Xerox All in One Printer 4799 User Manual

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OneTouch 4.6 October 2013 05-0818-100a

Xerox® DocuMate® 4799

User’s Guide

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trademarks of Visioneer, Inc.

Copyright protection claimed includes all forms of matters of copyrightable materials and information now allowed by statutory or judicial law or hereinafter granted, including without limitation, material generated from the software programs which are displayed on the screen such as styles, templates, icons, screen displays, looks, etc.

Reproduction, adaptation, or translation without prior written permission is prohibited, except as allowed under the copyright laws.

The PaperPort

and OmniPage® brand name and logo are registered trademarks of Nuance Communications,

Inc.

Kofax® and Virtual ReScan® are registered trademarks, and VRS™ is a trademark of Kofax Image Products, Inc.

ISIS® is a registered trademark of EMC

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, Adobe® Acrobat®, Adobe® Reader®, and the Adobe® PDF logo are registered trademarks of Adobe

® Corporation in the United States and/or other countries.

Systems Incorporated in the United States and/or other countries. The Adobe PDF logo will appear in this product’s software, and full access to Adobe software features is only available if an Adobe product is installed on your computer.

Post-It

Microsoft is a U.S. registered trademark of Microsoft Corporation. Windows™ is a trademark and SharePoint

is a registered trademark of 3M in the United States and/or other countries.

is a

registered trademark of Microsoft Corporation.

ZyINDEX is a registered trademark of ZyLAB International, Inc. ZyINDEX toolkit portions, Copyright © 19901998, ZyLAB International, Inc. All Rights Reserved. All other products mentioned herein may be trademarks of their respective companies and are hereby acknowledged.

Document Version: 05-0818-100a (October 2013)

Information is subject to change without notice and does not represent a commitment on the part of Visioneer. The software described is furnished under a licensing agreement. The software may be used or copied only in accordance with the terms of such an agreement. It is against the law to copy the software on any medium except as specifically allowed in the licensing agreement. No part of this document may be reproduced or transmitted in any form or by any means, electronic or mechanical, including photocopying, recording, or information storage and retrieval systems, or translated to another language, for any purpose other than the licensee's personal use and as specifically allowed in the licensing agreement, without the express written permission of Visioneer.

Restricted Rights Legend

Use, duplication, or disclosure is subject to restrictions as set forth in contract subdivision (c)(1)(ii) of the Rights in Technical Data and Computer Software Clause 52.227-FAR14. Material scanned by this product may be protected by governmental laws and other regulations, such as copyright laws. The customer is solely responsible for complying with all such laws and regulations.

Changes are periodically made to this document. Changes, technical inaccuracies, and typographic errors will be corrected in subsequent editions.

Ta b l e o f Co n te n t s

1 Safety. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-1

Safety Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-1

Operational Safety Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-1

Electrical Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-2

Warning - Electrical Safety Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-2

Electrical Supply . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-2

Disconnect Device . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-3

Emergency Power Off . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-3

Maintenance Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-3

Product Safety Certification . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-4

Environmental Health and Safety Contacts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-4

2 Welcome . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-5

What’s in the Box . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-5

System Requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-5

Documentation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-6

The Xerox DocuMate 4799 Scanner . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-7

3 Scanner Setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-9

Unpack the Scanner . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-9

Install the Double Feed Prevention roller . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-10

Connect the Scanner Power Cord . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-12

4 Installation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-13

Before You Begin . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-13

Install the Software and Connect the Scanner . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-14

Installing the Scanner Driver . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-16

Connect the USB Cable and Turn on the Power . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-17

Installing the User Utility . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-18

Installing Visioneer OneTouch . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-19

Installing Additional Applications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-20

View the User Guides . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-21

Register Your Scanner . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-22

5 Loading Documents to Scan . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-23

Preparing Documents for Scanning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-23

Supported Document Types . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-24

Xerox® DocuMate® 4799

User’s Guide

Table of Contents

Documents to Avoid Scanning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-24

Unsupported Document Types . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-25

Select the Paper Feeding Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-25

Select the Paper Path . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-26

Scanning from the Automatic Document Feeder (ADF) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-26

Scanning Interfaces . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-27

6 Scanning and Configuring OneTouch. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-29

Default OneTouch Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-29

Scan from the OneTouch Button Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-30

Features of the OneTouch Button Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-30

Changing the Button Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-31

Selecting Options for OneTouch . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-33

Scan Configurations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-36

Scan Settings Tab . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-37

Page Settings Tab . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-38

Advanced Settings Tab . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-41

Redaction Settings Tab . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-41

File Formats . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-43

Create Single Image Files . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-44

Image Formats . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-44

Text Formats . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-47

Configure Before Scan . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-48

To Scan Using Configure Before Scan . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-48

Open Scanned Document(s) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-49

Transfer to Storage . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-50

Setting the Folder and Options from OneTouch . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-51

Setting the Folder from Windows . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-52

Scanning to Multiple Folders . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-53

Burn to CD-ROM . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-56

Printer or Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-58

PaperPort . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-59

SharePoint . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-61

SharePoint Link Log Viewer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-63

FTP Transfer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-64

FTP Link Log Viewer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-66

SMTP . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-67

SMTP Link Log Viewer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-69

Email Applications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-69

Email Properties . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-70

Text Editors . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-71

Text Documents Properties . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-72

Adding Text Editor Applications to OneTouch . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-73

Xerox® DocuMate® 4799 User’s Guide

Table of Contents

Creating an HTML Web Page from Your Scanned Documents . . . . . . . . . . . . . . . . . . . . . . 6-74

Still Image Client . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-75

Image Editors . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-77

Image Documents Properties . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-78

Adding Image Editor Applications to OneTouch . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-79

PDF Applications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-80

Send to Application . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-82

Scanning to Multiple Destinations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-85

Scanning with Job Separation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-87

Scanning with Optical Character Recognition (OCR) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-90

Text Formats . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-91

Selecting OneTouch OmniPage OCR Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-93

The OCR Tab . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-94

Creating Your Own Dictionaries . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-96

Editing User Dictionaries . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-98

The Format Tab . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-100

OneTouch with Visioneer Acuity Technology . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-101

The Acuity Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-102

Hardware Properties . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-104

Device Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-105

Driver Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-105

7 Scanning from TWAIN and WIA . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-107

Accessing the Scanner Interface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-107

Choosing TWAIN or WIA . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-107

Scanning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-108

Locked Scanning Interface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-109

Using the Preview Window . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-109

Scan Regions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-112

Move, Resize, or Delete Regions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-115

Reordering Regions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-116

Clear All Regions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-117

Document Source Configuration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-117

Basic Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-118

Advanced Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-118

Summary . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-120

Presets . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-120

Exporting Presets . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-122

Importing a Preset . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-123

Document Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-125

Disabled Options in this Section . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-126

Main Panel Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-126

Advanced Panel Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-130

Scanner Model Panel Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-133

Xerox® DocuMate® 4799 User’s Guide

Table of Contents

Imprinter Panel Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-136

Image Enhancements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-138

Disabled Options in this Section . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-139

Main Panel Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-140

Color Processing Panel Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-147

Advanced Panel Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-148

Driver Configuration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-152

Disabled Options in this Section . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-152

Module Configuration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-152

Scanner Configuration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-153

Hardware Properties and Interface Behavior . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-154

Device Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-154

Driver Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-156

8 Scanning from ISIS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-159

9 Scanner Options, Maintenance and Troubleshooting . . . . . . . . . . . . . . . . 9-161

Changing the Background Color . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-161

Replacing the Rollers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-162

Replacing the Paper Feed and Separation Rollers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-163

Replacing the Double Feed Prevention Roller . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-165

Installing an Imprinter . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-167

Installing a Pre-Imprinter . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-167

Installing a Post-Imprinter . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-168

Installing an Ink Cartridge . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-169

Adjusting the Printing Position . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-170

User Utility . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-170

Main Screen Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-171

Scanner Error Codes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-173

Setting Sleep Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-175

Buzzer Setting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-175

Shading Adjustment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-175

Cleaning the Outside of the Scanner . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-178

Cleaning the Inside of the Scanner . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-179

Cleaning the ADF Rollers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-180

Reset the Roller Count in the User Utility . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-181

Cleaning the Scanner Glass and Background Plates . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-181

Cleaning the Paper Sensors . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-182

Cleaning the ADF Sensors . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-183

Clearing Paper Jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-184

Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-184

Uninstalling Your Scanner . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-187

Xerox DocuMate 4799 Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-189

Xerox DocuMate 4799 Scanner Parts List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-190

Xerox® DocuMate® 4799 User’s Guide

Table of Contents

A Regulatory Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . A-191

Basic Regulations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . A-191

United States (FCC Regulations) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .A-191

European Union . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . A-191

Other Regulations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . A-192

Copy Regulations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . A-192

United States . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . A-192

Canada . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . A-193

Other Countries . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . A-194

B Compliance Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . B-195

Product Recycling & Disposal . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . B-195

USA & Canada . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . B-195

European Union . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . B-195

Energy Star for the USA . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . B-196

Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . I-197

Xerox® DocuMate® 4799 User’s Guide

Table of Contents

Xerox® DocuMate® 4799 User’s Guide

Safety

Safety Introduction

Notices and Safety

Please read the following instructions carefully before operating the machine and refer to them as needed to ensure the continued safe operation of your machine.

Your Xerox product and supplies have been designed and tested to meet strict safety requirements. These include safety agency evaluation and certification, and compliance with electromagnetic regulations and established environmental standards.

WARNING:

The safety and environment testing and performance of this product have been verified using Xerox materials only. Unauthorized alterations, which may include the addition of new functions or connection of external devices, may impact the product certification. Please contact your Xerox representative for more information.

Operational Safety Information

Your Xerox equipment and supplies have been designed and tested to meet strict safety requirements. These include safety agency examination, approval, and compliance with established environmental standards.

To ensure the continued safe operation of your Xerox equipment, follow these safety guidelines at all times:

Do These

• Always follow all warnings and instructions that are marked on or supplied with the equipment.

• Always use materials specifically designated for this product, the use of other materials may result in poor performance and create a hazardous situation. Do not use aerosol cleaners, they may be explosive and flammable under certain conditions.

• Always exercise care when moving or relocating equipment.

• Always locate the machine on a solid support surface that has adequate strength to support the weight of the machine.

• Always locate the machine in an area that has adequate ventilation and room for servicing.

• Always unplug this equipment from the electrical outlet before cleaning.

Note: Your Xerox machine is equipped with an energy saving device to conserve power when the machine is not in use. The machine may be left on continuously.

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Safety

Do Not Do These

• Never use a ground adapter plug to connect the equipment to a power outlet that lacks a ground connection terminal.

• Never attempt any maintenance function that is not specifically described in this documentation.

• Never remove covers or guards that are fastened with screws. There are no operator serviceable areas within these covers.

• Never locate the machine near a radiator or any other heat source.

• Never override or “cheat” any of the electrical or mechanical interlock devices.

• Never place this equipment where people might step on or trip on the power cord.

Electrical Information

Warning - Electrical Safety Information

1. The power receptacle for the machine must meet the requirements stated on the data plate on the rear of the machine. If you are not sure that your electrical supply meets the requirements, please consult your local power company or an electrician for advice.

2. The socket outlet shall be installed near the equipment and shall be easily accessible.

3. Use the power cable that is supplied with your machine. Do not use an extension cord or remove or modify the power cord plug.

4. Plug the power cable directly into a correctly grounded electrical outlet. If you are not sure whether or not an outlet is correctly grounded, consult an electrician.

5. Do not use an adapter to connect any Xerox equipment to an electrical outlet that lacks a ground connection terminal.

6. Do not place this equipment where people might step or trip on the power cable.

7. Do not place objects on the power cable.

8. Do not override or disable electrical or mechanical interlock devices.

9. Do not push objects into slots or openings on the machine. Electrical shock or fire may result.

Electrical Supply

• This product shall be operated from the type of electrical supply indicted on the product’s data plate label. If you are not sure that your electrical supply meets the requirements, please consult your local power company for advice.

• Always connect equipment to a correctly grounded power outlet. If in doubt, have the outlet checked by a qualified electrician.

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Safety

WARNING: This equipment must be connected to a protective earth circuit.

This equipment is supplied with a plug that has a protective earth pin. This plug will only fit into an earthed electrical outlet. This is a safety feature. If you are unable to insert the plug into the outlet, contact your electrician to replace the outlet.

Disconnect Device

The power cable is the disconnect device for this equipment. It is attached to the back of the machine as a plugin device. To remove all electrical power from the equipment, disconnect the power cable from the electrical outlet.

Emergency Power Off

If any of the following conditions occur, turn off the machine immediately and disconnect the power cable(s) from the electrical outlet(s).

• The equipment emits unusual odors or makes unusual noises.

• The power cable is damaged or frayed.

• A wall panel circuit breaker, fuse, or other safety device has been tripped.

• Liquid is spilled into the machine.

• The machine is exposed to water.

• Any part of the machine is damaged.

Maintenance Information

1. Any operator product maintenance procedures will be described in the user documentation supplied with the product.

2. Do not carry out any maintenance on this product which is not described in the customer documentation.

3. Do not use aerosol cleaners. The use of cleaners that are not approved may cause poor performance of the equipment, and could cause a dangerous condition.

4. Use supplies and cleaning materials only as directed in this manual.

5. Do not remove covers or guards that are fastened with screws. There are no parts behind these covers that you can maintain or service.

6. Do not perform any maintenance procedures unless you have been trained to do them by an authorized local dealer or unless a procedure is specifically described in the user manuals.

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Safety

Product Safety Certification

This product is certified by the following Agency using the Safety standards listed:

Standard

UL60950-1 (USA)

CSA 22.2 No. 60950-1 (Canada)

IEC 60950-1

Environmental Health and Safety Contacts

Contact Information

For more information on Environment, Health, and Safety in relation to this Xerox product and supplies, please contact the following customer help lines:

USA & Canada: Europe:

1-800-828-6571

+44 1707 353 434

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Xerox

DocuMate® 4799

User’s Guide

Welcome

Your new Xerox scanner can quickly scan stacks of single-sided or double-sided pages and place their electronic images on your computer.

What’s in the Box

Before proceeding, check the contents of the box. If items are missing or damaged, contact the dealer where you purchased the scanner.

Quick Install Guide

Xerox DocuMate 4799

Scanner

Roller Cleaning Paper

Double Feed

Prevention Roller

Power Cord

Blower Brush

System Requirements

Pentium 4 PC or AMD equivalent with:

•A DVD-ROM drive

Technical Support Card

USB Cable

Shading paper

Windows™

Installation Disc

• An available Universal Serial Bus (USB) port

•Microsoft

Windows® operating system:

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Welcome

– 32-bit Windows XP (Service Pack 1 and 2)

– 32-bit or 64-bit Windows Vista (Service Pack 1)

– 32-bit or 64-bit Windows 7

– 32-bit or 64-bit Windows 8

The scanner is compatible with Service Pack 3 for Windows XP, Service Pack 2 for Windows Vista, and Service Pack 1 for Windows 7.

• Minimum of 2 gigabyte (GB) of internal memory (RAM)

• 350 MB minimum of free hard disk space

A VGA or SVGA Monitor:

• The recommended settings for your monitor are:

– Color quality of 16-bit or 32-bit

– Resolution set to at least 800 x 600 pixels

Refer to your Windows documentation for instructions on setting the color quality and resolution for the monitor.

Documentation

The following printed documentation is provided in the box:

• Installation guide—abbreviated scanner setup and installation instructions.

• Technical support card—contact information for technical support and customer service, and a brief overview of our standard product warranty.

• Warranty card—the warranty card is provided for users in Russia and should be filled in as described on the card. For all other users, please dispose of this card in paper recycling.

The following soft-copy documentation is available on the installation disc:

• Scanner user’s guide—contains detailed installation, configuration, scanning, and maintenance instructions.

• Control sheets—automatically adjust the scan settings when scanning using the TWAIN interface. The file contains layouts for various ISO and U.S. paper sizes. The TWAIN scanning chapter contains instructions on using these sheets while scanning.

Make sure you print the page size that matches the size of the pages in your document stack. Also, make sure the application you are using is not set to automatically scale the page to fit on the paper in your printer.

• File separation sheets—automatically separate a stack of paper into two or more separate files, when scanning using the TWAIN interface.

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DocuMate® 4799

User’s Guide

Welcome

Pre-Imprinter door

Control panelExit tray ADF cover

release

Paper guides

Power switch Post-Imprinter

door

Hopper input tray

10 119

Straight path door

Power jack USB port

• Patch code sheets—use with an application that supports detection of patch code data when using the TWAIN interface. The patch code page layouts have been specifically designed for your scanner. The file contains Patch 2, 3 and T layouts for A4 and U.S. Letter size pages.

Make sure you print the correct page size for the paper in your printer. Also, make sure the application you are using is not set to automatically scale the page to fit on the paper in your printer.

• Nuance OmniPage user’s guide—contains detailed instructions on using the software, including information on using Optical Character Recognition to create editable text files from the scanned documents.

• Nuance PDF Converter user’s guide—contains detailed information on using the application to create and modify PDF files.

• Kofax Virtual ReScan (VRS™) user’s guide—contains detailed feature and configuration instructions for the software, including using the advanced image enhancement options to improve the clarity of scanned images created from imperfect originals.

The Xerox DocuMate 4799 Scanner

Exit tray—Where the documents are exited out of the scanner. Flip up an exit stopper to keep documents in the exit tray. Exit extension pulls out to support various document lengths.

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User’s Guide

Welcome

Pre-Imprinter door—Lift the output tray to access the pre-imprinter compartment.

Control panel—Scanner hardware controls.

• Hopper—Press the up or down arrow to manually adjust the height of the input tray level to match the height of the document stack.

• ADF—Changes the scanner between automatic document feeding and manual document feeding.

• Thickness—Press to change the roller position to match the paper thickness of the documents being scanned.

• Start/Stop—Press to start scanning. Pressing the button while scanning is in progress stops the scan.

ADF cover release—Pull to open the Automatic Document Feeder.

Paper guides—Guides adjust to support various document widths.

Hopper input tray—Holds the documents in the Automatic Document Feeder for scanning.

Power switch—Turns the scanner’s power on or off.

Post-Imprinter door—Open to access the post-imprinter compartment.

Straight path door—Lower this door to feed very thick pages straight through the scanner.

Power jack—Connects the power cord to the scanner.

Universal Serial Bus (USB) port—Connects the scanner to the computer.

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Xerox

DocuMate® 4799

User’s Guide

Scanner Setup

Unpack the Scanner

Use care when unpacking, moving and assembling the scanner. Follow these instructions to prevent injury and damage to the scanner.

1. Remove the scanner from the shipping box, verify all parts listed on page 5 are in the box.

We recommend that you keep the original packing materials in case you need them later.

2. Always have at least two people carry the scanner, lifting the scanner up from underneath.

3. Use a desk or table that can support the weight of the scanner, do not place the scanner on a cloth covered surface.

4. Place the scanner on a level surface near the computer.

Keep at least 15 inches of space on every side of the scanner for the input and exit tray extensions, performing maintenance, and to have sufficient air flow for ventilation.

5. Remove all shipping tape from the top and side of the scanner.

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User’s Guide

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Scanner Setup

Install the Double Feed Prevention roller

1. Open the Pre-Imprinter door.

2. Release the retaining screw and then close the Pre-Imprinter door.

3. Pull on the scanner cover release and lift the lid to open the scanner.

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DocuMate® 4799

User’s Guide

Scanner Setup

4. Flip open the double feed prevention roller cover.

5. Align the roller bar with the brackets in the roller compartment. Make sure the groove on the right side of the roller bar is aligned so that it slides in place into the U shape of the bracket.

6. The roller is properly in place when you cannot rotate the metal bar of the roller.

7. Close the double feed prevention roller cover when you are finished.

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Scanner Setup

8. Close the scanner when you are finished.

Connect the Scanner Power Cord

1. Select the appropriate power cord for your country.

2. Plug the power cord into the scanner and into a wall outlet.

Note: Do not turn on the scanner until after you install the software.

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DocuMate® 4799

User’s Guide

Installation

Before You Begin

Please make sure of the following before you begin installation:

• The information in this guide may cover software not provided with the scanner you purchased. Please disregard any information about the software not applicable to your scanner.

• If your computer has AntiVirus or AntiSpyware software running, you may encounter alerts or messages during installation asking you to allow the installation to proceed. Although the messages will differ based on the software your computer is running, in each case you should allow the installation to proceed if that option is available. Alternatively, you can turn off the AntiVirus or AntiSpyware software before installing your scanner, but if you do, make sure to turn it back on again when installation is finished.

• If you already have a scanner connected to your computer, it is recommended that you remove that scanner’s driver program prior to installing your Xerox scanner. You can remove these programs from the Windows Control Panel. Please refer to the user manual provided with your other scanner hardware for instructions about removing the driver and software for that unit.

• If your computer is running Windows Vista or later, you may see the Windows User Account Control screen asking you to confirm system changes. Click the Yes button to allow the installation to proceed.

• The Windows User Account Control (UAC) must be turned off prior to installing the Kofax VRS or Kofax Scan Demo software. The Kofax VRS installer will display a message stating "User Account Control is enabled on this machine. The VRS installer will not install correctly with this setting enabled. Please disable this setting from the User Accounts dialog in the Control Panel." The Kofax Scan Demo installer will display a message stating "Cannot find IC runtime. Install IC." Turn off the Vista UAC to complete the installation of these two software applications. You can turn UAC back on after the installation has completed.

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Installation

Install the Software and Connect the Scanner

1. Start Microsoft Windows and make sure that no other applications are running.

2. Insert the installation disc into your computer’s DVD-ROM drive.

The disc automatically starts.

3. The Select Language window opens. Click the drop-down menu arrow and select the language to use. Click OK.

The disc’s Main menu window opens.

Note: If the disc does not start, check the following:

– Make sure the disc drive’s door is completely shut.

– Make sure the disc was inserted in the drive in the proper direction (label side up).

To launch the disc manually:

– Open the Windows options for your computer’s disc drives.

– Double-click the icon for your DVD-ROM drive.

– The Installation menu for the disc should now open.

If the menu does not open:

– From the list of files on the disc, double-click the file named setup.exe.

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4. On the Main menu, select Install software.

5. Leave the default selections and click Install Now.

Installation

Note: The software provided with your scanner may differ slightly from the list shown in the window.

6. Click Install now.

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Installation

Installing the Scanner Driver

1. The Welcome screen for the scanner driver Setup Wizard opens. Click Next.

2. On the Xerox License Agreement window, read the license agreement. If you accept the terms, select I Agree then click Next.

If you choose not to accept the license agreement, click Cancel. Click Close on the Installation Interrupted window.

3. The software will now be installed.

4. Stop when you see the “Complete the installation by connecting your hardware” window. Do not click OK yet. Leave the window open and proceed to the next section.

Note: If you do not see this on-screen diagram for connecting the scanner, stop and follow the instructions below.

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Connect the USB Cable and Turn on the Power

1. Remove any tape from the USB cable.

2. Plug the USB cable into the USB port on the scanner then into a USB port on the computer. Check your computer’s manual for USB port locations.

If the plug does not attach easily, make sure that you are plugging it in correctly. Do not force the plug into either connection.

3. Turn on the scanner power.

The status light comes on and flashes indicating that the scanner is receiving power.

Your computer recognizes that a scanner has been plugged into the USB port and automatically loads the appropriate software to run the scanner.

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Installation

4. When you’re certain that the software has completely loaded, return to the “Complete the installation by connecting your hardware” window.

5. Click OK to complete the installation process.

6. Click Close on the Installation Complete window to close and exit the driver installer.

Installing the User Utility

The User Utility is a software diagnostic and maintenance software that you can use for monitoring your scanner hardware.

1. On the Xerox User Utility License Agreement window, read the license agreement. If you accept the terms, select Yes to accept the agreement and continue with the installation.

If you choose not to accept the license agreement, the installation will terminate and the User Utility will not be installed.

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2. The next screen lets you choose where the installation files are going to be on your computer. Click on Browse... to change the location where the files are installed.

We recommend that you keep the default options on this window and just click on Next to proceed with the installation.

3. The next screen lets you change the Program Files folder name and where the program appears in your Windows Start Programs list.

The default options on this window will put the shortcut icon in your Windows All Programs list in the Xerox folder. We recommend that you keep the default options on this window and just click on Next to proceed with the installation.

4. Click on Finish on the Installation Complete window to close the installation window.

5. A shortcut icon for the User Utility will be on your Windows desktop and in the Windows Start All Programs menu.

Installing Visioneer OneTouch

The Visioneer OneTouch software installation will start automatically after you click Close on the driver Installation Complete window.

1. Click Next on the Welcome to the OneTouch Setup Wizard.

2. On the Visioneer License Agreement window, read the license agreement. If you accept the terms, select I Agree then click Next.

If you choose not to accept the license agreement, the installation will terminate and OneTouch will not be installed.

3. Click Close on the Installation Complete window to close and exit the software installer.

Note: If you selected other software to install from the DVD the installation for that software will automatically start after you click Close on the Installation Complete window. Follow the instructions on-screen to install each application you selected.

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Installation

Installing Additional Applications

Your scanner includes free, additional applications as described in the table below.

1. Return to the disc’s Main menu and click Install software.

2. Select the additional applications you want to install, then click Install now.

3. Follow the instructions on the screen to install each of the additional applications.

Software About the Software

Nuance OmniPage®

Kofax

Virtual ReScan

(VRS™)

OmniPage Pro provides precision OCR analysis, advanced layout detection, and Logical Form Recognition™ (LFR) technology. Advanced security features quickly turn office documents and forms into over 30 different PC applications for editing, searching and sharing. Custom workflows handle large volumes of documents, and you can use its tools to print to PDF.

Kofax VRS automatically enhances scanned documents from less than perfect originals. It is an additional scanning interface that uses patented VRS (Virtual ReScan) technology, and ensures your scanning is as efficient and easy as possible, while also improving the quality of the scanned images. Kofax VRS uses an ISIScertified driver for scanning. This software provides an additional method to scan from your scanner. The Demo version lets you try the application first.

At the end of the Kofax VRS software installation you may see the message "SVS001: The VRS installation does not install an ISIS driver for the scanner you selected. Please install the ISIS driver packaged with your scanner."

This is not an error, Kofax does not install your scanner’s ISIS driver. Please disregard

this message in the VRS installation and click OK. The Kofax VRS Certified ISIS driver is installed correctly when you install the scanner driver.

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Software About the Software

Nuance PDF Converter PDF Converter Professional 7 features 100% industry-standard PDF creation and

editing plus the world’s most accurate PDF conversion to editable Microsoft formats available. It also offers one-click scanning to PDF, the most advanced PDF search capabilities, excellent graphics management, document flattening and autoremoval of sensitive information. Combining unparalleled functionality, built-in intelligence and ease of use, PDF Converter Professional 7 enables users to create, convert, edit, assemble and securely share PDF files like never before for enhanced professionalism, productivity and collaboration.

View the User Guides

1. Return to the disc’s Main menu and click on View user guides.

Installation

Office®

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Scanner documentation window Software documentation window

2. Click on View scanner documentation to access the scanner user guide.

Click on View software documentation to access the user guides for the software applications provided with the scanner.

From either of these user guide windows, click on the User guide menu button to return to the main user guide window, then select the other documentation section to view the user guides.

3. Click the links of the guides you want to view.

4. When you’re finished, click Main menu to return to the Main menu window and click Exit.

5. Remove the installation disc and store it in a safe place.

Register Your Scanner

Registering your scanner is important as it provides you with access to our free telephone support service. Registration also gives you free access to software updates for your scanner.

To register your scanner:

You will need an active internet connection to register your scanner. If you do not have internet access you can contact our customer service department to register the scanner. Please refer to the Technical Support Card, that you received with the scanner, for our customer service contact information.

1. Open an Internet Explorer window, or any other internet browser you have installed on your computer.

2. In the web address field type www.xeroxscanners.com.

3. Press Enter on your computer’s keyboard or click the option on screen to go to the web address.

4. When the Xerox scanners web page loads click on Register Your Product.

5. Fill in the registration form, all required fields have an asterisk (*).

A valid email address is required for registration.

You will be asked to enter the serial number for the scanner, it is located on the back or underside of the scanner.

6. After filling in the form, click on Submit Your Registration to complete the registration.

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Loading Documents to

Scan

Note: Always remove any staples or paper clips from documents before inserting them into the scanner. Staples and paper clips can jam the feed mechanism and scratch the internal components. Also remove any labels, stickers, or Post-It™ notes that may come off during the scanning process and get stuck in the scanner. Misuse as described here will void your scanner’s warranty.

Preparing Documents for Scanning

• Fan the documents to make sure all pages in the stack are separated.

• Bend and then flatten the document stack to make sure the horizontal edges are aligned to help prevent paper from skewing while being pulled through the scanner.

• Pinch the ends to align the leading edges slantwise to help prevent multiple pages from being fed through at a single time.

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Loading Documents to Scan

Supported Document Types

You can scan the following types of documents and cards with this scanner.

• The maximum amount of paper in the input tray should not exceed the maximum stack thickness indicated on the paper guides.

This is approximately 350 sheets of 20 lb (75–80 g/m

•Document size

– Minimum size (width x length) – 1.9 x 2.8 inches (48 x 71 mm)

– Maximum size (width x length) – 11.89 x 100 inches (302 mm x 2540 mm)

We recommend scanning one page at a time when the documents you are scanning are longer than 17 inches (432 mm). Please refer to scanning with Manual feed mode in the TWAIN interface for instructions on scanning one page at a time.

• Paper thickness

– Auto mode: 5 to 42 lbs (19 ~ 157 g/m

– Thick mode: 42 to 56 lbs (157 ~ 209 g/m

)

) new printer paper.

– Straight path: 0.2 to 0.6mm (7.9 ~ 23.6 mils)

Documents to Avoid Scanning

The documents in this list can be scanned, but please note that scanning documents of this type will reduce the life of the scanner. Maintenance will be required more often and replaceable parts will wear faster. These types of documents will jam more frequently and damage to the original documents may occur. If you do choose to scan these document types, do not scan large batches. This type of use is not covered under the scanner warranty and alters replacement parts life expectancy.

We recommend you limit the amount or completely avoid scanning documents that are in this list.

• Curled, wrinkled or folded documents may cause paper jams or multiple pages being fed through the scanner at one time.

• Perforated or punched paper that could tear when the separation roller engages.

• Coated paper or photographs where the coating can flake off during scanning and leave residue in the scanner.

• Extremely smooth, shiny, or highly textured paper may cause the paper feed rollers to slip across the page and cause the scanner to report a paper jam.

• Carbonless copy paper may tear while being fed through the scanner and the pressure of the rollers may leave streaks on the page. The chemical coating on this paper will rub off on the rollers during the scan process, increasing the frequency of miss-feeds and paper jams.

• Partially transparent paper such as tracing paper as any images from the opposite side of the page or black background will appear in the scanned images.

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Loading Documents to Scan

Unsupported Document Types

Do not scan the following types of documents as they may cause damage to the scanner.

• Items outside of the specified supported sizes, thickness, and weight defined in this document.

• Non-rectangular or irregularly shaped paper will cause the scanner to detect and report document skew errors or paper jams.

• Carbon paper that will leave residue in the scanner and on the rollers that will transfer to the next set of documents scanned.

• Documents with hard items attached such as paper clips, binder clips, and staples.

• Documents with wet ink or white-out.

• Thermal or photosensitive paper.

• Overhead projector sheets, plastic film, camera film, and any other type of transparent or partially transparent plastic item.

• Documents that have been glued together.

• Cloth or metallic sheets.

Select the Paper Feeding Options

There are paper feed options that you can adjust using the scanner control panel. Adjust these options based on the type of documents you are scanning.

Hopper—the up and down arrows adjust the height of the input tray based on the amount of paper in the input tray. The scanner will automatically raise the tray during scanning, but if you regularly scan small batches of paper, you may want to keep the input tray higher to save time adjusting the height automatically while scanning.

ADF—this button changes the scanner from automatic feeding (first option) to manual feeding (second option). When automatic feeding is selected, the scanner automatically raises the input tray during scanning. When manual feeding is selected, the input tray is raised to the top for feeding one page, or stacks of very few pages, at a time. When you are using a scanning interface with a manual feed mode option, switch the scanner to manual feed mode as well.

Thickness—this option adjusts how close the rollers are to each other. Tap this button to cycle through the options and select the option that matches the thickness of the paper you are scanning.

LED

Paper thickness

indicator

Type of paper

Thin 19–50 g/m (5 ~ 13 lbs.)

When you are scanning thin paper or paper with a textured surface,

such as NCR paper.

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Loading Documents to Scan

Paper thickness

LED indicator Type of paper

Normal 50–157 g/m (13 ~ 42 lbs.)

Thick 157–209 g/m (42 ~ 56 lbs.)

Auto 19–157 g/m (5 ~ 42 lbs.)

When you are scanning normal printer/copier paper.

When you are scanning thick paper or paper with a smooth surface, such as card stock.

When scanning a stack of documents of mixed paper thickness. When this option is selected the scanning speed may be reduced as the scanner auto-adjusts to the document type detected.

Select the Paper Path

Scanned documents can be exited to the output tray in the front of the scanner or to the straight path tray in the back of the scanner. The paper path is automatically switched when the straight path is opened or closed.

Note: follow these guidelines when using the straight path tray.

• Use the straight path tray when you have set the paper thickness level to thick and documents being scanned are from 0.2 to 0.6 mm (7.9–23.6 mils).

• Make sure there is enough space in the back of the scanner for the paper to exit.

Scanning from the Automatic Document Feeder (ADF)

1. Prepare the pages before loading them into the scanner, this helps to prevent multiple-page feeding and paper jams.

– If the edges of the paper are curled or folded, flatten them as much as possible.

– Fan the edges of the paper to make sure none of the pages are stuck together.

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Loading Documents to Scan

2. Adjust the paper guide for the width of paper, and make sure the input and output trays are fully extended.

Flip up the paper stop to make sure the paper stays in the output area as they are exited from the scanner.

3. Load the documents face up with their tops into the Automatic Document Feeder.

The stack of pages should not exceed the maximum height indicated on the input tray.

4. You can now scan the documents using the scanner buttons, OneTouch, or one of the other scanning interfaces.

Scanning Interfaces

If you selected the recommended installation, then you have several different options to scan with your Xerox DocuMate 4799 scanner. Each method scans equally well, so use the one with appropriate options for the item you are scanning.

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Loading Documents to Scan

• OneTouch—When you press the Start/Stop button on the scanner, the documents are scanned using the scans settings for the first OneTouch scan function. See Scanning and Configuring OneTouch on page 29.

• OneTouch Button Panel—Use this scan option when you want to scan from the computer screen. Scanning from the on-screen OneTouch Button Panel is the same as selecting a scanning option on the scanner, except you click an icon that represents the function. See Scan from the OneTouch Button Panel on page 30.

• TWAIN and WIA Interface—This option uses your scanner’s TWAIN interface to scan. Select scanning options before scanning, put the document in the scanner, then click the Scan button in the TWAIN interface window. See Scanning from TWAIN and WIA on page 107.

• ISIS Interface—This option uses the ISIS interface for scanning. Select the ISIS scan settings, put the document in the scanner, then click the Preview Scan button in the ISIS window. See Scanning from ISIS on page 159.

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Scanning and

The OneTouch button panel shows which application the button is configured to send images to.

Configuring OneTouch

Based on the recommended full installation of the scanner driver and the Visioneer OneTouch software, OneTouch is your main scanning interface for using the scanner.

The OneTouch Button Panel, that you see on the computer screen, shows the pre-set function for each button (such as Email) and the icon of the destination (called the Destination Application) where the images will be sent when scanning is finished.

Default OneTouch Settings

When you installed the scanner, the software configured each OneTouch button with appropriate settings consisting of: a Destination Application, a Scan Configuration, and a File Format. The button names, such as Email or Copy, indicate the original factory settings for a button. You can change any of these settings. Please see

Changing the Button Settings on page 31 for instructions.

For example, the Email button is set up to scan documents then immediately attach them to a new email message in your default email program. The email application will default to the email program specified in the internet options of Internet Explorer.

A folder icon for a button means that the button is set up to archive the scanned item. The scanner sends the scanned image directly to a folder without opening the image first in a software application.

A question mark for a button means your computer does not have the appropriate software or hardware for the initial factory settings.

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OneTouch Icon

If the OneTouch OmniPage Module is not installed, then the options for sending to word processing applications such as Microsoft Word will not be available. The OneTouch OmniPage module is installed automatically when you install Visioneer OneTouch from the installation disc.

Note: The default page size in each configuration is based on your computer’s Windows Measurement system selection of U.S. (United States) or Metric units.

• If U.S. is the selected measurement, the default page size in each profile will be based on the United States

standard paper sizes such as 8.5 x 11 inches.

• If Metric is the selected measurement, the default page size in each profile is based on the ISO 216

standard and the majority of the profiles will default to A4.

Scan from the OneTouch Button Panel

Scanning from the button panel on your computer’s screen works like pressing a button on the scanner. The scanner scans the item, then sends the image to the Destination Application indicated by the button’s icon.

To scan from the OneTouch Button panel:

1. Load the documents into the scanner.

2. Click on the OneTouch icon in the Windows notification area (at the lower right corner of the screen.)

3. The OneTouch Button Panel opens.

4. Click the button you want to use to scan.

5. The scanner starts scanning and the image is sent to the selected destination for the OneTouch button you are using to scan.

Features of the OneTouch Button Panel

The OneTouch panel is your on-screen set of controls for the scanner. From the panel you can access the hardware settings for your scanner and configure the Scan button.

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Click on the OneTouch icon to open the panel.

The Detail View The Hardware View

The Button View

The Title Bar

• Green arrows—click to cycle through the panel’s 3 views.

• Scanner icon—click to open the scanner’s hardware properties.

• Red “X”—click to close the OneTouch panel.

The Button View

Scanning and Configuring OneTouch

• Left-click on a Destination Application icon to start scanning.

• Right-click on a Destination Application icon to open the OneTouch Properties.

• Left-click on the arrow buttons, on the right side of the panel, to view the rest of the OneTouch buttons.

The Detail View

• Left-click on a Destination Application icon to start scanning.

• Right-click on a Destination Application icon to open the OneTouch Properties.

• Single-click on the detailed information to open the OneTouch Properties.

The Hardware View

• Left-click on the scanner icon to return to the Button view.

• Right-click on the scanner icon to open the scanner’s hardware properties.

Changing the Button Settings

1. Click on the OneTouch icon.

2. Right-click a button on the OneTouch Button Panel.

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Select the Destination Application that will open when you are finished scanning. You use the destination application to view and work with your scanned images.

Select a configuration for scanning the item.

Select a file format for your scanned images.

Scanner button configuration tab

3. The OneTouch Properties window opens.

The OneTouch Properties window will also open when you press, hold down for 3 seconds, and release a scanner button.

Some of the options on the OneTouch Properties Window are “grayed out” and are not available, these options are not appropriate for your scanner model.

4. If your scanner has multiple scanner buttons, or an LED function selector on the scanner, select the button in OneTouch that you want to change.

LED Number—Click the up or down arrow to cycle through the OneTouch buttons.

Button Tabs—Click on one of the tabs, across the top of the OneTouch properties window, to configure that scanner button. There is one tab for each button on the scanner as well as the Options tab to change button specific features.

5. Select the destination you want OneTouch to send the scanned image to in the Select destination list.

If you select a word processing program such as Microsoft WordPad or Microsoft Word that can be used for OCR (such as TXT or RTF), the text in scanned images is automatically converted to word processing text.

6. Select a file format in the Select format panel.

The formats are based on the type of Destination Application you select. The icon names indicate their file types. See File Formats on page 43 for more information about the available formats.

7. Select a scanning configuration in the Select configuration list.

The configuration’s basic settings include: scanning mode, resolution (dpi), page size, brightness (Br), and contrast (Cr). To see a selected scan configuration’s settings, click its icon. Click the icon again to close the detailed information. Refer to Scan Configurations on page 36 and Configure Before Scan on page 48 for instructions on creating and modifying scan configurations.

8. Click on OK to save the changes.

9. Place an item in the scanner and click the OneTouch button to start scanning.

The scanner scans and sends the image to the selected destination, with the file format and scan configuration you specified.

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Properties button—displays a window for selecting properties for a destination. This button is disabled if the selected destination application does not have global configuration properties.

Refresh button—updates the links between all your computer’s Destination Applications and OneTouch. If you install new software that can be used as a Destination Application, click the Refresh button to link the new software to OneTouch.

New/Copy/Edit/Delete buttons—click New or Copy to add new scan configurations to the list. Click Edit or Delete to change or remove them.

OK/Cancel/Apply buttons—OK accepts any changes and closes the window. Apply accepts any changes but

leaves the window open so you can continue making additional changes. Cancel closes the window without accepting any changes.

Selecting Options for OneTouch

Use the Options tab to configure how OneTouch works with the selected button, such as which destinations are available, or what the file name should be.

Select Button—click the down arrow and select the button for which you want to modify the settings from the list. The options you choose in this window only apply to the button you select in this list.

Show all destinations—this option selects all of the Destination Application categories. The list of Destination Applications available for the selected button will include all the applications on your computer that fall into these categories.

Select destinations—select this option to individually choose the types of applications to include in the list of Destination Applications. Check the boxes for the type of application to include.

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Scanning and Configuring OneTouch

Destination Categories:

• Document management includes Nuance PaperPort and other applications for processing and keeping track of your scanned documents. This category includes the Send to Application and Open Scanned Document(s) destinations.

• Image editors include Microsoft Paint and other drawing and graphics applications.

• Tex t e di to rs include Microsoft Word and WordPad, Microsoft Excel, and other word processing and spreadsheet applications. Select this option if you want OCR processing to convert your scanned documents to text that you can edit.

• PDF applications are for viewing and/or editing Adobe PDF files.

• Email includes Microsoft Outlook and other email applications, as well as the SMTP destination which allows you to scan directly to the SMTP server without opening an email client application.

• Storage and CD-R/W is for scanning directly to a folder on the computer, server, FTP server, SharePoint site, or to the Windows CD temp directory for burning the files to a CD.

• Fax and Print is for sending your scanned documents directly to your printer or fax software.

• STI event forwarding is for using another application’s interface for scanning. The OneTouch Event Forwarding dialog box opens so you can select which application to use to continue scanning.

Enable scanning to multiple destinations—select this option to allow for multiple destinations to be selected, in the destination list, on the OneTouch configuration tab. This feature allows you to scan one time while distributing the file to multiple destinations. Please refer to Scanning to Multiple Destinations on page 85.

Instant delivery—enables image transfer to the destination while scanning is in progress, provided that Create

Single Image Files is also selected. If Create single image files is not selected, image transfer occurs after all

pages have been scanned.

Show progress window—select this option to display the progress window of the document(s) during scanning.

Use job separator when scanning multiple pages—select this option to have the scanner separate multiple

page scan jobs into separate files when scanning is complete.

• When a blank page is detected—select this option to have a new file created each time a blank page is detected in the stack of pages being scanned. Note that when scanning duplex, both sides of the page must be blank.

• When the number of images reaches—select this option, and input a number in the box, to have a new file created each time the number of images scanned reaches the number you input in this field. Note that when scanning duplex, the number of images detected is twice the number of pages scanned. For example, if you input “5” in the field, and scan 10 pages, 20 images are captured, and you will get 4 separate files with 5 images in each file.

Please refer to Scanning with Job Separation on page 87 for detailed information about scanning with job separation, and how it works with other options in OneTouch.

Use custom file naming—select this option to enable the input field so that you can specify the file name for your scanned document(s). You can specify a different file name for each OneTouch button. When this option is not select, the file name is automatically generated by OneTouch for all scans.

• The preview area, to the right of the Use custom file naming text, shows an example of the filename as you type into the input field and/or select token options from the list.

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• Type the file name you want into the input field. Note that you cannot input these characters in a file name: \ / : * ? “ < > |

When inputting a file name, the file name must be unique, otherwise every scan created would overwrite the previous scan. The menu to the right of the input field contains a list of tokens you can select to create unique file names. These tokens include counting numbers, date and time values, number of pages scanned, and so on. If the button name is not unique, you will see an on-screen notification that a {BatchID} and {#b} will be inserted into the name.

• Click the down arrow and selected a token value from the list, then click the arrow button to add that value to the file name field. The token values are:

– {FN}—inserts the scanner name.

– {#b}—inserts the image number without adding zero (1).

– {#03b}—inserts a 3-digit image number in the scan batch (001).

– {D}—inserts the numeric day of the month without a zero added to single-digit days (4).

– {DD}—inserts the numeric day of the month with a zero added to single-digit days (04).

– {DDD}—inserts the abbreviated 3-letter day (Mon).

– {DDDD}—inserts the full name of the day (Monday).

– {M}—inserts the numeric month without a zero added to single-digit months (8).

– {MM}—inserts the numeric month with a zero added to single-digit months (08).

– {MMM}—inserts the abbreviated 3-letter month (Aug).

– {MMMM}—inserts the full name of the month (August).

– {YY}—inserts the two-digit year (97).

– {YYYY}—inserts the four-digit year (1997).

– {h}—inserts the 12-hour clock hour without a zero added to single-digit time values (2).

– {hh}—inserts the 12-hour clock hour with a zero added to single-digit time values (02).

– {H}—inserts the 24-hour clock hour without a zero added to single-digit time values (2).

– {HH}—inserts the 24-hour clock hour with a zero added to single-digit time values (02).

– {m}—inserts the minute without a zero added to single-digit time values (7).

– {mm}—inserts the minute with a zero added to single-digit time values (07).

– {s}—inserts the second without zero added to single-digit time values (9).

– {ss}—inserts the second with zero added to single-digit time values (09).

– {User}—inserts the user name.

– {Mach}—inserts the computer name.

–

{Dest}—inserts the destination application name.

– {Bttn}—inserts the button name.

– {Mode}—inserts the scan color mode.

– {Size}—inserts the page size.

– {BatchID}—inserts a unique batch identification number.

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Click the icon of a selected configuration to view its settings.

Select the scan configuration to edit or delete. It must be unlocked, as indicated by not having a lock displayed here.

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Some destination application links, such as the NewSoft Presto! BizCard software, require a specific filename format for the images that have been sent to the link to open correctly in the application. For example, when scanning duplex, if the image token {#03b} is not included in the filename, then each image sent will be regarded as a separate scan, and instead of one file with 2 pages you will have 2 files. As each destination application link is different, there is no standard filename type you can create to use for all destinations. If you scan and the images are not grouped in the file(s) as needed, try deselecting Use custom file naming and then scan again.

Scan Configurations

The scan configurations are where you select the scanning resolution, brightness, mode (color, black & white, or grayscale), and a number of other settings. To see a selected scan configuration’s settings, click its icon. Click the icon again to close the detailed information.

Note: Use Configure Before Scan if you want to set the options manually before scanning. See Configure Before

Scan on page 48.

Create a new configuration:

•Click the New button to create a new configuration starting with the OneTouch default configuration settings.

• Select a configuration in the list, then click on the Copy button to create a new configuration starting with the settings of the currently selected configuration.

Edit or delete a configuration:

Select the scan configuration you want to edit or delete.

• To delete the configuration, click the Delete button.

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If the configuration is locked, click the lock to unlock it. The icon becomes a key.

Type a new name for the configuration.

Select the scan mode and drag the slider to set the resolution.

Drag the sliders to set the Brightness and Contrast.

• To edit the configuration, click the Edit button.

Edit the settings and click OK.

Note: Your scanner comes with a number of configurations pre-set at the factory. To ensure that your scanner will always have a set of correct scan configurations, do not delete the pre-set configurations. We also recommend that you keep those configurations locked so they are not inadvertently deleted. That way, you will always have the factory-settings available. If you do delete or edit them, and want to get the factory pre-sets back again, you will need to uninstall then re-install your scanner.

In the Scan Configuration Properties window, the Scan Settings, Page Settings, Advanced Settings, and Redaction Settings tabs are always available. When the Visioneer Acuity module is installed, the Acuity Settings tab will also be available for all destinations.

Based on the selected destination, additional settings tabs may also be available. If you see one of these additional settings tabs please refer to the appropriate section, as listed below, for instructions on configuring these destination specific options.

•Use the Storage Options tab to choose the storage folder for scans sent to the Transfer to Storage destination, as described on page 50.

•Use the Device Settings tab to configure Fax and Print destinations, as described on page 58.

•Use the PaperPort tab to choose the destination folder, in the Nuance PaperPort application, as described on page 59.

•Use the SharePoint tab to specify a SharePoint site, user credentials, and destination folder, as described on page 61.

•Use the FTP Transfer tab to specify an FTP site, user credentials, and destination folder, as described on page 64.

•Use the SMTP Configuration tab to specify an SMTP server, user credentials, and destination email address, as described on page 67.

Scan Settings Tab

On the Scan Configuration Properties dialog box, type a name.

Mode—select a scanning mode:

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Click the name to toggle between inches and millimeters.

• Black&White to scan in black and white. For example, letters and memos are usually scanned in black and white.

• Grayscale to scan items such as documents containing drawings or black and white photographs.

• Color to scan color photographs and other color items. Color scans have the largest file size.

Resolution—drag the slider to the right or left to adjust the dots per inch (dpi) of the resolution. The higher the dpi setting, the sharper and clearer the scanned image. However, higher dpi settings take longer to scan and produce larger files for the scanned images.

Brightness—sometimes an image is scanned with the brightness and contrast set too light or too dark. For example, a note written with a light pencil may need to be scanned darker to improve legibility. Increasing or decreasing the brightness makes the scanned image lighter or darker.

Contrast—the difference between the lighter and darker portions of the image. Increasing the contrast emphasizes the difference between the lighter and darker portions, decreasing the contrast de-emphasizes that difference.

Key and Lock icon—if you want to lock the configuration, click the key icon to change it from a Key to a Lock.

Page Settings Tab

The options on the Page Settings tab will be available based on either the selected color mode (Black & White, Grayscale, or Color), or based on whether or not the scanner hardware supports the feature.

Standard—click the menu arrow and choose a page size from the list.

Custom—enter the horizontal and vertical page dimensions in the boxes. Click the name of the units, inches or

millimeters, to toggle between them.

Improvements and Settings—it is indicated in the feature description if there is a software or hardware dependency for the option to be available.

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• Reduce Moiré patterns—moiré patterns are wavy, rippled lines that sometimes appear on the scanned images of photographs or illustrations, particularly newspaper and magazine illustrations. Selecting Reduce moiré patterns will limit or eliminate moiré patterns in the scanned image. This option is only available when scanning in Color or Grayscale at lower resolutions, and when the scanner supports this feature.

If you are scanning using an Automatic Document Feeder, and the page is fed through at too great of an angle, the image may not straighten correctly. In that case, re-scan the page using the paper guides to feed the paper in straight.

• Invert image—reverses the color of each pixel in the scanned image.

When scanning in black and white, each pixel is reversed from black to white and white to black. When scanning in grayscale each pixel is reversed to the opposite level of gray. When scanning in color each pixel is reversed to the opposite color in the color wheel.

For example, you might choose this option if you are scanning pages that have been printed from newspaper microfilm. Newspaper microfilm reverses black and white so that when viewed on a monitor, the text is white and the paper is black.

The following example shows the original grayscale image and the inverted image.

The following example shows the original color image and the inverted image.

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• Skip blank originals—select this option to have the scanner detect if a blank page has been fed through the scanner, and remove it from the final file. Typically you might use this option when scanning a stack of twosided pages which have a number of blank sides.

Sensitivity—you can adjust the sensitivity level of the blank image detection.

Note that when the Options tab feature Use job separator in multi-page batch is enabled, and the option selected is When a blank page is detected, the sensitivity level for Skip Blank Originals is the sensitivity level that will be used when both features are enabled.

Note that when the feature Use job separator in multi-page batch is enabled, and the option selected is When the number of images reaches, the blank originals are discarded before the images are counted. For example, if you scan 3 pages in duplex mode, each side of the page is counted as an image and the total number of images is 6. When Skip Blank Originals is enabled, and 2 of the 3 pages in the stack are blank on one side, the total number of images counted is 4 not 6.

• Double Feed Detection—selecting this option turns on the scanner hardware feature that detects when multiple pages feed through the scanner at one time. This option is only available if the scanner supports this feature.

• Manual Feed Mode—select this option to enable a delay from when the last page is scanned and when the scanner stops the scan job.

To scan with manual feed mode:

a. Select Manual feed mode.

b. In the Timeout field, input the amount of time you want the scanner to wait from when the last page is

scanned and when the scanner stops scanning.

c. Place a document in the scanner.

d. Click Scan.

e. The scanning progress dialogue on-screen will display a countdown indicating how much time you have

to place the next document in the scanner.

f. When you are done scanning all pages in your document, you can click on Abort to stop the timer or

simply let the timer run out.

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Advanced Settings Tab

Use the Advanced Settings tab to set color correction options for Color or Grayscale scanning. Drag the sliders to the left and right to change the color settings. As you do, the image changes to show the effects of the new settings.

• Color saturation—the strength or purity of a color. This option is only available when the selected scan mode is Color.

• Color hue—the color your eyes see as reflected from the image. This option is only available when the selected scan mode is Color.

• Gamma—is the tone curve and the starting point for image enhancement. As you raise or lower the Gamma value, the values at which saturation, hue, brightness and contrast affect the image are changed. It is recommended that you keep the default Gamma value or adjust this setting before adjusting the other options. This option is available for both Color and Grayscale scanning.

Redaction Settings Tab

Use the options on the Redaction Settings tab to remove a specified area in the scanned image.

Please refer to the technical note, at the end of this section, for information about how this setting works with other options in the OneTouch Scan Configuration you are modifying.

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Enable redaction—select this option to enable redaction when scanning. You might use this option if you want to remove a logo or image that appears on each page that you are scanning. You can choose what color to fill in the redacted area in the scanned image, and set multiple areas. If you are scanning in Duplex mode, you can specify the area separately for the front and back side of the pages.

Click Add to add a line item to the area list in this window. You can redact multiple areas from the scanned image, click the Add button again to continue adding line items to the list. Select an item in the list then click the Remove button to remove the specified redaction area from the list.

Click one time on the default value, 0.00 in each field, to enable the control box for you to input the start position and redaction area size. The units of measurement is displayed on the lower-right corner next to the Paper size field.

• From left—input the upper-left corner start position measured from the left-side of the page.

• From top—input the upper-left corner start position measured from the top of the page.

• Width—input the width of the area to be removed.

• Height—input the height of the area to be removed.

Color—this color field shows the selected fill color for the redacted area(s). When the software removes the area you specify, it fills the area with the color you have selected here. To change the color, click the artist palette button to open the Windows color palette. Select the color you want then click on OK. The color you selected will now display in the Color field on the Redaction Settings tab.

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Color scanning

Grayscale scanning

Black&White scanning

Click the name to toggle between inches and millimeters.

Preview—this color field shows the actual color that will fill the redaction area in the final scanned image. When scanning in color, the Preview field will match the Color field. When scanning in Grayscale, the preview field will show the gray version of the color you selected, and that color will be in the final scanned image. When scanning in Black&White, the preview field will display black or white depending on the darkness of the color you selected, and the final image will have the redacted area(s) be black or white.

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The options on the Page Settings tab will affect the redaction options as described below:

• On the Page Settings tab, click the name inches or mm to toggle between the two units of measurement. When you click back on the Redaction Settings tab, the lower-right corner displays the Paper size in the units of measurement you selected.

• Make sure the page size selected on the Page Settings tab is correct for the documents you are scanning, otherwise the redaction may not occur in the correct area.

•If Color dropout is selected, redaction occurs after the color specified is removed from the image.

For example, if you selected Red as the color dropout, but then specify red for the redaction region, the final image will have the redacted region filled with gray when scanning Grayscale, or black or white when scanning in Black&White.

File Formats

The available file formats, in the Select format panel, are based on the selected destination for scanning. For example, if scanning to the destination Transfer to Storage, all file formats are available as the files are saved directly to a folder without opening any application. If the destination is an application, such as Microsoft’s Paint, only the file types the application supports will be available in the Select format panel.

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Image Formats. The BMP, JPG, and PDF image formats have right-click menu options.

Text Formats; TEXT is only one of several text formats available.

Most of the format icons have a right-click menu to select file format specific options, or choose additional formats that are not represented in the panel by default.

The format names in the Select format panel indicates the file type extension for the scanned file.

Create Single Image Files

The TIFF and PDF formats, as well as the text file formats, support multiple page documents in a single file. If you are scanning as a TIFF or PDF format, or as one of the text formats, and want one file created for each image scanned, select Create single image files. Note that this option is automatically selected and disabled if you have selected a format that only supports single pages, such as BMP, PNG, GIF, or JPG.

Image Formats

Select an image file format for photos, artwork or other documents that you want to save as images. BMP and TIFF are standard image file formats generally used if you want to do additional image processing, such as photo touch-up or color correction.

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Right-click on the BMP icon to access the GIF and PNG image formats. When you select either of these formats, the format panel will change the BMP icon to the selected image format icon.

BMP—the *.bmp (bitmap) format is generally used when you want to do additional image processing, such as photo touch-up or color correction, as very little image compression is used when creating the file. When scanning in color or grayscale, BMP scans result in the largest file size of the image formats.

GIF—the *.gif (graphics interchange format) format is generally used when putting images on a website or server, as image compression can reduce the file size by approximately 95% when compared to a BMP file of the same image. Company logos and small pictures on a webpage are often GIF images. The GIF compression, and limited color range, can result in the medium and large images looking grainy or pixilated. PNG—the *.png (portable network graphics) format is another common image format for website graphics. Like GIF, the PNG compression greatly reduces the file size when compared to a BMP file of the same image. However, the PNG compression is different from GIF compression in that PNG images look better when scaled. Therefore, PNG is often used in place of GIF for company logos with a lot of detail, clickable buttons, medium sized pictures, and so on.

TIFF—the *.tif (tagged image file format) format is another image type that is often used for photo editing. When scanning in color, it produces a file of similar quality and size to a BMP file. However, when scanning in Black & White, the TIF compression produces the smallest file size of all the image types without losing image quality. TIFF also supports multi-page image files.

JPG—the *.jpg (joint photographic experts group) format is a common image format for transferring pictures electronically, such as posting to a website or sending via email, as JPG image files are smaller than BMP and TIFF files. You can change the level of compression for the picture file to have better quality or a smaller file size.

To select a JPEG file size:

1. Select JPG as the page format.

2. Right-click on the JPG icon.

A menu opens.

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3. Choose the file size/image quality option for your scanned images.

Minimize Size—smallest file size, lowest image quality.

Normal—medium file size, some loss of image quality.

Maximize Quality—largest file size, minimal loss of image quality.

Your selection pertains only to the button currently selected on the OneTouch Properties window. Other buttons that have JPG selected as the file format are not affected, so you can set the JPG file size/image quality independently for each button.

4. Click OK or Apply on the OneTouch Properties window.

Right-click on the PDF format icon to change the image quality or select the option to make the scanned PDF file PDF-A compliant.

PDF—the *.pdf (portable document format) image format is often used to create images of text pages. The image compression of PDF files creates relatively small file sizes when scanning multiple page files in color. While the TIFF image format also supports multiple page files, when scanning in color the TIFF files are often too large to be transferred electronically. The PDF file format is often used for posting multiple page files to websites, sending via email, and permanent storage. As with the JPG file format, you can change the PDF quality to reduce the file size or improve the image quality.

Adobe

Reader®, or other PDF viewer software, must be installed on your computer for you to to view PDF files. Using PDF-A when scanning as PDF, means the files are compliant with the ISO-190051 standard for permanent archival of electronic documents. More information about this standard can be found at www.pdfa.org.

To select a PDF file size:

1. Select PDF as the page format.

2. Right-click on the PDF icon.

A menu opens.

3. Choose the file size/image quality option for your scanned images.

Minimize Size—smallest file size, lowest image quality.

Normal—medium file size, some loss of image quality.

Maximize Quality—largest file size, minimal loss of image quality.

Your selection pertains only to the button currently selected on the OneTouch Properties window. Other buttons that have PDF selected as the file format are not affected, so you can set the PDF file size/image quality independently for each button.

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4. Click OK or Apply on the OneTouch Properties window.

Text Formats

Selecting the text format option also selects OCR processing as an automatic step for scanning. Therefore, when you scan a document with the text format selected, the text portions of the document are automatically converted to editable text.

Select a text format for documents with text or numbers, such as a business letter, report, or spreadsheet. The text format icon has several file formats available, depending on the Destination Application you select.

Detailed information about these text file formats, and instructions for setting up the OCR options, are in the section Scanning with Optical Character Recognition (OCR) on page 90.

To select a file type for the text format:

1. Select the Destination Application.

2. Right-click on the text format icon.

The menu options depend on the type of Destination Application you select.

Example menu for the Text format when the selected application is Microsoft’s Word and the OneTouch OmniPage Module is installed.

Example menu for the Text format when the selected application is Transfer to Storage and the OneTouch OmniPage Module is installed.

3. Choose the file type that you want for the text format.

4. Click OK or Apply on the OneTouch Properties window.

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Configure Before Scan

You can set up the scanner so that, when you press a button or click it on the Button Panel, a different scanning interface opens before the scanning starts. You can then use the interface to change the Resolution, Scan Mode, and other settings. When you scan, the scanned image will still be sent as the file type and to the same Destination Application already selected in the OneTouch Properties window for that button.

1. Open the OneTouch Properties window.

2. Select the scan configuration Configure Before Scan.

3. Click OK or Apply on the OneTouch Properties window.

To Scan Using Configure Before Scan

1. Click the button you set up to use Configure Before Scan.

2. The TWAIN Interface opens.

3. Choose your scan settings, such as the Picture Type of Color, Grayscale or Black & White, Resolution in DPI, and Page Size.

4. Click the Scan button on the TWAIN Interface.

5. The item is scanned. When finished, click the Done button and the image will be sent to the Destination Application specified in the OneTouch Properties window.

Canceling a Configure Before Scan

1. Click Cancel in the scanning progress window.

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2. The following window will open asking if you want to cancel the entire job.

– Yes—scanning stops and all pages scanned in this batch, up to this point, will be deleted. The TWAIN

interface will close and you can restart your scan from the beginning.

Choose Yes if the TWAIN scan settings are incorrect for your current scanning batch.

For instance, the Picture Type is Black & White but you want to scan your documents in color. Choose Yes to delete any scanned pages, then start over but select the correct picture type before scanning.

– No—scanning stops, but all pages scanned in this batch, up to this point, are not deleted and the

TWAIN interface remains open. You can place a new page in the scanner, adjust the TWAIN settings for it, then click the Scan button in the TWAIN interface to continue scanning. At the end of the scanning batch, all pages from the first portion of the scan and second will be sent to the Destination Application.

Choose this option if, for instance, you have been scanning a Black & White document but you want to insert a color page into it. Instead of having to re-scan the entire batch, you can stop the current scan, change the picture type from Black & White to Color, then restart the scanning without losing the pages already scanned.

Open Scanned Document(s)

Select the destination Open Scanned Document(s) to have the scanned document open automatically when scanning is complete.

Supported file types—all file formats are available when scanning to the Open Scanned Document(s) destination. Note that text file formats are only available if an OCR module or application is installed. Please refer to Tex t Fo r ma ts on page 47 to see a list of text file formats that are available when OCR is installed.

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Destination type—the Open Scanned Document(s) destination is classified as a “Document Management Link”. To make it available in the destination list, you must select Document management on the Options tab in the OneTouch Properties window.

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• If there is no application installed for the file format you selected, the OneTouch Link Log Viewer will open when scanning is finished showing the failure. You can double-click on the log failure to open the detail view of the failed transfer.

For example, if you select PDF as the file type a PDF viewer application must be installed to open the file.

Either install an application for that file type, or associate an application in the Windows Explorer folders option, please refer to your Windows documentation for instructions on associating file types.

• When scanning to multiple destinations, the scanned file is still sent to the other selected destination application(s) in OneTouch.

Transfer to Storage

With Transfer to Storage, you can scan documents and save them in a folder in one step.

Supported file types—since the files are saved directly to a folder on the computer or server, all file formats in

OneTouch are available. Note that text file formats are only available if an OCR module or application is installed. Please refer to Tex t For m at s on page 47 to see a list of text file formats that are available when OCR is installed.

Destination type—the Transfer to Storage destination is classified as a “Storage Link”. To make it available in the destination list, you must select Storage and CD-R/W on the Options tab in the OneTouch Properties window.

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Setting the Folder and Options from OneTouch

In the OneTouch Properties window, select Transfer to Storage as the Destination Application for scanning.

•Click the Properties button to open the OneTouch Link Properties for Transfer to Storage. From this window, you can change the global default storage location and options.

On initial installation of OneTouch, all scan configurations use these settings. When you create new configurations, the default settings will also match what you have selected here. If you modify the storage options in an individual configuration, changing the options in this Link Properties window will no longer update to the configurations you modified.

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•Click the New, Copy, or Edit button to open the Scan Configuration Properties window. Click on the Storage Options tab and use this window to set a configuration to scan to a different folder than the one selected in the Link Properties window.

Changing the options in this window only affects the configuration you are creating or modifying. All other configurations will retain their settings for this destination.

Transfer to Storage OneTouch Link Properties window

Storage layout

• All documents are in the root—the scanned documents are saved in the root of the folder specified in the Storage location.

Scan Configuration Properties window Storage Options tab

• Documents are put into folders by month, week, or type—folders are created based on your selection (month, week, or file type) and the scanned documents are saved in those folders. New folders are created for each month and week so you can keep track of when you scanned the documents.

Storage location

• This is the location on the computer or network where the file will be saved. Click on the Browse button to change the location by browsing through your Windows folder list, or type a location directly into the input field. You can select a local folder, or a folder on a server or mapped drive.

Open storage folder when scan is complete

• Select this option to have the folder, specified in the Storage location, open when scanning is complete and the image has been transferred to that location. If you have selected a month, week, or type grouping option, the folder that opens will be the grouping option you selected.

Setting the Folder from Windows

When OneTouch was installed, a storage option was added to the right-click menu of your Windows folders. This menu option allows you to set the Transfer to Storage folder location without opening OneTouch first.

1. Right-click on the folder you want set as the scan destination.

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2. Hover the mouse cursor over the Set as scan destination option and the sub-menu will open to the right. Click on the setting you want the Storage location to be updated with.

– For all configurations—select this option to have the storage location, in all scan configurations

Storage Options tabs, updated to use this location. Note that the storage Link Properties location will also update to use this location.

– For new and default configurations—select this option to have the OneTouch Link Properties storage

location updated. Any scan configurations that you have not previously updated, with custom storage locations, will also use this location.

– For configuration used by a button—when you select this option, another sub-menu will open to the

right. The sub-menu will contain a list scanner buttons that are currently set to scan to the Transfer to Storage destination. Select the button you want updated to use this location. This option modifies only the scan configuration that is assigned to the button you select. If you have multiple OneTouch 4.6 scanners installed, the first sub-menu will show a list of the currently connected scanners for you to select which scanner to update.

Note that this option is disabled if there is no scanner plugged in and turned on.

Scanning to Multiple Folders

When archiving documents with Transfer to Storage option, you can scan the documents to different folders. For example, one folder might be for “Business Receipts,” a second folder might be for “Personal Receipts,” and a third folder might be for “Annual Receipts.”

To scan to multiple folders, you create multiple configurations, each with a different storage location for the scanned documents. Scan one set of documents using the scan configuration with the appropriate storage location for that set. Then switch to another scan configuration and scan the next set of documents to store them in their folder.

Setting Up Multiple Folders for Transfer to Storage

1. Using Microsoft Windows, create the folders that you want to use for storing scanned items.

2. Open the OneTouch Properties window.

3. Select Transfer to Storage as the Destination Application.

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4. Click the New button.

The Scan Configuration Properties dialog box opens.

5. To help you remember which folder it is, give the new configuration a name that indicates the folder name, such as “Business Receipts.”

6. Click the Scan Settings, Page Settings, and Advanced Settings tabs, and select the settings you want.

7. Click the Storage Options tab.

8. Click the Browse button.

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9. Select the folder you created for storing the scanned documents.

10. Click OK. The selected folder will now be set as the Storage location, such as “Business Receipts.”

11. Click OK. The new configuration is now listed as a Transfer to Storage configuration.

12. Repeat the process to create additional new configurations, such as one named “Personal Receipts.”

Note: Make sure to designate separate folders as the Storage Locations for each new configuration.

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The new configurations apply to the Transfer to Storage Destination Application.

13. You will now have multiple configurations set up for the Transfer to Storage destination, and each configuration scans documents to separate folders.

14. Now select a scanner button for each new configuration. Click Apply to set that button for that configuration.

Scan to multiple storage folders:

1. Insert the document you want to scan to storage.

2. Start scanning with the first button that you set to scan documents and transfer to storage.

3. When scanning is complete, insert the next set of documents in the scanner, then press the second button you set to scan documents and transfer them to storage.

4. When scanning is finished, the documents are stored in the two separate folders.

Burn to CD-ROM

If you have a CD burner attached to your computer, you can scan directly from your scanner onto a CD. This feature is available only on computers running Windows version XP or later.

Supported file types—since the files are going to be burned to a CD, all file formats in OneTouch are available. Note that text file formats are only available if an OCR module or application is installed. Please refer to Tex t

Form at s on page 47 to see a list of text file formats that are available when OCR is installed.

Destination type—the Burn to CD-ROM destination is classified as a “Storage Link”. To make it available in the destination list, you must select Storage and CD-R/W on the Options tab in the OneTouch Properties window.

1. Open the OneTouch Properties window.

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2. Select Burn to CD as the Destination Application.

3. Choose a File Format and a Scan Configuration.

4. Click OK.

Scanning and Configuring OneTouch

5. Now start scanning using the scanning button you set to scan and burn to a CD.

The scanner will start scanning. When finished the file will be saved to the Windows temporary location for CD files. An information bubble will appear in the Windows notification area telling you that there are files waiting to be burned to CD.

6. When you are ready to burn the files to a CD, open the OneTouch Properties window, select Burn to CD and then click the Properties button.

7. Make sure a blank CD is in the CD burner.

8. Click the Burn to CD button. The CD burner begins and your scanned documents are written to the CD.

If other files are also waiting in this location, they will get written with the OneTouch files on the CD.

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Printer or Fax

The availability of printers and/or faxes in the OneTouch destination list depends on whether or not you have printers or faxes configured in Windows. Please refer to the Windows documentation, or your printer or fax documentation, for setting up printers and faxes.

Supported file types—only the BMP file format is available, when scanning to a printer or fax, as only uncompressed data can be send to these devices.

Destination type—printers and Faxes are classified as “Device Links”. To make them available in the destination list, you must select Fax and Print on the Options tab in the OneTouch Properties window.

The Properties button will be disabled in OneTouch as there are no global properties for this type of destination.

Select a printer or fax device, in the Select destination list, then open a Scan Configuration to modify the settings for the device you selected.

Click on the Device Settings tab and use the options on this tab to select settings for the device.

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• Fit to page, reduce image if necessary—if the scanned image is too big to be printed or faxed on a single page, the image will automatically be reduced to fit the page.

• Actual size, crop image if necessary—if the scanned image is too big to be printed or faxed on a single page, the image will automatically be cropped around its edges to fit on the page.

• Center image on page—the image will be printed in the center of the page instead of at the top left corner.

• Maintain aspect ratio—the aspect ratio is the length-to-width relationship of the image’s dimensions. Select this option so the image’s relative proportions remain constant.

• AutoRotate image for best fit—if the image is a Landscape format and the device is printing in the Portrait mode, or vice versa, rotate the image to fit on the page.

• Collate copies—if you are printing more than one page, collate the copies. Enter the number of copies in the Copies box.

• Advanced—click to see additional settings for the device. The dialog box that opens is specific to the device. For example, if the device is your printer, the dialog box is your printer’s setup settings.

Note: When scanning to multiple printers and/or faxes, select the specific device, you want to configure the Advanced features for, from the list before clicking on the Advanced... button.

PaperPort

In the OneTouch Properties window, select PaperPort as the Destination Application for scanning.

Supported file types—all image file formats are available when scanning to PaperPort. The sPDF and nPDF text

file formats are only available when the OmniPage software or OneTouch OmniPage module is installed. Please refer to Tex t Form a ts on page 47.

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Destination type—the PaperPort destination is classified as a “Document Management Link”. To make it available in the destination list, you must select Document management on the Options tab in the OneTouch Properties window.

•Click the Properties button to open the OneTouch Link Properties for PaperPort. From this window, you can change the default folder location and options.

On initial installation of OneTouch, all scan configurations send the scanned document to the folder selected in this window. When you create new configurations, the default settings will also match what you have selected here. If you modify the options in an individual configuration, changing the options in this Link Properties window will no longer update to the configurations you modified.

•Click the New, Copy, or Edit button to open the Scan Configuration Properties window. Click on the PaperPort tab and use this window to set a configuration to scan to a different folder than the one selected in the Link Properties window.

Changing the options in this window only affects the configuration you are creating or modifying. All other configurations will retain their settings for this destination.

PaperPort OneTouch Link Properties window

Scan Configuration Properties window PaperPort tab

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These are the folders that are available in the OneTouch PaperPort configuration windows. Press F1 on your keyboard to open the PaperPort help file for instructions on managing this folder list.

Click the folder icon to open or close the folder list in PaperPort.

The selected folder in this list is where the scanned file will be saved when PaperPort is open and the OneTouch option Scan to the current PaperPort folder is selected.

Select the destination folder for Scanned Documents

• Select a folder to send the scanned document(s) to when scanning to the PaperPort destination.

The list of folders in this window are from the PaperPort Folder Manager. Use the PaperPort Folder Manager to add or delete folders, add other drives and network locations to this list. You cannot add new folders from the OneTouch PaperPort configuration windows.

Scan to the current PaperPort folder

• Select this option to have the scanned document(s) sent to the currently selected folder in the PaperPort application.

The PaperPort software must be open, before scanning, for the scans to be sent to the selected folder in the PaperPort folder pane. If PaperPort is not open, this option is ignored and the scanned file is sent to the folder selected in either the OneTouch Link Properties or Scan Configuration window for PaperPort.

SharePoint

The SharePoint destination link allows scans to be sent directly to a SharePoint site from OneTouch. Please contact your SharePoint site administrator for the server information you need to configure this link. Alternatively, have your site administrator or IT professional configure this link for you. Setup and configuration of the SharePoint sites and user accounts are outside the scope of this document.

Supported file types—all image and text file formats, except HTML, are available when scanning to the SharePoint site. Note that text file formats are only available if an OCR module or application is installed. Please refer to Tex t Form a ts on page 47 to see a list of text file formats that are available when OCR is installed.

Destination type—the SharePoint destination is classified as a “Storage Link”. To make it available in the destination list, you must select Storage and CD-R/W on the Options tab in the OneTouch Properties window.

All configuration of the SharePoint server is done using the SharePoint settings tab in the Scan Configuration Properties window.

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1. Select SharePoint as the destination application.

2. Open the Scan Configuration you want to modify for scanning to a SharePoint site, or create a new Scan Configuration.

Select an existing configuration in which you have already specified your SharePoint site information, and then click on the Copy button to create a new configuration using the settings of the current configuration.

3. Click on the SharePoint tab and fill in the fields with the information for your SharePoint site.

• Protocol—select which protocol you want to use to transfer the scan to the server.

• SharePoint URL—input the full URL path of the SharePoint site without the http(s):// designation and actual page. This path should include everything except the destination folder.

For example, if the web browser URL displays http://sharepoint.site.com/IT/common/shared documents/ default.aspx, then you would configure the SharePoint server path as follows:

– Select HTTP as the protocol

– The SharePoint URL would be sharepoint.site.com/IT/common

– The Destination folder would be shared documents

• User account—input the user account name that has privileges to save files to the specified SharePoint site and Destination folder.

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• Password—input the password for the user account name you specified.

• Use Windows Integrated Authentication—select this option to use the Windows current user’s login name and password to access the SharePoint site.

• Destination folder—this is the folder where the final scanned document(s) are transferred to when scanning is complete.

• Filename format—select a file naming format, for the scanned document, from the list. Select “Use custom file naming” to use the file you set on the Options tab in the OneTouch Properties window.

Count—this field will enable when the selected Filename format contains {seq}. Input the number you want the sequential count to start from.

Filename prefix—this field will enable when the selected Filename format contains {prefix}. Input the name or value you want as the prefix in the final file name.

Because the destination configuration is done through the scan configuration, you can set each configuration to scan to different SharePoint site, folder, filename format, using different user credentials, and so on. This is the same process used as when scanning to different folders using the Transfer to Storage destination, as described in detail starting on page 53.

Click on the Help button, in this configuration tab, to launch the SharePoint help file. The help file contains detailed information about the settings in this window and technical implementation notes.

SharePoint Link Log Viewer

The OneTouch Link Log Viewer opens automatically when scanning is complete. Click on the menu arrow next to View logs for and select SharePoint Link from the list to display the transfer history for the SharePoint link only.

Double-click on any of the line items to open the selected log file in the Log File Detail View. If you open a failed transfer, the log file may contain the information you need to determine why the transfer failed. After you address the failure indicated in this log file, you can click the Retry button to resend the document to the server.

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Click on the Properties button to open the Log Viewer from the SharePoint OneTouch Link Properties window. There are no global configuration properties for the SharePoint destination application, all configuration is done using the Scan Configuration Properties window as described in the previous section.

FTP Transfer

The FTP Transfer destination link allows scans to be sent directly to an FTP server from OneTouch. Please contact your server administrator for the server information you need to configure this link. Alternatively, have your site administrator or IT professional configure this link for you. Setup and configuration of the FTP server and user accounts are outside the scope of this document.

Supported file types—all image and text file formats, except HTML, are available when scanning to an FTP server. Note that text file formats are only available if an OCR module or application is installed. Please refer to

Tex t For m at s on page 47 to see a list of text file formats that are available when OCR is installed.

Destination type—the FTP Transfer destination is classified as a “Storage Link”. To make it available in the destination list, you must select Storage and CD-R/W on the Options tab in the OneTouch Properties window.

All configuration of the FTP server is done using the FTP Transfer tab in the Scan Configuration Properties window.

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1. Select FTP Transfer as the destination application.

2. Open the Scan Configuration you want to modify for scanning to an FTP server, or create a new Scan Configuration.

Select an existing configuration in which you have already specified your FTP server information, and then click on the Copy button to create a new configuration using the settings of the current configuration.

3. Click on the FTP Transfer tab and fill in the fields with the information for you FTP server.

• Protocol—select which protocol you want to use to transfer the scan to the server.

• Host—input the internet or intranet path of the server where you want to send the scanned documents. you do not need ftp:// at the beginning. For example, ftp.company.com

• Port—input which port to use with the selected protocol. Changing the selected protocol will reset this value to the appropriate default for the protocol.

• User account—input the user account name that has privileges to save files to the specified host destination folder.

• Password—input the password for the user account name you specified.

• Destination folder—input the folder path, on the remote FTP server, where you want the scanned documents sent. This path would appear in your web browser after the host name. For example, marketing/ shared documents/data sheets.

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Because the destination configuration is done through the scan configuration, you can set each configuration to scan to a different FTP server, destination folder, and so on. This is the same process used as when scanning to different folders using the Transfer to Storage destination, as described in detail starting on page 53.

FTP Link Log Viewer

The OneTouch Link Log Viewer opens automatically when scanning is complete. Click on the menu arrow next to View logs for and select FTP Link Agent from the list to display the transfer history for the FTP link only.

Click on the Properties button to open the Log Viewer from the FTP OneTouch Link Properties window. There are no global configuration properties for the FTP destination application, all configuration is done using the Scan Configuration Properties window as described in the previous section.

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SMTP

The SMTP destination link allows scans to be sent directly to an email address, through an SMTP server, from OneTouch. Please contact your server administrator for the server information you need to configure this link. Alternatively, have your site administrator or IT professional configure this link for you. Configuration of the SMTP server settings and user accounts is outside the scope of this document.

Supported file types—all image and text file formats, except HTML, are available when scanning to an SMTP server. Note that text file formats are only available if an OCR module or application is installed. Please refer to

Tex t For m at s on page 47 to see a list of text file formats that are available when OCR is installed.

Destination type—the SMTP destination is classified as a “Email Link”. To make it available in the destination list, you must select Email on the Options tab in the OneTouch Properties window.

All configuration of the SMTP server is done using the SMTP Settings tab in the Scan Configuration Properties window.

1. Select SMTP as the destination application.

2. Open the Scan Configuration you want to modify for scanning to an SMTP server, or create a new Scan Configuration.

Select an existing configuration in which you have already specified your SMTP server information, and then click on the Copy button to create a new configuration using the settings of the current configuration.

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3. Click on the SMTP Settings tab and fill in the fields with the information for you SMTP server.

• Protocol—select which protocol you want to use to transfer the scan to the server.

• Host—input the internet or intranet path of the server where you want to send the scanned documents. For example, smtp.company.com

• Port—input which port to use with the selected protocol. Changing the selected protocol will reset this value to the appropriate default for the protocol.

• User account—input the user account name that has privileges to send email messages through the SMTP server.

• Password—input the password for the user account name you specified.

• Use Windows Integrated Authentication—Select this option to use the Windows current user’s login name and password to send the message through the SMTP server.

• Email to—input a valid recipient email address to receive the scanned document. If it is not a valid address the transfer will fail.

• Email from—input the email address you want to appear in the email message “from” field.

• Limit (MB)—input the maximum message size limit set on the SMTP server. This number should be lower than or match the SMTP server maximum. You cannot send messages that exceed the maximum message size of the SMTP server.

Because the destination configuration is done through the scan configuration, you can set each configuration to scan to a different SMTP server, send messages to different email addresses, using different user credentials, and so on. This is the same process used as when scanning to different folders using the Transfer to Storage destination, as described in detail starting on page 53.

Click on the Help button, in this configuration tab, to launch the SMTP help file. The help file contains detailed information about the settings in this window and technical implementation notes.

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SMTP Link Log Viewer

The OneTouch Link Log Viewer opens automatically when scanning is complete. Click on the menu arrow next to View logs for and select SMTP Link Agent from the list to display the transfer history for the SMTP link only.

Click on the Properties button to open the Log Viewer from the SMTP OneTouch Link Properties window. There are no global configuration properties for the SMTP destination application, all configuration is done using the Scan Configuration Properties window as described in the previous section.

Email Applications

Scanning to an email application, such as Outlook or Windows Mail, attaches the scanned image to a blank email message. You then fill in the recipient email address(es) and send the message. You need to have configured an email application before you can scan to it using OneTouch. If you do not have your email application set up prior to scanning, the default Windows email application will open and ask you to configure your user information. Please contact your IT department, server administrator, or other group that provided you the email information for setup instructions. Configuring an email application and user account is outside the scope of this document.

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Supported file types—all image and text file formats, except HTML, are available when scanning to an email application. Note that text file formats are only available if an OCR module or application is installed. Please refer to Tex t Fo r ma ts on page 47 to see a list of text file formats that are available when OCR is installed.

Destination types—the email destination is classified as an “Email Link”. To make it available in the destination list, you must select Email on the Options tab in the OneTouch Properties window.

The email application in the OneTouch destination list is the default email program selected in the Internet Options of Internet Explorer. Click on the email application that is in the list, then click on the Properties button to launch the Email OneTouch Link Properties window to change the email application.

Email Properties

Use the Email Link Properties window to select a folder for storing a permanent copy of the scanned image, setting the color document options, and changing the email application that is in the OneTouch destination list.

• Folder for storing attachments—click the Browse button to change the location using the Windows file browser, or type a location directly in the field.

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• Internet options—if you need to change your email client, or any other internet options, click the Internet Options button.

The Windows Internet Options Control Panel opens. Click the Programs tab and choose a new email client from the program list. These are the standard Windows Internet Explorer options. Please see your Windows documentation for more information about the Internet Explorer options.

Color document handling—click in the Color document handling settings boxes for the options you want.

• Convert Bitmaps using Screen Resolution—use this option to ensure that an image will fit on the computer’s screen.

• Convert Bitmaps to JPEG—JPEG files can be compressed to produce smaller files sizes and, therefore, shorter transmission times when you email the file or upload it to the internet.

If you changed the email application Internet Explorer, and it does not immediately appear in the Select destination list, click the Refresh button to update the destination list in OneTouch.

Text Editors

Scanning to a text editing application, such as Microsoft’s Notepad or WordPad, automatically converts the text in the scanned image into editable text using Optical Character Recognition (OCR).

Supported file types—the text file formats and destination applications are only available if an OCR module or application is installed. Please refer to Tex t Form a ts on page 47 to see a list of text file formats that are available when OCR is installed. Additionally, the available file formats are application specific, for example Microsoft’s WordPad can open *.txt and *.rtf files, so only those two file types will be available when scanning to WordPad.

Note that when there is no OCR module or application installed, the format panel will not contain a text icon and there will be no text editor applications in the Select destination list.

Destination type—this destination type is classified as a “Text Based Link”. To make it available in the destination list, you must select Text editing applications on the Options tab in the OneTouch Properties window. If the text editing application you are using does not appear in the Select destination list, you can add the application using the Text Documents OneTouch Link Properties window.

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1. In the OneTouch Properties window select one of the default text editors such as WordPad.

2. Click on the Properties button to open the Text Document OneTouch Link Properties window. From this window you can select what OneTouch should do when text is not detected or recognition fails, and add other applications to OneTouch.

Note that if you recently installed an application, click the Refresh button to see if OneTouch will automatically configure the link before you try adding it manually.

Text Documents Properties

These properties apply to Microsoft Word, Microsoft Excel®, and any other text editing applications indicated by their icons in the list.

• Add application—click this button to open the Add Text Based Link dialogue so you can add other text editing applications to OneTouch.

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• Delete application—select an application in the list then click this button to remove the application from the OneTouch destination list. You can only delete an application that you have added, the destinations that are linked when OneTouch is installed cannot be deleted.

General OCR settings—click in the OCR settings boxes for the options you want. The options will apply to all the applications in the group.

• Always send a file, even when no text was found—the scanned file is sent to the application even if the image does not appear to contain text. This could occur if you scanned a photograph with a scanner button set for text applications.

• Show message if text recognition failed—a message will open on the screen if the OCR reader does not detect text in the image.

Adding Text Editor Applications to OneTouch

1. To add another application to the list, click the Add application button. The Add Text Based Link dialog box opens.

2. Click Browse to find the application you want to add to the list.

When you select the application using the Browse button, Steps 1 and 2 on the dialog box are automatically filled in, and the application icon appears in Step 3.

3. Select the icon in Step 3 of the dialog box. That is the icon that will appear in the OneTouch Destination List.

4. In Step 4 of the dialog box, select the file formats that the application will accept.

– HTML Formatted file—select this option when you want to scan to your web browser for posting HTML

pages to a website. Even though word processing applications, such as Notepad and Word can open *.htm files, you cannot scan as *.htm to word processing text editors. Scanning as HTML creates a directory with the *.htm file and linked images for website use. Word processing applications cannot accept a directory structure for image and text transfer.

– Rich Text Format—select this option if your application can open *.rtf files, which are plain text

documents that contain formatting. Microsoft’s WordPad application is a compatible application for the *.rtf file formation.

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Choose HTML

– Standard ASCII text file—select this option if you want to have plain text, without formatting, sent to

your text editing application. Most text editing applications will accept plain text (*.txt) files.

– Adobe PDF format—select this option if you are adding a PDF viewing or editing application to the list.

This PDF format is an image format only, it will not recognize the document using OCR, and you will not be able to search or edit the text in the final file. The application you are adding must be able to open *.pdf files.

– Adobe searchable PDF—this is the PDF image format with a hidden searchable text layer. You will not

be able to edit the text the file. The application you are adding must be able to open *.pdf files.

The options you select at Step 4 determine the page format icons in the OneTouch Properties window for that group of applications. Refer to the documentation you received with the application to see which text formats the application accepts.

5. When you are done making changes in this window, click the Add button to accept the changes and close the window.

6. Click OK on the Link Properties window.

7. Click Refresh on the OneTouch Properties window and the new application should now be available.

Creating an HTML Web Page from Your Scanned Documents

1. Open the OneTouch Properties window.

2. Select your web browser as the Destination Application and choose HTML as the Format.

3. Choose a Scan Configuration that has the settings for how you want any images, on the pages you are scanning, to be displayed. For example, choose a color or grayscale scan configuration if your documents contain images that you want posted to your website with the HTML text.

4. Click OK.

5. Start scanning using the button you selected for scanning with the HTML format.

When scanning is finished, the document is first converted to editable text using the OCR process, then converted into an HTML format. Any images detected by the OCR engine are isolated and linked as *.gif files.

6. Microsoft Internet Explorer, or other web browser you scanned to, then opens showing your converted page. The application’s URL field shows the location where OneTouch saved the HTML files for you to locate and post to your website.

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Still Image Client

If you want to specify an application to use for scanning at the start of the process, you can use event forwarding.

Supported file formats—you cannot select a file format when scanning to the Still Image Client as the destination application is not selected until after you start scanning.

Destination type—the Still Image Client destination is classified as an “Event Forward Link”. To make it available in the destination list, you must select STI event forwarding on the Options tab in the OneTouch Properties Window.

Please note that if you have turned on the option to scan to multiple destinations, the Still Image Client destination cannot be selected. Please click on the Options tab and deselect Enable scanning to multiple destinations to proceed with scanning to this destination.

1. Open the OneTouch Properties window, and select Still Image Client as the Destination Application.

2. Choose a Scan Configuration and click OK.

3. Start scanning using the button you selected for event forwarding.

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4. A dialog box opens for you to select the application to use for scanning. Select the application you want in the box and click OK.

Now the application you selected opens and you can continue scanning using that application’s interface.

Tec h n ic a l N ot e

If the scanner scans and sends an image to an application without prompting you to choose an application to run, the control panel options for your scanner’s events are automatically set to run a specific program when an event is initiated. Follow these steps to change the events setting for your scanner.

1. Open the Windows Control Panel.

2. Open the Scanners and Cameras group.

When the Control Panel is in Classic View, the Scanners and Cameras group will be in the list.

When the Control Panel is in Category View (Windows XP), or Home View (Windows Vista, 7 and 8), the Scanners and Cameras group will be located under either of the following main groups:

– Windows XP—Printers and Other Hardware

– Windows Vista, 7 and 8—Hardware and Sound

3. Open the scanner properties window.

– Windows XP—click on the scanner icon and then click on the View device properties link on the left side

of the window.

– Windows Vista, 7 and 8—click on the scanner icon and then click on the Properties button.

4. Click on the Events tab.

5. Select the option Prompt for which program to run to be prompted when scanning to Still Image Client. Alternatively, select Start this program then choose an application from the list to have that application start each time you scan to Still Image Client.

6. Click on OK when you are done making changes to this window.

7. Now when you scan with Event Forwarding you will either be prompted to choose an application, or the default application you selected will open.

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Image Editors

Image editors include Microsoft Paint and other drawing and graphics applications.

Supported file formats—the available file formats are based on the selected destination application. For example, you can scan to Microsoft’s Paint application as a BMP, GIF, PNG, or JPG, but not as TIFF. Please refer to

Image Formats on page 44 for more information on which image formats OneTouch supports.

Destination type—this destination type is classified as a “Simple Image Link”. To make it available in the destination list, you must select Image editors (i.e. Paint) on the Options tab in the OneTouch Properties window. If the image editing application you are using does not appear in the Select destination list, you can add the application using the Image Documents OneTouch Link Properties window.

1. In the OneTouch Properties window select one of the default image editors such as Microsoft Paint.

2. Click on the Properties button to open the Image Documents OneTouch Link Properties window.

From this window you can add an application and set additional document handling options.

Note that if you recently installed an application, click the Refresh button to see if OneTouch will automatically configure the link before you try adding it manually.

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Image Documents Properties

These properties apply to Microsoft Paint and other image processing applications.

• Add application—click this button to open the Add Simple Image Link dialogue so you can add other image editing applications to OneTouch.

Color document handling—click in the Color document handling settings boxes for the options you want. These options will apply to all the applications in the group.

• Convert Bitmaps using Screen Resolution—use this option to ensure that an image will fit on the computer’s screen. When a computer screen is set to a lower resolution, bitmap images with a higher resolution may be too big to fit on the screen. Converting the bitmap image to match the screen resolution ensures that the image fits on the screen.

• Convert Bitmaps to JPEG—JPEG files can be compressed to produce smaller file sizes and, therefore, shorter transmission times. Use this option to provide that compression capability to image files.

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Adding Image Editor Applications to OneTouch

1. To add another application to the list, click the Add application button. The Add Simple Image Link dialog box opens.

2. Click Browse to find the application you want to add to the list.

When you select the application using the Browse button, Steps 1 and 2 on the dialog box are automatically filled in, and the application icon appears in Step 3.

3. Select the icon in Step 3 of the dialog box. That is the icon that will appear in the OneTouch Destination List.

4. In Step 4 of the dialog box, select the file formats that the application will accept.

– Windows Bitmap File—select this option if you want to scan to your image application as a BMP file.

This format creates the largest file size as the final scanned image has not been compressed.

– Tag g ed In f o rm at i on Fi l e—select this option if your application supports TIF image files. The TIF file

format supports multiple pages in a single file.

– JPEG Compressed File—this is a compressed image format that is often used when sharing

photographs and scanned images electronically as the file size is smaller than a BMP.

– Compugraphics File—select this option if your application supports GIF images. This file format is often

used for icons and small images on a web page.

5. When you are done making changes in this window, click the Add button to accept the changes and close the window.

6. Click OK on the Link Properties window.

7. Click Refresh on the OneTouch Properties window and the new application should now be available.

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PDF Applications

PDF destinations are applications that can open and/or edit the Adobe PDF file format.

Supported file types—applications in the PDF destination group support the *.pdf file format. When the OmniPage module or software is installed, OneTouch includes an option to scan as sPDF or nPDF. Selecting either of these two formats still creates a *.pdf file, but the “s” and “n” letters indicate that OCR will process the image before sending the file to the PDF application.

• sPDF—this format creates a *.pdf file that contains the original image of the scanned page, with a hidden text layer that allows you to search for text in the file.

• nPDF—this format creates a *.pdf file that can be edited in a PDF application. Any pictures in the scanned image are isolated from the text, the text on the page is recognized and turned into editable text, and the pictures are placed back into the document in the same flow as the original document.

Destination type—this destination type is classified as “PDF Link”. To make it available in the destination list, you must select PDF applications on the Options tab in the OneTouch Properties window.

If the PDF application you are using does not appear in the Select destination list, you can add the application using the Text Documents OneTouch Link Properties window.

1. Click on the Options tab in the OneTouch Properties window.

2. Make sure PDF applications and Text editing applications are selected then click back on the button tab.

Please note that any PDF application you add manually to OneTouch will be classified as a “Text Based Link.” These applications will only show in the destination list when Text editing applications are enabled.

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3. Click on one of the default text editors such as WordPad.

4. Click on the Properties button.

5. To add another application to the list, click the Add application button. The Add Text Based Link dialog box opens.

6. Click Browse to find the application you want to add to the list.

When you select the application using the Browse button, Steps 1 and 2 on the dialog box are automatically filled in, and the application icon appears in Step 3.

7. Select the icon in Step 3 of the dialog box. That is the icon that will appear in the OneTouch Destination List.

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8. In Step 4 of the dialog box, select Adobe PDF format and Adobe searchable PDF.

Adobe PDF format—select this option if you are adding a PDF viewing or editing application to the list. This PDF format is an image format only, it will not recognize the document using OCR, and you will not be able to search or edit the text in the final file. The application you are adding must be able to open *.pdf files.

Adobe searchable PDF—this is the PDF image format with a hidden searchable text layer. You will not be able to edit the text the file. The application you are adding must be able to open *.pdf files.

9. When you are done making changes in this window, click the Add button to accept the changes and close the window.

10. Click OK on the Link Properties window.

11. Click Refresh on the OneTouch Properties window and the new application should now be available.

Send to Application

The Send to Application link allows you to select any application on your computer as the scan destination.

Supported file types—all file formats in OneTouch are available when scanning to this destination. After you

configure the link, as described below, make sure you select a file format that the application can open. Please refer to Tex t Form a ts on page 47 to see a list of text file formats that are available when OCR is installed.

Destination type—this destination type is classified as “Document Management Link”. To make it available in the destination list, you must select Document Management on the Options tab in the OneTouch Properties window.

You must configure this destination before attempting to scan to it the first time. If you scan without configuring the link first, the OneTouch log viewer will open and show that sending the image to the Send to Application link fai led.

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•Click the Properties button to open the OneTouch Link Properties for the Send to Application link. From this window, you can configure the default application for this link.

After configuring the link properties, all of the default scan configurations will immediately update to send to the application you specify in this window. When you create new configurations, the default settings will also match what you have selected here. If you modify the options in an individual configuration, changing the options in this Link Properties window will no longer update to the configurations you modified.

•Click the New, Copy, or Edit button to open the Scan Configuration Properties window. Click on the Send to Application tab and use this window to set a configuration to scan to a different application than the one selected in the Link Properties window.

Changing the options in this window only affects the configuration you are creating or modifying. All other configurations will retain their settings for this destination.

To configure a destination application for the Send to Application link:

Send to Application OneTouch Link Properties window

Send to Application Scan Configuration Properties window

1. Click Browse to open the Windows file browser and navigate to the location of the application’s executable (*.exe) file.

In most cases, the application’s directory is located in the programs directory on the C:\ drive. Because you can select any executable file, make sure you select an application that can receive image or text files.

2. Select the application’s *.exe file then click on Open.

The application’s *.exe file path will now show in the Application path field.

3. Click on OK to close the window.

For basic scanning, you do not need to adjust any of the other settings in this window. The default settings will work with most applications. The advanced settings are described below.

4. Select a file format and scan configuration in the OneTouch Properties window.

If you select a text file format, the scanned image is converted into editable text before being sent to your selected application.

5. Click on OK to close OneTouch.

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6. Put the document(s) in the scanner and start scanning with the button you set to use the Send to Application destination.

7. The scanner starts scanning and, when finished, sends the scanned file to the application you selected.

Technical note

• After configuring this link, you may need to click Refresh in the OneTouch Properties window to show the correct application icon in the Select destination list.

Configure advanced features—select this option to change the default settings for this link. Only advanced users and application developers should modify these settings.

Send to Application OneTouch Link Properties window

Send to Application Scan Configuration Properties window

• Launch application for every image—when this option is selected, the application will open one time for each image scanned. You should deselect this option only if the application you are scanning to will accept multiple page files.

For example, Microsoft’s Paint application can only accept 1 image at a time, so when scanning multiple images, Paint would open each time an image is transferred when this option is selected. On the other hand, Microsoft’s WordPad will open a multiple page file, so when scanning multiple images WordPad would need to launch only one time when this option is not selected. If you scan to WordPad and this option is still selected, then WordPad will open 1 time for each image transferred.

• Command line arguments—input the options that are to be used when the application is launched. These values are application specific and you should only input values that were provided to you by the application developer. Command line arguments are not required for you to use this link, the field can be left blank and you can change the other settings in this section as needed.

• Append scan filename(s) to arguments—this option adds the name of every image file to the end of the list of arguments specified above. This is the default selection as most applications do not require, and may not work with, a job file containing the image names.

• Append job file to arguments—this option adds the name of a job file to the end of the list of arguments specified above. This unique file is created at scan time and contains a list of every image in the scan job. Only select this option if you are sure that the application you are scanning to can use the job file to accept image transfer.

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Scanning to Multiple Destinations

Scanning to multiple destinations works the same as when scanning to a single destination, OneTouch simply distributes the final scan to several destinations. This option is enabled separately for each OneTouch button.

1. Open the OneTouch Properties window and click on the Options tab.

2. Select Enable scanning to multiple destinations, then click back on the configuration tab.

3. Click each destination where you want to send the scanned image in the Selected destinations (#) list. Click again to deselect a destination.

As you click on each destination, the Selected destinations number will count so you know how many applications are selected to receive the image.

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4. If any of the destinations you select have global configuration properties, the Properties button at the bottom of the Selected destinations list will be enabled for you to configure the destination options. Click on the Properties button to open the OneTouch Link Properties window to configure the destinations.

Each destination that has global properties will be represented by its configuration tab in the OneTouch Link Properties window. Please refer to the destination instructions, as described in the previous section(s), for configuring destination specific options.

Click on OK when you are done making changes in this window.

5. Select the file format you want for the scanned image in the Select format panel.

You can only scan as one file format at a time, so all selected destinations must have a common file type. As you select destinations, destinations that do not have a file type in common with the one you selected, will automatically disable.

For example, if you scan to a printer and to email, only the BMP file format will be available as printers can only receive an uncompressed image format. All other image formats and all text formats will be disabled until you deselect the printer.

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6. Select the scan configuration you want to use for scanning in the Select configuration list.

Click on the Edit button to open the Scan Configuration Properties window to configure any destination specific scanning options.

Each destination that has per-scan configuration properties will be represented by its configuration tab in the OneTouch Scan Configuration Properties window. Please refer to the destination instructions, as described in the previous section(s), for configuring destination specific options.

Click on OK when you are done making changes in this window.

7. Click on OK on the OneTouch Properties window.

8. Load the document(s) in the scanner and start scanning with the button you set to scan to multiple destinations.

The scanner starts scanning and when finished, the image is sent to each destination you selected in the OneTouch Properties window.

Tec h n ic a l N ot e

•The Still Image Client destination cannot be used with multiple destination scanning. This destination will be disabled when the Enable scanning to multiple destinations is selected.

Scanning with Job Separation

Use job separation to have OneTouch create a new file each time a separator is detected when scanning a multiple page batch. For example, if you want to scan financial statements from several different banks, you can place a stack of statements in the scanner and OneTouch will separate each statement into a different file based on your selected job separator.

1. Open the OneTouch Properties window.

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2. Select the Destination Application, File Format, and Scan Configuration applicable to your scanning batch.

Make sure the option Create single image files is not selected. If this option is selected, the job separation features on the Options tab will be disabled.

3. Click on the Options tab in the OneTouch Properties window.

4. Click on the down arrow next to the Select Button list to select the button you want to modify.

Note that the options in this window are specific to each OneTouch button.

5. Click on the option Use job separator when scanning multiple pages.

6. Select one of the two job separation options:

When a blank page is detected—a new file will be created after a blank page is fed through the scanner. The blank page is discarded from the scanned image and the new file starts with the next page in the document stack. Place a blank page, in the document you are scanning, at each place where you want a new file created when scanning is complete.

When you are scanning in Duplex mode, both sides of the page must be blank for this job separation option to work.

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– Sensitivity—you can adjust the sensitivity level of the blank page detection. For instance, depending on

the paper weight, color mode, or image processing options selected, you might get varying results. Changing the sensitivity level allows you to fine-tune the accuracy of the blank page detection.

When the number of images reaches—input the maximum number of images you want in the scanned file. The scanner will create a new file each time that number is reached.

When you are scanning in Duplex mode, the number of images captured is double the number of pages in the scanner. For example, if you are scanning 12 double-sided pages it is counted as 24 images. If you want the stack split in half, the number of images reached would be 12.

7. When you are done making changes, click on OK to save the changes and close the window.

8. Place your documents in the scanner and start scanning.

When scanning is finished, each file will be sent to the destination location or application you have selected on the button tab.

Tec h n ic a l N ot e

•When Instant delivery is also selected on the Options tab, each file will be sent as it is created.

The options on the Page Settings tab, in the Scan Configuration Properties window will affect the job separation options as described below:

Skip blank originals

• The Sensitivity you set for this feature is the one that is used when scanning. The sensitivity level you set in the Options tab will be ignored.

• When you are scanning in Simplex mode and the selected job separator is When a blank page is detected, the job separation occurs first and a new file will be created each time a blank page is detected. If you want a single file created with the blank page discarded, deselect the job separation feature on the Options tab.

Note that when scanning Duplex, both sides of the page must be blank for the job separation to occur. If both sides of a scanned page are blank, the job separation occurs first and a new file will be created each time a blank page is detected. If you want a single file created with the blank page discarded, deselect the job separation feature on the Options tab or remove the blank page from your scanning batch.

•If you select When the number of images reaches, and input a number in the control box, any blank pages will be discarded first, and then the number of images scanned will be counted. For example, if you scan 12 pages and 3 are blank, the total number of images counted for the job separation will be 9 not 12.

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Scanning with Optical Character Recognition (OCR)

Optical Character Recognition (OCR) converts text and numbers on a scanned page into editable text and numbers. You can then work with the text and numbers to edit, spell check, change font or type size, sort, calculate, and so forth.

Note: Xerox recommends that all OCR processing use the original factory settings for OCR scanning that came with your scanner. When scanning with other settings, use at least 300 dpi for the resolution. If the original documents are of poor quality or have a small type font, 400 dpi can be used as the maximum resolution.

The OneTouch OmniPage Module must be installed on your computer in order to use the OCR options with the OneTouch software and your Xerox scanner. The OneTouch OmniPage Module was automatically installed when you installed your driver from the installation disc.

Note: Some of the illustrations in this section may not look exactly as they appear on your computer’s screen. The differences are minor and do not affect the steps to use the new features.

To sca n w it h O CR :

1. Open the OneTouch Properties window.

2. Select a text editing program in the Select Destination list, then select a text file format in the Select format panel.

For example, if you want to edit your document in Microsoft’s WordPad, select that application then choose a file format such as TEXT or RTF.

3. Click on OK to save the changes and close the OneTouch Properties window.

4. Press or click the OneTouch button you set to scan with OCR.

Your scanned pages appear in the Destination Application with the text ready for editing and other text processing.

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This is the text format icon.

The specific text format; this example is for Rich Text Format (.rtf).

Text Formats

You select the text format option by clicking on the text icon on the OneTouch Properties window.

As you select Destination Applications that are text applications, the text format icon changes to match the file type of the application. In some cases, the Destination Application supports several file types, and you can rightclick on the icon to choose the particular file type for that application.

The specific file format is the file name extension on the text format icon.

To select a file type for the text format:

1. Select the Destination Application.

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2. Right-click on the text format icon.

Example menu for the text format when the Destination Application is Microsoft Word.

Example menu for the text format when the Destination Application is a Storage location.

3. Choose the file type that you want for the text format.

Your selection of a file type pertains only to the Destination Application currently selected on the OneTouch Properties window. Other Destination Applications that have a text option selected as the Page Format are

not affected.

Simple Text—the .txt file format. Text with no formatting; used by the standard Microsoft Notepad application.

Rich Text Format—the .rtf file format. Text that retains formatting when converted. Available with Microsoft WordPad and Word.

Word Document—the .doc file format used by Microsoft Word.

Comma Delimited—the .csv file format; used for database or spreadsheet data with

fields, when the document is converted into editable text the fields are maintained.

Excel Spreadsheet—the .xls file format used by Microsoft Excel.

HTML Document—the .htm file format used to create web pages.

Searchable PDF—the .pdf file format used by Adobe Acrobat. This format converts

scanned text into PDF with an invisible text layer for searching.

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Xerox All in One Printer 4799 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

Ta b l e o f Co n te n t s

Safety

Safety Introduction

Operational Safety Information

Electrical Information

Warning - Electrical Safety Information

Electrical Supply

Disconnect Device

Emergency Power Off

Maintenance Information

Product Safety Certification

Environmental Health and Safety Contacts

Welcome

What’s in the Box

System Requirements

Documentation

The Xerox DocuMate 4799 Scanner

Scanner Setup

Unpack the Scanner

Install the Double Feed Prevention roller

Connect the Scanner Power Cord

Installation

Before You Begin

Install the Software and Connect the Scanner

Installing the Scanner Driver

Connect the USB Cable and Turn on the Power

Installing the User Utility

Installing Visioneer OneTouch

Installing Additional Applications

View the User Guides

Register Your Scanner

Preparing Documents for Scanning

Supported Document Types

Documents to Avoid Scanning

Unsupported Document Types

Select the Paper Feeding Options

Select the Paper Path

Scanning from the Automatic Document Feeder (ADF)

Scanning Interfaces

Default OneTouch Settings

Scan from the OneTouch Button Panel

Features of the OneTouch Button Panel

Changing the Button Settings

Selecting Options for OneTouch

Scan Configurations

Scan Settings Tab

Page Settings Tab

Advanced Settings Tab

Redaction Settings Tab

File Formats

Create Single Image Files

Image Formats

Text Formats

Configure Before Scan

To Scan Using Configure Before Scan

Open Scanned Document(s)

Transfer to Storage

Setting the Folder and Options from OneTouch

Setting the Folder from Windows

Scanning to Multiple Folders

Burn to CD-ROM

Printer or Fax

PaperPort

SharePoint

SharePoint Link Log Viewer

FTP Transfer

FTP Link Log Viewer

SMTP

SMTP Link Log Viewer

Email Applications

Email Properties

Text Editors

Text Documents Properties

Adding Text Editor Applications to OneTouch

Creating an HTML Web Page from Your Scanned Documents

Still Image Client