law, excluding its conflicts of law provisions. This License may not be amended, assigned, sublicensed or transferred by Customer without 3M’s prior written consent. Failure of 3M to enforce any provision will not constitute a waiver of such provision or of the right to enforce such provision. If any provision of this License is held to be unenforceable by a court, the validity and enforceability of the other provisions will not be affected.

Introduction

About Data Manager

3MTM Digital Data Manager (Data Manager) software is used to transfer information between your circulation system and 3M equipment such as the

Digital Library Assistant (DLA). Primary functions include:

 Processing circulation data files (list files) generated by your

circulation system and then exporting them to memory cards used by the DLA or other 3M equipment.

 Creating import and export formats that define which information

appears on the DLA or other 3M equipment.

 Importing data collected by the DLA and creating a formatted text file

that can be used to update your circulation system data.

Installation and setup overview

The steps required to install Data Manager 3.xx software will vary depending upon the installation type. See the descriptions below for an overview of installation procedures.

Data Manager installation and setup should be performed by

someone having in-depth knowledge of the library’s circulation system.

Installing Data Manager for the first time

You must complete all the setup steps listed below before you can use Data Manager software. Once you complete the initial setup, day-to-day operations are relatively simple and straightforward.

Procedure Page Number

Step 1 – Install Data Manager and DLA software Step 2 – Install memory-card drive Step 3 – Determine import/export format Step 4 – Create list folders Step 5 – Define list barcode validation parameters Step 6 – Set export parameters Step 7 – Test your export formats Step 8 – Set import parameters

...........................................................................10

................................................................6

......................................................9

....................................................................14

...............................................................18

............................................................22

.........................................3

...................................13

Upgrading Data Manager

If an older version of Data Manager software (v2.0 or higher) is installed on your computer, installing version 3.2 (or higher) will remove the older version and migrate your settings and formats to the new version.

Procedure Page Number

Step 1 – Install Data Manager and DLA software

.........................................3

Step 1 – Install Data Manager and DLA software

Computer requirements

Before you install Data Manager software, make sure that your computer meets the following requirements:

Computer Requirements

Processor

RAM

Hard drive

CD/DVD drive Monitor

USB ports

Keyboard, mouse

Memory card drive

Windows XP®, SP2 or SP3

233 MHz minimum, 300 MHz or higher recommended

128 MB minimum, 256 MB or higher recommended

Minimum 40 GB hard disk with at least 15 GB space available for data

CD or DVD drive DVD drive DVD drive 800 x 600 SVGA minimum DirectX® 9 support with

One port required for USB memory-card drive

Windows-compatible Windows-compatible Windows-compatible

USB memory-card drive included

Privileges required for Data Manager

Windows Vista® Business/Ultimate, SP1

1GHz 32-bit (x86) or 64-bit (x64) minimum

1 GB minimum 2 GB recommended

Minimum 40 GB hard disk with at least 15 GB space available for data

WDDM driver, 128 MB graphics memory (minimum), Pixel Shader 2.0 in hardware, 32 bits per pixel

One port required for USB memory-card drive

USB memory-card drive included

Windows® 7 Professional

1GHz minimum, 32-bit (x86) or 64-bit (x64)

1 GB minimum 2 GB recommended

Minimum 40 GB hard disk with up to 200 MB space reserved for log and statistics files

DirectX® 9 support with WDDM driver, 128 MB graphics memory (minimum), Pixel Shader 2.0 in hardware, 32 bits per pixel

One port required for USB memory-card drive

USB memory-card drive included

The following computer privileges are required to perform Data Manager tasks.

Task Required Privileges Notes

To install Data Manager Administrator privileges To create Data Manager

folders (as part of setup) To change Data Manager

settings

To write to Data Manager folders

To eject the memory card Eject privileges on the

Administrator privileges

Write access to the 3M section of the Windows Registry and 3M folder in the Program Files folder

Read and write access to folders

memory card

At installation, Data Manager changes system settings so this access is available to all system users.

The administrator must grant this access to staff members who use these folders.

The default is to limit eject privileges to administrators. If non-admistrators will be working with the memory card, administrators must give them eject privileges.

Installing Data Manager software

Database files reside in these locations:

• Version 3.1 or lower — C:\Program Files\3M Library Systems\ Data Manager

• Version 3.2 or higher — C:\ProgramData\3M Library Systems\ Data Manager

Procedure

1 If Adobe® Acrobat® Reader is not installed on

your computer, install it before you install the new version of Data Manager. (You can download the free Reader application from the Adobe website.) You will need this application to display Data Manager online help.

2 Insert the Data Manager CD-ROM into the

CD-ROM drive on your computer.

 The CD-ROM will automatically start the

installation program.

 If the install program does not start, use

Windows Explorer to display the contents of the CD-ROM and doubleclick on Setup.exe.

3 If Microsoft® Access™ 2007 (MS Office® or

RunTime) is not installed on your computer, this window (Figure 1) will appear. Click Install to install MS Access 2007 RunTime software.

Figure 1: MS Access™ 2007 RunTime installation.

4 Click Next to begin installing Data Manager

software.

5 Click Next at each screen to follow the

installation instructions. For a typical installation, accept the default settings on each screen.

6 On the final screen, click Finish to complete

the installation. A 3M Data Manager icon will be created on your Windows desktop.

Figure 2: Click the Next button to begin installing Data Manager software.

Figure 3: For most installations, select all components.

Installing Digital Library Assistant (DLA) software

Install 3M DLA software on the same computer that you will use to run Data Manager. Data Manager software will be used to load DLA software onto the DLA.

After you install DLA software onto the computer, Data Manager will copy it to the memory card each time you perform an export to the DLA.

See the 3M

Digital Library Assistant User Guide

for DLA software installation instructions.

Step 2 – Install memory-card drive (new drive only)

Before you begin

The procedures that follow are only for users with new memorycard drives. If you are already using a drive delivered with a previous version of Data Manager, installing the new drive is not required.

Please read the manufacturer’s instructions before installing or using the new memory-card drive.

If you have problems

If these installation procedures do not work on your computer, call 3M Service (see the last page in this guide).

Step 2.1 - Install the new memory-card drive

With the computer running, plug the memory-card drive USB cable into an available USB port. Windows XP, Vista or Windows 7 will discover the new drive and install the appropriate driver.

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