Xerox CopyCentre C118, WorkCentre M118, WorkCentre M118i Administrator Guide

C118 M118/M118i

WorkCentreCopyCentre

System

Administration

Guide

701P42722_EN

Prepared by: The Document Company Xerox GKLS European Operations Bessemer Road Welwyn Garden City Hertfordshire AL7 1HE ENGLAND

information now allowed by statutory or judicial law or hereinafter granted, including without limitations, material generated from the software progr ams which are displayed on the scr een, such as icons, screen displays, looks etc.

Xerox

, The Document Company®, the digital X® and all Xerox products mentioned in this publication are trademarks of Xerox Corporation. Product names and trademarks of other companies are hereby acknowledged.

The information in this document is correct at the time of publication. Xerox reserves the right at any time to change the information without notice. Changes and technical updates will be added in subsequent editions of the documentation. For the latest information go to www.xerox.com

Table of Contents.....................................................................................3

1 Before Using the Machine.....................................................................9

Xerox Welcome Center............................................................................9

Conventions ...........................................................................................10

Related Information Sources..................................................................11

2 Product Overview.................................................................................13

Identifying the Machine Components.....................................................13

Power On/Off..........................................................................................14

Powering On......................................................................................14

Powering Off......................................................................................14

Cabling...................................................................................................15

Interface Ports ...................................................................................15

Table of Contents

Modes.....................................................................................................16

Copy ..................................................................................................16

Fax.....................................................................................................17

E-mail.................................................................................................17

Job Status..........................................................................................18

Machine Status..................................................................................19

System Controls.....................................................................................25

System Settings ..................................................................................... 26

Changing the Settings.......................................................................27

Ethernet Port......................................................................................28

Resident Fonts.......................................................................................28

PCL Resident Fonts...........................................................................28

Symbol Set ........................................................................................30

3 NetWare.................................................................................................33

Information Checklist..............................................................................33

NetWare Environments..........................................................................34

NetWare Installation...............................................................................35

Installation Procedure........................................................................35

Network Communication Setup.........................................................35

NetWare Setup..................................................................................37

Xerox CopyCentre/WorkCentre 118 System Administration Guide 3

Workstation Setup.............................................................................37

Test Print...........................................................................................37

4 UNIX TCP/IP..........................................................................................39

Information Checklist..............................................................................39

UNIX TCP/IP Environments...................................................................40

UNIX TCP/IP Installation........................................................................40

Installation Procedure........................................................................40

Network Communication Setup.........................................................41

Workstation Setup.............................................................................42

Test Print...........................................................................................47

Printing...................................................................................................48

Solaris/HP-UX ...................................................................................48

SunOS...............................................................................................50

Printer Status .........................................................................................52

Solaris/HP-UX ...................................................................................52

SunOS...............................................................................................53

-C Option................................................................................................54

5 EtherTalk...............................................................................................59

Information Checklist..............................................................................59

EtherTalk Environments.........................................................................60

EtherTalk Installation..............................................................................60

Installation Procedure........................................................................60

Network Communication Setup.........................................................60

Workstation Setup.............................................................................62

Test Print...........................................................................................62

6 Microsoft Networking ..........................................................................63

Information Checklist..............................................................................63

SMB Environments ................................................................................64

SMB Installation.....................................................................................65

Installation Procedure........................................................................65

Network Communication Setup.........................................................65

Workstation Setup.............................................................................67

Test Print...........................................................................................67

Changing the Settings............................................................................68

Procedure..........................................................................................68

Setting Format of config.txt................................................................69

4 Xerox CopyCentre/WorkCentre 118 System Administration Guide

Table of Contents

7 TCP/IP (LPD or Port9100) ....................................................................71

Information Checklist..............................................................................71

TCP/IP (LPD or Port9100) Environments...............................................72

TCP/IP (LPD or Port9100) Installation ...................................................72

Installation Procedure........................................................................72

Network Communication Setup.........................................................73

Workstation Setup .............................................................................75

Test Print ...........................................................................................75

8 Parallel Port ..........................................................................................77

Information Checklist..............................................................................77

Parallel Port Environment.......................................................................78

Parallel Port Installation..........................................................................78

Installation Procedure........................................................................78

Parallel Port Communication Setup...................................................78

Workstation Setup .............................................................................79

Test Print ...........................................................................................79

9 USB Port................................................................................................81

Information Checklist..............................................................................81

USB Port Environment...........................................................................82

USB Port Installation..............................................................................82

Installation Procedure........................................................................82

USB Port Communication Setup .......................................................83

Workstation Setup .............................................................................83

Test Print ...........................................................................................84

10 IPP (Internet Printing Protocol)...........................................................85

Information Checklist..............................................................................85

IPP Environment ....................................................................................86

IPP Installation .......................................................................................86

Installation Procedure........................................................................86

Network Communication Setup.........................................................87

Workstation Setup .............................................................................88

Test Print ...........................................................................................88

11 CentreWare Internet Services.............................................................91

Information Checklist..............................................................................91

CentreWare Internet Services Environments.........................................92

Xerox CopyCentre/WorkCentre 118 System Administration Guide 5

CentreWare Internet Services Installation..............................................93

Installation Procedure........................................................................93

Network Communication Setup.........................................................93

Test Access.......................................................................................94

Using CentreWare Internet Services to Configure Settings

on the Machine.......................................................................................95

Ethernet.............................................................................................95

Parallel...............................................................................................96

USB...................................................................................................96

EtherTalk...........................................................................................97

SMB (Microsoft Networking)..............................................................97

NetWare ............................................................................................98

TCP/IP...............................................................................................99

LPD..................................................................................................100

SNMP..............................................................................................101

IPP...................................................................................................101

Port9100..........................................................................................102

UPnP...............................................................................................102

E-mail ..............................................................................................103

HTTP...............................................................................................104

12 E-mail ..................................................................................................105

E-mail Overview...................................................................................105

Scan to E-mail.................................................................................105

Mail Notice Service..........................................................................105

Information Checklist............................................................................105

E-mail Environments............................................................................106

E-mail Installation.................................................................................107

Installation Procedure......................................................................107

Network Communications Setup.....................................................107

Test E-mail ......................................................................................109

13 Problem Solving.................................................................................111

Problem Solving Procedures................................................................111

Problems using a NetWare Environment.............................................112

Problems using an SMB Environment .................................................117

Problems using a UNIX Environment...................................................119

Problems using a Windows Environment.............................................121

Problems using EtherTalk....................................................................124

6 Xerox CopyCentre/WorkCentre 118 System Administration Guide

Table of Contents

Problem using CentreWare Internet Services......................................125

Problem using Mail Notice Service.......................................................127

14 Glossary..............................................................................................129

Terms Defined......................................................................................129

15 Index....................................................................................................133

Xerox CopyCentre/WorkCentre 118 System Administration Guide 7

8 Xerox CopyCentre/WorkCentre 118 System Administration Guide

1 Before Using the Machine

Welcome to the Xerox family of CopyCentre/WorkCentre products. This System Administration Guide provides detailed information, technical

specifications and procedures for using the integral features of the machine.

Xerox Welcome Center

If you need assistance during or after product installation, visit the Xerox web site for on-line solutions and support.

http://www.xerox.com/ If you require further assistance, contact our experts at the Xerox Welcome Center. A

local representative telephone number may have been provided when the product was installed. For convenience and future reference, please record the telephone number in the space below.

Welcome Center or local representative telephone number: # Xerox US Welcome Center: 1-800-821-2797 Xerox Canada Welcome Center: 1-800-93-XEROX (1-800-939-3769)

When you call the Welcome Center you will need the serial number which is located on the left side of the machine behind Cover A, as shown in the diagram.

For your convenience, record the serial number in the space below. Serial Number:

Keep a record of any error messages. This information helps us solve problems faster.

Xerox CopyCentre/WorkCentre 118 System Administration Guide 9

1 Before Using the Machine

Conventions

This section describes the conventions used throughout this System Administration Guide. In this guide, you will find that some terms are used interchangeably:

• Paper is synonymous with media.

• Document is synonymous with original.

• Xerox CopyCentre/WorkCentre 118 is synonymous with the machine.

Key Operator

Key Operator describes the person who is responsible for hardware maintenance.

Orientation

Orientation is used to mean the direction of images on the page. When the image is upright, the paper (or other media) can be either long edge feed or short edge feed.

Long Edge Feed (LEF)

When loading documents long edge feed into the document feeder, load with one of the long edges facing into the document feeder. The short edges appear at the top and bottom of the paper, facing the front and back of the document feeder. When loading paper long edge feed into a paper tray, place the paper with one of the long edges on the left hand side and one of the short edges toward the front of the tray.

Short Edge Feed (SEF)

When loading documents short edge feed into the document feeder, load with one of the short edges facing into the document feeder. The long edges appear on the top and bottom of the paper, facing the front and back of the document feeder. When loading paper short edge feed into a paper tray, place the paper with one of the short edges on the left-hand side and one of the long edges toward the front of the tray.

LEF Orientation SEF Orientation

Paper feed direction Paper feed direction

Text in [Square Brackets]

Indicate that these are names of the screens, tabs, buttons, features and option categories on the screen. They are also used when referring to file and folder names on a PC.

For example:

• Select [Original Type] on the [Image Quality] screen.

• Select [Save].

10 Xerox CopyCentre/WorkCentre 118 System Administration Guide

Text in <Angle Brackets>

Indicate that these are names of the hard buttons, numeric or symbol buttons, lights on the control panel or symbols on the power switch label.

For example:

• Press the switch to the <I> position to switch the machine on.

• Press the <Log In/Out> button on the control panel.

Italic Typeface

The Italic Typeface is used to indicate references to other sections and chapters. For example:

Machine Status – page 20.

Cautions

Cautions are statements that suggest the possibility of mechanical damage as a result of an action.

For example:

Related Information Sources

CAUTION: Do not connect the network cable to the machine until instructed to do so.

Notes

Notes are statements that provide additional information. For example: NOTE: It is recommended that you change the password from the default one. For

further assistance, contact your Xerox Welcome Center.

Related Information Sources

The following additional sources of information are available for the machine.

• Xerox CopyCentre/WorkCentre 118 Quick Reference Guide

• Xerox CopyCentre/WorkCentre 118 User Guide

• The On-line Help system (Print Drivers and CentreWare Utilities)

• The CentreWare Utilities Documentation (HTML) NOTE: The screens shown in this guide apply to a fully configured machine, so they

may not exactly represent the configuration in use.

Xerox CopyCentre/WorkCentre 118 System Administration Guide 11

1 Before Using the Machine

12 Xerox CopyCentre/WorkCentre 118 System Administration Guide

2 Product Overview

This chapter gives an overview of the features and functions of the machine and enables familiarity with the device network installation.

Detailed information is provided through the following sections.

Identifying the Machine Components – page 13 Power On/Off – page 14 Cabling – page 15 Modes – page 16 System Controls – page 25 System Settings – page 26 Resident Fonts – page 28

Identifying the Machine Components

This machine is a digital device capable of being used for copying, faxing, p rinting and scanning. The following diagram shows the standard components of the machine. There are also a number of optional components available. For more information about the optional components, refer to the Product Overview chapter of the User Guide, or contact your Xerox Sales Representative.

Document Feeder

Document Glass (under the Document Feeder)

Control Panel Screen

Duplex Kit (Optional)

Tray 5 (Bypass Tray)

Front Cover

Center Output Tray On / Off Switch

Connector (LINE)

Connector (TEL)

Tray 1 Tray 2 (Optional) Tray 3 (Optional) Tray 4 (Optional)

Xerox CopyCentre/WorkCentre 118 System Administration Guide 13

2 Product Overview

NOTE: Depending on the configuration, the Document Glass Cover is attached instead of the Document Feeder. A maximum of three optional paper trays can be attached.

Power On/Off

Powering On

Make sure that the machine is connected to a suitable power supply and that th e power plug is firmly connected to the electrical outlet. For more information, refer to the Specifications chapter of the User Guide.

The machine is ready to make copies about 25 seconds after the power is switched on.

1. Press the power switch to the <I>

position.

NOTE: If the machine does not start up, check that the <RESET> button on the side of the machine is in the reset position.

Powering Off

If the Fax option is installed, make sure that the <Jobs in Memory> indicator on the control panel is off before you switch off the machine. If you switch off the machine while the <Jobs in Memory> indicator is lit for more than hour, all stored documents will be deleted. After charging for 30 hours, the machine is able to keep stored documents for an hour.

NOTE: Wait at least 20 seconds between powering the system on and off. Failure to do this could cause damage to the disk.

14 Xerox CopyCentre/WorkCentre 118 System Administration Guide

Cabling

Interface Ports

The machine has multiple interface ports as shown in the following diagram.

Ethernet 10BASE-T/100BASE-TX

The machine is compatible with SMB, LPD, EtherTalk, NetWare, IPP, HTTP, DHCP, SMTP, POP, DDNS, RARP, and Port 9100. It supports T connector as a standard feature.

Cabling

Parallel Port Ethernet Port USB Port

There are three Ethernet interface options available on the screen: 10BASE-T, 100BASE-TX and AUTO. 10BASE-T and 100BASE-TX support 10 Mbps and 100 Mbps respectively. When AUTO is selected, the machine detects the communication speed automatically when powered on and adjusts its setting accordingly.

EtherTalk, NetWare, and TCP/IP protocols that use Ethernet can be switched automatically according to the applied transmission protocol.

NOTE: EtherTalk will function when the optional PostScript Kit is installed.

Parallel (IEEE1284) Host Connection

One parallel interface is provided for the print use as standard on the machine, which enables direct connection to the host computer.

This high-speed Centronics port, conforming to IEEE1284, allows two-way communication between a computer and the machine. Use a full-pitch connector.

IEEE1284 (that supports nibble and ECP) is supplied for the print use on the standard configuration. For data input via Centronics, Adobe Communication Protocol is supported. Adobe Communication Protocol is compatible with four modes: Raw, Standard, Binary, TBCP.

NOTE: Adobe Communication Protocol can be set when the PostScript Kit (optional) has been installed.

USB 2.0(Universal Serial Bus)

USB 2.0 is supported for the print use on the standard configuration and is used as an input port for printing data. This is compatible with Full Speed (12 Mbps), and High Speed (480 Mbps), but not applied to Low Speed (1.5 Mbps).

Xerox CopyCentre/WorkCentre 118 System Administration Guide 15

2 Product Overview

Modes

The mode buttons are used to access the screens which allow you to select features, monitor the status of jobs and obtain general information about the machine.

There are six mode buttons on the machine:

•Copy

•Fax

•E-Mail

• Log In/Out

• Job Status

• Machine Status NOTE: Depending on the configuration, there may be three mode buttons, the <Log

In/Out>, <Job Status> and <Machine Status> buttons, on the machine.

Copy

<Job Status> button

<E-Mail> button <Copy> button<Fax> button

<Machine Status> button

<Log In/Out> button

Use this button to access the Copy function which is used to make copies. The Copy mode contains three screens which provide access to the many Copy features.

Features such as Reduce/Enlarge, Multiple-Up and Mixed Size Originals are available to support all of your copying requirements.

1. Press the <Copy> button on the control

panel.

2. Press the <I> or <J> button to switch

between screens.

3. To exit the Copy mode, press another mode button.

For more information about Copy features, refer to the Copy chapter of the Use r Guide.

16 Xerox CopyCentre/WorkCentre 118 System Administration Guide

Fax

E-mail

Modes

Use this button to access the optional Fax function which is used to send faxes and access functions such as Mailbox and Polling. The Fax mode contains seven screens used to access features such as Resolution, Delayed Start and Priority Send.

1. Press the <Fax> button on the control

panel.

2. Press the <I> or <J> button to switch

between screens.

3. To exit the Fax mode, press another mode button.

For more information about Fax features, refer to the Fax chapter of the User Guide.

Use this button to access the optional E-mail function used for sending e-mails. The Email mode contains three screens which provide access to the E-mail features.

Features such as Lighten/Darken, Scan Size and 2 Sided Originals are available to support all of your e-mail requirements.

Log In/Out

1. Press the <E-mail> button on the

control panel.

2. Press the <I> or <J> button to switch

between screens.

3. To exit the E-mail mode, press another mode button.

For more information about E-mail features, refer to the E-mail chapter of the User Guide.

Use this button to log in to the machine as the Key Operator. You can change the various default settings and register a destination in the Address book, a Fax Program, a Mailbox, or a Bulletin Board.

When the Auditron feature is enabled, enter the password you need to use th e account on the screen displayed after pressing the <Log In/Out> button.

1. Press the <Log In/Out> button on the

control panel.

2. Select the required option.

NOTE: To select System Settings, the Key Operator password is required. The default Key Operator password is “11111”.

For more information, refer to Setup Procedures in the Setups chapter of the User Guide.

Xerox CopyCentre/WorkCentre 118 System Administration Guide 17

2 Product Overview

Job Status

Use this button to view the progress of a job and if necessary, stop and delete the job. It can also display the log and detailed information about completed jobs. The latest job will be at the top of the list.

1. Press the <Job Status> button on the

2. Press the <I> or <J> button to switch

3. Press the <Job Status> button at any time to exit.

For more information, refer to the following.

Current – page 18 All Jobs – page 18

Current

Displays the jobs in progress. You can view the job attributes or delete jobs from this screen. Use the <Select> button on the control panel to select a job. If there is no job in progress, the following message displays: “No Active Jobs”.

control panel.

between screens.

All Jobs

Stop (Delete)

Stops the job in progress and deletes it from the queue.

Details

Displays the job attributes. The contents of each screen may differ depending on the type or status of the job.

Displays the jobs waiting or suspended, and all finished jobs in the system. The contents of each screen may differ depending on the type or status of the job.

1. Press the <J> button on the control

panel.

2. Select the required option.

Fax/E-mail

You can select either [Send] or [Receive] for a fax job, and [Send] for an e-mail job.

• Send – Displays the fax and e-mail out-going jobs. Select a job from the list using the <Select> buttons and select [Details] to view the job attributes on the next screen.

18 Xerox CopyCentre/WorkCentre 118 System Administration Guide

• Receive – Displays the fax in-coming jobs. Select a job from the list using the <Select> buttons and select [Details] to view the job attributes on the next screen.

Print Job

Displays the print jobs. The suspended and completed jobs are not displayed. Select a job from the list using the <Select> buttons and select [Details] to view the job attributes on the next screen.

• Details – Displays the job attributes. You can cancel or eject the job from each screen using the [Cancel] or [Eject] options.

Machine Status

Use this button to display information about the machine. This button allows you to view the billing meter, print lists/reports, check the paper supply, and review the status of faults.

1. Press the <Machine Status> button on

the control panel. Press the <Machine Status> button at any time to exit.

Modes

The following icons show the status of print job or consumables.

– Shows the print job in progress. – Shows the error in the print jobs.

– Shows the toner cartridge needs to be replaced soon.

– Shows the drum cartridge needs to be replaced soon.

For more information, refer to the following.

Error Information – page 19 Consumables – page 20 Report/List (Non-print Jobs) – page 20 Report/List (Print Jobs) – page 21 Billing Meter – page 22 Print Mode – page 23

Error Information

This screen allows you to view the date and time of the errors, the error codes and the status of each error.

The contents of each screen may differ depending on the type or status of the job.

1. Select [Error Information] on the

[Machine Status] screen using the <Select> button.

2. Press the <Enter> button.

3. Press the <I> or <J> button to switch between screens.

Xerox CopyCentre/WorkCentre 118 System Administration Guide 19

2 Product Overview

Non-print

Displays the error information for all jobs except print jobs. Select a job from the list using the <Select> buttons and select [Details] to view the job attributes on the next screen.

Print Job

Displays the error information of print jobs. Select a job from the list using the <Select> buttons and select [Details] to view the job attributes on the next screen.

Consumables

This screen allows you to check the status of cartridges.

1. Select [Consumables] on the [Machine

2. Press the <Enter> button.

Toner Cartridge

Status] screen using the <Select> button.

Displays the remains of the toner cartridge with three levels.

Drum Cartridge

Displays the remains of the drum cartridge with three levels.

Report/List (Non-print Jobs)

This screen allows you to print various reports and lists for each non-print jobs.

1. Select [Report/List] on the [Machine

Status] screen using the <Select> button.

2. Press the <Enter> button.

3. Select the required option.

4. To print the selected report or list, press the <Enter> button, and then press the

<Start> button.

Sent Report

Prints a Sent Report which provides information about the last 50 fax transmissions and e-mail sendings. The detailed information reported for each job includes: the recipient name, the transmission time, the modes, and the transmission result.

Received Report

Prints a Received Report which provides information about the last 50 faxes received. The detailed information reported for each job includes: the sender name, the recep tion time, the modes, and the result.

20 Xerox CopyCentre/WorkCentre 118 System Administration Guide

Modes

Copy Meter

Confirm the account data, such as the account name, the limit set for the account, and the total number of copies, for each account.

Address Book

Confirm the contents of Address Book. The contents are printed as a list with recipient names, fax numbers and F Code for fax, e-mail addresses for e-mail in numerical order of Speed Dial code.

Fax Program

Prints detailed information for each Fax Program. The list includes the program name, the setting for each feature, the recipient name, and the Speed Dial code.

System Settings

Confirm the status of settings on this machine. Prints out contents of serial number, Auditron details, and Copy/Fax/e-mail settings as a report of a list.

Mailbox

Confirm a list of registered mailboxes. Prints out the box names and F Code, etc in numerical order of box number.

Bulletin Board List

Prints out a report as a list of registered bulletin boards. The list shows titles of registered documents, date and time of document registration, etc., in numerical order of bulletin board.

F Code Settings

Prints a report detailing information about the F Code receive settings for the mailboxes registered. The list includes reception information such as the F Code or password, o r information about the forwarding destination.

Report/List (Print Jobs)

This screen allows you to print various reports and lists for print jobs.

1. Select [Report/List] on the [Machine

Status] screen using the <Select> button.

2. Press the <Enter> button.

3. Press the <J> button to display the Print Jobs screen.

4. Select the required option by selecting [T] or [S] using the <Select> button.

5. To print out the selected report or list, press the <Enter> button, and then press

the <Start> button.

Xerox CopyCentre/WorkCentre 118 System Administration Guide 21

2 Product Overview

Job History Report

Prints information on printing results, such as whether data from the PC has been printed correctly. The status of a maximum of 50 jobs can be printed on the report.

Description of jobs with errors are printed in the [Job Status] co lumn. For details on the error description, refer to Fault Codes in the Problem Solving Chapter of the User Guide.

Error History Report

Prints information of up to the latest 50 errors that occurred in the machine. For Error code, refer to Fault Code in the Problem Solving chapter of the User Guide.

Print Meter

Prints information on the total printed pages and total number of sheets used in the machine according to different PC or job owners. The [Print Meter Report] counts pages from the point where data has been initialized.

System Settings

Prints status of the machine such as hardware configuration and netwo rk information. Print this report to check whether optional accessories have been correctly installed.

Fonts List

Prints a list of the resident fonts that can be used on the machine.

PS Fonts List

Prints a list of PostScript fonts that can be used on the machine when the PostScript Kit is installed.

Print Language

Allows you to print a report or a list of the following print language information. Press the <Enter> button, and then select the required option by selecting [T] or [S]

using the <Select> button.

• PCL Form List – Prints a list of the registered PCL form.

• PS Logical – Prints a list of printers created in PostScript when the PostScript kit has been installed. Allows you to check the settings for up to 10 registered logical printers.

• PDF Settings – Prints a report which provides the various settings in the PDF print mode.

• PCL Settings – Prints a report which provides the various settings in the PCL print mode.

Billing Meter

Allows you to view the total number of prints made on the machine. You can also view the machine Serial Number.

22 Xerox CopyCentre/WorkCentre 118 System Administration Guide

Print Mode

Modes

1. Select [Billing Meter] on the [Machine

Status] screen using the <Select> button.

2. Press the <Enter> button.

Serial No.

Displays the Serial Number of the machine.

Total

Indicates the total number of prints made on the machine.

Print Jobs

Indicates the total number of pages used for print jobs.

Non-print Jobs

Indicates the total number of pages used for all jobs except print jobs.

Allows you to change the default printer mode and change printer language settings.

1. Select [Print Mode] on the [Machine

Status] screen using the <Select> button.

2. Press the <Enter> button.

On-line

Sets the printer mode to online.

Off-line

Sets the printer mode to offline. When offline, the machine cannot receive data or process printing.

Emulation

Sets the Emulation mode of PDF or PCL. To set the details, select [Emulation] using the <Select> button and press the <Enter>

button. Then, select the required option by selecting [T] or [S] using the <Select> button.

PDF

• Quantity – Specify the copies to be printed between 1 to 999.

• 2 Sided Print - Specify whether or not to do double-sided printing. When doublesided printing is enabled, select which edge of the paper is to be bound: [Flip on long edge] or [Flip on short edge].

• Print Mode – Select the print mode from [Normal], [High Quality], or [High Speed].

Xerox CopyCentre/WorkCentre 118 System Administration Guide 23

2 Product Overview

• Password – If a password has been set for a PDF file, specify the password here in

• Collated – Select this to set whether to collate multiple copies of the printout by sets

• Paper Size – Select the paper size from [A4] or [Auto].

PCL

• Paper Tray – Select the paper tray to be used for printing.

• Paper Size – Select the paper size to be printed.

• Bypass Size – Select the paper size for Tray 5 (bypass tray).

• Orientation – Select the print orientation: [Portrait] or [Landscape].

• 2 Sided Print – Specify whether or not to do double-sided printing. When [On] is

advance. Printing will be performed only when the password set in the PDF file to be printed matches the password specified here.

(sorted in the order of page 1, 2, 3,... 1, 2, 3...).

Select [Auto] to print on a paper size that is automatically determined according to the size and settings of the PDF file to be printed.

selected, select which edge of paper is to be bound:[Flip on long edge] or [Flip on short edge].

• Font – Specify the font used.

• Symbol Set – Specify the font symbols.

• Font Size – Specify the font size. You can specify a value between 4.00 and 50.00 in increments of 0.25.

• Font Pitch – Specify the character spacing. You can specify a value between 6.00 and 24.00 in increments of 0.01.

• Form Lines – Specify the form line (the number of lines per form). You can specify a value between 5 and 128 in increments of 1.

• Quantity – Specify the copies to be printed between 1 to 999.

• Image Enhancement – Select whether to perform image enhancement. Image enhancement is a feature that makes the boundary line between black and white smoother to decrease jags and enhance the visual appearance.

• HexDump – Specify whether to print the data sent from a PC in the ASCII code corresponding to the hexadecimal notation format in order to check the data contents.

• Draft Mode – Specify whether or not to print in draft mode.

• Line Termination – Select the line termination from [Off], [Add-LF] (appends a line feed to carriage return, [Add-CR] (appends a carriage return to line feed and form feed), or [CR-XX] (appends a carriage return to line feed and form feed, and a line feed to carriage return)

24 Xerox CopyCentre/WorkCentre 118 System Administration Guide

System Controls

12 76

28 25 2426 23 22 21 20 19 18 17 16 15 13

534

910

11 12

Button/Indicator Function

1 <Manual Dial> Allows you to send and receive documents manually.

This button works only for faxing with the document feeder; When the document is loaded into the feeder, you can press the button only for sending. When the document is not loaded into the feeder, you can press the button only for receiving.

2 <Direct Send> Allows you to use the direct send feature. Refer to

Direct Send in the Fax chapter of the User Guide. 3 <Fax Transmitting> Indicates that data is being transmitted or received. 4 <Jobs in Memory> Indicates there is data stored in the machine. 5 <Select> Allows you to select options displayed on the screen.

Each press of the <Select> button moves you up one

option. 6<I><J> Use these buttons to switch between screens. You can

also use them to move the cursor in the entry field. 7 <Dial Pause> Enters a pause in a telephone number when

transmitting a fax. 8 <Speed Dial> Allows you to specify the fax number or e-mail address

using Speed Dial codes. 9 <Language> Changes the language displayed on the screen. 10 <Log In/Out> Allows you to log in to the machine as the Key Operator ,

and change the default settings. You can also register a

destination in the Address Book, a Fax Program, or a

bulletin board. Refer to Setups chapter of the User

Guide. 11 <Power Saver> (Green light) Indicates whether the machine is in the power saver

mode. Also allows you to cancel this mode. 12 <Clear All> Restores the default settings and resume to the first

screen of Copy or Fax. 13 <Stop> Temporarily stops a job.

Xerox CopyCentre/WorkCentre 118 System Administration Guide 25

2 Product Overview

14 <Error> Indicates that an error occurred. 15 <Start> Starts or resume a job. 16 <C> Deletes a numeric value or the last letter and symbol

17 <# (hash)> Indicates the symbols. 18 <*(asterisk)> Used when you switch the machine to tone. 19 <Enter> Determines any changed settings or entered values. 20 <Exit> Returns to the previous screen without acquirin g any

21 <Collated> Provides a quick way of using the sort feature. 22 <Orig. Type> Provides a quick way of selecting the document type. 23 <Enlarge> Provides a quick way of specifying the enlarge ratio.

Button/Indicator Function

entered. Also cancels the job.

changed settings or entered values.

24 <Reduce> Provides a quick way of specifying the reduction ratio. 25 <Paper Supply> Provides a quick way of selecting the paper tray. 26 <Address Book> Allows you to select the destination registered in the

27 <Address Enter/Next> Allows you to send a fax or e-mail to the multiple

28 One Touch panels Displays the number of One Touch buttons. Flip the

29 One Touch buttons Specifies Speed Dial or the Fax Program at a single

System Settings

During manufacture the machine is pre-programmed with default settings which can be customized using the System Settings. The System Settings can be accessed via the <Log In/Out> button. The following set up categories are available.

Address Book or the program registered in the Fax

Program.

destinations at the same time.

panel to access the page 1 (001 to 018), page 2 (019 to

036), or page 3 (p01 to p18 for Fax Program).

touch.

• Change Password

• Common Settings

• Audition Administration

• Copy Settings

• Print Settings

26 Xerox CopyCentre/WorkCentre 118 System Administration Guide

• Fax Settings

• E-mail Settings NOTE: CentreWare Internet Services is software that enables you to display,

configure and change the settings of the machine by using a browser on a computer instead of the machine’s control panel. For more information, refer to the CentreWare Internet Service chapter of the User Guide.

Changing the Settings

Password input is required to change the settings. The machine is delivered with the factory default password “11111”. It allows you to access the System Settings described in this chapter.

NOTE: You are advised to change the default password to a more secure one. For further assistance, refer to Change Password in the Setups Chapter of the User Guide or contact your Xerox Welcome Center.

Follow these steps to change the default settings:

1. Press the <Log In/Out> button on the

control panel.

System Settings

<Log In/Out> button

2. Select [System Settings] using the

<Select> button.

3. Enter the Key Operator password using

the numeric keypad on the control panel.

4. Select [Confirm] using <Select> button,

or press the <Enter> button.

5. Select [Common Settings] on the

[System Settings] screen using the <Select> button.

6. Press the <Enter> button.

7. Select the required option and

customize to meet your needs.

8. Press the <Enter> button.

NOTE: The appearance of the screen on your machine may differ slightly depending on the model and configuration. However, feature descriptions and functionality described here remain the same.

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2 Product Overview

Ethernet Port

The Ethernet port is the default interface used on the machine. If you need to change the speed setting of the Ethernet port, perform the following

steps:

1. Select [Print Settings] on the [System

2. Press the <Enter> button on the

3. Select [Ethernet Settings] by selecting

4. Press the <Enter> button.

Settings] screen, and press the <Enter> button.

[Network/Port] screen.

[T] or [S] using the <Select> button.

5. Select port speed by selecting [T] or

[S] using the <Select> button.

6. Press the <Enter> button.

Auto

Detects transmission speed automatically at power on and adjusts itself accordingly.

100BASE-TX

Sets the transmission speed to 100 Mbps.

10BASE-T

Sets the network speed to 10 Mbps.

Resident Fonts

PCL Resident Fonts

One of the fonts in the following table can be selected as the default font for the machine. Other bitmap and scalable fonts can be downloaded with print jobs sent to the machine using printer drivers. The default is used when a font is not defined in the PCL job stream. The PCL versions used are PCL5e and PCL6.

You can view the PCL fonts by printing the Fonts List. For more information on how to print the list, refer to Product Overview chapter of the User Guide.

28 Xerox CopyCentre/WorkCentre 118 System Administration Guide

Resident Fonts

Value Description Value Description

0 CG Times 41 Times New Bold 1 CG Times Italic 42 Times New Bold Italic 2 CG Times Bold 43 Symbol 3 CG Times Bold Italic 44 Wingdings 4 Univers Medium 45 Line Printer 5 Univers Medium Italic 46 Times Roman 6 Univers Bold 47 Times Italic 7 Univers Bold Italic 48 Times Bold 8 Univers Medium Condensed 49 Times Bold Italic 9 Univers Medium Condensed Italic 50 Helvetica 10 Univers Bold Condensed 51 Helvetica Oblique 11 Univers Bold Condensed Italic 52 Helvetica Bold 12 Antique Olive 53 Helvetica Bold Oblique 13 Antique Olive Italic 54 CourierPS 14 Antique Olive Bold 55 CourierPS Oblique 15 CG Omega 56 CourierPS Bold 16 CG Omega Italic 57 CourierPS Bold Oblique 17 CG Omega Bold 58 SymbolPS 18 CG Omega Bold Italic 59 Palatino Roman 19 Garamond Antiqua 60 Palatino Italic 20 Garamond Kursiv 61 Palatino Bold 21 Garamond Halbfett 62 Palatino Bold Italic 22 Garamond Kursiv Halbfett 63 ITC Bookman Light 23 Courier (default) 64 ITC Bookman Light Italic 24 Courier Italic 65 ITC Bookman Demi 25 Courier Bold 66 ITC Bookman Demi Italic 26 Courier Bold Italic 67 Helvetica Nscroll 27 Letter Gothic 68 Helvetica Nscroll Oblique 28 Letter Gothic Italic 69 Helvetica Nscroll Bold 29 Letter Gothic Bold 70 Helvetica Nscroll Bold Oblique 30 Albertus Medium 71 New Century Schoolbook Roman

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2 Product Overview

Value Description Value Description

31 Albertus Extra Bold 72 New Century Schoolbook Italic 32 Clarendon Condensed 73 New Century Schoolbook Bold 33 Coronet 74 New Century Schoolbook Bold

34 Marigold 75 ITC Avant Garde Book 35 Arial 76 ITC Avant Garde Book Oblique 36 Arial Italic 77 ITC Avant Garde Demi 37 Arial Bold 78 ITC Avant Garde Demi Oblique 38 Arial Bold Italic 79 ITC Zapf Chancery Medium Italic 39 Times New 80 ITC Zapf Dingbats 40 Times New Italic

Italic

Symbol Set

One of the following symbol sets can be selected as the default symbol set. The default symbol set is used when a symbol set is not defined in the PCL job stream.

Code Value Short Display Long Display

8U 277 ROMAN-8 Roman 8 (default) 0N 14 ISO L1 ISO 8859-1 Latin 1 2N 78 ISO L2 ISO 8859-2 Latin 2 5N 174 ISO L5 ISO 8859-9 Latin 5 6N 206 ISO L6 ISO 8859-10 Latin 6 10U 341 PC-8 PC-8 11U 373 PC-8 DN PC-8 DN 26U 853 PC-775 PC-775 12U 405 PC-850 PC-850 17U 565 PC-852 PC-852 9J 298 PC-1004 PC-1004 (OS/2) 9T 308 PC-8 TK PC Turkish 19U 629 WIN L1 Windows 3.1 Latin 1 9E 293 WIN L2 Windows 3.1 Latin 2 5T 180 WIN L5 Windows 3.1 Latin 5

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