Xerox Phaser 6500
Color Laser Printer
Xerox® Phaser® 6500
User Guide
Guide d'utilisation
Italiano Guida per l’utente
Deutsch Benutzerhandbuch
Español Guía del usuario
Português Guia do usuário
Nederlands Gebruikershandleiding
Svenska Användarhandbok
Dansk Betjeningsvejledning
Čeština Uživatelská příručka
Polski
Przewodnik użytkownika
Magyar
Felhasználói útmutató
Русский Руководство пользователя
Türkçe Kullanım Kılavuzu
Ελληνικά Εγχειρίδιο χρήστη
© 2011 Xerox Corporation. All Rights Reserved. Unpublished rights reserved under the copyright laws of the United States. Contents
of this publication may not be reproduced in any form without permission of Xerox Corporation.
Copyright protection claimed includes all forms of matters of copyrightable materials and information now allowed by statutory or
judicial law or hereinafter granted, including without limitation, material generated from the software programs which are displayed
on the screen such as styles, templates, icons, screen displays, looks, and so on.
®
XEROX
and XEROX and Design®, CentreWare®, Phaser®, PrintingScout®, Walk-Up®, WorkCentre®, ColorQube, Scan to PC
®
Desktop
, Global Print Driver®, and Mobile Express Driver are trademarks of Xerox Corporation in the United States and/or other
countries.
Adobe
Reader®, Adobe Type Manager®, ATM™, Flash®, Macromedia®, Photoshop®, and PostScript® are trademarks of
Adobe Systems Incorporated in the United States and/or other countries.
®
, AppleTalk®, Bonjour®, EtherTalk®, Macintosh®, Mac OS®, and TrueType® are trademarks of Apple Inc. registered in the U.S.
Apple
and other countries.
®
HP-GL
, HP-UX®, and PCL® are trademarks of Hewlett-Packard Corporation in the United States and/or other countries.
®
IBM
and AIX® are trademarks of International Business Machines Corporation in the United States and/or other countries.
Microsoft
®
, Windows Vista®, Windows®, and Windows Server® are trademarks of Microsoft Corporation in the United States and
other countries.
®
Novell
, NetWare®, NDPS®, NDS®, Novell Directory Services®, IPX™, and Novell Distributed Print Services™ are trademarks of
Novell, Inc. in the United States and other countries.
®
IRIX®are trademarks of Silicon Graphics International Corp. or its subsidiaries in the United States and/or other countries.
SGI
SM
Sun
, Sun Microsystems™, and Solaris™ are trademarks of Sun Microsystems, Inc. in the United States and other countries.
As an E
NERGY STAR
efficiency. The E
®
partner, Xerox Corporation has determined that this product meets the ENERGY STAR guidelines for energy
NERGY STAR name and logo are registered U.S. marks.
Document version1.0: February 2011
Contents
1Safety
Electrical Safety . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10
General Guidelines. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10
Laser Safety . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10
Power Cord . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10
Operational Safety . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12
Operational Guidelines . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12
Ozone Release. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12
Printer Location. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12
Printer Supplies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13
Maintenance Safety . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14
Printer Symbols. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15
2Features
Parts of the Printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18
Front View . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18
Rear View . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19
Internal Components . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19
Control Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20
Configurations and Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21
Configurations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21
Standard Features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21
Additional Capabilities . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21
Optional Features. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22
Energy Saver Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23
Setting the Power Saver Time . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23
Exiting Energy Saver Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23
Starting Energy Saver Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23
Information Pages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24
Menu Map . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24
Configuration Page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24
Startup Page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24
CentreWare Internet Services . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25
Accessing CentreWare Internet Services. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25
More Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26
3 Installation and Setup
Installation and Setup Overview. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28
Selecting a Location for the Printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29
Phaser 6500 Color Laser Printer
User Guide
3
Contents
Connecting the Printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30
Choosing a Connection Method . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30
Connecting to a Network . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30
Connecting using USB . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31
Configuring Network Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32
About TCP/IP and IP Addresses . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32
Assigning the IP Address of the Printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32
Finding the IP Address of Your Printer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35
Installing the Print Drivers. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36
Operating System Requirements. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36
Available Drivers. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37
Installing the Print Drivers for Windows . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38
Installing the Print Driver for Macintosh OS X . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38
Adding the Printer for Macintosh OS X Version 10.5 and Later . . . . . . . . . . . . . . . . . . . . . . . . . . 39
Installing PrintingScout . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40
Enabling Optional Features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41
Enabling Optional Features for the Windows PostScript Driver . . . . . . . . . . . . . . . . . . . . . . . . . . 41
Enabling Optional Features for the Windows PCL Driver . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42
Enabling Optional Features for Macintosh OS X 10.5 and Later . . . . . . . . . . . . . . . . . . . . . . . . . 43
Enabling Optional Features for Linux. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43
4Printing
Supported Paper and Media. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46
Paper Usage Guidelines . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46
Paper That Can Damage Your Printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47
Paper Storage Guidelines. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47
Supported Paper. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48
Loading Paper. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51
Loading Paper in Tray 1 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51
Loading Paper in the Manual Feed Slot. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 53
Loading Paper in the 250-Sheet Feeder (Tray 2) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55
Setting Paper Types and Sizes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 58
Setting the Paper Type. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 58
Setting the Paper Size. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 58
Selecting Printing Options. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60
Selecting Printing Defaults in Windows. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60
Selecting Printing Defaults in Windows for a Shared Network Printer . . . . . . . . . . . . . . . . . . . . 61
Selecting Printing Options for an Individual Job in Windows . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61
Selecting Printing Options for an Individual Job in Macintosh. . . . . . . . . . . . . . . . . . . . . . . . . . . 65
Printing on Specialty Media . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 68
Printing Envelopes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 68
Printing Labels. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71
Printing on Glossy Cardstock. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 73
Printing on Cardstock . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 76
Phaser 6500 Color Laser Printer
4
User Guide
Printing Custom Sizes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 78
Defining Custom Paper Sizes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 78
Printing on Custom-size Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 79
Printing on Both Sides of the Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81
Automatic 2-Sided Printing Guidelines . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81
Binding Edge Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81
Automatic 2-Sided Printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 82
Manual 2-Sided Printing. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 82
Printing Using Secure Print . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84
Setting Up a Secure Print Job . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84
Printing a Secure Print Job. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 85
Storing a Print Job in Memory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 86
Printing a Stored Job. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 86
Printing Using Proof Print . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 87
Setting Up a Proof Print Job . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 87
Printing a Proof Print Job . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 88
5 Control Panel Menus
Navigating the Control Panel Menus. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 90
Information Pages Menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 91
Billing Meters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 92
Admin Menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 93
Network Setup Menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 93
USB Setup Menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 94
System Setup Menu. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 95
Maintenance Mode Menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 97
PCL Setup Menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 98
PostScript Setup Menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 100
Control Panel Menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 101
Tray Settings Menu. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 102
Tray 1 Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 102
250-Sheet Feeder (Tray 2) Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 103
Contents
6 Maintenance
Cleaning the Printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 106
General Precautions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 106
Cleaning the Exterior. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 107
Cleaning the Interior. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 107
Ordering Supplies. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 108
Consumables . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 108
Routine Maintenance Items . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 108
When to Order Supplies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 109
Recycling Supplies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 109
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Contents
Managing the Printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 110
Managing the Printer with CentreWare Internet Services . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 110
Checking Printer Status with PrintingScout . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .111
Checking Printer Status using Email . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 112
Checking Page Counts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 115
Viewing the Billing Meter. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 115
Printing the Print Volume Report. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 115
Moving the Printer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 117
7 Troubleshooting
Troubleshooting Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 120
Error and Status Messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 120
PrintingScout Alerts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 120
Online Support Assistant . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 120
Information Pages. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 120
More Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 121
Control Panel Messages. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 122
Supply Status Messages. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 122
Error Messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 123
Problems with the Printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 125
Print-Quality Problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 128
Cleaning the Imaging Unit and Laser Lens . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 133
Color Registration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 136
Enabling/Disabling Automatic Color Registration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 136
Performing an Automatic Color Registration Adjustment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 136
Performing a Manual Color Registration Adjustment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 137
Color Balance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 140
Paper Jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 141
Preventing Paper Jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 141
Clearing Paper Jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 142
8 Printer Specifications
Physical Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 148
Weights and Dimensions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 148
Environmental Specifications. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 149
Temperature . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 149
Relative Humidity. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 149
Elevation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 149
Electrical Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 150
Power Source . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 150
Power Consumption . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 150
Performance Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 151
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User Guide
A Regulatory Information
Electromagnetic Interference . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 154
United States FCC Regulations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 154
Canada Regulations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 154
European Union . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 155
Other Regulations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 156
Turkey RoHS Regulation. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 156
Material Safety Data Sheets . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 157
B Recycling and Disposal
All Countries. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 159
North America. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 159
Other Countries. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 159
European Union . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 159
Contents
Phaser 6500 Color Laser Printer
User Guide
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Contents
Phaser 6500 Color Laser Printer
8
User Guide
Safety
This chapter includes:
• Electrical Safety on page 10
• Operational Safety on page 12
• Maintenance Safety on page 14
• Printer Symbols on page 15
Your printer and the recommended supplies have been designed and tested to meet strict safety
requirements. Attention to the following information ensures the continued safe operation of your
printer.
1
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Safety
Electrical Safety
General Guidelines
WARNING: Do not push objects, including paper clips or staples, into slots or
openings on the printer. Contact with a voltage point or shorting out a part could
result in fire or electrical shock.
WARNING: Do not remove the covers or guards that are fastened with screws unless
you are installing optional equipment and are instructed to do so. Power must be
OFF when performing these installations. Disconnect the power cord when removing
covers and guards for installing optional equipment. Except for user-installable
options, there are no parts that you can maintain or service behind these covers.
Note: Leave the printer on for optimum performance; it does not pose a safety hazard. If, however,
you do not use the printer for an extended period, turn it off and unplug it.
The following are hazards to your safety:
• The power cord is damaged or frayed.
• Liquid is spilled into the printer.
• The printer is exposed to water.
If any of these conditions occur, do the following:
1. Turn off the printer immediately.
2. Disconnect the power cord from the electrical outlet.
3. Call an authorized service representative.
Laser Safety
This printer complies with laser printer performance standards set by governmental, national, and
international agencies and is certified as a Class 1 Laser Product. The printer does not emit hazardous
light because the beam is enclosed during all modes of customer operation and maintenance.
WARNING: Use of controls, adjustments, or performance of procedures other than
the procedures specified in this manual can result in hazardous radiation exposure.
Power Cord
• Use the power cord supplied with your printer.
• Plug the power cord directly into a grounded electrical outlet. Make sure that each end of the cord
is securely connected. If you do not know if an outlet is grounded, ask an electrician to check the
outlet.
• Do not use a ground adapter plug to connect the printer to an electrical outlet that does not have
a ground connection terminal.
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User Guide
Safety
• Only use an extension cord or power strip designed to handle the electrical current capacity of the
printer.
• Verify that the printer is plugged into an outlet that provides the correct voltage and power. Review
the electrical specification of the printer with an electrician if necessary.
WARNING: Avoid the potential of electrical shock by ensuring that the printer is
properly grounded. Electrical products can be hazardous if misused.
• Do not place the printer in an area where people can step on the power cord.
• Do not place objects on the power cord.
The power cord is attached to the printer as a plug-in device on the back of the printer. If it is necessary
to disconnect all electrical power from the printer, disconnect the power cord from the electrical outlet.
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Safety
Operational Safety
Your printer and supplies were designed and tested to meet strict safety requirements. These include
safety agency examination, approval, and compliance with established environmental standards. Your
attention to the following safety guidelines helps to ensure the continued, safe operation of your
printer.
Operational Guidelines
• Do not remove the paper source tray that you selected in either the print driver or the control
panel, when the printer is printing.
• Do not open the doors when the printer is printing.
• Do not move the printer when it is printing.
• Keep hands, hair, neckties, and such, away from the exit and feed rollers.
Ozone Release
During print operation, a small quantity of ozone is released. This amount is not large enough to harm
anyone adversely. However, be sure the room where the printer is being used has adequate ventilation.
Ventilation is important if you are printing in high volume, or if the printer is being used continuously
over a long period.
Printer Location
• Do not block or cover the slots or openings on the printer. These openings are provided for
ventilation and to prevent overheating of the printer.
• Place the printer in a dust-free area where there is adequate space for operation and servicing. For
details, see Selecting a Location for the Printer on page 29.
• Do not store or operate the printer in extreme conditions of heat or humidity. For specifications on
optimum performance environment, see Environmental Specifications on page 149.
• Place the printer on a level, solid, non-vibrating surface with adequate strength to hold the weight
of the printer. The base printer weight without any packaging materials is approximately 19.8 Kg
(43.6 lb.).
• Do not place the printer near a heat source.
• Do not place the printer in direct sunlight to avoid exposure to light-sensitive components.
• Do not place the printer where it is directly exposed to the cold air flow from an air conditioning
unit.
• Do not place the printer in locations susceptible to vibrations.
• For optimum performance, use the printer at elevations below 3100 m (10,170 ft.).
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User Guide
Safety
Printer Supplies
• Use the supplies designed for your printer. The use of unsuitable materials can cause poor
performance and a possible safety hazard.
• Follow all warnings and instructions marked on, or supplied with, the printer, options, and supplies.
CAUTION: Use of non-Xerox
®
supplies is not recommended. The Xerox® Warranty,
Service Agreements, and Total Satisfaction Guarantee, do not cover damage,
malfunction, or degradation of performance caused by use of non-Xerox
®
supplies.
They also do not cover damage or degradation of performance caused by the use of
®
Xerox
supplies not specified for this printer. The Total Satisfaction Guarantee is
available in the United States and Canada. Coverage can vary outside these areas.
Please contact your local representative for details.
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13
Safety
Maintenance Safety
• Do not attempt any maintenance procedure that is not described in the documentation supplied
with your printer.
• Do not use aerosol cleaners. Clean with a dry, lint-free cloth only.
®
• Do not burn any consumables or routine maintenance items. For information on Xerox
recycling programs, go to www.xerox.com/gwa.
See also:
Cleaning the Printer on page 106
Moving the Printer on page 117
supplies
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User Guide
Printer Symbols
The following safety symbols are marked on the printer.
Symbol Description
Warning or Caution:
Ignoring this warning could cause serious injury or even death.
Ignoring this caution can damage the property or cause serious injury.
Hot surface on or in the printer. Use caution to avoid personal injury.
Do not expose the item to sunlight.
Safety
Do not expose the item to light.
Do not touch components with this symbol as personal injury could result.
Do not touch the transfer belt with your fingers or with sharp objects. It can cause
print-quality problems. The belt can be easily punctured.
Do not place or drop any object on the transfer belt. It can cause print-quality
problems or permanently damage the belt.
It can take 40 minutes for the fuser to cool down.
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Safety
Phaser 6500 Color Laser Printer
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User Guide
Features
This chapter includes:
• Parts of the Printer on page 18
• Configurations and Options on page 21
• Energy Saver Mode on page 23
• Information Pages on page 24
• CentreWare Internet Services on page 25
• More Information on page 26
2
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17
Fea ture s
p6500-001
5
6
4
3
2
1
8
7
Parts of the Printer
This section includes:
• Front View on page 18
• Rear View on page 19
• Internal Components on page 19
• Control Panel on page 20
Front View
Phaser 6500 printer with optional 250-sheet feeder
1. Optional 250-sheet feeder (Tray 2)
2. Tray 1
3. Manual feed slot
4. Front cover
5. Control panel
6. Output tray
7. Button for opening the front cover and for releasing the duplex unit
8. Toner cartridges
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User Guide
Rear View
p6500-002
5 43 2 1
p6500-003
2
1
5
4
3
1. Power switch
2. Power cord connector
3. USB Port
4. Network connector
5. Optional memory slot
Fea tures
Internal Components
Phaser 6500DN Printer
1. Imaging unit
2. Fuser
3. Transfer belt unit with Tray 1 removed so the transfer belt unit folds down completely
4. Duplex unit
5. Button for opening the front cover and releasing the duplex unit
Phaser 6500 Color Laser Printer
User Guide
19
Fea ture s
p6500-004
123
4
5678
Control Panel
The control panel displays two screen types:
• Print screens, for displaying printer status.
• Menu screens, for configuring settings.
1. Display Screen shows status messages, menus, and toner levels.
2. Menu button selects the main menu to be displayed. Each button press advances the display to
the next menu or to the print screen.
3. OK button selects the displayed menu option and prints selected reports and lists.
4. Wake Up/Power Saver button puts the printer into, or takes it out of the Energy Saver mode. When
the printer is idle, it puts the printer into sleep mode and the button lights. When in the sleep mode,
it wakes the printer and turns off the light in the button.
5. Cancel Job button cancels the current print or copy job.
6. Navigation/Menu select buttons:
• Up/Down Arrow buttons scroll up and down through the menu display.
• Back/Forward Arrow buttons move back and forward through the menus and menu display.
Note: The Back Arrow button displays the Walk-Up Features menu if you press it before pressing
any other buttons.
7. Return button navigates up one menu level.
8. Status indicator light
• Lights green when the printer is ready to receive data.
• Blinks green when the printer is busy receiving data.
• Lights red to indicate an error condition or warning that requires your attention.
• Blinks red when an error occurs that requires technical support.
• Off when the printer is in Energy Saver mode.
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User Guide
Configurations and Options
This section includes:
• Configurations on page 21
• Standard Features on page 21
• Additional Capabilities on page 21
• Optional Features on page 22
Configurations
The Phaser 6500 printer is available in two configurations:
• Phaser 6500N: Includes all standard features.
• Phaser 6500DN: Includes all standard features plus a duplex unit.
Note: You can order additional memory, trays, and the duplex unit (for automatic 2-sided printing)
when these items are not standard on your printer.
Fea tures
Standard Features
All configurations of the Phaser 6500 printer include the following features:
• Tray 1 with 250-sheet capacity
• Single-sheet manual feed slot
• 256 MB Memory (RAM)
Note: All printer configurations have one memory slot supporting 512 MB or 1024 MB DDR2
DIMMs. Maximum RAM is 1280 MB (256 MB standard plus 1024 MB optional).
• 10Base-T/100/1000Base-TX Ethernet interface network connection
• USB 2.0 connection
• Energy Saver mode
• PrintingScout printer monitoring utility (Windows only)
• Printer information pages, including a Menu Map, Configuration Page, and Demo Page
• Billing meters
• Administration menu with control panel lock
Additional Capabilities
These features are built in to the printer but require additional memory to function. You can purchase
additional memory. For details, see Optional Features on page 22.
• Walk-Up Printing: Prints a stored print job directly from the printer control panel.
• RAM Disk: Allocates memory to the RAM Disk file system for Collation, Secure Print, Proof Print,
Form Overlay, and Font Download.
• Collation: Allows jobs to be stored in memory so that multiple copies can be printed in page
sequence order: 123, 123, 123, 123, instead of 1111, 2222, 3333.
Phaser 6500 Color Laser Printer
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21
Fea ture s
• Secure Print: Stores data in memory and requires you to enter a password into the control panel to
print the document.
• Proof Print: Stores multiple copies of a document in memory then allows you to print only the first
set to check the print results. If the first copy is satisfactory, print the remainder from the printer
control panel.
• Form Overlay: Enables writing PCL5 forms.
• Font Download: Enables the downloading of fonts to the RAM Disk.
Optional Features
• Duplex Unit for automatic 2-sided printing (optional for Phaser 6500N).
• 250-Sheet Feeder (Tray 2)
• Wireless Network Adapter
• Productivity Kit (512 MB) or 1024 MB memory upgrade
See also:
Printer Specifications on page 147
Enabling Optional Features on page 41
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User Guide
Fea tures
Energy Saver Mode
This section includes:
• Setting the Power Saver Time on page 23
• Exiting Energy Saver Mode on page 23
• Starting Energy Saver Mode on page 23
The printer is equipped with an Energy Saver mode to reduce power consumption when it is left idle for
a specified time. When no print data is received within the Power Saver Time, default is 30 minutes, the
printer enters Energy Saver mode. You can specify 5-60 ranges in one minute increments. Power
consumption during Energy Saver mode is 8 W or less. The time required to exit from Energy Saver
mode to a print-ready status is about 25 seconds.
Setting the Power Saver Time
1. On the printer control panel, press the Menu button.
2. Press the Down Arrow button to go to Admin Menu and then press the OK button.
3. Press the Down Arrow button to go System Setup and then press OK.
4. At Power Saver Time, press OK.
Do one of the following:
• To increase the amount of time, press the Up Arrow button until the desired time is reached.
Maximum is 60 minutes.
• To decrease the amount of time, press the Down Arrow button until the desired time is
reached. Minimum is 5 minutes.
5. Press OK.
6. Press the Return button to return to the Main Menu.
Exiting Energy Saver Mode
The printer automatically cancels Energy Saver mode when it receives data from a connected
computer. However, you can cancel Energy Saver mode by pressing the Power Saver button on the
printer control panel. For details, see Control Panel on page 20.
Starting Energy Saver Mode
You can put the printer into Energy Saver mode without having to wait for it to do so automatically
from the default settings. To enter into sleep mode, press the Power Saver button on the printer control
panel. The printer must currently be idle and have been idle for at least one minute before you press
the Power Saver button. The printer cannot enter Energy Saver mode when any of the following
conditions exists:
• The printer is receiving data.
• The printer is calibrating after having been in Energy Saver mode or after a jam is cleared.
• You pressed another button within the last minute.
Phaser 6500 Color Laser Printer
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23
Fea ture s
Information Pages
This section includes:
• Menu Map on page 24
• Configuration Page on page 24
Your printer comes with a set of information pages to help you track the performance of the printer
and diagnose problems. Access the information pages from the printer control panel. The following
topics discuss the most commonly used information pages. For a complete list of printer information
pages, see Information Pages Menu on page 91.
Menu Map
The Menu Map lists all main and second-level menus. Use the Menu Map to navigate the printer
control panel menus. The Menu Map also lists other information pages available for printing.
To print the Menu Map:
1. On the printer control panel, press the Menu button.
2. At Information Pages, press the OK button.
3. At Menu Map, press OK.
Configuration Page
The Configuration Page lists printer information such as default printer settings, installed options,
network settings with IP address, and font settings. Use the information on this page to help you
configure network settings for your printer, and to see page counts and system settings.
To print the Configuration Page:
1. On the printer control panel, press the Menu button.
2. At Information Pages, press the OK button.
3. Press the Down Arrow button to go to Configuration and then press OK to print.
Startup Page
The Startup Page is an abbreviated version of the Configuration Page without the details of the
settings. Use the information on this page to help you configure network settings for your printer and
to see page counts.
Note: By default, the Startup Page prints automatically each time the printer is turned on. You can
turn off this feature in the System Setup Menu under the Admin Menu settings. For details, see
System Setup Menu on page 95.
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CentreWare Internet Services
CentreWare Internet Services is the administration and configuration software installed on the
embedded Web server in the printer. It allows you to configure and administer the printer from a Web
browser. CentreWare Internet Services gives you access to printer status, configuration and security
settings, diagnostic functions, and more.
CentreWare Internet Services requires:
• A TCP/IP connection between the printer and the network in Windows, Macintosh, or Linux
environment.
• TCP/IP and HTTP enabled on the printer.
• A network-connected computer with a Web browser that supports JavaScript.
Accessing CentreWare Internet Services
To access CentreWare Internet Services, you need the IP address of the printer. For details, see Finding
the IP Address of Your Printer on page 35.
At your computer, open a Web browser, type the IP address of the printer into the address field, then
press Enter or Return.
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Fea ture s
More Information
The following resources provide more information about your printer and its capabilities.
Information Source
Installation Guide Packaged with printer.
Quick Use Guide Packaged with printer.
Video Tutorials www.xerox.com/office/6500docs
Recommended Media List Europe: www.xerox.com/europaper
North America: www.xerox.com/paper
Online Support Assistant www.xerox.com/office/6500support
Tec hn ic a l S up p or t www.xerox.com/office/6500support
®
Xerox
Information Pages Print from the control panel menu.
Supplies
www.xerox.com/office/6500supplies
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Installation and Setup
This chapter includes:
• Installation and Setup Overview on page 28
• Selecting a Location for the Printer on page 29
• Connecting the Printer on page 30
• Configuring Network Settings on page 32
• Installing the Print Drivers on page 36
• Installing PrintingScout on page 40
• Enabling Optional Features on page 41
See also:
Online Support Assistant at www.xerox.com/office/6500support
Installation Guide packaged with your printer.
3
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Installation and Setup Overview
Before using the printer, you must:
1. Make sure that the printer is set up correctly in an appropriate location. For details, see Selecting a
Location for the Printer on page 29.
2. Select a connection method. For details, see Choosing a Connection Method on page 30.
3. Make sure that the printer is connected correctly. For details, see Connecting the Printer on
page 30.
4. Turn on the printer and the computer. The Startup Page prints by default. If it does not, see Startup
Page on page 24. If you are connected to a network, keep the Startup Page for referencing network
settings such as the IP address of your printer.
5. If connected to a network, configure network settings. For details, see Configuring Network
Settings on page 32.
6. Install drivers and software utilities from the Software and Documentation disc. The software
installation procedure used depends on your connection type (network or USB). For details, see
Installing the Print Drivers on page 36.
Note: If the Software and Documentation disc is not available, you can download the latest drivers
from www.xerox.com/office/6500drivers.
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Selecting a Location for the Printer
1. Select a dust-free area with temperatures from 10° through 32°C (50°–90°F), and relative humidity
from 15 through 85%.
Note: Sudden temperature fluctuations can affect print quality. Rapid heating of a cold room can
cause condensation inside the printer, directly interfering with image transfer.
2. Place the printer on a level, solid, non-vibrating surface with adequate strength for the weight of
the printer. The printer must be horizontal with all four feet in solid contact with the surface. The
printer weight, without the options or paper, is 19.8 Kg (43.6 lb.). With the 250-sheet feeder, the
duplex unit, and supplies, the weight is 24.2 Kg (53.2 lb.).
3. Ensure that your printer has the proper amount of clearance for all of its features, including any
options you purchased. See the following measurements.
The recommended minimal spacing for the printer includes the following:
Requirement Clearance
Overhead Clearance
Height Requirement
Other Clearances
4. After positioning the printer, you are ready to connect it to the power source and computer or
network. Go to the next section, Connecting the Printer on page 30.
200 mm (7.9 in.) above the printer for clearance when opening the front
door
Printer: 416.1 mm (16.4 in.)
Printer with 250-sheet feeder: 523 mm (20.6 in.)
100 mm (3.9 in.) behind the printer
600 mm (23.6 in.) in front of the printer
100 mm (3.9 in.) on the left side of the printer
250 mm (9.8 in.) on the right side of the printer
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Connecting the Printer
This section includes:
• Choosing a Connection Method on page 30
• Connecting to a Network on page 30
• Connecting using USB on page 31
Choosing a Connection Method
The printer can be connected to your computer using a USB cable or an Ethernet cable. The method
you choose depends on whether your computer is connected to a network. A USB connection is a direct
connection and is the easiest to set up. An Ethernet connection is used for networking. If you are going
to use a network connection, understand how your computer is connected to your network. For
example, if your computer is connected to the network by way of a router connected to a cable or DSL
modem. For more information, see About TCP/IP and IP Addresses on page 32.
Note: Hardware and cabling requirements vary for the different connection methods. Routers,
network hubs, network switches, modems, Ethernet, and USB cables are not included with your
printer and must be purchased separately.
• Network: If your computer is connected to an office network or a home network, use an Ethernet
cable to connect the printer to the network. You cannot connect the printer directly to the
computer, it must be connected through a router or hub. An Ethernet network can be used for one
or more computers and supports many printers and systems simultaneously. Ethernet connection is
typically faster than USB and allows you direct access to the settings of the printer using
CentreWare Internet Services.
• USB: If you are connecting the printer to one computer and do not have a network, use a USB
connection. While a USB connection offers fast data speeds, it is not as fast as an Ethernet
connection and does not provide access to CentreWare Internet Services.
Connecting to a Network
To connect the printer to a network:
1. Make sure that the printer is turned off.
2. Attach a category 5 or better Ethernet cable from the printer to the network or router socket. Use
an Ethernet hub or router, and two or more Ethernet cables (one cable for each device). Connect
the computer to the hub or router with one cable, then connect the printer to the hub or router with
the second cable. Connect to any port on the hub or router except the uplink port.
3. Attach the power cord and then plug in the printer and turn it on. For safety information, see Power
Cord on page 10.
4. Set or automatically discover the network IP address of the printer. Go to Assigning the IP Address
of the Printer on page 32.
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Connecting using USB
To use USB, you must have Windows Server 2003 and later or Windows XP SP1 and later. Macintosh
users must use Mac OS X, version 10.5 and later.
To connect the printer to the computer using a USB cable:
1. Make sure that the printer is turned off.
2. Connect one end of a standard A/B USB 2.0 cable to the USB Port of the printer.
3. Attach the power cord and then plug in the printer and turn it on. For safety information, see Power
Cord on page 10.
4. Connect the other end of the USB cable to the USB Port on the computer.
5. When the Windows Found New Hardware Wizard appears, cancel it.
6. You are ready to install the print drivers. Go to Installing the Print Drivers on page 36.
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Configuring Network Settings
This section includes:
• About TCP/IP and IP Addresses on page 32
• Assigning the IP Address of the Printer on page 32
• Changing the IP Address Using CentreWare Internet Services on page 34
• Finding the IP Address of Your Printer on page 35
Note: These instructions apply to the printer when it is connected to a network. If you have a USB
connection to the printer, you can skip this section.
About TCP/IP and IP Addresses
Computers and printers primarily use TCP/IP protocols to communicate over an Ethernet network.
Generally, Macintosh computers use either TCP/IP or the Bonjour protocol to communicate with a
network printer. For Macintosh OS X systems, TCP/IP is preferred. Unlike TCP/IP, however, Bonjour does
not require printers or computers to have IP addresses.
With TCP/IP protocols, each printer and computer must have a unique IP address. Many networks and
Cable and DSL routers have a Dynamic Host Configuration Protocol (DHCP) server. A DHCP server
automatically assigns an IP address to every computer and printer on the network that is configured to
use DHCP.
If you use a Cable or DSL router, see the documentation for your router for information on IP
addressing.
Assigning the IP Address of the Printer
This section includes:
• Allowing the IP Address to be Assigned Automatically on page 33
• Assigning the IP Address Manually on page 33
• Changing the IP Address Using CentreWare Internet Services on page 34
By default, the printer is set to acquire an IP address from the network server using DHCP. Network
addresses assigned by DHCP are temporary, however. After a specified time, the network could assign
a new IP address to the printer. You can experience connectivity issues if the print driver is set to an IP
address that changes periodically. To avoid problems, or if your network administrator requires a static
IP address for the printer, you can assign the IP address to the printer. For details, see Assigning the IP
Address Manually on page 33.
Note: You can view the IP address of your printer from either the Startup Page, Configuration Page,
or the printer control panel. For details, see Finding the IP Address of Your Printer on page 35.
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Allowing the IP Address to be Assigned Automatically
To re-enable automatic assigning of the IP address of the printer, follow these steps:
1. On the printer control panel, press the Menu button.
2. Press the Down Arrow button to go to Admin Menu, then press the OK button.
3. At Network Setup, press OK.
4. Press the Down Arrow button to scroll to TCP/IP and press OK.
5. Press the Down Arrow button to scroll to IPv4 and press OK.
6. At Get IP Address, press OK.
7. Press the Down Arrow button to scroll to DHCP/AutoIP and press OK.
8. Press the Return button to return to the main menu.
Assigning the IP Address Manually
These instructions are for assigning a static IP address to your printer from the control panel of the
printer. Once an IP address is assigned, you can change it using CentreWare
To assign a static IP address to the printer, you need the following information to assign the IP address:
• An IP address properly configured for your network.
• The Network Mask address
• The default Router/Gateway address
Internet Services.
If you are on a network managed by a network administrator, contact your network administrator to
obtain the network information.
For home networks that use routers or other devices to connect the printer to the network, refer to the
router or device instructions on assigning network addresses. The router or device documentation can
give you a range of acceptable address numbers you can use. It is important that the addresses be
similar to the IP addresses used by other printers and computers on the network, but not the same.
Only the last digit must be different. For example, your printer can have the IPv4 address 192.168.1.2
while your computer has the IP address 192.168.1.3. Another device can have the IP address
192.168.1.4.
The router could assign the static IP address of the printer to another computer that obtains its IP
address dynamically. To avoid having the IP address reassigned, give the printer an address at the
higher end of the address range allowed by the router or device. For example, if your computer has IP
address 192.168.1.2, and your router or device allows IP addresses to 192.168.1.25, select an IP
address between 192.168.1.20 and 192.168.1.25.
To assign a static IP address to the printer:
1. On the printer control panel, press the Menu button.
2. Press the Down Arrow button to go to Admin Menu and then press the OK button.
3. At Network Setup, press OK.
4. Press the Down Arrow button to scroll to TCP/IP and press OK.
5. Press the Down Arrow button to scroll to IPv4 and press OK.
6. At Get IP Address, press OK.
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7. Press the Down Arrow button to scroll to Panel and press OK to enable this option.
8. Press the Return button once to return to the IPv6 menu and then press the Down Arrow button
to scroll to IP Address and press OK.
You use the Up, Down, Back, and Forward Arrow buttons to select the IP address. When undefined,
the address is 000.000.000.000. Beginning with the first bank of numbers, use the following
method to select the IP address:
9. Press the Up Arrow button to scroll through the numbers until you reach the desired number. Press
the Forward Arrow button once to go to the next bank of numbers. Repeat the process: Press the
Up Arrow button until you reach the desired number. Press the Forward Arrow button once to
move to the next bank, and so on. To scroll down through the numbers, press the Down Arrow
button. To scroll quickly to a high number, hold down the button. To go back to a bank of numbers,
press the Back Arrow button.
10. When finished, press OK to confirm the address.
11. Press the Back Arrow button once, press the Down Arrow button to go to Network Mask, then
press OK. Repeat steps 9 and 10 to select the Network Mask address.
12. Press the Back Arrow button once, press the Down Arrow button to go to Gateway Address, then
press OK. Repeat steps 9 and 10 to select the Gateway Address.
13. Print the Configuration Page to verify the new settings. For details, see Configuration Page on
page 24.
14. You are ready to install software. Go to Installing the Print Drivers on page 36.
See also:
Online Support Assistant at www.xerox.com/office/6500support
Changing the IP Address Using CentreWare Internet Services
To change the IP address of the printer using CentreWare Internet Services:
1. At your computer, open a Web browser, type the IP address of the printer into the address field,
then press Enter or Return.
2. On the right side of the page, click the Properties button.
3. In the navigation pane on the left of the page, expand the Protocols link if it is not already
expanded, then click TCP/IP.
4. The TCP/IP - IPv6 page opens. In the IPv4 section of the TCP/IP - Dual Stack window, make the
desired changes. For example, to change the way the printer acquires the IP address, in the Get IP
Address field, select a method from the drop-down list.
5. After changing the address information, scroll to the bottom of the page and click the Save
Changes button.
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Finding the IP Address of Your Printer
To install the print drivers for a network-connected printer, you need the IP address of your printer. You
also need the IP address to access the settings of your printer through CentreWare
The IP address of your printer is printed on the Configuration Page and can be displayed on the printer
control panel.
To print the Configuration Page:
1. On the printer control panel, press the Menu button.
2. At Information Pages, press the OK button.
3. Press the Down Arrow button to go to Configuration and then press OK.
The IP address of the printer is listed in the Network Setup section of the page.
Note: The first time you turn on your printer, it automatically prints the Startup Page. If the IP
address listed on the page is 0.0.0.0, the printer has not had time to acquire an IP address from the
DHCP server. Wait a minute or two and then print the Configuration Page.
To get the IP address of the printer from the printer control panel:
1. On the printer control panel, press the Menu button.
2. Press the Down Arrow button to go to Admin Menu and then press the OK button.
3. At Network Setup, press OK.
4. Press the Down Arrow button to scroll to TCP/IP and press OK.
5. Press the Down Arrow button to scroll to IPv6 and press OK.
6. Press the Down Arrow button to scroll to IP Address and press OK.
The IP address of the printer appears.
Internet Services.
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Installation and Setup
Installing the Print Drivers
This section includes:
• Operating System Requirements on page 36
• Available Drivers on page 37
• Installing the Print Drivers for Windows on page 38
• Installing the Print Driver for Macintosh OS X on page 38
• Adding the Printer for Macintosh OS X Version 10.5 and Later on page 39
Operating System Requirements
• Windows Server 2003 and later, or Windows XP SP1 and later
• Macintosh: OS X version 10.5 and later
• Linux: Your printer supports connection to Linux platforms through the network interface.
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Available Drivers
To access special printing options, use a Xerox® print driver. Xerox® provides drivers for various page
description languages and operating systems. The following print drivers are available. To download
the latest drivers, go to www.xerox.com/office/6500drivers.
Print Driver Source Description
Adobe PostScript 3 Driver Software disc
and Web
PCL6 Software disc
and Web
Mac OS X version 10.5 and later Driver Software disc
and Web
Linux Software disc This driver enables printing from a Linux
Xerox
Xerox
®
Global Print Driver
®
Mobile Express Driver™
Web This driver works with any printer on your
Web The express driver works with any printer that
The PostScript driver is recommended to take full
advantage of the custom features and genuine
Adobe PostScript of your printer. Default print
driver.
The Printer Command Language (PCL) driver can
be used for applications requiring PCL.
This driver enables printing from a Mac OS X
version 10.5 and later operating system.
operating system.
network, including printers made by other
manufacturers. It configures itself for your
individual printer upon installation
supports standard PostScript. It configures itself
for the printer you select every time you print. If
you travel frequently to the same sites, you can
save your favorite printers in that location and
the driver saves your settings.
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Installing the Print Drivers for Windows
To install the print driver from the Software and Documentation disc:
1. Insert the disc into the appropriate disc drive of your computer. If the installer does not start
automatically, navigate to the drive on your computer and double-click the Setup.exe installer file.
The Easy Setup Navigator appears.
2. Click the Software Installation button in the lower left of the Easy Setup Navigator.
3. At the License Agreement screen, select the language at the top of the license agreement, then
®
click I Agree to accept the license agreement. The Xerox
4. In the Discovered Printers list, select your Phaser 6500 printer and then click Next.
Note: When installing drivers for a network printer and you do not see your printer in the list, click
the IP Address or DNS Name button. In the IP Address or DNS Name field, type the IP address of
your printer, then click Search to locate your printer. If you do not have the IP address of the
printer, see Finding the IP Address of Your Printer on page 35.
5. In the Installation Options screen, select PostScript and/or PCL 6.
Note: You can install both drivers at once. Each will be displayed in your printer list after
installation.
Printer Installation screen appears.
6. Click Install to start the installation.
7. When the installation is complete, at the Installation Status screen, select the following:
• Set Printer As Default (optional)
• Print a Test Page
• Share Printer (optional)
8. Click Finish.
9. At the Product Registration screen, select your country from the list and then click Next. Complete
the registration form and submit it.
If you selected to print a test page, the printer prints a test page for each driver you installed.
Note: PrintingScout is a separate option from the print driver that monitors printer status. To install
PrintingScout, go to Installing PrintingScout on page 40.
See also:
Online Support Assistant at www.xerox.com/office/6500support
Installing the Print Driver for Macintosh OS X
The installation process for Macintosh OS X is the same for versions 10.5 and later.
To install the print driver from the Software and Documentation disc:
1. Insert the Software and Documentation disc into the appropriate disc drive on your computer.
2. On your desktop, double-click the Phaser 6500 icon.
3. Click Phaser 6500 Installer.
4. If prompted to enter your password, do so and then click OK.
5. At the Introduction installer window, click Continue.
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6. Read the license agreement, click Continue, and then click Agree.
7. Click Install.
When the driver is finished installing, your browser opens to an online registration form.
8. Complete the online registration and then close the browser.
9. At the Finish Up window, click Quit.
10. Next, add the printer to your printer queue. For details, see Adding the Printer for Macintosh OS X
Version 10.5 and Later on page 39.
Adding the Printer for Macintosh OS X Version 10.5 and Later
For networking, set up your printer using Bonjour (Rendezvous), or connect using the IP address of your
printer for an LPD/LPR connection. For a non-network printer, create a desktop USB connection.
To A d d t h e Pr inter
1. From the Applications folder or from the dock, open System Preferences.
2. Open Print & Fax. The list of printers appears on the left of the window.
3. Click the plus (+) button under the list of printers.
4. Click the Default icon at the top of the window.
5. Select your printer from the list and click Add.
Note: If your printer was not detected, verify that the printer is on and that the Ethernet or USB
cable is connected properly.
See also:
Online Support Assistant at www.xerox.com/office/6500support
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Installing PrintingScout
PrintingScout is a Windows utility that enables you to monitor the status of print jobs and printer
supplies from your computer. It automatically checks the printer status when you send a print job. If
the printer is unable to print, PrintingScout displays an alert on your computer screen to let you know
that the printer needs attention.
To install PrintingScout:
1. Insert the Software and Documentation disc into the appropriate drive on your computer. If the
installer does not start automatically, navigate to the drive and double-click the Setup.exe installer
file.
2. At the installer screen, click Install PrintingScout.
3. In the Choose Setup Language window, select your language and then click Next.
4. At the Xerox
5. Read the license agreement and then click I accept the terms of the license agreement. Click
Next.
6. At the next screen, accept the default installation destination by clicking Next.
7. Click Next.
8. Click Finish.
The PrintingScout icon appears on the right in your Windows Taskbar.
®
PrintingScout screen, click Next.
See also:
Checking Printer Status with PrintingScout on page 111
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Enabling Optional Features
This section includes:
• Enabling Optional Features for the Windows PostScript Driver on page 41
• Enabling Optional Features for Macintosh OS X 10.5 and Later on page 43
• Enabling Optional Features for Linux on page 43
If your printer includes the duplex unit, 250-sheet feeder, RAM Disk, or extra memory, you must enable
them in each print driver before you can use them.
Enabling Optional Features for the Windows PostScript Driver
This section includes:
• Enabling Optional Features for a Network-Connected Printer on page 41
• Enabling Optional Features for a USB Connected Printer on page 41
Enabling Optional Features for a Network-Connected Printer
1. Navigate to the list of printers on your computer:
• For Windows XP SP1 and later, click Start > Settings > Printers and Faxes.
• For Windows Vista, click Start > Control Panel > Hardware and Sound > Printers.
• For Windows Server 2003 and later, click Start > Settings > Printers.
• For Windows 7, click Start > Devices and Printers.
2. In the list of printers, right-click the Phaser 6500 PS printer and select Properties.
3. Click the Configuration tab and then click the Get Information from Printer button.
The IP address of the printer appears in the Network Address section.
4. Click Apply.
5. To verify that the installed optional features are enabled, click the Device Settings tab and then
scroll down to view the Installable Options section.
6. Click OK to close the Properties dialog box.
Enabling Optional Features for a USB Connected Printer
1. Navigate to the list of printers on your computer:
• For Windows XP SP1 and later, click Start > Settings > Printers and Faxes.
• For Windows Vista, click Start > Control Panel > Hardware and Sound > Printers.
• For Windows Server 2003 and later, click Start > Settings > Printers.
• For Windows 7, click Start > Devices and Printers.
2. In the list of printers, right-click the Phaser 6500 PS printer and select Properties.
3. In the Properties dialog box, click the Device Settings tab.
4. Click the plus sign (+) to the left of Installable Options to expand and see the list of optional
features.
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5. Enable the installed features:
• To specify the amount of RAM memory available, click Memory and then select the amount of
memory from the drop-down list.
• To enable the 250-sheet feeder, click Paper Tray Configuration and select 2-Tray from the
drop-down list.
• If you have the Productivity Kit installed, enable the RAM Disk feature. Click RAM Disk and
select Available from the list.
• To enable the duplex unit, click Duplex Unit and select Available from the drop-down list.
6. Click OK.
Enabling Optional Features for the Windows PCL Driver
This section includes:
• Enabling Optional Features for a Network-Connected Printer on page 41
• Enabling Optional Features for a USB Connected Printer on page 41
Enabling Optional Features for a Network-Connected Printer
1. Navigate to the list of printers on your computer:
• For Windows XP SP1 and later, click Start > Settings > Printers and Faxes.
• For Windows Vista, click Start > Control Panel > Hardware and Sound > Printers.
• For Windows Server 2003 and later, click Start > Settings > Printers.
• For Windows 7, click Start > Devices and Printers.
2. In the list of printers, right-click the Phaser 6500 PCL printer and select Properties.
3. In the Properties dialog box, click the Options tab.
4. Click the Get Information from Printer button.
The IP address of the printer appears in the Network Address section. The installed optional
features appear as Available in the Items list. The amount of memory installed appears in the
Memory Capacity field.
5. Click OK.
Enabling Optional Features for a USB Cable-Connected Printer
1. Navigate to the list of printers on your computer:
• For Windows XP SP1 and later, click Start > Settings > Printers and Faxes.
• For Windows Vista, click Start > Control Panel > Hardware and Sound > Printers.
• For Windows Server 2003 and later, click Start > Settings > Printers.
• For Windows 7, click Start > Devices and Printers.
2. In the list of printers, right-click the Phaser 6500 PCL printer and select Properties.
3. In the Properties dialog box, click the Options tab.
The Items box lists the printer options. To the right of each item is the status, either Available or
Not Available or, for Memory Capacity, the amount of RAM in MB.
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4. To enable the items that are installed in your printer, select the item in the list and then, in the
Settings for drop-down list, select Available. If you are enabling the Productivity Kit, then in
Memory Capacity, select the amount of RAM in MB from the list.
5. Click OK.
Enabling Optional Features for Macintosh OS X 10.5 and Later
1. From the Applications folder or from the dock, open System Preferences.
2. Open Print & Fax. The list of printers appears on the left of the window.
3. Select your printer in the list and then click the Options & Supplies button.
4. In the window, click the Driver tab and select the print driver from the Print Using list.
5. Enable the installed features:
• To specify the amount of RAM memory available, select the amount of memory from the drop-
down Memory Capacity list.
• To enable the optional 250-sheet feeder, click Paper Tray Configuration and select 2-Tray
from the drop-down list.
• If you have the Productivity Kit installed, enable the RAM Disk feature. Select Available from
the RAM Disk drop-down list.
• To enable the duplex unit, select Available from the Duplex Unit drop-down list.
6. Click OK.
Enabling Optional Features for Linux
Note: These instructions are for using Common Linux Printing System (CUPS), accessed through a
Web browser.
1. Open the Web browser on your computer. In the address field, type http://127.0.0.1:631 and then
press Enter.
2. At the CUPS Home tab, click the Manage Printers button.
3. Locate your printer in the list and then click the Set Printer Options button for your printer.
4. At the Set Printer Options page, enable the optional features installed on your printer:
• In the Memory field, select the amount of Memory in MB.
• If you have the 250-sheet feeder installed, select 2-Tray in the Paper Tray Configuration field.
• To enable RAM Disk (Productivity Kit required), select the Available option.
• To enable automatic 2-sided printing, at the Duplex Unit field, select the Available option.
5. Click Set Printer Options to save the settings.
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Installation and Setup
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User Guide
Printing
This chapter includes:
• Supported Paper and Media on page 46
• Loading Paper on page 51
• Setting Paper Types and Sizes on page 58
• Selecting Printing Options on page 60
• Printing on Specialty Media on page 68
• Printing Custom Sizes on page 78
• Printing on Both Sides of the Paper on page 81
• Printing Using Secure Print on page 84
• Printing Using Proof Print on page 87
4
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Printing
Supported Paper and Media
This section includes:
• Paper Usage Guidelines on page 46
• Paper That Can Damage Your Printer on page 47
• Paper Storage Guidelines on page 47
• Supported Paper on page 48
Your printer is used with various paper types. Follow the guidelines in this section to ensure the best
print quality and to avoid jams.
®
For best results, use Xerox
excellent results with your printer.
To order paper or other specialty media, contact your local reseller or go to
www.xerox.com/office/6500supplies.
CAUTION: the Xerox
Guarantee do not cover damage caused by using unsupported paper,
transparencies, and other specialty media. The Total Satisfaction Guarantee is
available in the United States and Canada. Coverage can vary outside these areas.
Please contact your local representative for details.
printing media specified for your printer. They are guaranteed to produce
®
Warranty, Service Agreement, or Total Satisfaction
See also:
Recommended Media List (Europe): www.xerox.com/europaper
Recommended Media List (North America): www.xerox.com/paper
Paper Usage Guidelines
Each printer tray accommodates certain sizes and types of paper or other specialty media. Follow these
guidelines when loading paper in the trays:
• Fan paper before loading it in the tray.
• Do not print on label stock once a label has been removed from a sheet.
• Use only paper envelopes. Do not use envelopes with windows, metal clasps, or adhesives with
release strips.
• Print all envelopes 1-sided only.
• Some wrinkling and embossing can occur when printing envelopes.
• Do not overload the paper trays. Do not load paper above the fill line on the inside of the paper
guide.
• Adjust the paper guides to fit the paper size. The paper guides click into place when they are
adjusted correctly.
• If excessive jams occur, use paper or other media from a new package.
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User Guide
See also:
Loading Paper on page 51
Paper Jams on page 141
Paper That Can Damage Your Printer
Your printer is designed to use various paper types. However, some paper can cause poor output
quality, increase paper jams, or damage your printer.
Unacceptable media includes:
• Rough or porous media
• Transparencies
• Paper that has been folded or wrinkled
• Paper with staples
• Envelopes with windows or metal clasps
• Padded envelopes
• Non-laser glossy or coated paper
• Perforated media
• Carbon backed media or paper
• Pressure sensitive media or paper
• Paper designed for use in inkjet printers
Printing
Paper Storage Guidelines
Providing good storage conditions for your paper contributes to optimum print quality.
• Store paper in dark, cool, relatively dry locations. Most paper items are susceptible to damage from
ultraviolet (UV) and visible light. UV radiation emitted by the sun and fluorescent bulbs is
particularly damaging to paper items. Reduce the intensity and length of exposure to visible light
on paper items as much as possible.
• Maintain constant temperatures and relative humidity.
• Avoid moisture, excessive humidity, and heat above 32°C (90°F).
• Avoid attics, kitchens, garages, and basements for storing paper. Inside walls are drier than outside
walls where moisture can collect.
• Store paper flat on pallets, cartons, shelves, or in cabinets.
• Avoid having food or drinks in the area where paper is stored or handled.
• Do not open sealed packages of paper until you are ready to load them into the printer. Leave
paper in the original packaging. For most commercial cut-size grades, the ream wrapper contains
an inner lining that protects the paper from moisture loss or gain.
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Printing
Supported Paper
Using unsuitable paper can lead to paper jams, poor print quality, and damage to your printer. To use
the features of the printer effectively, use the paper recommended in the following tables.
Printing on paper that has settings different from the paper size or paper type selected in the print
driver can lead to paper jams. Loading paper into a paper tray unsuitable for the type of print job can
also lead to paper jams. To ensure that printing is done correctly, select the correct paper size, paper
type, and paper tray.
The printed image can fade due to moisture, such as water, rain or vapor. For details, contact your
reseller.
Tray 1
Paper Size • Letter (8.5 x 11 in.)
• US Folio (8.5 x 13 in.)
• Legal (8.5 x 14 in.)
• Executive (7.25 x 10.5 in.)
• A4 (210 x 297 mm, 8.2 x 11.5 in.)
• A5 (148 x 210 mm, 5.2 x 8.2 in.)
• JIS B5 (182 x 257 mm)
• #10 Envelope (4.1 x 9.5 in.)
• Monarch Envelope (3.9 x 7.5 in.)
• DL Envelope (110 x 220 mm)
• C5 Envelope (162 x 229 mm)
•Custom size range:
Width: 3–8.5 in. (76.2–215.9 mm)
Height: 5–14 in. (127–355.6 mm)
Paper Type and Weight • Plain (65–120 g/m
• Lightweight Cardstock (100–163 g/m
• Heavyweight Cardstock (163–220 g/m
•Envelope
•Labels
• Letterhead
• Lightweight Glossy Cardstock (100–163 g/m
• Heavyweight Glossy Cardstock (163–220 g/m
•Hole Punched
• Colored Paper
•Special
2
, 17–32 lb. Bond)
2
, 37–60 lb. Cover)
2
, 60–80 lb. Cover)
2
, 37–60 lb. Cover)
2
, 60–80 lb. Cover)
Loading Capacity 250 sheets (20 lb.)
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250-Sheet Feeder (Tray 2)
Paper Size • Letter (8.5 x 11 in.)
• US Folio (8.5 x 13 in.)
• Legal (8.5 x 14 in.)
• Executive (7.25 x 10.5 in.)
• A4 (210 x 297 mm)
• A5 (148 x 210 mm)
• JIS B5 (182 x 257 mm)
•Custom size range:
Width: 5.8–8.5 in. (147.3–215.9 mm)
Height: 8.3–14 in. (210.8–355.6 mm)
Paper Type and Weight Plain Paper (60–105 g/m
• Letterhead
•Hole Punched
• Colored Paper
2
, 16–28 lb. Bond)
Printing
Loading Capacity 250 sheets (20 lb.)
Manual Feed Slot
Paper Size • Letter (8.5 x 11 in.)
• Legal (8.5 x 14 in.)
• Executive (7.25 x 10.5 in.)
• US Folio (8.5 x 13 in.)
• No. 10 Envelope (4.1 x 9.5 in.)
• Monarch Envelope (3.9 x 7.5 in.)
• DL Envelope (110 x 220 mm)
• C5 Envelope (162 x 229 mm)
• A4 (210 x 297 mm)
• A5 (148 x 210 mm)
• JIS B5 (182 x 257 mm)
•Custom size range:
Width: 3–8.5 in. (76.2–215.9 mm)
Height: 5–14 in. (127–355.6 mm)
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Printing
Manual Feed Slot
Paper Type and Weight • Plain (65–120 g/m
• Letterhead (plain)
• Lightweight Cardstock (100–163 g/m
• Heavyweight Cardstock (163–220 g/m
• Lightweight Glossy Cardstock (100–163 g/m
• Heavyweight Glossy Cardstock (163–200 g/m
• Hole Punched (plain)
• Colored Paper (plain)
•Labels
• Envelope (short-edge feed only for Monarch and DL envelopes)
•Special
Loading Capacity One sheet at a time
Duplex Unit (2-Sided Printing)
Paper Size • A4 (210 x 297 mm)
• Letter (8.5 x 11 in.)
• US Folio (8.5 x 13 in.)
• Legal (8.5 x 14 in.)
•Custom size range:
Width: 3–8.5 in. (76.2–215.9 mm)
Height: 5–14 in. (127–355.6 mm)
Paper Type and Weight • Plain (60–105 g/m
• Letterhead (plain)
• Hole Punched (plain)
• Colored paper (plain)
2
, 17–32 lb. Bond)
2
, 16–28 lb. Bond)
2
, 28–60 lb. Cover)
2
, 60–80 lb. Cover)
2
, 28–60 lb. Cover)
2
, 60–80 lb. Cover)
Loading Capacity One sheet at a time
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Loading Paper
This section includes:
• Loading Paper in Tray 1 on page 51
• Loading Paper in the Manual Feed Slot on page 53
• Loading Paper in the 250-Sheet Feeder (Tray 2) on page 55
Loading Paper in Tray 1
You can use Tray 1 for a wide variety of media, including:
• Plain Paper
• Lightweight Cardstock
• Heavyweight Cardstock
•Letterhead
•Labels
•Envelopes
• Lightweight Glossy Cardstock
• Heavyweight Glossy Cardstock
•Hole Punched
•Colored Paper
• Pre-printed Paper (paper already printed on one side)
•Custom size Paper
Printing
For a complete list of paper types and sizes usable in Tray 1, see Supported Paper on page 48.
Follow these guidelines when loading paper into Tray 1:
• Load up to 250 sheets of plain paper or a stack of paper (65–220 g/m
Cover) less than 15 mm high (0.60 in.).
• Tray 1 accepts paper within the following dimensions:
• Width: 76.2–216 mm (3–8.5 in.)
• Length:127–355.6 mm (5–14 in.)
• For automatic 2-sided printing, you can load paper in the range of 60–105
Bond).
• Do not load different types of paper in the same tray at the same time.
• To print high quality, use high-quality paper intended for laser printers.
• Do not remove or add paper to Tray 1 during printing. Doing so could cause a paper jam. Remove
the paper, align it with the new paper and insert both into the tray together.
• Do not put any objects other than paper on Tray 1.
• Do not push or force down Tray 1.
• Always load paper short-edge feed first.
For more paper usage guidelines, see Supported Paper and Media on page 46.
2
, 17–40 lb. Bond, 40–80 lb.
2
g/m
(16–28 lb.
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Printing
p6500-005
p6500-007
p6500-006
To load paper in Tray 1:
1. Gently pull the paper tray all the way out and then open the output tray to hold the printed sheets.
2. Slide the paper width guides to the edge of the tray. Extend the width guides fully as shown in the
following illustration.
3. Before loading the paper flex the sheets back and forth, and then fan them. Straighten the edges
of the stack on a level surface.
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4. Insert all paper face up and top edge at the front of the paper tray.
p
p6500-010
Notes:
• Do not force the paper into the tray.
• Be careful not to bend the paper.
6500-009
5. Slide the paper width guides until they rest lightly against the edge of the paper stack.
6. Insert the tray back into the printer until it stops.
CAUTION: Be careful not to use excessive force on the tray. Doing so could damage
the printer.
Printing
See also:
Setting Paper Types and Sizes on page 58
Loading Paper in the Manual Feed Slot
Use the manual feed slot for a wide range of media including:
• Plain Paper
•Letterhead
• Lightweight Cardstock
• Heavyweight Cardstock
• Lightweight Glossy Cardstock (Coated 2 and Coated 3)
• Heavyweight Glossy Cardstock
•Colored Paper
•Labels
•Envelopes
•Special
For a more complete list of paper types and sizes usable in the Manual Feed Slot, see Supported Paper
on page 48.
To avoid problems during printing, follow these guidelines:
• Use several sheets of the paper only when adjusting the paper width guides.
• Holding the paper on both sides, slowly and evenly insert the paper into the printer.
• If the paper looks skewed after the printer pulls it in, gently remove the paper and reseat it. Then
press the OK button or wait for the automatic calibration to start.
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Printing
p6500-007
p6500-011
p6500-012
To load paper in the manual feed slot:
1. Slide the paper guides of the manual feed slot to fit the paper you are using.
2. Open the output tray to hold the printed sheets.
3. Place the paper into the slot with the print side face down and the top of the sheet entering the
printer first.
Note: You can insert paper during the ready mode or sleep mode of the printer. The printer
automatically detects the paper and holds it while it waits for a print job.
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Printing
p6500-014
Loading Paper in the 250-Sheet Feeder (Tray 2)
You can use the 250-sheet feeder for the following types of paper:
• Plain paper
•Letterhead
•Hole Punched
•Colored Paper
For supported paper sizes and weights, see Supported Paper on page 48.
Follow these guidelines to avoid problems during printing:
• Do not load different types of paper in the tray at the same time.
• To print high quality, use high-quality paper intended for laser printers.
• Do not remove or add paper to the 250-sheet feeder during printing. Doing so can cause a paper
jam. Remove the paper, align it with the new paper, and insert both into the tray together.
• Do not put any objects other than paper on the tray.
• Do not push or force down the tray.
• Always load paper short-edge feed first.
CAUTION: Do not remove the tray during printing because it can cause a paper
jam.
To load paper in the 250-sheet feeder:
1. Gently pull the paper tray out of the printer.
2. Open the output tray to hold the printed sheets.
3. Slide the paper width guides to the edge of the tray. Extend the width guides fully as shown in the
following illustration.
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Printing
p6500-013
p6500-015
4. Squeeze the green tab on the length guide and then slide the tray until the arrow lines up with the
appropriate paper size. The guide clicks into place.
5. Before loading the paper, flex the sheets back and forth, and then fan them. Straighten the edges
of the stack on a level surface.
6. Place the paper into the tray with the print side face up.
Note: Do not exceed the maximum fill line in the tray. Overfilling the tray can cause paper jams.
7. Slide the width and length guides until they rest lightly against the edge of the paper stack.
Note: Be careful not to bend the paper.
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8. Insert the tray back into the printer until it stops.
p6500-010
CAUTION: Be careful not to use excessive force on the tray. Doing so could damage
the printer.
See also:
Setting Paper Types and Sizes on page 58
Printing
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Printing
Setting Paper Types and Sizes
This section includes:
• Setting the Paper Type on page 58
• Setting the Paper Size on page 58
After loading paper in paper Tray 1 or the 250-sheet feeder (Tray 2), set the paper type on the printer
control panel.
Notes:
• If None is selected in the Paper Type menu in the print driver, the printer uses the control panel
settings. The printer prints only when the settings for the paper size and type configured in the
print driver match the control panel settings. If the settings in the print driver and control panel
do not match, follow the instructions displayed on the control panel.
• You can select to display a message prompting you to set the paper size and type on the control
panel each time paper is loaded. For details, see Tray Settings Menu on page 102.
Setting the Paper Type
CAUTION: Paper type settings must match the type of paper loaded in the tray, or
print-quality problems can occur.
Note: If None is selected in the Paper Type menu in the print driver, the printer uses the control
panel settings. The printer prints only when the settings for the paper size and type configured in
the print driver match the control panel settings. If the settings in the print driver and control panel
do not match, the setting in the print driver will override the setting on the control panel for this
job.
To set the paper type for paper in a tray:
1. On the printer control panel, press the Menu button.
2. Press the Down Arrow button to go to Tray Settings and then press the OK button.
3. Press the Down Arrow button to scroll to the tray you are setting and then press OK.
4. At Paper Type, press OK.
5. Press the Down Arrow button to scroll to the type of paper that is loaded in the tray. Press OK.
6. Press the Return button when you are finished.
Setting the Paper Size
To set the paper size for paper in a tray:
1. On the printer control panel, press the Menu button.
2. Press the Down Arrow button to go to Tray Settings and then press the OK button.
3. Press the Down Arrow button to scroll to the tray you are setting and then press OK.
4. Press the Down Arrow button to scroll to Paper Size and press the OK button.
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User Guide
5. Select the paper size and then press OK.
6. Press the Return button when finished.
Printing
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Printing
Selecting Printing Options
This section includes:
• Selecting Printing Defaults in Windows on page 60
• Selecting Printing Defaults in Windows for a Shared Network Printer on page 61
• Selecting Printing Options for an Individual Job in Windows on page 61
• Selecting Printing Options for an Individual Job in Macintosh on page 65
Note: Print driver settings override control panel settings when you print using the driver software
on your computer.
Selecting Printing Defaults in Windows
Notes:
• These instructions are for setting print driver defaults for the print driver software installed on
your computer. You can set defaults settings for a network printer that apply to that printer for
anyone who accesses it over the network. For details, see Selecting Printing Defaults in Windows
for a Shared Network Printer on page 61.
• Use the following procedure to set the default settings used for all print jobs sent to the printer
from your computer using the specific driver. You can override the default settings for an
individual print job when printing from an application.
1. Navigate to the list of printers on your computer:
• For Windows XP SP1 or later, click Start > Settings > Printers and Faxes.
• For Windows Vista, click Start > Control Panel > Hardware and Sound > Printers.
• For Windows Server 2003 and Windows Server 2008, click Start > Settings > Printers.
• For Windows 7, click Start > Devices and Printers.
2. In the Printers folder, right-click the name of your print driver (printer name plus PCL 6 or PS) and
select Printing Preferences.
3. Make selections on the driver tabs as desired and then click OK to save your selections.
4. Set defaults for the other print driver if applicable.
Note: For more information about Windows print driver options, click the Help button in the
Printing Preferences dialog box to view the online help.
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Printing
Selecting Printing Defaults in Windows for a Shared Network Printer
If the printer is shared on a network, you can set printing defaults that apply to anyone who accesses it
from the network. You can override network-level defaults through the driver settings on an individual
computer.
1. Navigate to the list of printers on your computer:
• For Windows XP SP1 or later, click Start > Settings > Printers and Faxes.
• For Windows Vista, click Start > Control Panel > Hardware and Sound > Printers.
• For Windows Server 2003 and Windows Server 2008, click Start > Settings > Printers.
• For Windows 7, click Start > Devices and Printers.
2. In the Printers folder, right-click the name of your print driver (printer name plus PCL 6 or PS) and
select Properties.
3. In the printer Properties dialog box, click the Advanced tab.
4. In the Advanced tab, click the Printing Defaults button.
5. Make selections on the driver tabs as desired and then click Apply to apply your selections.
6. Click OK to save your selections.
Selecting Printing Options for an Individual Job in Windows
This section includes:
• Printing Options for Windows PostScript Driver on page 62
• Printing Options for Windows PCL Driver on page 63
To use special printing options for a particular job, change the print driver settings in the application
before sending the job to the printer.
Note: The print driver includes online help with more information on selecting printing options. In
the driver dialog boxes, click the Help button.
To select printing options:
1. With the desired document or graphic open in your application, open the Print dialog box.
2. Select your printer (either PostScript or PCL) and then click the Properties button to open the print
driver dialog box.
3. Make selections from the driver dialog box tabs as desired, beginning with settings in the
Paper/Output tab. For a list of options, see Printing Options for Windows PostScript Driver on
page 62, and Printing Options for Windows PCL Driver on page 63.
Note: In the PCL driver for Windows, you can save a set of printing options with a distinctive name
and apply them to other print jobs. For instructions, click the Help button in the print driver dialog
box to view the online help.
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Printing Options for Windows PostScript Driver
For detailed information on using the print driver options, click the Help button in the print driver boxes
to access the driver online help.
Note: For optional printer features to be available in the print driver, the optional features must be
installed and enabled. If you have not enabled your installed optional features, see Enabling
Optional Features on page 41.
Driver Tab Printing Option
Paper/Output • Job Type: Specifies the type of print job: Normal Print, Secure Print,
Proof Print. and Proof Print available with extra RAM memory only.
• 2-Sided Print: 1-Sided Print, Flip on long edge, Flip on short edge.
• Paper Size: Specifies the size of the paper to print on, including
specifying a custom paper size.
• Paper Tray: Specifies which paper tray to print to when the Paper Tray
setting in the PostScript print driver is set to Auto Select.
• Paper Type: Specifies the type of paper in the tray.
• Image Orientation: Portrait or Landscape.
• Output Color: Color or Black and White.
• Saved Settings: Enables you to save the current settings under a specific
name so that they can be used repeatedly. Also enables you to load and
edit a set of saved settings.
• Printer Status button: Opens the internal settings page of the printer in
CentreWare Internet Services, in your computer Web browser for
network printers only.
• Defaults button: Returns all of the Paper/Output tab settings to their
defaults.
• Default All button: Returns all settings in the Properties dialog of the
printer to their defaults.
• Help button: Opens the online help of the print driver for the
Paper/Output tab.
Image Options • Image Quality: Affects the quality of the print by specifying the speed
at which the page prints.
• Brightness: Makes the printed image or page darker or lighter.
• Color Correction: Specifies how color is applied to printed images, text,
and photographs.
• Color Balance button: Enables you to specify the density of each color
used for printing.
• Defaults button: Returns all of the Image Options tab settings to their
defaults.
• Help button: Opens the online help of the print driver for the Image
Options tab.
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Printing
Driver Tab Printing Option
Layout • Pages per Sheet (N-up): For multiple-page documents, enables you to
print more than one page per sheet of paper, including Booklet print.
• Draw Outlines: When multiple pages are printed per sheet, prints a
border around each page.
• Fit to New Paper Size: Select the output paper size to fit the page to.
• Defaults button: Returns all of the Layout tab settings to their defaults.
• Help button: Opens the online help of the print driver for the Layout tab.
Advanced • Image Options: Enables you to set print resolution, image color
management and method used, TrueType font configuration, and
image magnification or reduction percentage for printed images.
• Document Options: Enables you to set the PostScript Options and the
Manual Feed slot Orientation. PostScript Options include the PostScript
Output Format, TrueType Font Download Method, PostScript Language
Level, PostScript Error Message control, and Mirror Image control.
• Help button: Opens the online help of the print driver for the Advanced
tab.
• Set Features to Default button: Returns all of the Advanced tab settings
to their defaults.
Printing Options for Windows PCL Driver
For detailed information on using the print driver options, click the Help button in the print driver to
access the online help.
Note: For optional printer features to be available in the print driver, the optional features must be
installed and enabled. If you have not enabled your installed optional features, see Enabling
Optional Features on page 41.
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Printing
Driver Tab Printing Option
Paper/Output • Job Type: Specifies the type of print job: Normal Print, Secure Print,
Proof Print. Secure Print and Proof Print are available with extra RAM
memory only.
• 2-Sided Print: 1-Sided Print, Flip on long edge, Flip on short edge.
• Paper Size: Specifies the size of the paper to print on, including
specifying a custom paper size.
• Output Color: Color or Black and White.
• Paper Type: Specifies the type of paper in the tray.
• Saved Settings: Enables you to save the current settings under a specific
name so that they can be used repeatedly. Also enables you to load and
edit a set of saved settings.
• Paper Tray: Specifies which paper tray to print to when the Paper Tray
setting in the PCL driver is set to Auto Select.
• Manual Feed Slot Orientation: Portrait or Landscape.
• Covers/Separators button: Enables you to specify cover and separator
pages for print jobs.
• Printer Status button: Opens the internal settings page of the printer in
CentreWare
printers only).
• Defaults button: Returns all of the Paper/Output tab settings to their
defaults.
Internet Services, in your computer Web browser (network
Image Options • Image Quality: Affects the print quality by specifying way the image is
processed and marked on the page.
• Output Color: Specifies Color or Black and White.
• Output Recognition: When Color is selected in the Output Color field,
selecting this check box causes some chromatic colors to be printed as
black.
• Image Adjustment Mode: Recommended, ICM Adjustment (System),
CMS Adjustment (Application), Complementary Color Conversion.
• Image Types: Enables you to specify a printing mode to match the
characteristics of the printed image.
• Image Auto Correction: Determines the characteristics of a specified
image type, such as photographs on a page, and automatically
performs correction for it.
• Image Settings button: Opens the Image Settings tab of the Graphics
Properties dialog box.
• Color Balance button: Opens the Color Balance tab of the Graphics
Properties dialog box.
• Profile Settings button: Opens the Profile Settings tab of the Graphics
Properties dialog box.
• Defaults button: Returns all of the Image Option tab settings to their
defaults.
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Printing
Driver Tab Printing Option
Layout • Pages per Sheet (N-up): For multiple-page documents, enables you to
print more than one page on one sheet of paper.
• Image Order: (Available only if more than one page is being printed on
a sheet.) Determines the order in which pages are printed on the sheet.
• Draw Outlines: When multiple pages are printer per sheet, prints a
border around each page.
• Booklet/Poster/Mixed Document/Rotation button: Provides selection of
Poster printing, Booklet Creation, and Image Rotation. Poster printing
enlarges one page of data and prints it across multiple pages. Booklet
Print repaginates the original document and prints two pages per sheet
so that you can fold it into a booklet. Image rotation allows rotation of
the output for files with pages that have mixed orientation.
• Fit to New Paper Size: Select the output paper size to fit the page to.
• Reduce/Enlarge: Specifies percentage to reduce or enlarge the image
being printed.
• Image Orientation: Specifies Portrait or Landscape.
• Margin Shift/Margins button: Provides access to page margin settings.
• Defaults button: Returns all of the Layout tab settings to their defaults.
Watermarks/Overlays Provides access to settings for creating watermarks and overlays to print on
pages. A page overlay is a group of PCL commands and/or data created
from a page image and is stored as an external file.
Advanced Provides access to advanced printer options such as skipping blank pages,
printing in draft mode, banner mode, and size mismatch settings. It
provides access to certain graphic settings and font settings.
Selecting Printing Options for an Individual Job in Macintosh
To use special printing options for a particular job, change the print driver settings in the application
before sending the job to the printer.
Note: The print driver includes help with more information on selecting printing options.
1. With the document open in your application, click File and then click Print.
2. Select the desired printing options from the menus and drop-down lists that are displayed. For a list
of options, see Printing Options for Macintosh OS X Version 10.5 or Later on page 65.
Note: In Macintosh OS X, click Save from the Presets drop-down list on the Print menu screen to
save the current printer settings. You can create multiple presets and save each with its own
distinctive name and printer settings. To print jobs using specific printer settings, select the
applicable saved preset in the Presets list.
3. Click Print to print the job.
Printing Options for Macintosh OS X Version 10.5 or Later
For detailed information on using the print driver options, click the question mark (?) button in the print
driver to access the online help.
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Driver Drop-Down Title Printing Options
Copies & Pages • Copies: Specifies number of copies and whether to collate.
• Pages: All, Current, Selection, From x to x, Page range.
Layout • Pages per Sheet: Specifies the number of pages to print on each sheet
of paper.
• Layout Direction: Specifies the order in which to print the pages when
printing multiple pages on one sheet of paper.
• Border: Specifies the type and width of border to print around each
page printed on the sheet of paper.
• Two-Sided: When selected, specifies whether to flip the page on the
long edge or the short edge (duplex unit required).
Color Matching • ColorSync: This selection allows you to choose a profile from the Profile
selection menu.
•In printer
Paper Handling • Pages To Print: All Pages, Odd Only, Even Only.
• Destination paper size: (Active only when Scale to fit paper size is
selected.) Specifies the paper size to print to.
• Page Order: Automatic, Normal, Reverse.
Paper Feed • All pages from: Specifies the tray to print all pages from: Auto Select,
Manual Feed Slot, Tray 1, Tray 2 (if installed).
• First page from: Specifies the tray from which to print the first page.
• Remaining from: Specifies the tray from which to print the remaining
pages.
Cover Page • Print Cover Page: None, Before document, After document.
When an option other than None is selected, a cover page prints.
• Cover Page Type: Classified, Confidential, Secret, Standard, Top Secret,
Unclassified.
• Billing Info: A field in which you can specify billing information to print
on the cover page.
Scheduler • Print Document: Now, At [time], On Hold.
• Priority: Urgent, High, Medium, Low.
Job Type Specifies the type of print job: Normal Print, Secure Print, Proof Print. Secure
Print and Proof Print are available with extra RAM memory only.
Job Control • Account Mode: User, Administrator.
• User Settings: Specifies account settings such as name and password.
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Driver Drop-Down Title Printing Options
Printer Features • Print Quality/Color: Specifies output color, image quality, brightness,
color correction method, halftone screen settings, and adjust color
balance.
• Color Adjustment: Specifies RGB color adjustment settings.
• Color Balance (C, M, Y, K): Specifies amount of color to use.
• Media Handling: Specifies manual feed slot orientation, paper type, size
mismatch setting, and custom paper auto orientation.
• Printer-specific Options: Image Enhancement, Draft Mode, Skip Blank
Pages, Halftone Screen Lock, Faster B/W documents.
Supply Levels Displays bar graph showing level of toner left in each toner cartridge, and
the useful life remaining of the Imaging Unit.
Summary Summarizes the driver selections.
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Printing on Specialty Media
This section includes:
• Printing Envelopes on page 68
• Printing Labels on page 71
• Printing on Glossy Cardstock on page 73
• Printing on Cardstock on page 76
Printing Envelopes
This section includes:
• Guidelines for Printing Envelope on page 68
• Printing Envelopes from Tray 1 on page 69
• Printing Envelopes from the Manual Feed Slot on page 70
• Printing Envelopes using the PostScript Driver on page 70
• Printing Envelopes using the PCL Driver on page 71
Guidelines for Printing Envelope
• Envelopes can be printed from Tray 1 and from the manual feed slot.
• Do not perform automatic 2-sided printing using envelopes.
• Successful envelope printing is highly dependent on the quality and construction of the envelopes.
Use envelopes made specifically for laser printers, in the supported sizes. For a listing of supported
envelope sizes for Tray 1 and the manual feed slot, see Supported Paper on page 48.
• Store unused envelopes in their packaging to avoid the effects of moisture and dryness, which can
affect print quality and cause wrinkling. Excessive moisture can cause the envelopes to seal before
or during printing. For best results, maintain constant temperatures and relative humidity.
• Do not use padded envelopes. Purchase envelopes that lie flat.
• Remove air bubbles from the envelopes before loading by setting a heavy book on top of the
envelopes.
• If wrinkling or embossing problems occur, use a different brand of envelope made specifically for
laser printers.
CAUTION: Never use envelopes with windows or metal clasps because they can
damage the printer. Damage caused by using unsupported envelopes is not covered
under the Xerox
Total Satisfaction Guarantee is available in the United States and Canada. Coverage
can vary outside these areas. Please contact your local representative for details.
®
Warranty, Service Agreement, or Total Satisfaction Guarantee. The
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Printing Envelopes from Tray 1
To load envelopes:
1. Gently pull out the paper tray and then open the output tray to hold the printed envelopes. For
details, see Loading Paper in Tray 1 on page 51.
2. Slide the paper guides to the edge of the tray.
3. Insert the envelopes with the flaps closed, flaps down, and flaps to the right. You can load
envelopes up to the maximum fill line in the tray.
Note: You cannot print on the reverse side of the envelope. Envelopes can get wrinkled or the print
quality can be reduced, depending on the envelope type used.
4. Slide the paper guides so they rest lightly against the edges of the envelopes.
5. Insert the tray back into the printer until it stops.
6. On the printer control panel, press the Menu button to display the Menu screen.
7. Press the Down Arrow button to go to Tray Settings and then press the OK button.
8. At Tray 1, press OK.
9. At Paper Type, press OK.
10. At Envelope, press OK.
11. Press the Return button once to back out of the menu, then press the Down Arrow button to select
Paper Size. Press OK.
12. Press the Down Arrow button to scroll the desired envelope size and then press OK.
13. Do one of the following:
• If you are printing using the PostScript driver, go to Printing Envelopes using the PostScript
Driver on page 70.
• If you are printing using the PCL driver, go to Printing Envelopes using the PCL Driver on
page 71.
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Printing Envelopes from the Manual Feed Slot
Note: You can load only one envelope at a time in the manual feed slot.
To load an envelope:
1. Slide the paper guides of the manual feed slot to fit the envelopes you are using. Open the output
tray to hold the printed envelopes. For details, see Loading Paper in the Manual Feed Slot on
page 53.
2. Insert one envelope with the flaps closed, flaps up, and flaps to the right as shown in the
illustration.
3. Slide the paper guides so they rest lightly against the edge of the envelope.
4. Do one of the following:
• If you are printing using the PostScript driver, go to Printing Envelopes using the PostScript
Driver on page 70.
• If you are printing using the PCL driver, go to Printing Envelopes using the PCL Driver on
page 71.
Printing Envelopes using the PostScript Driver
1. After loading the envelopes in the appropriate tray or the manual feed slot, in the application you
are printing from, open the Print dialog.
2. Select the Phaser 6500 PostScript printer from the list of printers and then click the Properties (or
Preferences) button.
3. In the Paper/Output tab, do the following:
a. From the Paper Type list, select Envelope.
b. From the Paper Size list, select the envelope size.
c. From the Paper Tray list, select the tray you are using.
4. Click OK and then, in the Print dialog box, click OK (or Print) to start printing.
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Printing Envelopes using the PCL Driver
1. After loading the envelopes in the appropriate tray, in the application you are printing from, open
the Print dialog.
2. Select the Phaser 6500 PCL printer from the list of printers and then click the Properties (or
Preferences) button.
3. In the Paper/Output tab, do the following:
a. From the Paper Type list, select Envelope.
b. From the Paper Size list, select the envelope size.
c. From the Paper Tray list, select the tray you are using.
4. Select the Layout tab and then, from the Fit to New Paper Size list, select the envelope size.
Note: Some applications do not allow you to rotate the image for printing on envelopes the way
they are fed into the printer. Since you cannot change the way the envelope is fed into the printer,
you can use the special rotation setting of the print driver. In the Layout tab, click the
Booklet/Poster/Mixed Document/Rotation button and select Portrait & Landscape [For
envelopes] from the Image Rotation (180 deg) list and then click OK.
5. Click OK and then, in the Print dialog box, click OK (or Print) to start printing.
Printing Labels
This section includes:
• Guidelines for Printing Labels on page 71
• Printing Labels from Tray 1 on page 72
• Printing Labels from the Manual Feed Slot on page 72
®
To order paper or other specialty media, contact your local reseller or go to the Xerox
at www.xerox.com/office/6500supplies.
Guidelines for Printing Labels
Note: Labels can be printed from Tray 1 and from the manual feed slot.
• Do not use vinyl labels.
• Print only on one side of the sheet of labels. Use full sheet labels only.
CAUTION: Do not use any sheet where labels are missing; it can damage the
printer.
• Do not use labels that are perforated, have backing sheets that have partially peeled away or that
have parts of the labels already removed.
• Store unused labels flat in their original packaging. Leave the sheets of labels inside the original
packaging until ready to use. Return any unused sheets of labels to the original packaging and
reseal it.
• Do not store label sheets in extreme conditions of temperature or humidity. Storing them in
extreme conditions can cause print-quality problems or cause them to jam in the printer.
Supplies website
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• Rotate stock frequently. Long periods of storage in extreme conditions can cause labels to curl and
jam in the printer.
Printing Labels from Tray 1
1. Gently pull out the paper tray and slide open the paper guides, then open the output tray to hold
the printed labels. For details, see Loading Paper in Tray 1 on page 51.
2. Fan the labels to release sheets that are stuck together.
3. Insert the labels with the label side up and with the top of the sheets at the front of the tray. Do
not load more than 25 sheets.
4. Adjust the paper guides to fit the sheets.
5. In the application you are using to print the labels, open the Print dialog box and then click the
Properties (or Preferences) button.
6. In the Paper/Output tab of the print driver, do the following:
a. From the Paper Tray list, select Tray 1.
b. From the Paper Size list, select the label sheet size.
c. From the Paper Type list, select Labels.
7. Click OK and then, in the Print dialog box, click OK (or Print) to start printing.
Printing Labels from the Manual Feed Slot
Note: When possible, print labels from Tray 1 to reduce the chance of labels peeling off and
causing paper jams in the paper path.
1. Slide the paper guides of the manual feed slot to fit the label sheet and then open the output tray
of the printer. For details, see Loading Paper in the Manual Feed Slot on page 53.
2. With the labels face down and the top of the sheet toward the printer, slowly insert it into the
manual feel slot until it stops. Ensure that the sheet is entered straight, not crooked. If necessary,
reposition the paper guides to fit the sheet.
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3. In the application you are using to create the labels, open the Print dialog box and select the
Phaser 6500 printer. You can use the PCL or the PostScript driver.
4. Click the Properties button.
5. In the Paper/Output tab, do the following:
a. From the Paper Size list, select the size of the sheet of labels.
b. From the Paper Type list, select Labels.
c. From the Paper Tray list, select Manual Feed Slot.
6. Click OK and then, in the Print dialog box, click OK (or Print) to start printing.
Printing on Glossy Cardstock
This section includes:
• Guidelines for Printing on Glossy Cardstock on page 73
• Printing on Glossy Cardstock from Tray 1 on page 74
• Printing on Glossy Cardstock from the Manual Feed Slot on page 74
Guidelines for Printing on Glossy Cardstock
• You can print on glossy cardstock from Tray 1 or from the manual feed slot.
2
g/m
• For glossy cardstock over 163
2
g/m
, select LW Gloss Card.
• Do not perform automatic 2-sided printing using glossy cardstock.
• Do not open sealed packages of glossy cardstock until you are ready to load them into the printer.
• Leave glossy cardstock in the original wrapper and store unopened packages in the original
shipping carton until ready to use.
• Remove all other paper from the tray before loading glossy cardstock.
• Load only the amount of glossy cardstock you plan to use, and remove the unused portion from
the tray when you are finished printing. Put the unused glossy cardstock back in the original
wrapper and seal it for later use.
• Rotate stock frequently. Long periods of storage in extreme conditions can cause glossy cardstock
to curl and jam the printer.
, select HW Gloss Card mode. For cardstock lighter than 163
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Printing on Glossy Cardstock from Tray 1
1. Gently pull out the paper tray and slide open the paper guides, then open the output tray to hold
the printed sheets. For details, see Loading Paper in Tray 1 on page 51.
2. Fan the sheets to release any that are stuck together.
3. Insert the glossy cardstock into the tray with the print side face up.
Note: Do not load more than 25 sheets. Do not load the paper above the fill line indicated on the
tray. Overloading the tray can cause jams.
4. In the application you are using to print from, open the Print dialog box and select the
Phaser 6500 printer. you can use the PCL or the PostScript driver.
5. Click the Properties button.
6. In the Paper/Output tab, do the following:
a. From the Paper Size list, select the paper size.
b. From the Paper Type list, select LW Gloss Card or HW Gloss Card, as appropriate.
c. From the Paper Tray list, select Tray 1.
7. Select any other desired settings, such as page orientation, and then click OK.
8. In the Print dialog box, click OK (or Print) to start printing.
Printing on Glossy Cardstock from the Manual Feed Slot
1. Slide the paper guides of the manual feed slot to fit the sheet and then open the output tray of the
printer. For details, see Loading Paper in the Manual Feed Slot on page 53.
2. With the top of the sheet toward the printer, slowly insert one sheet into the manual feel slot until
it stops. Ensure that the sheet is entered straight, not crooked. If necessary, reposition the paper
guides to fit the sheet.
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3. In the application you are using to print from, open the Print dialog box and select the
p6500-021
Phaser 6500 printer. If you have both the PCL and the PostScript drivers installed, you can use
either driver.
4. Click the Properties button.
5. In the Paper/Output tab, do the following:
a. From the Paper Size list, select the size of the glossy cardstock.
b. From the Paper Type list, select LW Gloss Card or HW Gloss Card, as appropriate.
c. From the Paper Tray list, select Manual Feed Slot.
6. Click OK and then, in the Print dialog box, click OK (or Print) to start printing.
Printing
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Printing on Cardstock
This section includes:
• Guidelines for Printing on Cardstock on page 76
• Printing on Cardstock from Tray 1 on page 76
• Printing on Cardstock from the Manual Feed Slot on page 77
Guidelines for Printing on Cardstock
• You can print on lightweight cardstock and heavyweight cardstock from Tray 1 or from the manual
feed slot.
• Do not perform automatic 2-sided printing using cardstock.
2
g/m
• Lightweight cardstock acceptable weight for this printer is 100–163
• Heavyweight cardstock acceptable for this printer is 163–220
g/m
2
stock to ensure acceptable performance.
• Do not load cardstock of mixed thicknesses in the tray at the same time; use only one thickness in
the tray per print job.
• Do not use cardstocks that are coated or designed for inkjet printers.
, 37–60 lb.
, 60–80 lb. cover. Test all thick
Printing on Cardstock from Tray 1
1. Gently pull out the paper tray and slide open the paper guides, then open the output tray to hold
the printed sheets. For details, see Loading Paper in Tray 1 on page 51.
2. Fan the sheets to release any that are stuck together.
3. Insert the cardstock into the tray with the print side face up.
Note: Do not load a stack of cardstock higher than 27.6 mm (1.08 in.) in the tray.
4. In the application you are printing from, open the Print dialog box and select the Phaser 6500
printer. You can use the PCL or the PostScript driver.
5. Click the Properties button.
6. In the Paper/Output tab, do the following:
a. From the Paper Size list, select the size of the cardstock.
b. From the Paper Type list, select either Light Card or Heavy Card as appropriate.
c. From the Paper Tray list, select Tray 1.
7. Click OK and then, in the Print dialog box, click OK (or Print) to start printing.
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Printing on Cardstock from the Manual Feed Slot
1. Slide the paper guides of the manual feed slot to fit the sheet and then open the output tray of the
printer. For details, see Loading Paper in the Manual Feed Slot on page 53.
2. With the top of the sheet toward the printer, slowly insert one sheet into the manual feel slot until
it stops. Ensure that the sheet is entered straight, not crooked. If necessary, reposition the paper
guides to fit the sheet.
3. In the application you are using to print, open the Print dialog box and select the Phaser 6500
printer. You can use the PCL and the PostScript driver.
4. Click the Properties button.
5. In the Paper/Output tab, do the following:
a. From the Paper Size list, select the size of the cardstock.
b. From the Paper Type list, select Light Card or Heavy Card as appropriate.
c. From the Paper Tray list, select Manual Feed Slot.
6. Click OK and then, in the Print dialog box, click OK (or Print) to start printing.
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Printing Custom Sizes
This section includes:
• Defining Custom Paper Sizes on page 78
• Printing on Custom-size Paper on page 79
Note: Custom-size paper can be loaded into all trays.
Defining Custom Paper Sizes
This section includes:
• Defining the Custom Page Size in the PostScript Driver on page 78
• Creating a Custom Paper Size for the PostScript Driver on page 79
• Creating a Custom Paper Size for the PCL Driver on page 79
Notes:
• The custom size defined must be within the maximum and minimum size ranges for the printer
paper tray you are using. For details, see the custom size paper ranges given for each tray in
Supported Paper on page 48.
• You can create custom paper sizes for use with both the PostScript and PCL print drivers, but the
method for each is different. For optimum success, follow the instructions carefully.
• If you get an error message when creating a custom size, you could lack permission to save
custom paper sizes on your computer system. See your system administrator for help.
Defining the Custom Page Size in the PostScript Driver
Note: This method does not allow you to save the custom size under a unique name in the print
driver. You can save only one custom page size at a time in the PostScript Custom Size Settings
window of the print driver. Once saved, the dimensions are retained until you change them. You
can create a custom paper size for the PostScript driver and save it under a unique name for repeat
use. For instructions, see Creating a Custom Paper Size for the PostScript Driver on page 79.
1. Open the settings of the PostScript print driver:
• In Windows, navigate to your printer directory or list and then right-click the Phaser 6500
PostScript driver and select Properties. In the Properties dialog box, click the Printing
Preferences button.
• In Macintosh, from the Print menu of the application, select the Phaser 6500 printer and then
click the Properties button.
2. In the Paper/Output tab of the print driver, from the Paper Size list, select Custom Page Size.
3. In the PostScript Custom Size Settings dialog box, select the units of measurement to use for
creating the page size. In the Custom Size Settings section, specify the size for the short edge
(width) and the long edge (length) of the paper. Click OK.
4. In the Printing Preferences dialog box, click OK.
To change the custom size, in the Paper/Output tab, click the Edit button below the Paper Size field.
Make the desired changes in the dialog box. Save your changes in all applicable dialog boxes.
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Creating a Custom Paper Size for the PostScript Driver
Note: This method allows you to create and save a custom paper size under a unique name for use
with the PostScript driver. You can create as many custom sizes as your printer trays can handle.
1. In Windows, navigate to your printer directory or list. In the Printers and Faxes folder, click the File
menu and select Server Properties. The Print Server Properties dialog box appears.
2. In the Forms tab, select the Create a new form check box.
3. In the Form name field, type a name for your custom size. Overwrite the name that appears in the
field.
4. In the Form description section, select the units of measurement to use for the paper size, then
define the width and height and printer margins.
5. Click the Save Form button and then click Close.
The custom size is available as an option in the Print dialog box of most applications when you
select the Phaser 6500 PostScript driver. The exact location varies with the application.
Creating a Custom Paper Size for the PCL Driver
Notes:
• The PCL print driver is available for Windows only.
• Custom paper sizes created in the PCL driver become available in the Paper Size list on the
Paper/Output tab of the print driver. It is also available in the Print dialog box of most
applications. The exact location varies with the application.
1. Navigate to your printer directory or list and then right-click the Phaser 6500 PCL driver and select
Properties.
2. In the Properties dialog box, click the Configuration tab.
3. At the bottom of the Configuration tab, click the Custom Paper Size button. The Custom Paper
Size dialog box opens.
4. In the Units section, select the units of measurement to use for defining the page size.
5. In the Short Edge field, specify the width of the page. In the Long Edge field, specify the length of
the page.
6. To save this custom size, select the Name Paper Size check box then type a name for this custom
size in the Paper Name field.
7. Click OK.
8. In the Properties dialog box of the driver, click OK.
The custom size is available as an option in the Print dialog box of most applications when you
select the Phaser 6500 PCL driver. The custom size is also available in the Paper Size field, in the
Paper/Output tab of the PCL driver.
Printing on Custom-size Paper
This section includes:
• Printing on Custom-size Paper Using the PostScript Driver on page 80
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• Printing on Custom-size Paper Using the PCL Driver on page 80
Note: When setting the paper size in the print driver and control panel, be sure to specify the same
size as the paper in the tray. Setting the wrong size for printing can cause a printer error. You
probably receive more paper size errors when you configure a bigger size when using a narrowwidth paper.
Printing on Custom-size Paper Using the PostScript Driver
1. Load the custom-size paper in the tray you want to use. For details, see Loading Paper on page 51.
2. In the application you are printing from, open the Print dialog box and select the Phaser 6500
PostScript driver.
3. Do one of the following:
• To print using a custom size, in the Print dialog box, select the custom paper size name from the
dialog box size menu or list. Click the Properties button and skip to step 4.
• To print using the Custom Page Size defined in the PostScript driver properties, in the Print
dialog box, click the Properties button. in the Paper/Output tab, select Custom Page Size from
the Paper Size list. In the PostScript Custom Size Settings dialog box, leave the settings as is or
change them to match the paper you are printing on. Click OK.
4. In the Paper/Output tab, do the following:
a. From the Paper Type list, select the paper type.
b. From the Paper Tray list, select the tray to print from.
5. Select any other desired options and then click OK.
6. In the Print dialog box, click OK (or Print) to start printing.
Printing on Custom-size Paper Using the PCL Driver
1. Load the custom-size paper in the tray you want to use. For details, see Loading Paper on page 51.
2. In the application you are printing from, open the Print dialog box and select the Phaser 6500 PCL
driver.
3. Click the Properties button.
4. In the Paper/Output tab, do the following:
a. From the Paper Size list, select the name of a custom-size you created.
b. From the Paper Type list, select the paper type.
c. From the Paper Tray list, select the tray to print to.
5. Select any other desired options and then click OK.
6. In the Print dialog box, click OK (or Print) to start printing.
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Printing on Both Sides of the Paper
This section includes:
• Automatic 2-Sided Printing Guidelines on page 81
• Binding Edge Options on page 81
• Automatic 2-Sided Printing on page 82
• Manual 2-Sided Printing on page 82
Note: Automatic 2-sided printing is available for the Phaser 6500DN printer configuration. Manual
2-sided printing using Tray 1 is available for both Phaser 6500 configurations. The PCL 6 print
driver for Windows is the only one that supports manual 2-sided printing. For details, see
Performing Manual 2-sided Printing from Tray 1 on page 82. However, you can use the manual
feed slot to print 2-sided pages one sheet at a time using the PostScript driver. For details, see
Performing Manual 2-sided Printing from the Manual Feed Slot on page 83.
Automatic 2-Sided Printing Guidelines
Printing
Before printing a 2-sided document, verify that the paper is a supported size for the tray. For a list of
supported sizes, see Supported Paper on page 48.
Do not use the following media for automatic 2-sided printing:
• Transparencies
•Envelopes
•Labels
• Any die-cut specialty media, such as business cards
•Cardstock
•Glossy cardstock
Binding Edge Options
When you use the print driver to select 2-sided printing, you also select the binding edge. The binding
edge determines how the pages turn. The actual outcome depends on the orientation (portrait or
landscape) of images on the page, as shown in the following illustrations.
Portrait Landscape
Flip on Long Edge Flip on Short Edge Flip on Long Edge Flip on Short Edge
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Automatic 2-Sided Printing
You can perform automatic 2-sided printing from Tray 1 and, if installed, the 250-sheet feeder (Tray 2).
To perform automatic 2-sided printing:
1. Insert the paper into the desired tray. For more information, see Loading Paper on page 51.
2. In the print driver, select 2-sided printing:
• Windows users: In the Paper/Output tab, from the 2-Sided Print drop-down list, select either
Flip on long edge or Flip on short edge.
• Macintosh users: In the Print dialog box, from the Presets menu, select Layout. Then select
either Long-edged printing or Short-edged printing.
For details, see Binding Edge Options on page 81.
3. Select any other desired printing options and then click OK and then click OK again (or Print) to
start printing.
Note: For optional printer features to be available in the print driver dialogs, the optional features
must be installed and enabled. If you have not enabled your installed optional features, see
Enabling Optional Features on page 41.
See also:
Automatic 2-Sided Printing Guidelines on page 81
Manual 2-Sided Printing
This section includes:
• Performing Manual 2-sided Printing from Tray 1 on page 82
• Performing Manual 2-sided Printing from the Manual Feed Slot on page 83
If you do not have the optional duplex unit installed, you can still print on both sides of some paper
using the following instructions. You can also use this procedure for printing on paper incompatible
with the duplex unit.
CAUTION: Use only paper specified for use with this printer. Damage caused by
unsupported paper is not covered under the Xerox
Total Satisfaction Guarantee. The Total Satisfaction Guarantee is available in the
United States and Canada. Coverage can vary outside these areas. Please contact
your local representative for details.
Performing Manual 2-sided Printing from Tray 1
Notes:
• This method of manual 2-sided printing is only available using the PCL print driver.
®
Warranty, Service Agreement, or
• Do not perform manual 2-sided printing on cardstock or glossy cardstock using this method.
1. Load Tray 1 with the desired paper acceptable for use in Tray 1. For details, see Supported Paper on
page 48.
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2. In the application you are printing from, open the Print dialog box and select the Phaser 6500 PCL
driver.
3. Click the Properties button.
4. Click the Advanced tab.
5. In the Other Settings section, in the Items list, select Electronic Sort. In the Electronic Sort field
below the Items list, select Off.
6. Click the Paper/Output tab and do the following:
a. From the Paper Tray list, select Tray 1.
b. From the 2-Sided Print list, select either Flip on long edge (Manual) or Flip on short edge
(Manual).
c. From the Paper Type field, select the paper type.
d. Select any other desired settings and then click OK.
7. In the Print dialog box, select the pages to print and then click OK (or Print) to start printing.
Note: You do not need to select to print odd or even pages only. Either select to print all pages or a
page range. The driver prints the even pages first and then the printer waits for you to insert the
printed pages back into Tray 1.
8. The Setting Method for Paper Tray 1 Duplex window appears on your computer screen.
Note: Keep this window open until you are finished with the entire print job, because you cannot
access it easily once you close it. This window explains how to reload the printed pages into the
paper tray. If you close the window, do the following: without turning the pages over or around, lift
them as they are and place them into the paper tray. If you have performed the procedure
correctly, the blank sides of the page are facing up. Close the tray.
9. On the printer control panel, click the OK button to resume printing.
Performing Manual 2-sided Printing from the Manual Feed Slot
1. After printing on one side of a sheet of paper, adjust the paper guides in the manual feed slot to fit
the paper.
2. Slowly and evenly insert the paper (one sheet only) into the manual feed slot with print side face
down. The printer grabs and holds the paper.
3. If the paper looks skewed after the printer pulls it in, gently remove the paper and insert it again.
4. Open the print file if it is not already open and then select Print from the File menu.
5. In the Print dialog box, select the desired print driver and then click the Properties button.
6. In the Paper/Output tab, select the following:
a. From the Paper Size list, select the paper size.
b. From the Paper Type list, select the paper type.
c. From the Paper Tray list, select Manual Feed Slot.
7. Click OK.
8. In the Print dialog box, select the page you want to print on the sheet and then click Print (or OK)
to start printing.
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Printing Using Secure Print
This section includes:
• Setting Up a Secure Print Job on page 84
• Printing a Secure Print Job on page 85
• Storing a Print Job in Memory on page 86
• Printing a Stored Job on page 86
Notes:
• Secure Print requires the Productivity Kit to be installed in the printer. For information on your
printer configuration and available optional features, see Configurations and Options on
page 21.
• The RAM Disk feature of the printer must also be enabled for you to use Secure Print. For
information on enabling this option, see Enabling Optional Features on page 41.
Secure Print enables you to store a document in the printer, then print it from the printer control panel.
When you send the Secure Print document to the printer, you assign a password for printing the
document. To retrieve the print job, enter the same password at the control panel of the printer. You
can use this feature to send confidential documents to the printer and print them when you are at the
printer.
You can also store documents in the printer without assigning a password. By storing frequently used
documents in the printer, you can print them on demand from the printer without sending the print job
from the computer repeatedly.
Setting Up a Secure Print Job
You set up Secure Print print jobs in the print driver at your computer. Both the PCL and PostScript
drivers can be used for Secure Print. After setup, you can print the job from the control panel of the
printer.
1. From the application you are using to print, open the Print dialog box. For example, from the File
menu, select Print.
2. Select your Phaser 6500 printer (PostScript or PCL print driver) and then click the Properties
button.
3. In the Paper/Output tab of the print driver Properties dialog box, do the following:
a. From the Job Type list, select Secure Print.
b. If you are using the PostScript driver, click the Setup button. If you are using the PCL driver,
click the Setting button.
c. In the Secure Print dialog box, type your name (8-character limit) in the Username field. Enter
a numeric password in the Password field.
d. At the Retrieve Document Name field, do one of the following:
• To use a specific document name to access the document from the printer control panel,
select Enter Document Name. In the Document Name field, type the name of the
document as you want it to appear on the printer control panel (12-character limit).
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• To display a timestamp instead of a document name on the control panel, select Use
Existing Name if you are using the PostScript driver. If you are using the PCL driver, select
Auto Retrieve.
e. Click OK.
4. Select any other desired printing options including paper tray, paper type and paper size, and then
click OK.
5. In the Print dialog box, click OK (or Print).
6. When you are ready to print, follow the instructions in Printing a Secure Print Job on page 85.
Note: Any print jobs stored in the RAM are erased when the printer is turned off or loses power.
Printing a Secure Print Job
1. To print a Secure Print at the printer control panel, press the Back Arrow button to access the WalkUp printing feature.
2. At Secure Print, press the OK button.
3. At your user name, the name you assigned to the document when you set up the Secure Print,
press OK.
• To enter the password, use the arrow buttons to select the password numbers one at a time:
press the Up Arrow button to increase the number, use the Down Arrow button to decrease
the number.
• After entering each number, press the Forward Arrow button. The number you just entered
displays as an asterisk to keep it private.
• Enter the next number in the password using the same process as before.
• After entering all of the numbers in the password, press OK.
4. Do one of the following:
• If you selected to retrieve the document using a specific name, then press the Down Arrow
button to scroll to the name and press OK.
• If you selected to retrieve the document using a timestamp, at Select Document a time stamp
appears on the control panel menu. Press OK.
5. Select from the following:
• To delete the document from memory after printing, at Delete after Print press OK.
• To print the document and keep it in the memory of the printer after printing, use the Down
Arrow button to scroll to Print and Save and then press OK.
Note: Any print jobs stored in the RAM are erased when the printer is switched off or loses power.
To delete the document without printing it, press the Down Arrow button to scroll to Delete and
then press OK.
6. Set the number of copies to print using Up Arrow or Down Arrow buttons and then press OK to
start printing.
See also:
Setting Up a Secure Print Job on page 84
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Storing a Print Job in Memory
To store documents in the printer RAM, you must have the Productivity Kit installed in your printer and
RAM Disk enabled. This feature allows you to store a frequently used print job in the RAM of the printer
for printing at any time. The print job stays in the memory until it is deleted or the printer is turned off.
To create a stored print job:
1. From the application you are using to print, open the Print dialog box.
2. Select your Phaser 6500 print driver, either PCL or PostScript, and then click the Properties button.
3. In the Paper/Output tab of the print driver Properties dialog box, do the following:
a. From the Job Type list, select Secure Print. The Setup (or Setting) button becomes available.
b. Click the Setup (or Setting) button.
c. In the Username field of the Secure Print dialog box, type the user name you want to associate
with this print job (8-character limit).
d. You can enter a numeric password in the Password field or, to make this job available to
anyone, leave the password field empty.
e. At the Retrieve Document Name field, select Enter Document Name. In the Document Name
field, type the name of the document as you want it to appear on the printer control panel (12character limit).
f. Click OK.
4. Select any other desired printing options including paper tray, paper type and paper size, and then
click OK.
5. In the Print dialog box, click OK (or Print).
See also:
Enabling Optional Features on page 41
Printing a Stored Job
1. At the printer control panel, press the Back Arrow button to access the Walk-Up printing menu.
2. At Secure Print, press the OK button.
3. Use the Up Arrow and Down Arrow buttons to scroll to the username associated with the stored
document you want to print. Press OK.
4. If a password was set for the stored job, follow step 4 in Printing a Secure Print Job on page 85.
5. Press the Down Arrow button to scroll to the document name, the name entered in the Document
Name field of the Secure Print dialog box, and then press OK.
6. Press the Down Arrow button to scroll to Print and Save and press OK.
Note: To delete a stored print job after printing, select Delete after Print instead of Print and Save.
All print jobs are deleted when the printer is turned off.
7. Set the number of copies to print using the Up Arrow or Down Arrow buttons and then press OK to
start printing.
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Printing Using Proof Print
This section contains:
• Setting Up a Proof Print Job on page 87
• Printing a Proof Print Job on page 88
Notes:
• Proof Print requires that you have the Productivity Kit installed in the printer. For information on
your printer configuration and available optional features, see Configurations and Options on
page 21.
• The RAM Disk feature of the printer must also be enabled for you to use Proof Print. For
information on enabling this option, see Enabling Optional Features on page 41.
The Proof Print feature enables you to store a multiple-copy print job in the printer, then verify one set
before printing the remainder. If you are satisfied with the first set, you can print the remaining copies
from the control panel.
Setting Up a Proof Print Job
You set up Proof Print print jobs in the print driver at your computer. You can use the PCL or the
PostScript drivers for Proof Print. After setup, one copy of the job prints for you to review. Then you can
print the rest of the copies or delete them from the printer control panel.
1. From the application you are using to print, open the Print dialog box.
2. Select your Phaser 6500 printer (PostScript or PCL print driver) and then click the Properties
button.
3. In the Paper/Output tab of the print driver Properties dialog box, do the following:
a. From the Job Type list, select Proof Print.
b. If you are using the PostScript driver, click the Setup button. If you are using the PCL driver,
click the Setting button.
c. In the Proof Print dialog box, type your name (8-character limit) in the Username field.
d. At the Retrieve Document Name field, do one of the following:
• To use a specific document name to access the document from the printer control panel at
the time of printing, select Enter Document Name. In the Document Name field, type the
name of the document as you want it to appear on the printer control panel (12-character
limit).
• To have the control panel display a timestamp instead of a document name, select Use
Existing Name if you are using the PostScript driver. If you are using the PCL driver, select
Auto Retrieve.
e. Click OK.
4. Select any other desired printing options including paper tray, paper type and paper size, and then
click OK.
Note: Do not select the number of copies in the print driver; you do that at the control panel later
when you print.
5. In the Print dialog box, click OK (or Print).
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6. One set of the job prints. Review this set. If the set is satisfactory, you can print the remaining sets
from the control panel. For details, see Printing a Proof Print Job on page 88.
Printing a Proof Print Job
1. After reviewing the first set that printed when you sent the document, you can print the remaining
sets from the control panel. At the printer control panel, press the Back Arrow button to access the
Walk-Up printing feature.
2. Press the Down Arrow button to go to Proof Print and then press the OK button.
3. At your user name, or the name you supplied to use for retrieving the document when you set up
the Proof Print. Press OK.
4. Do one of the following:
• If you selected to retrieve the document using a specific name, then at the name of the
document, press OK.
• If you selected to retrieve the document using a timestamp, Select Document and a time
stamp appear on the control panel menu. Press OK.
5. Select from the following:
• To print the document and then delete it from memory after printing, at Delete after Print,
press OK.
• To print the document and keep it in the printer memory after printing, press the Down Arrow
button to scroll to Print and Save and then press OK.
Note: Any print jobs stored in the RAM are erased when the printer is turned off or loses power.
6. Press the Up Arrow or Down Arrow buttons to set the number of sets to print and then press OK.
See also:
Setting Up a Proof Print Job on page 87
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Control Panel Menus
This chapter includes:
• Navigating the Control Panel Menus on page 90
• Information Pages Menu on page 91
• Billing Meters on page 92
• Admin Menu on page 93
• Tray Settings Menu on page 102
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Navigating the Control Panel Menus
The following table describes the navigation and function buttons on the control panel used to select
menu options and operate certain printer features.
Icon Name Description
Menu Controls access to the menus or the print screen.
OK Select or execute the option or function displayed on the screen.
Power Saver Lighted button. Controls entry and exit from Energy Saver mode. Light on
indicates the printer is in Energy Saver mode. Light off indicates the printer
is awake and ready to print.
Stop/Cancel Stops the current printer operation or cancels the current print or copy job.
Up/Down
Arrows
Back/Forward
Arrows
Back/Return Navigates up one menu level.
Moves the menu options up or down in the display screen.
Moves the selection point back and forward through the displayed menu
options.
The Back Arrow button displays the Walk-Up Features menu if you press it
before pressing any other buttons.
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Information Pages Menu
Your printer comes with a set of information pages to help you track the performance of the printer
and diagnose problems. Access the information pages from the printer control panel. You can print the
Menu Map to see where these information pages are located in the control panel menu structure.
Information Page Contents
Menu Map Prints a list of all main and second-level menu headings that you can use to
help navigate the control panel menus.
Demo Page Prints an image using all printer colors to show the current ability to print
color from the printer.
Configuration Prints information such as default printer settings, installed options,
network settings, and font settings.
PCL Fonts List Prints information about the installed PCL fonts on the printer and prints
samples of each.
PCL Macro List Prints a list of configured PCL macros.
PS Fonts List Prints information about the installed PostScript fonts on the printer and
prints samples of each.
Job History Prints recent print-job history on up to the last 22 jobs.
Error History Prints information on up to the last 42 printer errors that occurred. The
Error History Report provides a list of error messages and Chain Link codes
relating to paper jam errors in the system. The printer retains up to 42 jam
errors and 42 system fail errors at a time.
Print Meter Prints the print meter. The print meter contains job accounting
information, broken down by user name, showing how many pages have
been printed. It also indicates how many pages printed by size, in color,
and in black and white. The print meter can be reset.
Stored Document Prints a list of documents stored in the RAM of the printer when the Secure
Print and Proof Print features are used.
See also:
Information Pages on page 24
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Billing Meters
The Billing Meters menu shows the number of processed print jobs. The meters are divided according
to the color modes. You cannot print the billing meters and you cannot reset them; they track the total
number of pages printed for the life of the printer.
The print meter, in contrast, can be reset, and you can print the information as the Print Volume report.
For details, see Checking Page Counts on page 115.
Item Description
Total Impression Displays the total number of pages printed.
Color Impression Displays the total number of pages printed in color.
Black Impression Displays the total number of pages printed in black and white. Grayscale
images printed with the composite black setting count as color pages,
because color consumables are used. Composite black is the default setting
on most printers.
See also:
Checking Print Job Status on page 111
Checking Page Counts on page 115
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Admin Menu
The Admin Menu contains the following sub menus:
• Network Setup Menu on page 93
• USB Setup Menu on page 94
• System Setup Menu on page 95
• Maintenance Mode Menu on page 97
• PCL Setup Menu on page 98
• PostScript Setup Menu on page 100
• Control Panel Menu on page 101
Use the Admin Menu to access the configuration settings of the printer.
Network Setup Menu
Use this menu to configure printer settings for jobs sent to the printer through a network port.
Notes:
• The settings in the Network Setup menu cannot be selected if you access this menu during
printing.
• Restart the printer to activate menu setting changes. After changing settings, turn off the
printer, then turn it on again.
Item Description
Ethernet Specifies the Ethernet communication speed and modes.
• Auto (default): Automatically changes between 10M Half Duplex, 10M
Full Duplex, 100M Half Duplex, 100M Full Duplex, and 1000 Full Duplex.
•10Base Half
•10Base Full
•100Base Half
•100Base Full
• 1000Base Full
TCP/IP Specifies the settings to use for TCP/IP:
• IP Mode: IPv4 Mode, IPv6 Mode, or Dual Stack
• IPv4: Get IP Address, IP Address, Network Mask, Gateway Address
• IPsec: IP security protocol; available when enabled
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Item Description
Protocol When a protocol is set to Enable, it can be used. When set to Disable, it
cannot be used.
•LPR
• Port 9100
•IPP
•SMB TCP/IP
•SMB NetBEUI
•FTP
•WSD
•SNMP
• Email Alerts
• CenterWare Internet Services
•Bonjour (mDNS)
Host Access List Limits the IP addresses that can access this printer.
Reset Defaults Resets all network settings back to their factory defaults.
Adobe Protocol Specifies the PostScript communication protocol to use:
• Standard
•BCP
•TBCP
•Binary
•Auto
USB Setup Menu
Use this menu to configure the USB port.
Item Description
Port Status Use to enable or disable the USB port status. This port must be enabled for
you to print to a USB-connected printer.
•Enable
•Disable
Adobe Protocol Specifies the PostScript communication protocol to use:
• Standard
•BCP
•TBCP
•Binary
•Auto
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System Setup Menu
Use this menu to configure the general operation settings of the printer. For example, time to energy
saver mode, alarm settings, and so on.
Item Description
Power Saver Time Specifies the length of time, 5–60 minutes, that the printer is idle before
going into Energy Saver mode. For details on setting the Power Saver Time,
see Setting the Power Saver Time on page 23.
Audio Tones Specifies whether an alarm sounds when one of the following printer errors
or actions occurs. The alarms are set to Off by default. The volume cannot
be adjusted.
• Control Panel
•Invalid Key
• Machine Ready
•Job Complete
•Fault Tone
•Alert Tone
•Out of Paper
•Low Toner Alert
•Base Tone
Fault Time-Out Specifies the amount of time before the printer automatically deletes a
print job when there has been a job error.
Set the default timeout, up to 60 seconds, in one-second increments.
Time-Out Automatically cancels a print job when it goes beyond a specified time. Set
the duration allowed for the print time. When the time expires, the print job
is canceled. Duration can be set for up to 30 minutes in one-minute
increments.
Language Specifies the language used in the control panel menus and in printed
Information Pages.
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Item Description
Auto Log Print Specifies whether to print a Job History Report after 22 print jobs.
• Off (default): Prevents the Job History Report from printing
automatically even if the number of print jobs exceeds 22.
• On: Automatically prints a report when the number of print jobs reaches
22.
Note:
• You cannot set Auto Log Prints during printing.
• After changing this setting, turn off the printer and then turn it on
again to activate the change.
Print ID Prints the user ID in the specified place on the printed page.
• Off (default): The user ID is not printed.
• Top Left: Prints the user ID on the top left of the page.
• Top Right: Prints the user ID on the top right of the page.
• Bottom Left: Prints the user ID on the bottom left of the page.
• Bottom Right: Prints the user ID on the bottom right of the page.
Print Text Specifies whether the printer outputs unsupported PDL data as text when
the printer receives it. Text data is printed on A4 or Letter-size paper.
RAM Disk This feature is available when the memory in the printer is expanded from
256 MB to at least 512 MB RAM.
Allocates memory to the RAM Disk file system for the Secure Print, Collating
Jobs, and Proof Print, Form Overlay, and Font Download features.
•Enable
• Disable (default)
Size Mismatch Specifies how the printer reacts when it detects differences between the
sizes of paper specified at the control panel and that loaded in the tray. If
the paper in the specified tray runs out, the printer selects the substitute
tray based on the Size Mismatch settings.
When a Paper Type other than None is selected in the print driver, it
overwrites the Size Mismatch setting on the control panel.
• Off (default): The printer prompts you to select a tray for printing.
• Larger Size: The printer uses a tray that has paper larger than the size
specified for the print job but prints the page at 100% magnification.
• Nearest Size: The printer uses a tray that has paper nearest to the size
specified in the print job. The page prints at 100% magnification.
mm/inch Specifies the units of measurement to use for the custom paper sizes:
• Millimeters (mm)
•Inches
Default Size Specifies the default paper size as either A4 or Letter.
Startup Page Automatically prints the Startup Page when the printer is turned on.
•On
•Off
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Item Description
Control Panel Menus
Odd Page 2-Sided
(Phaser 6500DN printer
configuration only)
Power On Wizard Resets the Power On Wizard. The first time the printer is turned on, a special
If the optional duplex unit is installed, this item tells the printer how to
handle the last odd page in a 2-sided print job.
•1-sided
•2-sided
menu appears on the printer control panel. Use it to configure initial
settings such as language, default paper size, and network settings. This
setting enables the administrator to reset the Power On Wizard so that the
special menu appears when the printer is turned on.
Maintenance Mode Menu
Use this menu to configure color registration and to reset defaults.
Item Description
F/W Version Displays the current firmware version installed in the printer.
Auto Regi Adj. Auto Registration Adjust. When On (the default), the color registration is
adjusted automatically.
Adjust Color Regi. Adjust Color Registration. Used to correct the color registration between
colors. For details, see Color Registration on page 136.
• Auto Adjust: Use to force an automatic color registration correction.
• Color Regi Chart: Prints the color registration chart used to check for
correct color registration.
• Enter Number: Use to select and correct color registration numbers.
• Fast Scan (1): For setting horizontal color registration, or Slow Scan (2)
for setting vertical color registration.
Clear Developer Resolves print-quality defects associated with charge problems after
high-coverage print jobs.
Toner Refresh Resolves print-quality defects associated with charge problems after
low-coverage jobs.
IU Refresh (Imaging Unit
Refresh)
Init Print Meter Initialize Print Meter. Resets the Print Meter.
Initialize NVM Resets the settings in the nonvolatile memory (NVM), except for the
Helps improve imaging unit operation by performing a density and color
curve calibration.
network settings, to their defaults. NVM is memory that stores the printer
settings even after the power is turned off. After selecting this option and
restarting the printer, all the menu settings are reset to their default values.
Note:
• You cannot execute the Initialize NVM setting during printing.
• After changing this setting, turn off the printer and then turn it on
again to activate the change.
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Item Description
Clear Storage Deletes documents stored in the RAM in the printer.
Reset Fuser Resets the fuser life counter to the starting point (0).
PCL Setup Menu
Use this menu to configure settings for PCL. The PCL driver is used for applications requiring PCL. For
PCL print driver options, see Printing Options for Windows PCL Driver on page 63.
Item Description
Paper Tray Specifies the paper tray to use when the Paper Tray setting in the PCL print
driver is set to Auto Select.
•Auto (default)
•Tray 1
• Tray 2 (optional; if installed)
•Manual Feed Slot
Paper Size Specifies the default paper size to print.
Orientation Specifies the default paper orientation:
• Portrait (default)
• Landscape
2-Sided Specifies 2-sided printing settings:
• 2-Sided Print: Specifies whether to perform 2-sided printing. The default
is Off. The default setting is ON when the duplex unit is installed.
• Binding Edge: Specifies the binding direction from Flip Long Edge
(default) or Flip Short Edge.
Font Specifies the font to use. The default font is Courier.
Symbol Set Specifies the font to use for symbols. The default is Roman-8.
Font Size Specifies the font size. The default size is 12.00. You can specify a value
from 4.00 through 50.00 in increments of 0.25. Available only for
typographic fonts.
Font Pitch Specifies the character spacing. You can specify a value from 6.00 through
24.00 in increments of 0.01. The default is 10.00.
Form Line Specifies the form line (the number of lines per form). You can specify a
value from 5 through 128 in increments of 1. The default is 60.
Quantity Specifies the number of copies to print. You can specify a value from 1
through 999. The default is 1.
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Item Description
Image Enhance Selects whether to perform image enhancement.
The image enhancement feature makes the boundary line between black
and white smoother to decrease jags and enhance the visual appearance.
•On (default)
•Off
Hex Dump Specifies whether to print the data sent from a computer in the ASCII code
corresponding to the hexadecimal notation format. The Hex Dump allows
checking of data contents.
•Enable
• Disable (default)
Draft Mode Specifies whether to print in draft mode.
•Enable
• Disable (default)
Line Termination Allows the administrator to configure what line endings are used when
printing PCL or text files.
• Off: Line termination commands are not added.
• Add-LF: The Line Feed command is added.
• Add-CR: The Carriage Return command is added.
• CR-XX: The Line Feed and Carriage Return commands are both added.
Default Color Specifies the default color mode:
• Black (default)
• Color
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PostScript Setup Menu
Use this menu to configure settings for the PostScript driver. The PostScript driver of the printer is used
for applications requiring PostScript. For PostScript driver options, see Printing Options for Windows
PostScript Driver on page 62 and Printing Options for Macintosh OS X Version 10.5 or Later on page 65.
Item Description
PS Error Report Turns error reporting on or off.
The default is On.
PS Job Time-Out Turns off the timeout, or selects the length of time before timing out. The
default is Off.
The timeout allows the printer to stop working on the canceled job and
switch to another waiting print job when:
• A print job at the source computer by canceling before the job is
completed.
• The network connection is lost before the print job is completed.
Paper Select Mode Specifies how the printer handles tray switching when the selected tray
runs out of paper while printing. Tray settings in the PostScript print driver
can override this setting.
Default Color Specifies the default color mode:
• Color (default)
•Black
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