Xerox Document Centre 235, Document Centre 285, Document Centre 405 User Guide

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Document Centre 285/235 Series

User Guide (Printer)

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AppleTalk, EtherTalk, Apple and Macintosh are trademarks of Apple Computer, Inc.

TrueType is a registered trademark of Apple Computer, Inc.

Adobe, Adobe Type Connection, Adobe Type Manager, P ostSc ript, P ostScript 3, and the PostScript logo are trade-

marks of Adobe Systems Incorporated.

Helvetica, Palatino, Times are trademarks of Linotype-Hell, AG.

Microsoft, MS-DOS, Windows, Windows NT are registered trademarks of Microsoft Corporation in the U.S. and

other countries.

NetWare is a registered trademark of Novell, Inc.

UNIX is a trademark of X/Open Company Ltd.

All product/brand names are trademarks or registered trademarks of the respective holders.

Permission has been obtained from Microsoft Corporation for use of software screen shots.

Important

copied, in whole or part without the written consent of the publisher.

➁ Parts of this manual are subject to change without prior notice. ➂ We welcome any comments on ambiguities, errors, omissions, or missing pages. ➃ Never attempt any procedure on the machine that is not specifically described in this manual.

Unauthorized operation can cause faults or accidents. Fuji Xerox is not liable for any problems resulting from unauthorized operation of the equipment.

Xerox is a registered trademark.

The Document Company and Ethernet are trademarks which may be registered in certain jurisdictions.

CentreWare and Docuworks are trademarks.

Preface

Welcome to Fuji Xerox Document Centre 285/235 Series. Written with the new user in mind, this User Guide (Prin ter) provides all the neces s ary information

about operatin g the printer functions of the printe r as well as installing the printer drivers. To get the most out of the machine, please read this manual before using it.

This guide is written with the assumption that you are familiar with the basic knowledge and way of operating the different operating systems. Refer to the manuals of these products for information on them.

Note that this guide is written for users operating the Document Centre 285/235 Series with a client computer installe d with an Engli sh edition oper ating system . Unless other wise indicat ed, this gu ide is written for use with Eng li s h ed ition operating syste m onl y.

After reading, keep this guide handy for a quick r eference should y ou en count er an y di f ficul t ie s whe n using the mach in e.

In this manual , saf ety ins tructions are described with th e symbol . Alwa ys read and f o llo w these instructions before perfo rming the r equired procedure.

This product is in the Class B category based on the standard of Voluntary Control Council for Interference from Information Technology Equipment (VCCI)*. If the mac hine is used near a radio or television receiver in a domestic environment, it may cause radio interference. Install and use the machine according to the instructions.

* This regulation applies only to Japan.

This equipment co nf orms to the guidelin es of t he J apan Bus iness Ma chine Ma ker s Asso ciation on the harmonic effects by copiers and other reproduction devices. These guidelines conf orm to the guides on the harmonic suppressors of electronic appliances and general-purpose machines.

Reception inte rference: When installed at a certain location, the machine may cause interference with radio and television reception. If you notice flickering or distorted images or noises on your audio-visual units, your machine may be causing radio inter ference. Swit ch it off, and if the interference disappears, the machine is the caus e of radio interference. Perfor m th e following proc ed u r es un ti l the int erference is corrected.

• Move the machine and th e TV and radio away from each other.

• Reposition or re-orientate the machine and/or the TV and radio.

• Unpl ug th e machi ne , TV and r adio, and replug them i nto ou tlets t hat oper a te on di ff e rent ci rcui ts .

• Re-orientate the TV and/or radio antennas and cables until the interference stops. For an

outdoor antenna , you should ask your local electrician for support.

• Use coaxial cable antennas.

Types of Manuals

We provide the follow ing manuals for opti mum usage of the Document Centre 285/235 series machines:

●

User Guide (Copier)

This manual comes with the machine. This manual describes all the necessary steps for copying, clearing paper jams, daily care and safety information.

●

User Guide (Facsimile)

You can find this manual in the optional fax unit package or models installed with a fax feature. This manual describes all the necessary ste ps and troubleshooting when using a facsimile unit. The model installed with a fax feature or the optional fax unit package will be available after December 2001.

●

User Guide (Printer)

You can find this manual in the optional printer kit package or models installed with a printer feature. This manual describes all the ncessary steps for printing, direct transmission from a personal computer and precautions.

●

User Guide (Scanner)

You can find this manual in the optional kit package or models installed with a printer feature. This manual describes all the necessary steps for scanner installation, operating information and precautions.

The scanner feature is applicable only when fax and printer features are available. This feature and the scanner user guide will be available after December 2001.

●

Other manuals

Some models may have such manuals in the package, depending on the availability of the application software option.

Using This Guide

Organization

The following is a summary of each chapter:

Chapter 1 Overview of the Printer

This chapter explains the interface connections, special features, printer functions and powering on/off.

Chapter 2 Setting Up

This chapter explains the cable connections and the increase/allocation of memory.

Chapter 3 Useful Oper ations

This chapter explains the operations that you need to know about using the printer functions such as cancelling printing/fax transmission, outputting and the main frame control panel operation s during printing/transmission.

Chapter 4 Installing/Configuring the Printer Drivers

This chapter explains how to in st al l p rinter drivers, set the printer p rope rties, print a nd fax from an application in different OS environments.

Chapter 5 Mode Menu and Common Menu

This chapter explains about the two menus, Mode menu and Common menu and their menu items.

Chapter 6 Precautions and Limitations

This chapter explains the precautions and limitations of using the printer.

Chapter 7 Troubleshooting

This chapter e xplai ns how to solv e prob lems when th e printer is not fu nctioni ng properly. When problems occur, read this first before treating it as a breakdown.

Appendix

This section pro vide s information on the printing area, conne ctor and allocat ion si gnals as well as the meanings of the terms used in this guide.

iii

Conventions

1. In this manual, a host device refers to a personal computer or workstation and "FX Document Centre 285/235" refers to "Fu ji Xerox Document Centre 285/235".

2. The fol lowing icons are used in this guide:

Instructions or important information for preventing equipment damage.

For your information. This indicates additional information on procedures of operations and features.

Indicates sources of references.

3. The fol lowing conventions are used in this guide.

Bold Face

Bold face characters ref er to selections made li ke opti ons on the screen, hard or soft buttons, and keys from the keyboard. For example: Press Esc.

◆

Preface.......................................................................................................................................... i

◆

Types of Manuals.......................................................................................................................... ii

◆

Using This Guide ......................................................................................................................... iii

◆

Contents........................................................................................................................... ..... . ...... v

◆

Safety Precautions..................................................................................................................... viii

Chapter 1 Overview of the Printer

1.1 Getting Ready to Print ................................................................................................. 2

1.2 Special Features of the Printer.................................................................................... 4

1.3 Main Components and Their Functions....................................................................... 5

1.3.1 Parts of the printer kit ................................................................................... 5

1.3.2 Printer control panel ........................................................... ...... ....... ...... ....... 7

1.3.3 Display message ..........................................................................................8

1.3.4 Power Saver Mode .....................................................................................10

Chapter 2 Setting Up

2.1 Setting Printer Environments..................................................................................... 12

2.1.1 As a local printer ........................................................................................12

2.1.2 As a network printer (Ethernet interface) .................................................... 13

2.1.3 As a network printer (Token Ring interface) ...............................................17

2.2 Connecting Cable...................................................................................................... 18

2.2.1 Connecting by parallel interface .................................................................18

2.2.2 Connecting by USB interface .....................................................................19

2.2.3 Connecting by Ethernet interface ............................................................... 21

2.2.4 Connecting by Token Ring interface .......................................................... 22

2.3 Using Quick Setup Menu........................................................................................... 23

2.4 Flow of Setting Different Printer Environments.......................................................... 26

2.5 Setting IP Address..................................................................................................... 27

2.5.1 Flow of setting ............................................................................................ 27

2.5.2 Setting Address ........ ...... ....... ...... ....... ...... ...... ....... ...... ...............................29

2.6 Setting Port................................................................................................................ 32

2.6.1 Activating port ............................................................................................33

2.6.2 Setting the port and transport protocol .......................................................34

2.7 Other Printer Settings................................................................................................ 36

2.8 Memory Allocation..................................................................................................... 38

2.8.1 Uses ........................................................................................................... 38

2.8.2 Suggested values .......................................................................................38

Chapter 3 Useful Operations

3.1 Flow of Printing.......................................................................................................... 42

3.1.1 For Windows ..............................................................................................42

3.2 Printing vs Copying.................................................................................................... 43

3.2.1 Control panel operations during printi ng ............... ...... ....... ...... ....... ...... ..... 43

3.2.2 Printing and copying functions ...................................................................43

3.3 Printing Features ....................................................................................................... 45

3.3.1 Setting printing features ........................... .................................................. 45

3.3.2 Online Help ................................................................................................46

3.4 Canceling Printing ..................................................................................................... 48

3.4.1 Canceling from computer ............ ....... ...... ...... ............................................ 48

3.4.2 Canceling from printer .... ....... ...... ....... ...... ...... ....... ...... ....... ........................49

3.4.3 Checking job status of print instruction ....................................................... 50

3.5 Outputting.................................................................................................................. 51

3.5.1 Forced outputting of remaining print data ...................................................51

3.5.2 Outputting all jobs in the printer ..................................................................52

3.6 Printing Data Combined Using Overlays................................................................... 53

3.7 Printing Secure Print and Sample Print Jobs ............................................................ 56

3.7.1 Storing User ID and Password ...................................................................57

3.7.2 Printing Secure Print/Sample Print Jobs ....................................................59

Chapter 4 Installing/Configuring the Printer Drivers

4.1 About the Printer Drivers ........................................................................................... 64

4.1.1 The PCL 6 printer drivers ...........................................................................64

4.1.2 Installation/configuration methods ..............................................................64

4.1.3 Settings on the printer ................................................................................64

4.2 Installing/Uninstalling the Printer Drivers................................................................... 65

4.2.1 For a local printer .......................................................................................65

4.2.2 For a network printer ..................................................................................68

4.2.3 Uninstalling the printer drivers ....................................................................69

4.3 Configuring the Printer Drivers .................................................................................. 71

4.3.1 Accessing the printer properties dialog box ...............................................71

4.3.2 Setting the printer properties ......................................................................73

Chapter 5 Mode Menu and Common Menu

5.1 Menus........................................................................................................................ 98

5.1.1 About menu ................................................................................................98

5.1.2 Mode menu ................................................................................................99

5.1.3 Common menu ................................ ....... ...... ...... ....... ...... ....... ..................100

5.2 Mode Menu Items.................................................................................................... 102

5.2.1 List of Mode Menu items ..........................................................................102

5.2.2 Setting a mode menu ...............................................................................108

5.3 Common Menu Items .............................................................................................. 109

5.3.1 List of common menu items .....................................................................109

5.3.2 Setting a common menu ..........................................................................128

5.4 Outputting Reports/Lists .......................................................................................... 129

5.4.1 Types of reports/lists .... ...... ....... ...... .........................................................129

5.4.2 Printing reports/lists .................................................................................. 148

5.5 CentreWare Internet Services................................................................................. 149

5.5.1 Structure of the CentreWare Internet Services screen ............................. 149

5.5.2 System environment ................................................................................. 150

5.5.3 Target computers and browsers ...... ....... ............................................. ..... 150

5.5.4 Configuring browser .................................................................................151

5.5.5 Checking proxy server and port number .................................................. 152

5.5.6 Configuring the printer ..............................................................................153

5.5.7 Using CentreWare Internet Services ........................................................154

Chapter 6 Precautions and Limitations

6.1 In General................................................................................................................ 158

6.2 On Using TCP/IP................................ ....... ...... ....... ...... ...... ....... ...... ....... ...... ........... 160

6.2.1 During setup .............................................................................................160

6.2.2 During switching power on/off ..................................................................160

6.2.3 During printing ..........................................................................................161

Chapter 7 Troubleshooting

7.1 When Problems Occur ............................................................................................ 164

7.2 When the Print Quality is Poor ................................................................................ 167

7.3 Messages................................................................................................................ 171

7.3.1 List of messages ......................................................................................171

7.3.2 Messages about error codes ....................................................................174

7.4 Using TCP/IP........................................................................................................... 178

7.4.1 When using Windows 95, Windows 98, Windows Me ..............................178

7.4.2 When using Windows NT 4.0 ................................................................... 179

7.5 Using CentreWare Internet Services....................................................................... 181

Appendix

A Specifications .......................................................................................................... 184

A.1 Product specifications ..............................................................................184

A.2 Printing area ................... ....... ...... ....... ...... ...... ....... ...... .............................185

A.3 Parallel interface ......................................................................................186

A.4 Interface Board (for Token Ring) ..............................................................188

B Glossary .................................................................................................................. 189

vii

Safety Precautions

Read these safety notes befo re using the printer functions of this machine.

Conventions and symbols

is used to alert operators to an operating procedure, practice or conditi on that, if not strictly observed, can result in severe injury or loss of life. is used to alert operators to an operating procedure, practice or conditi on that, if not strictly observ ed, might result in safety hazards to personnel or damage to

the equipment.

This symbol is used to alert operators to a specific operating procedure that requires close attention. Read and follow instructions carefully to ensure the task is accomplished safely.

This symbol is used to alert operators to a specific operating procedure that must not be performed. Read and follow instructions carefully.

This symbol is used to alert operators to a specific operating procedure that should be emphasised for operating safety. Read and follow instructions carefully.

Heated surface

Prohibited!

Instructions Unplug Ground/Earth

Flammable

No fire

Electric shock

Do not tear dowm

Pinched fingers

Do not touch

Precaution for power and earth connection

When connecting interface cable, make sure that the power of the main frame and host device is switched off to prevent the possibility of electricity shock.

viii

Precaution for switching off the power

● When switching off the power for this machine with fax functions, check that the Document In Memory indicator light on the main frame control panel is off. If the power is switched off while the light is on, document data spooled in the memory will be erased.

●

After being charged for 45 hours, this machine is able to keep the contents in memory for three hours.

●

If the Document In Memory indicator light is lit, check if there is any "Received document". If yes, follow the instruction on display and output it. Otherwise, output the list of stored document and check the contents.

● When the power is switched off, print data remaining in the printer kit and information spooled in the memory of the printer kit will be erased. Also, Secure Print/Sample Print data saved in the Hard Disk will remain but data that has not been saved completely will be deleted. Before switching off the power during normal operation, check that the message "Ready to print" is shown on the display of the cont rol panel.

●

The memory used by the printer belongs to the printer kit, which is different from thos e used b y the copier and fax functions. However, when the power is switched off, data will be erased from the memory.

This page is intentionally left blank.

Overview of the Printer

1.1 Getting Ready to Print .....................................................................2

1.2 Special Features of the Printer........................................................ 4

1.3 Main Components and Their Functions...........................................5

Overview of the Printer

Getting Ready to Print

1.1

This section explains the procedure for setting up the printer. The flow of operations is as follows:

Check that the printer is switched off before handling it to prevent electric shock.

Connect the cable and allocate memory.

"Chapter 2 Setting Up"

Parallel

When connecting to the host device directly

Carry out the necessary installation and setting to th e computer. The printer control panel also needs to be set.

"Chapter 4 Installing/Configuring the Printer Drivers"

When the printer is used via a network, it is necessary to make settings on the different types of servers and the printer control panel.

1.1 Getting Ready to Print

Overview of the Printer

Network Print Environment User Guide (Network.pdf) in the PCL Driver/Network Utility (Windows

It is suggested that the memory be increased.

When connecting to network



) CD-ROM regarding these settings.

Special Features of the

Overview of the Printer

1.2

Printer

This printer kit can be used as a network-compatible printer that can be connected directly to the network.

It can be installed w ith multi-emulation. The special features of the printer are as follows:

●

It is installed with PCL emulation. PostScript emulation is an optional feature.

●

Printing can be specified without taking into consideration the printer language as there is an automatic printer language detection feature (applicable only when more than one emulation is installed).

●

High quality printing can be achieved with its 400/600 dpi laser-style resolution. Also, it comes with an image-enhancement feature which can increase resolution and produce smooth printing witho ut any notches (equivalent to 2,400 dpi).

●

Besides the par allel and USB interfaces, it can be used in network (multi-protocol) environment through the inst allation of interfa c e card for Ethernet or Token Ring. Token Ring is an optional feature.

●

All the interfaces installed can receive data at the same time, except Ethernet and Token Ring which are mutually exclusive.

●

Double-sided printing can be done by in stalling a duplex modul e.

●

Multiple-copies sorting can be achieved through the electronic sorting feature (when installing the hard disk). Also, there is no need to rear r an ge pa ges as pag es ca n be out put wit h the prin te d si de facing up without interrupting the page order.

●

DPI is the abbreviation of Dot Per Inch and is the unit that indicates the number of dots that can be printed within a one-inch area. It is used as a unit indicating resolution.

●

Protocol is the essential communcation regulation for carrying out data transmission.

Main Components and

1.3

Their Functions

This section de scribes the names o f the v arious p arts of the p rinter k it. For other parts, see "1. 1 Mai n Components and Their Functions" of the User Guide (Copier).

1.3.1 Parts of the printer kit

Front view

Overview of the Printer

1 Printer control panel For use of printer functions. 2 Center output tray For outputting printed copies, facing down. 3 Control panel For use of copier functions. When necessary, it will also

indicate that the machine is being used for printer functions. 4 Switch For switching machine on/off. 5 Side output tray* For outputting printed copies, facing up. When the optional

finisher is installed, the lower tray of the finisher will become

the side output tray. 6 Bypass tra y* For loadi ng p ape r so urce tha t c annot be lo ad ed i n pap er tr ays,

like postcard or transparency. 7 Pape r trays* For loading paper. Tray 4 is an optional kit. 8 Pause/Resume button For retrieving paper output to the finisher. 9 Finisher tray (upper)* For outputting printed copies when the finisher is installed.

Documents output here can be stapled. Finisher is an optional

kit.

* optional kit but may be installed for certain models

Overview of the Printer

1.3 Main Components and Their Functions

Back view

1 Parallel interface connector For connecting this printer t o a computer by a cen tronics/IEEE

1284-compliant interface cable. 2 USB interface connector For connecting this printer to a computer by an USB cable. 3 Ethernet interface connector For conn ecting this printer by an Ethernet interface cable. 4 Slot fo r Token R ing interface For attaching an optional interface board (for Token Ri ng).

To install Token Ring, you will need an Token Ring Installation Kit besides the interface board (for Token Ring). Contact our Customer Support Center for installation of the kit by our customer engineers.

1.3.2 Printer control panel

The different parts of the printer control panel are as follows:

"1.3.3 Display message" for details on the messages of the display.

1.3 Main Components and Their Functions

Overview of the Printer

1 Processing indicat or When the light is on, indicates that this printer is processing

print instructions.

2 Online indicator When the light is on , indicates that this printer is ready to

receive data from the computer. 3 Display Shows settings, printer status, messages etc. 4 The up, down, right, left

buttons

5 Mode button Press to enter to the mode menu.

6 Pause button Press to enter to the pause state. When in the pause state, no

7 Eject/Set button Press to set the can didate value of the menu. Also used to

8 Menu button Press to navigate to the common menu.

Press to navigate the menu, menu item, item and candidate

value. In this manual, these four buttons will be displayed as

, , , .

In this manual, it will be displayed as .

data can be received and print instruction processed. Press

again to e xi t th e paus e state . In this manual , it will be d isplayed

as .

print reports and lists. In t his manual, it will be displayed as

In this manual, it will be displayed as . 9 Error indicator When the light is on, indicates that there is a machine

breakdown.

Overview of the Printer

1.3 Main Components and Their Functions

1.3.3 Display message

The displa y sho ws messages i ndicati ng the printe r and sett ings sta tus , and which may include the following screens.

Depending on the optional kits installed, printer settings, and printer model, some messages may not be displayed.

Print screen

While printing or waiting for data, the display will show the print screen which indicates the printer status as well as the ongoing data processing. As an example, the following message will be shown on the display when data has been received from the parallel port and is to be printed on paper from tray 1:

Printer state

Indicates the st ate of the printer. Messages include " Please wait", "Ready to print", "Printing", "Canceling" and "Dat a wait".

"7.3 Messages" regarding the messages.

Input port

Indicates the input port that is receiving the data. Messages include "Parallel", "IPP", "SMB", "EtherTalk", "LPD", "NetWare", "USB", "Port9100".

Tray

Indicates the paper tray for printing. Messages include "Tray 1", "Tray 2", "Tray 3", "Tray 4", "Bypass".

1.3 Main Components and Their Functions

Common menu screen

The screen to set items common to all print modes. To dis p lay the comm on menu screen, press . As an example, the screen to set Port Setting is di s pl ayed as follows:

Overview of the Printer

"5.3 Common Menu Items" for details on the Common menu screen.

Mode menu screen

The screen to fix setting for emulati on processing. To display the mode menu screen, press . As an example, the screen to set PCL Settings is displayed as follows:

"5.2 Mode Menu Items" for details on the mode menu screen.

1.3 Main Components and Their Functions

Overview of the Printer

1.3.4 Power Saver Mode

This machine has a power saver feature that reduces the power consumption when the machine is switched on and left unused for a certain duration. There are three modes in this power saver feature.

●

Standby mode: The motor is left idle.

●

Low power mode: The temperature of the heater area is kept low and the motor is left idle.

●

Sleep mode: The main power is switched off (the mode which can save the most power).

When the machine is in Low power mode or Sleep mode, the touch panel display will be off and the

When print data is received from the computer, the machine will automatically exit the power saver mode and start processing printing. You can exit the power saver mode by pressing the illuminated

To use the printer control panel during power saver mode, exit the mode first by pressing

Power Saver

lights up .

Power Saver

Setting Up

2.1 Setting Printer Environments......................................................... 12

2.2 Connecting Cable................... ... ....................................................18

2.3 Using Quick Setup Menu........ ... ... ... .............................................. 23

2.4 Flow of Setting Different Printer Environments.............................. 26

2.5 Setting IP Address......................................................................... 27

2.6 Setting Port....................................................................................32

2.7 Other Printer Settings................ ... ... ... ......................... .................. 36

2.8 Memory Allocation......................................................................... 38

Setting Printer

Setting Up

2.1

Environments

This section explains the different printer environments that can be set up for the printer. When connected to a co mputer directly, the printer can be used as a local printer. When connected to a network, the printer can be used as a network printer. As this printer supports

multi-protocol, it can be shared among users fro m different network environments.

2.1.1 As a local printer

Using parallel interface

Connects the printe r to a computer by parallel interface for printing.

Use only the parallel interface cable provided by our company, as an optional product. Using parallel interface cable from other company might lead to electric wave obstruction.

Using USB interface

Connects the printer to a computer by USB cable for printing.

2.1 Setting Printer Environments

2.1.2 As a network printer (Ethernet interface)

Windows Network (SMB)

Server Message Block (SMB) is a protocol for sharing file or printer on Windows 95, Windows

or settings can be sent directly to a printer on the same network (Ethernet interface) without going through the server. As this printer supports SMB, y ou can print b y ju st acti v ati ng the SMB port and registe ring the printer on the network on each of the Windows 95, Windows 98, Windows Me, Windows NT

4.0 and Windows 2000 operating system (OS). You can use NetBEUI and TCP/IP as the transport protocol for SMB.



98, Windows Me, Windows NT 4.0, and Windo ws 2000. Using SMB , print data

Setting Up

TCP/IP Direct Print Utility (Windows 95, Windows 98, Windows Me)

TCP/IP Direct Print Utility is a software developed by our company to allow print data to be sent directl y from a Wi ndows 95, Wind ows 98 , Windo ws Me com puter to a printer on the sa me network (Ethernet inte r face) without going thro ugh the serv er. As this printer su ppo rts TCP/IP (LPD) protocol , th e p rint dat a can be s ent d ir ec tly a nd p rint ed fr om th e W indows 95, Windows 98, Windows Me computer when using this software. You will need to set the IP address on the printer and the Windows 95, Windows 98, Windows Me computer.

Setting Up

2.1 Setting Printer Environments

TCP/IP (Windows NT 4.0, Windows 2000)

As this printer supports TCP/IP protocol, print data can be sent directly from a Windows NT

4.0, Windo ws 2000 compu ter f or printing, no t only u sing SMB b ut LP R as w ell. You will ne ed to set the IP address on the printer and the Windows NT 4.0, Windows 2000 computer. And once the printer registered on the Windows NT 4.0, Windows 2000 computer is shared, you can also print from Windows 95, Windows 98, Windows Me com puter through this printer.

TCP/IP (UNIX)

As this printer supports TCP/IP protocol, you can print from a UNIX machine. You will need to set the IP address on the printer and the UNIX machine.

Network Print Environment User Guide (Network.pdf) in the PCL Driver/Network Utility (Windows) CDROM for details on printing from the UNIX machine.

2.1 Setting Printer Environments

AppleTalk

As the printer supports AppleTalk protocol, you can print from a Macintosh using EtherTalk.

You will need the optional PostScript Kit for using EtherTalk to print. Refer to the manuals bundled with the PostScri pt Kit for details on using it.

Setting Up

NetWare

As a network OS, th is printer supp orts Novell NetWare (version 3.12, 3.2, 4.11, 4. 2, 5, 5. 1) as well as the prin t serv er (PS erv er) mo de onl y usi ng bi ndery and NDS (version 4.11 and ab o ve). In the PServer mode, the printer will be the the print server and will print out jobs in the print queue. This printer uses one user licence of the file server. You can use IPX/SPX and TCP/IP as the protocol for NetWare.

Network Print Environment User Guide (Network.pdf) in the PCL Driver/Network Utility (Windows) CDROM for details on using NetWare for printing.



Setting Up

2.1 Setting Printer Environments

Internet printing

This printer supports Internet Printing Protocol (IPP). As Wind ows 2000 is installed with the client software needed to output to IPP printer, you can spec ify the printer to support IPP using the Add Printer Wi zard . Us ing I P P, you can print to a r emot e printer th roug h t he i nternet or intranet.

2.1 Setting Printer Environments

2.1.3 As a network printer (Token Ring interface)

This printer supports Token Ring. When insta lled with the optional interface board for Token Ring, y ou can us e the print er i n a netw ork en vi ronme nt wit h NetWare or TCP/IP e xi stin g alon e or together.

Whe the interface board for Token Ring is installed, the Ethernet interface cannot be used. Also, the items that can be set are also different. Refer to "2.2.4 Connecting by Token Ring interface" for details.

Setting Up

2.2

This section describ es connecting by cable, to the interfac e of the environment to be used.

Remember to switch off the power supply during installation to prevent electric shock.

You cannot use the optional Token Ring interface together with Ethernet interface.

Setting Up

2.2.1 Connecting by parallel interface

Connecting Cable

The following procedure explains how to connect by the parallel interface.

To connect by the parallel interf ace, y ou will need the parallel interfac e cable provided b y our company as an optional product. For details, consult our Customer Support Center.

Procedure

Insert the interface cable connector to the parallel interface connector and secure it by the

wire clips on both sides. Connect the other end of the interface ca ble

connector to the co m p uter. Switch on the pr in te r.

If necessary, set the following items on the printer control panel (Network/Port > Parallel):

●

Print Mode

●

PJL

●

Adobe Protocol

●

Auto Eject Time

●

Bi-directional

(Factory setting: Auto) (Factory setting: Enable) (Factory setting: Normal) (Factory setting: 30 Secs) (Factory setting: Enable)

"5.3 Common Menu Items" for details on the individual item and the setting method.

For normal use, there is no need to change the factory settings of all the items.

2.2.2 Connecting by USB interface

The following procedure explains how to connect by the USB interface.

USB is supported by Windows 2000 only.

2.2 Connecting Cable

Insert the USB cable connector to the USB interface connector.

Connect the othe r en d of the in te rface cable connector to the computer.

Switch on the printer.

On the printer co nt rol pan e l, set th e USB Port to Enable. Proceed by following the procedure below:

Setting Up

2.2 Connecting Cable

If necessary, set the following items on the printer control panel (Netwo rk/Port > USB):

●

Print Mode

●

PJL

●

Adobe Protocol

●

Auto Eject Time

"5.3 Common Menu Items" for details on the individual item and the setting method.

For normal use, there is no need to change the factory settings of all the items.

(Factory setting: Auto) (Factory setting: Enable) (Factory setting: Normal) (Factory setting: 30 Secs)

2.2.3 Connecting by Ethernet interface

The Ethernet interface supports the following two types of environment:

●

100BASE-TX

●

10BASE-T

2.2 Connecting Cable

The factory setting of Ethernet is set as Auto, enabling automatic switching to 100BASE-TX or 10BASE-T.

The fol lowing procedure explains how to connect by the Ethernet interface:

Procedure

Insert the Ethernet interface cable connector to the interface connector.

Use only interface cable suitable for the network connection in use.

Switch on the printer.

When you want to fix the transmission speed for 10BASE-T or 100BASE-TX connector or change the printer s etting according to the environment in use while connected to 10BASE-T/ 100BASE-TX connector, refer to "5.3 Common Menu Items".

Setting Up

2.2 Connecting Cable

2.2.4 Connecting by Token Ring interface

The Token Ring interface supports the follo wing two types of environment:

●

UTP

●

STP

The following procedure explains how to connect by the Token Ring interface.

When the Token Ring interface board has been installed, the Ethernet interface cannot be used. And as a result, the Ethernet board cannot be used too.

●

To set up Token Ring, you will need the Token Ring Installation Kit besides the Token Ring interface board. The Token Ring Installation Kit will be installed by our customer engineer. Contact our Customer Support Center for details.

●

When the Token Ring interface port is installed, the MAC address will be changed.

●

When using gateway in Token Ring environment, set Source Routing to On.

Procedure

Insert the Token Ring interface cable connector to the interface connector. Use only interface cable suitable for the network connection in use.

Do not connect the interface cable to the two Token Ring interface port connectors as this will cause poor transmission or breakdown.

Switch on the pr in te r.

If necessary, set the following items on the printer control panel (Network/Port>):

●

IPX/SPX FrameType

●

(Token Ring>) Transmit Rate

●

(Token Ring>) Max Packet Size

●

(Token Ring>) Source Routing

"5.3 Common Menu Items" for details on the items and the setting method.

(Factory setting: Auto) (Factory setting: Auto) (Factory setting: 1500B) (Factory setting: Off)

For normal use, there is no need to change the factory settings of all the items.

Using Quick Setup Menu

2.3

When setting up the printer environment, you can use the Quick Setup menu to set the basic necessary items all at once.

Quick Setup menu items

The following menu items can be set by the Quick Setu p me nu. Set each item by answering the questions displayed on the printer control panel.

Item Remarks

Sets whether you want an auto print of the Job History Report.

Sets system clock. The system cloc k displays the date and time in

Sets the network port, protocol and spool setting.

Sets whether to use Internet Service.

The Job History Report includes information on the latest 50 print jobs. Sets whether you want to print the Job History automatically for every 50 print jobs rea c he d.

the following formats:

• YYYY.MM.DD (year.month.date) (for years between 2000-2099 only)

• HH:MM (hour:minute).

The date and time set here will be printed in lists and reports.

You can use the Quick Setup menu to define settings for multiple ports all at once:

• SM B, LPD, IPP, NetWare, EtherTalk (optional) Sets the port, protocol and spool setting to be used for the network environmen t.

• SNMP Sets this when us ing softw are li ke f or man aging multiple printe rs rem o te ly.

The CentreWare Internet Services can be used , through a web browser, to display the printer/ job status and cha ng e the printer settings.

Setting Up

Sets whether to use Dynamic Ho st Configuration Protocol (DHCP), BOOTP or RARP as well as to set the IP address. (To be set only when using TCP/ IP)

You can also specify settings for the individual items without using the Quick Setup Menu. For items that cannot be set using the Quick Setup Menu or details on setting individual items, refer to "2.4 Flow of Setting Different Printer Environments" and "5.3 Common Menu Items".

Sets whether to obtain automatically essential information for using TCP/IP (e.g. IP address, subnet mask, gateway address) from the DHCP server, BOOTP or RARP. Enter the IP address manually if the DHCP server, BOOTP or RARP is not used.

Setting Up

2.3 Using Quick Setup Menu

Procedure for setting the Quick Setup Menu

Follow the procedure below to set essential settings using the printer control panel.

When using the Quick Setup Menu to change settings, select Y for Save Settings to save settings and reboot before printing the Printer Settings List.

●

During setting up, the settings will not be valid if your press

●

R: Reboot; Y: Yes; N: No.

2.3 Using Quick Setup Menu

Setting Up

Flow of Setting Different

Setting Up

2.4

Printer Environments

This section explains the flow of setting the printer environmen t for the different environment in use. Check the necessary settings for the respective printer environments as your proceed by following

the flow chart. When using EtherTalk, refer to the manual bundled with the PostScript Kit.

*1 You can install the printer driver from the attached CD-ROM or download it automatically.

Refer to the Network Print Environment User Guide (Network.pdf) in the PCL Driver/Network Utility



(Windows

*2 For details on the procedure to install the printer driver when using IPP, refer to the above-mentioned

Network.pdf file.

*3 For details on the procedure to set up the environment for using NetWare, refer to the above-mentioned

Network.pdf file.

*4 For details on the procedure to change the host name and workgroup name, refer to the above-

mentioned Network.pdf file.

) CD-ROM.

Setting IP Address

2.5

This section explains how to set the IP address. Depending on the net work environment, you ma y need to se t t he subnet mask and gateway addres s.

If your network has a Dynamic Host Configuration Protocol (DHCP), BOOTP or RARP environment, the printer can obtain t hese items automatically from each of the server.

By the factory setting, these items are obtained automatically from the DHCP server.

●

Use the DHCP server together with the Windows Internet Name Service (WINS) server at the same time. When using the WINS server , set setti ngs if necessary, by selecting the f ollo wing on the printer control panel:

Network/Port

●

When using the BOOTP or RARP server, select the following on the printer control panel:

Network/Port

Check with your system administrator if you have any queries on the BOOTP or RARP environment.

"5.3 Common Menu Items" for details on each of these items and the way to set them.

, followed by , followed by

WINS Server

TCP/IP Settings, Get IP Address

, and then the various items.

, and then

BOOTP

RARP

2.5.1 Flow of setting

When the IP address is obtained automatically f rom the DHCP, BOOTP or RARP server, you do not need to follow the procedure in this section to set the IP address. When you need to set the IP address manually using the printer control panel, refer to "2.5.2 Setting Address". When you are unsure whether you have a DHCP server, follow the procedure below to check. If you do not have a DHCP server, set the IP address by referring to "2.5.2 Setting Address".

Checking DHCP server

Setting Up

Check with your system administrator if you have any queries on DHCP environment.

Setting Up

2.5 Setting IP Address

Outputting Printer Settings List

Procedure

Print out the Printer Settings List by referring to "5.4 Outputting Reports/Lists".

Check the following items under Communication Settings on the Printer Settings list:

●

TCP/IP: IP Address

●

TCP/IP:Subnet Mask

●

TCP/IP: Gateway Address

●

WINS Server: Primary Server IP Address

●

WINS Server: Secondary Server IP Address

Refer to the following se ction on how to check the Printer Settings List.

Checking Printer Settings List

●

When the addresses in TCP/IP and WINS are not obtained:

There is no DHCP server and WINS server. Set the IP address by referring to "2.5.2 Se tti ng Add re ss" .

●

When the address in TCP/IP is obtained but not in WINS:

There is no WINS server. Do not use the DHCP environment as the printer may not be usable due to a change in the IP address allocated to the machine. Set the IP address manua ll y by referring to "2.5.2 Sett in g Ad dre s s ".

●

When the addresses in both TCP /IP and WINS are obtained:

The DHCP server and WINS server are in operation. It is recommended to use the DHCP environment. When the DHCP environment is used, the printer IP address is set by the DHCP server. The name, "FX-xxxxxx" listed in Host Name of SMB under Communic ation Settings in the Printer Settings List is regis tered in the WINS server.

2.5 Setting IP Address

2.5.2 Setting Address

The fol lowing procedure explains how to set the IP address from the printer control panel. Depending on the net w ork used , you may need to set the sub net mask and ga t eway address. Consult your system administrator before setting the essent ial items. Take note that the initial displa y of the IP address setting might be dif fer ent. If the messa ge initiall y displa yed is " Unable

to get IP Address", proceed from Step after pressing

Setting IP Address

Setting Up

2.5 Setting IP Address

Setting Subnet Mask and Gateway Address

2.5 Setting IP Address

Setting Up

Setting Port

2.6

Activate the por t to be used from the printer co n tro l pa nel. If the settings have already been set to Enable, the proc edure here is not needed. F ollow the

procedure here only if the settings have been set to Disable. You can als o set th e po rt setting s fro m CentreWare Internet Ser v i ce s. For details, refer to "5.5

CentreWare Internet Services".

Setting Up

When using TCP/IP (LPD)

●

(LPD) Port Status (factory setting: Enable)

"2.6.1 Activating port" for details on activating LPD port.

When using internet printing

●

(IPP) Port Status (factory setting: Disable)

"2.6.1 Activating port" for details on activating IPP port.

When using SMB

●

(SMB) Port Status (factory setting: Enable)

●

(SMB) Transport Protocol (factory setting: TCP/IP, NetBEUI)

"2.6.2 Setting the port and transport protocol" for details on setting the SMB port and transport protocol.

When using software for managing printer remotely

●

(SNMP) Port Status (factory setting: Enable)

●

(SNMP) Transport Protocol (factory setting: UDP)

"2.6.2 Setting the port and transport protocol" for details on setting the SNMP agent and transport protocol.

2.6 Setting Port

2.6.1 Activating port

As an e xamp le , th e following proce dure explains how to ac ti vate the LPD port (factory setting: Enable) using the printer control panel. Foll ow the same procedure if you are activating the IPP port (factory setting: Disable).

Setting Up

2.6 Setting Port

2.6.2 Setting the port and transport protocol

As an example, the follo wing procedure expl ains how to activate the SNMP port (factory setting: Enable) and transport protocol to IPX and/or UDP (factory setting: UDP). Follow the same procedure if y ou want to activate the SMB port (factory setting: Enable) and transport protocol (factory setting:TCP/IP, NetBEUI).

2.6 Setting Port

Setting Up

Other Printer Settings

2.7

If necessary, use the printer control panel to define settings for the following items. However , it is usually not necessary to change the factory settings of these items for normal use.

"5.3 Common Menu Items" for details on each item and the way of setting

When using TCP/IP (LPD)

■Network/Port > LPD

●

Print Mode (factory setting: Auto)

●

PJL (factory sett in g: Enable)

●

Connect Time-Out (factory setting: 16 Secs)

●

TBCP Filter (factory setting: Disable)

●

IP Filter (factory setting: Off)

■Allocate Memory > Buffer Size

●

LPD Spool (factory setting: Off/25 6K)

When using SMB

■Network/Port > SMB

●

Print Mode (factory setting: Auto)

●

PJL (factory sett in g: Enable)

●

TBCP Filter (factory setting: Disable)

■Allocate Memory > Buffer Size

●

SMB Spool (fac tory setting: Of f/256K)

Set the following items by using CentreWare Internet Services or changing the "config.txt" file of the printer via a Wind ows computer:

●

Workgroup (factory setting: WORKGROUP)

●

Host Name (factory setting: FX-xxxxxx)

[where xxxxxx is the last six digits of the Ethernet address of the printer]

●

Administrator Name (factory setting: admin)

●

Administrator Password (factory setting: admin)

●

Maximum Sessions (factory setting: 5)

●

TBCP Filter (factory setting: Disable)

●

Auto Driver Download (factory setting: Enable)

●

Unicode Suppo rt (factory sett in g: Disable)

●

Auto Master Mode (factor y setting: On)

●

Encryp t Password (factory se tt in g: On )

●

"5.5 CentreWare Internet Services" for details on operating CentreWare Internet Services

●

Network Print Environment User Guide (Network.pdf) in the PCL Driver/Network Utility (Windows) CD-ROM for details on "config.txt" file

When using IPP

■Network/Port > IPP

●

Print Mode (factory setting: Auto)

●

PJL (factory setting: Enable)

●

TBCP Filter (factory setting: Disable)

●

Access Control (factory settin g: Disable)

●

DNS (factory setting: Enable)

●

Add Port No. (factory settin g: 80)

●

Connect Time-Out (factory setting: 60 Secs)

■Allocate Memory > Buffer Size

●

IPP Spool (factory setting: Off/256K)

2.7 Other Printer Settings

Setting Up

Memory Allocation

2.8

This sections explains how to allocate memory.

2.8.1 Uses

Memory is meant for the following uses:

●

System

●

Receive buffer

●

Page buffer

●

PCL memory

●

PS memory

Besides page b uffer, you can allocate memory using the printer cont rol panel or the CentreWare Internet Services. The memory allocated will become effective after the power has been sw itched off and then on again (or after the system has been rebooted).

●

"5.3 Common Menu Items" for details on each of the memory and the way to set these on the printer control panel.

●

"5.5 CentreWare Internet Services" for details on using CentreWare Internet Services

2.8.2 Sugge sted v alues

System

Area used by the print er system, with the capacity remaining unchanged.

Receive buffer use

A receiv e b uf f er is p repa red for each of the multi ple ports so as to rece iv e data f rom ports. The following receive buffers can be set:

●

Parallel buffer

●

SMB spool

●

LPD spool

●

IPP spool

●

NetWare Memory

●

EtherTalk Memory

●

USB Memory

●

P ort9100 Memory

It is recommended to stop unused ports, and allocate memory for ot her uses. For the NetWare Memory, the default value is usually sufficient. For the E ther Talk Memory, it i s r eco mmended th at as ma n y ar e as are mai ntai ned as p oss ible. You will nee d to in s ta ll th e op ti on a l PostScript Ki t to se t thi s.

2.8 Memory Allocation

Page buffer use

Area for drawing the actual print image. It is possible to allocate this area from the remaining area after all the oth er use s ha v e been a llocate d. To confirm the page buffe r capaci ty, print the Printer Settings List and then check the page b uffer capacity. If the page buffer is too small, it will affect the performance and two- sided printing may be reject ed.

PCL memory use

Area for the use of PCL. This memory is to store the interim data for creating the print image. By increasing the me mory capacit y, the printing speed may be increased. The memory capacity is 2.50 to 32.00 MB in increments of 0.25 MB. The default is 5.00 MB.

Setting Up

PS memory use

Area for the use of PS. The optional PostScript Kit ne eds to be installed to set this memory size.

This page is intentionally left blank.

Useful Operations

3.1 Flo w of Printing..............................................................................42

3.2 Printing vs Copying........................................................................43

3.3 Printing Features ........................................................................... 45

3.4 Canceling Printing ........................................................................ 48

3.5 Outputting...................................................................................... 51

3.6 Printing Data Combined Using Overlays.......................................53

3.7 Printing Secure Print and Sample Print Jobs ................................ 56

3.1

3.1.1 For Wind ows

The basic flow of printing from Windows environment is as follows: (This may differ depending on the computer and system configuration used.)

Activate application program used by

Useful Operations

the computer

Refer to the manual of the applicati on regarding its operation.

Flow of Printing

If necessary

Specify printing from application, etc.

Refer to the manual of the application regarding its operation.

If necessary

Operate menu

Before sending print data from the computer, check the following: (1) Port status in Menu > Network/Port > (port used) > Port Status (2) Print mode in Menu > Network/Port > (port used) > Print Mode

"5.3 Common Menu Items"

Stop printing

"3.4 Canceling Printing"

End

If necessary

Output

"3.5 Outputting"

Printing vs Copying

3.2

3.2.1 Control panel operations during printing

The touch panel display of the control panel (not printer control panel) during printing will be as follows:

Useful Operations

Printer

Printing in progress...

The operations that can be done on this control panel during printing are as follows

Control panel operations Printer actions

Press above to start copying.

Press

on the screen displayed

Interrupt

during printing. Printing will be paused and you can use the copying

You can pr ogram th e next operati on wi th ou t di s rupting the current pri nt in g.

functions. Press mode and resume printing.

Interrupt

again to exit the Interrupt

Job Status Stop

Press job, and press

Stop

, select a print

Printing will be paused and the copying functions can be used. The paused printing will resume automatically. The print job cannot be stopped using the control panel.

3.2.2 Printing and copying functions

The relation ship between the printing and copying functions is explained below.

Auto Tray Switch

Auto Tray Swit ch ref er s to th e f eatur e of aut omaticall y send ing pape r from an other t ra y w ith the same size/orientation as the paper in the tr ay which has run out of paper. This f eature will usually be activated when Pap er/Output tab of the printer properties dialog box. This feat ure is independent of the copying function setting.

Auto

has been selected for

Paper Source

on the

3.2 Printing vs Copying

Paper Tray Priority

For printi ng, t he t r ays are allocated priority a s follows: tray 1, tray 2, tr ay 3 and tra y 4 ( wi th tr ay 1 having the highest priority). This feature is independent of the copying function setting.

Printing Priority

Useful Operations

Printing of the following items will be prioritized according to the setting made on the control panel if they are all in the Output Waiting Job list: print job, auto-output report.

Printing functions during copying functions

When the control panel is being used

●

Printing cannot be done when the control panel is being used. However, printing instruction can be received from the computer.

●

Printing specified from the computer will be printed after a certain time* has passed after using the con tro l pa ne l .

*: Setting of this time is done on the control panel. See the User Guide (Copier) for details.

When transmitting

Printing instruction spe cifi ed from th e comput er wil l be printe d accordi ng to th e orde r received.

When copying and outputting originals for copying

●

Printing cannot be done during copying and outputting originals. However, printing instructions can be rece ived from the computer.

●

Printing specified from the computer will be printed after all the originals and copies that are being copied and output have been output.

When in the Interrupt mode

Printing cannot be done during the Interrupt mode. However, printing instructions can be received from the comp uter.

Interrupt

Press the Interrupt mode, the processing of printing will resume if no operations have been carried out for a certain time*.

* : Setting of this time is done on the control panel. See the User Guide (Copier) for details.

to ex it the I nterrupt mo de, and to beg in the process ing of print ing. Ev en during

Printing Features

3.3

3.3.1 Setting printing features

Most of the printing features are set on the screens of the different tabs of the printer properties dialog bo x, which is displ a y ed when p rinting f rom an appl icat ion prog ram or c lic king the printer icon of the printer installed on the compute r. For details on these features and the way to set them, refer to the Online Help of the printer driver or "4.3 Configuring the Printe r Drivers".

●

For details on using the Online Help, refer to "3.3.2 Online Help".

●

Hardware options installed on the printer must be set on the Printer tab of the printer driver . If not, they may not be usable and may be dimmed on other tabs.

Properties screen

Notice the ta bs of the f ol lo wing two scre ens sh o wing the sa me Paper/Output ta b b ut w hich ar e displayed differently. The screen displ ayed when you click double click the icon of your print er model to display the properties screen (for Windows 98):

Start

; select

Settings

, followe d by

Printers

Useful Operations

; and then

The screen displayed when you print from an application program, and then select of the printer to set printing features (for Windows 98):

Properties

3.3 Printing Features

3.3.2 Onl ine Help

You can use the online Help of the printer driver to check the e xplanat ion an d way of setting of the items on the printer driver. The following procedure explains how to display the Online Help. Here, we will use the Windows 98 printe r driver as an illustration.

Useful Operations

Procedure

Click Double click the icon of your printer model, and then select

display the properties dialog box.

To find out more about a printer item, click on the appropriate tab to display it. Next, either click the "?" mark at the top right corner of the printer driver screen, followed by

another click on the item itself or simply click

Start

, select

Settings

, followed by

Printers

Help

. The Printers window appears.

Properties

on the bottom left corner of the screen.

from the File menu to

The different Help displayed:

●

when you click the "?" mark An explanation on the item clicked will be displayed in a pop-up window.

3.3 Printing Features

●

when you click The Driver Hel p w ith th e pa ge c ont ai ning th e explanation on th e tab s hown will be displa yed.

Click on

Contents

Help

on the top left of the screen if you want to display the whole Online Help.

Useful Operations

3.4

To cancel printing, first of a ll, try deleting the print inst ruction fro m the comput er . If thi s is not po ssibl e, then delete it from the printer.

You can che ck the jo b st atus of the print instruction on th e co m p uter.

3.4.1 Canceling from computer

Useful Operations

Using Windows

The following procedure explains how to cancel printing from Windows:

Procedure

Canceling Printing

Start

Click Double click the icon of your printer model. In the window displayed, click the document that you want to delete and then press

the keyboard.

Using CentreWare Internet Services

You can use CentreWare Internet Services to cancel print data sent to the printer.

"5.5.7 Using CentreWare Internet Services" for details on CentreWare Internet Services.

, select

Settings

, followed by

Printers

. The Printers window appears.

Delete

3.4 Canceling Printing

3.4.2 Canceling from printer

Canceling jobs in process

The procedure to ca ncel jobs in process from the printer is as follows. However, the page which is being printed will still be output.

Procedure

When the display is at a state as shown on the right, press and

The canceling of th e th e jo bs w ill be pr oc e ss e d. When the process has been completed, the message will display, "Ready to print".

together.

Useful Operations

Canceling all jobs in the printer

The procedure to cancel all jobs that have been received by the printer is as follows. By this procedure, you can stop the receiving of data and empty the buffer.

Buffer is the location to store data sent from the computer.

To empty the buffer, you can also execute and print all the jobs in the printer. For details, refer to "3.5.2 Outputting all jobs in the printer".

Procedure

When the display is at a state as shown on the right, press .

The printer will enter the Pause mode.

When is pressed, the printer will automatically be unable to receive data .

3.4 Canceling Printing

Press and together. The canceling of printing will be processed.

When the processing is complete, "Printer paused" will be shown.

Useful Operations

Press . "Ready to print" will be shown.

3.4.3 Checking job status of print instruction

Using Windows

The procedure to c heck job status from Windows is as follows:

Procedure

Start

Click Double click the printer icon. In the window displayed, check

, select

Settings

, followed by

Status

Printers

. The Printers window appears.

Using CentreWare Internet Services

You can use CentreW are Internet Services to check job status .

"5.5.7 Using CentreWare Internet Services" for details on CentreWare Internet Services.

Outputting

3.5

This section explains the two types of outputting:

●

Force d outputting of remaining print data

●

Outputting all jo bs in th e printer

3.5.1 Forced outputting of remaining print data

For the PCL emulation mode, data will not be output until a full page of data is collected. If the last piec e of data ends at the middle of a page, it will wait for the next data until the present Auto Eject Time has passed and "Data wait" will be shown on the display. To forcibly print data in the printer without waiting for the Auto Eject Time to pass in such an instance is known as forced outp utting. The procedure is as follows:

For parallel interface, the next job sent when the display shows "Data wait" might not be printed properly. Send the next job after forced outputting or when Auto Eject Time is over.

"5.3 Common Menu Items" regarding Auto Eject Time.

Procedure

When the display is at the state as shown on the left, press .

Printing will begin.

Useful Operations

When printin g is do ne, "R ea dy to print" will be shown.

3.5 Outputting

3.5.2 Outputting all jobs in the printer

To execute an d print all jobs received in the printer. This operation can stop the receiving of data and empty the buffer. The procedure is as follows:

Useful Operations

There is also a way to erase all jobs in the printer. Refer to "3.4.2 Canceling from printer" for details.

Procedure

When the display is at the state as shown on t he left, press .

The printer will enter the Pause mode.

When is pressed, the printer will automatically be unable to receive data.

Press . The printing begins.

When all the jobs have been executed and printed, "Printer paused" will be shown.

For parallel interface, data might be received in the midst of a job depending on the timing when is pressed in Step .

In this case, all data following this will be recognised as a new job after is pressed and then processed as a new job after exiting the pause state in Step .

Press . "Ready to print" will be shown.

After exiting the pause state here , data that hav e been treated as a new job will not be printed properly if the Print Mode is set to Auto.

"5.3 Common Menu Items" regarding the Print Mode setting.

Printing Data Combined

3.6

Using Overlays

You can use the overlay feature of the printer driver to combine data for printing. For example, you can f irs t cr e ate an overlay for a blank f orm and sto re it in th e printer. Later, you can

send the data for the form to the printer for printing out the data with the form. Here, we will explain the proc ess by printing from Word on Windows 98 as an example.

Useful Operations

Depending on the application program, the way to display the printer properties dialog box might be different. Check the manuals of the program used.

3.6 Printing Data Combined Using Overlays

Creating an overlay

The procedure to c reate an overlay is as follows :

Procedure

Useful Operations

Using the application program, create the form. From the File menu, select Check that this printer is selected at the Name li st box, and then click

The printer properties dialog box appears. Click the Overlays tab.

Properties

Create Overlay

Click The Create Overlay dialog box appears.

Enter a name for the overlay in the File name box. If you wish, select another directory other than the default C:\pageover.

Click Click OK to close the printe r properties dialog box.

Then click OK to close the Print dial og box. When a confirmation message, "Create Pag e Overlay?" appears, click

to close the Create Page Overlay dialog box.

Yes

to confirm. The overlay will be stored in y our computer.

Printing with an overlay

The procedure to print your data with the overlay is as follows:

Procedure

3.6 Printing Data Combined Using Overlays

Using the appli cation program, create the data for the form. From the File menu, select Check that this printer is selected at the Name list box, and then click

properties dialog bo x appears. Click the Overlays tab. Select the o verlay (e.g. "Form1") to be used from

Overlays

Properties

Useful Operations

. The printer

Click OK to close the printer properties dialog bo x. Then clic k OK to close the Print dialog box. The data will be pr in ted with the overlay.

Printing Secure Print and

3.7

When the Printer H DD Kit has been installed, you can use the Secure Print and Sample Print features.

As the Printer HDD Kit may break down, important data saved in the Hard Disk should be saved in some other place for safe keeping.

Useful Operations

Before specifying Secure Print and Sample Print features, select driver.

Secure Print

You can attach a password to a piece o f data on t he comput er, send it to th e printer f or storing , and then print out the dat a later us ing the cont rol panel. This f eat ure is kno wn as Secur e Print. You can also send data to the printer without a password. This feature is useful for storing frequently-used data in the printer, and then using only the printer and not the computer to print it out.

Sample Print Jobs

Hard Disk

on the Printer tab of the printer

Sample Print

When printing multiple copies, you can print out only the first set to check the printing result first before printing the remaining copi es from the printer control panel. This feature is known as Sample Print.

3.7 Printing Secure Print and Sample Print Jobs

3.7.1 Storing User ID and Password

To use the Security Print and Sample Print features, you need to set the User ID and password (for Security Print only) first.

Procedure

Start

Click Double click the printer icon, and select

properties dialog box. Click th e Paper/Output tab.

, select

Settings

, followe d by

Printers

Properties

. The Printers window appears.

from the File menu to display the

Useful Operations

From the Job Type list box, select The Secure Print Settings or Sample Print Settings dialog box appears.

Secure Print

Sample Print

User ID

For This is mandatory. If no user ID is specified, you will be prompted by a wa rning message.

Document Name

For This is optional. If you do not enter a name here, it will be retrieved from the applicatio n.

, specify a user ID usin g 1-24 characters.

, specify a document name using 1-24 characters.

3.7 Printing Secure Print and Sample Print Jobs

For Secure Print only:

Password

For This is optional. The password specified will be displayed by one * for each number entered.

Password

After password for confirmation.

Click OK.

Useful Operations

A button, the Job Type list box.

, specify a password using one to four numbers.

is entered,

Secure Print Settings

Confirm Password

Sample Print Settings

will be enabled for you to re-enter the

will become available just below

When

Secure Print Settings

is created

3.7 Printing Secure Print and Sample Print Jobs

3.7.2 Printing Secure Print/Sample Print Jobs

The procedure to print Secure Print and Sample Print j obs is as follows. First, you need to set the Secure Print and Sample Print features on the computer. Then, you print out the print data using the printer.

At the computer

Here, we will use the Wordpad of Windows 98 as an example.

The way to display the printer properties dialog box differs according to the appli cation prog ra m. Refer to the manuals of the application program used.

Procedure

From the File menu of the application program, select Check th at the print er to be use d is the printer whe re yo u ha v e set y our Us er ID and pass wor d,

and then click For Sample Print only

Click th e Paper/Output tab, and select at least 2 for

Secure Print Settings

Click Output tab. A Secure Print Settings or Sample Print Settings dialog box appears.

Check the User ID and Document Name on these dia log boxes, and then click OK to close it. If necessary, select settings on the tab s of the printer dr iver, and then click OK to close the

printer properties dialog box.

Properties

Sample Print Settings

Copies

that have been created on the Paper/

Useful Operations

Click OK on the Print dialog box to close it and to send data to the printer for storing.

3.7 Printing Secure Print and Sample Print Jobs

At the control panel

The following procedure describes how to print out, using the control panel, the Secure Print or Sample Print job that has been stored in the printer.

Procedure

Useful Operations

Press the button, panel. The Job Status screen is displayed.

Select the tab,

Select Here, we will select

Select the job that y ou want to print b y th e ID assig ned to the Secure Print/Sample Print job, and then touch

Show Docume nt List

Job Status Stop

Secure/Sampl e Job

Secure Print

Sample Print

Secure Print

on the control

as an illustration.

For Secur e Print jobs with password assigned only A Password Entry screen appears. Enter your password and then select

Confirm

3.7 Printing Secure Print and Sample Print Jobs

Select the job that you want to print, and then select

●

Selecting

●

To stop printing, select the jobs that you want to stop printing and then select

Select an option after printing. Select

after printi ng. Select printing. Printing will then begin.

Select All

Print and Delete

Print and Save

will select the jobs all at once.

Delete

if you want to delete the job

if you wan t to save the job after

Useful Operations

Select control panel.

Select

Exit

if you want to end operations at the

This page is intentionally left blank.

Installing/Configuring

the Printer Drivers

4.1 About the Pri n te r Drivers........ ......................... ......................... .....64

4.2 Installing/Un in s ta ll ing th e Printer Drivers...... ........................ .........65

4.3 Configuring the Printer Dr ivers .............. ......................... ...............71

Installing/Configuring the Printer Drivers

About the Printer Drivers

4.1

This section gives an overview of the printer drivers.

4.1.1 The PCL 6 printer drivers

The PCL 6 printer drivers are installed on the Windows operating systems to provide a standard interface between an application program and the printer device. By installing these printer drive rs, print jobs are converted into the PJL and PCL 6 printer languages and then print through the prin ter device. These printer drivers are system specific, each will only run on either Windows 95/Windows 98/Windows Me, o r Win do ws NT 4.0 /Win do ws 2000. There a re al toget her tw o dif ferent printer drivers provided:

●

PCL 6 printer driver for Windows 95/Windows 98/Windows Me

●

PCL 6 printer driver for Windows NT 4.0/Windows 2000

4.1.2 Installation/configuration methods

The methods of inst alling/configuring all these different printer drivers as well as the procedures for printing using these drivers are basically the same. Regardless of the operating syst em (OS) y ou are using, the ba sic steps are similar e xcept f or t he look of som e of the dialog boxes. Only one printer driver will be used to discuss these operations in this chapter but any differences among these drivers will be pointed out.

4.1.3 Settings on the printer

Make sure the PJL switch for the interface is turned to ON. If th e PJ L switch is turned to OFF, you may not obtain the desired printing r esults when using some driver features.

Installing/Uninstalling the

4.2

Printer Drivers

This section describes the procedure for instal ling and uninstalling the printer drivers. Two methods of installation are described here, one for a local printer and the other for a network

printer. If you have installed an earlier version of th e printer driver, uninstall it first by following the procedure

in "4.2.3 Uninstalling the printer drivers" before installing the new version.

You can also use the Add Printer Wizard to install the printer driver. Refer to ReadMe for more details.

4.2.1 For a local printer

Local printer re fers to a printer that is directly connected to yo ur computer.

Procedure

Start Windows 95, Windows 98, Windows Me, Windows NT 4.0 or Windows 2000.

Installing/Configuring the Printer Drivers

For this example, we will install the DC285 PCL 6 printer driver on the Windows 98 OS.

Start

Click The Run dialog box appears.

Insert in the PCL Driver/Network Utility (Windows "E:\English \DC285\Win9x_Me\PCL6\Setup\Setup.exe" on the Run dialog box. Then click OK.

●

For this example, we assume that drive E is the CD-ROM drive. Enter the appropriate letter for your CD-ROM drive.

●

Enter "DC235" instead of "DC285" if you are installing the DC235 printer driver.

The End User Licence Agreement dialog box appears. Read through the licence agreement carefully. If you have no objections to it, click on the checkbox,

above Licence Agreement

and select

Run

, and then click



) CD-ROM and enter

I accept the terms of the

Installing/Configuring the Printer Drivers

4.2 Installing/Uninstalling the Printer Drivers

The Printer Installation dialog box appears. Check the printer model and then click

The following Printer Installation dialog box appears. Determine the printer name and then click

The Ready to Start Copying dialog box appears. Click Finish to continue.

After the installation is completed, the following Installat ion Successful dialog box appears

Windows 95/Windows 98/Windows Me Windows NT 4.0/Windows 2000

4.2 Installing/Uninstalling the Printer Drivers

To restart the system, click To exit the installation, click To configure the printer driver, click

Printer Properties

or recommended to act ivate the Auto Configuration feature first to define y our printer configuration in the printer driver. For details, refer to Setting the printer properties".

"4.3 Configuring the Printer Drivers" for details on how to configure the printer driver.

●

You must restart Windows in order for the driver to work properly.

●

You may run the Setup.exe program to install the Windows 95/Windows 98/Windo ws Me printer driver as an alternate driver on the Windows NT server (workstation) after you have installed the printer driver for Windows NT 4.0. If you install the alternate driver onto Windows 2000, use the Add Printer Wizard. In this case, as there is no need to restart Windows, click downloading the alternate Windows 95/Windows 98/Windows Me driver installed in Windows NT/ Windows 2000, on the Windows 95/Windows 98/Windows Me client computer, use the Add Printer Wizard dialog box.

Restart Windows Now

Exit to Windows

Printer S et up

Document Defaults

and

(for Windo ws 95/Wi ndo ws 98/Win do ws M e)

(for Windows NT 4.0/Windows 2000). It is

Auto Configuration

Exit to Windows

Printer

. When

in "4.3.2

Installing/Configuring the Printer Drivers

4.2 Installing/Uninstalling the Printer Drivers

4.2.2 For a network printer

Network pr in te r refers to pr in te r tha t is con n ec te d to your computer through a network.

Use the Add Printer Wizard to install the printer driver if you are using:

●

TCP/IP (LPD or Port9100) to print from Windows 2000/Windows NT 4.0;

●

IPP.

For details, refer to Network Print Environment User Guide (Network.pdf) in the PCL Driver/Network



Utility (Windows

Procedure

Follo w St eps to of "4.2.1 For a loca l printe r" to display the Printer Install ati on dia log box.

Add Network Port

Click The Add Network Printer Port dialog box appears. Select the network printer from

Neighborhood

) CD-ROM.

and then click OK.

Network

If you do not know the network address of the network printer, consult your system administrator.

The Printer Installation dialog box showing the network path of the network printer appears.

Click

Follow Steps to of "4.2.1 For a local printer" to complete the installation procedure.

4.2.3 Uninstalling the printer drivers

●

For drivers installed by the Setup.exe program, use the Unsetup.exe program to uninstall.

●

For Windows 95/Windows 98/Windows Me alternate drivers installed in Windows NT server (workstation), use the Unsetup.exe program to uninstall the Windows 95/Windows 98/Windows Me drivers and then activate the Unsetup.exe program of the Windows NT driver.

●

To uninstall the alternate drivers downloaded using the Add Printer Wizard dialog box at the client computer, open the Printers window and erase the applicable printer icons.

Procedure

4.2 Installing/Uninstalling the Printer Drivers

Installing/Configuring the Printer Drivers

Start

Click

and select

In the Run dialog box displayed, click

For this example, we will uninstall the DC 285 PCL 6 driver on the Windows 98 OS.

Run

Browse

Insert in the PCL Driv er/Net work U tilit y (Win do ws) CD-ROM and select the CD-ROM drive in the Browse dialog box. Next, select Unsetup.exe (English\DC285\Win9x_Me\PCL6\Setup\ ) from the CD-ROM and

Open

click

●

When uninstalling any driver, remember to use the Unsetup.exe program of the correct driver and of the same version as the Setup.exe program used for installation.

●

Enter "DC235" instead of "DC285" if you are uninstalling the DC235 printer driver.

to close the Browse dialog box.

The path for the unsetup program appears in the Run dialog box. Click OK to continue.

The following Printer Uninstall dialog box appears. Check the printer model and click

The following Ready to Start Deleting dialog box appears.

Finish

Click

to continue.

4.2 Installing/Uninstalling the Printer Drivers

Installing/Configuring the Printer Drivers

When the uninstall ation is complet ed, click completely removed from the system.

Restart Windo ws Now

to ensure th at t he d riv e r i s

Configuring the Printer

4.3

Drivers

This section describes how to configure the printer driv er fro m the printer prope rties dialog box. This dialog bo x will appea r if y o u click Printer Setup (f or W indo ws 95 /Win do ws 98 /Windo w s Me) or Printe r Properties (for Windows NT 4.0/Windows 2000) on the Installation Successful screen. If you have quit the printer setup program, follow the procedure in "4.3.1 Accessing the printer properties dialog box" to display this dialog box.

This printer properties dialog box includes many tabs for you to set up th e printing conditions, such as Printer and P aper/ Output. You will need to select appropriate opt ions on the Printer tab fir st bef ore the other tabs. If not, the other tabs may not show options appropriate to your machine.

For Windows NT 4.0/Windows 2000 drivers: printer properties dialog box before acce ssi ng th e document default dialog bo x (for Windows NT 4. 0) or printing preferences dialog box (for Windows 2000) to define the other properties.

For details of all the different properties, refer to "4.3.2 Setting the printer properties".

4.3.1 Accessing the printer properties dialog box

You have to define settings on the Printer tab from this

Installing/Configuring the Printer Drivers

For Windows 95/Windows 98/Windows Me

Start

Click The Printers window appears.

Double click the icon of your prin ter model. Select

, select

Properties

Settings

from the File men u to display the Properties dialog box.

, followe d by

Printers

4.3 Configuring the Printer Drivers

Installing/Configuring the Printer Drivers

For Windows NT 4.0/Windows 2000

Accessing the printer properties dialog box

Follow Steps and of the procedur e for Windows 95/ Windows 98/Windows Me to select the icon of your printer model.

Select .

Properties

from the Printer menu to display the f ollowing Properties dialog box.

Windows NT 4.0 Windows 2000

Accessing the document defaults/printing preferences dialog box

Follow Steps and of the procedur e for Windows 95/ Windows 98/Windows Me to select the icon of your printer model.

Select

2000) from the Printer menu to display the following document defaults/print ing preferences dialog box to define settings on the other tabs.

For Windows 2000: You can also click dialog box to display the printing preferences dialog box.

Document Defaults

(for Win dows NT 4.0) or

Printing Preferences

on the General tab of the printer properties

(for Windows

Windows NT 4.0 Windows 2000

4.3 Configuring the Printer Drivers

4.3.2 Setting the printer properties

Through the printer properties (and document default/printing preferences) dialog box, the printer driver will provide an interface for you to ensure that the driver settings match those of the printer and to select printer option settings for the different properties. The s ettings made here will be the default printer configuration for printing subsequent jobs. Although an app licati on may change the page setup each ti me a job is printed, it wil l not a ff ec t these default settings. Changes to these configurations can only be made through these dialog boxes. Befo re listing the diff erent properties of each tab, h ere is a summary of them:

●

Printer Settings here include the printer hardware options installed (e.g. Bypass Tray, Tray 4, Side Output Tray, Finisher, Offset Catch Tray, Duplex Module, Hard Disk) and other printer settings that are not configured frequently, like Error Report, Select S ubstitute Tray, Bypass Feed Orient ation, Job Owner Settings, Auto Configuration. (for Windows NT 4.0/Windows 2000 only

●

Paper/Output This property controls several aspects of how the printer works with paper and ho w it handles a print job. Settings include Job Type (i.e. Print, Secure Print, Sample Print), Paper Size, Paper Source, Image Orientation, Copies, Output Des tination, 2 Sided Print etc.

●

Output Options Includes settings on how the printed output is to be processed. Settings include Job Offset Settings, Collated Settings, Finishing, Document Options (e.g. First Sheet, Transparency Separators) etc. (for Windows NT 4.0/Windows 2000 only

●

Graphics Settings contai ne d h ere con tro l th e q ual ity of p rinted ou tp ut as well as how the g r aph ics an d TrueType fonts will be processed and printed. (for Windows NT 4.0/Windows 2000 only

●

Overlays Allows you to create, use and delete page overlays for the printer.

●

Layout The layout property provides six job finishing features to modify the printed layout of a document like Multi-Up, Booklet Creation, Fit To Output Size, Zoo m , Change Output Size (No Zoom), Poster.

●

Watermarks A watermark is a light image printed in the background on a page. The PCL 6 driver allows text (as w ate rmark) to be printed in the back grou nd or f oreg round and placed across the fi rst page or all pages of a document. This property dialog allows you to create, delete and modify such watermarks.

: Device Halftone)

: EMF Spooling)

: Halftone Color Adjustment)

Installing/Configuring the Printer Drivers

4.3 Configuring the Printer Drivers

Installing/Configuring the Printer Drivers

Printer

Windows 95/Windows 98/Windows Me Windows NT 4.0/Windows 2000

The Printer tab defin es two main types of settings: the current hardware configuration of the printer ( that are not configured frequently. You need to define your printer configuration on the Printer tab bef ore s pec if yi ng oth er opti on s , whi ch th ey may be disab le d i f the in sta lle d opt i ons are n ot correctly specified . You can simply click options installed on your printer, and automatically display the correct hardw are option settings on this tab. Or you may also specify the installed options manually instead.

Paper Source Options

Paper Output Options

and

Auto Configuration

) as well as other printer settings

to search through the network for

Paper Source Options

Specify the optional paper source that can be attached to your printer ot her than the standard tray. The printer image on th e Paper/Output tab will be changed accordingly.

Bypass Tray

Select this if your printer is installed with this manual feeder for loading paper that cannot be used in a paper tray.

Tray 4

(default: off)

Select this if your prin te r is in st alled with tray 4.

●

Bypass Tray

Paper/Output tab.

●

Tray 4

tab.

(default: off)

is not checked here,

Bypass Tray

will not be available for

Tray 4

will not be available for

Paper Source

on the Paper/Output

Paper Output Options

Specify the opt ional output tray that can be attached to your printer for additional capacity over the standard output tray.

Side Output Tray

Select this if your printer is installed with the Side Tray Kit that is fitted to the side of the printer. Printed copies are delivered face up in this tray.

(default: off)

on the

4.3 Configuring the Printer Drivers

Finisher

(default: off) Select this if your printer is installed with this attachment of two finisher trays. It is equipped with the offset catch tray and the stapler.

●

Side Output Tray

Destination

●

Finisher

available for

●

Only one of these two options,

on the Paper/Output tab.

is not checked here,

Output Destination

is not checked here,

Finisher Tray Upper

on the Paper/Output tab.

Side Output Tray

and

Finisher

will not be available for

Finisher Tray Lower

, can be selected at a time.

will not be

Output

Select Substitute Tray

Use this feature to determine the output action w hen the printer fails to feed the desired paper size for print jobs with

Auto

selected for

Options include:

●

Use Printer Settings (default) Paper will be fed according to the printer settings.

●

Use Larger Size (No Zoom) The next bigger size to the selected size will be used for outputting the job without adjusting the imag e size and position. A smaller size will be used if a bigger size is not available.

●

Display Message A message, prompting for paper to be loaded in tray, will be displayed on the printer control panel.

Paper Source

on the Paper/Output tab.

Installing/Configuring the Printer Drivers

Bypass Feed Orientation

Select the orientation of the paper to be loaded in the bypass tray. Options include:

●

Landscape (default) Paper will be fed by its short edge and the pa per will be output in landscape orientation.

●

Portrait Paper will be fed by its l ong edge and the paper will be output in portrait orientation.

Enabled onl y if

Even when landscape orientation because of the bypass tray specification.

Offset Catch Tray

Bypass Tray

Portrait

has been selected for

has been selected, some paper sizes need to be loaded and fed only in

(default: off)

Select this if your printer is installed with the Offset Output Kit. Only the standard Center Output Tray can be used with the offset catch tray.

If this is not checked, Output Options tab.

Duplex Module

Offset Per Job

(default: off)

and

Offset Per Set

Select this if your printer is installed with a duplex module to perform two-sided printing.

If this is not checked,

on the Paper/Output tab.

Flip on Long Edge

and

Flip on Short Edge

Paper Source Options

will not be available for

Job Offset

on this tab.

2 Sided

on the

4.3 Configuring the Printer Drivers

Installing/Configuring the Printer Drivers

Hard Disk

Select this if y ou r printer is ins talled wit h a hard di sk whi ch enab les the print er to su pport job collation. This has to be selected also when using the stapling function.

If this is not checked,

(default: off)

Collated

on the Output Options tab will not be available.

Error Report

Select whether or not errors are to be reported for print jobs. Options include:

●

Off No error report will be printed.

●

Error Page (default) An error page will be printed when the printer encounter s error in printing the job.

Device Halftone

Click to display the Device Color/Halftone Properties dialog box for defining the color and halftone properties for the printer.

(for Windows NT 4.0/Windows 2000 only

)

Job Owner Settings

Click to display the Job Owner Settings dialog box to define the job owner name, whi c h is required b y th e print er to gen erate the print volume rep ort. The name can be enter e d in 1 to 31 characters. If you do not specify the name, the printer will use the us er’s login name.

Auto Configuration

Click to automatically display the correct hardware options instead of manually specifying each device option. Befo re clicking this button to update the printer configuration, you will need to enable as a network port and select details, refer to "2.6.2 Setting the po rt and transport protocol". If the printer driver is using TCP/IP or IPX network port, and the connected printer is of the same target model as the printer driver, the driver will successfully acquire the information on your printer conf ig urati o n an d th e ch eck box of the installed options will be sel ec t ed. Once the printer has been configured automatically, the network printer address will be displayed on the tab, right below

UDP

IPX

Bypass Feed Orientation

Transport Protocol

for

on the printer contro l. For

SNMP

However, the driver may fail to acquire the information and display the following error message:

When this happens, carry out the following procedure:

Procedure

4.3 Configuring the Printer Drivers

Yes

Click The following Printer Searching Method dialog box will appear.

on the Searching for a Printer dialog box.

Installing/Configuring the Printer Drivers

Select address, and proceed to Step . Otherwise, sele ct

When Select

Printers window. Then sel ect the appropriate printer, and click OK. Alternatively, you can select the check box, TCP/IP selection, and then enter numbers between 0-255 for each box.

Network Printer Address

Broadcast

TCP/IP

Broadcast

has been selected:

IPX

, and then click

, and proceed to Step .

if you can specify exactly the network printer

to list the printer in the Searched

User define d broadcast address

for

Installing/Configuring the Printer Drivers

4.3 Configuring the Printer Drivers

Network Printer Address

When Select

TCP/IP

click OK.

●

For TCP/IP, enter numbers between 0-255 for each box.

●

For IPX, enter 8 characters for the first box and 12 for the second box. You can enter numbers (0-9) or letters (a-f, case insensitive).

has been selected:

IPX

for your protocol, enter the printer network address, and then

The options i nstalle d to y our printer will be d etected thro ugh t he ne twork, and the chec k b o xes of the installe d op ti on s wil l be se le ct ed . The network prin te r address will be displayed.

●

If the driver is still not able to acquire the information, specify the printer configuration manually.

●

If the configuration settings have been modified manually after performing Auto Configuration, the display of network printer address will be gone.

Restore D efaults

Restore the sett ings in the dialog box to their default values.

4.3 Configuring the Printer Drivers

Paper/Output

The Paper/Output tab has option settings that determine the print enviro nment in which a job is printed. Notic e that there ar e imag e displa ys of Job Type, P aper S ize , Imag e Orientatio n and 2 Sided Print t o t he le ft of t hes e drop -d own lists, which wi ll c han ge acc ordi ng t o the sel ect i ons made. There is also a display of the printer with clickable image areas of the paper input and output devices. You can either click on these displays or choose from the drop-down lists to make selections.

Job Type

Specify the type of job you want to output. Options include:

●

Print (default) Select this for the usual print job.

●

Secure Print Select this when you want to keep the job in the printer. The jobs can then be printed only when requested from the printer control panel.

●

Sample Print Select this when you want to print only the first copy of multiple collated copies as sample. The rest of the copies will be stored in the printer until requested from the printer control panel.

Secure Print

( the Printer tab )

Sample Print

and

are available only if

Hard Disk

has been selected on

Installing/Configuring the Printer Drivers

"3.7 Printing Secure Print and Sample Print Jobs" for details on printing Secure Print and Sample Print jobs.

Copies

Specify the nu m ber of copies to print. The valid range is 1-999 copies.

(default: 1)

Installing/Configuring the Printer Drivers

4.3 Configuring the Printer Drivers

Paper Size

Specify the paper size to use for the print data. Options include:

●

A4 (210×297 mm) (default)

●

8.5×11" (Letter)

●

B5 (182×257 mm)

●

B4 (257×364 mm)

●

8.5×13" (Folio)

●

8.5×14" (Legal)

●

8K (267×388 mm)

●

A3 (297×420 mm)

●

11×17" (Ledger)

●

A5 (148×210 mm)

●

P ostcard (100×148 mm)

●

5.5×8.5" (Statem e nt)

●

B6 (128×182 mm)

●

A6 (105×148 mm)

●

Booklet on A4

●

Booklet on Letter

●

Booklet on A3

●

Booklet on Ledger

5.5×8.5" (Statement), B6 (128×182 mm)

(

Bypass Tray Booklet on A4, Booklet on Letter, Booklet on A3

available only if

has been selected for

Duplex Mo dule

A6 (105×148 mm)

, and

Paper Source Options

Booklet on Ledger

, and

on the Printer tab;

are available only if

has been selected on the Printer tab)

are

You can define your own paper size by clicking

Custom Paper Size

Click to display the Custom Paper Size dialog box for defining the no n- standard size of the print media that you are using. For a print job, it is enabled only if selected for

Paper Source Options

on the Printer tab.

Options include:

Select

Select from one of the standard paper sizes that is closer to your custom size, and then

New

click

to enable the other options for editi ng.

Name

Enter up to a maximum of 32 characters.

Unit

Choose either millimeter or inch to define the custom paper size.

Size

Enter a paper siz e ranging from 100×148 mm to 297×431 mm.

Portrait

Define the printable area margins in portrait orientation by defining the left, right, top and bottom margins.

Landscape

Define the printab le are a margi ns in lan dsc ape orientat ion by defining the left, right, top and bottom margins.

Bypass Tray

has been

4.3 Configuring the Printer Drivers

Paper Source

Specify the default paper tray to use. Options include:

●

Auto (default) Paper w ill be automatically selected.

●

Tray 1

●

Tray 2

●

Tray 3

●

Tray 4 (av ailable only if

●

Bypass Tray (available only if

Tray 4

has been selected for

Bypass Tray

has been selected for

Printer tab)

The paper size s available for each paper source are as follows:

Paper Size Auto Tray 1 Tray 2, 3, 4 Bypass Tray

8.5×11" (Letter) B5

Paper Source Options

on the Printer tab)

on the

Installing/Configuring the Printer Drivers

8.5×13" (Folio)

8.5×14" (Legal) 8K A3

11×17" (Ledger)

Postcard

5.5×8.5" (Statem e nt ) A6 B6

××× ××× ×××

Booklet on A4 *

Booklet on Letter *

Booklet on A3

Booklet on Ledger

Custom

×××

× ×

× × ×

× ×

× ×× ××

: supported; ×: not supported

* : not supported if

Layout Mode

on the Layout tab.

Fit To Output Size

Change Output Size (No Zoom)

Output Destination

Specify an output destination. Options include:

●

Center Output Tray (default) Printouts are deli vered face down.

has been selected for

Installing/Configuring the Printer Drivers

4.3 Configuring the Printer Drivers

●

Finisher Tray Upper (available only if

Bypass Tray

Output tab)

●

Finisher Tray Lower (Finisher Tray Upper and Finisher Tray Lower are available only if selected for

●

Side Output Tray

Paper Output Options

Printouts are delivered face up. (av ailab le only if

Side Output Tray

Printer tab)

Paper of the following paper sizes, even if selected, will not be output to to Finisher Tray Upper or Finisher Tray Lower: postcard, A6, B6, custom paper size.

Image Orientation

Select the orientation of the image when printed. Options include:

●

Portrait (default) P ortrai t means the page is printed with the heigh t of the image greater than the width. Whe you view a page that is printed with a portrait orie ntation, you hold it with the long edges to the sides.

●

Landscape Landscape means the page is printed with the width of the image greater than the height. Whe y ou vie w a page th at is printed wit h a landsca pe orientati on, y ou hold it w ith the short edges to the sides.

has not been selected for

on the Printer tab)

has been sele cted f or

Paper Source

on the Paper/

Finisher

has been

Paper Output Options

on the

2 Sided Print

Select whether yo u want to print o n one or bot h sides o f the pap er . If y ou are print ing on b oth sides, you have to decide w hether to align to the long or short edge of the paper. Options include:

●

1 Sided Print (default) Prints only on one page.

●

Flip on Long Edge Two-sided printing aligned to the long edge of the paper.

●

Flip on Short Edge Two-sided printing aligned to the short edge of the paper.

Two-sided print options are available only if all of the following conditions are met:

Duplex Module

Bypass Tray

has been selected on t he Printer tab;

has not been selected for

Paper Source

on the Paper/Output tab.

Paper Type (Bypass Tray)

Select the type of paper or media for the bypass tray. Options include:

●

Plain (default)

●

Heavyweight

●

Transparency

Enabled only if

Bypass Tray

has been selected for

Paper Source Options

on the Printer

tab.

Restore D efaults

Restore the sett ings in the dialog box to their default values.

4.3 Configuring the Printer Drivers

Output Options

Windows 95/Windows 98/Windows Me Windows NT 4. 0/Windows 2000

The Output Options tab has some advanced features for sending a print job . Noti ce th at there are image displays of Collated Settings and Finishing which will change according to the selections made. You can either click on these displays or choose from the drop-down list (for Stapling) to make selections.

Job Offset Settings

This feature provides a means of identifying one print job from another in the printer output tray by outputting jobs in an in-out manner.

Job Offset

Options include:

●

None (default) No job offset.

●

Offset Per Job Offsets each print jo b.

●

Offset Per Set Offsets each set w ithin a p rint job . This wil l only appl y when tw o or mor e sets ha v e

been selected. The two job offset options are available only if either one of the following co nditions is met:

Offset Catch Tray

Output Destination

Finisher

Finisher Tray Upper

has been selected for

has been selected on t he Printer tab and

on the Paper/Output tab; or

Paper Output Options

Output Destination

for

on the Paper/Output tab.

Center Output Tray

on the Printer tab and

for

Installing/Configuring the Printer Drivers

Collated Settings

Specify how you want your document to be arranged.

Collated

Check on th e check box to colla te or u ncoll ate y our docu ments . En ab led only if all of the following conditions are met:

- more than 1 is selected for

(default: on)

Hard Disk

has been selected on the Printer tab;

Copies

on the Paper/Output tab.

Installing/Configuring the Printer Drivers

4.3 Configuring the Printer Drivers

Finishing

Select where to st aple your printed document . Pap er sizes that can be stapled include A5, B5, A4, 8.5×11", B4, A3, 8.5×13", 8.5×14", 8K and 11×17".

Stapling

Options include:

●

None (default) Staple function off.

●

Top Left Corner

●

Top Right Corner

●

Bottom Left Cor n e r

●

Bottom Right Cor ner

Enabled onl y if all of the follo wing conditions are met:

Finisher

Hard Disk

Finisher Tray Upper

tab;

Collated

- more than 1 has been selected for

has been selected for

has been selected on t he Printer tab;

has been selected for

Paper Output Options

has been selected for

Collated Settings

Copies

on the Printer tab;

Output Destination

on the Paper/Output

;

on the Paper/Output tab.

The finisher can staple up to a maximum of 30 sheets.

Document Options

Enables special output document options for print jobs. Options include:

None

(default)

The print job is output normally.

First Sh eet

Allows the paper source for the fir s t sheet in your job to be different from the rest of the printed output sheets. The paper size must be the same as the body of the document. When this is sele cted, a d rop-do wn list , you to choose your paper source f or the First Sheet. Options include:

●

Auto (default)

●

Tray 1

●

Tray 2

●

Tray 3

●

Tray 4 (available only if

Tray 4

has been selected for

Printer tab)

●

Bypass Tray (available only if all of the following condi tions are met:

- on the Printer tab,

- on the P aper/Out put tab,

Finisher Tray U pp er

Bypass Tray

1 Sided Print

has not been selected for

Feed First Sheet from

Paper Source Options

has been selected;

has been selected f o r

Output Destination

will become a v ailab le f or

on the

2 Sided Pr i n t

and

)

4.3 Configuring the Printer Drivers

Transparency Separators

Allows separators to be inserted between the transparencies output of a print job. Enabled only if all of th e following co n di tions are met:

- on the Printer tab,

- on the Paper/Output tab,

Transparency

When this is selected , a drop-do wn list, you to choose your paper source for the separators. Option s include:

●

Use Printer Settings (default)

●

Auto

●

Tray 1

●

Tray 2

●

Tray 3

●

Tray 4 (available only if Printer tab)

Bypass Tray

Paper Type (Bypass Tray)

for

Tray 4

has been selected;

Bypass Tray

has been selected for

Feed Separators from

Paper Source Options

Paper Source

will become av ailab le f or

on the

Installing/Configuring the Printer Drivers

and

EMF Spooling

Check the check box to allow the print jo b to be ou tp ut in vector graphi c mo de. Enabled onl y if

(for Windows NT 4.0/Windows 2000 drivers only

Vector

has been selected for

Graphics Mode

)

on the Graphics tab.

Restore Defaults

Restore the settings in the dialog box to their default values.

4.3 Configuring the Printer Drivers

Installing/Configuring the Printer Drivers

Graphics

Windows 95/Windows 98/Windows Me Windows NT 4.0/Windows 2000

The Graphics tab has option settings that affect the quality of a printed output. Notice that there is a visual representation of the selected graphics mode. Clicking the image will toggle both the radio button and the image display selections.

Graphics Mode

The graphics mode option enables you to optimize graphics printing, increase speed and improve print quality. Options incl ude:

●

Raster Graphics are sent to the printer as bitmap raster images (i.e. images composed of individual dot s ). The printed output may app ear to be a closer match to the screen image than the other mode, but printing is slower.

●

Vector (default) Graphics are sent to the printer as a combination of v ector and raster images. This mode enables images to be printed faster but not all graphic images can be printed using this mode. If the printed graphic images do not appear the same way as they did on your screen, select

Raster

and reprint your graphic.

Halftone

Halftone refers to a type of pattern that is applied to the printed image. By using a combination of black dots, the s e patterns produce a grey appearance on the printed image. This Halftone feature is designed to process images (e.g. photog raphs) but not computer generated art (e.g. clip art). The appear ance o f the printe d image will vary depending on the the Halftone settings. The best way to select a Halftone setting for your graphic image is to experiment. Print a graphic image at each setting and choose the one you like best. Note the different options available for the different drivers. For Windows 95/Windows 98/W indows Me

●

Device (default) Uses the default printer Halftone attributes to produce the image objects.

●

Line Art Provides solid lines and sharp contrasts between sh aded areas. It is usually used for images with fine lines.

●

Fine Provides smooth shades of grey.

4.3 Configuring the Printer Drivers

●

Coarse Provides rough greyscale with high contrasts for images that will be scanned/copied.

●

Diffusion Ideal fo r pho to graphic images. How ever, it requires more time to crea te th e appearance of grey scale. Available only if

For Windows NT 4.0/Windows 2000

●

Device (default) Uses the default printer Halftone attributes to produce the image objects. Available only

Vector

●

System Enables the system to process the Halftone setting. Click for system halftone color adjustmnent.

has been selected for

Raster

has been selected for

Graphics Mode

Halftone Color Adjustment

Installing/Configuring the Printer Drivers

Image Enhancement

Enhances the quality of the output image.

All Text to Black

Sets the colo r of a ll text in the print job to b lack. If this is not sele cted, c olor s wi ll be printed in varying degree s of grey. Disabled if

Font Mode

Draft Mode

Reduces the amount of toner the printer uses by using less toner on each page. When this is se lect ed, text and graphi cs ar e prin ted i n gr e y r ather th an b lac k. It is s uitab l e for printing of drafts.

(default: off)

(default: on)

(default: off)

Print as Graphics

has been selected for

TrueType

TrueType Font Mode

Select how the Windows TrueType fonts are to be processed. Options include:

●

Download as TrueType (default) The complete character set of the TrueType font contained on the page is sent to the printer in an outline form that the printer can underst and and deal with directly. The downloaded fonts are vector-based, scalable typefaces.

●

Download as Bitmap Each TrueType character will be sent to the printer as an individual bitmap font. The downloaded fonts are raster-based, non-scalable typefaces.

●

Print as Graphics Prints TrueType texts as graphic images. The printed output may appear to be a closer match to the screen image than the other options, though it may print slower. Enabled

Raster

only if

Use Printer TrueType Fonts

When this is selected, printer-resident fonts will be used and the fonts will not be downloaded to the printer, unless they are not presen t on the printe r . Th is frees memory and speeds up printing. Disabled if

has been selected for

(default: on)

Graphics Mode

Print as Graphics

has been selected.

Halftone Color Adjustment

Click to display the Halftone Color Adjustment dialog box for setting the color adjustment values that are used to adjust the color of bitmap images for printing. Color adjustments affect certain attributes of the image, such as contrast and brightness. Enabled only if

System

has been selected for

(for Windows NT 4.0/Windows 2000 only

Halftone

)

Installing/Configuring the Printer Drivers

4.3 Configuring the Printer Drivers

Restore D efaults

Restore the sett ings in the dialog box to their default values.

Overlays

The Overla ys functi on is meant f or printi ng one or more object s (te xts/ gr aphics) on e v ery page of your docu ment, e.g. letterhead, logo. An Overlay object is created within one page, and is usually know n as a page overlay. Once created and stored in the printer, a page overlay can be invoked upon request and eliminates the need to download the same information over again, thus saving transmission time.

Load Overlay

When you want to use file from an external source as an overlay, click this button to inform the overlay manager of the file and its location.

If you source an external file from a floppy disk and then remove the disk from the disk drive, the file will no longer be available as an overlay. If you intend to use this file regularly, it is recommended that you copy the file to your system local disk before using this button.

Create Overlay

Creates and stores a Page Overlay from a file containing the overlay that you want.

"3.6 Printing Data Combined Using Overlays" for more details on creating overlays.

Delete Overlay

To delete an overlay, select it in the Overlay list box, and click confirm deletion and No to abort the action.

Delete Overlay

. Click

Yes

Delete All

Deletes all overlays from any or all of the destinations.

Xerox Document Centre 235, Document Centre 285, Document Centre 405 User Guide

Specifications and Main Features

Frequently Asked Questions

User Manual

Preface

Types of Manuals

Using This Guide

Contents

Safety Precautions

Getting Ready to Print

1.3.1 Parts of the printer kit

1.3.2 Printer control panel

1.3.3 Display message

1.3.4 Power Saver Mode

2.1.1 As a local printer

2.1.2 As a network printer (Ethernet interface)

2.1.3 As a network printer (Token Ring interface)

2.2.1 Connecting by parallel interface

Connecting Cable

2.2.2 Connecting by USB interface

2.2.3 Connecting by Ethernet interface

2.2.4 Connecting by Token Ring interface

Using Quick Setup Menu

Setting IP Address

2.5.1 Flow of setting

2.5.2 Setting Address

Setting Port

2.6.1 Activating port

2.6.2 Setting the port and transport protocol

Other Printer Settings

Memory Allocation

2.8.1 Uses

2.8.2 Sugge sted v alues

3.1.1 For Wind ows

Flow of Printing

Printing vs Copying

3.2.1 Control panel operations during printing

3.2.2 Printing and copying functions

Printing Features

3.3.1 Setting printing features

3.3.2 Onl ine Help

3.4.1 Canceling from computer

Canceling Printing

3.4.2 Canceling from printer

3.4.3 Checking job status of print instruction

Outputting

3.5.1 Forced outputting of remaining print data

3.5.2 Outputting all jobs in the printer

3.7.1 Storing User ID and Password

3.7.2 Printing Secure Print/Sample Print Jobs

About the Printer Drivers

4.1.1 The PCL 6 printer drivers

4.1.2 Installation/configuration methods

4.1.3 Settings on the printer

4.2.1 For a local printer

4.2.2 For a network printer

4.2.3 Uninstalling the printer drivers

4.3.1 Accessing the printer properties dialog box

4.3.2 Setting the printer properties