Xerox WorkCentre 5790, WorkCentre 5700 Series, WorkCentre 5735A, WorkCentre 5740A, WorkCentre 5745A Evaluator Manual
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WorkCentre
5700 Series
Tabloid-size
Black-and-white
Multifunction Printer
®
Xerox® WorkCentre®
5700 Series
Multifunction Printer
Evaluator Guide
About this Guide
This Evaluator Guide introduces you to the WorkCentre 5700 Series
black-and-white multifunction printers, explains their key features and
performance advantages and provides guidance throughout your evaluation process.
Section 1: Evaluating
Multifunction Printers
3 Overview
4 Evaluate Productivity
5 Evaluate IT Compatibility
6 Evaluate Installation and Deployment
7 Evaluate Ease of Use and Management
9 Evaluate Reliability
10 Evaluate Versatility
13 Evaluate Security Capabilities
14 Evaluate Cost Control
Section 2: Introducing the Xerox®
WorkCentre 5700 Series Blackand-White Multifunction Printers
15 Product Overview
Section 3: Configurations
Summary, Specifications,
Supplies and Support Resources
18 Configuration Summary
19 Specifications
21 Supplies
23 Support Resources
2 Xerox® WorkCentre 5700 Series Evaluator Guide
Section 1: Evaluating Workgroup Multifunction Printers
Overview
Based on continuous study of our customers’ productivity requirements, Xerox®
recommends that the following criteria be used when evaluating which departmentclass multifunction printer to purchase for your office.
Productivity
Can the device keep up with the demands of
your daily and monthly workloads?
IT Compatibility
Is the device compatible with new and everchanging IT standards?
Installation and Deployment
How does the device ease the demands of the
deployment process?
Ease of Use and Management
Does the device include tools and features to
lighten the load for your IT staff?
Reliability
Is the device robust enough to meet your needs
and backed by quality service?
Versatility
Can the device be customized to meet your
specific needs?
Security
Does the device help keep your confidential
information private?
Cost Control
Can you monitor and control your organization’s cost of printing?
These sections examine each of the evaluation
criteria in greater detail, covering the specific
features and performance attributes you should
look for in a black-and-white workgroup multifunction printer. When the same criteria are
used to evaluate every device under consideration, you’ll see how the WorkCentre 5700
Series multifunction device excels against other
manufacturers’ products.
Xerox® WorkCentre 5700 Series Evaluator Guide 3
Section 1: Evaluating Workgroup Multifunction Printers
Evaluate Productivity
In addition to actual print engine speed, consider the factors that affect
overall throughput. Are the device’s scanning and faxing features powerful enough
to support the demands of your busiest departments? Is the device appropriately
sized for the entire workgroup? Can important features be used simultaneously, or are
employees forced to wait for the device to become “free”? Is the system designed to
minimize network traffi c? Can device functions be monitored from users’ desktops
and/or at the device?
How the WorkCentre 5700
Series exceeds the productivity
requirement:
Speed
The productivity of the WorkCentre 5700 Series
starts with seven output-engine-speed options,
which deliver output speeds from up to 35
ppm black-and-white to up to 90 ppm blackand-white — ensuring the right fi t for a wide
array of offi ce environments and workgroups.
Document handling speed is notable as well,
with a 100-sheet DADH (75-sheet DADH on
WorkCentre 5735) that scans single-sided
documents at 60 or 80 ipm. With FPOTs ranging
from as fast as 2.7 seconds to 4.7 seconds,
users won’t have to wait long for their jobs to
get started, either.
Network performance
Performance isn’t limited to raw document
feeds and speeds. All network-enabled
WorkCentre 5700 Series devices feature a
new 1.2 GHz high-performance processor plus
an 160 GB hard drive. It’s ready and able to
process your large, complex print and scan jobs.
In addition, 10/100/1000Base-TX Ethernet
connectivity comes standard for shared network printing, and optional adapters for IEEE
802.5 (Token Ring) and 10Base5, 802.11a/b/g
wireless Ethernet ensure you can connect
WorkCentre 5700 Series devices according to
your company’s specifi c needs.
The WorkCentre 5700 Series devices are easy
on your network as well. With RAM collation,
fi les are sent over the network just once no
matter how many sets are printed. Job pipelining allows the device to process print jobs even
if the print engine is busy with an earlier print
job — thus optimizing system performance by
avoiding delays during job processing.
Image quality
With up to 4800 x 600 dpi interpolated copy
resolution and up to 1200 x 1200 dpi print
resolution, the WorkCentre 5700 Series devices
generate high-quality copies and prints with
crisp text and images. To ensure that printed
output meets users’ high expectations, Xerox
also supports multiple Page Description
Languages (PDLs) including PostScript
emulation, XPS, PCL
and HP-GL2.
Concurrency
The new WorkCentre controller’s advanced
design also helps avoid bottlenecks at the front
panel. Concurrent operation means you won’t
have to wait until a long print job is complete
to program a fax, scan or copy job. By keeping
the front panel available for programming while
the print engine is busy, users stay productive
and avoid idle time waiting for the device. Scan
and fax jobs can be programmed and executed
without waiting for the print engine to become
available, while newly programmed copy jobs
will join the job queue and be executed when
earlier jobs are completed.
®
6 and PCL® 5e emulation,
®
3™
®
Monitoring system status
With the WorkCentre 5700 Series devices,
up-to-date information on every job — print,
copy, scan, email or fax, plus in-depth device
information — is always at a user’s fi ngertips.
Whether at the device or from the desktop,
users can manage documents and jobs through
an integrated job queue with a few mouse-clicks
or button pushes.
4 Xerox® WorkCentre 5700 Series Evaluator Guide
Section 1: Evaluating Workgroup Multifunction Printers
Evaluate IT Compatibility
One of the most important considerations when evaluating a new multifunction
printer is its ability to meet current and future network and security standards.
Is the device compatible with the latest technologies? Can it be easily upgraded to
stay up to speed with new technological developments?
How the WorkCentre 5700 Series
exceeds the IT compatibility
requirement:
Cutting-edge Internet and security standards
meet today’s most demanding office requirements. Redesigned to enhance your IT investment, the WorkCentre 5700 Series devices
offer the latest innovations that are critical to
efficient, forward-thinking IT operations:
• IPv6 support — The advanced controller in
WorkCentre 5700 Series devices supports
the IPv6 protocol for printing, scanning and
device management
• Web Services on Devices (WSD) — Xerox
5700 Web Services technology provides a
common framework for describing and sharing information over the Internet, delivering
an improved customer experience around
connecting, installing, and using Windowsbased devices.
• Smart Card authentication — WorkCentre
5700 Series devices support Smart Card
technology, which protects against unauthorized access. Users can be authenticated using
a two-factor identification system — including
both card-based identification and a personal
identification number entered at the device
user interface — to gain access to the walkup
features at the device and the network.
®
• 1 GB Ethernet — The new network control-
ler delivers Ethernet connection speeds of
up to 1 Gigabit. This increased performance
eliminates network bottlenecks and drastically
improves the speed at which jobs reach your
WorkCentre 5700 Series device.
®
• Xerox
• Improved remote management — Xerox
Global Print Driver® and Xerox®
Mobile Express Driver
Series support these two innovative new print
drivers that can greatly simplify installing,
managing and supporting printers and multifunction printers on the network, and increase
end-user productivity.
Device Manager, CentreWare Web and
CentreWare Internet Services deliver streamlined device fleet management from a
centralized location, including configuration
management, device-status notifications,
enhanced standardized managementinformation-base profiles, and comprehensive
audit logs.
®
— WorkCentre 5700
Available Smart Card technology lets
administrators restrict access to sensitive documents and walk up features.
®
Xerox® WorkCentre 5700 Series Evaluator Guide 5
Section 1: Evaluating Workgroup Multifunction Printers
Evaluate Installation and Deployment
Installing and deploying a fleet of multifunction printers throughout your
organization is a potentially time-consuming, complicated process. The process
isn’t limited to physically placing the units in their new environments, but also includes
integrating the devices with the existing network infrastructure. Also consider the
process required to deploy printing and scanning services to your users, and how
automated that process can be.
How the WorkCentre 5700 Series
exceeds the installation and
deployment requirements:
Installation
When you choose Xerox
that your equipment will be delivered and
installed to your specifications and expectations. Network-enabled configurations include a
10/100/1000Base-TX Ethernet connection with
features including automatic IP addressing,
device naming, and Ethernet speed sensing to
provide simple and automatic network installation. Management and system setup can
be accomplished through a variety of means,
including easy wizard-based processes found
within Xerox
as cloning enable multiple-device installation
onto networks with identical settings, eliminating the need to set up each system individually.
Deployment
With the WorkCentre 5700 Series devices, print
and scan drivers can be deployed centrally,
thereby eliminating the need for IT staff to
perform desk-to-desk manual installation of the
driver software. CentreWare Web wizards are
provided to aid in the processes of installing,
troubleshooting and upgrading print and scan
drivers for employees, freeing up IT personnel for more pressing projects. Driver support
is delivered for Windows (Server 2003 / XP /
Vista), including most operating systems with
32- and 64-bit drivers; Macintosh OS 10.3 and
above; and multiple UNIX and Linux platforms.
®
CentreWare Web. Features such
®
, you can rest assured
Plus the WorkCentre 5700 Series supports two
innovative new print drivers that can greatly
simplify installing, managing and supporting
printers and multifunction devices on the
network, and increase end-user productivity:
®
• Xerox
• Xerox
In addition, these drivers provide users with a
consistent single interface for all printers, with
real-time, dynamic reports of printer status. As
a result, users can easily identify the best printer
for their needs, quickly choose the correct
options and see updated consumables status
without the assistance of IT. To learn more, and
download X-GPD and X-MED free, visit xerox.
com/global and xerox.com/mobile.
Mobile Express Driver® (X-MED)
makes it easy for mobile users to find, use and
manage Xerox
every new location. Plug into a new network,
and X-MED automatically discovers available
printers and provides status and capability
information. Save a list of “favorite” printers for each location, store application print
settings for use on any printer in any network,
and greatly reduce mobile support calls to IT.
®
universal print driver that lets IT administrators install, upgrade and manage Xerox
and non-Xerox
It provides a consistent, easy-to-use interface for end-users, reducing the number of
support calls, and simplifying print services
management.
®
and non-Xerox® devices in
Global Print Driver® (X-GPD) is a truly
®
®
devices from a single driver.
The innovative Mobile Express
Driver makes mobile printing
easy — on both Xerox® and
non-Xerox® devices.
6 Xerox® WorkCentre 5700 Series Evaluator Guide
Section 1: Evaluating Workgroup Multifunction Printers
Copy
Select a Service
Local User
E-mail Fax
Workflow
Scanning
Server FaxInternet Fax
Reprint
Saved Jobs
Evaluate Ease of Use and Management
Look for fully integrated functions that work together to create more value
than the sum of their parts. Are the functions easy to learn? Is the user interface
consistent from function to function? Do the network features give users full access
to the power of your network? Does the device include additional software to take
full advantage of digital documents? Is the device easy for your IT organization to
manage as part of its infrastructure?
How the WorkCentre 5700
Series exceeds the ease of use
requirement:
Front panel user interface
It doesn’t matter if a job is simple or complex
— the new front panel user interface (UI) on
WorkCentre 5700 Series devices is easy to learn
and offers quick job programming. It features
touch-screen functionality with bright icons and
intuitive organization, with the most commonly
accessed features on the home screen and easy
access to advanced programming features. A
selection of buttons accompanies the touchpanel UI for manual command and numbers
inputs, management features access, and job
execution (with the familiar green Start button).
Third-party applications can be integrated with
the front panel UI as well. Regardless of whether
you’ve used a Xerox
the past, you will find WorkCentre 5700 Series
devices a pleasure to use.
On-board documentation
The front panel user interface on the WorkCentre
5700 Series pulls from the on-board user documentation to deliver a wealth of helpful information — such as how to send a scan via email.
Bidirectional print drivers
The WorkCentre 5700 Series utilizes CentreWare
print drivers to provide an easy, intuitive method
of programming jobs and receiving updated
system status information. Like the front-panel
touch-screen UI, the print drivers are intuitively
organized by tabs. The most commonly used
features are located on the default tab, with
advanced features easily accessible when programming more complex jobs. The print drivers
also provide bidirectional information like system
®
multifunction printer in
®
status, job status, currently loaded paper sizes,
installed options and more.
How the WorkCentre 5700 Series
exceeds the ease of management
requirement:
Network management
It couldn’t be easier for a network administrator: WorkCentre 5700 Series devices integrate
into virtually any network environment. Network
configuration is made simple with CentreWare
Web configuration wizards, which eliminate the
need for IT staff to perform tasks at the front
panel of each networked device. WorkCentre
5700 Series devices include support for multiple
native network environments, including TCP/IP,
IPv6, SNMP, SMB, Novel IPX, AppleTalk and IPP.
®
Xerox
CentreWare software
®
Xerox
CentreWare Web (CWW) software is a
powerful device management solution for IT
departments. CWW is free software that eases
the chore of installing, configuration, managing, monitoring and pulling reports from the
networked printers and multifunction printers throughout your enterprise — regardless
of vendor. Xerox
asset management through compatibility with
network management tools for Sun, Novell,
Microsoft and other environments.
WorkCentre 5700 Series devices also include
CentreWare Internet Services (CWIS), an
embedded web server that allows employees
and IT personnel to perform detailed status
checks on the system and consumables,
administer system settings, and manage
access and accounting controls via any
standard web browser.
®
also addresses enterprise
Get instant access to all functions
with the easy-to-follow touch screen
interface.
Xerox® WorkCentre 5700 Series Evaluator Guide 7
Xerox® Scan to PC Desktop®
Developed by Nuance and Xerox®, Scan
to PC Desktop software bridges the gap
between Microsoft Office documents,
PDFs and paper. It allows you to customize
the scanning menus on your WorkCentre
5700 series multifunction printer directly
from your desktop. This makes it easy to
securely scan to specific folders on your
desktop, turning a shared multifunction
printer into your own personal multifunction printer.
Xerox® Secure Access
®
Unified ID System
Secure Access integrates with your existing
employee ID badge solution, allowing
users to simply swipe their badge at the
WorkCentre 5700 series multifunction
printer to unlock access to features.
Usage data can then be made available
to other solutions for tracking, accounting
and regulatory purposes. Follow-You
Print™, a feature of Secure Access, allows
you to send a document to a secure print
queue, walk up to any printer on the
network equipped with Secure Access,
swipe your ID card and access the document for printing.
ScanFlowStore
®
ScanFlowStore software by Nuance®
greatly reduces document processing
time with its powerful Optical Character
Recognition technology. Using templatebased scanning, a user simply selects
specific “zones” on a document from
which data specific to industries such as
healthcare, legal or financial, is captured
and used for file naming, creating network
folders, populating PDF properties, searching and retrieving, and routing scanned
documents to their correct repositories.
Personalized solutions you access
right from the touch screen interface.
Your key to a simplified office.
Xerox® Workflow Solutions connect users to the
tools they need to make their information workflows faster, more efficient and more effective.
Control access to information. Reduce the costs
of information workflow and your organization’s environmental impact. Enable new ways
of working that streamline and accelerate
business cycles and give you a competitive
advantage.
®
Xerox
Workflow Solutions give you measurably better ways of working with information
no matter what industry, no matter how big or
small your organization, and no matter where
you operate.
Conservation built-in
Get a powerful multifunction printer
that is environmentally preferable.
• Power save with quick start-up conserves electricity during downtime
while keeping the device ready for
action.
• Full compliance with the EU
Restriction of Hazardous Substances
(RoHS) Directive* and the stringent
2009 ENERGY STAR
®
standards.
8 Xerox® WorkCentre 5700 Series Evaluator Guide
• Automatic paper-saving print
settings allow for reduced impact
on the environment. Options
include default two-sided printing,
proof print, recycled paper and
draft mode.
• Stay earth-friendly. Our innovative
new EarthSmart feature automatically chooses the most environmentally sensitive options for your job.
* All newly manufactured WorkCentre 5700 MFPs are fully RoHS compliant. There may be
occasions when we will provide some equipment or spare parts which will not be fully RoHS
complaint. This is necessary in order to minimize the detrimental environmental impacts that
would occur if we prematurely dispose of those existing parts that fully comply with existing
North American legal requirements. Fully RoHS compliant equipment and parts are available
upon request for select customers.
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