Xerox WorkCentre Pro 635, WorkCentre Pro 645, WorkCentre Pro 657 User Manual

10 Polling

Polling Communications

The

Polling

up a document to be polled by a remote machine (Be Polled), or poll
multiple remote machi nes durin g the same operation (Gr oup or
Continuous Poll) .

The Polling feature allows you to retrieve a document from a remote
machine when you call that machine.

You can also transmit a document to a remote machine when the
remote machine calls you.

Polling

functio n key allo ws you to poll a re mote machin e (Poll) , set

Document WorkCentre Pro 635, 645, 657 10-1

Polling

Storing a Document to be Polled

This feature stores documents in polling boxes on your machine to be
retrieved by others. The following types of Polling boxes are
available.

• Poll-once Box — Documents stored in a poll-once box are

cleared when they are polled. When storing a document to be
polled, you can designate the following security options to be
required by the polling machine when retrieving your documents.

- A 4-digit security code 0000-9999. Only WorkCentre Pro 745,

635, 645, 657 machines can poll your machine.

- The remote machine fax number.

- Both the remote machine fax number and a 4-digit security

code.

Only 1 transmission can be reserved in a poll-once box without

security options assigned.

• Multi-poll Box — Documents stored in a multi-poll box are

retained in memory regardless of how many times they are
polled. No security options are available for multi-poll boxes.

Only one transmission can be reser ved to a multi- pol l box at a
given time.

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Polling

Storing a Document to be Polled in a Poll-once Box

This feature stores a document in a Poll-once box and prepares your
machine to be polled once by a remote machine. The documen t is
deleted after polling.

You can attach security requirements to the document.
You can store a document to a Poll-once box (without security), or a

multi-poll box, but not both.
You can store a document to both a Poll-once box (with security) and

a Multi-poll box.

Note: Group Polling is initiated when the Group Num ber is

assigned to a One Touch key. (See “Presetting Group
Numbers”.)

1. Load the document face down in the Document Tray.

2. Select the desired

3. Open the Access Cover and press:

Polling

4. To store the document in a Poll-once box, press .

Resolution

2

and

Contrast

Scan t o be polled:

1. Poll-once box

2. Multi-poll box

Security/fax number?

1. No

2. Security code

3. Fax number

4. Security & fax nbr

.

1

1

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Polling

5. Select the security option for storing in this Poll-once box.

1

To select no security, press and go to step 7. (If you
stored a document in a Multi-poll box you can not store a
document without a security code). Any fax machine can poll your
machi n e.

1

To select a 4-digit security code, press and go to step 6.
To select a remote fax number, press and go to step 6.

Any fax machine can poll your machine.
To select both a security code and a Fax Number, press

and go to step 6.

Scan t o be polled:

security code

Scan t o be polled:

– or –

Secure fax (20 max):

2

3

4

6. Using the numeric keypad, enter the 4-digit Security Code, or the
fax number of the remote polling machine, or both. Press
after each entry.

Note: If a document is already reserved in a Poll-once box and

you select the same security features and numbers, you
are prompted to delete it, retain it or add the new
document to it.

7. The document is scanned into memory and is waiting to be
polled. If a security code was used, provide the 4 digit number to
the polling machine operator.

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Enter

Polling

Storing a Document to be Polled in a Multi-poll Box

This feature stores a document in a Multi-poll box and prepares your
machine to be polled multiple times by various remote machines. Y ou
can only store one document in a Multi-poll box. The document is
retained in memory regardless of how many times it is polled.

If a document is stored in a Poll-once box (without security), you

cannot store a document in a Multi-poll box (see “Polling a Remote
Document (Poll-once or Multi-poll Box)”, in this Chapter).

1. Load the document face down in the Document Tray.

2. Select the desired

3. Open the Access Cover and press:

Polling

Resolution

2

and

Contrast

Scan t o be polled:

1. Poll-once box

2. Multi-poll box

.

Note: If a document is reserved in a Multi-poll box you are

prompted to delete it, retain it or add the new document
to it.

4. To store the document in a Multi-poll box, press . If you
stored a document without a security code in a Poll-once box you
cannot store a document in the Multi-poll box.

The document is scanned and stored in the Multi-poll box. When a
polling machine calls, the doc ument will b e tra nsmitte d .

2

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Polling

Cancelling Documents Stored in a Polling Box

To cancel a polling job refer to Chapter 9, “Cancelling Jobs”.

Modifying Documents Stored in a Polling Box

Once a document is stored in a polling box, additional documents
may replace it or be added to it. If a document is present in the polling
box you have selected, the “Already Assigned” screen displays .

To replace or add to a document stored in a Poll box:

1. Load the document face down in the Document Tray.

2. Select the desired

3. Open the Access Cover and press:

Polling

Resolution

2

4. To select Poll-once box press , and go to step 5.
To select Multi-poll box, press , and go to step 7.

and

Contrast

Scan t o be polled:

1. Poll-once box

2. Multi-poll box

1

1

.

2

Security/fax number?

1. No

2. Security code

3. Fax number

4. Security & fax nbr

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Polling

5. Select the type of security used when the previous document was
stored to the Poll-once box.

1

If no security was used, press , then go to step 7.

1

If only a security code was used, press .
If only the remote fax number was used, press .
If both the remote fax number and a security code were used,

press .

– or –

6. Using the numeric keypad, enter the Security Code, Fax Number
or both that were used when the previous document was stored
in this Poll-once box. Press the

4

Scan t o be polled:

Security code

Scan t o be polled:

Secure fax (20 max):

Enter

2

3

key after each entry.

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Already assigned

1. Delete

2. Add +

3. Retain

7. Select the change option:

1

To delete and replace the stored document, press . The
document is scanned and the machine return s to the Standby
Mode.

To add this document to the stored document, press . The
document is scanned and assigned a job number.
The machine returns to the Standby Mode.

1

2

3

To retain the current stored document, press and then

Stop

press

. The machine returns to the Standby Mode.

Polling

2

Polling a Remote Document (Poll-once or Multi-poll Box)

Use this procedure to poll a document from a remote machine. If the
remote operator stored the document with a security code, you must
enter that same security code to poll the document. If a security code
is used the document can only be polled by other WorkCentre Pro
745, 635, 645, 657 machines.

To poll a document from a remote machine:

1. Open the Access Cover and press:

Polling

1

1

2. Enter the fax number, press

3. Select the security code option:
If a security code is required, press . Then enter the

Security Code obtained from the remote operator, then press

Enter

.

Poll one number

Enter fax number

Start

.

Poll
Add security code?

1. Yes

2. No

1

1

If no Security Code is required by the sending machine,
press .

The machine dials the number and retrieves the docum ent.

-or-

4. Using one of the dialing methods, dial the remote telephone

Start

number, then press

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if necessary.

Polling

Manual
Group

Load document

To poll
press [Start]

Group Polling

Use this procedure to poll documents from multiple remote machines

with one operation, using a preset Group Number (see “Presetting
Group Numbers” earlier in this chapter).

A maximum of 50 groups can be preset for use with Multiple Po lling
Receptions.

Note: Group Polling is initiated when the Group Num ber is

assigned to a One Touc h key. (See “Presetting Group
Numbers”).

To poll documents from Multiple Remote Machine s:

1. Open the Access Cover and press:

Poll one number

Polling

1

1

Enter fax number

2. Press:

Poll a gr oup
Enter fax number
Speed di a l Key
or One Touch Key

3. Using the numeric keypad,
the number and press

Enter

Speed Dial

if necessary. Gr oups can also be

or One Touch keys, enter

entered if preset to a One Touch key .

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4. Repeat step 3 until you entered each number you want to include
in the Group Poll.

Poll a gr oup
Add Security Code?

Start

5. Press

.

1. Yes

2. No

Polling

2

Note: All machines must use the same poll security code.

6. Select the Group Poll Security option:
To poll a group of numbers that do not require a Security Code,

press .
To enter a Security Code, press .

7. Using the numeric keypad, enter the required Security Code, then

Enter

press

The machine dials each number in the group and retrieves the
document.

.

1

1

Poll a gr oup

security code:

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Polling

Continuous Polling*

Use this procedure to poll the same machine or group of machines
frequently, you can set up your machine to automatically perform this
task on a regular schedule. When the Continuous Polling feature is
active, your machine polls and receives documents from the
designated machines , at the same time, on each day you have
selected.

Only one Continuous P olling operation can be reserved at a time. To

delete the reserved Continuous Poll operation refer to “Deleting
Continuous Poll Jobs”.

To set the Continuous Polling feature:

1. Open the Access Cover and press:

Polling

Continuous poll

3

Interval 10-70min:

Note: The int e rval is the perio d o f tim e b etween polling

procedures. Possible settings are 10 to 70 minutes, in 10
minute increments.

2. Enter the polling interval (first digit only), then press

Continuous poll

Start/stop time:

0

Enter

.

08:00 -17:00

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* Not allowed in all markets.

Polling

3. Enter the Polling start time and stop time, then press

Continuous poll
[ ↑ ↓ ] for setting
Start/stop days:

4. Using the up and down arrow keys, select the starting day of the
week. When the starting day you want is blinking, press

5. Using the up and down arrow keys, select the stopping day of the
week. When the stopping day of the week is blinking, press

Enter

.

Continuous poll
Enter fax number
Speed dial key
or One Touch key

Enter

Mon-Fri

Mon

Enter

.

.

6. Using the dialing methods, enter the remote machine facsimile
num bers, and press

7. When you finish entering telephone numbers, press

Enter

if ne cess a r y.

Continuous poll
One Touch key: 46
Enter more
or pre ss [start]

Start

Continuous poll

Security code:

.

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Polling

Note: If using a security code for this poll operation, all machines

must be set with the same code.

8. If required, enter a 4-digit Security Code, then press
Continuous Polling starts when the machine clock reaches the start

time.

Enter

.

Deleting Continuous Poll J obs

To modify the continuous poll operation, you must delete and reenter
the information.

To delete a Continuous Poll Job:

1. Open the Access Cover and press:

Polling

3

2. To delete the Continuous Poll Job, press .

Already assigned

1. Delete

2. Retain

1

1

The Continuous Poll Job is deleted and the machine returns to the
Standby Mode.

Document WorkCentre Pro 635, 645, 657 10-13

Polling

Notes:

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