Xerox Pro 40, C40, M45, C55, C32 User Manual

© 2003 XEROX CORPORATION. All rights reserved. XEROX®, The Document Company®, the digital X®, CopyCentre, WorkCentre® and WorkCentre Pro are trademarks of XEROX CORPORATION. Genidocs™ is a
trademark of Omtool, Ltd. Product appearance, build status and/or specifications are subject to change without notice. Printed in U.S.A. 07/03
36 USC 220506 610P716310

Call today. For more information on how Xerox helps meet your

security requirements, call

1-800-ASK-XEROX or visit us at

www.xerox.com/security. For product information on CopyCentre,

WorkCentre or WorkCentre Pro, visit

www.xerox.com/office.

STANDARD FEATURES

Device Access Password Protection
Internal Auditron (Copy Accounting)
Service Diagnostic Port Restrictions
Remote Systems Administrator Device

Access Password Protection
Configurable Network Services
Secure Print

OPTIONAL FEATURES

Secure Embedded Fax Modem
Foreign Device Interface
Cleared Service Technicians/Diagnostic

Software for Customer-Owned PC
Image Overwrite Security

(On-Demand & Immediate)
Removable Disk Drives
Network Authentication

(Scan/E-Mail/Fax)
Network Accounting Enablement

(Print/Copy/Scan/Fax)
Scan/E-Mail Compliance and Security

Security Features and Options

Embedded fax option is available on CopyCentre C35/C45/C55, WorkCentre M35/M45/M55 and WorkCentre Pro 35/45/55 models only.
Image Overwrite Security is not necessary in copy mode for CopyCentre C35/C45/C55, WorkCentre M35/M45/M55 and

WorkCentre Pro 35/45/55. These products use Random Access Memory in copy mode rather than a hard disk.
Removable disk drives are available on CopyCentre C65/C75/C90 and WorkCentre Pro 65/75/90.
Requires integration with a Xerox Business Partner accounting solution.
Requires integration with a Xerox Business Partner solution (Genidocs software by Omtool).
N/A: Not applicable.

Security Overview

Xerox offers robust standard and optional security features that
can be customized to help you meet your security goals.

The best time to talk to us about your security concerns is right now.

Security-conscious organizations around the world are examining and, in most cases, upgrading
their information security measures. Xerox has experienced analysts who can help assess your
document security requirements and work with you to make sure they are met. In addition, Xerox
Global Services has customized services available to help you manage your document security.
Xerox maintains current CERT (Computer Emergency Response Team)* security alert information
so that your security/IT team knows its document security is up-to-date in the changing environment.

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* The Computer Emergency Response Team (CERT) provides the Internet community

with a single organization that coordinates responses to security incidents.

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CopyCentre™C32 Color/C40 Color/ WorkCentre®M35/M45/M55 WorkCentre®Pro 32 Color/40 Color/

C35/C45/C55/C65/C75/C90 35/45/55/65/75/90

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CopyCentre™WorkCentre®WorkCentre®Pro

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Xerox systems, software and
services adhere to privacy and
security technical requirements
published in the latest industry
standards and governmental
security regulations:

• The Health Insurance Portability and
Accountability Act (HIPAA) (Health)

• Gramm-Leach-Bliley Act (Finance)

• FDA 21 CFR Part 11
(Pharmaceutical)

• USA PATRIOT Act

Common Criteria.

Xerox supports the Common
Criteria for IT Security Evaluation
(ISO/IEC 15408), an internationally
recognized set of standards that
define security requirements and
establish procedures for evaluating
the security of IT systems and
software. Xerox is seeking Common
Criteria Certification for CopyCentre,
WorkCentre and WorkCentre Pro
to help you simplify and reduce
the cost of internal product
accreditation processes.

(2) (2)

SFTBR-03UA

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If your critical information falls into the

wrong hands, it can create serious financial

and legal burdens.

Security Overview

• Our advanced architectural design

isolates print, copy, scan and fax
operations so your data stays
tightly controlled.

• Xerox products adhere to industry

standards so you can implement
security via well-established
methodologies.

• Robust security features can

be customized to meet your
specific needs.

• Integrating WorkCentre Pro’s capa-

bilities with solutions from Xerox
Business Partners lets you extend
your protective shield even further.

Secure

Embedded Fax prevents

unauthorized control of the device via the
fax subsystem (internally separated from
network functions). Faxes can be automati­cally routed to a password-protected fax
mailbox or stored at the device until an
authorized user releases them for printing.
Other robust security features such as
auto/manual answer mode, dial directory
set-up, and fax reports can be customized
to meet your individual needs.

Secure support is part of your
Xerox service agreement.

We’ve developed a range of service support
solutions to help make sure your data
will not be compromised. The portable
workstation used to service your machine
is never connected to your data. We also
provide diagnostic maintenance software
for customer PCs that must remain on site.
And Xerox technicians with government
security clearances are on call in select areas.

threat

The

real.

is

In today’s networked office, digital
devices can print, copy, scan to
network destinations, send an e-mail
attachment, or send faxes. And if
everyone has access to your digital
device, that means just about anyone
can pick up documents left in the
output tray, or distribute hard-copy
documents over the network.
That’s why Xerox provides security
solutions that allow you to restrict
access, track usage, and protect
confidential data that flows through
CopyCentre

™

digital copiers,

WorkCentre

®

copier-printers and

WorkCentre

®

Pro advanced

multifunction systems.

Keep your enterprise
information safe with a
powerful suite of Xerox
digital security solutions
designed to limit risk and
vulnerability.

CopyCentre, WorkCentre and
WorkCentre Pro products help
ensure the confidentiality of
mission-critical information.

www.xerox.com/security

Safe. Secure. Protected.

Xerox provides the keys to greater security.

Protect your investment.

With Device Access Password Protection,
you hold the key to safeguarding your
investment. Administrative device set-up
screens and remote network settings
cannot be viewed or altered without a
Personal Identification Number (PIN).

Configurable Network Services let you
secure your networked devices by allowing
enablement/disablement of specific device
and print protocols.

Maintain confidentiality.

How do you prevent unauthorized viewing
of important documents you have sent to
the printer? How can you make sure they
won’t walk away? Xerox Secure Print
holds jobs at the device until the owner
enters a PIN to release them. They aren’t
printed until you’re on the scene.

The Image Overwrite Security option
electronically erases data processed to the
hard disk in print, copy, scan, Internet fax
and server fax modes. This eliminates data
stored as part of routine job processing.
Depending on customer environments,
electronic erasing can be performed imme­diately after every job or on demand at your
convenience. (The Xerox Image Overwrite

Security process implements a 3-pass
algorithm specified in the U.S. Department
of Defense Directive 5200.28-M.)

The Removable Disk Drive Accessory lets
you remove and store hard drives, virtually
eliminating the risk of unauthorized access
to classified data.

Provide access, secure data,
control and track usage.

Network Authentication restricts access
to scan, e-mail and fax features by
validating network user names and
passwords prior to use of these features.

Regulatory compliance and privacy
protection is available on a WorkCentre Pro
using Omtool’s GenidocsTM, a Xerox Premier
Business Partner solution. A press of a
button encrypts outbound documents,
which are automatically decrypted upon
receipt, enabling compliance with govern­ment privacy regulations such as HIPAA.

The Internal Auditron prevents unauthorized
users from using walk-up copy features.
You can limit the number of copies available
for each user, track usage at an account or
department level, and download data to a PC
to generate audit reports.

The optional Foreign Interface Device
enables external access and accounting via
magnetic card readers, coin devices and
third-party accounting solutions.

In addition, with optional WorkCentre Pro
Network Accounting enablement, you
control access and track usage on a
centralized basis. You get up-to-the-minute
data on how WorkCentre Pro is being used
by account and/or user number, the type of
service (print, copy, scan, fax) and even the
time and date of completion. This solution
requires integration with a Xerox Business
Partner accounting solution, such as those
provided by Equitrac and Control Systems.

digital

The

connection.

Minimize

threats.

Maximize

securi

ty.