Xerox Phaser 3310 User Guide

This manual is provided for information purposes only. All information included herein is subject to change without notice. Xerox Corporation is not responsible for any damages, direct or indirect, arising from or related to use of this manual.

• Phaser 3310 and Xerox logo are trademarks of Xerox Corporation.

• Centronics is a trademark of Centronics Data Computer Corporation.

• PCL and PCL 6 are trademarks of Hewlett-Packard Company.

• IBM and IBM PC are trademarks of International Business Machines Corporation.

• Apple, AppleTalk, TrueType, Laser Writer and Macintosh are trademarks of Apple Computer, Inc.

• Microsoft, Windows, Windows 9x, Windows Me, Windows 2000, Windows NT, Windows XP and MS-DOS are registered trademarks of Microsoft Corporation.

• PostScript 3 is a trademark of Adobe Systems Inc.

• UFST® and MicroType

are registered trademarks of Agfa division of Bayer Corp.

• All other brand or product names are trademarks of their respective companies or organizations.

Introduction

Special Features Printer Components

Setting Up Your Printer

STEP 1

: Unpack Your Printer –––––––––––––––––––––––––––––––––– 2.1

STEP 2

: Install the Toner Cartridge ––––––––––––––––––––––––––– 2.3

STEP 3

: Load Paper –––––––––––––––––––––––––––––––––––––––––– 2.5

STEP 4

: Connect to the Computer with a Parallel Cable ––––––– 2.8

STEP 5

: Turn on the Printer ––––––––––––––––––––––––––––––––––– 2.9

STEP 6

: Print a Demo Page! –––––––––––––––––––––––––––––––––– 2.9

STEP 7

: Install the Printer Software ––––––––––––––––––––––––– 2.10

Installing USB Driver

Using the Control Panel

Control Panel Buttons ––––––––––––––––––––––––––––––––––––––– 3.1 Control Panel Lights

––––––––––––––––––––––––––––––––––––––––––––

–––––––––––––––––––––––––––––––––––––––––

––––––––––––––––––––––––––––––––––––––––– 3.3

1.1

1.3

––––––––––––––––––––––––––––––– 2.17

Print Media

Choosing Paper and Other Media Selecting the Output Tray Loading Paper Printing on Envelopes Printing on Labels Printing on Transparencies Printing on Preprinted Paper Printing on Card Stock or Custom-sized Media

––––––––––––––––––––––––––––––––––––––––––––––– 4.6

–––––––––––––––––––––––––––––––––––––––––– 4.14

––––––––––––––––––––––––––––––––––– 4.4

–––––––––––––––––––––––––––––––––––––– 4.12

–––––––––––––––––––––––––––– 4.1

–––––––––––––––––––––––––––––––––– 4.15

–––––––––––––––––––––––––––––––– 4.16

–––––––––––––– 4.17

Printing Tasks

Printing a Document ––––––––––––––––––––––––––––––––––––––– 5.1 Using Toner Save Mode Printing on Both Sides of the Paper Printing Multiple Pages on One Sheet of Paper Scaling Your Document Fitting Your Document To a Selected Paper Size Printing Booklets Printing Posters Setting Graphic Properties Printing Watermarks Using Page Overlay Printing on Different Paper for the First Page

Maintaining Your Printer

–––––––––––––––––––––––––––––––––––––––––– 5.16

–––––––––––––––––––––––––––––––––––– 5.6

––––––––––––––––––––––––––––––––––– 5.11

––––––––––––––––––––––––––––––––––––––––– 5.13

––––––––––––––––––––––––––––––––––––– 5.21

–––––––––––––––––––––––––––––––––––––– 5.24

(Manual Duplexing) –––––––––– 5.7

(N-Up Printing)

–––––––––– 5.12

––––––––––––––––––––––––––––––– 5.18

––––––––––––– 5.28

– 5.10

Maintaining Toner Cartridge ––––––––––––––––––––––––––––––– 6.1 Cleaning the Printer

Problem Solving

Troubleshooting Checklist –––––––––––––––––––––––––––––––––– 7.1 Solving General Printing Problems Printing Special Pages Clearing Paper Jams Solving Print Quality Problems Troubleshooting Error Messages Common Windows Problems Common Macintosh Problems Troubleshooting PS Errors

––––––––––––––––––––––––––––––––––––––– 6.4

––––––––––––––––––––––––– 7.2

––––––––––––––––––––––––––––––––––––– 7.6

––––––––––––––––––––––––––––––––––––––– 7.7

–––––––––––––––––––––––––––– 7.16

––––––––––––––––––––––––––– 7.22

–––––––––––––––––––––––––––––– 7.25

––––––––––––––––––––––––––––– 7.26

–––––––––––––––––––––––––––––––– 7.28

III

Contents (continued)

Specifications

Printer Specifications –––––––––––––––––––––––––––––––– A.1 Paper Specifications

Using Your Printer with a Macintosh

Macintosh Installation ––––––––––––––––––––––––––––––– B.1 Using PCL Driver Using PS Driver

––––––––––––––––––––––––––––––––– A.2

––––––––––––––––––––––––––––––––––––– B.5

–––––––––––––––––––––––––––––––––––– B.11

Printing from DOS Applications

About Remote Control Panel for DOS Installing the Remote Control Panel

for DOS Users Selecting Print Settings

Using Windows PostScript Driver

Setting Your Printer with the PS Option –––––––––––––– D.1 Installing PPD Files Accessing the PS Printer Driver Features

––––––––––––––––––––––––––––––––––––––– C.2

–––––––––––––––––––––––––––––– C.5

–––––––––––––––––––––––––––––––––– D.1

–––––––––––––––– C.1

––––––––––––– D.5

Using Your Printer on a Network

About Sharing the Printer on a Network –––––––––––––– E.1 Setting Up a Locally Shared Printer Setting Up a Network-Connected Printer ––––––––––––– E.5

Printer Options

––––––––––––––––––

E.2

Precautions Memory and PostScript SIMMs Network Interface Card Paper Tray 2

Using Your Printer in Linux

Linux Driver Installation

–––––––––––––––––––––––––––––––––––––––––– F. 1

–––––––––––––––––––––––––––––– F. 5

––––––––––––––––––––––––––––––––––––––––– F. 7

––––––––––––––––––––––––––––– G.1

INDEX

––––––––––––––––––––––– F. 2

Environmental and Safety Consideration

Laser Safety Statement

The printer is certified in the U.S. to conform to the requirements of DHHS 21 CFR, chapter 1 Subchapter J for Class I(1) laser products, and elsewhere, is certified as a Class I laser product conforming to the requirements of IEC 825.

Class I laser products are not considered to be hazardous. The laser system and printer are designed so there is never any human access to laser radiation above a Class I level during normal operation, user maintenance, or prescribed service condition.

WARNING

Never operate or service the printer with the protective cover removed from Laser/Scanner assembly. The reflected beam, although invisible, can damage your eyes.

CAUTION - INVISIBLE LASER RADIATION WHEN THIS COVER OPEN. DO

NOT OPEN THIS COVER.

VORSICHT - UNSICHTBARE LASERSTRAHLUNG, WENN ABDECKUNG

GEÖFFNET. NICHT DEM STRAHL AUSSETZEN.

ATTENTION - RAYONNEMENT LASER INVISIBLE EN CAS D’OUVERTURE.EXPOSITION DAN

GEREUSE AU FAISCEAU.

ATTENZIONE -RADIAZIONE LASER INVISIBILE IN CASO DI APERTURA.

EVITARE L’ESPOSIZIONE AL FASCIO.

PRECAUCION -RADIACION LASER IVISIBLE CUANDO SE ABRE. EVITAR EXPONERSE AL

RAYO.

ADVARSEL. - USYNLIG LASERSTRÅLNING VED ÅBNING NÅR SIKKERHEDSBRYDERE ER

UDE AF FUNKTION. UNDGÅ UDSAETTELSE FOR STRÅLNING.

ADVARSEL. - USYNLIG LASERSTRÅLNING NÅR DEKSEL ÅPNES. STIRR IKKE INN I

STRÅLEN. UNNGÅ EKSPONERING FOR STRÅLEN.

VARNING - OSYNLIG LASERSTRÅLNING NÄR DENNA DEL ÄR ÖPPAND OCH SPÄRREN ÄR

URKOPPLAD. BETRAKTA EJ STRÅLEN. STRÅLEN ÄR FARLIG.

VARO! - AVATTAESSA JA SUOJALUKITUS OHITETTAESSA OLET ALTTIINA

NÄKYMÄTTÖMÄLLE LASERSÄTEILYLLE ÄLÄ KATSO SÄTEESEEN.

Ozone Safety

OZONE

Power Saver

Environmental and Safety Consideration

During normal operation, the Phaser 3310 printer produces ozone. The ozone produced does not present a hazard to the operator. However, it is advisable that the machine be operated in a well ventilated area.

If you need additional information about ozone, please contact your nearest Xerox dealer.

This printer contains advanced energy conservation technology that reduces power consumption when it is not in active use.

When the printer does not receive data for an extended period of time, power consumption is automatically lowered.

The energy star emblem does not represent EPA endorsement of any product or service.

VII

Environmental and Safety Consideration

Radio Frequency Emissions

FCC regulations

This device has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC rules. These limits are designed to provide reasonable protection against harmful interference in a residential installation. This equipment generates, uses and can radiate radio frequency energy and, if not installed and used in accordance with the instructions, may cause harmful interference to radio communications. However, there is no guarantee that interference will not occur in a particular installation. If this equipment does cause harmful interference to radio or television reception, which can be determined by turning the equipment off and on, the user is encouraged to try to correct the interference by one or more of the following measures:

(1) Reorient or relocate the receiving antenna. (2) Increase the separation between the equipment and receiver. (3) Connect the equipment into an outlet on a circuit different from that to which the

receiver is connected.

(4) Consult the dealer or an experienced radio/TV technician for help.

CAUTION: Changes or modifications not expressly approved by the manufacturer responsible for

compliance could void the user’s authority to operate the equipment.

Canadian Radio Interference Regulations

This digital apparatus does not exceed the Class B limits for radio noise emissions from digital apparatus as set out in the interference-causing equipment standard entitled “Digital Apparatus”, ICES-003 of the Industry and Science Canada.

Cet appareil numérique respecte les limites de bruits radioélectriques applicables aux appareils numériques de Classe B prescrites dans la norme sur le matériel brouilleur: “Appareils Numériques”, ICES-003 édictée par l’Industrie et Sciences Canada.

VIII

Environmental and Safety Consideration

Declaration of Conformity (European Countries)

Approvals and Certifications

The CE marking applied to this product symbolises Xerox Corporation. Declaration of Conformity with the following applicable 93/68/EEC Directives of the European Union as of the dates indicated:

January 1, 1995: Council Directive 73/23/EEC Approximation of the laws of the member states related to low voltage equipment.

January 1, 1996: Council Directive 89/336/EEC (92/31/EEC), approximation of the laws of the Member States related to electromagnetic compatibility.

A full declaration, defining the relevant Directives and referenced standards can be obtained from your Xerox Corporation representative.

WARNING: Changes or modifications to this equipment not specifically approved by Xerox Europe may void the user’s authority to operate this equipment. Shielded cables must be used with this equipment to maintain compliance with the EMC Directive (89/336/EEC).

WARNING: In order to allow this equipment to operate in proximity to Industrial, Scientific and Medical (ISM) equipment, the external radiation from ISM equipment may have to be limited or special mitigation measures taken.

CHAPTER

Introduction

Congratulations on the purchase of your Phaser 3310 printer! This chapter provides information on the following topics:

◆ Special Features

◆ Printer Components

Special Features

Your new Xerox Phaser 3310 printer is equipped with special features that improve print quality, giving you a competitive edge. You can:

Print with excellent quality and high speed

• Prints at 1200 dots per inch (dpi). See page 5.18.

• Prints 14 pages-per-minute(A4 size), 15 pages-per- minute(Letter size).

Flexible paper handling

• A 100-sheet Multi-Purpose Tray supports letterheads,

envelopes, labels, transparencies, custom-sized media, postcards, and heavy paper.

Create professional documents

• Standard 550-sheet input tray (Tray 1) and optional 550-

sheet input tray (Tray 2) supports all standard sizes of

paper.

• Two output tray: Select either the top face-down output or

the rear face-up output tray for the most convenient access.

• Straight-through paper path capability from the

Multi-Purpose Tray to the rear output tray.

• Customizes your documents by using Watermarks such as

“Confidential.”

• Prints Booklets. This feature enables you to easily print the

pages required to create books. Once printed, all you have to do is fold and staple the pages.

• Prints Posters. The text and pictures of each page of your

document are magnified and printed across the selected sheet of paper. After the document has printed, trim off the white edges of each sheet. Tape the sheets together to form a poster.

INTRODUCTION

1.1

Special Features

Save time and money

• Allows you to use the Toner Save mode to save toner. See

page 5.6.

• Allows you to print on both sides of the paper to save paper

(Manual Duplexing). See page 5.7.

• Allows you to print multiple pages on one single sheet of

paper to save paper (N-Up printing). See page 5.10.

• Preprinted forms and letterheads can be printed on plain

paper. See ‘Using Page Overlay’ on page 5.24.

• This printer automatically conserves electricity by

substantially reducing power consumption when not printing.

• This printer meets Energy Star guidelines for energy

efficiency.

Expand the printer capacity

• The Phaser 3310 printer has 4 MB of memory which can be expanded to 68 MB.

• Optional PostScript 3 Emulation* (PS) SIMM adds PostScript 3-compatible interpreter and 136 PS3 fonts.

• Optional network interface enables network printing.

*PostScript 3 Emulation

*136 PS3 fonts

Print in various environments

• Prints in Windows, DOS, and Macintosh.

• Supports Linux.

• Phaser 3310 printer comes with Parallel and USB. You can install an optional network interface.

Contains UFST and MicroType from Agfa Monotype corporation.

1.2

NTRODUCTION

Printer Components

Front View

Top output tray

(Face down output )

Multi-Purpose Tray

(550-sheet paper feeder)

Tray 1

Tray 2

(Optional 550-sheet paper feeder)

Control panel

Control board cover

(needed to access the

control board to install printer options)

Top cover

(Inside)

Toner cartridge

Paper level indicators

Rear View

Network port

(Option)

USB port

Parallel port

Rear output tray door

(Face up output)

Power receptacle

Power switch

INTRODUCTION

1.3

CHAPTER

Setting Up

Your Printer

This chapter provides step by step information on setting up your printer. Topics included in this chapter are:

◆ step 1: Unpack Your Printer

◆ step 2: Install the Toner Cartridge

◆ step 3: Load Paper

◆ step 4: Connect to the Computer with a Parallel Cable

◆ step 5: Turn on the Printer

◆ step 6: Print a Demo Page!

◆ step 7: Install the Printer Software

Installing USB Driver

Unpack Your Printer

Remove the printer and all accessories from the packing carton. Make sure that your printer has been packed with the following items:

Notes:

• If any items are missing or damaged, notify your dealer immediately.

• Components may differ from one country

to another.

• The CD-ROM contains the printer driver, the User Guide, the Adobe Acrobat Reader program.

Toner cartridge Power cord

Setup GuideCD-ROM

USB Cable

Carefully remove all packing tapes from the printer.

ETTING UP YOUR PRINTER

2.1

Unpack Your Printer

Selecting a Location

Select a level, stable place with adequate space for air circulation. Allow extra space for opening covers and trays. The area should be well-ventilated and away from direct sunlight or sources of heat, cold, and humidity. See the image below for clearance space. Do not set the printer close to the edge of your desk or table!

Clearance Space

Front: 482.6 mm(enough space so that

trays can be removed)

Back: 320 mm(enough space to allow

opening of the Back Cover)

Right: 100 mm Left: 100 mm(enough space for

ventilation)

320 mm(12.6 in.)

100 mm

(3.9 in.)

100 mm

(3.9 in.)

1211.6 mm(47.7 in.)

482.6 mm(19 in.)

561 mm(22 in.)

2.2

SETTING UP YOUR PRINTER

Install the Toner Cartridge

Open the top cover lid. Pull up on the handle to open the lid.

Carefully tear one end of the plastic bag.

Don’t use a knife or other sharp objects as they might scratch the drum of the cartridge.

Handle

Locate the sealing tape at the end of the toner cartridge. Carefully pull the tape completely out of the cartridge. Discard the tape.

Gently shake the cartridge from side to side to distribute the toner evenly inside the cartridge.

CAUTION:

To prevent damage, do not expose the toner cartridge to light for more than a few minutes. Cover it with a piece of paper if left exposed for more than a few minutes.

If toner gets on your clothing, wipe it off with a dry cloth and wash clothing in cold water. Hot water sets toner into fabric.

ETTING UP YOUR PRINTER

2.3

Install the Toner Cartridge

Locate the cartridge slots inside the printer, one on each side.

Grasp the handle and insert the cartridge in the printer until it drops into place.

Close the top cover. Make sure that the cover is securely closed.

Note: When printing text at 5% coverage, you can expect a toner cartridge life of approximately

6,000 pages (3,000 pages for the toner cartridge that is shipped with the printer).

2.4

SETTING UP YOUR PRINTER

Load Paper

Pull the paper tray out of the printer.

Push down on the metal paper lift plate to lock it in place.

Load paper with the print side facing down.

Make sure that all four corners are flat in the tray.

ETTING UP YOUR PRINTER

2.5

Load Paper

Make sure that the stack goes under the metal retaining clip and the plastic tabs on the end guides. Pay attention to the paper limit mark on the left inside wall of the tray. Paper overloading may cause paper jams.

Note: If you want to change the paper size

in the tray, refer to: “To Change Paper Size

in Tray”

Slide the tray back into the printer.

To Change Paper Size in Tray

Squeeze the metal tab on the rear paper guide to adjust for the paper length.

2.6

SETTING UP YOUR PRINTER

LGL

FOLIO

LTR

EXEC

JIS B5

Adjust the paper length guide so the pointer matches the desired paper size.

After loading paper, squeeze the side guide as shown and slide it to the left flush against the paper.

Load Paper

Pointer

If necessary, use the rear width guide. Squeeze the rear width guide as shown and slide it to the left.

Notes:

• Do not push the width guide far enough to cause the media to warp.

• If you do not adjust the width guide, it may cause a paper jam.

ETTING UP YOUR PRINTER

2.7

Connect to the Computer with a Parallel Cable

Make sure that both the printer and the computer are turned off.

Plug the parallel printer cable into the connector on the back of the printer.

Push the metal clips down to fit inside the notches on the cable plug.

Connect the other end of the cable to the parallel interface port on your computer, and tighten the screws.

See your computer documentation if you need help.

➞ To the parallel

port on PC

Note: To connect the printer to the parallel port of the computer requires a certified parallel cable.

You will need to buy the IEEE1284 compliant cable.

If you are using a USB interface

Go to page 2.17, “Installing USB Driver.”

If you are using a network interface

Go to page F.5, “Network Interface Card.”

Note:

Shielded cables must be used with this equipment to maintain compliance with the EMC Directive (89/336/EEC).

2.8

SETTING UP YOUR PRINTER

Turn on the Printer

Laser Printer

Excellent Performance, High quality

Robust Network connectivity

Xerox Phaser 3310

Plug the power cord into the power receptacle on the back of the printer.

Plug the other end into a properly grounded AC outlet.

Turn on the power.

Print a Demo Page!

➞ To AC outlet

As the printer powers up, all the printer control panel lights turn on briefly. When only the light remains on, press and hold the button.

Hold the button down until all the lights blink (for about 2 seconds) and then release. The demo page will print.

The demo page provides a sample of the print quality to help you verify that the printer is printing correctly.

ETTING UP YOUR PRINTER

2.9

Install the Printer Software

Included with your printer is a CD-ROM containing the printer drivers for some of the most popular Windows software applications. To operate your printer, you must install a printer driver, which translates data from your application into data that the printer understands.

The CD-ROM shipped with your printer contains the following:

• Printer driver for Windows. Use this driver to take full advantage of your printer’s features.

• PostScript Printer Description (PPD) file for Windows and Macintosh to allow installation of the PostScript driver.

If you are printing from a computer with a parallel cable

Go to page 2.12 for information on installing the printing software on a computer that is attached directly to the printer with a parallel cable.

If you are printing with a USB

Go to page 2.17, “Installing USB Driver”, for information on installing the print software on a USB-enabled computer.

If you are printing from a Macintosh

Go to Appendix B, “Using Your Printer with Macintosh”, for information on installing the PostScript option for Macintosh.

If you are printing from DOS

Go to Appendix C, “Printing from DOS Applications”, for information on installing the DOS print software and printing from DOS application.

2.10

SETTING UP YOUR PRINTER

Install the Printer Software

If you are printing with PostScript driver

Go to Appendix D, “Using Windows PostScript Driver”, for information on installing the PPD file.

If you are using Linux

Go to Appendix G, “Using Your Printer in Linux”, for information on installing the Linux driver.

Before Installing the Printer Software

Verify the following:

• At least 32 MB or more of RAM is installed on your PC.

• There is at least 200 MB of free disk space on your PC.

• All applications are closed on your PC before beginning installation.

• Windows 95, Windows 98, Windows Me, Windows NT 4.0, Windows 2000 or Windows XP.

ETTING UP YOUR PRINTER

2.11

Install the Printer Software

Installing the Printer Software from the CD-ROM

Place the CD-ROM in the CD-ROM drive. Installation will start automatically.

If the CD-ROM drive does not automatically run:

Select Run from the Start menu, and type x:\cdsetup.exe in the Open box (where x is the drive letter for the CD-ROM drive), then click OK.

Note: If the New Hardware

Found box appears during the installation procedure, click

the x in the upper right

corner of the box, or click

Cancel.

2.12

SETTING UP YOUR PRINTER

When the opening screen appears, select the appropriate language.

Click Install Printer Driver.

Install the Printer Software

The Welcome window opens. Click Next.

ETTING UP YOUR PRINTER

2.13

Install the Printer Software

The files are copied into the appropriate directory.

Click Finish.

2.14

SETTING UP YOUR PRINTER

Printer Driver Features

Phaser 3310 printer drivers will support the following standard features:

• Input tray selection

•

paper size, orientation and media type

•

number of copies

Table below lists a general overview of features supported by the Phaser 3310 printer drivers.

Install the Printer Software

Driver

Features

Toner save Y Y Y N Y Y Y N

Print quality option Y Y Y Y Y Y Y Y

Halftoning Y Y Y N N Y Y N

Manual duplex Y Y Y N N N N N

Booklet printing Y Y Y N N N N N

Poster printing Y Y Y N N N N N

Multiple pages per sheet (N-up) Y Y Y Y Y Y N Y

Fit to page printing Y Y Y Y N N N N

Different source for first page Y Y Y N N N N Y

Watermark Y Y Y Y N N N N

Overlay Y Y Y N N N N N

TrueType fonts option N N N N Y Y Y Y

Error reporting N N N N Y Y Y Y

Win2000/XP Win9x NT4.0 Macintosh Win2000/XP Win9x NT4.0 Macintosh

PostScriptPrinter Driver

ETTING UP YOUR PRINTER

2.15

Install the Printer Software

Software Installation Tips

How do I remove the printing software ?

If you have installing problems

In Windows, after installation, the Uninstall icon in the Phaser 3310 program group allows you to select and remove any or all of the Windows Phaser 3310 printing system components.

1. From the Start menu, select Programs.

2. Select Xerox Phaser 3310, and then

Xerox Phaser 3310 Driver Maintenance.

3. The Xerox Phaser 3310 Maintenance dialog box appears. Check Remove and then click Next.

4. When you are asked to confirm your selection, click OK.

5. The Xerox Phaser 3310 printer driver and all of its components are removed from your computer.

6. Click Finish.

• Exit your software programs. Then turn off the computer and

the printer. Turn on the printer, then turn on the computer.

• Close any virus protection programs that are running on your

computer.

How do I access printer features ?

2.16

SETTING UP YOUR PRINTER

• If you fail the installation, you will have to reinstall.

1. From the Start menu, select Programs.

2. Select Xerox Phaser 3310, and then

Xerox Phaser 3310 Driver Maintenance.

3. The Xerox Phaser 3310 Maintenance dialog box appears. Check Repair and then click Next.

4. When you finish reinstallation, click Finish.

Some printer features, such as paper size and page orientation, may be available through your application settings. Use application settings, if available, because they override printer driver settings.

Access advanced printer features through your printer driver. See Chapter 5, “Printing Tasks” for instructions on using your printer driver features.

Installing USB Driver

If you have a USB (Universal Serial Bus) port enabled on your computer, and if your computer is running Windows 98/Me/2000/XP, you can connect your Phaser 3310 printer to the USB chain of devices.

Note: Connecting the printer to the USB port of the computer requires a certified

USB cable. You will need to buy the USB 1.0 or 1.1 compliant cable.

Installing USB driver in Windows 98/Me

1. Connect printer with USB cable and

install USB driver

Make sure that both the printer and computer are turned ON.

Plug one end of the USB cable into the USB port on the printer.

➝

To PC

Plug the other end into the USB port on the computer.

The Add New Hardware Wizard dialog box appears. Click Next.

ETTING UP YOUR PRINTER

2.17

Installing USB Driver

Check Search for the best driver for your device and click Next.

Check CD-ROM drive and click Browse, then choose x:\USB (where x is the drive letter for the CD-ROM drive). Click Next.

2.18

SETTING UP YOUR PRINTER

Click Next. The USB driver will be installed.

Installing USB Driver

Click Finish.

When the opening screen appears, select the appropriate language.

Note: If you already installed

the printer driver, the

International Setup Version

screen doesn’t appear.

ETTING UP YOUR PRINTER

2.19

Installing USB Driver

Click Install Printer Driver.

Follow the instructions on the screen to complete the installation. For more details, see page 2.12.

2.20

SETTING UP YOUR PRINTER

2. Check your PC printer port

Installing USB Driver

From the Start menu, select Settings, then select Printers.

Select the Xerox Phaser 3310 printer icon in the Printers folder.

Select Properties from the File menu.

Click the Details tab. Check SSUSB: (Phaser 3310) in the Print to the following port box. Click OK.

Notes:

If you want to use your printer with the Parallel cable, remove the USB

• cable and connect the Parallel cable. Then reinstall the printer driver.

•

If your printer doesn’t work properly, reinstall the printer driver.

ETTING UP YOUR PRINTER

2.21

Installing USB Driver

Installing USB driver in Windows 2000/XP

1. Connect printer with USB cable

Make sure that both the printer and computer are turned ON.

Plug one end of the USB cable into the USB port on the printer.

➝

To PC

Plug the other end into the USB port on the computer.

2.22

SETTING UP YOUR PRINTER

2. Install USB driver

Note: If the New Hardware

Found box appears during the installation procedure, click

the x in the upper right

corner of the box, or click

Cancel.

Installing USB Driver

Place the CD-ROM in the CD-ROM drive. Installation will start automatically.

If the CD-ROM drive does not automatically run:

Select Run from the Start menu, and type x:\cdsetup.exe in the Open box (where x is the drive letter for the CD-ROM drive), then click OK.

When the opening screen appears, select the appropriate language.

ETTING UP YOUR PRINTER

2.23

Installing USB Driver

Click Install Printer Driver.

Follow the instructions on the screen to complete the installation. For more details, see page 2.12.

2.24

SETTING UP YOUR PRINTER

3. Check your PC printer port

Note: If your printer stop the

connecting with USB cable, the printer driver icon is faded.

Installing USB Driver

From the Start menu, select Settings, then Printers. (Windows 2000)

From the Start menu, select Printers and Faxes. (Windows XP)

Select the Xerox Phaser 3310 printer icon in the Printers folder.

Select Properties from the File menu.

Click the Port tab. Check the port and the printer. Click OK.

• Xerox Phaser 3310 is connected to the USB Port.

• The printer prints using the USB cable.

Notes:

•

If you want to use your printer with the Parallel cable, remove the USB cable and connect the Parallel cable. Then reinstall the printer driver.

•

If your printer doesn’t work properly, reinstall the printer driver.

ETTING UP YOUR PRINTER

2.25

Installing USB Driver

Frequently Asked Questions About USB

What is USB?

Universal Serial Bus (USB) makes it easy to connect devices to

your computer without having to open your PC. USB uses a standard port and plug combination for connecting devices like printers, modems, scanners, and digital cameras. It also offers the benefit of being able to easily add, remove, and move devices.

Because USB is a relatively new technology, we recommended using a parallel printing connection. However, USB is an option to customers who want to print from Windows 98/Me/2000/XP, Macintosh using a USB cable. If your computer’s USB port is enabled and properly setup, you can connect your printer to it or to a chain of USB devices via a USB cable.

How can I determine if my computer’s USB port is enabled?

In Windows 98/Me, select Start ➝ Settings ➝ Control Panel.

Double-click the System icon.

Click the Device Manager tab.

Click the plus (+) icon before the Universal Serial Bus Controller item.

If you see a USB host controller and a USB root hub listed, USB is properly enabled. If you have multiple hubs on the USB chain, try connecting your printer to a different hub or to another USB device. Also, make sure the cable connections are firm. (USB hubs are hardware devices into which you can plug multiple USB cables.)

If you do not see these devices listed, refer to your computer’s documentation or contact the manufacturer for more information on enabling and setting up USB. Remember, you can always use a parallel cable to connect your printer’s parallel port to your computer. (If you decide to switch to a parallel cable connection, you may need to remove and reinstall the printer software. )

2.26

SETTING UP YOUR PRINTER

Installing USB Driver

Can other users on my USB chain print to my Phaser 3310 printer?

Yes. Windows 98/Me/2000/XP allows you to “share” your

After I install my printer, why isn’t my Phaser 3310 printer

assigned to an LPT printer port in the Print dialog box of my software application?

printer using software settings on your computer. After others on the USB chain have installed the printer software for your specific printer, they can print to your shared printer.

How can I increase printing speed and quality?

USB uses a different naming convention for USB devices. After the printer has been installed, you see SSUSB:(your printer name) instead of LPT.

When operated on a USB chain, your printer may become slower if other USB devices are being used while you’re printing. For optimal print performance, avoid using other devices in the USB chain while printing.

ETTING UP YOUR PRINTER

2.27

CHAPTER

Using the

Control Panel

This chapter describes how to use the printer’s control panel. It provides information on the following topics:

◆ Control Panel Buttons

◆ Control Panel Lights

Control Panel Buttons

The printer has two buttons: and .

Cancel job

Press and hold until the control panel lights blink to cancel a job the printer is currently printing. The light will blink while the print job is cleared from both the printer and the computer, and the printer will then return to the ready mode. This may take some time, depending on the size of the print job.

Note: If the button is accidentally pushed, the job must be

reprinted. There is no undo function.

SING THE CONTROL PANEL

3.1

Control Panel Buttons

Print demo page and configuration sheet

Press and hold for about 2 seconds until the control panel lights blink slowly to print a demo page. The printer must be in the ready mode.

Press and hold for about 6 seconds until the control panel lights blink rapidly to print a configuration sheet. The printer must be in the ready mode. For further information, see page 7.6.

Start manual feeding

When you select Manual Feed for Paper Source from your software application, you should press each time you feed a sheet of paper manually. For further information, see page 4.10.

Cleaning the inside of the printer

Press and hold for about 10 seconds until the control panel lights remain illuminated to automatically clean the inside of the printer. After cleaning the printer, one cleaning sheet prints. For further information, see page 7.6.

3.2

USING THE CONTROL PANEL

Control Panel Lights

The control panel lights indicate the status of your printer. If the light is on, the printer is experiencing an error. See “Troubleshooting Error Messages” on

page 7.22.

Light status legend

symbol for “light off”

symbol for “light on”

symbol for “light blinking”

Control Panel Light Message

Ready Mode

The light is on and the printer is ready to print.

No action is needed. If you press and hold the button for about 2 seconds, a demo page will print. If you press and hold the button for about 6 seconds, a configuration sheet will print.

SING THE CONTROL PANEL

3.3

Control Panel Lights

Processing

The printer is receiving or processing data. Wait for the job to print.

Pressing the button cancels the current job. One or two pages may print as the printer clears the print job. The printer will return to the ready mode after the job has been canceled.

Data

The light blinks rapidly. Data is in the printer memory waiting to be printed.

Pressing the button cancels the current job and the printer returns to the ready mode.

Paper out

The printer is out of paper. The light blinks until paper is added.

Load paper into the printer. There is no need to press any button to reset.

Manual feed mode

The printer is set to Manual Feed mode. You have to feed paper manually through the Multi-Purpose Tray. If you do not want to be in the Manual Feed mode, change the setting from your printer properties. For details on the Manual Feed mode, see page 4.10.

3.4

USING THE CONTROL PANEL

Control Panel Lights

Paper out in the manual feed mode

In the Manual Feed mode, the printer picks up paper from the Multi-Purpose Tray, one sheet at a time.

Feed the correct paper in the Multi-Purpose Tray, and press the button to start printing.

Printing in the manual feed mode

The printer is processing data in the Manual Feed mode. Wait for the job to print.

USING THE CONTROL PANEL

3.5

CHAPTER

Print Media

This chapter will help you understand what kind of paper you can use with the Phaser 3310 printer and how to properly load paper in the different paper trays for the best print quality.

Topics included in this chapter are:

◆ Choosing Paper and Other Media

◆ Selecting the Output Tray

◆ Loading Paper

◆ Printing on Envelopes

◆ Printing on Labels

◆ Printing on Transparencies

◆ Printing on Preprinted Paper

◆ Printing on Card Stock or Custom-sized Media

Choosing Paper and Other Media

You can print on a variety of print media, such as plain paper, envelopes, labels, transparencies, card stocks and so on. See “Paper Specifications” on page A.2. To get the best possible print quality, use only high-quality copier-grade paper.

When you choose print media, consider the following:

• Desired outcome: The paper you choose should be appropriate for the project.

• Size: You can use any size paper that fits easily within the paper adjusters of the paper tray.

• Weight : Your printer supports paper weight as follows:

• 60~105 g/m

• 60~163 g/m

bond for Tray 1 or optional Tray 2

bond for Multi-Purpose Tray

• Brightness: Some papers are whiter than others and produce sharper, more vibrant images.

• Surface smoothness: The smoothness of the paper affects how crisp the printing looks on the paper.

• Opacity: Opacity refers to the degree to which printing on one side of the paper shows through the other side. Use paper high in opacity (or thicker paper) for two-sided (duplex) printing.

Always test a sample of paper before purchasing large quantities.

CAUTION: Using media that does not confirm to the specification

listed in the paper specification can cause problems that may require service. This service is not covered by the warranty or service agreements.

RINT MEDIA

4.1

Choosing Paper and Other Media

Media Sizes and Capacities

Media Size

Plain Paper

Letter

(8.5 x 11 in.)

Legal (8.5 x 14 in.) Executive (7.25 x 10.5 in.) Folio (8.5 x 13 in.) A4 (210 x 297 mm) B5 (182 x 257 mm) A5 (148 x 210 mm)

Envelopes

No. 10

(4.12 x 9.5 in.)

Monarch (3.87 x 7.5 in.) C5 (162 x 229 mm) DL (110 x 220 mm) B5 (176 x 250 mm)

Labels*

Letter (8.5 x 11 in.) A4 (210 x 297 mm)

Input Source/Capacity*

Tray 1 or Optional Tray 2

550 550 550 550 550 550

–

40 (Tray 2 only) 40 (Tray 2 only) 40 (Tray 2 only) 40 (Tray 2 only) 40 (Tray 2 only)

– –

Multi-Purpose Tray

100 100 100 100 100 100 100

10 10 10 10 10

25 25

Manual Feed

1 1 1 1 1 1 1

1 1 1 1 1

1 1

Transparency films*

Letter (8.5 x 11 in.) A4 (210 x 297 mm)

Card stocks*

Bond*

4.2

PRINT MEDIA

– –

–

20 20

1 1

Depending on paper thickness, maximum capacity may be reduced.

If you are experiencing excessive jamming, feed one sheet at a time

through the Multi-Purpose Tray.

Paper Guidelines

When selecting or loading paper, envelopes, or other special media, keep these guidelines in mind:

• Attempting to print on damp, curled, wrinkled, or torn paper can cause paper jams and poor print quality.

• Use cut-sheet paper only. You cannot use multi-part paper.

• Use only high-quality, copier grade paper.

• Do not use paper that has been already printed on or that has been fed through a photocopier.

• Do not use paper with irregularities, such as tabs or staples.

• Do not attempt to load any tray during printing and never overfill the tray. This could cause a paper jam.

Choosing Paper and Other Media

• Avoid paper with embossed lettering, perforations, or texture that is too smooth or too rough.

• Colored paper should be of the same high quality as white photocopy paper. The pigments must withstand the printer’s fusing temperature of 400°F (205°C) for 0.1 second without deterioration. Do not use paper with a colored coating that was added after the paper was produced.

• Preprinted forms must be printed with nonflammable, heatresistant ink that will not melt, vaporize, or release hazardous emissions when subjected to the printer’s approximately 400°F (205°C) fusing temperature for 0.1 second.

• Store paper in its ream wrapper until it is ready to use. Place cartons on pallets or shelves, not on the floor.

• Do not place heavy objects on top of the paper, whether it is packaged or unpackaged.

• Keep paper away from moisture, direct sunlight or other conditions that can cause it to wrinkle or curl.

RINT MEDIA

4.3

Selecting the Output Tray

The printer has two output locations: the rear output tray and the top output tray. To use the top output tray, be sure the rear output tray is closed. To use the rear output tray, open it.

• If paper coming out of the top output tray has problems, such as excessive curl, try

printing to the rear output tray.

• To avoid paper jams, do not open or close the rear output tray while the printer is printing.

Printing to the Top Output Tray

The top output tray collects paper face-down, in correct order. The top output tray should be used

for most print jobs and is recommended for printing the following:

• over 250 sheets of paper, continuously



Top output tray



(Face down)

Printing to the Rear Output Tray

The printer always prints to the rear output tray if it is open. Paper comes out of the printer face-up, with the last page on top.

Printing from the Multi-Purpose Tray to the rear output tray provides the straight paper path. Opening the rear output tray might improve output quality with the following:

Xerox

Printer

Phaser 3310

LASER PRINTER

(Face up)

4.4



Rear output tray



PRINT MEDIA

• over 100 sheets of paper, continuously

• envelopes

• labels

• small custom-size paper

• postcards

• paper lighter than 16 lb (60 g/m heavier than 28 lb (105 g/m

• transparencies:

Note: Some special transparencies may have stacking

problem by curl. In that case, please use the face down tray.

) or

)

To open the rear output tray:

Open the rear door The cover functions as the output tray.

Pull the extender to extend the output tray to its full-length position. This will allow the tray to hold longer paper.

by pulling it down

Selecting the Output Tray

If you do not want to stack the printed pages on the rear output tray, slide the extender back into place and close the tray. The pages will then stack on the top output tray.

Note: The capacity of the rear output tray is

the same as that of the Multi-Purpose Tray. If the tray is overloaded with printed pages, it may fall from the printer. Remove the pages so that the tray is not overloaded.

RINT MEDIA

4.5

Loading Paper

Proper paper loading helps to prevent paper jams and ensure trouble-free printing. Do not remove paper tray(s) while a job is printing. Doing so may cause a paper jam.

The paper level indicator on the front of the paper tray(s) shows the amount of paper currently left in the tray. When the tray is empty, the indicator turns red.

Paper full



Paper empty





Using Tray 1 or the Optional Tray 2

Tray 1 holds 550 sheets of paper. See “Media Sizes and Capacities” on page 4.2 for acceptable paper size and capacities of each trays.

Load a stack of paper into the Tray 1 or optional Tray 2 and print. For details on loading paper in the Tray 1 or optional Tray 2, see “Load Paper” on page 2.5.

Tra y 1

Optional Tray 2

4.6

PRINT MEDIA

Using the Multi-Purpose Tray

The Multi-Purpose Tray is located in the front of your printer. It can be closed when you are not using it, making the printer more compact. The Multi-Purpose Tray can hold several sizes and types of paper, such as transparencies, cards, and envelopes. You may also want to use the Multi-Purpose Tray for single page print jobs on letterheads, colored paper for use as separator sheets, or other special paper that you do not normally keep in the paper tray.

You can load approximately 100 sheets of paper, 10 envelopes, 20 transparencies, 10 card stocks or 25 labels at a time.

When you print from the Multi-Purpose Tray, you must select Multi-Purpose Tray for Paper Source from your software application, and then select the paper size and type from the software application for the paper you have loaded. See page 5.3.

Loading Paper

• Load only one size of print media at a time in the MultiPurpose Tray.

• To prevent paper jams, do not add paper when there is still paper in the Multi-Purpose Tray. This also applies to other types of print materials.

• Print media should be loaded face up with the top of the print media going into the Multi-Purpose Tray first and

placed against the left edge of the tray.

• Do not place objects on the Multi-Purpose Tray. Also avoid pressing down or applying excessive force on it.



Multi-Purpose Tray



RINT MEDIA

4.7

Loading Paper

To load paper in the Multi-Purpose Tray:

Pull the Multi-Purpose Tray down towards you.

Slide the extender to extend the tray to its full-length position to hold longer paper.

Prepare a stack of paper for loading by flexing or fanning them back and forth. Straighten the edges on a level surface.

4.8

PRINT MEDIA

Place paper with the print side face up, and against the left edge of the

tray.

Note: Make sure that you have not

loaded too much print media. The stack should be under the stack height limit mark. The print media buckles if you load a stack that is too deep, or push it in too far.

Stack height limit mark

Loading Paper

Slide the paper width guide to the left flush against the stack of print material without bending.

After printing, push the extender back to its place and close the Multi-Purpose Tray.

RINT MEDIA

4.9

Loading Paper

Using the Manual Feed

When you change the print settings, if you select Manual Feed in the Paper Source option, you can manually load paper in the Multi-Purpose Tray. Manually loading paper can be helpful when you want to check the print quality after each page is printed.

This loading procedure is almost the same as the procedure for loading in the Multi-Purpose Tray except you load paper sheet-by-sheet in the Multi-Purpose Tray, send print data to print the first page, and press the button to print each following page.

Load the paper in the Multi-Purpose Tray with the print side up.

Slide the paper width guide to the left flush against the stack of print media without bending.

4.10

PRINT MEDIA

When you print a document, you must select Manual Feed for Paper Source from the software application, and then select the correct paper size and type. For details, see page 5.3.

Print the document.

The light on the control panel blinks. Press the button on the control panel.

Loading Paper

The sheet of paper is loaded and printed.

After one page is printed, the light on the control panel blinks again.

Feed the next sheet into the MultiPurpose Tray and press .

Repeat this step for every page to be printed.

RINT MEDIA

4.11

Printing on Envelopes

Guidelines

• Only use envelopes recommended for laser printers. Before you load envelopes in the Multi-Purpose Tray, make sure that they are undamaged and are not stuck together.

• Do not load more than 10 envelopes into the Multi-Purpose Tray.

• Do not feed stamped envelopes.

• Never use envelopes with clasps, snaps, windows, coated lining, or self-stick adhesives. These envelopes may severely damage the printer.

Open the Multi-Purpose Tray and slide the extender to its full-length position.

Open the rear output tray and pull the extender.

4.12

PRINT MEDIA

Printing on Envelopes

Flex or fan

through them for loading.

Load the envelopes with the flap side down, and against the left edge of the tray.

The stamp area is on the left side and the end of the envelope with the stamp area enters the Multi-Purpose Tray first.

Adjust the guide to the left edge of the envelope stack.

the envelopes to supply air

When you print on envelopes, configure the paper source, type and size properly in the software application. For details, see page 5.3.

After printing, close the Multi-Purpose Tray and the rear output tray.

RINT MEDIA

4.13

Printing on Labels

Guidelines

• Only use labels recommended for laser printers.

• Do not load more than 25 labels into the Multi-Purpose Tray at a time.

• Verify that the labels’ adhesive material can tolerate fusing temperature of 200°C (392°F) for 0.1 second.

• Make sure that there is no exposed adhesive material between the labels. Exposed areas can cause labels to peel off during printing, which can cause paper jams. Exposed adhesive can also cause damage to printer components.

• Do not feed a sheet of labels through the printer more than once. The adhesive backing is designed for one pass through the printer.

• Do not use labels that are wrinkled, bubbled, separated from the backing sheet, or damaged in any way.

Open the Multi-Purpose Tray and the rear output tray.

Load labels with print side up, and against the left edge of the tray. Adjust the guide to fit the width of the labels.

When you print on labels, configure the paper source, type and size in the software application. For details, see

page 5.3.

Note: To prevent them from sticking

together, remove label sheet from the output tray as they are printed out.

4.14

PRINT MEDIA

Printing on Transparencies

Guidelines

• Only use transparencies recommended for use in laser printers.

• Do not load more than 20 transparencies into the Multi-Purpose Tray at a time.

• Make sure that the transparencies are not wrinkled or curled, and that they do not have any torn edge.

• Hold the transparencies by the edges and avoid touching the print side. Oils from your fingers that are deposited on the transparency can cause print quality problems.

• Be careful not to scratch or leave fingerprints on the print side.

Open the Multi-Purpose Tray and pull the extender out of its full-length position.

Load transparencies with print side up, and the top with the adhesive strip entering the printer first.

Adjust the guide to fit the width of the transparencies.

When you print on transparencies, configure the paper source, type and size in the software application. For details, see page 5.3.

Notes:

• To prevent transparencies from sticking together, remove them from the output tray as they are printed.

• Place transparencies on a flat surface after removing them from the printer.

RINT MEDIA

4.15

Printing on Preprinted Paper

XXXXXXXXXX

Preprinted paper is paper that has some type of printing placed on it before it is sent through the printer (paper that has a preprinted logo at the top of the page, for example).

Guidelines

• Letterheads must be printed with heat-resistant ink that will not melt, vaporize, or release hazardous emissions when subjected to the printer’s fusing temperature of 400°F (205°C) for 0.1 second.

• Ink on letterheads must be non-flammable and should not adversely affect any printer rollers.

• Forms and letterheads should be sealed in a moisture-proof wrapping to prevent changes during storage.

• Before you load preprinted paper as forms and letterheads, verify that the ink on the paper is dry. During the fusing process, wet ink can come off preprinted paper.

Load letterheads into the tray you want to use as shown in the figures. Adjust the guide to fit the width of the paper stack.

When you print a document on the paper, configure the paper source, type and size in the software application. For details, see page 5.3.

Load with the

design face down, bottom edge toward the printer.

Load with the design face up, top edge toward the printer.

4.16

PRINT MEDIA

Printing on Card Stock or Custom-sized Media

Postcards, 3.5 by 5.83 in.(index) cards and other custom-sized media can be printed with the Phaser 3310 printer. The minimum size is 90 by 148 mm (3.5 by 5.83 in.) and the maximum size is 216 by 356 mm (8.5 by 14 in.).

Guidelines

• Always insert the short-edge into the Multi-Purpose Tray first. If you want to print in landscape mode, make this selection through your software. Inserting paper long-edge first may cause a paper jam.

• Do not load more than 10 cards into the Multi-Purpose Tray at a time.

• Do not print on media smaller than 90 mm (3.5 in.) wide or 148 mm(5.83 in.) long.

• Set margins at least 6.4 mm (0.25 in.) away from the edges of the media in the software application.

Open the Multi-Purpose Tray and the rear output tray and pull the extender out to its full-length position.

Load print media with print side up, short edge first and against the left

edge of the tray.

Adjust the guide to fit the width of the media.

Configure the paper source, type and size in the printer driver’s properties (see page 5.3) and print.

Note: If the size of your print media is not listed in the Paper Size box in the Paper tab of the printer driver properties, select Custom Paper and

set the paper size manually.

RINT MEDIA

4.17

CHAPTER

Printing Tasks

This chapter explains your printing options and covers common printing tasks.

Topics included in this chapter are:

◆ Printing a Document

◆ Using Toner Save Mode

◆ Printing on Both Sides of the Paper (Manual Duplexing)

◆ Printing Multiple Pages on One Sheet of Paper (N-Up

Printing)

◆ Scaling Your Document

◆ Fitting Your Document To a Selected Paper Size

◆ Printing Booklets

◆ Printing Posters

◆ Setting Graphic Properties

◆ Printing Watermarks

◆ Using Page Overlay

◆ Printing on Different Paper for the First Page

Printing a Document

The following procedure describes the general steps required for printing from various Windows applications. The exact steps for printing a document may vary depending on the application program you are using. Refer to your software application’s documentation for the exact printing procedure.

Open the document you want to print.

Select Print from the File menu. The Print dialog box for your application will be displayed (the Print dialog box for your application may look slightly different).

The basic print settings you will need are usually selected within this Print dialog box. These settings include the number of copies, paper size, and page orientation.

a Properties button, click it.

If you see Setup, Printer, or

Options, click that button instead;

If you see

then click Properties

in the next screen.

Make sure your

printer is selected

here.

RINTING TASKS

5.1

Printing a Document

To take full advantage of the printer features provided by your Phaser 3310 printer, click Properties in the application’s Print dialog box and go to step 4.

If you see Setup, Printer, or Options, click that button instead. Then click Properties in the next screen.

Now you see the Xerox Phaser 3310 printer’s Properties dialog box. The Properties dialog box allows you to access all the information you will need when using your printer.

If necessary, click the Paper tab to display the settings shown below. The Paper tab contains the options for setting the basic paper handling.

5.2

PRINTING TASKS

Printing a Document

Make sure the Paper Source is set to Tray1. If you use paper in the Multi-Purpose Tray or optional Tray2, select the corresponding paper source. Manual Feed source is used when printing to special media. You have to feed one sheet at a time into the printer. See page 4.10. If the paper source is set to Auto Select, the printer automatically selects the print media according to the following order: Multi-Purpose Tray, Tray1, Tray2 (option).

Make sure the Paper Type is set to Use Printer Default. If you load a different type of print media, select the corresponding paper type. For further information on print media, refer to chapter 4 ‘Print Media’. Also, select the paper size you have loaded in your printer.

The Paper Orientation option allows you to select the direction in which information is printed on a page. Portrait prints across the width of the page, letter style. Landscape prints across the length of the page, spreadsheet style.



Landscape



Portrait

You can also see the printable area.

RINTING TASKS

5.3

Printing a Document

Click other tabs on the top of the Properties dialog box to access other features, if needed.

When you complete the print settings, click OK until the Print dialog box is displayed.

Click OK to start printing.

Notes:

• Most Windows applications will override settings you specify in the printer driver. Change all print settings available in the software application first, and change any remaining settings using the printer driver.

• The settings you change remain in effect only while you are using the

current program. To make your changes permanent, make them in

the Printers folder. Follows this procedure:

1. Click the Windows Start button.

2. Select Settings, then Printers to open the Printers window.

3. Select the Xerox Phaser 3310.

5.4

PRINTING TASKS

4. Click the right mouse button and select Properties to open the

properties window.

Canceling a Print Job

There are two ways to stop a print job.

To stop a print job from the Phaser 3310 printer

Press the button on the control panel.

The printer will finish printing the page that is moving through the printer and delete the rest of the print job. Pressing cancels only the current job in the printer. If more than one print job is in printer memory, must be pressed once for each job.

Printing a Document

Printing Help

To stop a print job from the Printers folder

1. From the Start menu, select Settings.

2. Select Printers to open the Printers window, then doubleclick the Xerox Phaser 3310.

3. From the Document menu, select Cancel Printing (Windows 9x/Me) or Cancel (Windows 2000/XP/NT 4.0).

The Xerox Phaser 3310 printer has a help screen that can be activated by the Help button in the printer Properties dialog box. These help screens give detailed information about the printer features provided by the Phaser 3310 printer driver.

From the upper right hand corner, click ? then click on a setting for more information.

If you want to restore the default printer properties settings when you change the print settings, click Defaults in the Properties dialog box.

RINTING TASKS

5.5

Using Toner Save Mode

Toner Save mode allows the printer to use less toner on each page. Selecting this option will extend the life of your toner cartridge and reduce your cost per page, but will reduce print quality. This setting is not available with 1200 dpi settings.

To enable this feature from the software application

1. When you change the print settings from your software application, access the printer properties. See page 5.2 to access the printer properties.

2. Click the Graphic tab, and select the Toner Save Mode option. You can select from:

• Printer Setting: If you select this option, this feature is determined by the setting you’ve made on the control panel of the printer.

• Standard: If you don’t need to save toner to print a document, select this option.

• Save: Select this option to allow the printer to use less toner on each page.

3. Click OK.

5.6

PRINTING TASKS

Printing on Both Sides of the Paper (Manual Duplexing)

To print on both sides of the paper (manual duplexing), you must run the paper through the printer twice. You can print using the top output tray (face down tray) or the rear output tray (face up tray). Xerox recommends using the top output tray for light-weight paper. Use the rear output tray for any heavy media or media that tends to curl when printed, such as envelopes and card stock.

Note: To print on both sides of the paper, you must use the

Multi-Purpose Tray for the paper input source. Load paper in the

Multi-Purpose Tray.

When you change the print settings from your software application, access the printer properties. See page 5.2 to access the printer properties.

From the Paper tab, select the paper orientation, source, size and type.

Note: If you can not see Flip

on Long Edge in the Type

drop-down list, set the Type box in the Output Mode section to Multiple Pages per

Side, Scaling Printing or Fit to Page.

Click the Output tab, then choose Flip on Long Edge or Flip on Short Edge from the Type drop-down list in the Manual Duplex Printing section.

RINTING TASKS

5.7

Printing on Both Sides of the Paper (Manual Duplexing)

Choosing Flip on Long Edge lets you place the binding orientation along the long edge of the paper, as in a magazine.

Choosing Flip on Short Edge lets you place the binding orientation along the short edge of the paper, as in a calendar.



Flip on Long Edge in the

Portrait orientation



Flip on Long Edge in the

Landscape orientation



➛➛

Flip on Short

➛➛

Edge in the Portrait

orientation

Flip on Short Edge in the

Landscape orientation

Select Face Down Tray (top output tray) or Face Up Tray



(rear output tray) in which the printed media is to be stacked. According to this option, the printer will determine the print page order when the second sides are printed.

If you select Face Up Tray, open the face up tray.

If you want to print the instruction page which tells you how to load the paper, click Print Instruction sheet. If

the box is checked, the printer prints the instruction page before the duplexing job is printed. If the box is empty, this feature is disabled.

Start printing. The printer automatically prints only the oddnumbered pages.

5.8

PRINTING TASKS

Remove the printed pages, and reload them into the Multi-Purpose Tray with the printed side face down.

Printing on Both Sides of the Paper (Manual Duplexing)

After the first side has been printed, remove the remaining paper from the Multi-Purpose Tray and set it aside until after you finish your manual duplexing job.

Gather up the printed pages, flip the stack, and then straighten the stack before placing it back in the MultiPurpose Tray.

Note: If you have selected the Face Up Tray option in Step 3,

the last page is placed on the top of the stack. Do not

rearrange the pages before reloading them to print the second side. Your printer knows the stacked page order and will print the corresponding second side for each page.

The following illustrations show you how to put the printed pages back into the printer.

Note: Manual duplexing can

cause the printer to become dirty more quickly and can therefore reduce print quality. See “Cleaning the Printer” on

page 6.4 if the printer

becomes dirty.

(left edge toward the printer)

Flip on Long Edge in the

Landscape orientation

(top edge toward the printer)

Flip on Long Edge in the

Portrait orientation

You are prompted to reinsert the paper into the Multi-

Flip on Short Edge in the

Landscape orientation

Flip on Short Edge in the

Portrait orientation

(right edge toward the printer)

(bottom edge toward the printer)

Purpose Tray. Click OK on the screen to start printing the second side. The printer automatically prints only the evennumbered pages.

RINTING TASKS

5.9

Printing Multiple Pages on

One Sheet of Paper

You can select the number of pages that you want to print on

1 2

3 4

4 pages per sheet



a single sheet of paper. If you choose to print more than one page per sheet, the pages will appear decreased in size and arranged on the sheet. You can specify up to 16 pages.

When you change the print settings from your software application, access the printer properties. See page 5.2 to access the printer properties.

From the Paper tab, select the paper orientation, source, size and type.

Click the Output tab, and choose Multiple Pages per Side in the Type drop-down list. Then select the number of

pages you want to print per sheet (1, 2, 4, 9 or 16) in the Pages per Sheet drop-down list.

Click Print Page Borders if you want to print a border around each page on the sheet. Print Page Borders is enabled only if Pages per Sheet is 2, 4, 9, or 16.

(N-Up Printing)

5.10

PRINTING TASKS

Click OK, then start printing.

Scaling Your Document

This printer feature allows you to scale your print job on a page.

When you change the print settings from your software application, access the printer properties. See page 5.2 to access the printer properties.

Click the Output tab, and select Scale Printing in the Type drop-down list.

Enter the desired scaling rate in the Scales input field.

You can also click the  or ❷ buttons.

Click OK, then start printing.

RINTING TASKS

5.11

Fitting Your Document To a Selected Paper Size

This printer feature allows you to scale your print job to any selected paper size regardless of the digital document size. This can be useful when you want to check fine details on a small document.

When you change the print settings from your software application, access the printer properties. See page 5.2 to access the printer properties.

Click the Output tab, and select Fit to Page in the Type drop-down list.

You’ll see the Application paper size and then you will be prompted to select the Fit to paper Size. Select the correct size from the drop-down list.

5.12

PRINTING TASKS

Click OK, then start printing.

Printing Booklets

The Booklet printing feature allows you to print your document as a 2-sided (duplex) job and to arrange the pages so that the paper can be folded in half after printing to produce a booklet.



Portrait orientation



Landscape orientation



Note: To print booklet, you must use the Multi-Purpose Tray for

the paper input source. Load paper in the Multi-Purpose Tray.

When you change the print settings from your software application, access the printer properties. See page 5.2 to access the printer properties.

From the Paper tab, select the paper orientation, source, size and type.

Note: For booklet printing, only four paper sizes are supported:

Letter, A4, Legal, and Executive.

Click the Output tab, then choose Booklet Printing from the Type drop-down list.

Then select the paper size you are using from the Booklet drop-down list.

RINTING TASKS

5.13

Printing Booklets

Select Face Down Tray (top output tray) or Face Up Tray (rear output tray) in which the printed media is stacked. According to this option, the printer will determine the print page order when the second sides are printed.

If you select Face Up Tray, open the face up tray.

If you want the instruction page which tells you how to load the paper, click Print Instruction sheet. If the box is checked, the printer prints the instruction page before the duplexing job is printed. If the box is empty, this feature is disabled.

Print the document.

After side one has been printed, remove the remaining paper from the Multi-Purpose Tray and set it aside until your booklet job is complete.

The printer prints side one as shown below for an 8-page document.



8 page document

5.14

PRINTING TASKS

Remove the printed pages, and reload them into the Multi-Purpose Tray with printed side face down.

Printing Booklets

Gather up the printed pages, flip the stack, and then straighten the stack before placing it back in the multipurpose tray. The following illustrations show how to put the paper back into the printer.

In Portrait orientation,

insert the pages with

left edge

toward the printer.



Face Down Tray output



Face Up Tray output





Note: If you have selected

the Face Up tray option at

Step 3, the last page is placed on the top of the

stack. Do not rearrange the

pages before reloading the pages. Your printer knows the stacked page order and will print the corresponding second side for each page.

In Landscape orientation,

insert the pages with

bottom edge

toward the printer.



Face Down Tray output



Face Up Tray output



You are prompted to reinsert the paper into the Multi-



Purpose Tray. Click OK on the screen. The printer will finish printing.

Fold and staple the pages.

RINTING TASKS

5.15

Printing Posters

This feature allows you to print a single-page document onto 4, 9, or 16 sheets of paper, for the purpose of pasting the sheets together to form one poster-size document.

When you change the print settings from your software application, access the printer properties. See page 5.2 for more information on accessing printer properties.

From the Paper tab, select the paper orientation, source, size and type.



Poster printing

with 2x2 style

Click the Output tab, and select Poster Printing in the Type drop-down list.

5.16

PRINTING TASKS

Printing Poster

To determine the scaling factor, select the Style; 2x2, 3x3 or 4x4.

For example, if you select 2x2, the output will be automatically stretched to cover 4 physical pages.

➛➛

2 x 2

➛➛

You may specify an overlap in millimeter or inch to make it

➛➛

easier to reconstruct the resulting poster.

3 mm



Overlap=0



Click OK, then start printing.



Overlap=3



3 x 3

3 mm

RINTING TASKS

5.17

Setting Graphic Properties

Use the following options to adjust the print quality for your specific printing needs when you access the printer properties. See page 5.2 for more information on accessing printer properties.

If necessary, click the Graphic tab to display the settings shown below.

5.18

Resolution

PRINTING TASKS

You can select the printing resolution by choosing either 1200 DPI Image Quality, 600 DPI, 300 DPI. The higher the setting, the sharper the clarity of printed characters and graphics. Higher settings may increase the time it takes to print a document.

Setting Graphic Properties

SRT Mode

Darkness

Some printed characters or images appear to have jagged or uneven edges. Set this Smoothing Resolution Technology (SRT) option to improve the print quality of your text and image and make the characters and images appear smoother.

• Text Enhance - This setting refines the print quality of characters by smoothing out jagged edges that can occur on the angles and curves of each character.

• Image Enhance - This setting refines the print quality of

photo images using SRT.

Note: Text Enhance and Image Enhance are disabled when the 600

dpi, 300 dpi setting is selected.

Use this option to lighten or darken the image appearance in your print jobs.

• Normal – This setting is for normal documents.

Dark Text

All Text to Black

• Light – This setting is for bolder line widths or darker gray- scale images.

• Dark – This setting is for finer line width, higher definition in

graphics, and lighter gray-scale images.

When the Dark Text is checked, all text in your document is allowed to print darker than normal document.

When the All Text To Black is checked, all text in your document is allowed to print solid black, regardless of the color it appears on the screen. When it is not checked, colored text is allowed to print in shades of gray.

RINTING TASKS

5.19

Setting Graphic Properties

Reprint

Reprint When Jam

Power Save Mode

You can set the printer not to print the last page of the last job.

With this option ON, the printer keeps the image for a printed page until the printer signals that the page has successfully exited the printer. If a paper jam occurs, the printer will automatically reprint all jammed pages after the jam is cleared.

To conserve power when the printer is idle, set the printer to enter a reduced power state after completing a print job, according to a time specified in the Power save Mode box.

Select the desired length of time from the drop-down list.

If your printer is constantly in use, select Disable Power Save in Power Save Advansed Button to keep the printer ready with the minimum warm-up time. This uses more energy to keep the printer ready to print.

5.20

PRINTING TASKS

Printing Watermarks

The Watermark option allows you to print text over an existing document. For example, you may want to have large gray letters reading “DRAFT” or “CONFIDENTIAL” printed diagonally across the first page or all pages of a document.

There are several predefined watermarks that come with the Phaser 3310 printer, and they can be modified or you can add new ones to the list.

To use an existing

watermark

When you change the print settings from your software application, access the printer properties. See page 5.2 for more information on accessing printer properties.

Click the Watermark tab, and select the desired watermark in the Message drop-down list. You will see the selected watermark in the preview window.

Click OK, then start printing.

preview window

RINTING TASKS

5.21

Printing Watermarks

To create or edit a

watermark

When you change the print settings from your software application, access the printer properties. See page 5.2 for more information on accessing the printer properties.

Click the Watermark tab, and enter the desired text message in the Text field. This will be displayed in the preview window. The preview window is provided so that you can see how the watermark will appear on the printed page.

Select the desired watermark options. You can select the font type and size, color and angle. There are three checkboxes at the bottom of the dialog box:

• Transparent Text – Allows the document to show through the watermark.

• As Outline only – Prints the text outline of the

watermark. This setting globally effects all watermarks in the list.

• On First Page only – Prints the watermark only on the

first page.

5.22

Use these scroll

bars to adjust

the position.

PRINTING TASKS

Printing Watermarks

If you have created a new or edited an existing watermark, the Add and Update button is enabled.

To add a new watermark to the list, click Add.

If you want to edit, select the desired watermark from the list, edit, then click Update.

When you complete the edit, click OK, then start printing.

To stop printing the watermark, select None in the Message drop-down list.

To delete a

watermark

When you change the print settings from your software application, access the printer properties. See page 5.2 for more information on accessing the printer properties.

From the Watermark tab, select the watermark you want to delete in the Messages drop-down list.

Click Delete.

Click OK.

RINTING TASKS

5.23

Using Page Overlay

WORLD BEST

Dear ABC

Regards

WORLD BEST

What is an Overlay?

Creating a New Page

Overlay

An overlay is text and/or images stored in the computer HDD as a special file format that can be printed on any document you choose. Overlays are often used to take the place of preprinted forms and letterhead paper. Rather than using preprinted letterhead, for example, you can create an overlay containing the exact same information that is currently on your letterhead. Then when you want to print a letter with your company’s letterhead, you do not need to load preprinted letterhead paper in the printer. You need only to tell the printer to print the letterhead overlay on your document.

To use a page overlay, you must create a new page overlay containing your logo or image.

Create or open a document containing a text or image you want to use for page overlay. Position the items exactly as you wish them to appear when printed as an overlay. If needed, save the file for later use.

5.24

PRINTING TASKS

Select Print from the File menu. Then click Properties in the application’s Print dialog box to access the printer properties. For details, see page 5.2.

Click the Overlays tab, and click Create Overlay.

Using Page Overlay

In the Create Overlay dialog box, type a name of up to eight characters in the File name box. Select the destination path if necessary. (The default is C:\FORMOVER).

Using Page Overlay

Click Save. You will see the name in the Overlay List box.

Click OK or Yes until you complete the creation.

The file is not printed out. Instead it will be stored on your computer HDD disk.

Note: The overlay document size must be the same as documents

you will print with the overlay. Do not create overlay with the watermark.

After an overlay has been created, it is ready to be printed with your document. To print an overlay with a document:

Create or open the document you want to print.

When you change the print settings from your software application, access the printer properties. See page 5.2 to access the printer properties.

Click the Overlays tab, and select the desired overlay from the Overlay List box.

RINTING TASKS

5.25

Using Page Overlay

If the desired overlay file does not appear in the Overlay List box, click Load Overlay, and select the overlay file.

If you have stored the overlay file you want to use into an external source, you can also load the file when you access this Load Overlay window.

After you select the file, click Open. The file is now shown in the Overlay List box and is available for printing. Select the overlay from the Overlay List box.

5.26

PRINTING TASKS

Using Page Overlay

If necessary, click Query Page Overlay. If this box is checked, a message box will appear each time you submit a document for printing, asking you to confirm your wish to print an overlay on your document.

Answering Yes to the message box means that the selected overlay will be printed with your document. Answering No to the message box cancels overlay printing.

If this box is empty, and an overlay has been selected, the overlay will be automatically printed with your document.

Click OK or Yes until the printing starts.

The selected overlay will be downloaded with your print job and printed on your document.

Deleting a Page

Overlay

Note: The overlay document resolution must be save as document

you will print with the overlay.

You can delete page overlays that are no longer used.

In the printer properties dialog box, click the Overlay tab.

Select the overlay you want to delete from the Overlay List box.

Click Delete Overlay.

Click OK until you exit the Print dialog box.

RINTING TASKS

5.27

Printing on Different Paper for the First Page

When you change the print settings from your software application, access the printer properties. See page 5.2 to access the printer properties.

Click the Paper tab, and click Different Source for First Page.

If the box is checked, this feature is enabled and the dialog box allows you to select the desired paper source for the First Page and Other Pages independently. If the box is empty, this feature is disabled.

5.28

PRINTING TASKS

Click OK, then start printing.

Note: The paper size for all pages of the print job must be the

same.

Printing on Different Paper for the First Page

Memo

RINTING TASKS

5.29

CHAPTER

Maintaining

Your Printer

This chapter provides suggestions for high-quality and economical printing and information for maintaining the toner cartridge and the printer.

Topics included in this chapter are:

◆ Maintaining Toner Cartridge

◆ Cleaning the Printer

Maintaining Toner Cartridge

Toner cartridge

storage

Toner cartridge life

expectancy

To get the most from the toner cartridge, keep the following guidelines in your mind.

• Do not remove the toner cartridge from its package until you are ready to use it. The shelf life of a cartridge in an unopened package is approximately 2 years. The shelf life of a cartridge in an opened package is approximately 6 months.

• Do not refill toner cartridges. The printer warranty does not

cover damage caused by using a refilled cartridge.

• Store toner cartridges in the same environment as the printer.

• Do not remove a toner cartridge from the printer except to replace it, clean it or clear a paper jam. Replace the cartridge immediately.

• To prevent damage to the toner cartridge, do not expose it to light for more than a few minutes.

The life of the toner cartridge depends on the amount of toner that print jobs require. When printing text at 5 % coverage, a new toner cartridge lasts an average of 6,000 pages. (But, the toner cartridge supplied with the printer lasts an average of 3,000 pages.)

Saving toner

You can enable the Toner Save Mode in your printer properties. Refer to “Using Toner Save Mode” on page 5.6. Selecting this option will expand the life of the toner cartridge and reduce your cost per page, but will reduce print quality.

AINTAINING YOUR PRINTER

6.1

Toner Cartridge

Redistributing Toner

When toner is low, faded or light areas may appear on a printed page. You may be able to temporarily improve print quality by redistributing the toner. The following procedures may allow you to finish the current print job before replacing the toner cartridge.

Open the top cover.

Remove the toner cartridge from the printer.

CAUTIONS:

• Avoid reaching too far into the printer.

The fusing area may be hot.

• To prevent damage to the toner

cartridge, do not expose it to light for

more than a few minutes.

Gently shake the toner cartridge from side to side 5 or 6 times to redistribute the toner.

Note: If the toner gets on your clothing,

wipe it off with a dry cloth and wash

clothing in cold water. Hot water sets toner into fabric.

6.2

MAINTAINING YOUR PRINTER

Reinsert the toner cartridge into the printer. Be sure that the toner cartridge is firmly in its place.

Toner Cartridge

Firmly

If the print remains light

Remove the old cartridge and install a new toner cartridge. See “Install the Toner Cartridge” on page 2.3.

close the cover.

AINTAINING YOUR PRINTER

6.3

Xerox Phaser 3310 User Guide

Specifications and Main Features

Frequently Asked Questions

User Manual

Contents

Environmental and Safety Consideration

Special Features

Printer Components

Unpack Your Printer

Selecting a Location

Install the Toner Cartridge

Load Paper

To Change Paper Size in Tray

Connect to the Computer with a Parallel Cable

Turn on the Printer

Print a Demo Page!

Install the Printer Software

Before Installing the Printer Software

Installing the Printer Software from the CD-ROM

Printer Driver Features

Software Installation Tips

Installing USB Driver

Installing USB driver in Windows 98/Me

Installing USB driver in Windows 2000/XP

Frequently Asked Questions About USB

Control Panel Buttons

Control Panel Lights

Choosing Paper and Other Media

Media Sizes and Capacities

Paper Guidelines

Selecting the Output Tray

Loading Paper

Using Tray 1 or the Optional Tray 2

Using the Multi-Purpose Tray

Using the Manual Feed

Printing on Envelopes

Printing on Labels

Printing on Transparencies

Printing on Preprinted Paper

Printing on Card Stock or Custom-sized Media

Printing a Document

Canceling a Print Job

Printing Help

Using Toner Save Mode

Printing on Both Sides of the Paper (Manual Duplexing)

Scaling Your Document

Fitting Your Document To a Selected Paper Size

Printing Booklets

Printing Posters

Setting Graphic Properties

Printing Watermarks

Using Page Overlay

Printing on Different Paper for the First Page

Maintaining Toner Cartridge

Redistributing Toner