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Installation |
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At Home Operation |
• Away From Home Operation
Installation
1.Install the batteries.
Open the battery door on the bottom of the unit by pulling on the tabs. Insert the batteries, then close the door.
The batteries are used to save your messages in the event of a power failure.
2.Connect the line cord.
Plug one end of the telephone line cord into the TEL LINE jack at the rear of the unit, and the other end into a modular wall jack.
3.Connect your telephone.
(If you do not want to connect a telephone to the system, go to Step 4). Plug your telephone set cord into the TEL SET jack at the rear of the unit.
4.Connect the power cord.
Plug the power transformer into an electrical outlet that is not controlled by a wall switch.
The Message Window counts down from 6 to 0, then the “0” flashes to indicate that you need to record an announcement.
At Home Operation
Before using your new answering system, you should record the announcement that callers will hear when the system answers a call. The system will not answer calls unless as announcement is recorded.
1.Prepare your announcement.
Example: “Hello. I can’t come to the phone right now. Please leave your name, telephone number, and a short message after the beep. I will return your call as soon as I can. Thank you.”
NOTE: Your announcement can be up to 2 minutes long.
2.Press and release CHANGE.
The Message Window displays “C”.
3.Press and release ANNC.
The system beeps to indicate that it is recording. Speak toward the microphone in a normal tone of voice, from about 9 inches away. While you are recording, a “-“ flashes in the Message Window.
4.Press STOP when you are finished.
The unit automatically plays back your announcement. If necessary, adjust the VOLUME control (on the right side of the unit).
After you’re announcement plays back, the number in the Message Window should be on steady. If it is flashing, follow steps 2-4 to re-record your announcement.
To review your announcement, press and release ANNC.
If necessary, adjust the VOLUME control (on the right side of the unit).
To change your announcement, follow the steps under “recording Your Announcement.” The old announcement is deleted when a new announcement is recorded.
The clock records the day and time when each message was received. Before using your answering system, set the answering system’s Clock.
To set the day and time:
1.Set VOLUME to the middle.
2.Press and release CHANGE.
The Message Window displays “C”.
3.Press and release CLOCK.
The current day setting is announced (for example, “Sunday”).
4.To change the day setting,
hold down FORWARD or REPEAT until the correct day is announced. Then, release the button.
5.Press and release CLOCK.
The current hour is announced (for example, “10 AM”).
6.To change the hours setting,
Hold down FORWARD or REPEAT until the correct hour is announced. Them release the button. Check that the hour is correctly set for AM or PM. If it is not, hold down FORWARD to advance 12 hours.
7.Press and release CLOCK.
The current minutes setting is announced (for example, “oh three”).
8.To change the minutes setting,
Hold down FORWARD or REPEAT until the correct minutes setting is announced. Then, release the button.
9.Press and release CLOCK.
The new day and time are announced. You are done setting the day and time.
To hear the clock setting at any time, press and release CLOCK.
After you have set the clock, the Message Window should be on, indicating that the system is ready to answer calls. The Message Window shows the number of messages stored in memory (0 if no messages have been received).
If the Message Window is not on, press and release ON/OFF to turn the system on.
If you do not want your system to answer calls, press and release ON/OFF so that the Message Window turns off.
When the system answers a call, the caller hears the announcement you recorded, followed by a beep. After the beep, the system begins recording the caller’s message. While the system is taking a call, the Message Window displays “—“.
NOTE: To conserve memory, messages are limited to a maximum of 2 minutes each. If the caller is still speaking after 2 minutes, or if the caller is silent for more than 7 seconds, or if the system’s memory runs out, the system beeps once and hangs up.
To screen your calls, set the system to answer calls and adjust the VOLUME control so you can hear the announcement and a caller’s message on the system’s built-in speaker.
If you decide to take a call, lift the handset of any telephone on the same line. The system stops recording and resets to answer calls.
NOTE: If the announcement does not stop right away, press and release the telephone switch hook or press STOP.
Use the RINGS switch on the back of the unit to select the number of times the phone rings before the system answers.
•Set to 2 if you want the system to answer all calls on the second ring.
•Set to 4 if you want the system to answer calls on the fourth ring.
•Set to TS (Toll Saver) if you want the system to answer on the second ring when the system has new
messages, but on the fourth ring when the system has no new messages.
Use Toll Saver if you will be calling from another location to check for messages.
Suppose that Toll Saver is selected and you call long distance or from a pay phone to check your messages. If the system has received new messages since the last time you checked your messages, the system answers after 2 rings. If you hear a third ring, you know the system has no new messages. If you hang up after the third ring, you can avoid paying for the call.
If you want your system to beep once every 10 seconds to notify you when new messages have been received, set the MSG ALERT switch, located on the back of the unit, to ON. If you do not want to hear the beeps, set it to OFF.
The Message Window displays the number of messages that have been recorded. The Message Window can count only up to 9. If more than 9 messages are recorded, the display alternates between a “9” and a
“-“.
The table below summarizes the information provided in the Message Window.
Message Window |
What It Means |
Off |
System is off. |
0 (steady) |
System is turned on, but no messages have been |
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received. |
1-9 (steady) |
Message Window shows current message count. |
9 alternates with - |
More than nine messages have been recorded. |
F (flashing) |
Memory is full. You must delete messages before |
|
new messages can be recorded. |
0-9 (flashing) |
No announcement is stored in memory. |
- (flashing) |
An announcement, memo, phone conversation or |
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message is being recorded. |
- (steady) |
Your announcement is being played. |
Counts down from 6 to 0 |
Digital memory is being formatted. RESET was |
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pressed or there was an AC power failure with no |
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battery backup. |
You can use the message VOLUME control, on the right side of the unit, to adjust the volume of the system’s speaker. Slide the switch until you find a comfortable volume level.
The VOLUME control does not affect the level of the announcement heard by callers.
To play all messages:
•Press and release PLAY.
To play only new messages that have not been played before:
•Hold down PLAY for about 2 seconds until the system begins playing. (If no new messages have been received, you hear 5 beeps.)
As the system plays each message, the Message Window shows the number of the message. If there are more than 9 messages, the Message Window displays only the second digit (e.g., 0 for message 10).