Page 1
Phaser
Laser Printer
Features
™
4400
Guide
Page 2
Copyright © 2002, Xerox Corporation. All Rights Reserved. Unpublished rights reserved under the copyright laws of the United
States. Contents of this publication may not be reproduced in any form without permission of Xerox Corporation.
Copyright protection claimed includes all forms of matters of copyrightable materials and information now allowed by statutory
or judicial law or hereinafter granted, including without limitation, material generated from the software programs which are
displayed on the screen such as styles, templates, icons, screen displays, looks, etc.
®
XEROX
, The Document Company®, the stylized X, CentreWare®, DocuPrint®, and Workset® are registered trademarks of
Xerox Corporation. infoSMART™, Phaser™, PhaserPort™, PhaserSMART™, and PhaserTools™ are trademarks of Xerox
Corporation.
®
, Acrobat®, Acrobat® Reader®, Illustrator®, PageMaker®, Photoshop®, and PostScript®, ATM®, Adobe Garamond®,
Adobe
®
Birch
, Carta®, Mythos®, Quake®, and Tekton® are registered trademarks and Adobe Jenson™, Adobe Brilliant Screens™
technology, and IntelliSelect™ are trademarks of Adobe Systems Incorporated or its subsidiaries which may be registered in
certain jurisdictions.
®
, LaserWriter®, LocalTalk®, Macintosh®, Mac® OS, AppleTalk®, TrueType2®, Apple Chancery®, Chicago®, Geneva®,
Apple
®
Monaco
, and New York® are registered trademarks, and QuickDraw™ is a trademark of Apple Computer Incorporated.
Marigold™ and Oxford™ are trademarks of AlphaOmega Typography.
Avery™ is a trademark of Avery Dennison Corporation.
®
and HP-GL® are registered trademarks of Hewlett-Packard Corporation.
PCL
Hoefler Text was designed by the Hoefler Type Foundry.
®
ITC Avant Guard Gothic
ITC Zapf Dingbats
, ITC Bookman®, ITC Lubalin Graph®, ITC Mona Lisa®, ITC Symbol®, ITC Zapf Chancery®, and
®
are registered trademarks of International Typeface Corporation.
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Garamond™, Times™, and Univers™ are trademarks of Linotype-Hell AG and/or its subsidiaries.
®
MS-DOS
Wingdings™ in TrueType
and Windows® are registered trademarks of Microsoft Corporation.
®
format is a product of Microsoft Corporation. WingDings is a trademark of Microsoft Corporation
and TrueType is a registered trademark of Apple Computer, Inc.
Albertus™, Arial™, Gill Sans™, Joanna™, and Times New Roman™ are trademarks of Monotype Corporation.
®
Antique Olive
is a registered trademark of M. Olive.
Eurostile™ is a trademark of Nebiolo.
®
and NetWare® are registered trademarks of Novell, Incorporated.
Novell
®
and Sun Microsystems® are registered trademarks of Sun Microsystems, Incorporated.
Sun
®
SPARC
is a registered trademark of SPARC International, Incorporated. SPARCstation™ is a trademark of SPARC
International, Incorporated, licensed exclusively to Sun Microsystems, Incorporated.
®
is a registered trademark in the US and other countries, licensed exclusively through X/Open Company Limited.
UNIX
As an
ENERGY STAR
efficiency. The
®
partner, Xerox Corporation has determined that this product meets the ENERGY STAR guidelines for energy
ENERGY STAR name and logo are registered U.S. marks.
This product uses code for SHA-1 written by John Halleck, which is being used by his permission.
This product includes an implementation of LZW licensed under U.S. Patent 4,558,302.
Other marks are trademarks or registered trademarks of the companies with which they are associated.
Page 3
Contents
Printer Components . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1
Base configuration components. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1
Front view of base configuration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1
Rear view of base configuration. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
Internal components . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
Printer options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
Front view of printer options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
Rear view of printer options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4
Front Panel Usage. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5
Front panel description . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5
Menu Map . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6
Accessing printable pages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6
Error Messages. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6
Driver Features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7
Print-quality modes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8
Secure prints, proof prints, and saved prints . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11
Separation pages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14
Printing multiple pages to a single sheet (N-up) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15
Booklet printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16
Negative and mirror images . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18
Scaling. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19
Auto Fit . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20
Watermarks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21
Image smoothing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23
Custom size paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24
Cover pages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28
Printer Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .30
Printing the Startup Page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30
Power Saver . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31
Protected mode for the front panel menus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31
Load paper timeout . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32
Front panel intensity . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32
Front panel contrast. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33
Intelligent Ready mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33
Front panel language . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34
Copyright © 2002 Xerox Corporation. All Rights Reserved. i
Page 4
Fonts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .35
Resident typefaces (PostScript) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35
Resident typefaces (PCL5e/6) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35
Printing a sample of available fonts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35
Downloading fonts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37
Downloading fonts from a Macintosh . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38
Downloading fonts from a PC . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38
Index. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39
Phaser™ 4400 Laser Printer ii
Page 5
Printer Components
This section covers:
■ Base configuration components — see page 1.
■ Internal components — see page 2.
■ Printer options — see page 3.
Base configuration components
Front view of base configuration
2
3
4
1
Phaser™ 4400 Laser Printer
5
6
7
1. Paper exit slot
2. Standard Output Tray
3. Front panel
4. Front cover release
5. Multi-Purpose Tray
6. Multi-Purpose Tray extension
7. Power switch
8. Tray 1
9. Paper level gauge
8
9
P4400-94
Copyright © 2002 Xerox Corporation. All Rights Reserved. 1
Page 6
Rear view of base configuration
Printer Components
2
3
4
5
1. Option cover
2. Rear cover release
3. Rear cover (shown closed)
4. Parallel connector
5. USB connector
6. Ethernet UTP connector
7. Power cord receptacle
1
9
6
P4400-95
7
8
8. Left cover
9. Ventilation slots
Internal components
1
2
P4400-98
1. Print Cartridge
2. Front cover (shown open)
1
2
P4400-99
1. Fuser Cartridge
2. Rear Cover (shown open)
Phaser™ 4400 Laser Printer 2
Page 7
Printer Components
Printer options
In addition to the options shown on the following pages, other available options include:
■ Internal hard drive
■ Additional memory
■ 16 Mbytes Flash Memory DIMM
■ Phaser 4400B to 4400N upgrade
For part numbers and information about these options as well as consumables and paper, refer to the
Supplies section of the Support Guide on the Interactive Documentation CD-ROM or link to the
Xerox supplies web site at: www.xerox.com/officeprinting/4400supplies
Front view of printer options
1
.
1. 500-Sheet Stacker
2. Envelope feeder
3. 550-sheet feeder with tray
4. 550-sheet feeder with tray
2
3
4
P4400-96
Phaser™ 4400 Laser Printer 3
Page 8
Rear view of printer options
1
1. Automatic duplex unit
Printer Components
P4400-97
Phaser™ 4400 Laser Printer 4
Page 9
Phaser™ 4400 Laser Printer
Front Panel Usage
Front panel description
The front panel:
■ Displays the printer’s operating status (Printing, Ready to Print, etc.).
■ Alerts you to load paper, replace consumables, and clear jams.
■ Enables you to access tools and information pages to help troubleshoot problems.
■ Enables you to change printer settings and network settings; driver settings override the printer’s
front panel settings.
■ Enables you to print Secure Print, Proof Print, and Saved Print jobs that you have stored on the
printer’s optional hard disk. For more information, see the printer driver help or the
Driver Features section of the Features Guide on the Interactive Documentation CD-ROM.
■ Whenever you insert paper in a tray, alerts you to select the paper type so that the correct fuser
setting is used. For more information, see the Trays section of the Trays and Paper Guide on the
Interactive Documentation CD-ROM.
1
2
3
4
6
5 7
1 Status indicator light
Blinks = Printer is busy
Green = OK
Yellow = Warning, continues to print
Red = Problem, stops printing
2 Graphic front panel display 7OK key
3 Cancel Print key 8Information key
4Back key
5 Up Arrow key
6Down Arrow key
8
P4400-102
Scrolls upward through the menus
Scrolls downward through the menus
Provides additional details about the current display
message, such as jam clearing instructions
Copyright © 2002 Xerox Corporation. All Rights Reserved. 5
Page 10
Menu Map
For a complete list of printable pages, print the Menu Map:
1. Select Menus on the front panel and press the OK key.
Front Panel Usage
2. Select
Print Menu Map and press the OK key.
Accessing printable pages
Access these pages from the Printable Pages Menu (or the Support Menu):
1. At the front panel, scroll to the
Up Arrow key and press the OK key.
2. Scroll to menu item for the desired printable page (such as
the Down Arrow or Up Arrow key and press the OK key.
Printable Pages Menu using the Down Arrow or
Print Paper Tips Page) using
Error Messages
When there is a problem with the printer, the front panel display (1) shows the error message. Press the
i button (2) for more information about the error message and ways to solve the problem.
1
2
P4400-113
Phaser™ 4400 Laser Printer 6
Page 11
Print Menu Map
Prints this page
Supplies Info Menu
Provides supplies
usage information
Connection
Setup Menu
Provides tools to help
connect the printer
Print Paper Tips Page
Print Cartridge Toner Life
Print Connection Setup Page
Print Configuration Pages
TCP/IP Address Menu
*
TCP/IP
*
PHASERTM 4400 LASER PRINTER
Menu Map
Fuser Life
Reset Fuser Life
CentreWare IS
EtherTalk
NetWare
Set IPX Frame Type
*
*
*
*
Total Print Count
*
IPP
*
SLP
*
SSDP
Set Ethernet Speed
*
Parallel Setup Menu
USB Setup Menu
Reset Connection Setup
Printer Setup Menu
Provides tools to set
up the default printer
behavior
Printable Pages
Menu
Provides a list of all
of the pages stored
in the printer for easy
printing
Support Menu
Provides tools and
information on
troubleshooting
the printer
Items marked with do
not appear on the 4400B.
Optional Features
Legend:
Requires optional
1 Hard drive
2 Trays
3 Stacker
4 Duplex unit
5 Flash DIMM
Page 1 of 1
*
Print Configuration Pages
Set Front Panel Language
Tray Setup Menu
Intelligent Ready
Startup Page
Set Front Panel Intensity
Set Front Panel Contrast
Set Power Saver Timeout
Set Load Paper Timeout
Proof Print Jobs
Saved Print Jobs
Secure Print Jobs
Office Demonstration
2-Sided Demonstration
11
1
1
4
Print PCL Font List
Print PostScript Font List
Print Test Prints
Print Help Guide
Printer Identification
Improve Print Quality?
MPT Setup Menu
Envelope Feeder Setup Menu
Tray 1 Setup Menu
Tray 2 Setup Menu
Tray 3 Setup Menu
Set Custom Units
Set Tray Sequence
Fuser Configuration Menu
Output Tray Switch
2
2
2
3
Low Toner Prints
Job Defaults Menu
Accessible Front Panel
Reset Printer Setup Menu
Print Disk Directory
Print Flash Directory
5
Print Usage Profile
Print Configuration Pages
Print Help Guide
Print Diagnostics Pages
Print Paper Tips Page
Model
Printer Name
Print Server
IP Address
Select for Installation
Serial #
Activation Date
Print Diagnostics Pages
Print Paper Tips Page
Network Questions?
*
*
*
*
Supplies Info Menu
same as above
Resolve Paper Jams?
Set Paper Source
Set Paper Destination
Job Offset
Set 2-Sided Printing
Set Print Quantity
Set Print-Quality Mode
PostScript Job
Defaults Menu
PCL Job Defaults Menu
Reset Job Defaults
Reset Printer Setup NOW
Power Saver
Metric Defaults
3
3
4
Print Connection Setup Page
Print Startup Page
Print Menu Map
Service Pages Menu
Print Connection Setup Page
Print Configuration Pages
Print NetWare Start Log
Print NetWare Runtime Log
Print TCP/IP Start Log
Print TCP/IP Runtime Log
Print AppleTalk Start Log
Print AppleTalk Runtime Log
Print Hardware Start Log
PostScript Error Info
Reset Connection Setup
Print Paper Tips Page
Online Jam Prevention Guide
*
Usage Profile Menu
Service Tools Menu
Error info
Image Smoothing
Edge-to-Edge Printing
Set Font Number
Set Pitch
Set Point Size
Select Symbol Set
Set Orientation
Set Form Length
Line Termination
Edge-to-Edge Printing
Print NetWare Start Log
Print NetWare Runtime Log
Print TCP/IP Start Log
Print TCP/IP Runtime Log
Print AppleTalk Start Log
Print AppleTalk Runtime Log
Print Hardware Start Log
Print Usage Profile
Email Full Report
Email Job Report
Reset NVRAM
Fault History
Hexadecimal Mode
*
*
Page 12
Driver Features
This section covers the following:
■ Print-quality modes — see page 8.
■ Secure prints, proof prints, and saved prints — see page 11.
■ Separation pages — see page 14.
■ Printing multiple pages to a single sheet (N-up) — see page 15.
■ Booklet printing — see page 16.
■ Negative and mirror images — see page 18.
■ Scaling — see page 19.
■ Auto Fit — see page 20.
■ Watermarks — see page 21.
■ Image smoothing — see page 23.
■ Custom size paper — see page 24.
Phaser™ 4400 Laser Printer
■ Cover pages — see page 28.
Copyright © 2002 Xerox Corporation. All Rights Reserved. 7
Page 13
Driver Features
Print-quality modes
You can choose among two print-quality modes to obtain the best combination of speed and print
quality for your job. Other printing options are also available.
Print-quality mode
600x600 dpi
■ General-purpose mode for high-speed printing.
■ Suitable for most office use.
True 1200x1200 dpi
■ Highest-quality prints.
■ Unavailable in the Phaser 4400B model.
Other printing options
Draft
■ Reduces the amount of toner placed on the page.
■ Causes pages to be printed lighter.
Fax Friendly Black
■ Changes shades of gray to textured patterns of black and white.
■ Available upon request; for more information, contact Xerox Customer Support.
Maximum speed
For all print-quality modes, the maximum speed is the following:
■ Plain letter-sized paper: up to 26 ppm
■ Plain A4-sized paper: up to 25 ppm
The approximate number of pages per minute (ppm) does not include I/O or image processing time.
Two-sided (duplex) jobs, complex jobs, and jobs with fuser temperatures other than Medium can run at
a slower speed.
Phaser™ 4400 Laser Printer 8
Page 14
Selecting a print-quality mode
Operating System Driver Instructions
Driver Features
MacOS 8 / MacOS 9 PostScript
MacOS X PostScript
Windows 95,
Windows 98, or
Windows Me
Windows 95,
Windows 98, or
Windows Me
PostScript
PCL5e
1. From the File menu, select Print.
2. In the Print dialog box, select the Print Quality pull-
down menu.
3. Select the desired mode for Quality.
(For Draft Mode, click the Advanced Options tab.)
1. From the File menu, select Print.
2. In the Print dialog box, select the Printer Features
pull-down menu.
3. Select the Print Quality tab.
4. Select the desired mode for Quality.
(For Draft Mode, click the Advanced Options tab.)
1. From the File menu, select Print.
2. Click the Properties button.
3. On the Setup tab under Print Quality, select 600x600
dpi or True 1200x1200 dpi.
(For Draft Mode, click More Layout Options.)
PCL5e supports only 600x600 dpi and draft mode.
1. From the File menu, select Print.
2. Click the Properties button.
Windows 95,
Windows 98, or
Windows Me
Windows 2000 or
Windows XP
PCL6
PostScript
3. Click More Layout Options to change the Draft
option.
1. From the File menu, select Print.
2. Click the Properties button.
3. On the Image Options tab under Print Quality, move
the slider to 600x600 dpi or True 1200x1200 dpi.
(For Draft, click More Layout Options on the Setup
tab.)
1. From the File menu, select Print.
2. Click the Properties button.
3. On the Paper/Quality tab under Print Quality, select
600x600 dpi or True 1200x1200 dpi.
(For Draft Mode, click the Advanced button on the
Layout tab and change the setting under Document
Options and Printer Features.)
Phaser™ 4400 Laser Printer 9
Page 15
Selecting a print-quality mode (Continued)
Driver Features
Windows NT PostScript
Windows 2000 or
Windows XP
Windows NT PCL5e
Windows 2000,
Windows XP, or
Windows NT
PCL5e
PCL6
1. From the File menu, select Print.
2. Click the Properties button.
3. On the Paper/Quality tab under Print Quality, select
600x600 dpi or True 1200x1200 dpi.
(For Draft Mode, click the Advanced tab and change
the setting under Document Options and Printer
Features.)
PCL5e supports only 600x600 and draft mode.
1. From the File menu, select Print.
2. Click the Advanced button on the Layout tab.
3. Under Document Options and Printer Features, select
the Draft Mode option.
PCL5e supports only 600x600 and draft mode.
1. From the File menu, select Print.
2. Click the Advanced tab.
3. Under Document Options and Printer Features, select
the Image Quality option.
1. From the File menu, select Print.
2. Click the Properties button.
3. On the Image Options tab under Print Quality, select
600x600 dpi or True 1200x1200 dpi.
(For Draft, click More Layout Options on the Setup
tab.)
Phaser™ 4400 Laser Printer 10
Page 16
Driver Features
Secure prints, proof prints, and saved prints
These features are available if your printer has an internal hard drive. Choose one of the following
special job types:
■ Secure Print: Print confidential documents; your 4-digit numeric password-protected jobs are
stored on the printer’s hard drive. The jobs print only after you enter the 4-digit number on the
printer's front panel, then are automatically deleted from the hard drive.
■ Proof Print: Print only one copy of a multiple copy job so you can proof the copy. To print the
remaining copies, select the job name on the printer's front panel; the job is then automatically
deleted from the hard drive. If you do not want the remaining copies, delete the job at the front
panel.
■ Saved Print: Store the job on the printer’s hard drive so you can print it on demand. The job is not
deleted after printing. This is useful for any document you frequently print, such as tax forms,
personnel forms, or requisition forms.
Note
These jobs are stored on the hard drive and remain in the printer even when it is powered off.
There is a limit of 100 jobs on the hard drive per type. When the printer reaches the limit, it
deletes the oldest job per type automatically before adding a new one.
Specifying a secure print, proof print, or saved print job
Operating System Driver Instructions
MacOS 8 / MacOS 9 PostScript
1. In the Print dialog box, click on General.
2. Select Job Type from the pull-down menu, then choose
the job type.
3. For a secure print job, enter a 4-digit password to assign
to this job.
For proof print and saved print jobs, enter the name you
want to give this job.
MacOS X PostScript
1. In the Print dialog box, select the Printer Features
pull-down menu.
2. Select the Job Type tab, and then select Secure Print,
Proof Print, or Saved Print.
3. From the drop-down lists, select the numbers for the
password.
Windows 95,
Windows 98, or
Windows Me
PostScript
1. From the File menu, select Print.
2. Click the Properties button.
3. On the Output Options tab, choose the Job Type.
4. For a secure print job, enter a 4-digit password to assign
to this job.
For proof print and saved print jobs, enter the name you
want to give this job.
Phaser™ 4400 Laser Printer 11
Page 17
Specifying a secure print, proof print, or saved print job (Continued)
Driver Features
Windows 95,
Windows 98, or
Windows Me
Windows 2000,
Windows XP, or
Windows NT
Windows 2000 or
Windows XP
PCL5e
PCL6
PostScript
PCL5e
1. From the File menu, select Print.
2. Click the Properties button.
3. On the Setup tab, choose the Job Type.
4. For a secure print job, enter a 4-digit password to assign
to this job.
For proof print and saved print jobs, enter the name you
want to give this job.
1. From the File menu, select Print.
2. Click the Properties button.
3. On the Output Options tab, choose the job type.
4. For proof print and saved print jobs, enter the name you
want to give this job.
For a secure print job, enter a numeric (4-digit)
password to assign to this job.
1. From the File menu, select Print.
2. Click the Properties button.
3. On the Layout tab, click the Advanced button.
4. Select the Job Type.
5. For a secure print job, enter a 4-digit password to assign
to this job.
For proof print and saved print jobs, enter the name you
want to give this job.
Windows NT PCL5e
Windows 2000,
Windows XP, or
Windows NT
PCL6
1. From the File menu, select Print.
2. Click the Properties button.
3. Click the Advanced tab and select the Job Type under
Document Options.
4. For a secure print job, enter a 4-digit password to assign
to this job.
For proof print and saved print jobs, enter the name you
want to give this job.
1. From the File menu, select Print.
2. Click the Properties button.
3. On the Setup tab, choose the job type.
4. For a secure print job, enter a 4-digit password to assign
to this job.
For proof print and saved print jobs, enter the name you
want to give this job.
Phaser™ 4400 Laser Printer 12
Page 18
Printing secure jobs
To print your secure print jobs, specify the 4-digit password on the printer’s front panel:
Driver Features
1. Scroll to the
2. Scroll to
3. Scroll to the correct first digit of the password.
Note
4. Press the OK key.
5. Repeat steps 3 and 4 for the second, third, and fourth digits.
6. If necessary, press the Down Arrow key to scroll to Print.
7. Press the OK key to print the job.
Printable Pages Menu using the Down Arrow key and press the OK key.
Secure Print Jobs and press the OK key.
If you entered fewer than four digits in the driver’s Password field, enter zeros before your
password so that there are four digits entered in the front panel. For example, if you entered
222 in the driver, enter
a previous digit. All jobs with this numeric password will print after you press the OK key
for the fourth digit.
0222 in the front panel. You can use the Back key to move back to
Printing saved jobs and proof jobs
To print a saved print job or the remaining copies of a proof print job, select the job name on the
printer's front panel:
1. Scroll to the
2. Scroll to
3. Scroll until you find your job name. They are arranged alphabetically.
4. Press the OK key.
5. Scroll to
6. Scroll to the desired number of copies and press the OK key to print the job. If your job is a proof
job, it is automatically deleted after being printed.
Printable Pages Menu using the Down Arrow key, then press the OK key.
Proof Print Jobs or Saved Print Jobs and press the OK key.
Print and Delete or Print and Save and press the OK key.
Deleting saved jobs or proof jobs
To delete a saved print job or the remaining copies of a proof print job, select the job name on the
printer's front panel:
1. Scroll to the
2. Scroll to
3. Scroll until you find your job name. They are arranged alphabetically.
4. Press the OK key.
5. Scroll to
Printable Pages Menu using the Down Arrow key, then press the OK key.
Proof Print Jobs or Saved Print Jobs and press the OK key.
Delete and press the OK key to delete the job.
Phaser™ 4400 Laser Printer 13
Page 19
Driver Features
Separation pages
You can have the printer insert a separation page (a divider page or slipsheet) after a print job, between
copies of a print job, or between individual pages of a print job. You can also specify the tray to use as
the source for the separation pages.
Specifying separation pages
Operating System Driver Instructions
MacOS 8 / MacOS 9
MacOS X
Windows 95,
Windows 98, or
Windows Me
Windows 2000,
Windows XP, or
Windows NT
Windows 2000 or
Windows XP
PostScript
PCL5e
PCL6
PostScript
PCL6
PCL5e
1. In the Print dialog box, click on General.
2. Select Advanced Media Options from the pull-down
menu.
3. Select the location of the separation pages and the tray
source.
1. In the Print dialog box, select the Printer Features
pull-down menu.
2. Select the Advanced Options tab and select Separation
Pages.
1. From the File menu, select Print.
2. Click the Properties button.
3. On the Output Options tab, select the location of the
separation pages and the tray source.
1. From the File menu, select Print.
2. Click the Properties button.
3. On the Output Options tab, select the location of the
separation pages and the tray source.
1. From the File menu, select Print.
2. Click the Properties button.
3. Click the Layout tab and click the Advanced button.
4. Under Document Options, select the location of the
separation pages and the tray source.
Windows NT PCL5e
1. From the File menu, select Print.
2. Click the Properties button.
3. Click the Advanced tab and under Document Options
select the location of the separation pages and the tray
source.
Phaser™ 4400 Laser Printer 14
Page 20
Driver Features
Printing multiple pages to a single sheet (N-up)
When printing a multiple-page document, you can choose to print more than one page on a single sheet
of paper. You can choose to print one, two, four, six, nine, or 16 pages per sheet (per side if printing
duplex).
Printing multiple pages on a single sheet of paper
Operating System Driver Instructions
MacOS 8 / MacOS 9 PostScript
MacOS X PostScript
Windows 95,
Windows 98, or
Windows Me
Windows 2000 or
Windows XP
Windows NT PostScript
PostScript
PCL5e
PCL6
PostScript
PCL5e
1. In the Print dialog box, click on General.
2. Select Layout from the pull-down menu, and then select
the number of pages per sheet.
1. In the Print dialog box, select the Layout pull-down
menu.
2. Select a layout.
1. From the File menu, select Print.
2. Click the Properties button.
3. On the Setup tab, click the More Layout Options
button
4. Choose the number of pages per sheet from the drop-
down list. When you print more than one page on a
sheet, you can also print a border around each page.
1. From the File menu, select Print.
2. Click the Properties button.
3. On the Layout tab, choose the number of pages per
sheet from the drop-down list.
1. From the File menu, select Print.
2. Click the Properties button.
3. On the Advanced tab, under Document Options, select
the desired Page Layout (N-up) Option.
Windows NT PCL5e Not supported
Windows 2000,
Windows XP, or
Windows NT
PCL6
1. From the File menu, select Print.
2. Click the Properties button.
3. On the Setup tab, click the More Layout Options
button.
4. Choose the number of pages per sheet from the drop-
down list. When you print more than one page on a
sheet, you can also print a border around each page.
Phaser™ 4400 Laser Printer 15
Page 21
Driver Features
Booklet printing
If your printer has the duplexing feature set, you can print a document in the form of a small book. You
can create booklets for any paper size that is supported for 2-sided (duplex) printing. The driver
automatically reduces each page image and prints two pages per side. The pages are printed in the
correct order so that you can fold and staple the pages to create a booklet.
Creep and gutter
When you choose to print booklets, you can also specify the creep and gutter in the Windows 95 /
Windows 98 / Windows Me driver. The gutter is the horizontal distance from the fold to the page
image (in points). The creep is the distance that page images are shifted inward (in 10ths of a point); this
compensates for the thickness of the folded paper, which otherwise would cause the inner page images
to shift slightly outward.
Gutter Creep
Phaser™ 4400 Laser Printer 16
Page 22
Specifying booklet printing
Operating System Driver Instructions
Driver Features
MacOS 8 / MacOS 9 or
MacOS X
Windows 95,
Windows 98, or
Windows Me
Windows 2000 or
Windows XP
Windows NT PostScript
Windows 2000,
Windows XP, or
Windows NT
PostScript Not supported.
PostScript
PCL5e
PCL6
PostScript
PCL5e
PCL5e
PCL6
1. From the File menu, select Print.
2. Click the Properties button.
3. On the Setup tab, click More Layout Options.
4. Check Print Booklet Style option. You can also specify
the creep and gutter.
1. From the File menu, select Print.
2. Click the Properties button.
3. On the Layout tab, choose Booklet from the Pages per
Sheet drop-down list.
Not supported
1. From the File menu, select Print.
2. Click the Properties button.
3. On the Setup tab, click More Layout Options.
4. Check Print Booklet Style in the More Layout
Options box. You can also specify the creep and gutter
in this box.
Phaser™ 4400 Laser Printer 17
Page 23
Driver Features
Negative and mirror images
You can print your pages as a negative image (reverses the light and dark areas in your printed image)
and/or mirror image (flips images horizontally on pages when printed).
To select negative or mirror images in a supported driver:
Specifying negative and mirror images
Operating System Driver Instructions
MacOS 8 / MacOS 9 PostScript
Windows 95,
Windows 98, or
Windows Me
Windows 95,
Windows 98, or
Windows Me
Windows 2000 or
Windows XP
Windows NT PostScript
PostScript
PCL5e
PCL6
PostScript
1. From the File menu, select Page Setup
2. Choose PostScript Options from the pull-down menu,
and then select Invert Image (to print a negative image)
or Flip Horizontal (to print a mirror image).
1. From the File menu, select Print.
2. Click the Properties button.
3. On the Setup tab, click More Layout Options.
4. Select Print as a Negative Image and/or Print as a
Mirror Image.
Not supported
1. From the File menu, select Print.
2. Click the Properties button.
3. From the Layout tab, click Advanced.
4. Under Document Options and PostScript Options,
select either Yes or No for Mirrored Output and
Negative Output.
1. From the File menu, select Print.
2. Click the Properties button and click the Advanced tab.
3. Under Document Options and PostScript Options,
select either Yes or No for Mirrored Output and
Negative Output.
Windows 2000,
Windows XP, or
Windows NT
PCL5e
PCL6
Not supported
Phaser™ 4400 Laser Printer 18
Page 24
Driver Features
Scaling
You can reduce or enlarge your page images when they are printed. You select a scaling value between
25 and 400 percent. The default is 100 percent.
50% 100% 200%
Specifying scaling
Operating System Driver Instructions
MacOS 8 / MacOS 9
MacOS X
Windows 95,
Windows 98, or
Windows Me
PostScript
PCL5e
PCL6
1. From the File menu, select Page Setup
2. Specify the percentage in the box after Scaling.
1. From the File menu, select Print.
2. Click the Properties button.
3. On the Setup tab, click More Layout Options,
4. Specify the percentage to scale in the Percentage box.
Windows 2000 or
Windows XP
PostScript
PCL5e
1. From the File menu, select Print.
2. Click the Properties button.
3. From the Layout tab, click Advanced.
4. In the box under Graphic, select the desired percentage
for Scaling.
Windows NT PostScript
PCL5e
1. From the File menu, select Print.
2. Click the Properties button and click the Advanced tab.
3. Under Graphic, select the desired percentage for
Scaling.
Windows 2000,
Windows XP, or
Windows NT
PCL6
1. From the File menu, select Print.
2. Click the Properties button.
3. On the Setup tab, click More Layout Options,
4. Specify the percentage to scale in the Percentage box.
Phaser™ 4400 Laser Printer 19
Page 25
Driver Features
Auto Fit
When the printer uses a paper size that is different from the size specified in your driver, the Auto Fit
feature enlarges or reduces the print image to fit the paper size it prints on. If this feature is turned off
and the paper is not the same size as the print image, only a portion of the image will print, or the whole
image prints on only a portion of the paper.
The default value for this feature is on.
Turning off Auto Fit
Operating System Driver Instructions
MacOS 8 / MacOS 9
MacOS X
Windows 95,
Windows 98, or
Windows Me
Windows 2000,
Windows XP, or
Windows NT
Windows 2000,
Windows XP, or
Windows NT
PostScript
PCL5e
PCL6
PostScript
PCL5e
PCL6
1. In the Print dialog box, click on General.
2. Select Advanced Media Options from the pull-down
menu, then select whether to have Auto Fit on or off.
1. In the Print dialog box, select the Printer Features
pull-down menu.
2. Select the Advanced Options tab, then select whether
to have Auto Fit on or off.
Not supported
1. From the File menu, select Print.
2. Click the Properties button.
3. On the Paper/Quality tab, select Choose Specific
Tray.
4. Clear the Auto-Fit checkbox.
Not supported
Phaser™ 4400 Laser Printer 20
Page 26
Driver Features
Watermarks
A watermark is text (independent of that provided by the printing application) that is printed on the first
page or every page of the document. For example, terms like Draft, Confidential, Date, Version, that
you might stamp on a paper before distribution, can be inserted with a watermark.
You can create a watermark or edit an existing watermark’s text, location, and angle. Using the
Windows driver, you can also choose to print the watermark only on the first page, print the watermark
in the background, or print the text of the watermark as an outline (instead of filled text).
Note
Not all applications support watermark printing.
Selecting, creating, and editing watermarks
Operating System Driver Instructions
MacOS 8 / MacOS 9 or
MacOS X
Windows 95,
Windows 98, or
Windows Me
PostScript
Not supported
1. From the File menu, select Print.
2. Click the Properties button.
3. On the Setup tab, click More Layout Options.
4. Click Watermark to display the Watermarks dialog
box.
Windows 95,
Windows 98, or
Windows Me
Windows 2000 or
Windows XP
PCL5e
PCL6
PostScript
PCL5e
1. From the File menu, select Print.
2. Click the Properties button, and then click the
Watermarks tab.
1. From the File menu, select Print.
2. Click the Properties button.
3. From the Layout tab, click Advanced.
4. In the box under Document Options and
Printer Features, click Modify, then select the desired
watermark in the Modify Watermarks dialog box.
Windows NT PostScript Not supported
Phaser™ 4400 Laser Printer 21
Page 27
Selecting, creating, and editing watermarks (Continued)
Driver Features
Windows NT PCL5e
Windows 2000,
Windows XP, or
Windows NT
PCL6
1. From the File menu, select Print.
2. Click the Properties button.
3. From the Layout tab, click Advanced.
4. In the box under Document Options, click
Watermark.
5. Select the desired watermark in the Watermark Editor
dialog box.
1. From the File menu, select Print.
2. Click the Properties button, and then click the
Watermarks tab.
Phaser™ 4400 Laser Printer 22
Page 28
Driver Features
Image smoothing
Image smoothing blends adjacent black and gray areas in low-resolution images for smoother edge
transitions. For example, use image smoothing to improve the appearance of a 72 dpi image
downloaded from the World Wide Web. Image smoothing is not recommended for 300 dpi or higher
resolution images.
To select image smoothing in a supported driver:
Image smoothing
Operating System Driver Instructions
MacOS 8 / MacOS 9 PostScript
MacOS X PostScript
Windows 95,
Windows 98, or
Windows Me
Windows 95,
Windows 98, or
Windows Me
Windows 2000 or
Windows XP
PostScript
PCL5e
PCL6
PostScript
1. In the Print dialog box, click on General.
2. Select Advanced Options from the pull-down menu,
then select whether to have Image Smoothing on or off.
1. In the Print dialog box, select the Printer Features
pull-down menu.
2. Select whether to have Image Smoothing on or off.
1. From the File menu, select Print.
2. Click the Properties button.
3. On the Setup tab, click More Layout Options.
4. Click Image Smoothing checkbox.
Not supported
1. From the File menu, select Print.
2. On the Layout tab, click the Advanced button.
3. In the box under Document Options and
Printer Features, select either On or Off for Image
Smoothing.
Windows NT PostScript
1. From the File menu, select Print.
2. Click the Properties button.
3. On the Advanced tab under Document Options and
Printer Features, select either On or Off for Image
Smoothing.
Windows 2000,
Windows XP, or
Windows NT
PCL5e
PCL6
Not supported
Phaser™ 4400 Laser Printer 23
Page 29
Driver Features
Custom size paper
In addition to the wide variety of standard paper sizes available for this printer, you can use custom size
paper. For a list of paper sizes, see the Supported Papers section of the Trays and Paper Guide on the
Interactive Documentation CD-ROM.
To print on custom size paper:
1. Load the paper in a tray or in the Multi-Purpose Tray. (Custom sized envelopes and post cards can
be loaded in the envelope feeder.) For more information, see the Trays section of the Trays and
Paper Guide on the Interactive Documentation CD-ROM.
Top view:
A. Simplex printing, B. Duplex printing
B
A
P4400-17
2. When the front panel prompts you to confirm the type and size of paper:
For Tray 1, 2, or 3:
a. Scroll to the correct paper type and press the OK key to save your selection.
b. To set the tray for custom size paper and specify the dimensions, on the front panel, with
Menus highlighted, press the OK key.
c. Scroll to
d. Scroll to
e. Scroll to
f. If you don’t see a selection for
OK key to change
g. Scroll to
h. Press the Down Arrow or Up Arrow key to scroll to the value for X, and then press the
OK key. (The X value is the measurement from the left to the right of the paper in the tray.)
Printer Setup Menu by pressing the Down Arrow key and press the OK key.
Tray Setup Menu and press the OK key.
Tray # Setup Menu (where # is the number of the tray) and press the OK key.
Set Custom X, scroll to Custom Size and press the
Custom Size to On.
Set Custom X and press the OK key.
A
B
P4400-26
i. Scroll to
j. Press the Down Arrow or Up Arrow key to scroll to the value for Y, and then press the OK
key. (The Y value is the measurement from the front to the back of the paper in the tray.)
Phaser™ 4400 Laser Printer 24
Set Custom Y and press the OK key.
Page 30
For the Multi-Purpose Tray:
Driver Features
a. Scroll to
Change Paper Type by pressing the Down Arrow key and press the OK key.
b. Scroll to the correct paper type and press the OK key to save your selection.
c. Scroll to
d. Scroll to
e. Scroll to
Change Paper Size and press the OK key.
Custom and press the OK key.
Set Custom X and press the OK key.
f. Press the Down Arrow or Up Arrow key to scroll to the value for X, and then press the OK
key. (The X value is the measurement from the left to the right of the paper in the tray.)
g. Scroll to
Set Custom Y and press the OK key.
h. Press the Down Arrow or Up Arrow key to scroll to the value for Y, and then press the OK
key. (The Y value is the measurement from the front to the back of the paper in the tray.)
3. Select the custom size in the printer driver.
Selecting custom size paper
Operating System Driver Instructions
MacOS 8 / MacOS 9 PostScript
1. From the File menu, select Print.
2. In the Page Setup dialog box, select the Custom Page
Sizes pull-down menu.
3. Press New to enter a new custom page size. A dialog
box appears where you can enter the width and height,
margins, and name of the custom page size.
MacOS X PostScript Not supported
Windows 95,
Windows 98, or
Windows Me
PostScript
PCL5e
PCL6
1. From the File menu, select Print.
2. Click the Properties button.
3. On the Setup tab:
■ If you select a specific tray and the tray displays
Custom to indicate that it has custom size paper, click
the Custom button to enter the dimensions of the
custom size paper in the Width and Height boxes.
■ If you select Automatic for the paper source and select
Custom Size for the paper size, click the Custom button
to enter the width and height values of the desired
custom size paper in the Width and Height boxes. The
values for width and height are initially 0. If you
previously entered information in the boxes, the values
are automatically entered.
■ If a tray has paper with the width and height values you
entered, the job is printed on that paper. If a tray doesn’t
have paper with the values, it prompts you to load that
paper.
Phaser™ 4400 Laser Printer 25
Page 31
Selecting custom size paper (Continued)
Driver Features
Windows 2000,
Windows XP, or
Windows NT
PostScript
1. From the File menu, select Print.
2. Click the Properties button.
3. On the Paper/Quality tab:
■ If you select Choose Specific Tray, you can select the
tray containing the custom size paper.
■ If you select Automatic, you can select your custom
size from the Paper Size drop-down list.
■ Click the My Custom Sizes button and highlight the
custom size in the Current Selection list. The Name,
Width, and Height boxes display the details about the
highlighted custom size and the sample image changes
to represent a scaled version of the custom size.
■ To create a new custom size:
a. Click New.
b. Enter the new name in the Name box.
c. Enter the dimensions in the Width and Height
boxes. The sample image changes to represent a
scaled version of the new custom size. (Select
Show Metric Units to change from inches to
millimeters.)
Windows 2000,
Windows XP, or
Windows NT
d. Click Save to add the new size to the list. Click
Cancel to exit without saving the new custom size.
e. To exit, click Close.
■ The My Custom Sizes box lists existing custom sizes
that are supported by the current printer. Since these
custom sizes are saved in your computer’s operating
system, they are available for you to select in your
applications.
■ If you create a custom size in certain applications, the
driver lists the custom size automatically.
PCL5e Not supported in driver; set custom sizes within the application.
Phaser™ 4400 Laser Printer 26
Page 32
Selecting custom size paper (Continued)
Driver Features
Windows 2000,
Windows XP, or
Windows NT
PCL6
1. From the File menu, select Print.
2. Click the Properties button.
3. On the Setup tab:
■ If you select a specific tray and the tray displays
Custom to indicate that it has custom size paper, click
the Custom button to enter the dimensions of the
custom size paper in the Width and Height boxes.
■ If you select Automatic for the paper source and select
Custom Size for the paper size, click the Custom button
to enter the width and height values of the desired
custom size paper in the Width and Height boxes. The
values for width and height are initially 0. If you
previously entered information in the boxes, the values
are automatically entered.
■ If a tray has paper with the width and height values you
entered, the job is printed on that paper. If a tray doesn’t
have paper with the values, it prompts you to load that
paper.
Phaser™ 4400 Laser Printer 27
Page 33
Driver Features
Cover pages
A cover page is the first or last page of a document. This printer allows you to choose a different paper
source for the cover than for the body of a document. For instance, you can use your company
letterhead for the first page of a document. You can also use card stock for the first and last pages of a
report.
■ You can use any paper tray as the source for cover pages.
■ Make sure that the cover page is the same size as the paper used for the rest of your pages. If you
specify a different size in the driver than the tray you select as a cover pages source, your cover(s)
print on the same paper as the rest of your document.
Cover page choices
■ None - Prints the first and last pages of your document using the same paper as the rest of your
document.
■ First Page Only - Prints the first page of your document from a different tray than the rest.
■ First and Last Pages - Prints the first and last pages of your document from a different tray than
the rest.
If you select First Page Only or First and Last and you select 2-sided printing, the first two pages of
the job print on the front cover.
If you select First and Last Pages and you select 2-sided printing, both the first two pages and last two
pages (for a document with an even number of pages) of the job print on the front and back cover pages.
Note
For a blank back cover, you must include a blank last page in your document.
Phaser™ 4400 Laser Printer 28
Page 34
Selecting cover pages
Operating System Driver Instructions
Driver Features
MacOS 8 / MacOS 9 or
MacOS X
Windows 95,
Windows 98, or
Windows Me
Windows 2000 or
Windows XP
Windows NT PostScript
Windows 2000 or
Windows XP
PostScript Not supported
PostScript
PCL5e
PCL6
PostScript
PCL5e
1. From the File menu, select Print.
2. Click the Properties button.
3. On the Output Options tab, select First Page Only or
First and Last Pages.
4. Select the tray to use for the covers from the Source
drop-down list.
1. From the File menu, select Print.
2. Click the Properties button.
3. On the Paper/Quality tab under Cover Pages, select
First Page Only or First & Last Pages.
4. Select the tray to use for the covers from the Source
drop-down list.
1. From the File menu, select Print.
2. Click the Properties button.
3. On the Advanced tab under Printer Features, select a
Cover Page and Cover Page Source.
1. From the File menu, select Print.
2. Click the Properties button.
Windows NT PCL5e
Windows 2000,
Windows XP, or
Windows NT
PCL6
3. On the Layout tab, click the Advanced button.
4. Under Document Options, select Cover Page options.
1. From the File menu, select Print.
2. Click the Properties button.
3. On the Advanced tab under Printer Features, select
Cover Page options.
1. From the File menu, select Print.
2. Click the Properties button.
3. On the Output Options tab, select First Page Only or
First and Last Pages.
4. Select the tray to use for the covers from the Source
drop-down list.
Phaser™ 4400 Laser Printer 29
Page 35
Phaser™ 4400 Laser Printer
Printer Settings
Printing the Startup Page
By default the printer produces a Startup Page each time the printer is turned on or reset. You can
disable the automatic printing of the Startup Page and later print it from the Printable Pages menu.
There are two methods for turning on/off the Startup Page:
■ Select from the printer’s front panel.
■ Use CentreWare Internet Services (IS) software.
To turn on/off the automatic printing of the Startup Page from the printer’s front panel:
1. With
2. Scroll to
3. Scroll to
4. To change the setting, press the OK key.
To turn on/off the automatic printing of the Startup Page using CentreWare IS software:
1. From your printer’s Internet Services home page, click Properties.
2. On the left side of the Properties page in CentreWare IS, click Printer Defaults.
3. If desired, change the setting for Print Startup Page (under User Preferences on the Printer
4. Click the Save Changes button on the bottom of the page.
To print the Startup Page at the front panel:
1. Scroll to the
2. Scroll to the
Menus highlighted, press the OK key.
Printer Setup Menu using the Up Arrow or Down Arrow key and press the
OK key.
Startup Page. The end of the line also displays the setting (On or Off).
Defaults page).
Printable Pages Menu using the Down Arrow or Up Arrow key and press the
OK key.
Print Startup Page using the Down Arrow or Up Arrow key and press the
OK key to print.
Copyright © 2002 Xerox Corporation. All Rights Reserved. 30
Page 36
Printer Settings
Power Saver
The printer enters a Power Saver low-energy consumption mode after a predefined period of time since
its last activity. In this mode, most printer electrical systems are shut down. When a print job is sent to
the printer, it wakes up the printer. You can also wake the printer by pressing the OK key on the front
panel.
If you find that the printer is going into Power Saver mode too often and you do not want to wait while
the printer wakes up, you can extend the length of time before the printer goes into Power Saver mode.
Change the timeout on the front panel as follows:
1. With
2. Scroll through the menu to
3. Scroll through the menu to
4. Select a Power Saver timeout value. Select a higher value if you want to extend the length of time
5. Press the OK key.
To turn off the Power Saver feature, use the following procedure:
1. With
2. Scroll through the menu to the
3. Scroll to the
4. Scroll through the menu to
5. Press the OK key to turn off.
Menus highlighted, press the OK key.
Printer Setup Menu using the Down Arrow key and press the
OK key.
Set Power Saver Timeout using the Down Arrow key and
press the OK key.
before the printer goes into Power Saver mode.
Menus highlighted, press the OK key.
Printer Setup Menu and press the OK key.
Reset Printer Menu using the Down Arrow key and press the OK key.
Power Saver using the Down Arrow key.
Protected mode for the front panel menus
You can put the printer into “protected mode” to prevent users from changing printer settings that may
impact the prints of other users from the front panel. Instead, users can select printing features through
the printer drivers only. In protected mode, users can access general menus that can improve their print
quality and direct them to user features, while locking the menus and items in menus that the system
administrator uses to manage the printer.
To enter or exit protected mode, use CentreWare IS software:
1. From your printer’s Internet Services home page, click Properties.
2. On the left side of the Properties page in CentreWare IS, click General and then click Printer
Defaults.
3. If desired, change the setting for Front Panel Menus (under User Preferences on the
Printer Defaults page).
■ Select On to have all menus available.
■ Select Off to lock all menu items that change printer setup values.
4. Click Save Changes on the bottom of the page.
Phaser™ 4400 Laser Printer 31
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Printer Settings
Load paper timeout
When the tray selection is set to Automatic but the printer does not have the selected type and size
loaded, the front panel prompts you to load the type and size required in the Multi-Purpose Tray. If you
do not load the requested paper within the load paper timeout, the printer picks paper from the default
tray.
To change the load paper timeout from the printer’s front panel:
1. With
2. Scroll to
3. Press the OK key.
4. Scroll to
5. Press the OK key.
6. Scroll through the list of values until your desired timeout appears. The values (
7. Press the OK key.
To change the load paper timeout using CentreWare IS software:
1. From your printer’s Internet Services home page, click Properties.
2. On the left side of the Properties page in CentreWare IS, click General and then click Printer
3. The setting for Load Paper Timeout is under Timeout Settings on the Printer Defaults page.
Menus highlighted, press the OK key.
Printer Setup Menu by pressing the Up Arrow or Down Arrow key.
Set Load Paper Timeout.
None, 1
Minute
length of time you want the printer to wait for you to load paper before printing. If you select a
value of
tray immediately.
Defaults.
Select one of the following choices: None, 1 Minute, 3 Minutes, 5 Minutes, or 10 Minutes, 1
Hour or 24 Hours; if you select a value of None, the printer times out immediately.
, 3 Minutes, 5 Minutes, or 10 Minutes, 1 Hour or 24 Hours), indicate the
None, the printer does not wait for paper to be inserted and uses the paper in the default
4. Click the Save Changes button on the bottom of the page.
Front panel intensity
To make the front panel text more readable, you can adjust the intensity of the front panel’s background
lighting:
1. On the front panel, with
2. Scroll to
3. Press the OK key.
4. Scroll to
5. Press the OK key.
6. Scroll until the desired front panel intensity is displayed. The intensity values range from
0 (no back ground light) to 10 (brightest background light).
7. Press the OK key.
Phaser™ 4400 Laser Printer 32
Printer Setup Menu by pressing the Up Arrow or Down Arrow key.
Set Front Panel Intensity.
Menus highlighted, press the OK key.
Page 38
Printer Settings
Front panel contrast
To make the front panel text more readable, you can adjust the contrast between the text and the
background:
1. On the front panel, with
2. Scroll to
3. Press the OK key.
4. Scroll to
5. Press the OK key.
6. Scroll the value until you achieve the desired contrast between the text and the background. The
values range from
7. Press the OK key.
Printer Setup Menu by pressing the Up Arrow or Down Arrow key.
Set Front Panel Contrast.
Menus highlighted, press the OK key.
1 to 10.
Intelligent Ready mode
Intelligent Ready mode is an automated system that monitors the printer’s usage and warms up the
printer when you are most likely to need it and puts it into Power Saver mode when you use it the least.
To turn Intelligent Ready mode on or off from the printer’s front panel:
1. With
2. Scroll through the menu to
3. Press the OK key.
Menus highlighted, press the OK key.
Printer Setup Menu using the Up Arrow or Down Arrow key.
4. Scroll through the menu to
To change the setting, press the OK key.
To select Intelligent Ready mode or schedule warmup/standby settings using CentreWare IS
software:
1. From your printer’s Internet Services home page, click Properties.
2. On the left side of the Properties page in CentreWare IS, click General and then click Warmup.
3. For Warmup Mode, select either Intelligent Ready or Scheduled (if you want to specify the
warmup/standby settings for each day).
4. If you selected Scheduled in step 3, make selections for each day’s warmup setting and standby
setting.
5. Click the Save Changes button on the bottom of the page.
Note
Although the front panel selections only enable you to turn Intelligent Ready mode on or off,
CentreWare IS enables you to specify particular printer warmup times.
Intelligent Ready using the Up Arrow or Down Arrow key.
Phaser™ 4400 Laser Printer 33
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Printer Settings
Front panel language
To change the language used for the text on the front panel, CentreWare IS, and many of the printable
pages:
1. On the front panel, with
2. Scroll to
OK key.
3. Scroll to
4. Scroll to the desired language and press the OK key.
Printer Setup Menu by pressing the Up Arrow or Down Arrow key and press the
Set Front Panel Language and press the OK key.
Menus highlighted, press the OK key.
Phaser™ 4400 Laser Printer 34
Page 40
Phaser™ 4400 Laser Printer
Fonts
Your printer uses the following types of fonts:
■ Resident fonts
■ Fonts pre-loaded or downloaded onto the printer’s optional hard drive
■ Fonts downloaded onto the printer’s optional Flash DIMM
■ Fonts downloaded into printer memory
■ Fonts downloaded with your print job from the application
Adobe Type Manager (ATM) software helps your computer display these fonts on your computer
screen as they will appear in your prints. If you don’t already have ATM on your computer, install it
from the printer’s CD-ROM. Also, install the printer’s screen fonts for your computer from the ATM
folder.
Resident typefaces (PostScript)
Printer-resident fonts are always available for printing. All printer configurations are shipped with 39
PostScript resident Roman fonts. Additionally, 97 Roman fonts are pre-loaded on the optional internal
hard drive. You can print a sample of the available PostScript fonts at the front panel.
Resident typefaces (PCL5e/6)
For PCL5e/6 printing, the printer provides a total of 81 resident PCL fonts, such as Courier, Times,
Univers, Arial, CG Times, CG Omega, Times New Roman, and Helvetica typefaces in medium, bold,
italic medium, and italic bold. You can print a sample of the available PCL5e/6 fonts at the front panel.
Printing a sample of available fonts
Listing the fonts from a Macintosh
Use the Apple Printer Utility to list the fonts available on the printer.
1. If you don’t already have the Apple Printer Utility on your computer, install it from the printer’s
CD-ROM.
2. Start the Apple Printer Utility by double-clicking the icon (in the PhaserTools folder on your
computer’s hard disk).
3. In the Printer Selector dialog box:
a. Under AppleTalk Zones, select your printer’s zone.
b. Under Printers, select your Phaser 4400 Laser Printer.
c. Click Open Printer.
4. From the File menu, select Print Font Samples.
Copyright © 2002 Xerox Corporation. All Rights Reserved. 35
Page 41
Listing the fonts from a PC
To list the fonts available on the printer, use the font download utility on the Xerox web site at:
www.xerox.com/officeprinting/support
.
Listing the fonts from your printer’s front panel
You can print both a PCL font list and a PostScript font list from the front panel:
Fonts
1. On the front panel, scroll to
Arrow key and press the OK key.
2. Scroll to either
the OK key.
Print PostScript Font List or to Print PCL Font List and press
Printable Pages Menu by pressing the Up Arrow or Down
Listing the fonts from CentreWare IS
You can print font samples from CentreWare IS if you have a hard drive on your printer.
1. Enter the printer’s IP address in your browser to open CentreWare IS.
2. Click the Print tab.
3. Click Print Help Pages.
4. Select either PostScript Font List or PCL Font List. You can only select one at a time.
5. Click the button to start to print.
Phaser™ 4400 Laser Printer 36
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Fonts
Downloading fonts
To supplement the resident fonts (which are always available for printing), downloadable fonts can be
sent from your computer and be stored in the printer’s memory or on the printer’s optional hard drive.
Adding more printer memory expands the number of fonts that can be stored in your printer’s memory
at once. See the Supplies section in the Support Guide on the Interactive Documentation CD-ROM or
log on to www.xerox.com/officeprinting/4400supplies
Note
If you turn the printer off, the fonts you download to memory are wiped out. You must
download them again when you turn the printer on. Fonts downloaded to the optional hard
drive or Flash DIMM are stored permanently.
Before printing, make sure that the fonts specified in your document are installed in the printer or are set
up to download correctly. If you request a font in an application that is not resident in the printer, is not
correctly installed, or is not downloaded from the application sending the print job, the text is printed in
the nearest matching font that is available when using PCL, or it is printed in the default font when
using PostScript.
for part numbers of the memory.
Downloadable PostScript fonts
The printer accepts the following (and other) downloadable PostScript fonts:
■ Type 1
■ Type 3
■ Adobe
■ Agfa
■ Bitstream
■ Microsoft
■ Apple
■ TrueType (scalable to any point size; looks the same on-screen and printed).
Downloadable PCL fonts
The printer accepts the following (and other) downloadable PCL fonts:
■ Bitmap (Format 0)
■ TrueType (Format 15)
■ Intellifont (Format 10) — Intellifonts cannot be loaded to the internal hard drive or to the Flash
DIMM.
Phaser™ 4400 Laser Printer 37
Page 43
Fonts
Downloading fonts from a Macintosh
Use the Apple Printer Utility to download fonts to the printer.
1. If you don’t already have the Apple Printer Utility on your computer, install it from the printer’s
CD-ROM.
2. Start the Apple Printer Utility by double-clicking the icon (in the PhaserTools folder on your
computer’s hard disk).
3. In the Printer Selector dialog box:
a. Under AppleTalk Zones, select your printer’s zone.
b. Under Printers, select your printer.
c. Click the Open Printer button.
4. In the printer’s dialog box, click the arrow next to Printer Preferences.
5. Click the arrow next to Fonts to display the list of installed fonts and their locations.
6. Click Add.
7. In the dialog box, select the folder containing the font you want to download, select the font, and
click Add. The font is listed as ready to download.
Note
To add all of the fonts in the folder to the list of fonts to download, click the Add All button.
If you decide not to download a font, highlight the font in the list of fonts to download and
click the Remove button.
8. For Destination, select the download location: either the printer’s memory or the hard disk.
9. To download the fonts in the list, click the Send button.
Note
To remove downloaded fonts from the printer, follow steps 2 through 5, highlight the font in
the list under Fonts (in the printer’s dialog box), and then click the Remove button.
Downloading fonts from a PC
To list the fonts available on the printer, use the font download utility on the Xerox web site at:
www.xerox.com/officeprinting/support
.
Phaser™ 4400 Laser Printer 38
Page 44
Index
Numerics
500-Sheet Stacker
location 3
550-sheet tray
location 3
600x600 dpi 8
A
Auto Fit
driver selections 20
overview 20
B
base configuration 1
booklet printing
driver selections 17
overview 16
C
components of printer 1
cover pages
driver selections 29
overview 28
custom paper
driver selections 25
overview 24
D
downloading fonts 37
Macintosh 38
PC 38
draft mode 8
driver features 7
driver selections
Auto Fit 20
booklet printing 17
cover pages 29
custom paper 25
image smoothing 23
mirror images 18
multiple pages to a page 15
negative images 18
print quality 9
proof print 11
saved print 11
scaling 19
secure print 11
separation pages 14
watermarks 21
duplex unit
location 4
E
enabling/disabling the Startup Page 30
envelope feeder
location 3
error messages 6
Ethernet UTP connector
location 2
F
fax friendly black 8
features
driver 7
front panel 6
font sampler
Macintosh 35
fonts
downloading 37
listing 36
printing sampler 35
TrueType 37
Copyright © 2002 Xerox Corporation. All Rights Reserved. 39
Page 45
Index
front cover release
location 1
front panel
adjusting contrast 33
adjusting intensity 32
description 5
displaying errors 6
location 1
menus protected mode 31
front panel contrast 33
front panel prompts
custom paper 24
front view
base configuration 1
fuser cartridge
location 2
I
image smoothing
driver selections 23
overview 23
information on front panel 6
intelligent ready mode 33
internal components 2
L
list of available fonts
printing 35
listing fonts 36
load paper timeout 32
M
Macintosh
printing font sampler 35
menu map 6
mirror images
driver selections 18
overview 18
modes
print quality 8
multiple pages to a page
driver selections 15
overview 15
Multi-Purpose Tray
location 1
Multi-Purpose Tray extension 1
N
negative images
driver selections 18
overview 18
N-up 15
O
options 3
P
paper exit slot 1
paper level gauge 1
parallel connector
location 2
PCL typefaces 35
PostScript typefaces 35
power cord receptacle
location 2
Power Saver 31
power switch
location 1
print cartridge
location 2
print quality
driver selections 9
modes 8
printable pages 6
printer components 1
printer settings 30
proof print
driver selections 11
proof prints
overview 11
protected mode for front panel menus 31
Q
quality of print 8
R
rear cover
location 2
rear cover release
location 2
rear view
base configuration 2
Phaser™ 4400 Laser Printer 40
Page 46
S
saved print
driver selections 11
saved prints
overview 11
scaling
driver selections 19
overview 19
secure print
driver selections 11
secure prints
overview 11
separation pages
driver selections 14
overview 14
setting
front panel contrast 33
front panel intensity 32
Standard Output Tray
location 1
Startup Page
enable or disable 30
Index
T
tray
location 3
Tray 1
location 1
True 1200x1200 dpi 8
TrueType fonts 37
typefaces
Central European 35
resident PCL5e 35
resident PostScript 35
U
USB connector
location 2
W
watermarks
driver selections 21
overview 21
web sites
ordering options 3
supplies 37
Phaser™ 4400 Laser Printer 41
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