Xerox WorkCentre 5845, WorkCentre 5865, WorkCentre 5855, WorkCentre 5875, WorkCentre 5890 User Manual

Version 1.0
January 2013

Xerox® WorkCentre®
5845/5855/5865/5875/5890
Getting Started Guide

©2013 Xerox Corporation. All rights reserved. Xerox® and Xerox and Design® are trademarks of Xerox
Corporation in the United States and/or other countries.

®

Xerox

and XEROX and Design® are trademarks of Xerox Corporation in the United States and/or

other countries.

Version 1.0: January 2013

Table of Contents

1Safety and Regulations

Notices and Safety . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3

Safety Labels and Symbols . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3

Operational Safety Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4

Basic Regulations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7

Copy Regulations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10

Fax Regulations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12

Material Safety Data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15

Product Recycling and Disposal . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16

Energy Program Compliance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17

Environment, Health and Safety Contact Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18

2 Getting Started

Identifying the Parts of Your Device . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19

Locating the Serial Number for Your Device . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21

Services and Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22

Identifying the Control Panel Buttons . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34

Power On and Off . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35

Loading Documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37

Making Copies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38

Print . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39

Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45

Using Workflow Scanning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60

Sending an E-mail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61

Saved Jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63

Enhancing Productivity . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 70

Maintenance and Consumables . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71

Help . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 73

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Safety and Regulations

1

Notices and Safety

Please read the following instructions carefully before operating the device. Refer to them as needed to
ensure the continued safe operation of your device.

Your Xerox device and supplies have been designed and tested to meet strict safety requirements. These
include safety agency evaluation and certification, and compliance with electromagnetic regulations
and established environmental standards.

The safety and environment testing and performance of this device have been verified using Xerox
materials only.

WARNING: Unauthorized alterations, which may include the addition of new functions or connec-

tion of external devices, may impact the device certification. Please contact your Xerox represen­tative for more information.

Safety Labels and Symbols

All warnings and instructions marked on or supplied for the device should be followed.

WARNING: This WARNING alerts users to areas of the device where there is the possibility of per-

sonal injury.

WARNING: This WARNING alerts users to areas of the device where there are heated surfaces,

which should not be touched.

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Operational Safety Information

Your Xerox device and supplies have been designed and tested to meet strict safety requirements. These
include safety agency examination, approval, and compliance with established environmental
standards. To ensure the continued safe operation of your Xerox device, follow the safety guidelines on
this website at all times.

Electrical Supply

This document provides important electrical supply safety information that you should read before
installing or using the device.

Read the information in the following sections:

• Power Outlet Electrical Safety

• Power Cord Electrical Safety

• Laser Safety Information

• Device Safety

•Emergency Power Off

• Disconnect Device

Power Outlet Electrical Safety

This device must be operated from the type of electrical supply indicated on the data plate label located
on the rear cover of the device. If you are not sure that your electrical supply meets the requirements,
please consult your local power company or a licensed electrician for advice.

The electrical supply outlet should be installed near the device and should be easily accessible.

WARNING: This device must be connected to a protective earth circuit. This device is supplied

with a plug that has a protective earth pin. This plug will only fit into an earthed electrical outlet.

This is a safety feature. If you are unable to insert the plug into the outlet, contact a licensed
electrician to replace the outlet. Always connect the device to a correctly grounded power outlet.
If in doubt, have the outlet checked by a qualified electrician. Improper connection of the device­grounding conductor can result in electrical shock.

Power Cord Electrical Safety

• Use only the power cord supplied with this device.

• Plug the power cord directly into a grounded electrical outlet. Do not use an extension cord. If you
do not know whether or not an outlet is grounded, consult a qualified electrician.

• Do not place this device where people might step on or trip on the power cord.

• Do not place objects on the power cord.

• To reduce the risk of fire, use only No. 26 American Wire Gauge (AWG) or larger telecommunication
line cord.

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Laser Safety Information

CAUTION: Use of controls, adjustments, or performance of procedures other than those specified

in this manual can result in hazardous radiation exposure.

With specific regard to laser safety, the device complies with performance standards for laser products
set by government, national and international agencies as a Class 1 laser product. It does not emit
hazardous light, as the beam is totally enclosed during all phases of customer operation and
maintenance.

Device Safety

This device has been designed to provide operator access to safe areas only. Operator access to
hazardous areas is restricted using covers or guards, which require a tool to enable removal. Never
remove the covers or guards that protect hazardous areas.

Device Safety - Do These

• Always follow all warnings and instructions that are marked on or supplied with the device.

• Before cleaning this device, unplug the device from the electrical outlet. Always use materials
specifically designated for this device, the use of other materials may result in poor performance
and create a hazardous situation.

• Always exercise care when moving or relocating the device. Please contact your local Xerox dealer
to arrange relocation of the device to a location outside of your building.

• Always locate the device on a solid support surface (not on plush carpet) that has adequate
strength to support the weight of the machine.

• Always locate the device in an area that has adequate ventilation and room for servicing.

Note: Your Xerox device is equipped with an energy saving function to conserve power when the device

is not in use. The device may be left on continuously.

Device Safety - Do Not Do These

WARNING: Do not use aerosol cleaners. Aerosol cleaners can be explosive or flammable when used

on electromechanical equipment.

• Never use a ground adapter plug to connect the device to a power outlet that lacks a ground
connection terminal.

• Never attempt any maintenance function that is not specifically described in this documentation.

• Never obstruct ventilation openings. They are provided to prevent overheating.

• Never remove covers or guards that are fastened with screws. There are no operator serviceable
areas within these covers.

• Never locate the machine near a radiator or any other heat source.

• Never push objects of any kind into the ventilation openings.

• Never override or “cheat” any of the electrical or mechanical interlock devices.

• Never place this device where people might step on or trip on the power cord.

• This device should not be placed in a room unless proper ventilation is provided.

Please contact your local Authorized dealer for further information.

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Emergency Power Off

If any of the following conditions occur, turn off the device immediately and disconnect the power
cable(s) from the electrical outlet(s). Contact an authorized Xerox Service Representative to correct the
problem:

• The device emits unusual odors or makes unusual noises.

• The power cable is damaged or frayed.

• A wall panel circuit breaker, fuse, or other safety device has been tripped.

• Liquid is spilled into the machine.

• The machine is exposed to water.

• Any part of the device is damaged.

Disconnect Device

The power cable is the disconnect device for this device. It is attached to the back of the machine as a
plug-in device. To remove all electrical power from the device, disconnect the power cable from the
electrical outlet.

Ozone Safety Information

This device will produce ozone during normal operation. The ozone produced is heavier than air and is
dependent on copy volume. Providing the correct environmental parameters as specified in the Xerox
installation procedure will ensure that the concentration levels meet safe limits.

If you need additional information about ozone, please request the Xerox publication Ozone by calling
1-800-828-6571 in the United States and Canada. In other markets please contact your authorized
local dealer or Service Provider.

Maintenance Information

WARNING: Do not use aerosol cleaners. Aerosol cleaners can be explosive or flammable when used

on electromechanical equipment.

• Any operator device maintenance procedures will be described in the user documentation supplied
with the device.

• Do not carry out any maintenance on this device which is not described in the customer
documentation.

• Use supplies and cleaning materials only as directed in the user documentation.

• Do not remove covers or guards that are fastened with screws. There are no parts behind these
covers that you can maintain or service.

Consumables Information

• Store all consumables in accordance with the instructions given on the package or container.

• Keep all consumables away from the reach of children.

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• Never throw toner, toner cartridges or toner containers into an open flame.

Product Safety Certification

This device is certified by the following Agency using the Safety standards listed.

• Agency: Underwriters Laboratories Inc.

• Standard: UL60950-1 1st Edition (USA/Canada)

• Standard: IEC/EN60950-1 2nd Edition

This device has been manufactured under a registered ISO9001 Quality system.

Basic Regulations

Xerox has tested this device to electromagnetic emission and immunity standards. These standards are
designed to mitigate interference caused or received by this device in a typical office environment.

United States (FCC Regulations)

This device has been tested and found to comply with the limits for a Class A digital device, pursuant to
Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful
interference in a commercial environment. This device generates, uses, and can radiate radio frequency
energy. If it is not installed and used in accordance with these instructions, it may cause harmful
interference to radio communications. Operation of this device in a residential area is likely to cause
harmful interference in which case the user will be required to correct the interference at his/her own
expense.

If this device does cause harmful interference to radio or television reception, which can be determined
by turning the device off and on, the user is encouraged to try to correct the interference by one or more
of the following measures:

• Reorient or relocate the receiver.

• Increase the separation between the device and receiver.

• Connect the device into an outlet on a circuit different from that to which the receiver is connected.

• Consult the dealer or an experienced radio/television technician for help.

Any changes or modifications not expressly approved by Xerox could void the user's authority to
operate the device. To ensure compliance with Part 15 of the FCC rules, use shielded interface cables.

Canada (Regulations)

This Class A digital apparatus complies with Canadian ICES-003.

Cet appareil numérique de la classe A est conforme à la norme NMB-003 du Canada.

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European Union

WARNING: This is a Class A product. In a domestic environment this device may cause radio inter-

ference in which case the user may be required to take adequate measures.

The CE mark applied to this device symbolizes Xerox’s declaration of conformity with the
following applicable Directives of the European Union as of the dates indicated:

• December 12, 2006: Low Voltage Directive 2006/95/EC. Approximation of the laws of the member
states related to low voltage equipment.

• December 15, 2004: Electromagnetic Compatibility Directive 2004/108/EC. Approximation of the
laws of the member states related to electromagnetic compatibility.

• March 9, 1999: Radio & Telecommunications Terminal Equipment Directive 1999/5/EC.

• June 8, 2011: Restriction of the use of certain hazardous substances in electrical and electronic
equipment. Directive 2011/65/EU.

This device, if used properly in accordance with the user's instructions, is neither dangerous for the
consumer nor for the environment.

To ensure compliance with European Union regulations, use shielded interface cables.

A signed copy of the Declaration of Conformity for this device can be obtained from Xerox.

European Union Lot 4 Imaging Equipment Agreement Environmental
Information

Environmental Information Providing Environmental Solutions and Reducing Cost

Introduction

The following information has been developed to assist users and has been issued in relation to the
European Union (EU) Energy Related Products Directive, specifically the Lot 4 study on Imaging
Equipment. This requires manufacturers to improve environmental performance of in scope products
and supports the EU action plan on energy efficiency.

In scope products are Household and Office equipment that meet the following criteria.

• Standard monochrome format products with a maximum speed less than 64 A4 images per
minute.

• Standard color format products with a maximum speed less than 51 A4 images per minute.

Environmental Benefits of Duplex Printing

Most Xerox products have duplex printing, also known as 2-sided printing, capability. This enables you
to print on both sides of the paper automatically, and therefore helps to reduce the use of valuable
resources by reducing your paper consumption. The Lot 4 Imaging Equipment agreement requires that
on models greater than or equal to 40 ppm color or grater than or equal to 45 ppm monochrome the
duplex function has been auto enabled, during the setup and driver installation. some Xerox models
below these speed bands may also be enabled with 2-sided printing settings defaulted on at the time

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of install. continuing to use the duplex function will reduce the environmental impact of your work.
However, should you require simplex / 1-sided printing, you may change the print settings in the print
driver.

Paper Types

This product can be used to print on both recycled and virgin paper, approved to an environmental
stewardship scheme, which complies with EN12281 or a similar quality standard. Lighter weight paper
(60 gsm), which contains less raw material and thus saves resources per print, may be used in certain
applications. We encourage you to check if this is suitable for your printing needs.

Turkey RoHS Regulation

In compliance with Article 7 (d). We hereby certify

"It is compliant with the EEE Regulation."

"EEE yönetmeliðine uygundur"

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Copy Regulations

United States

Congress, by statute, has forbidden the reproduction of the following subjects under certain
circumstances. Penalties of fine or imprisonment may be imposed on those guilty of making such
reproductions.

1. Obligations or Securities of the United States Government, such as:

• Certificates of Indebtedness

•National Bank Currency

• Coupons from Bonds

• Federal Reserve Bank Notes

• Silver Certificates

• Gold Certificates

•United States Bonds

•Treasury Notes

• Federal Reserve Notes

•Fractional Notes

•Certificates of Deposit

•Paper Money

• Bonds and Obligations of certain agencies of the government, such as FHA, etc.

• Bonds (U.S. Savings Bonds may be photographed only for publicity purposes in connection

with the campaign for the sale of such bonds.)

• Internal Revenue Stamps. If it is necessary to reproduce a legal document on which there is a

canceled revenue stamp, this may be done provided the reproduction of the document is
performed for lawful purposes.

• Postage Stamps, canceled or uncanceled. For philatelic purposes, Postage Stamps may be

photographed, provided the reproduction is in black and white and is less than 75% or more
than 150% of the linear dimensions of the original.

•Postal Money Orders.

• Bills, Checks, or Draft of money drawn by or upon authorized officers of the United States.

• Stamps and other representatives of value, of whatever denomination, which have been or

may be issued under any Act of Congress.

2. Adjusted Compensation Certificates for Veterans of the World Wars.

3. Obligations or Securities of any Foreign Government, Bank, or Corporation.

4. Copyrighted materials, unless permission of the copyright owner has been obtained or the
reproduction falls within the “fair use” or library reproduction rights provisions of the copyright law.

Further information of these provisions may be obtained from the Copyright Office, Library of
Congress, Washington, D.C. 20559. Ask for Circular R21.5.

5. Certificate of Citizenship or Naturalization. Foreign Naturalization Certificates may be
photographed.

6. Passports. Foreign Passports may be photographed.

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7. Immigration papers.

8. Draft Registration Cards.

9. Selective Service Induction papers that bear any of the following Registrant’s information:

•Earnings or Income

•Court Record

• Physical or mental condition

• Dependency Status

• Previous military service
Exception: United States military discharge certificates may be photographed.

10. Badges, Identification Cards, Passes, or Insignia carried by military personnel, or by members of the
various Federal Departments, such as FBI, Treasure, etc. (Unless photograph is ordered by the head
of such department or bureau.)

Reproducing the following is also prohibited in certain states:

• Automobile Licenses

• Drivers’ Licenses

• Automobile Certificates of Title

The above list is not all inclusive, and no liability is assumed for its completeness or accuracy. In case of
doubt, consult your attorney.

Canada

Parliament, by stature, has forbidden the reproduction of the following subjects under certain
circumstances. Penalties of fine or imprisonment may be imposed on those guilty of making such
reproductions.

1. Current bank notes or current paper money.

2. Obligations or securities of a government or bank.

3. Exchequer bill paper or revenue paper.

4. The public seal of Canada or of a province, or the seal of a public body or authority in Canada, or
of a court of law.

5. Proclamations, orders, regulations or appointments, or notices thereof (with intent to falsely cause
same to purport to have been printed by the Queens Printer for Canada, or the equivalent printer
for a province).

6. Marks, brands, seals, wrappers or designs used by or on behalf of the Government of Canada or of
a province, the government of a state other than Canada or a department, board, Commission or
agency established by the Government of Canada or of a province or of a government of a state
other than Canada.

7. Impressed or adhesive stamps used for the purpose of revenue by the Government of Canada or
of a province or by the government of a state other than Canada.

8. Documents, registers or records kept by public officials charged with the duty of making or issuing
certified copies thereof, where the copy falsely purports to be a certified copy thereof.

9. Copyrighted material or trademarks of any manner or kind without the consent of the copyright or
trademark owner.

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The above list is provided for your convenience and assistance, but it is not all-inclusive, and no liability
is assumed for its completeness or accuracy. In case of doubt, consult your solicitor.

Other Countries

Copying certain documents may be illegal in your country. Penalties of fine or imprisonment may be
imposed on those found guilty of making such reproductions:

•Currency notes

• Bank notes and cheques

• Bank and government bonds and securities

• Passports and identification cards

• Copyright material or trademarks without the consent of the owner

• Postage stamps and other negotiable instruments

This list is not inclusive and no liability is assumed for either its completeness or accuracy. In case of
doubt, contact your legal counsel.

Fax Regulations

United States Fax Header Requirements

Fax Send Header Requirements

The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or
other electronic device, including a fax machine, to send any message unless such message clearly
contains in a margin at the top or bottom of each transmitted page or on the first page of the
transmission, the date and time it is sent and an identification of the business or other entity, or other
individual sending the message and the telephone number of the sending machine or such business,
other entity or individual. The telephone number provided may not be a 900 number or any other
number for which charges exceed local or long distance transmission charges. In order to program this
information into your machine, refer to the customer documentation and follow the steps provided.

Data Coupler Information

This device complies with Part 68 of the FCC rules and the requirements adopted by the Administrative
Council for Terminal Attachments (ACTA). On the cover of this device is a label that contains, among
other information, a device identifier in the format US:AAAEQ##TXXXX. If requested, this number must
be provided to the Telephone Company. A plug and jack used to connect this device to the premises
wiring and telephone network must comply with the applicable FCC Part 68 rules and requirements
adopted by the ACTA. A compliant telephone cord and modular plug is provided with this device. It is
designed to be connected to a compatible modular jack that is also compliant. See installation
instructions for details.

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You may safely connect the machine to the following standard modular jack: USOC RJ-11C using the
compliant telephone line cord (with modular plugs) provided with the installation kit. See installation
instructions for details.

The Ringer Equivalence Number (REN) is used to determine the number of devices that may be
connected to a telephone line. Excessive RENs on a telephone line may result in the devices not ringing
in response to an incoming call. In most but not all areas, the sum of RENs should not exceed five (5.0).
To be c ertain of the number of devi ces that may be connecte d to a line, a s determined by the to tal RENs,
contact the local Telephone Company. For products approved after July 23, 2001, the REN for this device
is part of the device identifier that has the format US:AAAEQ##TXXXX. The digits represented by ## are
the REN without a decimal point (e.g., 03 is a REN of 0.3). For earlier products, the REN is separately
shown on the label.

To order the correct service from the local telephone company, you may also have to quote the codes
listed below:

• Facility Interface Code (FIC) = 02LS2

• Service Order Code (SOC) = 9.0Y

WARNING: Ask your local telephone company for the modular jack type installed on your line.

Connecting this machine to an unauthorized jack can damage telephone company equipment.
You, not Xerox, assume all responsibility and/or liability for any damage caused by the connection
of this machine to an unauthorized jack.

If this Xerox device causes harm to the telephone network, the Telephone Company will notify you in
advance that temporary discontinuance of service may be required. But if advance notice is not
practical, the Telephone Company will notify the customer as soon as possible. Also, you will be advised
of your right to file a complaint with the FCC if you believe it is necessary.

The Telephone Company may make changes in its facilities, equipment, operations or procedures that
could affect the operation of the device. If this happens, the Telephone Company will provide advance
notice in order for you to make necessary modifications to maintain uninterrupted service.

If trouble is experienced with this Xerox device, for repair or warranty information, please contact the
appropriate service center; details of which are displayed either on the machine or contained within the
User Guide. If the device is causing harm to the telephone network, the Telephone Company may
request that you disconnect the device until the problem is resolved.

Repairs to the machine should be made only by a Xerox Service Representative or an authorized Xerox
Service provider. This applies at any time during or after the service warranty period. If unauthorized
repair is performed, the remainder of the warranty period is null and void.

This device must not be used on party lines. Connection to party line service is subject to state tariffs.
Contact the state public utility commission, public service commission or corporation commission for
information.

If your office has specially wired alarm equipment connected to the telephone line, make sure that the
installation of this Xerox device does not disable your alarm equipment.

If you have questions about what will disable alarm equipment, consult your Telephone Company or a
qualified installer.

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Canada

Note: The Industry Canada label identifies certified equipment. This certification means that the device

meets certain telecommunications network protective, operational and safety requirements as
prescribed in the appropriate Terminal Equipment Technical Requirements document(s). The
Department does not guarantee the equipment will operate to the user’s satisfaction.

Before installing this device, users must make sure that it is permissible to be connected to the facilities
of the local telecommunications company. The device must also be installed using an acceptable
method of connection. The customer should be aware that compliance with the above conditions may
not prevent degradation of service in some situations.

Repairs to certified equipment should be coordinated by a representative designated by the supplier.
Any repairs or alterations made by the user to this device, or device malfunctions, may give the
telecommunications company cause to request the user to disconnect the device.

Users should make sure for their own protection that the electrical ground connections of the power
utility, telephone lines and internal metallic water pipe systems, if present, are connected together. This
precaution may be particularly important in rural areas.

CAUTION: Users should not attempt to make such connections themselves, but should contact the

appropriate electric inspection authority, or electrician, as appropriate.

The Ringer Equivalence Number (REN) assigned to each terminal device provides an indication of the
maximum number of terminals allowed to be connected to a telephone interface. The termination on
an interface may consist of any combination of devices subject only to the requirement that the sum of
the Ringer Equivalent Numbers of all of the devices does not exceed 5. For the Canadian REN value,
please see the label on the device.

Europe

Radio Equipment & Telecommunications Terminal Equipment Directive

The Facsimile has been approved in accordance with the Council Decision 1999/5/EC for pan-European
single terminal connection to the public switched telephone network (PSTN). However, due to
differences between the individual PSTNs provided in different countries, the approval does not, of itself,
give an unconditional assurance of successful operation on every PSTN network terminal point.

In the event of a problem you should contact your authorized local dealer in the first instance.

This device has been tested to and is compliant with ES 203 021-1, -2, -3, a specification for terminal
equipment for use on analogue-switched telephone networks in the European Economic Area. This
device provides a user-adjustable setting of the country code. Refer to the customer documentation for
this procedure. Country codes should be set prior to connecting this device to the network.

Note: Although this device can use either loop disconnect (pulse) or DTMF (tone) signaling, it is

re com mended that i t is set to use DTM F signaling. DTMF signaling provides reliable and fa ster call setup.
Modification of this device, connection to external control software or to external control apparatus not
authorized by Xerox, will invalidate its certification.

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South Africa

This modem must be used in conjunction with an approved surge protection device.

Material Safety Data

For Material Safety Data information regarding your machine see the support information for your area.

North American material safety data can be found here: www.xerox.com/msds.

European Union material safety data can be found here: www.xerox.com/environment_europe.

For the Customer Support Center phone numbers, go to www.xerox.com/office/worldcontacts.

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Safety and Regulations

Product Recycling and Disposal

USA and Canada

Xerox operates a worldwide equipment take back and reuse/recycle program. Contact your Xerox sales
representative (1-800-ASK-XEROX) to determine whether this Xerox device is part of the program. For
more information about Xerox environmental programs, visit www.xerox.com/environment.html.

If you are managing the disposal of your Xerox device, please note that the device may contain lead,
mercury, Perchlorate, and other materials whose disposal may be regulated due to environmental
considerations. The presence of these materials is fully consistent with global regulations applicable at
the time that the device was placed on the market. For recycling and disposal information, contact your
local authorities. In the United States, you may also refer to the Electronic Industries Alliance web site:

http://www.eiae.org/.

European Union

WEEE Directive 2002/96/EC

Some equipment may be used in both a domestic/household and a professional/business application.

Professional/Business Environment

Application of this symbol on your device is confirmation that you must dispose of this
device in compliance with agreed national procedures. In accordance with European
legislation, end of life electrical and electronic equipment subject to disposal must be
managed within agreed procedures.

Domestic/Household Environment

Application of this symbol on your device is confirmation that you should not dispose of
the device in the normal household waste stream. In accordance with European legislation,
end of life electrical and electronic equipment subject to disposal must be segregated from
household waste. Private households within EU member states may return used electrical

and electronic equipment to designated collection facilities free of charge. Please contact
your local disposal authority for information. In some member states, when you purchase new device,
your local retailer may be required to take back your old device free of charge. Please ask you retailer for
information. Prior to disposal, please contact your local dealer or Xerox representative for end of life
takeback information.

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Energy Program Compliance

All Markets

ENERGY STAR

The Xerox WorkCentre™ 5845/5855/5865/5875/5890 is ENERGY STAR® qualified under the ENERGY
STAR Program Requirements for Imaging Equipment.

The ENERGY STAR and ENERGY STAR MARK are registered United States trademarks. The ENERGY STAR
Office Equipment Program is a team effort between U.S., European Union and Japanese governments
and the office equipment industry to promote energy-efficient copiers, printers, fax, multifunction
devices, personal computers, and monitors. Reducing device energy consumption helps combat smog,
acid rain and long-term changes to the climate by decreasing the emissions that result from generating
electricity. Xerox ENERGY STAR equipment is preset at the factory.

Canada

Environmental Choice

Terra Choice of Canada has verified that this device conforms to all applicable
Environmental Choice EcoLogo requirements for minimized impact to the environment.
As a participant in the Environmental Choice program, Xerox Corporation has determined
that this device meets the Environmental Choice guidelines for energy efficiency.
Environment Canada established the Environmental Choice program in 1988 to help

consumers identify environmentally responsible products and services. Copier, printer,
digital press and fax products must meet energy efficiency and emissions criteria, and exhibit
compatibility with recycled supplies.

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Safety and Regulations

Environment, Health and Safety Contact Information

For more information on Environment, Health, and Safety in relation to this Xerox device and supplies,
please contact the customer help line for your area.

Device safety information is also available on the Xerox website www.xerox.com/about-xerox/

environment.

USA: For Environment, Health, and Safety information call 1-800 828-6571

Canada: For Environment, Health, and Safety information call 1-800 828-6571

Europe: For Environment, Health, and Safety information call [phone]

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Getting Started

2

Identifying the Parts of Your Device

Your new device is not simply a conventional copier, it is a digital device capable of copying, faxing,
printing and scanning, dependent on your model and configuration.

All features and functions described within the User Guide relate to a fully configured WorkCentre and
may not be available on your device. If you require further information on any of the optional
components, or information on any of the other device configurations please contact your local Xerox
representative.

There are several configurations available which provide either 45, 55, 65, 75 or 90 copies or prints a
minute. All configurations are fully upgradable so as to meet any future requirements you may have.
Please contact your local Xerox representative for further information.

1. Control Panel: Touch Screen and Numeric Keypad.

2. Document Feeder and Document Glass: Used for scanning single or multiple documents. The

document glass can be used for scanning single, bound, custom size or damaged documents.

3. Paper Tray 1: This tray is standard on all models. The tray is fully adjustable and can be used for

media sizes A5 LEF (5.5 x 8.5” LEF) to A3 (11 x 17”).

4. Paper Tray 2: This tray is standard on all models. The tray is fully adjustable and can be used for

media sizes A5 LEF (5.5 x 8.5” LEF) to A3 (11 x 17”).

5. Paper Tray 3: This tray is standard on all models. The tray can be used for media size A4 LEF (8.5 x

11” LEF).

6. Paper Tray 4: This tray is standard on all models. The tray can be used for media size A4 LEF (8.5 x

11” LEF).

7. Tray 5 (Bypass Tray): Used for non-standard printing media from A6 SEF (2.8 x 4.3" SEF) to A3 (11

x 17").

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Getting Started

8. Paper Tray 6: This is an optional high capacity paper tray. It is a dedicated tray used for A4 LEF

(8.5 x 11” LEF) size media. Optional kits are available to accommodate A3 (11 x 17”), 8.5 x 14” SEF
or A 4 SEF (8.5 x 11” SEF) media.

9. Tray 7 (Inserter): An optional paper tray. It is used to insert pre-printed sheets into copy sets. It is

not part of the printing process and cannot be used for imaging.

10. Offset Catch Tray: The optional offset catch tray delivers output collated or uncollated. Each set

or stack will be offset from the previous to enable easy separation.

11. Basic Office Finisher: This optional device stacks, collates, staples and offsets your output.

12. Office Finisher: This optional device stacks, collates, staples and offsets your output. Hole punch

kits can be installed with this finisher.

13. Office Finisher with Booklet Make r: This optional finisher creates booklets, collates, offsets, stacks

and staples your output. Hole punch kits can be installed with this finisher.

14. High Volume Finisher: This optional finisher collates, offsets, stacks and staples your output. Hole

punch kits can be installed with this finisher.

15. High Volume Finisher with Booklet Maker: This optional finisher creates booklets, collates,

offsets, stacks and staples your output. Tri-fold and Hole Punch kits can be installed with this
finisher.

16. Convenience Shelf: An optional shelf used for holding documents or the Convenience Stapler.

17. Convenience Stapler: Optional stapler used to staple sheets if there is no finisher, or to re-staple

originals after copying.

Note: SEF is Short Edge Feed (where the short edge of the paper is the leading edge when the

paper is fed into the device). LEF is Long Edge Feed (where the paper is oriented so that the long
edge is fed into the device first).

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Getting Started

Locating the Serial Number for Your Device

If you need assistance during or after product installation, please visit www.xerox.com for online
solutions and support.

If you require further assistance, call our experts at the Xerox Support Center, or contact your local
representative. When telephoning please quote the machine serial number.

The Xerox Support Center or local representative telephone number is provided when the device is
installed.

1. To access the serial number open the front door. The serial number is located on a label above the

fuser module.

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Getting Started

Services and Options

Identifying the WorkCentre 5845 Standard and Optional Services

There are a number of services and options available for use with your device. Many services and options
are provided as standard and simply require enabling, or configuring with additional third party
hardware.

Additional optional functions and kits are also available and can be purchased and installed.

The options available are dependent on your device model.

Standard

• Paper Tray 1 fully adjustable paper tray.

• Paper Tray 2 fully adjustable paper tray.

• Paper Tray 3 high capacity paper tray.

• Paper Tray 4 high capacity paper tray.

• Paper Tray 5 (Bypass Tray) used for non-standard printing media.

• Security kit provides additional security features, such as image overwrite options.

• Color Scanner used to scan in color.

• Server Fax enables users to send and receive hard copy faxes via a fax server.

Requires a Third Party Fax Server to be configured and installed.

• Internet Fax allows users to send or receive faxes over the internet or intranet.

• Scanning enables E-mail and Workflow Scanning services.

Optional

• Paper Tray 6 high capacity paper tray.

• Tray 6 Large Paper Kit converts paper tray 6 to hold larger paper sizes.

• Tray 6 A4 Short Edge Feed Kit converts paper tray 6 into a short edge feed tray.

• Envelope Tray this tray is fitted instead of paper tray 2 to enable envelope printing. Up to 55 #10

Envelope s (4.1"x 9.5") can be loaded in the tray.

• Paper Tray 7 (Inserter) adds pre-printed sheets into copy sets. This is only available with the high

volume finisher or high volume finisher with booklet maker.

• Paper Tray Lock Kit locks the trays so that paper cannot be removed, this is a useful feature in

libraries.

• Offset Catch Tray delivers collated or uncollated output.

• Basic Office Finisher stacks, collates, staples and offsets your output.

• Office Finisher stacks, collates, staples and offsets your output. A hole punch kit is also available

for this finisher.

• Office Finisher 2 Hole Punch Kit enables the Office Finisher to make 2 hole punches. Other hole

punch kits are available for this finisher. Only one hole punch kit can be fitted at one time.

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