Xerox Phaser 4500DT, Phaser 4500N Reference Manual

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Phaser

laser printer

4500

Reference Guide

Guide de référence

Guida di riferimento

Referenzhandbuch

Guía de referencia

Guia de referência

Naslaggids

Referensguiden

www.xerox.com/office/4500support

Copyright © 2004, Xerox Corporation. All Rights Reserved. Unpublished rights reserved under the copyright laws of the United States. Contents of this publication may not be reproduced in any form without permission of Xerox Corporation.

Copyright protection claimed includes all forms of matters of copyrightable materials and information now allowed by statutory or judicial law or hereinafter granted, including without limitation, material generated from the software programs which are displayed on the screen such as styles, templates, icons, screen displays, looks, etc.

XEROX

PhaserSMART

, The Document Company®, the stylized X®, CentreWare®, infoSMART®, Made For Each Other®, and

are registered trademarks of Xerox Corporation. Phaser™, PhaserPort™, and PhaserTools™are trademarks of

Xerox Corporation.

Reader®, Illustrator®, PageMaker®, Photoshop®, PostScript®, ATM®, Adobe Garamond®, Birch®, Carta®, Mythos®,

Adobe

, and Tekton® are registered trademarks and Adobe Jenson™, Adobe Brilliant Screens™ technology, and IntelliSelect™

Quake are trademarks of Adobe Systems Incorporated or its subsidiaries which may be registered in certain jurisdictions.

Apple

, LaserWriter®, LocalTalk®, Macintosh®, Mac® OS, AppleTalk®, TrueType2®, Apple Chancery®, Chicago®, Geneva®,

Monaco

Marigold

Ave ry

PCL

, and New York® are registered trademarks, and QuickDraw™ is a trademark of Apple Computer Incorporated.

™

and Oxford™ are trademarks of AlphaOmega Typography.

™

is a trademark of Avery Dennison Corporation.

and HP-GL® are registered trademarks of Hewlett-Packard Corporation.

Hoefler Text was designed by the Hoefler Type Foundry.

ITC Avant Guard Gothic

ITC Zapf Dingbats

Bernhard Modern

™

Garamond

Windows

Wingdings

, Times™, and Univers™ are trademarks of Linotype-Hell AG and/or its subsidiaries.

and Windows NT® are registered trademarks of Microsoft Corporation.

™

in TrueType® format is a product of Microsoft Corporation. WingDings is a trademark of Microsoft Corporation and

, ITC Bookman®, ITC Lubalin Graph®, ITC Mona Lisa®, ITC Symbol®, ITC Zapf Chancery®, and

are registered trademarks of International Typeface Corporation.

™

, Clarendon™, Coronet™, Helvetica™, New Century Schoolbook™, Optima™, Palatino™, Stempel

TrueType is a registered trademark of Apple Computer, Inc.

™

Albertus

Antique Olive

Eurostile

Novell

Distributed Print Services

Sun

of SPARC International, Incorporated. SPARCstation

, Arial™, Gill Sans™, Joanna™, and Times New Roman™ are trademarks of Monotype Corporation.

is a registered trademark of M. Olive.

™

is a trademark of Nebiolo.

, NetWare®, NDPS®, NDS®, and Novell Directory Services® are registered trademarks, and IPX™ and Novell

and Sun Microsystems® are registered trademarks of Sun Microsystems, Incorporated. SPARC® is a registered trademark

™

are trademarks of Novell, Incorporated.

™

is a trademark of SPARC International, Incorporated, licensed exclusively

to Sun Microsystems, Incorporated.

UNIX

is a registered trademark in the US and other countries, licensed exclusively through X/Open Company Limited.

NERGY STAR

As an E efficiency. The E

partner, Xerox Corporation has determined that this product meets the ENERGY STAR guidelines for energy

NERGY STAR name and logo are registered U.S. marks.

This product uses code for SHA-1 written by John Halleck, which is being used with his permission.

This product includes an implementation of LZW licensed under U.S. Patent 4,558,302.

Other marks are trademarks or registered trademarks of the companies with which they are associated.

Contents

1 Features

Printer Tour . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2

Printer Features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2

Available Configurations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2

Front View . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-3

Rear View . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-3

Printer Options and Upgrades . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-4

Resources . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-4

Front Panel. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-5

Front Panel Features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-5

Front Panel Layout . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-6

Error and Warning Messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-7

Print Icon. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-7

Menu Map . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-7

Information Pages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-7

Sample Pages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-8

Printer Drivers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-9

Available Printer Drivers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-9

Printer Driver Features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-10

Managing Your Printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-11

Printer’s IP Address . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-11

CentreWare Internet Services (IS) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-11

PhaserSMART . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-12

PrintingScout. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-12

Printer Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-13

Accessing the Startup Page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-13

Accessing Power Saver. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-14

Preventing Access to Front Panel Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-14

File Security System . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-15

Accessing Load Paper Timeout . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-15

Selecting Tray Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-16

Adjusting Front Panel Brightness . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-17

Adjusting Front Panel Contrast. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-18

Changing Printer Language . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-18

Fonts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-19

Types of Fonts. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-19

Resident Printer Fonts. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-19

Viewing a List of Available Fonts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-19

Printing a List of Available Fonts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-20

Downloading Fonts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-21

Phaser™ 4500 Laser Printer

Contents

Registering Your Printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-24

2Printing

Changing Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-2

Guidelines . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-2

Tray Setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-2

Supported Papers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-6

Paper Weights . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-7

Paper Usage Guidelines . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-9

Paper Storage Guidelines . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-9

Paper that May Damage Your Printer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-10

Basic Printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-11

Loading Paper in Tray 1 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-11

Loading Paper in Trays 2-4. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-15

Factors Affecting Printer Performance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-18

Adjusting Printing Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-19

Setting Printing Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-19

Selecting Properties for an Individual Job (Mac) . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-23

Selecting Print-Quality Modes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-25

2-Sided Printing. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-26

Automatic 2-Sided Printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-26

Binding Preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-26

Transparencies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-28

Guidelines . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-28

Printing Transparencies from Trays 1-4 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-28

Envelopes. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-31

Guidelines . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-31

Printing Envelopes from Trays 1-4. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-32

Labels, Index Cards, and Greeting Cards . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-34

Guidelines . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-34

Printing Index Cards from Tray 1. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-34

Printing Labels from Trays 1-4. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-36

Printing Greeting Cards from Trays 1-4 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-37

Custom Size Paper. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-39

Loading Custom Size Paper in Tray 1-4. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-39

Phaser™ 4500 Laser Printer

Contents

Advanced Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-42

Printing Separation Pages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-42

Printing Multiple Pages on a Single Sheet (N-Up) . . . . . . . . . . . . . . . . . . . . . . . . . . 2-43

Printing Negative and Mirror Images . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-44

Scaling. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-45

Printing Watermarks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-46

Printing Cover Pages. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-47

Printing or Deleting Proof, Saved, and Secure Print Jobs . . . . . . . . . . . . . . . . . . . . 2-48

Supplies and Recycling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-50

Supplies. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-50

Recycling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-50

3 Connections and Networks

Connections and IP Address . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-2

Printer Setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-2

Connection Setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-6

Printer Management Software. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-10

Using CentreWare Software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-10

Using Printer Management Features. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-12

Windows 2000, Windows XP, and Windows Server 2003. . . . . . . . . . . . . . . . . . . . . . . . . 3-15

Preliminary Steps . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-15

Quick CD-ROM Install Steps . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-15

Other Methods of Installation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-16

Windows 2000, Windows XP, Windows Server 2003 Troubleshooting (TCP/IP) . 3-18

Windows NT 4.x . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-20

Preliminary Steps . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-20

Quick CD-ROM Install Steps . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-20

Other Methods of Installation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-21

Windows NT 4.x Troubleshooting (TCP/IP) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-23

Windows 98 and Windows Me . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-25

Preliminary Steps . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-25

Quick CD-ROM Install Steps . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-26

Other Methods of Installation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-26

Windows 98 and Windows Me Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-28

Macintosh . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-30

Requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-30

Quick CD-ROM Install Steps . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-30

Enabling and Using EtherTalk for Mac OS 9.x . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-30

Enabling and Using TCP/IP for Mac OS 9.x . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-31

Enabling or Using TCP/IP or AppleTalk for Mac OS X, Version 10.1 or Higher. . 3-33 Macintosh Troubleshooting (Mac OS 9.x, Mac OS X, Versions 10.1 and 10.2) . . . 3-34

Phaser™ 4500 Laser Printer

iii

Contents

Novell NetWare. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-36

Configuration Software for NetWare Networks . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-36

Quick Setup. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-36

Advanced Setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-36

NetWare 4.x, NetWare 5.x, and NetWare 6.x Print Server Setup . . . . . . . . . . . . . . 3-37

Novell NetWare Troubleshooting. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-37

UNIX (Linux) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-41

Quick Install Steps . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-41

Additional Resources . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-42

4 Troubleshooting

Automatic Diagnostic Tools . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-2

PhaserSMART Technical Support . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-2

Front Panel i Button . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-2

PrintingScout. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-2

Paper Jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-3

Jam at the Exit and Jam at the Rear . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-3

Jam at the Exit and Jam at the Rear (with Duplex Unit). . . . . . . . . . . . . . . . . . . . . . . 4-5

Jam at the Exit - Open Top Cover to Clear. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-7

Jam at the Tray . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-10

Jam at the Top Cover . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-14

Jam at the Duplex Unit . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-18

Jam at the Stacker . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-19

Paper Size Jam . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-20

Print-Quality Problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-24

Diagnosing Print-Quality Problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-24

Repeating Defects . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-29

Maintenance. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-30

Cleaning the Outside of the Printer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-30

Front Panel Messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-31

Status Messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-31

Error and Warnings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-31

Moving and Repacking the Printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-36

Precautions for Moving the Printer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-36

Moving the Printer Within the Office. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-37

Preparing the Printer for Shipment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-37

Additional Resources. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-38

Support . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-38

infoSMART . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-38

Web Links . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-38

Phaser™ 4500 Laser Printer

A User Safety

BWarranty

C Printer Specifications (English Only)

D Regulatory Information

(English Only)

E Material Safety Data Sheet (English Only)

F Product Recycling and Disposal (English Only)

Index

Contents

Phaser™ 4500 Laser Printer

Features

This section includes:

■ "Printer Tour" on page 1-2

■ "Front Panel" on page 1-5

■ "Printer Drivers" on page 1-9

■ "Managing Your Printer" on page 1-11

■ "Printer Settings" on page 1-13

■ "Fonts" on page 1-19

■ "Registering Your Printer" on page 1-24

Phaser™ 4500 Laser Printer

1-1

Phaser™ 4500 Laser Printer

Printer Tour

This topic includes:

■ "Printer Features" on page 1-2

■ "Available Configurations" on page 1-2

■ "Front View" on page 1-3

■ "Rear View" on page 1-3

■ "Printer Options and Upgrades" on page 1-4

Printer Features

The Phaser 4500 Laser Printer embodies many features to meet your printing needs:

■ Great performance and superior print quality

■ 36 pages per minute (ppm) (Letter)

■ 34 ppm (A4)

■ Up to 256 MB of RAM

■ Flexible paper handling

■ Standard 150-Sheet Tray

■ Standard 550-Sheet Tray

■ Two optional 550-Sheet Feeders

■ Optional 500-Sheet Stacker

■ Total paper capacity of 1800 sheets

■ Accommodates a wide range of media types

■ Wide variety of productivity features

■ PhaserSMART online troubleshooting

■ CentreWare IS provides an embedded web server to help manage, configure, and

troubleshoot the printer from your computer.

■ Usage Analysis Tool provides cost tracking that logs each job and the cost for each

page.

■ PrintingScout provides on-screen notification and guidance if the printer needs help.

Available Configurations

The Phaser 4500 Laser Printer has four configurations:

Configurations

Features Printer Configuration

Maximum Print Speed (Pages Per Minute) 36 36 36 36

Hard Drive Optional Optional Optional Standard

PostScript and PCL Fonts Standard Standard Standard Standard

4500B 4500N 4500DT 4500DX

1-2

Printer Tour

Configurations (Continued)

Features Printer Configuration

4500B 4500N 4500DT 4500DX

550-Sheet Feeder Optional Optional Standard Standard

500-Sheet Stacker Optional Optional Optional Standard

Automatic 2-Sided Printing (Duplex) Optional Optional Standard Standard

Front View

1. Paper stop

4500-07

2. Front panel

3. Tray 1

4. On/Off switch

5. Tray 2

6. Optional Tray 3

7. Optional Tray 4

8. Paper gauge

9. Print cartridge

10. Standard output tray

11. Optional 500-Sheet stacker

Rear View

4500-073

1. Parallel cable connection

2. Ethernet 10/100 Base-T connection

3. USB connection

4. Configuration card

5. Power receptacle

6. Duplex unit

7. Rear cover

8. Stacker rear cover

9. Stacker extension

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1-3

Printer Tour

Printer Options and Upgrades

Options and upgrades are available for the Phaser 4500 Laser Printer.

Note

Print a “Configuration Page” after installing an option to confirm that the option has been installed correctly.

Upgrades

■ Phaser 4500B to 4500N

Options

■ 64 MB memory card, 128 MB memory card

■ Up to two 550-Sheet feeders

■ 500-Sheet stacker

■ Internal hard drive with additional PostScript fonts

■ 16 MB Flash memory

■ Duplex unit

■ 550-Sheet tray

■ Upgrade kit

For more information on printer options and upgrades, go to www.xerox.com/office/

4500supplies.

Resources

You can obtain information regarding your printer and its capabilities from the following sources:

Information Source

Setup Guide

Quick Reference Guide

Warranty

Reference Guide Packaged with printer

Printer Management Tools www.xerox.com/office

infoSMART Knowledge Base www.xerox.com/office/infoSMART

PhaserSMART www.phaserSMART.com

Technical Support www.xerox.com/office/4500support

Information Pages ■ Front panel

Packaged with printer

(User Documentation CD-ROM)

■ CentreWare IS

■ Printer Driver

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Phaser™ 4500 Laser Printer

Front Panel

This topic includes:

■ "Front Panel Features" on page 1-5

■ "Front Panel Layout" on page 1-6

■ "Error and Warning Messages" on page 1-7

■ "Print Icon" on page 1-7

■ "Menu Map" on page 1-7

■ "Information Pages" on page 1-7

■ "Sample Pages" on page 1-8

Front Panel Features

The front panel:

■ Displays the printer’s operating status (for example, Printing, Ready to Print, printer

errors and warnings).

■ Prompts you to load paper, replace supplies, and clear jams.

■ Enables you to access tools and information pages to help resolve problems.

■ Enables you to change printer and network settings.

Go to Reference/Features/Printer Settings on the User Documentation CD-ROM for details about front panel settings.

1-5

Front Panel Layout

The front panel on your printer has three components:

■ Multi-colored LED

■ Graphic display

■ Six button cluster

1. Status Indicator LED:

4 5

31 2

Phaser 4500

4500-074

Blinking green = Printer is busy or in Standby mode

Steady green = Ready to print or Power Saver mode

Blinking yellow = Warning, continues to print

Blinking red = Error condition

Steady red = Startup sequence

2. Graphic display shows status messages and

menus.

3. Back button

Returns to the previous menu item.

4. Cancel button

Cancels the current print job.

5. Up Arrow button

Scrolls upward through the menus.

6. Information (i) button

Displays a help message with information about the printer, such as printer status, error messages, and maintenance information.

7. Down Arrow button

Scrolls downward through the menus.

8. OK button

Accepts the setting selected.

Front Panel

The Graphic Display has two sections:

■ The top section displays status messages and titles for the printer.

■ The bottom section displays the front panel menus and information text.

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1-6

Front Panel

Error and Warning Messages

When there is a problem with the printer, the front panel displays (1) an error or warning message. Press the i ways to solve the problem.

button (2) for more information about the error or warning message and

Phaser 4500

4500-075

Print Icon

There are a number of information pages accessible through the front panel. When the print icon appears before a title on the front panel display, press the OK button to print that page.

Menu Map

The “Menu Map” is a visual representation of the front panel Menu Map structure. To print the “Menu Map”:

1. At the printer’s front panel, select Information, then press the OK button.

2. Select Menu Map, then press the OK button to print.

Note

Print the “Menu Map” to see other information pages available for printing.

Information Pages

Your printer comes with a set of information pages that helps you solve printing problems and

obtain the best results from your printer. Access these pages from the printer’s front panel.

To print information pages:

1. At the printer’s front panel, select Information, then press the OK button.

2. Select Information Pages, then press the OK button.

Phaser™ 4500 Laser Printer

1-7

Front Panel

3. Select the appropriate information page, then press the OK button to print.

Note

Print the “Menu Map” to see other information pages available for printing.

Sample Pages

Your printer comes with a set of sample pages which demonstrate different printer functions.

To print sample pages:

1. At the printer’s front panel, select Information, then press the OK button.

2. Select Sample Pages, then press the OK button.

3. Select the desired sample page, then press the OK button to print.

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1-8

Phaser™ 4500 Laser Printer

Printer Drivers

This topic includes:

■ "Available Printer Drivers" on page 1-9

■ "Printer Driver Features" on page 1-10

Printer drivers enable your computer and printer to communicate and provide access to your printer features. Xerox makes driver installation easy with its Walk-Up Technology. For more

information about printer drivers, see the video at

Available Printer Drivers

Xerox provides drivers for a variety of page description languages and operating systems. The following drivers are available:

Driver Source* Description

www.xerox.com/office/drivers.

Windows PostScript Driver CD-ROM and

Web

Windows PCL Driver CD-ROM and

Web

Xerox Walk-Up Printing Driver (Windows)

Macintosh OS Driver CD-ROM and

UNIX Driver (Linux, Solaris) Web only This driver enables printing from a UNIX

* You can access the printer drivers listed above on the Printer Installer and Utilities CD-ROM that

came with your printer or go to

Web only This driver enables printing from a PC to any

Web

www.xerox.com/office/drivers as indicated.

The PostScript driver is recommended to take full advantage of your printer's custom features and genuine Adobe® PostScript®. (Default driver)

The Printer Command Language driver can be used for applications requiring PCL.

Xerox PostScript-enabled printer. This is especially helpful for mobile professionals who travel to multiple locations and need to print to different printers.

This driver enables printing from a Macintosh OS 9.x or OS X, version10.1 or higher.

operating system.

For more information about driver features, go to Reference/Printing/Adjusting Printing

Options on the User Documentation CD-ROM.

1-9

Printer Drivers

Printer Driver Features

The following table displays the Xerox driver features that are available with specific operating systems.

Note

All features shown are both PCL and PostScript unless noted.

Feature

Separation Pages ●●●●●

Cover Pages ●●●●●

Pages per Sheet (N-Up) ●●●●●

Booklet ■■■ ––

2-Sided Printing ■■■■■

Edge-to-Edge Printing ●●●●●

Image Smoothing

Scaling ●●●●●

Mirror Images ●●●● –

Watermarks ● – ● ––

Negative Images ● ––● –

Job Completion Notification ▲ – ▲ ––

Secure Print ◆◆◆◆◆

Windows

98, Me

●

Windows NT4

●

Windows, 2000, XP, Server 2003

●

Macintosh

OS 9.x

●

Macintosh

OS 10.x

●

Proof Print ◆◆◆◆◆

Saved Print ◆◆◆◆◆

Collation ◆◆◆◆◆

Job Offset (Jogging) ▼▼▼▼▼

1 PostScript only

● =

■ = Must have duplex unit (DT or DX configuration)

◆ = Must have hard drive

▲ =

▼ = Must have 500-Sheet stacker

Supported

Only available when your printer is connected to your computer via a network

Phaser™ 4500 Laser Printer

1-10

Phaser™ 4500 Laser Printer

Managing Your Printer

This topic includes:

■ "Printer’s IP Address" on page 1-11

■ "CentreWare Internet Services (IS)" on page 1-11

■ "PhaserSMART" on page 1-12

■ "PrintingScout" on page 1-12

There are a number of resources available to help you get the best quality prints from your printer.

Note

The information in this section applies only to network printers.

Printer’s IP Address

You need your printer’s IP address to change printer settings through CentreWare IS. Follow these steps to identify your printer’s IP address:

1. At the printer’s front panel, select Information, then press the OK button.

2. Select Printer Identification, then press the OK button.

3. Note the printer’s IP Address.

CentreWare Internet Services (IS)

CentreWare IS is a printer management tool that helps users and administrators accomplish many tasks. It is available on all networked printers. With CentreWare

■ Configure and manage multi-vendor printers.

■ Access remote diagnostics and troubleshooting information for printer problems.

■ Monitor printer and supply status.

■ Link to software updates and Technical Support.

CentreWare IS uses TCP/IP (your printer’s IP address) to communicate directly with an embedded web server on the printer. CentreWare

IS runs on any TCP/IP enabled computer

with a web browser.

Launching CentreWare IS

To launch CentreWare IS:

IS you can:

1. Launch your web browser.

2. Enter your printer's IP address in the browser’s Address field (http://xxx.xxx.xxx.xxx).

3. For detailed information about CentreWare IS software, click HELP on the upper right of

the CentreWare IS screen.

For more information about “CentreWare IS” go to Reference/Connections & Networks/

Printer Management Software on the User Documentation CD-ROM.

1-11

Managing Your Printer

PhaserSMART

PhaserSMART Technical Support is an automated, Internet-based support system. Use your default web browser to send diagnostic information from your printer to our web site for analysis. PhaserSMART Diagnostic Tool examines the information, diagnoses the problem, and proposes a solution. If the problem is not resolved with the solution, PhaserSMART Technical Support assists you in opening a Service Request with Xerox Customer Support.

Launching PhaserSMART from CentreWare IS

To access PhaserSMART Technical Support through CentreWare IS:

1. Launch your web browser.

2. Enter your printer’s IP address in the browser’s Address field (http://xxx.xxx.xxx.xxx).

3. Select Support.

4. Click the PhaserSMART Diagnostic Tool link to access PhaserSMART technical

support.

PrintingScout

PrintingScout, installed with your printer driver and available only with Windows,

automatically checks the printer status and sends instant notification to your computer if the printer needs attention.

Whenever the printer is unable to print your document, the printer automatically sends an onscreen message that provides helpful text and illustrations showing how to fix the printer.

Phaser™ 4500 Laser Printer

1-12

Phaser™ 4500 Laser Printer

Printer Settings

This topic includes:

■ "Accessing the Startup Page" on page 1-13

■ "Accessing Power Saver" on page 1-14

■ "File Security System" on page 1-15

■ "Selecting Tray Settings" on page 1-16

■ "Adjusting Front Panel Brightness" on page 1-17

■ "Adjusting Front Panel Contrast" on page 1-18

■ "Changing Printer Language" on page 1-18

Accessing the Startup Page

The printer automatically produces a “Startup Page” each time the printer is turned on or reset. You can turn off the automatic printing of the “Startup Page” and later print it from the information pages menu.

To turn on/off the “Startup Page” use either:

■ The printer’s front panel

■ CentreWare IS

Using the Printer’s Front Panel

To turn on/off the Startup Page:

1. Select Printer Setup, then press the OK button.

2. Select Printer Controls, then press the OK button.

The Startup Page is highlighted. The end of the line displays the setting (On or Off).

3. Press the OK button to change the setting.

Using CentreWare IS

To turn on/off the automatic printing of the “Startup Page”:

1. Launch your web browser.

2. Enter your printer’s IP address in the browser’s Address field (http://xxx.xxx.xxx.xxx).

3. Select Properties.

4. Select the General folder on the left sidebar.

5. Select Printer Defaults.

6. Select Off or On from the Printer Startup Page drop-down list to change the setting.

7. Click Save Changes at the bottom of the page.

1-13

Printer Settings

Printing the Startup Page

To print the “Startup Page”:

1. Select Information, then press the OK button.

2. Select Information Pages, then press the OK button.

3. Select Startup Page, then press the OK button to print.

Accessing Power Saver

To save energy, the printer enters a Power Saver, low-energy consumption mode after a predefined period of time since its last activity. In this mode, most printer electrical systems are

shut down. When a print job is sent to the printer, the printer enters Warmup Mode. You can also warm up the printer by pressing the OK button on the front panel.

If you find that the printer is going into Power Saver mode too often and you do not want to wait while the printer warms up, increase the length of time before the printer goes into Power Saver mode. Change the timeout value as follows:

1. At the printer’s front panel, select Printer Setup, then press the OK button.

2. Select Printer Controls, then press the OK button.

3. Select Power Saver Timeout, then press the OK button.

4. Press the Down Arrow or Up Arrow button to scroll to a selected Power Saver timeout

value. Select a larger value if you want to extend the length of time before the printer goes into Power Saver mode.

5. Press the OK button.

Preventing Access to Front Panel Settings

To prevent access to front panel settings, you can lock the front panel settings from CentreWare panel that cannot be accessed by users.

Using CentereWare IS

To set front panel menu preferences:

1. Launch your web browser.

2. Enter your printer’s IP address in the browser’s Address field (http://xxx.xxx.xxx.xxx).

3. Select Properties.

4. Select the General folder on the left sidebar.

5. Select Printer Defaults.

6. Select On or Off from the Front Panel Menu drop-down list.

■ Select On to have all menus available.

■ Select Off to limit the printer setup items.

IS. A lock icon appears next to items in the front

Phaser™ 4500 Laser Printer

1-14

Printer Settings

7. Click Save Changes at the bottom of the page.

File Security System

If your printer has a hard drive, your system administrator can use the front panel’s File

Security menu to:

■ Make removed files unrecoverable

■ Remove old Proof and Secure Job Print files

Accessing Load Paper Timeout

When your print job is formatted for a type or size of paper that is not loaded in the printer, the printer’s front panel displays a message requesting you to load the appropriate paper. The Load Paper Timeout controls the amount of time the printer waits before printing on another type or size of paper.

To change the load paper timeout, use either:

■ The printer’s front panel

■ CentreWare IS

Using the Printer’s Front Panel

To change the load paper timeout:

1. Select Printer Setup, then press the OK button.

2. Select Paper Handling Setup, then press the OK button.

3. Select Load Paper Timeout, then press the OK button.

4. Scroll to the desired timeout value. The values (None, 1, 3, 5, or 10 minutes, 1 hour or 24 hours) indicate the length of time you want the printer to wait for you to load paper

before printing. If you select a value of None, the printer does not wait for paper to be inserted and immediately picks paper from the default tray.

5. Press the OK button to save the change.

Using CentreWare IS

To change the load paper timeout:

1. Launch your web browser.

2. Enter your printer’s IP address in the browser’s Address field (http://xxx.xxx.xxx.xxx).

3. Select Properties.

4. Select the General folder on the left sidebar.

5. Select Printer Defaults.

6. Scroll to the desired Load Paper Timeout value in Timeout Settings. The values (None,

1, 3, 5, or 10 minutes, 1 or 24 hours) indicate the length of time you want the printer to wait for you to load paper before printing. If you select a value of None, the printer does not wait for paper to be inserted and immediately picks paper from the default tray.

Phaser™ 4500 Laser Printer

1-15

Printer Settings

7. Click Save Changes at the bottom of the screen.

Selecting Tray Settings

You can select trays by two different methods:

■ The printer’s front panel

■ CentreWare IS

Using the Front Panel

To specify tray selection:

1. At the printer’s front panel, select Printer Setup, then press the OK button.

2. Select Paper Handling Setup, then press the OK button.

3. Select Paper Source, then press the OK button.

4. Scroll to the desired tray or Auto Select.

5. Press the OK button to save the changes.

Note

The driver overrides the front panel settings and CentreWare IS for tray selection.

Using CentreWare IS

To select a default tray:

1. Launch your web browser.

2. Enter your printer’s IP address in the browser’s Address field (http://xxx.xxx.xxx.xxx).

3. Select Properties.

4. Select the General folder on the left sidebar.

5. Select Printer Defaults.

6. Scroll to Print Mode Settings, then select the tray from the Paper Source drop-down list.

7. Click Save Changes at the bottom of the screen.

Tray Switching

Tray switching is the printer’s ability to switch between trays that have the same paper type and size when a tray runs out of paper.

Tray switching is controlled by the printer driver, front panel, or CentreWare IS.

PCL jobs always use tray switching, but PostScript jobs disable tray switching when a specific tray has been selected as the paper source.

Phaser™ 4500 Laser Printer

1-16

Printer Settings

Tray Sequence

The tray sequence can be set to a particular order, including all or fewer than all trays in the printer. When fewer than all trays are set and a job specifies a tray not in the list, tray switching from that tray does not occur, even when otherwise enabled.

The tray sequence called Off uses a default sequence which is determined by the number of installed trays and the current Paper Source set in the front panel or CentreWare IS. This default sequence starts as 2-3-4-1, then removes the not-installed trays, and then moves the current Paper Source tray to the front if a specific tray is selected.

You can specify the sequence the printer uses to select trays containing the correct paper type and size for a print job. The tray sequence can be specified using two different methods:

■ The printer’s front panel

■ CentreWare IS

Using the Front Panel

To specify the tray sequence:

1. At the printer’s front panel, select Printer Setup, then press the OK button.

2. Select Paper Handling Setup, then press the OK button.

3. Select Tray Sequence, then press the OK button.

4. Scroll to the desired tray sequence.

5. Press the OK button to save the changes.

Using CentreWare IS

To specify the tray sequence:

1. Launch your web browser.

2. Enter your printer’s IP address in the browser’s Address field (http://xxx.xxx.xxx.xxx).

3. Click the Properties tab.

4. Select Printer Defaults in the left sidebar.

5. Select the desired tray sequence from the Tray Sequence drop-down list.

6. Click the Save Changes button at the bottom of the screen.

Adjusting Front Panel Brightness

To adjust the brightness of the front panel’s background lighting:

1. At the printer’s front panel, select Printer Setup, then press the OK button.

2. Select Front Panel Setup, then press the OK button.

3. Select Front Panel Brightness, then press the OK button.

4. Press the Down Arrow or Up Arrow button to increase or decrease the front panel

brightness value. The brightness values range from 0 (no background light) to 10 (brightest background light).

5. Press the OK button to save your change.

Phaser™ 4500 Laser Printer

1-17

Printer Settings

Adjusting Front Panel Contrast

To adjust the contrast between the text and the background to make the front panel text more readable:

1. At the printer’s front panel, select Printer Setup, then press the OK button.

2. Select Front Panel Setup, then press the OK button.

3. Select Front Panel Contrast, then press the OK button.

4. Press the Down Arrow or Up Arrow button to increase or decrease the front panel

contrast value. The contrast values range from 1 (brightest background light) to 10 (no background light).

5. Press the OK button to save your change.

Changing Printer Language

To change the language used for the text on the front panel, CentreWare IS, and some information pages:

1. At the printer’s front panel, select Printer Setup, then press the OK button.

2. Select Front Panel Setup, then press the OK button.

3. Select Front Panel Language, then press the OK button.

4. Select the desired language, then press the OK button.

Phaser™ 4500 Laser Printer

1-18

Phaser™ 4500 Laser Printer

Fonts

This topic includes:

■ "Types of Fonts" on page 1-19

■ "Resident Printer Fonts" on page 1-19

■ "Viewing a List of Available Fonts" on page 1-19

■ "Printing a List of Available Fonts" on page 1-20

■ "Downloading Fonts" on page 1-21

Types of Fonts

Your printer uses the following types of fonts:

■ Resident fonts

■ Fronts downloaded into printer memory

■ Fonts downloaded with your print job from the application

Adobe Type Manager (ATM) software enables your computer to display these fonts on your computer screen as they will appear in your prints.

If you do not have ATM on your computer:

1. Install it from the Printer Installer and Utilities CD-ROM.

2. Install the printer’s screen fonts for your computer from the ATM folder.

Resident Printer Fonts

Printer-resident PostScript and PCL fonts are always available for printing. Print a sample of the resident PostScript or PCL fonts at the front panel. See “Information Pages” in this section for information on how to print the sample.

Viewing a List of Available Fonts

To view a list of available PCL or PostScript fonts, use CentreWare IS:

1. Launch your web browser.

2. Enter your printer’s IP address in the browser’s Address field (http://xxx.xxx.xxx.xxx).

3. Select Properties.

4. Select the Web Server folder on the left sidebar.

5. Select Font Files.

1-19

Printing a List of Available Fonts

To print a list of available PostScript or PCL fonts, use:

■ The printer’s front panel

■ CenterWare IS

■ The printer driver

Using the Printer’s Front Panel

To print either a PostScript or PCL font list at the front panel:

1. Select Information, then press the OK button.

2. Select Information Pages, then press the OK button.

3. Select either PCL Font List or PostScript Font List, then press the OK button to

print.

Using CentreWare IS

To print either a PostScript or PCL font list from CenterWare IS:

Fonts

1. Launch your web browser.

2. Enter your printer’s IP address in the browser’s Address field (http://xxx.xxx.xxx.xxx).

3. Select Properties.

4. Select the Web Server folder on the left sidebar.

5. Select Font Files.

6. Click the Printer icon to print the list of fonts.

Using a PC Printer Driver

To print either a PostScript or PCL font list from your printer driver:

1. Select Start, select Settings, then select Printers.

2. Right-click the 4500 printer, then select Properties.

3. Select the Troubleshooting tab.

4. Click the drop-down arrow in the Printer Information field to view the list of options.

5. Select PostScript Font List or PCL Font List from the drop-down list.

6. Click Print.

Phaser™ 4500 Laser Printer

1-20

Fonts

Listing the Fonts from a Mac

Use the Apple Printer Utility to list the fonts available on your printer.

1. If you do not have the Apple Printer Utility on your computer, install it from the Printer

Installer and Utilities CD-ROM.

2. Double-click the Apple Printer Utility icon (in the PhaserTools folder on your

computer’s hard drive) to launch the utility.

3. In the Printer Selector dialog box: a. Under AppleTalk Zones, select your printer’s zone. b. Under Printers, select your printer. c. Click Open Printer.

4. From the File menu, select Print Font Samples.

Downloading Fonts

To supplement the resident fonts (which are always available for printing), downloadable fonts can be sent from your computer and stored in the printer’s memory or on the printer’s hard drive.

Note

If you turn the printer off, the fonts you download to memory are deleted. You must download them again when you turn the printer on.

Before printing, verify that the fonts specified in your document are installed in the printer or are set up to download correctly. If your document has a font not currently in your printer, or downloaded with your print job, a different font will be used.

The printer accepts the following downloadable fonts:

PCL Font Type Support:

■ Type 0

■ Type 10

■ Type 11

■ Type 15

■ Type 20

Postscript Font Type Support:

■ Type 1

■ Type 3

■ Adobe

■ Agfa

■ Bitstream

■ Microsoft

■ Apple

TrueTy pe (Scalable to any point size; looks the same on-screen and printed)

Phaser™ 4500 Laser Printer

1-21

Fonts

To list the fonts available on your printer, install the font management utility from the Xerox web site at

www.xerox.com/office/support.

1. Select your printer from the Network Printers drop-down list.

2. Select the platform you are running from the drop-down list, “Which files for your printer

would you like?”

3. Select Printer Utilities from the drop-down list.

4. Click Go.

5. Select the CentreWare Font Management Utility.

6. Save the .exe file to your desktop.

7. Double-click the .exe file icon on your desktop to install the font manager.

Downloading Fonts from CentreWare Font Management Utility

The CentreWare Font Management Utility (FMU) is a Windows application that helps manage fonts, macros and forms on a printer’s hard drive. Downloading fonts to a printer can improve printing performance and reduce network traffic. You can list, print, and download PostScript and PCL fonts using the Font Management Utility. To download the Font Management Utility,

www.xerox.com/office/drivers and use the Key word search FMU.

go to

Downloading Fonts from a Mac (9.x only)

Use the Apple Printer Utility to download fonts to the printer.

Note

If you do not have the Apple Printer Utility on your computer, install it from Printer Installer and Utilities CD-ROM.

1. Double-click the Apple Printer Utility icon (in the PhaserTools folder on your

computer’s hard disk) to launch the utility.

2. In the Printer Selector dialog box: a. Under AppleTalk Zones, select your printer’s zone.

b. Under Printers, select your printer. c. Click Open Printer.

3. Click the arrow next to Printer Preferences.

4. Click the arrow next to Fonts to display the list of installed fonts and their locations, then

click Add.

5. Select the folder containing the font you want to download, select the font, then click Add.

The font is listed as ready to download.

Note

To add all of the fonts in the folder to the list of fonts to download, click the Add All button. If you decide not to download a font, highlight the font in the list of fonts to download, then click Remove.

6. Select either the printer’s memory or hard drive for Destination.

Phaser™ 4500 Laser Printer

1-22

7. Click Send to download the fonts in the list.

Note

To remove downloaded fonts from the printer, follow Steps 2 through 4. Click the Fonts drop-down list, select the font you want to remove, then click Remove.

Fonts

Phaser™ 4500 Laser Printer

1-23

Phaser™ 4500 Laser Printer

Registering Your Printer

Registering your printer is quick and easy. You can register your printer using one of the following methods:

■ Registration card that came with your printer

■ Online form at www.xerox.com/office/4500support

■ Web link from the Printer Installer and Utilities CD-ROM

Registering your printer gives you access to Color Connection, a great source for the latest printing hints and tips, and new ideas to promote your business. Color Connection has everything you need to help you look great in print.

Registering your printer also provides you with updates and news about your printer.

1-24

Printing

This section includes:

■ "Changing Paper" on page 2-2

■ "Supported Papers" on page 2-6

■ "Basic Printing" on page 2-11

■ "Adjusting Printing Options" on page 2-19

■ "2-Sided Printing" on page 2-26

■ "Transparencies" on page 2-28

■ "Envelopes" on page 2-31

■ "Labels, Index Cards, and Greeting Cards" on page 2-34

■ "Custom Size Paper" on page 2-39

■ "Advanced Options" on page 2-42

■ "Supplies and Recycling" on page 2-50

Phaser™ 4500 Laser Printer

2-1

Phaser™ 4500 Laser Printer

Changing Paper

This topic includes:

■ "Guidelines" on page 2-2

■ "Tray Setup" on page 2-2

The paper trays adjust to accommodate most sizes and types of paper, transparencies, or other specialty media. For more information about loading paper, go to Reference/Printing/Basic

Printing on User Documentation CD-ROM.

Caution

If you change the type of paper in a tray, you must change the paper type and size on the front panel to match the paper that you loaded. If you fail to do this, print-quality problems can occur and the fuser can be damaged.

Guidelines

After loading any tray and adjusting the paper guides, set the paper type and size as required at the front panel. All trays require front panel settings for both paper type and size.

■ Do not overload the paper tray. See the tray label for the maximum fill line indicators.

■ If excessive jams occur, turn the paper or media over. If jams continue to occur, use paper,

transparencies, or other specialty media from a new package.

■ Use only paper envelopes. Do not use envelopes with plastic windows or metal clasps.

Tra y Se tup

1. When loading paper, transparencies, or other specialty media in a tray, pull the tray

completely out of the printer.

4500-001

2-2

Changing Paper

2. If loading paper having a different width or length, adjust the width and length guides.

4500-024

Paper Length Guide Side Paper Guides

4500-023

3. Extend the tray to accommodate legal or US Folio (legal 13) paper by moving the release

tabs to the sides of the tray and pulling out on the front of the tray. Contract the tray by moving the release tabs to the sides of the tray and pushing in the front of the tray.

4500-059

Extending Tray Contracting Tray

4500-060

Phaser™ 4500 Laser Printer

2-3

Changing Paper

4. Load the paper, transparencies, or other specialty media in the tray. Do not load paper

above the fill line inside the tray.

4500-003

Paper and Transparency Fill Lines

5. Slide the side guide firmly against the paper or other specialty media.

4500-023

Phaser™ 4500 Laser Printer

2-4

Changing Paper

6. Insert the tray into the printer slot and push it completely to the back of the printer.

4500-040

7. Set the paper size and type when prompted by the front panel.

Phaser 4500

4500-020

Caution

Damage caused by using unsupported paper, transparencies, and other specialty media is not covered by the Xerox warranty, service agreement, or Total Satisfaction Guarantee. The Total Satisfaction Guarantee is available in the United States and Canada. Coverage may vary outside these areas; please contact your local representative for details.

For online support information, go to www.xerox.com/office/4500support.

Phaser™ 4500 Laser Printer

2-5

Phaser™ 4500 Laser Printer

Supported Papers

This topic includes:

■ "Paper Weights" on page 2-7

■ "Paper Usage Guidelines" on page 2-9

■ "Paper Storage Guidelines" on page 2-9

■ "Paper that May Damage Your Printer" on page 2-10

Follow the guidelines in these tables to ensure the best print quality and avoid printer jams. For best results, use only Xerox Printing Media specified for your printer; they are guaranteed to produce excellent results with your Phaser

Paper and Media Sizes

Paper Size Tray 1 Trays 2–4 Standard Tray

Letter (8.5 x 11 in.)

A4 (210 x 297 mm)

A5 (148 x 210 mm)

A6 (105 x 148 mm) ■ ■ ▲ ▲

ISO B5 (176 x 250 mm) ■■▲▲

B5 JIS (182 x 257 mm)

Index Card (3 x 5 in.)

Statement (5.5 x 8.5 in.) ■ ■ ▲

Executive (7.25 x 10.5 in.)

US Folio (legal 13) (8.5 x 13 in.)

Legal (8.5 x 14 in.)

Envelopes

#10 Commercial (4.12 x 9.5 in.)

Monarch (3.87 x 7.5 in.)

DL (110 x 220 mm)

C5 (162 x 229 mm)

B5 (176 x 250 mm)

Capacity

● = Auto-Sensed size

■ = User-Selected size

▲ = Output

* = Option

1 = 1-Sided printing only

2 = Maximum capacity at 75 g/m2 (20 lb.) paper stock. Capacity is reduced for heavier/thicker stock.

4500 Laser Printer.

Input Output

500-Sheet

Stacker*

●●

● ●

●●▲▲

● ●

■

●●

● ●

●●

■

– ▲ –

■

150 550 500 500

▲▲

▲ ▲

▲

▲▲

▲ ▲

▲▲

▲ ▲

▲▲

▲ ▲

▲▲

2-6

For online support information, go to www.xerox.com/office/infoSMART.

Simplex and Duplex Sizes

Input Output

Tray 1 Trays 2–4 Standard Tray

Simplex (1-Sided Printing)

Width

Height

Duplex (2-Sided Printing)

Width

Height

76 – 216 mm

3.0 – 8.5 in.

127 – 356 mm

5.0 – 14.0 in.

90 – 216 mm

3.5 – 8.5 in.

140 – 356 mm

5.5 – 14.0 in.

98 – 216 mm

3.9 – 8.5 in.

148 – 356 mm

5.8 – 14.0 in.

98 – 216 mm

3.9 – 8.5 in.

148 – 356 mm

5.8 – 14.0 in.

76 – 216 mm

3.0 – 8.5 in.

127 – 356 mm

5.0 – 14.0 in.

Same as Input

Paper Weights

Supported Papers

500-Sheet Stacker

90 – 216 mm

3.5 – 8.5 in.

140 – 356 mm

5.5 – 14.0 in.

The Phaser 4500 Laser Printer supports the following paper types and weights:

Paper and Media Types and Weights

Paper/Media Type Weight

Bond

Labels*

Transparency*

Greeting Cards

Index Card Stock

Tag Ca r d S t o c k

Cover Card Stock

* 1-Sided printing only

60-216 g/m2 (16-58 lb.)

Xerox A4 24-Up Label Xerox Multipurpose 30-Up Label

Xerox Clear Transparency

190 g/m2 (70 lb. Cover)

60-216 g/m2 (33-120 lb.)

60-216 g/m2 (37-133 lb.)

Phaser™ 4500 Laser Printer

2-7

Supported Papers

Xerox Pri nting Media

Xerox Professional Printing Paper Size Description Part Number

Xerox Premium Multipurpose 4024

Xerox Business Multipurpose 4200

Xerox Premium Multipurpose 4024

Xerox Premier Paper

Xerox Business Paper

Xerox Cover and Index Stock

Xerox Premium Multipurpose 4024 Cover

Xerox Premium Multipurpose 4024 Index

Xerox Recycled Paper

Xerox Multipurpose Recycled - 30% PCW

Xerox Recycled Paper - 100% PCW

Xerox Pre-Punched Paper

Xerox Premium Multipurpose 4024 - 3Hole

Xerox Premium Multipurpose 4200 - 3Hole

Xerox Premium Multipurpose 4024 - 3Hole

Xerox Business Paper - 4Hole

Xerox Labels

Xerox High Speed Labels

Xerox Clear High Speed Labels

Xerox High Speed Labels

Xerox Transparency Film

Xerox Clear - No Strip

Xerox Paper-backed - Clear

Xerox Type C, Plain

Xerox Carbonless Media

2 - Part (White/Canary)

2 - Part (White/Pink)

2 - Part (White/Canary)

3 - Part (White/Canary/Pink)

Letter 8.5 x 11 in.

Legal 8.5 x 14 in.

Letter 8.5 x 11 in.

A4 210 x 297 mm

Letter 8.5 x 11 in.

A4 210 x 297 mm

Letter 8.5 x 11 in.

A4 210 x 297 mm

Letter 8.5 x 11 in. 33 labels per sheet 3R3139

Letter 8.5 x 11 in. 33 labels per sheet 3R5139

A4 210 x 297 mm 24 labels per sheet 3R96178

Letter 8.5 x 11 in. 3R3117

Letter 8.5 x 11 in. 3R4173

A4 210 x 297 mm 3R96002

Letter 8.5 x 11 in. Straight/Reverse

Legal 8.5. x 14 in. Straight/Reverse

Legal 8.5 x 14 in. Straight Collation 3R12137

Letter 8.5 x 11 in. Straight Collation 3R12135

A4 210 x 297 mm Straight Collation 3R97108

20 lbs. (75 g/m

20 lbs. (75 g/m2)

20 lbs. (75 g/m

20 lbs. (75 g/m2)

80 g/m

65 lbs. (243 g/m2)

90 lbs. (243 g/m

20 lbs. (75 g/m

80 g/m

20 lbs. (75 g/m2)

20 lbs. (75 g/m

24 lbs. (90 g/m2)

80 g/m

Collation

)

3R721

3R2047

3R727

3R2531

3R91720 or 3R91805

3R91820

3R3041

3R3004

3R6296

3R91165

3R2193

3R2641

3R3317

3R91823

3R12130

3R12132

3R12133

Phaser™ 4500 Laser Printer

2-8

Supported Papers

Paper Usage Guidelines

The printer accommodates most sizes and types of paper, transparencies, or other specialty media. Only Tray 1 accommodates 3 x 5 in. index cards.

■ Use only paper envelopes. Do not use padded envelopes.

■ Do not use envelopes with windows, metal clasps, or adhesives with release strips.

Paper Storage Guidelines

Providing a good environment, and safe handling and storage conditions for your paper, contributes to ultimate print quality.

■ Store paper in dark, cool, relatively dry locations. Most paper items are susceptible to

damage from ultraviolet (UV) and visible light. UV radiation, which is emitted by the sun and fluorescent bulbs, is particularly damaging to paper items. The intensity and length of exposure to visible light on paper items should be reduced as much as possible.

■ It is recommended that you maintain constant temperatures and relative humidity.

■ Avoid light, heat, and dampness.

■ Avoid attics, kitchens, garages, and basements for storing paper. Inside walls are drier than

outside walls where moisture can collect.

■ Store paper flat. Paper should be stored on pallets, cartons, shelves, or in cabinets.

■ Avoid having food or drinks in the area where paper is stored or handled.

■ Do not open sealed packages of paper until you are ready to load them into the printer.

Leave paper in the original packaging, and leave the packages in the shipping carton. For most commercial cut-size grades, the ream wrapper contains an inner lining that protects the paper from moisture loss or gain.

Phaser media is sold with appropriate packaging to prevent transportation problems and to promote positive customer results. Leave the media inside the packaging until you are ready to use it; reinsert unused media in the original packaging and reseal it for protection.

Phaser™ 4500 Laser Printer

2-9

Supported Papers

Paper that May Damage Your Printer

Your printer is designed to be used with a variety of paper types. For more information about supported papers, go to Reference/Printing/Supported Papers on the User Documentation CD- ROM.

Other media types can cause poor print quality, increased paper jams, or damage to your printer.

Following are examples of unacceptable paper:

■ Rough or porous media

■ Paper that has been photocopied

■ Paper with cutouts or perforations

■ Paper with staples inserted

■ Envelopes with windows, metal clasps, adhesives with release strips, or side seams.

Warning

Use only Xerox clear transparency film. Other types of transparency film may melt and damage the printer.

Phaser™ 4500 Laser Printer

2-10

Phaser™ 4500 Laser Printer

Basic Printing

This topic includes:

■ "Loading Paper in Tray 1" on page 2-11

■ "Loading Paper in Trays 2-4" on page 2-15

■ "Factors Affecting Printer Performance" on page 2-18

Follow these steps to print jobs:

1. Load paper in the tray.

2. Adjust the tray guides.

3. If prompted by the front panel, confirm the paper type and/or size and change it as

required.

4. Select File/Print to adjust the printing options in the printer driver.

5. Send the job to the printer from the application’s Print dialog box.

For more information on paper types, weights, and sizes, go to Reference/Printing/Supported

Papers on the User Documentation CD-ROM.

Loading Paper in Tray 1

Tray 1 can be used for all paper, transparencies, and specialty media, as well as 3 x 5 in. index cards.

Caution

If you change the type of paper in a tray, you must change the paper type and size on the front panel to match the paper that you loaded. If you fail to do this, print-quality

problems can occur and the fuser can be damaged.

For more information on paper types, weights, and sizes, go to Reference/Printing/Supported

Papers on the User Documentation CD-ROM.

Phaser 4500

4500-020

2-11

Basic Printing

1. Pull the tray completely out of the printer.

4500-001

2. If loading paper having a different width or length, adjust the width and length guides.

4500-024

4500-023

3. Extend the tray to accommodate legal or US Folio (legal 13) paper by moving the release

tabs to the sides of the tray and pulling out on the front of the tray. Contract the tray by moving the release tabs to the sides of the tray and pushing in the front of the tray.

4500-0

4500-060

Phaser™ 4500 Laser Printer

2-12

4. Load the paper, transparencies, or other specialty media in the tray.

4500-016

Note

Do not load paper, transparencies, or specialty media above the fill lines inside the tray. Only use flat paper, transparencies, or specialty media. If frequent jamming occurs with card stock or heavier paper that is less than 175 mm (7 in.) long, reduce the number of sheets in the tray.

Basic Printing

4500-003

5. Slide the side guide firmly against the paper or other specialty media.

4500-023

Phaser™ 4500 Laser Printer

2-13

Basic Printing

6. Insert the tray into the printer slot and push it completely to the back of the printer.

4500-040

7. Confirm or change the paper size and type when prompted by the front panel.

Phaser 4500

4500-020

Phaser™ 4500 Laser Printer

2-14

Basic Printing

Loading Paper in Trays 2-4

Use Trays 2-4 for all paper, transparencies, and specialty media except 3 x 5 in. index cards.

Caution

If you change the type of paper in a tray, you must change the paper type on the front panel to match the paper that you loaded. If you fail

to do this, print-quality problems can occur and the fuser can be damaged.

1. Pull the tray completely out of the printer.

Phaser 4500

4500-020

4500-078

2. If loading paper having a different width or length, adjust the width and length guides.

4500-089

4500-088

Phaser™ 4500 Laser Printer

2-15

Basic Printing

3. Extend the tray to accommodate legal or US Folio (legal 13) paper by moving the release

tabs to the sides of the tray and pulling out on the front of the tray. Contract the tray by moving the release tabs to the sides of the tray and pushing in the front of the tray.

4500-090

4. Load the paper, transparencies, or other specialty media in the tray.

Note

Do not load paper, transparencies, or specialty media above the fill lines inside the tray. Only use paper, transparencies, or specialty media that are flat. If frequent jamming occurs with card stock or heavier paper that is less than 175 mm (7 in.) long, reduce the number of sheets in the tray.

4500-087

4500-091

4500-086

Phaser™ 4500 Laser Printer

2-16

Basic Printing

5. Slide the side guide firmly against the paper or other specialty media.

4500-088

6. Insert the tray into the printer slot and push it completely to the back of the printer.

4500-077

7. Set the paper size and type when prompted by the front panel.

Phaser 4500

4500-020

Note

For more information about printing options and other selections, click the Help button on the printer driver tab to view the online help.

Phaser™ 4500 Laser Printer

2-17

Basic Printing

Factors Affecting Printer Performance

Many factors affect a print job. They include the print speed (stated in number of pages per minute), the media used, download time, and printer processing time.

The computer download time and printer processing time are affected by several factors including:

■ Printer memory

■ Connection type (network, parallel or USB)

■ Network operating system

■ Printer configuration

■ File size and type of graphics

■ Computer speed

Note

Additional printer memory (RAM) may improve overall printer functions, but will not increase the pages per minute (ppm) ability of the printer.

Phaser™ 4500 Laser Printer

2-18

Phaser™ 4500 Laser Printer

Adjusting Printing Options

This topic includes:

■ "Setting Printing Options" on page 2-19

■ "Selecting Properties for an Individual Job (Mac)" on page 2-23

■ "Selecting Print-Quality Modes" on page 2-25

Setting Printing Options

Many printing options are available with the Xerox printer driver.

Selecting Printing Preferences in Windows

Printer preferences control all of your jobs, unless you overwrite them specifically for your job. For example, if you want to use automatic 2-sided printing for most jobs, set this option in printer settings.

1. Click Start, select Settings, then click Printers.

2. In the Printers folder, right-click the icon for your printer.

3. From the popup menu, select Printer Preferences or Properties.

4. Make selections from the driver tabs. See the “Windows PostScript Driver Settings” and

“Windows PCL Driver Settings” tables for specific printing options.

5. Click the OK button to save your selections.

Selecting Properties for an Individual Job (Windows)

If you want to use special settings for a particular job, change the driver settings before sending the job to the printer. For example, if you want to use True 1200 x 1200 dpi print- quality mode for a particular graphic, select this setting in the driver before printing that job.

1. With the document or graphic open in your application, access the Print dialog box.

2. Select the Phaser 4500 printer for use and click the Properties button to open the printer

driver.

3. Make selections from the driver tabs. See the following tables for specific printing

options.

4. Click the OK button to save your selections.

5. Print the job.

2-19

Windows PostScript Driver Settings

Adjusting Printing Options

Operating System

Windows 2000, Windows XP, or Windows Server 2003

Driver Tab/Dialog Box Printing Options

Layout tab

Advanced dialog box

■ Orientation

■ Print on Both Sides (Duplex)

■ Pages Per Sheet

■ Graphics (Scaling and True Type Font)

■ Document Options (PostScript Options, Offset

Collated Sets, Edge-to-Edge Printing, Image Smoothing, Draft Mode, and Watermark)

Paper/Quality tab

Output Options tab

Troubleshooting tab

■ Paper Type

■ Paper Size

■ Tray Selection

■ Cover Pages

■ Print Quality

■ Paper Destination

■ Separation Pages

■ Proof, Saved, Secure Printing

■ End of Job Notification

■ PrintingScout

■ Printer Information Pages

■ Helpful Web Links

Windows NT Page Setup tab

Advanced tab

Paper/Quality tab

Output Options tab

Troubleshooting tab

■ Orientation

■ Print on Both Sides (Duplex Printing)

■ Scaling

■ Page Layout (N-Up Option)

■ Allow Mirrored and Negative Output

■ Printer Features (Edge-to-Edge Printing, Image

Smoothing, Separation Page Source, Separation Page)

■ Paper Type

■ Paper Size

■ Tray Selection

■ Cover Pages

■ Print Quality

■ Paper Destination

■ Separation Pages

■ Proof, Saved, Secure Printing

■ Printer Information Pages

■ Helpful Web Links

Phaser™ 4500 Laser Printer

2-20

Windows PostScript Driver Settings (Continued)

Adjusting Printing Options

Operating System

Windows 98 or Windows Me

Driver Tab/Dialog Box Printing Options

Setup tab ■ Paper Type

■ Paper size

■ Tray Selection

■ Orientation

■ Print on 1 Side or Print on 2 Sides

■ Print Quality

Output Options tab

■ Separation Pages

■ Cover Pages

■ Proof, Saved, Secure Printing

Phaser™ 4500 Laser Printer

2-21

Windows PCL Driver Settings

Adjusting Printing Options

Operating System

Windows 2000,

Driver Tab Printing Options

Layout tab Windows XP, or Windows Server 2003

Paper/Quality tab

Output Options tab

Troubleshooting tab

Windows NT Page Setup tab

■ Orientation

■ Print on Both Sides (Duplex)

■ Pages Per Sheet

■ Paper Type

■ Paper Size

■ Tray Selection

■ Cover Pages

■ Print Quality (Not present in PCL5e)

■ Paper Destination

■ Notify Me When My Job Completes

■ Proof, Saved, Secure Printing

■ Separation Pages

■ PrintingScout

■ Printer Information Pages

■ Helpful Web Links

■ Orientation

■ Print on Both Sides (Duplex)

Paper/Quality tab

Output Options tab

Troubleshooting tab

Windows 98, Me Setup tab

Output Options tab

Troubleshooting tab

■ Paper Type

■ Paper Size

■ Tray Selection

■ Cover Pages

■ Paper Destination

■ Proof, Saved, Secure Printing

■ Separation Pages

■ Information Pages

■ Web Links

■ Page Layout

■ Print Quality

■ Paper Destination

■ Separation Pages

■ Cover Pages

■ Proof, Saved, Secure Printing

■ PrintingScout

■ Printer Information Pages

■ Helpful Web Links

Phaser™ 4500 Laser Printer

2-22

Adjusting Printing Options

Note

For more information about printing options and other selections, click the Help button on the printer driver tab to view the online help.

Selecting Properties for an Individual Job (Mac)

To select print settings for a particular job, change the driver settings before sending the job to the printer.

1. With the document open in your application, click File, then click Print.

2. Select the desired printing options from the menus and drop-down lists that are displayed.

Note

In Macintosh OS X, click Save Preset on the Print menu screen to save the current printer settings. You can create multiple presets and save each with its own distinctive name and printer settings. To print jobs using specific printer settings, click the applicable saved preset in the Presets list.

3. Click Print to print the job.

Macintosh PostScript Driver Settings

Operating System Driver Drop-Down Title Printing Options

Mac OS 10.x and higher

Copies & Pages

Layout

Output Options

Printer Features

Image Quality

Error Handling

Paper Feed

■ Copies

■ Pages

■ Pages Per Sheet

■ Layout Direction

■ Border

■ Save as File

■ Format

■ Separation Page Source

■ Separation Page (On/Off)

■ Feature Sets

■ Print Quality

■ PostScript Errors

■ Tray Switching

■ All pages from

■ First page from

■ Remaining from

Summary Summary of all printer driver settings

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Macintosh PostScript Driver Settings (Continued)

Operating System Driver Drop-Down Title Printing Options

Mac OS 9.x General ■ Copies

■ Pages

■ Paper Source

Adjusting Printing Options

Background Printing

Color Matching

Cover Page

Font Settings

Job Logging

Layout

Save as File

■ Print in

■ Print Time

■ Print Color

■ Intent

■ Printer Profile

■ Print Cover Page

■ Cover Page Paper Source

■ Font Documentation

■ Font Downloading

■ If there is a PostScript error

■ Job Documentation

■ Job Documentation Folder

■ Pages per Sheet

■ Border

■ Print on Both Sides

■ Format

■ PostScript Level

■ Data Format

■ Font Inclusion

Print Quality

Job Type

Advanced Options 1

Advanced Options 2

Phaser™ 4500 Laser Printer

■ 600 x 600 dpi

■ True 1200 x 1200 dpi

■ Image Smoothing

■ Normal

■ Proof Print

■ Saved Priint

■ Secure Print

■ Paper Destination

■ Paper Types

■ Offset Collated Sets

■ Edge-to-Edge Printing

■ Media Mismatch Policy

■ Separation Page Source

■ Separation Page

■ Last Page Paper Source

■ Draft Mode

2-24

Adjusting Printing Options

Selecting Print-Quality Modes

Type of Print Job Print-Quality Mode

Best general-purpose mode for high-speed printing. Produces crisp, bright prints.

Highest-quality prints with best detail. Recommended for photo prints. Produces superior text resolution. This mode takes longer to process and print than 600 x 600 dpi.

600 x 600 dpi

True 1200 x 1200 dpi

To select the print-quality mode in a supported driver:

■ Windows 98, Windows Me PostScript driver:

On the Setup tab, select a print-quality mode.

■ Windows 2000, Windows XP, Windows Server 2003, Windows NT PostScript driver:

On the Paper/Quality tab, select a print-quality mode.

■ Mac OS 9 driver:

In the Print dialog box, select Print Quality from the drop-down list, then select a print quality mode.

■ Mac OS X (version 10.1 and higher) driver:

In the Print dialog box, select Image Quality from the drop-down list, then select a print quality mode from the Print Quality drop-down list.

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Phaser™ 4500 Laser Printer

2-Sided Printing

This topic includes:

■ "Automatic 2-Sided Printing" on page 2-26

■ "Binding Preferences" on page 2-26

Automatic 2-Sided Printing

Guidelines

■ A duplex unit must be installed on your printer to perform automatic 2-sided printing. The

4500B and 4500N configurations may be upgraded to include this feature.

■ To print a 2-sided document, verify that you are using the following ranges:

Tray 1 Trays 2–4

Width 90 – 216 mm

3.5 – 8.5 in.

Length 140 – 356 mm

5.5 – 14 in.

Paper Weight

60 – 216 g/m

(16 – 130 lb.) 60 – 216 g/m2 (16 – 130 lb.)

98 – 216 mm

3.9 – 8.5 in.

148 – 356 mm

5.8 – 14 in.

Binding Preferences

Use the printer driver to select Portrait or Landscape orientation for the images on the page. When you print 2-sided jobs, select the binding preference which determines how the pages turn.

Portrait Bind on Side Edge Flip on Long Edge

Portrait Bind on Top Edge Flip on Short Edge

Landscape Bind on Side Edge Flip on Short Edge

Landscape Bind on Top Edge Flip on Long Edge

To perform automatic 2-sided printing:

1. Insert paper into the tray. For more information, go to Reference/Printing/Basic Printing

on the User Documentation CD-ROM.

2-26

2. In the printer driver:

■ Select either Portrait or Landscape orientation.

■ Select 2-sided printing as described in the table below.

3. Click OK to accept the printer driver settings, then click OK to print.

Setting the Printer Driver for 2-Sided Printing

Operating System Steps

2-Sided Printing

Windows 98 or Windows Me

Windows 2000, Windows XP, or Windows Server 2003

Windows NT 1. Select File, then select Print.

Mac OS 9 1. Select File, then select Print.

Mac OS X, version

10.1 (and higher)

1. Select File, then select Print.

2. Click Properties.

3. On the Setup tab, then select Print on 1 Side or Print on 2 Sides.

4. Select or deselect Bind On Top Edge.

1. Select File, then select Print.

2. Click Properties.

3. On the Layout tab in Print On Both Sides (Duplex), select Flip on

Long Edge or Flip on Short Edge.

4. Select number of pages in the Pages Per Sheet drop-down list.

2. Click Properties.

3. On the Page Setup tab in Print On Both Sides (Duplex), select Flip

on Long Edge or Flip on Short Edge.

2. Select Layout.

3. Select Print on Both Sides.

4. Click the Binding icon that matches the edge to bind.

1. Select File, then select Print.

2. Select Duplex.

3. Select Print on Both Sides.

4. Click the Binding icon that matches the edge to bind.

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Phaser™ 4500 Laser Printer

Transparencies

This topic includes:

■ "Guidelines" on page 2-28

■ "Printing Transparencies from Trays 1-4" on page 2-28

Xerox Clear Transparencies can be printed from any tray. They should be printed on one side only. To order Xerox Clear Transparencies, contact your local reseller.

Videos are available with instructions for loading transparencies. Videos are located on the User Documentation CD-ROM and at www.xerox.com/office/

4500support.

Guidelines

■ Remove all paper before loading transparencies in the tray.

■ Do not load transparencies above the fill line; it may cause the printer to jam.

■ Handle transparencies by the edges using both hands to avoid fingerprints and creases

which can cause poor print quality.

■ Do not use transparencies with stripes on the side.

■ Change the paper type at the front panel for all trays.

■ Use Xerox Clear Transparencies; print quality may vary with other transparencies.

For more information on paper types, weights, and sizes, go to Reference/Printing/Supported

Papers on the User Documentation CD-ROM.

Printing Transparencies from Trays 1-4

1. Pull the tray completely out of the printer.

4500-001

2-28

2. Insert the transparencies into the tray.

Note

Do not load transparencies above the transparency fill line; it may cause the printer to jam.

Transparencies

4500-081

3. Adjust the width and length paper guides to match the size of the transparencies.

4500-092

4500-093

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Transparencies

4. Insert the tray into the printer tray slot and push it completely to the back of the printer.

4500-09

5. At the printer’s front panel, press the OK button to accept the paper size and type

highlighted on the Front Panel.

Follow these steps if the paper size and type loaded is different than the paper size and type highlighted on the Front Panel:

a. Select Change Paper Size, then press the OK button. b. Select Auto-Sensed Letter (8.5 x 11 in.), then press the OK button. c. Press the Back button. d. Select Change Paper Type, then press the OK button. e. Select Transparency, then press the OK button to save your selection.

6. In the printer driver, select the appropriate tray or paper type.

For more information, go to Reference/Printing/Basic Printing on the User Documentation CD-ROM.

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Phaser™ 4500 Laser Printer

Envelopes

This topic includes:

■ "Guidelines" on page 2-31

■ "Printing Envelopes from Trays 1-4" on page 2-32

Guidelines

Buying and Storing Envelopes

■ Use only paper envelopes specified in the Supported Papers table. Successful envelope

printing is highly dependent on the quality and construction of the envelopes. Use envelopes made specifically for laser printers.

■ It is recommended that you maintain constant temperatures and relative humidity.

■ Store unused envelopes in their packaging to avoid the effects of moisture and dryness

which can affect print quality and cause wrinkling. Excessive moisture can cause the envelopes to seal before or during printing.

■ Avoid padded envelopes; purchase envelopes that lie flat on a surface.

■ Remove air “bubbles” from the envelopes before loading by setting a heavy book on top

of the envelopes.

■ If wrinkling or embossing problems occur, use a different brand of envelopes made

specifically for laser printers.

■ For more information, go to Reference/Printing/Supported Papers on the User

Documentation CD-ROM.

Preparing to Print

Follow these guidelines to prevent wrinkling problems:

■ Load envelopes faceup with the envelope flap to the left as you view the tray from the

front.

■ Print only on the front of the envelope.

■ Load a maximum of 10 envelopes in Tray 1 and 75 envelopes in Trays 2-4 at any time.

Caution

Never use envelopes with windows or metal clasps; they can damage the printer. Damage caused by using non-Xerox envelopes is not covered under the Xerox warranty, service agreement, or Total Satisfaction Guarantee. The Total Satisfaction Guarantee is available in the United States and Canada. Coverage may vary outside these areas, please contact your local representative for details.

2-31

Envelopes

Printing Envelopes from Trays 1-4

1. Pull the tray completely out of the printer.

4500-001

2. Insert the envelopes into the tray, faceup with the flap of the envelope toward the left side

of the tray.

3. Adjust the paper guides to match the size of the envelopes.

Note

Do not load envelopes above the fill line inside the tray.

4500-082

Phaser™ 4500 Laser Printer

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Envelopes

4. Insert the tray into the printer tray slot and push it completely to the back of the printer.

4500-104

5. At the printer’s front panel, press the OK button to accept the paper size and type

highlighted on the Front Panel.

Follow these steps if the paper size and type loaded is different than the paper size and type highlighted on the Front Panel:

a. Select Change Paper Size, then press the OK button. b. Select [Type of envelope] (w x h), then press the OK button. c. Press the Back button. d. Select Change Paper Type, then press the OK button. e. Select Envelope, then press the OK button to save your selection.

6. In the printer driver, select the appropriate tray or paper type.

For more information, go to Reference/Printing/Basic Printing on the User Documentation CD-ROM.

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Phaser™ 4500 Laser Printer

Labels, Index Cards, and Greeting Cards

This topic includes:

■ "Guidelines" on page 2-34

■ "Printing Index Cards from Tray 1" on page 2-34

■ "Printing Labels from Trays 1-4" on page 2-36

Xerox labels can be printed from any tray. They should be printed on one side only. Index cards (3 in. x 5 in.) can be printed from Tray 1 only. They should be printed on one side only. To order labels, index cards, greeting cards, or other paper or specialty media, contact your local reseller.

Guidelines

■ Do not use vinyl labels.

■ Do not use any labels or cards on a sheet where items are missing; it may damage printer

components.

■ Store unused labels or cards flat in their original packaging. Leave the product inside the

original packaging until ready to use. Return any unused product to the original packaging and reseal it for protection.

■ Do not store labels or cards in extremely dry or humid conditions or extremely hot or cold

conditions. Storing them in extreme conditions may cause print quality problems or cause them to jam in the printer.

■ Rotate stock frequently. Long periods of storage in extreme conditions can cause the

labels or cards to curl and jam the printer.

■ Print only on one side of the sheet of labels.

Printing Index Cards from Tray 1

1. Pull the tray completely out of the printer.

4500-001

2-34

Labels, Index Cards, and Greeting Cards

2. Insert the 3 x 5 in. index cards into the tray with the side to be printed faceup with the top

of the card toward the back of the tray.

Note

Do not load paper above the fill line inside the tray.

4500-102

3. Adjust the paper guides to fit against the index cards.

4. Insert the tray into the printer tray slot and push it completely to the back of the printer.

5. At the printer’s front panel, press the OK button to accept the paper size and type

highlighted on the Front Panel.

Follow these steps if the paper size and type loaded is different than the paper size and type highlighted on the Front Panel:

a. Select Change Paper Size, then press the OK button. b. Select Index Card (3.0 x 5.0 in.), then press the OK button. c. Press the Back button. d. Select Change Paper Type, then press the OK button. e. Select Card Stock, then press the OK button to save your selection.

6. In the printer driver, select the appropriate tray or paper type.

For more information, go to Reference/Printing/Basic Printing on the User Documentation CD-ROM.

4500-105

Phaser™ 4500 Laser Printer

2-35

Labels, Index Cards, and Greeting Cards

Printing Labels from Trays 1-4

1. Pull the tray completely out of the printer.

4500-001

2. Insert the labels into the tray with the side to be printed faceup with the top of the page

toward the back of the tray.

4500-083

3. Adjust the width and length paper guides to match the size of the paper.

4. Insert the tray into the printer tray slot and push it completely to the back of the printer.

4500-103

Phaser™ 4500 Laser Printer

2-36

Labels, Index Cards, and Greeting Cards

5. At the printer’s front panel, press the OK button to accept the paper size and type

highlighted on the Front Panel.

Follow these steps if the paper size and type loaded is different than the paper size and type highlighted on the Front Panel:

a. Select Change Paper Size, then press the OK button. b. Select Auto-Letter (8.5 x 11.0 in.), then press the OK button. c. Press the Back button. d. Select Change Paper Type, then press the OK button. e. Select Labels, then press the OK button to save your selection.

6. In the printer driver, select the appropriate tray or paper type.

For more information, go to Reference/Printing/Basic Printing on the User Documentation CD-ROM.

Printing Greeting Cards from Trays 1-4

1. Pull the tray completely out of the printer.

2. Insert the greeting cards into the tray with the side to be printed faceup with the top of the

page toward the back of the tray.

3. Adjust the width and length paper guides to match the size of the paper.

4. Insert the tray into the printer tray slot and push it completely to the back of the printer.

4500-001

4500-016

Phaser™ 4500 Laser Printer

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Labels, Index Cards, and Greeting Cards

5. At the printer’s front panel, press the OK button to accept the paper size and type

highlighted on the Front Panel.

Follow these steps if the paper size and type loaded is different than the paper size and type highlighted on the Front Panel:

a. Select Change Paper Size, then press the OK button. b. Select Auto-Letter (8.5 x 11.0 in.), then press the OK button. c. Press the Back button. d. Select Change Paper Type, then press the OK button. e. Select Card Stock, then press the OK button to save your selection.

6. In the printer driver, select the appropriate tray or paper type.

Phaser™ 4500 Laser Printer

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Phaser™ 4500 Laser Printer

Custom Size Paper

Print custom size paper, within the following ranges, from the trays listed.

Input Output

500-Sheet

Tray 1 Trays 2–4 Standard Tray

Simplex (1-Sided Printing)

Width

Height

76 – 216 mm

3.0 – 8.5 in.

127 – 356 mm

5.0 – 14.0 in.

98 – 216 mm

3.9 – 8.5 in.

148 – 356 mm

5.8 – 14.0 in.

76 – 216 mm

3.0 – 8.5 in.

127 – 356 mm

5.0 – 14.0 in.

Duplex (2-Sided Printing)

Width

Height

90 – 216 mm

3.5 – 8.5 in.

140 – 356 mm

5.5 – 14.0 in.

98 – 216 mm

3.9 – 8.5 in.

148 – 356 mm

5.8 – 14.0 in.

Same as Input

For more information on paper types, weights, and sizes, go to Reference/Printing/Supported

Papers on the User Documentation CD-ROM.

Stacker

90 – 216 mm

3.5 – 8.5 in.

140 – 356 mm

5.5 – 14.0 in.

Loading Custom Size Paper in Tray 1-4

1. Pull the tray completely out of the printer.

4500-078

2-39

2. Insert custom size paper into Tray 1, 2, 3, or 4.

Note

Custom Size Paper

4500-086

3. Adjust the width and length paper guides to match the size of the paper.

4500-088

4500-089

Phaser™ 4500 Laser Printer

2-40

Custom Size Paper

4. Insert the tray into the printer tray slot and push it completely to the back of the printer.

4500-077

5. At the printer’s front panel: a. Select Change Paper Size, then press the OK button.

b. Select Custom, then press the OK button. c. Custom Width is highlighted. Press the OK button, press the Down Arrow button

to change the width, then press the OK button to save your change.

d. Select Custom Height, then press the OK button. e. Press the Down Arrow button to change the height, then press the OK button to save

your change.

f. Press the Back button. g. Select Paper Type, then press the OK button. h. Select the type of paper loaded in the tray, then press the OK button to save your

selection.

6. In the printer driver, select the appropriate tray or paper type.

For more information, go to Reference/Printing/Basic Printing on the User Documentation CD-ROM.

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Phaser™ 4500 Laser Printer

Advanced Options

This topic includes:

■ "Printing Separation Pages" on page 2-42

■ "Printing Multiple Pages on a Single Sheet (N-Up)" on page 2-43

■ "Printing Negative and Mirror Images" on page 2-44

■ "Scaling" on page 2-45

■ "Printing Watermarks" on page 2-46

■ "Printing Cover Pages" on page 2-47

■ "Printing or Deleting Proof, Saved, and Secure Print Jobs" on page 2-48

Printing Separation Pages

A separation page (a divider page or slipsheet) can be inserted after a print job, between copies of a print job, or between individual pages of a print job. Specify the tray to use as the source for the separation pages.

To specify separation pages in a supported driver:

■ Windows 98, Windows Me PostScript driver:

On the Output Options tab, select the location of the separation pages and the tray source.

■ Windows 2000, Windows XP, Windows Server 2003, Windows NT PostScript driver:

On the Output Options tab, select the location of the separation pages and the tray source.

■ Mac OS 9 driver:

In the Print dialog box, select Advanced Options 1 from the drop-down list, select the paper source from the Separation Page Source drop-down list, then select On from the Separation Page drop-down list.

■ Mac OS X (version 10.1 and higher) driver:

In the Print dialog box, select the Printer Features drop-down list, select Separation Page and Source from the drop-down list, then select On from the Separation Page drop-

down list.

2-42

Advanced Options

Printing Multiple Pages on a Single Sheet (N-Up)

When printing a multiple-page document, you can print more than one page on a single sheet of paper. Print one, two, four, six, nine, or 16 pages per side.

To print multiple pages on a single sheet of paper in a supported driver:

■ Windows 98, Windows Me PostScript driver:

On the Setup tab, click the More Layout Options button, then select the number of pages per sheet from the drop-down list. When you print more than one page on a sheet, you can also print a border around each page.

■ Windows 2000, Windows XP, Windows Server 2003 PostScript driver:

On the Layout tab, select the number of pages per sheet from the drop-down list.

■ Windows NT PostScript driver:

On the Advanced tab under Document Options, select the desired Page Layout (N-up) Option.

■ Mac OS 9 driver:

In the Print dialog box, select Layout from the drop-down list, then select the number of Pages Per Sheet and Layout direction.

■ Mac OS X (version 10.1 and higher) driver:

In the Print dialog box, select Layout from the drop-down list, then select the number of Pages Per Sheet and Layout direction.

Phaser™ 4500 Laser Printer

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Advanced Options

Printing Negative and Mirror Images

You can print pages as a negative image (reverses the light and dark areas in your printed image) or mirror image (flips images horizontally on pages when printed).

Negative Image

Mirror Image

To select negative or mirror images in a supported driver:

■ Windows 98, Windows Me PostScript driver:

On the Setup tab, click More Layout Options, then select Print as a Negative Image or Print as a Mirror Image.

■ Windows 2000, Windows XP, Windows Server 2003 PostScript driver:

From the Layout tab, click Advanced. Under Document Options and PostScript Options, select Ye s for Mirrored Output or Negative Output.

■ Windows NT PostScript driver:

On the Advanced tab, under Document Options and PostScript Options, select Ye s for Mirrored Output or Negative Output.

Phaser™ 4500 Laser Printer

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Advanced Options

■ Mac OS 9 driver:

From the File menu, select Page Setup, choose PostScript Options from the drop-down list, then select Invert Image (to print a negative image) or Flip Horizontal (to print a mirror image).

Scaling

You can reduce or enlarge your page images when they are printed by selecting a scaling value between 25 and 400 percent. The default is 100 percent.

50% 100% 200%

To select scaling in a supported driver:

■ Windows 98, Windows Me PostScript driver:

On the Setup tab, click More Layout Options, then specify the percentage to scale in the Percentage box.

■ Windows 2000, Windows XP, Windows Server 2003 PostScript driver:

From the Layout tab, click Advanced, select Graphic, then select the desired percentage for Scaling.

■ Windows NT driver:

On the Advanced tab, select Graphic, then select the desired percentage for Scaling.

■ Mac OS 9, Mac OS X (version 10.1 and higher) driver:

From the File menu, select Page Setup, then specify the percentage in the box for Scale.

Phaser™ 4500 Laser Printer

2-45

Advanced Options

Printing Watermarks

A watermark is additional text that can be printed across one or more pages. For example, terms like Draft, Confidential, Date, Version that you might stamp on a page before distribution, can be inserted with a watermark.

In some Windows drivers you can:

■ Create a watermark

■ Edit an existing watermark’s text, color, location, and angle

■ Place a watermark on either the first page or every page in a document

■ Print the watermark in the background

■ Print the text of the watermark as an outline (instead of filled text)

Note

Not all applications support watermark printing.

To select, create, and edit watermarks using a supported Windows driver:

■ Windows 98, Windows Me PostScript driver:

On the Setup tab, click More Layout Options, then click Waterma rk to display the Watermarks dialog box.

■ Windows 2000, Windows XP, Windows Server 2003 PostScript driver:

From the Layout tab, click the Advanced button. In the box under Document Options and Printer Features, select Watermarks, then select Modify for the desired watermark.

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Advanced Options

Printing Cover Pages

A cover page is the first or last page of a document. The printer enables you to choose a different paper source for the cover page than for the body of a document. For instance, use your company letterhead for the first page of a document, or use card stock for the first and last pages of a report.

■ Use any applicable paper tray as the source for printing cover pages.

■ Verify that the cover page is the same size as the paper used for the rest of your document.

If you specify a different size in the driver than the tray you select as a cover pages source, your cover(s) print on the same paper as the rest of your document.

You have several choices for cover pages:

■ None - Prints the first and last pages of your document from the same tray as the rest of

your document.

■ First - Prints the first page on paper from the specified tray.

■ First and Last - Prints the first and last pages on paper from the specified tray.

Cover Page Print Option Pages Printed on Cover

First 1-sided printing Page 1

2-sided printing Pages 1 and 2

Last 1-sided printing Last page

2-sided printing (odd-numbered pages)

2-sided printing (even-numbered pages)

Last page

Last two pages

For the back of your front cover to remain blank when 2-sided printing, page two of your document must be blank. For the back cover of your document to remain blank, see the following table for inserting blank pages.

Print Option Last Page of Text Blank Pages

1-sided printing Add one blank page at the end of the

document.

2-sided printing Odd-numbered Add two blank pages at the end of the

document.

Even-numbered Add one blank page at the end of the

document.

To select cover pages in a supported driver:

■ Windows 98, Windows Me PostScript driver:

On the Output Options tab, select First Page Only or First and Last Pages, then select the tray to use for the covers from the Source drop-down list.

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Advanced Options

■ Windows 2000, Windows XP, Windows Server 2003, Windows NT PostScript driver:

On the Paper/Quality tab under Cover Pages, select First Page Only or First and Last Page, then select the tray to use for the covers from the Source drop-down list.

■ Mac OS 9 driver:

In the Print dialog box, select Cover Page from the drop-down list, select Before Document or After Document, then select Cover Page papeer Source from the drop-

down list.

■ Mac OS X (version 10.1 and higher) driver:

a. In the Print dialog box, select Paper Feed, then select First Page From. b. In the Printer Features dialog box, select Remaining from: paper source from the

drop-down list.

Printing or Deleting Proof, Saved, and Secure Print Jobs

Note

These features are available if your printer has an internal hard drive. These jobs are stored on the hard drive and remain in the printer even when it is turned off.

Choose one of the following special job types:

■ Secure Print: Prints confidential documents. Your four-digit numeric password-protected

jobs are stored on the printer’s hard drive. The jobs print only after the user name, fourdigit password number, and job name are entered at the printer's front panel. The jobs are automatically deleted from the hard drive after printing.

■ Proof Print: Prints only one copy of a multiple copy job in order to proof the copy. To

print the remaining copies, select the job name at the printer's front panel. The job is automatically deleted from the hard drive after printing. If you do not want to print the remaining copies, delete the job at the front panel.

■ Saved Print: Stores the job on the printer’s hard drive so you can print it on demand. The

job is not deleted after printing. This is useful for any document you frequently print, such as tax forms, personnel forms, or requisition forms.

Note

Protected Jobs are jobs that have been copied or moved from the Public Jobs group in CentreWare IS. For more information on Protected Jobs, go to CentreWare IS Online Help.

Sending Proof, Saved, and Secure Print Jobs to the Printer

Use a supported driver to specify a job as a secure print, proof print, or saved print job:

■ Windows 98, Windows Me PostScript driver:

On the Output Options tab, choose the job type under Walk-Up Features. For a secure print job, enter a 4-digit password to assign to this job. For a proof print or saved print job, enter the name you want to give this job.

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Advanced Options

■ Windows 2000, Windows XP, Windows Server 2003, Windows NT PostScript driver:

■ Mac OS 9 driver:

In the Print dialog box, select Job Type from the pull-down list, select Normal (default), Proof Print, Saved Print, or Secure Print. For a saved print job, enter the document

name. For a secure print job, enter a 4-digit password to assign to this job.

■ Mac OS X (version 10.1 and higher) driver:

In the Print dialog box, select the Printer Features pull-down menu, select Job Type from the Features Sets drop-down list, then select Proof Print, Saved Print, or Secure Print from the Job Type drop-down list.

Printing or Deleting Secure Print Jobs

To print a secure print job, specify the four-digit password at the printer's front panel:

1. Select Walk-Up Printing, then press the OK button.

2. Select Secure Print Jobs, then press the OK button.

3. Scroll to your User Name, then press the OK button.

4. Scroll to the number for the first digit of the numeric password, then press the OK button

to accept that digit.

5. Repeat Step 4 for the second, third, and fourth digits.

Note

If you entered less than four digits in the driver’s Password field, enter zeros before your password so that there are four digits entered in the front panel. For example, if 222 is entered in the driver, enter 0222 at the front panel. Use the Back button to return to a previous digit.

6. If more than one secure print job is entered with a password, select the desired job to print

or select All of Them, then press the OK button.

7. Select Print and Delete or Delete, then press the OK button to print.

Printing or Deleting Proof and Saved Print Jobs

To print a saved print job or the remaining copies of a proof print job, select the job name at the printer's front panel:

1. Select Walk-Up Printing, then press the OK button.

2. Select Proof Print Jobs or Saved Print Jobs, then press the OK button.

3. Scroll to the job name, then press the OK button.

4. Select Print and Delete (for proof prints) or Print and Save (for saved prints), then

press the OK button.

5. Scroll to the desired number of copies, then press the OK button to print the job.

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Phaser™ 4500 Laser Printer

Supplies and Recycling

This topic includes:

■ "Supplies" on page 2-50

■ "Recycling" on page 2-50

Supplies

The printer’s front panel displays status messages and warnings as the supply nears its replacement time. When the front panel prompts you that a supply is low or needs to be replaced, verify that you have replacements on hand. It is important to order these supplies when the messages first appear to avoid interruptions to your printing.

To order supplies, contact your local reseller or visit the Xerox web site at www.xerox.com/

office/4500supplies.

Consumables

The only consumables for this printer are the Xerox print cartridges. To order print cartridges, contact your local reseller or visit the Xerox web site at

www.xerox.com/office/4500supplies.

Caution

If you attempt to use a non-Xerox print cartridge, it may not fit properly in the printer. If the cartridge does not fit properly, the printer will not function.

Routine Maintenance Items

Routine maintenance items are printer parts or assemblies that have a limited life requiring periodic replacement. Replacements may be in the form of parts or kits. Routine Maintenance Items are typically customer replaceable.

The only routine maintenance item for the Phaser 4500 Laser Printer is the maintenance kit. Access the “Supplies Info” menu from the printer’s front panel to see the remaining life for the maintenance kit.

Access the “Supplies Usage Page” from the printer’s front panel, from CentreWare IS, or print the “Usage Profile” from the printer’s front panel.

Recycling

For information on Xerox supplies recycling programs, go to www.xerox.com/office/recycle.

2-50

Phaser™ 4500 Laser Printer

Connections and Networks

This section includes:

■ "Connections and IP Address" on page 3-2

■ "Printer Management Software" on page 3-10

■ "Windows 2000, Windows XP, and Windows Server 2003" on page 3-15

■ "Windows NT 4.x" on page 3-20

■ "Windows 98 and Windows Me" on page 3-25

■ "Macintosh" on page 3-30

■ "Novell NetWare" on page 3-36

■ "UNIX (Linux)" on page 3-41

3-1

Phaser™ 4500 Laser Printer

Connections and IP Address

This topic includes:

■ "Printer Setup" on page 3-2

■ "Connection Setup" on page 3-6

Printer Setup

The information in this section is also stored as an information page in your printer. Use the front panel to quickly print this information in the future.

Ethernet Connection (Recommended)

An Ethernet connection is recommended because it is faster than a USB cable connection. It also allows the user direct access to CentreWare

IS.

Network Connection

Use an Ethernet connection with two twisted-pair (Category 5/RJ-45) cables and an Ethernet hub. Connect the computer to the hub with one cable, then connect the printer to the hub with the second cable. Connect to any port on the hub except the uplink port. TCP/IP and EtherTalk are the most common protocols used with Ethernet cables. To print using TCP/IP, each computer and printer requires a unique IP address. Go to “Setting an IP Address” in this section.

Standalone (Cable or DSL) Network Connection

For information about setting up a cable or DSL connection for your printer, go to

www.xerox.com/office/infoSMART to view Document # 33188, entitled Basic TCP/IP

Tutorial and Home Networking Guidelines.

Setting an IP Address

If your computer is on a large network, contact your network administrator for the appropriate TCP/IP addresses and additional configuration information.

If you are creating your own small Local Area Network or connecting the printer directly to your computer over Ethernet, follow the procedure for automatically setting the printer’s IP address.

The printer and computer(s) must have unique IP addresses. It is important that the addresses are similar, but not the same. For example, your printer can have the address 192.168.1.2 while your computer has the address 192.168.1.3. Another device can have the address 192.168.1.4.

For more information, go to www.xerox.com/office/infoSMART to view Document # 18545.

3-2

Connections and IP Address

Automatically Setting the Printer’s IP Address

Use the Phaser installer on the Printer Installer and Utilities CD-ROM to detect and/or assign an IP address to your printer. For further instructions, insert the Printer Installer and Utilities CD-ROM into your computer’s CD-ROM, launch the installer, then follow the prompts for installation.

Note

For the automatic installer to function, the printer must be connected to a TCP/IP network.

Manua lly Setting the Printer's IP Address

1. At the printer's front panel, select Printer Setup, then press the OK button.

2. Select Connection Setup, then press the OK button.

3. Select Network Setup, then press the OK button.

4. Select TCP/IP Setup, then press the OK button.

5. Select DHCP/BootP, then press the OK button to select Off.

6. Select TCP/IP Address, then press the OK button.

7. Enter your printer’s IP address, then press the OK button.

Setting a Static IP Address on Your Computer

Windows 2000, Windows XP, and Windows Server 2003

1. On the desktop, right-click My Network Places, then click Properties.

2. Right-click Local Area Connection, then click Properties.

3. If you do not have TCP/IP available, click Add, then click Protocol.

4. Click Add, then click Internet Protocol TCP/IP.

5. Select the General tab, select the TCP/IP protocol for your network card, then click

Properties.

6. Select the General tab, then click Use the following IP address.

7. Enter an IP address and Subnet mask, then click OK.

8. If prompted, click OK to restart Windows.

Windows NT 4. x

1. On the desktop, right-click Network Neighborhood, then click Properties.

2. On the Protocols tab, click TCP/IP Protocol, then click Properties.

3. Select the IP Address tab, then click Specify an IP Address.

4. Enter an IP Address and Subnet mask, then click OK.

5. If prompted, click OK to restart Windows.

Windows 98 and Windows Me

1. On the desktop, right-click Network Neighborhood or My Network Places, then click

Properties.

2. On the Configuration tab, select the TCP/IP protocol for your network card, then click

Properties.

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Connections and IP Address

3. Select the IP Address tab, then click Specify an IP address.

4. Enter an IP address and Subnet mask, then click OK.

5. If prompted, click OK to restart Windows.

Macintosh OS 9. x TCP/IP

1. Click the Apple icon, then select the Controls Panel folder.

2. Double-click TCP/IP, then verify that Ethernet is the connection type.

3. Enter an IP address and Subnet mask, then click OK.

4. If prompted, click OK to restart.

Macintosh OS X (10. 1 and higher) TCP/IP

1. Click the Apple icon, click System Preferences, then click the Network icon.

2. In the Network control panel, click the TCP/IP tab.

3. Under Location, click Automatic.

4. Under Show, click Built-in Ethernet.

5. Under Configure, click Manually.

6. Enter the IP Address, Subnet Mask, and Router (Gateway).

7. Click Apply Now to activate the changes.

USB Connection

The USB connection requires a standard USB cable. This cable is not included with your printer and must be purchased separately. Verify that you are using the correct USB cable for your connection.

Windows 98 or Later and Windows 2000 or Later

Connect the USB cable to the PC and follow the Add New Hardware Wizard to create the USB port. Follow the Add Printer Wizard to install the printer driver from the Printer Installer and Utilities CD-ROM. For more information go to

infoSMART to view these documents:

■ Windows 98: Document # 18215

■ Windows 2000: Document # 22701

■ Windows XP: Document # 53543

Macintosh OS 9. x

A USB-connected printer does not display in the Chooser. Install the printer driver from the Printer Installer and Utilities CD-ROM. Use the Desktop Printer Utility (version 1.2 or later) to create a desktop USB printer. The utility is located in the PhaserTools folder which is created during the software installation. For more information go to

infoSMART to view Document # 33225.

www.xerox.com/office/

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Connections and IP Address

Macintosh OS X (10. 1 and Higher)

1. Install the printer driver from the Printer Installer and Utilities CD-ROM.

2. Open the Print Center utility. (On the Macintosh hard drive, open the Applications

folder, then open the Utilities folder.)

3. Click the Add button.

4. Select USB from the top drop-down list.

5. Select the printer in the printers window.

6. Verify that your printer is set to Auto Select.

7. Click the Add button.

The printer is displayed as an available printer in the Print Center. For more information, go

www.xerox.com/office/infoSMART to view Document # 49355.

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Connections and IP Address

Connection Setup

Installing the Printer Driver

To download the latest printer drivers, go to www.xerox.com/office/support.

Windows 98 or Later and Windows 2000 or Later

Install the printer driver from the Printer Installer and Utilities CD-ROM. The Printer Installer and Utilities CD-ROM automatically installs and identifies the printer during the

installation process. For more information go to these documents:

■ Windows 98 and Windows Me: Document # 9840

■ Windows 2000, Windows XP, and Windows Server 2003: Document # 36894

■ Windows NT: Document # 11338

Macintosh OS 9. x EtherTalk

If you use EtherTalk, Macintosh computers do not require IP addresses.

www.xerox.com/office/infoSMART to view

1. Open the AppleTalk Control Panel.

2. Verify that the Ethernet port is the selected network port.

3. Double-click the installer on the Printer Installer and Utilities CD-ROM to install the

printer driver.

4. Open the Chooser, then click the LaserWriter driver.

5. From the right column of the Chooser, select the printer, then click Create to create the

desktop printer.

For more information go to www.xerox.com/office/infoSMART to view Documents # 2562 and # 1886.

Macintosh OS X (10. 1 and Higher)

Macintosh OS X supports TCP/IP as the default protocol, as well as AppleTalk. For a TCP/IP installation, follow the instructions provided to set an IP address in the printer.

1. Install the printer driver from the Printer Installer and Utilities CD-ROM.

2. Open the Print Center utility. (On the Macintosh hard drive, open the Applications

folder, then open the Utilities folder.)

3. Click the Add Printer button.

4. Choose the connection type you desire.

■ For LPR, enter the IP address of the printer that you set previously. The Queue Name

field remains blank if the Use default queue on server box is checked (by default). Other options are PS or AUTO. Select the appropriate PPD for the printer model under the Printer Model drop-down list.

■ For AppleTalk, select the appropriate printer from the list that is displayed. The

configuration process continues until configuration is complete. If AppleTalk is not available in the Print Center drop-down list, the AppleTalk protocol is disabled and must be installed on the Macintosh. If the AppleTalk protocol is enabled, but is not

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Connections and IP Address

available in the drop-down window, it is recommended that you contact your system administrator or Apple Computer Incorporated for assistance.

■ For Rendezvous, select the appropriate printer from the list that is displayed.

For more information go to www.xerox.com/office/infoSMART to view Documents # 48704, # 50080, and # 49814.

Dynamic Methods of Setting the Printer’s IP Address

An Internet Protocol (IP) address is required to identify your printer on a network. Set the printer’s IP address by any of the following methods:

■ DHCP

■ CentreWare Internet Services

■ Auto IP (Host Names)

Information Required for IP Addressing

Information Comments

Internet (IP) address for the printer Format is xxx.xxx.xxx.xxx, where xxx represents

a decimal number from 0–255.

Network Mask If you are unsure, leave this blank; the printer

chooses an appropriate mask.

Default Router/Gateway address If you want to communicate with the printer from

anywhere other than the local network segment, you need the router address.

Enabling DHCP on the Printer

Verify that the printer’s DHCP protocol is enabled by setting the front panel or using CentreWare

IS.

Note

To determine your printer’s IP address, select Printer Identification at the front panel. For information about the front panel, go to Reference/Features on the User Documentation CD-ROM.

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Connections and IP Address

Changing or Modifying the IP Address Using CentreWare Internet Services (IS)

CentreWare IS is a printer administration and support tool using web technology. With CentreWare network using a web browser. For more information, go to Explore/CentreWare

IS software, you can access printer status and manage your printer over a TCP/IP

IS on the User

Documentation CD-ROM.

After setting the printer’s IP address, you can modify the TCP/IP using CentreWare IS.

1. Launch your web browser.

2. Enter your printer's IP address in the browser’s Address field (http://xxx.xxx.xxx.xxx).

3. Select Properties.

4. Select the Protocols folder on the left sidebar.

5. Select TCP/IP.

6. Enter or modify your printer’s settings, then click Save Changes at the bottom of the

page.

Using Host Names with the Domain Name Service (DNS)

The printer supports DNS through an embedded DNS resolver. The DNS resolver protocol communicates with one or more DNS servers to resolve the IP address for a given host name or the host name for a given IP address.

To use an IP host name for the printer, the system administrator must configure one or more DNS servers and a local DNS domain name space database.

To set up the printer for DNS, supply a maximum of two DNS name server IP addresses. There are two ways to set up the printer:

■ TCP/IP–Go to “DNS Setup Using CentreWare Internet Services.”

■ DHCP–Go to “Dynamic Domain Name Service (DDNS).”

DNS Setup Using CentreWare Internet Services

Set up the printer for DNS using CentreWare IS after setting the printer’s IP address.

1. Launch your web browser.

2. Enter your printer's IP address in the browser’s Address field (http://xxx.xxx.xxx.xxx).

3. Select Properties.

4. Select the Protocols folder on the left sidebar.

5. Select TCP/IP.

6. In the DNS Settings section, enter your domain server’s IP address in these fields:

■ Primary Name Server IP Address (required)

■ Second Name Server IP Address (optional)

7. Click Save Changes when you are finished entering the settings.

Dynamic Domain Name Service (DDNS)

This printer supports Dynamic DNS through DHCP. You must have DHCP enabled on the printer for DDNS to function. Your network’s DHCP server must also support Dynamic DNS updates through option 12 or option 81 support. See your network administrator for details.

1. Launch your web browser.

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3-8

Connections and IP Address

2. Enter your printer's IP address in the browser’s Address field (http://xxx.xxx.xxx.xxx).

3. Select Properties.

4. Select the Protocols folder on the left sidebar.

5. Select TCP/IP.

6. In the BOOT/DHCP Settings section, set the BOOTP/DHCP option to ON.

7. To enable DDNS, enter the following DDNS/WINS settings information:

■ DDNS - Set to ON.

■ Release Host Name - Set to NO.

■ DDNS/WINS Name - Use the default name provided by Xerox or enter another

name.

■ Primary WINS Server (optional)

■ Secondary WINS Server (optional)

8. Click Save Changes when you are finished entering the settings.

Other Resources

For more information about network setup and troubleshooting, go to Reference/Connections

& Networks on the User Documentation CD-ROM.

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Phaser™ 4500 Laser Printer

Printer Management Software

This topic includes:

■ "Using CentreWare Software" on page 3-10

■ "Using Printer Management Features" on page 3-12

Using CentreWare Software

CentreWare Internet Service (IS)

CentreWare IS is a printer administration and support tool using web technology. With CentreWare network using a web browser.

CentreWare IS enables you to:

■ Receive printer status and manage printers independent of network servers and operating

systems.

■ Define a link to your local web server’s support page.

■ Access online manuals and technical support information by using built-in links to the

Xerox web site.

IS software, you can access printer status and manage your printer over a TCP/IP

CentreWare IS provides an easy-to-use, consistent interface that you can use for most configuration tasks.

CentreWare IS requires only a web browser and a TCP/IP connection between the printer and the network (in Windows, Macintosh, or UNIX environments). TCP/IP and HTTP must be enabled in the printer.

For complete information about CentreWare IS, see the CentreWare IS Online Help.

3-10

Printer Management Software

CentreWare DP for NetWare

CentreWare DP is easy-to-use printer management software that runs on Windows 98 or later and Windows 2000 or later. Through point-and-click navigation you can install, connect, and configure the printer quickly and easily on a network . It provides network administrators with setup procedures and management of networked printers.

The following table lists CentreWare DP key features and benefits.

Feature Benefit

Setup Wizard Provides a step-by-step guide to install your printer on the network.

Advanced Setup Provides a tool to service multiple file servers and queues.

Instant Status Enables you to select a printer from the Printer List to monitor the

printer at any given time.

Remote Configuration and Management

Printer Upgrades Enables you to upgrade your printer from your workstation (if

Enables you to do most configuration and monitoring tasks from your workstation.

available for your printer model).

For more information go to www.xerox.com/office to view the CentreWare DP User Guide.

CentreWare MC (Microsoft Management Console)

CentreWare MC allows IP discovery of printers equipped with an embedded web server. The embedded web server in Xerox printers is called CentreWare

Internet Services.

For installing or managing multiple printers on a Windows NT 4.x (Service Pack 6 or higher), Windows 2000, or Windows XP network with the TCP/IP protocol enabled, use the Xerox CentreWare

MC snap-in to Microsoft Management Console. For more information go to

www.xerox.com/office to view the CentreWare MC User Guide.

CentreWare Web

CentreWare Web is a multi-vendor printer management, installation, and troubleshooting application that can remotely manage, install, and troubleshoot printers on your network using

a web browser. Printers are found through network or print server discovery and managed over TCP/IP networks using RFC-1759 SNMP (Simple Network Management Protocol).

Some of the features provided by CentreWare Web:

■ Remotely add ports, queues, and drivers to Windows 2000, XP, and NT4.x SP6 print

servers.

■ Install, troubleshoot, upgrade, and clone wizards to aid all users in performing

administrative tasks.

■ Install CentreWare Web on a server for availability to all clients on the network that have

Internet access with a browser.

■ Support multiple users and provide for different levels/privileges of user access, such as

administrators or guests.

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3-11

Printer Management Software

■ Discover printers on local and remote subnets.

■ Automatically discover printers as scheduled.

■ Generate reports.

■ Connect to printer web servers for additional printer-specific features, including help.

For more information go to www.xerox.com/office to view the CentreWare Web User Guide.

Using Printer Management Features

Job Accounting

The printer stores information about print jobs in a log file. The log file is stored either in the printer’s memory or on an optional hard disk if one is installed in the printer. If the log file is stored in the printer’s memory, it is lost when the printer is reset. It is recommended that a hard disk be used for job accounting.

The log file lists job records. Each record contains fields such as user name, job name, pages printed, job times, and toner and ink used. Not all fields are supported by all printers. For information go to CentreWare

IS online help or CentreWare Web online help.

The job accounting values reported vary depending on the protocol and print command used when each job was printed. For example, using NPRINT over NetWare provides the printer with the most information about the job being printed. When using Windows and NetWare, the job name is often LST: or LST:BANNER. Other jobs from other ports may provide less information about the job.

Job accounting is available through CentreWare IS and CentreWare We b.

Using CentreWare IS

1. Launch your web browser.

2. Enter your printer's IP address in the browser’s Address field (http://xxx.xxx.xxx.xxx).

3. On the right side of the main CentreWare IS page, click Jobs.

The “Job Accounting Links” page provides links that enable you to browse, download, and clear job accounting records.

For complete information on CentreWare IS job accounting, including clearing job information, downloading job information to a file, and job accounting file formats, go to

CentreWare

IS Online Help.

MaiLinX Alerts

MaiLinX alerts allow the printer to automatically send email to the system administrator and others under the following conditions:

■ When printer errors, warnings, and alerts occur.

■ When the printer requires attention (for example, when service is required or supplies

need to be replenished).

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Printer Management Software

■ When a reply to a CentreWare IS Remote Internet Printing message is desired. For more

information about CentreWare IS Remote Internet printing, go to CentreWare IS Online Help.

Three designated users can receive messages:

■ SysAdmin

■ Service

■ Key

Printer messages reporting errors, alerts, and warnings can be individually assigned to any of these users. You can customize the message text and the subject line in the Status Notification messages.

Status Notification is supplied by the printer’s Simple Mail Transport Protocol (SMTP) client.

Setti ng Up CentreWare IS Status Notification

1. Launch your web browser.

2. Enter your printer's IP address in the browser’s Address field (http://xxx.xxx.xxx.xxx).

3. Select Properties.

4. Select Mail Alerts on the left sidebar. Follow the instructions on the page to select mail

alert options.

5. Click Save Changes.

For complete information about CentreWare IS Status Notification, go to CentreWare IS Online Help.

Usage Profile Reports

The printer generates reports accessed through CentreWare IS that detail printer usage. Usage profile reports track multiple items, including:

■ Printer information, such as printer name, date installed, total pages printed, options

installed, and network ID.

■ Supplies usage data, such as toner or ink. By tracking supplies usage, you can order

supplies before they reach their end of life.

■ Media and tray information, such as how often prints are made on paper compared to

transparencies, and how often each tray is used.

■ Job characteristics, such as size and timing of jobs.

Setting Up Usage Profile Reporting

1. Launch your web browser.

2. Enter your printer's IP address in the browser’s Address field (http://xxx.xxx.xxx.xxx).

3. Select Jobs.

4. Select Usage Profile Reports on the left sidebar.

5. Click the Usage Profile Properties link. Follow the instructions on the page to set up

reports.

6. Click Save Changes.

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Printer Management Software

For complete information about Usage Profile reporting, including descriptions of each field in the report, go to CentreWare

Using CentreWare IS

IS Online Help.

Note

To send usage profile reports using email, the MaiLinX must be properly set up using "MaiLinX Alerts" on page 3-12.

1. Enter your printer’s IP address into the browser to connect to the printer using

CentreWare IS.

2. Select Jobs.

3. Select Usage Profile Reports on the left sidebar.

4. Enter the desired email address in the Send to Specific Address field.

5. Click Send Usage Profile Report.

Xerox Usage Analysis Tool

The Xerox Usage Analysis Tool is a Windows client/server application that allows system administrators to automatically track Xerox printer usage and obtain job accounting records. The tool supports large networks with many users and printers.

Job accounting and printer usage data is stored in a database. The application can be run on multiple clients using a single server. The data can be exported to a spreadsheet for viewing, analysis, and billing.

Go to www.xerox.com/office for complete information about using the Xerox Usage Analysis Tool provided by the application’s online help system.

System Requirements

■ IP network

■ Xerox Phaser printers with Ethernet interface (optional hard disk recommended)

■ A PC with at least 32 MB of RAM. At least 1 GB of hard drive space is recommended for

the server.

■ Supported operating systems: Windows 98 or later and Windows 2000 or later

■ Microsoft Excel 97 or Excel 2000 for export to spreadsheet (for graphing, billing, data

analysis)

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3-14

Phaser™ 4500 Laser Printer

Windows 2000, Windows XP, and Windows Server 2003

This topic includes:

■ "Preliminary Steps" on page 3-15

■ "Quick CD-ROM Install Steps" on page 3-15

■ "Other Methods of Installation" on page 3-16

■ "Windows 2000, Windows XP, Windows Server 2003 Troubleshooting (TCP/IP)" on

page 3-18

Preliminary Steps

These preliminary steps must be performed for all printers:

1. Verify that the printer is plugged in, turned on, and connected to an active network.

2. Verify that the printer is receiving network traffic by monitoring the LED’s on the back of

the printer or on the CentreDirect External Print Server. When the printer is connected to a functioning network and receiving traffic, its link LED is green, and its amber traffic LED is flashing rapidly.

3. Proceed to “Quick CD-ROM Install Steps” or “Other Methods of Installation” for the

installation method desired.

4. Print the “Configuration Page” and keep it for reference.

Quick CD-ROM Install Steps

1. Insert the Printer Installer and Utilities CD-ROM into the computer’s CD-ROM drive. If

your PC is set to autorun, the installer launches automatically. If it does not launch, do the following:

a. Click Start, then click Run. b. In the Run window, type: <CD drive>:\INSTALL.EXE.

2. Select your desired language from the list.

3. Select Install Printer Driver.

4. Click I Agree to accept the Xerox Software License Agreement.

5. In the Select Printer dialog box, the default Use Walk-Up Technology (recommended

for network printers) is selected. Click Next.

6. Follow the Use Walk-Up Technology instructions displayed.

7. Click Exit Program.

Note

If the Walk-Up Technology dialog box remains onscreen after you have completed Steps 1–6, click the Back button, then click Select from the following discovered printers. Follow the onscreen prompts to complete the installation procedure.

3-15

Windows 2000, Windows XP, and Windows Server 2003

Other Methods of Installation

Your printer can also be installed on a Windows 2000, Windows XP, or Windows Server 2003 network using one of these methods:

■ Microsoft TCP/IP Protocol

■ Xerox TCP/IP Port Monitor

■ Microsoft IPP Port

The following methods can also be used to monitor or configure your printer:

■ A web browser using CentreWare IS if your printer is connected to a Windows 2000,

Windows XP, or Windows Server 2003 network with the TCP/IP protocol enabled.

■ The Xerox CentreWare MC snap-in to Microsoft Management Console for installing or

managing multiple printers on a Windows 2000, Windows XP, or Windows Server 2003 network with TCP/IP protocol enabled. See the CentreWare MC User Guide at

www.xerox.com/office

Note

The CentreWare methods are not discussed in this section. For more information concerning CentreWare IS, CentreWare DP, or CentreWare MC, go to Reference/

Connections & Networks/Printer Management Software on the User Documentation

CD-ROM.

Microsoft TCP/IP Protocol

Note

For Windows XP, select Classic Look or the Windows XP procedures will not match the steps below. To select Classic Look, click Start, then Settings, then Taskbar and Start Menu. Select the Start Menu tab, then select the Classic Start menu. Click OK.

1. Right-click the My Network Places icon on the desktop, then click Properties.

2. Right-click Local Area Connection, then click Properties.

3. Click the General tab to verify that Internet Protocol (TCP/IP) is installed.

■ If the Internet Protocol (TCP/IP) box is checked, the software is installed.

■ If the Internet Protocol (TCP/IP) box is not checked, the software is not installed.

Install TCP/IP software using the documentation provided by Microsoft, then return to this document.

Adding the Printer

1. On the desktop click Start, then click Settings.

2. Select one of these options:

■ For Windows 2000 click Printers, double-click Add Printer to launch the Add

Printer Wizard, then click Next.

■ For Windows XP and Windows Server 2003, click Printers and Faxes. Double-click

Add Printer to launch the Add Printer Wizard, then click Next.

3. Click the Local Printer button, then click Next.

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Windows 2000, Windows XP, and Windows Server 2003

4. Click the Create a New Port button.

5. Select Standard TCP/IP Port from the New Port Type pull-down menu, then click Next.

6. Click Next.

7. Click in the Printer Name or IP Address edit box and enter the IP Address of the printer

you want to use. Click Next.

8. Select one of these options:

■ Click Finish in the Confirmation window if the data is correct.

■ Click the Back button to correct the data if incorrect, then click Finish in the

Confirmation window when the data is correct.

Configuring the Printer

1. Insert the Printer Installer and Utilities CD-ROM into the computer’s CD-ROM drive and

click Have Disk.

2. Click the Browse button, then select the directory which contains the Windows 2000 or

Windows XP drivers.

3. Select the *.INF file, then click Open.

4. Verify that the path and filename are correct, then click OK.

5. Enter a name for the printer and select whether you want that printer to be the default.

Click Next.

6. Select one of these options:

■ If the printer is not shared, click Next.

■ If the printer is shared, enter a Share Name, check the Share box, then click Next.

Printing a Test Page

You are prompted to print a test page.

1. Select one of these options:

■ Click Ye s to print a test page, then click Next.

■ Click No if you do not want to print a test page, then click Next.

2. Select one of these options in the Completing the Add Printer Wizard screen:

■ Click the Finish button if the data presented is correct. Proceed to step 3.

■ Click the Back button to correct the data if incorrect, then click Finish in the Add

Printer Wizard when the data is correct. Proceed to Step 3.

3. If you printed a test page, you are prompted to confirm that the test page printed:

■ Click Ye s if the test page printed successfully.

■ Click No if the test page did not print or printed incorrectly. Proceed to step 4.

4. Note the print-quality of the print job. If print-quality problems exist, or if the job does not

print, go to Reference/Troubleshooting on the User Documentation CD-ROM for more information.

Microsoft IPP Port

Follow these steps to obtain the printer’s URL and create an Internet Printing Protocol (IPP) printer.

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Windows 2000, Windows XP, and Windows Server 2003

Obtaining the Printer’s URL (Network Path)

1. Launch your web browser.

2. Enter your printer's IP address in the browser’s Address field (http://xxx.xxx.xxx.xxx).

3. Select Properties.

4. Select the Protocols folder on the left sidebar.

5. Select IPP. The Network Path field on the IPP (Internet Printing Protocol) Settings page

displays the printer’s URL.

Creating an IPP Printer

1. On the desktop, click Start, click Settings, then click Printers.

2. Double-click Add Printer to launch the Microsoft Add Printer Wizard.

3. Select Network Printer, then click Next.

4. When prompted for Network Path (Windows 9x) or URL (Windows NT, Windows 2000,

Windows XP), enter the printer’s URL in the following format:

http://printer-ip-address/ipp

5. Click Next.

6. Substitute your printer’s IP address or DNS name for printer-ip-address. The printer’s

URL is displayed on the CentreWare IS IPP page in the Network Path field.

Windows 2000, Windows XP, Windows Server 2003 Troubleshooting (TCP/IP)

Note

This troubleshooting section assumes you have completed the following tasks:

■ Loaded a Phaser printer PCL or PostScript printer driver.

■ Printed and kept a current copy of the “Configuration Page”.

Printing the Configuration Page

You can print the “Configuration Page” to help you solve printing problems and obtain the best results from your printer. Access this page from the printer’s front panel.

To print the “Configuration Page”:

1. At the printer’s front panel, select Printer Setup, then press the OK button.

2. Select Configuration Page, then press the OK button to print.

Note

Print “Menu Map” to see other information pages available for printing.

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Windows 2000, Windows XP, and Windows Server 2003

Verifying Settings

1. Verify the settings on the “Configuration Page”.

■ IP Address Source is set to: DHCP, Front Panel, BOOTP, or Auto IP (depending

on your network configuration).

■ Current IP Address is set correctly. (Note this address if it is assigned by Auto IP,

DHCP, or BOOTP.)

■ Subnet Mask is set correctly (if used).

■ Default Gateway is set correctly (if used).

■ LPR is enabled. Verify that the LPR and AppSocket settings are set as desired.

■ Interpreters: Auto, PCL, or PostScript (depending on your driver).

2. Verify that the client is logged into the network and printing to the correct print queue. The

user should also have access to the Phaser printer queue.

Verifying Driver Installation

1. Right-click My Network Places on the desktop, then click Properties.

2. Right-click Local Area Connection, then click Properties.

3. Click the General tab. View the list of installed network protocols to verify that TCP/IP is

installed. (For more information, contact your network administrator.)

4. Click Install to install any components not listed, then restart your computer.

5. Click Start, click Settings, then click Printers.

6. Right-click the printer icon, then click Properties.

7. Click the Advanced tab. Verify that the correct printer driver is installed.

8. Click the Ports tab. Verify that the IP Address in the Print to the Following Ports list is

identical to the one on the “Configuration Page.” You may need to click the Configure Port button to see the IP address. If necessary, re-select the TCP/IP number used for the

printer.

Printing a Test Page

1. Click the General tab.

2. Click Print Test Page. If the printer does not print, do one of the following:

■ Select PhaserSMART Technical Support on the Troubleshooting tab of your

Windows printer driver to access PhaserSMART Technical Support.

■ Go to www.xerox.com/office/support.

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Xerox Phaser 4500DT, Phaser 4500N Reference Manual

Specifications and Main Features

Frequently Asked Questions

User Manual