Xerox PHASER 8560MFP User Manual

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System

Phaser ® 8510/8560MFP

multifunction product

Administrator

Guide

www.xerox.com/support

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Copyright © 2006 Xerox Corporation. All Rights Reserved. Unpublished rights reserved under the copyright laws of the United States. Contents of this publication may not be reproduced in any form without permission of Xerox Corporation.

Copyright protection claimed includes all forms of matters of copyrightable materials and information now allowed by statutory or judicial law or hereinafter granted, including without limitation, material generated from the software programs which are displayed on the screen such as styles, templates, icons, screen displays, looks, etc.

XEROX

, CentreWare®, Phaser®, PhaserShare®, PhaserSMART®, PrintingScout™, TekColor™, and Walk-Up® are trademarks

of Xerox Corporation in the United States and/or other countries.

and PostScript® are trademarks of Adobe Systems Incorporated in the United States and/or other countries.

Adobe

Apple

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States and/or other countries.

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PCL

Windows

, Windows NT®, and Windows Server™ are trademarks of Microsoft Corporation in the United States and/or other

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Sun

, Sun Microsystems™, and Solaris® are trademarks of Sun Microsystems, Incorporated in the United States and/or other

countries.

is a trademark in the United States and other countries, licensed exclusively through X/Open Company Limited.

UNIX

Page 3

1Overview

Resources . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-1

PrintingScout Alerts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2

PhaserSMART Technical Support . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2

How to Access PhaserSMART . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2

Xerox Support Centre . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-5

CentreWare Internet Services (IS). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-6

2 Network Installation Features

Using a Startup Network Configuration File. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-2

About the Configuration File . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-2

Configuration File Requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-2

Specifying the Location of the Configuration File . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-2

Printer Driver Installation Features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-3

Walk-Up Printing Driver . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-3

Walk-Up Installation. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-3

Installation from the Printer’s Hard Drive . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-4

Auto-Configuring Driver . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-4

Discovery Protocols. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-5

Multicast DNS. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-5

Service Location Protocol . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-5

3 Network Administration Features

Printer Neighborhood . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-2

Job Accounting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-3

Enabling or Disabling Job Accounting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-4

Usage Profile Reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-4

Setting Up Usage Profile Reporting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-4

Sending Usage Profile Reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-4

Xerox Usage Analysis Tool. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-5

System Requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-5

System Administrator Guide

Page 4

Contents

Protocol Control . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-6

HTTP. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-6

TCP/IP. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-6

Port 9100 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-7

LPR . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-8

IPP. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-8

SNMP . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-9

Email Server . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-9

MaiLinX Remote Printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-10

MaiLinX Alerts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-11

EtherTalk. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-12

Cloning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-13

4 Security Features

Basic Concepts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-2

About Admin and Key User Accounts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-2

About HTTP, HTTPS, and SSL/TLS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-3

About Certificates . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-3

About Access Control Lists . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-4

Securing the Printer in a High Security Environment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-5

Setting Up a Certificate . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-6

Configuring SSL . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-7

Configuring Administrator and Key User Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-8

Configuring the Print Host Access List. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-9

Securing the Hard Drive . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-10

Selecting the Hard Drive Overwrite Security Option . . . . . . . . . . . . . . . . . . . . . . . . 4-10

Selecting the Automatic Removal of Secure, Personal, and Proof Jobs Option. . . . 4-11

Locking the Control Panel Menus. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-13

Controlling Access to Color Printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-13

Controlling Access to Color Copying . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-14

Configuring SNMP . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-15

Configuring SNMP for Maximum Security . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-15

Configuring SNMP v1/v2c . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-16

Configuring SNMP v3 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-18

Configuring the SNMP Access Control List. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-20

Disabling SNMP . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-20

System Administrator Guide

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Contents

5 Printing Features

Secure, Personal, Personal Saved, Proof, Print With and Saved Print Jobs . . . . . . . . . . . . . 5-2

Smart Trays . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-2

Paper Tips Page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-2

6 Fax Features

Fax Defaults. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-2

Fax Configuration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-2

Fax Send Setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-3

Fax Receive Setup. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-4

Fax Individual Directory Help. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-5

Adding Individual Directory Entry Help . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-5

Editing Individual Directory Help . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-6

Importing Individual Directory Help . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-6

Fax Group Directory Help. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-7

Adding Group Directory Help . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-7

Adding New Group Members Help . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-8

Editing Group Directory Help. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-8

Print Fax Reports Help . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-9

Clear Pending Fax Jobs Help. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-9

Clear Received Fax Jobs Help. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-9

7 Scanning Features

Public Folder Help. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-2

Deleting Scans. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-2

Retrieving Scans . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-3

Private Folder Help . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-3

Deleting Scans. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-3

Create Folder Help. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-4

Administrative General Settings Help. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-5

Private Folder Operations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-5

Scan Policies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-5

Administrative Folder Cleanup Help. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-6

Immediate Cleanup Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-6

Scheduled Cleanup Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-6

System Administrator Guide

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Page 6

Contents

8Glossary

Terms and Abbreviations. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-1

A Configuration Card Parameters

General Information Parameters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . A-2

PostScript Parameters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .A-2

PCL Parameters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . A-3

USB 2.0 Parameters. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .A-3

Hard Drive Parameters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . A-3

Network Information Parameters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . A-3

PhaserShare Series B Interface for Ethernet Network Parameters . . . . . . . . . . . . . . . . . . . . A-3

EtherTalk Parameters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .A-4

TCP/IP Parameters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .A-4

DNS Parameters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . A-4

SLP Parameters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . A-5

SSDP Parameter . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . A-5

NBNS (WINS) Parameters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . A-5

Access Control Parameter . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . A-5

LPR Parameters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . A-5

AppSocket (Port 9100) Parameters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . A-5

IPP (Internet Printing Protocol) Parameters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . A-6

SNMP Parameters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .A-6

HTTP (CentreWare IS) Parameters. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . A-6

FTP Parameters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . A-6

Status Notification Parameter . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . A-7

MaiLinX Remote Printing Parameters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . A-7

System Administrator Guide

Page 7

Contents

B Printer Commands

Phaser PCL Commands. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . B-2

Media Size. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . B-2

Media Type . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . B-3

Input Trays . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . B-4

Phaser PJL Commands . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . B-5

C Acknowledgements

Index

System Administrator Guide

1-v

Page 8

Overview

This section includes:

■ Resources on page 1-1

■ PrintingScout Alerts on page 1-2

■ PhaserSMART Technical Support on page 1-2

■ Xerox Support Centre on page 1-5

■ CentreWare Internet Services (IS) on page 1-6

You can obtain information regarding your printer and its capabilities from the following sources.

Resources

Information Source

Installation Guide*

Quick Use Guide*

User Guide (PDF)*

Advanced Features Guide (PDF)

Quick Start Tutorials

Video Tutorials

Recommended Media List

Printer Management Tools

Knowledge Base

PhaserSMART

Technical Support

Information about menu selection or error messages on control panel

Information pages

* Also available on the Support website.

Packaged with printer

Software and Documentation CD-ROM

www.xerox.com/support

Recommended Media List (United States)

Recommended Media List (Europe)

www.xerox.com/office/pmtools

www.xerox.com/support

www.phaserSMART.com

www.xerox.com/support

Control panel Help (?) button

Control panel menu

System Administrator Guide

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Page 9

PrintingScout Alerts

PrintingScout is an automated tool that is installed with the Xerox printer driver. It automatically checks the printer status when a print job is sent. If the printer is unable to print a job, PrintingScout automatically displays an alert on the user’s computer screen to let them know that the printer needs attention. The user can click the alert to view instructions explaining how to fix the problem. PrintingScout provides real-time support to users, while eliminating many of the help calls requesting printer support. PrintingScout saves you time for more critical tasks.

PhaserSMART Technical Support

PhaserSMART Technical Support is an automated, internet-based support system that uses the user’s default web browser to send diagnostic information from their printer to the Xerox website for analysis. PhaserSMART Technical Support examines the information, diagnoses the problem, and proposes a solution. If the problem is not resolved with the solution, PhaserSMART Technical Support assists the user in opening a Service Request with Xerox Customer Support.

PhaserSMART provides support to users, while eliminating many of the help calls requesting printer support. PhaserSMART Technical Support saves you time for more critical tasks.

How to Access PhaserSMART

Use one of the following options to access PhaserSMART Technical Support:

■ PrintingScout

■ Web

■ CentreWare IS

■ The printer driver

■ Xerox Support Centre

Using PrintingScout Software

If PrintingScout displays an alert on your screen, do the following:

1. Click the alert to view instructions explaining how to fix the problem.

2. Follow the instructions on the screen.

System Administrator Guide

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Page 10

Using a Web Browser

To access PhaserSMART Technical Support from the web:

PhaserSMART Technical Support

1. Open your browser and go to www.phaserSMART.com

2. Locate your printer’s IP address: a. On the control panel, press the System button. b. Select Information, and then press the OK button. c. Select System Identification, and then press the OK button. d. Note the IP address.

3. Enter your printer’s IP address in the browser window.

4. Follow the instructions on the screen.

Using CentreWare IS

To access PhaserSMART Technical Support from CentreWare IS:

1. Launch your web browser.

2. Enter your printer’s IP address in the browser’s Address field (http://xxx.xxx.xxx.xxx).

3. Click Support.

4. Select the PhaserSMART Diagnostic Tool link.

5. Follow the instructions on the screen.

Using a Windows Printer Driver

To access PhaserSMART Technical Support from your printer driver:

1. Select Start, select Settings, and then select Printers.

2. Right-click the printer name, and then select Properties.

3. Select the Troubleshooting tab.

4. Select the PhaserSMART Technical Support link.

5. Follow the instructions on the screen.

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PhaserSMART Technical Support

Using the Xerox Support Centre

To access PhaserSMART Technical Support from the Xerox Support Centre:

1. Select one of the following options:

■ Windows: Double-click the Xerox Support Centre icon

on your desktop.

■ Macintosh: Click the Xerox Support Centre icon in the

dock.

2. Select your printer from the Select Printer drop-down list.

3. Select the Solutions tab.

4. Select the Advanced Solutions link.

5. Select the Technical Support link.

6. Click the PhaserSMART icon.

See also:

Xerox Support Centre on page 1-5

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Xerox Support Centre

The Xerox Support Centre is a utility that is installed when running the driver installer. It is available for systems with Windows 2000 and later or Mac OS X, version 10.2 and higher.

The Xerox Support Centre appears on the desktop for Windows systems or is placed in the Mac OS X dock. It provides a central location for accessing the following information:

■ User manuals and video tutorials

■ Solutions to troubleshooting problems

■ Printer and supplies status

■ Supplies ordering and recycling

■ Answers to frequently asked questions

■ Default printer driver settings (Windows only)

Note: It is recommended that you use the Xerox driver installer instead of the Microsoft Add

Printer Wizard. If you use the Microsoft Add Printer Wizard, the Xerox Support Centre is not installed on the PC. Also, the Xerox driver installer installs the Xerox printer driver, enabling you to work more efficiently by accessing printer features and resources to solve simple problems. This eliminates many of the help calls requesting printer support, saving you time for more critical tasks.

To start the Xerox Support Centre utility:

1. Select one of the following options:

■ Windows: Double-click the Xerox Support Centre icon

on your desktop.

■ Macintosh: Click the Xerox Support Centre icon in the

dock.

2. Select your printer from the Select Printer drop-down list.

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CentreWare Internet Services (IS)

CentreWare IS provides a simple interface that enables you to manage, configure, and monitor networked printers from your desktop using an embedded web server. CentreWare IS gives administrators easy access to printer status, configuration, and diagnostic functions. It also provides users with access to printer status and special printing functions such as printing saved jobs. With CentreWare IS software, you can access and manage your printers over a TCP/IP network using a web browser.

CentreWare IS enables you to:

■ Check supplies status from your desktop, saving a trip to the printer. Access job

accounting records to allocate printing costs and plan supplies purchases.

■ Define a network printer search and view a list of printers using Printer Neighborhood.

The list provides current status information and allows you to manage printers independent of network servers and operating systems.

■ Configure printers from your desktop. CentreWare IS makes it easy to copy settings from

one printer to another.

■ Define network, administration, and security features for a network printer.

■ Set up and use a simple web-browser-based printing system. Marketing collateral, sales

materials, business forms, or other standardized, frequently used documents can be saved as a group with their original driver settings then reprinted on demand at high speed from any user's browser. A printer with a hard drive is required to support these functions. In some printer models, a DX configuration is required to support these functions.

■ Troubleshoot print-quality problems using built-in diagnostics.

■ Define a link to your local web server’s support page.

■ Access online manuals and technical support information located on the Xerox website.

Note: CentreWare IS requires a web browser and a TCP/IP connection between the printer

and the network (in Windows, Macintosh, or UNIX environments). TCP/IP and HTTP must be enabled in the printer. JavaScript is required to access the pages in Printer Neighborhood. If JavaScript is disabled, a warning message appears and the pages do not function properly.

To access CentreWare IS:

1. Launch your web browser.

2. Enter your printer’s IP address in the browser’s Address field (http://xxx.xxx.xxx.xxx).

For complete information about CentreWare IS, click the Help button in CentreWare IS to go to the CentreWare IS Online Help.

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Network Installation Features

This chapter includes:

■ Using a Startup Network Configuration File on page 2-2

■ Printer Driver Installation Features on page 2-3

■ Discovery Protocols on page 2-5

See also:

Advanced Features Guide at www.xerox.com/support

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Using a Startup Network Configuration File

This section includes:

■ About the Configuration File on page 2-2

■ Configuration File Requirements on page 2-2

■ Specifying the Location of the Configuration File on page 2-2

About the Configuration File

To configure printer settings or to perform other tasks, such as loading fonts, color tables, and job patches, you can create a startup network configuration file. When the printer is turned on or reset, the TFTP service on the TFTP server downloads the configuration file once an IP address is acquired and confirmed in the printer. The TFTP service processes the data in the configuration file as if it were a standard print job.

Configuration File Requirements

The configuration file must be:

■ A valid PostScript or PCL file that contains the appropriate PostScript, PCL, or PJL

commands. For a list of the Xerox-unique PCL and PJL commands, see Printer

Commands on page B-1.

■ Stored on a TFTP server that the printer can access over the TCP/IP network.

Specifying the Location of the Configuration File

To specify the location of the configuration file, do one of the following:

■ If the printer is connected to a TCP/IP network in a DHCP/BOOTP environment, use the

DHCP/BOOTP environment.

■ Use DHCP option 66 to specify the TFTP server IP address or hostname.

■ Use DHCP option 67 to specify the pathname of the configuration file.

For information on how to set these parameters, refer to your DHCP or BOOTP server documentation.

■ If the printer is connected to a TCP/IP network in a non-DHCP environment, use

CentreWare Internet Services (IS). On the TCP/IP Settings page, under TFTP Settings, do the following:

■ Enter the TFTP server IP address or hostname in the TFTP Server Name field.

■ Enter the pathname of the configuration file in the Boot File Name field.

For more information, see the CentreWare IS Online Help.

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Printer Driver Installation Features

This section includes:

■ Walk-Up Printing Driver on page 2-3

■ Walk-Up Installation on page 2-3

■ Installation from the Printer’s Hard Drive on page 2-4

■ Auto-Configuring Driver on page 2-4

Walk-Up Printing Driver

The Xerox Walk-Up Printing Driver enables printing from a PC or Macintosh to any Xerox PostScript-enabled printer. This is especially helpful for mobile professionals who travel to multiple locations and need to print to different printers. Instead of installing the printer drivers for each printer, you can download this driver from the web. Although it does not enable access to all printer-specific features, it does enable access to common printing features, such as 2-sided printing.

The driver contains basic features that are common to most of the PostScript-enabled printers, including:

■ Portrait, landscape, and rotated landscape orientations

■ Single-sided or two-sided printing

■ Single or multiple pages per sheet (including booklet printing)

■ Paper or transparency printing

■ Page size selection

Note: For information about Xerox printer driver features that are available with specific

operating systems, see Printer Driver Features in the Advanced Features Guide for your printer at www.xerox/support

Walk-Up Installation

The Xerox Installer enables quick and easy installation of the printer driver. The installer is included on the Software and Documentation CD-ROM, supplied with the printer, and is available on the web. When you run the installer, the main screen lists the Xerox printers of that model discovered on the network or connected via USB. You can choose one of the discovered printers, enter the IP address of the desired printer, or use Walk-Up Technology.

This technology is especially helpful when there is more than one Xerox printer on the discovered printers list and you don’t know the printer’s IP address.

To use Walk-Up installation:

1. Select Walk-Up Technology, and then click the Next button on the main installer screen.

2. Walk up to the printer, and then press the System button on the control panel.

3. Select

Walk-Up Features, and then Select for Installation.

The installer connects the computer to the printer, completes the driver installation, and then the printer prints a confirmation page.

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Printer Driver Installation Features

Installation from the Printer’s Hard Drive

You can install the printer driver from the printer’s hard drive. This is especially useful if you do not have the Software and Documentation CD-ROM.

Note: If the printer does not have a hard drive but is connected to the internet, you can use this

procedure to automatically connect to the web to install the driver.

To install the printer driver either from the hard drive or the web:

1. Launch your web browser.

2. Enter your printer’s IP address in the browser’s Address field (http://xxx.xxx.xxx.xxx).

3. Click Support.

4. Select Software Installation on the left navigation panel.

5. Select the Printer Drivers link.

6. Do one of the following:

■ If you are a Windows user, click Windows Driver Installer to install the driver, and

then click the Install button to install the printer.

■ If you are a Macintosh user, click Macintosh Driver Installer to download the driver.

Auto-Configuring Driver

During installation, the bi-directional communication between the driver and a printer connected to a network identifies the printer’s configuration (N, DN, DX, etc.) and the features available with the configuration such as, duplexing capability, additional trays, or a hard drive. The controls for settings, such as 2-sided printing, tray selection, and secure printing are displayed or hidden/grayed out, and the mimic displays the correct printer configuration. This driver feature prevents users from making incorrect selections during installation.

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Discovery Protocols

This section includes:

■ Multicast DNS on page 2-5

■ Service Location Protocol on page 2-5

Multicast DNS

To change the Multicast DNS (Bonjour) settings:

1. Launch your web browser.

2. Enter your printer’s IP address in the browser’s Address field (http://xxx.xxx.xxx.xxx).

3. Click Properties.

4. Click the Protocols folder on the left navigation panel.

5. Select TCP/IP.

6. If prompted, enter your Admin or Key User name and password.

7. Under DNS Settings, in the Multicast DNS Enable field, select one of the following:

■ On: The printer can respond to Multicast DNS and be automatically discovered on an

IP network by Apple Macintosh OS X technology.

■ Off: The printer cannot be automatically discovered.

8. If you select On, follow the instructions on the page. For more information, including a

description of the fields, click the Help button in CentreWare IS to view the online help.

9. Click the Save Changes button.

Service Location Protocol

To change the configuration of the Service Location Protocol (SLP) Service Agent in the printer:

1. Launch your web browser.

2. Enter your printer’s IP address in the browser’s Address field (http://xxx.xxx.xxx.xxx).

3. Click Properties.

4. Click the Protocols folder on the left navigation panel.

5. Select TCP/IP.

6. If prompted, enter your Admin or Key User name and password.

7. Under Service Location Protocol (SLP) Settings, in the SLP Enable field, select On or

Off.

8. If you select On, follow the instructions on the page. For more information, including a

description of the fields, click the Help button in CentreWare IS to view the online help.

9. Click the Save Changes button.

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Network Administration Features

This chapter includes:

■ Printer Neighborhood on page 3-2

■ Job Accounting on page 3-3

■ Usage Profile Reports on page 3-4

■ Xerox Usage Analysis Tool on page 3-5

■ Protocol Control on page 3-6

■ Cloning on page 3-13

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Printer Neighborhood

Printer Neighborhood is a tool in CentreWare IS that enables you to search for printers on your network, check their status, and manage them remotely. You can also install, manage, and view printer usage information.

The default printer search mode is Quick Phaser Search, which quickly finds the Phaser printers on your local subnet. To search for all types of printers or to change other defaults, click the Preferences tab.

Note: Javascript is required in order to access and use pages in Printer Neighborhood. If

Javascript is disabled, a warning message is displayed and the pages will not function properly.

To access Printer Neighborhood:

1. Launch your web browser.

2. Enter your printer’s IP address in the browser’s Address field (http://xxx.xxx.xxx.xxx).

3. Click the Printer Neighborhood button.

A list of network printers is displayed.

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Job Accounting

The printer stores information about print jobs. This information is stored in a log file, which lists job records. Each job record contains fields such as user name, job name, pages printed, job times, and toner or ink used. Not all fields are supported by all printers. For more information about the fields supported, go to the CentreWare IS Online Help or CentreWare Web Online Help.

The job accounting values reported also vary depending on the protocol and print command used when each job was printed. For example, using Windows via the default standard TCP/IP port with the recommended PostScript driver specific to your model provides the printer with the most information about the job being printed. When using other drivers with various protocols, the operating system may enter unexpected information in certain fields, such as a job name listed as LST: or LST:BANNER.

The log file is stored either in the printer’s RAM memory or on the hard drive if one is installed in the printer. It is recommended that a hard drive be used for job accounting.

■ With a hard drive, the printer can store information about 5000 print jobs. The data in the

log file is saved when the printer is turned off or reset.

■ Without a hard drive, the printer can store information about the most recent 500 print

jobs. The data in the log file is not saved when the printer is turned off or reset.

Note: Data in job accounting records may be a security risk because the names of users, as

well as the titles, date, time, and length of printed jobs can be exposed. The content of print job pages is not stored in the job accounting system.

Job accounting can be enabled or disabled through CentreWare IS and CentreWare Web.

To access job accounting information using CentreWare IS:

1. Launch your web browser.

2. Enter the printer’s IP address in the browser’s Address field (http://xxx.xxx.xxx.xxx).

3. Click Jobs.

The Job Accounting Links page provides links that enable you to browse, download, clear, or disable job accounting records. For complete information on CentreWare IS job accounting, including clearing job information, downloading job information to a file, and job accounting file formats, click the Help button in CentreWare IS to view the online help.

To access CentreWare Web, go to www.xerox.com/

office/pmtools.

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Usage Profile Reports

Enabling or Disabling Job Accounting

1. Launch your web browser.

2. Enter the printer’s IP address in the browser’s Address field (http://xxx.xxx.xxx.xxx).

3. Click the Properties tab.

4. Select the Security folder on the left navigation panel.

5. Select Printer Security Settings.

6. In the Job Accounting Record field, Enabled is checked by default. To disable all job

accounting uncheck the Enabled check box.

7. Click the Save Changes button.

Usage Profile Reports

The printer generates reports accessible through CentreWare IS that detail device usage. Usage profile reports track multiple items, including:

■ Printer information, such as printer name, date installed, total pages printed, options

installed, and network ID.

■ Supplies usage data, such as toner or ink. By tracking supplies usage, you can order

supplies before they reach their end of life.

■ Media and tray information, such as how often prints are made on paper compared to

transparencies, and how often each tray is used.

■ Job characteristics, such as size and timing of jobs.

Setting Up Usage Profile Reporting

To set up usage profile reporting:

1. Launch your web browser.

2. Enter the printer’s IP address in the browser’s Address field (http://xxx.xxx.xxx.xxx).

3. Click Jobs.

4. Select Usage Profile Reports on the left navigation panel.

5. Click the Usage Profile Properties link. Follow the instructions on the page to set up

reports. For more information, including a description of the fields, click the Help button in CentreWare IS to view the online help.

6. Click the Save Changes button.

Sending Usage Profile Reports

To send a usage profile report:

1. Launch your web browser.

2. Enter the printer’s IP address in your browser’s Address field (http://xxx.xxx.xxx.xxx).

3. Click Jobs.

4. Select Usage Profile Reports on the left navigation panel.

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Xerox Usage Analysis Tool

5. Enter the desired email address in the Send to Specific Address field.

6. Click the Send Usage Profile Report button.

Note: To send usage profile reports using email, MaiLinX must be properly set up. See

MaiLinX Remote Printing on page 3-10.

Xerox Usage Analysis Tool

The Xerox Usage Analysis Tool (UAT) enables you to collect and analyze enterprise-wide Xerox network printer usage data with customizable features:

■ Cost Analysis: Track printing costs by groups of users or by groups of printers.

■ Print Job Analysis: Analyze print jobs to review media type, color coverage, paper

source, and other job specifics. Plan your next consumable order based on prior usage.

■ Printer Usage Analysis: Track printer usage patterns to identify printers that are

underworked or overused.

■ Reports: Collect and present printer data in a number of formats with complete

transaction and summary reports designed for Excel or other custom billing systems.

Note: Job accounting must be enabled in the printer for the Usage Analysis Tool is to be used.

If job accounting is disabled, there are no records created in order for the UAT tool to function.

For complete information about using the Xerox Usage Analysis Tool provided by the application’s online help system, go to www.xerox.com/office/uat

System Requirements

■ IP network

■ Xerox printer with Ethernet interface (optional hard drive recommended)

■ Xerox Usage Analysis Tool client:

■ A PC with an Intel Pentium III processor or higher, at least 128 MB of RAM, and at

least 500 MB of hard drive space recommended.

■ Operating systems supported: Windows 2000, Windows XP, and Windows Server

2003 or later.

■ Xerox Usage Analysis Tool server:

■ A PC with an Intel Pentium III processor or higher, at least 256 MB of RAM, and at

least 1 GB of hard drive space recommended.

■ Operating systems supported: Windows 2000, Windows XP, and Windows Server

2003 or later.

■ Framework: .NET Framework 1.1 (included with the Xerox Usage Analysis Tool)

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Protocol Control

This section includes:

■ HTTP on page 3-6

■ TCP/IP on page 3-6

■ Port 9100 on page 3-7

■ LPR on page 3-8

■ IPP on page 3-8

■ SNMP on page 3-9

■ Email Server on page 3-9

■ MaiLinX Remote Printing on page 3-10

■ MaiLinX Alerts on page 3-11

See also:

Discovery Protocols on page 2-5

All network protocols, including network printing, printing services, printer discovery, and management protocols can be enabled or disabled on the printer. If a protocol is enabled, you can set configuration parameters.

Note: To secure protocols, disable any protocols you are not using. This prevents

unauthorized access through applications that use these protocols. For example, if you want to use IPP for a secure printing channel, disable the other printing protocols, Port 9100 and LPR.

HTTP

By default, HTTP is enabled. For information on disabling HTTP, contact Xerox Technical Support at www.xerox.com/support

See also:

About HTTP, HTTPS, and SSL/TLS on page 4-3

TCP/IP

To change TCP/IP settings:

1. Launch your web browser.

2. Enter your printer’s IP address in the browser’s Address field (http://xxx.xxx.xxx.xxx).

3. Click Properties.

4. Select the Protocols folder on the left navigation panel.

5. Select TCP/IP.

6. Enter your Admin or Key User name and password, if prompted.

7. In the BOOTP/DHCP box, select one of the following:

■ On: The printer issues BOOTP and DHCP requests on startup.

■ Off: The printer does not issue BOOTP or DHCP requests on startup.

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Protocol Control

8. If you select Off, follow the instructions in the TCP/IP Settings section to manually enter

the printer’s TCP/IP information.

■ Enter the TFTP server IP address or hostname in the TFTP Server Name field.

■ Enter the pathname of the configuration file in the Boot File Name field.

9. Under DDNS/WINS Settings, in the DDNS box, select one of the following:

■ On: The printer registers its IP name and address so other devices on the network can

refer to it by name.

■ Off: The printer does not register its IP name and address. If DDNS is Off, these

values may be set by BOOTP/DHCP if enabled.

10. If you select On, follow the instructions in DDNS/WINS Settings to manually enter

settings to identify the printer. For more information, including a description of the fields, click the Help button in CentreWare IS to view the online help.

11. Click the Save Changes button.

Port 9100

To change Port 9100 settings:

1. Launch your web browser.

2. Enter your printer’s IP address in the browser’s Address field (http://xxx.xxx.xxx.xxx).

3. Click Properties.

4. Select the Protocols folder on the left navigation panel.

5. Select Port 9100.

6. If prompted, enter your Admin or Key User name and password.

7. Select On or Off in the Port 9100 box.

8. If you select On, follow the instructions on the page to select Port 9100 settings. For more

information, including a description of the fields, click the Help button in CentreWare IS to view the online help.

9. Click the Save Changes button.

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Protocol Control

LPR

To change LPR settings:

1. Launch your web browser.

2. Enter your printer’s IP address in the browser’s Address field (http://xxx.xxx.xxx.xxx).

3. Click Properties.

4. Select the Protocols folder on the left navigation panel.

5. Select LPR.

6. If prompted, enter your Admin or Key User name and password.

7. Select On or Off in the LPR box.

8. If you select On, follow the instructions on the page to select LPR settings. For more

information, including a description of the fields, click the Help button in CentreWare IS to view the online help.

9. Click the Save Changes button.

IPP

To change IPP settings:

1. Launch your web browser.

2. Enter your printer’s IP address in the browser’s Address field (http://xxx.xxx.xxx.xxx).

3. Click Properties.

4. Select the Protocols folder on the left navigation panel.

5. Select IPP.

6. If prompted, enter your Admin or Key User name and password.

7. Select On or Off in the IPP (Internet Printing Protocol) box.

8. If you select On, follow the instructions on the page to select IPP settings. For more

information, including a description of the fields, click the Help button in CentreWare IS to view the online help.

Note: To configure IPP for secure/encrypted printing, specify a username, password, and

digest authentication (for Windows only). Every client that tries to print to the printer over IPP must enter this information. The user name and password are sent in plain text to the printer. If you specify digest authentication, the password is secured before it is sent to the printer.

9. Click the Save Changes button.

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Protocol Control

SNMP

For information on configuring SNMP, see Configuring SNMP on page 4-15.

FTP

To change FTP settings:

1. Launch your web browser.

2. Enter your printer’s IP address in the browser’s Address field (http://xxx.xxx.xxx.xxx).

3. Click Properties.

4. Select the Protocols folder on the left navigation panel.

5. Select FTP.

6. If prompted, enter your Admin or Key User name and password.

7. Select On or Off in the FTP box.

8. If you select On, follow the instructions on the page to select FTP settings. For more

information, including a description of the fields, click the Help button in CentreWare IS to view the online help.

9. Click the Save Changes button.

Email Server

You can configure email server settings in CentreWare IS by either:

■ Automatically identifying the SMTP email server (recommended).

■ Manually specifying the SMTP email server.

You can also specify a return email address for undelivered email, such as MaiLinX alerts and usage profile reports, to your email address.

To configure email server settings:

1. Launch your web browser.

2. Enter the printer’s IP address in the browser’s Address field (http://xxx.xxx.xxx.xxx).

3. Click Properties.

4. Select the Protocols folder on the left navigation panel.

5. Select Email Server.

6. If prompted, enter your Admin or Key User name and password.

7. Do one of the following:

■ To automatically identify the SMTP email server, click the Use DNS to Identify

SMTP Server (Automatic) option, and then enter the Primary Name Server IP Address and the Secondary Name Server IP Address using the 4-byte IP address of

the email server.

■ To manually specify the SMTP email server, click the Specify SMTP Server

Manually option, and then enter the information for the email server. Set the 4-byte IP

address of the SMTP Email Server to send alert notifications. If there is no DNS server, then only the IP Address is allowed.

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Protocol Control

8. (Optional) To specify an email address for returning undelivered email, enter your email

address in the Return Email Address field.

9. Click the Save Changes button.

See also:

MaiLinX Alerts on page 3-11 Usage Profile Reports on page 3-4

MaiLinX Remote Printing

About MaiLinX Remote Printing

MaiLinX Remote Printing provides the following key features:

■ The ability to send print jobs to a group of printers.

■ Print services across firewalls and proxies.

■ Status reporting using email messages.

MaiLinX Remote Printing consists of two parts:

■ Client software installed on each user’s workstation or PC enables users to send print jobs

from Windows applications to Xerox printers over the Internet. The client software enables users to set up their Internet-connected printers and create groups and subgroups of printers for easy distribution of print jobs.

■ A CentreWare IS Printing Service on a Xerox printer processes the print jobs from the

clients.

System Requirements

■ The client software requires an SMTP-capable email server/forwarder through which the

client software on the user’s computer can send email.

■ Each printer requires an account on a POP3-capable email server from which it can

retrieve email.

Setting Up MaiLinX Remote Printing

To set up your printer for remote printing:

1. Launch your web browser.

2. Enter the printer’s IP address in the browser’s Address field (http://xxx.xxx.xxx.xxx).

3. Click Properties.

4. Select the Protocols folder on the left navigation panel.

5. Select Remote Printing.

6. If prompted, enter your Admin or Key User name and password.

7. Set the MaiLinX Remote Printing box to On. Follow the instructions on the MaiLinX

Remote Printing page to set up your printer for remote printing. For more information including a description of the fields, click the Help button in CentreWare IS to view the online help.

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Protocol Control

MaiLinX Alerts

About MaiLinX Alerts

MaiLinX alerts enable the printer to automatically send email to you and/or specified users when the following conditions occur:

■ The printer requires attention or when service is needed.

■ The printer displays an error, warning, or alert.

■ A reply to a MaiLinX Remote Printing message is desired.

For more information, click the Help button in CentreWare IS to view the online help.

Setting Up MaiLinX Alerts

To enable MaiLinX alerts:

1. Launch your web browser.

2. Enter the printer’s IP address in the browser’s Address field (http://xxx.xxx.xxx.xxx).

3. Click Properties.

4. Select the General folder on the left navigation panel.

5. Select Mail Alerts.

6. If prompted, enter your Admin or Key User name and password.

7. Select On in the MaiLinX (and Usage Profile Properties) box.

8. Follow the instructions on the page to specify up to three users to receive messages:

Admin, Key User, and Service. You can also select advanced settings for:

■ Specifying email server settings.

■ Reading or changing default messages.

■ Reading or changing conditions and trigger settings.

9. Click the Save Changes button.

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Protocol Control

EtherTalk

To change EtherTalk settings:

1. Launch your web browser.

2. Enter the printer’s IP address in the browser’s Address field (http://xxx.xxx.xxx.xxx).

3. Click Properties.

4. Select the Protocols folder on the left navigation panel.

5. Select EtherTalk.

6. If prompted, enter your Admin or Key User name and password.

7. Select On or Off in the EtherTalk box.

8. If you select On, follow the instructions on the page to select Ethertalk options. For more

information, including a description of the fields, click the Help button in CentreWare IS to view the online help.

9. Click the Save Changes button.

10. If prompted, enter your Admin or Key User name and password.

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Cloning

Cloning enables you to configure one printer and then copy that configuration to another printer on the same network. You can access cloning using CentreWare IS or CentreWare Web.

■ Using CentreWare IS, you can select the settings you want to clone from one printer to

another printer.

■ Using CentreWare Web, you can select the settings you want to clone from one printer to

one or more printers.

To clone settings from one printer to another printer using CentreWare IS:

1. Launch your web browser.

2. Enter your printer’s IP address in the browser’s Address field (http://xxx.xxx.xxx.xxx).

3. Click Properties.

4. Select Clone Settings.

5. Enter your Admin or Key User name and password, if prompted.

6. On the Clone Printer page, select the settings you want to clone from the source printer or

click Check All to select all the settings.

7. Enter the IP address or DNS Name of the destination printer in the IP Address or DNS

Name field.

8. (Optional) To assign a printer name to the destination printer, enter this name in the

Printer Name (SNMP System Name) field.

9. If the destination printer is located in a different domain/zone, modify the information in

the EtherTalk Zone and/or IP Domain Name fields.

10. Click the Clone Selected Settings button.

A list of the selected settings to clone is displayed.

11. Click the Clone button to clone the destination printer with the selected settings from the

source printer.

To access CentreWare Web, go to www.xerox.com/office/pmtools

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Security Features

This chapter includes:

■ Basic Concepts on page 4-2

■ Securing the Printer in a High Security Environment on page 4-5

■ Setting Up a Certificate on page 4-6

■ Configuring SSL on page 4-7

■ Configuring Administrator and Key User Settings on page 4-8

■ Configuring the Print Host Access List on page 4-9

■ Securing the Hard Drive on page 4-10

■ Locking the Control Panel Menus on page 4-13

■ Controlling Access to Color Printing on page 4-13

■ Configuring SNMP on page 4-15

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Basic Concepts

This section includes:

■ About Admin and Key User Accounts on page 4-2

■ About HTTP, HTTPS, and SSL/TLS on page 4-3

■ About Certificates on page 4-3

■ About Access Control Lists on page 4-4

About Admin and Key User Accounts

Admin and Key User accounts in CentreWare IS enable you to limit access to specific printer functions by specifying passwords for user classes. CentreWare IS requires a name and password before access to the controlled printer functions are allowed.

The user classes are:

■ Admin: The person with the ultimate management responsibility and authority for

controlling all functions of the printer.

■ Key User: A person who has some administrative responsibilities and who manages some

or all of the printer functions.

■ Any User: Includes the majority of people who will be sending print jobs to the printer.

Once the passwords are set, select the printer functions that each user class has the right to access. The three categories of printer functions are:

■ Administrative Functions

■ Web Server Printing

■ Printer Neighborhood Functions

See also:

Configuring Administrator and Key User Settings on page 4-8

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Basic Concepts

About HTTP, HTTPS, and SSL/TLS

HTTP (Hyper Text Transfer Protocol) is the protocol used to communicate across the internet between the printer web server and the web browser (clients). Because the data is transmitted in plain text and passwords are only slightly encrypted, it is not secure; the data can be read or intercepted by other people.

HTTPS (Secure Hyper Text Transfer Protocol) is a secure version of HTTP. HTTPS provides authentication and encrypted communication to preserve the confidentiality of your data. Instead of using plain text, HTTPS uses either the SSL (Secure Socket Layer) protocol or the TLS (Transport Layer Security) protocol to encrypt data, thus ensuring reasonable protection from eavesdroppers and man-in-the-middle attacks.

Before using HTTPS, you must set up a certificate and select when to use SSL to encrypt data. You can set the printer to use SSL either to secure web pages that use passwords or to secure all web pages.

See also:

About Certificates on page 4-3 Setting Up a Certificate on page 4-6 Configuring SSL on page 4-7

About Certificates

A certificate is an electronic message containing information about the printer and a digital signature. A certificate is stored in the printer and is used to validate the identity of the printer to clients and network servers and to allow encrypted communication.

For maximum security, before configuring passwords, set up a certificate and then configure SSL to encrypt data including passwords. You can set up a self-signed certificate or download a root-signed certificate, depending on your requirements.

See also:

Self-Signed Certificates on page 4-3 Root-Signed Certificates on page 4-4

Self-Signed Certificates

Setting up a self-signed certificate is a quick and easy way to establish a certificate on the printer. The printer automatically generates a default self-signed certificate when the printer is turned on for the first time. To modify the certificate so it is specific to your printer, use CentreWare IS to enter information about the location of the printer.

While self-signed certificates are safe for most applications and allow data encryption, they do not ensure valid authentication. Self-signed certificates are not necessarily secure because the certificate owner is only confirming his own identify instead of verification by a trusted third party. Although self-signed certificates encrypt the data that is exchanged, they do not prevent man-in-the-middle attacks.

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Basic Concepts

If you want to use HTTPS, each printer must have a unique certificate that is accepted by each browser used to access the printer. This allows the printer web server to use HTTPS and encrypt data between the web browser and the printer. In addition, because each printer’s certificate is unique, you must load a different certificate into the browser for each printer the browser will access.

Root-Signed Certificates

Root-signed certificates are from a trusted Certificate Authority (CA). Using a certificate signed by a CA enables you to load one certificate into each browser, allowing access to all printers. Certificates from a trusted third party are considered more secure than self-signed certificates. Unlike self-signed certificates, root-signed certificates are not susceptible to man-in-the-middle attacks.

See also:

Setting Up a Certificate on page 4-6 Configuring SSL on page 4-7

About Access Control Lists

Access control lists enable you to limit access to devices, as well as device configuration and management features. By default, access control lists are unrestricted, which means all computers and host systems are allowed access.

The printer has four access control lists that may be configured using CWIS:

■ Print Host Access List: The computers from which users can print. For information on

setting up the Print Host Access List, see Configuring the Print Host Access List on page 4-9.

■ Administrator Access List: The computers from which you can change printer settings.

For information on setting up the Administrator Access List, see Configuring

Administrator and Key User Settings on page 4-8.

■ Key User Access List: The computers from which key users can change printer settings.

For information on setting up the Key User Access List, see Configuring Administrator

and Key User Settings on page 4-8.

■ SNMP Access List: The host machines that are authorized to access the printer using

SNMP. For information on setting up the SNMP Access List, see Configuring the SNMP

Access Control List on page 4-20.

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Securing the Printer in a High Security Environment

If you are concerned about the security of your printer in a high security environment, such as a college or printing kiosk, you can configure settings in CentreWare IS to lockdown or fully secure the printer. If you are not concerned about the security of your printer, you may only need to set up a certificate and then configure SSL to encrypt data including passwords.

To fully secure a printer:

1. Set up a certificate. (See Setting Up a Certificate on page 4-6.)

2. Select when to use SSL. (See Configuring SSL on page 4-7.)

Note: The following steps may be completed in any order.

3. Select the Administrator and Key User Settings. (See Configuring Administrator and Key

User Settings on page 4-8.)

Note: To prevent users from changing settings, clear the Modify Configuration Web

Pages check box. To prevent users from viewing settings, clear the View Configuration Web Pages check box.

4. Set up the Print Host Access List. (See Configuring the Print Host Access List on

page 4-9.)

5. Set up the removal of Unprinted Personal, Secure, and Proof Print Jobs. (See Selecting the

Automatic Removal of Secure, Personal, and Proof Jobs Option on page 4-11.)

6. Select the Hard Drive Overwrite option. (See Securing the Hard Drive on page 4-10.)

7. Lock the control panel menus. (See Locking the Control Panel Menus on page 4-13.)

8. Configure SNMP. (See Configuring SNMP on page 4-15.)

9. Disable unused protocols. (See Protocol Control on page 3-6.)

10. Disable Job Accounting. (See Enabling or Disabling Job Accounting on page 3-4.)

Note: To secure protocols, disable any protocols you are not using. This prevents

unauthorized access through applications that use these protocols. For example, if you want to use IPP for a secure printing channel, disable the other printing protocols, Port 9100 and LPR. Disabling some protocols also disables some printer functions, such as printer discovery and PrintingScout.

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Setting Up a Certificate

To modify a self-signed certificate so it is specific to your printer or to install a downloaded root-signed certificate on the printer:

1. Launch your web browser.

2. Enter your printer’s IP address in the browser’s Address field (http://xxx.xxx.xxx.xxx).

3. Click Properties.

4. Select the Security folder on the left navigation panel.

5. Select SSL.

6. Enter your Admin or Key User name and password, if prompted.

The Current State field displays the current state of the printer. Possible values include:

■ A Digital Certificate is not established on this machine. This state displays if an

error occurred when the certificate was created.

■ A Self-Signed Certificate is established on this machine. The printer creates a

Self-Signed Certificate by default.

■ A CSR has been created, and can be accessed through the following location. This

allows the administrator to access the Certificate Signing Request, or click Install Signed Certificate to upload a signed certificate to the printer. This state displays after a CSR is generated, and before a signed certificate is installed.

■ A Digital Certificate has been installed on this machine. This state displays after a

Signed Digital Certificate is installed.

7. Click the Create Certificate button.

8. Do one of the following:

■ To modify a Self-signed Digital Certificate, select Self-Signed Certificate.

■ To install a Signed Digital Certificate that includes a private key from a trusted

Certificate Authority (CA), select Install downloaded Certificate.

9. Click the Next button.

10. Do one of the following:

■ If you select Self-Signed Certificate, enter the appropriate information in the fields,

and then click the Finish button to save the settings. For more information, including a description of the fields, click the Help button in CentreWare IS to view the online help.

■ If you select Install Downloaded Certificate, click the Browse button to select the

certificate from the PC’s hard drive, and then click the Finish button to validate and install the certificate. Once the certificate is installed, the main SSL page displays.

See also:

About Certificates on page 4-3

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Configuring SSL

Once a certificate is set up, you can select when to use SSL to secure the connection between the printer and the server.

Note: You can restrict user access to SSL pages in CentreWare IS. For more information, see

Configuring Administrator and Key User Settings on page 4-8.

To configure SSL:

1. Launch your web browser.

2. Enter your printer’s IP address in the browser’s Address field (http://xxx.xxx.xxx.xxx).

3. Click Properties.

4. Select the Security folder on the left navigation panel.

5. Select SSL.

6. If prompted, enter your Admin or Key User name and password.

7. In the Use SSL box, select one of the following options:

■ Never (the default): SSL authentication is not required.

■ To Secure Passwords: Secures web pages that use passwords. A certificate must exist

on the printer before you can use this setting.

■ To Secure Pages and Passwords: Secures all web pages.

8. Click the Save Changes button.

See also:

Setting Up a Certificate on page 4-6

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Configuring Administrator and Key User Settings

To prevent unauthorized changes to printer settings:

1. Launch your web browser.

2. Enter your printer’s IP address in the browser’s Address field (http://xxx.xxx.xxx.xxx).

3. Click Properties.

4. Select the Security folder on the left navigation panel.

5. Select Administrative Security Settings.

6. If prompted, enter your Admin or Key User name and password.

7. In the Administrator Settings box, do one or both of the following:

■ In the Host Access List field, enter the IP addresses or host names of the computers

allowed to change printer settings. Separate entries with a blank or a comma, specify ranges with a hypen (-), and use an asterisk (*) to represent a group of numbers (e.g., 13.11.999.*). The default setting is Unrestricted, which allows all users to change printer settings.

■ In the User Name and Password fields, enter your user name and password (up to 10

alphanumeric characters). In Verify Password, re-enter the password. The user name and password should be kept secure.

8. Repeat Step 7 in the Key User box. When entering the user name and password, enter the

user name and password for key users.

Note: If you want to use the Key User account, you must configure an Administrator

account. If the Administrator account is empty, then Any User has the same permissions as the Administrator user.

9. In the Feature Authorization Settings box, select the check boxes next to the settings you

want to enable for each type of user. Clear the check boxes next to the settings you want to prevent users from changing. The administrator has full rights and access to all functions. Any User may not have greater access to a function than the Key User.

Note: To prevent users in the Key User or Any User classes from using CentreWare IS to

change printer settings, clear the Modify Configuration Web Pages check box. If you want to prevent users in the Key User or Any User classes from viewing CentreWare IS pages that control printer settings, clear the View Configuration Web Pages check box.

10. Click the Save Changes button.

See also:

About Admin and Key User Accounts on page 4-2

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Configuring the Print Host Access List

To prevent unauthorized printing to your printer:

1. Launch your web browser.

2. Enter your printer’s IP address in the browser’s Address field (http://xxx.xxx.xxx.xxx).

3. Click Properties.

4. Select the Security folder on the left navigation panel.

5. Select Printing Security Settings.

6. If prompted, enter your Admin or Key User name and password.

7. Enter the IP addresses or host names of the computers allowed printing access in the Host

Access List field. Separate entries with a blank or a comma, specify ranges with a hypen (-), and use an asterisk (*) to represent a group of numbers (e.g., 13.62.156.*). The default setting is Unrestricted, which allows all users to access the printer to print their jobs.

8. Click the Save Changes button.

See also:

About Access Control Lists on page 4-4

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Securing the Hard Drive

This section includes:

■ Selecting the Hard Drive Overwrite Security Option on page 4-10

■ Selecting the Automatic Removal of Secure, Personal, and Proof Jobs Option on

page 4-11

Selecting the Hard Drive Overwrite Security Option

When a file is deleted from the printer’s hard drive, only the file name is deleted; the data in the file remains on the hard drive, regardless of the operating system. An unauthorized person could, possibly, retrieve the data in the file that was deleted.

Printers with a hard drive have a Hard Drive Overwrite Security option. This option overwrites the data stored on the hard drive of a file marked for deletion using DOD5200.28-M, a U.S. Department of Defense three-pass overwriting process: first with a pattern of 0’s, next with a pattern of 1’s, and finally with a random pattern of bits. This is done before the file’s directory entry is removed and the storage space on the hard drive is marked as available for reuse. The random pattern of bits stays on the hard drive until it is overwritten by another file.

By default, the Hard Drive Overwrite Security option is disabled. To select the Hard Drive Overwrite Security option, use one of the following methods:

■ The printer’s control panel

■ CentreWare IS

Using the Control Panel

To select the Hard Drive Overwrite Security option:

1. On the control panel, press the System button.

2. Select General Setup, and then press the OK button.

3. Select File Security, and then press the OK button.

Note: If File Security is locked on the control panel, use CentreWare IS to select the Hard

Drive Overwrite Security option.

4. Select Overwrite Removals, and then press the OK button.

5. Select On or Off, and then press the OK button.

Using CentreWare IS

To select the Hard Drive Overwrite Security option:

1. Launch your web browser.

2. Enter the printer’s IP address in the browser’s Address field (http://xxx.xxx.xxx.xxx).

3. Click Properties.

4. Select the Security folder on the left navigation panel.

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Securing the Hard Drive

5. Select Printing Security Settings.

6. If prompted, enter your Admin or Key User name and password.

7. Under Hard Drive Overwrite Security Options, select one of the following options:

■ Never overwrite files/jobs: Disables the printer’s overwrite feature.

■ Always overwrite when deleting files/jobs: Sets the printer to always overwrite the

files on the hard drive when they are deleted.

8. Click the Save Changes button.

Selecting the Automatic Removal of Secure, Personal, and Proof Jobs Option

The printer enables you to store secure, personal, and proof jobs on the hard drive and then print them later. You can choose how long these jobs remain on the hard drive. This feature is useful when someone:

■ Forgets about an unprinted secure, personal, or proof job that was stored on the hard drive.

■ Sends a secure job to the printer, but does not walk to the printer to print the job.

■ Stores a proof job, prints it once, and then forgets to delete it.

To set the automatic removal of secure, personal, and proof print files from the hard drive, use one of the following methods:

■ The printer’s control panel

■ CentreWare IS

Using the Control Panel

To select the automatic removal of secure, personal, and proof print files from the hard drive:

1. On the control panel, press the System button.

2. Select General Setup, and then press the OK button.

3. Select File Security, and then press the OK button.

Note: If File Security is locked on the control panel, use CentreWare IS to select the Hard

Drive Overwrite Security option.

4. To remove all secure, personal, and proof print job files: a. Select Remove Job Files, and then press the OK button.

b. Select On or Off, and then press the OK button.

Note: Remove Job Files does not remove saved or protected print job files.

5. To remove all secure, personal, and proof print files every day at a set time: a. Select Daily Removal, and then press the OK button.

b. Select On or Off, and then press the OK button. c. Select Remove At HH:MM, and then press the OK button.

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Securing the Hard Drive

d. Enter the hour, and then press the OK button. e. Enter the minute, and then press the OK button.

6. To remove all secure, personal, and proof print files after the files are a certain age or

older:

a. Select Age-based Removal, and then press the OK button. b. Select On or Off, and then press the OK button. c. If you selected On, select Remove At Age, and then press the OK button. d. Enter 1 to 999 hours, and then press the OK button.

Note: To reset all items in the File Security menu to their default values, select Reset File

Security.

Using CentreWare IS

To select the automatic removal of secure, personal, and proof print files from the hard drive:

1. Launch your web browser.

2. Enter the printer’s IP address in the browser’s Address field (http://xxx.xxx.xxx.xxx).

3. Click Properties.

4. Select the Security folder on the left navigation panel.

5. Select Printing Security Settings.

6. If prompted, enter your Admin or Key User name and password.

7. Under Remove Unprinted Personal, Secure and Proof Jobs, select one or more of the

following options:

■ Upon Save Changes: All personal, secure, and proof jobs are removed when you

click the Save Changes button.

■ At this time each day (24hr): All unprinted personal, secure, and proof jobs are

removed at this time each day.

■ When jobs are: All unprinted, personal, secure, and proof jobs are removed when

they are this age or older.

Note: Files deleted using one of these options are overwritten if the Hard Drive Overwrite

Security option has been enabled. For more information, see Selecting the Hard Drive

Overwrite Security Option on page 4-10.

8. Click the Save Changes button.

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Locking the Control Panel Menus

To prevent others from changing settings in the printer setup menus, you can lock some of the control panel menus. This is useful when printers are located in public places, such as schools, libraries, and office/print centers.

Use CentreWare IS to lock or unlock the control panel menus:

1. Launch your web browser.

2. Enter your printer’s IP address in the browser’s Address field (http://xxx.xxx.xxx.xxx).

3. Click Properties.

4. Select the Security folder on the left navigation panel.

5. Select Control Panel Lockout.

6. If prompted, enter your Admin or Key User name and password.

7. Select the check box of each control panel menu item you want to lock.

Note: If you lose the Admin password and Reset NVRAM is locked on the control panel,

a Fee-For-Service call is required to reset the password and to enable changes to printer settings. When the password is reset, you must reconfigure the printer settings because all the stored data is deleted.

8. Click the Save Changes button.

Controlling Access to Color Printing

To control the user’s access to color printing, you can require the use of a 4-digit numeric password to print in color.

To require a password:

1. Launch your web browser.

2. Enter your printer’s IP address in the browser’s Address field (http://xxx.xxx.xxx.xxx).

3. Click Properties.

4. Select the Security folder on the left navigation panel.

5. Select Printing Security Settings.

6. Enter a 4-digit numeric password in the Color Permission PIN field.

7. Click the Save Changes button.

Note: You will not be able to use the TekColor tab until you enter a numeric password in the

driver.

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Controlling Access to Color Copying

To enter a password in the driver:

1. Access the driver.

Note: Usually you access the driver by clicking Print in your application, and then

clicking Properties.

2. On the Layout tab, click the Advanced button.

3. In the Color Access field, enter the numeric password.

The TekColor tab is now available for use and the user can print in color.

Controlling Access to Color Copying

To control the user’s access to color copying, you can set the printer’s control panel to require a numeric password to copy in color.

1. Press the System button.

2. Select General Setup menu, and then press the OK button.

3. Select System Controls, and then press the OK button.

4. Select Copy Password, and then press the OK button.

5. Select Enable Password, and then press the OK button.

6. Use the Up and Down Arrow buttons to select a password and then press the OK button.

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Configuring SNMP

This section includes:

■ Configuring SNMP for Maximum Security on page 4-15

■ Configuring SNMP v1/v2c on page 4-16

■ Configuring SNMP v3 on page 4-18

■ Configuring the SNMP Access Control List on page 4-20

■ Disabling SNMP on page 4-20

If you are using SNMP, you must configure it using CentreWare IS. If you are not using SNMP, disable it to prevent unauthorized access through applications that use SNMP. For information on disabling SNMP, see Disabling SNMP on page 4-20.

SNMP is a set of protocols designed to help manage complex networks. SNMP compliant devices store data about themselves in MIBs and return this data to the SNMP requestors. The SNMP configuration pages provide control over SNMP security, including the methods to configure:

■ Administrative and Key User Accounts with privacy and authentication protocols and

keys associated with each account.

■ SNMP user account read or read/write access.

■ An access control list that limits SNMP access to the printer specific hosts.

Note: The Current State field on the SNMP Configuration page identifies the SNMP

enable/disable status. Possible values include SNMP v3 Enabled, SNMP v1/v2c Enabled, and All SNMP Protocols Disabled.

Configuring SNMP for Maximum Security

Note: A SSL certificate must be established on the printer to enable SNMP v3. In most cases,

a certificate is automatically established when the printer is first turned on and no other action is required.

Use CentreWare IS to configure SNMP for maximum security:

1. Launch your web browser.

2. Enter the printer’s IP address in the browser’s Address field (http://xxx.xxx.xxx.xxx).

3. Click Properties.

4. Select SSL: a. Select the Security folder on the left navigation panel, and then select SSL. b. If prompted, enter your Admin or Key User name and password. c. On the SSL page, for Use SSL, select To Secure Pages and Passwords.

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Configuring SNMP

5. Restrict access to the CentreWare IS SNMP and SSL pages: a. On the Properties tab, select Security.

b. Select Administrative Security Settings on the left navigation panel. c. If prompted, enter your Admin or Key User name and password. d. On the Administrative Security Settings page, clear the View Configuration Web

Pages and Modify Configuration Web Pages check boxes for users who should not have access to these pages.

6. Configure SNMP v3 by setting up the SNMP Administrative and Key User accounts: a. Select the Protocols folder on the left navigation panel, and then select SNMP. b. If prompted, enter your Admin or Key User name and password. c. On the SNMP Configuration page, click the Configure SNMP v3 button and set up

the SNMP Administrative account. For more information, see Configuring SNMP v3 on page 4-18, or click the Help button in CWIS help.

Configuring SNMP v1/v2c

Configuring SNMP v1/v2c Community Names

To configure SNMP v1v2c community names:

1. Launch your web browser.

2. Enter the printer’s IP address in the browser’s Address field (http://xxx.xxx.xxx.xxx).

3. Click Properties.

4. Select the Protocols folder on the left navigation panel.

5. Select SNMP.

6. If prompted, enter your Admin or Key User name and password.

7. On the SNMP Configuration page, click the Configure SNMP v1/v2c button.

8. To set community names for GET/SET SNMP queries and traps, enter information (up to

32 alphanumeric characters) in one or more of the following fields:

Note: These names are not displayed on this page, but are shown as a row of asterisks (*).

■ GET Community Name: Allows a host to perform SNMP GETS on the printer using

this community name.

■ SET Community Name: Allows a host to perform SNMP SETS on the printer using

this community name.

■ Trap Community Name: Allows a host to receive traps from the printer using this

community name.

Note: Hosts must have these community names configured in their applications to access

the printer using SNMP v1/v2c.

9. Click the Apply button to save the changes.

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Configuring SNMP

Adding or Editing Traps for SNMP v1/v2c

To add or edit traps for SNMP v1v2c:

1. On the SNMP Configuration page: Click the Configure SNMP v1v2c button, and then

click the Configure Traps button.

The Configure Traps page lists the current Trap Destination Addresses for the SNMP protocol.

■ The Address column lists the Trap Destination IP address or DNS Name.

■ The Ver s io n /T yp e column lists the SNMP Trap version or Inform Request for sending

to the specified trap address. SNMP Trap versions include SNMP v1 Traps, SNMP v2c Traps, and SNMP v2c Inform Requests.

■ The Traps column lists the types of traps to send to the Trap Destination Address.

Traps to be received include Printer Traps, Job Monitoring Traps, Cold Start, and Authentication Traps.

2. Do one of the following:

■ To add traps for SNMP v1v2c, click the Add Destination button, and then go to

Step 3.

■ To edit the settings for a Trap Destination Address, click the corresponding

Edit button, and then go to Step 3.

■ To delete a Trap Destination Address, click the corresponding Delete button.

3. To add or edit a Trap Destination IP Address, click the IP Address radio button, and then

enter the IP Address in the fields.

4. To add or edit a Trap Destination DNS Name, click the DNS Name radio button, and then

enter the DNS Name in the field.

5. For a non-standard UDP port, enter the UDP Port Number in the field.

6. Select the SNMP trap version to send to the specified address. SNMP versions include

SNMP v1 Traps (default), SNMP v2c Traps, and SNMP v2c Inform Requests. SNMP v1 Traps is the default.

7. Enter the community name of the destination device in the Community Name field.

8. For Traps to be received, select the check boxes of the different types of traps to send to

the specified address. Traps to be received include Printer Traps (default), Job Monitoring Traps, Cold Start Traps, and Authentication Traps. At least one trap type must be selected.

9. Click the Apply button to save the changes.

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Configuring SNMP

Configuring SNMP v3

When configuring SNMP v3, you can set up:

■ Administrative, Key, Any User, and Driver accounts with Privacy and Authentication Keys

associated with each account.

■ SNMP user read and write access.

■ An access control list that limits SNMP printer access to the specific hosts. See

Configuring the SNMP Access Control List on page 4-20.

To configure and enable SNMP v3:

1. Launch your web browser.

2. Enter the printer’s IP address in the browser’s Address field (http://xxx.xxx.xxx.xxx).

3. Click Properties.

4. Select the Protocols folder on the left navigation panel.

5. Select SNMP.

6. If prompted, enter your Admin or Key User name and password.

7. On the SNMP Configuration page, click the Configure SNMP v3 button.

8. Click the Configure Account(s) button. A series of pages display that enable you to

configure SNMP v3 and the Administrative User, Key User, and Any User/Driver settings. The first page displays Administrative User account information after the account has been created.

9. Do one of the following:

■ To create the Administrative User account and to enable SNMP v3, enter a user name

or accept the default name admin, and then click the Create button.

■ To configure the Key User and other account settings, click the Next button.

■ To delete the Administrative User account and disable SNMP v3, click the

Delete button. This also deletes all other accounts, including the Key User and Any User settings.

The Administrative User Account Settings

These settings include:

■ User Name: The Administrative User account name defined on the Configure SNMP v3:

Administrative User Account page.

■ Authentication Protocol: The protocol associated with the Authentication Key; selected

on the Configure SNMP v3: Administrative User Account page.

■ Authentication Key: The Authentication Key defined on the Configure SNMP v3:

Administrative User Account page is displayed as a row of asterisks (*) here.

■ Privacy Protocol: The protocol associated with the Privacy Key; selected on the

Configure SNMP v3 Administrative User Account page.

■ Privacy Key: The Privacy Key defined on the Configure SNMP v3: Administrative

User Account page is displayed as a row of asterisks (*) here.

■ MIB Access: The Administrative User account's MIB access permissions, which are set to

Read/Write by default.

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Configuring SNMP

The Key User Account Settings

These settings include:

■ User Name: The Key User account name defined on the Configure SNMP v3: Key User

Account page.

■ Authentication Protocol: The protocol associated with the Authentication Key; selected

on the Configure SNMP v3 Key User Account page.

■ Authentication Key: The Authentication Key defined on the Configure SNMP v3: Key

User Account page is displayed as a row of asterisks (*) here.

■ Privacy Protocol: The protocol associated with the Privacy Key; selected on the

Configure SNMP v3: Key User Account page.

■ Privacy Key: The privacy key defined on the Configure SNMP v3: Administrative User

Account page is displayed as a row of asterisks (*) here.

■ MIB Access: The Key User account's MIB access permissions selected on the Configure

SNMP v3: Key User Account page. MIB access for the Key User account can be set to Read or Read/Write.

Note: SNMP Read and SNMP Write access for the Any User account must be equal to or less

than the read and write access privileges set for the Key User account. Once the Key User account is created, if the Any User account is set to have read and/or write access, but the Key User account access is not set, the Key User account is set with the same access privileges as the Any User account by default. Similarly, if the Key User account does not have SNMP Write access, the Any User account cannot be set with write access.

The Any User/Driver Account Settings

These settings include:

■ User Name: Displays anyuser by default and cannot be changed.

■ MIB Access: Displays the Any User account’s MIB access permissions selected on the

Configure SNMP v3: Other Account Settings page. This can be set to Read or Read/Write.

■ SNMP Read: Displays a check symbol if SNMP Read access is enabled. SNMP Read

access can be enabled for the Any User account after the Key User account is created.

■ SNMP Write: Displays a check symbol if SNMP Write access is enabled. SNMP Write

access can be enabled for the Any User account after the Key User account is created.

■ Driver Account Enabled: Displays a check symbol if the Driver Account is enabled

(default).

Note: If the Driver Account is disabled, it breaks communication between the printer and

any applications using SNMP v3, such as Xerox printer drivers and PrintingScout. For a complete list of applications disabled, see Disabling SNMP on page 4-20.

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Configuring SNMP

Configuring the SNMP Access Control List

These settings include:

To set up a list of hosts that are authorized to access the printer using SNMP:

1. Launch your web browser.

2. Enter your printer’s IP address in the browser’s Address field (http://xxx.xxx.xxx.xxx).

3. Click Properties.

4. Select the Protocol folder on the left navigation panel.

5. Select SNMP.

6. If prompted, enter your Admin or Key User name and password.

7. Enter up to ten host IP addresses in the SNMP Access Control List field. Separate entries

with a blank or a comma, specify ranges with a hypen (-), and use an asterisk (*) to represent a group of numbers (e.g., 13.62.156.*).

8. Click the Save Changes button.

See also:

About Access Control Lists on page 4-4

Disabling SNMP

If you are not using SNMP, disable it to prevent unauthorized access through applications that use these protocols. If you disable SNMP, the following driver features are also disabled:

■ PrintingScout alerts

■ Walk-Up Printing Installer

■ Smart Trays

■ PhaserSMART

■ Auto supplies ordering

■ Consumable levels

■ Warning and error status

■ Synchronization with installed options, such as hard drive, memory, and extra trays

To disable SNMP:

1. Launch your web browser.

2. Enter your printer’s IP address in the browser’s Address field (http://xxx.xxx.xxx.xxx).

3. Click Properties.

4. Select the Protocols folder on the left navigation panel.

5. Select SNMP.

6. If prompted, enter your Admin or Key User name and password.

7. Click the Disable SNMP Now button.

8. Click the Save Changes button.

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Printing Features

This chapter includes:

■ Secure, Personal, Personal Saved, Proof, Print With and Saved Print Jobs on page 5-2

■ Smart Trays on page 5-2

■ Paper Tips Page on page 5-2

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Secure, Personal, Personal Saved, Proof, Print With and Saved Print Jobs

These features are available if your printer has an internal hard drive. These jobs are stored on the hard drive and remain in the printer even when it is turned off.

Note: For information about special job types, see Printing Special Job Types in the Advanced

Featu res Gu ide for your printer at www.xerox.com/support

Select one of the following special job types:

■ Normal: Prints the job without requiring a password.

■ Personal Print: Prints the job when you select your user name on the control panel or in

CentreWare IS.

■ Secure Print: Prints the job only after you enter the four-digit numeric password on the

control panel.

■ Proof Print: Prints only one copy of the job so that you can proof the copy. If you want to

print additional copies, select the job name on the control panel.

■ Saved Print: Stores the job on the hard drive so you can print it on demand from the

control panel. The job is not deleted after printing.

■ Personal Saved Job: Stores the job on the hard drive, with your passcode so that only you

can print it from the control panel in order to print it. The job is not deleted after printing.

■ Print With: Prints existing stored personal and/or shared saved jobs along with the current

job. The current job is deleted after printing.

Smart Trays

The Smart Trays feature in the Windows drivers enables you to view the size and type of media in each tray of the printer before sending the job. In Windows environments, when you access the printer properties, the driver queries the printer for the current paper and tray configuration and displays that information on the Paper/Quality tab.

Paper Tips Page

For information on the supported media types and corresponding trays, print the Paper Tips page:

1. On the control panel, select Information, and then press the OK button.

2. Select Information Pages, and then press the OK button.

3. Select Paper Tips Page, and then press the OK button.

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Fax Features

This chapter includes:

■ Fax Defaults on page 6-2

■ Fax Individual Directory Help on page 6-5

■ Fax Group Directory Help on page 6-7

■ Print Fax Reports Help on page 6-9

■ Clear Pending Fax Jobs Help on page 6-9

■ Clear Received Fax Jobs Help on page 6-9

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Fax Defaults

View, set, or change general system fax settings from the Fax Defaults page. Making changes to system default settings through CentreWare IS is the same as making the corresponding changes from the system control panel. When you are satisfied with your selections, click Save Changes to keep the settings or click Discard Changes to keep the previous settings.

Note: For additional information, see the User Guide on the Software and Documentation

-ROM.

Fax Configuration

Select settings for the following options to configure the fax function:

Country: Select your Country from the drop-down list. All available countries for the system are displayed in the list. Regions 1-8 in the country list are provided to allow for future support of additional countries. The default setting is None.

Note: When the Country setting is changed, Dial Type, Redial Count, Redial Time Interval,

Dial Pause, and Dial Delay are set to their default settings.

Line ID: Enter the fax telephone number in this field. Line ID can be up to 20 characters in length.

Line Name: Enter the Line Name in this field. Line Name can be up to 30 characters in length.

Dial Type: Select the Dial Type setting from the drop-down list. The default setting is Tone.

■ Pulse: The telephone line uses Pulse dialing.

■ Ton e: The telephone line uses Tone dialing.

Line Monitor Volume: Select the audio Line Monitor Volume setting from the drop-down list. The default setting is 2/Med.

■ 0/Off: Turns the audio line monitor volume Off.

■ 1/Low: Sets the audio line monitor volume to Low.

■ 2/Med: Sets the audio line monitor volume to Medium.

■ 3/High: Sets the audio line monitor volume to High.

Auto Activity Report: This setting turns On or Off automatic printing of an activity report after every 50 faxes or errors. The default setting is On. If Auto Activity Report is set to On, an activity report is printed after 50 of any of the following occur:

■ Faxes transmitted.

■ Faxes received.

■ Errors during fax transmission or reception.

Starting Rate: This setting specifies the initial fax transmission and reception rate. The default settings are 33.6 kbps (Super G3) for the Phaser 8560MFP system, system. The following values are supported:

■ 4800 bps

■ 9600 bps

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Fax Defaults

■ 14.4 kbps (G3)

■ 19.2 kbps

■ 28.8 kbps

■ 33.6 kbps (Super G3)

Error Correction Mode: This setting turns Off or On automatic error correction during fax transmission and reception. The default setting is On.

Fax Send Setup

Transmission Report: This setting specifies when a fax Transmission Report is printed. Transmission Reports provide feedback about the fax transmission, such as when it was sent, call duration, etc. The default setting is Error Only.

■ Always: A Transmission Report is printed for each fax sent.

■ Never: A Transmission Report is not printed for any fax sent.

■ Error Only: A Transmission Report is only printed when a fax error occurs for one or

more recipients.

Note: You can override this setting at the control panel.

Report with reduced 1st page: This setting turns On or Off printing a reduced image of the first faxed page on the Transmission Report. The default setting is On.

Redial Count: This setting determines the number of redial attempts the system makes after encountering a busy signal. The default setting is 3 Times.

Redial Time Interval: This setting specifies how many minutes the system waits to redial after encountering a busy signal. The default setting is 3 Minutes.

Auto Resend Policy: This setting specifies what the system does with fax pages after an interruption. The default setting is Unsent pages.

■ Unsent pages: Send pages that were not sent.

■ All pages: Resend all pages.

Auto Resend Count: This setting specifies the number of times to restart a fax transmission after an interruption. The default setting is 3 Times.

Resolution: This setting determines the fax print resolution. The default setting is Fine (200 x 200). The following values are supported:

■ Standard (200 x 100)

■ Fine (200 x 200)

■ Super Fine (200 x 400)

Transmission Header: This setting turns Off or On including the Line Name in the Transmission Header. The default setting is On.

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Fax Defaults

Dial Pause: This setting determines the duration of each pause when dialing to send a fax. Select the Dial Pause number of seconds from the drop-down list. The default setting is 3 Seconds or 2 Seconds for South Africa and Region 5.

Dial Delay: This setting determines the delay after hearing the dial tone before dialing to send a fax. Select the Dial Delay number of seconds from the drop-down list. The default setting is 0 Seconds.

Fax Receive Setup

Paper Supply: This setting determines which tray the system takes paper from to print fax jobs. If no value is selected for Paper Supply, this field defaults to Tray 2.

■ Auto Select: The system determines which tray to use depending on the fax job.

■ Tray 1: The system takes paper from Tray 1.

■ Tray 2: The system takes paper from Tray 2.

■ Tray 3: The system takes paper from Tray 3*.

■ Tray 4: The system takes paper from Tray 4*.

* Available only if optional tray is installed.

Fax Receive: This setting turns Off or On answering incoming telephone calls and scanning them for fax information. The default setting is On.

Answer Delay: This setting specifies the number of rings that occur before the system answers incoming telephone calls. The default setting is 1 Ring, except for Australia and Region 1, whose default setting is 2 Rings.

Secure Receive: This setting turns On or Off requiring a numeric password to print received faxes. The default setting is Off.

Secure Receive Password: Enter the 4-digit password that is required to print received faxes in this field. If a password is already defined, this field displays ****.

Junk Fax Prevention: This setting turns On or Off only printing faxes that are received from telephone numbers in the individual speed dial directory. The default setting is Off.

2-Sided Fax Printing: This setting specifies 2-sided fax printing options. The default setting is 1-1. The following values are supported:

■ 1-1: Print faxes single-sided (on one side of a sheet of paper).

■ 1-2: Print faxes double-sided (on both sides of a sheet of paper).

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Fax Individual Directory Help

The Fax Individual Directory page lists all individual directories on the system. A maximum of 200 individual directories can be stored on the Phaser 8560MFP system. Buttons and links on this page enable you to add, edit, import, export, or delete fax individual directories.

The individual directory list is sorted by default by the individual directory number. Click the column titles to sort the directory list by Number (No.), Name, or Phone Number.

Click the Add button to add an individual directory. This button is not available for selection if the maximum number of individual directories already exist on the system. For additional information, see Adding Individual Directory Entry Help on page 6-5.

To modify individual directory information including name, phone number, or starting rate, click the directory name, or click the Edit link in the individual directory list. For additional information, see Editing Individual Directory Help on page 6-6.

Click the Import button to import an individual directory list to the system from your computer or from the network. Individual directory list CSV files are supported. This button is not available for selection if maximum number of individual directories already exist on the system. For additional information, see Importing Individual Directory Help on page 6-6.

Click the Export button to download all fax individual directories as a CSV file to your computer. This button is not available for selection if no individual directories exist on the system.

Select a directory by clicking the checkbox in the left column next to the directory number. Click the Select All checkbox to select all individual directory entries. Click the Delete Selected button to remove a selected individual directory. The Delete Selected button is not available if no individual directories are selected, or if no individual directories exist on the system.

Directories display 10 per page. If more than 10 directories exist, navigate through the pages to locate a directory by clicking the left or right arrows, or click the drop-down list to select a page to display.

Adding Individual Directory Entry Help

Add an individual directory on the Add Individual Directory Entry page. A maximum of 200 individual directories can be stored on the Phaser 8560MFP system. When you are satisfied with the changes, click Save Changes to add the individual directory entry, or click Discard

Changes to return to the Fax Individual Directory page without saving.

No.: Select the individual directory number from the drop-down list. Numbers already

registered to individual directories are not available for selection.

Name: Enter the Name of the individual directory in this field. Individual directory Name can be up to 30 characters in length.

Phone Number: Enter the individual directory telephone number in this field. Phone Number can be up to 40 digits in length.

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Fax Individual Directory Help

Starting Rate: Select the initial fax transmission and reception rate from the drop-down list. The default setting is Use System Setting. Use System Setting sets the Starting Rate to 33.6 kbps (Super G3) for the Phaser 8560MFP system. The following values are supported:

■ Use System Setting

■ 4800 bps

■ 9600 bps

■ 14.4 kbps (G3)

■ 19.2 kbps

■ 28.8 kbps

■ 33.6 kbps (Super G3)

Editing Individual Directory Help

Modify an individual directory entry Name, Phone Number, or Starting Rate on the Edit Individual Directory page. When you are satisfied with the changes, click Save Changes to modify the individual directory entry, or click Discard Changes to keep the previous settings.

No.: This field displays the individual directory number. This number cannot be changed.

Name: Individual directory Name displays in this field. Name can be up to 30 characters in

length.

Phone Number: Individual directory telephone number displays in this field. Phone Number can be up to 40 digits in length.

Starting Rate: The selected initial fax transmission and reception rate displays here. The default setting is Use System Setting. Use System Setting sets the Starting Rate to

33.6 kbps (Super G3) for the Phaser 8560MFP system. The following values are supported:

■ Use System Setting

■ 4800 bps

■ 9600 bps

■ 14.4 kbps (G3)

■ 19.2 kbps

■ 28.8 kbps

■ 33.6 kbps (Super G3)

Importing Individual Directory Help

Import an individual directory CSV file to the system from your computer or from the network using the Import Individual Directory page.

Enter the file name in the File field, or click the Browse button to locate the file on your computer or on the network. The File field can contain a maximum of 30 characters.

Click the Import button to upload the selected individual directory file to the system.

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Fax Group Directory Help

The Fax Group Directory page lists all group directories on the system. A maximum of 100 group directories can be stored on the Phaser 8560MFP system. Buttons and links on this page enable you to add, edit, or delete fax group directories.

Note: A fax individual directory must be added or imported before a fax group directory can

be populated with group members. A fax group directory should contain at least one group member.

The group directory list is sorted by default by the group directory number. Click the column titles to sort the directory list by Group Number (Group No.) or Group Name.

Click the Add button to add a group directory. This button is not available for selection if the maximum number of group directories already exist on the system. For additional information, see Adding Group Directory Help on page 6-7 and Adding New Group Members Help on page 6-8.

To modify group directory information including group name and group directory members, click the directory name, or click the Edit link in the group directory list. For additional information, see Adding New Group Members Help on page 6-8.

Select a directory by clicking the checkbox in the left column next to the directory number. Click the Select All checkbox to select all group directories. Click the Delete Selected button to remove a selected group directory. The Delete Selected button is not available if no group directories are selected, or if no group directories exist on the system.

Adding Group Directory Help

Add the group directory number and name on the Add Group Directory page. When you are satisfied with the changes, click Next to save the new group directory name and number, and add new group members, or click Discard Changes to return to the Fax Group Directory page without saving. A maximum of 100 group directories can be stored on the Phaser 8560MFP system.

Group No.: Select the group directory number from the drop-down list. Numbers already registered to group directories are not available for selection.

Group Name: Enter the name of the group directory in this field. Group directory name can be up to 30 characters in length.

Adding New Group Members Help

Select members to add to the fax group directory on the Add New Group Members page. A fax group directory should contain at least one group member. A fax group directory on the Phaser 8560MFP system can contain a maximum of 200 group members.

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Fax Group Directory Help

Group Information

The Group No. and Group Name specified on the Add Group Directory page is displayed here.

Select New Members

To add individual or group members to the fax group directory, click the checkbox in the left column next to the directory number, or click the Select All checkbox to select all members in the list, and then click the Add to Group button.

The group members list is sorted by default by the individual or group directory numbers. Both individual and group directories display in the list. Click the column titles to sort the directory list by Number (No.), Name, Phone Number, or Type (Individual or Group).

New member directories available for selection display 10 per page. If more than 10 directories exist, navigate through the pages to locate a directory by clicking the left or right arrows, or click the drop-down list to select a page to display.

Editing Group Directory Help

Modify group directory Name, or Group Members on the Edit Group Directory page. When you are satisfied with the changes, click Save Changes to modify the group directory, or click Discard Changes to keep the previous settings. A fax group directory should contain at least one group member. A fax group directory on the Phaser 8560MFP system can contain a maximum of 200 group members.

Group Information

The Group No. and Group Name specified on the Add Group Directory page is displayed here. Group Name can be up to 30 characters in length.

Group Members

To add members to the fax group directory, click the Add New Members button. This button is not available for selection if the maximum number of members already exist in the group. For more information, see Adding New Group Members Help on page 6-8.

To delete members from the fax group directory, click the checkbox in the left column next to the directory number, or click the Select All checkbox to select all members in the list, and then click the Delete Selected button. The Delete Selected button is not available if no members were selected, or if no members exist in the group.

The group members list is sorted by default by the individual or group directory numbers. Both individual and group directories display in the list. Click the column to sort the group members list by Number (No.), Name, Phone Number, or Type (Individual or Group).

Group directories display 10 per page. If more than 10 directories exist, navigate through the pages by clicking the left or right arrows, or click the drop-down list to select a page to display.

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Print Fax Reports Help

You can print the following fax reports that detail fax activity, directories, pending jobs, and protocol monitor information:

■ Activity Report

■ Dial Directory Report

■ Group Directory Report

■ Pending Jobs Report

■ Protocol Monitor Report

Select the radio button next to a fax report type, and then click the button on this page to print it.

Clear Pending Fax Jobs Help

This page provides two options to delete pending fax jobs from the system’s hard drive.

To delete all pending fax jobs from the system hard drive, select the Clear All Pending Fax Jobs radio button, and then click the Clear Fax Job(s) button.

Note: All pending fax jobs will be deleted, including jobs that may not be yours.

To delete one pending fax job associated with a specific Job ID, select the Clear One Pending Fax Job radio button, enter the Job ID associated with the job, and then click the Clear Fax Job(s) button.

To find the Job ID associated with a specific pending fax job, click the Print the Pending Jobs Report link. On the Print Fax Reports page, select the Pending Jobs Report radio button, and then click Submit button to print the report.

Clear Received Fax Jobs Help

Click the Clear Received Fax Jobs button to delete all received fax jobs from the system.

Note: All received fax jobs will be deleted, including jobs that may not be yours.

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Scanning Features

This chapter includes:

■ Overview on page 7-2

■ Public Folder Help on page 7-2

■ Private Folder Help on page 7-3

■ Create Folder Help on page 7-4

■ Administrative General Settings Help on page 7-5

■ Administrative Folder Cleanup Help on page 7-6

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Overview

The scanning procedure used with the Phaser 8560MFP product differs from that of desktop scanners. Because the product is normally connected to a network rather than directly to a single computer, you select a destination for the scanned image at the Phaser 8560MFP product.

Phaser 8560MFP products: You can store scanned images on the Phaser 8560MFP product’s hard drive in either the Public Folder or a private folder. You can also scan images directly to your computer where they can be placed in folders, attached to email, or imported into applications.

Note: For additional information, see the User Guide on the Software and Documentation

-ROM.

Public Folder Help

The Public Folder page displays a snapshot of all images and scans currently stored in the Public Folder on the system hard drive. The Public Folder is a temporary holding location for scans. You can set maintenance schedules to clean off the hard drive at various times.

Note: Other users may be adding or deleting scans at the time the page is displayed. To view

an updated list of the current images, click the Update View button from top of the image list.

Contents of the field columns can be sorted in ascending or descending order by clicking the column titles. Fields displayed on this page include:

■ Image: Displays a thumbnail of the image.

■ File Name: Displays the system-generated file name given to the scan job.

■ Date & Time: Displays the date and time the scan was saved to the folder.

■ Tot al P ag e s: Displays the total number of pages contained in the scan job.

A maximum of 10 thumbnail images display per page. If there are more than 10 images, they display on subsequent pages. To navigate between the pages, click the left or right arrows at the bottom of the page or enter the page number.

Deleting Scans

To delete scans from the public folder, select the scan you want to delete and click the Delete button. To delete all scans, click the Delete All button at the bottom of the page. If no images are present, the delete button is not available for selection.

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Private Folder Help

Retrieving Scans

To retrieve a scanned image from the system hard drive, select the desired file type from the drop-down list associated with that file, and then click the Go button. You can retrieve up to 3 image files at a time. If you do not select a file format, the field defaults to JPEG-Higher Quality. Images can be retrieved in the following formats:

■ JPEG-Higher Quality

■ JPEG-Smaller File

■ BMP

■ GIF

■ TIFF

■ PDF-Higher Quality

■ PDF-Smaller File

Note:

■ JPEG and PDF Higher Quality options provide higher image quality with larger file size

than the Smaller File options. The JPEG and PDF Smaller File options provide smaller file size with lower image quality.

■ TIFF and PDF formats can contain multiple pages. The default format for multiple page

scans is TIFF.

Private Folder Help

The Private Folder page displays a thumbnail image of all scans saved in the folder from the system’s control panel. You can set maintenance schedules to clean off the hard drive at various times.

Fields displayed on this page include:

Image: Displays a thumbnail of the image. If the file is a multi-page file, such as a TIFF or a PDF file, the thumbnail is the first page of the file.

File Name: Displays the system-generated file name for the scan.

Date & Time: Displays the date and time the scan was saved to the folder.

Tot al P ag e s: Displays the total number of pages contained in the scan job.

A maximum of 10 thumbnail images displays per page. If there are more than 10 images, they display on subsequent pages. To navigate between the pages, click the left or right arrows at the bottom of the page, or enter the page number.

Deleting Scans

For information about deleting scans, see Deleting Scans on page 7-3

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Create Folder Help

To set up a private folder on the system, click the Create folder icon from the navigation tree. Enter a unique folder name up to a maximum of 10 alphanumeric characters in length. If you enter a folder name that is already in use, an error message displays. If you want to password protect your folder, enter and verify a 4-digit numeric password. After you click the Save Changes button, the new folder displays in the navigation tree.

Note:

■ A maximum of 50 folders can be created at any one time. If you try to create a folder after

the maximum number has been reached, the system displays an error message.

■ The folder name is not case-sensitive.

■ If no password is associated with a private folder, the folder is accessible to anyone on the

network accessing the system.

■ When you finish scanning into a password protected private folder, press the

Clear/Clear All button on the system control panel twice. This prevents the next person that uses the system from scanning files to or deleting files from that folder.

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Administrative General Settings Help

You can perform a variety of maintenance functions from the Administrative General settings page.

Private Folder Operations

You can perform various functions using the Private Folder Operations panel. They can perform specific folder maintenance such as deleting folder contents, deleting a folder completely, or resetting a private folder password. The fields in this section are:

Select a Private Folder: Select the desired private folder. All private folders display in the drop-down list. To delete all images in a selected folder only, select the folder, and then click

Delete Images: To delete a folder completely, select the folder, and then click Delete Folder.

Change Numeric Password/Confirm Numeric Password: Enter a new 4-digit numeric

password in the field and confirm the entry. Click Save Password to reset the password to the value entered.

Note: You do not need to know the original numeric password in order to reset it. If a user

forgets their password, you can reset it and forward the new value to the user.

Scan Policies

To disable general scanning access to the public folder, ensure the checkbox next to Allow scanning to Public Folder is unchecked. This setting disables control panel access to the

public folder and forces users to save scanned jobs only to their private folders only.

Note: The contents of the public folder can still be viewed through CentreWare IS. Users can

still copy and delete files from the public folder; however, they can no longer scan files to the public folder.

To require users to create a numeric password associated with a private folder, check the box next to Require Numeric Password When Creating Private Folder. If this box remains unchecked, users are able to create private folders without numeric passwords.

Check Prompt for Numeric Password When Scanning to Private Folder to force users to enter a numeric password to access a private folder when scanning a file from the control panel. This provides security for the private folder.

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Administrative Folder Cleanup Help

At times the you may need to perform immediate or scheduled system maintenance to purge old scanned documents or images. You have the option to set up schedules or to immediately delete files at any given time.

Immediate Cleanup Options

To immediately delete all images contained in the public folder and all private folders, click the radio button next to Delete all scanned images now, and then click Delete Images.

Note: If users have not already copied their images from the device prior to running this

process, they will lose their scan jobs.

To selectively delete images from the public folder and all private folders matching an aging criteria, click the radio button next to Delete all scanned images older than field, enter the desired numeric value for time between 1 and 999, and then select either hours or days from the drop-down list. If you select this option but enter no aging criteria, the default value of 1 day is used.

Scheduled Cleanup Options

To delete all Public folder images only using aging criteria, click the checkbox next to Delete all Public Folder images older than field, enter the desired numeric value for time between

1 and 999, and then select either hours or days from the drop-down list. If you select this option but enter no aging criteria, the default value of 1 day is used.

To delete all Private folder images only using aging criteria, click the checkbox next to Delete all Private folder images older than field, enter the desired numeric value for time between 1 and 999, and then select either hours or days from the drop-down list. If you select this option but enter no aging criteria, the default value of 1 day is used.

When you are satisfied with your selections, click the Save Changes button.

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Glossary

Terms and Abbreviations

Terms and Abbreviations Definitions

access control list A CentreWare IS feature that enables you to limit access to devices, as

well as device configuration and management features.

Admin account A CentreWare IS feature that enables you to limit access to specific

printer functions by specifying a name and password. The Admin account has the most permissions. The administrator must know the Admin name and password to access the printer functions in CentreWare IS.

authentication A CentreWare IS feature that requires users to login with a network

user ID and password for security and tracking purposes.

bi-directional A type of connection in which communications are sent and received

simultaneously.

BOOTP BOOTP (Boot Parameter Protocol) is a protocol that allows a network

user to be automatically configured (receive an IP address) and have an operating system boot or initiated without user involvement.

CentreWare Internet Services (IS)

CentreWare Web A web-based, device-management solution for Windows 2000

certificate An electronic message containing information about the printer and a

DHCP DHCP (Dynamic Host Configuration Protocol) is a protocol in which

DNS DNS (Domain Name System) is used in the Internet for translating names

CenterWare IS is a printer administration and support tool. With CenterWare IS software, you can access printer status and manage your printer over a TCP/IP network using a web browser.

environments where you use a browser for administration.

digital signature, which is stored in the printer. A certificate is used to validate the identity of the printer to clients and network servers and to allow encrypted communication.

UNIX, Windows, NT, and Window 2000 servers can dynamically allocate TCP/IP addresses.

of network nodes into addresses.

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Terms and Abbreviations

Terms and Abbreviations Definitions

driver Software that is loaded on the client workstation that prepares data to be

sent to the printer.

EtherTalk A type of network connection (provided by EtherTalk software installed in

a Macintosh computer) that enables use of AppleTalk network services on an Ethernet network.

FTP FTP (File Transfer Protocol) is a basic TCP/IP connectivity utility used to

transfer data between computers.

host A computer or other device on a TCP/IP network.

HTTP HTTP (Hyper Text Transfer Protocol) is a non-secure protocol used to

communicate across the internet between the printer web server and the web browser (clients).

HTTPS HTTPS (Secure Hyper Text Transfer Protocol) is a secure protocol used

to provide authentication and encrypted communication to preserve the confidentiality of your data.

Internet The global collection of networks that are connected together and share a

common range of IP addresses.

IP The network protocol used for sending network packets over a TCP/IP

network.

IP address A unique 32-bit address for a host on a TCP/IP network or Internet

working.

IPP IPP (Internet Printing Protocol) is an application-level protocol that is used

for distributed printing on the Internet and intranets, designed and implemented by Xerox research to validate the IPP specification and as an aid in developing IPP servers.

job accounting The purpose of job accounting is to collect and report information about

all jobs that print. The information collected identifies the submitter of the job and the resources used to print the job.

Key User account A CentreWare IS feature that enables you to limit access to specific

printer functions by specifying a name and password. You can set up a Key User account that is password protected. The Key User has the ability to change some printer settings. CentreWare IS requires the name and password before access to the printer function is allowed.

LPR LPR (Line Printer Remote) is an application-level printing protocol that

uses TCP/IP to establish connections between printers and workstations on a network.

MaiLinX alerts A feature in CentreWare IS that allows the printer to automatically send

email to you and others under certain conditions.

MaiLinX remote printing A feature in CentreWare IS that enables you to print to Xerox printers over

the Internet, directly from Windows applications. The print jobs are sent as email.

mDNS mDNS (multicast DNS) is a multicast-based discovery protocol that

enables you to find your printer on an Apple network or another device that uses multicast-based discovery.

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Terms and Abbreviations

Terms and Abbreviations Definitions

MIB MIB (Management Information Base) provides specific information about

the state of hardware components and software processes. MIB is used as part of network management tools and functions.

network A collection of connected devices, such as computers and printers. A

network is a tool for communication that allows users to store and retrieve information, share printers, and exchange information.

network address The network portion of an IP address. For a class A network, the network

address is the first byte of the IP address. For a class B network, the network address is the first two bytes of the IP address.

network connection The software and protocol that connect network devices, such as PCs

and printers.

PCL PCL (Printer Control Language) is the PDL language created by

Hewlett-Packard. It became an industry standard and is now available in almost all printer platforms for the office (e.g., PCL 5).

PJL PJL (Printer Job Language) and PCL commands are used to control job

settings and printer defaults.

PhaserSMART Technical Support

Port 9100 A printing protocol known as AppSocket, RAW, or Windows TCPmon.

PostScript A page description language created by Adobe and used in most Xerox

printer driver Enables your computer and printer to communicate; provides access to

printer discovery Software mechanism for finding printers typically on a network.

Printer Neighborhood A tool in CentreWare IS that enables you to search for printers on your

PrintingScout alerts PrintingScout is a tool that is installed with the Xerox printer driver. It

printing kiosk A digital imaging/print platform that is used to connect a laptop computer

protocol The rules that control the transmitting and receiving of data.

Phaser printers.

the features of your printer.

network, check their status, and manage them remotely.

automatically checks the printer status when a print job is sent. If the printer is unable to print a job, PrintingScout automatically displays an alert on the user’s computer screen to let them know that the printer needs attention. The user can click the alert to view instructions explaining how to fix the problem.

to a network for printing to a printer, and then paying for the output. A printing kiosk is sometimes located in an airport or library.

SLP SLP (Service Location Protocol) is a protocol that provides a flexible and

scalable framework for providing hosts with access to information about the existence, location, and configuration of networked services. SLP is useful in enterprise networks.

Smart Trays A driver feature that displays the current paper type and size available in

each printer tray.

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Terms and Abbreviations

Terms and Abbreviations Definitions

SMTP SMTP (Simple Mail Transfer Protocol) is a protocol for sending e-mail

messages between servers.

SNMP SNMP (Simple Network Management Protocol) is a protocol used to help

manage complex networks. SNMP-compliant devices store data about themselves in MIBs (Management Information Bases) and return this data to the SNMP requestors.

SSL SSL (Secure Socket Layer) is a protocol that has become the universal

standard on the Web for authenticating sites and for encrypting communications between users and Web servers. Because SSL is built into all major browsers and Web servers, simply installing a digital certificate or Server ID enable SSL capabilities.

TCP/IP TCP/IP (Transmission Control Protocol/Internet Protocol) is a set of

communication protocols that is supported by a variety of computer platforms. TCP controls data transfer, and IP controls data routing.

TFTP TFTP (Trivial File Transfer Protocol) is a version of the TC/IP FTP protocol

that uses UDP and has no directory or pass capability.

TLS TLS (Transport Layer Security) is a protocol for establishing a secure

connection between the client and the server. TLS is capable of authenticating both the client and the server and creating an encrypted connection between the two. HTTP uses TLS to establish secure connections.

UDP UDP (User Datagram Protocol) is a minimal message-oriented transport

layer protocol found on domain name servers (DNS).

Walk-Up Printing Driver The Xerox Walk-Up Printing Driver enables printing from a PC to any

Xerox Postscript-enabled printer. For more information, see Walk-Up

Printing Driver on page 2-3.

Walk-Up Technology The Xerox Print Driver Installer (Windows) is a software utility that

provides for quick and easy installation of the printer driver. One choice for installation is Walk-Up Technology. For more information, see Walk-Up

Installation on page 2-3.

Xerox Usage Analysis To o l

The Xerox Usage Analysis Tool enables you to collect and analyze enterprise-wide Xerox network printer usage data with customizable features.

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Configuration Card Parameters

The printer has a configuration card that stores network parameters and configuration (N, DN, DX, etc.) data. The configuration card is hot swappable, enabling you to share or replace it, providing an alternative to on-site service.

Network settings are saved on the configuration card. If the configuration card is removed from an old printer and inserted into a new printer, the saved settings on the configuration card are copied to the new printer when it is powered on. The new printer assumes the identity of the old printer, eliminating the need to reconfigure network settings.

This appendix includes:

■ General Information Parameters on page A-2

■ PostScript Parameters on page A-2

■ PCL Parameters on page A-3

■ USB 2.0 Parameters on page A-3

■ Hard Drive Parameters on page A-3

■ Network Information Parameters on page A-3

■ PhaserShare Series B Interface for Ethernet Network Parameters on page A-3

■ EtherTalk Parameters on page A-4

■ TCP/IP Parameters on page A-4

■ DNS Parameters on page A-4

■ SLP Parameters on page A-5

■ SSDP Parameter on page A-5

■ NBNS (WINS) Parameters on page A-5

■ Access Control Parameter on page A-5

■ LPR Parameters on page A-5

■ AppSocket (Port 9100) Parameters on page A-5

■ IPP (Internet Printing Protocol) Parameters on page A-6

■ SNMP Parameters on page A-6

■ HTTP (CentreWare IS) Parameters on page A-6

■ FTP Parameters on page A-6

■ Status Notification Parameter on page A-7

■ MaiLinX Remote Printing Parameters on page A-7

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General Information Parameters

■ Printer Name

■ Startup Page Enabled

■ Printer ID

■ Sys/Start Job

■ Job Timeout

■ Load Paper Timeout

■ Power Saver Timeout

■ Intelligent Ready

■ Paper Source

■ Tray 1 Paper Type and Size

■ Tray 2 Paper Type

■ Tray 3 Paper Type

■ Tray 4 Paper Type

■ Custom Units

■ Cleaning Page Source

General Information Parameters

Note: The Tray 3 and Tray 4 parameters are only stored on the printer configuration card

if the tray is installed in the printer.

■ Tray 1 Mode

■ Tray 1 Prompt

■ Tray 2 - N Mode

■ Tray 2 - N Prompt

■ Letter/A4 Substitution

■ 2-Sided Printing

■ Power Saver

■ Metric Defaults

PostScript Parameters

■ Printer Quality

■ TekColor Correction

■ Error Info

■ Image Smoothing

■ User Defined Screens

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PCL Parameters

■ Font Number

■ Pitch

■ Point Size

■ Symbol Set

■ Orientation

■ Form Length

■ Line Termination

■ Draft Mode

■ Color Mode

USB 2.0 Parameters

■ On/Off

■ Language

■ Wait Timeout

PCL Parameters

Hard Drive Parameters

The hard drive parameters are only stored on the configuration card if the printer has an internal hard drive.

■ Overwrite Deleted Files

■ Daily Removal

■ Time

■ Age-based Removal

■ Age

Network Information Parameters

■ Wait Timeout

■ Sys Admin Contact

■ Printer Location

PhaserShare Series B Interface for Ethernet Network Parameters

■ Network Speed/Type

■ Network Address

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EtherTalk Parameters

■ On/Off

■ Language

■ Filtering

■ Name

■ Printer Type

■ Zone

■ Network Node

TCP/IP Parameters

■ On/Off

■ Host Name

■ Host Name Requested

■ IP Address

■ Network Mask

■ Router/Gateway

■ DHCP/BOOTP

■ IP Address Source

■ DHCP Server

■ DHCP Lease Expiration

■ DHCP Lease Renewal

■ DDNS

■ SMTP Server

■ SMTP Reverse Path

EtherTalk Parameters

DNS Parameters

■ On/Off

■ Primary Server

■ Secondary Server

■ Multicast DNS (Bonjour) Enable

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SLP Parameters

■ On/Off

■ Directory Agent Discovery Enable

■ Directory Agent

■ Scope 1

■ Scope 2

■ Scope 3

■ SLP Multicast Enable

■ SLP Multicast TTL

■ SLP MTU

SSDP Parameter

■ On/Off

■ SSDP TTL

SLP Parameters

NBNS (WINS) Parameters

■ Node Type

■ WINS Servers

Access Control Parameter

■ Host Access List

LPR Parameters

■ On/Off

■ Filtering

■ Enable Banners

AppSocket (Port 9100) Parameters

■ On/Off

■ Language

■ Filtering

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IPP (Internet Printing Protocol) Parameters

■ On/Off

■ Language

■ Filtering

■ Network Path

SNMP Parameters

■ SNMP v1/v2c

■ SNMP v3

■ Host Access List

■ Admin Account

■ Key User Account

■ Any User Account

■ Drivers Account

HTTP (CentreWare IS) Parameters

■ On/Off

■ Custom Link

■ Refresh Delay

■ Administrator Password

■ Key User Password

■ Use SSL

■ Machine Digital Certificate

FTP Parameters

■ On/Off

■ Language

■ Filtering

■ Login Password

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Status Notification Parameter

■ On/Off

■ SysAdmin Email Address

■ Service Email Address

■ Key User email Address

MaiLinX Remote Printing Parameters

■ On/Off

■ Language

■ Filtering

■ POP3 Server

■ POP3 User Name

■ POP3 Password

■ POP3 Polling Interval

■ Printing Password

■ Authorized Users

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Printer Commands

Printer Control Language (PCL) and Printer Job Language (PJL) commands can be used to control print job settings and printer defaults. In addition to the standard PCL and PJL commands, the Phaser printers support Xerox-unique PCL and PJL commands. This appendix lists the most commonly used standard and Xerox-unique PCL and PJL commands.

This appendix includes:

■ Phaser PCL Commands on page B-2

■ Phaser PJL Commands on page B-5

See also:

HP PCL 5 Printer Language Reference Manual for standard PCL commands.

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Phaser PCL Commands

This section includes:

■ Media Size on page B-2

■ Media Type on page B-3

■ Input Trays on page B-4

Media Size

The following table lists the PCL commands for the media sizes supported by the Phaser 8560MFP multifunction product. For information on the corresponding trays supported, print the Paper Tips page. See Paper Tips Page on page 5-2.

Media Size PCL 5 Command

A4 (210 x 297 mm) <Esc>&l26A

A5 (148 x 210 mm) <Esc>&l25A

A6 (105 x 148 mm) <Esc>&l24A

B5 Envelope (176 x 250 mm) <Esc>&l100A

B5-ISO (176 x 257 mm) <Esc>&l65A

B5-JIS (182 x 257mm) <Esc>&l45A

Statement (5.5 x 8.5 in.) <Esc>&l15A

Executive (7.25 x 10.5 in.) <Esc>&l1A

Letter (8.5 x 11 in.) <Esc>&l2A

US Folio (8.5 x 13 in.) <Esc>&l10A

Legal (8.5 x 14 in.) <Esc>&l3A

Index Card (3.0 x 5.0 in) <Esc>&l78A

A7 Envelope (5.25 x 7.25 in.) <Esc>&l84A

#10 Commercial Envelope (4.1 x 9.5 in.) <Esc>&l81A

Monarch Envelope (3.8 x 7.5 in.) <Esc>&l80A

C5 Envelope (162 x 229 mm) <Esc>&l91A

DL Envelope (110 x 220 mm) <Esc>&l90A

Baronial (#5 ½) (4.375 x 5.75 in) <Esc>&l208A

#6 ¾ (3.625 x 6.5 in.) <Esc>&l83A

Custom <Esc>&l101A

* The character that follows the “&” in the command is the lowercase letter “L”.

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Phaser PCL Commands

Media Type

The following table lists the PCL commands for the media types supported by the Phaser 8560MFP multifunction product.

Media Type PCL 5 Command

Plain Paper <Esc>&n6WdPaper

Transparency <Esc>&n13WdTransparency

Card Stock <Esc>&n10WdCardStock

Envelope <Esc>&n9WdEnvelope

Labels <Esc>&n6WdLabel

Letterhead <Esc>&n11WdLetterhead

Colored Paper <Esc>&n13WdColoredPaper

Preprinted <Esc>&n11WdPreprinted

Prepunched <Esc>&n11WdPrepunched

2nd Side <Esc>&n8Wd2ndSide

Special <Esc>&n8WdSpecial

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Phaser PCL Commands

Input Trays

The following table lists the PCL commands for the input trays supported by the Phaser 8560MFP multifunction product. The table also lists the alternate tray used if the optional input tray is not installed.

Note: When more than one command is listed, you can use either command.

Input Trays PCL 5 Command

Tray 1 in multi-sheet mode <Esc>&l4H

<Esc>&6H

Tray 1 in manual feed mode <Esc>&l2H

<Esc>&l3H

Tray 2 <Esc>&l1H n/a

Tray 3 <Esc>&l5H Tray 2

Tray 4 <Esc>&l8H

<Esc>&l20H

Autoselect <Esc>&l7H n/a

Current tray/page eject <Esc>&l10H n/a

* The character that follows the “&” in the command is the lowercase letter “L”.

Alternate Tray

n/a

Tray 1

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Phaser PJL Commands

The following table lists some of the HP PJL and Xerox-unique PJL commands.

See also:

HP Printer Job Language Technical Reference for the standard set of PJL commands.

PJL Command Values Description

@PJL FSDELETE NAME=“pathname” * Deletes a file from the internal

hard drive.

@PJL FSDIRLIST NAME=“pathname” * Lists PJL system files and

directories.

@PJL FSDOWNLOAD FORMAT:BINARY SIZE=size NAME=“pathname”

@PJL FSAPPEND FORMAT:BINARY SIZE=size NAME=“pathname”

@PJL FSINIT VOLUME=value * Initializes the internal hard drive.

@PJL FSMKDIR NAME=“pathname” * Creates the specified directory

@PJL FSUPLOAD NAME=“pathname” * Uploads file from the printer to

@PJL USTATUS * Allows the printer to send

@PJL USTATUSOFF n/a Turns off all status responses.

@PJL XCLIENTJOBID=value Exactly 48 bytes

* Downloads a new file to the

internal hard drive. If there is an existing file, it is erased.

* Appends data to an existing file,

or if the file doesn’t exist, creates the file and loads it with the given data.

on the internal hard drive.

the host.

unsolicited status messages for device status changes, end-of-job status, and pages printed. Status can be sent at specified time intervals.

Sets the client job id used with (first byte is 8 and the 8 last bytes represent a time in the format hhmmsshs.

PrintingScout.

@PJL XJAFILENAME=“filename” Roman-8

characters

1-255

@PJL XJAHOSTNAME=“hostname” Roman-8

characters

1-255

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Sets the file name for Job

Accounting.

Sets the host name for Job

Accounting.

Page 85

Phaser PJL Commands

PJL Command Values Description

@PJL XJAJOBNAME=“jobname” Roman-8

characters

1-255

@PJL XJAUSERNAME=“username” Roman-8

characters

1-255

@PJL XJOBPASSWORD=value 4-digit string (1-9) Assigns the job password used

@PJL XJOBPASSWORD 4-digit string (1-9) Assigns the job password used

@PJL XPERSONALJOB n/a Starts a Personal Print job.

@PJL XPERSONALSAVEDJOB n/a Starts a Personal Saved print

@PJL XPRINTWITHJOB n/a

@PJL XPRINTWITHJOB=xxx xxx is the Job ID of

the Saved or Personal Saved job that is to be printed with the Print With job.

Sets the job name for Job

Accounting.

Sets the user name for Job

Accounting.

by Secure Print.

by Personal Saved Print jobs.

job.

Starts a Print With print job.

Prints the existing Saved or

Personal Saved Job with the

Print With job.

@PJL XPROOFJOB n/a Starts a Proof Print job.

@PJL XSAVEDJOB n/a Starts a Saved Print job.

@PJL XSECUREJOB n/a Starts a Secure Print job.

@PJL DEFAULT XIGNOREFF ON, OFF Ignores FormFeed commands

when printing PCL blank pages.

@PJL SET/DEFAULT XLINETERMINATION=value

@PJL SET/DEFAULT XMEDIASOURCE=value

@PJL SET XMEDIATYPE=value ANY or any

ON, OFF Terminates a line.

ANY, TRAYn Sets the media source.

Sets the media type. supported media type, such as PAPER and LABEL.

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Phaser PJL Commands

PJL Command Values Description

@PJL SET/DEFAULT XPCLTRAYSWITCH=value

@PJL DEFAULT XPCLPAPERSRCx = yx is 0, 1, 2, 3, 4, 5,

ON, OFF Switches trays when a tray goes

6, 7, 8, 20, 21, 22, 23, which is the number in the <Esc>&l#H tray selection commands.

y is -1 for AutoSelect, 0 for the current tray (eject page), 1 for Tray 1, 2 for Tray 2, etc., and 99 for the factory defaults.

empty. If AutoSelect is chosen as

the paper source (tray) in PCL,

then tray switching is always

active, regardless of the value.

When the current tray goes

empty, the printer attempts to

switch to another tray containing

the same size and type of paper.

This command only takes effect

when a specific tray, such as

Tray 2, is selected in the job.

When this command is ON, tray

switching still occurs when the

tray goes empty. When this

command is OFF, no switching

occurs and the user is prompted

to load paper.

Overrides the tray selected in the

<Esc>&l#H PCL tray selection

commands.

@PJL SET/DEFAULT XSLIPSHEET OFF, JOB, SET,

PA GE

@PJL SET XSLIPSHEETSOURCE TRAYX Selects the slip sheet from the

* See the

HP Printer Job Language Technical Reference for the values.

Inserts a slip sheet between the

selected option.

specified tray.

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Acknowledgements

Original SSLeay License

This package is an SSL implementation written by Eric Young (eay@cryptsoft.com). The implementation was written so as to conform with Netscape’s SSL.

This library is free for commercial and non-commercial use as long as the following conditions are adhered to. The following conditions apply to all code found in this distribution, be it the RC4, RSA, lhash, DES, etc., code; not just the SSL code. The SSL documentation included with this distribution is covered by the same copyright terms except that the holder is Tim Hudson (tjh@cryptsoft.com).

If this package is used in a product, Eric Young should be given attribution as the author of the parts of the library used.

This can be in the form of a textual message at program startup or in documentation (online or textual) provided with the package.

Redistribution and use in source and binary forms, with or without modification, are permitted provided that the following conditions are met:

■ Redistributions of source code must retain the copyright notice, this list of conditions and

the following disclaimer.

■ Redistributions in binary form must reproduce the above copyright notice, this list of

conditions and the following disclaimer in the documentation and/or other materials provided with the distribution.

■ All advertising materials mentioning features or use of this software must display the

following acknowledgement:

■ “This product includes cryptographic software written by Eric Young

(eay@cryptsoft.com).”

■ The word ‘cryptographic’ can be left out if the routines from the library being used are not

cryptographic related.

■ If you include any Windows specific code (or a derivative thereof) from the apps directory

(application code) you must include an acknowledgement:

“This product includes software written by Tim Hudson (tjh@cryptsoft.com).”

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THIS SOFTWARE IS PROVIDED BY ERIC YOUNG “AS IS” AND ANY EXPRESS OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE AUTHOR OR CONTRIBUTORS BE LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, OR CONSEQUENTIAL DAMAGES (INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES; LOSS OF USE, DATA, OR PROFITS; OR BUSINESS INTERRUPTION) HOWEVER CAUSED AND ON ANY THEORY OF LIABILITY, WHETHER IN CONTRACT, STRICT LIABILITY, OR TORT (INCLUDING NEGLIGENCE OR OTHERWISE) ARISING IN ANY WAY OUT OF THE USE OF THIS SOFTWARE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGE.

The license and distribution terms for any publicly available version or derivative of this code cannot be changed, i.e., this code cannot simply be copied and put under another distribution license [including the GNU Public License.]

Net-SNMP License

Part 1: CMU/UCD copyright notice: (BSD like) -----

Derivative Work - 1996, 1998-2000

1996, 1998-2000 The Regents of the University of California. All rights

Permission to use, copy, modify and distribute this software and its documentation for any purpose and without fee is hereby granted, provided that the above copyright notice appears in all copies and that both that copyright notice and this permission notice appear in supporting documentation, and that the name of CMU and The Regents of the University of California not be used in advertising or publicity pertaining to distribution of the software without specific written permission.

CMU AND THE REGENTS OF THE UNIVERSITY OF CALIFORNIA DISCLAIM ALL WARRANTIES WITH REGARD TO THIS SOFTWARE, INCLUDING ALL IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS. IN NO EVENT SHALL CMU OR THE REGENTS OF THE UNIVERSITY OF CALIFORNIA BE LIABLE FOR ANY SPECIAL, INDIRECT OR CONSEQUENTIAL DAMAGES OR ANY DAMAGES WHATSOEVER RESULTING FROM THE LOSS OF USE, DATA OR PROFITS, WHETHER IN AN ACTION OF CONTRACT, NEGLIGENCE OR OTHER TORTIOUS ACTION, ARISING OUT OF OR IN CONNECTION WITH THE USE OR PERFORMANCE OF THIS SOFTWARE.

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Part 2: Networks Associates Technology, Inc. copyright notice (BSD) -----

Redistribution and use in source and binary forms, with or without modification, are permitted provided that the following conditions are met:

■ Redistributions of source code must retain the above copyright notice, this list of

conditions and the following disclaimer.

■ Redistributions in binary form must reproduce the above copyright notice, this list of

conditions and the following disclaimer in the documentation and/or other materials provided with the distribution.

■ Neither the name of the Networks Associates Technology, Inc. nor the names of its

contributors may be used to endorse or promote products derived from this software without specific prior written permission.

THIS SOFTWARE IS PROVIDED BY THE COPYRIGHT HOLDERS AND CONTRIBUTORS “AS IS” AND ANY EXPRESS OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE COPYRIGHT HOLDERS OR CONTRIBUTORS BE LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, OR CONSEQUENTIAL DAMAGES (INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES; LOSS OF USE, DATA, OR PROFITS; OR BUSINESS INTERRUPTION) HOWEVER CAUSED AND ON ANY THEORY OF LIABILITY, WHETHER IN CONTRACT, STRICT LIABILITY, OR TORT (INCLUDING NEGLIGENCE OR OTHERWISE) ARISING IN ANY WAY OUT OF THE USE OF THIS SOFTWARE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGE.

Part 3: Cambridge Broadband Ltd. copyright notice (BSD) -----

Redistribution and use in source and binary forms, with or without modification, are permitted provided that the following conditions are met:

■ Redistributions of source code must retain the above copyright notice, this list of

conditions and the following disclaimer.

■ Redistributions in binary form must reproduce the above copyright notice, this list of

conditions and the following disclaimer in the documentation and/or other materials provided with the distribution.

■ The name of Cambridge Broadband Ltd. may not be used to endorse or promote products

derived from this software without specific prior written permission.

THIS SOFTWARE IS PROVIDED BY THE COPYRIGHT HOLDER “AS IS”' AND ANYEXPRESS OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE COPYRIGHT HOLDER BE LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, OR CONSEQUENTIAL DAMAGES (INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES; LOSS OF USE, DATA, OR PROFITS; OR BUSINESS INTERRUPTION) HOWEVER CAUSED AND ON ANY

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THEORY OF LIABILITY, WHETHER IN CONTRACT, STRICT LIABILITY, OR TORT (INCLUDING NEGLIGENCE OR OTHERWISE) ARISING IN ANY WAY OUT OF THE USE OF THIS SOFTWARE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGE.

Part 4: Sun Microsystems, Inc. copyright notice (BSD) -----

Use is subject to license terms below.

This distribution may include materials developed by third parties. Sun, Sun Microsystems, the Sun logo and Solaris are trademarks or registered trademarks of Sun Microsystems, Inc. in the U.S. and other countries. Redistribution and use in source and binary forms, with or without modification, are permitted provided that the following conditions are met:

■ Redistributions of source code must retain the above copyright notice, this list of

conditions and the following disclaimer.

■ Redistributions in binary form must reproduce the above copyright notice, this list of

conditions and the following disclaimer in the documentation and/or other materials provided with the distribution.

■ Neither the name of the Sun Microsystems, Inc. nor the names of its contributors may be

used to endorse or promote products derived from this software without specific prior written permission.

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Part 5: Sparta, Inc. copyright notice (BSD) -----

Redistribution and use in source and binary forms, with or without modification, are permitted provided that the following conditions are met:

■ Redistributions of source code must retain the above copyright notice, this list of

conditions and the following disclaimer.

■ Redistributions in binary form must reproduce the above copyright notice, this list of

conditions and the following disclaimer in the documentation and/or other materials provided with the distribution.

■ Neither the name of the Networks Associates Technology, Inc. nor the names of its

contributors may be used to endorse or promote products derived from this software without specific prior written permission.

Other Copyright Notices

This file contains Original Code and/or Modifications of Original Code as defined in and that are subject to the Apple Public Source License Version 2.0 (the 'License'). You may not use this file except in compliance with the License. Please obtain a copy of the License at

www.opensource.apple.com/apsl/

The Original Code and all software distributed under the License are distributed on an 'AS IS' basis, WITHOUT WARRANTY OF ANY KIND, EITHER EXPRESS OR IMPLIED, AND APPLE HEREBY DISCLAIMS ALL SUCH WARRANTIES, INCLUDING WITHOUT LIMITATION, ANY WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, QUIET ENJOYMENT OR NON-INFRINGEMENT.

Please see the License for the specific language governing rights and limitations under the License.

and read it before using this file.

System Administrator Guide

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Page 92

Redistribution and use in source and binary forms are permitted provided that: (1) source distributions retain this entire copyright notice and comment, and (2) distributions including binaries display the following acknowledgement: “This product includes software developed by the University of California, Berkeley and its contributors” in the documentation or other materials provided with the distribution and in all advertising materials mentioning features or use of this software. Neither the name of the University nor the names of its contributors may be used to endorse or promote products derived from this software without specific prior written permission.

THIS SOFTWARE IS PROVIDED “AS IS” AND WITHOUT ANY EXPRESS OR IMPLIED WARRANTIES, INCLUDING, WITHOUT LIMITATION, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE.

Redistribution and use in source and binary forms, with or without modification, are permitted provided that the following conditions are met:

■ Redistributions of source code must retain the above copyright notice, this list of

conditions and the following disclaimer.

■ Redistributions in binary form must reproduce the above copyright notice, this list of

conditions and the following disclaimer in the documentation and/or other materials provided with the distribution.

■ Neither the name of Caldera Systems nor the names of its contributors may be used to

endorse or promote products derived from this software without specific prior written permission.

THIS SOFTWARE IS PROVIDED BY THE COPYRIGHT HOLDERS AND CONTRIBUTORS “AS IS” AND ANY EXPRESS OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE CALDERA SYSTEMS OR CONTRIBUTORS BE LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, OR CONSEQUENTIAL DAMAGES (INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES; LOSS OF USE, DATA, OR PROFITS; OR BUSINESS INTERRUPTION) HOWEVER CAUSED AND ON ANY THEORY OF LIABILITY, WHETHER IN CONTRACT, STRICT LIABILITY, OR TORT (INCLUDING NEGLIGENCE OR OTHERWISE) ARISING IN ANY WAY OUT OF THE USE OF THIS SOFTWARE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGE.

Blowfish is covered by the GNU General Lesser Public License © 1991, 1999 Free Software Foundation, Inc. that can be found at www.gnu.org/copyleft/lesser available for download at www.schneier.com/code/bfsh-koc.zip

. The licensed library is

or at cost to distribute by

request to Xerox Corporation.

JPEG Library

This software is based in part on the work of the Independent JPEG Group.

System Administrator Guide

C-6

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Index

about the configuration file, 2-2 access control lists, 4-4

definition, 8-1 specifying access to printer settings, 4-8 specifying printer access using SNMP,

4-20

specifying printing access, 4-9 access to color printing, 4-13 accessing online manuals

using CentreWare IS, 1-6 Admin

Access List, 4-4

account, 4-2

configuring settings, 4-8

definition, 8-1 administrative folder cleanup, 7-6 administrative general settings, 7-5 analyzing printer usage data, 3-5 authentication

definition, 8-1 auto-configuring driver, 2-4

basic concepts, 4-2 bi-directional

definition, 8-1 BOOTP

definition, 8-1

CentreWare IS, 1-6

accessing online manuals, 1-6 checking printer status, 3-2 checking supplies status, 1-6 configuring Admin and Key User

settings, 4-8

configuring the Print Host Access List,

4-9

copying settings from one printer to

another, 1-6 defining a network printer, 1-6 definition, 8-1 job accounting, 3-3 locking the control panel, 4-13 printer management software, 1-6 restricting access to SNMP and SSL

pages, 4-15 securing the printer, 4-5 selecting

automatic removal of secure,

personal, and proof jobs option, 4-12

hard drive overwrite security option,

4-10 setting up a certificate, 4-6 setting up web browser-based printing

system, 1-6

troubleshooting print-quality problems,

1-6 usage profile reports, 3-4 viewing list of networked printers, 1-6

CentreWare Web

accessing, 3-3, 3-13 definition, 8-1

certificates, 4-3

definition, 8-1 root-signed, 4-4 self-signed, 4-3 setting up, 4-6

System Administrator Guide

Index-1

Page 94

Index

changing

email server settings, 3-9 EtherTalk settings, 3-12 FTP settings, 3-9 hard drive overwrite security setting,

4-10 IPP settings, 3-8 LPR settings, 3-8 mDNS settings, 2-5 Port 9100 settings, 3-7 SLP settings, 2-5 TCP/IP settings, 3-6

checking printer status, 3-2 clear pending fax jobs, 6-9 clear received fax jobs, 6-9 cloning, 3-13 color printing

access, 4-13

color tables

loading, 2-2

commands, B-1 concepts, 4-2 configuration card, A-1 configuration card parameters, A-1 configuration file, 2-2 configuring

Admin and Key User settings, 4-8 Print Host Access List, 4-9 SNMP Access Control List, 4-20 SNMP for maximum security, 4-15 SSL, 4-7

control panel

locking menus, 4-13 selecting

automatic removal of secure,

personal, and proof jobs option, 4-11

hard drive overwrite security option,

4-10 controlling access to color printing, 4-13 copy printer settings

using CentreWare IS, 1-6

create folder, 7-4

DHCP

definition, 8-1 digital certificates, 4-3 directory help

group, 6-7

individual, 6-5 disabling

EtherTalk, 3-12

FTP, 3-9

HTTP, 3-6

IPP, 3-8

LPR, 3-8

mDNS, 2-5

Port 9100, 3-7

SLP, 2-5

SNMP, 4-20

TCP/IP, 3-6 discovery protocols, 2-5 DNS

definition, 8-1 driver

auto-configuring, 2-4

definition, 8-2, 8-4

installer, 1-5

Walk-Up printing, 2-3

configuring server settings, 3-9

MaiLinX alerts, 3-11 enabling

EtherTalk, 3-12

FTP, 3-9

IPP, 3-8

LPR, 3-8

mDNS, 2-5

Port 9100, 3-7

SLP, 2-5

TCP/IP, 3-6 EtherTalk, 3-12

definition, 8-2

System Administrator Guide

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Index

fax

clear pending fax jobs, 6-9 clear received fax jobs, 6-9 configuration, 6-2 defaults, 6-2 group directory help, 6-7 group information, 6-8 group members, 6-8 individual directory help, 6-5 print reports, 6-9 receive setup, 6-4

send setup, 6-3 finding printers on the local subnet, 3-2 fonts

loading, 2-2 FTP, 3-9

definition, 8-2

getting help

Knowledge Base, 1-1

PhaserSMART Technical Support, 1-1,

1-2 PrintingScout alerts, 1-2 Technical Support, 1-1

glossary, 8-1 group directory help, 6-7 group information, 6-8 group members, 6-8

hard drive

automatic removal of jobs option, 4-11 installing the printer driver, 2-4 overwrite security option, 4-10 securing, 4-10

host

definition, 8-2

HTTP, 3-6, 4-3

definition, 8-2

HTTPS, 4-3

definition, 8-2

individual directory help, 6-5 information

sources, 1-1

installing the printer driver

from the CD-ROM, 2-3 from the hard drive, 2-4 from the web, 2-3

Internet

definition, 8-2

IP address

definition, 8-2

IPP, 3-8

definition, 8-2

job accounting, 3-3

definition, 8-2 log file, 3-3 records, 3-3

job patches

loading, 2-2

jobs

secure, personal, proof, personal saved,

print with, and saved print jobs, 5-2

usage profile reports, 3-4

Key User

Access List, 4-4 account, 4-2 configuring settings, 4-8 definition, 8-2

Knowledge Base, 1-1

System Administrator Guide

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Page 96

Index

color tables, 2-2 fonts, 2-2 job patches, 2-2

lockdown procedure, 4-5 locking the control panel menus, 4-13 log file

job accounting, 3-3

LPR, 3-8

definition, 8-2

MaiLinX

alerts, 3-11

definition, 8-2

remote printing, 3-10

definition, 8-2

setting up, 3-10

managing printers remotely, 3-2 mDNS, 2-5

definition, 8-2

MIB

definition, 8-3

Net-SNMP License, C-2 network

definition, 8-3

network address

definition, 8-3

network configuration file, 2-2 network connection

definition, 8-3

options

automatic removal of secure, personal,

and proof jobs, 4-11 hard drive overwrite security, 4-10

Original SSLeay License, C-1

parameters on the configuration card, A-1 PCL

commands, A-1, B-1

definition, 8-3 pending fax jobs, 6-9 personal print jobs, 5-2 personal saved print jobs, 5-2 PhaserSMART Technical Support, 1-1, 1-2 PJL

commands, A-1, B-1

definition, 8-3 Port 9100, 3-7

definition, 8-3 PostScript

definition, 8-3 print fax reports, 6-9 Print Host Access List, 4-4

configuring, 4-9 print with print jobs, 5-2 printer, 2-4

analyzing usage, 3-5

commands, B-1

configuration card parameters, A-1

configuring

from the desktop, 1-6 cost analysis, 3-5 discovery

definition, 8-3 driver

definition, 8-3

installation features, 2-3

Walk-Up installation, 2-3 securing in a high security environment,

4-5

settings

copy from one printer to another, 1-6 viewing usage information, 3-2

Printer Neighborhood, 3-2

definition, 8-3

printer settings

copy from one printer to another, 1-6

PrintingScout alerts, 1-2 private folder, 7-3

delete scans, 7-3

private folder operations, 7-5 proof print jobs, 5-2

System Administrator Guide

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Index

protocols

controlling, 3-6 definition, 8-3 discovery, 2-5 email server, 3-9 EtherTalk, 3-12 FTP, 3-9 HTTP, 3-6 IPP, 3-8 LPR, 3-8 MaiLinX alerts, 3-11 MaiLinX remote printing, 3-10 mDNS, 2-5 Port 9100, 3-7 securing, 3-6 SLP, 2-5 SNMP, 3-9 TCP/IP, 3-6

public folder, 7-2

delete scans, 7-2 retrieve scans, 7-3

receive setup, 6-4 received fax jobs, 6-9 records

job accounting, 3-3 remote printing, 3-10 reports

usage analysis, 3-5

usage profile, 3-4 reset NVRAM, 4-13 root-signed certificates, 4-4

saved print jobs, 5-2 scan policies, 7-5 scanning

administrative folder cleanup, 7-6

administrative general settings, 7-5

private folder operations, 7-5

public folder, 7-2 scans

create folder, 7-4

private folder, 7-3 searching for printers on your network, 3-2 secure print jobs, 5-2

secure, personal, and proof jobs

selecting automatic removal of, 4-11

securing

control panel, 4-13 hard drive, 4-10 printer in a high security environment,

4-5

SNMP and SSL pages, 4-15

selecting

automatic removal of secure, personal,

and proof jobs option, 4-11 self-signed certificates, 4-3 send setup, 6-3 sending usage profile reports, 3-4 setting up

certificate, 4-6 MaiLinX alerts, 3-11 MaiLinX remote printing, 3-10 usage profile reporting, 3-4

SLP, 2-5

definition, 8-3

Smart Trays, 5-2

definition, 8-3

SMTP

definition, 8-4

SNMP, 3-9

Access List, 4-4 configuring for maximum security, 4-15 configuring the access control list, 4-20 definition, 8-4 disabling, 4-20

specifying the location of the configuration

file, 2-2

SSL, 4-3

configuring, 4-7

definition, 8-4 startup network configuration file, 2-2 Support Centre, 1-5 system requirements

MaiLinX remote printing, 3-10

Usage Analysis Tool, 3-5

System Administrator Guide

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Page 98

TCP/IP, 3-6

definition, 8-4 Technical Support, 1-1 TFTP

definition, 8-4 TLS, 4-3

definition, 8-4 troubleshooting

Knowledge Base, 1-1

PhaserSMART Technical Support, 1-1, 1-2

PrintingScout alerts, 1-2

print-quality problems using CentreWare IS, 1-6

Technical Support, 1-1

UDP

definition, 8-4 Usage Analysis Tool, 3-5

definition, 8-4

system requirements, 3-5 usage profile reports, 3-4

sending, 3-4

setting up, 3-4

Index

viewing printer usage information, 3-2

Walk-Up installation, 2-3 Walk-Up printing driver, 2-3

definition, 8-4

Xerox Support Centre, 1-5 Xerox Usage Analysis Tool, 3-5

definition, 8-4

System Administrator Guide

1-6