Xerox WorkCentre Pro 123, CopyCentre C123, WorkCentre M123, WorkCentre M128, WorkCentre Pro 128 User Manual
...
CopyCentre WorkCentre WorkCentre Pro
User Guide
604P18057
Prepared and Translated by:
The Document Company Xerox
GKLS European Operations
Bessemer Road
Welwyn Garden City
Hertfordshire
AL7 1HE
ENGLAND
© 2005 by Fuji Xerox Co., Ltd. All rights reserved.
Copyright protection claimed includes all forms and matters of copyrighted material and
information now allowed by statutory or judicial law or hereinafter granted, including without
limitations, material generated from the software programs which are displayed on the screen,
such as icons, screen displays, looks etc.
Xerox
®
, The Document Company®, the digital X® and all Xerox products mentioned in this
publication are trademarks of Xerox Corporation. Product names and trademarks of other
companies are hereby acknowledged.
See the About License section for detailed information on licensed products.
The information in this document is correct at the time of publication. Xerox reserves the right
at any time to change the information without notice. Changes and technical updates will be
added in subsequent editions of the documentation. For the latest information go to
www.xerox.com
.
Products Subject To Ordinary Export Regulations
An export of this product is strictly limited in accordance with Laws concerning Foreign
Exchange and Foreign Trade of Japan and/or the export control regulations of the United
States. You must obtain, if you wish to export this product, any appropriate export license from
the Japanese Government or its agency and/or re-export approval from the U.S. Government
or its agency.
Products Subject To Supplementary Export Regulations
An export of this product is strictly limited in accordance with Laws concerning Foreign
Exchange and Foreign Trade of Japan and/or the export control regulations of the United
States. You must obtain, if you know the product is to be used, or was used for development,
manufacturing or use of any mass destructive weapons including nuclear weapon, chemical
weapon or biological weapon because of a dealing document such as legal contract or
information from the importer, any appropriate export license from the Japanese Government
or its agency and/or re-export approval from the U.S. Government or its agency.
Table of Contents
Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128/133 User Guide 3
Table of Contents
Table of Contents.....................................................................................3
1 Before Using the Machine ...................................................................13
Xerox Welcome Center ..........................................................................13
Languages Displayed on the Touch Screen ..........................................14
Conventions ...........................................................................................14
Related Information Sources..................................................................16
Cautions and Limitations........................................................................16
Safety Notes...........................................................................................16
WARNING - Electrical Safety Information .........................................18
Laser Safety Information....................................................................18
Operational Safety Information..........................................................19
Maintenance Information ...................................................................20
Ozone Safety Information..................................................................20
For Consumables ..............................................................................20
Radio Frequency Emissions..............................................................20
Product Safety Certification ...............................................................21
Regulatory Information...........................................................................21
CE Mark.............................................................................................21
For FAX Function...............................................................................22
Regulatory Information for RFID........................................................24
Environmental Compliance ....................................................................24
USA ...................................................................................................24
Canada ..............................................................................................25
Europe ...............................................................................................25
About License.........................................................................................25
Illegal Copies..........................................................................................28
USA ...................................................................................................28
Canada ..............................................................................................29
Other Countries .................................................................................30
Product Recycling and Disposal.............................................................30
2 Product Overview.................................................................................33
Machine Components ............................................................................33
System Controls.....................................................................................35
Services and Features ...........................................................................36
Power On/Off..........................................................................................38
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4 Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128/133 User Guide
Powering On......................................................................................38
Powering Off......................................................................................38
Ground Fault Interrupter (GFI) ...............................................................38
Power Saver Modes...............................................................................39
Changing the Default Time Settings ...................................................... 40
Modes ....................................................................................................42
All Services........................................................................................42
Features ............................................................................................43
Job Status..........................................................................................43
Machine Status..................................................................................43
Job Interrupt...........................................................................................43
Recycled Paper......................................................................................44
3 Copy ......................................................................................................45
Copying Procedure ................................................................................45
1. Load the Documents .....................................................................45
2. Select the Features .......................................................................47
3. Enter the Quantity..........................................................................48
4. Start the Copy Job.........................................................................48
5. Confirm the Copy Job in the Job Status........................................48
Stop the Copy Job.............................................................................49
Basic Copying ........................................................................................49
Reduce/Enlarge.................................................................................50
Paper Supply.....................................................................................51
2 Sided ..............................................................................................53
Copy Output ......................................................................................54
Image Quality - Copy .............................................................................56
Original Type .....................................................................................56
Lighten/Darken ..................................................................................57
Sharpness .........................................................................................57
Auto Exposure...................................................................................58
Scan Options - Copy..............................................................................58
Bound Originals.................................................................................59
2 Sided Book Copy............................................................................60
Original Size ......................................................................................60
Mixed Size Originals..........................................................................61
Border Erase .....................................................................................61
Margin Shift .......................................................................................62
Image Rotation ..................................................................................64
Mirror Image/Negative Image............................................................65
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Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128/133 User Guide 5
Original Orientation............................................................................66
Output Format - Copy.............................................................................66
Booklet Creation ................................................................................67
Covers ...............................................................................................69
Transparency Separators ..................................................................70
Multiple-Up.........................................................................................71
Poster ................................................................................................71
Repeat Image ....................................................................................72
Annotation .........................................................................................73
Set Numbering...................................................................................74
Job Assembly.........................................................................................75
Build Job............................................................................................75
4 Fax/Internet Fax....................................................................................77
Country Code for Fax Option .................................................................77
Fax/Internet Fax Procedure....................................................................78
1. Load the Documents......................................................................78
2. Select the Features........................................................................79
3. Specify the Destination..................................................................79
4. Start the Fax/Internet Fax Job .......................................................80
5. Confirm the Fax/Internet Fax Job in the Job Status ......................80
Stop the Fax/Internet Fax Job ...........................................................81
Specifying Destinations..........................................................................81
Next Recipient ...................................................................................82
Address Book ....................................................................................82
Speed Dial .........................................................................................83
Keyboard ...........................................................................................83
Relay Broadcast ................................................................................84
Special Characters ............................................................................85
Basic Features - Fax/Internet Fax..........................................................87
Internet Fax........................................................................................87
2 Sided Originals ...............................................................................88
Resolution..........................................................................................89
Original Type .....................................................................................89
Image Quality - Fax/Internet Fax............................................................90
Original Type .....................................................................................90
Lighten/Darken ..................................................................................90
Scan Options - Fax/Internet Fax ............................................................90
Bound Originals .................................................................................91
Scan Size...........................................................................................92
Mixed Size Originals..........................................................................92
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6 Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128/133 User Guide
Reduce/Enlarge.................................................................................92
Send Options - Fax/Internet Fax............................................................93
Communication Mode........................................................................94
Priority Send/Delayed Start ...............................................................94
Send Header .....................................................................................96
Cover Note ........................................................................................96
Internet Fax Comment (Mail Contents) .............................................97
Transmission Report: Read Receipts (MDN) and
Delivery Receipts (DSN)..................................................................98
Recipient Print Sets...........................................................................99
Remote Mailbox...............................................................................100
F Code.............................................................................................100
Internet Fax Profile ..........................................................................102
On-hook/Others - Fax ..........................................................................103
Polling..............................................................................................103
Store for Polling...............................................................................104
On-hook (Manual Send/Receive) ....................................................106
5 Scan/E-mail.........................................................................................107
Scanning Procedure.............................................................................107
1. Load the Documents ...................................................................108
2. Select the Features .....................................................................108
3. Start the Scan Job.......................................................................109
4. Confirm the Scan Job in the Job Status ......................................109
5. Save the Scanned Data...............................................................109
Stop the Scan Job ...........................................................................110
E-mail ...................................................................................................111
Address Book ..................................................................................111
Keyboard .........................................................................................113
Sender.............................................................................................114
Sender’s Details ..............................................................................114
Change Settings..............................................................................115
Save in: - Scan to Mailbox ...................................................................115
Job Templates - Network Scanning .....................................................116
Save in: - Scan to FTP/SMB ................................................................117
Transfer Protocol.............................................................................117
Address Book ..................................................................................118
Detailed Settings .............................................................................118
Keyboard .........................................................................................119
Basic Scanning ....................................................................................119
Lighten/Darken ................................................................................120
Table of Contents
Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128/133 User Guide 7
2 Sided Originals .............................................................................120
Original Type ...................................................................................121
File Format.......................................................................................122
Image Quality .......................................................................................123
Lighten/Darken/Contrast..................................................................123
Sharpness........................................................................................123
Auto Exposure .................................................................................124
Scan Options........................................................................................124
Scan Resolution...............................................................................124
Bound Originals ...............................................................................125
Scan Size.........................................................................................126
Mixed Size Originals........................................................................127
Border Erase....................................................................................127
Reduce/Enlarge...............................................................................128
Output Format ......................................................................................128
Image Compression.........................................................................129
Read Receipts (MDN)......................................................................129
Split Send ........................................................................................129
Document Name..............................................................................130
Login Name .....................................................................................130
Password.........................................................................................131
Meta Data ........................................................................................131
6 Check Mailbox ....................................................................................133
Check Mailbox......................................................................................133
Document List..................................................................................134
7 Stored Programming..........................................................................139
Using Stored Programming..................................................................139
Stored Programming ............................................................................139
8 Print .....................................................................................................141
Print Driver Features ............................................................................142
Emulation Parameters..........................................................................144
PCL Emulation.................................................................................144
PDF..................................................................................................147
9 CentreWare Internet Services ...........................................................149
Target Computers............................................................................149
Accessing CentreWare Internet Services........................................150
Standard Features - CentreWare Internet Services.............................150
Interface Options .............................................................................150
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8 Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128/133 User Guide
Services ...............................................................................................151
Job Submission.............................................................................151
Job Templates.................................................................................152
Jobs......................................................................................................156
Job List ............................................................................................157
Job History List................................................................................157
Job Management.............................................................................158
Status...................................................................................................158
General............................................................................................158
Trays................................................................................................159
Consumables...................................................................................159
Properties.............................................................................................160
Default User ID and Password ........................................................160
Properties Features.........................................................................161
Maintenance.........................................................................................179
Support.................................................................................................179
10 Paper and Other Media......................................................................181
Loading Paper......................................................................................181
Preparing Paper for Loading ...........................................................181
Loading the Paper Trays .................................................................181
Bypass Tray (Tray 5).......................................................................183
Tandem Tray Module (TTM)............................................................184
Auto Tray Switching.........................................................................184
Storing and Handling Paper................................................................. 184
Supported Paper Sizes and Types ......................................................185
Supported Paper Sizes....................................................................185
Supported Paper Types...................................................................188
11 Setups .................................................................................................189
System Settings Procedure..................................................................189
1. Entering the System Settings Mode ............................................189
2. Customizing the Settings.............................................................190
System Settings ...................................................................................190
Common Settings.................................................................................190
Machine Clock/Timers.....................................................................191
Audio Tones ....................................................................................193
Screen Defaults...............................................................................194
Paper Tray Attributes.......................................................................195
Auto Job Promotion.........................................................................197
Image Quality ..................................................................................197
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Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128/133 User Guide 9
Reports ............................................................................................198
Maintenance/Diagnostics.................................................................199
Other Settings..................................................................................200
Copy Mode Settings.............................................................................205
Basic Copying Tab...........................................................................205
Copy Defaults ..................................................................................206
Copy Control....................................................................................208
Original Size Defaults ......................................................................210
Reduce/Enlarge Presets..................................................................210
Network Settings ..................................................................................212
Port Settings ....................................................................................212
Protocol Settings..............................................................................215
Machine E-mail Address/Host Name...............................................216
POP3 Server Settings......................................................................217
SMTP Server Settings .....................................................................218
Domain Filter ...................................................................................219
Remote Authentication Server Settings...........................................219
Other Settings..................................................................................220
Print Mode Settings..............................................................................220
Allocate Memory..............................................................................221
Other Settings..................................................................................223
Scan Mode Settings .............................................................................224
Scan Defaults ..................................................................................225
Scan-to-FTP/SMB Defaults .............................................................226
Scan Size Defaults ..........................................................................226
Output Size Defaults........................................................................227
Reduce/Enlarge Presets..................................................................228
Other Settings..................................................................................228
Fax Mode Settings ...............................................................................229
Screen Defaults ...............................................................................229
Fax Defaults.....................................................................................230
Fax Control ......................................................................................231
File Destination/Output Destination .................................................234
Reduce/Enlarge Presets..................................................................235
Scan Size Defaults ..........................................................................235
Local Terminal Information ..............................................................236
Internet Fax Control.........................................................................237
E-mail/Internet Fax Settings.................................................................238
E-mail Defaults ................................................................................239
Address Search (Directory Service) ................................................239
Other Settings..................................................................................242
Table of Contents
10 Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128/133 User Guide
Mailbox/Stored Document Settings...................................................... 243
Mailbox Settings ..............................................................................243
Stored Document Settings...............................................................244
Application Communication Settings....................................................244
SOAP - Port Status..........................................................................245
Setup Menu..........................................................................................245
Mailbox ............................................................................................245
Job Flow Sheets..............................................................................247
Address Book ..................................................................................250
Group Send .....................................................................................255
Comments .......................................................................................256
Paper Type......................................................................................256
System Administrator Settings.............................................................256
System Administrator Login ID........................................................257
System Administrator Password......................................................257
Maximum Login Attempts................................................................258
Login Setup/Auditron Administration....................................................258
Create/Check User Accounts ..........................................................259
Reset User Accounts.......................................................................260
System Administrator Copy Meter...................................................261
User Details Setup...........................................................................261
Charge Print Settings ......................................................................262
Fax Billing Data ...............................................................................263
Remote Login Setup........................................................................263
Login Setup/Auditron Mode.............................................................264
12 Job Status...........................................................................................267
Job Status ............................................................................................267
Current and Pending Jobs ...................................................................268
Completed Jobs ...................................................................................269
Stored Documents ...............................................................................270
Charge Print ....................................................................................270
Secure Print.....................................................................................271
Sample Print....................................................................................272
Delayed Print...................................................................................272
Public Mailbox .................................................................................273
13 Machine Status...................................................................................275
Machine Status ....................................................................................275
Machine Information........................................................................276
Paper Tray.......................................................................................276
Table of Contents
Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128/133 User Guide 11
Overwrite Hard Disk.........................................................................277
Print Mode .......................................................................................277
Fax Receiving Mode........................................................................278
Billing Meter/Print Report .....................................................................279
Billing Meter.....................................................................................279
User Account Billing Meter ..............................................................280
Print Report/List...............................................................................280
Consumables .......................................................................................282
Faults....................................................................................................283
14 Authentication and Auditron Administration ..................................285
Overview of Authentication...................................................................285
Users Controlled by Authentication .................................................285
Types of Authentication ...................................................................286
Functions Controlled by Authentication ...........................................286
Authentication for Job Flow Sheet and Mailbox ...................................288
Job Flow Sheet Types .....................................................................288
Types of Mailboxes..........................................................................292
Linking Job Flow Sheets to Mailboxes.............................................296
Overview of Auditron Administration ....................................................298
Authentication and Auditron Administration.....................................298
Manageable Features and Services................................................298
15 Maintenance........................................................................................305
Ordering Supplies.................................................................................305
Cleaning the Machine...........................................................................305
The Document Glass and Constant Velocity Transport Glass ........306
The Control Panel and Touch Screen .............................................306
The Document Feeder and Output Trays........................................306
Replacing the Drum Cartridge..............................................................306
Removing the Old Drum Cartridge ..................................................306
Recycling the Drum Cartridge..........................................................307
Inserting the New Drum Cartridge ...................................................308
Replacing the Toner Cartridge .............................................................309
Removing the Old Toner Cartridge..................................................309
Inserting the New Toner Cartridge...................................................310
Loading Staples....................................................................................310
16 Problem Solving.................................................................................315
Fault Clearance Procedure ..................................................................315
Paper Jams ..........................................................................................316
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12 Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128/133 User Guide
Paper Jams in Cover A....................................................................318
Paper Jams in Cover B....................................................................319
Paper Jams in Cover C ...................................................................320
Paper Jams in Cover E....................................................................320
Paper Jams in Trays 1, 2, and 3, 4 (Optional)................................. 321
Paper Jams in the Tandem Tray Module (Optional)........................321
Paper Jams in Tray 5 (Bypass) .......................................................322
Paper Jams in the Duplex Module Cover D (Optional)....................322
Paper Jams in the Finisher (Optional)............................................. 323
Document Jams ...................................................................................324
Troubleshooting Tables........................................................................325
Fault Codes..........................................................................................329
Screen Messages............................................................................338
Output Quality ......................................................................................339
Xerox Welcome Center ........................................................................339
17 Specifications.....................................................................................341
Machine Specifications ........................................................................341
Paper Supply........................................................................................343
Paper Output........................................................................................344
Electrical Specifications .......................................................................344
Specifications for the Fax Feature .......................................................345
18 Glossary..............................................................................................347
Terms Defined......................................................................................347
19 Index....................................................................................................355
Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128/133 User Guide 13
1 Before Using the Machine
Welcome to the Xerox family of CopyCentre/WorkCentre products.
This User Guide provides detailed information, technical specifications and procedures
for using the integral features of the machine.
Xerox Welcome Center
If you need assistance during or after product installation, visit the Xerox website for
on-line solutions and support.
http://www.xerox.com/support
If you require further assistance, contact our experts at the Xerox Welcome Center. A
local representative telephone number may have been provided when the product was
installed. For convenience and future reference, please record the telephone number
in the space below.
Welcome Center or local representative telephone number:
#
Xerox US Welcome Center: 1-800-821-2797
Xerox Canada Welcome Center: 1-800-93-XEROX (1-800-939-3769)
When you call the Welcome Center you will need the serial number which is located on
the left side of the machine behind Cover A, as shown in the diagram.
For your convenience, record the serial number in the space below.
Serial Number:
Keep a record of any error messages. This information helps us solve problems faster.
1 Before Using the Machine
14 Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128/133 User Guide
Languages Displayed on the Touch Screen
You can change the languages in the following two ways.
To change the language for temporary use, press the <Language> button on the
control panel, then select the required language.
NOTE: The language returns to the default language after rebooting the machine.
To change the default language, enter the System Settings mode, select [Common
Settings], then select [Screen Defaults]. In the [Screen Defaults] screen, select the
required language as [Default Language]. For more information, refer to Common
Settings on page 190.
Conventions
This section describes the conventions used throughout this User Guide. In this guide,
you will find that some terms are used interchangeably:
• Paper is synonymous with media.
• Document is synonymous with original.
• Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128/133 is synonymous with
the machine.
Key Operator/System Administrator
Key Operator describes the person who is responsible for hardware maintenance.
System Administrator refers to the person who sets up the network, installs the print
drivers, and manages software.
Orientation
Orientation is used to mean the direction of images on the page. When the image is
upright, the paper (or other media) can be either long edge feed or short edge feed.
Long Edge Feed (LEF)
When loading documents long edge feed into the document feeder, load with one of
the long edges facing into the document feeder. The short edges appear at the top and
bottom of the paper, facing the front and back of the document feeder. When loading
paper long edge feed into a paper tray, place the paper with one of the long edges on
the left-hand side and one of the short edges toward the front of the tray.
Short Edge Feed (SEF)
When loading documents short edge feed into the document feeder, load with one of
the short edges facing into the document feeder. The long edges appear on the top and
bottom of the paper, facing the front and back of the document feeder. When loading
Conventions
Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128/133 User Guide 15
paper short edge feed into a paper tray, place the paper with one of the short edges on
the left-hand side and one of the long edges toward the front of the tray.
Text in [Square Brackets]
Indicate that these are names of the screens, tabs, buttons, features and option
categories on the screen. They are also used when referring to file and folder names
on a PC.
For example:
• Select [Original Type] on the [Image Quality] screen.
• Select [Save].
Text in <Angle Brackets>
Indicate that these are names of the hard buttons, numeric or symbol buttons, lights on
the control panel or symbols on the power switch label.
For example:
• Press the <Machine Status> button to display the [Machine Status] screen.
• Press the <C> button on the control panel to clear the suspended job.
Italic Typeface
The Italic typeface is used to indicate references to other sections and chapters.
For example:
• For information on cleaning the document glass, refer to the Maintenance chapter
on page 305.
• Paper Supply – page 51.
Warnings
Warnings are statements that alert you to the possibility of personal harm.
For example:
WARNING: This product must be connected to a protective earth circuit.
LEF Orientation
SEF Orientation
Paper feed direction
Paper feed direction
1 Before Using the Machine
16 Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128/133 User Guide
Cautions
Cautions are statements that suggest the possibility of mechanical damage as a result
of an action.
For example:
CAUTION: Use of controls, adjustments or performance of procedures other
than those specified herein may result in hazardous light exposure.
Notes
Notes are statements that provide additional information.
For example:
NOTE: If the document feeder is not fitted to the machine, this feature is not available.
Related Information Sources
The following additional sources of information are available for the machine.
• Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128/133 Quick Reference
Guide
• Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128/133 System
Administration Guide
• The On-line Help systems (Print Drivers and CentreWare Utilities)
• The CentreWare Utilities Documentation (HTML)
NOTE: Please note that the screens shown in this User Guide apply to a fully
configured machine and therefore may not exactly represent the configuration being
used.
Cautions and Limitations
This section describes the cautions and limitations to observe when using this machine.
• When moving the machine, hold the middle part of the machine, and not the control
panel or document feeder area. Excessive pressure on the document feeder may
cause machine malfunction.
Safety Notes
Read these safety notes carefully before using this product to make sure you operate
the equipment safely.
Your Xerox/Fuji Xerox product and recommended supplies have been designed and
tested to meet strict safety requirements. These include safety agency approval, and
Safety Notes
Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128/133 User Guide 17
compliance to established environmental standards. Please read the following
instructions carefully before operating the product and refer to them as needed to
ensure the continued safe operation of your product.
The safety and environment testing and performance of this product have been verified
using Xerox materials only.
WARNING: Any unauthorized alteration, which may include the addition of new
functions or connection of external devices, may impact the product
certification. Please contact your authorized Service Provider for more
information.
Warning Markings
All warning instructions marked on or supplied with the product should be followed.
Electrical Supply
This product shall be operated from the type of electrical supply indicated on the
product’s data plate label. If you are not sure that your electrical supply meets the
requirements, please consult your local power company for advice.
WARNING: This product must be connected to a protective earth
circuit.
This product is supplied with a plug that has a protective earth pin. This plug
will fit only into an earthed electrical outlet. This is a safety feature. To avoid risk of
electric shock, contact your electrician to replace the electrical outlet if you are unable
to insert the plug into it. Never use an earthed adapter plug to connect the product to
an electrical outlet that lacks an earth connection terminal.
Operator Accessible Areas
This equipment has been designed to restrict operator access to safe areas only.
Operator access to hazardous areas is restricted with covers or guards, which would
require a tool to remove. Never remove these covers or guards.
Maintenance
Any operator product maintenance procedures will be described in the customer
documentation supplied with the product. Do not carry out any maintenance
procedures on this product which are not described in the customer documentation.
Warning This WARNING alerts users to areas of the product where there is
the possibility of personal injury.
Warning This WARNING alerts users to areas of the product where there
are heated surfaces, which should not be touched.
1 Before Using the Machine
18 Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128/133 User Guide
Cleaning Your Product
Before cleaning this product, unplug the product from the electrical outlet. Always use
materials specified for this product. The use of other materials may result in poor
performance and may create a hazardous situation. Do not use aerosol cleaners, they
may be explosive and flammable under certain circumstances.
WARNING - Electrical Safety Information
Z Only use the power cord supplied with the equipment.
Z Plug the power cord directly into a grounded electrical outlet easily accessible. Do
not use an extension cord. If you do not know whether an outlet is grounded, consult
a qualified electrician.
Z This equipment is to be used on a branch circuit that has larger capacity than rated
ampere and voltage of this machine. See data plate on the rear panel for the rated
ampere and voltage of this equipment. If the machine needs to be moved to a
different location, contact a Xerox Service Representative or your authorized local
representative or service support organization.
Z Improper connection of the equipment-grounding conductor can result in an electric
shock.
X Do not place this equipment where people might step on or trip over the power cord.
X Do not place objects on the power cord.
X Do not override or disable electrical or mechanical interlocks.
X Do not obstruct the ventilation openings.
X Never push objects of any kind into slots or openings on the equipment.
Z If any of the following conditions occur, switch off the power to the machine
immediately and disconnect the power cord from the electrical outlet. Call an
authorized local service representative to correct the problem.
– The equipment emits unusual noises or odors.
– The power cord is damaged or frayed.
– A wall panel circuit breaker, fuse, or other safety device has been tripped.
– Liquid has spilled into the equipment.
– The equipment is exposed to water.
– Any part of the equipment is damaged.
Disconnect Device
The power cable is the disconnect device for this equipment. It is attached to the back
of the machine as a plug-in device. To remove all electrical power from the equipment,
disconnect the power cable from the electrical outlet.
Laser Safety Information
CAUTION: Use of controls, adjustments or performance of procedures other
than those specified herein may result in hazardous light exposure.
Safety Notes
Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128/133 User Guide 19
With specific regard to laser safety, the equipment complies with performance
standards for laser products set by government, national and international agencies as
a Class 1 laser product. It does not emit hazardous light, as the beam is totally enclosed
during all phases of customer operation and maintenance.
Operational Safety Information
To ensure the continued safe operation of your Xerox/Fuji Xerox equipment, follow
these safety guidelines at all times.
Do These:
• Always connect equipment to a correctly grounded power outlet. If in doubt, have
the outlet checked by a qualified electrician.
Z This equipment must be connected to a protective earth circuit.
This equipment is supplied with a plug that has a protective earth pin. This plug will
fit only into an earthed electrical outlet. This is a safety feature. To avoid risk of
electric shock, contact your electrician to replace the electrical outlet if you are
unable to insert the plug into it. Never use a plug that lacks an earth connection
terminal to connect the product to an electrical outlet.
• Always follow all warnings and instructions that are marked on or supplied with the
equipment.
• Always exercise care when moving or relocating equipment. Please contact your
local Xerox/Fuji Xerox Service Department, or your local support organization to
arrange relocation of the product to a location outside of your building.
• Always locate the equipment in an area that has adequate ventilation, and space for
servicing. See installation instructions for minimum dimensions.
• Always use materials and supplies specifically designed for your Xerox/Fuji Xerox
equipment. Use of unsuitable materials may result in poor performance.
• Always unplug this equipment from the electrical outlet before cleaning.
Do Not Do These:
• Never use a plug that lacks an earth connection terminal to connect the product to
an electrical outlet.
• Never attempt any maintenance procedures that are not specifically described in the
customer documentation.
• This equipment should not be placed in a built-in unit unless proper ventilation is
provided. Please contact your authorized local dealer for further information.
• Never remove covers or guards that are fastened with screws. There are no
operator serviceable areas within these covers.
• Never locate the equipment near a radiator or any other heat source.
• Never push objects of any kind into the ventilation openings.
• Never override or “cheat” any of the electrical or mechanical interlock devices.
1 Before Using the Machine
20 Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128/133 User Guide
• Never operate the equipment if you notice unusual noises or odors. Disconnect the
power cord from the electrical outlet and contact your local Xerox/Fuji Xerox Service
Representative or Service Provider immediately.
Maintenance Information
Do not attempt any maintenance procedures that are not specifically described in the
customer documentation supplied with your machine.
• Do not use aerosol cleaners. The use of cleaners that are not approved may cause
poor performance of the equipment, and could create a dangerous condition.
• Use supplies and cleaning materials only as directed in the customer
documentation. Keep all these materials out of the reach of children.
• Do not remove covers or guards that are fastened with screws. There are no parts
behind these covers that you can maintain or service.
• Do not perform any maintenance procedures unless you have been trained to do
them by an authorized local dealer or unless a procedure is specifically described in
the customer documentation.
Ozone Safety Information
This product will produce ozone during normal operation. The ozone produced is
heavier than air and is dependent on copy volume. Adhering to the correct
environmental conditions as specified in the installation instructions will ensure that the
concentration levels meet safe limits.
If you need additional information about ozone, please request the Xerox publication
Ozone by calling 1-800-828-6571 in the United States and Canada. In other markets
please contact your Service Provider.
For Consumables
Store all consumables in accordance with the instructions given on the package or
container.
Z Keep all consumables away from the reach of children.
Z Never throw toner, toner cartridges or toner containers into an open flame.
Radio Frequency Emissions
United States, Canada, Europe, Australia/New Zealand
NOTE: This equipment has been tested and found to comply with the limits for a class
A digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to
provide reasonable protection against harmful interference when the equipment is
operated in a commercial environment. This equipment generates, uses, and can
radiate radio frequency energy and, if not installed and used in accordance with the
Regulatory Information
Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128/133 User Guide 21
customer documentation, may cause harmful interference to radio communications.
Operation of this equipment in a residential area is likely to cause harmful interference
in which case the user is required to correct the interference at their own expense.
Changes and modifications to this equipment not specifically approved by Xerox/Fuji
Xerox may void the user’s authority to operate this equipment.
Shielded interface cables must be used with this equipment to maintain compliance
with FCC regulations in the United States and the Radiocommunications Act 1992 in
Australia/New Zealand as applicable.
Product Safety Certification
This product is certified by the following Agency using the Safety standards listed.
This product was manufactured under a registered ISO9001 Quality system.
Regulatory Information
CE Mark
The CE mark applied to this product symbolizes Xerox’s declaration of conformity with
the following applicable Directives of the European Union as of the dates indicated:
January 1, 1995: Council Directive 72/23/EEC amended by Council directive 93/68/
EEC, approximation of the laws of the member states related to low voltage equipment.
January 1, 1996: Council directive 89/336/EEC, approximation of the laws of the
member states related to electromagnetic compatibility.
March 9, 1999: Council Directive 99/5/EC, on radio equipment and telecommunications
terminal equipment and the mutual recognition of their conformity.
A full declaration of conformity, defining the relevant directives and referenced
standards, can be obtained from your authorized local dealer.
WARNING: In order to allow this equipment to operate in proximity to Industrial
Scientific and Medical (ISM) equipment, the external radiation from the ISM
equipment may have to be limited or special mitigation measures taken.
WARNING: This is a Class A product. In a domestic environment the product may
cause radio frequency interference, in which case the user may be required to
take adequate measures.
WARNING: Shielded interface cables must be used with this product to maintain
compliance with Council Directive 89/336/EEC.
Agency Standard
Underwriters Laboratories Inc. UL60950-1 1st (2003) (USA/Canada)
NEMKO IEC60950-1 Edition 1 (2001)
1 Before Using the Machine
22 Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128/133 User Guide
For FAX Function
USA
FAX Send Header Requirements:
The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to
use a computer or other electronic device, including a FAX machine, to send any
message unless such message clearly contains in a margin at the top or bottom of each
transmitted page or on the first page of the transmission, the date and time it is sent
and an identification of the business or other entity, or other individual sending the
message and the telephone number of the sending machine or such business, other
entity or individual. The telephone number provided may not be a 900 number or any
other number for which charges exceed local or long distance transmission charges.
In order to program this information into your machine, refer to customer
documentation and follow the steps provided.
Data Coupler Information:
This equipment complies with Part 68 of the FCC rules and the requirements adopted
by the Administrative Council for Terminal Attachments (ACTA). On the rear of this
equipment is a label that contains, among other information, a product identifier in the
format US:AAAEQ##TXXXX. If requested, this number must be provided to the
Telephone Company.
A plug and jack used to connect this equipment to the premises wiring and telephone
network must comply with the applicable FCC Part 68 rules and requirements adopted
by the ACTA. A compliant telephone cord and modular plug is provided with this
product. It is designed to be connected to a compatible modular jack that is also
compliant. See installation instructions for details.
You may safely connect the machine to the following standard modular jack: USOC RJ11C using the compliant telephone line cord (with modular plugs) provided with the
installation kit. See installation instructions for details.
The Ringer Equivalence Number (REN) is used to determine the number of devices
that may be connected to a telephone line. Excessive RENs on a telephone line may
result in the devices not ringing in response to an incoming call. In most but not all
areas, the sum of RENs should not exceed five (5.0). To be certain of the number of
devices that may be connected to a line, as determined by the total RENs, contact the
local Telephone Company. For products approved after July 23, 2001, the REN for this
product is part of the product identifier that has the format US:AAAEQ##TXXXX. The
digits represented by ## are the REN without a decimal point (e.g., 03 is a REN of 0.3).
For earlier products, the REN is separately shown on the label.
If this Xerox equipment causes harm to the telephone network, the Telephone
Company will notify you in advance that temporary discontinuance of service may be
required. But if advance notice is not practical, the Telephone Company will notify the
customer as soon as possible. Also, you will be advised of your right to file a complaint
with the FCC if you believe it is necessary.
The Telephone Company may make changes in its facilities, equipment, operations or
procedures that could affect the operation of the equipment. If this happens, the
Regulatory Information
Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128/133 User Guide 23
Telephone Company will provide advance notice in order for you to make necessary
modifications to maintain uninterrupted service.
If trouble is experienced with this Xerox equipment, for repair or warranty information,
please contact the appropriate service center; details of which are displayed either on
the machine or contained within the User Guide. If the equipment is causing harm to
the telephone network, the Telephone Company may request that you disconnect the
equipment until the problem is resolved.
Repairs to the machine should be made only by a Xerox Service Representative or an
authorized Xerox Service Provider. This applies at any time during or after the service
warranty period. If unauthorized repair is performed, the remainder of the warranty
period is null and void. This equipment must not be used on party lines. Connection to
party line service is subject to state tariffs. Contact the state public utility commission,
public service commission or corporation commission for information.
If your office has specially wired alarm equipment connected to the telephone line,
make sure that the installation of this Xerox equipment does not disable your alarm
equipment. If you have questions about what will disable alarm equipment, consult your
Telephone Company or a qualified installer.
CANADA
NOTE: The Industry Canada label identifies certified equipment. This certification
means that the equipment meets certain telecommunications network protective,
operational and safety requirements as prescribed in the appropriate Terminal
Equipment Technical Requirements document(s). The Department does not
guarantee the equipment will operate to the user’s satisfaction.
Before installing this equipment, users must make sure that it is permissible to be
connected to the facilities of the local telecommunications company. The equipment
must also be installed using an acceptable method of connection. The customer should
be aware that compliance with the above conditions may not prevent degradation of
service in some situations.
Repairs to certified equipment should be coordinated by a representative designated
by the supplier. Any repairs or alterations made by the user to this equipment, or
equipment malfunctions, may give the telecommunications company cause to request
the user to disconnect the equipment.
Users should make sure for their own protection that the electrical ground connections
of the power utility, telephone lines and internal metallic water pipe systems, if present,
are connected together. This precaution may be particularly important in rural areas.
CAUTION: Users should not attempt to make such connections themselves, but
should contact the appropriate electric inspection authority, or electrician, as
appropriate.
NOTE: The Ringer Equivalence Number (REN) assigned to each terminal device
provides an indication of the maximum number of terminals allowed to be connected
to a telephone interface. The termination on an interface may consist of any
combination of devices subject only to the requirement that the sum of the Ringer
Equivalent Numbers of all of the devices does not exceed 5. The Canadian REN value
of this equipment is 0.1.
1 Before Using the Machine
24 Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128/133 User Guide
EUROPE
Radio Equipment & Telecommunications Terminal Equipment Directive:
This Xerox product has been self-certified by Xerox for pan-European single terminal
connection to the analogue public switched telephone network (PSTN) in accordance
with Directive 1999/5/EC. The product has been designed to work with the national
PSTNs and compatible PBXs of the following countries:
In the event of a problem you should contact your authorized local dealer in the first
instance. This product has been tested to and is compliant with TBR21, a specification
for terminal equipment for use on analogue-switched telephone networks in the
European Economic Area. This product provides an user-adjustable setting of the
country code. Refer to the customer documentation for this procedure. Country codes
should be set prior to connecting this product to the network.
NOTE: Although this product can use either loop disconnect (pulse) or DTMF (tone)
signaling, it is recommended that it is set to use DTMF signaling. DTMF signaling
provides reliable and faster call setup.
Modification of this product, connection to external control software or to external
control apparatus not authorized by Xerox, will invalidate its certification.
Regulatory Information for RFID
This product generates 13.56 MHz using an Inductive Loop System as a radio
frequency identification system device (RFID). This system is certified in compliance
with European Council Directive 99/5/EC and applicable local laws or regulations as
applicable.
Environmental Compliance
USA
Energy Star
®
As an ENERGY STAR® partner, Xerox Corporation/Fuji Xerox has determined that the
basic configuration of this product meets the ENERGY STAR
®
guidelines for energy
efficiency.
The ENERGY STAR
®
and ENERGY STAR MARK are registered United States
trademarks.
The ENERGY STAR
®
Office Equipment Program is a team effort between U.S.,
European Union and Japanese governments and the office equipment industry to
promote energy-efficient copiers, printers, fax, multifunction machine, personal
Austria Germany Luxembourg Sweden
Belgium Greece Netherlands Switzerland
Denmark Iceland Norway United Kingdom
France Ireland Portugal Finland
Italy Spain
About License
Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128/133 User Guide 25
computers, and monitors. Reducing product energy consumption helps combat smog,
acid rain and long-term changes to the climate by decreasing the emissions that result
from generating electricity.
Xerox ENERGY STAR
®
equipment is preset at the factory to enter a “low power” state
and/or shut off completely after a specified period of use. These energy-saving features
can reduce product energy consumption by half when compared to conventional
equipment.
Recovery times from low power mode: 12 sec.
Recommended types of recycled paper: Type 3R91165
Canada
Environmental Choice
M
Terra Choice Environmental Services, Inc. of Canada has verified that this product
conforms to all applicable Environmental Choice
M
EcoLogoM requirements for
minimized impact to the environment.
As a participant in the Environmental Choice
M
program, Xerox Corporation has
determined that this product meets the Environmental Choice
M
guidelines for energy
efficiency.
Environment Canada established the Environmental Choice
M
program in 1988 to help
consumers identify environmentally responsible products and services. Copier, printer,
digital press and fax products must meet energy efficiency and emissions criteria, and
exhibit compatibility with recycled supplies. Currently, Environmental Choice
M
has
more than 1600 approved products and 140 licenses. Xerox has been a leader in
offering EcoLogo
M
approved products.
Europe
Energy
Xerox Corporation has designed and tested this product to meet the energy restrictions
required to establish Group for Energy Efficient Appliances (GEEA) compliance and
has notified the registration authorities.
About License
JPEG Code
Our printer software uses some of the codes defined by the Independent JPEG Group.
Heimdal
Copyright © 2000 Kungliga Tekniska Högskolan (Royal Institute of Technology,
Stockholm, Sweden). All rights reserved.
1 Before Using the Machine
26 Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128/133 User Guide
Redistribution and use in source and binary forms, with or without modification, are
permitted provided that the following conditions are met:
1. Redistributions of source code must retain the above copyright notice, this list of
conditions and the following disclaimer.
2. Redistributions in binary form must reproduce the above copyright notice, this list
of conditions and the following disclaimer in the documentation and/or other
materials provided with the distribution.
3. Neither the name of the Institute nor the names of its contributors may be used to
endorse or promote products derived from this software without specific prior
written permission.
THIS SOFTWARE IS PROVIDED BY THE INSTITUTE AND CONTRIBUTORS “AS IS”
AND ANY EXPRESS OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED
TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A
PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE INSTITUTE
OR CONTRIBUTORS BE LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL,
SPECIAL, EXEMPLARY, OR CONSEQUENTIAL DAMAGES (INCLUDING, BUT NOT
LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES; LOSS OF
USE, DATA, OR PROFITS; OR BUSINESS INTERRUPTION) HOWEVER CAUSED
AND ON ANY THEORY OF LIABILITY, WHETHER IN CONTRACT, STRICT
LIABILITY, OR TORT (INCLUDING NEGLIGENCE OR OTHERWISE) ARISING IN
ANY WAY OUT OF THE USE OF THIS SOFTWARE, EVEN IF ADVISED OF THE
POSSIBILITY OF SUCH DAMAGE.
OpenSSL
Copyright © 1998–2003 The OpenSSL Project. All rights reserved.
Redistribution and use in source and binary forms, with or without modification, are
permitted provided that the following conditions are met:
1. Redistributions of source code must retain the above copyright notice, this list of
conditions and the following disclaimer.
2. Redistributions in binary form must reproduce the above copyright notice, this list
of conditions and the following disclaimer in the documentation and/or other
materials provided with the distribution.
3. All advertising materials mentioning features or use of this software must display
the following acknowledgment:
“This product includes software developed by the OpenSSL Project for use in the
OpenSSL Toolkit (http://www.openssl.org/).”
4. The names “OpenSSL Toolkit” and “OpenSSL Project” must not be used to
endorse or promote products derived from this software without prior written
permission. For written permission, please contact openssl-core@openssl.org.
5. Products derived from this software may not be called “OpenSSL” nor may
“OpenSSL” appear in their names without prior written permission of the OpenSSL
Project.
6. Redistributions of any form whatsoever must retain the following acknowledgment:
“This product includes software developed by the OpenSSL Project for use in the
OpenSSL Toolkit (http://www.openssl.org/).”
About License
Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128/133 User Guide 27
THIS SOFTWARE IS PROVIDED BY THE OpenSSL PROJECT “AS IS” AND ANY
EXPRESSED OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO,
THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A
PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE OpenSSL
PROJECT OR ITS CONTRIBUTORS BE LIABLE FOR ANY DIRECT, INDIRECT,
INCIDENTAL, SPECIAL, EXEMPLARY, OR CONSEQUENTIAL DAMAGES
(INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS
OR SERVICES; LOSS OF USE, DATA, OR PROFITS; OR BUSINESS
INTERRUPTION) HOWEVER CAUSED AND ON ANY THEORY OF LIABILITY,
WHETHER IN CONTRACT, STRICT LIABILITY, OR TORT (INCLUDING
NEGLIGENCE OR OTHERWISE) ARISING IN ANY WAY OUT OF THE USE OF THIS
SOFTWARE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGE.
This product includes cryptographic software written by Eric Young
(eay@cryptsoft.com). This product includes software written by Tim Hudson
(tjh@cryptsoft.com).
Original SSLeay
Copyright © 1995–1998 Eric Young (eay@cryptsoft.com) All rights reserved.
This package is an SSL implementation written by Eric Young (eay@cryptsoft.com).
The implementation was written so as to conform with Netscapes SSL.
This library is free for commercial and non-commercial use as long as the following
conditions are adhered to. The following conditions apply to all code found in this
distribution, be it the RC4, RSA, lhash, DES, etc., code; not just the SSL code. The SSL
documentation included with this distribution is covered by the same copyright terms
except that the holder is Tim Hudson (tjh@cryptsoft.com).
Copyright remains Eric Young’s, and as such any Copyright notices in the code are not
to be removed. If this package is used in a product, Eric Young should be given
attribution as the author of the parts of the library used. This can be in the form of a
textual message at program startup or in documentation (online or textual) provided
with the package.
Redistribution and use in source and binary forms, with or without modification, are
permitted provided that the following conditions are met:
1. Redistributions of source code must retain the copyright notice, this list of
conditions and the following disclaimer.
2. Redistributions in binary form must reproduce the above copyright notice, this list
of conditions and the following disclaimer in the documentation and/or other
materials provided with the distribution.
3. All advertising materials mentioning features or use of this software must display
the following acknowledgement:
“This product includes cryptographic software written by Eric Young
(eay@cryptsoft.com).”
The word ‘cryptographic’ can be left out if the routines from the library being used
are not cryptographic related :-).
1 Before Using the Machine
28 Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128/133 User Guide
4. If you include any Windows specific code (or a derivative thereof) from the apps
directory (application code) you must include an acknowledgement:
“This product includes software written by Tim Hudson (tjh@cryptsoft.com).”
THIS SOFTWARE IS PROVIDED BY ERIC YOUNG “AS IS” AND ANY EXPRESS OR
IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED
WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR
PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE AUTHOR OR
CONTRIBUTORS BE LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL,
SPECIAL, EXEMPLARY, OR CONSEQUENTIAL DAMAGES (INCLUDING, BUT NOT
LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES; LOSS OF
USE, DATA, OR PROFITS; OR BUSINESS INTERRUPTION) HOWEVER CAUSED
AND ON ANY THEORY OF LIABILITY, WHETHER IN CONTRACT, STRICT
LIABILITY, OR TORT (INCLUDING NEGLIGENCE OR OTHERWISE) ARISING IN
ANY WAY OUT OF THE USE OF THIS SOFTWARE, EVEN IF ADVISED OF THE
POSSIBILITY OF SUCH DAMAGE.
The license and distribution terms for any publicly available version or derivative of this
code cannot be changed i.e., this code cannot simply be copied and put under another
distribution license (including the GNU Public License).
Illegal Copies
USA
Congress, by statute, has forbidden the reproduction of the following subjects under
certain circumstances. Penalties of fine or imprisonment may be imposed on those
guilty of making such reproductions.
1. Obligations or Securities of the United States Government, such as:
Certificates of Indebtedness National Bank Currency
Coupons from Bonds Federal Reserve Bank Notes
Silver Certificates Gold Certificates
United States Bonds Treasury Notes
Federal Reserve Notes Fractional Notes
Certificates of Deposit Paper Money
Bonds and Obligations of certain agencies of the government, such as FHA, etc.
Bonds (U.S. Savings Bonds may be photographed only for publicity purposes in
connection with the campaign for the sale of such bonds.)
Internal Revenue Stamps. If it is necessary to reproduce a legal document on
which there is a canceled revenue stamp, this may be done provided the
reproduction of the document is performed for lawful purposes.
Postage Stamps, canceled or uncanceled. For philatelic purposes, Postage
Stamps may be photographed, provided the reproduction is in black and white and
is less than 75% or more than 150% of the linear dimensions of the original.
Illegal Copies
Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128/133 User Guide 29
Postal Money Orders.
Bills, Checks, or Draft of money drawn by or upon authorized officers of the United
States.
Stamps and other representatives of value, of whatever denomination, which have
been or may be issued under any Act of Congress.
2. Adjusted Compensation Certificates for Veterans of the World Wars.
3. Obligations or Securities of any Foreign Government, Bank, or Corporation.
4. Copyrighted materials, unless permission of the copyright owner has been
obtained or the reproduction falls within the “fair use” or library reproduction rights
provisions of the copyright law. Further information of these provisions may be
obtained from the Copyright Office, Library of Congress, Washington, D.C. 20559.
Ask for Circular R21.
5. Certificates of Citizenship or Naturalization. Foreign Naturalization Certificates
may be photographed.
6. Passports. Foreign Passports may be photographed.
7. Immigration Papers.
8. Draft Registration Cards.
9. Selective Service Induction Papers that bear any of the following Registrant's
information:
Earnings or Income Dependency Status
Court Record Previous military service
Physical or mental condition
Exception: United States military discharge certificates may be photographed.
10. Badges, Identification Cards, Passes, or Insignia carried by military personnel, or
by members of the various Federal Departments, such as FBI, Treasury, etc.
(unless photograph is ordered by the head of such department or bureau.)
Reproducing the following is also prohibited in certain states:
Automobile Licenses - Drivers’ Licenses - Automobile Certificates of Title.
The above list is not all inclusive, and no liability is assumed for its completeness or
accuracy. In case of doubt, consult your attorney.
Canada
Parliament, by statute, has forbidden the reproduction of the following subjects under
certain circumstances. Penalties of fine or imprisonment may be imposed on those
guilty of making such reproductions.
1. Current bank notes or current paper money.
2. Obligations or securities of a government or bank.
3. Exchequer bill paper or revenue paper.
4. The public seal of Canada or of a province, or the seal of a public body or authority
in Canada, or of a court of law.
1 Before Using the Machine
30 Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128/133 User Guide
5. Proclamations, orders, regulations or appointments, or notices thereof (with intent
to falsely cause same to purport to have been printed by the Queen’s Printer for
Canada, or the equivalent printer for a province).
6. Marks, brands, seals, wrappers or designs used by or on behalf of the Government
of Canada or of a province, the government of a state other than Canada or a
department, board, Commission or agency established by the Government of
Canada or of a province or of a government of a state other than Canada.
7. Impressed or adhesive stamps used for the purpose of revenue by the Government
of Canada or of a province or by the government of a state other than Canada.
8. Documents, registers or records kept by public officials charged with the duty of
making or issuing certified copies thereof, where the copy falsely purports to be a
certified copy thereof.
9. Copyrighted material or trademarks of any manner or kind without the consent of
the copyright or trademark owner.
The above list is provided for your convenience and assistance, but it is not allinclusive, and no liability is assumed for its completeness or accuracy. In case of doubt,
consult your solicitor.
Other Countries
Copying certain documents may be illegal in your country. Penalties of fine or
imprisonment may be imposed on those found guilty of making such reproductions.
• Currency notes
• Bank notes and cheques
• Bank and government bonds and securities
• Passports and identification cards
• Copyright material or trademarks without the consent of the owner
• Postage stamps and other negotiable instruments
This list is not inclusive and no liability is assumed for either its completeness or
accuracy. In case of doubt, contact your legal counsel.
Product Recycling and Disposal
If you are managing the disposal of your Xerox product, please note that the product
does not contain lead, mercury and other materials whose disposal may be regulated
due to environmental considerations in certain countries or states. The presence of
lead and mercury is fully consistent with global regulations applicable at the time that
the product was placed on the market.
Product Recycling and Disposal
Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128/133 User Guide 31
USA/Canada
Xerox operates an equipment takeback and reuse/recycle program. Contact your
Xerox sales representative (1-800-ASK-XEROX) to determine whether this Xerox
product is part of the program. For more information about Xerox environmental
programs, visit www.xerox.com/environment or for recycling and disposal information,
contact your local authorities. In the United States, you may also refer to the Electronic
Industries Alliance web site: www.eiae.org.
European Union
Application of this symbol on your equipment is confirmation that you
should not dispose of the equipment in the normal household waste
stream.
In accordance with European legislation end of life electrical and electronic equipment
subject to disposal must be segregated from household waste.
Private households within EU Member States may return used electrical and electronic
equipment to designated collection facilities free of charge. Please contact your local
disposal authority for information.
In some Member States when you purchase new equipment your local retailer may be
required to take back your old equipment free of charge. Please ask your retailer for
information.
Other Countries
Please contact your local waste authorities and request disposal guidance.
1 Before Using the Machine
32 Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128/133 User Guide
Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128/133 User Guide 33
2 Product Overview
This machine is not simply a conventional copier but a digital device capable of
copying, faxing, printing and scanning, depending on the configuration.
The touch screens shown in this manual are from a fully configured machine to cover
all the features.
The content of the touch screens may vary slightly depending on Key Operator settings
and machine configuration. The button names and icons on the control panel also vary
depending on machine configuration. However, machine features described here
remain the same.
For more information on available options not described here, visit the Xerox website
or contact your Xerox Sales Representative.
Machine Components
The following diagrams show the standard and optional components of the machine.
Configuration may vary depending on the model.
NOTE: Depending on the configuration, the Document Glass Cover is attached
instead of the Document Feeder. Two optional paper trays can be attached.
Document Feeder
Document Glass
(under the Document Feeder
)
Control Panel
Touch Screen
On / Off Switch
Center Output Tray
Front Cover
Tray 5 (Bypass Tray)
Duplex Module (Optional)
Two Tray Module (Optional)
Tray 3
Tray 4
Tray 1
Tray 2
2 Product Overview
34 Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128/133 User Guide
TEL
Located on the back of the machine. Connect a telephone to this jack if required.
LINE 1
Located on the back of the machine. Connect a telephone cable to this jack. Then
connect the other end to the wall jack.
Finisher
Allows you to staple or sort copies automatically. The Finisher Tray can hold 1,000
sheets of 20 lb bond or 80 g/m
2
paper in Letter/A4 size or smaller.
Duplex Module
Allows you to make double-sided copies. The Duplex Module can be used when paper
is supplied from Tray 1, 2, 3, or 4. For more information, refer to 2 Sided in the Copy
chapter on page 53.
Trays 3 & 4
At the base of the machine, the following optional trays will be available, depending on
the configuration.
• Two Tray Module – Can be added to the standard 2-tray configuration. Each tray
can hold 500 sheets of 20 lb bond or 80 g/m
2
paper.
• Tandem Tray Module – Can be added to the standard 2-tray configuration to provide
high volume paper sources. Tray 3 can hold a maximum of 800 sheets of 20 lb bond
or 80 g/m
2
paper in Letter or A4 size, long edge feed. Tray 4 can hold 1,200 sheets
of 20 lb bond or 80 g/m
2
paper in Letter or A4 size. The Tandem Tray Module is
referred to as “TTM” in this manual.
Finisher Tray
Finisher (Optional)
Tandem Tray Module (Optional)
Tray 3
Tray 4
System Controls
Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128/133 User Guide 35
System Controls
The following diagram shows the names and functions of the buttons on the control
panel.
Button Function
1 <Log In/Out> Displays the log-in screen to enter the [System Administrator
Menu] screen, or when the Authentication feature is enabled. DO
NOT press this button again, after you have logged in. This will log
you out immediately.
2 <Help> This button is non-functional on this machine.
3 <Language> Changes the languages displayed on the touch screen.
NOTE: Certain characters may be garbled when you change
languages.
4 <Power Saver>
(green light)
Indicates whether the machine is in power saver mode. Also
cancels Low Power Mode or Sleep Mode.
5 <Clear All> Resets to the default settings and displays the first screen for the
current pathway.
6 <Interrupt> Temporarily interrupts a job for programming a priority job.
7 <Stop> Suspends or cancels a job depending on the job type. When
multiple jobs are being processed, all the jobs will be suspended or
cancelled. Selecting [Stop] on the [Job Status] screen stops only
the selected job.
8 <Start> Starts or resumes a job.
9 <Speed Dial> Enters speed dial codes.
10 <C> Deletes a numeric value or the last digit entered, and replaces the
current value with a default value. Also cancels suspended jobs.
11 <Dial Pause> Inserts a pause while dialing a fax number.
1 2
5
8
91011
12
13
6
7
3
4
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36 Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128/133 User Guide
Button names and icons used on the control panel may differ depending on the country
of purchase.
Services and Features
The machine has various features and provides valuable services. The following
description outlines the features and explains the options on the <All Services> screen.
NOTE: The arrangement of icons for the services and features displayed on the
screen can be changed by the Key Operator.
1. Press the <All Services> button
on the control panel.
2. Use the scroll buttons to switch
between screens.
3. Select the required service.
Copy
Allows you to copy documents in various ways. For example, you can produce output
which has been reduced or enlarged to a different size, or copy two or four independent
documents onto one sheet of paper. For more information, refer to the Copy chapter.
E-mail
Allows you to send scanned documents by e-mail in various ways. For example, you
can set the density for scanning, or specify the file format for saving the documents.
For more information, refer to the Scan/E-mail chapter.
12 <*(asterisk)> Indicates the special character used in a fax number and
designates a group code. Also allows you to specify an F Code or a
password.
13 <All Services> Displays the [All Services] screen for selection of all the available
services on the machine.
Button Function
Services and Features
Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128/133 User Guide 37
Fax/Internet Fax
Allows you to fax documents in various ways. For example, you can send documents
in a reduced or enlarged format, or specify destinations using the Address Book or
speed dialing features. Internet Fax allows you to send and receive faxes over the
Internet or intranet. Internet Fax provides reduced cost of transmissions compared to
the use of a conventional phone line. After scanning documents, you can send scanned
data by e-mail, and can also receive scanned data in an e-mail attachment sent from
an Internet Fax compatible machine. For more information, refer to the Fax/Internet Fax
chapter.
Network Scanning
Allows you to scan documents and store them as electronic documents on a file server
on the network by selecting a job template which has various assigned parameters.
You can retrieve the stored electronic documents by accessing the file server from a
PC. For more information, refer to Job Templates - Network Scanning in the Scan/E-
mail chapter on page 116, and Services in the CentreWare Internet Services chapter
on page 151.
Scan to Mailbox
Enables the confidential mailbox or polling feature by storing the scanned documents
to private mailboxes. For more information, refer to Save in: - Scan to Mailbox in the
Scan/E-mail chapter on page 115.
Scan to FTP/SMB
Allows you to scan and store documents to specified destinations using the FTP or
SMB protocol. For more information, refer to Save in: - Scan to FTP/SMB in the Scan/
E-mail chapter on page 117.
Check Mailbox
Allows you to confirm, print, or delete the documents in a mailbox. It also allows you to
change or release linkage with a job flow sheet and execute the linked job flow sheets.
For more information, refer to the Check Mailbox chapter.
Stored Programming
Allows you to store programming for a job to a job number using the Stored
Programming feature. For more information, refer to the Stored Programming chapter.
Setup Menu
Allows you to set or change the following features from this screen: Mailbox, Stored
Programming, Job Flow Sheets, Address Book, Group Send, Comment, and Paper
Type. For more information, refer to the Setups chapter and the Stored Programming
chapter.
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38 Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128/133 User Guide
Power On/Off
Powering On
Ensure that the machine is connected to a suitable power supply and that the power
plug is firmly connected to the electrical outlet.
The machine is ready to make copies about 12 seconds after powering on (varies with
machine configuration). For more information, refer to Machine Specifications in the
Specifications chapter on page 341.
1. Press the power switch to the
<I> position.
NOTE: If the machine does not start
up, check that the RESET button on
the back of the machine is in the
reset position (depressed).
Powering Off
When you switch off the machine, if it is equipped with the optional hard disk, it remains
on for approximately 10 seconds while it stores files and prepares for shutdown. The
machine then shuts down completely.
CAUTION: Wait at least 20 seconds between powering the system on and off.
Failure to do this could cause damage to the hard disk.
Ground Fault Interrupter (GFI)
If a fault is detected in the power supply to the machine, a Ground Fault Interrupter
(GFI) device on the machine automatically cuts all electrical power. If power is
interrupted, locate the RESET button on the back of the machine. If the GFI has been
triggered, the RESET button will be in the tripped position. To restore power to the
machine, press the RESET button.
Power Saver Modes
Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128/133 User Guide 39
Before using the machine, press the TEST button. If the GFI is working properly, the
RESET button should pop up. If it does, press the RESET button.
NOTE: If the RESET button pops back up when you press it, or if power is not
restored by this procedure, contact the Xerox Welcome Center.
Power Saver Modes
The machine has energy saving features that significantly reduce power consumption
during inactivity. The <Power Saver> button is located on the upper-right portion of the
control panel, and lights up when the power saving feature is enabled. The power
saving feature operates in the following two modes.
• Low Power Mode
• Sleep Mode
Low Power Mode
The machine automatically switches to the Low Power Mode after a certain period of
time from the last copy, fax, scan, or print operation. In this mode, the touch screen is
turned off, and the Power Saver light is on. The Low Power Mode is cancelled when
the <Power Saver> button on the control panel is pressed, or a fax or print job is
received by the machine. The factory default setting of 15 minutes is customer
changeable within the range of 2 to 60 minutes.
For more information, refer to Auto Power Saver in the Setups chapter on page 192.
RESET button
TEST button
<Power Saver>
light/button
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40 Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128/133 User Guide
Sleep Mode
The machine automatically switches to the Sleep Mode after the Low Power Mode
continues for a certain period of time. The Sleep Mode has a reduced power
consumption compared to Low Power Mode. In this mode, the touch screen is turned
off, and the Power Saver light is on. The Sleep Mode is cancelled when the <Power
Saver> button is pressed, or a fax or print job is received by the machine. The factory
default setting of 15 minutes is customer changeable within the range of 2 to 60
minutes. The time specified for entering the Sleep Mode will be counted from when the
machine enters the Low Power Mode.
For more information, refer to Auto Power Saver in the Setups chapter on page 192.
NOTE: By default, the machine skips the Low Power Mode and switches directly to
the Sleep Mode after 15 minutes of inactivity.
Changing the Default Time Settings
This section describes how to change the default time settings using the Key Operator
access. If you need assistance or more information, contact the Key Operator or refer
to Machine Clock/Timers in the Setups chapter on page 191.
1. Press the <Log In/Out> button
on the control panel.
2. Enter the Key Operator ID using
the numeric keypad on the
control panel. Select [Confirm]
on the [System Administrator
Login] screen.
NOTE: The default Key Operator ID
is “11111”. If the Authentication
feature is enabled, you may be
required to enter a password. The
default password is “x-admin”. The
password is case sensitive.
<Log In/Out> button
Changing the Default Time Settings
Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128/133 User Guide 41
3. Select [System Settings] on the
[System Administrator Menu]
screen.
4. Select [System Settings] on the
[System Settings] screen.
5. Select [Common Settings] on
the [System Settings] screen.
6. Select [Machine Clock/Timers]
on the [Common Settings]
screen.
7. Select the required option.
8. Select [Change Settings].
9. Change the value using the
scroll buttons or select required
options.
10. Select [Save].
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42 Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128/133 User Guide
Modes
Use the buttons to access the screens which allow you to select features, monitor the
status of jobs and obtain general information on the machine.
There are four buttons on the machine.
•All Services
• Features
• Job Status
• Machine Status
NOTE: These buttons do not respond when the machine is in the System Settings
mode.
All Services
Use this button to access all the services available on the machine.
NOTE: The arrangement of service icons displayed on the screen can be changed by
the Key Operator.
1. Press the <All Services> button
on the control panel.
2. Use the scroll buttons to switch
between screens.
<Features>
button
<Job Status>
button
<Machine Status> button
<All Services>
button
Job Interrupt
Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128/133 User Guide 43
Features
Use this button to go back one previous screen. If you are using the [Job Status] screen
or [Machine Status] screen, press the <Features> button to return to the previous copy,
fax, and scan feature screen. The copy, fax, or scan feature screen does not change,
even if you press this button while you are in one of those screens. In this case, use
the <All Services> button to select the copy, fax, or scan feature.
Job Status
Use this button to check the progress of a job, or display the log and detailed
information of completed jobs. The latest job is displayed at the top of the list. It can
also check, delete, or print stored documents or documents in the public mailbox of the
machine. For more information, refer to the Job Status chapter.
Machine Status
Use this button to check the machine status, the billing meter, the status of the toner
cartridge or print various reports. For more information, refer to the Machine Status
chapter.
Job Interrupt
Use this feature to temporarily suspend the currently processed job to allow an urgent
job to be initiated.
NOTE: The machine identifies a convenient point to interrupt the current job.
1. Press the <Interrupt> button on
the control panel.
2. Enter the commands for the new
job you require.
3. Press the <Start> button on the
control panel.
4. To restart the interrupted job,
press the <Interrupt> button
again and press the <Start>
button.
NOTE: Interrupted jobs cannot be promoted, released or deleted in the Print Queue.
<Interrupt> button
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44 Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128/133 User Guide
Recycled Paper
The use of recycled paper in the machine benefits the environment with no degradation
in performance. Xerox recommends recycled paper with 20% post consumer content
which can be obtained both through Xerox and other office suppliers. Contact your
Xerox representative or go to www.xerox.com for more information on other types of
recycled paper.
Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128/133 User Guide 45
3Copy
This chapter contains information on the copy screens and the features available.
NOTE: Some of the features described in this chapter are optional and may not apply
to your machine configuration.
Copying Procedure
This section describes the basic copy procedure. Before making copies on the
machine, confirm what is to be copied and the number of copies required. Follow the
steps below.
1. Load the Documents – page 45
2. Select the Features – page 47
3. Enter the Quantity – page 48
4. Start the Copy Job – page 48
5. Confirm the Copy Job in the Job Status – page 48
Stop the Copy Job – page 49
NOTE: If the Authentication feature is enabled, you may need an account number
before using the machine. To get an account number or for further information,
contact the Key Operator.
1. Load the Documents
Document input areas are as follows.
• Document feeder for single or multiple documents
• Document glass for single documents or bound originals
NOTE: The document glass cover will be fitted in the non-document feeder
configuration.
NOTE: The machine automatically detects standard document sizes. The sizes that
can be detected vary depending on the paper size table specified by the Key
Operator. For more information on setting the paper size table, refer to Paper Size
Settings in the Setups chapter on page 201. If the document is of a non-standard size
or not identified as a standard size, the machine will prompt you to check the
document or manually enter the document size. For information on how to enter a
document size manually, refer to Original Size on page 60.
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46 Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128/133 User Guide
Document Feeder
The document feeder can hold up to 50 sheets of plain paper (16–32 lb bond or 38–
128 g/m
2
). The document can be any size of 140–297 mm (5.5-11 inches) for width and
210–432 mm (8.5-17 inches) for length, and the standard sizes of A5–A3 (5.5" x 8.5"
to 11" x 17") SEF. Make sure the documents are in good condition and remove all
staples or paper clips before loading. The document feeder senses standard sizes or
you can manually enter a size using the [Scan Options] tab.
For information on how to copy mixed size originals using the document feeder, refer
to Mixed Size Originals on page 61.
NOTE: To reduce the risk of document feeder jams, use the document glass to copy
folded or creased documents. Replace folded or creased documents with the new
copy.
The machine is capable of sequentially scanning mixed size documents using the
document feeder. Align the documents against the top corner of the document feeder.
For information on how to copy mixed size originals using the document feeder, refer
to Mixed Size Originals on page 61.
1. Before loading the documents
into the document feeder,
remove all staples and paper
clips.
2. Insert the documents neatly into
the document feeder, face up.
The first page should be on top
with the headings towards the
back or left of the machine.
3. Place the stack in the middle of the guides aligning the left edge with the
document feeder tray, and position the guides to just touch the edge of the
documents.
When [Auto] is selected in [Paper Supply], the machine automatically selects an
appropriate tray according to the document size. The selected tray, paper size and
orientation in the selected tray are displayed on the screen.
NOTE: This feature is available when the machine finds an appropriate tray. If there is
no appropriate tray, temporarily use manual selection for the tray or use the bypass
tray. For more information on tray selection, refer to Paper Supply on page 51.
Document Glass
The document glass is used for a single page or bound document up to 297 mm (11
inches) for width and up to 432 mm (17 inches) for length.
Copying Procedure
Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128/133 User Guide 47
1. Raise the document feeder or
the document glass cover.
2. Place the document face down
on the document glass, aligned
with the tip of the registration
arrow near the top left of the
document glass.
3. Lower the document feeder or
the document glass cover.
2. Select the Features
The features available on the [Basic Copying] screen are those used most often.
NOTE: Only those features relevant to the machine configuration will be available.
1. Press the <All Services> button
on the control panel.
2. Select [Copy] on the
[All Services] screen. Ensure
that the [Basic Copying] screen
is displayed.
NOTE: If the Authentication feature
is enabled, you may be required to
enter the user ID and password (if
one is set up). If you need assistance, contact the Key Operator.
3. Select the button for the feature required. If [More] is selected, select [Save] to
confirm the selected feature or [Cancel] to return to the previous screen.
<Clear All> button<All Services> button
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48 Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128/133 User Guide
If necessary, select one of the tabs and configure the copy settings. For information on
the individual tabs, refer to the following.
Basic Copying – page 49
Image Quality - Copy – page 56
Scan Options - Copy – page 58
Output Format - Copy – page 66
Job Assembly – page 75
3. Enter the Quantity
The maximum copy quantity is 999.
1. Use the numeric keypad to enter
the number of copies required.
The number entered is
displayed in the upper right
hand corner of the touch screen.
NOTE: To cancel an incorrect entry,
press the <C> button and enter the
correct quantity.
4. Start the Copy Job
1. Press the <Start> button. Each
document is scanned only once.
The number of copies remaining
is displayed in the upper right
hand corner of the touch screen.
While copying, if the document feeder or document glass is ready and the machine is
equipped with the optional hard disk, you can scan the next document or program the
next job. While the machine is warming up, you can also program the next job.
5. Confirm the Copy Job in the Job Status
1. Press the <Job Status> button
on the control panel to display
the [Job Status] screen.
<C> button
<Start> button
Basic Copying
Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128/133 User Guide 49
The queued copy job will be displayed. If no job is displayed on the touch screen, it may
have already been processed.
For more information, refer to Current and Pending Jobs in the Job Status chapter on
page 268.
Stop the Copy Job
Follow the steps below to manually cancel the activated copy job.
1. Select [Stop] on the touch
screen or press the <Stop>
button on the control panel to
suspend the current copy job.
NOTE: Select the <Start> button on
the control panel to resume the
suspended copy job.
2. If required, press <Job Status>
button to display the [Job
Status] screen. To exit the [Job
Status] screen, press the
<Features> button.
3. Press the <C> button on the
control panel to delete the
suspended copy job.
Basic Copying
This section describes the basic features for a copy job on the [Basic Copying] screen.
For information on the features available, refer to the following.
Reduce/Enlarge – page 50
Paper Supply – page 51
2 Sided – page 53
Copy Output – page 54
1. Press the <All Services> button
on the control panel.
2. Select [Copy] on the touch
screen. Ensure that the [Basic
Copying] screen is displayed.
3. Select the required option.
<Stop> button
<C> button
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50 Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128/133 User Guide
Reduce/Enlarge
In addition to 100% size for copies, reduced or enlarged copies within the range of 25–
400% can be produced by selecting one of the [Reduce/Enlarge] features.
100%
Makes copies at the same size as the document.
Auto %
Automatically reduces/enlarges the image of the document to fit on the paper size
selected.
NOTE: If this option is enabled, you cannot select [Auto] in [Paper Supply], or [Auto
Size Detect] for [Paper Size] in [Tray 5 (Bypass)]. The Tray 1 is selected automatically,
even if [Auto] is selected in [Paper Supply]. If [Auto Size Detect] is selected for [Paper
Size] in [Tray 5 (Bypass)], pressing the <Start> button will result in an error.
Presets
Allows you to select a reduction/enlargement ratio from the two most frequently used
presets set up by the Key Operator.
More
Displays the [Reduce/Enlarge] screen.
[Reduce/Enlarge] Screen
Allows you to select or specify the reduction/enlargement ratio on this screen.
1. Select [More] for [Reduce/
Enlarge] features on the [Basic
Copying] screen.
2. Select the required option.
3. Select [Save].
Preset %
• Presets – Allows you to select from seven preset enlarge/reduce ratios. The presets
are set up by the Key Operator.
• Copy All – Reduces the image of documents slightly than the selected reduction/
enlargement ratio to copy the complete onto the paper.
Basic Copying
Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128/133 User Guide 51
Variable %
Allows you to specify a reduction/enlargement ratio using the screen keypad or the
scroll buttons on the touch screen within the range 25–400% in 1% increments.
Independent X–Y %
Allows you to specify a reduction/enlargement ratio individually for the width and length
within the range of 25–400% in 1% increments.
• Auto – Automatically specifies the reduction/enlargement ratio individually for the
width and length to fit on the paper.
• Auto(Copy All) – Enables the [Auto] feature and reduces the image of the document
slightly smaller than the reduction /enlargement ratio to copy all the image of the
document onto the paper.
• XY – Specifies the same ratio for the width and length at the same time.
NOTE: When [Auto %] is selected, Tray 1 is selected automatically, even if [Auto] is
selected in [Paper Supply].
Paper Supply
The available paper trays are displayed on the touch screen together with the media
size and orientation preset for each tray.
When changing the size or type of media in the tray, the tray must be reprogrammed
by the Key Operator to match the media being loaded. For more information on
reprogramming the tray, contact the Key Operator.
For information on the sizes and types of media supported for the machine, refer to the
Paper and Other Media chapter.
Auto
Allows you to select an appropriate tray automatically according to the document size,
amount of reduction or enlargement, and related features settings.
NOTE: When [Auto %] is selected in [Reduce/Enlarge], even if [Auto] is selected in
[Paper Supply], [100%] is selected automatically in [Reduce/Enlarge].
Presets
Allows you to select a paper tray from the three preset trays set up by the Key Operator.
The tray number, paper size, and orientation are also displayed for all trays except
Tray 5.
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52 Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128/133 User Guide
More
Displays the [Paper Supply] screen.
[Paper Supply] Screen
Allows you to select a paper tray from up to five preset trays including the bypass tray.
1. Select [More] for the [Paper
Supply] feature on the [Basic
Copying] screen.
2. Select the required option.
3. Select [Save].
Auto
Refer to the [Auto] option explained previously.
Presets
Allows you to select a paper tray from up to four presets.
Bypass
Displays the [Tray 5 (Bypass)] screen.
[Tray 5 (Bypass)] Screen
You can temporarily use the bypass tray to load paper that is unavailable from the
preprogrammed trays. Up to a 10 mm or 0.4 inch stack of paper (approximately 95
sheets of 80 g/m
2
paper) can be loaded into the bypass tray. Follow the steps below to
make full use of the bypass tray.
1. Select [Bypass Tray] on the
[Paper Supply] screen.
2. Select the required option.
3. Select [Save].
Paper Size
• Auto Size Detect – Automatically senses the paper size fed from the bypass tray.
• Standard Size – Displays the preset paper sizes on the touch screen, and allows you
to select the paper size from the displayed paper size. The preset paper size is set
up by Key Operator.
• Non-standard Size – Allows you to specify the width and length of paper size using
the scroll buttons in 1 mm (0.1 inch) increments. The acceptable ranges of paper
sizes are 89–297 mm (3.5–11.7 inches) for width and 99–432 mm (3.9–17.0 inches)
for length.
Basic Copying
Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128/133 User Guide 53
Paper Type
Select a paper type from the preset types displayed. The presets are set up by the Key
Operator.
2 Sided
This feature allows you to automatically make double-sided copies from single or
double-sided documents.
NOTE: Before using the feature, specify the document orientation to indicate top of
the document in [Original Orientation] on the [Scan Options] screen.
NOTE: The double-sided copy option cannot be used with the following paper types:
Transparency, Lightweight, Heavyweight, Labels, cover stock, as well as paper
already printed on one side (i.e., scrap paper).
1 J 1 Sided
Produces single-sided copies from single-sided documents.
1 J 2 (H to H)
Produces double-sided copies from single-sided documents.
2 J 2 (H to H)
Produces double-sided copies from double-sided documents.
2 J 1 (H to H)
Produces single-sided copies from double-sided documents
NOTE: When using the document glass for [1 J 2 (H to H)] or [2 J 2 (H to H)], the
machine will display a message when it is ready to scan the next document.
More
Displays the [2 Sided] screen.
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54 Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128/133 User Guide
[2 Sided] Screen
Allows you to select the previous option and whether to rotate side 2 pages head to toe
on the printouts.
1. Select [More] for [2 Sided]
feature on the [Basic Copying]
screen.
2. Select the required option.
3. Select [Save].
Rotate Side 2
Select this check box to rotate side 2 of the printouts head to toe.
NOTE: This option is available only for [1 J 2 (H to H)] and [2 J 2 (H to H)].
Copy Output
This feature allows you to sort copy outputs. If the optional finisher has been installed,
the stapling feature is also available. You can select the staple position on the copy
output.
NOTE: The features displayed on the screen vary if the finisher is not installed.
NOTE: If the correct size paper is not loaded in the machine when the stapling feature
is applied to a copy or print job, a paper size error may occur while processing the job.
When this happens, the finisher contains the wrong size paper already processed up
to this point. If the machine displays “The paper size/orientation currently loaded in
Tray 5 (Bypass) is different from the setting:” or “The paper size/orientation in Tray X
is different from the selected size. Load xxx” on the touch screen, open the Finisher
Top Cover and remove the wrong size paper, load the correct size paper in a tray, and
restart the job. If you simply replace the paper in a tray and resume the job without
removing the processed paper in the finisher, the machine will staple the wrong size
paper still in the finisher and the correct size paper from the tray together.
Auto
Automatically applies either [Collated] or [Uncollated] for sorting copy output. The
[Collated] option is applied when you use the document feeder or you have enabled
[Bound Originals], [Covers], [Blank Separators + N Sets], [Stapling], [Build Job],
[Sample Set], or [Booklet Creation]. For all other options, [Uncollated] is applied.
Top Left
Staples the top left corner of the output.
Basic Copying
Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128/133 User Guide 55
2 Staples Left
Staples two positions on the left of the output.
Top Right
Staples the top right corner of the output.
More
Displays the [Copy Output] Screen.
[Copy Output] Screen
Allows you to select the sorting method for your output and specify the output tray.
1. Select [More] for [Copy Output]
feature on the [Basic Copying]
screen.
2. Select the required option.
3. Select [Save].
Staple Position
Select one of the five options displayed to specify the staple position.
Collation
• Auto – Automatically applies sorting methods for copy output. Refer to the [Auto]
option explained previously.
• Collated – Delivers the specified number of copy sets in the same order as the
documents. For example, two copies of a three-page document are delivered in the
order 1-2-3, 1-2-3.
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56 Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128/133 User Guide
• Uncollated – Delivers the copies in stacks based on the number of copies required
for each document. For example, two copies of a three-page document are
delivered in the order 1-1, 2-2, 3-3.
Output Destination
Select an output tray for the copy job from [Center Output Tray] and [Finisher Tray].
NOTE: Before using the Center Output Tray, it must be enabled through the Extended
Tray Module setting. Refer to Extended Tray Module on page 200.
Image Quality - Copy
This section describes the features used to adjust the quality of the output image using
the Image Quality options. For more information on the features available, refer to the
following.
Original Type – page 56
Lighten/Darken – page 57
Sharpness – page 57
Auto Exposure – page 58
1. Press the <All Services> button
on the control panel.
2. Select [Copy] on the touch
screen.
3. Select the [Image Quality] tab.
4. Select the required option.
Original Type
This feature allows you to copy at optimum image quality by selecting the type of the
original documents.
Image Quality - Copy
Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128/133 User Guide 57
1. Select [Original Type] on the
[Image Quality] screen.
2. Select the required option.
3. Select [Save].
Text
Use this option to copy documents that contain text only. Select this option when text
must be clearly copied.
Text & Photo
Use this option to copy documents that contain both text and photographs. Text and
photographs are automatically identified and an appropriate quality mode is selected
for individual areas.
Photo
Use this option to copy documents that contain photographs only.
Pencil Text
Use this option to copy documents written in pencil. These images are light and difficult
to see and are therefore printed darker.
Lighten/Darken
This feature allows you to select the density for copying documents.
1. Select [Lighten/Darken] on the
[Image Quality] screen.
2. Select the density level.
3. Select [Save].
Sharpness
This feature allows you to increase or decrease the sharpness level of fine lines and
edges.
1. Select [Sharpness] on the
[Image Quality] screen.
2. Select the sharpness level.
3. Select [Save].
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58 Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128/133 User Guide
Auto Exposure
This feature allows you to specify whether or not to suppress the background color of
documents when copying.
NOTE: This feature is disabled when selecting [Photo] on the [Original Type] screen.
1. Select [Auto Exposure] on the
[Image Quality] screen.
2. Select [On] to enable the
feature.
3. Select [Save].
Scan Options - Copy
This section describes the [Scan Options] used to adjust the layout. For more
information on the features available, refer to the following.
Bound Originals – page 59
2 Sided Book Copy – page 60
Original Size – page 60
Mixed Size Originals – page 61
Border Erase – page 61
Margin Shift – page 62
Image Rotation – page 64
Mirror Image/Negative Image – page 65
Original Orientation – page 66
1. Press the <All Services> button
on the control panel.
2. Select [Copy] on the touch
screen.
3. Select the [Scan Options] tab.
Use the side tabs to switch
between screens.
4. Select the required option.
Scan Options - Copy
Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128/133 User Guide 59
Bound Originals
This feature allows you to copy facing pages of a bound document using the document
glass. The two pages will be copied onto two separate pages.
1. Select [Bound Originals] on the
[Scan Options] screen.
2. Perform the necessary
operations.
3. Select [Save].
NOTE: The facing pages of a bound document must be placed in a horizontal
orientation on the document glass.
Off
Disables the feature.
Left Page then Right
Copies both pages of an open book from left to right.
Right Page then Left
Copies both pages of an open book from right to left.
Top Page then Bottom
Copies both pages of an open book from top to bottom.
Both Pages
Copies both pages of an open book.
Left Page Only
Copies only the left-side page of an open book.
Right Page Only
Copies only the right-side page of an open book.
Top Page Only
Copies only the upper-side of an open book.
Bottom Page Only
Copies only the lower-side of an open book.
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Center Erase
Erases printing of the central gutter area of the book that tends to be shadowed. Use
the scroll buttons to specify the area to be erased from the center of an open book
within the range of 0–50 mm (0.0–2.0 inches) in 1 mm or 0.1 inch increments.
2 Sided Book Copy
This feature allows you to make double-sided copies from bound documents using the
document glass. A blank sheet is automatically inserted as the first page.
1. Select [2 Sided Book Copy] on
the [Scan Options] screen.
2. Select the required option.
3. Select [Save].
NOTE: This feature and the [Bound Originals] feature cannot be activated
simultaneously.
Off
Disables the feature.
Left Page then Right
Copies both pages of an open book from left to right.
Right Page then left
Copies both pages of an open book from right to left.
Top Page then Bottom
Copies both pages of an open book from top to bottom.
Start Page & End Page
Displays the [2 Sided Book Copy - Start Page & End Page] screen.
Specifies the front or back of the page to be the starting or ending side for copying. The
specified page sides must be identified using the bound originals.
Center Erase
Erases printing of the central gutter area of the book that tends to be shadowed. Use
the scroll buttons to specify the area to be erased from the center of an open book
within the range of 0–50 mm (0.0–2.0 inches) in 1mm (0.1 inch) increments.
Original Size
Using this feature, the size of the document can be automatically detected, selected
from a list of preset sizes, or manually specified using the custom option. If Custom is
Scan Options - Copy
Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128/133 User Guide 61
used, documents will be copied according to the specified size regardless of their
actual size.
1. Select [Original Size] on the
[Scan Options] screen.
2. Select the required option.
3. Select [Save].
Auto Size Detect
Automatically detects the size of standard sized documents.
Presets
Select from the 11 preset standard sizes in portrait or landscape orientations. The
presets are set up by the Key Operator.
Custom
Specify the document size manually using scroll buttons within the ranges of 15–297
mm (0.6–11.7 inches) for width and 15–432 mm (0.6–17.0 inches) for length.
Mixed Size Originals
This feature allows you to load different size documents in the document feeder at the
same time.
NOTE: To enable the feature, select [Auto Size Detect] on the [Original Size] screen.
NOTE: To use this feature, the document orientation must be specified to indicate top
of the document in [Original Orientation] on the [Output Format] screen.
NOTE: When loading standard size documents, you may still see a message asking
you to manually input the document size. Follow the messages to input the size
manually. Load mixed size documents short edge first.
1. Select [Mixed Size Originals] on
the [Scan Options] screen.
2. Select [On] to enable the
feature.
3. Select [Save].
NOTE: If you disable this feature and make copies of the mixed sized originals, the
size of the first page will be the size for all the copies.
Border Erase
This feature allows you to erase black shadows or unwanted marks such as hole punch
marks from each edge or the center of the copy.
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62 Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128/133 User Guide
NOTE: If you do not use this feature when copying bound documents or copying
documents with the cover open, black shadows may appear around the edge or in the
center of the copies.
NOTE: To use this feature, the document orientation must be specified to indicate top
of the document for [Original Orientation] on the [Output Format] screen.
1. Select [Border Erase] on the
[Scan Options] screen.
2. Perform the necessary
operations.
3. Select [Save].
Normal
Use the preset values to select the amount to be erased from the edge or center of the
documents. Presets are set up by the Key Operator. If you do not want to erase any
edge and/or center width, select [Variable Erase] and select 0.0 using the scroll
buttons.
Variable Erase
Allows you to adjust the amount of deletion from the edge or center of the documents.
Enter the amount you want to erase from the top, bottom, right, left, and center margins.
Up to 50 mm (2 inches) can be entered.
Margin Shift
This feature allows you to change the position of the image on an output page.
NOTE: To use this feature, the document orientation must be specified to indicate top
of the document for [Original Orientation] on the [Output Format] screen.
NOTE: The amount of the image shift depends on the size of paper loaded in the
machine.
NOTE: When [Mixed Size Originals] is selected, the amount shifted is determined by
the image position of the first sheet and is applied to all subsequent sheets of the
documents.
1. Select [Margin Shift] on the
[Scan Options] screen.
2. Select the required option.
3. Select [Save].
No Shift
Disables the feature.
Scan Options - Copy
Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128/133 User Guide 63
Auto Center
Automatically moves images to the center of the paper.
Margin Shift/Variable Shift
Automatically moves images by specified amounts on the paper. You can enter up to
50 mm (2 inches) for both dimensions.
If your machine is configured to perform double-sided copies, you can select the
options below for the front and back page copies, separately.
• Side 1 – Displays the [Margin Shift - Side 1] screen.
• Side 2 – Displays the [Margin Shift - Side 2] screen.
[Margin Shift - Side 1] Screen
Use this feature to move images on the Side 1 page.
1. Select [Margin Shift/Variable
Shift] in the [Margin Shift]
screen.
2. Select [Side 1] to display the
[Margin Shift - Side 1] screen.
3. Select the required option.
4. Select [Save]
No Shift
Disables the feature.
Auto Center
Automatically moves images to the center of the paper.
Corner Shift
Moves images to the corner of the paper. Select one of eight arrows to specify the
direction for the movement.
Variable Shift
Moves images by specified amounts on the paper. You can specify up to 50 mm (2
inches) for both dimensions using the scroll buttons.
[Margin Shift - Side 2] Screen
This feature allows you to move images on the Side 2 page.
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64 Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128/133 User Guide
1. Select [Margin Shift/Variable
Shift] in the [Margin Shift]
screen.
2. Select [Side 2] to display the
[Margin Shift - Side 2] screen.
3. Select the required option.
4. Select [Save].
No Shift
Disables the feature.
Auto Center
Automatically moves images to the center of the paper.
Corner Shift
Moves images to the corner of the paper. Select one of eight arrows to specify the
direction for the movement.
Variable Shift
Moves images by specified amounts on the paper. You can specify up to 50 mm (2
inches) for both dimensions using the scroll buttons.
Independent Shift
Allows you to make settings for Side 2 independently from the settings for Side 1.
Mirror Shift
Automatically places the image on the Side 2 page, matching the position of the image
on the Side 1 page.
Image Rotation
This feature allows you to automatically rotate the image to match the orientation of the
paper in the tray.
1. Select [Image Rotation] on the
[Scan Options] screen.
2. Select the required option.
3. Select [Save].
Off
Disables the feature.
Always On
Rotates an image every time.
Scan Options - Copy
Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128/133 User Guide 65
On during Auto
Rotates an image only when selecting [Auto] in the [Paper Supply] or [Reduce/Enlarge]
features.
Rotation Direction
Displays the [Image Rotation - Rotation Direction] screen.
[Image Rotation - Rotation Direction] Screen
Use this screen to determine the edge of the copy paper where the top of the document
image is aligned when documents are of mixed orientation. The following options are
available:
• Staple Position – Rotates the image depending on the staple position. This option is
available only when the finisher is installed on the machine.
• Portrait Orientation - Left Edge – Rotates the image to align the top of a landscape
document with the left side of a portrait document.
• Portrait Orientation - Right Edge – Rotates the image to align the top of a landscape
document with the right side of a portrait document.
Mirror Image/Negative Image
This screen offers you two different features: mirroring the image or inverting the
image.
1. Select [Mirror Image/Negative
Image] on the [Scan Options]
screen.
2. Select the required option.
3. Select [Save].
Mirror Image
Select [On] to create a mirror image of the document.
Negative Image
Select [On] to invert all the black images on the page to white and all the white images
to black.
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66 Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128/133 User Guide
Original Orientation
This feature allows you to specify the orientation of the documents. The document
orientation must be specified before using the following features: Independent X-Y %,
2 Sided, Mixed Size Originals, Border Erase, Margin Shift, Multiple-Up, Repeat Image.
1. Select [Original Orientation] on
the [Scan Options] screen.
2. Select the required option.
3. Select [Save].
Head to Top
Select this option when the top of the document is orientated towards the back of the
machine.
Head to Left
Select this option when the top of the document is orientated towards the left of the
machine.
Output Format - Copy
This section describes features that enhance the appearance of a copy job. For more
information on the features available, refer to the following.
Booklet Creation – page 67
Covers – page 69
Transparency Separators – page 70
Multiple-Up – page 71
Poster – page 71
Repeat Image – page 72
Annotation – page 73
Set Numbering – page 74
1. Press the <All Services> button
on the control panel.
2. Select [Copy] on the touch
screen.
3. Select the [Output Format] tab.
Use the side tabs to switch
between screens.
Output Format - Copy
Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128/133 User Guide 67
4. Select the required option.
Booklet Creation
This feature allows you to print the images side by side, on both sides of each page in
the correct order to make a booklet. Fold the copies in half and staple in the middle to
create a finished booklet.
NOTE: If the number of document pages is a multiple of four, the booklet will not have
blank pages. Otherwise the extra pages in the book will be blank.
1. Select [Booklet Creation] on the
[Output Format] screen.
2. Select the required option.
3. Select [Save].
Off
Disables the feature.
Left Bind/Top Bind
Make a booklet that opens to the left or upward.
Right Bind
Makes a booklet that opens to the right.
Gutter
Displays the [Booklet Creation - Gutter] screen.
Covers
Displays the [Booklet Creation - Covers] screen.
Originals
Displays the [Booklet Creation - Originals] screen.
[Booklet Creation - Gutter] Screen
Allows you to specify the amount of inside margin in 1 mm (0.1 inch) increments
between 0 to 50 mm (0.0–2.0 inches) using the scroll buttons.
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68 Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128/133 User Guide
1. Select [Booklet Creation -
Gutter] on the [Booklet Creation]
screen.
2. Perform the necessary
operations.
3. Select [Save].
[Booklet Creation - Covers] Screen
Allows you to select the required option to add a cover sheet to the booklet.
1. Select [Booklet Creation -
Covers] on the [Booklet
Creation] screen.
2. Select the required option.
3. Select [Save].
Off
Makes a booklet without a cover sheet.
On
Adds a cover sheet to the booklet from the cover stock tray. When selected, the
[Printed Covers] option becomes available.
Printed Covers
• Off – Adds a blank cover to the booklet automatically.
• On – Copies the first page of the set of documents onto the cover stock. You must
add blank sheets to the set of documents if you want only the front or the back
covers to be printed.
Paper Tray Settings
Displays the [Booklet Creation - Covers - Paper Tray Settings] screen. Select one of
the presets to specify [Covers Tray] and [Body Pages Tray]. Five presets including
bypass tray are available for each. For more information on the bypass tray, refer to
[Tray 5 (Bypass)] Screen on page 52.
[Booklet Creation - Originals] Screen
Allows you to specify the type of the documents being used to make booklets.
1. Select [Booklet Creation -
Originals] on the [Booklet
Creation] screen.
2. Select the required option.
3. Select [Save].
Output Format - Copy
Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128/133 User Guide 69
1 Sided
Use to copy single-sided documents.
2 Sided
Use to copy double-sided documents. When selected, the [Originals] option is
available.
Originals
• Head to Head – Select if your documents are head to head, with the binding edge
on the left side.
• Head to Toe – Select if your documents are head to toe, with the binding edge on
the top edge.
Covers
This feature allows you to add paper or card covers to a copy job.
NOTE: If the machine’s memory becomes full while scanning a document with this
feature enabled, follow the instructions on the screen to cancel the job. Delete the
stored documents or reduce the amount of pages to free some memory and try
scanning again.
1. Select [Covers] on the [Output
Format] screen.
2. Select the required option.
3. Select [Save].
No Covers
Disables the feature.
Front Cover
Makes copies with a different type of paper specified as the cover page before the first
page of documents.
Front & Back Covers
Makes copies with a different type of paper specified as the cover page before the first
page and after the last page of documents.
Printed Covers
• Off – Adds a blank cover to the documents.
• On – Copies the first and last pages of the documents onto the cover stock. If you
want only the front or the back cover to be blank, add a blank sheet to the first or last
of the documents accordingly.
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Paper Tray Settings
Displays the [Covers - Paper Tray Settings] Screen. Select one of the presets to specify
the [Covers Tray] and the [Body Pages Tray]. The paper loaded in the trays selected
for [Covers Tray] and [Body Pages Tray] should be the same size and orientation. Five
presets including [Bypass Tray] are available for each. For more information on the
bypass tray, refer to [Tray 5 (Bypass)] Screen on page 52.
Transparency Separators
This feature allows you to copy onto transparency stock, to place dividers between the
pages, and to make hard copy sets for handouts.
1. Select [Transparency
Separators] on the [Output
Format] screen.
2. Select the required option.
3. Select [Save].
Off
Disables the feature.
Blank Separators
Places a blank sheet of paper between each transparency sheet.
Blank Separators + N Sets
Copies one set of transparencies with blank dividers, along with sets of paper copies
for handouts.
No Separators + N Sets
Copies one set of transparencies with no dividers, along with sets of paper copies for
handouts.
Paper Tray Settings
Displays the [Transparency Separators - Paper Tray Settings] Screen. Select one of
the presets to specify the [Transparency Tray] and the [Separators/N Sets Tray]. Five
presets including [Bypass Tray] are available for each. For more information on the
bypass tray, refer to [Tray 5 (Bypass)] Screen on page 52.
Output Format - Copy
Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128/133 User Guide 71
Multiple-Up
This feature allows you to copy two, four or eight independent documents onto one
sheet of paper. The machine automatically reduces/enlarges the images as needed to
print them on one page.
1. Select [Multiple-Up] on the
[Output Format] screen.
2. Select the required option.
3. Select [Save].
1 Up
Disables the feature.
2 Up
Copies two documents onto one sheet of paper.
4 Up
Copies four documents onto one sheet of paper.
8 Up
Copies eight documents onto one sheet of paper.
Image Order
Sets how to lay out the documents on a page. For [2 Up], you can select either [Left to
Right/Head to Toe] or [Right to Left/Head to Toe]. For [4 Up] or [8 Up], you can select
either [Left Start Horizontal], [Right Start Horizontal], [Left Start Vertical], or [Right Start
Vertical].
Poster
This feature allows you to divide and enlarge an original document, and to copy each
divided part onto multiple sheets of paper. You can paste them all together to make one
large poster.
1. Select [Poster] on the [Output
Format] screen.
2. Perform the necessary
operations.
3. Select [Save].
NOTE: The machine automatically overlaps partitioned images when copying to allow
for cutting and pasting. The overlap width is set at 10 mm (0.4 inch).
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72 Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128/133 User Guide
Off
Disables the feature.
Output Size
Specifies the size of poster you want to make by selecting one of the presets that are
listed on the touch screen. The machine automatically calculates the magnification and
decides how many sheets are needed for the job.
Enlargement %
Use scroll buttons to enter the magnification rates for the length and width of a
document separately, within the range of 100–400% in 1% increments. The machine
automatically decides how many sheets are needed for the job.
Paper Tray Settings
Displays the [Poster - Paper Tray Settings] screen. Select one of the presets on the
screen to specify the tray for the job. Five presets including [Tray 5 (Bypass)] are
available. For more information on the bypass tray, refer to [Tray 5 (Bypass)] Screen
on page 52.
Repeat Image
This feature allows you to print an original image repeatedly onto one sheet of paper.
1. Select [Repeat Image] on the
[Output Format] screen.
2. Select the required option.
3. Select [Save].
Off
Disables the feature.
Auto Repeat
Automatically calculates the number of times to repeat vertically or horizontally from
document size, stock size, and magnification.
Variable Repeat
Allows you to use the scroll buttons to manually enter the number of times to repeat the
image vertically or horizontally. Between 1 to 23 for vertical repeat, and 1 to 33 for
horizontal repeat can be set.
Image Layout
• Even – Copies the repeated images equally on the paper.
• Bias – Copies the repeated images on the paper with no spaces between the
images.
Output Format - Copy
Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128/133 User Guide 73
Annotation
This feature allows you to add the date, page numbers, and a predetermined phrase to
the copy outputs.
1. Select [Annotation] on the
[Output Format] screen.
2. Select the required option.
3. Select [Save].
Stamp
Displays the [Annotation Stamp] screen. Use this screen to add a predetermined
phrase such as ‘Confidential’, ‘Draft’ etc. to the output. The following options are
available:
• Off – Disables the feature.
• On – Enables the feature.
• Text – Displays the [Annotation - Stamp - Text] screen. Select the predetermined
phrase you wish to print on the copies.
• Position – Displays the [Annotation - Stamp - Position] screen. Select where to
stamp on each page.
• Print On – Displays the [Annotation - Stamp - Print On] screen. Specify which of the
pages you wish to print on, from [First Page Only], or [All pages].
Date
Displays the [Annotation - Date] screen. Use this screen to print the current date on the
copies based on the selections made. The following options are available:
• Off – Disables the feature.
• On – Enables the feature.
• Print On – Displays the [Annotation - Date - Print On] screen. Specify which pages
you wish to print the date on, from [First Page Only], or [All Pages].
• Position – Displays the [Annotation - Date - Position] screen. Select where to place
the date on the page.
Page Number
Displays the [Annotation - Page Number] screen. Use this screen to print page
numbers on the copies. The following options are available.
• Off – Disables the feature.
• On – Enables the feature.
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74 Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128/133 User Guide
• Style – Displays the [Annotation - Page Number - Style] screen. Select a style for
the page number. If you select a [1/N, 2/N, 3/N] option, the [N: Total Pages] option
displays. Select [Auto] to enable the machine to count the page automatically to find
the total, or select [Enter Number] to manually enter the total number of pages. The
number is then printed after the individual page number.
• Position – Displays the [Annotation - Page Number - Position] screen. Select where
to place the page number on the page.
• Print On – Displays the [Annotation - Page Number - Print On] screen. Specify
pages which require the page number, and the initial page number to use. The range
of numbering pages is selectable from [All Pages] and [Enter First page Number]. If
you select [All Pages], a [Start Number] must be entered using the scroll buttons or
the numeric keypad. If you select [Enter First page Number], manually enter [Start
Page] and [Start Number].
Select [Include Cover/Separators] when you want to print the page number on the
cover page or the divider.
Set Numbering
This feature allows you to add information such as a control number, predetermined
text and the machine serial number to copy output.
1. Select [Set Numbering] on the
[Output Format] screen.
2. Select the required option.
3. Select [Save].
Control Number
Numbers the documents and prints sequential numbers on the copies. The [Set
Numbering - Control Number] screen is displayed and the following options are
available:
• Off – Disables the feature.
• On – Enables the feature. You can input up to 999 as a start number.
Text
Prints one of the prefixed phrases on the copies. The [Set Numbering - Text] screen is
displayed and the following options are available:
• Off – Disables the feature.
• On – Enables the feature. Select [Copy Prohibited], [Copy] or [Duplicate] for the
phrase.
User Account Number
Prints the User Account Number when the Authentication or Auditron Administration
feature is enabled.
Job Assembly
Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128/133 User Guide 75
Date and Time
Prints the date and time that the copy job started on each of the copies. The [Set
Numbering - Date and Time] screen is displayed. Select [On] to enable the feature.
Serial Number
Prints the serial number of the machine on the copies. The [Set Numbering - Serial
Number] screen displays. Select [On] to enable the feature.
Job Assembly
This section describes how to make settings on the [Build Job] feature. For more
information on the feature, refer to the following.
Build Job – page 75
1. Press the <All Services> button
on the control panel.
2. Select [Copy] on the touch
screen.
3. Select the [Job Assembly] tab.
Build Job
This feature allows you to make copies with different settings for single pages or groups
of pages yet run the job as a single job. For example, if a job consists of some sections
with text and some with photos, you can select the appropriate settings to be applied
to each section and then print them at one time. You can also print only one set of the
job prior to printing out the whole quantity. This will allow you to check the print result
and adjust the settings if necessary.
1. Select [Build Job] on the [Job
Assembly] screen.
2. Select the required option.
3. Select [Save].
Off
Disables the feature.
On
Enables the feature.
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76 Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128/133 User Guide
Sample Set
Prints one set of the job prior to printing the whole quantity. You can choose whether
or not to print more sets after checking the print result.
• Off – Disables the feature.
• On – Enables the feature. After copying one set of the job, the job is suspended.
Select [Start] to copy the remaining sets or [Stop] to stop the job.
NOTE: Copies produced by [Sample Set] are counted towards the total copy count.
After each section of the document is scanned, the following screen is displayed.
Chapter Division
Displays the [Chapter Division/Separators] screen. The following options are available.
• Off – Disables the feature.
• Chapter Division – Automatically splits chapters. When using the double-sided copy
option, the first page of the next set is copied onto the front of the paper. This means
the back of last paper copied will be blank, if the last page of the previous set is odd.
• Separators – Automatically splits chapters and places a separator page between
chapters. Select one of the five presets for [Separators Tray] including the bypass
tray to specify the tray for separator pages. For more information on the bypass tray,
refer to [Tray 5 (Bypass)] Screen on page 52.
Change Settings
Allows you to change the settings on the [Change Settings] screen before scanning the
next section. Press the <Start> button on the control panel to start scanning.
Stop
Deletes the copy job controlled by the [Build Job] feature.
Last Original
Select this option to indicate that you have finished scanning the whole job.
Next Original
Select this option to sequentially scan more sections for the job.
Start
Starts scanning the next section.
Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128/133 User Guide 77
4 Fax/Internet Fax
This chapter contains information on the fax screens and the fax features available. In
addition to conventional fax features, the machine offers you a Direct Fax feature and
an Internet Fax feature. Direct Fax allows you to transmit faxes directly from PC clients.
Internet Fax allows you to send scanned images by e-mail over the Internet or intranet.
For more information on Direct Fax, refer to Fax Driver On-line Help on the CentreWare
CD-ROM. For more information on Internet Fax, refer to the System Administration
Guide.
NOTE: Some of the features described in this chapter are optional and may not apply
to your machine configuration.
NOTE: When setting up Fax options, users in European countries and North
American countries may be required to set the country code for the line. Specify the
country referring to the following section.
Country Code for Fax Option
When setting up the Fax option, users in the following countries may be required to set
the country code for the line.
CAUTION: Fax connection approval depends on the country. For machines
imported to North American countries, the settings can be changed for Canada
and USA. For machines imported to European countries, the settings can only
be changed for the European countries below.
European countries:
North American countries
:
Enter the System Settings mode, select [Common Settings], then select [Other
Settings]. In the [Other Settings] screen, scroll down to and select [Country], then select
Austria
Finland Ireland Portugal Switzerland
Belgium France Italy Romania United Kingdom
Bulgaria Germany Holland Slovakia
Czech Greece Norway Spain
Denmark Hungary Poland Sweden
Canada
USA
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78 Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128/133 User Guide
the required country. After saving the settings, the machine reboots automatically. For
more information, refer to Other Settings on page 200
NOTE: This setting is only available with the Fax option for the countries stated above.
Fax/Internet Fax Procedure
This section describes the basic procedure for sending faxes and Internet Faxes Follow
the steps below.
1. Load the Documents – page 78
2. Select the Features – page 79
3. Specify the Destination – page 79
4. Start the Fax/Internet Fax Job – page 80
5. Confirm the Fax/Internet Fax Job in the Job Status – page 80
Stop the Fax/Internet Fax Job – page 81
NOTE: If the Authentication feature is enabled, you may need an account number
before using the machine. To get an account number or for more information, contact
the Key Operator.
NOTE: For information on using Direct Fax from PC clients, refer to Fax Driver On-line
Help on the CentreWare CD-ROM.
1. Load the Documents
The following steps explain how to load documents using the document feeder. When
sending a fax, you can scan up to 600 mm (23.5 inches) in length (single-sided mode).
You can also use the document glass to send documents if required.
This machine is capable of scanning mixed size originals, using the document feeder.
Align the documents against the inner corner of the document feeder; and enable the
Mixed Size Originals feature. For more information, refer to Mixed Size Originals on
page 92.
1. Load documents face up into
the document feeder or face
down on the document glass.
NOTE: The long fax document scan feature has the following limitations.
• Only available when using the document feeder.
• Allows you to scan up to 600 mm (23.62 inches) in length.
Fax/Internet Fax Procedure
Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128/133 User Guide 79
• Not available in the double-sided mode.
NOTE: In both single-sided and double-sided modes, scanning a document at its
original size or smaller is recommended. An enlarged image may be cut off during
transmission.
2. Select the Features
The features available on the [Basic Features] screen are those used most often.
NOTE: Only those features relevant to the machine configuration will be available.
1. Press the <All Services> button
on the control panel.
2. Select [Fax/Internet Fax] on the
touch screen. Ensure that the
[Basic Features] screen is
displayed.
NOTE: If the Authentication feature
is enabled, you may be required to
enter the user ID and password (if
one is set up). If you need assistance, contact the Key Operator.
3. Press the <Clear All> button once on the control panel to cancel any previous
selections.
4. Select the button for the feature required. If [More] is selected, select [Save] to
confirm the selected feature or [Cancel] to return to the previous screen.
If necessary, press one of the tabs and configure the fax/Internet Fax settings. For
information on the individual tabs, refer to the following.
Basic Features - Fax/Internet Fax – page 87
Image Quality - Fax/Internet Fax – page 90
Scan Options - Fax/Internet Fax – page 90
Send Options - Fax/Internet Fax – page 93
On-hook/Others - Fax – page 103
3. Specify the Destination
The following explains how to specify a destination. The machine allows the following
dialing methods (fax numbers or e-mail addresses).
<Clear All> button<All Services> button
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80 Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128/133 User Guide
• Using the keypad on the control panel
• Using the [Address Book] (refer to Address Book on page 82.)
• Using the [Speed Dial] (refer to Speed Dial on page 83.)
• (For Internet Fax) Using the screen keyboard on the touch screen (refer to Keyboard
on page 83.)
1. Enter the destination using any
method from the above.
You can send a document to multiple
destinations in a single operation.
For more information, refer to Next
Recipient on page 82.
If you need to insert a pause in a fax
number, for example when using a
calling card, press the <Dial Pause>
button. When you dial manually, <Dial Pause> is not required. You can simply wait for
a voice prompt and proceed accordingly. For more information, refer to Special
Characters on page 85.
4. Start the Fax/Internet Fax Job
1. Press the <Start> button to send
the documents.
While your fax/Internet Fax is being
processed, if the document feeder or
document glass is ready and the
machine is equipped with the
optional hard disk, you can scan the
next document or program the next
job. While the machine is warming
up, you can also program the next job.
5. Confirm the Fax/Internet Fax Job in the Job Status
1. Press the <Job Status> button
on the control panel to display
the [Job Status] screen.
The queued fax/Internet Fax job will
be displayed. If no job is displayed on
the screen, it may have already been
processed.
For more information, refer to Current and Pending Jobs in the Job Status chapter on
page 268.
<Dial Pause>
button
<Start> button
Specifying Destinations
Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128/133 User Guide 81
Stop the Fax/Internet Fax Job
Follow the steps below to manually cancel an activated fax/Internet Fax job.
1. Select [Stop] on the touch
screen or press the <Stop>
button on the control panel to
suspend the fax job while the
document is being scanned.
2. If required, press the <Job
Status> button on the control
panel to display the [Job Status]
screen. To exit the [Job Status]
screen, press the <Features>
button.
3. Press the <C> or <Clear All> button on the control panel to delete the suspended
fax/Internet Fax job still being scanned. To resume the job, select [Start] on the
touch screen or the <Start> button on the control panel.
NOTE: Once the transmission starts, you can stop the job only by selecting [Stop] on
the touch screen. You cannot resume the canceled job after the transmission starts.
Specifying Destinations
This section describes how to specify destinations using the features available on the
machine. For more information, refer to the following.
Next Recipient – page 82
Address Book – page 82
Speed Dial – page 83
Keyboard – page 83
Relay Broadcast – page 84
Special Characters – page 85
NOTE: You can specify destinations from any tab using the keypad on the control
panel, [Speed Dial], and [Next Recipient].
NOTE: You can also specify a combined destination without pressing the [Next
Recipient] button, using the keypad on the control panel, [Speed Dial], and [Address
Book].
<Stop> button
<C> button
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82 Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128/133 User Guide
Next Recipient
Use this feature to send the document to more than one destination. You can enter
destinations using the numeric keypad or speed dialing. You can also use the [Address
Book] to quickly look up and enter destinations registered for speed dialing.
The maximum number of destinations that you can designate at one time is 200.
1. Enter the first destination.
2. Select [Next Recipient].
3. Enter the next destination.
4. Repeat steps 2 and 3 as
required.
NOTE: You can return to the
previous entry by pressing the <C> button on the control panel.
Address Book
Use this feature to quickly look up and enter the destinations registered for speed
dialing. The destinations in the [Address Book] are listed by the speed dial codes they
are assigned. You can also look up a destination by the index character (a letter or a
number) assigned to the destination when registered for speed dialing. For information
on how to register destinations for speed dialing, refer to Address Book in the Setups
chapter on page 250.
1. Select [Address Book] on the
[Basic Features] screen.
2. Select the destinations as
required.
Address List
Lists all the destinations registered for speed dialing. You can look up a destination
using [Go to] and [Select to Enter Number].
• Go to – The speed dial code you enter in this field is displayed at the top of the list.
You can specify the code between 001–500.
• Enter Number – Displays a cursor in the [Go to] field when you select it. The screen
changes automatically to display the speed dial code you entered in [Go to].
Letters
Locates a destination by the index letter assigned to it. The following five tabs are
available: ABCDE, FGHIJ, KLMNO, PQRST, UV-Z.
0–9
Locates a destination by the index number assigned to it.
Specifying Destinations
Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128/133 User Guide 83
Group
Locates destinations registered in group codes.
Speed Dial
This feature allows you to select a destination quickly using a 3-digit code assigned to
it. An asterisk (* on the screen keypad or the control panel) can be used to specify
multiple speed dial codes and a pound sign (#) to designate a group code.
For information on how to register speed dial codes, refer to Address Book in the
Setups chapter on page 250.
1. Press the <Speed Dial> button.
2. Enter a 3-digit code.
NOTE: If the 3-digit code entered is
correct, the destination is displayed.
If it is incorrect, you are prompted to
re-enter a 3-digit code.
Keyboard
You can use the screen keyboard to enter text information such as an e-mail address.
Two input modes are available: Alphanumeric and Symbol.
1. Select [Keyboard] on the [Basic
Features] screen.
2. Select the keys on the screen to
enter the required information.
3. Select [Save].
Alphanumeric
Displays number and letter keys on the screen.
Enter this data Results
123 Dials the destination assigned to the speed dial code 123.
12* Dials the speed dial codes 120–129. The asterisk (*) represents all
numbers from 0 to 9.
*** Dials all speed dial codes registered in the machine.
#01 Dials the group code 01. A group code is a speed dial code that can
contain up to 20 destinations and begins with a pound sign (#). Up to
50 group codes can be registered.
<Speed Dial>
button
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84 Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128/133 User Guide
Symbol
Displays symbol keys on the screen. For information on using symbols as special
characters in fax numbers, refer to Special Characters on page 85.
Internet Fax
Switches transmission mode between the regular fax and the Internet Fax. Select this
check box when using Internet Fax. For more information, refer to Internet Fax on
page 87.
Backspace
Deletes the last character entered.
Shift
Switches between uppercase and lowercase letters.
Tone (:)
Switches between pulse dialing and tone dialing.
Relay Broadcast
This feature allows you to send a document to a remote machine, which then sends the
document to multiple destinations registered in the remote machine for speed dialing.
This can reduce transmission cost when the destinations are out of town or located in
another country because you only need to send the document to the broadcasting
machine.
The remote machine that broadcasts your document to multiple destinations is referred
to as a relay station. You can specify multiple relay stations, or even ask the first station
to relay your document to the secondary relay station, which then broadcasts the
document to other destinations.
The following methods are available for relay broadcasting.
Fax Signals
The machine provides a unique method only for Xerox machines that have the relay
broadcasting feature. Before sending a document, the remote machine that broadcasts
your document needs to be registered as a relay station in a speed dial code on your
machine. For more information on registering relay stations for speed dialing, refer to
Address Book in the Setups chapter on page 250.
DTMF
You can manually enter DTMF codes as part of a fax number to specify a relay station
and destinations that also understand DTMF codes. G3-compatible machines that
allow manual sending can initiate relay broadcasting to the machine. For more
information, refer to Special Characters on page 85.
Specifying Destinations
Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128/133 User Guide 85
F Code
Machines that support F Code and relay broadcasting features allow relay
broadcasting operations using F Code. For more information, refer to F Code on
page 100.
Internet Fax
You can send an Internet Fax document to an Internet Fax-capable relay station in a
network, which converts the document to a regular fax and broadcasts it to destinations
without an Internet Fax capability.
To send an Internet Fax document for relay broadcasting, specify the relay station's email address as follows.
FAX=1234567890/T33S=777@wcm128.xerox.com
Where:
1234567890: The destination’s fax number
777: The destination’s F Code (if required)
wcm128: The host name of the relay station
xerox.com: The domain where the relay station is hosted
NOTE: To use this feature, the relay station must be set to use an SMTP server to
receive e-mail.
Special Characters
You can enter special characters as part of a fax number to perform many functions
when dialing the number. Some characters are used only when auto dialing, such as
“:”, “!”, “/”, “-”, and “=”. Depending on the setup of the telephone and communication
lines, some or all of the following characters can be used.
Character Function Description
- Dial pause (to
pause while
dialing)
Inserts a pause in a fax number, for example when you are
using a calling card. Press the <Dial Pause> button more
than once to enter a longer pause.
/ Mask data (to
protect
confidential
information)
Select [/] before and after entering confidential information
to display as asterisks. This character must be preceded
with “!” to be effective.
\ Screen mask Masks the mailbox password on the screen with asterisks
(*). Select [
\] before and after entering a mailbox password.
: Pulse-to-tone
switch
Switches pulse dialing to tone dialing, for example when
using an automated message recording system that
requires tone signals.
’ Speed dial or
group code
Indicates a 3-digit speed dial or group code. Place this
character before and after the code.
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DTMF Method - Examples
The DTMF method uses combinations of special characters to send documents. See
the following examples.
• Remote Mailbox – Sends a document to a mailbox on a remote machine.
• Polling – Retrieves a document stored in a mailbox on a remote machine.
• Relay Broadcast – Sends a document to a relay station which in turn sends it to
multiple destinations.
• Remote Relay Broadcast - Sends a document via multiple relay stations. The last
station broadcasts the document to the specified destinations.
< > Communication
line switch
Switches communication lines that include parameter data,
where the parameter data include characters “0” to “9” or
“,”. The parameter data must be placed between angle
brackets (“<” and “>”).
= Dial tone
detection
Suspends dialing until a dial tone is detected.
S Password check
(for remote
machine
identification)
Use this character to verify that the correct number has
been entered. The machine checks if the password you
entered after “S” matches the fax number of the remote
machine. If the match is confirmed the machine sends the
document.
space Readability
improvement
Improves readability by inserting spaces in a telephone
number, for example “1 234 5678” instead of “12345678”.
! Start DTMF code
signaling
Pauses regular fax dialing, and starts the DTMF (dual tone
multi-frequency) method for sending documents to
mailboxes on the remote machines.
$ Wait for DTMF
confirmation
Wait for a DTMF confirmation signal from the remote
machine and proceed to the next step.
Telephone number of
remote machine
!*$ Mailbox number of
remote machine
##\ Mailbox password \##$
Telephone number of
remote machine
!*$ Mailbox number of
remote machine
**\ Mailbox password \##$
Telephone
number of
remote machine
!*$#\ Relay Send
Number (RSN)
of relay station
\# Speed dial code
for first
destination
# Speed dial code
for second
destination
##$
Character Function Description
Basic Features - Fax/Internet Fax
Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128/133 User Guide 87
Basic Features - Fax/Internet Fax
Use the [Basic Features] screen to select the basic features for a fax/Internet Fax job.
For information on the features available, refer to the following.
Next Recipient – page 82
Address Book – page 82
Speed Dial – page 83
Keyboard – page 83
Special Characters – page 85
Internet Fax – page 87
2 Sided Originals – page 88
Resolution – page 89
Original Type – page 89
1. Press the <All Services> button
on the control panel.
2. Select [Fax/Internet Fax] on the
touch screen.
3. Select the required option.
Internet Fax
Use this feature to switch transmission modes between the regular fax and the Internet
Fax.
1. Select the [Internet Fax] check
box on the [Basic Features]
screen. Select the check box
again to revert to the regular fax
mode.
Select this check box to transmit scanned images to fax machines over the Internet.
The scanned images are transmitted as e-mail attachments. When using [Internet Fax],
enter the e-mail address of the remote destination.
Telephone
number of
remote
machine
!*$#\Relay Send
Number
(RSN) of
primary relay
station
\# Speed dial
code for
secondary
relay station
# Speed dial
code for first
destination
# Speed dial
code for
second
destination
##$
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You can send an Internet Fax to a confidential mailbox on a remote machine, an
Internet Fax-capable relay station for broadcasting to regular fax machines, or forward
a faxed document stored in the machine’s mailbox as e-mail using a job flow sheet. For
more information, Refer to [Mailbox] Screen on page 105, Internet Fax on page 84, or
Document List in the Check Mailbox chapter on page 134, respectively.
NOTE: The following features are not available for Internet Fax transmissions:
[Priority Send/ Delayed Start]/[Send Header]/[Cover Note]/[Recipient Print Sets]/
[Store for Polling]/ [Private Mailbox]/[Remote Mailbox]. You can use the F Code
feature by specifying the F Code directly in the Internet Fax destination address. For
more information on F Code, refer to F Code on page 100.
2 Sided Originals
Use this feature to specify whether the documents are single-sided or double-sided,
and how documents are to be positioned.
1. Select [2 Sided Originals] on the
[Basic Features] screen.
2. Select the required option.
3. Select [Save].
1 Sided
Scans single-sided documents.
2 Sided
Scans double-sided documents. When you select this option, [Originals] is displayed at
the right side of the screen.
2 Sided (First Page 1 Sided)
Scans documents when the first page of the document is single-sided and the rest of
the document is double-sided. When you select this option, [Originals] is displayed at
the right side of the screen.
Originals
• Head to Head – Select to scan double-sided documents opened side by side.
• Head to Toe – Select to scan double-sided documents opened vertically.
Basic Features - Fax/Internet Fax
Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128/133 User Guide 89
Resolution
The scan resolution affects the quality of the fax the remote machine receives. A higher
resolution yields better quality. A lower resolution reduces communication time.
Standard
Scans documents with a resolution of 200 × 100 dpi. This option is recommended for
text documents. It requires less communication time, but does not produce the best
image quality for graphics and photos.
Fine
Scans documents with a resolution of 200 × 200 dpi. This option is recommended for
line art and the best choice in most cases.
Superfine (400dpi)
Scans documents with a resolution of 400 × 400 dpi. This option is recommended for
photos and halftone illustrations, or grayscale images. It requires more communication
time, but produces higher image quality.
Superfine (600dpi)
Scans documents with a resolution of 600 × 600 dpi. Use this option to produce the best
image quality at the cost of increased transmission time.
Original Type
This feature allows you to select the type of documents you are scanning.
Text
Select this option for documents that contain text only.
Text & Photo
With this option, text and photographs are automatically identified and an appropriate
quality mode is selected for the individual areas.
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90 Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128/133 User Guide
Photo
Select this option for documents that contain photographs only.
Image Quality - Fax/Internet Fax
You can also set [Original Type] or [Lighten/Darken] features as follows.
Original Type – page 90
Lighten/Darken – page 90
1. Press the <All Services> button
on the control panel.
2. Select [Fax/Internet Fax] on the
touch screen.
3. Select the [Image Quality] tab.
4. Select the required option.
Original Type
This feature allows you to select the type of document you are scanning. This is the
same feature found in the [Basic Features] tab of [Fax/Internet Fax].
For more information, refer to Original Type on page 89.
Lighten/Darken
This feature allows you to adjust the density of the scanned image in seven levels. Use
the scroll buttons to increase or decrease the darkness.
Scan Options - Fax/Internet Fax
This section describes features to adjust the layout on the [Scan Options] screen. For
information on the features available, refer to the following.
2 Sided Originals – page 88
Bound Originals – page 91
Scan Size – page 92
Mixed Size Originals – page 92
Scan Options - Fax/Internet Fax
Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128/133 User Guide 91
Reduce/Enlarge – page 92
1. Press the <All Services> button
on the control panel.
2. Select [Fax/Internet Fax] on the
touch screen.
3. Select the [Scan Options] tab.
4. Select the required option.
Bound Originals
Use this feature to scan facing pages of a bound document in the correct page
sequence, using the document glass. The facing pages will be scanned as two
separate pages.
1. Select [Bound Originals] on the
[Scan Options] screen.
2. Select the required options.
3. Select [Save].
NOTE: The facing pages of a bound document must be placed in a horizontal
orientation on the document glass.
Off
Disables the feature.
Left Page then Right
Scans both pages of an open book from left to right.
Right Page then Left
Scans both pages of an open book from right to left.
Top Page then Bottom
Scans both pages of an open book from top to bottom.
Both Pages
Scans both pages of an open book and sends each page as a separate fax.
Left Page Only
Scans only the left-side page of an open book.
Right Page Only
Scans only the right-side page of an open book.
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Scan Size
Using this feature, the size of the document can be automatically detected or selected
from a list of preset sizes. If a preset size is selected, documents will be scanned
according to the specified size regardless of their actual size.
1. Select [Scan Size] on the [Scan
Options] screen.
2. Select a desired option.
3. Select [Save].
Auto Size Detect
Detects the size of the documents automatically.
Presets
Allows you to select from 11 preset standard sizes in Portrait and Landscape
orientations. The presets are set up by the Key Operator.
NOTE: Custom sizes cannot be set as presets.
Mixed Size Originals
This feature allows you to fax mixed sizes of documents using the document feeder.
The machine senses the mixed size originals automatically and sends each document
at the same size as the original.
NOTE: To enable the feature, select [Auto Size Detect] on the [Scan Size] screen.
1. Select [Mixed Size Originals] on
the [Scan Options] screen.
2. Select [On] to enable the
feature.
3. Select [Save].
Reduce/Enlarge
This feature allows you to enlarge or reduce a scanned document to a specified ratio
before sending.
1. Select [Reduce/Enlarge] on the
[Scan Options] screen.
2. Perform the necessary
operations.
3. Select [Save].
Send Options - Fax/Internet Fax
Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128/133 User Guide 93
Preset %
• 100% – Sets the enlargement/reduction ratio to 100% (original size).
• Auto – After scanning the document with original size, automatically selects the
enlargement/reduction ratio depending on the output size of the remote machine.
• Presets – Allows you to select the preset enlarge/reduce settings. Select one of
these to specify the enlargement/reduction ratio. The presets are set up by the Key
Operator.
Variable %
Allows you to specify an enlargement/reduction ratio within the range of 50 to 400%.
Send Options - Fax/Internet Fax
This section describes how to specify the transmission options on the [Send Options]
screen. For information on the features available, refer to the following.
Communication Mode – page 94
Priority Send/Delayed Start – page 94
Send Header – page 96
Cover Note – page 96
Internet Fax Comment (Mail Contents) – page 97
Transmission Report: Read Receipts (MDN) and Delivery Receipts (DSN) – page 98
Recipient Print Sets – page 99
Remote Mailbox – page 100
F Code – page 100
Internet Fax Profile – page 102
1. Press the <All Services> button
on the control panel.
2. Select [Fax/Internet Fax] on the
touch screen.
3. Select the [Send Options] tab.
Use the side tabs to switch
screens.
4. Select the required option.
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Communication Mode
Use this feature to select a communication mode for fax transmissions.
1. Select [Communication Mode]
on the [Send Options] screen.
2. Select the required option.
3. Select [Save].
G3 Auto
Select this mode if the remote machine is G3 compatible. This mode is the one usually
selected. The machine automatically switches modes depending on the capabilities of
the remote machine.
F4800
Select this mode when transmitting over noisy or bad telephone lines, for example
when sending international faxes. Can also be useful for transmitting over poor
telephone lines domestically.
G4 Auto
Select this mode when relay broadcasting to Internet Fax destinations.
Priority Send/Delayed Start
These features allow you to set the priority and start time for fax and polling jobs.
Although you can set [Delayed Start] in combination with [Priority Send], a fax will be
sent at the time specified using the [Delayed Start] option.
NOTE: These features are not available for Internet Fax transmissions.
1. Select [Priority Send/Delayed
Start] on the [Send Options]
screen.
2. Perform the necessary
operations.
3. Select [Save].
Priority Send
• Off – Disables the feature.
• On – Sends or polls the job prior to the already stored documents.
Delayed Start
• Off – Disables the feature.
Send Options - Fax/Internet Fax
Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128/133 User Guide 95
• On – Applies the delayed start time. When you select this option, [Start Time] is
displayed at the right side of the screen.
Start Time
Displays the delayed start time, and displays the [Delayed Start - Start Time] screen to
change the delayed start time.
[Delayed Start - Start Time] Screen
You can set the delayed start time using a 12-hour or 24-hour format. You cannot
specify a date for transmission.
NOTE: The format of the start time can be set on the [Machine Clock/Timer] screen in
the [System Settings]. [AM]/[PM] is displayed only when the 12-hour format is used.
For more information, refer to Machine Clock/Timers in the Setups chapter on
page 191.
1. Select [On] for [Delayed Start]
on the [Priority Send/Delayed
Start] screen.
2. Select [Start Time].
3. Set the delayed start time using
the scroll buttons.
4. Select [Save].
AM
The delayed start time is before noon.
PM
The delayed start time is after noon.
Hours
Sets the hour of the delayed start time from 1 to 12.
Minutes
Sets the minutes of the delayed start time from 00 to 59.
Current Time
Displays the current time.
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Send Header
Use this feature to add a remark (“RESEND” or space), the start time, the date of
transmission, the sender name, the destination name, the fax number, and the quantity
at the top of each page of the document.
NOTE: A regular fax sent from the United States must show this information.
NOTE: This feature is not available for Internet Fax transmissions.
1. Select [Send Header] on the
[Send Options] screen.
2. Select the [On] to enable the
feature.
3. Select [Save].
Cover Note
Use this feature to add a cover sheet to the document containing the following
information: destination name, sender name, fax number, quantity, time and date, and
remarks. You can also add comments using the same comment list as [Internet Fax
Comment].
NOTE: This feature is not available for Internet Fax transmissions. For adding
comments on Internet Fax, refer to Internet Fax Comment (Mail Contents) on page 97.
1. Select [Cover Note] on the
[Send Options] screen.
2. Perform the necessary
operations.
Off
Disables the feature.
On
Attaches a [Cover Note]. When you select this option, [Comment] is displayed at the
right side of the screen.
Comment
Displays the status of [Recipient’s Comment:] and [Sender’s Comment:], and displays
the [Comment] screens to specify comments. You can add two comments on a cover
sheet: [Recipient’s Comment:] and [Sender’s Comment:]. You can specify the same
comment in both screens.
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[Comment - Recipient’s Comment] Screen
1. Select [On] on the [Cover Note]
screen.
2. Select [Comment].
3. Select [Recipient’s Comment:].
4. Select [On] on the [Comment -
Recipient’s Comment] screen.
5. Select a comment from the comment list using the scroll buttons.
6. Select [Save].
No. Comment
Allows you to select a comment from the list of comments already registered.
For information on how to register comments, refer to Comments in the Setups
chapter on page 256.
[Comment - Sender’s Comment] Screen
The procedures are the same as the [Comment - Recipient’s Comment:] screen.
Internet Fax Comment (Mail Contents)
This feature allows you to add comments to e-mail text. Information such as an
authorized name and address, the number of scanned pages, the scanned size, and
IP Address and serial number of the machine is automatically generated by the system
and also contained in the text. This feature uses the same comment list as [Cover
Note].
NOTE: This feature is not available for regular fax transmissions. For adding
comments on a regular fax, refer to Cover Note on page 96.
1. Select [Internet Fax Comment
(Mail Contents)] on the [Send
Options] screen.
2. Perform the necessary
operations.
Off
Disables the feature.
On
Attaches the Internet Fax Comment. When you select this option, [Comment 1] and
[Comment 2] are displayed at the right side of the screen. You can specify the same
comment in both screens.
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98 Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128/133 User Guide
Comment 1
Displays the [Comment 1] screen to specify comments.
Comment 2
Displays the [Comment 2] screen to specify comments.
[Comment 1] Screen
1. Select [On] on the [Internet Fax
Comment] screen.
2. Select [Comment 1].
3. Select [On] on the [Comment 1]
screen.
4. Select a comment from the
comment list using the scroll buttons.
5. Select [Save].
Off
Disables the feature.
On
Adds the selected [Comment 1].
No. Comment
Allows you to select a comment from the list of comments already registered.
For information on how to register comments, refer to Comments in the Setups
chapter on page 256.
[Comment 2] Screen
The procedures are the same as the [Comment 1] screen.
Transmission Report: Read Receipts (MDN) and Delivery Receipts (DSN)
These features allow you to print the transmission results report, and/or receive a
notification e-mail that the Internet Fax you sent has been opened by the recipient
(MDN - Mail Delivery Notification) or delivered to the destination (DSN - Delivery Status
Notification). Whether to use [Read Receipts (MDN)] or [Delivery Receipts (DSN)] can
be selected on the [Internet Fax Control] screen in the [Fax Mode Settings]. For more
information, refer to Other Settings in the Setups chapter on page 220. [Transmission
Report] is used for regular faxes, and [Read Receipts (MDN)] and [Delivery Receipts
(DSN)] are used for Internet Fax if the remote machine supports these features.
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1. Select [Report/Read Receipts]
or [Report/Send Receipts] on
the [Send Options] screen.
2. Select the required option.
3. Select [Save].
Transmission Report
• Off – Disables the feature.
• On – Outputs the result after the transmission is completed.
Read Receipts (MDN) or Delivery Receipts (DSN)
• Off – Disables the feature.
• On – Requests the mail delivery notification.
Recipient Print Sets
This feature allows you to specify the number of copies the remote machine will output.
The number of copies can be between 1 and 99.
NOTE: This feature is not available for Internet Fax transmissions, and supported only
on Xerox machines.
1. Select [Recipient Print Sets] on
the [Send Options] screen.
2. Perform the necessary
operations.
3. Select [Save].
1 Set
The remote machine will output one copy.
Multiple Sets
Allows you to specify the number of copies the remote machine will output.
When you select [Multiple Sets], the scroll buttons and the numeric keypad are
displayed at the right side of the screen to specify the number of copies.
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100 Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128/133 User Guide
Remote Mailbox
This feature allows you to access a mailbox on a remote machine to send and retrieve
confidential documents. You must know the mailbox number and the password (if one
is set up) to access the remote mailbox. For more information on how to retrieve
confidential documents from a remote mailbox, refer to Polling on page 103.
NOTE: This feature is not available for Internet Fax transmissions.
1. Select [Remote Mailbox] on the
[Send Options] screen.
2. Select the required option.
3. Select [Save].
Off
Disables the feature.
On
Sets confidential transmissions. [Remote Mailbox Number] and [Password] are
displayed at the right side of the screen.
• Remote Mailbox Number – Enter a mailbox number for the remote machine using
the numeric keypad on the control panel. The mailbox number is a 3-digit code from
001 to 999.
• Password – Enter a password for the mailbox of the remote machine if required. The
password is a 4-digit code.
Next
Sets the entered value and moves to the other entry field.
F Code
This feature enables fax transmissions using the F Code standard defined by the
Communications and Information network Association of Japan. The F Code standard
is based on Recommendation T.30 defined by ITU Telecommunication Standardization
Sector (ITU-T), and allows communication with remote machines that support the
same standard regardless of their manufacturers.
You must know the F Code and the password (if one is set up) of the remote machine
before sending or retrieving a document. If you are retrieving a document from a remote
machine, the machine holding the document must know the F Code (preceded with “0”
to indicate the confidential fax transmission) and the password of your machine as well.
• Confidential sending using F Code
You can send a confidential fax document using F Code if a confidential mailbox is set
up in the remote machine. You must know the remote machine’s F Code and password
(if set up) before sending the document.
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