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System Administrator Guide
Introduction
This guide has been created for System Administrators who need to install, set up and manage printers
and other services on their network.
To use the procedures in this Guide effectively, System Administrators must have previous experience
working in a network environment and must possess Supervisor, Administrator, Account Operator, or
equivalent rights to the network. They must also have prior knowledge of how to create and manage
network user accounts.
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Xerox WorkCentre Series
Xerox WorkCentre Series
Your device is not simply a conventional copier, it is a digital device capable of copying, faxing, printing
and scanning, dependent on your model and configuration.
There are two configurations available:
•WorkCentre Copier/Printer - a multi-functional digital device capable of copying, printing, faxing
(optional), e-mailing and network scanning (optional).
•WorkCentre Copier/Printer/Scanner - an advanced multi-functional device offering a high
specification of features and functions. This model is capable of copying, printing, scanning, emailing and faxing (optional).
Each model has seven configurations available which provide either 35, 40, 45, 55, 65, 75, or 90
copies/prints a minute. All configurations are fully upgradeable so as to meet any future requirements
you may have.
The following are supplied as standard:
•Document Feeder
•Paper Trays 1 and 2 - fully adjustable and can be used for media sizes 5.5x8.5” to 11x17” (A5
to A3).
•Paper Trays 3 and 4 - are high capacity paper trays used for media size 8.5x11” (A4).
•Bypass Tray - used for non-standard printing media.
The following are optional hardware, which are available for your device:
•Tray 5 - a high capacity paper tray used for media size 8.5x11” (A4). Optional kits are
available to accommodate 11x17” or 8.5x11” (A3 or A4) short edge feed media.
•Tray 6 (Inserter) - a paper tray for use with the High Volume Finisher. It is used to insert pre-
printed sheets into copy sets.
•High Volume Finisher (HVF) - a finisher which can collate, offset, stack and staple your
output. Booklet Maker, Trifold, Hole Punch and Post Process Inserter (PPI) kits can be installed
with this finisher.
•Booklet Maker and Trifolder - these are devices which can be installed with HVF to staple
and fold booklets or leaflets.
•Convenience Stapler - this provides manual stapling of up to 50 sheets. The Convenience
Shelf must also be fitted.
•Offset Catch Tray - this delivers output collated or uncollated, each set or stack will be offset
from the previous to enable easy separation.
•Basic Office Finisher - this device stacks, collates, staples and offsets your output.
•Office Finisher - this device stacks, collates, staples and offsets your output. Hole punch kits
are also available for this finisher.
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Xerox WorkCentre Series
Related Information Sources
Information available for this product series consists of:
•The System Administrator Guide (this guide)
•The User guides
•The Xerox website http://www.xerox.com
Customer Support
If you need assistance during or after product installation, please visit the Xerox website for online
solutions and support, http://www.xerox.com
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Xerox WorkCentre Series
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Device Connection and
2
Quick Setup
This chapter describes how to connect your device to a network and configure Ethernet settings.
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Front View
Power On/Off Button
1
2
3
4
5
6
1
4
2
5
3
6
Front View
Document Feeder and Document Glass:
Used for scanning single or multiple
documents. The document glass can be used
for scanning single, bound, custom size or
damaged documents.
Control Panel: Touch Screen and Numeric
Keypad.
Paper Trays 1 and 2: These trays are standard
on all models. Trays 1 and 2 are fully
adjustable and can be used for media sizes
5.5x8.5” to 11x17”(A5 to A3).
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Paper Trays 3 and 4: These trays are high
capacity paper trays. Trays 3 and 4 are
dedicated trays used for 8.5x11” or A4 size
media.
Bypass Tray: Used for non-standard printing
media.
Offset Catch Tray: Delivers output collated or
uncollated. Each set or stack will be offset from
the previous to allow easy separation.
Device Control Panel Overview
1
2
3
4
5
8
7
6
10
13
14
11
15
12
9
16
1
2
3
4
56789
10
111213
14
15
16
Front View
Services Home
Provides access to the services available on the device.
ServicesReturns the display to the previous copy, fax, or scan feature screen when the Job
Job Status
Machine
Status
Log In/Out
Numeric
Status
Use to check the progress of active jobs, or display the detailed information of
completed jobs.
Use to check the device status, the billing meter, and the status of consumables, or
print various reports. Use this button also when accessing the System Administrator
mode.
Provides access to device setups for the Administrators.
Use to enter alphanumeric characters.
screen or Machine Status screen is selected.
Keypad
Dial Pause
Help
‘C’ Cancel
Use to insert a pause when dialing a fax number.
Displays help messages for device features.
Cancels the previous entry made on the Numeric Keypad.
Entry
Languages
Use to select the required language.
Interrupt
Interrupts the current job to run a more urgent job.
Printing
Start
Energy Saver
Clear All
Stop
Display and
To uc h sc re e n
Use to start a job.
Use to select energy saver mode or perform a quick restart.
Press once to clear a current entry. Press twice to return to default settings.
Stops the job in progress.
Device display and touchscreen.
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Front View
Initial Connection
Follow these steps to physically connect your device to the network.
1.Connect the Power Cable
Ensure the device is connected to a suitable power supply and that the power cord is fully plugged
in to the electrical outlet.
2.Connect the Ethernet Cable
Connect a 10/100/1000 BaseT Ethernet cable to the Ethernet port at the rear of the device and
the other end of the cable to your network port.
3.Power On the Device
The Power On button is located on the left-side of the device.
Power Management
Power On/Off Button and Energy Saver Button
The Power On/Off button (located on the left hand side of the device) and the Energy Saver button
(located on the control panel on the top right) control the application of standby operating power to
each of the system modules and initiates the sequences required to bring the device to an operational
state. If the Power On/Off button is pressed when the device is operational, the following can be
initiated:
•Energy Saver - ends the current session and keeps the device running on low power. When in
Energy Saver Mode, press any key or touch the screen to wake the device up.
•Quick Restart - the system powers down followed by an automatically initiated Power On
sequence. Any jobs in progress will be lost. Quick Restart may be helpful if experiencing problems
with the operation of the device.
•Power Down - the system ends the current session and powers itself off in an orderly manner.
Power On
At the Device:
1.Ensure that your device is connected to a suitable power supply and that the power cord is fully
plugged in to the electrical outlet of the device.
2.Press the <Power On/Off> button. The entire powering on process (to power on all installed
options) takes less than three minutes.
Power Down
At the Device:
1.Press the <Power On/Off> button, the Power Down Options screen displays.
2.Touch [Power Down].
3.The Power Down Confirmation screen displays.
Note: If the are any jobs in the queue, confirming power down will result in the deletion of any
currently in the queue.
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Front View
4.Touch [Confirm] to confirm the selection.
The device will begin a controlled power down sequence. It remains on for approximately 45
seconds before switching off.
Energy Saver Options
The device is designed to be energy efficient and automatically reduces its power consumption after
periods of inactivity. The System Administrator can set up Energy Saver options. For details, refer to
Energy Saver on page 47.
At the Device:
1.Press the <Energy Saver> button on the control panel. The Power Down Options screen displays.
2.Touch [Energy Saver]. The device will immediately enter Low Power Mode.
3.To re-activate the device when in this mode, touch a button on the control panel or touch screen.
Quick Restart
At the Device:
1.Press the <Energy Saver> button on the control panel. The Power Down Options screen displays.
2.Touch [Quick Restart].
3.The Power Down Confirmation screen displays.
Note: Any jobs in progress will be lost.
4.Touch [Confirm] to confirm the selection. The device will restart.
Installation Wizard
If this is the first time the device has been powered on, the Installation Wizard will run. If this screen
does not appear, proceed to Configure Network Connectivity Protocols with Internet Services on
page 25.
The install wizard will prompt you with questions to help with the configuring of your device.
1.When the device is powered on the Language Selection screen displays, select the preferred
language and touch [OK] to begin.
2.The Welcome screen displays, this will guide you through the short series of steps required to
setup your device. Touch [Next].
3.The Activation Code screen displays, using the on-screen keyboard enter the Activation Code
supplied with the device. Touch [Next].
4.The Customer Support Telephone Numbers screen displays, verify that the Customer Support Telephone Number and Supplies Telephone Number are correct. If either number are incorrect
or missing, touch the appropriate type-in region and enter the correct number using the keypad.
To u ch [Next].
5.The Date Settings screen displays, select one of the following for Date Format:
•MM/DD/YY (default)
•DD/MM/YY
•YY/MM/DD
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Front View
a.Using the left and right arrow buttons select the required date settings for Month, Day and
Year.
b.Touch [Next].
6.The Time Settings screen displays;
a.For Time Format, select either [12 Hour Format] or [24 Hour Format].
b.Touch the type-in region for [Hours] and [Minutes] and enter the current hour and minute.
c.Touch either [AM] or [PM] if a 12 Hour format was chosen earlier.
d.Touch [Next].
7.The Time zone tab displays, use the drop-down menu to select the correct time zone for your
device locale. Touch [Next].
8.The Setup Complete screen displays, touch [Finish] to restart the device for the changes to take
effect.
Print a Configuration Report
A Configuration Report is a summary report of the system data for example, device configuration,
serial number, software version and network data.
A Configuration Report will automatically print when the device is powered off, then on, during Power
Cable and Ethernet Cable installation. The Configuration Report will list the device settings. If
necessary, perform the following steps:
1.Press the <Machine Status> button on the device.
2.Touch the [Machine Information] tab.
3.Touch [Print Reports].
4.Touch [Print Report].
5.Touch [Close].
If you want to disable automatic printing of a Configuration Report at Startup, refer to To Prevent the
Configuration Report to Print at Power On on page 30.
Access Tools Pathway as a System Administrator
Your device is designed to enable the device and customize feature default settings to meet your
requirements. Most of the features will require you to access the Tools pathway. The Tools pathway will
require you to log in to the device as the Key Operator or System Administrator.
Administrator access is required to change settings for:
•Device Settings
•Service Settings
•Network Settings
•Accounting Settings
•Security Settings
•Troubleshooting
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Front View
To access the Tools pathway, you must log in as a System Administrator as follows:
1.At the device, press the <Log In/Out> button on the Control Panel.
3.The Authenticated Required - Step 1 of 2 screen displays, enter the Administrator’s username [admin] using the on-screen keyboard, touch [Next].
4.The Authenticated Required - Step 2 of 2 screen displays, enter the Administrator’s password [1111] using the on-screen keyboard, touch [Done].
5.Press the <Machine Status> button.
6.The Pathway Options screen display, touch the [Tools] tab for Tools pathway.
Ethernet Configuration
Ethernet Port
The Ethernet Interface is set to auto-detect the speed of your network. The device supports the
following selectable speeds:
•Auto
•10Mbps Half-Duplex
•10Mbps Full-Duplex
•100 Mbps Half-Duplex
•100 Mbps Full-Duplex
•1000 Mbps (1 Gbps) Half-Duplex
•1000 Mbps (1 Gbps) Full-Duplex
Note: If your network has hubs that have Auto-Sensing enabled and the device Ethernet speed is
set to Auto, it is possible that the hub will not arbitrate to the correct speed.
Setting the Ethernet Speed at the Device
Note: To configure this feature or these settings access the Tools pathway as a System
Administrator. For details, refer to Access Tools Pathway as a System Administrator on page 18.
1.From the Too ls pathway, touch [Network Settings].
2.Touch [Ethernet Physical Media].
3.Select the required Ethernet Physical Media speed to match the speed set on your hub or switch.
4.Touch [Save].
5.Press the <Log In/Out> button.
6.Touch [Logout] to exit the Tools Pathway.
Enable TCP/IP and HTTP at the Device
Look at the Configuration Report, verify whether the addressing shown under TCP/IP Settings will
enable this device to communicate over your network. Also, verify that HTTP is enabled under HTTP
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Front View
Settings, to enable the use of the device web user interface for network and options configuration. If
necessary, reset TCP/IP Addressing (including DHCP and DNS settings) and enable HTTP as follows:
Note: To configure this feature or these settings access the Tools pathway as a System
Administrator. For details, refer to Access Tools Pathway as a System Administrator on page 18.
1.From the Too ls pathway, touch [Network Settings].
2.Touch the [Network Setup] button,
3.Touch [TCP IP].
4.From the TCP/IP screen, touch [HTTP/IPP Enablement].
a.For Protocol touch [Enable].
b.Touch [Save], to return to the TCP/IP screen.
5.Touch [TCP/IP Settings].
6.Configure TCP/IP settings, including DHCP (Dynamic Addressing) and DNS, touch [Save], touch
the [Close] button to return to the Network Setting screen.
Note: This device supports IPv6 Addressing, with an automatically-built Link Local Address for
broadcasting to routers that can supply the network-layer configuration parameters. See
Configure Network Connectivity Protocols with Internet Services on page 25.
Quick Setup
When your device is configured with an IP Address and HTTP is enabled, you can configure network
information from your web browser via Internet Services. Enter the IP Address of the device in your web
browser to access Internet Services. For further information, refer to Internet Services on page 21.
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Internet Services
Internet Services
Internet Services is the embedded HTTP server application that resides in the device. Internet Services
allows Administrators to change network and system settings on the device from the convenience of
their desktops.
Many of the features available within Internet Services will require an Administrator User Name and
Password. The default User Name is admin and the default Password is 1111. A user will only be
prompted for an Administrator’s User Name and Password once in a single browser session.
System Configuration
To use Internet Services, you need to enable both TCP/IP and HTTP on the device. See To Add or
Change a Static IP Address when there is no DHCP Server Available on page 21.
How to Verify the IP Address
The device is configured by default to request an IP Address from a DHCP server. If your DHCP server
provides a valid IP Address you will not need to configure the device with an IP Address. HTTP is also
enabled by default. Print a Configuration Report to verify the IP Address.
To print a Configuration Report on demand, refer to Print a Configuration Report on page 18.
To Add or Change a Static IP Address when there is no DHCP Server Available
Note: To configure this feature or these settings access the Tools pathway as a System
Administrator. For details, refer to Access Tools Pathway as a System Administrator on page 18.
1.From the Too ls pathway, touch [Network Settings].
2.Touch [Network Setup].
3.Touch [TCP IP].
4.Touch [TCP/IP Settings].
5.Touch [Dynamic Addressing].
a.Touch [Disable] to disable DHCP, and touch [Save] to return to the TCP/IP Settings screen.
6.Touch [IP Address/Host Name], the IP Address/Host Name screen displays.
a.Touch [IPv4 Address] and enter the IPv4 Address using the numerical keypad.
b.Touch [Save] to return to the IP Address/Host Name screen.
c.Touch [Host Name]
d.Touch [Clear Text] and enter the Host Name using the on-screen keyboard.
e.Touch [Save] to return to the IP Address/Host Name screen.
f.Touch [Close] to return to the TCP/IP Settings screen.
7.Touch [Subnet and Gateway].
a.Touch [IP Gateway], and enter a valid IP gateway address using the numerical keypad.
b.Touch [Save] to return to the Subnet and Gateway screen.
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Internet Services
c.Touch [Subnet Mask], and enter a valid subnet mask address using the numerical keypad.
d.Touch [Save] to return to the Subnet and Gateway screen.
e.Touch [Close] to return to the TCP/IP Settings screen.
8.Touch [TCP/IP Enablement].
9.For IPv4, touch [Enable].
10. Touch [Save].
11. Touch [Close].
12. Press the <Log In/Out> button.
13. Touch [Logout] to exit the Tools pathway.
To Access Internet Services
To v i ew t h e Internet Services Welcome screen:
1.Enter the device IP Address in the web browser.
2.Press <Enter> or click on the [Go] button. For example:
The Internet Services Welcome Page
A Welcome page is enabled as the opening page of the device's Internet Services web pages. You can
click on [Configure Device] on the Welcome page, or click on the [Configuration Overview] link on the
Properties tab, to go directly to the Install Wizards for configuring protocols and optional services.
The [I Have a Cloning File...] button on the Welcome page lets you copy configuration settings from a
compatible Xerox system and apply them to this system.
To stop displaying the Welcome page, check the [Don’t Show Welcome Page Again] checkbox.
To a c ces s th e Welcome page or Properties tab of Internet Services, TCP/IP and HTTP must be enabled
on the device as described in the Introduction on page 9 of this guide.
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The Welcome screen displays.
Main Panel
Menu Panel
Header Panel
Internet Services
The Internet Services home page contains three panels without visible boundaries.
•Header Panel: displays the header for all pages. The header includes the Internet Services logo
and model of the device. The header for the WorkCentre series also includes a user mode icon, and
the name or type of a logged-in user. Below this panel on most pages is the tab bar which
corresponds to the seven functions or tabs. These are Status, Jobs, Print, Scan, Address Book, Properties, and Support. You can navigate through the pages when you click on the text on each
tab.
•Menu Panel: Displays a navigation tree, listing the items available within each category, with the
currently displayed item highlighted.
•Main Panel: Displays information and settings for an item selected on the Menu Panel.
When you open Internet Services, a Welcome screen is displayed. If you click on the [Configure Device...] button, a Configuration Overview screen opens which provides links to the printing
protocols and services that you can configure on the device.
If you click on the [I have a Cloning File...] button, you can copy settings from one device and transfer
them to another device with the same version of system software.
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Internet Services
Access Internet Services as System Administrator
Many settings can be configured and setup using the Internet Services. By default the Properties tab
and many features are locked, you will need to log in as a System Administrator.
1.At your Workstation, open the web browser, enter the IP Address of the device in the Address bar.
2.Press <Enter>.
3.Click on the [Properties] tab.
4.If prompted, enter the System Administrator User ID and Password. The default is [admin] and
[1111].
5.Click on the [Login] button.
Login in as a System Administrator
1.At your Workstation, open the web browser, enter the IP Address of the device in the Address bar.
2.Press <Enter>.
3.Click on the [Login] link at the top right of the page.
4.In the Login area, enter the System Administrator details in the [User ID] and [Password] field.
The default is [admin] and [1111].
5.Click on the [Login] button.
Changing the System Administrator Password
Xerox recommends that you change the default System Administrator password after you configure
the device for security reasons.
To change the System Administrator password:
At Your Workstation:
Note: To configure this feature or these settings access the Properties tab as a System
Administrator. For details, refer to Access Internet Services as System Administrator on page 24.
1.From the Properties tab, click on the [Security] link.
2.Click on the [User Information Database] link and select [Setup] in the directory tree.
3.In the user list, click on the [Edit...] button on the Admin user row. The Edit User page is displayed.
4.In the User Identification area:
a.Enter the new password in the [Password] field.
b.Retype the password in the [Retype Password] field and click [Edit User], the Security
Confirmation page is displayed.
c.Enter the previous admin password and click [Save].
Note: The User Name ‘Admin’ is not editable and is reserved for the Device Administrator
Account.
Note: Do not forget the password, or you could be locked out of the system requiring a service call.
Be sure to keep it in a secure location.
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Internet Services
To Setup HTTP
The Internet Services HTTP screen allows the System Administrator to specify the Keep Alive Timeout,
Maximum Connections, Port Number and Secure HTTP (SSL) settings.
Note: To configure this feature or these settings access the Properties tab as a System
Administrator. For details, refer to Access Internet Services as System Administrator on page 24.
1.From the Properties tab, click on the [Connectivity] link.
2.Click on the [Protocols] link.
3.Select [HTTP] in the directory tree.
4.In the Configuration area:
a.For Connection, select [Enabled] to enable the protocol.
b.For Secure HTTP (SSL), select [Enabled] to set the HTTP Security Mode.
c.Change the Port Number if required. The default is 443.
d.The [Keep Alive Timeout] setting determines how long the device's Internet Services pages
will wait for a response from a connected user before terminating the connection. Enter the
required number of seconds (1 - 60) in the [Keep Alive Timeout] field.
Note: Generally, user connections will be adversely affected (slow or kept busy) if the Keep Alive
Timeout is set for a long period of time.
Physical Connection will display the current physical connection in use.
The [Maximum Connections] setting is the maximum number of simultaneous connections that
can occur at any given moment to Internet Services. Enter a number from 8 - 32 to indicate the
maximum number of clients that can be connected (for example, with open sockets) to the HTTP
server at any one time in the [Maximum Connections] field.
Note: In order for the device to operate in Secure HTTP (or HTTPS/SSL) mode, the device must
possess a correctly configured Machine Digital Certificate. For information on Machine Digital
Certificate, refer to Security Certificate Management on page 179.
e.Click on the [Apply] button to accept the changes.
Configure Network Connectivity Protocols with Internet Services
Internet Services is a series of web pages, hosted on the embedded HTTP server of the device, allowing
configuration of services and settings using a web browser.
Refer to Network Installation on page 69, of this guide and follow the instructions to configure
protocols.
To configure individual protocols only, using your web browser, from the Properties tab perform the
following steps:
Note: To configure this feature or these settings access the Properties tab as a System
Administrator. For details, refer to Access Internet Services as System Administrator on page 24.
1.From the Properties tab, click on the [Connectivity] link.
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System Administrator Guide
Internet Services
2.Click on the [Protocols] link.
Note: To see IPv6 Addressing parameters, if desired, click [IP (Internet Protocol)] in the list of
Protocols, then click on [IPv6] tab.
3.Select your individual protocol of interest from the displayed list and modify settings to your
requirements. For further information refer to Network Installation on page 69.
Set a Description for the Device
The Internet Services Properties Description page contains information that identifies a specific
device model, name and physical location.
Note: To configure this feature or these settings access the Properties tab as a System
Administrator. For details, refer to Access Internet Services as System Administrator on page 24.
1.From the Properties tab, select [Description] in the directory tree.
2.In the Identification area:
a.Type a name of your choice for the device in the [Device Name] field.
b.Type the site location for the device in the [Location] field.
c.Click on the [Apply] button to accept the changes or [Undo] to return the settings to their
previous values.
To Enable Services
Services are pre-installed on the device, and must be enabled from the Optional Services screen within
the device To ol s pathway.
Note: To configure this feature or these settings access the Tools pathway as a System
Administrator. For details, refer to Access Tools Pathway as a System Administrator on page 18.
1.From the Too ls pathway, touch [Service Settings].
2.Use the Up and Down scroll button and touch [Optional Services].
Note: If you do not see the required service, you may need to install additional hardware on your
device.
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Internet Services
3.Touch the required service you wish to enable.
4.Touch [Enable].
5.Touch the [Save] button.
6.Press the <Log In/Out> button.
7.Touch [Logout] to exit the Tools Pathway.
The service should now be available from the All Services area of the device user interface screen.
To View the Service Status on the Internet Services
To view the service status on the Internet Services.
Note: To configure this feature or these settings access the Properties tab as a System
Administrator. For details, refer to Access Internet Services as System Administrator on page 24.
1.From the Properties tab, click on the [General Setup] link.
2.Select [Configuration] in the directory tree.
3.Scroll to the Installed Options area.
All the installed options on the device will be listed displaying if the options are enabled or
disabled, installed or not installed.
To Install Print Drivers
Refer to Print Drivers on page 141 of this guide and follow the instructions provided.
Configure Services
If you have installed one or more optional service on your device you can configure the service from
Internet Services.
If you need more specific information about services and how to configure them, refer to the following
chapters for each service:
•Workflow Scanning on page 201.
•Scan to Home on page 239.
•Scan to Mailbox on page 227.
•E-mail on page 243.
•Internet Fax on page 261.
•Embedded Fax on page 271.
•Server Fax on page 289.
•LAN Fax on page 299.
•Reprint Saved Jobs on page 305.
•Network Accounting on page 325.
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Internet Services
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General Setup
3
Administrator Tools Password
The Administrator password is required to access the administrator tools function both from the device
touch screen and Internet Services. Access to the administrator tools is necessary to configure the
device, network connectivity and optional settings.
Note: Certain areas on the web user interface (Internet Services) are protected by the
Administrator password, this will require you to log in with the User ID and Password (the default
is admin and 1111) BEFORE modifying any settings. After working with settings, make sure to log
out by clicking on [admin-Logout] in the upper-right corner of the Internet Services screen, then
click on the [Logout] button.
We recommend that you change the Administrator password immediately after device installation. A
password of at least nine characters in length should be sufficient. When changed, ensure the
password is kept in a secure place for future use.
Configuration Page
The Configuration page allows you to view device setup details, for example Network Setup and
Workflow Scanning Setup.
Note: These details can also be printed by clicking on the [Print Configuration Page] button.
1.At your Workstation, open the web browser and enter the IP Address of the device in the Address
bar, and press <Enter>.
2.Click on the [Status] tab.
3.Select [Configuration] in the directory tree.
4.To view information about a setting select the required configuration setting from the list.
5.To print the Configuration details, click on the [Print Configuration Page] button.
Configuration Report
Note: The following instructions are assuming that printing a Configuration Report is open to all
users.
The Configuration Report details the device software versions and network settings configured for the
device. The Configuration Report automatically prints when the device is rebooted or switched on. You
can print a Configuration Report by following the instructions below.
At the Device:
1.Press the <Machine Status> button on the device.
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2.Touch the [Machine Information] tab.
3.Touch [Print Reports].
4.Touch [Print Report].
5.Touch [Close].
To Prevent the Configuration Report to Print at Power On
At the Device:
Note: To configure this feature or these settings access the Tools pathway as a System
Administrator. For details, refer to Access Tools Pathway as a System Administrator on page 18.
1.From To ol s pathway, touch [Device Settings].
2.Scroll down by touching the scroll-down button, touch [Configuration Report].
a.The Configuration Report screen displays, for At Power On, touch the [Do Not Print Report]
button.
b.Touch [Save].
3.Press the <Log In/Out> button.
4.Touch [Logout] to exit the Tools pathway.
Configure Print Protocols
1.At your Workstation, open the web browser and enter the IP Address of the device in the Address
bar, and press <Enter>.
2.At the welcome page, click on the [Configure Device] button.
3.If prompted, enter the Administrator User ID and Password. The default is [admin] and [1111].
4.Click on the [Login] button.
5.If you want to use the checklist, click on the [View Checklist] button and click on the [Print]
button. Scroll to the bottom of the screen and click on the [Close] button.
6.Click on the [Settings] button next to Print Protocols.
7.Click on the [Configure] button next to General Settings to configure general print settings.
8.In the General area:
a.For Device Start-Up Page, check the [Enabled] checkbox to enable a start-up page to print
at device start-up.
b.Enter the time to pass, in minutes, for the device to timeout in the [Timeout] field. The range
is 0-7200, the default is 30 minutes.
9.In the Banner Sheet area:
a.For Use Generic User Name and Job Name, check the [Enabled] checkbox, to print the
generic user and job names on the banner sheet for the print jobs instead of the names
submitted with the jobs.
b.For Banner Sheets, check the [Enabled] checkbox to allow a banner sheet to print with every
print job.
c.For Allow Print Driver to Override, check the [Enabled] checkbox to allow the Print Driver to
override the banner sheet option.
10. In the Defaults area, select the required settings for the following options:
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•Copies - allows you to set the default number of copies output by the device, the range is 1-
9999.
•Job Type - allows you to select the default job type.
•Paper Size - allows you to specify the default paper size from the drop-down menu.
•Paper Color - allows you to specify the default paper color from the drop-down menu.
•2 Sided Printing - allows you to select either 1-Sided Print, 2-Sided Print or 2-Sided Print Flip
on short edge.
•Collate - allows you to enable or disable the collation.
11. Click on the [Save] button to return to the Print Protocols screen.
12. Click on the [Configure] button next to the IP (Internet Protocol), to allow the device to support
your network environment.
13. Enter the information for your chosen protocol. If you need more information on how to configure
protocol information refer to Network Installation on page 69.
14. Click on the [Save] button.
15. You have finished configuring the protocol information, click on the [Close] button.
16. To print to the device, install the Print Drivers on your workstation. If you need more information
refer to Print Drivers on page 141.
Secure Print
Secure Print requires a user to be authenticated as the owner of a print job using a passcode or by
logging in to the machine. Printing will only begin when the secure passcode is entered or when the
user logs in at the device. To configure secure print:
1.At your Workstation, open the web browser and enter the IP Address of the device in the Address
bar, and press <Enter>.
2.At the welcome page, click on the Properties tab.
3.If prompted, enter the Administrator User ID and Password. The default is [admin] and [1111].
4.Click on the [Login] button.
5.Click on the Services link.
6.Click on the Printing link and click Secure Print.
7.For Method, select one of the following:
•User ID-The print job will require the user to log in at the device in order to be released
for printing.
•Passcode - A passcode, specified when sending the job to the printer, must be entered at
the device in order to release the job for printing.
8.For Secure Print Passcode Length, enter the minimum required length of the Secure Print
Passcode. The range is from 4 - 10 digit.
9.The device can be set to conceal the names of print jobs using asterisks on the local user interface.
In the Conceal Job Names area, select one of the following:
•Conceal Secure Print Job Names Only - Only secure print jobs will have their names
concealed. Non-secure jobs names will be visible.
•Conceal All Job Names - All secure and non-secure jobs will have their names concealed
•Show All Job names - All secure and non-secure print jobs’ names will be visible.
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Hold All Jobs
The Hold All Jobs functionality allows jobs submitted to the printer to be held in a public or private
queue until the user releases the job at the machine. This saves paper by preventing unwanted jobs
being printed automatically. Jobs held in a private queue require the user to use their smart card or
user login to release jobs for printing.
The Hold All Jobs functionality does not affect system print jobs such as:
•Fax Confirmation Report
•Configuration Sheet
•Email confirmation report
•IFAX confirmation report
•Reprint Saved Jobs
•Information Pages
The Administrator can also decide how to handle jobs that are submitted with no associated user
name.
To enable and configure Hold All Jobs:
1.At your Workstation, open the web browser and enter the IP Address of the device in the Address
bar, and press <Enter>.
2.At the welcome page, click on the Properties tab.
3.If prompted, enter the Administrator User ID and Password. The default is [admin] and [1111].
4.Click on the [Login] button.
5.Click on the Services link.
6.Click on the Printing link and click Hold All Jobs.
7.In the Enablement area, select one of the following:
•Off - Submitted jobs are printed immediately (unless submitted as a secure job).
•Hold Jobs in a Private Queue - All identified jobs are held in a queue that is only accessible
by the user who originated the job. All unidentified print jobs are held in the Unidentified
Held Jobs queue.
•Hold Jobs in a Public Queue - All submitted non-secure jobs are held in a public queue and
can be released for print by any user. Secure print jobs require the user to be logged in or to
enter the passcode to access the folder. All unidentified print jobs are held in the Unidentified
Held Jobs queue.
8.The Unidentified Job Policies area allows you to configure how the printer manages jobs
submitted without a user ID. Select one of the following:
•Hold Jobs; All users can manage jobs - Jobs without a user ID will be held and any user can
release them for printing unless they are submitted as a secure print job.
•Hold Jobs; Only Administrators can Manage Jobs - Jobs without a user ID will be held but
only Administrators can view them or release them for printing.
•Delete Jobs immediately - All jobs submitted without a user ID will be deleted.
•Print Jobs immediately - Jobs submitted without a user ID will be released immediately for
printing unless they are submitted as a secure print job.
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Cloning
Cloning allows you to copy the settings and web generated scan templates of one device and transfer
them to other devices operating with the same version of system software. Depending on the optional
features installed on the device, groups of settings can be cloned. For example, scan settings will be
available for cloning only if the Workflow Scanning optional feature is already installed on the source
device.
After selecting the settings to be cloned, a configuration cloning file is created and saved with the
extension .dlm (downloadable module).
The configuration cloning file can then be submitted to other devices using Internet Services via a web
browser. The settings are transferred and applied to the recipient device.
Note: Optional features must be installed on the recipient device in order to accept cloned
settings. It is not possible to install an optional feature (for example, Workflow Scanning or E-mail)
through the process of cloning.
The cloning feature creates a .dlm file script that can be used to configure other devices. All
devices must have the same version of software for the .dlm file to be accepted.
To Verify the Software Version
Note: To verify the software version on the device access the Properties tab as a System
Administrator. For details, refer to Access Internet Services as System Administrator on page 24.
1.From the Properties tab, click on the [General Setup] link.
2.Select [Configuration] in the directory tree.
3.Scroll down to the Printer Setup area and view the system software version.
To C lon e a De vic e
Note: To configure this feature or these settings access the Properties tab as a System
Administrator. For details, refer to Access Internet Services as System Administrator on page 24.
1.From the Properties tab, click on the [General Setup] link.
2.Select [Cloning] in the directory tree.
3.In the Create Clone File area:
a.By default all features are selected, click on the [Clear All] button, and check the following
feature checkboxes to select the features that you wish to clone:
•Accounting•System Disk
• Audit Log• Workflow Scanning
•E-mail•Web Services
• Internationalization• Public Address Book
• SMart eSolutions• Connectivity Settings
• Print Settings• Internet Fax
•Device Upgrade•Security
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• Administration• Power Saver
• Authentication & Authorization
Configuration
•Fax•Job Management
• Templates
b.To select all the features, click on the [Select All] button.
c.Click on the [View feature Details] link to view the specific parameters that can be cloned for
any of the feature.
d.Click on the [Clone] button.
4.In the Cloning Instructions area:
a.Right-click on the [“Cloning.dlm”] link that appears and select [Save Target As].
b.A dialog box will prompt you to specify a name and location for the cloned file. Ensure the
extension reads ‘.dlm’.
c.Click on the [Save] button. The .dlm file can now be used to clone other devices.
To Install the Clone File on Another Device
Note: This procedure will cause the device to reboot and will be unavailable over the network for
several minutes.
1.Click on the [Status] tab.
2.Select [Welcome] in the directory tree.
3.Click on the [I Have A Cloning File] button.
4.If prompted, enter the Administrator User ID and Password. The default is [admin] and [1111].
5.Click on the [Login] button.
6.In the Install Clone File area, click on the [Browse] button.
7.Locate your file and click on the [Open] button.
8.Click on the [Install] button.
The device will be unavailable over the network for several minutes. When rebooted a Configuration
Report will print, if enabled.
Date and Time
This feature allows the System Administrator to set the Date and Time (including Time Zone for
Daylight Saving Time) for the system. It can be set up using NTP, or it can be manually set on the
device interface.
Manual Setup at the Device
Note: To configure this feature or these settings access the Tools pathway as a System
Administrator. For details, refer to Access Tools Pathway as a System Administrator on page 18.
1.From the Too ls pathway, touch [Device Settings].
2.Touch [General].
3.Touch [Date and Time].
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4.When the warning dialog appears, touch [Close].
Note: Any changes to these settings will require the device to reboot.
5.Select [Date] tab.
a.For Date Format, select one of the following:
•mm/dd/yy
•dd/mm/yy
•yy/mm/dd
b.Touch the Left and Right arrow, select the required value for the following:
•Day (dd) - the range will be dependant on the selected month.
•Month (mm) - the range is from 1 to 12.
•Year (yy) - the range is from 00 to 40.
6.Select the [Time] tab.
a.Select one of the following time format:
•AM
•PM
•24 Hour
b.Touch the Left and Right arrow, select the required value for the following:
•Hours - for a 12 hour format the range is 1 to 12 and for a 24 hour format the range is 0
to 23.
•Minutes - the range is 00 to 59.
•If the 12 hour format is selected, select either [AM] or [PM] from the drop-down menu.
7.Select the [Time Zone] tab.
8.Touch the Time Zone drop down menu and select the correct time zone for your device’s locale.
The machine time is automatically adjusted if daylight savings is in effect in your time zone.
9.Touch [Reboot], the system will reboot.
Using NTP
NTP (Network Time Protocol) is designed to synchronize the clocks of computers over a network. This
feature will ensure that the device’s internal clock stays synchronized with the NTP server you specify.
Note: If you set up using NTP, the date and time of the system can be set using a network time
server (NTP). The system will check the server at boot time, every subsequent 24 hours, and any
time the NTP parameters are modified.
If the device is configured to use DHCP, and an NTP server, or the GMT offset is provided by the
DHCP server, then the data entered here will be overwritten by the corresponding DHCP retrieved
items. Enabling NTP or modifying NTP settings will cause a system reset.
At Your Workstation:
Note: To configure this feature or these settings access the Properties tab as a System
Administrator. For details, refer to Access Internet Services as System Administrator on page 24.
1.From the Properties tab, click on the [Connectivity] link.
2.Click on the [Protocols] link.
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3.Select [NTP] in the directory tree.
4.In the Offset of Local Time Zone area select the time offset (in hours) from the [Offset of Greenwich Mean Time] drop-down menu. The default is 0.0.
5.In the Network Time Protocol area:
a.For NTP Enabled, check the [Enabled] checkbox to enable NTP on the device.
b.Select one of the following:
•IPv4 Address and enter the IP Address and Port and the Backup IP Address and Port
details in the required fields. The default port number is 123.
•Host Name and enter the Host Name and Port and the Alternate Host Name and Port
details in the required fields. The default port number is 123.
Note: Any changes to these settings will require the device to reboot.
6.Click on the [Apply] button, the system will reboot.
Image Settings
The Image Settings screen allows you to set preferences for the various file formats that the device is
capable of creating when features such as E-mail and Internet Fax are used at the device.
To Configure Image Settings
Note: To configure this feature or these settings access the Properties tab as a System
Administrator. For details, refer to Access Internet Services as System Administrator on page 24.
1.From the Properties tab, click on the [General Setup] link.
2.Select [Image Settings] in the directory tree, the Image Setting screen will display.
3.In the PDF & PDF/A Settings area:
a.For Optimization for Fast Web Viewing, check the [Enabled] checkbox.
If enabled, this option will create linearized PDF files. Linearized PDF files allow the first page
of the PDF file to be displayed in a user's web browser, before the entire file is downloaded
from the web server. This fast first page display helps to alleviate Internet user frustration in
waiting for an entire file to download before displaying the file's contents.
This option will produce relatively small files with a very short encoding delay per page,
however the image detail may appear more grainy when printed.
Note: Regarding Searchable PDF and PDF/A: If this option is available, by enabling the selection
you will provide Workflow Scanning, E-mail, and Internet Fax users with the ability to choose
[Searchable] as an option for their PDF and PDF/A file formats. The Searchable Format provides a
second layer of data with the text of the scanned document. The second layer is converted to an
optical character readable format, enabling the text of the document to be searched on, copied,
and pasted, as desired.
b.JBIG2 is a standard algorithm for lossless compression of bi-level images (two color images),
specializing in the preservation of thin lines. JBIG2 compression is usually used for text and
halftone documents, and is claimed to be able to compress scanned documents up to 10
times smaller than with TIFF G4. A further claim is that it allows scanned manuals, books,
check images, and other document types to be viewed and manipulated efficiently over the
Internet. This method yields a very small black and white file size with fast viewing
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performance. This compression format requires Acrobat 5, with PDF version 1.4 or greater.
There are two encoding methods for JBIG2, check both of the following checkboxes for
optimal compression:
•Enable Arithmetic Encoding
•Enable Huffman Encoding
Note: Select one option for good compression and improved speed, if neither is selected, there will
be no compression or optimal speed.
c.For Flate Compression, check the [Enabled] checkbox.
Flate Compression is a lossless compression format that combines LZ77 (the first LZW) and
adaptive Huffman encoding (RFC 1951). Huffman compression is a lossless algorithm ideal
for compressing text. LZ77 works well with files containing lots of repetitive data, such as text
and monochrome image (TIFF and GIF) files. When used for PDF documents, Flate
compression is applied after JPEG compression. It is also used in place of G3 compression for
monochrome PDF images in Photo and Magazine mode.
d.For MRC Compression, check the [Enabled] checkbox to divide the scanned image based on
content, and then compress each area in the optimal manner for that image area. This
option allows for smaller output files with better image quality.
e.When MRC Compression is enabled, select one of the following MRC Compression Format
options:
4.XPS is Microsoft's electronic paper format, an alternative to PDF. XPS is currently supported as a
saved file format in Microsoft Office 2007, with an XPS viewer built into Windows Vista. Windows
vista uses the XPS format as a document format, a windows spool file format, and a page
description language for printers.
In the XPS Setting (Email Only) area, for MRC Compression, check the [Enabled] checkbox.
5.Click on the [Apply] button.
6.Click on the [OK] button when you see the message “Properties have been successfully
modified”.
Accessing Image Settings for Workflow Scanning
Note: To configure this feature or these settings access the Properties tab as a System
Administrator. For details, refer to Access Internet Services as System Administrator on page 24.
1.From the Properties tab, click on the [Services] link.
2.Click on the [Workflow Scanning] link.
3.Select [Default Template] in the directory tree.
4.Scroll to the Workflow Scanning area, click on the [Edit] button.
5.In the Workflow Scanning area:
a.For Content Type, select either the [Photo & Text], [Photo] or [Text].
b.Select [for OCR] option for Scan Presets.
c.Click on the [Apply] button.
6.Scroll to the Filing Options area, click on the [Edit] button.
7.Within the Filing Options area:
a.For File Format, select either [TIFF], [mTIFF], [PDF], [PDF/A] or [XPS].
b.For Searchable Options, select [Searchable].
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c.Click on the [Apply] button.
8.Scroll to the Workflow Scanning Image Settings area, click on the [Edit] button.
9.In the Searchable XPS PDF & PDF/A Defaults area:
a.For Searchable Options, select [Searchable] and then select one of the following correct
languages for your device options:
•Use Language Displayed on the Device User Interface.
•Use this Language - select the language used at the device from the drop-down menu.
b.Click on the [Apply] button.
Accessing Workflow Scanning, E-mail, or Internet Fax Settings
Note: To configure this feature or these settings access the Properties tab as a System
Administrator. For details, refer to Access Internet Services as System Administrator on page 24.
1.From the Properties tab, click on the [Services] link.
2.Click on either the [Workflow Scanning], [E-mail], or [Internet Fax] link.
3.For Workflow Scanning, select [Default Template] in the directory tree, then click on the [Edit]
button within the Filing Options area. Select the [Searchable] radio button under Searchable Options.
4.For E-mail or Internet Fax, select [Defaults], then select the [Edit] button within Filing Options.
Select the [Searchable] radio button under [Searchable Options] within Document Format as
the user presented scanning default.
5.When done, click on the [Apply] button to save changes or [Undo] to remove changes and refresh
the page.
Job Management
The System Administrator can use this page to restrict Job Deletion features to one of the following:
•All Users - this option allows all users to delete any job in the jobs list. No authentication is
required when deleting a job.
•Administrators Only - this option only allows the System Administrator to delete any job in the
jobs list. The System Administrator must provide a username and password when deleting a job.
Note: To configure this feature or these settings access the Properties tab as a System
Administrator. For details, refer to Access Internet Services as System Administrator on page 24.
1.From the Properties tab, click on the [General Setup] link.
2.Select [Job Management] in the directory tree.
3.For Job Deletion, select either [All Users] or [Administrators Only].
4.Click on the [Apply] button.
Job Operation Rights
The Job Deletion page allows you to set permissions that allow System Administrators or nonadministrator users to delete jobs from the device’s active print queue.
Note: System Administrators can always delete any job, regardless of the setting selected on the
Job Operation Rights screen.
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At the Device:
Note: To configure this feature or these settings access the Tools pathway as a System
Administrator. For details, refer to Access Tools Pathway as a System Administrator on page 18.
1.From the Too ls pathway, select [Device Settings].
2.Touch the Scroll Down arrow button, touch [Job Operation Rights].
3.For Delete Job Rights, touch one of the following:
•All Users - allows any user to delete any job in the active print queue. No authentication is
required when the user clicks on a job in the job list and selects Delete.
•System Administrators Only - allows only logged-in users with System Administration
privileges to delete jobs from the active queue.
4.Touch [Save].
5.Press the <Log In/Out> button.
6.Touch [Logout] to exit the Tools pathway.
Internationalization
Internationalization allows administrators to specify the locale where the device is situated. This is
used to determine the type of encoding used by the device to interpret data, such as print jobs.
Note: To configure this feature or these settings access the Properties tab as a System
Administrator. For details, refer to Access Internet Services as System Administrator on page 24.
1.From the Properties tab, click on the [General Setup] link.
2.Select [Internationalization] in the directory tree.
3.In the Data Submission Encoding area, if you want to specify the locale, select the required
setting from the [Selected Locale] drop-down menu. The device will use the most appropriate
type of encoding.
4.If you want to enter specific encoding, select [Custom] from the [Select Locale] drop-down menu.
Select the required encoding priority order using the Increase Priority or Decrease Priority
buttons.
5.Click on the [Apply] button to save changes.
6.Click on the [OK] button when you see the message “Properties have been successfully modified”.
Sleep Mode Settings
Sleep Mode Settings allows the System Administrator to manage network energy saving options.
Note: To configure this feature or these settings access the Properties tab as a System
Administrator. For details, refer to Access Internet Services as System Administrator on page 24.
1.From the Properties tab, click on the [General Setup] link.
2.Select [Sleep Mode Settings] in the directory tree.
3.The Sleep Mode Settings screen displays, in the Sleep Mode Network Settings area, check the
following checkboxes:
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•Resume Network Controller Briefly to Poll Novell Print Queues During Sleep Mode - when
selected you must specify the interval of time (in seconds) between the polling of the print
queues in the Poll Interval during Sleep Mode field. The range is 60 - 1200 seconds.
•Resume Network Controller Briefly to Broadcast Service Advertising Protocol (SAP)
During Sleep Mode - when selected you must specify the interval of time (in seconds)
between advertisements of service in the SAP Interval during Sleep Mode field. The range is
60 - 65535 seconds.
4.Click on the [Apply] button.
Advanced Settings
The Advanced setting page allows you to designate up to four types of broadcast packets that allows
the network controller to briefly resume activity and respond when the machine is in sleep mode.
1.From the Sleep Mode Settings page, click on the [Advanced Settings] button.
2.In the Packet Priority area, select a broadcast packet from the Packet Priority list. Use the
[Increase Priority] and [Decrease Priority] buttons to increase or decrease the selected
broadcast packet’s priority.
The Packets that Briefly Resume Network Controller area displays packet priorities for up to four
packet types.
3.Click on the [Apply] button.
4.Click on the [OK] button when you see the message “Properties have been successfully modified”.
Note: When you click on the [Apply] button the system processes the Packet Priority list, and
applies the four packet types with the highest priorities for which the corresponding protocols are
enabled. Packet types associated with disabled protocols are skipped. The lower list then displays
the packet types that, when received by the machine in Sleep Mode, will cause the Network
Controller to briefly resume activity.
Enabling the IPv6 ND broadcast filter will only wake the machine from Sleep Mode when the
machines IPv6 Link Local address is used.
Custom Services Setup
This feature allows the System Administrator to set up Custom Services on the device. Custom Services
allows independent software vendors and partners to develop customized programs accessible directly
from the device control panel. Users can enter their authentication login at the device, and access a set
of features and options designed specifically for their business need.
Information Checklist
Before starting the procedure, ensure the following items are available or tasks have been performed:
•Ensure the device is fully functioning on the network.
•TCP/IP and HTTP protocols must be enabled on the device so that the device’s web browser can be
accessed.
•Custom Service Registration (HTTP: Web Services) must be configured.
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To Enable Custom Services
Note: To configure this feature or these settings access the Properties tab as a System
Administrator. For details, refer to Access Internet Services as System Administrator on page 24.
1.From the Properties tab, click on the [General Setup] link.
2.Select [Custom Service Setup] in the directory tree.
3.In the Setup (Required) area, ensure HTTP (SSL) and Custom Service Registration have been
configured to enable Custom Services. If they have not been enabled, click on the [Configure]
button, configure the settings and click on the [Save] button.
4.In the Enable Custom Services area check the following checkboxes:
•Export password to Custom Services - send passwords to Custom Services.
•Display Custom Services Selection Button at the local user interface - displays the Custom
Service selection icon in the Services Home screen on the device.
5.In the Browser Settings area, check the following required checkboxes to enable options for
Custom Services:
•Enable the Custom Services Browser - allows the service to be selected at Services Home
screen at the device.
•Verify server certificates - if this option is enabled, Custom Services will check and require
valid server certificates.
Browser Version displays the current browser version.
6.In the Proxy Server area, from the drop-down menu select either [No Proxy] or [Manual Configuration].
7.If Manual Configuration is selected:
a.In the HTTP, HTTPS area, check the [Enabled] checkbox to enable the protocol.
b.Select either [IPv4 Address], [IPv6 Address] or [Host Name].
c.Enter details of the server in the [IP Address: Port] or [Host Name] field.
d.Check the [Use settings for all protocols] checkbox.
e.Repeat the above steps a to c for HTTPS if you require secure HTTP.
f.In the Bypass Proxy Rules area, enter the proxy server that can not be bypassed.
8.Click on the [Apply] button to save your changes.
9.Click on the [OK] button when you see the message
modified”.
“Properties have been successfully
SMart eSolutions Setup
SMart eSolutions allows the device to automatically send data to Xerox to be used for billing (Meter
Assistant), toner replenishment (Supplies Assistant) and remote diagnostics (Maintenance Assistant).
SMart eSolutions provides the following features:
•Meter Assistant™ - submits meter readings to Xerox from network connected devices. This
eliminates the need to collect and report meter read information manually.
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Meter Assistant provides detailed information including total counts of impressions, collection
times and dates. The meter data is recorded in the Xerox meter readings system and is used for
the invoicing of equipment on metered service agreements. The automatic collection of the meter
readings will ensure quality and reliability of the data used to manage your service agreements.
•Supplies Assistant™ - manages ink supplies for network connected equipment, and also monitors
actual usage.
Eligible devices will automatically be enabled for Supplies Assistant when the device is registered
with Xerox. Supplies Assistant manages supply orders to ensure the right supplies are provided at
the right time.
•Maintenance Assistant™ - submits device performance information for network connected
equipment to assist in remotely determining corrective actions required to resolve equipment
performance issues.
There are three ways to register the device for SMart eSolutions:
•Device Direct registration - this is available as a standard feature on the device and is accessible
via the Web UI using CentreWare internet Services (CWIS).
•SMart eSolutions Windows Client - this is an optional feature and the Windows Client can be
downloaded by visiting: www.xerox.com/smartesolutions.
•CentreWare Web (CWW) - this is a device management software application that manages,
configures, installs and provides reports for network connected devices. For further information,
see www.xerox.com/centrewareweb.
Note: SMart eSolutions is not available in all countries. Contact your Xerox Representative for
further information.
Information Checklist
Before registering the device for Smart eSolutions, ensure the following items are available or tasks
have been performed:
•Ensure the device is fully functioning on the customer’s network.
•If the device direct method is to be enabled, TCP/IP and HTTP protocols must be enabled on the
device and setup so that internet access is provided to the device.
•If the Smart eSolutions client or CWW is to be used to enable Smart eSolutions, enable SNMP on
the device. Visit www.xerox.com/smartesolutions for further instructions and to download the
software.
SMart eSolutions Information
Note: The following instructions will provide the steps required to enable Smart eSolutions via the
Device Direct method. To configure this feature access the Properties tab as a System
Administrator.
For further details, refer to Access Internet Services as System Administrator on page 24.
1.From the Properties tab, click on the [General Setup] link.
2.Select [SMart eSolutions] in the directory tree.
3.In the Enrollment area, for SMart eSolution Enrollment ensure [Enrolled] is selected.
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4.In the Communication Setup area:
a.For Daily Transmission Time, click in the time box and enter the time (hour and minute) of
day you want the device to perform its daily communication with Xerox.
b.For HTTP Proxy Server, click on the [Configure] or [Edit] buttons to configure or update the
internet proxy settings.
5.In the HTTP Proxy Server area:
a.Check the [Enabled] checkbox to enable the protocol.
b.Select either [IPv4 Address], [IPv6 Address] or [Host Name].
c.Enter the details of the Server address [IP Address: Port] or [Host Name: Port] field.
d.Click on the [Save] button to return to the SMart eSolution Setup page.
e.Click on the [Apply] button, the SMart eSolutions Enrollment screen displays.
f.Click on the [OK] button when you see the message “Properties have been successfully
modified”.
Note: HTTP Proxy Server settings are used for the following features:
•SMart eSolution Setup
•HTTP(S) File Destinations
•HTTP(S) Template Pool
Opting out of SMart eSolutions
If you wish to discontinue participation in the Smart eSolutions services, it is possible to opt out via the
devices web UI using CentreWare Internet Services.
1.From the Properties tab, click on the [General Setup] link.
2.Select [SMart eSolutions] in the directory tree.
3.In the Enrollment area, for SMart eSolution Enrollment ensure [Not Enrolled] is selected.
Meter Assistant
Meter Assistant is a feature of SMart eSolutions. It provides detailed information, including dates,
times, and counts of impressions sent in the last billing meter transmission.
The meter data is recorded in the Xerox service management system. It is used for the invoicing of
metered service agreements, and also for evaluating consumable usage against printer performance.
The automatic collection of the meter reads will ensure quality and reliability of the data we use to
manage your service agreements.
To Enable Meter E-mail Alert:
Up to three groups can be sent e-mail alerts regarding the device status.
Sending device data to Xerox immediately:
1.At your Workstation, open the Web browser and enter the IP Address of the device in the Address
bar, and press <Enter>.
2.Click on the [Status] tab.
3.Select [SMart eSolutions] in the directory tree.
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4.Click on the [Meter Assistant] tab.
5.For Meter E-mail Alerts, click on the [Configure] button (initial use) or [Edit] button (subsequent
use).
6.If prompted, enter the Administrator User ID and Password. The default is [admin] and [1111].
7.Click on the [Login] button to display the E-mail Alerts screen.
a.In the [Recipient Group Addresses] area, check the required Group checkbox.
b.Click the field under E-mail Addresses, and enter the e-mail address or addresses.
c.Continue to add e-mail addresses to create your Alert Notification group, as required.
d.In the [“Reply to:” E-mail Address] field, enter the address of the administrator or user who
is designated to receive any reply e-mails that are sent by users listed in the Alert Notification
group.
Note: This is normally set to the System Administrator’s e-mail address.
e.In the Recipient Group Preferences area, by default, a group will be notified of all device
alerts. If you want to select specific alerts, select the alerts checkbox you want the Group to
be notified of.
f.Enter how many minutes (0 - 60) in the field for Set jam timer for release of status to
selected groups to wait after a jam has been detected before an e-mail status is sent. If the
jam is cleared before the timer completes, no jam message will be sent.
g.Click on [Apply] to save the changes.
8.The Settings Confirmed. Send Test e-mail? window will appear. Click [OK] if you wish to send a
test e-mail to the Alert Notification recipient(s), or [Cancel] to return to the Alert Notification
page.
Supplies Assistant
Eligible devices will automatically be enabled for Supplies Assistant when the device is registered with
Xerox. Supplies Assistant manages supply order to ensure the right supplies are supplied on the right
time.
Supplies Assistant provides data from the device to be used to order supplies.
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Alert Notification
In the Alert Notification section you can set up groups to notify (by e-mail) when problems occur on
the device. Alert notification is configured via Internet Services.
Customers can set the Xerox device to notify users or operators of problems as they occur on the
device. Alert Notification is configured via Internet Services.
E-mail Alerts
Note: To configure this feature or these settings access the Properties tab as a System
Administrator. For details, refer to Access Internet Services as System Administrator on page 24.
1.From the Properties tab, click on the [General Setup] link.
2.Click on the [Alert Notification] link.
3.Select [E-mail Alerts] in the directory tree.
4.In the [Recipient Group Addresses] area:
a.Check the required Group checkbox.
b.Click the field under E-mail Addresses, and enter the e-mail address or addresses.
c.Continue to add e-mail addresses to create your Alert Notification group, as required.
d.In the [“Reply to:” E-mail Address] field, enter the address of the administrator or user who
is designated to receive any reply e-mails that are sent by users who are listed in the Alert
Notification group.
Note: This is normally set to the System Administrator’s e-mail address.
e.Click on [Apply] to save the changes.
f.If prompted, enter the User ID and Password of the Administrator’s account. The default is
[admin] and [1111].
g.Click on [Login].
h.The Settings Confirmed. Send Test e-mail? window will appear. Click [OK] if you wish to
send a test e-mail to the Alert Notification recipient(s), or [Cancel] to return to the Alert
Notification page.
i.If you want to create more than one Alert Notification group, select the group number and
add e-mail addresses to the group.
5.To Assign Notification Alerts to a Group:
a.Scroll down to the Recipient Group Preferences area. By default, a group will be notified of
all device alerts. If you want to select specific alerts, check the alerts checkbox that you want
Group 1 to be notified of.
Alerts that can be selected are:
•Billing meter reads reported: An alert is generated when billing meter readings have
taken place. You can set up your device so that it will automatically offer meter readings
when requested by the Xerox Communication Server.
•Machine is stopped: An alert is generated when the device has stopped all functions or
has been turned off.
•Potential persistent problems exist: An alert is generated when a problem area in the
device does not receive proper attention.
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•Machine requires administrator assistance: An alert is generated when an authorized
System Administrator is needed to address a problem.
•Machine is operational, but degraded: An alert is generated when device is running at
reduced efficiency and needs immediate attention.
•Paper supply is low: An alert is generated when paper is running low or wrong size is
allocated.
•Paper jam is detected: An alert is generated when a paper jam is in need of attention in
specified area if you have been notified.
•Supplies or CRUs are low: An alert is generated when any Customer Replaceable Units
(CRUs) have reached their low marker.
•SMart eSolution enrollment is cancelled: An alert is generated when the state is
changed from “Enrolled” to “Not Enrolled.” Clicking this link will take you to the SMart
eSolution page to get more information about the enrollment state.
b.Set jam timer for release of status to selected groups: In this field enter how many minutes
(0 - 60) to wait after a jam has been detected before an e-mail status is sent. If the jam is
cleared before the timer completes, no jam message will be sent.
c.Click the Glossary link next to Status Codes in the Recipient Group Preferences area for
further information about the Status Codes, as below:
•Machine is stopped: The device has stopped all functions or has been turned off.
•Potential persistent problems exist: If the area specified does not receive attention
problems may re-occur.
•Machine requires administrator assistance: An Authorized System Administrator must
address problem.
•Machine is operational, but degraded: The device is running at reduced efficiency,
needs immediate attention.
•Paper supply is low: Paper is running low or wrong size is allocated.
•Supplies or CRUs are low: CRU/Toner/Fuser or other usable items needs attention (see
LUI).
•Paper jam is detected: A paper jam is in need of attention in specified area.
d.If you have created more than one group, repeat this exercise for each group.
e.Select [Apply] to save your settings.
f.The Settings Confirmed. Send Test e-mail? window will appear. Click [OK] if you wish to
send a test e-mail to the Alert Notification recipient(s), or [Cancel] to return to the Alert
Notification page.
Local UI Alerts
You can configure the device to display a notice on the user interface screen when the scan disk
memory is low. The scan disk memory decreases according to the number of pages scanned with the
Workflow Scanning, Internet Fax, E-mail or Server Fax features (when these features are installed on
the device).
When the scan disk memory is low, scan jobs may slow down or the device may cancel the job.
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When a user attempts to scan more pages than the Scan Job Memory Notification setting, the device
will display a message to show how many pages can be scanned before the device will slow down or be
forced to cancel the job. The default is 30 scanned pages.
To Set up the Local UI Alert
Note: To configure this feature or these settings access the Properties tab as a System
Administrator. For details, refer to Access Internet Services as System Administrator on page 24.
1.From the Properties tab, click on the [General Setup] link.
2.Click on the [Alert Notification] link.
3.Select [Local UI Alerts] in the directory tree.
4.In the Scan Disk Memory Warning area, select one of the following options to display a warning
when it is estimated that the scan disk cannot hold more than:
•10 scanned pages.
•30 scanned pages.
•Custom - when selected, enter an amount between 0 - 75 in the [Custom] field.
Note: The higher the page number, the more frequent the warnings will appear.
5.Click on the [Apply] button to accept the changes or [Undo] to return the settings to their
previous values.
6.Click on the [OK] button when you see the message “Properties have been successfully modified”.
Billing Information and Usage Counters
The Billing and Counters page provides the Billing information for the device, including number of
impressions printed or copied.
1.At your Workstation, open the web browser and enter the IP Address of the device in the Address
bar, and press <Enter>.
2.Click on the [Status] tab.
3.Select [Billing Information] in the directory tree to view Current Billing information. Click on the [Refresh] button to refresh the Billing information.
4.Select [Usage Counters] in the directory tree to view the counts from the Usage Counters. Click on
the [Refresh] button to refresh the Usage Counters.
Energy Saver
This feature allows you to set the device to save energy when not in use. This feature is set at the
device.
Note: To configure this feature or these settings access the Tools pathway as a System
Administrator. For details, refer to Access Tools Pathway as a System Administrator on page 18.
At the Device:
1.From the Too ls pathway, touch [Device Settings].
2.Touch [General].
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3.Touch [Energy Saver].
4.The Energy Saver screen displays, select one of the following options:
•Intelligent Ready - this option allows the device to wake up and sleep automatically based
on previous usage.
•Job Activated - this option allows the device to wake up when any activity is detected.
Note: If you select Job Activated option, the following options are available:
•From Standby Mode to Low Power Mode - this option allows you to change the time in
minutes. The range is 1 - 120.
•From Low Power Mode to Sleep Mode - this option allows you to change the time in
minutes. The range is 5 - 120.
•Auto Presets - there are three automatically preset settings to choose from.
5.If you select the Job Activated option, either customize the minutes, using the Left and Right
scroll button under each option or select one of the three preset settings.
6.Click on [Save].
7.Press the <Log In/Out> button.
8.Touch [Logout] to exit the Tools pathway.
Banner Sheet
When documents are sent to print at the device, a banner sheet is printed identifying the PC that sent
the print job. It is possible to disable this setting both within the Print Driver and from the device
administrator tools.
At the Device:
Note: To configure this feature or these settings access the Tools pathway as a System
Administrator. For details, refer to Access Tools Pathway as a System Administrator on page 18.
1.From the Too ls pathway, touch [Service Settings].
2.Touch [Job Sheets].
3.Touch [Banner Sheets].
4.The Banner Sheets screen displays, the following options are available:
•Print Banner Sheets
•Print Driver Override
5.To print a Banner Sheet with each Print Job, for Print Banner Sheets, touch [Enable].
6.To allow the Print Driver to produce Banner Sheets when required, for Allow Print Driver Override,
touch [On].
7.Touch [Save].
8.Press the <Log In/Out> button,
9.Touch [Logout] to exit the Tools pathway.
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At your Workstation:
Note: To configure this feature or these settings access the Properties tab as a System
Administrator. For details, refer to Access Internet Services as System Administrator on page 24.
1.From the Properties tab, click on the [Services] link.
2.Click on the [Printing] link.
3.Select [General] in the directory tree.
4.In the Banner Sheet area:
a.For Banner Sheet, check the [Enabled] checkbox to print a Banner Sheet with each job.
b.For Allow the Print Driver to Override, check the [Enabled] checkbox to allow your Print
Driver to override this option.
5.Click on the [Apply] button to accept the changes or [Undo] to return the settings to their
previous values.
6.Click on the [OK] button when you see the message “Properties have been successfully modified”.
Service Default
The Service Default function allows the System Administrator to select the service that will display as
the default on the machine's user interface screen. This function is useful where machines have more
than one service installed.
Features that are used most by users will be displayed first on the screen. The rest of the features can
be accessed when the user presses the <Services Home> button.
At the Device:
Note: To configure this feature or these settings access the Tools pathway as a System
Administrator. For details, refer to Access Tools Pathway as a System Administrator on page 18.
1.From the Too ls pathway, touch [Device Settings].
2.Touch [General].
3.Touch [Entry Screen Defaults].
4.Touch [Service Default], the Service Default and Priority screen displays.
5.Select an item from the list and touch the Promote button until the item is at the top of the list.
The highest priority item will display by default service on the device Services screen.
6.Touch [Save].
7.Press the <Log In/Out> button.
8.Touch [Logout] to exit the Tools pathway.
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Job Status Default
The Job Status Default function allows the System Administrator to select the job status view that will
display as the default on the machine's user interface screen when the user presses the <Job Status>
button.
At the Device:
Note: To configure this feature or these settings access the Tools pathway as a System
Administrator. For details, refer to Access Tools Pathway as a System Administrator on page 18.
1.From the Too ls pathway, touch [Device Settings].
2.Touch [General].
3.Touch [Entry Screen Defaults].
4.Touch [Job status default], the Job Status Default screen displays.
5.Set the tab that will be shown by default when the user presses the [Job Status] button:
•Active Jobs - displays the Active Jobs tab by default.
•Held Print Jobs / Secure Print Jobs - displays the Held Print Jobs or Secure Print Jobs tab by
default.
6.Select the default view for the Active Jobs tab.
7.Select the default view for the Completed Jobs tab.
8.Touch [Save].
9.Press the <Log In/Out> button.
10. Touch [Logout] to exit the Tools pathway.
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Saving and Reprinting Jobs
The Save Job for Reprint feature allows users to store print jobs on the device from their Print Driver, or
the Print page of Internet Services, then select the job from the device’s user interface for reprinting.
This feature can be enabled and configured by the System Administrator from the Properties tab of
Internet Services (the series of web pages, hosted on the embedded HTTP server of the device).
Enabling the Feature at a TCP/IP Networked Workstation
Note: To configure this feature or these settings access the Properties tab as a System
Administrator. For details, refer to Access Internet Services as System Administrator on page 24.
1.From the Properties tab, click on the [Services] link.
2.Click on the [Reprint Saved Jobs] link.
3.Select [Enablement] in the directory tree.
4.In the Enablement area, select [Enabled] to enable the feature, and click on the [Apply] button.
Backup Saved Jobs
1.Select [Backup Jobs] in the directory tree to back up saved jobs stored on the system.
2.In the Settings area:
a.Select [FTP] from the [Protocol] drop-down menu.
Note: Only FTP is available.
b.Select either the [IPv4 Address], [IPv6 Address] or [Host Name] radio button for your FTP
server.
c.Enter details of the repository server in the IP Address: Port or Host Name: Port field.
d.For [Document Path], specify the path to the file repository.
e.For [File Name], type the file name for the backup. This name will be appended onto the end
of the document path.
f.For [Login Name], if you selected System for Login Credentials (referring to FTP repository in
the Workflow Scanning topic), then you must specify the system login name here.
g.For [Password] and [Retype Password], if you selected System for the login credentials, then
you can specify and confirm the system password here. The password may be blank.
h.Check the [Select to save new password] checkbox for an existing Login Name.
3.Click on the [Start] button at the bottom of the page to implement the password change, or
[Undo] to cancel any changes.
Restore Saved Jobs
1.Select [Restore Jobs] in the directory tree to restore saved jobs stored on a repository.
Note: When Saved Jobs are restored, all current Saved Jobs data will be immediately deleted. The
restore process may take some time to complete depending on how many files were backed up.
The restored Saved Jobs data is not appended to the existing Saved Jobs. If the restore is aborted,
the Default Public Folder will be empty.
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2.In the Settings area:
a.Select [FTP] from the [Protocol] drop-down menu.
Note: Only FTP is available.
b.Select either the [IP Address], [IPv4 Address] or [Host Name] radio button for your FTP
server.
c.Enter details of the repository server in the [IP Address: Port] or [Host Name: Port] field.
d.For [Document Path], specify the path to the file repository.
e.For [File Name], type the file name for the backup to restore. This name will be appended to
the document path.
f.For [Login Name], if you selected System for Login Credentials (referring to FTP repository in
the Workflow Scanning topic), then you must specify the system login name here.
g.For [Password] and [Retype Password], if you selected System for the login credentials, then
you can specify and confirm the system password here. The password may be blank.
h.Check the [Select to save new password] checkbox for an existing Login Name.
3.Click on the [Start] button at the bottom of the page to implement the password change, or [Undo] to cancel any changes.
Online/Offline
The Online/Offline window allows the System Administrator to stop and resume the system from
receiving or sending jobs over the network.
At the Device:
Note: To configure this feature or these settings access the Tools pathway as a System
Administrator. For details, refer to Access Tools Pathway as a System Administrator on page 18.
1.From the Too ls pathway, touch [Network Settings].
2.Touch [Online/Offline].
3.To stop the device receiving or sending jobs over the network touch [Offline]. Any installed
optional features using the network (for example Workflow Scanning) will not be available until
the device is set to Online.
Note: To enable the device to receive or send jobs over the network touch the [Online] button.
4.Touch [Save].
5.Press the <Log In/Out> button.
6.Touch [Logout] to exit the Tools pathway.
Foreign Interface Device
A third party access and accounting device, such as a coin operated device or a card reader can be
attached to the device. To enable this option, the Foreign Device Interface Kit must be installed. After
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the kit is installed the System Administrator must enable Foreign Interface Device as the Accounting
Mode from the Tools pathway of the device.
Note: To configure this feature or these settings access the Tools pathway as a System
Administrator. For details, refer to Access Tools Pathway as a System Administrator on page 18.
1.From the Too ls pathway, touch [Accounting Settings].
2.Touch [Authentication], the Accounting Mode screen displays.
3.For Foreign Interface Device, touch [On] to enable the feature.
4.Touch [Save].
5.Press the <Log In/Out> button.
6.Touch [Logout] to exit the Tools pathway.
For further information regarding the setup of the third party device, refer to the third party instruction
manual.
Software Upgrade via Network Connection
WARNING: This procedure will delete any current jobs in the device print queue and prevent
further jobs from printing until the upgrade has completed. If you wish to preserve these jobs,
allow them to complete before upgrading your software. All configured network settings and
installed options will be retained by the device after the Software Upgrade process.
Prepare for the Upgrade
Obtain the new software upgrade file for your device from the www.xerox.com website or from your
Xerox Customer Support Representative. Download the upgrade file to a local or network drive. You will
be able to delete the file after the upgrade procedure.
It is important to obtain the correct upgrade file for your device. Determine the software version you
are currently running, as follows.
Note: To configure this feature or these settings access the Properties tab as a System
Administrator. For details, refer to Access Internet Services as System Administrator on page 24.
1.From the Properties tab, click on the [General Setup] link.
2.Select [Configuration] in the directory tree, scroll down to the Printer Setup section to see your
System Software Version.
Upgrades
The Software Upgrade feature allows the customers to upgrade the device software as requested by a
Xerox Customer Support Center Representative, without needing a Customer Service Representative to
be present.
To enable or disable software upgrades on the device, follow the procedure below:
1.From the Properties tab, click on the [General Setup] link.
2.Click on the [Machine Software] link.
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3.Select [Upgrades] in the directory tree.
4.In the Upgrades area, check the [Enabled] checkbox to enable Machine Software upgrades.
5.Click on the [Apply] button.
6.Click on the [OK] button when you see the message “Properties have been successfully
modified”.
Manual Upgrade
1.From the Properties tab, click on the [General Setup] link.
2.Click on the [Machine Software] link.
3.Select [Manual Upgrade] in the directory tree.
Note: Note the current software version and the date installed in the Last Successful Upgrade
area. The Auto Upgrade area displays the status of the Auto Upgrade. If Auto Upgrade is
enabled, the screen displays the time at which the Auto Upgrade will take place and the Server
details.
4.In the Manual Upgrade area:
a.Click on [Browse] to locate the software upgrade file obtained earlier.
b.Select the file and click [Open].
c.Click on the [Install Software] button to proceed with the upgrade. The file will be sent to
the printer and will disable the printing functionality. The web browser will become inactive
and you will not be able to access the device via this method until the upgrade has completed
and the device has rebooted. The upgrade should take no longer than 15 minutes.
5.When the device has completed the upgrade it will reboot automatically. The configuration report
will print (if it was enabled in the Tools set up). When the device is accessible from a web browser,
view the software version on the Internet Services Manual Upgrade page, or check the
configuration report to verify that the software level has changed.
Note: Your device can be set to automatically schedule device software upgrades from a central
server at a specific time on a regular basis. For instructions click on the [Software Upgrade] link to
the left of the page and select [Auto Upgrades] in the directory tree.
You have completed the steps to perform a manual software upgrade.
Software Upgrade: Auto
Your device can be set to automatically schedule device software upgrades from a central server.
WARNING: This procedure will delete any current jobs in the device print queue and prevent
further jobs from printing until the upgrade has completed. If you wish to preserve these jobs,
allow them to complete before upgrading your software. All configured network settings and
installed options will be retained by the device after the Software Upgrade process.
Determine your current System Software Version number.
1.From the Properties tab, click on the [General Setup] link.
2.Select [Configuration] in the directory tree, scroll down to the Printer Setup section to see your
System Software Version.
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3.Contact your Xerox Customer Support Representative to make certain that Auto Upgrading is
appropriate for your device. Otherwise, refer to Upgrades on page 53 for manual upgrade
instructions.
4.Press the <Log In/Out> button.
5.Touch [Logout] to exit the Tools pathway.
Set the Auto Upgrade Time
1.From the Properties tab, click on the [General Setup] link.
2.Click on the [Machine Software] link.
3.Select [Auto Upgrade] in the directory tree.
4.In the Auto Upgrade area, for Schedule Upgrade, check the [Enabled] checkbox to enable the
upgrade.
5.For Refresh Start Time, select either [Hourly] or [Daily] to activate the feature accordingly.
If [Daily] has been selected, enter the required time for the upgrade to be performed.
6.For Protocol, select either [IPv4 Address], [IPv6 Address] or [Host Name].
7.Enter details of the server where the software upgrade file is located at in the [IP Address] and
[Port] or the [Host Name] and [Port] field (the default port number is 21).
8.Enter the path to the upgrade file on the server in the [Directory Path] field.
9.Enter the [Login Name] and [Password] for the server, retype the password.
10. Click on the [Apply] button to accept the changes.
11. Click on the [OK] button when you see the message “Properties have been successfully modified”.
The upgrade will now be performed automatically on the device at the time specified. When the
upgrade process starts network connectivity with the device will be unavailable, including access from
Internet Services. The upgrade progress can be monitored from the device screen interface.
You have completed the steps to automatically upgrade the device software.
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Internet Services
This chapter explains how to enable and use the Internet Services feature of the device.
The Internet Services feature uses the embedded HTTP Server on the device. This allows you to
communicate with the device through a web browser and gives you access to the Internet or intranet.
Entering the IP Address of the device as the URL (Universal Resource Locator) in the browser provides
direct access to the device.
Internet Services not only allow you to change basic settings on the Control Panel, but also allows you
to change more specialized settings for the device.
4
Information Checklist
Before accessing Internet Services, please ensure the following items are available or have been
performed:
•The device must be physically connected to the network with TCP/IP enabled so that Internet
Services can be accessed from a web browser.
•An existing operational workstation with TCP/IP Internet or Intranet accessibility is required.
•HTTP (HyperText Transfer Protocol) should be enabled on the device. HTTP is enabled by default.
If you need to enable HTTP, see Enable HTTP on the device on page 57.
Enable HTTP on the device
HyperText Transfer Protocol (HTTP) must be enabled on the device in order to access the embedded
HTTP server.
Note: To configure this feature or these settings access the Tools pathway as a System
Administrator. For details, refer to Access Tools Pathway as a System Administrator on page 18.
1.From the Too ls pathway, touch [Network Settings].
2.Touch [Network Setup].
3.Touch [TCP IP].
4.From the TCP/IP screen, touch [HTTP/IPP Enablement].
a.For Protocol touch [Enable].
b.Touch [Save], to return to the TCP/IP screen.
5.Touch [Close].
6.Press the <Log In/Out> button.
7.Touch [Logout] to exit the Tools pathway.
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Access Internet Services
Instructions to access Internet Services:
1.Open the web browser from your Workstation.
2.In the URL field, enter http:// followed by the IP Address of the device. For example: If the IP
Address is 192.168.100.100, enter the following into the URL field: http://192.168.100.100.
3.Press <Enter> to view the Home page.
4.Click a tab to access the desired page, or click on the Index icon at the top of the device web page
to access the index and contents list.
Many of the features available within Internet Services will require the System Administrator log in
using their User ID and Passcode. The default being [admin] and [1111]. A user will only be prompted
for the Administrator User ID and Password once in a single browser session.
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Status
Status
Description and Alerts
Device Description
The Device Description area displays the following information:
•Machine Model
•Location
•Status
•Name
•IP Address
1.At your Workstation, open the web browser and enter the IP Address of the device in the Address
bar, and press <Enter>.
2.Click on the [Status] tab.
3.Select [Description and Alerts] in the directory.
Alerts
The Alerts area displays all current alert messages. Each alert will specify what the problem is and a
solution to the problem.
1.At your Workstation, open the web browser and enter the IP Address of the device in the Address
bar, and press <Enter>.
2.Click on the [Status] tab.
3.Select [Description & Alerts] in the directory tree.
The following information is displayed in the Alerts field:
•Severity - the importance or impact of the problem.
•Status Code - if the problem needs a Service Representative to fix it then let them know this code
when you talk to them.
•Description - displays a warning or the problem and how to fix it.
•Skill Level - Displays the suggested skill level needed to fix this problem. The levels are:
•Trained - System Administrator needed to fix this problem.
•Untrained - normal user can fix this problem.
•Field Service - Xerox support needed to fix this problem.
•Management - network administrator needed to fix this problem.
•No intervention required - a normal device status.
To set Alert Notification, refer to E-mail Alerts on page 45.
To Reb o o t th e Devi c e
It is possible to reboot the device from Internet Services.
1.Click on the [Status] tab.
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Status
2.Select [Description & Alerts] in the directory tree.
3.Click on the [Reboot Machine] button and click [OK] to reboot the device. The network controller
takes approximately 5 minutes to reboot and network connectivity will be unavailable during this
time.
Billing Information and Usage Counters
The Internet Services Billing Information page displays the total number of impressions copied,
printed, scanned or faxed by the device. The Usage Counters page shows you the number of
impressions and images sent by the device.
Billing Information
The Billing Information page provides current readings of all device counters.
1.At your Workstation, open the web browser and enter the IP Address of the device in the Address
bar, and press <Enter>.
2.Click on the [Status] tab.
3.Select [Billing Information] in the directory tree.
4.Click on the [Refresh] button to view the current billing information in the Total Impressions area.
Usage Counters
The Billing Meter area shows the date and number of impressions that were notified to the Xerox
Communication Server, if this has been set up.
1.At your Workstation, open the web browser and enter the IP Address of the device in the Address
bar, and press <Enter>.
2.Click on the [Status] tab.
3.Click on the [Usage Counters] link.
4.Click on the [Refresh] button to view the current usage in the Usage Counters area.
Consumables
The Consumables page allows you to view the status of the Customer Replaceable Units (CRUs) within
the device.
1.At your Workstation, open the web browser and enter the IP Address of the device in the Address
bar, and press <Enter>.
2.Click on the [Status] tab.
3.Select [Consumables] in the directory tree.
4.The Consumables screen displays consumable information for:
•Toner Cartridges
•Waste Container
•Xerographic Module
•Fuser
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Status
For each unit, the Life Remaining icon describes the current supply level as a percentage and provides
a bar graph visual display.
Trays
The Trays page allows you to view paper supply setup and paper output.
1.At your Workstation, open the web browser and enter the IP Address of the device in the Address
bar, and press <Enter>.
2.Click on the [Status] tab.
3.Select [Trays] in the directory tree.
4.The Trays page displays the current paper supply.
Instructions for changing the paper stock are contained in the User guides on your device.
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Jobs
Jobs
The Jobs tab displays a list of active and completed jobs. You can also delete jobs in this tab.
Note: The details displayed may differ from those shown on the device’s touch screen.
Active Jobs
The Active Jobs page displays information about the active job list on the device:
1.At your Workstation, open the web browser and enter the IP Address of the device in the Address
bar, and press <Enter>.
2.Click on the [Jobs] tab, Active Jobs will display.
3.Click on the [Refresh] button to update the information in the table.
The following information is shown:
•Job Name - the title of the print job.
•Owner - the person submitting the job.
•Status - the current status of the job.
•Type - displays whether the job is print, scan or fax.
•Copy Count - displays the number of copies requested for the job.
Saved Jobs
Within the Jobs tab screen select the [Saved Jobs] tab.
The screen will display the Saved Jobs, the available hard disk space on the device. You can also create
new saved job folders and manage saved job folders.
Create a New Folder
1.At your Workstation, open the web browser and enter the IP Address of the device in the Address
bar, and press <Enter>.
2.Click on the [Jobs] tab, click on [Saved Jobs] tab.
3.Saved Jobs screen displays. In the Folder Operations area, click on [Create New Folder] link.
4.In the New Folder area, enter details in the [Name] field.
5.Select the type of permission from the [Folder Permissions] drop-down menu. There are three
types of folder permissions as follows:
•Public Folder - allows any user to access the folder and the folder contents.
•Read Only - allows access to read any of the contents of the folder, but the contents of the
folder can not be deleted or have their settings changed.
•Private - allows only the creator of the folder or the System Administrator to access the folder
and its contents.
6.Click on the [Apply] button to create the folder. The folder will appear in the Folders list.
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Manage Folders
The Manage Folders screen allows you to manage folders on the device; you can rename a folder,
delete a folder and change folder permissions.
1.In the Folders Operations area, click on the [Manage Folder] link.
2.To D elet e :
a.Check the checkbox for the folder you want to delete.
b.Click on the [Delete Folder] button.
3.To Rename a folder or and change Folder Permission:
a.Click on the [Pencil] icon next to the folder you want to rename.
b.In the Folder properties area, enter a new name in the [New name] field.
c.Select the type of permission required for the folder from the [Folder Permissions] drop-
down menu.
d.Click on the [Apply] button to accept the changes.
4.To P r int, Copy, Moveor Delete a file within a folder:
a.Click on the required folder in the Folders area.
b.Check the checkbox for the file you want to Print, Copy, Move or Delete.
c.From the drop-down menu select either [Print Job], [Copy Job], [Move Job] or [Delete Job].
•If you select [Print Job], enter how many prints you require in the [Copies] field and click
on the [Go] button.
•If you select [Delete Job], click on the [Go] button, click on the [OK] to delete or
[Cancel] to return to the previous page.
•If you select [Copy Job] or [Move Job], click on the [Go] button. Select the folder you
want the Job to be copied or moved to, click on the [Copy Job] or [Move Job] button.
5.To refresh the page, click on the [Refresh List] button.
Jobs
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Print
Print
Print-ready documents can be quickly and easily submitted for printing using the Job Submission
page.
A print-ready document is a file that has been formatted and saved for printing from the source
application or the Print to File checkbox was selected in the Print Driver.
The following file formats can be printed from the Job Submission page:
•PCL® 5
•PCL® 6
•PostScript®
•PDF
Large print jobs need adequate space on your hard drive when printing through Internet Services.
1.At your Workstation, open the web browser from your Workstation. Enter the IP Address of the
device in the Address bar. Press <Enter>.
2.Click on the [Print] tab.
3.In the File Name area, click on the [Browse] button to locate the document on your workstation.
4.When the document is located, select it and click [Open].
5.In the Printing area:
a.For Copies, select either [Auto] or [Copies]. If Copies is selected, enter the number of copies
required (between 1 - 9999) in the field.
b.Select the required [Job Type]:
•Normal Print.
•Secure Print - you will need to enter a 4 - 10 digit number which you will use at the
device user interface to release the document for printing.
•Proof Print- if several copies of the document have been selected, one copy only will
print to allow the reader to check for errors. When validated, the remaining copies can be
released from the device user interface.
•Save Job for Reprint - the document will be saved for reprinting.
•Delay Print - specify a time for your document to print.
c.For Paper, click [Paper Selection] and select the required option.
d.Select the required Printing options from the drop-down menu for 2 Sided Printing, Collate,
Orientation and Output Destination.
If Network Accounting is installed, then enter your Account and User ID for accounting
purposes. (The Accounting fields are only visible if accounting is enabled on your device).
Note: Printing options are only valid for jobs that do not contain the settings already.
6.When finished with your selections, click on the
the printer. Wait for the Job Submission confirmation window to appear before exiting or
navigating to a different screen, so your print job will not be deleted.
Retrieve the printed document(s) from the device.
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[Submit Job] button to send your document to
Address Book
Address Book
This tab allows you to view and setup an address book on the device. This tab also allows you to import
external address book, export the device address book. You can download a sample of the address
book. For further information, refer to Public Address Book on page 254.
Properties
This tab allows you to view and set the device properties. These include the device details and
configuration, Internet Services settings, the port settings, protocol settings, emulation settings, and
the memory settings. The items displayed will depend on the model and configuration of the device.
Configuration Overview
This page displays the device configuration overview, displays information on Connectivity and
Printing, if Services are configured or not, if Cloning is configured or not.
1.At your Workstation, open the web browser and enter the IP Address of the device in the Address
bar, and press <Enter>.
2.Click on the [Properties] tab.
3.If prompted, enter the Administrator User ID and Password. The default is [admin] and [1111].
4.Click on the [Login] button.
5.Click on the [Configuration Overview] link.
6.In the Before you Begin area, click on the [View Checklist] button.
Description
This page displays the following information and allows you to set and view information related to the
device, such as the name and installation location of the device:
•Machine Model
•Product Code/Serial Number
•Device Name
•Location
Note: To configure this feature or these settings access the Properties tab as a System
Administrator. For details, refer to Access Internet Services as System Administrator on page 24.
1.From the Properties tab, click on the [Description] link.
2.If [Device Name] and [Location] are changed, click on the [Apply] button, to accept the changes.
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Properties
General Setup
Configuration Report
The Configuration page displays the following information:
•Configuration
•Report Profile
•Machine Profile
•Installed Options
•Printer Setup
•Interpreter Profiles
•Network Setup
•Custom Service Setup
•Workflow Scanning Setup
•Port Setup
•Server Fax Setup
•Media Trays
•Network Authentication Setup
•Accounting Setup
Note: To configure this feature or these settings access the Properties tab as a System
Administrator. For details, refer to Access Internet Services as System Administrator on page 24.
1.From the Properties tab, click on the [General Setup] link.
2.Select [Configuration] in the directory tree.
3.To print a configuration report from this screen, click on the [Print Configuration Report] button.
Ethernet Configuration using Internet Services
The Ethernet can be configured from the Internet Services as well as at the device.
Note: To configure this feature or these settings access the Properties tab as a System
Administrator. For details, refer to Access Internet Services as System Administrator on page 24.
1.From the Properties tab, click on the [Connectivity] link.
2.Click on the [Physical Connections] link.
3.Select [Ethernet] in the directory tree.
4.In the General area, select the speed from the [Rated Speed] drop-down menu.
5.Click on the [Apply] button.
6.Click on the [OK] button when you see the message “Properties have been successfully modified”.
Note: When you change the settings, you must restart the device to see the new values. If you
return to this page before the device has been restarted, the old setting will display.
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Support
Support
The Internet Services Support page provides easy access to the Xerox website. The page can also be set
up to show Xerox support telephone numbers and the contact details for the System Administrator.
To Edit Xerox Support or System Administrator Contact Details.
1.Open the web browser and enter the IP Address of the device in the Address bar, and press
<Enter>.
2.Click on the [Support] tab.
3.Click on the [Edit Settings] link.
4.In the System Administrator area, to edit or add details, enter the details in the following fields:
•Administrator
•Phone Number
•Location
5.In the Xerox Support area, to edit or add details, enter details in the following fields:
•Customer Support
•Service
•Supplies
6.When completes, click on the:
a.[Save] button to accept the settings If prompted, enter the User ID and Password of the
Administrator’s account and click on [Login].
b.[Undo] button to revert back to previous details.
Other features and Services
Other features and services that can be configured supported by Internet Services are explained
throughout this guide.
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Support
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Network Installation
This chapter explains how to set up the device to operate in different network environments and
configure network protocols.
•Windows 2000/2003/XP/Vista Environment on page 70
•Windows 2000/2003 using AppleTalk on page 76
•Windows using Microsoft (R) Networking on page 79
•IP Configuration in a Mac Environment on page 85
•Network Configuration on page 92
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Windows 2000/2003/XP/Vista Environment
Windows 2000/2003/XP/Vista Environment
Information Checklist
Before starting the procedure, ensure the following items are available or tasks have been performed:
For Static IP AddressFor Dynamic IP Address
• Existing operational network utilizing the TCP/IP
protocol.
• Ensure that the device is connected to the
network.
• Static IP Address for the device.
• Subnet Mask Address for the device.
• Gateway Address for the device.
• Host Name for the device.
• Ethernet Cable.
• Print and Fax Drivers CD (delivered with your
device).
• Existing operational network utilizing the TCP/IP
protocol.
•A DHCP, BOOTP or RARP Server should be
available on the network.
• Ensure that the device is connected to the
network.
• Ethernet Cable.
• Print and Fax Drivers CD (delivered with your
device).
For Static IP Address
Note: To configure this feature or these settings access the Tools pathway as a System
Administrator. For details, refer to Access Tools Pathway as a System Administrator on page 18.
1.From the Too ls pathway, touch [Network Settings].
2.Touch [Network Setup].
3.Touch [TCP IP].
4.Touch [TCP/IP Settings].
5.Touch [TCP/IP Enablement], the TCP/IP Enablement screen displays.
a.Touch [Enable] for IPv4 and IPv6.
Note: Any changes to the IPv6 feature will result in a reboot of the Network Controller.
b.Touch [Save].
6.Touch [Automatic Addressing].
a.Touch [Disabled] to disable Automatic Addressing.
b.Touch [Save].
7.Touch [IP Address/Host Name], the IP Address/Host Name screen displays.
a.For IPv4 Address, touch each octet and enter the IP address using the numerical keypad.
b.For Host Name, touch the detail bar.
c.Enter Host Name using the on-screen keyboard. To access more characters, touch [123] on
the user interface.
d.Touch [Save], then touch [Save] to return to the TCP/IP Settings screen.
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8.Touch [Subnet and Gateway], the Subnet and Gateway screen displays.
a.For IP Gateway, touch each octet under the title and enter IP Gateway address using the
numerical keypad.
b.Repeat this process for the Subnet Mask. When you are finished, touch [Save] to accept the
changes and return to the TCP/IP Settings screen.
c.Touch [Close] to return to the TCP/IP screen.
9.Touch [HTTP/IPP Enablement], the HTTP/IPP Enablement screen displays.
a.For Protocol, ensure Enable is selected. If not, touch [Enable].
b.Touch [Save], then touch [Close] to return to the To ols pathway.
10. Touch [TCP/IP-Line Printer], the TCP/IP - Line Printer screen displays.
a.Touch [Enable], to enable the option.
b.If you wish to change the LPR port for your device, touch the port number area and enter the
desired port number using the numerical keypad.
Note: You can change the port number at which your device will accept LPR print jobs. It is
recommended that you do this ONLY with extreme caution as most LPR spoolers are set to send
print jobs to the default port of 515.
c.Touch [Save] to return to the TCP/IP screen.
d.Touch [Close] to return to the Tools pathway.
For Dynamic IP Address
Installation via DHCP (Dynamic Host Configuration Protocol)
DHCP is enabled on the device by default. If the device is connected to the network the TCP/IP
information will be configured when the device is powered on and no further configuration is required.
Note: To configure this feature or these settings access the Tools pathway as a System
Administrator. For details, refer to Access Tools Pathway as a System Administrator on page 18.
1.From the Too ls pathway, touch [Network Settings].
2.Touch [Network Setup].
3.Touch [TCP IP].
4.Touch [TCP/IP Settings].
Note: All options under the IP Address/Host Name section will be grayed out until DHCP is
deselected in the Dynamic Addressing section. Follow the next step to disable DHCP and access
these options if required.
5.Touch [Automatic Addressing], by default, DHCP will be selected. Select the required dynamic
addressing method [BOOTP], [DHCP], or [RARP].
Note: To give the device a static IP Address, touch [Disabled] to disable Automatic Addressing.
a.Touch [Enabled].
b.Touch [Save].
6.Touch [HTTP/IP Enablement], the HTTP/IP Enablement screen displays.
a.For Protocol, ensure Enable is selected. If not, touch [Enable].
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b.Touch [Save], then touch [Close] to return to the To ols pathway.
DNS/DDNS Configuration
1.From the Too ls pathway, touch [Network Settings].
2.Touch [Network Setup].
3.Touch [TCP IP].
4.Touch [TCP/IP Settings].
5.Touch [DNS Configuration], the DNS Configuration screen displays.
This feature will be inaccessible (grayed out) if TCP/IP protocol is not enabled.
a.Touch the [Domain Name] button.
b.Touch the bar under Domain Name.
c.Touch the [Clear Text] button to remove the default name before entering the new name
using the on screen keyboard.
d.Touch [Save].
e.Touch [Save] to return to the DNS Configuration screen.
6.Touch [Preferred DNS Server].
a.Touch each octet under the title and enter the Preferred DNS IP server address using the
numerical keypad.
b.Touch [Save], then touch [Close].
7.Touch [Alternate DNS Servers] if required.
a.Touch the button under Alternate DNS Server, enter the Alternate DNS Server IP Address
using the on-screen keypad.
b.Touch [Save] to return to the DNS Configuration screen.
Note: If DHCP is enabled, the Alternate DNS server information is not available as a feature
summary.
c.Touch [Close] to return to the DNS Configuration screen.
Enable Dynamic DNS Registration
Note: If your DNS server does not support dynamic updates, then this function does not need to
be enabled.
8.Touch [Dynamic DNS Registration], touch [Enable], then [Save] to return to the DNS Configuration screen.
9.Press the <Log In/Out> button.
10. Touch [Logout] to exit the Tools pathway.
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Install Print Drivers
Windows 2000/2003/XP/Vista Environment
Create a New Print Queue (for Windows
2000/2003/XP)
1. At your workstation, load the Print and Fax
Drivers CD into your CD drive. If the CD auto
runs, click on
2. Verify that Print Services for Unix is loaded: from
the [Start] menu, then [Control Panel].
3. Double-click on [Add or Remove Programs].
4. Select [Add/Remove Windows Components] (in
the column on the left).
5. Scroll down until you see [Other Network File and Print Services] and select it.
6. Click on the [Details] button.
7. Check the box to add [Print Services for Unix]
and click on [OK]. Click on [Next]. If Print
Services for Unix is not installed, refer to
instructions from Microsoft to install this service.
8. Click on [Finish].
[Exit].
Verify that LPR Port Monitor is Loaded (for
Windows Vista)
1. At your workstation, click on [Start], [Control
Panel] and double-click on [Programs and
Features].
2. Double-click on [Windows Features].
3. In the [Turn Windows Features on and off]
window expand the [Print Services] menu.
4. Click on [LPR Port Monitor] to enable the service.
5. Click on [OK]. Your computer may need to restart.
Add the Printer
1.At your workstation:
•Windows XP - from the [Start] menu select [Printers and Faxes].
•Windows 2000/2003 - from the [Start] menu select [Control Panel] then select [Printers].
•Windows Vista - from the [Start] menu select [Control Panel], then double-click on [Printers].
2.Click on [Add Printer].
a.For Windows 2000/2003/XP, click on [Next].
3.For the following select:
•Windows 2000/2003/XP - [Local Printer attached to this computer].
•Windows Vista - [A printer attached to my computer].
4.If already selected, deselect [Automatically detect and install my Plug and Play printer].
5.Click on [Next].
6.Select [Create a new port].
7.Select [LPR Port] from the Type of Port drop-down menu and click on [Next].
Note: NOTE: LPR port is only available when Print Services for Unix is installed.
8.Enter the IP Address of the device.
9.Enter the device name.
10. Click on [OK].
11. You will be prompted for a Print Driver. Select [Have Disk] and click on [Browse]. Locate the
Drivers folder on the CD.
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12. Select the required driver.
13. Click on [Open] and then [OK].
14. Select the model of your machine from the list. Click on [Next].
15. The Name your Printer screen displays. Enter a printer name and click on [Next].
16. The Printer Sharing Screen appears. If you will be sharing this printer with other clients select
[Share As] (Windows 2000) or [Share Name] (Windows 2003) and enter a share name. Click on
[Next].
17. For Windows 2000/2003/XP, enter a name and comment if required. Click on [Next].
18. Select:
•Windows 2000/2003/XP: Select [Yes] to print a test page. Click on [Next].
•Windows Vista: Select [Print a test page] to verify the device is installed, and select [Make
this my default], if required.
19. Click on [Finish]. The Print Driver will install.
Configure the Print Driver - Automatically
If your device has any installable options fitted then these should be set in the driver, for example, a
High Capacity Feeder or a Finisher.
At your Desktop
1.Select [Start], ([Control Panel]) and then [Printers]/[Printers and Faxes].
2.Right-click on the appropriate printer icon and select [Properties].
3.Click on the [Configuration] tab.
4.Click on [Bi-Directional Setup].
If you have given the device a valid IP Address or host name the Print Driver can provide BiDirectional capabilities. Bi-directional communication automatically updates the Print Driver with
the printer's installed options. The driver Printing Preferences will report information about the
printer's operational status, active jobs, completed jobs and paper status.
5.Click on [Automatic] to have the driver automatically configure the IP Address of the device or
click on [Manual] and enter the IP Address or host name of the device.
If you want to change the default SNMP settings, click on [SNMP Community Name] and enter the
required information.
6.Click on [OK].
7.Click on the [General] tab.
8.Click on [Print Test Page]. Close the Test Page window if necessary.
9.Click on [OK] to close the Properties box.
10. Right-click on the printer icon in the Printers folder and select [Printing Preferences].
11. Ensure the Paper/Output tab is selected and click on the [More Status] button at the bottom of
the window. Current information about the printer is available. Click on [Close] to close the
window.
12. For Default Settings, select any required default settings in the Print Driver and click on [OK].
Verify the Test Page printed at the machine.
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Configure the Print Driver - Manually
To configure the Print Driver without using bi-directional communication return to the Configuration
tab within the Properties of the Print Driver.
1.Click on [Installable Options].
2.Select the options that are installed on the device.
3.Click on [OK].
4.Click on the [General] tab.
5.Click on [Print Test Page].
6.Click on [OK] to close the Properties box.
7.Right-click the printer icon within the Printers folder and select [Printing Preferences].
8.For Default Settings, select any required default settings in the Print Driver.
Verify the Test Page printed at the machine.
Configuration Cloning
If you are installing multiple machines on your network you may find the Cloning feature useful. This
feature allows you to copy configuration settings from one machine to another. For further information
enter the word cloning in the search tool.
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Windows 2000/2003 using AppleTalk
Windows 2000/2003 using AppleTalk
Information Checklist
Before starting the procedure, ensure the following items are available or tasks have been performed:
•An existing operational AppleTalk network with Macintosh workstation computers equipped with
Ethernet network interface cards.
•The AppleTalk Name you wish to assign to your printer.
•The AppleTalk Zone (if used) in which your printer will reside.
•Ethernet Cable.
•The Internet Services Print and Fax Drivers CD (delivered with your device). Review any README
file contained with the Print Drivers.
At the Device
Note: To configure this feature or these settings access the Tools pathway as a System
Administrator. For details, refer to Access Tools Pathway as a System Administrator on page 18.
1.From the Too ls pathway, touch [Network Settings].
2.Touch [Network Setup].
3.Touch [AppleTalk Settings], the AppleTalk (R) Settings screen displays.
4.Touch [AppleTalk (R) Enablement].
5.Touch [Enable] for Protocol.
6.Touch [Save] to return to AppleTalk (R) Settings screen.
7.Touch [Name and Area].
8.Touch [Printer Name] field and enter the desired text using the on-screen keyboard, touch the
[Save] button.
9.Touch [Area Name] field, enter the desired text using the on-screen keyboard, (the printer default
is * which means the printer will appear in ALL areas). Use the C hard button to clear out the
default name prior to entering your new name).
10. Touch [Save].
11. Touch [Save] again, touch [Close].
12. Press the <Log In/Out> button, touch [Logout] to exit the Tools pathway.
13. Wait few minutes for the machine to reboot. Press the <Machine Status> button.
a.Touch the [Machine Information] tab.
b.Touch [Print Reports].
c.Touch [Print Report].
d.Touch [Close].
The Configuration Report will print. On the report verify the details under Network Setup
heading are correct.
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At your Workstation
1.Right-click on [My Network Places].
2.Select [Properties].
3.Right mouse click on the network connection you want to configure AppleTalk on, and then click
on [Properties]. The Connection Properties dialog box opens.
4.On the General tab, if the AppleTalk Protocol is in the list of installed protocols, make sure that it is
selected. If the AppleTalk protocol is not listed, install it using the documentation provided by
Microsoft. Then return to the next step in this document.
5.Select [Start], ([Settings]) and then [Printers]/[Printers and Faxes].
6.Double-click on [Add Printer].
7.Click on [Next].
8.Click on [Local Printer] (Windows 2000) or [Local Printer attached to this computer] (Windows
2003). Deselect the Automatically detect and install my Plug and Play printer option.
9.Click on [Next].
10. Click on [Create a New Port].
11. Select [AppleTalk Printing Devices] and click on [Next].
12. In the Available AppleTalk Printing Devices box, click on the printer you want to connect to. It
may be necessary to double-click on the required Zone to locate the printer. Click on [OK].
Note: You may be asked whether you want to capture the AppleTalk print device. If you are
prompted to do this and you are unsure how to respond, click on the [Help] button and read the
help file for an explanation of capturing AppleTalk print devices.
Note: Capturing the printer may prevent other computers from printing to this printer. For more
information refer to Microsoft.
13. Click on [Have Disk]. Load the CentreWare Print and Fax Drivers CD into your CD drive.
14. Click on [Browse] and locate the CD drive.
15. Locate the folder containing Print Drivers on the CD and select the required Windows Print Driver.
16. Select [Open].
17. Select [Open] again, if necessary.
18. Select [OK].
19. Select your printer model from the list and click on [Next].
20. Type a name for the printer (or accept the default name), and then click on [Next].
21. If you want this to be your default printer click on
[Yes].
22. Click on [Next].
23. If you want to share this printer from your computer, click on [Share As:] (Windows 2000) or
[Share Name] (Windows 2003). Enter a share name (or accept the default name), then click
[Next].
24. Click on [Yes] to print a test page.
25. Click on [Next].
26. Click on [Finish].
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Configure the Print Driver
If your device has any installable options fitted then these should be set in the driver, for example, a
High Capacity Feeder or a Finisher.
At your Desktop
1.Select [Start], ([Settings]) and then [Printers]/[Printers and Faxes].
2.Right-click on the appropriate printer icon and select [Properties].
3.Click on the [Configuration] tab.
4.Click on [Installable Options].
5.Select the options that are installed on the device.
6.Click on [OK].
7.Select [Printing Preferences].
8.For Default Settings, select any required default settings in the Print Driver.
Configuration Cloning
If you are installing multiple machines on your network you may find the Cloning feature useful. This
feature allows you to copy configuration settings from one machine to another. For further information
enter the word cloning in the search tool.
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Windows using Microsoft (R) Networking
Windows using Microsoft
NetBIOS over IP
Information Checklist
Before starting the procedure, ensure the following items are available or tasks have been performed:
•An existing operational network utilizing the TCP/IP protocol.
•A Static IP Address for the machine.
•A Subnet Mask Address for the machine.
•A Gateway Address for the machine.
•A Host Name for the machine.
•Ensure device is connected to the network with an Ethernet Cable.
•The CentreWare Print and Fax Drivers CD (delivered with your machine).
At the Machine
Note: To configure this feature or these settings access the Tools pathway as a System
Administrator. For details, refer to Access Tools Pathway as a System Administrator on page 18.
Networking
(R)
1.From the Too ls pathway, touch [Network Settings].
2.Touch [Network Setup].
3.Touch [TCP/IP].
4.Touch [TCP/IP Settings].
5.In the TCP/IP Settings screen:
a.Touch the [Automatic Addressing] button.
b.Touch [Disabled].
c.Touch [Save].
6.Touch [IP Address/Host Name], in the IP Address/Host Name screen:
a.For IPv4 Address, touch each octet and enter the IP address using the numerical keypad.
b.For Host Name, touch detail bar.
c.Enter Host Name using the on-screen keyboard. To access more characters, touch [123] on
the user interface.
d.Touch [Save], then touch [Save] to return to the TCP/IP Settings screen.
7.Touch [Subnet and Gateway], in the Subnet and Gateway screen:
a.For IP Gateway, touch each octet under the title and enter IP Gateway address using the
numerical keypad.
b.Repeat this process for the Subnet Mask. When you are finished, touch [Save] to accept the
changes and return to the TCP/IP Settings screen.
c.Touch [Close] to return to the TCP/IP screen.
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8.Touch [TCP/IP-Line Printer], in the TCP/IP - Line Printer screen,
a.Touch [Enable], to enable the option.
b.If you wish to change the LPR port for your device, touch the port number area and enter the
desired port number using the numerical keypad.
Note: While you can change the port number at which your machine will accept LPR print jobs it is
recommended that you do this ONLY with extreme caution as most LPR spoolers are set to send
print jobs to the default port.
9.Touch [Save], then touch [Close].
10. Touch [Microsoft Networks], the Microsoft (R) Networks screen displays.
a.Touch [Microsoft Enablement].
b.Touch [Enable] to enable the Microsoft Network protocols.
c.For Transport, select [IP/Ethernet]. Touch [Save] to return to the Microsoft (R) Network
screen.
11. Touch [Workgroup and Host], in the Workgroup and Host screen:
a.For Workgroup Name, touch detail bar.
b.Touch [Clear Text] to clear the default name, enter Name using the on-screen keyboard. To
access more characters, touch [123] on the user interface.
c.Touch [Save], to return to the Workgroup and Host screen and repeat for SMB Host Name.
d.Touch [Save] to return to the Microsoft (R) Networks screen.
12. Touch [Printer Description]. In the Printer Description screen:
a.For Printer Name, touch detail bar.
b.Touch [Clear Text] to clear the default name, enter description using the on-screen keyboard.
To access more characters, touch [123] on the user interface.
c.Touch [Save], to return to the Printer Description screen and repeat for Printer Description.
d.Touch [Save] to return to the Microsoft (R) Networks screen.
13. Touch [Connections], in the Connections screen:
a.For Maximum Connections, touch the detail box, enter the desired maximum simultaneous
connections using the numerical keypad.
b.For Connection Timeout, touch the detail box, enter the desired number of seconds for
timeout using the numerical keypad.
c.Touch [Save] to return to the Microsoft (R) Networks screen.
14. Press the <Log In/Out> button, touch [Logout] to exit the Tools pathway.
The Configuration Report will print. On the report verify the details under Network Setup
heading are correct.
d.Touch [Close].
16. Install Print Drivers on your network or client workstation using the instructions on the following
pages.
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At your Workstation
1.Select [Start], ([Settings]) and then [Printers]/[Printers and Faxes].
2.Double-click on the [Add Printer] button and click on [Next].
3.The Add Printer Wizard displays. Select [A network printer, or a printer attached to another computer].
4.Click on [Next].
5.Select [Browse for a printer] (Windows XP) or [Connect to this Printer...] (Windows 2003) and
click on [Next].
6.Double-click on the name of the [SMB Host Name] for the printer as shown on the Configuration
Report.
7.Select the [Printer Share Name] of the printer as shown on the Configuration Report.
8.Click on [OK].
9.Click on [Next].
10. You will be prompted for a Print Driver. Select [Have Disk] and browse to the location of your Print
Drivers. Select the relevant Print Driver then click on [OK]. Click on [OK] again.
11. Select the printer then click on [Next].
12. Enter the printer name or keep the default.
13. To select as the Default Printer click on [Yes].
14. Click on [Next].
15. Click on [Yes] to Print a Test Page. Verify that it prints at the machine.
16. Click on [Finish].
Configure the Print Driver - Automatically
If your device has any installable options fitted then these should be set in the driver, for example, a
High Capacity Feeder or a Finisher.
At your Desktop
1.Select [Start], ([Control Panel]) and then [Printers]/[Printers and Faxes].
2.Right-click on the appropriate printer icon and select [Properties].
3.Click on the [Configuration] tab.
4.Click on [Bi-Directional Setup].
If you have given the device a valid IP Address or host name the Print Driver can provide BiDirectional capabilities. Bi-directional communication automatically updates the Print Driver with
the printer's installed options. The driver Printing Preferences will report information about the
printer's operational status, active jobs, completed jobs and paper status.
5.Click on [Automatic] to have the driver automatically configure the IP Address of the device or
click on [Manual] and enter the IP Address or host name of the device.
6.If you want to change the default SNMP settings, click on [SNMP Community Name] and enter
the required information.
7.Click on [OK].
8.Click on the [General] tab.
9.Click on [Print Test Page]. Close the Test Page window if necessary.
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10. Click on [OK] to close the Properties box.
11. Right-click on the printer icon in the Printers folder and select [Printing Preferences].
12. Ensure the Paper/Output tab is selected and click the [More Status] button at the bottom of the
window. Current information about the printer is available. Click on [Close] to close the window.
13. For Default Settings, select any required default settings in the Print Driver and click on [OK].
Verify the Test Page printed at the machine.
Configure the Print Driver - Manually
To configure the Print Driver without using bi-directional communication return to the Configuration
tab within the Properties of the Print Driver.
1.Click on [Installable Options].
2.Select the options that are installed on the device.
3.Click on [OK].
4.Click on the [General] tab.
5.Click on [Print Test Page].
6.Click on [OK] to close the Properties box.
7.Right-click on the printer icon within the Printers folder and select [Printing Preferences].
8.For Default Settings, select any required default settings in the Print Driver.
Verify the Test Page printed at the machine.
Configuration Cloning
If you are installing multiple machines on your network you may find the Cloning feature useful. This
feature allows you to copy configuration settings from one machine to another. For further information
enter the word cloning in the search tool.
NetBEUI over IP
Before starting the procedure, ensure the following items are available or tasks have been performed:
•An existing operational network utilizing the TCP/IP protocol.
•Ensure device is connected to the network with an Ethernet Cable.
At the Machine
Note: To configure this feature or these settings access the Tools pathway as a System
Administrator. For details, refer to Access Tools Pathway as a System Administrator on page 18.
1.From the Too ls pathway, touch [Network Settings].
2.Touch the [Network Setup].
3.Touch [Microsoft Networks]. In the Microsoft (R) Networks screen:
a.Touch [Microsoft Enablement].
b.Touch [Enable] to enable the Microsoft Network protocols.
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c.For Transport, select [NetBEUI/Ethernet]. Touch [Save] to return to the Microsoft (R)
Network screen.
4.Touch [Workgroup and Host]. In the Workgroup and Host screen:
a.For Workgroup Name, touch detail bar.
b.Touch [Clear Text] to clear the default name, enter Name using the on-screen keyboard. To
access more characters, touch [123] on the user interface.
c.Touch [Save], to return to the Workgroup and Host screen and repeat for SMB Host Name.
d.Touch [Save] to return to the Microsoft (R) Networks screen.
5.Touch [Printer Description], in the Printer Description screen:
a.For Printer Name, touch detail bar.
b.Touch [Clear Text] to clear the default name, enter description using the on-screen keyboard.
To access more characters, touch [123] on the user interface.
c.Touch [Save], to return to the Printer Description screen and repeat for Printer Description.
d.Touch [Save] to return to the Microsoft (R) Networks screen.
6.Touch [Connections], in the Connections screen:
a.For Maximum Connections, touch the detail box, enter the desired maximum simultaneous
connections using the numerical keypad.
b.For Connection Timeout, touch the detail box, enter the desired number of seconds for
timeout using the numerical keypad.
c.Touch [Save] to return to the Microsoft (R) Networks screen.
7.Press the <Log In/Out> button, touch [Logout] to exit the Tools pathway.
Wait for the device to reboot.
8.Press the <Machine Status> button.
a.Touch [Machine Information] tab.
b.Touch [Print Reports].
c.Touch [Print Report].
The Configuration Report will print. On the report verify the details under Network Setup
heading are correct.
d.Touch [Close]
.
9.Install Print Drivers on your network or client workstation using the instructions on the following
pages.
At your Workstation
1.Select [Start], ([Settings] (Windows 2000)) and then [Printers]/[Printers and Faxes].
2.Double-click on the [Add Printer] button and click on [Next].
3.The Add Printer Wizard will appear. Select [A network printer, or a printer attached to another computer].
4.Click on [Next].
5.Select [Browse for a printer] (Windows XP) or [Connect to this Printer...] (Windows 2003) and
click on [Next].
6.Select the plus symbol to the left of [Entire Network] to expand it if applicable.
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7.Double-click on the name of the [WorkGroup] for the device as shown on the Configuration
Report.
8.Double-click on the name of the [SMB Host Name] for the printer as shown on the Configuration
Report.
9.Select the [Printer Share Name] of the printer as shown on the Configuration Report.
10. Click on [OK].
11. Click on [Next].
12. You will be prompted for a Print Driver. Select [Have Disk] and browse to the location of your Print
Drivers. Select the relevant Print Driver then click on [OK].
13. Select the printer then click on [Next].
14. Enter the printer name or keep the default, to select as the Default Printer click on [Yes].
15. Click on [Yes] to print a Test Page. Verify that it prints at the machine.
16. Click on [Finish].
Configure the Print Driver
If your device has any installable options fitted then these should be set in the driver, for example, a
High Capacity Feeder or a Finisher.
At your Desktop
1.Select [Start], ([Settings] (Windows 2000)) and then [Printers]/[Printers and Faxes].
2.Right-click on the appropriate printer icon and select [Properties].
3.Click on the [Configuration] tab.
4.Click on [Installable Options].
5.Select the options that are installed on the device.
6.Click on [OK].
7.Click on the [General] tab.
8.Click on [Print Test Page].
9.Click on [OK] to close the Properties box.
10. Right-click on the printer icon within the Printers folder and select [Printing Preferences].
11. For Default Settings, select any required default settings in the Print Driver.
Verify the Test Page printed at the machine.
Configuration Cloning
If you are installing multiple machines on your network you may find the Cloning feature useful. This
feature allows you to copy configuration settings from one machine to another. For further information
enter the word cloning in the search tool.
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IP Configuration in a Mac Environment
IP Configuration in a Mac Environment
Apple LPR Printing
Information Checklist
Before starting the procedure, ensure the following items are available or tasks have been performed:
•An existing operational network utilizing the TCP/IP protocol.
•If you want to use dynamic IP addressing a DHCP, BOOTP or RARP dynamic IP addressing server
should be available on the network.
•If you want to use static IP addressing you will need a valid IP Address, subnet mask, gateway
address and DNS server address (if necessary) to assign to the device.
Installation via DHCP (Dynamic Host Configuration Protocol)
DHCP is enabled on the device by default. If the device is connected to the network the TCP/IP
information will be configured when the device is powered on and no further configuration is required.
Dynamic IP Addressing via DHCP, BOOTP or RARP
If your device is not configured correctly, or if you want to configure the device for BOOTP or RARP,
follow these instructions:
At the Machine
Note: To configure this feature or these settings access the Tools pathway as a System
Administrator. For details, refer to Access Tools Pathway as a System Administrator on page 18.
1.From the Too ls pathway, touch [Network Settings].
2.Touch [Network Setup].
3.Touch [TCP IP] button.
4.Touch [TCP/IP Settings].
Note: All options under the Name/Address section will be grayed out until DHCP is deselected in
the Dynamic Addressing section. Follow the next step to disable DHCP and access these options if
required.
5.Touch [Automatic Addressing]. By default, DHCP will be selected. Select [BOOTP].
6.Touch [Save].
7.Touch the [Close] button.
8.Touch [TCP/IP-Line Printer]. in the TCP/IP - Line Printer screen:
a.Touch [Enable], to enable the option.
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b.If you wish to change the LPR port for your device, touch the port number area and enter the
desired port number using the numerical keypad.
Note: While you can change the port number at which your machine will accept LPR print jobs it is
recommended that you do this ONLY with extreme caution as most LPR spoolers are set to send
print jobs to the default port.
c.Touch [Save], then touch [Close].
9.Touch [HTTP/IPP].
a.Touch [Enable].
b.Touch [Save] to return to the TCP/IP screen.
DNS Configuration
1.From the TCP/IP screen, touch [TCP/IP Settings].
2.Touch [DNS Configuration], the DNS Configuration screen displays.
This feature will be inaccessible (grayed out) if TCP/IP protocol is not enabled.
Note: If DHCP or DHCP Autonet is enabled, the Domain Name, Preferred DNS Server and
Alternate DNS Server menu buttons will be grayed out and unselectable, but their feature
summaries will be visible. If you need to change the Domain Name select [Close] to close the DNS
Configuration screen. Select [Automatic Addressing] and select [Disabled]. Select [Save]. Now
touch [DNS Configuration] button to make the required changes.
a.Touch the [Domain Name] button.
b.Touch the field under Domain Name.
c.Touch the [Clear Text] button to remove the default name before entering the new name
using the on-screen keyboard.
d.Touch [Save].
e.Touch [Save] to return to the DNS Configuration screen.
3.Touch [Preferred DNS Server].
a.Touch each octet under the title and enter the Preferred DNS IP server address using the
numerical keypad.
b.Touch [Save], then touch [Close].
4.Touch [Alternate DNS Servers] if required.
a.Touch the button under Alternate DNS Server, enter the Alternate DNS Server IP Address
using the on-screen keypad.
b.Touch [Save] to return to the DNS Configuration screen.
Note: If DHCP is enabled, the Alternate DNS server information is not available as a feature
summary.
5.To enable Dynamic DNS Registration, touch [Dynamic DNS Registration].
Note: If your DNS server does not support dynamic updates, then this function does not need to
be enabled.
a.Touch [Enable], then [Save] to return to the DNS Configuration screen.
6.Press the <Log In/Out> button.
7.Touch [Logout] to exit the Tools pathway.
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Static IP Addressing
At the Machine
Note: To configure this feature or these settings access the Tools pathway as a System
Administrator. For details, refer to Access Tools Pathway as a System Administrator on page 18.
1.From the Too ls pathway, touch [Network Settings].
2.Touch [Network Setup].
3.Touch [TCP IP].
4.Touch [TCP/IP Settings].
5.Touch [TCP/IP Enablement], in the TCP/IP Enablement screen
a.Touch [Enable] for IPv4 and IPv6.
Note: Any changes to the IPv6 feature will result in a reboot of the Network Controller.
b.Touch [Save].
6.Touch [Automatic Addressing].
a.Touch [Disabled] to disable Automatic Addressing.
b.Touch [Save].
7.Touch [IP Address/Host Name], the IP Address/Host Name screen displays.
a.For IPv4 Address, touch each octet and enter the IP Address using the numerical keypad.
b.For Host Name, touch the detail bar.
c.Enter Host Name using the on-screen keyboard. To access more characters, touch [123] on
the user interface.
d.Touch [Save], then touch [Save] to return to the TCP/IP Settings screen.
8.Touch [Subnet and Gateway], the Subnet and Gateway screen displays.
a.For IP Gateway, touch each octet under the title and enter the IP Gateway address using the
numerical keypad.
b.Repeat this process for the Subnet Mask. When you are finished, touch [Save] to accept the
changes and return to the TCP/IP Settings screen.
c.Touch [Close] to return to the TCP/IP screen.
9.Touch [HTTP/IP Enablement], the
a.For Protocol, ensure Enable is selected. If not, touch [Enable].
b.Touch [Save], then touch [Close] to return to the To ols pathway.
10. Touch [TCP/IP-Line Printer], on the TCP/IP - Line Printer screen displays.
a.Touch [Enable], to enable the option.
b.If you wish to change the LPR port for your device, touch the port number area and enter the
desired port number using the numerical keypad.
HTTP/IP Enablement screen displays.
Note: You can change the port number at which your device will accept LPR print jobs. Do this
ONLY with extreme caution as most LPR spoolers are set to send print jobs to the default port of
515.
c.Touch [Save] to return to the TCP/IP screen.
d.Touch [Close] to return to the Tools pathway.
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DNS Configuration
1.From the Too ls pathway, touch [Network Settings].
2.Touch [Network Setup].
3.Touch [TCP IP].
4.Touch [TCP/IP Settings].
5.Touch [DNS Configuration], the DNS Configuration screen displays.
This feature will be inaccessible (grayed out) if TCP/IP protocol is not enabled.
a.Touch the [Domain Name] button.
b.Touch the bar under Domain Name.
c.Touch the [Clear Text] button to remove the default name before entering the new name
using the on screen keyboard.
d.Touch [Save].
e.Touch [Save] to return to the DNS Configuration screen.
6.Touch [Preferred DNS Server].
a.Touch each octet under the title and enter the Preferred DNS IP server address using the
numerical keypad.
b.Touch [Save], then touch [Close].
7.Touch [Alternate DNS Servers] if required.
a.Touch the button under Alternate DNS Server, enter the Alternate DNS Server IP Address
using the on-screen keypad.
b.Touch [Save] to return to the DNS Configuration screen.
Note: If DHCP is enabled, the Alternate DNS server information is not available as a feature
summary.
8.To enable Dynamic DNS Registration, touch [Dynamic DNS Registration].
Note: If your DNS server does not support dynamic updates, then this function does not need to
be enabled.
a.Touch [Enable], then [Save] to return to the DNS Configuration screen.
9.Press the <Log In/Out> button.
10. Touch [Logout] to exit the Tools pathway.
Install Print Drivers
Information Checklist
•Ensure TCP/IP settings are correctly configured on the device.
•Locate the Print and Fax Drivers CD delivered with your device.
At your Workstation
1.Load the Print and Fax Drivers CD-ROM into your CD drive.
2.Open the CD and select the required language, if necessary.
3.Double-click to open the [Drivers] folder.
4.Double-click to open the [Mac] folder.
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5.Double-click to open the folder containing the drivers for your Mac OS version.
6.Double-click to open the [machine model.dmg] file.
7.The Xerox Printer Installer dialog box appears. Click on [Continue].
a.Click on [Continue] and then [Agree] to accept the License Agreement.
b.Select the volume (if necessary) where you want to install the printer. Click on [Continue].
c.Click on [Install].
d.When Installation Complete displays, Click on [Finish].
8.Click on the Printer Setup Utility on the Dock and go to step 14, or:
9.Double-click on the hard drive icon on the desktop.
10. Double-click to open [Applications].
11. Double-click to open [Utilities].
12. Double-click to open [Printer Setup Utility].
13. Click on the [Add] button to add a new printer or click on the [Printers] menu and click on [Add Printer].
14. Select [IP Printing] from the top menu.
15. Select [Internet Protocol Printing] or [LPD/LPR Printing] from the next menu.
a.Enter the IP Address of the printer.
b.Enter a name for the print queue. (You may leave this blank if you prefer).
c.Select [Xerox] from the Printer Model list.
d.Select your printer model from the Model Name list.
e.Click on [Add]. The device will appear in the Printer List.
f.Select the printer and click on the [Show Info] button.
16. Click on [Installable Options].
17. Select the options as installed on your device. If you want to use the Save Job for Reprint feature,
ensure Job Storage is set to [Installed].
18. Click on [Apply Changes].
19. Close the Printer Info box.
20. Print a document to verify that the printer is installed correctly.
You have completed the steps.
Configuration Cloning
If you are installing multiple machines on your network you may find the Cloning feature useful. This
feature allows you to copy configuration settings from one machine to another. For further information
enter the word cloning in the search tool.
Apple Print Queue
Information Checklist
Before starting the procedure, ensure the following items are available or tasks have been performed:
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•An existing operational AppleTalk® network.
•The AppleTalk Name you wish to assign to your printer.
•The AppleTalk Zone (if used) in which your printer will reside.
•Ethernet Cable.
•The CentreWare Print and Fax Drivers CD (delivered with your machine). Review any README file
contained with the Print Drivers.
At the Machine
Note: To configure this feature or these settings access the Tools pathway as a System
Administrator. For details, refer to Access Tools Pathway as a System Administrator on page 18.
1.From the Too ls pathway, touch [Network Settings].
2.Touch [Network Setup].
3.Touch [AppleTalk Settings]. The AppleTalk (R) Settings screen displays.
a.Touch [AppleTalk (R) Enablement].
b.Touch [Enable].
c.Touch [Save] to return to the AppleTalk (R) Settings screen.
d.Touch [Name and Area].
e.Touch the text field for [Printer Name]. Touch [Clear Text] to clear default name (the printer
default is * which means the printer will appear in ALL zones) and enter the desired text using
the on-screen keyboard. When finished touch [Save].
f.Repeat previous step for Area Name.
g.Touch [Save].
h.Touch [Close].
4.Press the <Log In/Out> button.
5.Touch [Logout] to exit the Tools pathway.
Wait five minutes for the machine to reboot.
6.Press the <Machine Status> button.
a.Touch [Machine Information] tab.
b.Touch [Print Reports].
c.Touch [Print Report].
The Configuration Report will print. On the report verify the details under Network Setup
heading are correct.
d.Touch [Close].
Install Print Drivers
Information Checklist
•Ensure TCP/IP settings are correctly configured on the device.
•Locate the Print and Fax Drivers CD delivered with your device.
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At the Mac
At your Workstation
1.Load the Print and Fax Drivers CD-ROM into your CD drive.
2.Open the CD and select the required language, if necessary.
3.Double-click to open the [Drivers] folder.
4.Double-click to open the [Mac] folder.
5.Double-click to open the folder containing the drivers for your Mac OS version.
6.Double-click to open the [machine model.dmg] file.
7.The Xerox Printer Installer dialog box appears. Click on [Continue].
a.Click on [Continue] and then [Agree] to accept the License Agreement.
b.Select the volume (if necessary) where you want to install the printer. Click on [Continue].
c.Click on [Install].
d.When installation Complete displays, click on [Finish].
8.Click on the Printer Setup Utility on the Dock and go to step 14, or:
9.Double-click on the hard drive icon on the desktop.
10. Double-click to open [Applications].
11. Double-click to open [Utilities].
12. Double-click to open [Printer Setup Utility].
13. Click on the [Add] button to add a new printer or click the [Printers] menu and click [Add Printer].
a.Select [AppleTalk] from the menu.
b.Select the required AppleTalk area from the menu.
c.Select the print queue from the Name list.
d.Select [Xerox] from the Printer Model list.
e.Select your printer model from the Model Name list.
f.Click on [Add]. The device will appear in the Printer List.
g.Select the printer and click on the [Show Info] button.
14. Click on [Installable Options].
15. Select the options as installed on your device. If you want to use the Save Job for Reprint feature,
ensure Job Storage is set to [Installed].
16. Click on [Apply Changes].
17. Close the Printer Info box.
18. Print a document to verify that the printer is installed correctly.
You have completed the steps.
Configuration Cloning
If you are installing multiple machines on your network you may find the Cloning feature useful. This
feature allows you to copy configuration settings from one machine to another. For further information
enter the word cloning in the search tool.
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Network Configuration
This section explains how to set up the device to operate in a Windows TCP/IP environment. The
following information is provided:
•Configure Static IP Address using the Device on page 92
•Configure Dynamic Addressing on page 94
•Configure IP Settings using Internet Services on page 96
•IPv4 on page 96
•IPv6 on page 97
•Configure SLP on page 100
•Configure FTP on page 101
•SNMP (Simple Network Management Protocol) on page 102
•SSDP (Simple Service Discovery Protocol) on page 107
•Microsoft Networking on page 108
•LPR/LPD on page 110
•Raw TCP/IP Printing on page 112
•SMTP (Simple Mail Transfer Protocol) on page 113
•LDAP on page 115
•Configure POP3 Setup on page 121
•Configure HTTP on page 122
•Proxy Server on page 123
•NTP on page 124
•WSD on page 125
•Apple Talk on page 126
•NetWare on page 127
•AS400 Raw TCP/IP Printing to Port 9100 (CRTDEVPRT) on page 130
•UNIX on page 133
Note: The device supports IP versions 4 and 6. IPv6 can be used instead of or in addition to IPv4.
IPv4 Settings can be configured directly at the device user interface, or remotely, via a web
browser using Internet Services. IPv6 can only be configured using Internet Services. To configure
TCP/IP Settings using Internet Services, see Configure IP Settings using Internet Services on
page 96.
Configure Static IP Address using the Device
Information Checklist
Before starting the procedure, ensure the following items are available or tasks have been performed:
•Existing operational network utilizing the TCP/IP protocol.
•Ensure that the device is connected to the network.
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•Static IP Address for the device.
•Subnet Mask Address for the device.
•Gateway Address for the device.
•Host Name for the device.
•Ethernet Cable.
•Print and Fax Drivers CD (delivered with your device).
Enter a Static IP Address
Note: To configure this feature or these settings access the Tools pathway as a System
Administrator. For details, refer to Access Tools Pathway as a System Administrator on page 18.
1.From the Too ls pathway, touch [Network Settings].
2.Touch [Network Setup].
3.Touch [TCP IP].
4.Touch [TCP/IP Settings].
5.Touch [TCP/IP Enablement], the TCP/IP Enablement screen displays.
a.Touch [Enable] for IPv4 and IPv6.
Note: Any changes to the IPv6 feature will result in a reboot of the Network Controller.
b.Touch [Save].
6.Touch [Automatic Addressing], the Automatic Addressing screen displays.
a.Touch [Disabled] to disable Automatic Addressing.
b.Touch [Save].
7.Touch [IP Address/Host Name], the IP Address/Host Name screen displays.
a.For IPv4 Address, touch each octet and enter the IP Address using the numerical keypad.
b.For Host Name, touch detail bar.
c.Enter Host Name using the on-screen keyboard. To access more characters, touch [123] on
the user interface.
d.Touch [Save], then touch [Save] to return to the TCP/IP Settings screen
8.Touch [Subnet and Gateway], the Subnet and Gateway screen displays.
a.For IP Gateway, touch each octet under the title and enter IP Gateway address using the
numerical keypad.
b.Repeat this process for the Subnet Mask. When you are finished, touch [Save] to accept the
changes and return to the TCP/IP Settings screen.
c.Touch [Close] to return to the TCP/IP screen.
9.Touch [Advanced Settings]
.
10. Touch [Continue].
11. Touch [HTTP/IP Enablement], the HTTP/IP Enablement screen displays.
a.For Protocol, ensure Enable is selected. If not, touch [Enable].
b.Touch [Save], then touch [Close] to return to the To ols pathway.
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DNS/DDNS Configuration
1.From the Too ls pathway, touch [Network Settings].
2.Touch [Network Setup].
3.Touch [TCP IP].
4.Touch [TCP/IP Settings].
5.Touch [DNS Configuration], the DNS Configuration screen displays.
Note: This feature will be inaccessible (grayed out) if TCP/IP protocol is not enabled.
a.Touch the [Domain Name] button.
b.Touch the bar under Domain Name.
c.Touch the [Clear Text] button to remove the default name before entering the new name
using the on screen keyboard.
d.Touch [Save].
e.Touch [Save] to return to the DNS Configuration screen.
6.Touch [Preferred DNS Server].
a.Touch each octet under the title and enter the Preferred DNS IP server address using the
numerical keypad.
b.Touch [Save], then touch [Close].
7.Touch [Alternate DNS Servers] if required.
a.Touch the button under Alternate DNS Server, enter the Alternate DNS Server IP Address
using the on-screen keypad.
b.Touch [Save] to return to the DNS Configuration screen.
Note: If DHCP is enabled, the Alternate DNS server information is not available as a feature
summary.
Enable Dynamic DNS Registration
Note: If your DNS server does not support dynamic updates, then this function does not need to
be enabled.
8.Touch [Dynamic DNS Registration].
a.Touch [Enable], then [Save] to return to the DNS Configuration screen.
9.Press the <Log In/Out> button.
10. Touch [Logout] to exit the Tools pathway.
Configure Dynamic Addressing
Information Checklist
Before starting the procedure, ensure the following items are available or tasks have been performed:
•Existing operational network utilizing the TCP/IP protocol.
•DHCP or BOOTP Server should be available on the network.
•Device must be connected to the network via Ethernet Cable.
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Installation via DHCP (Dynamic Host Configuration Protocol)
DHCP is enabled on the device by default. If the device is connected to the network, the TCP/IP
information will be configured when the device is powered on and no further configuration is required.
Print a Configuration Report to verify that TCP/IP information is correct.
1.Press the <Machine Status> button on the device.
2.Touch the [Machine Information] tab.
3.Touch [Print Reports].
4.Touch [Print Report].
5.Touch [Close].
The Configuration Report will print. On the report verify the details under Network Setup heading are
correct.
Installation via BOOTP or DHCP
Ensure your device is connected to the network with Ethernet cabling.
Note: To configure this feature or these settings access the Tools pathway as a System
Administrator. For details, refer to Access Tools Pathway as a System Administrator on page 18.
1.From the Too ls pathway, touch [Network Settings].
2.Touch [TCP IP].
3.Touch [TCP/IP Settings].
4.Touch [Automatic Addressing]. By default, DHCP is selected.
5.Select one of the following required Dynamic Addressing methods:
•BOOTP
•DHCP
•RARP
6.Touch [Save].
7.Touch [Close].
8.Press the <Log In/Out> button.
9.Touch [Logout] to exit the Tools pathway.
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Configure IP Settings using Internet Services
Note: TCP/IP and HTTP should have been initially configured, refer to Enable TCP/IP and HTTP at
the Device on page 19 of this guide.
IPv4
Note: To configure TCP/IP Settings access the Properties tab as a System Administrator. For
details, refer to Access Internet Services as System Administrator on page 24.
1.From the Properties tab, click on the [Connectivity] link.
2.Click on the [Protocols] link.
3.Select [IP (Internet Protocol)] in the directory tree, the IP (Internet Protocol) page displays.
4.Ensure that [IPv4] is selected.
5.In the General area:
a.For Protocol, the [Enabled] checkbox be enabled.
Note: If the [Enabled] checkbox for Protocol is not checked, you will not be able to access Internet
Services. TCP/IP must then be enabled from the device's user interface.
CAUTION: Disabling TCP/IP or changing the IP address will affect SLP, SNMP, NetBIOS/IP, Raw
TCP/IP Printing, SMTP, LDAP, POP3, HTTP and NTP. If TCP/IP is disabled, Internet Services will not
be available until TCP/IP is enabled from the device control panel. If you change the IP Address,
you must reference the new address within your web browser to locate the device.
b.Physical Connection will display the physical network connection. This will display
“Ethernet”.
c.Select one of the following methods for obtaining a Dynamic IP address from the [IP
Address Resolution] drop-down menu:
•DHCP (Dynamic Host Configuration Protocol).
•RARP (Reverse Address Resolution Protocol).
•BOOTP (Bootstrap Protocol).
•STATIC (fixed, User-defined), this is the default selection.
d.Enter a name which corresponds to the IP Address of the device in the [Host Name] field.
e.If you select [Static], type the IP Addresses that applies in [Machine IP Address], [Subnet
Mask], and [Gateway Address] fields.
Note: If BOOTP or DHCP address resolution mode is selected, you cannot change the IP Address,
Subnet Mask, or default gateway. If RARP address resolution mode is selected, you cannot change
the IP Address. Select [Static] if you wish to disable dynamic addressing.
f.Enter details of an identifier of the IP site to which the device is connected in the [Domain
Name] field.
g.If DNS configuration is required, enter IP Address for the [Preferred DNS Server]. Enter an IP
Address for [Alternate DNS Servers 1] and [Alternate DNS Servers 2].
Note: If DHCP or BOOTP is the IP Address Resolution setting, you cannot change the Domain
Name, Primary DNS Server, Alternate DNS Server 1, and Alternate DNS Server 2 settings.
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h.For Dynamic DNS Registration, check the [Enabled] checkbox to enable Dynamic DNS
Registration (DDNS).
Note: If your DNS Server does not support dynamic updates there is no need to enable DDNS.
6.In the DHCP/DDNS area:
a.For Release Registration, check the [Enabled] checkbox, ONLY if you wish to release this
device's IP Address upon reboot. Default is unchecked.
7.In the Zero-Configuration Networking area.
a.For Self Assigned Address, check the [Enabled] checkbox, to support communicating with
other devices using 169.254/16 IPv4 addressing, over the same physical or logical link (such
as in ad hoc, or isolated (non- DHCP) networks). Refer to the IETF website for zeroconf details.
b.For Multicast DNS, check the [Enabled] checkbox to resolve host names to IPv4 addresses
without using a conventional DNS server.
8.Click on the [Apply] button to accept changes or [Undo] to return the settings to their previous
value.
9.Click on the [OK] button when you see the message “Properties have been successfully modified”.
Note: Changing the device IP Address will impact other protocols: NetBIOS/IP, LPR/LPD, FTP,
SNMP and Raw TCP/IP Printing. These protocols will need to reference the new IP Address.
Disabling TCP/IP will impact other protocols: NetBIOS/IP, LPR/LPD, FTP, SNMP and Raw TCP/IP
Printing. This web user interface will be disabled until TCP/IP is re-enabled from the local user
interface.
IPv6
Note: IPv6 is optional. It may be used in addition to, or in place of IPv4.
Note: To configure this feature or these settings access the Properties tab as a System
Administrator. For details, refer to Access Internet Services as System Administrator on page 24.
1.From the Properties tab, click on the [Connectivity] link.
2.Click on the [Protocols] link.
3.Select [IP (Internet Protocol)] in the directory tree, the IP (Internet Protocol) page displays.
4.Ensure that [IPv6] is selected.
5.In the General area:
a.For Protocol, check the [Enabled] checkbox to enable the TCP/IP protocol.
Note: If you do not check the [Enabled] checkbox for Protocol, you will not be able to access
Internet Services. TCP/IP must then be enabled from the device's user interface.
Note: If you uncheck the [Enabled] checkbox for [Protocol], the Network Controller will reboot.
This may require several minutes, during which time all network services will be unavailable.
b.Enter a name which corresponds to the IP Address of the device in the [Host Name] field.
c.[Physical Connection] will display the physical network connection. This will display
“Ethernet”.
d.Enter details of an identifier of the IP site in which the device is connected in the [Domain
Name] field.
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6.In the Stateless Addresses area:
a.The Link-Local Address is automatically populated.
This is a network address which is intended only for use in a local data link layer network, and
not routed beyond that network. Link-local addresses are often used for network address
auto-configuration where no external source of network addressing information is available.
The printer's IPv6 Link-local address is automatically generated, and displayed here. Linklocal addresses always begin with “fe80”.
b.Check the [Use Router Supplied Prefixes] checkbox if router advertisements are used.
A router-supplied prefix is the 64-bit (sub-) network address. If routers are present, they will
periodically send Router Advertisement packets containing address prefixes. These prefixes
determine what sort of auto configuration can be done by the device. Select this setting to
use Router Supplied Prefixes. When enabled, Global Addresses associated with this device are
displayed. If there are no routers on the network, this setting can be disabled.
c.The [Global Addresses] will display any global addresses associated with the device. Global
addresses are equivalent to public IPv4 addresses. They are globally routable and reachable
on the IPv6 internet.
7.The device performs auto-address DHCP configuration every time it powers up. This is used for
neighbour discovery and address resolution on the local IPv6 subnet.
However, you can choose to use manual configuration, automatic configuration or a combination
of automatic and manual configuration.
Default Dynamic Host Configuration Protocol (DHCP) Settings area:
a.Select one of the following options:
•Use DHCP as directed by a router - this option is fully automatic. The DHCPv6 Address
will be obtained and displayed on the screen.
•Always Enable DHCP for address assignment and other configuration data - this
option is fully automatic. The DHCPv6 Address will be obtained and displayed on the
screen.
•Always Enable DHCP for other configuration data only - this is the semi-automatic
configuration. The DHCPv6 Address will be obtained and displayed on the page.
•Never use DHCP - when this option is selected, you must configure the Manual Address
Options and DNS separately.
b.If you select either [Use DHCP as directed by a router] or [Always Enable DHCP for address
assignment and other configuration data] you have the option to enable the release of
DHCPv6 Address at Power Down. This option instructs the printer to send a DHCP release
message to the router when the device is powering-down. This releases the current DHCP
configuration and discards the printer’s IP Address configuration.
To select this option check the [Release DHCPv6 Address at Power Down] checkbox for
DHCPv6 Address.
8.In the DNS Configuration area:
a.Enter an IP Address for the [Preferred DNS Server]. Enter an IP Address for [Alternate DNS
Server 1] and [Alternate DNS Server 2].
b.Check the [Prefer IPv6 Address over IPv4] checkbox to enable this option.
By default, the printer will prefer an IPv4 address over IPv6 address if both are enabled. For
example, when querying the DNS, the printer will normally use the IPv4 address if an IPv6
address is also provided. By selecting this checkbox, this will change the preference to IPv6.
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9.The Default Gateway will display the link-local address of the router (known in IPv4 as the default
gateway).
10. The device can be configured with up to 4 manual IPv6 addresses, in the Manual Address Options area:
a.Check the [Enable Manual Address] checkbox to enable Router Prefix attachment.
b.The Router Prefix is derived from router advertisements. Select a router address prefix from
the list supplied in the [Router Prefix] drop-down menu to populate the prefix for manual
entry address.
c.Click on the [Add] button to add your address.
11. Click on the [Apply] button to accept changes or [Undo] to return the settings to their previous
value.
12. Click on the [OK] button when you see the message “Properties have been successfully modified”.
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Configure SLP
Configure Service Location Protocol (SLP) if needed to support CUPS, Mac OS, and NetWare.
SLP is used to announce and look up services on a local network. When SLP is enabled, the device
becomes a Service Agent (SA) and announces its services on the network to User Agents (UA), who
search for services, using SLP.
Note: To configure this feature or these settings access the Properties tab as a System
Administrator. For details, refer to Access Internet Services as System Administrator on page 24.
1.From the Properties tab, click on the [Connectivity] link.
2.Click on the [Protocols] link.
3.Select [SLP] in the directory tree.
4.In the General area:
a.For Protocol, check the [Enabled] checkbox to enable Service Location Protocol (SLP).
b.Enter an IP Address for the [Directory Agent], if required. This will specify the address of a
single Directory Agent (DA) to be added to the list of Directory Agents in the device’s DA list.
c.Enter the required name(s) for [Scope 1,2,3], this allows the System Administrator to set one
of the three manually configurable scope names. A scope is a searchable group or container
to which an agent may be associated. The default scope is called “DEFAULT”.
d.For Message Type, select either [Multicast] or [Broadcast] from the drop-down menu. This
setting defines whether SLP will use multicast or broadcast in communications. Multicast
packets are routed between subnets as needed, but broadcast are not.
e.Enter a value for Multicast Radius (0-255), the default is 255. This allows the System
Administrator to reconfigure the Multicast Radius for SLP. This is similar to the Time To Live
(TTL) in the TCP/IP parameter, and defines how many routers the multicast packet may cross.
f.Enter a value for MTU to set the Maximum Transmission Unit (484 - 32768), with 1400 as
the default. This allows the System Administrator to set the maximum packet size for SLP.
g.Version will display the SLP version number supported by the device.
h.Port Number will display the socket (port) that all SLP communications will use. All devices
are required to listen on port 427 for UDP and TCP packets.
i.Character Set will display the character set in use. The default is US-ASCII.
5.Click on the [Apply] button to accept the changes or [Undo] to return the settings to their
previous values.
6.Click on the [OK] button when you see the message “Properties have been successfully modified”.
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