Xerox Phaser 3420 Reference Guide

Phaser™ 3420 Laser Printer

Copyright © 2004, Xerox Corporation. All Rights Reserved. Unpublished rights reserved under the copyright laws of the United States. Contents of this publication may not be reproduced in any form without permission of Xerox Corporation.

Copyright protection claimed includes all forms of matters of copyrightable materials and information now allowed by statutory or judicial law or hereinafter granted, including without limitation, material generated from the software programs which are displayed on the screen such as styles, templates, icons, screen displays, looks, etc.

XEROX PhaserSMART

, The Document Company®, the stylized X®, CentreWare®, infoSMART®, Made For Each Other®, and

are registered trademarks of Xerox Corporation. Phaser™, PhaserPort™, and PhaserTools™are trademarks of

Xerox Corporation.

Reader®, Illustrator®, PageMaker®, Photoshop®, PostScript®, ATM®, Adobe Garamond®, Birch®, Carta®, Mythos®,

Adobe

, and Tekton® are registered trademarks and Adobe Jenson™, Adobe Brilliant Screens™ technology, and IntelliSelect™

Quake are trademarks of Adobe Systems Incorporated or its subsidiaries which may be registered in certain jurisdictions.

Apple

, LaserWriter®, LocalTalk®, Macintosh®, Mac® OS, AppleTalk®, TrueType2®, Apple Chancery®, Chicago®, Geneva®,

Monaco

Marigold

Ave ry

PCL

, and New York® are registered trademarks, and QuickDraw™ is a trademark of Apple Computer Incorporated.

™

and Oxford™ are trademarks of AlphaOmega Typography.

™

is a trademark of Avery Dennison Corporation.

and HP-GL® are registered trademarks of Hewlett-Packard Corporation.

Hoefler Text was designed by the Hoefler Type Foundry.

ITC Avant Guard Gothic ITC Zapf Dingbats

Bernhard Modern

™

Garamond

Windows

Wingdings

, Times™, and Univers™ are trademarks of Linotype-Hell AG and/or its subsidiaries.

and Windows NT® are registered trademarks of Microsoft Corporation.

™

in TrueType® format is a product of Microsoft Corporation. WingDings is a trademark of Microsoft Corporation and

, ITC Bookman®, ITC Lubalin Graph®, ITC Mona Lisa®, ITC Symbol®, ITC Zapf Chancery®, and

are registered trademarks of International Typeface Corporation.

™

, Clarendon™, Coronet™, Helvetica™, New Century Schoolbook™, Optima™, Palatino™, Stempel

TrueType is a registered trademark of Apple Computer, Inc.

™

Albertus

Antique Olive

Eurostile

Novell Distributed Print Services

Sun of SPARC International, Incorporated. SPARCstation

, Arial™, Gill Sans™, Joanna™, and Times New Roman™ are trademarks of Monotype Corporation.

is a registered trademark of M. Olive.

™

is a trademark of Nebiolo.

, NetWare®, NDPS®, NDS®, and Novell Directory Services® are registered trademarks, and IPX™ and Novell

and Sun Microsystems® are registered trademarks of Sun Microsystems, Incorporated. SPARC® is a registered trademark

™

are trademarks of Novell, Incorporated.

™

is a trademark of SPARC International, Incorporated, licensed exclusively

to Sun Microsystems, Incorporated.

UNIX

is a registered trademark in the US and other countries, licensed exclusively through X/Open Company Limited.

NERGY STAR

As an E efficiency. The E

partner, Xerox Corporation has determined that this product meets the ENERGY STAR guidelines for energy

NERGY STAR name and logo are registered U.S. marks.

This product uses code for SHA-1 written by John Halleck, which is being used with his permission. This product includes an implementation of LZW licensed under U.S. Patent 4,558,302. Other marks are trademarks or registered trademarks of the companies with which they are associated.

For instructions on how to unpack and set up your printer, see the Setup Guide that shipped with your printer. Basic information about using your printer and clearing jams can be found on the Quick Reference Guide.The Quick Reference Guide and Setup Guide can also be found on the Software and Documentation CD-ROM.

3450-058

Features

Printer Tour. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1

Printer Features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1

Available Configurations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1

Front View. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2

Rear View . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2

Printer Options and Supplies. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2

Front Panel Layout . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3

Error and Warning Messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3

Menu Map . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3

Print Icon. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4

Information Pages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4

Printer Drivers. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4

Available Printer Drivers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4

Printer Driver Features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5

Remote Control Panel. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5

Installing the Remote Control Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5

Changing Settings with the Remote Control Panel. . . . . . . . . . . . . . . . . . . . . . . 5

Managing Your Printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6

Printer’s IP Address . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6

CentreWare Internet Services (IS) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7

Status Monitor. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7

Printer Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7

Tray Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7

Changing Front Panel Language Display . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8

Fonts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8

Resident PostScript Fonts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8

Resident PCL6 Fonts. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8

Phaser™ 3420 Laser Printer

Contents

Printing

Supported Papers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9

Basic Printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10

Changing Paper Type and Size at the Front Panel . . . . . . . . . . . . . . . . . . . . . . 10

Factors Affecting Printer Performance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11

Adjusting Printing Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11

Setting Printing Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11

Using the Manual Feed Mode. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13

2-Sided Printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15

Automatic 2-Sided Printing. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15

Manual 2-Sided Printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16

Transparencies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17

Guidelines . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17

Printing Transparencies from Tray 1 (MPT). . . . . . . . . . . . . . . . . . . . . . . . . . . 17

Printing Transparencies from Trays 2 or 3 . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18

Envelopes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19

Guidelines . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19

Preparing to Print . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19

Printing Envelopes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20

Labels . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21

Guidelines . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21

Printing Labels . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21

Custom Size Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22

Loading Custom Size Paper in Tray 1 (MPT). . . . . . . . . . . . . . . . . . . . . . . . . . 22

Advanced Options. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23

Printing Multiple Pages to a Single Sheet (N-Up) . . . . . . . . . . . . . . . . . . . . . . 23

Scaling. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24

Printing Booklets. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24

Printing Posters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25

Printing Negative and Mirror Images . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25

Cover Pages. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26

Supplies and Recycling. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27

Supplies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27

Configuration Page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27

Phaser™ 3420 Laser Printer

Contents

Connections and Networks

Choosing a Connection. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28

Network Connection . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28

Direct Connection . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28

Setting an IP Address . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28

Automatically Setting the Printer’s IP Address . . . . . . . . . . . . . . . . . . . . . . . . 29

Manually Setting the Printer's IP Address . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29

USB Connection . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29

Windows 98 and Me . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29

Parallel Connection. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30

Installing the Printer Driver . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30

Troubleshooting

Cleaning the Outside of the Printer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31

Front Panel Messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31

LED Descriptions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32

Errors and Warnings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32

Moving and Repacking the Printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33

Precautions for Moving the Printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33

Moving the Printer Within the Office . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33

Appendices

A–User Safety. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34

Electrical Safety . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34

Laser Safety. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35

Maintenance Safety. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35

Operational Safety. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35

Printing Safety Guidelines . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36

Symbols Marked on the Product . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36

B–Warranty. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37

Phaser™ 3420 Laser Printer

iii

Contents

C–Printer Specifications (English Only) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37

Physical Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37

Environmental Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37

Electrical Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38

Performance Specifications. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38

Controller Specifications. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38

D–Regulatory (English Only). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39

United States . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39

Canada. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39

European Union. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39

E–Material Safety Data Sheet (English Only) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40

Phaser™ 3420 Laser Printer

Printer Tour

Features

Printer Tour

Printer Features

The Phaser 3420 Laser Printer embodies many features to meet your printing needs:

 Great performance and superior print quality

 Letter: 21 pages per minute (ppm) with 600 dpi full speed resolution  A4: 20 ppm with 600 dpi full speed resolution  Up to 144 Mbytes RAM memory

 Flexible paper handling

 Optional 500-Sheet Feeder (including tray)  Wide variety of productivity features  Easy to replace print cartridge  CentreWare IS provides an embedded web server to help manage, configure, and

troubleshoot the printer from your computer

 Status Monitor provides on-screen notification and guidance if the printer needs help

Available Configurations

The Phaser 3420 Laser Printer is available in three configurations:

Features Printer Configuration

Maximum Print Speed Monochrome 21

Memory (Standard) Up to 144 Mbytes Optional

PostScript Fonts Optional

PCL Fonts Yes

Automatic 2-Sided Printing Yes

Default Resolutions (dpi) 600x600 dpi

500-Sheet Feeder Optional

Network Interface Standard

16 Mbytes

Phaser™ 3420 Laser Printer

Front View

Printer Tour

Rear View

3450-036

2. On/Off Switch

3. Paper Gauge

4. Tray 2

5. Tray 1 (MPT) Release

6. Tray 1 (MPT)

7. Paper Output Support

8. Output Tray

9. Print Cartridge

1. Rear Door

2. Legal Paper Adjustment

3. Power cord receptacle

4. Optional Tray 3 Cable Connector

1. Front Panel

3450-037

5. IEEE 1284 Parallel Port

6. USB Port

7. Network Port

Printer Options and Supplies

The following printer options and supplies are available for Phaser 3420 printers:

Options and Supplies

Item Part Number

32 Mbytes additional RAM memory 097S03132

64 Mbytes additional RAM memory 097S03133

128 Mbytes additional RAM memory 097S03136

PostScript 097N01393

500-Sheet Feeder (includes tray) 097S03131

Standard-Capacity Print Cartridge (5,000 pages @ 5% area coverage) 106R01033

High-Capacity Print Cartridge (10,000 pages @ 5% area coverage) 106R01034

Phaser™ 3420 Laser Printer

Front Panel Layout

The front panel on your printer has three components:

 Multi-colored Light Emitting Diode (LED) light  Alphanumeric display  Six button cluster.

Printer Tour

eady

2. Return button

3. On-line/Data/Error LED

4. Menu button

5. Status/Error Messages and Menus

6. Up Arrow button

7. OK button

1. Cancel button

3450-03

8. Down Arrow button

The Alphanumeric Display displays status messages and front panel menus.

Error and Warning Messages

When there is a problem with the printer, the front panel LED (2) blinks red for an error and yellow for a warning. An error or warning message is displayed in the Alphanumeric Display (1).

eady

3450-045

Menu Map

The “Menu Map” is a visual representation of the front panel settings and information pages. To print the “Menu Map”:

1. At the printer’s front panel, press the Menu button, then press the OK button.

2. Press the OK button to print the Menu Map.

Phaser™ 3420 Laser Printer

Printer Drivers

Print Icon

There are a number of information pages accessible through the front panel. When the print icon appears before a title in the Menu Map:

1. Select that title at the front panel.

2. Press the OK button to print the page.

Information Pages

Your printer comes with a set of information pages that helps you solve printing problems and obtain the best results from your printer. Access these pages from the printer’s front panel.

To print information pages:

1. At the printer’s front panel, press the Menu button, then press the OK button.

2. Select Info Pages, then press the OK button.

3. Select the appropriate information page, then press the OK button to print.

Note

Print the “Menu Map” to see other information pages available for printing.

Printer Drivers

Printer drivers enable your computer and printer to communicate and provide access to your printer features. Install the printer driver from the Software and Documentation CD-ROM.

Available Printer Drivers

Xerox provides drivers for a variety of page description languages and operating systems. The following drivers are available:

Driver Source Description

PCL6 Driver CD-ROM The Printer Command Language driver can

be used for applications requiring PCL. (Default driver)

Windows PostScript Driver CD-ROM The PostScript driver is recommended to take

full advantage of PostScript. Available for Windows 2000, Windows XP, and Windows Server 2003.

(available with PS option only)

Macintosh OS Driver CD-ROM This driver enables printing from a Macintosh

OS 9.x or higher. (available with PS option only)

Phaser™ 3420 Laser Printer

Remote Control Panel

Printer Driver Features

The following chart displays the Xerox driver features that are available with specific operating systems.

Windows 2000,

Feature

Print-Quality Modes Both Both PostScript PostScript

2-Sided Printing Both Both PostScript PostScript

N-Up Both PCL6 PostScript PostScript

Booklet Both PCL6 — —

Poster Printing PCL6 PCL6 — —

Fit to Page Both Both PostScript PostScript

Mirrored Output PostScript PostScript PostScript —

Negative Output PostScript PostScript PostScript —

Windows XP,

Windows Server 2003

Windows 98

Windows Me Mac OS 9 Mac OS X

Scaling Both Both PostScript PostScript

Watermarks PCL6 PCL6 — —

Cover Page PCL6 PCL6 PostScript —

Remote Control Panel

The Remote Control Panel is a Windows utility that enables you to:

 Set printer-specific settings in the printer  Download fonts and macros to your printer

The Remote Control Panel can be used for all Windows operating systems with a nonnetworked printer when connected with either the parallel interface or USB interface.

Installing the Remote Control Panel

The Remote Control Panel utility can be installed from the Software and Documentation CDROM.

Changing Settings with the Remote Control Panel

To change settings using the Remote Control Panel:

1. Click Start, select Programs, select Xerox Phaser 3420, then click Remote Control

Panel.

Phaser™ 3420 Laser Printer

Managing Your Printer

2. Make changes to the Remote Control Panel settings on the Printing, Config, Job, Te st

PCL, Flash Font and Macro, and PS 3 tabs.

Note

For information about the settings on these tabs, access the online help by clicking the Help button.

3. Send the settings to the printer by clicking the Send button.

Note

Settings selected in the printer driver override settings selected in the Remote Control Panel.

Managing Your Printer

There are a number of resources available to help you get the best quality prints from your printer.

Printer’s IP Address

You need your printer’s IP address to change printer settings through CentreWare IS. Follow these steps to identify your printer’s IP address:

1. At the printer’s front panel, press the Menu button, select Information, then press the

OK button.

2. Select Printer Ident, then press the OK button.

3. Select IP Address, then press the OK button.

Phaser™ 3420 Laser Printer

Printer Settings

CentreWare Internet Services (IS)

CentreWare IS a printer management tool that helps users and administrators accomplish many tasks. It is available on all networked printers. With CentreWare IS you can:

 Access remote diagnostics and troubleshooting information for printer problems.  Monitor printer and supply status.  Link to software updates and Technical Support.

CentreWare IS uses TCP/IP (your printer’s IP address) to communicate directly with an embedded web server on the printer. CentreWare IS runs on any TCP/IP enabled computer with a web browser.

Launching CentreWare IS

To launch CentreWare IS:

1. Launch your web browser.

2. Enter your printer's IP address in the browser’s Address field (http://xxx.xxx.xxx.xxx).

3. For detailed information about CentreWare IS software, click HELP on the upper right of

the CentreWare IS screen.

Status Monitor

Status Monitor, installed with your printer driver and available only with Windows on a network enabled printer, automatically checks the printer status and sends instant notification to your computer if the printer needs attention.

Whenever the printer is unable to print your document, the printer automatically sends an onscreen message that provides helpful text and illustrations showing how to fix the printer.

Printer Settings

Tray Settings

Tray Sequence

You can specify the sequence the printer uses to select trays containing the correct paper type and size for a print job. When a tray runs out of the correct paper during printing, the printer selects the next tray in the sequence containing the correct paper type and size to continue printing the job.

Phaser™ 3420 Laser Printer

Fonts

Changing Front Panel Language Display

To change the language used for the text on the front panel, CentreWare IS, and some information pages:

1. At the printer’s front panel, press the Menu button, select Printer Setup, then press the

OK button.

2. Select General Setup, then press the OK button.

3. Select FP Language, then press the OK button.

4. Select the desired language, then press the OK button.

Fonts

Your printer uses the following types of fonts:

 Resident fonts  Fonts downloaded into printer memory  Fonts downloaded with your print job from the application  Fonts downloaded into printer optional flash

Resident PostScript Fonts

Printer-resident fonts are always available for printing. All printers are shipped with PostScript resident Roman fonts. Print a sample of the resident PostScript fonts at the front panel.

Resident PCL6 Fonts

For PCL printing, the printer includes many typefaces, including Courier, Times, and Univers typefaces in medium, bold, italic medium, and italic bold. Print a sample of resident PCL6 fonts at the front panel.

Phaser™ 3420 Laser Printer

Supported Papers

Printing

Supported Papers

Follow the guidelines in these tables to ensure the best print quality and avoid printer jams.

Note

Xerox highly recommends that you print transparencies and other specialty media from Tray 1 (MPT) for best results.

Supported Papers, Transparencies, and Other Specialty Media

Tray 1 (MPT) Weight: 60–163 g/m2 (16–43 lb.)

Tray 2 and 3 Weight: 60–105 g/m

Duplex Weight: 75–90 g/m

Paper Type/Size Dimensions

Letter 8.5 x 11 in. ●●●●

Legal 8.5 x 14 in.

US Folio 8.5 x 13 in. ●●●●

A4 210 x 297 mm

B5-JIS 182 x 257 mm

ISO-B5 176 x 250 mm ●●●

A5 148 x 210 mm

Executive 7.25 x 10.5 in.

A6 Postcard 105 x 148 mm ●

Envelopes

Monarch

#10 Commercial

Transparencies

Letter

Labels

Letter

Custom Width = 76.2 ~ 215.9 mm (3 ~ 8.5 in.);

3.88 x 7.5 in.

4.13 x 9.5 in.

162 x 229 mm

114 x 162 mm

110 x 220 mm

8.5 x 11 in.

210 x 297 mm

8.5 x 11 in.

210 x 297 mm

Length = 127 ~ 355.6 mm (5 ~ 14 in.)

(16–28 lb.)

(20–24 lb.)

Tray 1 (MPT)

Tray 2

Tray 3

2-Sided Printing

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Phaser™ 3420 Laser Printer

Basic Printing

For information about how to load paper in Tray 1 (MPT), Tray 2, or Tray 3, see the Quick Reference Guide that came with your printer. The Quick Reference Guide can also be found on the Software and Documentation CD-ROM that came with your printer.

Note

A minimum clearance of 32 mm (12.6 in.) must be maintained at the rear of the printer. See the Setup Guide that came with your printer for minimum clearances.

Changing Paper Type and Size at the Front Panel

If you have changed the paper size, at the printer’s front panel:

1. Press the Menu button, select Printer Setup, then press the OK button.

2. Select Paper Handling, then press the OK button.

3. Select Tray Size, then press the OK button.

4. Scroll to the paper size loaded, then press the OK button.

5. Press the Cancel button to return to the main menu.

If you have changed the paper type at the printer’s front panel:

1. Press the Menu button, select Printer Setup, then press the OK button.

2. Select Paper Handling, then press the OK button.

3. Select Tray Type, then press the OK button.

4. Scroll to the paper type loaded, then press the OK button.

5. Press the Cancel button to return to the main menu.

Phaser™ 3420 Laser Printer

Adjusting Printing Options

Factors Affecting Printer Performance

Many factors affect a print job. They include the print speed (stated in number of pages per minute), the media used, download time, and printer processing time.

The computer download time and printer processing time are affected by several factors including:

 Printer memory  Connection type (network or USB)  Network operating system  Printer configuration  File size and type of graphics  Computer speed

Note

Additional printer memory (RAM) may improve overall printer functions, but will not increase the pages per minute (ppm) ability of the printer.

Adjusting Printing Options

Setting Printing Options

Many printing options are available with the Xerox printer driver.

Selecting Printing Preferences in Windows

Printer preferences control all of your jobs, unless you overwrite them specifically for your job. For example, if you want to use automatic 2-sided printing for most jobs, set this option in printer settings.

1. Click Start, select Settings, then click Printers.

2. In the Printers folder, right-click the icon for your printer.

3. From the popup menu, select Printer Preferences or Properties.

4. Make selections from the driver tabs. See the “PCL Printer Driver Options for Windows

Operating Systems” table or “PostScript Printer Driver Options for Windows Operating Systems” table for specific printing options.

5. Click the OK button to save your selections.

Phaser™ 3420 Laser Printer

+ 38 hidden pages

Xerox Phaser 3420 Reference Guide

Specifications and Main Features

Frequently Asked Questions

User Manual

Contents

Printer Tour

Features

Printer Features

Available Configurations

Front View

Rear View

Printer Options and Supplies

Front Panel Layout

Error and Warning Messages

Menu Map

Printer Drivers

Print Icon

Information Pages

Available Printer Drivers

Remote Control Panel

Printer Driver Features

Installing the Remote Control Panel

Changing Settings with the Remote Control Panel

Managing Your Printer

Printer’s IP Address

Printer Settings

CentreWare Internet Services (IS)

Status Monitor

Tray Settings

Fonts

Changing Front Panel Language Display

Resident PostScript Fonts

Resident PCL6 Fonts

Supported Papers

Printing

Basic Printing

Changing Paper Type and Size at the Front Panel

Adjusting Printing Options

Factors Affecting Printer Performance

Setting Printing Options