Xerox Document Centre 250, Document Centre 350, Document Centre 400 User Guide
Document Centre
400/350/250 Series
User Guide (Scanner)
Adobe and Photoshop are trademarks of Adobe Systems Imcorporated which may be registered
in certain jurisdictions.
Microsoft, Windows, Windows NT are registered trademarks of Microsoft Corporation in
the U.S. and other countries.
NetWare is a registered trademark of Novell, Inc.
Salutation is a trademark of Salutation Consortium, Inc.
All product/brand names are trademarks or registered trademarks of the respective holders.
Permission has been obtained from Microsoft Corporation for use of software screen shots.
Important
1. This manual is copyrighted with all rights reserved. Under the copyright laws, this manual
may not be copied, in whole or part, without the written consent of the publisher.
2. Parts of this manual are subject to change without prior notice.
3. We welcome any comments on ambiguities, errors, omissions, or missing pages.
4. Never attempt any procedure on the machine that is not specifically described in this manual.
Unauthorized operation can cause faults or accidents. Fuji Xerox is no liable for any problems
resulting from unauthorized operation of the equipment.
XEROX, The Document Company, and Ethernet are registered trademarks and may be
registered in certain jurisdictions.
Preface
Thank you for purchasing the Xerox Document Centre 400/350/250 series. This guide provides all the
necessary operating instructions and precautions for the use of Document Centre 400/350/250 series
scan feature.
To get the most out of the Document Centre 400/350/250 series, please read this guide carefully in its
entirety.
i
Table of Contents
Types of Manuals
How to Use this Guide
Chapter 1 Before Using the Scanner
1.1 Overview ............................................................................................................................................ 2
1.1.1 Scanning with the mailbox .............................................................................................. 2
1.1.2 CentreWare Scanning Services (optional) ....................................................................... 3
1.2 Required Environment .......................................................................................................................4
1.3 Setting up the Document Centre for Using Mailbox Feature............................................................ 5
1.3.1 Starting up the Salutation.................................................................................................5
1.3.2 Setting up the SubNet Mask/Gateway Address ............................................................... 7
1.3.3 Creating a mailbox ...........................................................................................................9
1.4 Setting up the Document Centre for Using CentreWare Scanning Services ..................................11
1.4.1 Starting up the agent (UDP)........................................................................................... 11
1.4.2 Setting up the SubNet Mask/Gateway Address ............................................................. 13
1.4.3 Starting up the ftp Client................................................................................................ 15
1.5 Installing the Network Scanner Utility ............................................................................................ 17
1.5.1 Required environment.................................................................................................... 17
1.5.2 Installation...................................................................................................................... 18
1.5.3 Uninstallation ................................................................................................................. 20
Chapter 2 Operating the Document Centre
2.1 Scanning Documents........................................................................................................................24
2.1.1 Storing scanned document into the mailbox .................................................................24
2.1.2 Storing scanned document into the server (defining the Job Template) ....................... 26
2.2 Specifying Various Features(Mailbox) ............................................................................................ 28
2.2.1 Selecting the resolution level......................................................................................... 28
2.2.2 Selecting the document type .......................................................................................... 29
2.2.3 Selecting the density level ............................................................................................. 29
2.2.4 Selecting the scan size ................................................................................................... 30
2.2.5 Scanning documents at the specified ratio .................................................................... 31
2.2.6 Scanning documents in various sizes ............................................................................ 32
2.2.7 Scanning two-sided documents .....................................................................................33
2.3 Deleting Stored Documents ............................................................................................................. 34
2.4 Custom Presets for Scanning Features ............................................................................................36
ii
Chapter 3 Operating the Client (Personal Computer)
3.1 Using the Network Scanner Driver ..................................................................................................40
3.1.1 Importing the stored documents from the mailbox ....................................................... 40
3.1.2 Changing display of the scanner name .......................................................................... 45
3.1.3 Changing import settings ............................................................................................... 47
3.2 How to Use the Mailbox Viewer ...................................................................................................... 48
3.2.1 Confirm/delete/import the stored document in a mailbox ............................................ 48
3.2.2 Setting up the properties of mailbox viewer..................................................................53
Chapter 4 Precautions and Limitations
4.1 Precautions and Limitations.............................................................................................................56
Appendix
A Printing Job Template Server Settings .............................................................................................58
B Applica tion Software ....................................................................................................................... 6 0
Index............................................................................................................................................................... 61
iii
Types of Manuals
The following explains the manuals of the Document Centre 400/350/250 series.
Types of manuals
We provide the following manuals for optimum usage of the Document Centre 400/
350/250 series.
Document Centre 400/350/250 Series User Guide (Copier)
Comes with the main frame. Explains the handling of the main frame and the copier
functions.
Document Centre 400/350/250 Series User Guide (Facsimile)
Comes with the fax kit or machine with the fax function. Explains the fax functions.
Document Centre 400/350/250 Series User Guide (Printer)
Comes with the printer kit or machine with the printer function. Explains the printer
functions as well as the printer control panel operation method.
Document Centre 400/350/250 Series User Guide(Network Print Environment)
Comes with the Interface Kit (for Ethernet 100BaseTX/5)
Explains the installation and precautions for printing operation connecting the network.
Document Centre 400/350/250 Series User Guide (Scanner)
Comes with Interface Kit (Ethernet 100BaseTX/5)
Explains how to use the network scanner functions.
Other Manuals
Other manuals are provided with the optional product or the software come with the
main frame.
iv
How to Use this Guide
Background knowledge
Read this guide in detail before using the scan function of Document Centre 400/350/
250. If you are not familiar with the operating environment for the scan function, read
the relevant manuals first.
Opearting environment to which the Document Centre 400/350/250 is to be connected
refers to personal computers, networks, and the respecitve operating systems and applications.
Preparation
This guide is targeted at users who are using Document Centre 400/350/250 Network
Scanner. Read the contents of this guide from the first step. You may skip sections
about the options you do not purchase.
Organization
The following is a summary of each chapter.
Chapter 1 Before using the Scanner
This chapter contains the summary of scan function and preparation on using the network scanner.
Chapter 2 Operating the Document Centre
This chapter describes how to scan the document at the Document Centre 400/350/250.
Chapter 3 Operating the Client (Personal Computer)
This chapter describes import of the stored document from the mailbox of the Document Centre 400/350/250 to a personal computer using client personal computer.
Chapter 4 Precautions and Limitations
This chapter describes precaution and limitation for using scan function.
Appendix
This section provides information on the references of scan function.
v
Conventions
1. The following icons are used in this guide.
2. The following symbols are used in this guide.
Indicates important information and must be read in detail.
Indicates supplementary information.
Indicates relevant reference.
" " • A reference is made to a section or sections in this guide or
other guides.
Bold Face • This symbol indicates the buttons on the touch panel
display and the control panel of the Document Centre 400/
350/250 and the windows, commands, dialogues, and
buttons on dialogue boxes which may be displayed when
the operation environment is Windows®.
vi
Before Using
the Scanner
1.1. Overview ................................................................................................. 2
1.2. Required Environment ............................................................................ 4
1.3. Setting up the Document Centre for Using Mailbox Feature.................. 5
1.4. Setting up the Document Centre for
Using CentreWare Scanning Services............................................... 11
1.5. Installing the Network Scanner Utility.................................................. 17
1.1 Overview
The Document Centre 400/350/250 Network Scanner provides the following features.
· The scan feature by using the mailbox in the Document Centre 400/350/250
· The scan feature by using the CentreWare Scanning Services (optional)
The following explains the summary of each scan function.
1.1.1 Scanning with the mailbox
You can store a document in the mailbox by scanning it with the Document Centre 400/
350/250. The stored data can be imported at the personal computer (client) connected
to a network.
You can also import the data sent from other facsimile to your mailbox of the Document Centre.
"Document Centre 400/350/250 User Guide (Facsimile)" for details of mailbox feature.
Scan a document
Mailbox
Document Centre
Send to Mailbox
Facsimile
Network
Import the required
document from the
mailbox of the Document
Centre.
Personal Computer (Client)
2
1.1.2 CentreWare Scanning Services (optional)
Hard disk
Scan a document
Document Centre
Network
Automatic transmission
Personal Computer (Server)
1.1 Overview
You can scan a document by specifying a template file, which is called Job Template.
The scanned data will be stored into the hard disk of the Document Centre, then the
data will be automatically transmitted to the personal computer (server) which is connected to a network.
The optional CentreWare Scanning Services is required to create the Job Template or
to specify the data transmission.
This guide descibes only the procedure for the Document Centre. Regarding the procedure of personal computer for using CentreWare, refer to the "CentreWare Getting
Started with Scanning Services".
1
Before Using the Scanner
3
1.2 Required Environment
This section describes the required environment to use the scan feature.
Document Centre
The following options are needed for the Document Centre.
· Fax unit (The model not installed the fax feature.)
· 4M Memory (for facsimile)
· Built-in hard disk for printer (when using CentreWare Scanning Services.)
· RAM module
Personal Computer (Client)
The personal computer as a client must be installed either of following operation system.
· Microsoft
· Microsoft
®
Windows® 95/Windows® 98 operating system
®
Windows NT® operating system Version 4.0
Personal Computer (Server)
When using the CentreWare Scanning Services, the personal computer as a client must
be installed to the following operation system.
· Microsoft
®
Windows NT® operating system Version 4.0
Network
The Document Centre and personal computer should be connected with the network
and can communicate with the protocol, TCP/IP.
4
1.3 Setting up the Document Centre for
Using Mailbox Feature
The following preparation is necessary to scan a document by using the mailbox.
· Activate Salutation (define IP address).
· Define Subnet mask/Gateway address.
· Register the mailbox.
The procedure for setting up is as follows.
1.3.1 Starting up the Salutation
On the printer control panel of the Document Centre, start up the Salutation and define
the IP address according to the procedure as shown below.
You do not need to define the IP address if it already exists. (The screen for defining the
IP address will not be displayed in the following case.)
▼
1. Press Menu .
▼
1
Before Using the Scanner
(The printer power is on.)
(Display of the menu)
2. Press or a few times.
▼
3. Press .
▼
4. Press or a few times.
▼
5. Press .
▼
6. Press or a few times.
▼
From next page Continued on next page..
(Display of the maintenance mode)
5
1.3 Setting up the Document Centre for Using Mailbox Feature
To previous page
▲
From previous page
▼
7. Press .
▼
▼
▼
▼
8. Press or a few times.
9. Press Eject/Set .
10. Use , , or to enter IP address.
11. Press Eject/Set .
▼
12. Press Menu .
13. Press the power on/off.
14. Press Clear All on the control panel of main frame.
Fax Receiving
Mode
Print
Report/List
Job Memory
Billing Meter
Setup Menu
Custom Presets
Copy Fax
Scan
Make sure that the Scan button is displayed on the
menu screen of touch panel display of the main
frame.
6
1.3 Setting up the Document Centre for Using Mailbox Feature
1.3.2 Setting up the SubNet Mask/Gateway Address
On the printer control panel of the Document Centre, set up the subnet mask and gateway address according to the procedure shown below.
▼
1. Press Menu .
▼
▼
2. Press or a few times.
3. Press .
▼
4. Press or a few times.
▼
(The printer power is on.)
(Display of the menu)
(Display of maintenance mode)
1
Before Using the Scanner
5. Press .
▼
6 Press .
▼
7. Press or a few times.
▼
8. Press .
▼
9. Use , , or to enter SubNet Mask.
▼
From next page Continued on next page
▼
7
1.3 Setting up the Document Centre for Using Mailbox Feature
From previous pageTo previous page
▲
10. Press Eject/Set .
▼
11. Press .
▼
12. Press or a few times.
▼
13. Press .
▼
16. Press Menu .
14. Use , , or to enter address.
▼
15. Press Eject/Set .
▼
8
1.3.3 Creating a mailbox
1.3 Setting up the Document Centre for Using Mailbox Feature
Fax Receiving
Mode
Print
Report/List
Job Memory
Billing Meter
Setup Menu
Custom Presets
Setup Menu
Sub-dial
Speed Dial
Group Dial
Create a mailbox to store the scanned document. You can create the mailbox using the
control panel of main frame.
You can create up to 200 mailboxes.
Select Setup Menu on the Menu screen.
If the screen on the left is not displayed, press
Feature Selection to display the screen.
Copy Fax
Scan
Select Mailbox.
Close
Comment
Job Memory Mailbox
Local Fax
Information
1
Before Using the Scanner
Select Item.
Setup - Mailbox
Mailbox No. Mailbox Name
01
02
03
04
05
06
07
08
09
10
Prev.
Page
( Not in Use )
( Not in Use )
( Not in Use )
( Not in Use )
( Not in Use )
( Not in Use )
( Not in Use )
( Not in Use )
( Not in Use )
( Not in Use )
Next
Page
Select a required mailbox number directly or use [↑]
or [↓].
Close
Select Enter/Change.
Enter/Change
9
1.3 Setting up the Document Centre for Using Mailbox Feature
Use numeric keypad to enter Password.
001
Mailbox No.
Enter/Change
Password
(0000-9999)
Change
Password
Delete
001
Mailbox No.
Enter/Change
Password
(0000-9999)
Change
Password
Delete
Mailbox Name
( Not in Use )
Enter/Change
Name
Mailbox Name
( In Use-No Name )
Enter/Change
Name
Close
Close
Enter a password by using the keypad, and select
Close.
The password must be unique.
Select Enter/Change Name to enter the name for
mailbox.
If you do not enter the name, go to Step
.
Mailbox No.
001
-Enter/Change Name
Scanner
4
3
2
1
d
c
b
a
n
m
l
k
x
w
v
u
Password
(0000-9999)
Change
Password
Delete
Alphanumeric
001
Symbol
Mailbox No.
Enter/Change
7
6
5
g
f
e
q
p
o
z
y
Mailbox Name
Scanner
Enter/Change
Name
Enter the name using the keyboard on the screen, and
select Save.
SaveCancel
0
9
8
h
r
Backspace
j
i
Space
t
s
Shift
"Document Centre 400/350/250 User Guide (Facsimile)" for entering text.
Select Close.
Close
Select Clear All.
10
1.4 Setting up the Document Centre for
Using CentreWare Scanning
Services
The following preparation is necessary to scan a document by using CentreWare Scanning Services.
· Activate agent (UDP) (define IP address)
· Define SubNet Mask/Gateway Address
· Activate ftp Client
The procedure for setting up is as follows.
When the setting for the Document Centre is completed, install the CentreWare Scanning Services
referring to the "CentreWare Getting Started with Scanning Services".
1.4.1 Starting up the agent (UDP)
To define the job template server using the Scan Admin Wizard of CentreWare Scanning Services, start up the agent (UDP) on the Document Centre.
On the control panel of Document Centre, start up the agent (UDP) and define the IP
address.
You do not need to define the IP address if it already exists. (The screen to define the IP
address will not be displayed in the following case.)
▼
1. Press Menu .
▼
1
Before Using the Scanner
(The printer power is on.)
(Display of the menu)
2. Press or a few times.
▼
3. Press .
▼
4. Press or a few times.
▼
5. Press .
▼
6. Press or a few times.
▼
From next page Continued on next page...
(Display of the maintenance mode)
11
1.4 Setting up the Document Centre for Using CentreWare Scanning Services
To previous page
▲
From previous page
▼
7. Press .
▼
8. Press or a few times.
▼
9. Press Eject/Set .
▼
10. Use , , or to enter IP address.
▼
12. Press Menu .
11. Press Eject/Set .
▼
12
1.4 Setting up the Document Centre for Using CentreWare Scanning Services
1.4.2 Setting up the SubNet Mask/Gateway Address
On the printer control panel of the Document Centre, set up the subnet mask and gateway address according to the procedure shown below.
▼
1. Press Menu .
▼
2. Press or a few times.
▼
3. Press .
▼
4.Press or a few times.
▼
(The printer power is on.)
(Display of the menu)
(Display of maintenance mode)
1
Before Using the Scanner
5. Press .
▼
6. Press .
▼
7.Press or a few times.
▼
8. Press .
▼
▼
From next page Continued on next page..
13
1.4 Setting up the Document Centre for Using CentreWare Scanning Services
From previous pageTo previous page
▲
9. Use , , or to enter SubNet Mask.
▼
10. Press Eject/Set .
▼
11.Press a few times.
▼
12. Press or a few times.
▼
16. Press Menu .
13. Press .
▼
14. Use , , or to enter
▼
address.
15. Press Eject/Set .
▼
14
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