Xerox 650-1300 Installation Guide

Xerox Production Print Services

Installation Guide

701P41436 Version 3.75x February, 2004

Xerox CorporationGlobal Knowledge and Language Services800 Phillips RoadBuilding 845-17SWebster, New York 14580USA

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Printed in the U.S.A., U.K., and France.

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This product includes software developed by the Apache Software Foundation (http://www.apache.org/).” SWOP® is a registered trademark of SWOP, Inc.

While the information in this Guide is correct at the time of this publication, Xerox reserves the right at any time to change the information without notice. Changes are made periodically to this document. Changes and technical updates will be added in subsequent editions.

Table of Contents

1 Introduction

Before you use this guide................................................................................................1-1

About this guide..... ...... ....... ...... ....... ...... ....... ...... ...... .............................................. .........1-1

Conventions........................................................................................................1-1

Related documentation....................................................................................................1-2

Customer Support ...........................................................................................................1-2

2 Using the DocuSP web interface

Prerequisites....................................................................................................................2-1

Accessing the web interface software .............................................................................2-1

Exiting the web interface software...................................................................................2-2

3 Installation and configuration for Macintosh

The Adobe License agreement .......................................................................................3-1

Installing and configuring the AdobePS driver.................................................................3-1

Driver Support.....................................................................................................3-2

Workstation requirements...................................................................................3-2

Hardware requirements .........................................................................3-2

Software requirements...........................................................................3-2

Installing the AdobePS driver .......... ...... ...... ....... ................................................3-2

Installing the PPD files into a Macintosh OS X environment ..............................3-3

PPD setup using Print Center................................................................3-4

Installing the Xerox PlugIn.................................. ...... ....... ...... ....... ...... ....... ...... ...3-4

Configuring the printers ...................................................................................................3-5

Installing and configuring XDS on Macintosh ..................................................................3-6

Workstation requirements...................................................................................3-6

Hardware requirements .........................................................................3-6

Software requirements...........................................................................3-7

Installing the XDS software.................................................................................3-7

Installing additional products .... ....... ...... ...... ....... ...... ..........................................3-8

Ejecting the cd.................................................................................................................3-8

4 Installation and configuration for Windows

The Adobe license agreement.........................................................................................4-1

Workstation requirements................ ...... ....... ...... ...... .............................................. .........4-1

Hardware requirements ......................................................................................4-2

Software requirements. ............................................. ..........................................4-2

INSTALLATION GUIDE i

Driver support .....................................................................................................4-3

LPR Requirements .............................................................................................4-3

Using LPR with Windows 9x ..................................................................4-3

Using the LPR gateway .........................................................................4-4

Removing previous versions ...........................................................................................4-4

Uninstalling XPPS...............................................................................................4-5

Removing NT 4.0 and other drivers....................................................................4-6

Installing XPPS on Windows 95, 98, and Millennium systems........................................4-6

Installing Xerox Document Submission (XDS) and Xerox printer drivers...........4-6

Installing Adobe PS printer driver with Xerox PPD files......................................4-8

Installing XPPS on Windows NT, 2000 and XP systems...............................................4-10

Installing the Xerox Document Submis sion (X DS) soft ware.. ....... ...... ....... ...... .4-11

Installing Xerox custom PostScript and PCL drivers for Windows NT..............4-12

Enabling a custom paper size with the Xerox printer driver.................4-15

Printing on a custom sized stock .........................................................4-15

Installing Xerox custom PostScript and PCL drivers for Windows 2000...........4-16

Installing Xerox custom PostScript and PCL drivers for Windows XP..............4-18

Installing the Adobe PS Printer Driver with Xerox PPD files for Windows 2000...4-

Using XPPS in a mixed PostScript level 2 and level 3 environment..............................4-21

PostScript Level 3 with DocuSP 1.4 and higher ...............................................4-21

PostScript Level 2 with DocuSP 1.3x and lower...............................................4-22

5 Installation and configuration for XDS Plus

Workstation requirements................ ...... ....... ...... ...... .............................................. .........5-1

Hardware requirements ......................................................................................5-2

Software requirements. ............................................. ..........................................5-2

Removing previous versions of XDS Plus.......................................................................5-2

Uninstalling from Windows .................................................................................5-3

Uninstalling from Solaris.....................................................................................5-3

Uninstalling from Macintosh OS X......................................................................5-4

Installing XDS Plus on Windows 95, 98, and Millennium systems ..................................5-4

Installing XDS Plus on Windows NT, 2000, and XP systems..........................................5-6

Installing XDS Plus on a Sun Solaris system ..................................................................5-8

Installing XDS Plus on Macintosh OS X........................................................................5-11

Installing XDS Command Line.......................................................................................5-12

Installing the XDS Plus Job Submission Applet for the Internet....................................5-12

Setting up the printer discovery file ...............................................................................5-13

Accessing the printer discovery file .............................................. ....................5-1 3

Opening the printer discovery file on Windows systems .....................5-14

Opening the printer discovery file on Solaris systems .........................5-14

Adding printers to the Registered Printers list using the Printer Registration Tool..

5-..........................................................................................................................15

ii INSTALLATION GUIDE

Specifying the location of the printer discovery file for Windows and Macintosh..5-

Specifying location of the printer discovery file for Solaris only........................5-16

Modifying the printer list....................................................................................5-17

Deleting a printer ..............................................................................................5-17

INSTALLATION GUIDE iii

iv INSTALLATION GUIDE

1 Introduction

This guide consolidates the install instructions for Xerox Document Submission (XDS) plus the drivers, and Xerox Document Submission Plus (XDS Plus) into one document. Generic printing information and job ticket feature information are found in additional guides.

Before you use this guide

This guide is intended for users of workstations using an Internet Explorer 5.x or higher web browser and a Windows operating system, Macintosh, or Solaris workstation.

About this guide

Conventions

You should be familiar with using a web browser.

Before you perform any procedures in this guide, become familiar with its contents and conventions.

This guide includes the following conventions:

• Angle brackets: Variable information that is displayed on

your window or that can be entered as part of a command line is enclosed within angle brackets. Examples include "Unable to copy <filename>;" “set –p <printer>.”

• Square brackets: Square brackets are used for the

following:

– Names of menu options that you select; for example,

[Printer Default]

– Names of buttons that you select; for example, [OK]

and [Cancel]

Installation Guide 1-1

Introduction

– Names of text boxes, list boxes, and fields; for

example, "the [From] text box," "the [Directories] list box," “the [Color Source] field”

• Bold: Boldface type is used for the following: – Directory paths; for example, “Browse to the

Win_nt40/Xeroxdrv directory.”

– Text that you enter; for example, "Enter purple or

XDS."

– Calling attention to text that is particularly important;

for example, “Select [Stop] on the user interface window. Do not press the red stop button on the controller.”

– Introductory words or phrases that begin items in a list;

for example,

Hold job: The document is held at the printer...

Cancel job: The document is not printed...

• Note: Notes are hints that help you perform a task or

Customer Support

To place a customer service call, dial the direct TTY number for assistance. The number is 800-735-2988.

understand the text. Notes are presented in italics, in separate paragraphs. Example:

NOTE: You cannot submit a job unless the printer is connected to your workstation.

1-2 Installation Guide

Prerequisites

2 Using the DocuSP web

interface

This chapter contains the procedures for accessing the DocuSP web interface on your workstation. With the web interface, you use a browser to access windows that enable you to select a document file, set up a job ticket, and submit your print job to the printer.

You must satisfy the following prerequisites to use the web interface for job submission:

• Microsoft Windows software must be installed on your

workstation. If Windows is installed as a shared copy on your network server, contact your System Administrator.

• A printer with a controller running DocuSP 3.X must be

connected to your workstation.

• Have Internet Explorer 6 or Netscape 6.2.

• Have Internet Explorer 5.5 or higher web browser

installed on your workstation with Service Pack 2.

• Know how to use the tools in Windows or Solaris to

connect to the network disk drives or to disconnect from the drives to which you are currently connected.

• Know how to access and use your web browser to

navigate on the Internet.

• Know how to save your document as a PDL format file by

using the print-to-file method; or know how to create a valid TIFF, PDF, or ASCII file.

Accessing the web interface software

To access the web-based web interface using your Internet browser, follow these steps:

Installation Guide 2-1

Using the DocuSP web interface

1. Ensure that the printer controller to which you want to

send jobs is powered on.

2. On your workstation, open your Internet browser (Internet

Explorer or Netscape).

3. Enter http:// followed by the IP address of your printer in

the form xx.xxx.xxx.xxx. Your printer home page is displayed.

Your printer home page contains the following fields:

• Job Submission button: Connects you to the job

setup window for the web interface.

• Job Submission Applet button: Connects you to

the XDS Job Submission Applet software, which enables you to set up and print jobs using XDS Plus on the Internet without installing it on your workstation.

NOTE: If you are unable to connect to the web interface, try the following:

a. Select the [Refresh] button on your browser window.

b. If you are unable to display the web interface printer

home page, reboot the printer controller, then return the login level to Walk-Up User.

4. On the printer home page, select [Job Submission]. The

Job Submission window opens, displaying job setup and printing options.

For the procedure to print a document using the web interface, refer to information about printing a document in the “Guide to Printing Using Xerox Production Print Services,” guide.

Exiting the web interface software

To exit the web interface software you may do one of the following:

• Select the [X] button in the upper-right corner of the

Internet browser window to close the browser window.

• Enter a different web address in the browser address field

and press <Return> or <Enter>.

2-2 Installation Guide

3 Installation and

configuration for Macintosh

This chapter contains the information you need to install the Xerox Document Submission (XDS) application, the Xerox PlugIn, and the PPD files for use with third party printer drivers for a Macintosh workstation. This software enables users of Xerox supported networks to take advantage of the many printing options that are offered by the supported Xerox printing systems.

The procedures in this section assume that the user is familiar with basic Macintosh activities, such as copy and delete, and is also familiar with setting up printers on the Macintosh. See your system or network administrator for assistance.

The Adobe License agreement

You must agree to the Adobe license and registration conditions before installing the AdobePS printer driver. The Macintosh installation displays the license and requests your agreement before proceeding.

The Adobe Acrobat Reader software may be obtained from Adobe at the Adobe WEB site: http://www.adobe.com

Installing and configuring the AdobePS driver

This section describes the procedures for installation and configuration of the AdobePS PostScript print driver, Xerox PPD files, and Xerox PlugIn using the CD ROM that is supplied with your printer.

To install the PPDs or drivers from the web, access the following web site using an internet connection:

Installation Guide 3-1

Installation and configuration for Macintosh

http://www.xerox.com

Driver Support

The following drivers are supported for the Macintosh:

• AdobePS Native with PPD

• AdobePS Native with PPD and Xerox PlugIn

Workstation requirements

The workstation must meet the following hardware and software requirements:

Hardware requirements

• A Macintosh Power PC

• 4 MB or more memory

• 1.5 MB for the XDS application

• 500 KB disk space for each PPD and PlugIn to be

installed

• 2.1 MB disk space for the AdobePS printer driver

Software requirements

• Mac OS 8.6 through 9.x, or Mac OS X 10.1 or higher in

Classic mode

• For further information on software requirements based

on your workstation platform, read the “ReadMe” file that is located on the CD ROM. The “ReadMe” document is located in the AdobePS 8.7 folder, which is in the AdobePS Driver folder.

Installing the AdobePS driver

Before installing this version of the AdobePS printer driver and any of the Xerox PPDs or the PlugIn, remove any old Adobe drivers, Xerox PPDs, and Xerox printer PlugIns from the Printer Descriptions folder in the Extensions folder. Delete the “Xerox Printer Preferences” file from the Preferences folder, then complete the following steps to install the Adobe PS driver.

3-2 Installation Guide

Installation and configuration for Macintosh

1. Insert the CD ROM labeled Xerox Production Print

Services (XPPS) 3.7x Software into the CD ROM drive of the Macintosh.

2. Double-click the CD icon to open it.

3. Open the OS9 folder.

4. Open the Adobe PS Driver folder.

5. Open the AdobePS folder.

6. Double-click the [AdobePS Installer] icon.

7. On the Adobe PostScript Driver screen, select

[Continue...].

8. Select [Accept] on the license screen. The Adobe Installer

screen is displayed.

9. Select [Install] to perform the easy install. The AdobePS

driver is installed.

10.Select [Continue] if you want to install additional drivers.

11.When the installation is complete, select [Restart] to

restart the Macintosh workstation or select [Quit] to exit the installation program.

Installing the PPD files into a Macintosh OS X environment

Xerox PostScript Printer Description (PPD) files must be installed for every printer model that you want to use. An appropriate Xerox PPD is necessary in order to send jobs to the printer using the AdobePS printer driver. Follow this procedure to install the PPDs:

NOTE: You must have administrative rights to place the PPDs in the necessary directory.

1. Insert the CD ROM labeled Xerox Production Print

Services (XPPS) 3.7x Software into the CD ROM drive of the Macintosh.

2. Double-click the CD icon to open it.

3. Open the OS9 folder.

4. Open the ppds folder.

5. On the hard drive, open the Library folder.

6. Open the Printers folder.

7. Open the PPDs folder.

8. Select the Xerox PPDs that match the printers that you

are installing from the PPDs folder on the CD.

Installation Guide 3-3

Installation and configuration for Macintosh

9. Drag the selected icons to the PPDs folder.

10.The PPDs are installed and ready to be set up using the

Print Center.

PPD setup using Print Center

Once you have completed the previous instructions for installing the PPDs, perform the following instructions:

1. Double-click on the hard drive icon.

2. In the open window, select the applications button in the

toolbar.

3. Open Applications, and select the Utilities folder.

4. Select the Print Center icon.

5. Select [Add Printer...]

6. Select the type of protocol (AppleTalk, etc).

7. Select the correct zone.

8. Choose the printer you wish to set up.

9. Select the printer model (Choose the PPD for your

printer).

10.Select [Add].

11.Close the Print Center.

Installing the Xerox PlugIn

The Xerox Job Ticket PlugIn is not necessary in order to print to a Xerox printer. However, in order to utilize the full feature set of the selected Xerox printer, you must install the Xerox PlugIn.

1. Insert the CD ROM labeled Xerox Production Print

Services (XPPS) 3.7x Software into the CD ROM drive of the Macintosh.

2. Double-click the CD icon to open it.

3. Open the OS9 folder.

4. On the hard drive, open the System Folder (ensure that

you open the folder titled “System Folder” and not the one titled “System”).

5. Open the Extensions folder.

6. Open the Printer Descriptions folder.

7. From the OS 9 folder, open the AdobePS PlugIn folder.

3-4 Installation Guide

8. Select the Xerox Job Ticket PlugIn and drag the icon to

9. If prompted to replace an older version, select [Ok].

10.Use the Desktop Printer Utility to set up and configure the

Configuring the printers

After installing the AdobePS driver, PPDs, and PlugIn, you need to set up and configure the printers for your applications and XDS.

1. In your workstation hard disk directory, open the Adobe

2. Open the Desktop Printer Utility. The New Desktop Printer

Installation and configuration for Macintosh

the Printer Descriptions folder.

printers. Refer to “Configuring the printers,” later in this chapter.

PS Components folder.

dialog box is displayed.

If the Desktop Printer Utility does not open to a new printer dialog box, select [New] from the File pull-down menu on the workstation menu bar.

3. From the With pull-down menu, select [AdobePS].

4. In the Create Desktop area, select either [Printer

(AppleTalk)] or [Printer (LPR)], depending on which protocol your network is using. Select [OK].

5. In the [PostScript Printer Description (PPD) File] field,

select [Change].

6. Scroll to the bottom of the printer list, and select the

appropriate Xerox printer that you want to install.

7. Select [Select].

8. For AppleTalk, follow these steps: a. Select [Change] in the [AppleTalk Printer Selection]

field.

b. Select the AppleTalk zone. c. Select a PostScript printer from the displayed list of

available printers, then select [OK].

d. Select [Create]. e. If you want to rename the printer, enter the new name

in the [Name] field in the save dialog box that is displayed.

f. Select [Desktop] to create the new printer on the

desktop, enter the printer name and select [Save].

Installation Guide 3-5

Installation and configuration for Macintosh

For LPR, follow these steps:

a. Select [Change] in the printer Selection field. b. Enter the address of the printer, either as an IP

c. Enter the name of the desired printer queue in the

d. Select [Verify] to verify the network connection to the

e. Select [Create]. f. If you want to rename the printer, enter the new name

g. Select [Desktop] to create the new printer icon on the

9. Close the Desktop Printer Utility.

address or as a fully qualified URL.

[Queue] field.

printer, then select [OK].

in the [Name] field in the save dialog box that is displayed.

desktop, enter the printer name and select [Save].