Xerox Phaser 4500DT, Phaser 4500N Reference Manual
TM
Phaser
laser printer
4500
Reference Guide
Guide de référence
Guida di riferimento
Referenzhandbuch
Guía de referencia
Guia de referência
Naslaggids
Referensguiden
®
www.xerox.com/office/4500support
Copyright © 2004, Xerox Corporation. All Rights Reserved. Unpublished rights reserved under the copyright laws of the United
States. Contents of this publication may not be reproduced in any form without permission of Xerox Corporation.
Copyright protection claimed includes all forms of matters of copyrightable materials and information now allowed by statutory
or judicial law or hereinafter granted, including without limitation, material generated from the software programs which are
displayed on the screen such as styles, templates, icons, screen displays, looks, etc.
®
XEROX
PhaserSMART
, The Document Company®, the stylized X®, CentreWare®, infoSMART®, Made For Each Other®, and
®
are registered trademarks of Xerox Corporation. Phaser™, PhaserPort™, and PhaserTools™are trademarks of
Xerox Corporation.
®
Reader®, Illustrator®, PageMaker®, Photoshop®, PostScript®, ATM®, Adobe Garamond®, Birch®, Carta®, Mythos®,
Adobe
®
, and Tekton® are registered trademarks and Adobe Jenson™, Adobe Brilliant Screens™ technology, and IntelliSelect™
Quake
are trademarks of Adobe Systems Incorporated or its subsidiaries which may be registered in certain jurisdictions.
®
Apple
, LaserWriter®, LocalTalk®, Macintosh®, Mac® OS, AppleTalk®, TrueType2®, Apple Chancery®, Chicago®, Geneva®,
®
Monaco
Marigold
Ave ry
PCL
, and New York® are registered trademarks, and QuickDraw™ is a trademark of Apple Computer Incorporated.
™
and Oxford™ are trademarks of AlphaOmega Typography.
™
is a trademark of Avery Dennison Corporation.
®
and HP-GL® are registered trademarks of Hewlett-Packard Corporation.
Hoefler Text was designed by the Hoefler Type Foundry.
®
ITC Avant Guard Gothic
ITC Zapf Dingbats
Bernhard Modern
™
Garamond
Windows
Wingdings
, Times™, and Univers™ are trademarks of Linotype-Hell AG and/or its subsidiaries.
®
and Windows NT® are registered trademarks of Microsoft Corporation.
™
in TrueType® format is a product of Microsoft Corporation. WingDings is a trademark of Microsoft Corporation and
, ITC Bookman®, ITC Lubalin Graph®, ITC Mona Lisa®, ITC Symbol®, ITC Zapf Chancery®, and
®
are registered trademarks of International Typeface Corporation.
™
, Clarendon™, Coronet™, Helvetica™, New Century Schoolbook™, Optima™, Palatino™, Stempel
TrueType is a registered trademark of Apple Computer, Inc.
™
Albertus
Antique Olive
Eurostile
Novell
Distributed Print Services
Sun
of SPARC International, Incorporated. SPARCstation
, Arial™, Gill Sans™, Joanna™, and Times New Roman™ are trademarks of Monotype Corporation.
®
is a registered trademark of M. Olive.
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is a trademark of Nebiolo.
®
, NetWare®, NDPS®, NDS®, and Novell Directory Services® are registered trademarks, and IPX™ and Novell
®
and Sun Microsystems® are registered trademarks of Sun Microsystems, Incorporated. SPARC® is a registered trademark
™
are trademarks of Novell, Incorporated.
™
is a trademark of SPARC International, Incorporated, licensed exclusively
to Sun Microsystems, Incorporated.
®
UNIX
is a registered trademark in the US and other countries, licensed exclusively through X/Open Company Limited.
NERGY STAR
As an E
efficiency. The E
®
partner, Xerox Corporation has determined that this product meets the ENERGY STAR guidelines for energy
NERGY STAR name and logo are registered U.S. marks.
This product uses code for SHA-1 written by John Halleck, which is being used with his permission.
This product includes an implementation of LZW licensed under U.S. Patent 4,558,302.
Other marks are trademarks or registered trademarks of the companies with which they are associated.
Contents
1 Features
Printer Tour . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2
Printer Features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2
Available Configurations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2
Front View . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-3
Rear View . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-3
Printer Options and Upgrades . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-4
Resources . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-4
Front Panel. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-5
Front Panel Features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-5
Front Panel Layout . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-6
Error and Warning Messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-7
Print Icon. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-7
Menu Map . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-7
Information Pages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-7
Sample Pages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-8
Printer Drivers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-9
Available Printer Drivers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-9
Printer Driver Features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-10
Managing Your Printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-11
Printer’s IP Address . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-11
CentreWare Internet Services (IS) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-11
PhaserSMART . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-12
PrintingScout. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-12
Printer Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-13
Accessing the Startup Page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-13
Accessing Power Saver. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-14
Preventing Access to Front Panel Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-14
File Security System . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-15
Accessing Load Paper Timeout . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-15
Selecting Tray Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-16
Adjusting Front Panel Brightness . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-17
Adjusting Front Panel Contrast. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-18
Changing Printer Language . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-18
Fonts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-19
Types of Fonts. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-19
Resident Printer Fonts. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-19
Viewing a List of Available Fonts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-19
Printing a List of Available Fonts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-20
Downloading Fonts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-21
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Registering Your Printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-24
2Printing
Changing Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-2
Guidelines . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-2
Tray Setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-2
Supported Papers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-6
Paper Weights . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-7
Paper Usage Guidelines . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-9
Paper Storage Guidelines . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-9
Paper that May Damage Your Printer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-10
Basic Printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-11
Loading Paper in Tray 1 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-11
Loading Paper in Trays 2-4. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-15
Factors Affecting Printer Performance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-18
Adjusting Printing Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-19
Setting Printing Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-19
Selecting Properties for an Individual Job (Mac) . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-23
Selecting Print-Quality Modes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-25
2-Sided Printing. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-26
Automatic 2-Sided Printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-26
Binding Preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-26
Transparencies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-28
Guidelines . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-28
Printing Transparencies from Trays 1-4 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-28
Envelopes. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-31
Guidelines . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-31
Printing Envelopes from Trays 1-4. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-32
Labels, Index Cards, and Greeting Cards . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-34
Guidelines . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-34
Printing Index Cards from Tray 1. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-34
Printing Labels from Trays 1-4. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-36
Printing Greeting Cards from Trays 1-4 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-37
Custom Size Paper. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-39
Loading Custom Size Paper in Tray 1-4. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-39
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Advanced Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-42
Printing Separation Pages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-42
Printing Multiple Pages on a Single Sheet (N-Up) . . . . . . . . . . . . . . . . . . . . . . . . . . 2-43
Printing Negative and Mirror Images . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-44
Scaling. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-45
Printing Watermarks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-46
Printing Cover Pages. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-47
Printing or Deleting Proof, Saved, and Secure Print Jobs . . . . . . . . . . . . . . . . . . . . 2-48
Supplies and Recycling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-50
Supplies. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-50
Recycling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-50
3 Connections and Networks
Connections and IP Address . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-2
Printer Setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-2
Connection Setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-6
Printer Management Software. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-10
Using CentreWare Software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-10
Using Printer Management Features. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-12
Windows 2000, Windows XP, and Windows Server 2003. . . . . . . . . . . . . . . . . . . . . . . . . 3-15
Preliminary Steps . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-15
Quick CD-ROM Install Steps . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-15
Other Methods of Installation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-16
Windows 2000, Windows XP, Windows Server 2003 Troubleshooting (TCP/IP) . 3-18
Windows NT 4.x . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-20
Preliminary Steps . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-20
Quick CD-ROM Install Steps . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-20
Other Methods of Installation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-21
Windows NT 4.x Troubleshooting (TCP/IP) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-23
Windows 98 and Windows Me . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-25
Preliminary Steps . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-25
Quick CD-ROM Install Steps . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-26
Other Methods of Installation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-26
Windows 98 and Windows Me Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-28
Macintosh . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-30
Requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-30
Quick CD-ROM Install Steps . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-30
Enabling and Using EtherTalk for Mac OS 9.x . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-30
Enabling and Using TCP/IP for Mac OS 9.x . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-31
Enabling or Using TCP/IP or AppleTalk for Mac OS X, Version 10.1 or Higher. . 3-33
Macintosh Troubleshooting (Mac OS 9.x, Mac OS X, Versions 10.1 and 10.2) . . . 3-34
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Novell NetWare. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-36
Configuration Software for NetWare Networks . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-36
Quick Setup. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-36
Advanced Setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-36
NetWare 4.x, NetWare 5.x, and NetWare 6.x Print Server Setup . . . . . . . . . . . . . . 3-37
Novell NetWare Troubleshooting. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-37
UNIX (Linux) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-41
Quick Install Steps . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-41
Additional Resources . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-42
4 Troubleshooting
Automatic Diagnostic Tools . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-2
PhaserSMART Technical Support . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-2
Front Panel i Button . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-2
PrintingScout. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-2
Paper Jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-3
Jam at the Exit and Jam at the Rear . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-3
Jam at the Exit and Jam at the Rear (with Duplex Unit). . . . . . . . . . . . . . . . . . . . . . . 4-5
Jam at the Exit - Open Top Cover to Clear. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-7
Jam at the Tray . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-10
Jam at the Top Cover . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-14
Jam at the Duplex Unit . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-18
Jam at the Stacker . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-19
Paper Size Jam . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-20
Print-Quality Problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-24
Diagnosing Print-Quality Problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-24
Repeating Defects . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-29
Maintenance. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-30
Cleaning the Outside of the Printer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-30
Front Panel Messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-31
Status Messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-31
Error and Warnings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-31
Moving and Repacking the Printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-36
Precautions for Moving the Printer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-36
Moving the Printer Within the Office. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-37
Preparing the Printer for Shipment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-37
Additional Resources. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-38
Support . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-38
infoSMART . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-38
Web Links . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-38
Phaser™ 4500 Laser Printer
iv
A User Safety
BWarranty
C Printer Specifications (English Only)
D Regulatory Information
(English Only)
E Material Safety Data Sheet (English Only)
F Product Recycling and Disposal (English Only)
Index
Contents
Phaser™ 4500 Laser Printer
v
Features
This section includes:
■ "Printer Tour" on page 1-2
■ "Front Panel" on page 1-5
■ "Printer Drivers" on page 1-9
■ "Managing Your Printer" on page 1-11
■ "Printer Settings" on page 1-13
■ "Fonts" on page 1-19
■ "Registering Your Printer" on page 1-24
Phaser™ 4500 Laser Printer
Copyright © 2004 Xerox Corporation. All Rights Reserved.
1-1
Phaser™ 4500 Laser Printer
Printer Tour
This topic includes:
■ "Printer Features" on page 1-2
■ "Available Configurations" on page 1-2
■ "Front View" on page 1-3
■ "Rear View" on page 1-3
■ "Printer Options and Upgrades" on page 1-4
Printer Features
The Phaser 4500 Laser Printer embodies many features to meet your printing needs:
■ Great performance and superior print quality
■ 36 pages per minute (ppm) (Letter)
■ 34 ppm (A4)
■ Up to 256 MB of RAM
■ Flexible paper handling
■ Standard 150-Sheet Tray
■ Standard 550-Sheet Tray
■ Two optional 550-Sheet Feeders
■ Optional 500-Sheet Stacker
■ Total paper capacity of 1800 sheets
■ Accommodates a wide range of media types
■ Wide variety of productivity features
■ PhaserSMART online troubleshooting
■ CentreWare IS provides an embedded web server to help manage, configure, and
troubleshoot the printer from your computer.
■ Usage Analysis Tool provides cost tracking that logs each job and the cost for each
page.
■ PrintingScout provides on-screen notification and guidance if the printer needs help.
Available Configurations
The Phaser 4500 Laser Printer has four configurations:
Configurations
Features Printer Configuration
Maximum Print Speed (Pages Per Minute) 36 36 36 36
Hard Drive Optional Optional Optional Standard
PostScript and PCL Fonts Standard Standard Standard Standard
Copyright © 2004 Xerox Corporation. All Rights Reserved.
4500B 4500N 4500DT 4500DX
1-2
Printer Tour
2
Configurations (Continued)
Features Printer Configuration
4500B 4500N 4500DT 4500DX
550-Sheet Feeder Optional Optional Standard Standard
500-Sheet Stacker Optional Optional Optional Standard
Automatic 2-Sided Printing (Duplex) Optional Optional Standard Standard
Front View
1. Paper stop
1
2
11
3
10
4
9
5
6
7
8
4500-07
2. Front panel
3. Tray 1
4. On/Off switch
5. Tray 2
6. Optional Tray 3
7. Optional Tray 4
8. Paper gauge
9. Print cartridge
10. Standard output tray
11. Optional 500-Sheet stacker
Rear View
1
2
3
4
9
8
7
4500-073
1. Parallel cable connection
2. Ethernet 10/100 Base-T connection
3. USB connection
4. Configuration card
5. Power receptacle
6. Duplex unit
6
7. Rear cover
8. Stacker rear cover
5
9. Stacker extension
Phaser™ 4500 Laser Printer
1-3
Printer Tour
Printer Options and Upgrades
Options and upgrades are available for the Phaser 4500 Laser Printer.
Note
Print a “Configuration Page” after installing an option to confirm that the option has been
installed correctly.
Upgrades
■ Phaser 4500B to 4500N
Options
■ 64 MB memory card, 128 MB memory card
■ Up to two 550-Sheet feeders
■ 500-Sheet stacker
■ Internal hard drive with additional PostScript fonts
■ 16 MB Flash memory
■ Duplex unit
■ 550-Sheet tray
■ Upgrade kit
For more information on printer options and upgrades, go to www.xerox.com/office/
4500supplies.
Resources
You can obtain information regarding your printer and its capabilities from the following
sources:
Information Source
Setup Guide
Quick Reference Guide
Warranty
Reference Guide Packaged with printer
Printer Management Tools www.xerox.com/office
infoSMART Knowledge Base www.xerox.com/office/infoSMART
PhaserSMART www.phaserSMART.com
Technical Support www.xerox.com/office/4500support
Information Pages ■ Front panel
Packaged with printer
Packaged with printer
Packaged with printer
(User Documentation CD-ROM)
■ CentreWare IS
■ Printer Driver
Phaser™ 4500 Laser Printer
1-4
Phaser™ 4500 Laser Printer
Front Panel
This topic includes:
■ "Front Panel Features" on page 1-5
■ "Front Panel Layout" on page 1-6
■ "Error and Warning Messages" on page 1-7
■ "Print Icon" on page 1-7
■ "Menu Map" on page 1-7
■ "Information Pages" on page 1-7
■ "Sample Pages" on page 1-8
Front Panel Features
The front panel:
■ Displays the printer’s operating status (for example, Printing, Ready to Print, printer
errors and warnings).
■ Prompts you to load paper, replace supplies, and clear jams.
■ Enables you to access tools and information pages to help resolve problems.
■ Enables you to change printer and network settings.
Go to Reference/Features/Printer Settings on the User Documentation CD-ROM for details
about front panel settings.
Copyright © 2004 Xerox Corporation. All Rights Reserved.
1-5
Front Panel Layout
The front panel on your printer has three components:
■ Multi-colored LED
■ Graphic display
■ Six button cluster
1. Status Indicator LED:
4 5
31 2
Phaser 4500
6
78
4500-074
Blinking green = Printer is busy or in Standby
mode
Steady green = Ready to print or Power Saver
mode
Blinking yellow = Warning, continues to print
Blinking red = Error condition
Steady red = Startup sequence
2. Graphic display shows status messages and
menus.
3. Back button
Returns to the previous menu item.
4. Cancel button
Cancels the current print job.
5. Up Arrow button
Scrolls upward through the menus.
6. Information (i) button
Displays a help message with information
about the printer, such as printer status, error
messages, and maintenance information.
7. Down Arrow button
Scrolls downward through the menus.
8. OK button
Accepts the setting selected.
Front Panel
The Graphic Display has two sections:
■ The top section displays status messages and titles for the printer.
■ The bottom section displays the front panel menus and information text.
Phaser™ 4500 Laser Printer
1-6
Front Panel
Error and Warning Messages
When there is a problem with the printer, the front panel displays (1) an error or warning
message. Press the i
ways to solve the problem.
button (2) for more information about the error or warning message and
12
Phaser 4500
4500-075
Print Icon
There are a number of information pages accessible through the front panel.
When the print icon appears before a title on the front panel display, press
the OK button to print that page.
Menu Map
The “Menu Map” is a visual representation of the front panel Menu Map structure. To print the
“Menu Map”:
1. At the printer’s front panel, select Information, then press the OK button.
2. Select Menu Map, then press the OK button to print.
Note
Print the “Menu Map” to see other information pages available for printing.
Information Pages
Your printer comes with a set of information pages that helps you solve printing problems and
obtain the best results from your printer. Access these pages from the printer’s front panel.
To print information pages:
1. At the printer’s front panel, select Information, then press the OK button.
2. Select Information Pages, then press the OK button.
Phaser™ 4500 Laser Printer
1-7
Front Panel
3. Select the appropriate information page, then press the OK button to print.
Note
Print the “Menu Map” to see other information pages available for printing.
Sample Pages
Your printer comes with a set of sample pages which demonstrate different printer functions.
To print sample pages:
1. At the printer’s front panel, select Information, then press the OK button.
2. Select Sample Pages, then press the OK button.
3. Select the desired sample page, then press the OK button to print.
Phaser™ 4500 Laser Printer
1-8
Phaser™ 4500 Laser Printer
Printer Drivers
This topic includes:
■ "Available Printer Drivers" on page 1-9
■ "Printer Driver Features" on page 1-10
Printer drivers enable your computer and printer to communicate and provide access to your
printer features. Xerox makes driver installation easy with its Walk-Up Technology. For more
information about printer drivers, see the video at
Available Printer Drivers
Xerox provides drivers for a variety of page description languages and operating systems. The
following drivers are available:
Driver Source* Description
www.xerox.com/office/drivers.
Windows PostScript Driver CD-ROM and
Web
Windows PCL Driver CD-ROM and
Web
Xerox Walk-Up Printing Driver
(Windows)
Macintosh OS Driver CD-ROM and
UNIX Driver (Linux, Solaris) Web only This driver enables printing from a UNIX
* You can access the printer drivers listed above on the Printer Installer and Utilities CD-ROM that
came with your printer or go to
Web only This driver enables printing from a PC to any
Web
www.xerox.com/office/drivers as indicated.
The PostScript driver is recommended to take
full advantage of your printer's custom
features and genuine Adobe® PostScript®.
(Default driver)
The Printer Command Language driver can
be used for applications requiring PCL.
Xerox PostScript-enabled printer. This is
especially helpful for mobile professionals
who travel to multiple locations and need to
print to different printers.
This driver enables printing from a Macintosh
OS 9.x or OS X, version10.1 or higher.
operating system.
For more information about driver features, go to Reference/Printing/Adjusting Printing
Options on the User Documentation CD-ROM.
Copyright © 2004 Xerox Corporation. All Rights Reserved.
1-9
Printer Drivers
Printer Driver Features
The following table displays the Xerox driver features that are available with specific
operating systems.
Note
All features shown are both PCL and PostScript unless noted.
Feature
Separation Pages ●●●●●
Cover Pages ●●●●●
Pages per Sheet (N-Up) ●●●●●
Booklet ■■■ ––
2-Sided Printing ■■■■■
Edge-to-Edge Printing ●●●●●
Image Smoothing
Scaling ●●●●●
Mirror Images ●●●● –
Watermarks ● – ● ––
Negative Images ● ––● –
Job Completion Notification ▲ – ▲ ––
Secure Print ◆◆◆◆◆
Windows
98, Me
1
●
Windows
NT4
1
●
Windows,
2000, XP,
Server
2003
1
●
Macintosh
1
OS 9.x
1
●
Macintosh
OS 10.x
1
1
●
Proof Print ◆◆◆◆◆
Saved Print ◆◆◆◆◆
Collation ◆◆◆◆◆
Job Offset (Jogging) ▼▼▼▼▼
1 PostScript only
● =
■ = Must have duplex unit (DT or DX configuration)
◆ = Must have hard drive
▲ =
▼ = Must have 500-Sheet stacker
Supported
Only available when your printer is connected to your computer via a network
Phaser™ 4500 Laser Printer
1-10
Phaser™ 4500 Laser Printer
Managing Your Printer
This topic includes:
■ "Printer’s IP Address" on page 1-11
■ "CentreWare Internet Services (IS)" on page 1-11
■ "PhaserSMART" on page 1-12
■ "PrintingScout" on page 1-12
There are a number of resources available to help you get the best quality prints from your
printer.
Note
The information in this section applies only to network printers.
Printer’s IP Address
You need your printer’s IP address to change printer settings through CentreWare IS. Follow
these steps to identify your printer’s IP address:
1. At the printer’s front panel, select Information, then press the OK button.
2. Select Printer Identification, then press the OK button.
3. Note the printer’s IP Address.
CentreWare Internet Services (IS)
CentreWare IS is a printer management tool that helps users and administrators accomplish
many tasks. It is available on all networked printers. With CentreWare
■ Configure and manage multi-vendor printers.
■ Access remote diagnostics and troubleshooting information for printer problems.
■ Monitor printer and supply status.
■ Link to software updates and Technical Support.
CentreWare IS uses TCP/IP (your printer’s IP address) to communicate directly with an
embedded web server on the printer. CentreWare
IS runs on any TCP/IP enabled computer
with a web browser.
Launching CentreWare IS
To launch CentreWare IS:
IS you can:
1. Launch your web browser.
2. Enter your printer's IP address in the browser’s Address field (http://xxx.xxx.xxx.xxx).
3. For detailed information about CentreWare IS software, click HELP on the upper right of
the CentreWare IS screen.
For more information about “CentreWare IS” go to Reference/Connections & Networks/
Printer Management Software on the User Documentation CD-ROM.
Copyright © 2004 Xerox Corporation. All Rights Reserved.
1-11
Managing Your Printer
PhaserSMART
PhaserSMART Technical Support is an automated, Internet-based support system. Use your
default web browser to send diagnostic information from your printer to our web site for
analysis. PhaserSMART Diagnostic Tool examines the information, diagnoses the problem,
and proposes a solution. If the problem is not resolved with the solution, PhaserSMART
Technical Support assists you in opening a Service Request with Xerox Customer Support.
Launching PhaserSMART from CentreWare IS
To access PhaserSMART Technical Support through CentreWare IS:
1. Launch your web browser.
2. Enter your printer’s IP address in the browser’s Address field (http://xxx.xxx.xxx.xxx).
3. Select Support.
4. Click the PhaserSMART Diagnostic Tool link to access PhaserSMART technical
support.
PrintingScout
PrintingScout, installed with your printer driver and available only with Windows,
automatically checks the printer status and sends instant notification to your computer if the
printer needs attention.
Whenever the printer is unable to print your document, the printer automatically sends an onscreen message that provides helpful text and illustrations showing how to fix the printer.
Phaser™ 4500 Laser Printer
1-12
Phaser™ 4500 Laser Printer
Printer Settings
This topic includes:
■ "Accessing the Startup Page" on page 1-13
■ "Accessing Power Saver" on page 1-14
■ "File Security System" on page 1-15
■ "Selecting Tray Settings" on page 1-16
■ "Adjusting Front Panel Brightness" on page 1-17
■ "Adjusting Front Panel Contrast" on page 1-18
■ "Changing Printer Language" on page 1-18
Accessing the Startup Page
The printer automatically produces a “Startup Page” each time the printer is turned on or reset.
You can turn off the automatic printing of the “Startup Page” and later print it from the
information pages menu.
To turn on/off the “Startup Page” use either:
■ The printer’s front panel
■ CentreWare IS
Using the Printer’s Front Panel
To turn on/off the Startup Page:
1. Select Printer Setup, then press the OK button.
2. Select Printer Controls, then press the OK button.
The Startup Page is highlighted. The end of the line displays the setting (On or Off).
3. Press the OK button to change the setting.
Using CentreWare IS
To turn on/off the automatic printing of the “Startup Page”:
1. Launch your web browser.
2. Enter your printer’s IP address in the browser’s Address field (http://xxx.xxx.xxx.xxx).
3. Select Properties.
4. Select the General folder on the left sidebar.
5. Select Printer Defaults.
6. Select Off or On from the Printer Startup Page drop-down list to change the setting.
7. Click Save Changes at the bottom of the page.
Copyright © 2004 Xerox Corporation. All Rights Reserved.
1-13
Printer Settings
Printing the Startup Page
To print the “Startup Page”:
1. Select Information, then press the OK button.
2. Select Information Pages, then press the OK button.
3. Select Startup Page, then press the OK button to print.
Accessing Power Saver
To save energy, the printer enters a Power Saver, low-energy consumption mode after a predefined period of time since its last activity. In this mode, most printer electrical systems are
shut down. When a print job is sent to the printer, the printer enters Warmup Mode. You can
also warm up the printer by pressing the OK button on the front panel.
If you find that the printer is going into Power Saver mode too often and you do not want to
wait while the printer warms up, increase the length of time before the printer goes into Power
Saver mode. Change the timeout value as follows:
1. At the printer’s front panel, select Printer Setup, then press the OK button.
2. Select Printer Controls, then press the OK button.
3. Select Power Saver Timeout, then press the OK button.
4. Press the Down Arrow or Up Arrow button to scroll to a selected Power Saver timeout
value. Select a larger value if you want to extend the length of time before the printer goes
into Power Saver mode.
5. Press the OK button.
Preventing Access to Front Panel Settings
To prevent access to front panel settings, you can lock the front panel
settings from CentreWare
panel that cannot be accessed by users.
Using CentereWare IS
To set front panel menu preferences:
1. Launch your web browser.
2. Enter your printer’s IP address in the browser’s Address field (http://xxx.xxx.xxx.xxx).
3. Select Properties.
4. Select the General folder on the left sidebar.
5. Select Printer Defaults.
6. Select On or Off from the Front Panel Menu drop-down list.
■ Select On to have all menus available.
■ Select Off to limit the printer setup items.
IS. A lock icon appears next to items in the front
Phaser™ 4500 Laser Printer
1-14
Printer Settings
7. Click Save Changes at the bottom of the page.
File Security System
If your printer has a hard drive, your system administrator can use the front panel’s File
Security menu to:
■ Make removed files unrecoverable
■ Remove old Proof and Secure Job Print files
Accessing Load Paper Timeout
When your print job is formatted for a type or size of paper that is not loaded in the printer, the
printer’s front panel displays a message requesting you to load the appropriate paper. The
Load Paper Timeout controls the amount of time the printer waits before printing on another
type or size of paper.
To change the load paper timeout, use either:
■ The printer’s front panel
■ CentreWare IS
Using the Printer’s Front Panel
To change the load paper timeout:
1. Select Printer Setup, then press the OK button.
2. Select Paper Handling Setup, then press the OK button.
3. Select Load Paper Timeout, then press the OK button.
4. Scroll to the desired timeout value. The values (None, 1, 3, 5, or 10 minutes, 1 hour or
24 hours) indicate the length of time you want the printer to wait for you to load paper
before printing. If you select a value of None, the printer does not wait for paper to be
inserted and immediately picks paper from the default tray.
5. Press the OK button to save the change.
Using CentreWare IS
To change the load paper timeout:
1. Launch your web browser.
2. Enter your printer’s IP address in the browser’s Address field (http://xxx.xxx.xxx.xxx).
3. Select Properties.
4. Select the General folder on the left sidebar.
5. Select Printer Defaults.
6. Scroll to the desired Load Paper Timeout value in Timeout Settings. The values (None,
1, 3, 5, or 10 minutes, 1 or 24 hours) indicate the length of time you want the printer to
wait for you to load paper before printing. If you select a value of None, the printer does
not wait for paper to be inserted and immediately picks paper from the default tray.
Phaser™ 4500 Laser Printer
1-15
Printer Settings
7. Click Save Changes at the bottom of the screen.
Selecting Tray Settings
You can select trays by two different methods:
■ The printer’s front panel
■ CentreWare IS
Using the Front Panel
To specify tray selection:
1. At the printer’s front panel, select Printer Setup, then press the OK button.
2. Select Paper Handling Setup, then press the OK button.
3. Select Paper Source, then press the OK button.
4. Scroll to the desired tray or Auto Select.
5. Press the OK button to save the changes.
Note
The driver overrides the front panel settings and CentreWare IS for tray selection.
Using CentreWare IS
To select a default tray:
1. Launch your web browser.
2. Enter your printer’s IP address in the browser’s Address field (http://xxx.xxx.xxx.xxx).
3. Select Properties.
4. Select the General folder on the left sidebar.
5. Select Printer Defaults.
6. Scroll to Print Mode Settings, then select the tray from the Paper Source drop-down list.
7. Click Save Changes at the bottom of the screen.
Tray Switching
Tray switching is the printer’s ability to switch between trays that have the same paper type
and size when a tray runs out of paper.
Tray switching is controlled by the printer driver, front panel, or CentreWare IS.
PCL jobs always use tray switching, but PostScript jobs disable tray switching when a specific
tray has been selected as the paper source.
Phaser™ 4500 Laser Printer
1-16
Printer Settings
Tray Sequence
The tray sequence can be set to a particular order, including all or fewer than all trays in the
printer. When fewer than all trays are set and a job specifies a tray not in the list, tray switching
from that tray does not occur, even when otherwise enabled.
The tray sequence called Off uses a default sequence which is determined by the number of
installed trays and the current Paper Source set in the front panel or CentreWare IS. This
default sequence starts as 2-3-4-1, then removes the not-installed trays, and then moves the
current Paper Source tray to the front if a specific tray is selected.
You can specify the sequence the printer uses to select trays containing the correct paper type
and size for a print job. The tray sequence can be specified using two different methods:
■ The printer’s front panel
■ CentreWare IS
Using the Front Panel
To specify the tray sequence:
1. At the printer’s front panel, select Printer Setup, then press the OK button.
2. Select Paper Handling Setup, then press the OK button.
3. Select Tray Sequence, then press the OK button.
4. Scroll to the desired tray sequence.
5. Press the OK button to save the changes.
Using CentreWare IS
To specify the tray sequence:
1. Launch your web browser.
2. Enter your printer’s IP address in the browser’s Address field (http://xxx.xxx.xxx.xxx).
3. Click the Properties tab.
4. Select Printer Defaults in the left sidebar.
5. Select the desired tray sequence from the Tray Sequence drop-down list.
6. Click the Save Changes button at the bottom of the screen.
Adjusting Front Panel Brightness
To adjust the brightness of the front panel’s background lighting:
1. At the printer’s front panel, select Printer Setup, then press the OK button.
2. Select Front Panel Setup, then press the OK button.
3. Select Front Panel Brightness, then press the OK button.
4. Press the Down Arrow or Up Arrow button to increase or decrease the front panel
brightness value. The brightness values range from 0 (no background light) to 10
(brightest background light).
5. Press the OK button to save your change.
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Printer Settings
Adjusting Front Panel Contrast
To adjust the contrast between the text and the background to make the front panel text more
readable:
1. At the printer’s front panel, select Printer Setup, then press the OK button.
2. Select Front Panel Setup, then press the OK button.
3. Select Front Panel Contrast, then press the OK button.
4. Press the Down Arrow or Up Arrow button to increase or decrease the front panel
contrast value. The contrast values range from 1 (brightest background light) to 10 (no
background light).
5. Press the OK button to save your change.
Changing Printer Language
To change the language used for the text on the front panel, CentreWare IS, and some
information pages:
1. At the printer’s front panel, select Printer Setup, then press the OK button.
2. Select Front Panel Setup, then press the OK button.
3. Select Front Panel Language, then press the OK button.
4. Select the desired language, then press the OK button.
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Phaser™ 4500 Laser Printer
Fonts
This topic includes:
■ "Types of Fonts" on page 1-19
■ "Resident Printer Fonts" on page 1-19
■ "Viewing a List of Available Fonts" on page 1-19
■ "Printing a List of Available Fonts" on page 1-20
■ "Downloading Fonts" on page 1-21
Types of Fonts
Your printer uses the following types of fonts:
■ Resident fonts
■ Fronts downloaded into printer memory
■ Fonts downloaded with your print job from the application
Adobe Type Manager (ATM) software enables your computer to display these fonts on your
computer screen as they will appear in your prints.
If you do not have ATM on your computer:
1. Install it from the Printer Installer and Utilities CD-ROM.
2. Install the printer’s screen fonts for your computer from the ATM folder.
Resident Printer Fonts
Printer-resident PostScript and PCL fonts are always available for printing. Print a sample of
the resident PostScript or PCL fonts at the front panel. See “Information Pages” in this section
for information on how to print the sample.
Viewing a List of Available Fonts
To view a list of available PCL or PostScript fonts, use CentreWare IS:
1. Launch your web browser.
2. Enter your printer’s IP address in the browser’s Address field (http://xxx.xxx.xxx.xxx).
3. Select Properties.
4. Select the Web Server folder on the left sidebar.
5. Select Font Files.
Copyright © 2004 Xerox Corporation. All Rights Reserved.
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Printing a List of Available Fonts
To print a list of available PostScript or PCL fonts, use:
■ The printer’s front panel
■ CenterWare IS
■ The printer driver
Using the Printer’s Front Panel
To print either a PostScript or PCL font list at the front panel:
1. Select Information, then press the OK button.
2. Select Information Pages, then press the OK button.
3. Select either PCL Font List or PostScript Font List, then press the OK button to
print.
Using CentreWare IS
To print either a PostScript or PCL font list from CenterWare IS:
Fonts
1. Launch your web browser.
2. Enter your printer’s IP address in the browser’s Address field (http://xxx.xxx.xxx.xxx).
3. Select Properties.
4. Select the Web Server folder on the left sidebar.
5. Select Font Files.
6. Click the Printer icon to print the list of fonts.
Using a PC Printer Driver
To print either a PostScript or PCL font list from your printer driver:
1. Select Start, select Settings, then select Printers.
2. Right-click the 4500 printer, then select Properties.
3. Select the Troubleshooting tab.
4. Click the drop-down arrow in the Printer Information field to view the list of options.
5. Select PostScript Font List or PCL Font List from the drop-down list.
6. Click Print.
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Fonts
Listing the Fonts from a Mac
Use the Apple Printer Utility to list the fonts available on your printer.
1. If you do not have the Apple Printer Utility on your computer, install it from the Printer
Installer and Utilities CD-ROM.
2. Double-click the Apple Printer Utility icon (in the PhaserTools folder on your
computer’s hard drive) to launch the utility.
3. In the Printer Selector dialog box:
a. Under AppleTalk Zones, select your printer’s zone.
b. Under Printers, select your printer.
c. Click Open Printer.
4. From the File menu, select Print Font Samples.
Downloading Fonts
To supplement the resident fonts (which are always available for printing), downloadable fonts
can be sent from your computer and stored in the printer’s memory or on the printer’s hard
drive.
Note
If you turn the printer off, the fonts you download to memory are deleted. You must
download them again when you turn the printer on.
Before printing, verify that the fonts specified in your document are installed in the printer or
are set up to download correctly. If your document has a font not currently in your printer, or
downloaded with your print job, a different font will be used.
The printer accepts the following downloadable fonts:
PCL Font Type Support:
■ Type 0
■ Type 10
■ Type 11
■ Type 15
■ Type 20
Postscript Font Type Support:
■ Type 1
■ Type 3
■ Adobe
■ Agfa
■ Bitstream
■ Microsoft
■ Apple
TrueTy pe (Scalable to any point size; looks the same on-screen and printed)
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Fonts
To list the fonts available on your printer, install the font management utility from the Xerox
web site at
www.xerox.com/office/support.
1. Select your printer from the Network Printers drop-down list.
2. Select the platform you are running from the drop-down list, “Which files for your printer
would you like?”
3. Select Printer Utilities from the drop-down list.
4. Click Go.
5. Select the CentreWare Font Management Utility.
6. Save the .exe file to your desktop.
7. Double-click the .exe file icon on your desktop to install the font manager.
Downloading Fonts from CentreWare Font Management Utility
The CentreWare Font Management Utility (FMU) is a Windows application that helps manage
fonts, macros and forms on a printer’s hard drive. Downloading fonts to a printer can improve
printing performance and reduce network traffic. You can list, print, and download PostScript
and PCL fonts using the Font Management Utility. To download the Font Management Utility,
www.xerox.com/office/drivers and use the Key word search FMU.
go to
Downloading Fonts from a Mac (9.x only)
Use the Apple Printer Utility to download fonts to the printer.
Note
If you do not have the Apple Printer Utility on your computer, install it from Printer
Installer and Utilities CD-ROM.
1. Double-click the Apple Printer Utility icon (in the PhaserTools folder on your
computer’s hard disk) to launch the utility.
2. In the Printer Selector dialog box:
a. Under AppleTalk Zones, select your printer’s zone.
b. Under Printers, select your printer.
c. Click Open Printer.
3. Click the arrow next to Printer Preferences.
4. Click the arrow next to Fonts to display the list of installed fonts and their locations, then
click Add.
5. Select the folder containing the font you want to download, select the font, then click Add.
The font is listed as ready to download.
Note
To add all of the fonts in the folder to the list of fonts to download, click the Add All
button. If you decide not to download a font, highlight the font in the list of fonts to
download, then click Remove.
6. Select either the printer’s memory or hard drive for Destination.
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7. Click Send to download the fonts in the list.
Note
To remove downloaded fonts from the printer, follow Steps 2 through 4. Click the Fonts
drop-down list, select the font you want to remove, then click Remove.
Fonts
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