Xerox Phaser 8560 User Guide

Download

User Guide

Guide d’utilisation

Phaser ® 8560

color printer

Guida dell'utente

Benutzerhandbuch

Guía del usuario

Guia do Usuário

Gebruikershandleiding

Användarhandbok

Betjeningsvejledning

Εγχειρίδιο χρήστη

www.xerox.com/support

Copyright © 2007 Xerox Corporation. All Rights Reserved. Unpublished rights reserved under the copyright laws of the United States. Contents of this publication may not be reproduced in any form without permission of Xerox Corporation.

Copyright protection claimed includes all forms of matters of copyrightable materials and information now allowed by statutory or judicial law or hereinafter granted, including without limitation, material generated from the software programs which are displayed on the screen such as styles, templates, icons, screen displays, looks, etc.

XEROX

, CentreDirect®, CentreWare®, FinePoint™, Phaser®, PhaserSMART®, PrintingScout™, TekColor™, and Walk-Up® are

trademarks of Xerox Corporation in the United States and/or other countries.

Reader®, Adobe Type Manager®, ATM™, Flash®, Macromedia®, Photoshop®, and PostScript® are trademarks of

Adobe Adobe Systems Incorporated in the United States and/or other countries.

, AppleTalk®, Bonjour®, ColorSync®, EtherTalk®, LaserWriter®, LocalTalk®, Macintosh®, Mac OS®, and TrueType® are

Apple trademarks of Apple Computer, Inc. in the United States and/or other countries.

, HP-UX®, and PCL® are trademarks of Hewlett-Packard Corporation in the United States and/or other countries.

HP-GL

and AIX® are trademarks of International Business Machines Corporation in the United States and/or other countries.

IBM

Microsoft

, Vista™, Windows®, and Windows Server™ are trademarks of Microsoft Corporation in the United States and/or other

countries.

, NetWare®, NDPS®, NDS®, Novell Directory Services®, IPX™, and Novell Distributed Print Services™are trademarks

Novell of Novell, Incorporated in the United States and/or other countries.

Sun

, Sun Microsystems™, and Solaris™ are trademarks of Sun Microsystems, Incorporated in the United States and/or other

countries.

is a trademark of SWOP, Inc.

SWOP

is a trademark in the United States and other countries, licensed exclusively through X/Open Company Limited.

UNIX

NERGY STAR

As an E E

NERGY STAR guidelines for energy efficiency. The ENERGY STAR name and logo are registered U.S. marks.

partner, Xerox Corporation has determined that this product with an S configuration meets the

PANTONE

Colors generated may not match PANTONE-identified standards. Consult current PANTONE Publications for

accurate color. PANTONE

and other Pantone, Inc. trademarks are the property of Pantone, Inc. © Pantone, Inc., 2000.

Contents

1 Printer Features

Parts of the Printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2

Front-Right View . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2

Right Side View . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-3

Rear View . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-3

Printer Configurations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-4

Standard Features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-4

Available Configurations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-5

Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-5

Upgrades . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-5

Control Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-6

Control Panel Features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-6

Control Panel Layout . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-7

Menu Map . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-7

Information Pages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-8

Sample Pages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-8

More Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-10

Resources . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-10

Xerox Support Centre . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-11

2Network Basics

Overview of Network Setup and Configuration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-2

Choosing a Connection Method . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-3

Connecting via Ethernet (Recommended) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-3

Connecting via USB . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-4

Configuring the Network Address. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-5

TCP/IP and IP Addresses . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-5

Automatically Setting the Printer’s IP Address . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-6

Dynamic Methods of Setting the Printer’s IP Address . . . . . . . . . . . . . . . . . . . . . . . . 2-6

Manually Setting the Printer’s IP Address . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-7

Installing the Printer Drivers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-9

Available Drivers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-9

Windows 2000 or Later. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-10

Macintosh OS X, Version 10.2 and Higher . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-11

Phaser® 8560 Color Printer

Contents

3 Printing Basics

Overview of Basic Steps . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-2

Supported Paper and Media. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-3

Paper Usage Guidelines . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-4

Paper That Can Damage Your Printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-4

Paper Storage Guidelines . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-5

Supported Paper Sizes and Weights . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-5

Loading Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-9

Loading Paper in Tray 1 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-9

Using Manual Feed . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-15

Loading Paper in Tray 2, 3, or 4 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-16

Selecting Printing Options. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-21

Selecting Printing Preferences (Windows) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-21

Selecting Options for an Individual Job (Windows). . . . . . . . . . . . . . . . . . . . . . . . . 3-22

Selecting Options for an Individual Job (Macintosh) . . . . . . . . . . . . . . . . . . . . . . . . 3-23

Printing on Both Sides of the Paper. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-25

Automatic 2-Sided Printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-25

Manual 2-Sided Printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-27

Printing on Specialty Media . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-29

Printing Transparencies. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-29

Printing Envelopes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-36

Printing Labels . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-43

Printing Glossy Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-49

Printing Custom Size Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-55

Creating Custom Paper Types . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-59

4 Print Quality

Controlling the Quality of Your Prints . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-2

Selecting a Print-Quality Mode. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-2

Adjusting Color. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-4

Solving Print-Quality Problems. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-6

Smudges or Smears. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-7

Random Light Stripes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-8

Predominate Light Stripes. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-9

Transparency Images Are Too Light or Too Dark . . . . . . . . . . . . . . . . . . . . . . . . . . 4-10

Colors Are Wrong. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-10

PANTONE Colors Do Not Match . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-11

Phaser® 8560 Color Printer

Contents

5 Maintenance

Maintenance and Cleaning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-2

Routine Maintenance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-2

Cleaning the Paper Release Blade . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-10

Cleaning the Maintenance Kit Wiper Blade . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-12

Cleaning the Outside of the Printer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-14

Ordering Supplies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-15

Consumables . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-15

Routine Maintenance Items . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-15

When to Order Supplies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-16

Recycling Supplies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-16

Moving and Repacking the Printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-17

Precautions for Moving the Printer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-17

Moving the Printer Within the Office. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-17

Preparing the Printer for Shipment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-19

6 Troubleshooting

Clearing Paper Jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-2

Jam at the Exit. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-2

Jam at the Front Cover . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-7

Jam at the Trays . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-12

Getting Help . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-17

Control Panel Messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-17

PrintingScout Alerts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-18

PhaserSMART Technical Support . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-18

Online Support Assistant . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-18

Web Links . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-19

A User Safety

Index

Phaser® 8560 Color Printer

iii

Printer Features

This chapter includes:

■ Parts of the Printer on page 1-2

■ Printer Configurations on page 1-4

■ Control Panel on page 1-6

■ More Information on page 1-10

Phaser® 8560 Color Printer

1-1

Parts of the Printer

This section includes:

■ Front-Right View on page 1-2

■ Right Side View on page 1-3

■ Rear View on page 1-3

Front-Right View

Parts of the Printer

1. Optional 525-Sheet Feeder (Tray 4)

2. Optional 525-Sheet Feeder (Tray 3)

3. Standard 525-Sheet Tray 2

4. 100-Sheet Tray 1

5. Control panel

6. Exit cover release

7. Front cover release

8. Exit cover

9. Ink loader/Top cover

10. Legal/A4 output tray extension

11. Interface cover

12. Side door

8560p-044

Phaser® 8560 Color Printer

1-2

Right Side View

1. Maintenance kit

2. Waste tray

3. Power cord connection

4. Power switch

5. USB connection

6. Configuration card

7. Ethernet 10/100 Base-T connection

Parts of the Printer

8560p-045

Rear View

1. Optional hard drive

2. Two RAM slots

8560p-046

Phaser® 8560 Color Printer

1-3

Printer Configurations

This section includes:

■ Standard Features on page 1-4

■ Available Configurations on page 1-5

■ Options on page 1-5

■ Upgrades on page 1-5

Standard Features

■ Maximum print speed (pages per minute) for PostScript Print-Quality Modes:

■ Fast: 30 ppm

■ Standard: 24 ppm

■ Enhanced: 16 ppm

■ High Resolution/Photo: 10 ppm

■ Maximum print speed for PCL Print-Quality Modes:

■ 300 x 600 dpi: 15 ppm

■ 600 x 600 dpi: 8 ppm

■ Fonts: PostScript and PCL

■ Trays

■ Tray 1 and Tray 2: All Phaser 8560 printers

■ Tray 3: Phaser 8560DT

■ Tray 3 and Tray 4: Phaser 8560DX

■ Connection: USB, Ethernet 10/100 Base-T

Phaser® 8560 Color Printer

1-4

Printer Configurations

Available Configurations

Printer Configurations

8560N 8560DN 8560DT 8560DX

Memory (MB) 256 256 512 512

Hard Drive No* No* No* Yes

Automatic 2-Sided Printing No Yes Yes Yes

525-Sheet Feeder (Tray 3) No* No* Yes Yes

525-Sheet Feeder (Tray 4) No* No* No* Yes

*This option can be purchased separately for this configuration.

Options

You can order additional trays, memory, and an internal hard drive if these items are not standard on your printer. Print the Configuration page to see which options are installed. To print the Configuration page, see Information Pages on page 1-8.

Additional Trays

■ 525-Sheet Feeder (Tray 3)

■ 525-Sheet Feeder (Tray 4)

Memory

RAM memory cards: 128 MB, 256 MB, or 512 MB (up to a total of 1 GB)

Hard Drive

The hard drive is 40 GB or greater and provides additional printer features:

■ Secure, personal, personal saved, print with, proof, and saved print jobs

■ Font storage

Upgrades

To order the Phaser 8560DT to 8560DX upgrade kit, contact your local reseller or go to

www.xerox.com/office/8560Psupplies

Phaser® 8560 Color Printer

1-5

Control Panel

This section includes:

■ Control Panel Features on page 1-6

■ Control Panel Layout on page 1-7

■ Menu Map on page 1-7

■ Information Pages on page 1-8

■ Sample Pages on page 1-8

Control Panel Features

The control panel:

■ Displays the printer’s operating status (for example, Printing, Ready to Print), printer

errors, and warnings.

■ Prompts you to load paper, order and replace supplies, and clear jams.

■ Enables you to access tools and information pages to help resolve problems.

■ Enables you to change printer and network settings.

Phaser® 8560 Color Printer

1-6

Control Panel Layout

Control Panel

Phaser 8560

READY TO PRINT

Walk-Up Features

Information Paper Tray Setup Printer Setup Troubleshooting

1. Status Indicator LED:

Green: Printer is ready to print.

Yellow : Warning condition, printer continues to

print.

Red: Startup sequence or error condition.

Blinking: Printer is busy or warming up.

2. Graphic display indicates status messages

and menus.

3. Cancel button

Cancels the current print job.

8560p-048

4. Back button

Returns to the previous menu item.

5. Up Arrow button

Scrolls upward through the menus.

6. Down Arrow button

Scrolls downward through the menus.

7. OK button

Accepts the setting selected.

8. Help (?) button

Displays a help message with information about the printer, such as printer status, error messages, and maintenance information.

Menu Map

The Menu Map helps you navigate the control panel menus. To print the Menu Map:

1. On the control panel, select

2. Select

Menu Map, and then press the OK button to print.

Note: Print the Menu Map to see other information pages available for printing.

Information, and then press the OK button.

Phaser® 8560 Color Printer

1-7

Control Panel

Information Pages

Your printer comes with a set of information pages to help you obtain the best results from your printer. Access these pages from the control panel. Print the Menu Map to see where these information pages are located in the control panel menu structure.

Note: This print icon appears before the titles of information pages that can

be printed. When the information page is highlighted on the control panel, press the OK button to print that page.

For example, to print the Configuration page, which displays current information about your printer, do the following:

1. On the control panel, select

2. Select

3. Select

Note: You can also print information pages from CentreWare Internet Services (IS) and from

the printer driver.

Information Pages, and then press the OK button.

Configuration Page, and then press the OK button to print.

Information, and then press the OK button.

Sample Pages

Your printer comes with a set of sample pages that demonstrate different printer functions.

To print sample pages:

1. On the control panel, select

2. Select

3. Select the desired sample page, and then press the OK button to print.

Sample Pages, and then press the OK button.

Information, and then press the OK button.

Phaser® 8560 Color Printer

1-8

Control Panel

Color Sampler Pages

The color sampler pages are designed to help you select colors to use in your print jobs. Each sampler page lists either the percentages of cyan, magenta, yellow, and black that are used, or the amounts (from 0 to 255) of red, green, and blue that are used.

Note: Before you print the sampler pages, select the appropriate default print-quality mode

and color correction from the Printer Setup menu on the control panel.

To print the color sampler pages:

1. On the control panel, select

2. Select

3. Select either

Sample Pages, and then press the OK button.

CMYK Sampler Pages or RGB Sampler Pages, and then press the

Information, and then press the OK button.

OK button to print.

See also:

Advanced Features Guide at www.xerox.com/office/

8560Psupport

Phaser® 8560 Color Printer

1-9

More Information

This section includes:

■ Resources on page 1-10

■ Xerox Support Centre on page 1-11

Obtain information regarding your printer and its capabilities from the following sources.

Resources

Information Source

Installation Guide*

Quick Use Guide*

User Guide (PDF)

Advanced Features Guide (PDF) www.xerox.com/office/8560Psupport

Quick Start Tutorials www.xerox.com/office/8560Psupport

Video Tutorials www.xerox.com/office/8560Psupport

Recommended Media List Recommended Media List (United States)

Printer Management Tools www.xerox.com/office/pmtools

Online Support Assistant www.xerox.com/office/8560Psupport

PhaserSMART www.phaserSMART.com

Technical Support www.xerox.com/office/8560Psupport

Information about menu selection or error messages on control panel

Information pages Control panel menu

* Also available on the Support website.

Packaged with printer

www.xerox.com/office/

Recommended Media List (Europe)

Control panel Help (?) button

8560Psupport

Phaser® 8560 Color Printer

1-10

More Information

Xerox Support Centre

The Xerox Support Centre is a utility that is installed during printer driver installation. It is available for printers with Windows 2000 and later or Mac OS X, version 10.2 and higher.

The Xerox Support Centre icon appears on the desktop for Windows printers or is placed in the Mac OS X dock. It provides a central location for accessing the following information:

■ User manuals and video tutorials

■ Solutions to troubleshooting problems

■ Printer and supplies status

■ Supplies ordering and recycling

■ Answers to frequently asked questions

■ Default printer driver settings (Windows only)

To start the Xerox Support Centre utility:

1. Select one of the following options:

■ Windows: Double-click the Xerox Support Centre icon

on your desktop.

■ Macintosh: Click the Xerox Support Centre icon in the

dock.

2. Select your printer from the Select Printer drop-down list.

See also:

Using the Xerox Support Centre tutorial at w

ww.xerox.com/office/8560Psupport

Note: If you have a USB connection, some of the status information is not available. You

must have an Internet connection to view manuals and videos on the website.

Phaser® 8560 Color Printer

1-11

Network Basics

This chapter includes:

■ Overview of Network Setup and Configuration on page 2-2

■ Choosing a Connection Method on page 2-3

■ Configuring the Network Address on page 2-5

■ Installing the Printer Drivers on page 2-9

This chapter provides basic information about setting up and connecting to your printer.

See also:

Advanced Features Guide at www.xerox.com/office/

8560Psupport

Phaser® 8560 Color Printer

2-1

Overview of Network Setup and Configuration

To set up and configure the network:

1. Connect the printer to the network using the recommended hardware and cables.

2. Turn on the printer and the computer.

3. Print the Configuration page and keep it for referencing network settings.

4. Configure the printer’s TCP/IP address, which is required to identify the printer on the

network.

■ Windows operating systems: Run the Installer on the Software and Documentation

CD-ROM to automatically set the printer’s IP address if the printer is connected to an

established TCP/IP network. You can also manually set the printer’s IP address on the control panel.

■ Macintosh systems: Manually set the printer’s TCP/IP address on the control panel.

5. Install the driver software on the computer from the Software and Documentation

CD-ROM. For information on driver installation, see the section in this chapter for the

specific operating system you are using.

Note: If the Software and Documentation CD-ROM is not available, you can download the

latest driver from www.xerox.com/drivers

See also:

Advanced Features Guide at www.xerox.com/office/

8560Psupport

Phaser® 8560 Color Printer

2-2

Choosing a Connection Method

Connect the printer via Ethernet or USB. A USB connection is a direct connection from the printer to your computer and is not used for networking. An Ethernet connection is used for networking. Hardware and cabling requirements vary for the different connection methods. Cabling and hardware are generally not included with your printer and must be purchased separately.

This section includes:

■ Connecting via Ethernet (Recommended) on page 2-3

■ Connecting via USB on page 2-4

Connecting via Ethernet (Recommended)

Ethernet can be used for one or more computers. It supports many printers and systems on an Ethernet network. An Ethernet connection is recommended because it is faster than a USB connection. It also allows you direct access to CentreWare Internet Services (IS). The CentreWare IS web interface enables you to manage, configure, and monitor networked printers from your desktop.

Network Connection

Depending on your particular setup, the following hardware and cabling is required for Ethernet.

■ If you are connecting to one computer, an Ethernet RJ-45 crossover cable is required.

■ If you are connecting to one or more computers with an Ethernet hub, cable, or DSL

router, two or more twisted-pair (category 5/RJ-45) cables are required. (One cable for each device.)

■ If you are connecting to one or more computers with a hub, connect the computer to the

hub with one cable, and then connect the printer to the hub with the second cable. Connect to any port on the hub except the uplink port.

See also:

Configuring the Network Address on page 2-5 Installing the Printer Drivers on page 2-9

Phaser® 8560 Color Printer

2-3

Choosing a Connection Method

Connecting via USB

If you are connecting to one computer, a USB connection offers fast data speeds. However, a USB connection is not as fast as an Ethernet connection. To use USB, PC users must have Microsoft Windows 2000, Windows XP, Windows Server 2003, or newer operating system. Macintosh users must use Mac OS 9.x and higher.

USB Connection

A USB connection requires a standard A/B USB cable. This cable is not included with your printer and must be purchased separately. Verify that you are using the correct USB (1.x or

2.0) cable for your connection.

1. Connect one end of the USB cable to the printer and turn it on.

2. Connect the other end of the USB cable to the computer.

See also:

Installing the Printer Drivers on page 2-9

Phaser® 8560 Color Printer

2-4

Configuring the Network Address

This section includes:

■ TCP/IP and IP Addresses on page 2-5

■ Automatically Setting the Printer’s IP Address on page 2-6

■ Dynamic Methods of Setting the Printer’s IP Address on page 2-6

■ Manually Setting the Printer’s IP Address on page 2-7

TCP/IP and IP Addresses

If your computer is on a large network, contact your network administrator for the appropriate TCP/IP addresses and additional configuration information.

If you are creating your own small Local Area Network or connecting the printer directly to your computer using Ethernet, follow the procedure for automatically setting the printer’s Internet Protocol (IP) address.

PCs and printers primarily use TCP/IP protocols to communicate over an Ethernet network. With TCP/IP protocols, each printer and computer must have a unique IP address. It is important that the addresses are similar, but not the same; only the last digit needs to be different. For example, your printer can have the address 192.168.1.2 while your computer has the address 192.168.1.3. Another device can have the address 192.168.1.4.

Generally, Macintosh computers use either TCP/IP or the EtherTalk protocol to talk to a networked printer. For Mac OS X systems, TCP/IP is preferred. Unlike TCP/IP, however, EtherTalk does not require printers or computers to have IP addresses.

Many networks have a Dynamic Host Configuration Protocol (DHCP) server. A DHCP server automatically programs an IP address into every PC and printer on the network that is configured to use DHCP. A DHCP server is built into most cable and DSL routers. If you use a cable or DSL router, see your router’s documentation for information on IP addressing.

See also:

Online Support Assistant at www.xerox.com/office/

8560Psupport

Phaser® 8560 Color Printer

2-5

Configuring the Network Address

Automatically Setting the Printer’s IP Address

If the printer is connected to a small established TCP/IP network without a DHCP server, use the installer on the Software and Documentation CD-ROM to detect or assign an IP address to your printer. For further instructions, insert the Software and Documentation CD-ROM into your computer’s CD-ROM drive. After the Installer launches, follow the prompts for installation.

Note: For the automatic Installer to function, the printer must be connected to an established

TCP/IP network.

Dynamic Methods of Setting the Printer’s IP Address

There are two protocols available for dynamically setting the printer’s IP address:

■ DHCP (enabled by default on all printers)

■ AutoIP

You can turn on/off both protocols using the control panel, or use CentreWare IS to turn on/off DHCP.

Note: You can view the printer’s IP address at any time. On the control panel, select

Information, press the OK button, select Printer Identification, and then press the OK

button.

Using the Control Panel

To turn on/off either the DHCP or AutoIP protocol:

1. On the control panel, select

2. Select

3. Select

4. Select

5. Select

Connection Setup, and then press the OK button.

Network Setup, and then press the OK button.

TCP/IP Setup, and then press the OK button.

DHCP/BOOTP or AutoIP.

6. Press the OK button to run the selection

Printer Setup, and then press the OK button.

On or Off.

Using CentreWare IS

To turn on/off the DHCP protocol:

1. Launch your web browser.

2. Enter the printer’s IP address in the browser’s Address field (http://xxx.xxx.xxx.xxx).

3. Select Properties.

4. Select the Protocols folder on the left navigation panel.

5. Select TCP/IP.

6. In the BOOTP/DHCP Settings section, set the BOOTP/DHCP option to On or Off.

7. Click the Save Changes button at the bottom of the page.

Phaser® 8560 Color Printer

2-6

Configuring the Network Address

Manually Setting the Printer’s IP Address

Note: Verify that your computer has a properly configured IP address for your network.

Contact your network administrator for more information.

If you are on a network without a DNS server, or in an environment where the network administrator assigns printer IP addresses, you can use this method to manually set the IP address. Manually setting the IP address overrides DHCP and AutoIP. Alternatively, if you are in a small office with a single PC and use a dialup modem connection, you can manually set the IP address.

Information Required for Manual IP Addressing

Information Comments

Internet Protocol (IP) address of the printer Format is xxx.xxx.xxx.xxx, where xxx represents

a decimal number from 0–255.

Network Mask If you are unsure, leave this blank; the printer

chooses an appropriate mask.

Default Router/Gateway address Router address is required to communicate with

the host device from anywhere other than the local network segment.

Using the Control Panel

To manually set the IP address:

1. On the control panel, select

2. Select

3. Select

4. Select

5. Select

6. Select

Connection Setup, and then press the OK button.

Network Setup, and then press the OK button.

TCP/IP Setup, and then press the OK button.

DHCP/BOOTP, and then press the OK button to select Off.

TCP/IP Address, and then press the OK button.

7. Enter the printer’s IP address, and then press the OK button.

Printer Setup, and then press the OK button.

Phaser® 8560 Color Printer

2-7

Configuring the Network Address

Using CentreWare IS

CentreWare IS provides a simple interface that enables you to manage, configure, and monitor networked printers from your desktop using an embedded web server. For complete information about CentreWare IS, click the Help button in CentreWare IS to go to the CentreWare IS Online Help.

After setting the printer’s IP address, you can modify TCP/IP settings using CentreWare IS.

1. Launch your web browser.

2. Enter the printer’s IP address in the browser’s Address field (http://xxx.xxx.xxx.xxx).

3. Click Properties.

4. Select the Protocols folder on the left sidebar.

5. Select TCP/IP.

6. Enter or modify the settings, and then click Save Changes at the bottom of the page.

See also:

Advanced Features Guide at w System Administrator Guide at www.xerox.com/office/8560Psupport

ww.xerox.com/office/8560Psupport

Phaser® 8560 Color Printer

2-8

Installing the Printer Drivers

This section includes:

■ Available Drivers on page 2-9

■ Windows 2000 or Later on page 2-10

■ Macintosh OS X, Version 10.2 and Higher on page 2-11

Available Drivers

To access special printing options, use a Xerox printer driver.

Xerox provides drivers for a variety of page description languages and operating systems. The following printer drivers are available:

Printer Driver Source* Description

Windows PostScript Driver CD-ROM and

Web

PCL Driver Web only The Printer Command Language driver can

Xerox Walk-Up Printing Driver (Windows and Macintosh)

Mac OS X (version 10.2 and higher) Driver

UNIX Driver Web only This driver enables printing from a UNIX

* Go to www.xerox.com/drivers

Web only This driver enables printing from a PC to any

CD-ROM and Web

for the latest printer drivers.

The PostScript driver is recommended to take full advantage of your system's custom features and genuine Adobe® PostScript®. (Default printer driver)

be used for applications requiring PCL.

Note: For Windows 2000/XP only.

Xerox PostScript-enabled printer. This is especially helpful for mobile professionals who travel to multiple locations and need to print to different printers.

This driver enables printing from a Mac OS X (version 10.2 and higher) operating system.

operating system.

Phaser® 8560 Color Printer

2-9

Installing the Printer Drivers

Windows 2000 or Later

To install the printer driver from the Software and Documentation CD-ROM:

1. Insert the CD-ROM into the computer’s CD-ROM drive. If the installer does not launch,

do the following:

a. Click Start, and then click Run. b. In the Run window, type: <CD drive>:\INSTALL.EXE.

2. Select your desired language from the list.

3. Select Install Printer Driver.

4. Select the installation method you want to use, and then follow the onscreen instructions.

See also:

Advanced Features Guide at www.xerox.com/office/

Online Support Assistant at www.xerox.com/office/8560Psupport

8560Psupport

Phaser® 8560 Color Printer

2-10

Installing the Printer Drivers

Macintosh OS X, Version 10.2 and Higher

Set up your printer using Bonjour (Rendezvous), create a desktop USB connection, or use an LPD/LPR connection for Macintosh OS X, versions 10.2 and higher.

Macintosh OS X, Version 10.2 and 10.3

See the following sections for setting up the printer on a Macintosh OS X, version 10,2, and version 10.3.

Bonjour (Rendezvous) Connection

To install the printer driver from the Software and Documentation CD-ROM:

1. Insert the CD-ROM into the CD-ROM drive and select the VISE installer to install the

printer software.

2. When installation is complete, select one of the following options:

■ Open the Print Center utility for Mac OS X, version 10.2.x.

■ Open the Printer Setup Utility for Mac OS X, version 10.3.x.

Note: To locate utilities on the Macintosh hard drive, open the Applications folder, and

then open the Utilities folder.

3. Confirm that the first drop-down menu is set to Bonjour (Rendezvous).

4. Select the printer in the window.

5. Select Xerox from the list of manufacturers in the lower drop-down menu.

6. Select the appropriate printer model from the list of available devices.

7. Click the Add button.

See also:

Advanced Features Guide at www.xerox.com/office/

8560Psupport

Online Support Assistant at www.xerox.com/office/8560Psupport

Phaser® 8560 Color Printer

2-11

Installing the Printer Drivers

USB Connection

To install the printer driver from the Software and Documentation CD-ROM:

1. Insert the CD-ROM into the CD-ROM drive.

■ Open the Print Center utility for Mac OS X, version 10.2.x.

■ Open the Printer Setup Utility for Mac OS X, version 10.3.x.

Note: To locate utilities on the Macintosh hard drive, open the Applications folder, and

then open the Utilities folder.

2. Click the Add button.

3. Select USB from the drop-down menu.

4. Select the printer in the window.

5. Select Xerox from the manufacturers in the drop-down menu.

6. Select the appropriate printer configuration from the list of available printers.

7. Click the Add button.

LPD/LPR Connection

To install the printer driver from the Software and Documentation CD-ROM:

1. Insert the CD-ROM into the CD-ROM drive and select the VISE installer to install the

printer software.

2. Once installation is complete, select one of the following options:

■ Open the Print Center utility for Mac OS X, version 10.2.x.

■ Open the Printer Setup Utility for Mac OS X, version 10.3.x.

Note: To locate utilities on the Macintosh hard drive, open the Applications folder, and

then open the Utilities folder.

3. Click the Add button.

4. Select one of the following options:

■ Mac OS X, Version 10.2: Select IP Printing from the pull-down menu. Enter the

printer’s IP address in the Printer Address field. Select Xerox from the Printer Model pull-down menu, and then select the corresponding PPD file. Click the Add button. The printer is added to the list.

■ Mac OS X, Version 10.3: Select IP Printing from the first pull-down menu. Select

LPD/LPR from the second pull-down menu. Enter the printer’s IP address in the Printer Address field. Verify that the Queue Name field is blank. Select Xerox from

the Printer Model pull-down menu, and then select the corresponding PPD file. Click the Add button. The printer is added to the list.

Phaser® 8560 Color Printer

2-12

Installing the Printer Drivers

Macintosh OS X, Version 10.4

See the following sections for setting up the printer on a Macintosh OS X, version 10.4.

Bonjour Connection

To install the printer driver from the Software and Documentation CD-ROM:

1. Insert the CD-ROM into the CD-ROM drive.

2. Open the Printer Setup Utility.

Note: To locate utilities on the Macintosh hard drive, open the Applications folder, and

then open the Utilities folder.

3. Click the Add button.

4. Select the Default Browser in the Printer Browser.

5. Select the Bonjour printer in the list of available printers. If the Printer Browser:

■ Selects the appropriate printer from the Print Using drop-down list, go to Step 8.

■ Does not select the appropriate printer from the Print Using drop-down list, go to

Step 6.

6. Select Xerox from the list of manufacturers in the lower drop-down menu.

7. Select the appropriate printer from the list of available printers.

8. Click the Add button.

USB Connection

To install the printer driver from the Software and Documentation CD-ROM:

1. Insert the CD-ROM into the CD-ROM drive.

2. Open the Printer Setup Utility.

Note: To locate utilities on the Macintosh hard drive, open the Applications folder, and

then open the Utilities folder.

3. Click the Add button.

4. Select the Default Browser in the upper left corner of the Printer Browser.

5. Select the USB-connected printer in the window. The Printer Browser selects the

appropriate printer configuration in the Print Using drop-down list.

■ If the appropriate printer configuration is selected, proceed to Step 8.

■ If the appropriate printer configuration is not selected, proceed to Step 6.

6. Select Xerox from the manufacturers in the drop-down menu.

7. Select the appropriate printer configuration from the list of available printers.

8. Click the Add button. The printer is displayed as an available printer in the Printer Setup

Utility.

Phaser® 8560 Color Printer

2-13

Installing the Printer Drivers

LPD Connection

To install the printer driver from the Software and Documentation CD-ROM:

1. Insert the CD-ROM into the CD-ROM drive and select the VISE installer to install the

printer software.

2. Once installation is complete, open the Printer Setup Utility.

Note: To locate utilities on the Macintosh hard drive, open the Applications folder, and

then open the Utilities folder.

3. Click the Add button.

4. Select IP Printer from the upper left corner of the Printer Browser.

5. Select LPD from the pull-down menu.

6. Enter the printer’s IP address in the Address field.

7. Click the Add button. The printer is added to the list.

Phaser® 8560 Color Printer

2-14

Printing Basics

This chapter includes:

■ Overview of Basic Steps on page 3-2

■ Supported Paper and Media on page 3-3

■ Loading Paper on page 3-9

■ Selecting Printing Options on page 3-21

■ Printing on Both Sides of the Paper on page 3-25

■ Printing on Specialty Media on page 3-29

■ Creating Custom Paper Types on page 3-59

See also:

Using paper trays video tutorials at www.xerox.com/office/

8560Psupport

Phaser® 8560 Color Printer

3-1

Overview of Basic Steps

1. Load paper in the tray.

2. If you are prompted by the control panel, either confirm the paper type and size or change

it as required.

3. From the software application, access the Print dialog box, and then select printing

options in the printer driver.

4. Send the job to the printer from the software application’s Print dialog box.

See also:

Loading Paper on page 3-9 Selecting Printing Options on page 3-21 Printing on Specialty Media on page 3-29

Phaser® 8560 Color Printer

3-2

Supported Paper and Media

This section includes:

■ Paper Usage Guidelines on page 3-4

■ Paper That Can Damage Your Printer on page 3-4

■ Paper Storage Guidelines on page 3-5

■ Supported Paper Sizes and Weights on page 3-5

Your printer is designed to be used with a variety of paper types. Follow the guidelines in this section to ensure the best print quality and to avoid jams.

For best results, use Xerox printing media specified for your Phaser 8560 printer. They are guaranteed to produce excellent results with your printer.

To order paper, transparencies, or other specialty media, contact your local reseller or go to

www.xerox.com/office/8560Psupplies

Caution: Damage caused by using unsupported paper, transparencies, and other specialty

media is not covered by the Xerox warranty, service agreement, or Total Satisfaction Guarantee. The Total Satisfaction Guarantee is available in the United States and Canada. Coverage may vary outside these areas; please contact your local representative for details.

See also:

Recommended Media List (United States) Recommended Media List (Europe)

Phaser® 8560 Color Printer

3-3

Supported Paper and Media

Paper Usage Guidelines

The printer trays accommodate most sizes and types of paper, transparencies, or other specialty media. Follow these guidelines when loading paper and media in the trays:

■ Use only recommended Xerox transparencies; print quality may vary with other

transparencies.

■ Do not print on label stock once a label has been removed from a sheet.

■ Use only paper envelopes. Print all envelopes single-sided only.

■ Do not overload the paper trays.

■ Adjust the paper guides to fit the paper size.

See also:

Printing Transparencies on page 3-29 Printing Envelopes on page 3-36 Printing Labels on page 3-43

Printing Glossy Paper on page 3-49

Printing Custom Size Paper on page 3-55

Paper That Can Damage Your Printer

Your printer is designed to use a variety of media types for print jobs. However, some media can cause poor output quality, increased paper jams, or damage to your printer.

Unacceptable media includes:

■ Rough or porous media

■ Plastic media other than supported transparencies

■ Paper that has been photocopied

■ Paper with cutouts or perforations

■ Paper with a pre-punched hole in the center of the short edge

■ Paper with staples attached

■ Envelopes with windows, metal clasps, side seams, or adhesives with release strips

Phaser® 8560 Color Printer

3-4

Supported Paper and Media

Paper Storage Guidelines

Providing good storage conditions for your paper and other media contributes to optimum print quality.

■ Store paper in dark, cool, relatively dry locations. Most paper items are susceptible to

damage from ultraviolet (UV) and visible light. UV radiation, which is emitted by the sun and fluorescent bulbs, is particularly damaging to paper items. The intensity and length of exposure to visible light on paper items should be reduced as much as possible.

■ Maintain constant temperatures and relative humidity.

■ Avoid attics, kitchens, garages, and basements for storing paper. Inside walls are drier than

outside walls where moisture can collect.

■ Store paper flat. Paper should be stored on pallets, cartons, shelves, or in cabinets.

■ Avoid having food or drinks in the area where paper is stored or handled.

■ Do not open sealed packages of paper until you are ready to load them into the printer.

Leave paper in the original packaging. For most commercial cut-size grades, the ream wrapper contains an inner lining that protects the paper from moisture loss or gain.

■ Leave the media inside the bag until you are ready to use it; reinsert unused media in the

bag and reseal it for protection. Some specialty media is packaged inside resealable plastic bags.

Supported Paper Sizes and Weights

The following sections provide information about paper sizes and weights used in the printer trays. For more detailed information about supported paper and other media, print the Paper Tips page:

1. On the control panel, select

2. Select

3. Select

Information Pages, and then press the OK button.

Paper Tips, and then press the OK button to print.

See also:

Recommended Media List (United States) Recommended Media List (Europe)

Information, and then press the OK button.

Phaser® 8560 Color Printer

3-5

Supported Paper Sizes and Weights for Tray 1

Tray 1 Paper

Supported Paper and Media

8560p-008

60–220 g/m2 (16–40 lb. Bond, 50–80 lb. Cover)

Index Card 3.0 x 5.0 in. Custom Sizes

Statement 5.5 x 8.5 in.

Executive 7.25 x 10.5 in.

Letter 8.5 x 11.0 in.

US Folio 8.5 x 13.0 in.

Legal 8.5 x 14.0 in.

A4 210 x 297 mm

A5 148 x 210 mm

A6 105 x 148 mm

B5 JIS 182 x 257 mm

ISO B5 176 x 250 mm

Short edge: 76–216 mm (3.0–8.5 in.)

Long edge: 127–356 mm (5.0–14.0 in.)

Margins

5 mm on all sides

Phaser® 8560 Color Printer

3-6

Tray 1 Paper (Continued)

Monarch 3.87 x 7.5 in. Margins

#10 Commercial 4.12 x 9.5 in.

A7 5.25 x 7.25 in.

Baronial (#5 ½) 4.375 x 5.75 in.

#6 ¾ 3.625 x 6.5 in.

6 x 9 6.0 x 9.0 in.

DL 110 x 220 mm

C5 162 x 229 mm

Choukei 3 Gou 120 x 235 mm

Choukei 4 Gou 90 x 205 mm

Supported Paper and Media

■ 5 mm on the side, 15 mm on the top and

bottom:

Monarch

#10 Commercial

Baronial (#5 ½)

#6 ¾

Choukei 3 Gou

Choukei 4 Gou

■ 5 mm on the side, 15 mm on the top,

20 mm on the bottom:

6 x 9

Phaser® 8560 Color Printer

3-7

Supported Paper Sizes and Weights for Tray 2, 3, or 4

Supported Paper and Media

8560p-005

Tray 2, 3, or 4 Paper

60–120 g/m2 (16–32 lb. Bond)

Statement 5.5 x 8.5 in. Margins

Executive 7.25 x 10.5 in.

Letter 8.5 x 11.0 in.

US Folio 8.5 x 13.0 in.

Legal 8.5 x 14.0 in.

A4 210 x 297 mm

A5 148 x 210 mm

A6 105 x 148 mm

B5 JIS 182 x 257 mm

ISO B5 176 x 250 mm

#10 Commercial 4.12 x 9.5 in. Margins

C5 (side flap only) 162 x 229 mm

DL 110 x 220 mm

5 mm on all sides

■ 5 mm on the side, 15 mm on

the top and bottom:

#10 Commercial

■ 5 mm on the side, 15 mm on

the top, 20 mm on the bottom:

Phaser® 8560 Color Printer

3-8

Loading Paper

This section includes:

■ Loading Paper in Tray 1 on page 3-9

■ Loading Paper in Tray 2, 3, or 4 on page 3-16

Loading Paper in Tray 1

Use Tray 1 for a wide range of media types including:

■ Plain paper, letterhead, colored paper, and pre-printed paper

■ Card stock

■ Labels

■ Envelopes

■ Transparencies

■ Specialty media (including business cards, photo paper, postcards, pre-punched paper,

duradocument paper, and trifold brochures)

■ Pre-printed paper (paper already printed on one side)

■ Custom size paper

See also:

Supported Paper Sizes and Weights for Tray 1 on page 3-6 Printing on Specialty Media on page 3-29

Note: If you change the paper in Tray 1, select the correct paper type and size on the control

panel.

The media capacity for Tray 1 is:

■ 100 sheets of plain paper (20 lb. Bond)

■ 50 sheets of transparencies, glossy paper, or labels

■ 10 envelopes

Phaser® 8560 Color Printer

3-9

To load paper or other media in Tray 1:

1. Pull down and out on the handle to open Tray 1.

2. Open the tray extension.

Loading Paper

8560p-006

Phaser® 8560 Color Printer

3-10

8560p-007

Loading Paper

3. Insert paper, transparencies, envelopes, or specialty media into the tray.

8560p-090

■ Single-sided printing: Insert the side to be printed facedown with the top of the page

entering the printer first.

Phaser® 8560 Color Printer

3-11

8560p-009

Loading Paper

■ 2-sided printing: Insert side one faceup with the bottom of the page entering the

printer first.

XEROX

8560p-106

■ Side-flap envelopes: Insert the envelopes with the flap side up and the flap toward the

left side of the tray.

Phaser® 8560 Color Printer

3-12

8560p-010

Loading Paper

■ End-flap envelopes: Fold down the flaps before placing them in the tray. Insert the

envelopes with the flap side up and the flap entering the printer first.

8560p-091

■ Pre-punched paper: Insert the side to be printed facedown with the holes toward the

right side of the tray.

8560p-111

Note: When using pre-punched paper, adjust the print margins to accommodate the holes.

Printing over the holes may cause ink to transfer onto subsequent pages. A minimum margin of 19 mm (0.75 in.) is recommended.

Phaser® 8560 Color Printer

3-13

Loading Paper

4. Adjust the paper guides to fit the paper loaded in the tray.

8560p-126

5. To use the current tray setup, press the OK button on the control panel. If you load a new

paper size and type in the tray, do the following:

a. Select

Change setup, and then press the OK button.

b. Select the paper size, and then press the OK button. c. Select the paper type, and then press the OK button.

See also:

Supported Paper Sizes and Weights for Tray 1 on page 3-6 Printing on Specialty Media on page 3-29 Printing Custom Size Paper from Tray 1 on page 3-56

Tray 1 Mode

Tray 1 Mode defines the printer’s media handling behavior to better fit the kind of printing you want to do. Three modes determine how paper size and type are set for Tray 1, and which tray is used if you do not select a specific tray:

Automatic: The automatic setting enables incoming print jobs to set paper size and type. It prints from Tray 1 if paper is present at the start of a job and when the job has not selected another tray.

Dynamic (Default): The dynamic setting prompts the printer to search the trays to find the paper size and type to match your print job. If no size or type matches are found in Tray 2, 3, or 4, and Tray 1 media size and type have not been set on the printer’s control panel, the printer sets the paper size and type from the print job, and then prints from Tray 1.

Static: The static setting enables the user to select the paper size and type settings for the trays using the Paper Tray Setup menu option on the printer’s control panel. To print from Tray 1, the paper size and type of your print job must match the Tray 1 paper size and type settings on the control panel.

See also:

Advanced Features Guide at w

ww.xerox.com/office/8560Psupport

Phaser® 8560 Color Printer

3-14

Loading Paper

Using Manual Feed

If you are using paper, such as letterhead, and do not want others to use it by mistake, you can set the printer to prompt you when it is time to load the paper for your print job.

Windows

To select manual feed using Windows 2000, Windows XP, or Windows Server 2003:

1. In the Windows printer driver, click the Paper/Quality tab.

2. Select Force Printing from a Specific Tray, and then select Tra y 1 from the list.

3. Select Manual Feed, and then click OK to save the driver settings.

4. Submit your print job.

5. When prompted by the control panel, remove the paper from Tray 1.

6. Load the appropriate paper for your job into the tray.

Macintosh

To select manual feed using Macintosh OS X, version 10.2 or higher:

1. In the Print dialog box, select Paper Feed from the drop-down list.

2. Select Manual Feed in the All pages from drop-down list.

3. Submit your print job.

4. When prompted by the control panel, remove the paper from Tray 1.

5. Load the appropriate paper for your job into the tray.

See also:

Loading Paper in Tray 1 on page 3-9

Phaser® 8560 Color Printer

3-15

Loading Paper

Loading Paper in Tray 2, 3, or 4

Use Tray 2, 3, or 4 for a wide range of media including:

■ Plain paper, letterhead, and pre-printed paper

■ Card stock

■ Labels

■ Envelopes: #10 Commercial, C5 (side-flap only), and DL

■ Transparencies

■ Specialty media (including photo paper, postcards, pre-punched paper, duradocument

paper, and trifold brochures)

■ Pre-printed paper (paper already printed on one side)

See also:

Supported Paper Sizes and Weights for Tray 2, 3, or 4 on page 3-8 Printing on Specialty Media on page 3-29 Printing Custom Size Paper on page 3-55

The media capacity for Tray 2, 3, or 4 is:

■ 525 sheets of plain paper (20 lb. Bond)

■ 400 sheets of transparencies, glossy paper, or labels

■ 40 envelopes

Phaser® 8560 Color Printer

3-16

To load paper, envelopes, or other media in Tray 2, 3, or 4:

1. Remove the tray from the printer.

Loading Paper

8560p-002

2. Insert paper, transparencies, envelopes, or specialty media into the tray.

■ Single-sided printing: Insert the side to be printed faceup with the top of the page

toward the front of the tray.

PHASER

8560p-092

Phaser® 8560 Color Printer

3-17

Loading Paper

■ 2-sided printing: Insert side one facedown with the top of the page toward the back

of the tray.

8560p-093

■ Side-flap envelopes: Insert the envelopes with the flap side down and the flap toward

the left side of the tray.

8560p-109

Caution: There are separate fill lines inside the tray for envelopes and for other media.

Do not load the tray above the appropriate fill line. Overloading the tray can cause jams.

8560p-113

Phaser® 8560 Color Printer

3-18

Loading Paper

■ Pre-punched paper: Insert the side to be printed faceup with the holes toward the

right side of the tray.

8560p-112

Note: When using pre-punched paper, adjust the print margins to accommodate the holes.

Printing over the holes may cause ink to transfer onto subsequent pages. A minimum margin of 19 mm (0.75 in.) is recommended.

3. Adjust the paper guides to fit the paper loaded in the tray (if necessary).

■ Length guide: Press the sides, then slide the guide until the arrow on the guide points

to the appropriate paper size imprinted on the bottom of the tray. When properly positioned, the guide clicks into place.

Phaser® 8560 Color Printer

3-19

8560p-107

Loading Paper

■ Width guides: Slide the width guides until the arrows on the guides point to the

appropriate paper size labeled on the bottom of the tray. When properly positioned, the guides click into place.

8560p-108

Note: When the paper guides are adjusted correctly, there may be a small space between

the paper and the guides.

4. Insert the tray into the tray slot and push it completely into the printer.

5. On the control panel: a. Select

b. Select either

Paper Tray Setup, and then press the OK button.

Tray 2 Paper Ty pe, Tray 3 Paper Type, or Tray 4 Pape r Type , and then

press the OK button.

c. Select the appropriate paper type, and then press the OK button.

See also:

Printing on Specialty Media on page 3-29

Phaser® 8560 Color Printer

3-20

8560p-005

Selecting Printing Options

This section includes:

■ Selecting Printing Preferences (Windows) on page 3-21

■ Selecting Options for an Individual Job (Windows) on page 3-22

■ Selecting Options for an Individual Job (Macintosh) on page 3-23

See also:

Advanced Features Guide at www.xerox.com/office/

Selecting Printing Preferences (Windows)

Printer preferences control all of your print jobs, unless you override them specifically for a job. For example, if you want to use automatic 2-sided printing for most jobs, set this option in printer settings.

To select printer preferences:

1. Select one of the following options:

■ Windows 2000, Windows XP, and Windows Server 2003: Click Start, select

Settings, and then click Printers.

■ Windows XP: Click Start, and then select Printers and Faxes.

2. In the Printers folder, right-click the icon for your printer.

3. From the popup menu, select Printing Preferences or Properties.

4. Make selections on the driver tabs, and then click the OK button to save your selections.

8560Psupport

Note: For more information about Windows printer driver options, click the Help button on

the printer driver tab to view the online help.

Phaser® 8560 Color Printer

3-21

Selecting Printing Options

Selecting Options for an Individual Job (Windows)

If you want to use special printing options for a particular job, change the driver settings before sending the job to the printer. For example, if you want to use High-Res/Photo print-quality mode for a particular graphic, select this setting in the driver before printing that job.

1. With the desired document or graphic open in your application, access the Print dialog

box.

2. Select the Phaser 8560 printer and click the Properties button to open the printer driver.

3. Make selections from the driver tabs. See the following table for specific printing options.

Note: In Windows 2000, Windows XP, and Windows Server 2003, you can save current

printing options with a distinctive name and apply them to other print jobs. Select Saved Settings at the bottom of the tab. Click the Help button for more information.

4. Click the OK button to save your selections.

5. Print the job.

See the following table for specific printing options:

Printing Options for Windows Operating Systems

Operating System Driver Tab Printing Options

Windows Vista, Windows 2000, Windows XP, or Windows Server 2003

Paper/Output tab

Color Options tab

Layout/Watermark tab

Advanced tab

■ Job Type

■ Document size, paper type, and tray selection

■ 2-sided printing

■ Print quality

■ Output destination

■ Saved settings

■ Color corrections

■ Black and white conversion

■ Color adjustments

■ Saved settings

■ Pages per sheet

■ Booklet layout

■ Orientation

■ 2-sided printing

■ Watermark

■ Paper/Output: copies, collate

■ Image options: reduce/enlarge, image smoothing

■ Booklet layout

Note: If your driver does not display the options listed in the table above, go to

ww.xerox.com/drivers to download the latest driver.

Phaser® 8560 Color Printer

3-22

Selecting Printing Options

Selecting Options for an Individual Job (Macintosh)

To select print settings for a particular job, change the driver settings before sending the job to the printer.

1. With the document open in your application, click File, and then click Print.

2. Select the desired printing options from the menus and drop-down lists that are displayed.

Note: In Macintosh OS X, click Save Preset on the Print menu screen to save the current

printer settings. You can create multiple presets and save each with its own distinctive name and printer settings. To print jobs using specific printer settings, click the applicable saved preset in the Presets list.

3. Click Print to print the job.

See the following table for specific printing options:

Macintosh PostScript Driver Settings

Operating System Driver Drop-Down Title Printing Options

Mac OS X, version

10.4

Copies & Pages

Layout

Paper Handling

ColorSync

Cover Page

Paper Feed

Job Types

Image Quality

Printer Features

■ Copies

■ Pages

■ Pages per sheet

■ Layout direction

■ Border

■ 2-sided printing

■ Reverse page order

■ Print (all, odd, even)

■ Color matching

■ Cover pages

■ Paper source

■ Secure prints, personal prints, personal

saved prints, proof prints, saved prints, print with

■ Print quality

■ Color correction or color conversion

■ Image smoothing

■ Paper types

■ Separation pages

Phaser® 8560 Color Printer

3-23

Macintosh PostScript Driver Settings (Continued)

Operating System Driver Drop-Down Title Printing Options

Selecting Printing Options

Mac OS X, version

10.2 and 10.3

Copies & Pages ■ Copies

■ Pages

Layout

Paper Handling

ColorSync

Cover Page

Paper Feed

Job Types

■ Pages per sheet

■ Layout direction

■ Border

■ Two-sided printing

■ Reverse page order

■ Print (all, odd, even)

■ Color matching

■ Cover pages

■ Paper source

■ Secure prints, personal prints, proof prints,

and saved prints

Image Quality

Printer Features

■ Print quality

■ RGB color corrections neutral grays

■ Image smoothing

■ Paper types

■ Separation pages

Phaser® 8560 Color Printer

3-24

Printing on Both Sides of the Paper

This section includes:

■ Automatic 2-Sided Printing on page 3-25

■ Manual 2-Sided Printing on page 3-27

See also:

Online Support Assistant at w

Automatic 2-Sided Printing

Automatic 2-sided printing is available from all trays in the Phaser 8560DN, Phaser 8560DT, or Phaser 8560DX configurations. Before printing a 2-sided document, verify that the paper is a supported size and type for the tray.

■ For a list of supported paper sizes, see Supported Paper and Media on page 3-3.

■ For a list of paper types and weights, print the Paper Tips page on the control panel:

a. Select b. Select c. Select

Information, and then press the OK button. Information Pages, and then press the OK button. Paper Tips Page, and then press the OK button.

ww.xerox.com/office/8560Psupport

The following specialty media should not be used for 2-sided printing:

■ Transparencies

■ Envelopes

■ Labels

See also:

Supported Paper and Media on page 3-3 Printer Configurations on page 1-4

Phaser® 8560 Color Printer

3-25

Printing on Both Sides of the Paper

Binding Edge Options

When you use the printer driver to select 2-sided printing, also select the binding edge, which determines how the pages turn. The actual outcome depends on the orientation (portrait or landscape) of images on the page, as displayed in the following illustrations.

Portrait Landscape

Bind on Side Edge

Flip on Long Edge

Bind on Top Edge

Flip on Short Edge

Bind on Side Edge

Flip on Short Edge

Bind on Top Edge

Flip on Long Edge

Selecting 2-Sided Printing

To select automatic 2-sided printing:

1. Insert paper in the tray.

■ Tray 1: Insert side one faceup with the bottom of the page entering the printer first.

■ Tray 2, 3, or 4: Insert side one facedown with the top of the page toward the back of

the tray.

2. Select 2-sided printing in the printer driver.

To select automatic 2-sided printing:

Operating System Steps

Windows Vista, Windows 2000, Windows XP, or Windows Server 2003

Mac OS X, version

10.2 and higher

1. Select the Paper/Output tab.

2. Select 2-Sided Print under 2-Sided Printing.

1. In the Print dialog box, select Layout.

2. Select Print on Both Sides.

3. Click the Binding icon that matches the edge to bind.

Note: If your driver does not display the options listed in the table above, go to the website at

ww.xerox.com/drivers to download the latest driver.

See also:

Loading Paper in Tray 1 on page 3-9 Loading Paper in Tray 2, 3, or 4 on page 3-16

Phaser® 8560 Color Printer

3-26

Printing on Both Sides of the Paper

Manual 2-Sided Printing

You can manually print on both sides of the paper when you are using paper types that are either too small or too heavy for automatic 2-sided printing. The Phaser 8560N printer does not have automatic 2-sided printing; however, manual 2-sided printing is available with this printer.

You can also manually print on the second side of paper that is pre-printed on side one. See

Printing Side Two on page 3-28 for instructions on loading pre-printed paper and selecting the

2nd Side option on the control panel.

Note: Before printing the second side of your paper, always select

on the control panel and in the printer driver. Selecting

2nd Side ensures good print quality for

2nd Side as the paper type

manual 2-sided printing.

See also:

Supported Paper Sizes and Weights on page 3-5

Printing Side One

1. Load paper in the tray.

■ Tray 1: Insert side one facedown with the top of the page entering the printer first.

■ Tray 2, 3, or 4: Insert side one faceup with the top of the page toward the front of the

tray.

2. Select the appropriate control panel and printer driver options for paper size and paper

type, and then print side one.

Phaser® 8560 Color Printer

3-27

Printing on Both Sides of the Paper

Printing Side Two

1. Remove the paper from the output tray and reload it in the paper tray:

■ Tray 1: Insert side two facedown with the top of the page entering the printer first.

■ Tray 2, 3, or 4: Insert side two faceup with the top of the page toward the front of the

tray.

2. Select

2nd Side on the control panel:

Tray 1 Tray 2, 3, or 4

a. Select

b. Select the appropriate paper size, and

c. Select

the printer driver, select 2nd Side as the paper type or the appropriate tray as the paper

3. In

Change setup, and then press

the OK button.

then press the OK button.

2nd Side, and then press the

OK button.

a. Select

b. Select either

Paper Tray Setup, and then

press the OK button.

Tray 2 Paper Type, Tray 3 Paper Type, or Tray 4 Paper Type

(depending on the tray you are

using), and then press the OK button.

c. Select

2nd Side, and then press the

OK button.

source.

Phaser® 8560 Color Printer

3-28

Printing on Specialty Media

This section includes:

■ Printing Transparencies on page 3-29

■ Printing Envelopes on page 3-36

■ Printing Labels on page 3-43

■ Printing Glossy Paper on page 3-49

■ Printing Custom Size Paper on page 3-55

Printing Transparencies

Transparencies can be printed from any tray. They should be printed on one side only. Use only recommended Xerox transparency film.

To order paper, transparencies, or other specialty media, contact your local reseller or go to

www.xerox.com/office/8560Psupplies

Caution: Damage caused by using unsupported paper, transparencies, and other specialty

See also:

Recommended Media List (United States) Recommended Media List (Europe)

Guidelines

■ Remove all paper before loading transparencies in the tray.

■ Handle transparencies by the edges using both hands. Fingerprints or creases can cause

poor print quality.

■ Do not load more than 50 transparencies in Tray 1. Do not load more than 400

transparencies in Trays 2-4. Overloading the tray can cause the printer to jam.

■ Do not use transparencies with stripes on the side.

■ After loading transparencies, change the paper type at the control panel (Printer Setup/

Paper Handling Setup).

Phaser® 8560 Color Printer

3-29

Printing Transparencies from Tray 1

To print transparencies:

1. Pull down and out on the handle to open Tray 1.

Printing on Specialty Media

8560p-006

2. Open the tray extension.

8560p-007

Phaser® 8560 Color Printer

3-30

Printing on Specialty Media

3. Insert transparencies into the tray and adjust the paper guides to fit the transparencies.

8560p-101

4. On the control panel, press the OK button if the correct paper size and

Transparency are

displayed as the current setup, or select the transparency size and type:

a. Select

Change setup, and then press the OK button.

b. Select the appropriate size, and then press the OK button. c. Select

Transparency, and then press the OK button.

5. In the printer driver, select either Tr ansparency as the paper type or Tra y 1 as the paper

source.

Phaser® 8560 Color Printer

3-31

Printing Transparencies from Tray 2, 3, or 4

To print transparencies:

1. Remove the tray from the printer.

Printing on Specialty Media

8560p-002

Phaser® 8560 Color Printer

3-32

Printing on Specialty Media

8560p-103

2. Insert transparencies into the tray.

8560p-102

Note: Do not load transparencies above the paper fill line inside the tray.

Phaser® 8560 Color Printer

3-33

Printing on Specialty Media

3. Adjust the paper guides to fit the transparencies (if necessary).

■ Length guide: Press the sides, then slide the guide until the arrow on the guide points

to the appropriate paper size imprinted on the bottom of the tray. When properly positioned, the guide clicks into place.

8560p-114

■ Width guides: Slide the width guides until the arrows on the guides point to the

appropriate paper size labeled on the bottom of the tray. When properly positioned, the guides click into place.

8560p-115

Note: When the paper guides are adjusted correctly, there may be a small space between

the transparencies and the guides.

Phaser® 8560 Color Printer

3-34

Printing on Specialty Media

4. Insert the tray into the tray slot, and then push it completely into the printer.

8560p-104

5. On the control panel: a. Select b. Select either

Paper Tray Setup, and then press the OK button.

Tray 2 Pa per Typ e, Tray 3 Paper Ty pe, or Tray 4 Paper Type, and then

press the OK button.

c. Select

Transparency, and then press the OK button.

6. In the printer driver, select either Tr ansparency as the paper type or the appropriate tray

as the paper source.

Phaser® 8560 Color Printer

3-35

Printing on Specialty Media

Printing Envelopes

Envelopes can be printed from any tray depending on the type of envelope you are using.

See also:

Supported Paper Sizes and Weights for Tray 1 on page 3-6

Supported Paper Sizes and Weights for Tray 2, 3, or 4 on page 3-8

Guidelines

■ Use only paper envelopes specified in the Supported Papers table. Successful envelope

printing is highly dependent on the quality and construction of the envelopes.

■ Maintain constant temperatures and relative humidity.

■ Store unused envelopes in their packaging to avoid the effects of moisture and dryness

which can affect print quality and cause wrinkling. Excessive moisture can cause the envelopes to seal before or during printing.

■ Avoid padded envelopes; purchase envelopes that lie flat on a surface.

■ Remove air bubbles from the envelopes before loading them into the tray by setting a

heavy book on top of them.

■ Use envelopes with diagonal seams, not side seams.

8560p-088

8560p-089

Caution: Never use envelopes with windows or metal clasps; they can damage the printer.

Damage caused by using unsupported envelopes is not covered under the Xerox warranty, service agreement, or Total Satisfaction Guarantee. The Total Satisfaction Guarantee is available in the United States and Canada. Coverage may vary outside these areas, please contact your local representative for details.

Phaser® 8560 Color Printer

3-36

Printing Envelopes from Tray 1

To print envelopes:

1. Pull down and out on the handle to open Tray 1.

Printing on Specialty Media

8560p-006

2. Open the tray extension.

8560p-007

Phaser® 8560 Color Printer

3-37

Printing on Specialty Media

3. Insert a maximum of 10 envelopes into the tray and adjust the paper guides to fit the

envelopes:

■ Side-flap envelopes: Insert the envelopes with the flap side up and the flap of the

envelopes toward the left side of the tray.

8560p-010

■ End-flap envelopes: Fold down the flaps before placing them in the tray. Insert the

envelopes with the flap side up and the flap entering the printer first.

8560p-091

Phaser® 8560 Color Printer

3-38

Printing on Specialty Media

4. On the control panel, press the OK button if the correct envelope size and type are

displayed as the current setup, or select

■ If your envelope size is displayed in the list, select it, and then press the OK button.

Change setup, and then press the OK button.

Go to Step 7.

■ If your envelope size is not displayed in the list, select New Custom Size, and then

press the OK button.

5. Select one of the following Short Edge options:

■ Press the OK button if the correct short edge size is displayed as the current setup.

■ Select Change, and then press the OK button to enter a new short edge size. Press the

Up Arrow and Down Arrow buttons to specify the envelope’s short edge size, and then press the OK button.

6. Select one of the following Long Edge options:

■ Press the OK button if the correct long edge size is displayed as the current setup.

■ Select Change, and then press the OK button to enter a new long edge size. Press the

Up Arrow and Down Arrow buttons to specify the envelope’s long edge size, and then press the OK button.

7. Select

Envelope, and then press the OK button.

8. In the printer driver, select either Envelope as the paper type or Tra y 1 as the paper

source.

Phaser® 8560 Color Printer

3-39

Printing Envelopes from Tray 2, 3, or 4

To print envelopes:

1. Remove the tray from the printer.

Printing on Specialty Media

8560p-002

2. Insert a maximum of 40 envelopes into the tray, flap side down with the flap toward the

left side of the tray.

8560p-109

3. Adjust the paper guides to fit the envelopes.

Phaser® 8560 Color Printer

3-40

Printing on Specialty Media

■ Length guide: Press the sides, then slide the guide until the arrow on the guide points

to the appropriate paper size imprinted on the bottom of the tray. When properly positioned, the guide clicks into place.

8560p-116

■ Width guides: Slide the width guides until the arrows on the guides point to the

appropriate paper size labeled on the bottom of the tray. When properly positioned, the guides click into place.

8560p-117

Note: When the paper guides are adjusted correctly, there may be a small space between

the envelopes and the guides.

Phaser® 8560 Color Printer

3-41

Printing on Specialty Media

4. Insert the tray into the tray slot, and then push it completely into the printer.

8560p-127

5. On the control panel: a. Select b. Select either

Paper Tray Setup, and then press the OK button.

Tray 2 Pa per Typ e, Tray 3 Paper Ty pe, or Tray 4 Paper Type, and then

press the OK button.

c. Select

Envelope and then press the OK button.

6. In the printer driver, select either Envelope as the paper type or the appropriate tray as the

paper source.

Phaser® 8560 Color Printer

3-42

Printing on Specialty Media

Printing Labels

Labels can be printed from any tray.

To order paper, transparencies, or other specialty media, contact your local reseller or go to

www.xerox.com/office/8560Psupplies

See also:

Supported Paper Sizes and Weights for Tray 1 on page 3-6

Supported Paper Sizes and Weights for Tray 2, 3, or 4 on page 3-8

Guidelines

■ Do not use vinyl labels.

■ Print only on one side of the sheet of labels.

■ Do not use any sheet where labels are missing; it may damage the printer.

■ Store unused labels flat in their original packaging. Leave the sheets of labels inside the

original packaging until ready to use. Return any unused sheets of labels to the original packaging and reseal it.

■ Do not store labels in extremely dry or humid conditions or extremely hot or cold

conditions. Storing them in extreme conditions may cause print-quality problems or cause them to jam in the printer.

■ Rotate stock frequently. Long periods of storage in extreme conditions can cause labels to

curl and jam the printer.

Phaser® 8560 Color Printer

3-43

Printing Labels from Tray 1

To print labels:

1. Pull down and out on the handle to open Tray 1.

Printing on Specialty Media

8560p-006

2. Open the tray extension.

8560p-007

Phaser® 8560 Color Printer

3-44

Printing on Specialty Media

3. Insert a maximum of 50 sheets of labels into the tray with the side to be printed facedown

and the top of the page entering the printer first.

8560p-110

4. Adjust the paper guides to fit the labels loaded in the tray.

8560p-075

5. On the control panel, press the OK button if the correct paper size and

Labels are

displayed as the current setup, or select the label size and type:

a. Select

Change setup, and then press the OK button.

b. Select the appropriate paper size, and then press the OK button. c. Select

Labels, and then press the OK button.

6. In the printer driver, select either Labels as the paper type or Tray 1 as the paper source.

Phaser® 8560 Color Printer

3-45

Printing Labels from Tray 2, 3, or 4

To print labels:

1. Remove the tray from the printer.

Printing on Specialty Media

8560p-002

2. Insert a maximum of 400 sheets of labels into the tray with the side to be printed faceup

and the top of the page toward the front of the tray.

8560p-081

Phaser® 8560 Color Printer

3-46

Printing on Specialty Media

3. Adjust the paper guides to fit the labels (if necessary).

■ Length guide: Press the sides, then slide the guide until the arrow on the guide points

to the appropriate paper size imprinted on the bottom of the tray. When properly positioned, the guide clicks into place.

8560p-119

■ Width guides: Slide the width guides until the arrows on the guides point to the

appropriate paper size labeled on the bottom of the tray. When properly positioned, the guides click into place.

8560p-118

Note: When the paper guides are adjusted correctly, there may be a small space between

the labels and the guides.

Phaser® 8560 Color Printer

3-47

Printing on Specialty Media

4. Insert the tray into the tray slot, and then push it completely into the printer.

8560p-120

5. On the control panel: a. Select

b. Select either

Paper Tray Setup, and then press the OK button.

Tray 2 Paper Ty pe, Tray 3 Paper Type, or Tray 4 Pape r Type , and then

press the OK button.

c. Select

Labels, and then press the OK button.

6. In the printer driver, select either Labels as the paper type or the appropriate tray as the

paper source.

Phaser® 8560 Color Printer

3-48

Printing on Specialty Media

Printing Glossy Paper

Glossy paper can be printed, one- or 2-sided, from any tray.

To order paper, transparencies, or other specialty media, contact your local reseller or go to

www.xerox.com/office/8560Psupplies

Guidelines

■ Do not open sealed packages of glossy paper until you are ready to load them into the

printer.

■ Leave glossy paper in the original wrapper, and leave the packages in the shipping carton

until ready to use.

■ Remove all other paper from the tray before loading glossy paper.

■ Load only the amount of glossy paper you are planning to use. Do not leave glossy paper

in the tray when you are finished printing. Reinsert unused glossy paper in the original wrapper and seal.

■ Rotate stock frequently. Long periods of storage in extreme conditions can cause glossy

paper to curl and jam the printer.

Phaser® 8560 Color Printer

3-49

Printing Glossy Paper from Tray 1

To print glossy paper:

1. Pull down and out on the handle to open Tray 1.

Printing on Specialty Media

8560p-006

2. Open the tray extension.

8560p-007

Phaser® 8560 Color Printer

3-50

Printing on Specialty Media

3. Insert a maximum of 50 sheets of glossy paper in the tray. Adjust the paper guides to fit the

paper.

8560p-075

4. On the control panel, press the OK button if the correct paper size and type are displayed

as the current setup, or select the appropriate paper size and type:

a. Select

Change setup, and then press the OK button.

b. Select the appropriate paper size, and then press the OK button. c. Select one of the following paper type options from the list displayed, and then press

the OK button:

■ Custom Type 1

■ A custom paper type used when printing glossy paper

5. In the printer driver, select the appropriate paper type or Tr ay 1 as the paper source.

See also:

Creating Custom Paper Types on page 3-59

Phaser® 8560 Color Printer

3-51

Printing Glossy Paper from Tray 2, 3, or 4

To print glossy paper:

1. Remove the tray from the printer.

Printing on Specialty Media

2. Insert a maximum of 400 sheets of glossy paper into the tray.

8560p-003

8560p-002

Phaser® 8560 Color Printer

3-52

Printing on Specialty Media

3. Adjust the paper guides to fit the glossy paper (if necessary).

■ Length guide: Press the sides, then slide the guide until the arrow on the guide points

to the appropriate paper size imprinted on the bottom of the tray. When properly positioned, the guide clicks into place.

8560p-107

■ Width guides: Slide the width guides until the arrows on the guides point to the

appropriate paper size labeled on the bottom of the tray. When properly positioned, the guides click into place.

8560p-108

Note: When the paper guides are adjusted correctly, there may be a small space between

the paper and the guides.

Phaser® 8560 Color Printer

3-53

Printing on Specialty Media

4. Insert the tray into the tray slot, and then push it completely into the printer.

8560p-005

5. On the control panel: a. Select

b. Select either

Paper Tray Setup, and then press the OK button.

Tray 2 Paper Ty pe, Tray 3 Paper Type, or Tray 4 Pape r Type , and then

press the OK button.

c. Select one of the following paper type options from the list displayed, and then press

the OK button:

■ Custom Type 1

■ A custom paper type used when printing glossy paper

6. In the printer driver, select the appropriate paper type or the selected paper tray as the

paper source.

See also:

Creating Custom Paper Types on page 3-59

Phaser® 8560 Color Printer

3-54

Printing on Specialty Media

Printing Custom Size Paper

In addition to the wide variety of standard paper sizes that you can use for printing, you can also print on custom size paper within the following dimensions.

Note: Print custom size paper from Tray 1 only.

Size Range

Single-Sided Printing 2-Sided Printing

Short edge 76–216 mm (3.0–8.5 in.) 140–216 mm (5.5–8.5 in.)

Long edge 127–356 mm (5.0–14.0 in.) 210–356 mm (8.3–14.0 in.)

Weight

Margins: 5 mm on all sides

60–220 g/m

(16–40 lb. Bond) (22–80 lb. Cover)

See also:

Supported Paper Sizes and Weights for Tray 1 on page 3-6

60–120 g/m2

(16–32 lb. Bond) (22–45 lb. Cover)

Phaser® 8560 Color Printer

3-55

Printing Custom Size Paper from Tray 1

To print custom size paper:

1. Pull down and out on the handle to open Tray 1.

Printing on Specialty Media

8560p-006

2. Open the tray extension.

8560p-007

Phaser® 8560 Color Printer

3-56

Printing on Specialty Media

3. Insert custom size paper into the tray:

■ Single-sided printing: Insert the side to be printed facedown with the top of the page

entering the printer first.

8560p-009

■ 2-sided printing: Insert side one faceup with the bottom of the page entering the

printer first.

XEROX

4. Adjust the paper guides to fit the paper loaded in the tray.

Phaser® 8560 Color Printer

3-57

8560p-106

Printing on Specialty Media

5. On the control panel, press the OK button if the correct paper size and type are displayed

as the current setup, or select

■ If your custom paper size is displayed in the list, select it, and then press the

Change setup, and then press the OK button.

OK button. Go to Step 8.

■ If your custom paper size is not displayed in the list, select New Custom Size, and

then press the OK button.

6. Select one of the following Short Edge options:

■ Press the OK button if the correct short edge size is displayed as the current setup.

■ Select Change, and then press the OK button to enter a new short edge size. Press the

Up Arrow and Down Arrow buttons to specify the short edge size, and then press the OK button.

7. Select one of the following Long Edge options:

■ Press the OK button if the correct long edge size is displayed as the current setup.

■ Select Change, and then press the OK button to enter a new long edge size. Press the

Up Arrow and Down Arrow buttons to specify the long edge size, and then press the OK button.

8. Select the appropriate paper type, and then press the OK button.

9. In the printer driver, select Tray 1 as the paper source.

Note: When you define a new custom size, it is stored in the printer so it can be used again.

Up to five custom sizes can be stored in the printer. If you define a new custom size after five custom sizes have been stored, the new custom size replaces the least recently used.

Phaser® 8560 Color Printer

3-58

Creating Custom Paper Types

Using CentreWare IS, you can create your own custom paper type with specific settings that you can reuse for routine print jobs, such as, monthly reports. Access these custom types in the printer driver, control panel, and CentreWare IS.

To create custom paper types:

1. Launch your web browser.

2. Enter the printer’s IP address in the browser’s Address field (http://xxx.xxx.xxx.xxx).

3. Click Properties.

4. Select the General folder on the left sidebar.

5. Select Custom Paper Types.

6. Enter or modify the settings, and then click Save Changes at the bottom of the page.

Note: For more information about creating custom paper types, click the Help button on the

Properties tab to view the online help.

Phaser® 8560 Color Printer

3-59

Print Quality

This chapter includes:

■ Controlling the Quality of Your Prints on page 4-2

■ Solving Print-Quality Problems on page 4-6

Phaser® 8560 Color Printer

4-1

Controlling the Quality of Your Prints

This section includes:

■ Selecting a Print-Quality Mode on page 4-2

■ Adjusting Color on page 4-4

The print-quality mode and color print-quality mode and paper type directly control the print speed. You can change these settings in the printer driver or on the control panel.

Note: Driver settings override the control panel settings.

See also:

Advanced Features Guide at www.xerox.com/office/

Selecting a Print-Quality Mode

Print-quality modes available with the Phaser 8560 printer include:

correction directly control the quality of your prints. The

8560Psupport

Print-Quality Mode Type of Print Job

Fast Color Fastest full-color mode, useful for many images and previewing your

work. Rapidly produces review documents; useful for rush jobs. Not recommended for documents containing small text, fine detail, or large areas of bright solid fill.

Standard General-purpose mode for full-color printing. Produces crisp, bright

prints at high speed. Recommended for vibrant, saturated color prints.

Enhanced Best mode for business presentations. Produces superior text resolution

and very smooth light colors. This mode takes longer to process and print than Standard or Fast Color.

High-Resolution/Photo Highest-quality mode for color prints. Provides the best detail and

smoothness for photographic images. Produces highest-quality color prints, with the best text resolution and smoothest light colors. This mode takes longer to process and print than the other modes.

Phaser® 8560 Color Printer

4-2

To select the print-quality mode in a supported driver:

Operating System Steps

Controlling the Quality of Your Prints

Windows Vista, Windows 2000, Windows XP, or Windows Server 2003

Mac OS X, version

10.2 and higher

1. Select the Paper/Output tab.

2. Select a print-quality mode.

1. In the Print dialog box, select Image Quality from the drop-down list.

2. Select a print-quality mode from the Print Quality drop-down list.

Note: If your driver does not display the options listed in the table above, go to

www.xerox.com/drivers

to download the latest driver.

Phaser® 8560 Color Printer

4-3

Controlling the Quality of Your Prints

Adjusting Color

The color correction options provide simulations of different color devices. Automatic is the default correction for general image processing. See the following table to determine what option you want to use.

Color Correction Description

Automatic Applies the best color correction to each graphic

element: text, artwork, and photographs.

Office Color sRGB Display Approximates the colors on a computer display.

sRGB Vivid Produces brighter, more saturated colors than sRGB

Display.

LCD Display Approximates the colors on a LCD computer monitor.

Press Match SWOP Press Matches Specifications for Web Offset Publications.

Euroscale Matches FOGRA glossy paper specification.

Commercial Approximates U.S. commercial press target.

SNAP Press Matches Specifications for Newsprint Advertising

Production.

Japan Color Matches Japan Color 2001 specification.

ISO Coated Matches FOGRA 27L specification.

ISO Uncoated Matches FOGRA 29L specification.

None Applies no color correction. Use with other color

management tools, such as ICC (International Color

Consortium) profiles, ColorSync, or the PANTONE Color Chart for your printer.

Black and White Converts all colors to shades of gray.

User Printer Control Panel Setting

Uses the color correction set in the printer. The color correction can be set using either the control panel or the CentreWare software (if available).

See also:

Online Support Assistant at www.xerox.com/office/8560Psupport

Phaser® 8560 Color Printer

4-4

To select the color correction in a supported driver:

Operating System Steps

Controlling the Quality of Your Prints

Windows Vista, Windows 2000, Windows XP, or Windows Server 2003

Mac OS X, version

10.2 and higher

1. Select the Color Options tab.

2. Select the desired color correction. Some of the color corrections are

grouped under Office Color or Press Match.

1. In the Print dialog box, select Image Quality from the drop-down list.

2. Select the desired color correction from the Color Correction

drop-down list.

Note: If your driver does not display the options listed in the table above, go to

www.xerox.com/drivers

to download the latest driver.

Phaser® 8560 Color Printer

4-5

Solving Print-Quality Problems

This section includes:

■ Smudges or Smears on page 4-7

■ Random Light Stripes on page 4-8

■ Predominate Light Stripes on page 4-9

■ Transparency Images Are Too Light or Too Dark on page 4-10

Phaser® 8560 Color Printer

4-6

Smudges or Smears

Possible Cause Solution

Solving Print-Quality Problems

Smudges or smears appear on the page.

To prevent smudges or smears from appearing on the page:

1. Verify that the paper you are using is the correct type for the

printer and is properly loaded in the tray. For information on supported paper types and weights, print the Paper Tips page:

a. On the control panel, select

the OK button.

b. Select

c. Select

2. If the problem continues, run cleaning pages through the printer:

a. On the control panel, select

b. Select

c. Select

3. If the problem continues:

a. Open the door on the right side of the printer and remove the

b. Wipe the plastic wiper blade with a lint-free cloth.

c. Replace the maintenance kit and close the door.

Information Pages, and then press the OK button.

Paper Tips Page, and then press the OK button.

press the OK button.

Print Quality Problems, and then press the

OK button.

Remove Print Smears, and then press the

OK button. The printer cleans the ink from the rollers by

running several sheets of paper through the printer. Repeat Step 2 up to three times if the smears continue to appear.

maintenance kit.

Information, and then press

Troubleshooting, and then

Note: Smudges or smears may appear if you print on side two of pre-printed paper, but do not select

2nd Side as the paper type. Select the

2nd Side option on the control panel and in the printer driver.

See also:

Manual 2-Sided Printing on page 3-27 Cleaning the Maintenance Kit Wiper Blade on page 5-12

Phaser® 8560 Color Printer

4-7

Random Light Stripes

Light Stripes Test

Possible Cause Solution

Solving Print-Quality Problems

Light stripes appear randomly on the test page when one or more color bars is missing.

To prevent random light stripes from appearing on the page:

1. On the control panel, select

the OK button.

2. Select

3. Select

4. Perform the Basic, Advanced, and Jet Substitution procedures as

Basic

1. Select

2. Once the Basic procedure is completed, repeat the procedure to

Advanced

1. Select

2. Follow the instructions to select the missing jet’s color and

Jet Substitution Mode

1. Select

2. Follow the control panel prompts to select the color and

Note: When the Jet Substitution Mode is activated, a dot appears

next to the number of each substituted jet. Substituted jets may continue to display missing colors since the Light Stripes Test page ignores the Jet Substitution mode. Jet substitution only works during regular printing.

Print Quality Problems, and then press the OK button.

Eliminate Light Stripes, and then press the

OK button.

indicated in the steps below.

Basic, and then press the OK button.

eliminate remaining light stripes.

If the problem continues, select the

Advanced, and then press the OK button.

number. See the Light Stripes Test page to determine the color and jet number of the missing jet.

If the problem continues, select the substitute a jet for the malfunctioning jet causing the light stripe.

Jet Substitution Mode, and then press the OK button.

malfunctioning jet number indicated on the Light Stripes Test page.

Troubleshooting, and then press

Advanced option.

Jet Substitution Mode to

See also:

Online Support Assistant at www.xerox.com/office/8560Psupport

Phaser® 8560 Color Printer

4-8

Predominate Light Stripes

Possible Cause Solution

Solving Print-Quality Problems

Light stripes appear prominently on the test page when all four color bars are missing.

To prevent predominate light stripes from appearing on the page:

1. Open the exit cover:

a. Remove debris from the paper-exit area.

b. Raise the lower paper guide and wipe the plastic paper

release blade with a lint-free cloth.

2. Close the exit cover.

3. Open the door on the right side of the printer:

a. Remove the maintenance kit.

b. Wipe the plastic wiper blade with a lint-free cloth.

c. Replace the maintenance kit.

d. Close the door.

4. If the problem continues, follow the steps for Random Light

Stripes.

Phaser® 8560 Color Printer

4-9

Solving Print-Quality Problems

Transparency Images Are Too Light or Too Dark

Possible Cause Solution

Text or graphics printed on transparencies are either too light or too dark.

1. Verify that Transparency is selected in the software application

or in the printer driver.

2. On the control panel, verify that the tray containing the

transparencies is set to print transparencies:

a. Select

b. Select one of the following options and then press the

Paper Tray Setup, and then press the OK button.

OK button:

■ Tray 1 Pa per (When printing from Tray 1, you must also

select the appropriate paper size, Letter or A4, and then press the OK button.)

■ Tray 2 Paper Type, Tray 3 Paper Type, or Tray 4

Paper Type

c. Select

3. Print the Paper Tips page for more information about

transparencies:

a. On the control panel, select

b. Select

c. Select

Note: Use only recommended Xerox transparencies.

Transparency, and then press the OK button.

the OK button.

Information Pages, and then press the OK button.

Paper Tips Page, and then press the OK button.

See also:

Recommended Media List (United States) Recommended Media List (Europe)

Information, and then press

Colors Are Wrong

Possible Cause Solution

The color produced by the system is wrong or differs from the color that it must match.

■ See the Online Support Assistant for information about color

matching at www.xerox.com/office/8560Psupport.

■ See the Advanced Features Guide at www.xerox.com/office/

8560Psupport.

Phaser® 8560 Color Printer

4-10

PANTONE Colors Do Not Match

Possible Cause Solution

Solving Print-Quality Problems

The colors printed on the document do not match the Phaser 8560 printer PANTONE color chart.

To match the document colors to the color chart:

■ If the application software allows the user to select a printer PPD

file for printing a document, make sure the Phaser 8560 printer PPD is selected. The PANTONE colors in the printer are calibrated for the printer’s default halftone; overriding the printer’s default halftone will change the printer’s color reproduction. For more information about software settings for your applications, consult your application’s user manual.

■ Turning off other color matching software, such as ColorSync or

ICM color matching, when trying to match PANTONE Colors is recommended. Using other color matching software while matching PANTONE Colors can cause unpredictable color output. If you choose to use a Color Management software, set the printer’s color correction to none, and do not use the printer specific charts.

■ To match PANTONE spot colors, in the printer driver select

Properties, click the Color Options tab, select Automatic color correction, click the Advanced button, and then select the Spot Colors tab. For example, print documents using the None color correction if the PANTONE Color chart was printed using none (the recommended setting). Also verify that the color’s CMYK values match the CMYK values on the chart.

■ The printed PANTONE charts can fade over time or when

exposed to sunlight. Check the color charts you printed against the PANTONE Color swatch book available from PANTONE, Inc. You may need to re-print the chart, especially if it has been exposed to light for some time. Storing the charts in a dark place helps preserve the color.

■ Print a test page from your control panel to check the colors. If

your printer has media that is out of specification, or other supplies that are at the end of useful life, color adjustments may not be able to get the printer to match PANTONE Colors.

See also:

Advanced Features Guide at www.xerox.com/office/8560Psupport

Phaser® 8560 Color Printer

4-11

Xerox Phaser 8560 User Guide

Specifications and Main Features

Frequently Asked Questions

User Manual