Xerox WORKCENTRE 5740, WORKCENTRE 5765, WORKCENTRE 5755, WORKCENTRE 5775, WORKCENTRE 5790 User Manual

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Version 1.0 November 2009

Xerox WorkCentre™ 5735/5740/5745/5755/5765/5775/ 5790

System Administrator Guide

Product names and trademarks of other companies are hereby acknowledged.

Changes are periodically made to this document. Changes, technical inaccuracies, and typographic errors will be corrected in subsequent editions.

Document Version: 1.0

1Introduction

Xerox WorkCentre Series . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2

Related Information Sources . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2

Customer Support . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3

2 Device Connection and Quick Setup

Front View . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6

Device Control Panel Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7

Initial Connection . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8

Power Management . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8

Installation Wizard . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9

Print a Configuration Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10

Access Tools Pathway as a System Administrator . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10

Ethernet Configuration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11

Enable TCP/IP and HTTP at the Device. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11

Internet Services . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13

System Configuration. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13

How to Verify the IP Address . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13

To Access Internet Services. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14

The Internet Services Welcome Page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14

Access Internet Services as System Administrator. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16

Changing the System Administrator Password. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16

To Setup HTTP . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17

Configure Network Connectivity Protocols with Internet Services . . . . . . . . . . . . . . . . . . . . . . . 17

Set a Description for the Device . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18

To Enable Services . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18

To Install Print Drivers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19

Configure Services . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19

3 General Setup

Administrator Tools Password . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21

Configuration Page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21

Configure Print Protocols. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22

Cloning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23

Date and Time . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25

Image Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27

Job Management. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29

Internationalization . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30

Sleep Mode Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30

Custom Services Setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31

SMart eSolutions Setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32

Alert Notification . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35

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Table of Contents

Billing Information and Usage Counters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37

Energy Saver . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37

Banner Sheet. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38

Feature Default . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39

Saving and Reprinting Jobs. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39

Online/Offline . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41

Foreign Interface Device . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41

Software Upgrade via Network Connection . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42

4Internet Services

Information Checklist. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45

Enable HTTP on the device . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45

Status . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47

Description and Alerts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47

Billing Information and Usage Counters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48

Consumables. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48

Trays . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49

Jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50

Active Jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50

Saved Jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50

Print . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52

Address Book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 53

Properties. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 53

Configuration Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 53

Description. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 53

General Setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54

Ethernet Configuration using Internet Services . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54

Support. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55

Other features and Services . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55

5 Network Installation

Windows 2000/2003/XP/Vista Environment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 58

Information Checklist. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 58

For Static IP Address. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 58

For Dynamic IP Address. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59

Windows 2000/2003 using AppleTalk . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64

Information Checklist. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64

Windows using Microsoft (R) Networking . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 67

NetBIOS over IP . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 67

NetBEUI over IP . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 70

IP Configuration in a Mac Environment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 73

Apple LPR Printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 73

Apple Print Queue . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 77

Network Configuration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 80

Configure Static IP Address using the Device . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 80

Configure Dynamic Addressing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 82

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Table o f C o nten ts

Configure IP Settings using Internet Services . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84

Configure SLP . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 88

Configure FTP . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 89

SNMP (Simple Network Management Protocol) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 90

SSDP (Simple Service Discovery Protocol) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 95

Microsoft Networking . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 96

LPR/LPD . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 98

Raw TCP/IP Printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 100

SMTP (Simple Mail Transfer Protocol). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 101

LDAP . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 103

Configure POP3 Setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 109

Configure HTTP . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 110

Proxy Server. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 111

NTP . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 112

WSD. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 113

Apple Talk . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 114

NetWare . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 115

AS400 Raw TCP/IP Printing to Port 9100 (CRTDEVPRT) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 118

UNIX . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 121

Solaris 2.x . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 123

6 Print Drivers

Windows 2000/2003 Server. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 130

Xerox Printer Installer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 130

Windows 2000 Professional. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 132

Xerox Printer Installer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 132

Windows XP . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 135

Xerox Printer Installer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 135

Windows Vista . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 138

Xerox Printer Installer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 138

Apple Macintosh 10.X . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 141

7 Authentication

Authentication Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 143

Authentication Configuration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 144

Authentication Configuration (Network Authentication) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 145

Xerox Secure Access . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 154

8Security

Security @ Xerox . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 160

User Data Encryption . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 161

User Information Database . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 161

IP Filtering . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 164

Audit Log . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 165

Machine Digital Certificate Management . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 167

IP Sec. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 171

Trusted Certificate Authorities . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 177

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To Access the Trusted Certificated Authorities Screen . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 177

802.1X . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 179

System Timeout. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 181

On Demand Overwrite . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 182

Overview. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 182

Immediate Image Overwrite . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 186

Overview. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 186

9 Workflow Scanning

Workflow Scanning User Authentication . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 189

Information Checklist. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 189

Enable Workflow Scanning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 190

Configure a File Repository. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 190

Configure General Settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 197

Configuring Validation Servers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 198

Scanning Web Service . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 200

Configuring the Default Template . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 200

Update List of Templates . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 209

Custom File Naming . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 210

Display Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 211

Set up Remote Template Pool Repository . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 212

10 Scan to Home

Information Checklist. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 215

Enable and Configure Scan to Home. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 216

11 Scan to Mailbox

Information Checklist. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 219

Enable Scan to Mailbox . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 219

Create a New Mailbox . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 220

Personalize Settings or Modify Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 221

Configure Scan to Mailbox . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 225

12 E-mail

E-mail Addressing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 231

E-mail Authentication. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 231

Configuring Public and Internal Address Books (LDAP) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 237

LDAP Addressing - Internal Address Book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 237

Public Address Book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 242

Domain Filter . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 245

13 Internet Fax

Using Mixed Size Originals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 249

Internet Fax Addressing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 249

Internet Fax Authentication and Authorization . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 249

Information Checklist. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 249

Enable Internet Fax. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 250

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Domain Filter . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 256

14 Embedded Fax

Information Checklist. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 259

Setting Fax Defaults . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 262

15 Server Fax

Server Fax Authentication and Authorization . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 277

Enable Server Fax. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 278

Configure a Server Fax Repository . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 278

16 LAN Fax

Information Checklist. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 287

Enable LAN Fax (Windows Print Driver) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 287

Using LAN Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 288

17 Reprint Saved Jobs

Information Checklist. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 293

Enable Reprint Saved Jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 293

Enable Reprint Saved Jobs in your Print Driver . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 294

Enable Save Job for Reprint . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 294

Back-up Jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 295

Restore Jobs. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 295

Manage Folders . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 296

Saving a Job . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 297

Table o f C o nten ts

18 Custom Services

Validation Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 299

19 Extensible Services Setup

Information Checklist. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 301

20 WSD (Web Services for Devices)

Enable WSD (Web Services for Devices) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 303

21 Xerox Standard Accounting

Information Checklist. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 305

Enable Xerox Standard Accounting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 306

To Add New User . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 306

To Create a General Account . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 307

22 Network Accounting

Information Checklist. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 313

Enable and Configure Network Accounting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 314

23 Xerox Secure Access

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Secure Access and Accounting. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 317

24 Software Upgrade

When Should I Upgrade the Software? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 323

How Do I Upgrade the Software?. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 323

To Upgrade Using the Internet Services. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 324

25 USB Printer Port

Information Checklist. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 329

26 Troubleshooting

Troubleshooting: Workflow Scanning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 331

Troubleshooting: E-mail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 333

Troubleshooting: Internet Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 335

Troubleshooting: Server Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 337

Troubleshooting: Embedded Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 338

Troubleshooting: Network Accounting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 339

Font Management Utility and Unicode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 341

Index

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Introduction

This guide has been created for System Administrators who need to install, set up and manage printers and other services on their network.

To use the procedures in this Guide effectively, System Administrators must have previous experience working in a network environment and must possess Supervisor, Administrator, Account Operator, or equivalent rights to the network. They must also have prior knowledge of how to create and manage network user accounts.

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Introduction

Xerox WorkCentre Series

Your device is not simply a conventional copier, it is a digital device capable of copying, faxing, printing and scanning, dependent on your model and configuration.

There are two configurations available:

• WorkCentre Copier/Printer - a multi-functional digital device capable of copying, printing, faxing

(optional), e-mailing and network scanning (optional).

• WorkCentre Copier/Printer/Scanner - an advanced multi-functional device offering a high

specification of features and functions. This model is capable of copying, printing, scanning, emailing and faxing (optional).

Each model has seven configurations available which provide either 35, 40, 45, 55, 65, 75, or 90 copies/prints a minute. All configurations are fully upgradeable so as to meet any future requirements you may have.

The following are supplied as standard:

• Document Feeder

• Paper Trays 1 and 2 - fully adjustable and can be used for media sizes 5.5x8.5” to 11x17” (A5

to A3).

• Paper Trays 3 and 4 - are high capacity paper trays used for media size 8.5x11” (A4).

• Bypass Tray - used for non-standard printing media.

The following are optional hardware, which are available for your device:

• Tray 5 - a high capacity paper tray used for media size 8.5x11” (A4). Optional kits are

available to accommodate 11x17” or 8.5x11” (A3 or A4) short edge feed media.

• Tray 6 (Inserter) - a paper tray for use with the High Volume Finisher. It is used to insert pre-

printed sheets into copy sets.

• High Volume Finisher (HVF) - a finisher which can collate, offset, stack and staple your

output. Booklet Maker, Trifold, Hole Punch and Post Process Inserter (PPI) kits can be installed with this finisher.

• Booklet Maker and Trifolder - these are devices which can be installed with HVF to staple

and fold booklets or leaflets.

• Convenience Stapler - this provides manual stapling of up to 50 sheets. The Convenience

Shelf must also be fitted.

• Offset Catch Tray - this delivers output collated or uncollated, each set or stack will be offset

from the previous to enable easy separation.

• Basic Office Finisher - this device stacks, collates, staples and offsets your output.

• Advance Office Finisher - this device stacks, collates, staples and offsets your output. Hole

punch kits are also available for this finisher.

Note: A Document Feeder, Bypass Tray and Paper Trays 1, 2 and 3 are supplied as standard.

Related Information Sources

Information available for this product series consists of:

Xerox WorkCentre 5735/5740/5745/5755/5765/5775/5790 System Administrator Guide

Introduction

•The System Administrator Guide (this guide)

•The User guides

• The Xerox website http://www.xerox.com

Customer Support

If you need assistance during or after product installation, please visit the Xerox website for online solutions and support, http://www.xerox.com

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Introduction

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Device Connection and Quick Setup

This chapter describes how to connect your device to a network and configure Ethernet settings.

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Device Connection and Quick Setup

Power On/Off Switch

Front View

Control Panel: Touch Screen and Numeric Keypad.

Document Feeder and Document Glass:

Used for scanning single or multiple documents. The document glass can be used for scanning single, bound, custom size or damaged documents.

Paper Trays 1 and 2: These trays are standard on all models. Trays 1 and 2 are fully adjustable and can be used for media sizes

5.5x8.5” to 11x17”(A5 to A3).

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Paper Trays 3 and 4: These trays are high capacity paper trays. Trays 3 and 4 are dedicated trays used for 8.5x11” or A4 size media.

Bypass Tray: Used for non-standard printing media.

Offset Catch Tray: Delivers output collated or uncollated. Each set or stack will be offset from the previous to allow easy separation.

Device Control Panel Overview

56789

111213

Device Connection and Quick Setup

Services Home

Provides access to the services available on the device.

Services Returns the display to the previous copy, fax, or scan feature screen when the Job

Job Status

Machine Status

Numeric

Status

Use to check the progress of active jobs, or display the detailed information of completed jobs.

Use to check the device status, the billing meter, and the status of consumables, or print various reports. Use this button also when accessing the System Administrator mode.

Provides access to device setups for the Administrators.

Use to enter alphanumeric characters.

screen or Machine Status screen is selected.

Keypad

Dial Pause

Help

‘C’ Cancel

Use to insert a pause when dialing a fax number.

Displays help messages for device features.

Cancels the previous entry made on the Numeric Keypad.

Entry

Languages

Use to select the required language.

Interrupt

Interrupts the current job to run a more urgent job.

Printing

Start

Energy Saver

Clear All

Stop

Display and To uc h scr e en

Use to start a job.

Use to select energy saver mode or perform a quick restart.

Press once to clear a current entry. Press twice to return to default settings.

Stops the job in progress.

Device display and touchscreen.

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Device Connection and Quick Setup

Initial Connection

Follow these steps to physically connect your device to the network.

1. Connect the Power Cable Ensure the device is connected to a suitable power supply and that the power cord is fully plugged in to the electrical outlet.

2. Connect the Ethernet Cable Connect a 10/100/1000 BaseT Ethernet cable to the Ethernet port at the rear of the device and the other end of the cable to your network port.

3. Power On the Device The Power On button is located on the left-side of the device.

Power Management

Power On/Off Button and Energy Saver Button

The Power On/Off button (located on the left hand side of the device) and the Energy Saver button (located on the control panel on the top left) controls the application of standby operating power to each of the system modules and initiates the sequences required to bring the device to an operational state. If the button is pressed when the device is operational, the following can be initiated:

• Energy Saver - ends the current session and keeps the device running on low power. When in Energy Saver Mode, press any key or touch the screen to wake the device up.

• Quick Restart - the system powers down followed by an automatically initiated Power On sequence. Any jobs in progress will be lost. Quick Restart may be helpful if experiencing problems with the operation of the device.

• Power Down - the system ends the current session and powers itself off in an orderly manner.

Power On

At the Device:

1. Ensure that your device is connected to a suitable power supply and that the power cord is fully plugged in to the electrical outlet of the device.

2. Press the <Power On/Off> button. The entire powering on process (to power on all installed options) takes less than three minutes.

Power Down

At the Device:

1. Press the <Power On/Off> button, the Power Down Options screen displays.

2. Touch [Power Down].

3. The Power Down Confirmation screen displays.

Note: If the are any jobs in the queue, confirming power down will result in the deletion of any

currently in the queue.

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Device Connection and Quick Setup

4. Touch [Confirm] to confirm the selection. The device will begin a controlled power down sequence. It remains on for approximately 45 seconds before switching off.

Energy Saver Options

The device is designed to be energy efficient and automatically reduces its power consumption after periods of inactivity. The System Administrator can set up Energy Saver options. For details, refer to

Energy Saver on page 37.

At the Device:

1. Press the <Energy Saver> button on the control panel. The Power Down Options screen displays.

2. Touch [Energy Saver]. The device will immediately enter Low Power Mode.

3. To re-activate the device when in this mode, touch a button on the control panel or touch screen.

Quick Restart

At the Device:

1. Press the <Energy Saver> button on the control panel. The Power Down Options screen displays.

2. Touch [Quick Restart].

3. The Power Down Confirmation screen displays.

Note: Any jobs in progress will be lost.

4. Touch [Confirm] to confirm the selection. The device will restart.

Installation Wizard

If this is the first time the device has been powered on, the Installation Wizard will run. If this screen does not appear, proceed to Configure Network Connectivity Protocols with Internet Services on page 17. The install wizard will prompt you with questions to help with the configuring of your device.

1. When the device is powered on the Language Selection screen displays, select preferred language and touch [OK] to begin.

2. The Welcome screen displays, this will guide you through the short series of steps required to setup your device. Touch [Next].

3. The Activation Code screen displays, using the on-screen keyboard enter the Activation Code supplied with the device. Touch [Next].

4. The Customer Support Telephone Numbers screen displays, verify that the Customer Support Telephone Number and Supplies Telephone Number are correct. If either number are incorrect or missing, touch the appropriate type-in region and enter the correct number using the keypad. To u ch [Next].

5. The Date Settings screen displays, select one of the following for Date Format:

• MM/DD/YY (default)

• DD/MM/YY

• YY/MM/DD

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a. Using the left and right arrow buttons select the required date settings for Month, Day and

Year .

b. Touch [Next].

6. The Time Settings screen displays; a. For Time Format, select either [12 Hour Format] or [24 Hour Format].

b. Touch the type-in region for [Hours] and [Minutes] and enter the current hour and minute.

c. Touch either [AM] or [PM] if a 12 Hour format was chosen earlier. d. Touch [Next].

7. The GMT Offset screen displays, using the scroll button to set the Greenwich Meantime Offset for the device locale. Touch [Next].

8. The Setup Complete screen displays, touch [Finish] to restart the device for the changes to take effect.

Print a Configuration Report

A Configuration Report is a summary report of the system data for example, device configuration, serial number, software version and network data.

A Configuration Report will automatically print when the device is powered off, then on, during Power Cable and Ethernet Cable installation. The Configuration Report will list the device settings. If necessary, perform the following steps:

1. Press the <Machine Status> button on the device.

2. Touch the [Machine Information] tab.

3. Touch [Print Reports].

4. Touch [Print Report].

5. Touch [Close].

If you want to disable automatic printing of a Configuration Report at Startup, refer to To Prevent the

Configuration Report to Print at Power On on page 22.

Access Tools Pathway as a System Administrator

Your device is designed to enable the device and customize feature default settings to meet your requirements. Most of the features will require you to access the Tools pathway. The Tools pathway will require you to log in to the device as the Key Operator or System Administrator.

Administrator access is required to change settings for:

• Device Settings

• Service Settings

• Network Settings

• Accounting Settings

• Security Settings

• Trouble shooting

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To access the Tools pathway, you must log in as a System Administrator as follows:

1. At the device, press the <Log In/Out> button on the Control Panel.

2. The Authentication Login Required screen displays. Touch [Keyboard].

3. The Authenticated Required - Step 1 of 2 screen displays, enter the Administrator’s username [admin] using the on-screen keyboard, touch [Next].

4. The Authenticated Required - Step 2 of 2 screen displays, enter the Administrator’s password [1111] using the on-screen keyboard, touch [Done].

5. Press the <Machine Status> button.

6. The Pathway Options screen display, touch the [Tools] tab for Tools pathway.

Ethernet Configuration

Ethernet Port

The Ethernet Interface is set to auto-detect the speed of your network. The device supports the following selectable speeds:

• Auto

• 10Mbps Half-Duplex

• 10Mbps Full-Duplex

• 100 Mbps Half-Duplex

• 100 Mbps Full-Duplex

• 1 Gbps Half-Duplex

• 1 Gbps Full-Duplex

Note: If your network has hubs that have Auto-Sensing enabled and the device Ethernet speed is

set to Auto, it is possible that the hub will not arbitrate to the correct speed.

Setting the Ethernet Speed at the Device

Note: To configure this feature or these settings access the Tools pathway as a System

Administrator. For details, refer to Access Tools Pathway as a System Administrator on page 10.

1. From the Tools pathway, touch [Network Settings].

2. Touch [Ethernet Physical Media].

3. Select the required Ethernet Physical Media speed to match the speed set on your hub or switch.

4. Touch [Save].

5. Press the <Log In/Out> button.

6. Touch [Logout] to exit the Tools Pathway.

Enable TCP/IP and HTTP at the Device

Look at the Configuration Report, verify whether the addressing shown under TCP/IP Settings will enable this device to communicate over your network. Also, verify that HTTP is enabled under HTTP

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Settings, to enable the use of the device web user interface for network and options configuration. If necessary, reset TCP/IP Addressing (including DHCP and DNS settings) and enable HTTP as follows:

Note: To configure this feature or these settings access the Tools pathway as a System

Administrator. For details, refer to Access Tools Pathway as a System Administrator on page 10.

1. From the Tools pathway, touch [Network Settings].

2. Touch the [Network Setup] button,

3. Touch [TCP IP].

4. From the TCP/IP screen, touch [HTTP/IPP Enablement].

a. For Protocol touch [Enable].

b. Touch [Save], to return to the TCP/IP screen.

5. Touch [TCP/IP Settings].

6. Configure TCP/IP settings, including DHCP (Dynamic Addressing) and DNS, touch [Save], touch the [Close] button to return to the Network Setting screen.

Note: This device supports IPv6 Addressing, with an automatically-built Link Local Address for

broadcasting to routers that can supply the network-layer configuration parameters. See

Configure Network Connectivity Protocols with Internet Services on page 17.

Quick Setup

When your device is configured with an IP Address and HTTP is enabled, you can configure network information from your web browser via Internet Services. Enter the IP Address of the device in your web browser to access Internet Services. For further information, refer to Internet Services on page 13.

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Internet Services

Internet Services is the embedded HTTP server application that resides in the device. Internet Services allows Administrators to change network and system settings on the device from the convenience of their desktops.

Many of the features available within Internet Services will require an Administrator User Name and Password. The default User Name is admin and the default Password is 1111. A user will only be prompted for an Administrator’s User Name and Password once in a single browser session.

System Configuration

To use Internet Services, you need to enable both TCP/IP and HTTP on the device. See To Add or

Change a Static IP Address when there is no DHCP Server Available on page 13.

How to Verify the IP Address

The device is configured by default to request an IP Address from a DHCP server. If your DHCP server provides a valid IP Address you will not need to configure the device with an IP Address. HTTP is also enabled by default. Print a Configuration Report to verify the IP Address.

To print a Configuration Report on demand, refer to Print a Configuration Report on page 10.

To Add or Change a Static IP Address when there is no DHCP Server Available

Note: To configure this feature or these settings access the Tools pathway as a System

Administrator. For details, refer to Access Tools Pathway as a System Administrator on page 10.

1. From the Tools pathway, touch [Network Settings].

2. Touch [Network Setup].

3. Touch [TCP IP].

4. Touch [TCP/IP Settings].

5. Touch [Dynamic Addressing].

a. Touch [Disable] to disable DHCP, and touch [Save] to return to the TCP/IP Settings screen.

6. Touch [IP Address/Host Name], the IP Address/Host Name screen displays.

a. Touch [IPv4 Address] and enter the IPv4 Address using the numerical keypad.

b. Touch [Save] to return to the IP Address/Host Name screen.

c. Touch [Host Name] d. Touch [Clear Text] and enter the Host Name using the on-screen keyboard.

e. Touch [Save] to return to the IP Address/Host Name screen.

f. Touch [Close] to return to the TCP/IP Settings screen.

7. Touch [Subnet and Gateway].

a. Touch [IP Gateway], and enter a valid IP gateway address using the numerical keypad.

b. Touch [Save] to return to the Subnet and Gateway screen.

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c. Touch [Subnet Mask], and enter a valid subnet mask address using the numerical keypad. d. Touch [Save] to return to the Subnet and Gateway screen.

e. Touch [Close] to return to the TCP/IP Settings screen.

8. Touch [TCP/IP Enablement].

9. For IPv4, touch [Enable].

10. Touch [Save].

11. Touch [Close].

12. Press the <Log In/Out> button.

13. Touch [Logout] to exit the Tools pathway.

To Access Internet Services

To view t he Internet Services Welcome screen:

1. Enter the device IP Address in the web browser.

2. Press <Enter> or click on the [Go] button. For example:

The Internet Services Welcome Page

A Welcome page is enabled as the opening page of the device's Internet Services web pages. You can click on [Configure Device] on the Welcome page, or click on the [Configuration Overview] link on the Properties tab, to go directly to the Install Wizards for configuring protocols and optional services.

The [I Have a Cloning File...] button on the Welcome page lets you copy configuration settings from a compatible Xerox system and apply them to this system.

To stop displaying the Welcome page, check the [Don’t Show Welcome Page Again] checkbox.

To acce s s the Welcome page or Properties tab of Internet Services, TCP/IP and HTTP must be enabled on the device as described in the Introduction on page 1 of this guide.

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The Welcome screen displays.

Main Panel

Menu Panel

Header Panel

Device Connection and Quick Setup

The Internet Services home page contains three panels without visible boundaries.

• Header Panel: displays the header for all pages. The header includes the Internet Services logo and model of the device. The header for the WorkCentre series also includes a user mode icon, and the name or type of a logged-in user. Below this panel on most pages is the tab bar which corresponds to the seven functions or tabs. These are Status, Jobs, Print, Scan, Address Book, Properties, and Support. You can navigate through the pages when you click on the text on each tab.

• Menu Panel: Displays a navigation tree, listing the items available within each category, with the currently displayed item highlighted.

• Main Panel: Displays information and settings for an item selected on the Menu Panel.

When you open Internet Services, a Welcome screen is displayed. If you click on the [Configure Device...] button, a Configuration Overview screen opens which provides links to the printing protocols and services that you can configure on the device.

If you click on the [I have a Cloning File...] button, you can copy settings from one device and transfer them to another device with the same version of system software.

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Access Internet Services as System Administrator

Many settings can be configured and setup using the Internet Services. By default the Properties tab and many features are locked, you will need to log in as a System Administrator.

1. At your Workstation, open the web browser, enter the IP Address of the device in the Address bar.

2. Press <Enter>.

3. Click on the [Properties] tab.

4. If prompted, enter the System Administrator User ID and Password. The default is [admin] and [1111].

5. Click on the [Login] button.

1. At your Workstation, open the web browser, enter the IP Address of the device in the Address bar.

2. Press <Enter>.

3. Click on the [Login] link at the top right of the page.

4. In the Login area, enter the System Administrator details in the [User ID] and [Password] field. The default is [admin] and [1111].

5. Click on the [Login] button.

Changing the System Administrator Password

Xerox recommends that you change the default System Administrator password after you configure the device for security reasons.

To change the System Administrator password:

At Your Workstation:

Note: To configure this feature or these settings access the Properties tab as a System

Administrator. For details, refer to Access Internet Services as System Administrator on page 16.

1. From the Properties tab, click on the [Security] link.

2. Select [Authentication Configuration] in the directory tree.

3. In the Device System Administrator Password area, click on the [Change Device Administrator Password] link.

4. In the User Name & Password area:

a. Enter the new password in the [New Password] field.

b. Retype the password in the [Retype New Password] field.

Note: The User Name ‘Admin’ is not editable and is reserved for the Device Administrator

Account.

Note: Do not forget the password, or you could be locked out of the system requiring a service call.

Be sure to keep it in a secure location.

5. Click on [Save].

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To Setup HTTP

The Internet Services HTTP screen allows the System Administrator to specify the Keep Alive Timeout, Maximum Connections, Port Number and Secure HTTP (SSL) settings.

Note: To configure this feature or these settings access the Properties tab as a System

Administrator. For details, refer to Access Internet Services as System Administrator on page 16.

1. From the Properties tab, click on the [Connectivity] link.

2. Click on the [Protocols] link.

3. Select [HTTP] in the directory tree.

4. In the Configuration area:

a. For Connection, select [Enabled] to enable the protocol. b. For Secure HTTP (SSL), select [Enabled] to set the HTTP Security Mode.

c. Change the Port Number if required. The default is 443.

d. The [Keep Alive Timeout] setting determines how long the device's Internet Services pages

will wait for a response from a connected user before terminating the connection. Enter the required number of seconds (1 - 60) in the [Keep Alive Timeout] field.

Note: Generally, user connections will be adversely affected (slow or kept busy) if the Keep Alive

Timeout is set for a long period of time.

Physical Connection will display the current physical connection in use.

The [Maximum Connections] setting is the maximum number of simultaneous connections that can occur at any given moment to Internet Services. Enter a number from 8 - 32 to indicate the maximum number of clients that can be connected (for example, with open sockets) to the HTTP server at any one time in the [Maximum Connections] field.

Note: In order for the device to operate in Secure HTTP (or HTTPS/SSL) mode, the device must

possess a correctly configured Machine Digital Certificate. For information on Machine Digital Certificate, refer to Machine Digital Certificate Management on page 167.

e. Click on the [Apply] button to accept the changes.

Configure Network Connectivity Protocols with Internet Services

Internet Services is a series of web pages, hosted on the embedded HTTP server of the device, allowing configuration of services and settings using a web browser.

Refer to Network Installation on page 57, of this guide and follow the instructions to configure protocols.

To configure individual protocols only, using your web browser, from the Properties tab perform the following steps:

Note: To configure this feature or these settings access the Properties tab as a System

Administrator. For details, refer to Access Internet Services as System Administrator on page 16.

1. From the Properties tab, click on the [Connectivity] link.

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2. Click on the [Protocols] link.

Note: To see IPv6 Addressing parameters, if desired, click [IP (Internet Protocol)] in the list of

Protocols, then click on [IPv6] tab.

3. Select your individual protocol of interest from the displayed list and modify settings to your requirements. For further information refer to Network Installation on page 57.

Set a Description for the Device

The Internet Services Properties Description page contains information that identifies a specific device model, name and physical location.

Note: To configure this feature or these settings access the Properties tab as a System

Administrator. For details, refer to Access Internet Services as System Administrator on page 16.

1. From the Properties tab, select [Description] in the directory tree.

2. In the Identification area:

a. Type a name of your choice for the device in the [Device Name] field.

b. Type the site location for the device in the [Location] field. c. Click on the [Apply] button to accept the changes or [Undo] to return the settings to their

previous values.

To Enable Services

Services are pre-installed on the device, and must be enabled from the Optional Services screen within the device To ol s pathway.

The Optional Services are:

• ID Card Copy • Immediate Image Overwrite

• Workflow Scanning • Server Fax

• E-mail • Embedded Fax

• Interne t Fa x • S ave Job For Reprint

• Image Overwrite Security • Searchable File Formats

• Network Accounting • Common Access Card

• Color Scanner Enablement

At the Device:

Note: To configure this feature or these settings access the Tools pathway as a System

Administrator. For details, refer to Access Tools Pathway as a System Administrator on page 10.

1. From the Tools pathway, touch [Service Settings].

2. Use the Up and Down scroll button and touch [Optional Services].

Note: If you do not see the required service, you may need to install additional hardware on your

device.

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3. Touch the required service you wish to enable.

4. Touch [Enable].

5. Touch the [Save] button.

6. Press the <Log In/Out> button.

7. Touch [Logout] to exit the Tools Pathway.

The service should now be available from the All Services area of the device user interface screen.

To View the Service Status on the Internet Services

To view the service status on the Internet Services.

Note: To configure this feature or these settings access the Properties tab as a System

Administrator. For details, refer to Access Internet Services as System Administrator on page 16.

1. From the Properties tab, click on the [General Setup] link.

2. Select [Configuration] in the directory tree.

3. Scroll to the Installed Options area. All the installed options on the device will be listed displaying if the options are enabled or disabled, installed or not installed.

To Install Print Drivers

Refer to Print Drivers on page 129 of this guide and follow the instructions provided.

Configure Services

If you have installed one or more optional service on your device you can configure the service from Internet Services.

If you need more specific information about services and how to configure them, refer to the following chapters for each service:

• Workflow Scanning on page 189.

• Scan to Home on page 215.

• Scan to Mailbox on page 219.

• E-mail on page 231.

• Internet Fax on page 249.

• Embedded Fax on page 259.

• Server Fax on page 277.

• LAN Fax on page 287.

• Reprint Saved Jobs on page 293.

• Network Accounting on page 313.

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Administrator Tools Password

The Administrator password is required to access the administrator tools function both from the device touch screen and Internet Services. Access to the administrator tools is necessary to configure the device, network connectivity and optional settings.

Note: Note that certain area on the web user interface (Internet Services) is protected by the

Administrator password, this will require you to log in with the User ID and Password, the default is admin and 1111, BEFORE modifying any settings. After working with settings, make sure to log out by clicking on [admin-Logout] in the upper-right corner of the Internet Services screen, then click on the [Logout] button.

We recommend that you change the Administrator password immediately after device installation. A password of at least nine characters in length should be sufficient. When changed, ensure the password is kept in a secure place for future use.

Configuration Page

The Configuration page allows you to view device setup details, for example Network Setup and Workflow Scanning Setup.

Note: These details can also be printed by clicking on the [Print Configuration Page] button.

1. At your Workstation, open the web browser and enter the IP Address of the device in the Address bar, and press <Enter>.

2. Click on the [Status] tab.

3. Select [Configuration] in the directory tree.

4. To view information about a setting select the required configuration setting from the list.

5. To print the Configuration details, click on the [Print Configuration Page] button.

Configuration Report

Note: The following instructions are assuming that printing a Configuration Report is open to all

users.

The Configuration Report details the device software versions and network settings configured for the device. The Configuration Report automatically prints when the device is rebooted or switched on. You can print a Configuration Report by following the instructions below.

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At the Device:

1. Press the <Machine Status> button on the device.

2. Touch the [Machine Information] tab.

3. Touch [Print Reports].

4. Touch [Print Report].

5. Touch [Close].

To Prevent the Configuration Report to Print at Power On

At the Device:

Note: To configure this feature or these settings access the Tools pathway as a System

Administrator. For details, refer to Access Tools Pathway as a System Administrator on page 10.

1. From To ol s pathway, touch [Device Settings].

2. Scroll down by touching the scroll-down button, touch [Configuration Report].

a. The Configuration Report screen displays, for At Power On, touch the [Do Not Print Report]

button.

b. Touch [Save].

3. Press the <Log In/Out> button.

4. Touch [Logout] to exit the Tools pathway.

Configure Print Protocols

1. At your Workstation, open the web browser and enter the IP Address of the device in the Address bar, and press <Enter>.

2. At the welcome page, click on the [Configure Device] button.

3. If prompted, enter the Administrator User ID and Password. The default is [admin] and [1111].

4. Click on the [Login] button.

5. If you want to use the checklist, click on the [View Checklist] button and click on the [Print] button. Scroll to the bottom of the screen and click on the [Close] button.

6. Click on the [Settings] button next to Print Protocols.

7. Click on the [Configure] button next to General Settings to configure general print settings.

8. In the General area:

a. For Device Start-Up Page, check the [Enabled] checkbox to enable a start-up page to print

at device start-up.

b. Enter the time to pass, in minutes, for the device to timeout in the [Timeout] field. The range

is 0-7200, the default is 30 minutes.

9. In the Banner Sheet area:

a. For Use Generic User Name and Job Name, check the [Enabled] checkbox, to print the

generic user and job names on the banner sheet for the print jobs instead of the names submitted with the jobs.

b. For Banner Sheets, check the [Enabled] checkbox to allow a banner sheet to print with every

print job.

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c. For Allow Print Driver to Override, check the [Enabled] checkbox to allow the Print Driver to

override the banner sheet option.

10. In the Secure Print area:

The Secure Print requires a user to be authenticated as the owner of a print job using a passcode. Printing will only begin when the secure passcode is entered at the device.

a. For Secure Print Passcode Length, enter the minimum required length of the Secure Print

Passcode. The range is from 4 - 10 digit.

b. For Release Behavior, select one of the following:

• Release all owner’s jobs with passcode - this will release all jobs associated with the

user, with the supplied passcode.

• Release only the selected job - this will release only a selected job with a supplied

passcode.

11. In the Defaults area, select the required settings for the following options:

• Copies - allows you to set the default number of copies output by the device, the range is 1-

9999.

• Job Type - allows you to select the default job type.

• Paper Size - allows you to specify the default paper size from the drop-down menu.

• Paper Color - allows you to specify the default paper color from the drop-down menu.

• 2 Sided Printing - allows you to select either 1-Sided Print, 2-Sided Print or 2-Sided Print Flip

on short edge.

• Collate - allows you to enable or disable the collation.

12. Click on the [Save] button to return to the Print Protocols screen.

13. Click on the [Configure] button next to the IP (Internet Protocol), to allow the device to support your network environment.

14. Enter the information for your chosen protocol. If you need more information on how to configure protocol information refer to Network Installation on page 57.

15. Click on the [Save] button.

16. You have finished configuring the protocol information, click on the [Close] button.

17. To print to the device, install the Print Drivers on your workstation. If you need more information refer to Print Drivers on page 129.

Cloning

Cloning allows you to copy the settings and web generated scan templates of one device and transfer them to other devices operating with the same version of system software. Depending on the optional features installed on the device, groups of settings can be cloned. For example, scan settings will be available for cloning only if the Workflow Scanning optional feature is already installed on the source device.

After selecting the settings to be cloned, a configuration cloning file is created and saved with the extension .dlm (downloadable module).

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The configuration cloning file can then be submitted to other devices using Internet Services via a web browser. The settings are transferred and applied to the recipient device.

Note: Optional features must be installed on the recipient device in order to accept cloned

settings. It is not possible to install an optional feature (for example, Workflow Scanning or E-mail) through the process of cloning. Cloning feature creates a .dlm file script that can be used to configure other devices. All devices must have the same version of software for the .dlm file to be accepted.

To Verify the Software Version

Note: To verify the software version on the device access the Properties tab as a System

Administrator. For details, refer to Access Internet Services as System Administrator on page 16.

1. From the Properties tab, click on the [General Setup] link.

2. Select [Configuration] in the directory tree.

3. Scroll down to the Printer Setup area and view the system software version.

Note: The Clone feature will create a .dlm file scripts that can be used to configure other devices.

All devices must have the same version of software for the .dlm file to be accepted.

To Clone a Dev i c e

Note: To configure this feature or these settings access the Properties tab as a System

Administrator. For details, refer to Access Internet Services as System Administrator on page 16.

1. From the Properties tab, click on the [General Setup] link.

2. Select [Cloning] in the directory tree.

3. In the Create Clone File area: a. By default all features are selected, click on the [Clear All] button, and check the following

feature checkboxes to select the features that you wish to clone:

• Accounting • Job Management

• Audit Log • System Disk

• E-mail • Workflow Scanning

• Internationalization • Web Services

• SMart eSolutions • Public Address Book

• Print Settings • Connectivity Settings

• Device Upgrade • Internet Fax

• Administration • Security

• Authentication & Authorization Configuration

•Fax •Templates

•Power Saver

b. To select all the features, click on the [Select All] button.

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c. Click on the [View feature Details] link to view the specific parameters that can be cloned for

any of the feature.

d. Click on the [Clone] button.

4. In the Cloning Instructions area: a. Right-click on the [“Cloning.dlm”] link that appears and select [Save Target As].

b. A dialog box will prompt you to specify a name and location for the cloned file. Ensure the

extension reads ‘.dlm’.

c. Click on the [Save] button. The .dlm file can now be used to clone other devices.

To Install the Clone File on Another Device

Note: This procedure will cause the device to reboot and will be unavailable over the network for

several minutes.

1. Click on the [Status] tab.

2. Select [Welcome] in the directory tree.

3. Click on the [I Have A Cloning File] button.

4. If prompted, enter the Administrator User ID and Password. The default is [admin] and [1111].

5. Click on the [Login] button.

6. In the Install Clone File area, click on the [Browse] button.

7. Locate your file and click on the [Open] button.

8. Click on the [Install] button.

The device will be unavailable over the network for several minutes. When rebooted a Configuration Report will print, if enabled.

Date and Time

This feature allows the System Administrator to set the Date and Time (including Time Zone for Daylight Saving Time) for the system. It can be set up using NTP, or it can be manually set on the device interface.

Manual Setup at the Device

Note: To configure this feature or these settings access the Tools pathway as a System

Administrator. For details, refer to Access Tools Pathway as a System Administrator on page 10.

1. From the Tools pathway, touch [Device Settings].

2. Touch [General].

3. Touch [Date and Time].

4. When the warning dialog appears, touch [Close].

5. The Date and Time screen displays, select [Date] tab.

a. For Date Format, select one of the following:

• mm/dd/yy

• dd/mm/yy

• yy/mm/dd

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b. Touch the Left and Right arrow, select the required value for the following:

• Day (dd) - the range will be dependant on the selected month.

• Month (mm) - the range is from 1 to 12.

• Year (yy) - the range is from 00 to 40.

6. Select the [Time] tab.

a. Select one of the following time format:

• AM

• PM

• 24 Hour

b. Touch the Left and Right arrow, select the required value for the following:

• Hours - for a 12 hour format the range is 1 to 12 and for a 24 hour format the range is 0

to 23.

• Minutes - the range is 00 to 59.

• If the 12 hour format is selected, select either [AM] or [PM] from the drop-down menu.

Note: Any changes to these settings will require the device to reboot.

7. Select the [GMT Offset (Time Zone)]. a. Touch the Left and Right arrows, selecting the required time zone.

8. Touch [Reboot], the system will reboot.

Using NTP

NTP (Network Time Protocol) is designed to synchronize the clocks of computers over a network. This feature will ensure that the device’s internal clock stays synchronized with the NTP server you specify.

Note: If you set up using NTP, the date and time of the system can be set using a network time

server (NTP). The system will check the server at boot time, every subsequent 24 hours, and any time the NTP parameters are modified. If the device is configured to use DHCP, and an NTP server, or the GMT offset is provided by the DHCP server, then the data entered here will be overwritten by the corresponding DHCP retrieved items. Enabling NTP or modifying NTP settings will cause a system reset.

At Your Workstation:

Note: To configure this feature or these settings access the Properties tab as a System

Administrator. For details, refer to Access Internet Services as System Administrator on page 16.

1. From the Properties tab, click on the [Connectivity] link.

2. Click on the [Protocols] link.

3. Select [NTP] in the directory tree.

4. In the Offset of Local Time Zone area select the time offset (in hours) from the [Offset of Greenwich Mean Time] drop-down menu. The default is 0.0.

5. In the Network Time Protocol area:

a. For NTP Enabled, check the [Enabled] checkbox to enable NTP on the device.

b. Select one of the following:

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• IPv4 Address and enter the IP Address and Port and the Backup IP Address and Port

details in the required fields. The default port number is 123.

• Host Name and enter the Host Name and Port and the Alternate Host Name and Port

details in the required fields. The default port number is 123.

Note: Any changes to these settings will require the device to reboot.

6. Click on the [Apply] button, the system will reboot.

Image Settings

The Image Settings screen allows you to set preferences for the various file formats that the device is capable of creating when features such as E-mail and Internet Fax are used at the device.

To Configure Image Settings

Note: To configure this feature or these settings access the Properties tab as a System

Administrator. For details, refer to Access Internet Services as System Administrator on page 16.

1. From the Properties tab, click on the [General Setup] link.

2. Select [Image Settings] in the directory tree, the Image Setting screen will display.

3. In the PDF & PDF/A Settings area: a. For Optimization for Fast Web Viewing, check the [Enabled] checkbox.

If enabled, this option will create linearized PDF files. Linearized PDF files allow the first page of the PDF file to be displayed in a user's web browser, before the entire file is downloaded from the web server. This fast first page display helps to alleviate Internet user frustration in waiting for an entire file to download before displaying the file's contents. This option will produce relatively small files with a very short encoding delay per page, however the image detail may appear more grainy when printed.

Note: Regarding Searchable PDF and PDF/A: If this option is available, by enabling the selection

you will provide Workflow Scanning, E-mail, and Internet Fax users with the ability to choose [Searchable] as an option for their PDF and PDF/A file formats. The Searchable Format provides a second layer of data with the text of the scanned document. The second layer is converted to an optical character readable format, enabling the text of the document to be searched on, copied, and pasted, as desired.

b. JBIG2 is a standard algorithm for lossless compression of bi-level images (two color images),

specializing in the preservation of thin lines. JBIG2 compression is usually used for text and halftone documents, and is claimed to be able to compress scanned documents up to 10 times smaller than with TIFF G4. A further claim is that it allows scanned manuals, books, check images, and other document types to be viewed and manipulated efficiently over the Internet. This method yields a very small black and white file size with fast viewing performance. This compression format requires Acrobat 5, with PDF version 1.4 or greater. There are two encoding methods for JBIG2, check both of the following checkboxes for optimal compression:

• Enable Arithmetic Encoding

• Enable Huffman Encoding

Note: Select one option for good compression and improved speed, if neither is selected, there will

be no compression or optimal speed.

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c. For Flate Compression, check the [Enabled] checkbox.

Flate Compression is a lossless compression format that combines LZ77 (the first LZW) and adaptive Huffman encoding (RFC 1951). Huffman compression is a lossless algorithm ideal for compressing text. LZ77 works well with files containing lots of repetitive data, such as text and monochrome image (TIFF and GIF) files. When used for PDF documents, Flate compression is applied after JPEG compression. It is also used in place of G3 compression for monochrome PDF images in Photo and Magazine mode.

d. For MRC Compression, check the [Enabled] checkbox to divide the scanned image based on

content, and then compress each area in the optimal manner for that image area. This option allows for smaller output files with better image quality.

e. When MRC Compression is enabled, select one of the following MRC Compression Format

options:

4. XPS is Microsoft's electronic paper format, an alternative to PDF. XPS is currently supported as a saved file format in Microsoft Office 2007, with an XPS viewer built into Windows Vista. Windows vista uses the XPS format as a document format, a windows spool file format, and a page description language for printers. In the XPS Setting (Email Only) area, for MRC Compression, check the [Enabled] checkbox.

5. Click on the [Apply] button.

6. Click on the [OK] button when you see the message “Properties have been successfully

modified”.

Accessing Image Settings for Workflow Scanning

Note: To configure this feature or these settings access the Properties tab as a System

Administrator. For details, refer to Access Internet Services as System Administrator on page 16.

1. From the Properties tab, click on the [Services] link.

2. Click on the [Workflow Scanning] link.

3. Select [Default Template] in the directory tree.

4. Scroll to the Workflow Scanning area, click on the [Edit] button.

5. In the Workflow Scanning area:

a. For Content Type, select either the [Photo & Text], [Photo] or [Text].

b. Select [for OCR] option for Scan Presets. c. Click on the [Apply] button.

6. Scroll to the Filing Options area, click on the [Edit] button.

7. Within the Filing Options area: a. For File Format, select either [TIFF]

, [mTIFF], [PDF], [PDF/A] or [XPS].

b. For Searchable Options, select [Searchable].

c. Click on the [Apply] button.

8. Scroll to the Workflow Scanning Image Settings area, click on the [Edit] button.

9. In the Searchable XPS PDF & PDF/A Defaults area:

a. For Searchable Options, select [Searchable] and then select one of the following correct

languages for your device options:

• Use Language Displayed on the Device User Interface.

• Use this Language - select the language used at the device from the drop-down menu.

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b. Click on the [Apply] button.

Accessing Workflow Scanning, E-mail, or Internet Fax Settings

Note: To configure this feature or these settings access the Properties tab as a System

Administrator. For details, refer to Access Internet Services as System Administrator on page 16.

1. From the Properties tab, click on the [Services] link.

2. Click on either the [Workflow Scanning], [E-mail], or [Internet Fax] link.

3. For Workflow Scanning, select [Default Template] in the directory tree, then click on the [Edit] button within the Filing Options area. Select the [Searchable] radio button under Searchable Options.

4. For E-mail or Internet Fax, select [Defaults], then select the [Edit] button within Filing Options. Select the [Searchable] radio button under [Searchable Options] within Document Format as the user presented scanning default.

5. When done, click on the [Apply] button to save changes or [Undo] to remove changes and refresh the page.

Job Management

The System Administrator can use this page to restrict Job Deletion features to one of the following:

• All Users - this option allows all users to delete any job in the jobs list. No authentication is required when deleting a job.

• Administrators Only - this option only allows the System Administrator to delete any job in the jobs list. The System Administrator must provide a username and password when deleting a job.

Note: To configure this feature or these settings access the Properties tab as a System

Administrator. For details, refer to Access Internet Services as System Administrator on page 16.

1. From the Properties tab, click on the [General Setup] link.

2. Select [Job Management] in the directory tree.

3. For Job Deletion, select either [All Users] or [Administrators Only].

4. Click on the [Apply] button.

Job Operation Rights

The Job Deletion page allows you to set permissions that allow System Administrators or nonadministrator users to delete jobs from the device print queue.

Note: System Administrators can always delete any job, regardless of the setting selected on the

Job Operation Rights screen.

At the Device:

Note: To configure this feature or these settings access the Tools pathway as a System

Administrator. For details, refer to Access Tools Pathway as a System Administrator on page 10.

1. From the Tools pathway, select [Device Settings].

2. Touch the Scroll Down arrow button, touch [Job Operation Rights].

3. For Delete Job Rights, touch one of the following:

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• All Users - allows any user to delete any job in the job list. There is no authentication needed

when the user clicks on a job in the job list and selects Delete.

• System Administrators Only - allows only users with administrative access (password) to

delete jobs. The System Administrator must provide a username and password when deleting a job.

4. Touch [Save].

5. Press the <Log In/Out> button.

6. Touch [Logout] to exit the Tools pathway.

Internationalization

Internationalization allows administrators to specify the locale where the device is situated. This is used to determine the type of encoding used by the device to interpret data, such as print jobs.

Note: To configure this feature or these settings access the Properties tab as a System

Administrator. For details, refer to Access Internet Services as System Administrator on page 16.

1. From the Properties tab, click on the [General Setup] link.

2. Select [Internationalization] in the directory tree.

3. In the Data Submission Encoding area, if you want to specify the locale, select the required setting from the [Selected Locale] drop-down menu. The device will use the most appropriate type of encoding.

4. If you want to enter specific encoding, select [Custom] from the [Select Locale] drop-down menu. Select the required encoding priority order using the Increase Priority or Decrease Priority buttons.

5. Click on the [Apply] button to save changes.

6. Click on the [OK] button when you see the message “Properties have been successfully modified”.

Sleep Mode Settings

Sleep Mode Settings allows the System Administrator to manage network energy saving options.

Note: To configure this feature or these settings access the Properties tab as a System

Administrator. For details, refer to Access Internet Services as System Administrator on page 16.

1. From the Properties tab, click on the [General Setup] link.

2. Select [Sleep Mode Settings] in the directory tree.

3. The Sleep Mode Settings screen displays, in the Sleep Mode Network Settings area, check the following checkboxes:

• Resume Network Controller Briefly to Poll Novell Print Queues During Sleep Mode - when

selected you must specify the interval of time (in seconds) between the polling of the print queues in the Poll Interval during Sleep Mode field. The range is 60 - 1200 seconds.

• Resume Network Controller Briefly to Broadcast Service Advertising Protocol (SAP)

During Sleep Mode - when selected you must specify the interval of time (in seconds) between advertisements of service in the SAP Interval during Sleep Mode field. The range is 60 - 65535 seconds.

4. Click on the [Apply] button.

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Advanced Settings

The Advanced setting page allows you to designate up to four types of broadcast packets that allows the network controller to briefly resume activity and respond when the machine is in sleep mode.

1. From the Sleep Mode Settings page, click on the [Advanced Settings] button.

2. In the Packet Priority area, select a broadcast packet from the Packet Priority list. Use the [Increase Priority] and [Decrease Priority] buttons to increase or decrease the selected broadcast packet’s priority. The Packets that Briefly Resume Network Controller area displays packet priorities for up to four packet types.

3. Click on the [Apply] button.

4. Click on the [OK] button when you see the message “Properties have been successfully modified”.

Note: When you click on the [Apply] button the system processes the Packet Priority list, and

applies the four packet types with the highest priorities for which the corresponding protocols are enabled. Packet types associated with disabled protocols are skipped. The lower list then displays the packet types that, when received by the machine in Sleep Mode, will cause the Network Controller to briefly resume activity. Enabling the IPv6 ND broadcast filter will only wake the machine from Sleep Mode when the machines IPv6 Link Local address is used.

Custom Services Setup

This feature allows the System Administrator to set up Custom Services on the device. Custom Services allows independent software vendors and partners to develop customized programs accessible directly from the device control panel. Users can enter their authentication login at the device, and access a set of features and options designed specifically for their business need.

Information Checklist

Before starting the procedure, ensure the following items are available or tasks have been performed:

• Ensure the device is fully functioning on the network.

• TCP/IP and HTTP protocols must be enabled on the device so that the device’s web browser can be accessed.

• Custom Service Registration (HTTP: Web Services) must be configured.

To Enable Custom Services

Note: To configure this feature or these settings access the Properties tab as a System

Administrator. For details, refer to Access Internet Services as System Administrator on page 16.

1. From the Properties tab, click on the [General Setup] link.

2. Select [Custom Service Setup] in the directory tree.

3. In the Setup (Required) area, ensure HTTP (SSL) and Custom Service Registration have been configured to enable Custom Services. If they have not been enabled, click on the [Settings] button and configure the settings and click on the [Apply] button.

4. In the Enable Custom Services area check the following checkboxes:

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• Export password to Custom Services - send passwords to Custom Services.

• Display Custom Services Selection Button at the local user interface - displays the Custom

Service selection icon in the Services Home screen on the device.

5. In the Browser Settings area, check the following required checkboxes to enable options for Custom Services:

• Enable the Custom Services Browser - allows the service to be selected at Services Home

screen at the device.

• Verify server certificates - if this option is enabled, Custom Services will check and require

valid server certificates.

Browser Version displays the current browser version.

6. In the Proxy Server area, from the drop-down menu select either [No Proxy] or [Manual Configuration].

7. If Manual Configuration is selected: a. In the HTTP, HTTPS area, check the [Enabled] checkbox to enable the protocol.

b. Select either [IPv4 Address], [IPv6 Address] or [Host Name].

c. Enter details of the server in the [IP Address: Port] or [Host Name] field. d. Check the [Use settings for all protocols] checkbox.

e. Repeat the above steps a to c for HTTPS if you require secure HTTP.

f. In the Bypass Proxy Rules area, enter the proxy server that can not be bypassed.

8. Click on the [Apply] button to save your changes.

9. Click on the [OK] button when you see the message “Properties have been successfully modified”.

SMart eSolutions Setup

SMart eSolutions provides a setup page to guide you through the steps required to configure the device for automatic meter readings. SMart eSolutions allows the device to automatically send data to Xerox to be used for billing (Meter Assistant) and toner replenishment (Supplies Assistant).

SMart eSolutions provides the following features:

• MeterAssistant™ - submits meter reads to Xerox from network devices. This ends the need to collect and report meter read information manually.

• SuppliesAssistant™ - manages ink supplies for network equipment, and also monitors actual usage.

There are three ways to register the device for SMart eSolutions:

• Client Direct registration - this is available as a standard feature on the device.

• SMart eSolutions Windows Client - this is an optional feature and the Windows Client can be downloaded, visit www.xerox.com/smartesolutions.

• Internet Services - this is a web based software that manages, configure, installs and reports for network installed devices. For further information, see www.xerox.com/centrewareweb.

Note: SMart eSolutions is not available in all countries. Refer to your Xerox Representative for

further information.

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Information Checklist

Before registering the device for Meter Assistant, ensure the following items are available or tasks have been performed:

• Create an account on Xerox.com. Add all devices in inventory that you wish to register for Automatic Meter Readings to your account, visit www.xerox.com/meterreads.

• Ensure the device is fully functioning on the network.

• TCP/IP and HTTP protocols must be enabled on the device so that the device’s web browser can be accessed.

• Enable SNMP (Smart eSolutions Client and Internet Services). If you want to use Smart eSolutions Windows Client or Internet Services. Visit www.xerox.com/smartesolutions for further instructions and to download the software.

SMart eSolutions Information

Note: To configure this feature or these settings access the Properties tab as a System

Administrator. For details, refer to Access Internet Services as System Administrator on page 16.

1. From the Properties tab, click on the [General Setup] link.

2. Select [SMart eSolutions] in the directory tree.

3. In the Enrollment area, for SMart eSolution Enrollment ensure [Enrolled] is selected.

4. In the Communication Setup area:

a. For Daily Transmission Time, click in the time box and enter the time (hour and minute) of

day you want the device to perform its daily communication with Xerox.

b. For HTTP Proxy Server, click on the [Configure] or [Edit] button to configure or update the

internet proxy settings.

5. In the HTTP Proxy Server area:

a. Check the [Enabled] checkbox to enable the protocol.

b. Select either [IPv4 Address], [IPv6 Address] or [Host Name]. c. Enter the details of the Server address [IP Address: Port] or [Host Name: Port] field.

d. Click on the [Save] button to return to the SMart eSolution Setup page.

e. Click on the [Apply] button, the SMart eSolutions Enrollment screen displays. f. Click on the [OK] button when you see the message “Properties have been successfully

modified”.

Note: HTTP Proxy Server settings are used for the following features:

• SMart eSolution Setup

• HTTP(S) File Destinations

• HTTP(S) Template Pool

Meter Assistant

Meter Assistant is a feature of SMart eSolutions. It provides detailed information, including dates, times, and counts of impressions sent in the last billing meter transmission.

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The meter data is recorded in the Xerox service management system. It is used for the invoicing of metered service agreements, and also for evaluating consumable usage against printer performance. The automatic collection of the meter reads will ensure quality and reliability of the data we use to manage your service agreements.

To Enable Meter E-mail Alert:

Up to three groups can be sent e-mail alerts regarding the device status.

Sending device data to Xerox immediately:

1. At your Workstation, open the Web browser and enter the IP Address of the device in the Address bar, and press <Enter>.

2. Click on the [Status] tab.

3. Select [SMart eSolutions] in the directory tree.

4. Click on the [Meter Assistant] tab.

5. For Meter E-mail Alerts, click on the [Configure] button (initial use) or [Edit] button (subsequent use).

6. If prompted, enter the Administrator User ID and Password. The default is [admin] and [1111].

7. Click on the [Login] button to display the E-mail Alerts screen. a. In the [Recipient Group Addresses] area, check the required Group checkbox.

b. Click the field under E-mail Addresses, and enter the e-mail address or addresses.

c. Continue to add e-mail addresses to create your Alert Notification group, as required. d. In the [“Reply to:” E-mail Address] field, enter the address of the administrator or user who

is designated to receive any reply e-mails that are sent by users listed in the Alert Notification group.

Note: This is normally set to the System Administrator’s e-mail address.

e. In the Recipient Group Preferences area, by default, a group will be notified of all device

alerts. If you want to select specific alerts, select the alerts checkbox you want the Group to be notified of.

f. Enter how many minutes (0 - 60) in the field for Set jam timer for release of status to

selected groups to wait after a jam has been detected before an e-mail status is sent. If the jam is cleared before the timer completes, no jam message will be sent.

g. Click on [Apply] to save the changes.

8. The Settings Confirmed. Send Test e-mail? window will appear. Click [OK] if you wish to send a test e-mail to the Alert Notification recipient(s), or [Cancel] to return to the Alert Notification page.

Supplies Assistant

Eligible devices will automatically be enabled for Supplies Assistant when the device is registered with Xerox. Supplies Assistant manages supply order to ensure the right supplies are supplied on the right time.

Supplies Assistant provides data from the device to be used to order supplies.

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Alert Notification

In the Alert Notification section you can set up groups to notify (by e-mail) when problems occur on the device. Alert notification is configured via Internet Services.

Customers can set the Xerox device to notify users or operators of problems as they occur on the device. Alert Notification is configured via Internet Services.

E-mail Alerts

Note: To configure this feature or these settings access the Properties tab as a System

Administrator. For details, refer to Access Internet Services as System Administrator on page 16.

1. From the Properties tab, click on the [General Setup] link.

2. Click on the [Alert Notification] link.

3. Select [E-mail Alerts] in the directory tree.

4. In the [Recipient Group Addresses] area:

a. Check the required Group checkbox. b. Click the field under E-mail Addresses, and enter the e-mail address or addresses.

c. Continue to add e-mail addresses to create your Alert Notification group, as required.

d. In the [“Reply to:” E-mail Address] field, enter the address of the administrator or user who

is designated to receive any reply e-mails that are sent by users who are listed in the Alert Notification group.

Note: This is normally set to the System Administrator’s e-mail address.

e. Click on [Apply] to save the changes.

f. If prompted, enter the User ID and Password of the Administrator’s account. The default is

[admin] and [1111]. g. Click on [Login].

h. The Settings Confirmed. Send Test e-mail? window will appear. Click [OK] if you wish to

send a test e-mail to the Alert Notification recipient(s), or [Cancel] to return to the Alert

Notification page.

i. If you want to create more than one Alert Notification group, select the group number and

add e-mail addresses to the group.

5. To Assign Notification Alerts to a Group:

a. Scroll down to the Recipient Group Preferences area. By default, a group will be notified of

all device alerts. If you want to select specific alerts, check the alerts checkbox that you want

Group 1 to be notified of.

Alerts that can be selected are:

• Billing meter reads reported: An alert is generated when billing meter readings have

taken place. You can set up your device so that it will automatically offer meter readings when requested by the Xerox Communication Server.

• Machine is stopped: An alert is generated when the device has stopped all functions or

has been turned off.

• Potential persistent problems exist: An alert is generated when a problem area in the

device does not receive proper attention.

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• Machine requires administrator assistance: An alert is generated when an authorized

System Administrator is needed to address a problem.

• Machine is operational, but degraded: An alert is generated when device is running at

reduced efficiency and needs immediate attention.

• Paper supply is low: An alert is generated when paper is running low or wrong size is

allocated.

• Paper jam is detected: An alert is generated when a paper jam is in need of attention in

specified area if you have been notified.

• Supplies or CRUs are low: An alert is generated when any Customer Replaceable Units

(CRUs) have reached their low marker.

• SMart eSolution enrollment is cancelled: An alert is generated when the state is

changed from “Enrolled” to “Not Enrolled.” Clicking this link will take you to the SMart eSolution page to get more information about the enrollment state.

b. Set jam timer for release of status to selected groups: In this field enter how many minutes

(0 - 60) to wait after a jam has been detected before an e-mail status is sent. If the jam is

cleared before the timer completes, no jam message will be sent. c. Click the Glossary link next to Status Codes in the Recipient Group Preferences area for

further information about the Status Codes, as below:

• Machine is stopped: The device has stopped all functions or has been turned off.

• Potential persistent problems exist: If the area specified does not receive attention

problems may re-occur.

• Machine requires administrator assistance: An Authorized System Administrator must

address problem.

• Machine is operational, but degraded: The device is running at reduced efficiency,

needs immediate attention.

• Paper supply is low: Paper is running low or wrong size is allocated.

• Supplies or CRUs are low: CRU/Toner/Fuser or other usable items needs attention (see

LUI).

• Paper jam is detected: A paper jam is in need of attention in specified area.

d. If you have created more than one group, repeat this exercise for each group.

e. Select [Apply] to save your settings. f. The Settings Confirmed. Send Test e-mail? window will appear. Click [OK] if you wish to

send a test e-mail to the Alert Notification recipient(s), or [Cancel] to return to the Alert

Notification page.

Local UI Alerts

You can configure the device to display a notice on the user interface screen when the scan disk memory is low. The scan disk memory decreases according to the number of pages scanned with the Workflow Scanning, Internet Fax, E-mail or Server Fax features (when these features are installed on the device).

When the scan disk memory is low, scan jobs may slow down or the device may cancel the job.

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When a user attempts to scan more pages than the Scan Job Memory Notification setting, the device will display a message to show how many pages can be scanned before the device will slow down or be forced to cancel the job. The default is 30 scanned pages.

To Set up the Local UI Alert

Note: To configure this feature or these settings access the Properties tab as a System

Administrator. For details, refer to Access Internet Services as System Administrator on page 16.

1. From the Properties tab, click on the [General Setup] link.

2. Click on the [Alert Notification] link.

3. Select [Local UI Alerts] in the directory tree.

4. In the Scan Disk Memory Warning area, select one of the following options to display a warning

when it is estimated that the scan disk cannot hold more than:

• 10 scanned pages.

• 30 scanned pages.

• Custom - when selected, enter an amount between 0 - 75 in the [Custom] field.

Note: The higher the page number, the more frequent the warnings will appear.

5. Click on the [Apply] button to accept the changes or [Undo] to return the settings to their

previous values.

6. Click on the [OK] button when you see the message “Properties have been successfully modified”.

Billing Information and Usage Counters

The Billing and Counters page provides the Billing information for the device, including number of impressions printed or copied.

1. At your Workstation, open the web browser and enter the IP Address of the device in the Address bar, and press <Enter>.

2. Click on the [Status] tab.

3. Select [Billing Information] in the directory tree to view Current Billing information. Click on the [Refresh] button to refresh the Billing information.

4. Select [Usage Counters] in the directory tree to view the counts from the Usage Counters. Click on the [Refresh] button to refresh the Usage Counters.

Energy Saver

This feature allows you to set the device to save energy when not in use. This feature is set at the device.

Note: To configure this feature or these settings access the Tools pathway as a System

Administrator. For details, refer to Access Tools Pathway as a System Administrator on page 10.

At the Device:

1. From the Tools pathway, touch [Device Settings].

2. Touch [General].

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3. Touch [Energy Saver].

4. The Energy Saver screen displays, select one of the following options:

• Intelligent Ready - this option allows the device to wake up and sleep automatically based

on previous usage.

• Job Activated - this option allows the device to wake up when any activity is detected.

Note: If you select Job Activated option, the following options are available:

• From Standby Mode to Low Power Mode - this option allows you to change the time in

minutes. The range is 1 - 120.

• From Low Power Mode to Sleep Mode - this option allows you to change the time in

minutes. The range is 5 - 120.

• Auto Presets - there are three automatically preset settings to choose from.

5. If you select the Job Activated option, either customize the minutes, using the Left and Right scroll button under each option or select one of the three preset settings.

6. Click on [Save].

7. Press the <Log In/Out> button.

8. Touch [Logout] to exit the Tools pathway.

Banner Sheet

When documents are sent to print at the device, a banner sheet is printed identifying the PC that sent the print job. It is possible to disable this setting both within the Print Driver and from the device administrator tools. These instructions describe how to disable the banner sheet from the device.

At the Device:

Note: To configure this feature or these settings access the Tools pathway as a System

Administrator. For details, refer to Access Tools Pathway as a System Administrator on page 10.

1. From the Tools pathway, touch [Service Settings].

2. Touch [Job Sheets].

3. Touch [Banner Sheets].

4. The Banner Sheets screen displays, the following options are available:

•Print Banner Sheets

• Print Driver Override

5. To print a Banner Sheet with each Print Job, for Print Banner Sheets, touch [Enable].

6. To allow the Print Driver to produce Banner Sheets when required, for Allow Print Driver Override, touch [On].

7. Touch [Save].

8. Press the <Log In/Out> button,

9. Touch [Logout] to exit the Tools pathway.

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At your Workstation:

Note: To configure this feature or these settings access the Properties tab as a System

Administrator. For details, refer to Access Internet Services as System Administrator on page 16.

1. From the Properties tab, click on the [Services] link.

2. Click on the [Printing] link.

3. Select [General] in the directory tree.

4. In the Banner Sheet area: a. For Banner Sheet, check the [Enabled] checkbox to print a Banner Sheet with each job.

b. For Allow the Print Driver to Override, check the [Enabled] checkbox to allow your Print

Driver to override this option.

5. Click on the [Apply] button to accept the changes or [Undo] to return the settings to their previous values.

6. Click on the [OK] button when you see the message “Properties have been successfully modified”.

Feature Default

The Service Priority Order function allows the System Administrator to select the feature that will display as the default on the machine's user interface screen. The Service Priority Order function is useful where machines have more than one feature installed.

Features that are used most by users will be displayed first on the screen. The rest of the features can be accessed when the user presses the <Services Home> button.

At the Device:

Note: To configure this feature or these settings access the Tools pathway as a System

Administrator. For details, refer to Access Tools Pathway as a System Administrator on page 10.

1. From the Tools pathway, touch [Device Settings].

2. Touch [General].

3. Touch [Entry Screen Defaults].

4. Touch [Feature Defaults].

5. The Feature Default and Priority screen displays, select an item from the list and touch the Promote button for the highest priority or the Demote button for the lowest priority. The highest priority item will display as the first feature view on the device within the Services screen.

6. Touch [Save].

7. Press the <Log In/Out> button.

8. Touch [Logout] to exit the Tools pathway.

Saving and Reprinting Jobs

The Save Job for Reprint feature allows users to store print jobs on the device from their Print Driver, or the Print page of Internet Services, then select the job from the device’s user interface for reprinting.

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This feature can be enabled and configured by the System Administrator from the Properties tab of Internet Services (the series of web pages, hosted on the embedded HTTP server of the device).

Enabling the Feature at a TCP/IP Networked Workstation

Note: To configure this feature or these settings access the Properties tab as a System

Administrator. For details, refer to Access Internet Services as System Administrator on page 16.

1. From the Properties tab, click on the [Services] link.

2. Click on the [Reprint Saved Jobs] link.

3. Select [Enablement] in the directory tree.

4. In the Enablement area, select [Enabled] to enable the feature, and click on the [Apply] button.

Backup Saved Jobs

1. Select [Backup Jobs] in the directory tree to back up saved jobs stored on the system.

2. In the Settings area: a. Select [FTP] from the [Protocol] drop-down menu.

Note: Only FTP is available.

b. Select either the [IPv4 Address], [IPv6 Address] or [Host Name] radio button for your FTP

server.

c. Enter details of the repository server in the IP Address: Port or Host Name: Port field.

d. For [Document Path], specify the path to the file repository. e. For [File Name], type the file name for the backup. This name will be appended onto the end

of the document path.

f. For [Login Name], if you selected System for Login Credentials (referring to FTP repository in

the Workflow Scanning topic), then you must specify the system login name here.

g. For [Password] and [Retype Password], if you selected System for the login credentials, then

you can specify and confirm the system password here. The password may be blank.

h. Check the [Select to save new password] checkbox for an existing Login Name.

3. Click on the [Start] button at the bottom of the page to implement the password change, or

[Undo] to cancel any changes.

Restore Saved Jobs

1. Select [Restore Jobs] in the directory tree to restore saved jobs stored on a repository.

Note: When Saved Jobs are restored, all current Saved Jobs data will be immediately deleted. The

restore process may take some time to complete depending on how many files were backed up. The restored Saved Jobs data is not appended to the existing Saved Jobs. If the restore is aborted, the Default Public Folder will be empty.

2. In the Settings area:

a. Select [FTP] from the [Protocol] drop-down menu.

Note: Only FTP is available.

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b. Select either the [IP Address], [IPv4 Address] or [Host Name] radio button for your FTP

server.

c. Enter details of the repository server in the [IP Address: Port] or [Host Name: Port] field.

d. For [Document Path], specify the path to the file repository. e. For [File Name], type the file name for the backup to restore. This name will be appended to

the document path.

f. For [Login Name], if you selected System for Login Credentials (referring to FTP repository in

the Workflow Scanning topic), then you must specify the system login name here.

g. For [Password] and [Retype Password], if you selected System for the login credentials, then

you can specify and confirm the system password here. The password may be blank.

h. Check the [Select to save new password] checkbox for an existing Login Name.

3. Click on the [Start] button at the bottom of the page to implement the password change, or [Undo] to cancel any changes.

Online/Offline

The Online/Offline window allows the System Administrator to stop and resume the system from receiving or sending jobs over the network.

At the Device:

Note: To configure this feature or these settings access the Tools pathway as a System

Administrator. For details, refer to Access Tools Pathway as a System Administrator on page 10.

1. From the Tools pathway, touch [Network Settings].

2. Touch [Online/Offline].

3. To stop the device receiving or sending jobs over the network touch [Offline]. Any installed optional features using the network (for example Workflow Scanning) will not be available until the device is set to Online.

Note: To enable the device to receive or send jobs over the network touch the [Online] button.

4. Touch [Save].

5. Press the <Log In/Out> button.

6. Touch [Logout] to exit the Tools pathway.

Foreign Interface Device

A third party access and accounting device, such as a coin operated device or a card reader can be attached to the device. To enable this option, the Foreign Device Interface Kit must be installed. After the kit is installed the System Administrator must enable Foreign Interface Device as the Accounting Mode from the Tools pathway of the device.

Note: To configure this feature or these settings access the Tools pathway as a System

Administrator. For details, refer to Access Tools Pathway as a System Administrator on page 10.

1. From the Tools pathway, touch [Accounting Settings].

2. Touch [Authentication], the Accounting Mode screen displays.

3. For Foreign Interface Device, touch [On] to enable the feature.

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4. Touch [Save].

5. Press the <Log In/Out> button.

6. Touch [Logout] to exit the Tools pathway.

For further information regarding the setup of the third party device, refer to the third party instruction manual.

Software Upgrade via Network Connection

WARNING: This procedure will delete any current jobs in the device print queue and prevent

further jobs from printing until the upgrade has completed. If you wish to preserve these jobs, allow them to complete before upgrading your software. All configured network settings and installed options will be retained by the device after the Software Upgrade process.

Prepare for the Upgrade

Obtain the new software upgrade file for your device from the www.xerox.com website or from your Xerox Customer Support Representative. Download the upgrade file to a local or network drive. You will be able to delete the file after the upgrade procedure.

It is important to obtain the correct upgrade file for your device. Determine the software version you are currently running, as follows.

Note: To configure this feature or these settings access the Properties tab as a System

Administrator. For details, refer to Access Internet Services as System Administrator on page 16.

1. From the Properties tab, click on the [General Setup] link.

2. Select [Configuration] in the directory tree, scroll down to the Printer Setup section to see your System Software Version.

Upgrades

The Software Upgrade feature allows the customers to upgrade the device software as requested by a Xerox Customer Support Center Representative, without needing a Customer Service Representative to be present.

To enable or disable software upgrades on the device, follow the procedure below:

1. From the Properties tab, click on the [General Setup] link.

2. Click on the [Machine Software] link.

3. Select [Upgrades] in the directory tree.

4. In the Upgrades area, check the [Enabled] checkbox to enable Machine Software upgrades.

5. Click on the [Apply] button.

6. Click on the [OK] button when you see the message “Properties have been successfully modified”.

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Manual Upgrade

1. From the Properties tab, click on the [General Setup] link.

2. Click on the [Machine Software] link.

3. Select [Manual Upgrade] in the directory tree.

Note: Note the current software version and the date installed in the Last Successful Upgrade

area. The Auto Upgrade area displays the status of the Auto Upgrade. If Auto Upgrade is enabled, the screen displays the time at which the Auto Upgrade will take place and the Server details.

4. In the Manual Upgrade area:

a. Click on [Browse] to locate the software upgrade file obtained earlier. b. Select the file and click [Open].

c. Click on the [Install Software] button to proceed with the upgrade. The file will be sent to

the printer and will disable the printing functionality. The web browser will become inactive and you will not be able to access the device via this method until the upgrade has completed and the device has rebooted. The upgrade should take no longer than 15 minutes.

5. When the device has completed the upgrade it will reboot automatically. The configuration report will print (if it was enabled in the Tools set up). When the device is accessible from a web browser, view the software version on the Internet Services Manual Upgrade page, or check the configuration report to verify that the software level has changed.

Note: Your device can be set to automatically schedule device software upgrades from a central

server at a specific time on a regular basis. For instructions click on the [Software Upgrade] link to the left of the page and select [Auto Upgrades] in the directory tree.

You have completed the steps to perform a manual software upgrade.

Software Upgrade: Auto

Your device can be set to automatically schedule device software upgrades from a central server.

WARNING: This procedure will delete any current jobs in the device print queue and prevent

Determine your current System Software Version number.

1. From the Properties tab, click on the [General Setup] link.

2. Select [Configuration Report] in the directory tree, scroll down to the Common User Data section to see your System Software Version.

3. Contact your Xerox Customer Support Representative to make certain that Auto Upgrading is appropriate for your device. Otherwise, refer to the Software Upgrade via the Network Connection topic for manual upgrade instructions.

4. Press the <Log In/Out> button.

5. Touch [Logout] to exit the Tools pathway.

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Set the Auto Upgrade Time

1. From the Properties tab, click on the [General Setup] link.

2. Click on the [Machine Software] link.

3. Select [Auto Upgrade] in the directory tree.

4. In the Auto Upgrade area, for Schedule Upgrade, check the [Enabled] checkbox to enable the upgrade.

5. For Refresh Start Time, select either [Hourly] or [Daily] to activate the feature accordingly. If [Daily] has been selected, enter the required time for the upgrade to be performed.

6. For Protocol, select either [IPv4 Address], [IPv6 Address] or [Host Name].

7. Enter details of the server where the software upgrade file is located at in the [IP Address] and [Port] or the [Host Name] and [Port] field (the default port number is 21).

8. Enter the path to the upgrade file on the server in the [Directory Path] field.

9. Enter the [Login Name] and [Password] for the server, retype the password.

10. Click on the [Apply] button to accept the changes.

11. Click on the [OK] button when you see the message “Properties have been successfully modified”.

The upgrade will now be performed automatically on the device at the time specified. When the upgrade process starts network connectivity with the device will be unavailable, including access from Internet Services. The upgrade progress can be monitored from the device screen interface.

You have completed the steps to automatically upgrade the device software.

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Internet Services

This chapter explains how to enable and use the Internet Services feature of the device.

The Internet Services feature uses the embedded HTTP Server on the device. This allows you to communicate with the device through a web browser and gives you access to the Internet or intranet. Entering the IP Address of the device as the URL (Universal Resource Locator) in the browser provides direct access to the device.

Internet Services not only allow you to change basic settings on the Control Panel, but also allows you to change more specialized settings for the device.

Information Checklist

Before accessing Internet Services, please ensure the following items are available or have been performed:

• The device must be physically connected to the network with TCP/IP enabled so that Internet Services can be accessed from a web browser.

• An existing operational workstation with TCP/IP Internet or Intranet accessibility is required.

• HTTP (HyperText Transfer Protocol) should be enabled on the device. HTTP is enabled by default. If you need to enable HTTP, see Enable HTTP on the device on page 45.

Enable HTTP on the device

HyperText Transfer Protocol (HTTP) must be enabled on the device in order to access the embedded HTTP server.

Note: To configure this feature or these settings access the Tools pathway as a System

Administrator. For details, refer to Access Tools Pathway as a System Administrator on page 10.

1. From the Tools pathway, touch [Network Settings].

2. Touch [Network Setup].

3. Touch [TCP IP].

4. From the TCP/IP screen, touch [HTTP/IPP Enablement]. a. For Protocol touch [Enable].

b. Touch [Save], to return to the TCP/IP screen.

5. Touch [Close].

6. Press the <Log In/Out> button.

7. Touch [Logout] to exit the Tools pathway.

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Access Internet Services

Instructions to access Internet Services:

1. Open the web browser from your Workstation.

2. In the URL field, enter http:// followed by the IP Address of the device. For example: If the IP Address is 192.168.100.100, enter the following into the URL field: http://192.168.100.100.

3. Press <Enter> to view the Home page.

4. Click a tab to access the desired page, or click on the Index icon at the top of the device web page to access the index and contents list.

Many of the features available within Internet Services will require the System Administrator log in using their User ID and Passcode. The default being [admin] and [1111]. A user will only be prompted for the Administrator User ID and Password once in a single browser session.

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Status

Description and Alerts

Device Description

The Device Description area displays the following information:

• Machine Model

• Location

• Status

• Name

• IP Address

1. At your Workstation, open the web browser and enter the IP Address of the device in the Address bar, and press <Enter>.

2. Click on the [Status] tab.

3. Select [Description and Alerts] in the directory.

Alerts

The Alerts area displays all current alert messages. Each alert will specify what the problem is and a solution to the problem.

1. At your Workstation, open the web browser and enter the IP Address of the device in the Address bar, and press <Enter>.

2. Click on the [Status] tab.

3. Select [Description & Alerts] in the directory tree.

The following information is displayed in the Alerts field:

• Severity - the importance or impact of the problem.

• Status Code - if the problem needs a Service Representative to fix it then let them know this code when you talk to them.

• Description - displays a warning or the problem and how to fix it.

• Skill Level - Displays the suggested skill level needed to fix this problem. The levels are:

• Trained - System Administrator needed to fix this problem.

• Untrained - normal user can fix this problem.

• Field Service - Xerox support needed to fix this problem.

• Management - network administrator needed to fix this problem.

• No intervention required - a normal device status.

To set Alert Notification, refer to E-mail Alerts on page 35.

To Re boot t he Dev ice

It is possible to reboot the device from Internet Services.

1. Click on the [Status] tab.

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2. Select [Description & Alerts] in the directory tree.

3. Click on the [Reboot Machine] button and click [OK] to reboot the device. The network controller takes approximately 5 minutes to reboot and network connectivity will be unavailable during this time.

Billing Information and Usage Counters

The Internet Services Billing Information page displays the total number of impressions copied, printed, scanned or faxed by the device. The Usage Counters page shows you the number of impressions and images sent by the device.

Billing Information

The Billing Information page provides current readings of all device counters.

1. At your Workstation, open the web browser and enter the IP Address of the device in the Address bar, and press <Enter>.

2. Click on the [Status] tab.

3. Select [Billing Information] in the directory tree.

4. Click on the [Refresh] button to view the current billing information in the Total Impressions area.

Usage Counters

The Billing Meter area shows the date and number of impressions that were notified to the Xerox Communication Server, if this has been set up.

1. At your Workstation, open the web browser and enter the IP Address of the device in the Address bar, and press <Enter>.

2. Click on the [Status] tab.

3. Click on the [Usage Counters] link.

4. Click on the [Refresh] button to view the current usage in the Usage Counters area.

Consumables

The Consumables page allows you to view the status of the Customer Replaceable Units (CRUs) within the device.

1. At your Workstation, open the web browser and enter the IP Address of the device in the Address bar, and press <Enter>.

2. Click on the [Status] tab.

3. Select [Consumables] in the directory tree.

4. The Consumables screen displays consumable information for:

• Toner Cartridges

• Waste Container

• Xerographic Module

• Fuser

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For each unit, the Life Remaining icon describes the current supply level as a percentage and provides a bar graph visual display.

Trays

The Trays page allows you to view paper supply setup and paper output.

1. At your Workstation, open the web browser and enter the IP Address of the device in the Address bar, and press <Enter>.

2. Click on the [Status] tab.

3. Select [Trays] in the directory tree.

4. The Trays page displays the current paper supply.

Instructions for changing the paper stock are contained in the User guides on your device.

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Jobs

The Jobs tab displays a list of active and completed jobs. You can also delete jobs in this tab.

Note: The details displayed may differ from those shown on the device’s touch screen.

Active Jobs

The Active Jobs page displays information about the active job list on the device:

1. At your Workstation, open the web browser and enter the IP Address of the device in the Address bar, and press <Enter>.

2. Click on the [Jobs] tab, Active Jobs will display.

3. Click on the [Refresh] button to update the information in the table. The following information is shown:

• Job Name - the title of the print job.

• Owner - the person submitting the job.

• Status - the current status of the job.

• Type - displays whether the job is print, scan or fax.

• Copy Count - displays the number of copies requested for the job.

Saved Jobs

Within the Jobs tab screen select the [Saved Jobs] tab.

The screen will display the Saved Jobs, the available hard disk space on the device. You can also create new saved job folders and manage saved job folders.

Create a New Folder

1. At your Workstation, open the web browser and enter the IP Address of the device in the Address bar, and press <Enter>.

2. Click on the [Jobs] tab, click on [Saved Jobs] tab.

3. Saved Jobs screen displays. In the Folder Operations area, click on [Create New Folder] link.

4. In the New Folder area, enter details in the [Name] field.

5. Select the type of permission from the [Folder Permissions] drop-down menu. There are three types of folder permissions as follows:

• Public Folder - allows any user to access the folder and the folder contents.

• Read Only - allows access to read any of the contents of the folder, but the contents of the

folder can not be deleted or have their settings changed.

• Private - allows only the creator of the folder or the System Administrator to access the folder

and its contents.

6. Click on the [Apply] button to create the folder. The folder will appear in the Folders list.

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Manage Folders

The Manage Folders screen allows you to manage folders on the device; you can rename a folder, delete a folder and change folder permissions.

1. In the Folders Operations area, click on the [Manage Folder] link.

2. To D e lete :

a. Check the checkbox for the folder you want to delete. b. Click on the [Delete Folder] button.

3. To Rename a folder or and change Folder Permission:

a. Click on the [Pencil] icon next to the folder you want to rename.

b. In the Folder properties area, enter a new name in the [New name] field. c. Select the type of permission required for the folder from the [Folder Permissions] drop-

down menu.

d. Click on the [Apply] button to accept the changes.

4. To P rint , Copy, Move or Delete a file within a folder:

a. Click on the required folder in the Folders area.

b. Check the checkbox for the file you want to Print, Copy, Move or Delete. c. From the drop-down menu select either [Print Job], [Copy Job], [Move Job] or [Delete Job].

• If you select [Print Job], enter how many prints you require in the [Copies] field and click on the [Go] button.

• If you select [Delete Job], click on the [Go] button, click on the [OK] to delete or [Cancel] to return to the previous page.

• If you select [Copy Job] or [Move Job], click on the [Go] button. Select the folder you want the Job to be copied or moved to, click on the [Copy Job] or [Move Job] button.

5. To refresh the page, click on the [Refresh List] button.

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Print

Print-ready documents can be quickly and easily submitted for printing using the Job Submission page.

A print-ready document is a file that has been formatted and saved for printing from the source application or the Print to File checkbox was selected in the Print Driver.

The following file formats can be printed from the Job Submission page:

• PCL® 5

• PCL® 6

• PostScript®

• PDF

Large print jobs need adequate space on your hard drive when printing through Internet Services.

1. At your Workstation, open the web browser from your Workstation. Enter the IP Address of the

device in the Address bar. Press <Enter>.

2. Click on the [Print] tab.

3. In the File Name area, click on the [Browse] button to locate the document on your workstation.

4. When the document is located, select it and click [Open].

5. In the Printing area: a. For Copies, select either [Auto] or [Copies]. If Copies is selected, enter the number of copies

required (between 1 - 9999) in the field.

b. Select the required [Job Type]:

• Normal Print.

• Secure Print - you will need to enter a 4 - 10 digit number which you will use at the

device user interface to release the document for printing.

• Proof Print- if several copies of the document have been selected, one copy only will

print to allow the reader to check for errors. When validated, the remaining copies can be released from the device user interface.

• Save Job for Reprint - the document will be saved for reprinting.

• Delay Print - specify a time for your document to print.

c. For Paper, click [Paper Selection] and select the required option. d. Select the required Printing options from the drop-down menu for 2 Sided Printing, Collate,

Orientation and Output Destination. If Network Accounting is installed, then enter your Account and User ID for accounting purposes. (The Accounting fields are only visible if accounting is enabled on your device).

Note: Printing options are only valid for jobs that do not contain the settings already.

6. When finished with your selections, click on the the printer. Wait for the Job Submission confirmation window to appear before exiting or navigating to a different screen, so your print job will not be deleted. Retrieve the printed document(s) from the device.

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[Submit Job] button to send your document to

Internet Services

Address Book

This tab allows you to view and setup an address book on the device. This tab also allows you to import external address book, export the device address book. You can download a sample of the address book. For further information, refer to Public Address Book on page 242.

Properties

This tab allows you to view and set the device properties. These include the device details and configuration, Internet Services settings, the port settings, protocol settings, emulation settings, and the memory settings. The items displayed will depend on the model and configuration of the device.

Configuration Overview

This page displays the device configuration overview, displays information on Connectivity and Printing, if Services are configured or not, if Cloning is configured or not.

1. At your Workstation, open the web browser and enter the IP Address of the device in the Address bar, and press <Enter>.

2. Click on the [Properties] tab.

3. If prompted, enter the Administrator User ID and Password. The default is [admin] and [1111].

4. Click on the [Login] button.

5. Click on the [Configuration Overview] link.

6. In the Before you Begin area, click on the [View Checklist] button.

Description

This page displays the following information and allows you to set and view information related to the device, such as the name and installation location of the device:

• Machine Model

• Product Code/Serial Number

• Device Name

• Location

Note: To configure this feature or these settings access the Properties tab as a System

Administrator. For details, refer to Access Internet Services as System Administrator on page 16.

1. From the Properties tab, click on the [Description] link.

2. If [Device Name] and [Location] are changed, click on the [Apply] button, to accept the changes.

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General Setup

Configuration Report

The Configuration page displays the following information:

• Configuration

• Report Profile

• Machine Profile

• Installed Options

• Printer Setup

• Interpreter Profiles

• Network Setup

• Custom Service Setup

• Workflow Scanning Setup

• Port Setup

• Server Fax Setup

• Media Trays

• Network Authentication Setup

• Accounting Setup

Note: To configure this feature or these settings access the Properties tab as a System

Administrator. For details, refer to Access Internet Services as System Administrator on page 16.

1. From the Properties tab, click on the [General Setup] link.

2. Select [Configuration] in the directory tree.

3. To print a configuration report from this screen, click on the [Print Configuration Report] button.

Ethernet Configuration using Internet Services

The Ethernet can be configured from the Internet Services as well as at the device.

Note: To configure this feature or these settings access the Properties tab as a System

Administrator. For details, refer to Access Internet Services as System Administrator on page 16.

1. From the Properties tab, click on the [Connectivity] link.

2. Click on the [Physical Connections] link.

3. Select [Ethernet] in the directory tree.

4. In the General area, select the speed from the [Rated Speed] drop-down menu.

5. Click on the [Apply] button.

6. Click on the [OK] button when you see the message “Properties have been successfully modified”.

Note: When you change the settings, you must restart the device to see the new values. If you

return to this page before the device has been restarted, the old setting will display.

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Support

The Internet Services Support page provides easy access to the Xerox website. The page can also be set up to show Xerox support telephone numbers and the contact details for the System Administrator.

To Edit Xerox Support or System Administrator Contact Details.

1. Open the web browser and enter the IP Address of the device in the Address bar, and press <Enter>.

2. Click on the [Support] tab.

3. Click on the [Edit Settings] link.

4. In the System Administrator area, to edit or add details, enter the details in the following fields:

• Administrator

• Phone Number

•Location

5. In the Xerox Support area, to edit or add details, enter details in the following fields:

• Customer Support

•Service

•Supplies

6. When completes, click on the:

a. [Save] button to accept the settings If prompted, enter the User ID and Password of the

Administrator’s account and click on [Login].

b. [Undo] button to revert back to previous details.

Other features and Services

Other features and services that can be configured supported by Internet Services are explained throughout this guide.

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Network Installation

This chapter explains how to set up the device to operate in different network environments and configure network protocols.

• Windows 2000/2003/XP/Vista Environment on page 58

• Windows 2000/2003 using AppleTalk on page 64

• Windows using Microsoft (R) Networking on page 67

• IP Configuration in a Mac Environment on page 73

• Network Configuration on page 80

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System Administrator Guide

Network Installation

Windows 2000/2003/XP/Vista Environment

Information Checklist

Before starting the procedure, ensure the following items are available or tasks have been performed:

For Static IP Address For Dynamic IP Address

• Existing operational network utilizing the TCP/IP protocol.

• Ensure that the device is connected to the network.

• Static IP Address for the device.

• Subnet Mask Address for the device.

• Gateway Address for the device.

• Host Name for the device.

• Ethernet Cable.

• Print and Fax Drivers CD (delivered with your device).

• Existing operational network utilizing the TCP/IP protocol.

•A DHCP, BOOTP or RARP Server should be available on the network.

• Ensure that the device is connected to the network.

• Ethernet Cable.

• Print and Fax Drivers CD (delivered with your device).

For Static IP Address

Note: To configure this feature or these settings access the Tools pathway as a System

Administrator. For details, refer to Access Tools Pathway as a System Administrator on page 10.

1. From the Tools pathway, touch [Network Settings].

2. Touch [Network Setup].

3. Touch [TCP IP].

4. Touch [TCP/IP Settings].

5. Touch [TCP/IP Enablement], the TCP/IP Enablement screen displays. a. Touch [Enable] for IPv4 and IPv6.

Note: Any changes to the IPv6 feature will result in a reboot of the Network Controller.

b. Touch [Save].

6. Touch [Automatic Addressing].

a. Touch [Disabled] to disable Automatic Addressing.

b. Touch [Save].

7. Touch [IP Address/Host Name], the IP Address/Host Name screen displays. a. For IPv4 Address, touch each octet and enter the IP address using the numerical keypad.

b. For Host Name, touch the detail bar.

c. Enter Host Name using the on-screen keyboard. To access more characters, touch [123] on

the user interface.

d. Touch [Save], then touch [Save] to return to the TCP/IP Settings screen.

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8. Touch [Subnet and Gateway], the Subnet and Gateway screen displays. a. For IP Gateway, touch each octet under the title and enter IP Gateway address using the

numerical keypad.

b. Repeat this process for the Subnet Mask. When you are finished, touch [Save] to accept the

changes and return to the TCP/IP Settings screen.

c. Touch [Close] to return to the TCP/IP screen.

9. Touch [HTTP/IPP Enablement], the HTTP/IPP Enablement screen displays. a. For Protocol, ensure Enable is selected. If not, touch [Enable].

b. Touch [Save], then touch [Close] to return to the To ol s pathway.

10. Touch [TCP/IP-Line Printer], the TCP/IP - Line Printer screen displays. a. Touch [Enable], to enable the option.

b. If you wish to change the LPR port for your device, touch the port number area and enter the

desired port number using the numerical keypad.

Note: You can change the port number at which your device will accept LPR print jobs. It is

recommended that you do this ONLY with extreme caution as most LPR spoolers are set to send print jobs to the default port of 515.

c. Touch [Save] to return to the TCP/IP screen.

d. Touch [Close] to return to the Tools pathway.

For Dynamic IP Address

Installation via DHCP (Dynamic Host Configuration Protocol)

DHCP is enabled on the device by default. If the device is connected to the network the TCP/IP information will be configured when the device is powered on and no further configuration is required.

Note: To configure this feature or these settings access the Tools pathway as a System

Administrator. For details, refer to Access Tools Pathway as a System Administrator on page 10.

1. From the Tools pathway, touch [Network Settings].

2. Touch [Network Setup].

3. Touch [TCP IP].

4. Touch [TCP/IP Settings].

Note: All options under the IP Address/Host Name section will be grayed out until DHCP is

deselected in the Dynamic Addressing section. Follow the next step to disable DHCP and access these options if required.

5. Touch [Automatic Addressing], by default, DHCP will be selected. Select the required dynamic addressing method [BOOTP], [DHCP], or [RARP].

Note: To give the device a static IP Address, touch [Disabled] to disable Automatic Addressing.

a. Touch [Enabled]. b. Touch [Save].

6. Touch [HTTP/IP Enablement], the HTTP/IP Enablement screen displays.

a. For Protocol, ensure Enable is selected. If not, touch [Enable].

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b. Touch [Save], then touch [Close] to return to the To ol s pathway.

DNS/DDNS Configuration

1. From the Tools pathway, touch [Network Settings].

2. Touch [Network Setup].

3. Touch [TCP IP].

4. Touch [TCP/IP Settings].

5. Touch [DNS Configuration], the DNS Configuration screen displays. This feature will be inaccessible (grayed out) if TCP/IP protocol is not enabled.

a. Touch the [Domain Name] button.

b. Touch the bar under Domain Name.

c. Touch the [Clear Text] button to remove the default name before entering the new name

using the on screen keyboard.

d. Touch [Save].

e. Touch [Save] to return to the DNS Configuration screen.

6. Touch [Preferred DNS Server].

a. Touch each octet under the title and enter the Preferred DNS IP server address using the

numerical keypad.

b. Touch [Save], then touch [Close].

7. Touch [Alternate DNS Servers] if required.

a. Touch the button under Alternate DNS Server, enter the Alternate DNS Server IP Address

using the on-screen keypad.

b. Touch [Save] to return to the DNS Configuration screen.

Note: If DHCP is enabled, the Alternate DNS server information is not available as a feature

summary.

c. Touch [Close] to return to the DNS Configuration screen.

Enable Dynamic DNS Registration

Note: If your DNS server does not support dynamic updates, then this function does not need to

be enabled.

8. Touch [Dynamic DNS Registration], touch [Enable], then [Save] to return to the DNS Configuration screen.

9. Press the <Log In/Out> button.

10. Touch [Logout] to exit the Tools pathway.

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Install Print Drivers

Network Installation

Create a New Print Queue (for Windows 2000/2003/XP)

1. At your workstation, load the Print and Fax Drivers CD into your CD drive. If the CD auto

runs, click on

2. Verify that Print Services for Unix is loaded: from the [Start] menu, then [Control Panel].

3. Double-click on [Add or Remove Programs].

4. Select [Add/Remove Windows Components] (in the column on the left).

5. Scroll down until you see [Other Network File and Print Services] and select it.

6. Click on the [Details] button.

7. Check the box to add [Print Services for Unix] and click on [OK]. Click on [Next]. If Print Services for Unix is not installed, refer to instructions from Microsoft to install this service.

8. Click on [Finish].

[Exit].

Verify that LPR Port Monitor is Loaded (for Windows Vista)

1. At your workstation, click on [Start], [Control Panel] and double-click on [Programs and Features].

2. Double-click on [Windows Features].

3. In the [Turn Windows Features on and off] window expand the [Print Services] menu.

4. Click on [LPR Port Monitor] to enable the service.

5. Click on [OK]. Your computer may need to restart.

Add the Printer

1. At your workstation:

• Windows XP - from the [Start] menu select [Printers and Faxes].

• Windows 2000/2003 - from the [Start] menu select [Control Panel] then select [Printers].

• Windows Vista - from the [Start] menu select [Control Panel], then double-click on [Printers].

2. Click on [Add Printer].

a. For Windows 2000/2003/XP, click on [Next].

3. For the following select:

• Windows 2000/2003/XP - [Local Printer attached to this computer].

• Windows Vista - [A printer attached to my computer].

4. If already selected, deselect [Automatically detect and install my Plug and Play printer].

5. Click on [Next].

6. Select [Create a new port].

7. Select [LPR Port] from the Type of Port drop-down menu and click on [Next].

Note: NOTE: LPR port is only available when Print Services for Unix is installed.

8. Enter the IP Address of the device.

9. Enter the device name.

10. Click on [OK].

11. You will be prompted for a Print Driver. Select [Have Disk] and click on [Browse]. Locate the Drivers folder on the CD.

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12. Select the required driver.

13. Click on [Open] and then [OK].

14. Select the model of your machine from the list. Click on [Next].

15. The Name your Printer screen displays. Enter a printer name and click on [Next].

16. The Printer Sharing Screen appears. If you will be sharing this printer with other clients select

[Share As] (Windows 2000) or [Share Name] (Windows 2003) and enter a share name. Click on [Next].

17. For Windows 2000/2003/XP, enter a name and comment if required. Click on [Next].

18. Select:

• Windows 2000/2003/XP: Select [Yes] to print a test page. Click on [Next].

• Windows Vista: Select [Print a test page] to verify the device is installed, and select [Make

this my default], if required.

19. Click on [Finish]. The Print Driver will install.

Configure the Print Driver - Automatically

If your device has any installable options fitted then these should be set in the driver, for example, a High Capacity Feeder or a Finisher.

At your Desktop

1. Select [Start], ([Control Panel]) and then [Printers]/[Printers and Faxes].

2. Right-click on the appropriate printer icon and select [Properties].

3. Click on the [Configuration] tab.

4. Click on [Bi-Directional Setup]. If you have given the device a valid IP Address or host name the Print Driver can provide BiDirectional capabilities. Bi-directional communication automatically updates the Print Driver with the printer's installed options. The driver Printing Preferences will report information about the printer's operational status, active jobs, completed jobs and paper status.

5. Click on [Automatic] to have the driver automatically configure the IP Address of the device or click on [Manual] and enter the IP Address or host name of the device.

If you want to change the default SNMP settings, click on [SNMP Community Name] and enter the required information.

6. Click on [OK].

7. Click on the [General] tab.

8. Click on [Print Test Page]. Close the Test Page window if necessary.

9. Click on [OK] to close the Properties box.

10. Right-click on the printer icon in the Printers folder and select [Printing Preferences].

11. Ensure the Paper/Output tab is selected and click on the [More Status] button at the bottom of the window. Current information about the printer is available. Click on [Close] to close the window.

12. For Default Settings, select any required default settings in the Print Driver and click on [OK].

Verify the Test Page printed at the machine.

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Network Installation

Configure the Print Driver - Manually

To configure the Print Driver without using bi-directional communication return to the Configuration tab within the Properties of the Print Driver.

1. Click on [Installable Options].

2. Select the options that are installed on the device.

3. Click on [OK].

4. Click on the [General] tab.

5. Click on [Print Test Page].

6. Click on [OK] to close the Properties box.

7. Right-click the printer icon within the Printers folder and select [Printing Preferences].

8. For Default Settings, select any required default settings in the Print Driver.

Verify the Test Page printed at the machine.

Configuration Cloning

If you are installing multiple machines on your network you may find the Cloning feature useful. This feature allows you to copy configuration settings from one machine to another. For further information enter the word cloning in the search tool.

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System Administrator Guide

Network Installation

Windows 2000/2003 using AppleTalk

Information Checklist

Before starting the procedure, ensure the following items are available or tasks have been performed:

• An existing operational AppleTalk network with Macintosh workstation computers equipped with Ethernet network interface cards.

• The AppleTalk Name you wish to assign to your printer.

• The AppleTalk Zone (if used) in which your printer will reside.

• Ethernet Cable.

• The Internet Services Print and Fax Drivers CD (delivered with your device). Review any README file contained with the Print Drivers.

At the Device

Note: To configure this feature or these settings access the Tools pathway as a System

Administrator. For details, refer to Access Tools Pathway as a System Administrator on page 10.

1. From the Tools pathway, touch [Network Settings].

2. Touch [Network Setup].

3. Touch [AppleTalk Settings], the AppleTalk (R) Settings screen displays.

4. Touch [AppleTalk (R) Enablement].

5. Touch [Enable] for Protocol.

6. Touch [Save] to return to AppleTalk (R) Settings screen.

7. Touch [Name and Area].

8. Touch [Printer Name] field and enter the desired text using the on-screen keyboard, touch the [Save] button.

9. Touch [Area Name] field, enter the desired text using the on-screen keyboard, (the printer default is * which means the printer will appear in ALL areas). Use the C hard button to clear out the default name prior to entering your new name).

10. Touch [Save].

11. Touch [Save] again, touch [Close].

12. Press the <Log In/Out> button, touch [Logout] to exit the Tools pathway.

13. Wait few minutes for the machine to reboot. Press the <Machine Status> button.

a. Touch the [Machine Information] tab.

b. Touch [Print Reports]. c. Touch [Print Report].

d. Touch [Close].

The Configuration Report will print. On the report verify the details under Network Setup heading are correct.

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Network Installation

At your Workstation

1. Right-click on [My Network Places].

2. Select [Properties].

3. Right mouse click on the network connection you want to configure AppleTalk on, and then click on [Properties]. The Connection Properties dialog box opens.

4. On the General tab, if the AppleTalk Protocol is in the list of installed protocols, make sure that it is selected. If the AppleTalk protocol is not listed, install it using the documentation provided by Microsoft. Then return to the next step in this document.

5. Select [Start], ([Settings]) and then [Printers]/[Printers and Faxes].

6. Double-click on [Add Printer].

7. Click on [Next].

8. Click on [Local Printer] (Windows 2000) or [Local Printer attached to this computer] (Windows

2003). Deselect the Automatically detect and install my Plug and Play printer option.

9. Click on [Next].

10. Click on [Create a New Port].

11. Select [AppleTalk Printing Devices] and click on [Next].

12. In the Available AppleTalk Printing Devices box, click on the printer you want to connect to. It may be necessary to double-click on the required Zone to locate the printer. Click on [OK].

Note: You may be asked whether you want to capture the AppleTalk print device. If you are

prompted to do this and you are unsure how to respond, click on the [Help] button and read the help file for an explanation of capturing AppleTalk print devices.

Note: Capturing the printer may prevent other computers from printing to this printer. For more

information refer to Microsoft.

13. Click on [Have Disk]. Load the CentreWare Print and Fax Drivers CD into your CD drive.

14. Click on [Browse] and locate the CD drive.

15. Locate the folder containing Print Drivers on the CD and select the required Windows Print Driver.

16. Select [Open].

17. Select [Open] again, if necessary.

18. Select [OK].

19. Select your printer model from the list and click on [Next].

20. Type a name for the printer (or accept the default name), and then click on [Next].

21. If you want this to be your default printer click on

[Yes].

22. Click on [Next].

23. If you want to share this printer from your computer, click on [Share As:] (Windows 2000) or

[Share Name] (Windows 2003). Enter a share name (or accept the default name), then click [Next].

24. Click on [Yes] to print a test page.

25. Click on [Next].

26. Click on [Finish].

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Network Installation

Configure the Print Driver

If your device has any installable options fitted then these should be set in the driver, for example, a High Capacity Feeder or a Finisher.

At your Desktop

1. Select [Start], ([Settings]) and then [Printers]/[Printers and Faxes].

2. Right-click on the appropriate printer icon and select [Properties].

3. Click on the [Configuration] tab.

4. Click on [Installable Options].

5. Select the options that are installed on the device.

6. Click on [OK].

7. Select [Printing Preferences].

8. For Default Settings, select any required default settings in the Print Driver.

Configuration Cloning

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Network Installation

Windows using Microsoft

NetBIOS over IP

Information Checklist

Before starting the procedure, ensure the following items are available or tasks have been performed:

• An existing operational network utilizing the TCP/IP protocol.

• A Static IP Address for the machine.

• A Subnet Mask Address for the machine.

• A Gateway Address for the machine.

• A Host Name for the machine.

• Ensure device is connected to the network with an Ethernet Cable.

• The CentreWare Print and Fax Drivers CD (delivered with your machine).

At the Machine

Note: To configure this feature or these settings access the Tools pathway as a System

Administrator. For details, refer to Access Tools Pathway as a System Administrator on page 10.

Networking

(R)

1. From the Tools pathway, touch [Network Settings].

2. Touch [Network Setup].

3. Touch [TCP/IP].

4. Touch [TCP/IP Settings].

5. In the TCP/IP Settings screen:

a. Touch the [Automatic Addressing] button.

b. Touch [Disabled]. c. Touch [Save].

6. Touch [IP Address/Host Name], in the IP Address/Host Name screen:

a. For IPv4 Address, touch each octet and enter the IP address using the numerical keypad. b. For Host Name, touch detail bar.

c. Enter Host Name using the on-screen keyboard. To access more characters, touch [123] on

the user interface.

d. Touch [Save], then touch [Save] to return to the TCP/IP Settings screen.

7. Touch [Subnet and Gateway], in the Subnet and Gateway screen:

a. For IP Gateway, touch each octet under the title and enter IP Gateway address using the

numerical keypad.

b. Repeat this process for the Subnet Mask. When you are finished, touch [Save] to accept the

changes and return to the TCP/IP Settings screen.

c. Touch [Close] to return to the TCP/IP screen.

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8. Touch [TCP/IP-Line Printer], in the TCP/IP - Line Printer screen, a. Touch [Enable], to enable the option.

b. If you wish to change the LPR port for your device, touch the port number area and enter the

desired port number using the numerical keypad.

Note: While you can change the port number at which your machine will accept LPR print jobs it is

recommended that you do this ONLY with extreme caution as most LPR spoolers are set to send print jobs to the default port.

9. Touch [Save], then touch [Close].

10. Touch [Microsoft Networks], the Microsoft (R) Networks screen displays.

a. Touch [Microsoft Enablement]. b. Touch [Enable] to enable the Microsoft Network protocols.

c. For Transport, select [IP/Ethernet]. Touch [Save] to return to the Microsoft (R) Network

screen.

11. Touch [Workgroup and Host], in the Workgroup and Host screen:

a. For Workgroup Name, touch detail bar.

b. Touch [Clear Text] to clear the default name, enter Name using the on-screen keyboard. To

access more characters, touch [123] on the user interface.

c. Touch [Save], to return to the Workgroup and Host screen and repeat for SMB Host Name.

d. Touch [Save] to return to the Microsoft (R) Networks screen.

12. Touch [Printer Description]. In the Printer Description screen:

a. For Printer Name, touch detail bar.

b. Touch [Clear Text] to clear the default name, enter description using the on-screen keyboard.

To access more characters, touch [123] on the user interface.

c. Touch [Save], to return to the Printer Description screen and repeat for Printer Description.

d. Touch [Save] to return to the Microsoft (R) Networks screen.

13. Touch [Connections], in the Connections screen:

a. For Maximum Connections, touch the detail box, enter the desired maximum simultaneous

connections using the numerical keypad.

b. For Connection Timeout, touch the detail box, enter the desired number of seconds for

timeout using the numerical keypad.

c. Touch [Save] to return to the Microsoft (R) Networks screen.

14. Press the <Log In/Out> button, touch [Logout] to exit the Tools pathway.

Wait for the device to reboot.

15. Press the <Machine Status> button.

a. Touch [Machine Information] tab. b. Touch [Print Reports].

c. Touch [Print Report].

The Configuration Report will print. On the report verify the details under Network Setup heading are correct.

d. Touch [Close].

16. Install Print Drivers on your network or client workstation using the instructions on the following pages.

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Network Installation

At your Workstation

1. Select [Start], ([Settings]) and then [Printers]/[Printers and Faxes].

2. Double-click on the [Add Printer] button and click on [Next].

3. The Add Printer Wizard displays. Select [A network printer, or a printer attached to another computer].

4. Click on [Next].

5. Select [Browse for a printer] (Windows XP) or [Connect to this Printer...] (Windows 2003) and click on [Next].

6. Double-click on the name of the [SMB Host Name] for the printer as shown on the Configuration Report.

7. Select the [Printer Share Name] of the printer as shown on the Configuration Report.

8. Click on [OK].

9. Click on [Next].

10. You will be prompted for a Print Driver. Select [Have Disk] and browse to the location of your Print Drivers. Select the relevant Print Driver then click on [OK]. Click on [OK] again.

11. Select the printer then click on [Next].

12. Enter the printer name or keep the default.

13. To select as the Default Printer click on [Yes].

14. Click on [Next].

15. Click on [Yes] to Print a Test Page. Verify that it prints at the machine.

16. Click on [Finish].

Configure the Print Driver - Automatically

If your device has any installable options fitted then these should be set in the driver, for example, a High Capacity Feeder or a Finisher.

At your Desktop

1. Select [Start], ([Control Panel]) and then [Printers]/[Printers and Faxes].

2. Right-click on the appropriate printer icon and select [Properties].

3. Click on the [Configuration] tab.

5. Click on [Automatic] to have the driver automatically configure the IP Address of the device or click on [Manual] and enter the IP Address or host name of the device.

6. If you want to change the default SNMP settings, click on [SNMP Community Name] and enter the required information.

7. Click on [OK].

8. Click on the [General] tab.

9. Click on [Print Test Page]. Close the Test Page window if necessary.

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Network Installation

10. Click on [OK] to close the Properties box.

11. Right-click on the printer icon in the Printers folder and select [Printing Preferences].

12. Ensure the Paper/Output tab is selected and click the [More Status] button at the bottom of the window. Current information about the printer is available. Click on [Close] to close the window.

13. For Default Settings, select any required default settings in the Print Driver and click on [OK].

Verify the Test Page printed at the machine.

Configure the Print Driver - Manually

To configure the Print Driver without using bi-directional communication return to the Configuration tab within the Properties of the Print Driver.

1. Click on [Installable Options].

2. Select the options that are installed on the device.

3. Click on [OK].

4. Click on the [General] tab.

5. Click on [Print Test Page].

6. Click on [OK] to close the Properties box.

7. Right-click on the printer icon within the Printers folder and select [Printing Preferences].

8. For Default Settings, select any required default settings in the Print Driver.

Verify the Test Page printed at the machine.

Configuration Cloning

NetBEUI over IP

Before starting the procedure, ensure the following items are available or tasks have been performed:

• An existing operational network utilizing the TCP/IP protocol.

• Ensure device is connected to the network with an Ethernet Cable.

At the Machine

Note: To configure this feature or these settings access the Tools pathway as a System

Administrator. For details, refer to Access Tools Pathway as a System Administrator on page 10.

1. From the Tools pathway, touch [Network Settings].

2. Touch the [Network Setup].

3. Touch [Microsoft Networks]. In the Microsoft (R) Networks screen:

a. Touch [Microsoft Enablement]. b. Touch [Enable] to enable the Microsoft Network protocols.

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Network Installation

c. For Transport, select [NetBEUI/Ethernet]. Touch [Save] to return to the Microsoft (R)

Network screen.

4. Touch [Workgroup and Host]. In the Workgroup and Host screen:

a. For Workgroup Name, touch detail bar. b. Touch [Clear Text] to clear the default name, enter Name using the on-screen keyboard. To

access more characters, touch [123] on the user interface.

c. Touch [Save], to return to the Workgroup and Host screen and repeat for SMB Host Name. d. Touch [Save] to return to the Microsoft (R) Networks screen.

5. Touch [Printer Description], in the Printer Description screen:

a. For Printer Name, touch detail bar. b. Touch [Clear Text] to clear the default name, enter description using the on-screen keyboard.

To access more characters, touch [123] on the user interface.

c. Touch [Save], to return to the Printer Description screen and repeat for Printer Description. d. Touch [Save] to return to the Microsoft (R) Networks screen.

6. Touch [Connections], in the Connections screen:

a. For Maximum Connections, touch the detail box, enter the desired maximum simultaneous

connections using the numerical keypad.

b. For Connection Timeout, touch the detail box, enter the desired number of seconds for

timeout using the numerical keypad.

c. Touch [Save] to return to the Microsoft (R) Networks screen.

7. Press the <Log In/Out> button, touch [Logout] to exit the Tools pathway.

Wait for the device to reboot.

8. Press the <Machine Status> button.

a. Touch [Machine Information] tab.

b. Touch [Print Reports]. c. Touch [Print Report].

The Configuration Report will print. On the report verify the details under Network Setup heading are correct.

d. Touch [Close]

9. Install Print Drivers on your network or client workstation using the instructions on the following pages.

At your Workstation

1. Select [Start], ([Settings] (Windows 2000)) and then [Printers]/[Printers and Faxes].

2. Double-click on the [Add Printer] button and click on [Next].

3. The Add Printer Wizard will appear. Select [A network printer, or a printer attached to another computer].

4. Click on [Next].

5. Select [Browse for a printer] (Windows XP) or [Connect to this Printer...] (Windows 2003) and click on [Next].

6. Select the plus symbol to the left of [Entire Network] to expand it if applicable.

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7. Double-click on the name of the [WorkGroup] for the device as shown on the Configuration Report.

8. Double-click on the name of the [SMB Host Name] for the printer as shown on the Configuration Report.

9. Select the [Printer Share Name] of the printer as shown on the Configuration Report.

10. Click on [OK].

11. Click on [Next].

12. You will be prompted for a Print Driver. Select [Have Disk] and browse to the location of your Print Drivers. Select the relevant Print Driver then click on [OK].

13. Select the printer then click on [Next].

14. Enter the printer name or keep the default, to select as the Default Printer click on [Yes].

15. Click on [Yes] to print a Test Page. Verify that it prints at the machine.

16. Click on [Finish].

Configure the Print Driver

If your device has any installable options fitted then these should be set in the driver, for example, a High Capacity Feeder or a Finisher.

At your Desktop

1. Select [Start], ([Settings] (Windows 2000)) and then [Printers]/[Printers and Faxes].

2. Right-click on the appropriate printer icon and select [Properties].

3. Click on the [Configuration] tab.

4. Click on [Installable Options].

5. Select the options that are installed on the device.

6. Click on [OK].

7. Click on the [General] tab.

8. Click on [Print Test Page].

9. Click on [OK] to close the Properties box.

10. Right-click on the printer icon within the Printers folder and select [Printing Preferences].

11. For Default Settings, select any required default settings in the Print Driver.

Verify the Test Page printed at the machine.

Configuration Cloning

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Network Installation

IP Configuration in a Mac Environment

Apple LPR Printing

Information Checklist

Before starting the procedure, ensure the following items are available or tasks have been performed:

• An existing operational network utilizing the TCP/IP protocol.

• If you want to use dynamic IP addressing a DHCP, BOOTP or RARP dynamic IP addressing server should be available on the network.

• If you want to use static IP addressing you will need a valid IP Address, subnet mask, gateway address and DNS server address (if necessary) to assign to the device.

Installation via DHCP (Dynamic Host Configuration Protocol)

DHCP is enabled on the device by default. If the device is connected to the network the TCP/IP information will be configured when the device is powered on and no further configuration is required.

Dynamic IP Addressing via DHCP, BOOTP or RARP

If your device is not configured correctly, or if you want to configure the device for BOOTP or RARP, follow these instructions:

At the Machine

Note: To configure this feature or these settings access the Tools pathway as a System

Administrator. For details, refer to Access Tools Pathway as a System Administrator on page 10.

1. From the Tools pathway, touch [Network Settings].

2. Touch [Network Setup].

3. Touch [TCP IP] button.

4. Touch [TCP/IP Settings].

Note: All options under the Name/Address section will be grayed out until DHCP is deselected in

the Dynamic Addressing section. Follow the next step to disable DHCP and access these options if required.

5. Touch [Automatic Addressing]. By default, DHCP will be selected. Select [BOOTP].

6. Touch [Save].

7. Touch the [Close] button.

8. Touch [TCP/IP-Line Printer]. in the TCP/IP - Line Printer screen:

a. Touch [Enable], to enable the option.

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b. If you wish to change the LPR port for your device, touch the port number area and enter the

desired port number using the numerical keypad.

Note: While you can change the port number at which your machine will accept LPR print jobs it is

recommended that you do this ONLY with extreme caution as most LPR spoolers are set to send print jobs to the default port.

c. Touch [Save], then touch [Close].

9. Touch [HTTP/IPP]. a. Touch [Enable].

b. Touch [Save] to return to the TCP/IP screen.

DNS Configuration

1. From the TCP/IP screen, touch [TCP/IP Settings].

2. Touch [DNS Configuration], the DNS Configuration screen displays. This feature will be inaccessible (grayed out) if TCP/IP protocol is not enabled.

Note: If DHCP or DHCP Autonet is enabled, the Domain Name, Preferred DNS Server and

Alternate DNS Server menu buttons will be grayed out and unselectable, but their feature summaries will be visible. If you need to change the Domain Name select [Close] to close the DNS Configuration screen. Select [Automatic Addressing] and select [Disabled]. Select [Save]. Now touch [DNS Configuration] button to make the required changes.

a. Touch the [Domain Name] button.

b. Touch the field under Domain Name. c. Touch the [Clear Text] button to remove the default name before entering the new name

using the on-screen keyboard.

d. Touch [Save]. e. Touch [Save] to return to the DNS Configuration screen.

3. Touch [Preferred DNS Server].

a. Touch each octet under the title and enter the Preferred DNS IP server address using the

numerical keypad.

b. Touch [Save], then touch [Close].

4. Touch [Alternate DNS Servers] if required. a. Touch the button under Alternate DNS Server, enter the Alternate DNS Server IP Address

using the on-screen keypad.

b. Touch [Save] to return to the DNS Configuration screen.

Note: If DHCP is enabled, the Alternate DNS server information is not available as a feature

summary.

5. To enable Dynamic DNS Registration, touch [Dynamic DNS Registration].

Note: If your DNS server does not support dynamic updates, then this function does not need to

be enabled.

a. Touch [Enable], then [Save] to return to the DNS Configuration screen.

6. Press the <Log In/Out> button.

7. Touch [Logout] to exit the Tools pathway.

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Static IP Addressing

At the Machine

Note: To configure this feature or these settings access the Tools pathway as a System

Administrator. For details, refer to Access Tools Pathway as a System Administrator on page 10.

1. From the Tools pathway, touch [Network Settings].

2. Touch [Network Setup].

3. Touch [TCP IP].

4. Touch [TCP/IP Settings].

5. Touch [TCP/IP Enablement], in the TCP/IP Enablement screen a. Touch [Enable] for IPv4 and IPv6.

Note: Any changes to the IPv6 feature will result in a reboot of the Network Controller.

b. Touch [Save].

6. Touch [Automatic Addressing].

a. Touch [Disabled] to disable Automatic Addressing.

b. Touch [Save].

7. Touch [IP Address/Host Name], the IP Address/Host Name screen displays.

a. For IPv4 Address, touch each octet and enter the IP Address using the numerical keypad.

b. For Host Name, touch the detail bar. c. Enter Host Name using the on-screen keyboard. To access more characters, touch [123] on

the user interface.

d. Touch [Save], then touch [Save] to return to the TCP/IP Settings screen.

8. Touch [Subnet and Gateway], the Subnet and Gateway screen displays.

a. For IP Gateway, touch each octet under the title and enter the IP Gateway address using the

numerical keypad.

b. Repeat this process for the Subnet Mask. When you are finished, touch [Save] to accept the

changes and return to the TCP/IP Settings screen.

c. Touch [Close] to return to the TCP/IP screen.

9. Touch [HTTP/IP Enablement], the

a. For Protocol, ensure Enable is selected. If not, touch [Enable].

b. Touch [Save], then touch [Close] to return to the To ol s pathway.

10. Touch [TCP/IP-Line Printer], on the TCP/IP - Line Printer screen displays.

a. Touch [Enable], to enable the option.

b. If you wish to change the LPR port for your device, touch the port number area and enter the

desired port number using the numerical keypad.

HTTP/IP Enablement screen displays.

Note: You can change the port number at which your device will accept LPR print jobs. Do this

ONLY with extreme caution as most LPR spoolers are set to send print jobs to the default port of

515.

c. Touch [Save] to return to the TCP/IP screen.

d. Touch [Close] to return to the Tools pathway.

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DNS Configuration

1. From the Tools pathway, touch [Network Settings].

2. Touch [Network Setup].

3. Touch [TCP IP].

4. Touch [TCP/IP Settings].

5. Touch [DNS Configuration], the DNS Configuration screen displays. This feature will be inaccessible (grayed out) if TCP/IP protocol is not enabled.

a. Touch the [Domain Name] button.

b. Touch the bar under Domain Name.

c. Touch the [Clear Text] button to remove the default name before entering the new name

using the on screen keyboard.

d. Touch [Save].

e. Touch [Save] to return to the DNS Configuration screen.

6. Touch [Preferred DNS Server].

a. Touch each octet under the title and enter the Preferred DNS IP server address using the

numerical keypad.

b. Touch [Save], then touch [Close].

7. Touch [Alternate DNS Servers] if required.

a. Touch the button under Alternate DNS Server, enter the Alternate DNS Server IP Address

using the on-screen keypad.

b. Touch [Save] to return to the DNS Configuration screen.

Note: If DHCP is enabled, the Alternate DNS server information is not available as a feature

summary.

8. To enable Dynamic DNS Registration, touch [Dynamic DNS Registration].

Note: If your DNS server does not support dynamic updates, then this function does not need to

be enabled.

a. Touch [Enable], then [Save] to return to the DNS Configuration screen.

9. Press the <Log In/Out> button.

10. Touch [Logout] to exit the Tools pathway.

Install Print Drivers

Information Checklist

• Ensure TCP/IP settings are correctly configured on the device.

• Locate the Print and Fax Drivers CD delivered with your device.

At your Workstation

1. Load the Print and Fax Drivers CD-ROM into your CD drive.

2. Open the CD and select the required language, if necessary.

3. Double-click to open the [Drivers] folder.

4. Double-click to open the [Mac] folder.

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5. Double-click to open the folder containing the drivers for your Mac OS version.

6. Double-click to open the [machine model.dmg] file.

7. The Xerox Printer Installer dialog box appears. Click on [Continue].

a. Click on [Continue] and then [Agree] to accept the License Agreement. b. Select the volume (if necessary) where you want to install the printer. Click on [Continue].

c. Click on [Install].

d. When Installation Complete displays, Click on [Finish].

8. Click on the Printer Setup Utility on the Dock and go to step 14, or:

9. Double-click on the hard drive icon on the desktop.

10. Double-click to open [Applications].

11. Double-click to open [Utilities].

12. Double-click to open [Printer Setup Utility].

13. Click on the [Add] button to add a new printer or click on the [Printers] menu and click on [Add Printer].

14. Select [IP Printing] from the top menu.

15. Select [Internet Protocol Printing] or [LPD/LPR Printing] from the next menu.

a. Enter the IP Address of the printer.

b. Enter a name for the print queue. (You may leave this blank if you prefer).

c. Select [Xerox] from the Printer Model list. d. Select your printer model from the Model Name list.

e. Click on [Add]. The device will appear in the Printer List.

f. Select the printer and click on the [Show Info] button.

16. Click on [Installable Options].

17. Select the options as installed on your device. If you want to use the Save Job for Reprint feature, ensure Job Storage is set to [Installed].

18. Click on [Apply Changes].

19. Close the Printer Info box.

20. Print a document to verify that the printer is installed correctly.

You have completed the steps.

Configuration Cloning

Apple Print Queue

Information Checklist

Before starting the procedure, ensure the following items are available or tasks have been performed:

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• An existing operational AppleTalk® network.

• The AppleTalk Name you wish to assign to your printer.

• The AppleTalk Zone (if used) in which your printer will reside.

• Ethernet Cable.

• The CentreWare Print and Fax Drivers CD (delivered with your machine). Review any README file contained with the Print Drivers.

At the Machine

Note: To configure this feature or these settings access the Tools pathway as a System

Administrator. For details, refer to Access Tools Pathway as a System Administrator on page 10.

1. From the Tools pathway, touch [Network Settings].

2. Touch [Network Setup].

3. Touch [AppleTalk Settings]. The AppleTalk (R) Settings screen displays.

a. Touch [AppleTalk (R) Enablement].

b. Touch [Enable]. c. Touch [Save] to return to the AppleTalk (R) Settings screen.

d. Touch [Name and Area].

e. Touch the text field for [Printer Name]. Touch [Clear Text] to clear default name (the printer

default is * which means the printer will appear in ALL zones) and enter the desired text using the on-screen keyboard. When finished touch [Save].

f. Repeat previous step for Area Name. g. Touch [Save].

h. Touch [Close].

4. Press the <Log In/Out> button.

5. Touch [Logout] to exit the Tools pathway.

Wait five minutes for the machine to reboot.

6. Press the <Machine Status> button. a. Touch [Machine Information] tab.

b. Touch [Print Reports].

c. Touch [Print Report].

The Configuration Report will print. On the report verify the details under Network Setup heading are correct.

d. Touch [Close].

Install Print Drivers

Information Checklist

• Ensure TCP/IP settings are correctly configured on the device.

• Locate the Print and Fax Drivers CD delivered with your device.

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At the Mac

At your Workstation

1. Load the Print and Fax Drivers CD-ROM into your CD drive.

2. Open the CD and select the required language, if necessary.

3. Double-click to open the [Drivers] folder.

4. Double-click to open the [Mac] folder.

5. Double-click to open the folder containing the drivers for your Mac OS version.

6. Double-click to open the [machine model.dmg] file.

7. The Xerox Printer Installer dialog box appears. Click on [Continue]. a. Click on [Continue] and then [Agree] to accept the License Agreement.

b. Select the volume (if necessary) where you want to install the printer. Click on [Continue].

c. Click on [Install]. d. When installation Complete displays, click on [Finish].

8. Click on the Printer Setup Utility on the Dock and go to step 14, or:

9. Double-click on the hard drive icon on the desktop.

10. Double-click to open [Applications].

11. Double-click to open [Utilities].

12. Double-click to open [Printer Setup Utility].

13. Click on the [Add] button to add a new printer or click the [Printers] menu and click [Add Printer].

a. Select [AppleTalk] from the menu.

b. Select the required AppleTalk area from the menu. c. Select the print queue from the Name list.

d. Select [Xerox] from the Printer Model list.

e. Select your printer model from the Model Name list. f. Click on [Add]. The device will appear in the Printer List.

g. Select the printer and click on the [Show Info] button.

14. Click on [Installable Options].

15. Select the options as installed on your device. If you want to use the Save Job for Reprint feature, ensure Job Storage is set to [Installed].

16. Click on [Apply Changes].

17. Close the Printer Info box.

18. Print a document to verify that the printer is installed correctly.

You have completed the steps.

Configuration Cloning

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Network Configuration

This section explains how to set up the device to operate in a Windows TCP/IP environment. The following information is provided:

• Configure Static IP Address using the Device on page 80

• Configure Dynamic Addressing on page 82

• Configure IP Settings using Internet Services on page 84

• IPv4 on page 84

• IPv6 on page 85

• Configure SLP on page 88

• Configure FTP on page 89

• SNMP (Simple Network Management Protocol) on page 90

• SSDP (Simple Service Discovery Protocol) on page 95

• Microsoft Networking on page 96

• LPR/LPD on page 98

• Raw TCP/IP Printing on page 100

• SMTP (Simple Mail Transfer Protocol) on page 101

• LDAP on page 103

• Configure POP3 Setup on page 109

• Configure HTTP on page 110

• Proxy Server on page 111

• NTP on page 112

• WSD on page 113

• Apple Talk on page 114

• NetWare on page 115

• AS400 Raw TCP/IP Printing to Port 9100 (CRTDEVPRT) on page 118

• UNIX on page 121

Note: The device supports IP versions 4 and 6. IPv6 can be used instead of or in addition to IPv4.

IPv4 Settings can be configured directly at the device user interface, or remotely, via a web browser using Internet Services. IPv6 can only be configured using Internet Services. To configure TCP/IP Settings using Internet Services, see Configure IP Settings using Internet Services on page 84.

Configure Static IP Address using the Device

Information Checklist

Before starting the procedure, ensure the following items are available or tasks have been performed:

• Existing operational network utilizing the TCP/IP protocol.

• Ensure that the device is connected to the network.

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• Static IP Address for the device.

• Subnet Mask Address for the device.

• Gateway Address for the device.

• Host Name for the device.

• Ethernet Cable.

• Print and Fax Drivers CD (delivered with your device).

Enter a Static IP Address

Note: To configure this feature or these settings access the Tools pathway as a System

Administrator. For details, refer to Access Tools Pathway as a System Administrator on page 10.

1. From the Tools pathway, touch [Network Settings].

2. Touch [Network Setup].

3. Touch [TCP IP].

4. Touch [TCP/IP Settings].

5. Touch [TCP/IP Enablement], the TCP/IP Enablement screen displays. a. Touch [Enable] for IPv4 and IPv6.

Note: Any changes to the IPv6 feature will result in a reboot of the Network Controller.

b. Touch [Save].

6. Touch [Automatic Addressing], the Automatic Addressing screen displays.

a. Touch [Disabled] to disable Automatic Addressing.

b. Touch [Save].

7. Touch [IP Address/Host Name], the IP Address/Host Name screen displays.

a. For IPv4 Address, touch each octet and enter the IP Address using the numerical keypad.

b. For Host Name, touch detail bar. c. Enter Host Name using the on-screen keyboard. To access more characters, touch [123] on

the user interface.

d. Touch [Save], then touch [Save] to return to the TCP/IP Settings screen

8. Touch [Subnet and Gateway], the Subnet and Gateway screen displays.

a. For IP Gateway, touch each octet under the title and enter IP Gateway address using the

numerical keypad.

b. Repeat this process for the Subnet Mask. When you are finished, touch [Save] to accept the

changes and return to the TCP/IP Settings screen.

c. Touch [Close] to return to the TCP/IP screen.

9. Touch [Advanced Settings]

10. Touch [Continue].

11. Touch [HTTP/IP Enablement], the HTTP/IP Enablement screen displays.

a. For Protocol, ensure Enable is selected. If not, touch [Enable]. b. Touch [Save], then touch [Close] to return to the To ol s pathway.

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DNS/DDNS Configuration

1. From the Tools pathway, touch [Network Settings].

2. Touch [Network Setup].

3. Touch [TCP IP].

4. Touch [TCP/IP Settings].

5. Touch [DNS Configuration], the DNS Configuration screen displays.

Note: This feature will be inaccessible (grayed out) if TCP/IP protocol is not enabled.

a. Touch the [Domain Name] button.

b. Touch the bar under Domain Name.

c. Touch the [Clear Text] button to remove the default name before entering the new name

using the on screen keyboard.

d. Touch [Save].

e. Touch [Save] to return to the DNS Configuration screen.

6. Touch [Preferred DNS Server].

a. Touch each octet under the title and enter the Preferred DNS IP server address using the

numerical keypad.

b. Touch [Save], then touch [Close].

7. Touch [Alternate DNS Servers] if required.

a. Touch the button under Alternate DNS Server, enter the Alternate DNS Server IP Address

using the on-screen keypad.

b. Touch [Save] to return to the DNS Configuration screen.

Note: If DHCP is enabled, the Alternate DNS server information is not available as a feature

summary.

Enable Dynamic DNS Registration

Note: If your DNS server does not support dynamic updates, then this function does not need to

be enabled.

8. Touch [Dynamic DNS Registration]. a. Touch [Enable], then [Save] to return to the DNS Configuration screen.

9. Press the <Log In/Out> button.

10. Touch [Logout] to exit the Tools pathway.

Configure Dynamic Addressing

Information Checklist

Before starting the procedure, ensure the following items are available or tasks have been performed:

• Existing operational network utilizing the TCP/IP protocol.

• DHCP or BOOTP Server should be available on the network.

• Device must be connected to the network via Ethernet Cable.

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Installation via DHCP (Dynamic Host Configuration Protocol)

DHCP is enabled on the device by default. If the device is connected to the network, the TCP/IP information will be configured when the device is powered on and no further configuration is required.

Print a Configuration Report to verify that TCP/IP information is correct.

1. Press the <Machine Status> button on the device.

2. Touch the [Machine Information] tab.

3. Touch [Print Reports].

4. Touch [Print Report].

5. Touch [Close].

The Configuration Report will print. On the report verify the details under Network Setup heading are correct.

Installation via BOOTP or DHCP

Ensure your device is connected to the network with Ethernet cabling.

Note: To configure this feature or these settings access the Tools pathway as a System

Administrator. For details, refer to Access Tools Pathway as a System Administrator on page 10.

1. From the Tools pathway, touch [Network Settings].

2. Touch [TCP IP].

3. Touch [TCP/IP Settings].

4. Touch [Automatic Addressing]. By default, DHCP is selected.

5. Select one of the following required Dynamic Addressing methods:

•BOOTP

•DHCP

•RARP

6. Touch [Save].

7. Touch [Close].

8. Press the <Log In/Out> button.

9. Touch [Logout] to exit the Tools pathway.

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Configure IP Settings using Internet Services

Note: TCP/IP and HTTP should have been initially configured, refer to Enable TCP/IP and HTTP at the Device on page 11 of this guide.

IPv4

Note: To configure TCP/IP Settings access the Properties tab as a System Administrator. For

details, refer to Access Internet Services as System Administrator on page 16.

1. From the Properties tab, click on the [Connectivity] link.

2. Click on the [Protocols] link.

3. Select [IP (Internet Protocol)] in the directory tree, the IP (Internet Protocol) page displays.

4. Ensure that [IPv4] is selected.

5. In the General area:

a. For Protocol, the [Enabled] checkbox be enabled.

Note: If the [Enabled] checkbox for Protocol is not checked, you will not be able to access Internet

Services. TCP/IP must then be enabled from the device's user interface.

CAUTION: Disabling TCP/IP or changing the IP address will affect SLP, SNMP, NetBIOS/IP, Raw

TCP/IP Printing, SMTP, LDAP, POP3, HTTP and NTP. If TCP/IP is disabled, Internet Services will not be available until TCP/IP is enabled from the device control panel. If you change the IP Address, you must reference the new address within your web browser to locate the device.

b. Physical Connection will display the physical network connection. This will display

“Ethernet”.

c. Select one of the following methods for obtaining a Dynamic IP address from the [IP

Address Resolution] drop-down menu:

• DHCP (Dynamic Host Configuration Protocol).

• RARP (Reverse Address Resolution Protocol).

• BOOTP (Bootstrap Protocol).

• STATIC (fixed, User-defined), this is the default selection.

d. Enter a name which corresponds to the IP Address of the device in the [Host Name] field. e. If you select [Static], type the IP Addresses that applies in [Machine IP Address], [Subnet

Mask], and [Gateway Address] fields.

Note: If BOOTP or DHCP address resolution mode is selected, you cannot change the IP Address,

Subnet Mask, or default gateway. If RARP address resolution mode is selected, you cannot change the IP Address. Select [Static] if you wish to disable dynamic addressing.

f. Enter details of an identifier of the IP site to which the device is connected in the [Domain

Name] field.

g. If DNS configuration is required, enter IP Address for the [Preferred DNS Server]. Enter an IP

Address for [Alternate DNS Servers 1] and [Alternate DNS Servers 2].

Note: If DHCP or BOOTP is the IP Address Resolution setting, you cannot change the Domain

Name, Primary DNS Server, Alternate DNS Server 1, and Alternate DNS Server 2 settings.

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h. For Dynamic DNS Registration, check the [Enabled] checkbox to enable Dynamic DNS

Registration (DDNS).

Note: If your DNS Server does not support dynamic updates there is no need to enable DDNS.

6. In the DHCP/DDNS area: a. For Release Registration, check the [Enabled] checkbox, ONLY if you wish to release this

device's IP Address upon reboot. Default is unchecked.

7. In the Zero-Configuration Networking area. a. For Self Assigned Address, check the [Enabled] checkbox, to support communicating with

other devices using 169.254/16 IPv4 addressing, over the same physical or logical link (such as in ad hoc, or isolated (non- DHCP) networks). Refer to the IETF website for zeroconf details.

b. For Multicast DNS, check the [Enabled] checkbox to resolve host names to IPv4 addresses

without using a conventional DNS server.

8. Click on the [Apply] button to accept changes or [Undo] to return the settings to their previous value.

9. Click on the [OK] button when you see the message “Properties have been successfully modified”.

Note: Changing the device IP Address will impact other protocols: NetBIOS/IP, LPR/LPD, FTP,

SNMP and Raw TCP/IP Printing. These protocols will need to reference the new IP Address. Disabling TCP/IP will impact other protocols: NetBIOS/IP, LPR/LPD, FTP, SNMP and Raw TCP/IP Printing. This web user interface will be disabled until TCP/IP is re-enabled from the local user interface.

IPv6

Note: IPv6 is optional. It may be used in addition to, or in place of IPv4.

Note: To configure this feature or these settings access the Properties tab as a System

Administrator. For details, refer to Access Internet Services as System Administrator on page 16.

1. From the Properties tab, click on the [Connectivity] link.

2. Click on the [Protocols] link.

3. Select [IP (Internet Protocol)] in the directory tree, the IP (Internet Protocol) page displays.

4. Ensure that [IPv6] is selected.

5. In the General area:

a. For Protocol, check the [Enabled] checkbox to enable the TCP/IP protocol.

Note: If you do not check the [Enabled] checkbox for Protocol, you will not be able to access

Internet Services. TCP/IP must then be enabled from the device's user interface.

Note: If you uncheck the [Enabled] checkbox for [Protocol], the Network Controller will reboot.

This may require several minutes, during which time all network services will be unavailable.

b. Enter a name which corresponds to the IP Address of the device in the [Host Name] field. c. [Physical Connection] will display the physical network connection. This will display

“Ethernet”.

d. Enter details of an identifier of the IP site in which the device is connected in the [Domain

Name] field.

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6. In the Stateless Addresses area: a. The Link-Local Address is automatically populated.

This is a network address which is intended only for use in a local data link layer network, and not routed beyond that network. Link-local addresses are often used for network address auto-configuration where no external source of network addressing information is available. The printer's IPv6 Link-local address is automatically generated, and displayed here. Linklocal addresses always begin with “fe80”.

b. Check the [Use Router Supplied Prefixes] checkbox if router advertisements are used.

A router-supplied prefix is the 64-bit (sub-) network address. If routers are present, they will periodically send Router Advertisement packets containing address prefixes. These prefixes determine what sort of auto configuration can be done by the device. Select this setting to use Router Supplied Prefixes. When enabled, Global Addresses associated with this device are displayed. If there are no routers on the network, this setting can be disabled.

c. The [Global Addresses] will display any global addresses associated with the device. Global

addresses are equivalent to public IPv4 addresses. They are globally routable and reachable on the IPv6 internet.

7. The device performs auto-address DHCP configuration every time it powers up. This is used for neighbour discovery and address resolution on the local IPv6 subnet. However, you can choose to use manual configuration, automatic configuration or a combination of automatic and manual configuration. Default Dynamic Host Configuration Protocol (DHCP) Settings area:

a. Select one of the following options:

• Use DHCP as directed by a router - this option is fully automatic. The DHCPv6 Address

will be obtained and displayed on the screen.

• Always Enable DHCP for address assignment and other configuration data - this

option is fully automatic. The DHCPv6 Address will be obtained and displayed on the screen.

• Always Enable DHCP for other configuration data only - this is the semi-automatic

configuration. The DHCPv6 Address will be obtained and displayed on the page.

• Never use DHCP - when this option is selected, you must configure the Manual Address

Options and DNS separately.

b. If you select either [Use DHCP as directed by a router] or [Always Enable DHCP for address

assignment and other configuration data] you have the option to enable the release of DHCPv6 Address at Power Down. This option instructs the printer to send a DHCP release message to the router when the device is powering-down. This releases the current DHCP configuration and discards the printer’s IP Address configuration. To select this option check the [Release DHCPv6 Address at Power Down] checkbox for DHCPv6 Address.

8. In the DNS Configuration area:

a. Enter an IP Address for the [Preferred DNS Server]. Enter an IP Address for [Alternate DNS

Server 1] and [Alternate DNS Server 2].

b. Check the [Prefer IPv6 Address over IPv4] checkbox to enable this option.

By default, the printer will prefer an IPv4 address over IPv6 address if both are enabled. For example, when querying the DNS, the printer will normally use the IPv4 address if an IPv6 address is also provided. By selecting this checkbox, this will change the preference to IPv6.

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9. The Default Gateway will display the link-local address of the router (known in IPv4 as the default gateway).

10. The device can be configured with up to 4 manual IPv6 addresses, in the Manual Address Options area:

a. Check the [Enable Manual Address] checkbox to enable Router Prefix attachment.

b. The Router Prefix is derived from router advertisements. Select a router address prefix from

the list supplied in the [Router Prefix] drop-down menu to populate the prefix for manual entry address.

c. Click on the [Add] button to add your address.

11. Click on the [Apply] button to accept changes or [Undo] to return the settings to their previous value.

12. Click on the [OK] button when you see the message “Properties have been successfully modified”.

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System Administrator Guide

Network Installation

Configure SLP

Configure Service Location Protocol (SLP) if needed to support CUPS, Mac OS, and NetWare.

SLP is used to announce and look up services on a local network. When SLP is enabled, the device becomes a Service Agent (SA) and announces its services on the network to User Agents (UA), who search for services, using SLP.

Note: To configure this feature or these settings access the Properties tab as a System

Administrator. For details, refer to Access Internet Services as System Administrator on page 16.

1. From the Properties tab, click on the [Connectivity] link.

2. Click on the [Protocols] link.

3. Select [SLP] in the directory tree.

4. In the General area:

a. For Protocol, check the [Enabled] checkbox to enable Service Location Protocol (SLP). b. Enter an IP Address for the [Directory Agent], if required. This will specify the address of a

single Directory Agent (DA) to be added to the list of Directory Agents in the device’s DA list.

c. Enter the required name(s) for [Scope 1,2,3], this allows the System Administrator to set one

of the three manually configurable scope names. A scope is a searchable group or container to which an agent may be associated. The default scope is called “DEFAULT”.

d. For Message Type, select either [Multicast] or [Broadcast] from the drop-down menu. This

setting defines whether SLP will use multicast or broadcast in communications. Multicast packets are routed between subnets as needed, but broadcast are not.

e. Enter a value for Multicast Radius (0-255), the default is 255. This allows the System

Administrator to reconfigure the Multicast Radius for SLP. This is similar to the Time To Live (TTL) in the TCP/IP parameter, and defines how many routers the multicast packet may cross.

f. Enter a value for MTU to set the Maximum Transmission Unit (484 - 32768), with 1400 as

the default. This allows the System Administrator to set the maximum packet size for SLP.

g. Version will display the SLP version number supported by the device.

h. Port Number will display the socket (port) that all SLP communications will use. All devices

are required to listen on port 427 for UDP and TCP packets.

i. Character Set will display the character set in use. The default is US-ASCII.

5. Click on the [Apply] button to accept the changes or [Undo] to return the settings to their previous values.

6. Click on the [OK] button when you see the message “Properties have been successfully modified”.

Xerox WorkCentre 5735/5740/5745/5755/5765/5775/5790 System Administrator Guide

Network Installation

Configure FTP

This page allows you to set the File Transfer Protocol (FTP) mode when FTP is selected as the protocol to be used for network filing services. The following features use network filing services:

• Workflow Scanning

• Reprint Saved Jobs

• Software Upgrades

Note: To configure this feature or these settings access the Properties tab as a System

Administrator. For details, refer to Access Internet Services as System Administrator on page 16.

1. From the Properties tab, click on the [Connectivity] link.

2. Click on the [Protocols] link.

3. Select [FTP] in the directory tree.

4. In the Mode area, select one of the following required mode:

• Passive - this option allows the device to act as an FTP client. The FTP server specifies a

random port number to be used for data transport.

• Active - this option allows the device to specify the return port to be used for data transport.

Note: Some network firewalls may not support Active mode.

5. Click on the [Apply] button to accept the changes.

6. Click on the [OK] button when you see the message “Properties have been successfully modified”.

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System Administrator Guide

Network Installation

SNMP (Simple Network Management Protocol)

The System Administrator uses this page to enable or disable Simple Network Management Protocol (SNMP).

You can also enable or disable Authentication Failure Generic Traps on the device. SNMPv3 can be enabled to create an encrypted channel for secure device management.

SNMP is a set of protocols designed to help manage complex networks. SNMP compliant devices store data about themselves in MIBs and return this data to the SNMP requesters. The SNMP Configuration pages provide control over SNMP security, including methods to configure:

• Administrative and Key User accounts with privacy and authentication protocols and key associated with each account.

• SNMP user account read or read/write access.

• An access control list that limits SNMP access to the printer to specific hosts.

To Config u r e SNMP v1/v2

Note: To configure this feature or these settings access the Properties tab as a System

Administrator. For details, refer to Access Internet Services as System Administrator on page 16.

1. From the Properties tab, click on the [Connectivity] link.

2. Click on the [Protocols] link.

3. Select [SNMP] in the directory tree.

Note: For security purposes, Xerox recommends that the administrator changes the SNMP v1/V2c

public/private community strings from their default string names to random string names.

4. In the SNMP Properties area: a. Check the [Enable SNMP v1/v2c Protocols] checkbox to select the protocol, then click on the

[Edit SNMP v1/v2c Properties] button. The System Administrator uses the Edit SNMP v1/v2c Properties page to edit the GET, SET, and TRAP community names for the device.

b. In the Community Names area, enter a name in the [GET Community Name] field. The

default is public.

c. Enter a name in the [SET Community Name] field. The default is private.

Note: Changes made to the GET or SET community names for this device will require

corresponding GET or SET community name changes for each application which uses the SNMP protocol to communicate with this device (for example, Xerox PrinterMap, Xerox Internet Services, any 3rd party network management applications).

d. In the Default Trap Community Name area, enter a name in the [TRAP Community Name]

field. The default is SNMP_trap.

Note: The Default TRAP community name is used to specify the default community name for all

traps generated by this device. The Default TRAP community name can be overridden by the TRAP community name specified for each individual TRAP destination address. The TRAP community name for one address may not be the same TRAP community name specified for another address.

e. Click on the [Save] button to accept the changes and return to the SNMP page.

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Network Installation

5. In the Authentication Failure Generic Traps area, check the [Enable] checkbox to enable Authentication Failure Generic Traps to generate a trap for every SNMP request by the device which contains an invalid community name.

Note: When the Authentication Failure Generic Trap is enabled, this machine will generate a trap

for every SNMP request that is received by the machine which contains an invalid community name.

6. Click on the [Apply] button to save changes, or click on the [Advanced Settings] button to add or edit an IP or IPX Address. For further information refer to SNMP Advanced Settings on page 92.

7. Click on the [OK] button when you see the message “Properties have been successfully

modified”.

To configure SNMP v3

Note: To configure this feature or these settings access the Properties tab as a System

Administrator. For details, refer to Access Internet Services as System Administrator on page 16.

1. From the Properties tab, click on the [Connectivity] link.

2. Click on the [Protocols] link.

Note: SSL (Secure Socket Layer) must be enabled before you can configure SNMP v3. Click the

[Configure HTTPS] link on the SNMP Internet Services screen to complete this task. When SSL is enabled, return to the SNMP screen.

Before, enabling the HTTP Security Mode, the device must have a Machine Digital Certificate configured. For information on Machine Digital Certificate, refer to Machine Digital Certificate

Management on page 167.

3. Select [HTTP] in the directory tree.

a. Select enable for the [Secure HTTP (SSL)] option. b. Change the [Secure HTTP (SSL) Port Number] if required. The default is 443.

c. Click on the [Apply] button to accept the changes.

4. Select [SNMP] in the directory tree.

5. To configure SNMP v3, in the SNMP Properties area:

a. Check to ensure the [Enable SNMP v3 Protocols] checkbox is selected.

b. Click on the [Edit SNMP v3 Properties] button.

System Administrator uses the Edit SNMP v3 Properties page to configure Authentication Password and Privacy Password for the Administrator Account.

6. In the Administrator Account area:

a. Check the [Account Enable] checkbox to create an administrator account that can be used

to provide more extensive access to the objects on the device.

b. Enter the required data in the [Authentication Password] and [Confirm Authentication

Password] fields.

c. Enter the required data in the [Privacy Password] and [Confirm Privacy Password] field.

7. In the Print Drivers/Remote Clients Account area:

a. Check the [Account Enabled] checkbox to Create an account for bi-directional Print Drivers

and Xerox remote clients.

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Network Installation

b. If you want to reset to the default Password, click on the [Reset] button.

Note: This account allows Xerox Clients and Drivers a limited amount of access to objects on the

device. If the device does not have SNMP v1/v2c enabled, and does not have this account enabled, Xerox SNMP based clients will not be able to communicate with it. The default passwords should be used, unless the passwords have been changed on the client.

c. Click on the [Save] button to save changes and return to the SNMP page.

8. In the Authentication Failure Generic Traps area: a. Check the [Enable] checkbox to enable Authentication Failure Generic Traps to generate a

trap for every SNMP request by the device which contains an invalid community name.

Note: When the Authentication Failure Generic Trap is enabled, this machine will generate a trap

for every SNMP request that is received by the machine which contains an invalid community name.

9. Click on the [Apply] button to save changes, or click on the [Advanced Settings] button to add or edit an IP or IPX Address. For further information refer to SNMP Advanced Settings on page 92.

10. Click on the [OK] button when you see the message “Properties have been successfully

modified”.

SNMP Advanced Settings

To Add or Edit an IP Address:

The System Administrator can add or delete IP and IPX Addresses for the Network Management Workstations that receive Traps from the device.

Note: To configure this feature or these settings access the Properties tab as a System

Administrator. For details, refer to Access Internet Services as System Administrator on page 16.

1. From the Properties tab, click on the [Connectivity] link.

2. Click on the [Protocols] link.

3. Select [SNMP] in the directory tree.

4. From the SNMP page, click on the [Advanced Settings] button.

5. To add or edit an IP Address, in the Trap Destination Addresses area, click on the [Add IP Address] button or the [Edit] button for the required address.

6. In the Required Information area:

a. For [IP Address], enter the IP destination address of the SNMP manager that you are setting

up to receive traps for.

b. For [UDP Port Number], enter port number for the UDP destination port of the SNMP

manager that you are setting up to receive traps for.

c. For [SNMP Version], select the SNMP version that matches the SNMP manager with which

the device is communicating with.

7. In the Trap s area:

a. The [TRAP Community Name] will display the default value for the TRAP Community Name. b. For [Traps to be Received], check the checkbox for the type of traps sent by this device to the

Destination Address indicated by the IP Address and UDP port number entered by the user. The choices are:

Xerox WorkCentre 5735/5740/5745/5755/5765/5775/5790 System Administrator Guide

Xerox WORKCENTRE 5740, WORKCENTRE 5765, WORKCENTRE 5755, WORKCENTRE 5775, WORKCENTRE 5790 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

Table of Contents

Introduction

Xerox WorkCentre Series

Related Information Sources

Customer Support

Device Connection and Quick Setup

Front View

Device Control Panel Overview

Initial Connection

Power Management

Power On/Off Button and Energy Saver Button

Power On

Power Down

Energy Saver Options

Quick Restart

Installation Wizard

Print a Configuration Report

Access Tools Pathway as a System Administrator

Ethernet Configuration

Ethernet Port

Setting the Ethernet Speed at the Device

Enable TCP/IP and HTTP at the Device

Quick Setup

Internet Services

System Configuration

How to Verify the IP Address

To Add or Change a Static IP Address when there is no DHCP Server Available

To Access Internet Services

The Internet Services Welcome Page

Access Internet Services as System Administrator

Changing the System Administrator Password

To Setup HTTP

Configure Network Connectivity Protocols with Internet Services

Set a Description for the Device

To Enable Services

To View the Service Status on the Internet Services

To Install Print Drivers

Configure Services

General Setup

Administrator Tools Password

Configuration Page

Configuration Report

To Prevent the Configuration Report to Print at Power On

Configure Print Protocols

Cloning

To Verify the Software Version

To Clone a Dev i c e

To Install the Clone File on Another Device

Date and Time

Manual Setup at the Device

Using NTP

Image Settings

To Configure Image Settings

Job Management

Job Operation Rights

Internationalization

Sleep Mode Settings

Advanced Settings

Custom Services Setup

Information Checklist

To Enable Custom Services

SMart eSolutions Setup

Information Checklist

SMart eSolutions Information

Meter Assistant

Supplies Assistant

Alert Notification

E-mail Alerts

Local UI Alerts

Billing Information and Usage Counters

Energy Saver

Banner Sheet

Feature Default

Saving and Reprinting Jobs

Enabling the Feature at a TCP/IP Networked Workstation

Backup Saved Jobs