Xerox B405V_DN User Manual

Xerox® VersaLink® B405

Multifunction Printer

User Guide

© 2017 Xerox Corporation. All rights reserved. Unpublished rights reserved under the copyright laws of the United States. Contents of this publication may not be reproduced in any form without permission of Xerox Corporation.

Copyright protection claimed includes all forms of matters of copyrightable materials and information now allowed by statutory or judicial law or hereinafter granted, including without limitation, material generated from the software programs which are displayed on the screen such as styles, templates, icons, screen displays, looks, and so on.

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Document version 1.0: February 2017

Contents
1	Safety	11
	Notices and Safety.......................................................................................................................................................	12
	Electrical Safety.............................................................................................................................................................	13
	General Guidelines................................................................................................................................................	13
	Power Cord ..............................................................................................................................................................	14
	Emergency Turn Off.............................................................................................................................................	14
	Telephone Line Cord............................................................................................................................................	14
	Operational Safety.......................................................................................................................................................	15
	Operational Guidelines .......................................................................................................................................	15
	Ozone Release........................................................................................................................................................	15
	Printer Location .....................................................................................................................................................	15
	Printer Supplies ......................................................................................................................................................	16
	Maintenance Safety ....................................................................................................................................................	17
	Printer Symbols..............................................................................................................................................................	18
	Environmental, Health, and Safety Contact Information.............................................................................	20
2	Getting Started	21
	Parts of the Printer .......................................................................................................................................................	22
	Front View................................................................................................................................................................	22
	Duplex Automatic Document Feeder............................................................................................................	23
	Control Panel ..........................................................................................................................................................	24
	Internal Parts..........................................................................................................................................................	26
	Rear View .................................................................................................................................................................	27
	Power Options................................................................................................................................................................	28
	Powering On the Printer or Exiting Low-Power or Sleep Mode ............................................................	28
	Restarting, Placing in Sleep Mode, or Powering Off the Printer ..........................................................	29
	Accessing the Printer ...................................................................................................................................................	30
	Logging In................................................................................................................................................................	30
	Introduction to Apps ...................................................................................................................................................	31
	Information Pages .......................................................................................................................................................	32
	Printing Information Pages...............................................................................................................................	32
	Configuration Report...................................................................................................................................................	33
	Printing the Configuration Report..................................................................................................................	33
	The Embedded Web Server.......................................................................................................................................	34
	Accessing the Embedded Web Server...........................................................................................................	34
	Finding the IP Address of Your Printer..........................................................................................................	34

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User Guide

Contents
	Installation and Setup ................................................................................................................................................	35
	Installation and Setup Overview.....................................................................................................................	35
	Selecting a Location for the Printer ...............................................................................................................	35
	Connecting the Printer........................................................................................................................................	36
	More Information.........................................................................................................................................................	52
3	Customize and Personalize	53
	Customize and Personalize Overview....................................................................................................................	54
	Customizing or Personalizing the Home Screen................................................................................................	55
	Customizing or Personalizing the Apps ................................................................................................................	56
	Customizing or Personalizing the Feature List...........................................................................................	56
	Customizing or Personalizing the Entry Screen .........................................................................................	56
	Saving Presets ........................................................................................................................................................	57
	Removing App Customization..........................................................................................................................	57
	Customizing App Default Settings .................................................................................................................	58
4	Xerox® Apps	59
	Xerox® App Gallery.......................................................................................................................................................	60
	Xerox® Apps Gallery Overview .........................................................................................................................	60
	Creating a Xerox® App Gallery Account.......................................................................................................	60
	Logging in to your Xerox® App Gallery Account .......................................................................................	61
	Installing or Updating an App from the Xerox® App Gallery...............................................................	62
	Device................................................................................................................................................................................	63
	Device Overview ....................................................................................................................................................	63
	About.........................................................................................................................................................................	64
	Supply Status..........................................................................................................................................................	65
	Billing and Usage Counters...............................................................................................................................	66
	Reset to Factory Defaults ..................................................................................................................................	66
	Remote Services ....................................................................................................................................................	67
	Address Book ..................................................................................................................................................................	68
	Address Book Overview.......................................................................................................................................	68
	Editing the Address Book ...................................................................................................................................	68
	Managing Favorites.............................................................................................................................................	71
	Jobs ....................................................................................................................................................................................	73
	Jobs Overview.........................................................................................................................................................	73
	Managing Jobs.......................................................................................................................................................	73
	Managing Special Job Types............................................................................................................................	74
	Managing Jobs using the Embedded Web Server....................................................................................	79
	Copy...................................................................................................................................................................................	80
	Copy Overview........................................................................................................................................................	80
	Making a Copy .......................................................................................................................................................	81
	Copy Workflows.....................................................................................................................................................	83
	ID Card Copy ..................................................................................................................................................................	90
	ID Card Copy Overview.......................................................................................................................................	90
	Copying an ID Card..............................................................................................................................................	90

4Xerox® VersaLink® B405 Multifunction Printer User Guide

	Contents
	Email..................................................................................................................................................................................	91
	Email Overview.......................................................................................................................................................	91
	Sending a Scanned Image in an Email.........................................................................................................	91
	Scan To .............................................................................................................................................................................	93
	Scan To Overview..................................................................................................................................................	93
	Scanning to an Email Address..........................................................................................................................	94
	Scanning to a USB Flash Drive.........................................................................................................................	94
	Scanning to a User Home Folder ....................................................................................................................	95
	Scan to Desktop.....................................................................................................................................................	96
	Scanning to a Shared Folder on a Network Computer ...........................................................................	97
	Scanning Images into an Application on a Connected Computer.....................................................	99
	Fax....................................................................................................................................................................................	101
	Fax Overview.........................................................................................................................................................	101
	Sending a Fax.......................................................................................................................................................	102
	Fax Workflows......................................................................................................................................................	104
	USB...................................................................................................................................................................................	110
	USB Overview .......................................................................................................................................................	110
	Scanning to a USB Flash Drive.......................................................................................................................	110
	Printing From a USB Flash Drive ...................................................................................................................	111
5	Printing	113
	Printing Overview........................................................................................................................................................	114
	Selecting Printing Options.......................................................................................................................................	115
	Print Driver Help ..................................................................................................................................................	115
	Windows Printing Options ...............................................................................................................................	116
	Macintosh Printing Options ............................................................................................................................	118
	UNIX and Linux Printing...................................................................................................................................	118
	Mobile Printing Options....................................................................................................................................	121
	Printing From a USB Flash Drive ...........................................................................................................................	123
	Printing Features.........................................................................................................................................................	124
	Managing Jobs.....................................................................................................................................................	124
	Printing Special Job Types...............................................................................................................................	125
	Selecting Paper Options for Printing............................................................................................................	128
	Scaling.....................................................................................................................................................................	129
	Printing on Both Sides of the Paper.............................................................................................................	129
	Printing Mirror Images......................................................................................................................................	130
	Printing Multiple Pages to a Single Sheet..................................................................................................	130
	Print Quality ..........................................................................................................................................................	130
	Image Options .....................................................................................................................................................	131
	Lightness ................................................................................................................................................................	131
	Contrast..................................................................................................................................................................	131
	Image Shift ...........................................................................................................................................................	131
	Printing Booklets .................................................................................................................................................	131
	Using Special Pages ...........................................................................................................................................	132
	Printing Watermarks for Windows ...............................................................................................................	134
	Orientation ............................................................................................................................................................	135
	Printing Banner Pages.......................................................................................................................................	135
	Xerox® VersaLink® B405 Multifunction Printer	5
	User Guide

Contents
	Selecting Job Completion Notification for Windows ............................................................................	136
	Using Custom Paper Sizes .......................................................................................................................................	137
	Printing on Custom Paper Sizes.....................................................................................................................	137
	Defining Custom Paper Sizes..........................................................................................................................	137
6	Paper and Media	139
	Supported Paper..........................................................................................................................................................	140
	Ordering Paper.....................................................................................................................................................	140
	General Paper Loading Guidelines ...............................................................................................................	140
	Paper That Can Damage Your Printer.........................................................................................................	141
	Paper Storage Guidelines.................................................................................................................................	141
	Supported Standard Paper Sizes...................................................................................................................	142
	Supported Paper Types and Weights..........................................................................................................	142
	Supported Standard Paper Sizes for Automatic 2-Sided Printing ....................................................	143
	Supported Paper Types and Weights for Automatic 2-Sided Printing ...........................................	143
	Supported Custom Paper Sizes......................................................................................................................	144
	Cardstock................................................................................................................................................................	144
	Loading Paper ..............................................................................................................................................................	145
	Changing Paper Settings..................................................................................................................................	145
	Loading Paper in Trays 1-4..............................................................................................................................	145
	Loading Paper in the Bypass Tray ................................................................................................................	148
	Loading Small Paper Sizes in the Bypass Tray.........................................................................................	150
	Configuring Trays 1-4 for the Paper Length.............................................................................................	153
	Printing on Special Paper.........................................................................................................................................	155
	Envelopes ...............................................................................................................................................................	155
	Labels.......................................................................................................................................................................	161
7	Maintenance	165
	General Precautions...................................................................................................................................................	166
	Cleaning the Printer ...................................................................................................................................................	167
	Cleaning the Exterior of the Printer .............................................................................................................	167
	Cleaning the Interior .........................................................................................................................................	169
	Adjustments and Maintenance Procedures......................................................................................................	170
	Adjusting Paper Registration..........................................................................................................................	170
	Supplies...........................................................................................................................................................................	173
	Consumables ........................................................................................................................................................	173
	Routine Maintenance Items...........................................................................................................................	173
	Ordering Supplies................................................................................................................................................	174
	Toner Cartridges..................................................................................................................................................	176
	Recycling Supplies...............................................................................................................................................	177
	Managing the Printer ................................................................................................................................................	178
	Viewing the Meter Reading ............................................................................................................................	178
	Printing the Billing Summary Report ...........................................................................................................	178
	Moving the Printer......................................................................................................................................................	179

6Xerox® VersaLink® B405 Multifunction Printer User Guide

Contents

8	Troubleshooting	181
	General Troubleshooting .........................................................................................................................................	182
	Printer Does Not Power On..............................................................................................................................	182
	Printer Resets or Powers Off Frequently.....................................................................................................	183
	Printer Does Not Print........................................................................................................................................	183
	Printing Takes Too Long...................................................................................................................................	184
	Document Prints From Wrong Tray .............................................................................................................	185
	Automatic 2-Sided Printing Problems .........................................................................................................	185
	Printer is Making Unusual Noises..................................................................................................................	185
	Paper Tray Will Not Close ................................................................................................................................	185
	Condensation has Formed Inside the Printer...........................................................................................	186
	Paper Jams ....................................................................................................................................................................	187
	Locating Paper Jams..........................................................................................................................................	187
	Minimizing Paper Jams.....................................................................................................................................	188
	Clearing Paper Jams ..........................................................................................................................................	190
	Troubleshooting Paper Jams ..........................................................................................................................	201
	Print-Quality Problems ..............................................................................................................................................	204
	Controlling Print-Quality...................................................................................................................................	204
	Paper and Media.................................................................................................................................................	204
	Solving Print-Quality Problems.......................................................................................................................	205
	Copy and Scan Problems..........................................................................................................................................	210
	Fax Problems ................................................................................................................................................................	211
	Problems Sending Faxes...................................................................................................................................	211
	Problems Receiving Faxes................................................................................................................................	212
	Getting Help..................................................................................................................................................................	213
	Viewing Warning Messages on the Control Panel..................................................................................	213
	Viewing Current Errors on the Control Panel............................................................................................	213
	Using the Integrated Troubleshooting Tools...........................................................................................	213
	Online Support Assistant..................................................................................................................................	214
	Information Pages..............................................................................................................................................	214
	More Information...............................................................................................................................................	214

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User Guide

Contents

A	Specifications	215
	Printer Configurations and Options.....................................................................................................................	216
	Available Configurations..................................................................................................................................	216
	Standard Features ..............................................................................................................................................	216
	Options and Upgrades......................................................................................................................................	217
	Physical Specifications..............................................................................................................................................	218
	Weights and Dimensions .................................................................................................................................	218
	Standard Configuration....................................................................................................................................	218
	Configuration with Three Optional 550-Sheet Feeders .......................................................................	219
	Total Space Requirements...............................................................................................................................	219
	Clearance Requirements ..................................................................................................................................	220
	Clearance Requirements with Three Optional 550-Sheet Feeders ..................................................	220
	Environmental Specifications.................................................................................................................................	221
	Temperature.........................................................................................................................................................	221
	Relative Humidity ...............................................................................................................................................	221
	Elevation.................................................................................................................................................................	221
	Electrical Specifications............................................................................................................................................	222
	Power Supply Voltage and Frequency ........................................................................................................	222
	Power Consumption...........................................................................................................................................	222
	ENERGY STAR Qualified Product...................................................................................................................	222
	Germany - Blue Angel........................................................................................................................................	223
	Recycling Supplies...............................................................................................................................................	223
	Performance Specifications ....................................................................................................................................	224
	Print Speed ............................................................................................................................................................	224

8Xerox® VersaLink® B405 Multifunction Printer User Guide

Contents

B	Regulatory Information	225
	Basic Regulations........................................................................................................................................................	226
	United States FCC Regulations......................................................................................................................	226
	Canada....................................................................................................................................................................	226
	Certifications in Europe ....................................................................................................................................	226
	European Union Lot 4 Imaging Equipment Agreement Environmental Information..............	227
	Germany.................................................................................................................................................................	229
	Turkey RoHS Regulation...................................................................................................................................	230
	Eurasian Economic Community Certification ..........................................................................................	230
	Regulatory Information for 2.4-GHz and 5-GHz Wireless Network Adapter................................	230
	Ozone Release......................................................................................................................................................	231
	Copy Regulations........................................................................................................................................................	232
	United States........................................................................................................................................................	232
	Canada....................................................................................................................................................................	233
	Other Countries....................................................................................................................................................	234

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User Guide

Contents
	Fax Regulations ...........................................................................................................................................................	235
	United States........................................................................................................................................................	235
	Canada....................................................................................................................................................................	236
	European Union...................................................................................................................................................	237
	New Zealand.........................................................................................................................................................	238
	South Africa ..........................................................................................................................................................	238
	Safety Certification....................................................................................................................................................	239
	Material Safety Data Sheets ..................................................................................................................................	240
C	Recycling and Disposal	241
	All Countries..................................................................................................................................................................	242
	North America..............................................................................................................................................................	243
	European Union...........................................................................................................................................................	244
	Domestic/Household Environment ..............................................................................................................	244
	Professional/Business Environment .............................................................................................................	244
	Collection and Disposal of Equipment and Batteries............................................................................	245
	Battery Symbol Note .........................................................................................................................................	245
	Battery Removal..................................................................................................................................................	245
	Other Countries............................................................................................................................................................	246
D	Apps Features	247

10Xerox® VersaLink® B405 Multifunction Printer User Guide

Safety

1

This chapter includes:
•	Notices and Safety ..........................................................................................................................................................	12
•	Electrical Safety ................................................................................................................................................................	13
•	Operational Safety ..........................................................................................................................................................	15
•	Maintenance Safety .......................................................................................................................................................	17
•	Printer Symbols.................................................................................................................................................................	18
• Environmental, Health, and Safety Contact Information ................................................................................		20
Your printer and the recommended supplies have been designed and tested to meet strict safety
requirements. Attention to the following information ensures the continued safe operation of your
Xerox printer.

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User Guide

Safety

Notices and Safety

Read the following instructions carefully before operating your printer. Refer to these instructions to ensure the continued safe operation of your printer.

Your Xerox® printer and supplies are designed and tested to meet strict safety requirements. These include safety agency evaluation and certification, and compliance with electromagnetic regulations and established environmental standards.

The safety and environment testing and performance of this product have been verified using Xerox® materials only.

Note: Unauthorized alterations, which can include the addition of new functions or connection of external devices, can affect the product certification. For more information, contact your Xerox representative.

12Xerox® VersaLink® B405 Multifunction Printer User Guide

		Safety
Electrical Safety
This section includes:
•	General Guidelines...........................................................................................................................................................	13
•	Power Cord .........................................................................................................................................................................	13
•	Emergency Turn Off........................................................................................................................................................	14
•	Telephone Line Cord.......................................................................................................................................................	14

General Guidelines

WARNINGS:

•Do not push objects into slots or openings on the printer. Touching a voltage point or shorting out a part could result in fire or electric shock.

•Do not remove the covers or guards that are fastened with screws unless you are installing optional equipment and are instructed to do so. Power off the printer when performing these installations. Disconnect the power cord when removing covers and guards for installing optional equipment. Except for user-installable options, there are no parts that you can maintain or service behind these covers.

The following are hazards to your safety:

•The power cord is damaged or frayed.

•Liquid is spilled into the printer.

•The printer is exposed to water.

•The printer emits smoke, or the surface is unusually hot.

•The printer emits unusual noise or odors.

•The printer causes a circuit breaker, fuse, or other safety device to activate.

If any of these conditions occur, do the following:

1.Power off the printer immediately.

2.Disconnect the power cord from the electrical outlet.

3.Call an authorized service representative.

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Safety

Power Cord

Use the power cord supplied with your printer.

•Plug the power cord directly into a properly grounded electrical outlet. Ensure that each end of the cord is connected securely. If you do not know if an outlet is grounded, ask an electrician to check the outlet.

WARNING: To avoid risk of fire or electrical shock, do not use extension cords, power strips, or power plugs for more than 90 days. When a permanent outlet receptacle cannot be installed, use only one factory-assembled extension cord of the appropriate gauge for each printer or multifunction printer. Always adhere to national and local building, fire, and electrical codes regarding length of cord, conductor size, grounding, and protection.

•Do not use a ground adapter plug to connect the printer to an electrical outlet that does not have a ground connection terminal.

•Verify that the printer is plugged into an outlet that is providing the correct voltage and power. Review the electrical specification of the printer with an electrician if necessary.

•Do not place the printer in an area where people can step on the power cord.

•Do not place objects on the power cord.

•If the power cord becomes frayed or worn, replace it.

•To avoid electrical shock and damage to the cord, grasp the plug when unplugging the power cord.

The power cord is attached to the printer as a plug-in device on the back of the printer. If it is necessary to disconnect all electrical power from the printer, disconnect the power cord from the electrical outlet.

Emergency Turn Off

If any of the following conditions occur, power off the printer immediately and disconnect the power cord from the electrical outlet. Contact an authorized Xerox service representative to correct the problem if:

•The equipment emits unusual odors or makes unusual noises.

•The power cable is damaged or frayed.

•A wall panel circuit breaker, fuse, or other safety device has been tripped.

•Liquid is spilled into the printer.

•The printer is exposed to water.

•Any part of the printer is damaged.

Telephone Line Cord

WARNING: To reduce the risk of fire, use only No. 26 American Wire Gauge (AWG) or larger telecommunication line cord.

14Xerox® VersaLink® B405 Multifunction Printer User Guide

Safety

Operational Safety

Your printer and supplies were designed and tested to meet strict safety requirements. These include safety agency examination, approval, and compliance with established environmental standards.

Your attention to the following safety guidelines helps to ensure the continued, safe operation of your printer.

Operational Guidelines

•Do not remove any trays while the printer is printing.

•Do not open the doors when the printer is printing.

•Do not move the printer while is printing.

•Keep hands, hair, neckties, and so on away from the exit and feed rollers.

•Covers, which require tools for removal, protect the hazard areas within the printer. Do not remove the protective covers.

•Do not override any electrical or mechanical interlock devices.

•Do not attempt to remove paper that is jammed deeply inside the product. Switch off the product promptly and contact your local Xerox representative.

WARNING: The metallic surfaces in the fuser area are hot. Always use caution when removing paper jams from this area and avoid touching any metallic surfaces.

Ozone Release

This printer produces ozone during normal operation. The amount of ozone produced is dependent on copy volume. Ozone is heavier than air and is not produced in amounts large enough to harm anyone. Install the printer in a well-ventilated room.

For more information in the United States and Canada, go to www.xerox.com/environment. In other markets, please contact your local Xerox representative or go to www.xerox.com/environment_europe.

Printer Location

•Place the printer on a level, solid, non-vibrating surface with adequate strength to hold its weight. To find the weight for your printer configuration, refer to Physical Specifications on page 218.

•Do not block or cover the slots or openings on the printer. These openings are provided for ventilation and to prevent overheating of the printer.

•Place the printer in an area where there is adequate space for operation and servicing.

•Place the printer in a dust-free area.

•Do not store or operate the printer in an extremely hot, cold, or humid environment.

•Do not place the printer near a heat source.

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User Guide

Safety

•Do not place the printer in direct sunlight to avoid exposure to light-sensitive components.

•Do not place the printer where it is directly exposed to the cold air flow from an air conditioning system.

•Do not place the printer in locations susceptible to vibrations.

•For optimum performance, use the printer at the elevations specified in Elevation on page 221.

Printer Supplies

•Use the supplies designed for your printer. The use of unsuitable materials can cause poor performance and a possible safety hazard.

•Follow all warnings and instructions marked on, or supplied with, the product, options, and supplies.

•Store all consumables in accordance with the instructions given on the package or container.

•Keep all consumables away from the reach of children.

•Never throw toner, toner cartridges, drum cartridges, or waste cartridges into an open flame.

•When handling cartridges, for example toner and such, avoid skin or eye contact. Eye contact can cause irritation and inflammation. Do not attempt to disassemble the cartridge, which can increase the risk of skin or eye contact.

CAUTION: Use of non-Xerox supplies is not recommended. The Xerox Warranty, Service Agreement, and Total Satisfaction Guarantee do not cover damage, malfunction, or degradation of performance caused by use of non-Xerox supplies, or the use of Xerox supplies not specified for this printer. The Total Satisfaction Guarantee is available in the United States and Canada. Coverage could vary outside these areas. Please contact your Xerox representative for details.

16Xerox® VersaLink® B405 Multifunction Printer User Guide

Safety

Maintenance Safety

Do not attempt any maintenance procedure that is not specifically described in the documentation supplied with your printer.

•Clean the device with a dry lint-free cloth only.

•Do not burn any consumables or routine maintenance items. For information on Xerox® supplies recycling programs, go to www.xerox.com/gwa .

WARNING: Do not use aerosol cleaners. Aerosol cleaners can be explosive or flammable when used on electromechanical equipment.

When installing the device in a hallway or similar restricted area, additional space requirements can apply. Ensure that you comply with all workspace safety regulations, building codes, and fire codes for your area.

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User Guide

Safety

Printer Symbols

Symbol	Description
	Warning:
	Indicates a serious hazard that can result in death or serious injury if not avoided.
	Hot Warning:
	Hot surface on or in the printer. Use caution to avoid personal injury.
	Warning: Moving parts. To avoid personal injury, use caution.
	Caution:
	Indicates a mandatory action to take in order to avoid damage to the property.
	Caution:
	To avoid damage to the property, be careful not to spill toner when handling the waste
	cartridge.
	Do not touch the part or area of the printer.
	Do not expose the drum cartridges to direct sunlight.
	Do not burn the toner cartridges.
	Do not burn the waste cartridge.
	Do not burn the drum cartridges.

18Xerox® VersaLink® B405 Multifunction Printer User Guide

Safety

Do not use paper attached with staples or any form of binding clip.

Do not use folded, creased, curled, or wrinkled paper.

Do not use inkjet paper.

Do not use transparencies or overhead projector sheets.

Do not reload paper previously printed on or used.

Do not copy money, revenue stamps, or postage stamps.

For details about all the printer symbols that appear on your printer, refer to the Printer Symbols guide at www.xerox.com/office/VLB405docs .

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Safety

Environmental, Health, and Safety Contact

Information

For more information on Environment, Health, and Safety in relation to this Xerox product and supplies, contact the following customer help lines:

United States and Canada:	1-800-ASK-XEROX (1-800-275-9376)
Europe:	[phone]

For product safety information in the United States and Canada, go to www.xerox.com/environment.

For product safety information in Europe, go to www.xerox.com/environment_europe.

20Xerox® VersaLink® B405 Multifunction Printer User Guide

Getting Started

2

This chapter includes:
• Parts of the Printer...........................................................................................................................................................		22
•	Power Options ...................................................................................................................................................................	28
•	Accessing the Printer.......................................................................................................................................................	30
•	Introduction to Apps.......................................................................................................................................................	31
•	Information Pages...........................................................................................................................................................	32
•	Configuration Report......................................................................................................................................................	33
• The Embedded Web Server..........................................................................................................................................		34
•	Installation and Setup ...................................................................................................................................................	35
•	More Information............................................................................................................................................................	52

Xerox® VersaLink® B405 Multifunction Printer	21
User Guide

Getting Started
Parts of the Printer
This section includes:
•	Front View...........................................................................................................................................................................	22
• Duplex Automatic Document Feeder.......................................................................................................................		23
•	Control Panel .....................................................................................................................................................................	24
•	Internal Parts.....................................................................................................................................................................	26
•	Rear View ............................................................................................................................................................................	26

Front View

1.Tray 1

2.Bypass Tray

3.Front Door

4.USB Memory Port

5.Control Panel

	6
	7
5
4	8
3	9
2
1

10

6.Card Reader Bay

7.Duplex Automatic Document Feeder

8.Output Tray

9.Output Tray Paper Stop

10.Optional 550 Sheet Feeder, maximum of 3 (Trays 2–4)

22Xerox® VersaLink® B405 Multifunction Printer User Guide

Getting Started

Duplex Automatic Document Feeder

1		2		3		4

5

1.	Document Feeder Cover	4.	Document Output Tray
2.	Paper Guides	5.	Document Output Tray Extension
3.	Duplex Automatic Document Feeder

Document Feeder Guidelines

The Duplex Automatic Document Feeder accommodates the following original-sized documents:

•Width: 140–216 mm (5.5–8.5 in.)

•Length: 140–356 mm (5.5–14 in.)

•Weight: 60–125 g/m²

Follow these guidelines when loading original documents into the duplex automatic document feeder:

•Load original documents face up so that the top of the document enters the feeder first.

•Place only loose sheets of undamaged paper in the duplex automatic document feeder.

•Adjust the paper guides so that they fit against the original documents.

•Insert paper in the duplex automatic document feeder only when ink on the paper is dry.

•Do not load original documents above the MAX fill line.

Document Glass Guidelines

The document glass accommodates original size documents up to 216 x 356 mm (8.5 x 14 in.). Use the document glass rather than the duplex automatic document feeder to copy or scan the following types of original documents:

•Paper with paper clips or staples attached

•Paper with wrinkles, curls, folds, tears, or notches

•Coated or carbonless paper or items other than paper, such as cloth or metal

•Envelopes

•Books

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User Guide

Getting Started

Control Panel

The control panel consists of a touch screen and buttons you press to control the functions available on the printer. The control panel:

•Displays the current operating status of the printer.

•Provides access to print, copy, and scan features.

•Provides access to reference materials.

•Provides access to Tools and Setup menus.

•Prompts you to load paper, replace supplies, and clear jams.

•Displays errors and warnings.

•Provides the Power/Wake button used for powering on or off the printer. This button also supports the power-saver modes, and blinks to indicate the power status of the printer.

Item

Name

Description

NFC Area

Near Field Communication (NFC), is a technology that enables devices

1

to communicate when they are within 10 cm (4 in.) of each other. Use

the NFC area to obtain a network interface or to establish a TCP/IP

connection between your device and the printer.

2

Touch Screen

The screen displays information and provides access to printer functions.

Display

3

Home Button

This button provides access to the Home menu for access to printer

features, such as copy, scan, and fax.

24Xerox® VersaLink® B405 Multifunction Printer User Guide

Getting Started

Item	Name	Description
	Power/Wake	This button serves several power-related functions.
		When the printer is powered off, this button powers on the printer.
		• When the printer is powered on, pressing this button displays a menu
		on the control panel. From this menu, you can choose to enter Sleep
		mode, restart, or power off the printer.
		• When the printer is powered on, but in a low-power mode or Sleep
4		mode, pressing this button wakes the printer.
		• When the printer is powered on, holding this button for 10-seconds
		turns off the printer.
		This button also blinks to indicate the power status of the printer.
		• When the light blinks slowly, the printer is in low-power mode or
		Sleep mode.
		• When the light blinks rapidly, the printer is powering down, or exiting
		a low-power mode.
	Status LED	This light blinks blue or amber to indicate printer status.
		Blue
		• Blinks blue once to acknowledge a successful Authentication request.
		• Blinks blue once slowly for a copy or print job initiated at the control
		panel.
		• Blinks blue twice slowly for fax or print job received from the network.
5		• Blinks blue rapidly while the printer is powering up, or to signal
		detection of a Wi-Fi Direct connection request.
		Amber
		• Blinks amber to indicate an error condition or warning that requires
		your attention. For example, an out of toner condition, a paper jam,
		or out of paper for the current job.
		• It also blinks amber to indicate a system error, which typically is
		associated with an error code.
	Notification Banner	Notifications and messages are displayed in a pop-up banner below the
6		apps area. To view the full notification, touch the down arrow. After you
		have reviewed the information, touch X to close.
7	Pause Button	When a job is being scanned or processed, a Pause icon appears in the
		notification banner area. To pause the current job, touch the Pause icon.
		The job pauses with the option to resume or delete the job.

Xerox® VersaLink® B405 Multifunction Printer	25
User Guide

Getting Started

Internal Parts

1.	Output Tray Paper Stop	5.	Duplex Automatic Document Feeder
2.	Front Door	6.	Document Cover
3.	Drum Cartridge	7.	Document Glass
4.	Toner Cartridge

26Xerox® VersaLink® B405 Multifunction Printer User Guide

Getting Started

Rear View

1.	Phone Line Connector/Fax Line Connector	7.	Duplex Unit
2.	Ethernet Port	8.	Transfer Roll
3.	Wireless Network Adapter Port Cover	9.	Fuser
4.	USB Port	10. Control Board
5.	Foreign Device Interface Connector	11. Left Side Cover
6.	Back Cover	12. Power Connector

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User Guide

Getting Started

Power Options

The printer has a single multifunction button on the control panel. The Power/Wake button restarts, powers up, or powers down the printer. This button also enters and exits low-power mode, and flashes when the printer is in power-saver mode.

Powering On the Printer or Exiting Low-Power or Sleep Mode

To power on the printer, or to exit Low-Power mode or Sleep mode, press the Power/Wake button.

Notes:

•The Power/Wake button is the only power button on the printer.

•The printer exits Low-Power mode or Sleep mode automatically when it receives data from a connected device.

•When in Low-Power mode, or Sleep mode, the touch screen is powered off and unresponsive. To wake the printer manually, press the Power/Wake button.

CAUTION: Do not plug or unplug the power cord while the printer is powered on.

28Xerox® VersaLink® B405 Multifunction Printer User Guide

Getting Started

Restarting, Placing in Sleep Mode, or Powering Off the Printer

To restart the printer, place the printer in Sleep Mode, or power off the printer:

1.At the printer control panel, press the Power/Wake button.

1

2

2.Select an option.

−To restart the printer, touch Restart.

−To place the printer in Sleep Mode, touch Sleep.

In Sleep Mode, the touch screen goes dark and the Power/Wake button flashes.

−To power off the printer, touch Power Off.

−If the printer does not respond to a single press of the Power/Wake button, press and hold the button for 5 seconds. A wait message appears as the printer powers down.

After 10 seconds, the touch screen goes dark and the Power/Wake button flashes until the printer completes the power-down process.

CAUTION: Do not unplug the power cord while the printer powers down.

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User Guide

Getting Started

Accessing the Printer

Logging In

Logging in is the process by which you identify yourself to the printer for authentication. If authentication is set, to access printer features, you log in with your user credentials.

Logging In at the Control Panel

1.At the printer control panel, press the Home button.

2.Touch Log In.

3.Type the User Name using the keypad, then touch Enter.

4.If prompted, enter the password, then press Enter.

5.Touch OK.

Note: To access each service that is password-protected, repeat steps 3 and 4.

30Xerox® VersaLink® B405 Multifunction Printer User Guide