Xerox 6400 User Guide
Xerox 6400
scanner
user’s guide
Xerox 6400
scanner
user’s guide
C
opyright ©
2004 Visi
Reproduction, adaptation, or translation without prior written permission is prohibited, except as allowed under the
copyright laws.
XEROX ® is a trademark of Xerox Corporation in the United States and/or other countries and is used under license.
DocuMate is a trademark of Xerox Corporation used under license. All other Xerox product names and product numbers
mentioned in this publication are trademarks of Xerox Corporation.
The Visioneer brand name and logo are registered trademarks of Visioneer, Inc. The PaperPort brand name and logo are
registered trademarks of ScanSoft, Inc.
Microsoft is a U.S. registered trademark of Microsoft Corporation. Windows is a trademark of Microsoft Corporation.
TextBridge is a registered trademark of ScanSoft, Inc. ZyINDEX is a registered trademark of ZyLAB International, Inc.
ZyINDEX toolkit portions, Copyright © 1990-1998, ZyLAB International, Inc. All Rights Reserved. All other products
mentioned herein may be trademarks of their respective companies.
Information is subject to change without notice and does not represent a commitment on the part of Visioneer. The
software described is furnished under a licensing agreement. The software may be used or copied only in accordance with
the terms of such an agreement. It is against the law to copy the software on any medium except as specifically allowed in
the licensing agreement. No part of this document may be reproduced or transmitted in any form or by any means,
electronic or mechanical, including photocopying, recording, or information storage and retrieval systems, or translated to
another language, for any purpose other than the licensee's personal use and as specifically allowed in the licensing
agreement, without the express written permission of Visioneer.
Part Number: 05-0640-100
Restricted Rights Legend
Use, duplication, or disclosure is subject to restrictions as set forth in contract subdivision (c)(1)(ii) of the Rights in
Technical Data and Computer Software Clause 52.227-FAR14. Material scanned by this product may be protected by
governmental laws and other regulations, such as copyright laws. The customer is solely responsible for complying with all
such laws and regulations.
oneer, Inc.
Welcome
What’s in the Box . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1
The Xerox 6400 Scanner . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
What You Need . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4
Documentation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4
Installation
Step 1: Install the Software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5
Step 2: Connect and Power On the Scanner . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8
Register Your Scanner . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13
Scanning
Scan Paper Documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14
About the One Touch Buttons . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16
Check the Scan Settings Before Scanning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17
Scan from the One Touch Button Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18
Scanning from PaperPort . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19
Scanning from the Basic Interface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21
Scanning from the Advanced Interface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24
Scanning 35mm Slides and Negatives . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27
Scanning with the Windows Image Acquisition . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36
Configuring the One Touch Buttons . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40
About the One Touch Properties Window . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40
Selecting New Settings for a Button . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43
Setting Up a Button to Have OCR Capabilities . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44
Setting Destination Application Properties . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46
Selecting Page Format Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 53
Selecting Options for a Button . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57
Creating a New Scan Configuration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60
Editing or Deleting Scan Configurations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65
Configuring Before Scanning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .65
Scanning with Event Forwarding . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 66
Scan and Burn to a CD . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 67
Creating an HTML Web Page from Your Scanned Documents . . . . . . . . . . . . . . . . . . . . . . . . . 68
Transferring Scanned Documents to Storage . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 70
Checking the Hardware and Setting the Lamp Power Saving . . . . . . . . . . . . . . . . . . . . . . . . . . 72
Adjusting the Image on the Advanced Interface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 74
Adjusting the Brightness and Contrast . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 77
Adjusting Gamma, Saturation, and Color Hue . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 78
Adjusting Input Size . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 78
Creating a New Advanced Interface Profile . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 82
Table of Contents
Table of Contents
Xerox 6400 Scanner User’s Guide iii
Table of Contents
Maintenance
Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 83
Cleaning the Scanner Glass . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84
Uninstalling Your Scanner . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84
Step 1: Uninstalling the Scanner and One Touch Software . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84
Step 2: Uninstalling the PaperPort Software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 85
Xerox 6400 Scanner Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 87
Notices . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 89
It’s Illegal in the USA . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 89
It’s Illegal in Canada . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 90
Federal Communications Commission (FCC) for USA . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 91
Energy Star for the USA . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 92
Product Recycling and Disposal for USA . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 92
Notice . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 93
Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 95
iv Xerox 6400 Scanner User’s Guide
What’s in the Box
Welcome
Congratulations on the purchase of your Xerox 6400 scanner. With
this scanner you can quickly scan paper documents, color photos,
35mm slides, and negatives to place their electronic images on
your computer.
Before proceeding, check the contents of the box. If items are
missing or damaged, contact the dealer where you purchased the
scanner.
Xerox 6400 Scanner
Power Cord
User’s
Guide
USB Cable
Power Supply Installation CD
Quick Install Guide
Technical
Support Card
Xerox 6400 Scanner User’s Guide 1
Welcome
The Xerox 6400 Scanner
Document cover
Transparency light source cover
Locking tab
Alignment corner
Glass
Reference marks
One Touch Button panel
Status lights
One Touch Button panel
E-mail
Copy
USB port
Power jack
Custom
CD
Scan To PaperPort
TPA cable
On/Off switch
Option port
2 Xerox 6400 Scanner User’s Guide
Welcome
Document cover—Protects the document from light and
contamination.
Transparency light source cover—Removable cover that
protects the transparency light source underneath it. Leave the
cover in place to scan paper items. Remove to scan
transparencies. When uncovered, the light source shines light
through the 35mm slide or negative transparency and then through
the glass onto the scanning sensors in the body of the scanner.
Locking tab—Protects the scanner’s scan head by holding it
securely in position. The locking tab must be unlocked before
scanning. The scanner will not scan when locked.
Alignment corner—Items are aligned at the upper-right corner.
Glass—Items are placed face down on the glass.
Reference marks—Marks on the border of the glass show where
to align various paper sizes.
One Touch Button panel—Allows scanning directly from the
scanner.
Status lights—Shows the scanner’s status. Green light: scanner is
ready to scan. Red light: scanner is busy, or an error has occurred.
USB port—Connects the scanner to the computer. Your Xerox
6400 scanner can connect to either a USB 1.1 or a USB 2.0 port.
Power jack—Connects the power cord to the scanner.
Option port—Connects the TPA cable to the scanner.
On/Off switch—Turns power to the scanner on and off.
TPA (Transparency Adapter) cable—Supplies power from the
scanner body to the transparency light source.
Xerox 6400 Scanner User’s Guide 3
Welcome
What You Need
An IBM-compatible PC with:
• A CD-ROM drive
• An available Universal Serial Bus (USB) port; 1.1 or 2.0
• A Pentium II (or higher) processor or equivalent
• Microsoft Windows operating system: 2000 (Service Pack 4),
ME, or XP (Service Pack 1 or 2)
• Available megabytes (MB) of internal memory (RAM):
• 128 MB for Windows 2000 or ME
• 256 MB for Windows XP
• 200 MB minimum of free hard disk space
NOTE: The new USB 2.0 ports operate at higher speeds than
USB 1.1 ports. If your computer is not equipped with USB 2.0
ports, you can add them to get the higher speed, but you don’t
have to. Your Xerox 6400 automatically works with both USB 1.1
and USB 2.0 ports.
Documentation
A VGA Monitor
Recommended settings for your monitor are as many colors as
possible—High Color (16-bit), True Color (24-bit or 32-bit). Set the
resolution to at least 800 by 600 pixels.
To set your monitor’s colors and resolution, open the Windows
Control Panel, double-click Display, and then click the Settings tab.
Your scanner is delivered with the following documentation:
• Quick Install Guide—abbreviated installation instructions.
• Xerox 6400 Scanner User’s Guide—contains detailed
installation, scanning, configuration, and maintenance
information; also available as a printable file on the Installation
CD.
• ScanSoft PaperPort User’s Guide—on the Installation CD;
contains detailed feature and configuration information.
• Online Help—for the scanner configuration, Basic Interface,
Advanced Interface, and PaperPort software applications.
4 Xerox 6400 Scanner User’s Guide
Installation
Installation is a quick, three-step process:
1. Install the software
2. Connect the USB cable to your computer
3. Connect and power on the scanner
Step 1: Install the Software
NOTE: You must install the PaperPort software before
connecting the scanner to the computer. Otherwise the correct
software to run your scanner will not be installed and it may not
scan properly.
Installation
To install the software:
1. Start Microsoft Windows and make sure no other applications
are running.
2. Insert the installation CD into your computer’s CD-ROM drive.
The CD automatically starts.
NOTE: If the CD does not start, check the following:
• Make sure the CD drive’s door is completely shut.
• Open Windows Explorer and double-click the icon for your
CD-ROM drive. From the list of files on the CD, double-click
the file named START32.EXE.
Xerox 6400 Scanner User’s Guide 5
Installation
3. On the installation menu, select Install Products.
4. Click in the boxes for Scansoft PaperPort and Scanner
Driver,
If you want to also install the other software, click their boxes as
well.
5. Click Install Now.
6. On the PaperPort 9.0 Welcome window, click Next.
Installing PaperPort 9.0 will uninstall any previous, existing
version of PaperPort and install PaperPort 9.0 while retaining
all of your PaperPort files.
7. On the License Agreement window, read the ScanSoft license
agreement. If you accept the terms, select I accept the terms
in the license agreement, and then click Next.
6 Xerox 6400 Scanner User’s Guide
Installation
8. On the Customer Information window, accept the current
values or enter new information, and then click Next.
9. On the Setup Type window, click Next.
10. Click Install to begin the installation.
11. If a message window opens instructing you to restart your
computer, click Restart.
12. At the Installshield Wizard Completed window, click Finish.
13. On the Welcome to the One Touch 4.0 Setup Wizard window,
click Next.
14. On the Xerox License Agreement window, read the license
agreement. If you accept the terms, select I Agree, and click
Next.
15. On the Confirm Installation window, click Next.
16. When you see this “Connect Scanner” window, STOP. Do NOT
click OK yet. Leave the window open and proceed to the next
section, “Step 2: Connect and Power On the Scanner”.
Xerox 6400 Scanner User’s Guide 7
Installation
Step 2: Connect and Power On the Scanner
Your Xerox 6400 scanner connects to any available USB 1.1 or
USB 2.0 port. Check your computer’s user guide for port locations.
NOTE: You do not have to shut off the power to your computer
when connecting the scanner to a USB port.
To connect the scanner to a USB 1.1 or USB 2.0 port:
1. Slide the locking tab on the scanner to its unlocked position.
Unlocked position
NOTE: The locking tab protects the scanner’s scan head by
holding it securely in position. Lock the scanner when
transporting it from one location to another, but remember to
unlock it before scanning. The scanner will not scan when
locked.
2. Make sure that the TPA cable is securely plugged into the
Option port on the back of the scanner.
Plug the TPA cable
into the Option port
3. Plug one end of the USB cable into an available USB 1.1 or
USB 2.0 port on the computer.
8 Xerox 6400 Scanner User’s Guide
Installation
4. Plug the other end of the USB cable into the scanner’s USB
port.
USB
You can also connect the scanner to a USB port on the
computer’s keyboard if it has one, or to a USB hub. If you use a
USB hub, it must have its own power supply already plugged
into an electrical outlet.
If the plug does not attach easily, make sure that you are
plugging it in correctly. Do not force the plug into the
connection.
NOTE: If you have not installed the software, unplug the USB
cable from the computer and install the software now. When the
software installation is complete, a message tells you to connect
the scanner.
If you are using Windows XP and have plugged the USB cable
into a USB 1.1 port, an information bubble opens explaining
that “A HI-SPEED USB device is plugged into a non-HI-SPEED
USB hub”. Plug the USB cable into a USB 2.0 port (if available)
or just disregard the message. If you leave it plugged into the
USB 1.1 port, your scanner may scan a bit slower than with a
USB 2.0 port.
5. Connect the power cord to the power supply.
Power cord
Power adapter plug
Xerox 6400 Scanner User’s Guide 9
Installation
6. Plug the power adapter plug into the power jack on the back of
the scanner and then plug the power supply into an AC (wall)
outlet.
The following diagram shows the scanner connected to a
computer.
7. Turn on the power switch on the back of your scanner.
The green status light on the front of the scanner is illuminated,
indicating the scanner is receiving power.
Green status light
Your computer recognizes that a scanner has been plugged
into the USB port and automatically loads the appropriate
software from the CD to run the scanner.
10 Xerox 6400 Scanner User’s Guide
Installation
8. When the software is finished loading, return to the Connect
Scanner window and now click OK.
Now click OK
The scanner’s status light is green when the scanner and
computer are communicating properly.
After installing the scanner and software, you will see a One
Touch icon on the Windows taskbar (at the bottom right corner
of the computer screen). If the scanner is properly connected,
the One Touch icon looks like the one pictured below.
One Touch Icon
9. Click Close on the Installation Complete window.
10. When installation is finished, restart your computer.
11. If you selected additional software to install from the CD, leave
the CD in the CD drive and restart your computer after the
additional software installation has completed.
If you removed the CD from the CD drive and want to install
other software, reinsert the CD into the drive.
In addition to installing the other software from the CD, you can
also view and print the User Guides.
Remove the CD from the computer when you are finished and
store it in a safe place.
Xerox 6400 Scanner User’s Guide 11
Installation
If the Scanner Is Not Properly Connected
If the scanner icon does not appear on the Windows taskbar, or if a
scanner status light is red, the scanner is not properly connected.
Check for one of these possible problems:
• Is a cable loose or not plugged in securely? Inspect all
cable connections. Make sure all the cables are plugged in
securely.
• Is the scanner’s power light on? If the light does not come
on, plug the power adapter into another electrical outlet.
• Is the scanner’s locking tab in the locked position? Slide
the locking tab to the unlocked position. If you tried to scan with
the scanner locked, you must restart your computer after
unlocking the scanner.
• Did you restart the computer after installing the software?
If you didn’t restart the computer, it may not have loaded all of
the software files. Try restarting your computer.
Please see the Readme file in the PaperPort directory on your
computer’s hard drive. The Readme file contains additional
information that may help you diagnose problems connecting the
scanner.
NOTE: The scanning lamp under the scanner’s glass needs to
warm up before you can scan. A status message lets you know
when the lamp is ready. The lamp then remains ready so you
don’t have to wait each time you want to scan. To conserve
electricity and prolong the life of the scanner you can set the
length of time for the lamp to remain lit before powering down.
See “Checking the Hardware and Setting the Lamp Power
Saving” on page 72.
If you try the troubleshooting procedures described above and in
the Readme file, and the scanner still has problems, you may have
a malfunctioning scanner. See “Troubleshooting” on page 83 for
more information. Also refer to the technical support card that you
received with your scanner and visit our web site at
www.xeroxscanners.com for additional technical information.
12 Xerox 6400 Scanner User’s Guide
Register Your Scanner
Registering your scanner is very important because it provides you
with access to our free telephone support service. Registration also
gives you free access to software updates for your scanner.
To register your scanner:
1. Right-click on the One Touch icon in the Windows System Tray
2. Choose Check for Online Updates from the pop-up menu.
Installation
(at the bottom right corner of the screen).
The One Touch Icon
3. Follow the instructions on the screen and register your scanner
by entering your scanner’s serial number and your email
address.
NOTE: A valid email address is required.
The serial number is located on the underside of the scanner.
The Serial Number
After registration is complete you will receive an email
message with your RegID.
Your RegID is very important because you will need it when
accessing free telephone support, or checking for online
updates.
4. Write down your RegID below so you will always know where to
find it.
RegID:_________________________________
Xerox 6400 Scanner User’s Guide 13
Scanning
Scanning
You can use several different methods to scan from your scanner:
• Press a One Touch button on the scanner
• Click a button icon on the on-screen One Touch Button Panel
• Use the Basic Interface or Advanced Interface window from the
NOTE: To scan 35mm slides or negatives you must scan from
PaperPort (or other TWAIN software). See “Scanning from
PaperPort” on page 19 for details.
Scan Paper Documents
PaperPort software
1. Place the item face down on the glass. Align the edge of the
item with the arrow at the upper-right corner of the glass.
NOTE: If the documents have staples or paper clips, be careful
when placing the document on the glass. Staples and paper
clips can scratch the glass.
2. Close the document cover and press one of the One Touch
buttons.
14 Xerox 6400 Scanner User’s Guide
Scanning
A scan progress window opens.
To Cancel scanning, click the Cancel button.
When scanning is finished, a thumbnail of the scanned image
appears in the Destination Application. In this example, the
Destination Application is the PaperPort desktop.
Thumbnail
You can now work with the image in its Destination Application.
See the ScanSoft PaperPort User’s Guide on the Installation
CD for more information about working with the image in
PaperPort.
Xerox 6400 Scanner User’s Guide 15
Scanning
About the One Touch Buttons
The One Touch buttons are preconfigured for typical scanning
tasks. To change button settings, see “Configuring the One Touch
Buttons” on page 40.
The following table describes the preconfigured button settings:
Button Name Preconfigured Settings
E-mail Scans the item as a color photo and attaches
it to a new email message in your email
application.
Settings: Color @ 100dpi, Autocrop
Brightness 50%, Contrast 50%
Copy Prints the scanned item in black and white on
your printer/copier at the printer/copier’s
default resolution.
Settings: Black&White @ 300dpi
8.5" x 11" page, Brightness 50%
Scan Scans the item as a color page and displays it
in PaperPort.
Settings: Color @ 200dpi, Autocrop,
Brightness 50%, Contrast 50%
CD Prepares the item to be burned onto a CD
(CD burner and Windows XP required)
Black&White @ 200dpi
8.5" x 11" page
Brightness 50% Contrast 50%
Custom Scans the item as a color photo and displays
it in an image processing application.
Settings: Color @ 300dpi, 8.5" x 11" page
Brightness 50%, Contrast 50%
NOTE: If a button is not preconfigured, the Configuration dialog
box opens when you press that button so you can configure it
manually. For example, if your computer does not have email
software installed, the email button is not configured during
installation.
16 Xerox 6400 Scanner User’s Guide
Check the Scan Settings Before Scanning
1. To check the scan setting before scanning, press, hold down,
and then release, the button you want to use for scanning.
Press, hold down,
and then release
a button to see its
settings.
The One Touch Button Panel appears with the button’s
settings. This sample shows the current description of the Scan
button.
The icon indicates the
Destination Application
for this button.
Scanning
Your document will be scanned
with these settings.
The One Touch Properties window for that button also appears
in case you want to change scan settings before scanning.
You use this window to reset the configuration, destination
applications, file formats, and so forth. See “Configuring the
One Touch Buttons” on page 40 to reset the settings.
2. Click the close boxes on the One Touch Button Panel and the
Properties window to close them.
Xerox 6400 Scanner User’s Guide 17
Scanning
Scan from the One Touch Button Panel
Scanning from the One Touch Button panel on the screen works
just like pressing a scanner button. The scanner scans the item,
and then sends the image to the destination associated with the
button. This method of scanning is especially helpful if the scanner
is not located close to your computer.
To scan from the One Touch Button panel on the screen:
1. Place an item face down on the glass. Align the edge of the
item with the arrow marker at the upper-right corner of the
glass.
2. Close the document cover and click on the One Touch icon in
the Windows System Tray (at the bottom right corner of the
screen).
The One Touch Icon
The One Touch Button Panel appears and shows the icons
representing the scanner’s buttons.
3. On the screen—not on the scanner—click the button you want
to use to scan.
For example, if you want to
scan and have the scanned
image attached to a blank
Email message, click here.
Or if you want to scan and have the
scanned image ready to be burned to
a CD, click here.
The scanner starts scanning the item. When the scan is
complete, the scanned image appears in the destination
application.
18 Xerox 6400 Scanner User’s Guide
About the One Touch Button Panel’s Names and Icons
The button names, such as Email or CD, indicate the original
factory settings for a button. For example, the Email button is set
up to scan documents and then immediately attach them to a new
email message in Microsoft Outlook Express. But you can change
the Destination Application as well as the other aspects of the
button.
A question mark for a button means your computer does not have
appropriate software for the initial factory settings. For example, if
your computer does not have a printer attached, the Copy button
icon will have a question mark in it. In that case, you would
probably want to change the button’s Destination Application to
something else. For instance, if you scan a lot of documents that
have faint images, such as hand-drawn sketches in light pencil,
you might want to change the button’s Destination Application to
Microsoft Paint, or some other drawing program. Then, when you
click the Copy button, the scanned image is sent to Microsoft Paint
as its Destination Application.
Scanning
On the One Touch Properties window, one of the format options is
initially labelled n/a. This format is for adding the Optical Character
Recognition (OCR) capability to your scanner. See “Setting Up a
Button to Have OCR Capabilities” on page 44 to add the OCR
capability to the buttons on your scanner.
See “Configuring the One Touch Buttons” on page 40 to change
the settings of the buttons on the One Touch Button Panel.
Scanning from PaperPort
Instead of using a scanner button or the One Touch Button panel,
you can scan directly from the PaperPort software. To scan a
35mm slide or negative you must scan from the Advanced
Interface using PaperPort or other TWAIN-supported applications.
See “Scanning 35mm Slides and Negatives” on page 27.
You can also scan directly with other software that meets the
TWAIN standards for scanning, which includes many graphics and
imaging applications. Refer to the user’s guides you received with
those applications for their specific steps to scan.
NOTE: If your computer uses the Windows XP or ME operating
system, you can also scan using the Microsoft WIA software.
Refer to “Scanning with the Windows Image Acquisition” on
page 36 for details.
Xerox 6400 Scanner User’s Guide 19
Scanning
To scan from PaperPort:
1. Open the scanner cover and place an item face down on the
glass. Align the edge of the item with the arrow at the upperright corner of the glass and then close the cover.
2. Start ScanSoft PaperPort 9.0.
The PaperPort Desktop opens.
Scan icon
Folders Pane
3. Click the Scan icon on the PaperPort command bar.
The Folders pane (which shows folders for organizing your
scanned images) is replaced by the Scan pane.
20 Xerox 6400 Scanner User’s Guide
Scanning
Scan pane Choose Xerox 6400 from here
4. From the Scanner list, choose Xerox 6400.
5. In the “Scan what?” section, choose to scan a Document or
Photograph.
6. Click the Scan button on the Scan pane.
The Basic Interface opens and you’re ready to start scanning.
Scanning from the Basic Interface
The Basic Interface can scan a preview of the image so you can
adjust its appearance before scanning the final image. After
adjusting the appearance, you click the Scan button on the Basic
Interface (not on the scanner) to scan the item.
Click the Advanced Interface
button if you would rather scan
with the Advanced Interface.
1. From the Scan Type menu, choose Scan Reflective Using to
scan paper items.
Xerox 6400 Scanner User’s Guide 21
Scanning
2. Choose the color, grayscale, or black and white option from the
Picture Type menu.
3. Click the Preview button.
The scanner scans the item and displays a preview image. You
can now use the options on the Basic Interface to adjust the
image.
4. To adjust the brightness and contrast, drag their sliders to the
left or right.
5. To choose another resolution, use the Resolution (DPI) menu.
You can also change the picture type again, for example, from
color to grayscale, and you can change the paper size from the
Paper Size menu. To scan only a portion of the image see the
section “Scanning Part of an Image” on page 23.
6. To preview the item with the new settings, click the Preview
button again on the Basic Interface.
7. When you are satisfied with the preview image, click Scan.
Click Done when you’re
finished scanning.
Click Scan when you’re satisfied
with the preview image.
8. When you’re finished scanning items, click Done to close the
Basic Interface.
If the Single page items check box is selected on the
PaperPort desktop, the item appears as a thumbnail on the
desktop. If you’re scanning multiple pages, the pages appear
as PaperPort stacks.
If the Single page items check box is not selected, thumbnails
do not appear until you indicate the scanning job is finished.
See “The Single Page Items Check Box” on page 35.
9. On the PaperPort Scan message box, click Done.
22 Xerox 6400 Scanner User’s Guide
Scanning
When scanning is complete, thumbnail images appear on the
PaperPort Desktop.
Scanning Part of an Image
To scan part of an image, you draw a box around the part you want.
The scanner then only scans that portion of the image and sends it
to the PaperPort desktop.
1. Put the pointer on the image and drag a box around the section
of the image that you want to scan.
A dotted outline shows the selected area in the image.
A thumbnail image of the
scanned item appears on
the PaperPort desktop
The small icon represents
the file format, in this case
the PaperPort format
This is the image that appears
on the PaperPort desktop
when scanning is finished.
The selected scan area.
Note that the selected area in the example has the number “1”
in its upper left corner indicating it is your first selected area.
You can select up to six separate areas on an image at a time.
Xerox 6400 Scanner User’s Guide 23
Scanning
You can now move or resize the outline to select the specific
area you want to scan.
2. To move the dotted outline, put the pointer in the selected area
and drag the mouse.
3. To resize the selected area, put the pointer on a dotted line and
drag it.
4. If the dotted line is not exactly where you want it, put the pointer
on the line and drag the mouse.
5. If you want to remove the selected area and start over, click
Remove.
6. Click Scan when you’re ready to scan the portion of the image.
Scanning from the Advanced Interface
The Advanced Interface has more options for scanning than the
Basic Interface.
1. Open the Basic Interface as described in the section “Scanning
from the Basic Interface” on page 21.
Choose the type of scanning
from this menu.
Click an icon to select a
configuration—Color, Grey
Scale, or Black&White. Clicking
the “+” sign shows details of the
scan settings.
Click a setting in the list to
change it. The setting’s options
appear on the right side of the
Advanced Interface where you
can make changes if
necessary.
Check the Scan Info to
make sure your computer
has sufficient space for the
image. Warning icons on
this box appear if your
computer does not have
enough space for the
scanned image’s file.
If you don’t need all the
features of the Advanced
Interface, click Basic
Interface to return to it.
2. Click the Advanced Interface button on the Basic Interface.
The Advanced Interface appears.
Click Preview to view the
image in the window.
When you are satisfied
with the scan settings,
click Scan.
Use these buttons to
manually select
settings. See “Adjusting
the Image on the
Advanced Interface” on
page 74 for details.
Click Done to close the
Advanced Interface.
24 Xerox 6400 Scanner User’s Guide
3. From the menu at the top left panel, select the type of
scanning. Choose Scan Reflective Using to scan paper items.
The other options are for scanning 35mm slides and negatives.
4. Click one of the icons to select a configuration.
For example, select Color Configurations and then select
Custom to scan a color item with the preset Custom scan
settings.
The configuration settings appear as a list. Click the + (plus)
sign to see the full list. Click the - (minus) sign to collapse the
list.
• Black&White is for letters, memos, pen and ink drawings,
and other black and white material. This setting produces
the smallest file size for scanned items.
• GrayScale scans the image using up to 256 true shades of
gray. Use this setting to scan black and white photographs
and other higher quality black and white images. You can
also scan a color photo with this setting to turn its colors
into gray shades. The file size is about one third the size of
a color scan.
Scanning
• Color scans the image in full color. Use this setting to scan
color photographs and other color images. The file size is
the largest of the image type options.
5. Click the Preview button to view the image before scanning.
6. Review the image to determine if adjustments are needed.
7. To adjust a setting, click the setting in the list on the left below
the selected configuration.
A panel opens on the right side of the Advanced Interface for
the selected setting. Select new options on that panel. See
“Adjusting the Image on the Advanced Interface” on page 74
for details on changing scan settings.
8. (optional) To preview the image again, click the Preview button
again. Readjust the settings if necessary.
9. When you’re satisfied with the image, click the Scan button.
10. When you’re finished scanning items, click Done to close the
Advanced Interface.
If the Single page items check box is selected on the
PaperPort desktop, the item appears as a thumbnail on the
desktop.
If the Single page items check box is not selected, thumbnails
do not appear until you indicate the scanning job is finished.
See “The Single Page Items Check Box” on page 35.
11. On the PaperPort Scan message box, click Done.
Xerox 6400 Scanner User’s Guide 25
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