Xerox Phaser 4600, Phaser 4620 User Guide
Version 1.0
November 2010
Xerox® Phaser 4600/4620
User Guide
©2010 Xerox Corporation. XEROX® and XEROX and Design® are trademarks of Xerox Corporation in the United States and/or other
countries.
Changes are periodically made to this document. Changes, technical inaccuracies, and typographic errors will be corrected in
subsequent editions.
Document Version 1.0: November 2010
Contents
1Getting Started
Welcome . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8
Machine Overview. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9
Front and Rear View . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9
Internal Components . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10
Options and Components . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10
Control Panel Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11
Powering on the Machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12
Network Connection . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12
Printer Driver Installation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13
Downloading the Xerox Printer Driver . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13
Using the Add Printer Wizard . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13
Uninstalling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15
Loading Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16
Paper Tray 1 (Bypass Tray) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16
Paper Tray 2 and Paper Trays 3, 4, 5 and 6 (optional) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16
High Capacity Feeder (optional) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17
Menu Options. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19
Jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19
Information. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20
Tray Management. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21
Tray Paper Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22
Tools . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22
Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22
General Care and Consumables . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23
Customer Replaceable Units . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23
Cleaning Tasks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23
Logging On and Off . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24
Further Assistance. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25
Xerox Support Center . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25
Documentation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25
2Print
Printer Drivers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28
Printing using Windows . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29
Control Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29
Print Procedure . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30
Paper/Output . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31
Special Pages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34
Layout/Watermark . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37
Advanced . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39
Xerox Phaser 4600/4620
User Guide
3
Printing using Macintosh. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40
Printing a Document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40
Changing Printer Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40
Printing using Linux. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42
Printing from Applications. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42
Printing Files . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42
Configuring Printer Properties . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43
3Jobs
Active Jobs. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46
Personal & Secure Jobs. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47
Printing Personal & Secure Jobs. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47
Saved Jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48
Printing a Saved Job . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48
Saving a Job. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49
Completed Jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50
4USB Flash Memory
Inserting the USB Memory Device . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52
Printing from USB Memory Device. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 53
5 Paper and Other Media
Loading Paper. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 56
Preparing Paper for Loading . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 56
Paper Tray 1 (Bypass Tray) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 56
Paper Tray 2 and Paper Trays 3, 4, 5 and 6 (optional) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57
High Capacity Feeder (optional) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 58
Tray Management and Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59
Tray Management Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59
Tray Paper Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61
Media Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62
Media Guidelines . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62
Media Types . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63
6 CentreWare Internet Services
Using CentreWare Internet Services . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 66
Status . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 67
General . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 67
Alerts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 67
Trays . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 68
Consumables . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 68
SMart eSolutions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 68
4
Xerox Phaser 4600/4620
User Guide
Jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71
Active Jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71
Personal & Secure Jobs. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71
Saved Jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72
Completed Jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72
Print . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 73
Properties. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 74
Support. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75
7Setups
Accessing Tools . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 78
Configuration Page. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 79
Setup. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 80
Network Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 80
PostScript Setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81
PCL Setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81
General Setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 82
Machine Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 82
File Security. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 85
Special Feature Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 86
Clone Printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 87
Accounting Enablement . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 88
8 General Care and Troubleshooting
General Care . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 90
Customer Replaceable Units . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 90
Routine Maintenance Items. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 94
Cleaning the Machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 95
Moving the Machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 96
Troubleshooting. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 97
Fault Clearance. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 97
Error Messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 104
Paper Feeding Problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 106
Printing Problems. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 107
Printing Quality Problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 113
Further Assistance. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 118
Xerox Support Center . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 118
Locating the Serial Number . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 118
Troubleshooting Reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 118
Maintenance Assistant. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 119
9Specifications
Machine Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 122
Paper Supply . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 123
Output Modules . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 124
Electrical Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 126
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User Guide
5
Print Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 127
10 Safety
Notices and Safety . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 130
Safety Labels and Symbols . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 131
Operational Safety Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 132
Electrical Supply . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 132
Ozone Safety Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 134
Maintenance Information. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 135
Consumables Information. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 135
Product Safety Certification . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 135
Basic Regulations. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 136
United States (FCC Regulations) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 136
Canada (Regulations) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 136
European Union . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 137
Turkey RoHS Regulation. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 137
China RoHS Regulation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 138
Material Safety Data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 139
Product Recycling and Disposal. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 140
USA & Canada . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 140
European Union . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 141
Energy Program Compliance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 142
All Markets . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 142
EH&S Contact Information. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 143
Index
6
Xerox Phaser 4600/4620
User Guide
Getting Started
Before you use your machine, take some time to familiarize yourself with the various features and
options.
• Welcome on page 8
• Machine Overview on page 9
• Printer Driver Installation on page 13
• Loading Paper on page 16
• Menu Options on page 19
• General Care and Consumables on page 23
• Logging On and Off on page 24
• Further Assistance on page 25
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Xerox Phaser 4600/4620
User Guide
7
Getting Started
Welcome
Thank you for choosing a Xerox Phaser 4600/4620 series machine. These products have been designed
for ease of use. To use your machine to its fullest potential, take some time to read this User Guide.
The chapters within this guide offer additional information on the features and options available. For
additional assistance visit our customer website at www.xerox.com, use the CentreWare Help system or
click on the Help button in the printer driver.
The Xerox Phaser 4600/4620 are laser printers. The Xerox Phaser 4600 prints at 55 pages per minute
for Letter (52 ppm for A4). The Xerox Phaser 4620 prints at 65 pages per minute for Letter (62 ppm for
A4).
The features and functions available on your machine depend on the options purchased. Paper Tray 1
(Bypass) and Paper Tray 2 are provided as standard. The Duplex Unit is standard on the Xerox Phaser
4620 and optional on the Xerox Phaser 4600. Additional Paper Trays, a Stand, a Finisher, a High
Capacity Feeder, additional memory, a hard disk drive and a 4-Bin Mailbox are available as options.
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User Guide
Getting Started
Machine Overview
Before you use your machine, take some time to familiarize yourself with the various features and
options.
Front and Rear View
1
2
4
5
6
7
9
Output Tray Type A USB Port
1 10
Control Panel Type B USB Port
2 11
USB Memory Port Configuration Card Slot
3 12
3
8
10
11
12
13
15
16
14
18
17
19
Paper Tray 1 (Bypass) Ethernet Port
4 13
Paper Tray 2 Power Switch
5 14
Paper Tray 3 (Optional) Rear Door
6 15
Paper Tray 4 (Optional) Duplex Unit (Optional 4600 / Standard 4620)
7 16
Paper Level Indicator Finisher (Optional)
8 17
High Capacity Feeder (Optional) Staple Cartridge Cover
9 18
4-Bin Mailbox (Optional)
19
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User Guide
9
Getting Started
Internal Components
Toner Cartridge
1
SMart Kit Drum Cartridge
2
Fuser Unit
3
Transfer Roller
4
1
3
2
4
Options and Components
Phaser 4600/4620
Direct/Network Printing Standard
Paper Tray 1 (Bypass) Standard
Paper Tray 2 Standard
Paper Tray 3 Optional
Paper Trays 4, 5 and 6 Optional
High Capacity Feeder Optional
Stand Optional
Finisher Optional
4-Bin Mailbox Optional
Duplex Unit Optional 4600 / Standard 4620
USB Port Standard
Hard Disk Drive (160 GB) Optional
System Memory (256MB) Standard
Additional Memory (512MB) Optional
PostScript and PCL Fonts Standard
Wireless LAN Optional
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Xerox Phaser 4600/4620
User Guide
Control Panel Overview
Getting Started
2
1
Display Screen: Displays all the available programing features, plus general machine information.
1
Menu: Enters Menu Mode and scrolls through the available menus.
2
Back: Sends you back to the previous menu. If a fault has occurred and the Error screen is not visible,
3
3
4
5
6
7
8
9
press the Back button to access the Error screen. Pressing the Back button repeatedly alternates
between the Machine Status screen and the Error screen.
Status LED:
4
• LED Off - printer is in power saver mode.
• Solid Green - printer is ready to print.
• Blinking Green - warming up or printing in process.
• Solid Yellow - error condition, printer has stopped.
• Blinking Yellow - warning condition, printer continues to print.
10
Arrows: Use the up/down and left/right arrows to scroll through the options available in the selected
5
menu, and increase or decrease values.
When entering numbers or letters, the left/right arrows allow users to move left or right to change or
enter a new letter or number.
OK: Confirms the selection on the screen or provides further information if the Error screen is displayed.
6
Keypad: Use to enter alphanumeric characters.
7
Help: If available, accesses additional information.
8
Stop: Press to cancel the current job or to log out of a local security or accounting feature. The Stop
9
button is also used to change paper tray settings when paper is added to a tray.
Energy Saver: Displays when the machine is in Power Saver mode. Press the Energy Saver button to
10
wake up from Power Saver mode or to enter Power Saver mode.
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User Guide
11
Getting Started
Powering on the Machine
The On/Off switch and the power inlet are at the rear of the machine.
1. Connect the AC Power Cord to the machine and a
1
power outlet. The power cord must be plugged into a
grounded power socket.
2. Press the ON/OFF switch to the ON (I) position.
2
2
3. To power off, press the ON/OFF switch to the OFF (O)
position.
1
Network Connection
If the machine is to be network connected, follow these steps to connect the network cable.
1. Connect a 10/100/1000 BaseT Ethernet cable to the
Ethernet Port at the rear of the machine.
2. Connect the other end of the cable to your network
port.
The machine will attempt to join the network (this
may take a few minutes).
To configure the Network Settings at the machine, refer to
Network Settings on page 80. For full network installation
instructions, refer to the System Administrator Guide.
3
3
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Xerox Phaser 4600/4620
User Guide
Getting Started
Printer Driver Installation
The Xerox printer driver can be installed using the disc provided with your machine or downloaded
from the Xerox website www.xerox.com. To install the driver use the Add Printer Wizard provided by the
operating system.
The Xerox printer driver allows users to customize the features of print queues installed using the driver.
When bi-directional communication does not function, or when SNMP is disabled in an environment,
you can modify the default configuration of the print queue.
Downloading the Xerox Printer Driver
To download the Xerox printer drivers:
1. Using a web browser, go to www.xerox.com.
2. Click Support & Drivers.
3. Identify your product.
4. Click Drivers and Downloads under the printer model.
5. Choose the operating system and language, then click Go. The available driver options are
updated.
6. From the list of drivers, click the appropriate driver to download.
7. Read the End-User License Agreement and click Accept.
8. Save the driver and note the location where it is saved.
Using the Add Printer Wizard
Windows XP
1. Double-click the .exe file to open the Xerox Print Driver dialog box.
2. Click Install. The driver will extract.
3. The Add Printer Wizard dialog box appears. Click Next.
4. The Local or Network Printer dialog box appears. Select Local Printer > Next.
5. The Select a Printer Port dialog box appears. Select Create a new port > Standard TCP/IP Port >
Next.
6. The Add Standard TCP/IP Printer Port Wizard dialog box appears. Click Next.
7. The Add Port screen appears. Type the printer name or IP address. Click Next.
Note If you enter an invalid IP address or device discover fails, the Select Printer Configuration
dialog appears and enables you to choose the correct driver to install from the list of supported
printers. To connect to a printer on an IPv6 network, the IPv6 protocol must be installed on your
computer. By default, Microsoft does not support printing over IPv6 on Windows XP.
8. Click Finish. The wizard closes.
9. Select Have Disk from the Manufacturer/Printers window.
10. Click Browse and select the .inf file for your printer.
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User Guide
13
Getting Started
11. Click Open > OK.
12. Select the printer from the list. Click Next.
13. Type the printer name and select if you want to use the printer as the default printer. Click Next.
14. Select if you want to share the printer. Click Next.
15. Select if you want to print a test page. Click Next.
16. Click Finish.
Windows Vista
1. Double-click the .exe file to open the Xerox Print Driver dialog box.
2. Click Run at the Security Warning.
3. Click Install. The driver will extract and the Choose a local or network printer dialog box appears.
4. Choose Add a local printer. The Choose a printer port dialog box appears.
5. Select Create a new port > Standard TCP/IP Port > Next.
6. The Type a printer hostname or IP address dialog box appears. Choose TCP/IP Device from the
Device type drop down menu.
7. Type the hostname or IP address. Clear the Query the printer checkbox. Click Next.
8. If you receive the Additional Port Information Required box, click Next.
9. Select Have Disk from the Manufacturer/Printers window.
10. Click Browse and select the .inf file for your printer.
11. Click Open > OK.
12. Select the printer from the list. Click Next.
13. Type the printer name and select if you want to use the printer as the default printer. Click Next.
14. Select if you want to share the printer. Click Next.
15. Select if you want to print a test page. Click Next.
16. Click Finish.
Windows 7
1. Click Start > Devices and Printers.
2. Select Add a Printer.
3. Select Add a local printer. The Choose a printer port dialog box appears.
4. Select Create a new port > Standard TCP/IP Port > Next. The Type a printer hostname or IP
address dialog box appears.
5. Choose TCP/IP Device in the Device type menu.
6. Enter the hostname or IP address.
7. Clear the Query the printer checkbox. Select Next.
8. If you receive the Additional Port Information Required box, select Next.
9. Select Have Disk from the Manufacturer/Printers window.
10. Select Browse and select the printer's .inf file.
11. Select Open > OK.
12. Select the printer from the list. Select Next.
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Xerox Phaser 4600/4620
User Guide
Getting Started
13. Enter the printer name.
14. Select if you want to use the printer as the default printer. Click Next.
15. Select if you want to print a test page. Click Next.
16. Select Finish.
Uninstalling
To uninstall the Xerox printer driver:
1. Using the appropriate path for your operating system, locate the list of printers:
•Windows XP: Start > Printers and Faxes
• Windows Vista/Windows 7: Start > Control Panel > Hardware and Sound > Printers
The Printers or Printers and Faxes or Devices and Printers window appears.
2. Right-click on the icon for the printer you want to delete and select Delete or Remove Device. A
confirmation message appears.
3. Click Ye s to delete the printer driver.
4. Repeat these steps for all printer objects that use the driver that is being uninstalled.
For Windows XP Only
1. Right-click in the blank area of the folder or choose File. A menu opens.
2. Select Server Properties. A Print Server Properties dialog box appears.
3. Select the Drivers tab.
4. Select the printer driver to delete.
5. Click the Remove button. The printer driver is deleted.
6. Reboot the workstation.
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User Guide
15
Getting Started
Loading Paper
Paper Tray 1 (Bypass Tray) and Paper Tray 2 are provided as standard on all configurations. Additional
paper trays can be purchased as an option. Up to 6 paper trays or up to 4 paper trays and a High
Capacity Feeder can be installed.
Paper Tray 1 (Bypass Tray)
1. Lower Paper Tray 1 (Bypass Tray), located on the front of the
machine and unfold the paper support extension.
Note Remove any curl on postcards and labels before
loading them into Paper Tray 1 (Bypass Tray).
2. Prepare a stack of paper for loading by flexing or fanning
them back and forth. Straighten the edges on a level surface.
Note Paper Tray 1 (Bypass Tray) can hold a maximum of 100
sheets of 20 lb (80 g/m²) bond paper, 20 transparency sheets
or 10 envelopes.
3. Load the print material with the print side facing up and against the right edge of the tray.
4. Adjust the paper guide to the width of the stack of print
material. Ensure you have not loaded too much print media.
The stack should be under the Maximum Fill line.
5. After loading paper in the paper tray, set the paper size, type
and color using the control panel. Press OK to confirm the
settings or Stop to change the settings.
For instructions, refer to Tray Paper Settings on page 61.
6. When printing from your PC, ensure you select the Paper
button to specify the correct paper size, color and type. Not
confirming the paper details may result in printing delays.
If the paper does not feed well while printing, push the paper in manually until it starts feeding
automatically.
For more information on loading paper, refer to Loading Paper on page 56.
Paper Tray 2 and Paper Trays 3, 4, 5 and 6 (optional)
1. Open the paper tray.
The paper level indicator on the front of the tray shows the
amount of paper currently left in the tray. When the tray is
empty, the indicator of the bar is completely lowered.
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Xerox Phaser 4600/4620
User Guide
2. Fan the paper and insert it into the tray. Do not fill above the
Maximum Fill Line
.
Note Paper Trays 2, 3, 4, 5 and 6 can hold a maximum of
520 sheets of 20 lb (80 g/m²) bond paper or 50 envelopes in
Paper Tray 2.
3. Squeeze the rear and side guides and move from the current
position and into the correct position for the current paper
size. Make sure the guides click into place.
4. Close the paper tray.
5. After loading paper in the paper tray, set the paper size, type
and color using the control panel. Press OK to confirm the
settings or Stop to change the settings.
For instructions, refer to Tray Paper Settings on page 61.
6. When printing from your PC, ensure you select the Paper
button to specify the correct paper size, color and type. Not confirming the paper details may
result in printing delays.
Getting Started
For more information on loading paper, refer to Loading Paper on page 56.
High Capacity Feeder (optional)
1. Opening the tray door automatically lowers an elevator in
the base of the tray.
2. Squeeze the guide and move from the current position into
the correct position for the paper being loaded. Make sure
the guide clicks into place.
3. Place the media in the tray.
Paper must not be loaded above the Maximum Fill line.
4. Close the tray door. When the door is closed the elevator rises
to feed the media.
Xerox Phaser 4600/4620
User Guide
17
Getting Started
5. After loading paper in the paper tray, set the paper size, type and color using the control panel.
Press OK to confirm the settings or Stop to change the settings.
For instructions, refer to Tray Paper Settings on page 61.
6. When printing from your PC, ensure you select the Paper button to specify the correct paper size,
color and type. Not confirming the paper details may result in printing delays.
For more information on loading paper, refer to Loading Paper on page 56.
18
Xerox Phaser 4600/4620
User Guide
Menu Options
The Menu button provides access to information about the
machine and the machine setups. After your machine is installed,
it is recommended that the settings and options are customized
to fully meet the requirements of the Users. Discuss your
requirements with your System or Machine Administrator to
ensure you get optimum performance from your machine.
The Menu options include:
•Jobs
• Information
• Tray Management
• Tray Paper Settings
•Tools
• Troubleshooting
Getting Started
Press the machine Menu button on the control panel to access the options. When using the menu
options the following symbols can be displayed:
• The print icon appears before the titles of pages that can be printed. When the page is
highlighted on the control panel, press the OK button and then highlight Ye s to print that
page.
• The lock icon appears before the titles of options that require the administrator password.
Jobs
Use to check the progress of active jobs, or display detailed information about completed jobs. The
following options are available:
Option Description
Active Jobs Use to display a list of all the jobs currently waiting to be processed and
printed. To view details about an active job, select the job in the list.
Personal & Secure Jobs Personal & Secure Jobs are held at the machine until selected for
printing. A user can print or delete their personal & secure jobs that are
stored on the machine.
Personal Jobs allow users to temporarily store jobs until they are at the
machine and are ready for print and collection. Personal Jobs are
deleted from memory after printing.
Note Personal Jobs are only available if the optional hard drive is
installed.
Secure Print can be used to print confidential or sensitive jobs. The
Secure Job is held on the machine until a passcode is entered to release
the job for printing.
Xerox Phaser 4600/4620
User Guide
19
Getting Started
Option Description
Saved Jobs Saved Jobs is a standard feature on machines which have been
configured with the optional Hard Disk Drive. It enables you to retrieve
jobs which have been stored on the machine using the printer driver.
Completed Jobs This option displays the jobs which have been completed on the
machine. Up to 50 jobs can be displayed. Information about the job is
shown, for example the job owner and submission time.
Print from USB This option enables you to print jobs directly from a USB Memory
Device.
Information
Report Description
Menu Map Provides a print out that helps navigate the control panel menus.
About this Printer This provides information about your machine setup, including the serial
number, IP Address, and the machine name.
Information Pages Prints information about the machine setup and usage, including the
Configuration Report, Supplies Usage and available Fonts (PostScript
and PCL).
Select the report required and select OK, then select Yes at the Print?
prompt. Use the Print All Above Reports option to print all the available
information pages.
Sample Pages Provides sample pages that demonstrate different printer functions.
Supplies Information Provides status information about the life of the Toner, Drum, Staple
and Fuser cartridges.
Billing Meters This list shows the total number of impressions, black impressions and
maintenance impressions which have been made on the machine. It
also shows the total number of sheets and 2-sided sheets put through
the machine.
Firmware Versions Provides information about the machine’s firmware.
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Xerox Phaser 4600/4620
User Guide
Getting Started
Tray Management
Use the Tray Management options to set the machine defaults for managing paper and media.
Option Description
Paper Source Sets the paper tray to be used for print jobs. If the paper source is set to
Auto, the printer automatically selects the paper source based on the
requested size.
Load Paper Timeout When a tray is opened and closed the Tray Information screen is
displayed asking the user to confirm the size and type of the paper
loaded in the tray. This feature enables the Administrator to set the
length of time the Tray Information screen is displayed.
Inch/Metric Defaults Enables you to set the machine to display measurements either in
millimeters or inches.
Paper Size Substitution Enables the machine to automatically substitute common US and
metric paper sizes when printing.
Auto Tray Switching This option enables the machine to switch between trays if both trays
have the same size of paper and a tray becomes empty.
If Auto Tray Switching and Tray Sequencing are enabled, the
Sequence settings
next tray to use if the current tray runs out of media
instructions, refer to the System Administrator Guide.
allow the user or administrator to specify the
. For setup
Tray 1 (Bypass) Use this option to set the Tray Mode and Tray Prompt options. Tray
Tray 2
Tray 3
Tray 4
Tray 5
Tray 6
Mode sets the tray to:
• Static: The paper size and type is specified by the user when
loading the tray.
• Permanent: The paper size and type is permanently set and cannot
be changed by the user during paper loading. The paper type and
size requested must be loaded.
• Dynamic: The paper size and type are dictated by the print job
being sent. The tray is selected using the printer driver.
• Bypass: Allows a print job to start or continue by accepting any
paper loaded into Tray 1 (Bypass), and print on that paper,
regardless of what the print job specifies.
Tray Prompt enables a prompt to change the tray settings when a tray
is opened and closed.
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User Guide
21
Getting Started
Tray Paper Settings
Use the Tray Paper Settings to set the size, type and color settings for each tray.
Option Description
Tray 1 (Bypass) Paper Select Use Current Setup if loading the same paper size, type and color
Tray 2 Paper
Tray 3 - 6 Paper
as previously loaded. Select Change Setup and adjust the settings if
loading a different paper size, type or color.
To ol s
The settings on the machine can be setup using the Too ls option on the machine, or by using
CentreWare Internet Services. For further information about using the Tools option, refer to Setups on
page 77. For information about the settings available in CentreWare Internet Services, refer to the
System Administrator Guide.
Troubleshooting
The Troubleshooting option provides information and reports which can help to identify or solve
problems.
Option Description
Error Messages Prints a list of active error messages.
Last 40 Error Messages Prints a list of the last 40 fault messages and when they occurred.
Call for Assistance Prints a report containing information about the machine and the
current faults. Status information for each of the Customer Replaceable
Units and machine configuration information is also included.
Print All Above Reports This option enables you to print all the troubleshooting reports.
Tes t P r int s This feature enables you to print test prints that will help you and the
Xerox Support Center diagnose image quality problems. Each test
pattern checks parts of the printing process.
Hexadecimal Mode Prints a page showing each character received by the printer and it's
hexadecimal code, instead of interpreting the characters as PCL or PS.
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Xerox Phaser 4600/4620
User Guide
Getting Started
General Care and Consumables
There are several consumables on the machine that need replenishing or replacing, such as paper,
staples, and Customer Replaceable Units. To place an order for Xerox consumables, please contact your
local Xerox Representative giving your Company Name, product number and the machine serial
number.
If SMart eSolutions is configured on your machine, the Supplies Assistant™ enables you to proactively
manage toner and drum cartridge supplies for your machine, ensuring that you never run out. For more
information, refer to Supplies Assistant™ on page 69.
Supplies can also be ordered from www.xerox.com, refer to Consumables on page 68 for further
information.
The machine serial number can be displayed by pressing the Menu button, then selecting Information
and then About this Printer. For further information about locating the serial number, please refer to
Locating the Serial Number on page 118.
Customer Replaceable Units
The Toner Cartridge, Waste Toner Bottle, Staple Cartridge, and SMart Kit Drum Cartridge are Customer
Replaceable Units (CRUs) on the machine.
The machine will display a message when a CRU needs to be replaced. Only replace the unit when a
message instructs you to do so or when instructed by a Xerox Representative. To replace a Customer
Replaceable Unit, follow the instructions provided within this guide or with the consumable.
Cleaning Tasks
Performing regular cleaning activities ensures the machine is kept free of dust and debris. The machine
covers, control panel and output areas should all be cleaned using a soft lint-free cloth, lightly
dampened with water.
For further information on consumables replacement and maintenance tasks, refer to General Care
and Troubleshooting on page 89.
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Getting Started
Logging On and Off
The System Administrator may choose to enable certain local security and accounting features which
require the users to enter a User ID, password or account number before using the machine.
1. If requested, enter your User ID and password or account number and press OK.
If Xerox Secure Access has been enabled, swipe your access card using the card reader device
before entering your PIN.
2. Complete your job.
3. To Log Off, press the Stop button.
Contact your System Administrator for more information.
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Getting Started
Further Assistance
For any additional help visit our customer website at www.xerox.com or contact the Xerox Support
Center quoting the machine serial number.
Xerox Support Center
If a fault cannot be resolved by following the display instructions, check Error Messages on page 104. If
the difficulty persists, contact the Xerox Support Center. The Xerox Support Center will want to know
the nature of the problem, the machine serial number, the fault code (if any) plus the name and
location of your company.
The machine serial number can be displayed by pressing the Menu button, then selecting Information
and then About this Printer. For further information about locating the serial number, please refer to
Locating the Serial Number on page 118.
Documentation
Most answers to your questions will be provided by the documentation that is supplied on CD with the
Phaser 4600/4620. Alternatively you can access the documents from www.xerox.com/support.
• Quick Use Guide - contains information about installing the machine and initial setups.
• User Guide (this document) - contains instructions and information about all the features on the
machine.
• System Administrator Guide - provides detailed instructions and information about connecting
your machine to the network and installing optional features.
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Getting Started
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The Xerox Phaser 4600/4620 printers produce high quality prints from electronic documents. You can
access the printer from your PC by installing the appropriate printer driver. The following pages contain
an overview of the printer driver options for the Phaser 4600/4620 machines.
• Printer Drivers on page 28
• Printing using Windows on page 29
• Printing using Macintosh on page 40
• Printing using Linux on page 42
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Print
Printer Drivers
To access special printing options, use a Xerox printer driver. Xerox provides drivers for a variety of page
description languages and operating systems. The following printer drivers are available:
• PCL6: The Printer Command Language driver can be used for applications requiring PCL. This is
the recommended printer driver.
Note Supported in all operating systems.
• PCL5e: The Printer Command Language driver can be used for applications requiring PCL.
• Windows PostScript Driver: The PostScript printer driver takes full advantage of your system's
custom features.
• Xerox Walk-Up Printing Driver (Windows and Macintosh): This driver enables printing from a PC
to any Xerox PostScript-enabled printer. This is especially helpful for mobile professionals who
travel to multiple locations and need to print to different printers.
• Mac OS X (version 10.3 and higher) Driver: This driver enables printing from a Mac OS X (version
10.2 and higher) operating system.
• UNIX Driver: This driver enables printing from a UNIX operating system.
To access the many printer drivers which can be used with your machine, refer to the Drivers CD or
download the latest versions from the Xerox website at www.xerox.com.
Once you have decided upon the most appropriate printer driver, install it on your workstation. For
information about installing printer drivers, refer to Printer Driver Installation on page 13 or contact
your System Administrator.
Note You can load more than one printer driver for the machine on your workstation. Then, when
you send a job to print, you can choose the most appropriate printer driver for the job.
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Print
Printing using Windows
The following provides an overview of the print procedure and features available when printing using
Windows.
Control Options
There are a number of options which appear on all of the printer driver screens:
Option Description
OK Saves all the new settings and closes the driver or dialog. These new
settings remain in effect until changed or until the software
application is closed and the printer driver options revert to the
default settings.
Cancel Closes the dialog and returns all settings in the tabs to the values that
were in place before the dialog was opened. Any changes made are
lost.
Help Click Help in the bottom right of the printer driver screen or F1 on the
PC keyboard for information on the displayed printer driver screen. If
the tip of the mouse pointer is rested on top of a control, Microsoft
Windows will display a brief Help Tip about that control. If the right
mouse button selects a control, the Help system provides more
detailed information.
Defaults Resets the current tab and all its settings to the system default values.
The action of this button applies only to the current tab. All other
tabs remain unchanged.
Earth Smart Settings Set 2-Sided Print as default: Prints double sided to save paper.
Note For the Xerox Phaser 4600, the optional duplex unit must be
installed to enable 2-sided printing.
Turn off Banner Pages by default: Turns off banner pages to reduce
the amount of paper and toner used.
Set 2-Up as my default layout: Prints two pages of content on each
sheet to reduce the amount of paper and toner used.
Set Sample Set as my default Job Type: Use this option to print one
copy of each job to check prior to printing all the sets required.
Set Draft Mode as my Print Quality: Reduces the print quality to
save toner.
Hide Earth Smart settings button: Enables you to remove the Earth
Smart button from the printer driver screen.
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Print
Print Procedure
Documents can be printed from your PC using the printer drivers supplied. The printer driver must be
loaded on each PC which uses the machine for printing.
Note If a local security or accounting feature is enabled, you may need an account before using
the machine. To get an account or for more information, contact the System Administrator.
1. Click Print in your application.
2. From the Printer: Name drop-down menu, click on
your machine.
3. Click on Properties or Preferences to make your
print selections. For information on the individual
tabs, refer to the following:
• Paper/Output on page 31
• Special Pages on page 34
• Layout/Watermark on page 37
• Advanced on page 39
4. Click OK to confirm your selections.
5. Click OK to print your document.
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