Xerox DocuMate 765 User Guide

DocuMate 765

scanner

user’s guide

DocuMate 765

scanner

user’s guide

copyright laws. XEROX ® is a trademark of Xerox Corporation in the United States and/or other countries and is used under license.

DocuMate is a trademark of Xerox Corporation used under license. All other Xerox product names and product numbers mentioned in this publication are trademarks of Xerox Corporation.

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Welcome

What’s in the Box . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1

The Xerox DocuMate 765 Scanner . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2

What You Need . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3

Documentation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3

Installation

Before You Begin . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4

Step 1: Unpack and Assemble the Scanner . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5

Step 2: Install the Software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6

Step 3: Connect the Scanner . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .16

Additional Applications Available with Your Scanner . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .17

View the User Guides . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .19

Register Your Scanner and Check for Updates . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .20

Loading Documents to Scan . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21

Scanning Interfaces . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .22

Table of Contents

Scanning from One Touch

Scanning with the One Touch Buttons . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .23

Using the One Touch Button Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .24

Scan from the One Touch Button Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .24

The Default One Touch Settings on Your Scanner . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .25

Configuring the One Touch Buttons . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .26

About the One Touch Properties Window . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .26

Selecting New Settings for a Button . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28

Creating a New Scan Configuration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .29

Editing or Deleting Scan Configurations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .35

Setting Destination Application Properties . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .37

Selecting Page Format Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .42

Selecting Options for a Button . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .46

Special Features and Scanning Destinations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .48

Scanning with Optical Character Recognition (OCR) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .48

Scan and Burn to a CD . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .49

Scanning with Event Forwarding . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .50

Creating an HTML Web Page from Your Scanned Documents . . . . . . . . . . . . . . . . . . . . . . . . . 51

Transferring Scanned Documents to Storage . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52

Scanning from TWAIN

Accessing the TWAIN Interface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .57

TWAIN Interface Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 58

Configurations Tab . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 58

Scan Settings Tab . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .59

DocuMate 765 Scanner User’s Guide iii

Table of Contents

Document Settings Tab . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .61

Image Enhancements Tab . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .62

About Tab . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65

Scanning from ISIS

Opening QuickScan and Selecting the Scanner . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .67

Scanning from QuickScan . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 68

ISIS Preview Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .72

Presets Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72

Main Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .73

Layout Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .75

Paper Handling Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .80

Image Processing Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 83

Imprinter Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 90

Scanning from WIA

Fine Tuning Your Scans . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 95

Scanner Options, Maintenance and Troubleshooting

Scanner Hardware Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .97

Wire Frame Accessory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .97

Changing the Background Color . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 99

Manual Feed . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .102

User Utility . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .104

Main Screen Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .105

Scanner Error Codes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .107

Setting Sleep Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .109

Paper Mode and Buzzer Setting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 110

Shading Adjustment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .111

Cleaning the Outside of the Scanner . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .114

Cleaning the Inside of the Scanner . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .115

Cleaning the ADF Rollers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .116

Cleaning the Exit Path Rollers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .119

Cleaning the Scanner Glass and Background Plates . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 121

Reset the Roller Count in the User Utility . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 122

Cleaning the Paper Sensors . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .123

Cleaning the ADF Sensors . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .123

Cleaning the Exit Sensors . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .125

Clearing Paper Jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 127

Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .130

Uninstalling Your Scanner . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .133

Xerox DocuMate 765 Scanner Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .134

Xerox DocuMate 765 Scanner Parts List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .135

Notices . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .137

Section 1: Safety Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 137

Section 2: EMC . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .137

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Table of Contents

Section 3: Operational Safety Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 138

Section 4: Electrical Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 139

Section 5: Emergency Power Off . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 140

Section 6: Maintenance Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .140

Section 7: Product Safety Certification . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .140

Section 8: Regulatory Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 141

Section 9: Compliance Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .141

Section 10: Illegal Copies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 143

Section 11: EH&S Contact Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .145

Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .147

DocuMate 765 Scanner User’s Guide v

Table of Contents

vi DocuMate 765 Scanner User’s Guide

What’s in the Box

DocuMate 765 Scanner

Blower Brush

Input Tray

Wire frame Roller Cleaning

Paper

Power Cord

USB Cable

Installation DVD Quick Install Guide Technical

Support Card

Shading paper

Welcome

Your new Xerox DocuMate 765 scanner can quickly scan single-sided or double-sided stacks of documents and place their images on your computer.

Before proceeding, check the contents of the box. If items are missing or damaged, contact the dealer where you purchased the scanner.

DocuMate 765 Scanner User’s Guide 1

Welcome

Output tray extension

ADF cover release

Power switch

USB port

Power jack

Status light

LCD display One Touch buttons

Input tray extension

Output tray

Input tray

Paper feed switch

Paper guides

Exit door release

Paper stop

Imprinter door

The Xerox DocuMate 765 Scanner

Input tray—Holds paper in the scanner. Input tray extension—Extends to support various paper sizes. Paper guides—Adjusts to fit paper width. LCD display—Shows the current scan setting. One Touch buttons—Press to start scanning. Status light—Shows the scanner’s status. Refer to the Troubleshooting

section for additional details.

Power switch—Turns the power on and off. ADF cover release—Press to open the Automatic Document Feeder

(ADF) cover. Paper feed switch—Switches between automatic and manual feed

scanning. Output tray—Holds documents in place after being fed through the

scanner.

Output tray extension—Extends to support various paper sizes. Paper stop—Holds paper in the exit tray. Exit door release—Opens the scanner. Imprinter door—Open to change the printer cartridge. Power jack—Connects the power cord to the scanner. Universal Serial Bus (USB) port—Connects the scanner to the

computer.

2 DocuMate 765 Scanner User’s Guide

What You Need

Welcome

IBM-compatible Intel Pentium™ 4 PC, or AMD equivalent with:

• A DVD-ROM drive

• An available Universal Serial Bus 2.0 (USB) port

•Microsoft 32-bit XP (Service Pack 2 or 3), 32-bit or 64-bit Vista

• Windows 2000 and XP: Minimum of 512 megabytes (MB) of internal memory (RAM)

Windows Vista: Minimum of 1 gigabyte (GB) of internal memory (RAM)

• Windows 2000: 350 MB minimum of free hard disk space Windows XP and Vista: 500 MB minimum of free hard disk space

Windows® operating system: 2000 (Service Pack 4),

A VGA or SVGA Monitor

The recommended settings for your monitor are:

Documentation

• High Color (16-bit) or True Color (24-bit or 32-bit)

• Resolution set to at least 800 x 600 pixels

The following documentation is provided with your scanner:

• Quick Install Guide—Abbreviated installation instructions.

• Xerox DocuMate 765 Scanner User’s Guide—On the scanner installation disc; contains detailed installation, scanning, configuration, and maintenance information.

• Online Help—For the scanner configuration, TWAIN and WIA interfaces.

DocuMate 765 Scanner User’s Guide 3

Installation

Before You Begin

Installation

Installation is a quick, three-step process:

1. Unpack and assemble the scanner

2. Install the software

3. Connect the scanner

Please make sure of the following before you begin installation:

• The information in this guide may cover software not provided with the scanner you purchased. Disregard any information about the software not applicable to your chosen product. Please visit our web site at www.xeroxscanners.com for the latest software updates for your Xerox DocuMate 765 scanner.

• If your computer has AntiVirus or Ant iSpyware sof tware running, you may see messages during installation asking you to allow the installation to proceed. Although the messages will differ based on the software your computer is running, in each case you should allow the installation to proceed . Alternatively, you can turn off the AntiVirus or AntiSpyware software before installing your scanner. But if you do, make sure to turn it back on again when installation is fi nished.

• If you already have a scanner connected to your computer, you may need to remove its driver programs to properly install and operate your Xerox DocuMate 765 scanner. Please see “Troubleshooting” on page 130 for more information, and “Uninstalling Your Scanner” on page 133 for basic instructions to uninstall driver programs. Also see the User’s Guide that you received with your other scanner for specific instructions.

• If your computer is running Windows Vista, you may see the Vista User Account Control scr een asking you to confirm system changes. Click the continue button to allow the installation to proceed.

4 DocuMate 765 Scanner User’s Guide

Step 1: Unpack and Assemble the Scanner

Use care when unpacking, moving and assembling the scanner. Follow these instructions to prevent injury and damage to the scanner.

• Always have at least two people carry the scanner , lifting th e scanner up from underneath.

• Keep at least 15 inches of space on every side of the scanner for the input and exit tray extensions, performing maintenance, and to have sufficient air flow for ventilation.

• Use a desk or table that can support the weight of the scanner, do not place the scanner on a cloth covered surface.

Unpack the scanner:

1. Remove the scanner from the shipping box, verify all parts listed on page 1 are in the box.

We recommend that you keep the original packing materi als in case you need them later.

2. Place the scanner on a level surface near the computer.

3. Remove all shipping tape from the top and side of the scanner.

Installation

Attach the input tray:

1. Align the holes on the input tray arms with the pins on the scanner.

2. Insert the pin on the left side of the scanner into the hole on the left input tray arm.

3. Apply slight pressure to the right arm of the input tray and insert the pin on the scanner into the hole in the tray arm.

DocuMate 765 Scanner User’s Guide 5

Installation

Step 2: Install the Software

1. Start Microsoft Windows and make sure no other applications are running.

2. Insert the installation disc into your computer's DVD-ROM drive.

The disc automatically starts and the Select Language window opens.

3. Select a language from the list of available languages. The disc’s main menu opens in the language you selected.

NOTE: If the disc does not start, check the following:

• Make sure the DVD drive’s door is completely shut.

• Make sure the disc was inserted in the drive in the proper direction (label side up).

To launch the disc manually:

• Open the Windows option for your computer’s disk drives from the Windows start menu.

• Double-click the icon for your DVD-ROM drive.

• The Installation menu for the disc should now open.

If the menu does not open:

• From the list of files on the disc, double-click the file named START32.EXE.

6 DocuMate 765 Scanner User’s Guide

Installation

4. On the Installation menu, select Install Products.

5. Make sure the box for Scanner Driver is checked then click Install Now.

6. The next window shows the scanner driver options available for you to install.

DocuMate 765 Scanner User’s Guide 7

Installation

Options Description

One Touch The One Touch software is installed, which is the

necessary software for the buttons on your scanner to work.

TWAIN The TWAIN driver is installed. This option is always

selected and disabled, the TWAIN driver must be installed with your scanner. You can scan from TWAIN scanning applications such as OmniPage®. Selecting only the TWAIN driver to install means that you will not be able to use the scanner’s buttons.

ISIS The ISIS driver is installed. You can scan from ISIS

scanning applications such as QuickScan™. Selecting only the ISIS and TWAIN drivers to install means that you will not be able to use the scanner’s buttons.

NOTE: If your computer is running Windows XP or Windows Vista,

Microsoft’s Windows Image Acquisition (WIA) interface for scanning is always available regardless of your selection in this window.

8. On the Xerox License Agreement window, read the license agreement. If you accept the terms, select I Agree then click Next.

If you choose not to accept the license agreement, the installation will terminate and the scanner driver will not be installed.

The scanner driver installation will now begin. During installation of scanner’s drivers you will be prompted to choose the location for the installation files. We recommend that you keep the defaults as you proceed through the installation.

TWAIN Driver Installation

1. The TWAIN driver installation will start first. Click Next on the Welcome window

8 DocuMate 765 Scanner User’s Guide

Installation

2. The next screen lets you choose where the installation files are going to be on your computer. Click on Browse... to change the location where the files are installed. You can also choose to install the scanner just for your Windows profile or, for every profile on your computer to be able to use the scanner.

We recommend that you keep the defa ult options on this window and just click on Next to proceed with the installation.

3. The TWAIN driver will now be installed on your computer.

4. At the Installation Complete window you can now plug the scanner into your computer , see “S tep 3: Connect the Scanner” on page 16 for instructions.

After the TWAIN driver has been installed you can plug in your scanner at any time. If you selected other driver options to install, you can also wait to plug in the scanner after all installations wrap up.

5. Click Close on the Installation Complete window.

DocuMate 765 Scanner User’s Guide 9

Installation

User Utility Installation

The User Utility installation will automatically start after you close the TWAIN installation. The User Utility is a software diagnostic and maintenance software that you can use for monitoring your scanner hardware.

1. On the Xerox User Utility License Agreement window, read the license agreement. If you accept the terms, select Yes to accept the agreement and continue with the installation.

If you choose not to accept the license agreement, the installation will terminate and the User Utility will not be installed.

2. The next screen lets you choose where the installation files are going to be on your computer. Click on Browse... to change the location where the files are installed.

We recommend that you keep the defa ult options on this window and just click on Next to proceed with the installation.

10 DocuMate 765 Scanner User’s Guide

Installation

3. The next screen lets you change the Program Files folder name and where the program appears in your Windows Start Programs list.

The default options on this window will install put the shortcut icon in your Windows All Programs list in the Xerox folder. We recommend that you keep the default options on this window and just click on Next to proceed with the installation.

4. Click on Finish on the Installation Complete window to close the installation window.

5. A shortcut icon for the User Utility will be on your Windows desktop and in the Windows Start All Programs menu.

DocuMate 765 Scanner User’s Guide 11

Installation

One Touch Installation

The One Touch installation will automatically launch after the User Utility is finished.

1. Click Next on the Welcome window to start the installation.

2. The next screen lets you choose where the installation files are going to be on your computer. Click on Browse... to change the location where the files are installed. You can also choose to inst all One Touch just for your Windows profile or, for every profile on your computer to be able to use the scanner.

We recommend that you keep the defa ult options on this window and just click on Next to proceed with the installation.

12 DocuMate 765 Scanner User’s Guide

Installation

3. The One Touch software will now be installed on your computer.

4. Click Close on the Installation Complete window.

DocuMate 765 Scanner User’s Guide 13

Installation

ISIS Driver Installation

If you selected the ISIS driver to install, the installation will launch after the other programs have finished. For instance, if you only selected TWAIN and ISIS, after the User Utility finishes installing the ISIS driver will install. If you selected One Touch to install, the ISIS installation will start after One Touch is complete.

1. You will first be prompted to select a language for the ISIS driver. The language selection on this screen only applies to the ISIS scanning interface.

Select the language you want to use then click on Next.

2. Click on Next in the ISIS Installation Welcome window.

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Installation

3. Click on Install to begin the ISIS driver installation.

4. Click on Finish to close the ISIS installation complete window.

NOTE: After the scanner driver installation is complete, any other

software you chose to install will automatically begin installing after the driver is complete. If you did not plug in the scanner after the TWAIN driver was installed, you can plug it in now or after you finish installing the other software.

DocuMate 765 Scanner User’s Guide 15

Installation

USB

Step 3: Connect the Scanner

NOTE: Only use the power cord included with your scanner. Connecting

any other type of power cord may damage your scanner, and will void its warranty.

1. Plug the power supply into the power port on the scanner and to a wall outlet.

2. Remove any protective tape from the USB cable.

3. Plug the USB cable into the USB port on the scanner the n into a USB

2.0 port on the computer. The DocuMate 765 scanner connects to any available USB p ort.

Check your computer’s manual for USB port locations.

4. Turn on the power switch, located on the front of the scanner.

The status light comes on and flashes indicating that the scanner is receiving power.

Your computer recognizes that a scanner has been plugged into the USB port and automatically loads the appropriate software to run the scanner.

If your computer is running Windows XP or Windows Vista, you will see a Found New Hardware message similar to the following:

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Additional Applications Available with Your Scanner

Y our scanner includ es free, additional applications on th e installation disc.

1. Return to the Main Menu on the installation disc and click on Install Products.

Installation

The free Adobe® Reader® software is located on the DVD with the User Guides.

2. Click Install Products. You will see the screen that shows the applications. Applications

already installed have Installed! next to them.

3. On the window shown above, click in the boxes of the other software you want to install, and click Install Now. Follow the instructions on the screen to install each of the additional products.

See the following table to decide which software you would like to install.

DocuMate 765 Scanner User’s Guide 17

Installation

Software About the Software

Adobe

QuickScan™

Demo

Kofax

and

Kofax

Scan Demo

OmniPage

Reader

VRS

Adobe Reader is a stand-alone application that you use to open, view, search, and print PDF files. The User Guides on your scanner’s installation disc are in PDF format and require Adobe Reader for you to view and save them.

QuickScan is a standalone, out-of-the-box imaging solution that provides all the necessary capabilities for high-speed scanning, image enhancement, viewing, annotation, printing, and storing images, for both black-and-white and color pages. It uses an ISIS-certified driver for scanning, and includes flexible job separation and barcode recognition.

The Demo version lets you try the application first.

Kofax VRS automatically enhances scanned documents from less than perfect originals. It is an additional scanning interface that uses patented VRS (Virtual ReScan) technology, and ensures your scanning is as efficient and easy as possible, while also improving the quality of the scanned images. Kofax VRS uses an ISIS-certified driver for scanning.

At the end of the Kofax VRS software installation you may see the message "SVS001: The VRS installation does not install an ISIS driver for the scanner you selected. Please install the ISIS driver packaged with your scanner.”

This is not an error, Kofax does not install your scanner’s ISIS driver. Please disregard this message in the VRS installation and click OK. The Kofax VRS

Certified ISIS

driver is installed correctly when you select the ISIS driver to install

with the scanner, please see page 7. OmniPage Pro provides precision OCR analysis, advanced layout detection, and

Logical Form Recognition

(LFR) technology. Advanced security features quickly turn office documents and forms into over 30 different PC applications for editing, searching and sharing. Custom workflows handle large volumes of documents, and you can use its tools to print to PDF.

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View the User Guides

Installation

1. To get the documentation for each of the products, return to the installation disc’s Main Menu window and click User Guides.

2. Click the links of the Guides you want to view. The User Guides are in Adobe® PDF format. The Scanner Readme

file is in HTML format and will open in any standard browser. If you need to, click Adobe Reader to install it now. Follow the

instructions on the installation windows.

If your computer already has Adobe Reader installed, please do not select it unless the version provided on the installation disc is a newer version than the one currently installed on your computer.

To view and save the User Guides:

1. Click the name of a User Guide you want to view and it will open in Adobe Reader. Use the Adobe Reader Save command to save that User Guide on your computer.

2. Return to the User Guides window and repeat the process to open, view, and save all the other User Guides you want. The Scanner

Readme file has late-breaking news about your scanner.

3. When you’re finished, click Main Menu to return to the Main Menu window and click Exit.

4. Remove the installation disc and store it in a safe place.

That’s it! Installation is finished and your Xerox DocuMate 765 scanner is ready to scan.

DocuMate 765 Scanner User’s Guide 19

Installation

The Serial Number.

Register Your Scanner and Check for Updates

Registering your scanner is important as it provides you with access to free telephone support service and software updates for your scanner.

To register your scanner:

Y ou will need an active internet connection to register your scanner . If you do not have internet access you can contact our customer service department to register the scanner. Please refer to the Technical Support Card, that you received with the scanner , for our custom er service contact information.

1. Open an Internet Explorer window, or any other internet browser you have installed on your computer.

2. In the web address field type www.xeroxscanners.com.

3. Press Enter on your computer’s keyboard or click the optio n on screen to go to the web address.

4. When the Xerox scanners web page loads click on Register Your Product.

5. Fill in the registration form, all required fields have an asterisk (*). A valid email address is required for registration. You will be asked to enter the serial number for the scanner, it is

located on the back of the scanner.

6. After filling in the form, click on Submit Your Registration to complete the registration.

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Loading Documents to Scan

Maximum paper stack height

NOTE: Always remove any staples or pape r clips f rom document s befor e

inserting them into the scanner’s Automatic Document Feeder. Staples and paper clips can jam the feed mechanism and scratch the internal components. Also remove any labels, stickers, or Post-It™ notes that may come off during the scanning process and get stuck in the scanner. Misuse as described here will void your scanner’s warranty.

1. Adjust the paper guide for the wid th of paper, and make sure the input and output trays are extended.

2. Prepare the pages before loading them into the scanner, this helps to prevent multiple-page feeding and paper jams.

• If the edges of the paper are curled or folded, flatten them as

much as possible.

• Fan the edges of the paper to make sure none of the pages are

stuck together.

Installation

DocuMate 765 Scanner User’s Guide 21

3. Load the documents face up with their tops into the Automatic Document Feeder.

The stack of pages should not exceed the maximum height indicated on the input tray.

Installation

Scanning Interfaces

Avoid scanning the following:

The following types of documents can cause multiple-p age feeding, paper jams, or damage to the scanner.

• Plastic items such as credit cards, identification cards, overhead projector sheets, film, and cloth or metallic sheets.

• Photographs or other coated paper as the coating can flake off during the scan process.

• Documents with wet ink, correction fluid, or carbon paper that can leave residue inside the scanner.

• Torn, damaged, wrinkled or perforated paper.

• Lightweight paper such as carbon-less paper or tracing pap er.

• Irregular paper such as extremely thick card-stock paper, cardboard backing, documents that are glued together, paper with tabs, paper with glue residue, extremely smooth or glossy paper, and thermal or heat sensitive paper.

If you selected the recommended installation op tions (see page 7), then you have several different options to scan with your Xero x DocuMate 765 scanner. Each method scans equally well, so use the one with appropriate options for the item you are scann in g.

• One Touch—When you press either the Simplex or Duplex button, documents are scanned using the scan settin gs indicated by the LCD display. The scanned images are then sent to a software application on your computer . You can also scan using the on-screen On e Touch software interface. The One Touch software is where you configure the scan settings for your One Touch scanning buttons. See “Scanning from One Touch” on page 25.

• TWAIN Interface—This option uses your scanner’s TWAIN interface to scan. Select scanning options before scanning, put the document in the scanner, then click a button on the TWAIN interface window. See “Scanning from TWAIN” on page 57.

• Windows Image Acquisition (WIA)—This option uses the Microsof t Windows set of choices for scanning. Select the WIA scan settings, put the document in the scanner, then click a button on the WIA window. See “Scanning from WIA” on page 93.

• ISIS Interface—This option uses the ISIS interface for scanning. Select the ISIS scan settings, put the document in the scanner, then click a button on the ISIS window. See “Scanning from ISIS” on page 67.

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Scanning from One Touch

One Touch is your main set of controls for the scanner. When the One Touch software is installed you can scan by pressing either the Simplex or Duplex button on the scanner. The pages are scanned and sent to the location, with the scan settings, displayed on the LCD screen.

Scanning with the One Touch Buttons

1. Load the documents face up in the ADF.

Scanning from One Touch

2. On the scanner, tap the up or down arrow until you see a profile appropriate for your scanning job.

As you press the arrow button, the LCD screen will show the name of each profile, and basic setting information such as resolution (dpi), color mode, and page size.

3. Press the Simplex button to scan a one-sided document. Press the Duplex button to scan a two-sided document.

4. The pages are scanned and the final image sent to the destination specified in the One Touch Properties.

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+ 128 hidden pages