Xerox B405V_DN User Manual

Xerox® VersaLink® B405 Multifunction Printer

User Guide

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Document version 1.0: February 2017

Contents

1 Safety 11

Notices and Safety ....................................................................................................................................................... 12

Electrical Safety ............................................................................................................................................................. 13

General Guidelines ................................................................................................................................................ 13

Power Cord .............................................................................................................................................................. 14

Emergency Turn Off ............................................................................................................................................. 14

Telephone Line Cord ............................................................................................................................................ 14

Operational Safety ....................................................................................................................................................... 15

Operational Guidelines ....................................................................................................................................... 15

Ozone Release ........................................................................................................................................................ 15

Printer Location ..................................................................................................................................................... 15

Printer Supplies ...................................................................................................................................................... 16

Maintenance Safety .................................................................................................................................................... 17

Printer Symbols .............................................................................................................................................................. 18

Environmental, Health, and Safety Contact Information ............................................................................. 20

2 Getting Started 21

Parts of the Printer ....................................................................................................................................................... 22

Front View ................................................................................................................................................................ 22

Duplex Automatic Document Feeder ............................................................................................................ 23

Control Panel .......................................................................................................................................................... 24

Internal Parts .......................................................................................................................................................... 26

Rear View ................................................................................................................................................................. 27

Power Options ................................................................................................................................................................ 28

Powering On the Printer or Exiting Low-Power or Sleep Mode ............................................................ 28

Restarting, Placing in Sleep Mode, or Powering Off the Printer ..........................................................

Accessing the Printer ................................................................................................................................................... 30

Logging In ................................................................................................................................................................ 30

Introduction to Apps ................................................................................................................................................... 31

Information Pages ....................................................................................................................................................... 32

Printing Information Pages ............................................................................................................................... 32

Configuration Report ................................................................................................................................................... 33

Printing the Configuration Report .................................................................................................................. 33

The Embedded Web Server ....................................................................................................................................... 34

Accessing the Embedded Web Server ........................................................................................................... 34

Finding the IP Address of Your Printer .......................................................................................................... 34

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Contents

Installation and Setup ................................................................................................................................................ 35

Installation and Setup Overview ..................................................................................................................... 35

Selecting a Location for the Printer ............................................................................................................... 35

Connecting the Printer ........................................................................................................................................ 36

More Information ......................................................................................................................................................... 52

3 Customize and Personalize 53

Customize and Personalize Overview .................................................................................................................... 54

Customizing or Personalizing the Home Screen ................................................................................................ 55

Customizing or Personalizing the Apps ................................................................................................................ 56

Customizing or Personalizing the Feature List ........................................................................................... 56

Customizing or Personalizing the Entry Screen ......................................................................................... 56

Saving Presets ........................................................................................................................................................ 57

Removing App Customization .......................................................................................................................... 57

Customizing App Default Settings ................................................................................................................. 58

4 Xerox® Apps 59

Xerox

App Gallery ....................................................................................................................................................... 60

Xerox

Creating a Xerox

Logging in to your Xerox

Installing or Updating an App from the Xerox

Apps Gallery Overview ......................................................................................................................... 60

App Gallery Account ....................................................................................................... 60

App Gallery Account ....................................................................................... 61

App Gallery ............................................................... 62

Device ................................................................................................................................................................................ 63

Device Overview .................................................................................................................................................... 63

About ......................................................................................................................................................................... 64

Supply Status .......................................................................................................................................................... 65

Billing and Usage Counters ............................................................................................................................... 66

Reset to Factory Defaults .................................................................................................................................. 66

Remote Services .................................................................................................................................................... 67

Address Book .................................................................................................................................................................. 68

Address Book Overview ....................................................................................................................................... 68

Editing the Address Book ................................................................................................................................... 68

Managing Favorites ............................................................................................................................................. 71

Jobs .................................................................................................................................................................................... 73

Jobs Overview ......................................................................................................................................................... 73

Managing Jobs ....................................................................................................................................................... 73

Managing Special Job Types ............................................................................................................................ 74

Managing Jobs using the Embedded Web Server .................................................................................... 79

Copy ................................................................................................................................................................................... 80

Copy Overview........................................................................................................................................................ 80

Making a Copy ....................................................................................................................................................... 81

Copy Workflows ..................................................................................................................................................... 83

ID Card Copy .................................................................................................................................................................. 90

ID Card Copy Overview ....................................................................................................................................... 90

Copying an ID Card .............................................................................................................................................. 90

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Email .................................................................................................................................................................................. 91

Email Overview ....................................................................................................................................................... 91

Sending a Scanned Image in an Email ......................................................................................................... 91

Scan To ............................................................................................................................................................................. 93

Scan To Overview .................................................................................................................................................. 93

Scanning to an Email Address .......................................................................................................................... 94

Scanning to a USB Flash Drive ......................................................................................................................... 94

Scanning to a User Home Folder .................................................................................................................... 95

Scan to Desktop ..................................................................................................................................................... 96

Scanning to a Shared Folder on a Network Computer ........................................................................... 97

Scanning Images into an Application on a Connected Computer..................................................... 99

Fax .................................................................................................................................................................................... 101

Fax Overview ......................................................................................................................................................... 101

Sending a Fax ....................................................................................................................................................... 102

Fax Workflows ...................................................................................................................................................... 104

USB ................................................................................................................................................................................... 110

USB Overview ....................................................................................................................................................... 110

Scanning to a USB Flash Drive ....................................................................................................................... 110

Printing From a USB Flash Drive ................................................................................................................... 111

Contents

5 Printing 113

Printing Overview ........................................................................................................................................................ 114

Selecting Printing Options ....................................................................................................................................... 115

Print Driver Help .................................................................................................................................................. 115

Windows Printing Options ............................................................................................................................... 116

Macintosh Printing Options ............................................................................................................................

UNIX and Linux Printing................................................................................................................................... 118

Mobile Printing Options .................................................................................................................................... 121

Printing From a USB Flash Drive ........................................................................................................................... 123

Printing Features ......................................................................................................................................................... 124

Managing Jobs ..................................................................................................................................................... 124

Printing Special Job Types ............................................................................................................................... 125

Selecting Paper Options for Printing............................................................................................................ 128

Scaling ..................................................................................................................................................................... 129

Printing on Both Sides of the Paper ............................................................................................................. 129

Printing Mirror Images ...................................................................................................................................... 130

Printing Multiple Pages to a Single Sheet .................................................................................................. 130

Print Quality .......................................................................................................................................................... 130

Image Options ..................................................................................................................................................... 131

Lightness ................................................................................................................................................................ 131

Contrast .................................................................................................................................................................. 131

Image Shift ........................................................................................................................................................... 131

Printing Booklets ................................................................................................................................................. 131

Using Special Pages ........................................................................................................................................... 132

Printing Watermarks for Windows ............................................................................................................... 134

Orientation ............................................................................................................................................................ 135

Printing Banner Pages ....................................................................................................................................... 135

118

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Contents

Selecting Job Completion Notification for Windows ............................................................................ 136

Using Custom Paper Sizes ....................................................................................................................................... 137

Printing on Custom Paper Sizes ..................................................................................................................... 137

Defining Custom Paper Sizes .......................................................................................................................... 137

6 Paper and Media 139

Supported Paper .......................................................................................................................................................... 140

Ordering Paper ..................................................................................................................................................... 140

General Paper Loading Guidelines ............................................................................................................... 140

Paper That Can Damage Your Printer......................................................................................................... 141

Paper Storage Guidelines ................................................................................................................................. 141

Supported Standard Paper Sizes ................................................................................................................... 142

Supported Paper Types and Weights .......................................................................................................... 142

Supported Standard Paper Sizes for Automatic 2-Sided Printing .................................................... 143

Supported Paper Types and Weights for Automatic 2-Sided Printing ........................................... 143

Supported Custom Paper Sizes ...................................................................................................................... 144

Cardstock................................................................................................................................................................ 144

Loading Paper .............................................................................................................................................................. 145

Changing Paper Settings.................................................................................................................................. 145

Loading Paper in Trays 1-4 .............................................................................................................................. 145

Loading Paper in the Bypass Tray ................................................................................................................ 148

Loading Small Paper Sizes in the Bypass Tray ......................................................................................... 150

Configuring Trays 1-4 for the Paper Length ............................................................................................. 153

Printing on Special Paper ......................................................................................................................................... 155

Envelopes ............................................................................................................................................................... 155

Labels ....................................................................................................................................................................... 161

7 Maintenance 165

General Precautions ................................................................................................................................................... 166

Cleaning the Printer ................................................................................................................................................... 167

Cleaning the Exterior of the Printer ............................................................................................................. 167

Cleaning the Interior ......................................................................................................................................... 169

Adjustments and Maintenance Procedures ...................................................................................................... 170

Adjusting Paper Registration .......................................................................................................................... 170

Supplies ........................................................................................................................................................................... 173

Consumables ........................................................................................................................................................ 173

Routine Maintenance Items ........................................................................................................................... 173

Ordering Supplies ................................................................................................................................................ 174

Toner Cartridges .................................................................................................................................................. 176

Recycling Supplies ............................................................................................................................................... 177

Managing the Printer ................................................................................................................................................ 178

Viewing the Meter Reading ............................................................................................................................ 178

Printing the Billing Summary Report ........................................................................................................... 178

Moving the Printer ...................................................................................................................................................... 179

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Contents

8 Troubleshooting 181

General Troubleshooting ......................................................................................................................................... 182

Printer Does Not Power On .............................................................................................................................. 182

Printer Resets or Powers Off Frequently ..................................................................................................... 183

Printer Does Not Print........................................................................................................................................ 183

Printing Takes Too Long ................................................................................................................................... 184

Document Prints From Wrong Tray ............................................................................................................. 185

Automatic 2-Sided Printing Problems ......................................................................................................... 185

Printer is Making Unusual Noises.................................................................................................................. 185

Paper Tray Will Not Close ................................................................................................................................ 185

Condensation has Formed Inside the Printer ........................................................................................... 186

Paper Jams .................................................................................................................................................................... 187

Locating Paper Jams .......................................................................................................................................... 187

Minimizing Paper Jams ..................................................................................................................................... 188

Clearing Paper Jams .......................................................................................................................................... 190

Troubleshooting Paper Jams .......................................................................................................................... 201

Print-Quality Problems .............................................................................................................................................. 204

Controlling Print-Quality ................................................................................................................................... 204

Paper and Media ................................................................................................................................................. 204

Solving Print-Quality Problems ....................................................................................................................... 205

Copy and Scan Problems.......................................................................................................................................... 210

Fax Problems ................................................................................................................................................................ 211

Problems Sending Faxes ................................................................................................................................... 211

Problems Receiving Faxes ................................................................................................................................ 212

Getting Help ..................................................................................................................................................................

Viewing Warning Messages on the Control Panel.................................................................................. 213

Viewing Current Errors on the Control Panel ............................................................................................ 213

Using the Integrated Troubleshooting Tools ........................................................................................... 213

Online Support Assistant .................................................................................................................................. 214

Information Pages.............................................................................................................................................. 214

More Information ............................................................................................................................................... 214

213

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Contents

A Specifications 215

Printer Configurations and Options ..................................................................................................................... 216

Available Configurations .................................................................................................................................. 216

Standard Features .............................................................................................................................................. 216

Options and Upgrades ...................................................................................................................................... 217

Physical Specifications .............................................................................................................................................. 218

Weights and Dimensions ................................................................................................................................. 218

Standard Configuration.................................................................................................................................... 218

Configuration with Three Optional 550-Sheet Feeders ....................................................................... 219

Total Space Requirements ............................................................................................................................... 219

Clearance Requirements .................................................................................................................................. 220

Clearance Requirements with Three Optional 550-Sheet Feeders .................................................. 220

Environmental Specifications ................................................................................................................................. 221

Temperature ......................................................................................................................................................... 221

Relative Humidity ............................................................................................................................................... 221

Elevation ................................................................................................................................................................. 221

Electrical Specifications ............................................................................................................................................ 222

Power Supply Voltage and Frequency ........................................................................................................ 222

Power Consumption ........................................................................................................................................... 222

ENERGY STAR Qualified Product ................................................................................................................... 222

Germany - Blue Angel ........................................................................................................................................ 223

Recycling Supplies ............................................................................................................................................... 223

Performance Specifications .................................................................................................................................... 224

Print Speed ............................................................................................................................................................ 224

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Contents

B Regulatory Information 225

Basic Regulations ........................................................................................................................................................ 226

United States FCC Regulations ...................................................................................................................... 226

Canada .................................................................................................................................................................... 226

Certifications in Europe .................................................................................................................................... 226

European Union Lot 4 Imaging Equipment Agreement Environmental Information .............. 227

Germany ................................................................................................................................................................. 229

Turkey RoHS Regulation ................................................................................................................................... 230

Eurasian Economic Community Certification .......................................................................................... 230

Regulatory Information for 2.4-GHz and 5-GHz Wireless Network Adapter ................................ 230

Ozone Release ...................................................................................................................................................... 231

Copy Regulations ........................................................................................................................................................ 232

United States ........................................................................................................................................................ 232

Canada .................................................................................................................................................................... 233

Other Countries .................................................................................................................................................... 234

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Contents

Fax Regulations ........................................................................................................................................................... 235

United States ........................................................................................................................................................ 235

Canada .................................................................................................................................................................... 236

European Union ................................................................................................................................................... 237

New Zealand ......................................................................................................................................................... 238

South Africa .......................................................................................................................................................... 238

Safety Certification .................................................................................................................................................... 239

Material Safety Data Sheets .................................................................................................................................. 240

C Recycling and Disposal 241

All Countries .................................................................................................................................................................. 242

North America .............................................................................................................................................................. 243

European Union ........................................................................................................................................................... 244

Domestic/Household Environment .............................................................................................................. 244

Professional/Business Environment ............................................................................................................. 244

Collection and Disposal of Equipment and Batteries ............................................................................ 245

Battery Symbol Note ......................................................................................................................................... 245

Battery Removal .................................................................................................................................................. 245

Other Countries............................................................................................................................................................ 246

D Apps Features 247

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• Environmental, Health, and Safety Contact Information ................................................................................ 20

Safety

This chapter includes:

• Notices and Safety .......................................................................................................................................................... 12

• Electrical Safety ................................................................................................................................................................ 13

• Operational Safety .......................................................................................................................................................... 15

• Maintenance Safety ....................................................................................................................................................... 17

• Printer Symbols ................................................................................................................................................................. 18

Your printer and the recommended supplies have been designed and tested to meet strict safety requirements. Attention to the following information ensures the continued safe operation of your Xerox printer.

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Safety

Notices and Safety

Read the following instructions carefully before operating your printer. Refer to these instructions to ensure the continued safe operation of your printer.

Your Xerox include safety agency evaluation and certification, and compliance with electromagnetic regulations and established environmental standards.

The safety and environment testing and performance of this product have been verified using Xerox materials only.

Note: Unauthorized alterations, which can include the addition of new functions or connection of

external devices, can affect the product certification. For more information, contact your Xerox representative.

printer and supplies are designed and tested to meet strict safety requirements. These

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Safety

• Telephone Line Cord ....................................................................................................................................................... 14

Electrical Safety

This section includes:

• General Guidelines ........................................................................................................................................................... 13

• Power Cord ......................................................................................................................................................................... 13

• Emergency Turn Off ........................................................................................................................................................ 14

General Guidelines

WARNINGS:

• Do not push objects into slots or openings on the printer. Touching a voltage point or shorting out a part could result in fire or electric shock.

• Do not remove the covers or guards that are fastened with screws unless you are installing optional equipment and are instructed to do so. Power off the printer when performing these installations. Disconnect the power cord when removing covers and guards for installing optional equipment. Except for user-installable options, there are no parts that you can maintain or service behind these covers.

The following are hazards to your safety:

• The power cord is damaged or frayed.

• Liquid is spilled into the printer.

• The printer is exposed to water.

• The printer emits smoke, or the surface is unusually hot.

• The printer emits unusual noise or odors.

• The printer causes a circuit breaker, fuse, or other safety device to activate.

If any of these conditions occur, do the following:

1. Power off the printer immediately.

2. Disconnect the power cord from the electrical outlet.

3. Call an authorized service representative.

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Safety

Power Cord

Use the power cord supplied with your printer.

• Plug the power cord directly into a properly grounded electrical outlet. Ensure that each end of the cord is connected securely. If you do not know if an outlet is grounded, ask an electrician to check the outlet.

WARNING: To avoid risk of fire or electrical shock, do not use extension cords, power strips, or

power plugs for more than 90 days. When a permanent outlet receptacle cannot be installed, use only one factory-assembled extension cord of the appropriate gauge for each printer or multifunction printer. Always adhere to national and local building, fire, and electrical codes

• Do not use a ground adapter plug to connect the printer to an electrical outlet that does not have a

• Verify that the printer is plugged into an outlet that is providing the correct voltage and power.

• Do not place the printer in an area where people can step on the power cord.

• Do not place objects on the power cord.

• If the power cord becomes frayed or worn, replace it.

• To avoid electrical shock and damage to the cord, grasp the plug when unplugging the power cord.

regarding length of cord, conductor size, grounding, and protection.

ground connection terminal.

Review the electrical specification of the printer with an electrician if necessary.

The power cord is attached to the printer as a plug-in device on the back of the printer. If it is necessary to disconnect all electrical power from the printer, disconnect the power cord from the electrical outlet.

Emergency Turn Off

If any of the following conditions occur, power off the printer immediately and disconnect the power cord from the electrical outlet. Contact an authorized Xerox service representative to correct the problem if:

• The equipment emits unusual odors or makes unusual noises.

• The power cable is damaged or frayed.

• A wall panel circuit breaker, fuse, or other safety device has been tripped.

• Liquid is spilled into the printer.

• The printer is exposed to water.

• Any part of the printer is damaged.

Telephone Line Cord

WARNING: To reduce the risk of fire, use only No. 26 American Wire Gauge (AWG) or larger

telecommunication line cord.

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VersaLink® B405 Multifunction Printer

User Guide

Safety

Operational Safety

Your printer and supplies were designed and tested to meet strict safety requirements. These include safety agency examination, approval, and compliance with established environmental standards.

Your attention to the following safety guidelines helps to ensure the continued, safe operation of your printer.

Operational Guidelines

• Do not remove any trays while the printer is printing.

• Do not open the doors when the printer is printing.

• Do not move the printer while is printing.

• Keep hands, hair, neckties, and so on away from the exit and feed rollers.

• Covers, which require tools for removal, protect the hazard areas within the printer. Do not remove

the protective covers.

• Do not override any electrical or mechanical interlock devices.

• Do not attempt to remove paper that is jammed deeply inside the product. Switch off the product

promptly and contact your local Xerox representative.

WARNING: The metallic surfaces in the fuser area are hot. Always use caution when

removing paper jams from this area and avoid touching any metallic surfaces.

Ozone Release

This printer produces ozone during normal operation. The amount of ozone produced is dependent on copy volume. Ozone is heavier than air and is not produced in amounts large enough to harm anyone. Install the printer in a well-ventilated room.

For more information in the United States and Canada, go to www.xerox.com/environment. In other markets, please contact your local Xerox representative or go to www.xerox.com/environment_europe.

Printer Location

• Place the printer on a level, solid, non-vibrating surface with adequate strength to hold its weight. To find the weight for your printer configuration, refer to Physical Specifications on page 218.

• Do not block or cover the slots or openings on the printer. These openings are provided for ventilation and to prevent overheating of the printer.

• Place the printer in an area where there is adequate space for operation and servicing.

• Place the printer in a dust-free area.

• Do not store or operate the printer in an extremely hot, cold, or humid environment.

• Do not place the printer near a heat source.

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VersaLink® B405 Multifunction Printer 15

Safety

• Do not place the printer in direct sunlight to avoid exposure to light-sensitive components.

• Do not place the printer where it is directly exposed to the cold air flow from an air conditioning

system.

• Do not place the printer in locations susceptible to vibrations.

• For optimum performance, use the printer at the elevations specified in Elevation on page 221.

Printer Supplies

• Use the supplies designed for your printer. The use of unsuitable materials can cause poor performance and a possible safety hazard.

• Follow all warnings and instructions marked on, or supplied with, the product, options, and supplies.

• Store all consumables in accordance with the instructions given on the package or container.

• Keep all consumables away from the reach of children.

• Never throw toner, toner cartridges, drum cartridges, or waste cartridges into an open flame.

• When handling cartridges, for example toner and such, avoid skin or eye contact. Eye contact can

cause irritation and inflammation. Do not attempt to disassemble the cartridge, which can increase the risk of skin or eye contact.

CAUTION: Use of non-Xerox supplies is not recommended. The Xerox Warranty, Service

Agreement, and Total Satisfaction Guarantee do not cover damage, malfunction, or degradation of performance caused by use of non-Xerox supplies, or the use of Xerox supplies not specified for this printer. The Total Satisfaction Guarantee is available in the United States and Canada. Coverage could vary outside these areas. Please contact your Xerox representative for details.

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VersaLink® B405 Multifunction Printer

User Guide

Safety

Maintenance Safety

Do not attempt any maintenance procedure that is not specifically described in the documentation supplied with your printer.

• Clean the device with a dry lint-free cloth only.

• Do not burn any consumables or routine maintenance items. For information on Xerox recycling programs, go to www.xerox.com/gwa .

WARNING: Do not use aerosol cleaners. Aerosol cleaners can be explosive or flammable when

used on electromechanical equipment.

When installing the device in a hallway or similar restricted area, additional space requirements can apply. Ensure that you comply with all workspace safety regulations, building codes, and fire codes for your area.

supplies

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Safety

Printer Symbols

Symbol Description

Warning: Indicates a serious hazard that can result in death or serious injury if not avoided.

Hot Warning: Hot surface on or in the printer. Use caution to avoid personal injury.

Warning: Moving parts. To avoid personal injury, use caution.

Caution: Indicates a mandatory action to take in order to avoid damage to the property.

Caution: To avoid damage to the property, be careful not to spill toner when handling the waste

cartridge.

Do not touch the part or area of the printer.

Do not expose the drum cartridges to direct sunlight.

Do not burn the toner cartridges.

Do not burn the waste cartridge.

Do not burn the drum cartridges.

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Safety

Do not use inkjet paper.

Do not use paper attached with staples or any form of binding clip.

Do not use folded, creased, curled, or wrinkled paper.

Do not use transparencies or overhead projector sheets.

Do not reload paper previously printed on or used.

Do not copy money, revenue stamps, or postage stamps.

For details about all the printer symbols that appear on your printer, refer to the Printer Symbols guide at

www.xerox.com/office/VLB405docs .

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VersaLink® B405 Multifunction Printer 19

Safety

Environmental, Health, and Safety Contact Information

For more information on Environment, Health, and Safety in relation to this Xerox product and supplies, contact the following customer help lines:

United States and Canada: 1-800-ASK-XEROX (1-800-275-9376)

Europe: +44 1707 353 434

For product safety information in the United States and Canada, go to www.xerox.com/environment.

For product safety information in Europe, go to www.xerox.com/environment_europe.

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VersaLink® B405 Multifunction Printer

• More Information ............................................................................................................................................................ 52

Getting Started

This chapter includes:

• Parts of the Printer ........................................................................................................................................................... 22

• Power Options ................................................................................................................................................................... 28

• Accessing the Printer....................................................................................................................................................... 30

• Introduction to Apps....................................................................................................................................................... 31

• Information Pages ........................................................................................................................................................... 32

• Configuration Report ...................................................................................................................................................... 33

• The Embedded Web Server .......................................................................................................................................... 34

• Installation and Setup ................................................................................................................................................... 35

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VersaLink® B405 Multifunction Printer 21

Getting Started

• Rear View ............................................................................................................................................................................ 26

Parts of the Printer

This section includes:

• Front View ........................................................................................................................................................................... 22

• Duplex Automatic Document Feeder ....................................................................................................................... 23

• Control Panel ..................................................................................................................................................................... 24

• Internal Parts ..................................................................................................................................................................... 26

Front View

1. Tray 1

2. Bypass Tray

3. Front Door

4. USB Memory Port

5. Control Panel

6. Card Reader Bay

7. Duplex Automatic Document Feeder

8. Output Tray

9. Output Tray Paper Stop

10. Optional 550 Sheet Feeder, maximum of 3 (Trays 2–4)

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Duplex Automatic Document Feeder

Getting Started

1. Document Feeder Cover

2. Paper Guides

3. Duplex Automatic Document Feeder

4. Document Output Tray

5. Document Output Tray Extension

Document Feeder Guidelines

The Duplex Automatic Document Feeder accommodates the following original-sized documents:

• Width: 140–216 mm (5.5–8.5 in.)

• Length: 140–356 mm (5.5–14 in.)

• Weight: 60–125 g/m²

Follow these guidelines when loading original documents into the duplex automatic document feeder:

• Load original documents face up so that the top of the document enters the feeder first.

• Place only loose sheets of undamaged paper in the duplex automatic document feeder.

• Adjust the paper guides so that they fit against the original documents.

• Insert paper in the duplex automatic document feeder only when ink on the paper is dry.

• Do not load original documents above the MAX fill line.

Document Glass Guidelines

The document glass accommodates original size documents up to 216 x 356 mm (8.5 x 14 in.). Use the document glass rather than the duplex automatic document feeder to copy or scan the following types of original documents:

• Paper with paper clips or staples attached

• Paper with wrinkles, curls, folds, tears, or notches

• Coated or carbonless paper or items other than paper, such as cloth or metal

• Envelopes

• Books

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VersaLink® B405 Multifunction Printer 23

Getting Started

Control Panel

The control panel consists of a touch screen and buttons you press to control the functions available on the printer. The control panel:

• Displays the current operating status of the printer.

• Provides access to print, copy, and scan features.

• Provides access to reference materials.

• Provides access to Tools and Setup menus.

• Prompts you to load paper, replace supplies, and clear jams.

• Displays errors and warnings.

• Provides the Power/Wake button used for powering on or off the printer. This button also supports

the power-saver modes, and blinks to indicate the power status of the printer.

Item Name Description

NFC Area

Touch Screen Display

Home Button

Near Field Communication (NFC), is a technology that enables devices to communicate when they are within 10 cm (4 in.) of each other. Use the NFC area to obtain a network interface or to establish a TCP/IP connection between your device and the printer.

The screen displays information and provides access to printer functions.

This button provides access to the Home menu for access to printer features, such as copy, scan, and fax.

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printer is powered off, this button powers on the printer.

Item Name Description

Power/Wake This button serves several power-related functions.

When the

• When the printer is powered on, pressing this button displays a menu on the control panel. From this menu, you can choose to enter Sleep mode, restart, or power off the printer.

• When the printer is powered on, but in a low-power mode or Sleep

Status LED This light blinks blue or amber to indicate printer status.

Notification Banner

Pause Button

mode, pressing this button wakes the printer.

• When the printer is powered on, holding this button for 10-seconds turns off the printer.

This button also blinks to indicate the power status of the printer.

• When the light blinks slowly, the printer is in low-power mode or Sleep mode.

• When the light blinks rapidly, the printer is powering down, or exiting a low-power mode.

Blue

• Blinks blue once to acknowledge a successful Authentication request.

• Blinks blue once slowly for a copy or print job initiated at the control

panel.

• Blinks blue twice slowly for fax or print job received from the network.

• Blinks blue rapidly while the printer is powering up, or to signal

detection of a Wi-Fi Direct connection request.

Amber

• Blinks amber to indicate an error condition or warning that requires your attention. For example, an out of toner condition, a paper jam, or out of paper for the current job.

• It also blinks amber to indicate a system error, which typically is associated with an error code.

Notifications and messages are displayed in a pop-up banner below the apps area. To view the full notification, touch the down arrow. After you have reviewed the information, touch X to close.

When a job is being scanned or processed, a Pause icon appears in the notification banner area. To pause the current job, touch the Pause icon. The job pauses with the option to resume or delete the job.

Getting Started

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VersaLink® B405 Multifunction Printer 25

Getting Started

Internal Parts

1. Output Tray Paper Stop

2. Front Door

3. Drum Cartridge

4. Toner Cartridge

5. Duplex Automatic Document Feeder

6. Document Cover

7. Document Glass

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Rear View

Getting Started

1. Phone Line Connector/Fax Line Connector

2. Ethernet Port

3. Wireless Network Adapter Port Cover

4. USB Port

5. Foreign Device Interface Connector

6. Back Cover

7. Duplex Unit

8. Transfer Roll

9. Fuser

10. Control Board

11. Left Side Cover

12. Power Connector

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User Guide

Getting Started

Power Options

The printer has a single multifunction button on the control panel. The Power/Wake button restarts, powers up, or powers down the printer. This button also enters and exits low-power mode, and flashes when the printer is in power-saver mode.

Powering On the Printer or Exiting Low-Power or Sleep Mode

To power on the printer, or to exit Low-Power mode or Sleep mode, press the Power/Wake button.

Notes:

• The Power/Wake button is the only power button on the printer.

• The printer exits Low-Power mode or Sleep mode automatically when it receives data from a

connected device.

• When in Low-Power mode, or Sleep mode, the touch screen is powered off and unresponsive.

To wake the printer manually, press the Power/Wake button.

CAUTION: Do not plug or unplug the power cord while the printer is powered on.

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Getting Started

Restarting, Placing in Sleep Mode, or Powering Off the Printer

To restart the printer, place the printer in Sleep Mode, or power off the printer:

1. At the printer control panel, press the Power/Wake button.

2. Select an option.

− To restart the printer, touch Restart.

− To place the printer in Sleep Mode, touch Sleep.

In Sleep Mode, the touch screen goes dark and the Power/Wake button flashes.

− To power off the printer, touch Power Off.

− If the printer does not respond to a single press of the Power/Wake button, press and hold the

button for 5 seconds. A wait message appears as the printer powers down. After 10 seconds, the touch screen goes dark and the Power/Wake button flashes until the

printer completes the power-down process.

CAUTION: Do not unplug the power cord while the printer powers down.

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VersaLink® B405 Multifunction Printer 29

Getting Started

Accessing the Printer

Logging In

Logging in is the process by which you identify yourself to the printer for authentication. If authentication is set, to access printer features, you log in with your user credentials.

Logging In at the Control Panel

1. At the printer control panel, press the Home button.

2. Touch Log In.

3. Type the User Name using the keypad, then touch Enter.

4. If prompted, enter the password, then press Enter.

5. Touch OK.

Note: To access each service that is password-protected, repeat steps 3 and 4.

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