Configuring the Integrated Fiery Color Server and computers for WebTools57
ADMINISTERINGTHE FIERY CONTROLLER58
Administrator functions58
Setting passwords59
Passwords from the digital press control panel59
Passwords from a network computer60
Updating system software60
Clearing the Integrated Fiery Color Server60
Remote connection to the Integrated Fiery Color Server61
Restoring Integrated Fiery Color Server settings62
Restoring the Integrated Fiery Color Server to default settings62
Saving and restoring Integrated Fiery Color Server configuration62
USB printing63
Managing e-mail address books64
CONTENTS6
VDP Search Path67
Setting common global search paths67
Allowing users to define a search path for a single job68
Printing the Configuration page69
Maintaining optimal Integrated Fiery Color Server performance70
Shutting down, rebooting, and restarting the Integrated Fiery Color Server71
Shutting down the Integrated Fiery Color Server71
Rebooting or restarting the Integrated Fiery Color Server71
TROUBLESHOOTING72
Troubleshooting the Integrated Fiery Color Server72
Runtime error messages72
Cannot connect to the Integrated Fiery Color Server with utilities73
Cannot connect to the Integrated Fiery Color Server with Command WorkStation 74
INDEX75
INTRODUCTION
INTRODUCTION7
This document describes how to set up network servers and user computers to use the
Xerox 700 Digital Color Press with Integrated Fiery Color Server so that users can print to it
as a high-performance networked printer. For general information about using the digital
press, your computer, your software, or your network, see the documentation that
accompanies those products.
Setting up the network environment correctly requires the presence and active cooperation of
the network administrator. Detailed instructions for configuring networks is beyond the scope
of this document. For information, see your network documentation.
For information about supported operating systems and system requirements, see Wel co me .
Terminology and conventions
This document uses the following terminology and conventions.
Term or conventionRefers to
AeroIntegrated Fiery Color Server (in illustrations and examples)
Digital pressXerox 700 Digital Color Press
Integrated Fiery Color ServerXerox 700 Digital Color Press with Integrated Fiery Color Server
Mac OSApple Mac OS X
Titles in italicsOther documents in this set
WindowsMicrosoft Windows 2000, Windows XP, Windows Server 2003,
Windows Vista
Topics for which additional information is available by starting
Help in the software
Tips and information
Important information
Important information about issues that can result in physical harm
to you or others
INTRODUCTION8
About this document
This document covers the following topics:
• Network connectors on the Integrated Fiery Color Server
• Information specific to the Integrated Fiery Color Server about setting up network servers
NOTE: For information about network servers, see your network documentation.
• System security through access levels and passwords
• Setup of the Integrated Fiery Color Server from the digital press control panel
• Setup of the Integrated Fiery Color Server from a network computer
• Setup of the Integrated Fiery Color Server to allow users to use WebTools
• Administration of the Integrated Fiery Color Server
• Troubleshooting
Administrator functions described in other documentation are summarized on page 58.
CONNECTINGTOTHE NETWORK9
CONNECTINGTOTHE NETWORK
This chapter summarizes the stages in setting up the Integrated Fiery Color Server.
Integrated Fiery Color Server on the network
When the Integrated Fiery Color Server is connected to a network, it behaves as a networked
printer. The Integrated Fiery Color Server supports the following network protocols (rules
that enable computers on a network to communicate with each other):
• AppleTalk, Bonjour
• TCP/IP, which also includes the BOOTP, DHCP, FTP, HTTP, IMAP, IPP, IPv4, IPv6,
LDAP, LPD, NBT, POP3, Port 9100, SMB, SMTP, SNMP, SNTP, and SSL/TLS
protocols
These protocols can run concurrently on the same cable. Computers that use other protocols
can print through a server that uses one of the supported protocols. The Integrated Fiery
Color Server is auto-sensing, and handles all connections simultaneously.
CONNECTINGTOTHE NETWORK10
Stages of installation on the network
Installation can be performed by a network or printing administrator. The stages of a
successful installation are:
1 Configuring the network environment
Configure network servers to provide users with access to the Integrated Fiery Color Server as
a networked printer. For information about configuring network servers in Windows and
UNIX network environments as they relate specifically to the Integrated Fiery Color Server,
see page 12. For information about using your network, see your network documentation.
2 Physically connecting the Integrated Fiery Color Server to a functioning network
Prepare a network node for the Integrated Fiery Color Server. Obtain cable, route it to the
location where the Integrated Fiery Color Server is to be installed, and attach the cable to the
network connector of the Integrated Fiery Color Server. For details, see page 19.
3 Setting up the Integrated Fiery Color Server
Configure the Integrated Fiery Color Server for your printing and network environment
(see page 22 and page 53).
4 Preparing user computers for printing
Install the files needed for printing, install user software, and connect the user computers to
the network. The software installation is described in Printing from Windows and Printing
from Mac OS.
5 Administering the Integrated Fiery Color Server
Monitor and maintain system performance and troubleshoot problems that may arise
(see “Administering the Fiery Controller” on page 58).
Network server configuration
Network server
Connection
CONNECTINGTOTHE NETWORK11
Summary of Integrated Fiery Color Server network installation
Configure network servers to specify Integrated Fiery Color
Server print queues and Integrated Fiery Color Server users.
Prepare a network node. Connect the Integrated Fiery
Color Server to the network.
Integrated Fiery Color Server
Integrated Fiery Color Server Setup
Client computer Setup
Configure default settings for the options in the Setup
menus.
At computers where users print to the Integrated Fiery
Color Server:
• Install the appropriate printer files and connect to one
or more print connections.
• Install utilities and an Internet browser on computers
where users will use them.
• Verify the Integrated Fiery Color Server in the list of
printers.
Integrated Fiery Color Server available on the network
CONNECTINGTOTHE NETWORK12
Network server setup requirements
This section provides basic information about configuring the Integrated Fiery Color Server
and using it on the network. It does not explain network functions for printing in general.
Only information specific to the Integrated Fiery Color Server is presented. Setting up the
network environment correctly requires the presence and active cooperation of the network
administrator. Detailed instructions for configuring networks is beyond the scope of this
document. For information, see your network documentation.
Configure the network and servers, and ensure that there is a live network connection
before you configure Integrated Fiery Color Server network settings in Setup. This allows the
Integrated Fiery Color Server to query the network for zones, servers, and server-based
queues.
Whenever you change the configuration of the Integrated Fiery Color Server, digital press, or
network at your site, alter the settings to correspond to the changed environment. Changing
network or port settings may require that you make changes to other Setup options, as well.
Windows networks
• The Integrated Fiery Color Server requires a valid IP address, subnet mask, and gateway
address.
Enter these addresses manually or use DHCP or BOOTP protocols to assign them
dynamically. Make sure the Integrated Fiery Color Server name and address are listed in a
domain name server (DNS) or hosts name database used by your system.
If more than one Integrated Fiery Color Server print connection is published (for example, if
both the Print queue and the Hold queue are published), consider creating a printer for each
print connection, so that users can print to each connection directly.
• Configure the Integrated Fiery Color Server with the correct Windows domain name.
This is especially important for Windows printing, also known as SMB printing.
To use Microsoft Active Directory, you must assign the Integrated Fiery Color Server to a
domain. If you assign the Integrated Fiery Color Server to a workgroup, you cannot use
Active Directory.
AppleTalk networks
AppleShare servers require no special configuration.
To allow Mac OS X computers to access Bonjour printers, you must enable Bonjour on the
Integrated Fiery Color Server.
CONNECTINGTOTHE NETWORK13
UNIX networks
• When you configure a UNIX workstation with the lpr protocol and connect to the Integrated
Fiery Color Server over a TCP/IP network, you can print directly to the Integrated Fiery Color
Server.
• Setting up UNIX workstations requires an administrator with root privileges. After the initial
configuration, UNIX users submit print jobs to a named printer.
• The Integrated Fiery Color Server is a printer controller that understands lpr protocols.
• The Integrated Fiery Color Server has a remote printer name you must use in order to
communicate with it successfully.
Regardless of the UNIX system you use, the name you use for the remote printer (or rp in
the
/etc/printcap file) in configuring the network for the Integrated Fiery Color Server must
be one of the following
print
hold
direct
:
Computers on a TCP/IP network can print directly to the Integrated Fiery Color Server as a
remote printer, or can print to a Windows 2000/Server 2003 server or UNIX workstation
acting as a print server.
PREPARINGFOR FIERY CONTROLLER SETUP14
PREPARINGFOR FIERY CONTROLLER SETUP
To prepare for printing at your site, you must do some initial Integrated Fiery Color Server
configuration (or “Setup”) to specify the network environment and the types of printing
you do. Before you perform Setup, decide the levels of access to implement, such as passwords
and other security features that the Integrated Fiery Color Server offers. Because many of
these security features are interconnected, review the information in this chapter to plan for
an effective security system, and then perform Setup accordingly.
Levels of access and control
When you configure the Integrated Fiery Color Server during Setup, you implement a
particular level of control by configuring these elements:
• Users and Groups
• Print connections
• Access to WebTools
Users and Groups
With WebTools Configure, you create users, assign passwords to users, create groups with
particular privileges, and assign users to the groups. Several groups are provided by default,
and you can create new groups. All users in a group have the same privileges.
In addition to assigning the users that you have created to a group, you can add users
from your organization’s global address list if you have LDAP services enabled on the
Integrated Fiery Color Server.
The following discussion is an overview designed to help you prepare a security strategy.
For more information, including specific procedures, see WebTools Configure Help.
User authentication
The term “user authentication” means the Integrated Fiery Color Server verifies that the user
who is sending a job belongs to a group, and the group has printing privileges (“Print in
B&W” or “Print in Color and B&W”).
By default, the Integrated Fiery Color Server does not enforce user authentication. That is,
even if you assign passwords to users and assign the users to groups, no authentication occurs
unless you clear the “Allow users to print without authentication” checkbox (in Configure >
Users and Groups). If this option is selected, anyone can print to the Integrated Fiery Color
Server.
PREPARINGFOR FIERY CONTROLLER SETUP15
If you require users to specify their user name and password (that is, you have cleared the
“Allow users to print without authentication” checkbox), users must type this information in
the printer driver when they print. Also, users must specify their user name and password if
they create files from the printer driver for printing later (such as an e-mail attachment that
will be sent to the Integrated Fiery Color Server).
Because jobs that are sent through FTP do not require a printer driver, you can specify that
FTP jobs are authenticated (see Configure > Network > Services > FTP > Require Password
for Printing).
The Mac OS X printer driver does not support cross-network authentication, such as
domain\LDAP user. Only local Integrated Fiery Color Server users are supported.The Mac
OS X printer driver automatically populates the user name field with the operating system
login (which the user can edit). By default, the Mac OS X printer driver requires the user
name “admin” with no password.
Passwords
When you create a new user in WebTools Configure > Users and Groups, you assign a
password to the user. In other areas of the system, you can also set passwords for these areas:
• Default admin user in Administrators group
• Default operator user in Operators group
By default, the Administrator password is set on the Integrated Fiery Color Server. Change
the Administrator password periodically to protect the Integrated Fiery Color Server from
accidental or malicious changes to Setup. For more information, see “Setting passwords” on
page 59.
Users in the Administrators and Operators groups have privileges in addition to the explicit
ones that you set when you create groups. Examples of these privileges are provided in the
following sections.
Administrator privileges
Users in the Administrators group have the highest level of control. Administrator privileges
include:
• Configuring the Integrated Fiery Color Server from the Configure WebTool or from the
digital press control panel
• Adding and deleting groups
• Adding and deleting users
• Setting and changing passwords for users
• Deleting, printing, exporting, and viewing the Job Log
• Deleting, viewing, and modifying users’ print jobs
• Clearing the Integrated Fiery Color Server of all job data
PREPARINGFOR FIERY CONTROLLER SETUP16
• Initiating scan jobs and saving them to any mailbox
• Printing in black-and-white or color
• Publishing print connections
• Deleting fonts
• Controlling print jobs from the job management tools
• Overriding job settings
• Setting default settings for print options
• Calibrating the Integrated Fiery Color Server
Operator privileges
Users in the Operators group control print jobs from the job management tools, including
the following:
• Viewing the Job Log
• Deleting, viewing, and modifying other users’ print jobs
• Printing in black-and-white or color
Guest privileges (no password)
A user does not need a password to log on as a Guest from the job management tools.
A Guest can view the status of active jobs but cannot make changes to jobs or to the
Integrated Fiery Color Server state.
Integrated Fiery Color Server print connections
The Integrated Fiery Color Server supports three print connections: Hold queue, Print queue,
and Direct connection. You enable, or “publish,” these print connections to users on the
network when you configure Printer Setup. All published connections are constantly checked
for the presence of jobs. The Print queue and Direct connection give users more direct access
to the Integrated Fiery Color Server than the Hold queue. Therefore, do not publish the Print
queue and the Direct connection in environments where maximum control is required.
In addition, you can enable the Printed queue, which is a storage area for the most recent jobs
from the Print queue. The Printed queue allows users to reprint those jobs by using the job
management tools (for example, Command WorkStation).
NOTE: To use the utilities and WebTools, you must enable at least one print connection.
PREPARINGFOR FIERY CONTROLLER SETUP17
Hold queue
Jobs sent to the Hold queue are spooled to the Integrated Fiery Color Server hard disk for
printing at a later time, or for reprinting. Because the Hold queue is a storage area, jobs sent to
it cannot proceed through the printing process until the operator intervenes using the job
management tools.
Print queue
The Print queue is the standard Integrated Fiery Color Server queue. Jobs sent to the Print
queue are processed and printed in the order in which they are received. Jobs prioritized by an
operator with the job management tools and jobs sent via the Direct connection take priority
over jobs sent to the Print queue.
Direct connection
The Direct connection transmits jobs directly to the Integrated Fiery Color Server, but only
when the Integrated Fiery Color Server is idle. If the Integrated Fiery Color Server is busy, the
job remains at the user’s computer until the Integrated Fiery Color Server is ready. The job is
then processed as soon as the previous job is finished and before the next queued job is
processed.
In most cases, jobs sent to the Direct connection are not stored on the Integrated Fiery Color
Server hard disk, and cannot be selected for reprinting, moving, or deletion. Therefore, the
Direct connection provides a measure of security for sensitive files. Jobs sent to the Direct
connection do appear in the Job Log, for accounting purposes.
Some types of jobs printed to the Direct connection cause temporary files to be stored
on the Integrated Fiery Color Server hard disk, but do not appear in any of the job
management tools. These job types are the following:
• PDF jobs
• TIFF jobs
• Jobs with settings for any of these print options:
– Reverse order printing (for large jobs)
– Booklet Maker
– Mixed Media
– Combine Separations
NOTE: To download fonts to the Integrated Fiery Color Server, you must publish the Direct
connection.
PREPARINGFOR FIERY CONTROLLER SETUP18
WebTools
The Integrated Fiery Color Server supports Internet or intranet access with WebTools from
Windows and Mac OS computers. To enable use of WebTools, see “Configuring WebTools”
on page 57.
Home
Home provides you with current information about the jobs processing and printing
on the Integrated Fiery Color Server. To use this WebTool, you do not need a password.
For more information, see Utilities.
Downloads
Downloads allows users to download installers for printer drivers and other software directly
from the Integrated Fiery Color Server. To use this WebTool, you do not need a password. For
more information, see Printing from Windows, Printing from Mac OS, and Utilities.
Docs
Docs allows users to access, manage, and modify jobs in their mailboxes on the Integrated
Fiery Color Server, and submit jobs to the Integrated Fiery Color Server. For more
information, see WebTools Docs Help.
Scan Settings
Scan Settings allows you to define scan templates from a remote computer. These scan
templates are accessible from the digital press when you scan a file. The administrator has full
access to all scan templates. In addition, the administrator can create new scan templates in
Scan Settings and can import and export scan templates. For general information about
scanning, see Utilities. For information about Scan Settings, see WebTools Scan Settings Help.
Configure
Configure allows you to view and modify Integrated Fiery Color Server options from a
network computer. This function requires an Administrator password. For more information,
see page 53.
Additional security features
In addition to the traditional security features such as passwords, you can use these features to
keep the Integrated Fiery Color Server secure:
•E-mail access
• IP addresses and ports, and MAC addresses
• LDAP authentication
PREPARINGFOR FIERY CONTROLLER SETUP19
Controlling E-mail access to the Integrated Fiery Color Server
Because you can allow users to print file attachments in e-mail messages sent to the
Integrated Fiery Color Server, the Integrated Fiery Color Server accepts only valid
attachments (for example, PostScript or PDF files). Typically, viruses transmitted via e-mail
require execution by the receiver. Attachments that are not valid files are discarded by the
Integrated Fiery Color Server.
Because file types such as .BAT, .VBS, and .EXE could launch harmful virus activity, the
Integrated Fiery Color Server does not process these file types. The Integrated Fiery Color
Server also ignores e-mails in RTF (Rich Text Format) or HTML (Hypertext Markup
Language) format, and any included JavaScript code.
You can define lists of authorized e-mail addresses on the Integrated Fiery Color Server. Any
e-mail that the Integrated Fiery Color Server receives from an e-mail address not in the
authorized list is deleted. For more information, see page 64.
Restricting IP addresses and ports, and MAC addresses
To restrict unauthorized connections to the Integrated Fiery Color Server, you can permit
only users whose IP addresses or MAC addresses are within a defined range. You can also close
unnecessary ports to reject inbound access from the network. Commands or jobs sent from
unauthorized IP addresses or ports are ignored by the Integrated Fiery Color Server.
LDAP authentication
When you enable LDAP communication to retrieve names and other information for people
at your organization, you can specify the type of authentication. For more information, see
WebTools Configure Help.
Connecting network cable to the Integrated Fiery Color Server
This section includes an illustration of the Integrated Fiery Color Server back panel, and
provides information about connecting the Integrated Fiery Color Server to the network.
1 Power connector
2 Power button
3 Scan crossover cable
connector
4 Network connector
5 Digital press connector
6 USB connectors
PREPARINGFOR FIERY CONTROLLER SETUP20
Back view of the Integrated Fiery Color Server
1
2
5
3
4
6
Ethernet connection
For Ethernet connections, the Integrated Fiery Color Server supports Unshielded Twisted Pair
(UTP) cabling for these network speeds:
• 10BaseT: Category 3 or higher
• 100BaseTX: Category 5 or higher (4-pair/8-wire, short-length)
• 1000BaseT: Category 5e or higher (4-pair/8-wire, short-length)
TOCONNECTTOTHENETWORK
1 Power off the digital press and Integrated Fiery Color Server.
For information about the proper procedures, see page 71.
2 Connect the scan crossover cable from the Integrated Fiery Color Server to the scan port on
the digital press.
3 Connect the network cable from the network to the appropriate network connector (RJ-45)
on the back of the Integrated Fiery Color Server.
4 Power on the Integrated Fiery Color Server and the digital press.
About Setup
PREPARINGFOR FIERY CONTROLLER SETUP21
Setup configures the Integrated Fiery Color Server to communicate with other devices and to
manage print jobs. Perform Setup the first time you turn on the Integrated Fiery Color Server
after new system software is loaded, or any time Server software is reinstalled. When the
network or user printing environment changes, change the options accordingly.
NOTE: You cannot access Setup functions from Command WorkStation, Macintosh Edition.
Setup from the digital press control panel
Make settings for Printer Setup, Network Setup, and Services, in that sequence. After the
initial Setup, you can change Setup options from the digital press control panel (page 23) or a
network computer (page 53). Most Setup options can be set using either of these methods.
If you do not make settings in the remaining Setup menus, the Integrated Fiery Color Server
uses default settings. You must choose settings appropriate for the printing environment at
your site.
Setup from a network computer
To set up the Integrated Fiery Color Server from a network computer, use Configure
(page 53). Access Configure either from WebTools or Command WorkStation, Windows
Edition.
SETTINGUPTHE INTEGRATED FIERY COLOR SERVERFROMTHEDIGITALPRESS
CONTROLPANEL
SETTINGUPTHE INTEGRATED FIERY COLOR SERVERFROM
THEDIGITALPRESSCONTROLPANEL
Setup is recommended the first time the Integrated Fiery Color Server is turned on after new
system software is installed. If you do not configure a particular Setup option, the Integrated
Fiery Color Server uses default settings. Make sure that the settings are appropriate for the
printing environment at your site.
Integrated Fiery Color Server Setup from the digital press control panel
Setup allows you to configure the Integrated Fiery Color Server to communicate with other
devices and manage print jobs sent to it.
22
Setup provides these groups of options:
• Printer Setup to specify system settings, manage print jobs and queues, and set default
settings for PostScript and PCL settings
• Network Setup to specify active network systems that transmit print jobs to the Integrated
Fiery Color Server
• Services to enable network services such as E-mail printing and Windows printing (SMB)
The remaining commands in the main Setup screen are administration topics.
For information, see page 58.
1 Services button
SETTINGUPTHE INTEGRATED FIERY COLOR SERVERFROMTHEDIGITALPRESS
CONTROLPANEL
Accessing Setup options
When you access Setup options, make sure that no one is printing to the Integrated Fiery
Color Server.
TOACCESS SETUPWHENTHE INTEGRATED FIERY COLOR SERVERIS IDLE
1 At the digital press, press the Services button.
23
1 All Services button
2 Tab to access Setup Menu
3 Login/Logout button
1
Services
Language
Job Status
Machine Status
Energy Saver
2 On the digital press control panel, press the All Services button, and then press the Web
Applications button.
12
3
SETTINGUPTHE INTEGRATED FIERY COLOR SERVERFROMTHEDIGITALPRESS
CONTROLPANEL
3 Make sure that the Integrated Fiery Color Server is Idle.
24
In the upper-left corner of the Main tab, make sure that Idle is displayed. If Printing or
RIPping appears, the Integrated Fiery Color Server is processing, and you must wait until the
system finishes and reaches the Idle state.
4 Press the Setup tab.
5 Press the Password field and use the keyboard on the digital press control panel to type the
Administrator password.
6 Press Save and then press Login.
7 Press the button for the Setup you want to access.
8 Perform Printer Setup, Network Setup, and Services, in that order.
Descriptions of Setup options begin on page 29.
9 Change the Administrator password to protect your Setup from unauthorized changes.
For information, see page 59.
About the digital press control panel Setup interface
When you perform Setup from the digital press control panel, you can select one menu after
another and enter information about your Integrated Fiery Color Server and your network
and printing environment.
When you perform a function from the digital press control panel that prompts you for the
Administrator password, you must enter it promptly. Otherwise, the digital press control
panel returns to Idle, and you must start over.
Some of the menus you see are shown on the Control Panel Map, a high-level guide to Setup
that you can print from the digital press control panel.
TOPRINTTHE CONTROL PANEL MAP
1 At the digital press, press the Services button.
2 On the digital press control panel press All Services, and then press Web Applications.
3Press Info.
4 Press Control Panel Map.
5 At the confirmation screen, press Yes.
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