Xerox 5955, 5945 User Manual
Xerox® WorkCentre® 5945 / 5955
Multifunction Printer
Imprimante multifonction
System Administrator Guide
Guide de l’administrateur système
Español Guía del administrador del sistema
Português Guia de Administração do Sistema
© 2014 Xerox Corporation. All rights reserved. Unpublished rights reserved under the copyright laws of the United States. Contents of
this publication may not be reproduced in any form without permission of Xerox Corporation.
Copyright protection claimed includes all forms of matters of copyrightable materials and information now allowed by statutory or
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the screen such as styles, templates, icons, screen displays, looks, and so on.
®
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and Xerox and Design®, Phaser®, PhaserSMART®, PhaserMatch®, PhaserCal®, PhaserMeter™, CentreWare®, PagePack®, eClick®,
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®
, Walk-Up®, WorkCentre®, FreeFlow®, SMARTsend®, Scan to PC Desktop®, MeterAssistant®, SuppliesAssistant®, Xerox
®
, Xerox Extensible Interface Platform®, ColorQube®, Global Print Driver®, and Mobile Express Driver®
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®
Reader®, Adobe® Type Manager®, ATM™, Flash®, Macromedia®, Photoshop®, and PostScript® are trademarks of
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Adobe Systems Incorporated in the United States and/or other countries.
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and other countries. AirPrint and the AirPrint logo are trademarks of Apple Inc.
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, HP-UX®, and PCL® are trademarks of Hewlett-Packard Corporation in the United States and/or other countries.
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IBM
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, Windows Vista®, Windows®, and Windows Server® are trademarks of Microsoft Corporation in the United States and other
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Document version 1.2: December 2014
BR9529_en-us
Contents
1 Introduction 13
Overview ............................................................................................................................................................................... 14
Configuration Steps ................................................................................................................................................. 14
More Information ............................................................................................................................................................. 15
2 Initial Setup 17
Physically Connecting the Printer .............................................................................................................................. 18
Assigning a Network Address ...................................................................................................................................... 19
Connecting the Printer to a Wireless Network ..................................................................................................... 20
Accessing Administration and Configuration Settings ..................................................................................... 21
Accessing the Control Panel as a System Administrator ......................................................................... 21
Accessing CentreWare Internet Services as a System Administrator ................................................ 21
Initial Setup at the Control Panel .............................................................................................................................. 22
Installation Wizard .................................................................................................................................................. 22
Quick Setup Home .................................................................................................................................................... 22
Setting the Measurement Units ......................................................................................................................... 22
Installing Optional Software Features ............................................................................................................ 23
Initial Setup in CentreWare Internet Services ...................................................................................................... 24
Printing the Configuration Report ..................................................................................................................... 24
Restricting Access to the Printer ......................................................................................................................... 24
Using the Configuration Overview Page......................................................................................................... 25
Assigning a Name and Location to the Printer ............................................................................................ 25
Selecting Services to Appear on the Touch Screen .................................................................................... 25
Installing Optional Software Features ............................................................................................................ 26
Supplies Plan Activation Code ............................................................................................................................. 26
Physical Connection Settings .............................................................................................................................. 27
Changing the System Administrator Password ...................................................................................................
Changing the System Administrator Password at the Control Panel ................................................. 28
Setting the Date and Time ........................................................................................................................................... 29
Setting the Date and Time in CentreWare Internet Services ................................................................ 29
Setting the Date and Time at the Control Panel ........................................................................................ 29
28
3 Network Connectivity 31
Connecting to a Wireless Network ............................................................................................................................ 32
Configuring Wireless Settings Manually ......................................................................................................... 33
Connecting Directly to a Wireless Network ........................................................................................................... 34
IP .............................................................................................................................................................................................. 35
Enabling TCP/IP ......................................................................................................................................................... 35
Configuring the Network Address Manually at the Control Panel ...................................................... 35
Configuring DNS Settings at the Control Panel .......................................................................................... 36
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Configuring IP Settings in CentreWare Internet Services ....................................................................... 36
FTP/SFTP Filing .................................................................................................................................................................. 40
Configuring FTP and SFTP Filing Settings ...................................................................................................... 40
IPP ........................................................................................................................................................................................... 41
SLP ........................................................................................................................................................................................... 42
Configuring SLP ......................................................................................................................................................... 42
SNMP ..................................................................................................................................................................................... 43
Enabling SNMP .......................................................................................................................................................... 43
Configuring SNMPv1/v2c ...................................................................................................................................... 43
Configuring SNMPv3 ............................................................................................................................................... 44
Configuring SNMP Advanced Settings ............................................................................................................ 45
LPR/LPD ................................................................................................................................................................................. 46
SSDP ....................................................................................................................................................................................... 47
Raw TCP/IP Printing ......................................................................................................................................................... 48
Configuring Raw TCP/IP Settings ...................................................................................................................... 48
Configuring Raw TCP/IP Advanced Settings ................................................................................................ 48
SMB Filing ............................................................................................................................................................................ 50
Configuring Kerberos Authentication Options for SMB ........................................................................... 50
SMTP Server ........................................................................................................................................................................ 51
Configuring SMTP Server Settings .................................................................................................................... 51
Configuring SMTP Authentication Settings .................................................................................................. 51
Configuring SMTP Connection Encryption Settings .................................................................................. 52
Configuring SMTP File Size Management ..................................................................................................... 52
Testing SMTP Configuration Settings.............................................................................................................. 52
LDAP .......................................................................................................................................................................................
Adding LDAP Server Information ...................................................................................................................... 53
Adding or Editing LDAP Servers in CentreWare Internet Services ....................................................... 54
Configuring LDAP Server Optional Information .......................................................................................... 54
Configuring LDAP Contexts .................................................................................................................................. 55
Configuring LDAP User Mappings ..................................................................................................................... 56
LDAP Custom Filters ................................................................................................................................................ 56
HTTP ....................................................................................................................................................................................... 58
Enabling HTTP at the Control Panel ................................................................................................................. 58
Configuring HTTP Settings in CentreWare Internet Services ................................................................ 58
Accessing HTTP Web Services ............................................................................................................................. 58
HTTP Web Services .................................................................................................................................................. 59
Accessing HTTP Advanced Settings .................................................................................................................. 59
HTTP Advanced Settings ....................................................................................................................................... 59
POP3 ....................................................................................................................................................................................... 60
Proxy Server ......................................................................................................................................................................... 61
Configuring the Proxy Server ............................................................................................................................... 61
NTP ......................................................................................................................................................................................... 62
WSD ........................................................................................................................................................................................ 63
Enabling WSD ............................................................................................................................................................ 63
NetWare ............................................................................................................................................................................... 64
53
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Configuring NetWare General Settings .......................................................................................................... 64
Enabling SAP ............................................................................................................................................................... 64
Bindery Settings ........................................................................................................................................................ 65
Configuring NetWare Directory Services (NDS) Settings ........................................................................ 65
NDPS/NEPS .................................................................................................................................................................. 65
AppleTalk .............................................................................................................................................................................. 66
Before You Begin ...................................................................................................................................................... 66
Configuring AppleTalk ............................................................................................................................................ 66
4 Security 67
Setting Access Rights ...................................................................................................................................................... 68
Authentication ........................................................................................................................................................... 68
Authorization .............................................................................................................................................................. 69
Personalization .......................................................................................................................................................... 69
Setting the Login Method ..................................................................................................................................... 69
Configuring Authentication Settings ....................................................................................................................... 70
Configuring Local Authentication Settings ................................................................................................... 70
Configuring Network Authentication Settings ............................................................................................. 72
Configuring Xerox Secure Access Unified ID System Authentication Settings ............................. 74
Configuring Convenience Authentication Settings .................................................................................... 76
Configuring Smart Card Authentication Settings ....................................................................................... 77
Secure HTTP (SSL) ............................................................................................................................................................ 80
Using SSL for all HTTP Communication .......................................................................................................... 80
FIPS 140-2 ........................................................................................................................................................................... 81
Enabling FIPS 140 Mode and Checking for Compliance ......................................................................... 82
Stored Data Encryption ..................................................................................................................................................
Enabling Encryption of Stored Data ................................................................................................................. 83
IP Filtering ............................................................................................................................................................................ 84
Creating or Editing an IP Filter Rule ................................................................................................................. 84
Editing an IP Filter Rule .......................................................................................................................................... 84
Arranging the Execution Order of IP Filter Rules ........................................................................................ 85
Audit Log .............................................................................................................................................................................. 86
Enabling Audit Log ................................................................................................................................................... 86
Saving an Audit Log................................................................................................................................................. 86
Saving an Audit Log to a USB Flash Drive ..................................................................................................... 86
Interpreting the Audit Log .................................................................................................................................... 87
Configuring Authorization Settings .......................................................................................................................... 88
Setting the Authorization Method .................................................................................................................... 88
Configuring Local Authorization Settings ...................................................................................................... 88
Configuring Network Authorization Settings ............................................................................................... 88
User Permissions ....................................................................................................................................................... 89
Installation Policies .......................................................................................................................................................... 96
McAfee Embedded Control .......................................................................................................................................... 97
Setting the Security Level and Alert Options ................................................................................................ 98
Configuring for Security Event Alerts in McAfee ePO ............................................................................... 98
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IPsec ..................................................................................................................................................................................... 103
Enabling IPsec .......................................................................................................................................................... 103
Managing Actions .................................................................................................................................................. 103
Managing Protocol Groups ................................................................................................................................. 106
Managing Host Groups ........................................................................................................................................ 106
Managing Security Policies ................................................................................................................................. 107
Security Certificates ....................................................................................................................................................... 108
Installing Certificates ............................................................................................................................................ 108
Creating and Installing a Xerox
Installing the Generic Xerox
®
Device Certificate ............................................................................... 109
®
Trusted CA Certificate ............................................................................. 110
Creating a Certificate Signing Request ......................................................................................................... 110
Installing Root Certificates ................................................................................................................................. 111
Installing Domain Controller Certificates .................................................................................................... 112
Viewing, Saving, or Deleting a Certificate .................................................................................................... 112
Specifying the Minimum Certificate Key Length ...................................................................................... 112
802.1X ................................................................................................................................................................................. 113
Enabling and Configuring 802.1X in CentreWare Internet Services ................................................ 113
System Timeout .............................................................................................................................................................. 115
Setting System Timeout Values ....................................................................................................................... 115
Overwriting Image Data .............................................................................................................................................. 116
Manually Deleting Image Data........................................................................................................................ 117
Scheduling Routine Deletion of Image Data ............................................................................................. 118
Immediate Job Overwrite ................................................................................................................................... 119
PostScript Passwords ..................................................................................................................................................... 120
Enabling or Creating PostScript Passwords ................................................................................................. 120
USB Port Security ............................................................................................................................................................ 121
Enabling or Disabling USB Ports ....................................................................................................................... 121
Installing the USB Cover ...................................................................................................................................... 121
Displaying or Hiding Network Settings .................................................................................................................. 123
Displaying or Hiding Network Settings at the Control Panel ............................................................... 123
Hiding User Names on the Control Panel ............................................................................................................. 124
Verifying the Software ................................................................................................................................................. 125
Restricting Print File Software Updates ................................................................................................................ 126
Specifying Email and Internet Fax Recipient Restrictions ............................................................................ 127
Disabling the System Administrator Password Reset ...................................................................................... 128
5 Printing 129
Paper Management ....................................................................................................................................................... 130
Setting Default Paper Type and Color ........................................................................................................... 130
Enabling Paper Substitution .............................................................................................................................. 130
Selecting Paper Tray Settings ........................................................................................................................... 130
Selecting Tray 1 Settings ..................................................................................................................................... 131
Setting Paper Size Preference ........................................................................................................................... 131
Saving and Reprinting Jobs ........................................................................................................................................ 132
Enabling the Reprint Saved Jobs Feature ..................................................................................................... 132
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Create and Manage Saved Jobs Folders ...................................................................................................... 132
Saving and Printing Jobs ..................................................................................................................................... 133
Backing up Saved Jobs ......................................................................................................................................... 133
Restoring Saved Jobs from an FTP Repository ........................................................................................... 134
Printing Jobs from CentreWare Internet Services ............................................................................................ 135
Configuring General Print Settings ......................................................................................................................... 136
Printing an Error Sheet ................................................................................................................................................. 137
Managing Banner Page Printing Options ............................................................................................................. 138
Enabling Banner Page Printing in CentreWare Internet Services ...................................................... 138
Enabling Banner Page Printing at the Control Panel .............................................................................. 138
Enabling Banner Page Printing in the Print Driver .................................................................................... 139
Configuring Secure Print Settings ............................................................................................................................ 140
Configuring Secure Print Device Policies ...................................................................................................... 140
Configuring Secure Print Driver Defaults ...................................................................................................... 140
Hold All Jobs ...................................................................................................................................................................... 141
Configuring the Hold all Jobs Feature ........................................................................................................... 141
UNIX, Linux, and AS/400 Printing ........................................................................................................................... 142
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Xerox
Printer Manager ....................................................................................................................................... 142
Printing from a Linux Workstation .................................................................................................................. 143
Adding the Printer .................................................................................................................................................. 143
Printing with CUPS ................................................................................................................................................. 143
AS/400 ......................................................................................................................................................................... 144
Print from USB ................................................................................................................................................................. 145
Enabling Print from USB ...................................................................................................................................... 145
Print from Mailbox .........................................................................................................................................................
Enabling Print From Mailbox ............................................................................................................................. 146
AirPrint ................................................................................................................................................................................. 147
Allowing Users to Interrupt Active Print Jobs ..................................................................................................... 148
Specifying Output Settings ......................................................................................................................................... 149
Contents
146
6 Copying 151
Specifying Default Copy Settings at the Control Panel ................................................................................. 152
Changing the Reading Order ..................................................................................................................................... 153
Setting Copy Presets ...................................................................................................................................................... 154
Accessing Copy Presets ........................................................................................................................................ 154
Edge Erase Presets .................................................................................................................................................. 154
Changing Image Shift Presets .......................................................................................................................... 154
Changing Reduce/Enlarge Presets .................................................................................................................. 155
Specifying ID Card Copy Settings ........................................................................................................................... 156
Disabling Automatic Image Rotation .................................................................................................................... 157
Enabling Toner Saver .................................................................................................................................................... 158
Specifying Output Settings ......................................................................................................................................... 159
7 Scanning 161
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Scanning to a Folder on the Printer ........................................................................................................................ 162
Enabling or Disabling Scan to Mailbox .......................................................................................................... 162
Setting Scan Policies .............................................................................................................................................. 162
Managing Folders and Scanned Files ............................................................................................................ 163
Scanning to an Email Address ................................................................................................................................... 166
Email ............................................................................................................................................................................ 166
Workflow Scanning ........................................................................................................................................................ 171
Enabling Workflow Scanning ............................................................................................................................. 171
Configuring File Repository Settings .............................................................................................................. 171
Configuring the Default Template .................................................................................................................. 177
Configuring a Template to Create a Password-Protected PDF ........................................................... 179
Configuring Workflow Scanning General Settings ................................................................................... 180
Setting Scanned Image File Naming Conventions .................................................................................. 181
Configuring Custom File Naming .................................................................................................................... 181
Configuring Template Pool Repository Settings ....................................................................................... 182
Updating the List of Templates at the Control Panel ............................................................................. 182
Setting Template Display Settings for the Control Panel ..................................................................... 182
Configuring a Validation Server ....................................................................................................................... 183
Scan to USB ....................................................................................................................................................................... 184
Enabling Scan to USB ........................................................................................................................................... 184
Scanning to a User Home Folder ............................................................................................................................. 185
Configuring the Printer for the Xerox Scan Utility ............................................................................................ 187
Enabling Remote Scanning using TWAIN ............................................................................................................ 188
Configuring Scan To Destination ............................................................................................................................. 189
Before You Begin .................................................................................................................................................... 189
Configuring Default Scan Settings .................................................................................................................. 189
Setting the Default Scan To View to Favorites .......................................................................................... 189
8 Faxing 191
Fax Overview ..................................................................................................................................................................... 192
Fax ......................................................................................................................................................................................... 193
Configuring Required Fax Settings ................................................................................................................. 193
Configuring Address Book Settings ................................................................................................................. 195
Fax Security ............................................................................................................................................................... 195
Setting Fax Defaults .............................................................................................................................................. 196
Setting Fax Feature Defaults ............................................................................................................................. 198
Fax Forwarding ........................................................................................................................................................ 199
Fax Polling .................................................................................................................................................................. 201
Fax Mailboxes .......................................................................................................................................................... 202
Fax Reports ................................................................................................................................................................ 203
Internet Fax ...................................................................................................................................................................... 210
Accessing the Internet Fax Setup Page ........................................................................................................ 210
Configuring Required Settings .......................................................................................................................... 210
Configuring General Internet Fax Settings ................................................................................................. 210
Configuring Internet Fax Receive Settings .................................................................................................. 211
Configuring Address Book Settings ................................................................................................................. 212
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Configuring Default Internet Fax Settings .................................................................................................. 212
Setting File Compression Options .................................................................................................................... 212
Configuring Internet Fax Security Settings ................................................................................................. 213
LAN Fax ............................................................................................................................................................................... 214
9 Accounting 215
Xerox Standard Accounting ....................................................................................................................................... 216
Enabling Xerox Standard Accounting ............................................................................................................ 216
Setting Service Tracking Options ..................................................................................................................... 217
General and Group Accounts ............................................................................................................................. 217
Adding a User and Setting Usage Limits ...................................................................................................... 218
Managing User Information .............................................................................................................................. 219
Assigning Users to an Account ......................................................................................................................... 221
Usage Limits ............................................................................................................................................................. 221
Configuring Validation Policies and Print Job Exceptions ..................................................................... 223
Network Accounting ...................................................................................................................................................... 224
Enabling Network Accounting ........................................................................................................................... 224
Setting Network Accounting Workflow Options ........................................................................................ 224
Configuring Job Limits Server Settings .......................................................................................................... 225
Configuring User Prompts ................................................................................................................................... 225
Disabling the Job Limits Web Service ............................................................................................................ 225
Configuring Validation Policies and Print Job Exceptions ..................................................................... 226
Accounting Using an Auxiliary Access Device .................................................................................................... 227
Enabling Accounting Using an Auxiliary Access Device ......................................................................... 227
Displaying Your Company Logo on the Blocking Screen ....................................................................... 227
Setting the Auxiliary Access Device Type ..................................................................................................... 227
Selecting Services to Restrict or Track ........................................................................................................... 228
Setting the Job Timeout ...................................................................................................................................... 228
Enabling Accounting in Print Drivers ...................................................................................................................... 229
Enabling Accounting in a Windows Print Driver ........................................................................................ 229
Enabling Accounting in an Apple Macintosh Print Driver...................................................................... 229
Printing a Copy Activity Report ................................................................................................................................. 230
10 Administrator Tools 231
Monitoring Alerts and Status ..................................................................................................................................... 232
Alert Notification .................................................................................................................................................... 232
Energy Saving Settings ................................................................................................................................................. 234
Setting Energy Saver Mode ................................................................................................................................ 234
Remote Control Panel ................................................................................................................................................... 235
Entry Screen Defaults .................................................................................................................................................... 236
Setting the Date and Time ......................................................................................................................................... 237
Setting the Date and Time in CentreWare Internet Services .............................................................. 237
Setting the Date and Time at the Control Panel ...................................................................................... 237
Smart eSolutions and Billing Information ........................................................................................................... 238
Smart eSolutions ..................................................................................................................................................... 238
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View Usage and Billing Information .............................................................................................................. 240
Billing Impression Mode .............................................................................................................................................. 241
Cloning ................................................................................................................................................................................ 242
Creating a Clone File ............................................................................................................................................. 242
Installing a Clone File ........................................................................................................................................... 242
Address Books .................................................................................................................................................................. 243
Device Address Book ............................................................................................................................................. 243
Network Address Book .......................................................................................................................................... 248
LAN Fax Address Book .......................................................................................................................................... 248
Font Management Utility ........................................................................................................................................... 249
Network Logs .................................................................................................................................................................... 250
Downloading a Network Log Using a USB Flash Drive........................................................................... 250
Downloading a Network Log ............................................................................................................................. 250
Customizing Printer Contact Information ........................................................................................................... 251
Display Device Information ....................................................................................................................................... 252
Xerox Online Support .................................................................................................................................................... 253
Enabling Xerox Online Support ......................................................................................................................... 253
Restarting the Printer in CentreWare Internet Services ................................................................................. 254
Restarting the Printer at the Control Panel ................................................................................................. 254
Taking the Printer Offline ............................................................................................................................................ 255
Resetting the Printer to Factory Default Settings............................................................................................. 256
Updating the Printer Software .................................................................................................................................. 257
Determining the Printer Software Version ................................................................................................... 257
Enabling Upgrades ................................................................................................................................................. 257
Manually Updating the Software Using a USB Flash Drive .................................................................
Software Upgrade .................................................................................................................................................. 258
Adjusting Color, Image, and Text Detection Settings .................................................................................... 259
257
11 Customization and Expansion 261
Xerox Extensible Interface Platform....................................................................................................................... 262
Enabling Extensible Services .............................................................................................................................. 262
Auxiliary Interface Kit ................................................................................................................................................... 263
Driver Download Link .................................................................................................................................................... 264
Customizing or Hiding the Driver Download Link ..................................................................................... 264
Creating a Custom Single-Touch Scan Service ................................................................................................... 265
Creating a Custom Single-Touch Scan Service Overview ...................................................................... 265
Creating a Single-Touch Scan Service ............................................................................................................ 265
Customizing the Appearance of Your Service ............................................................................................ 265
Managing Scan Templates................................................................................................................................. 267
Locking or Hiding Your Service from Appearing on the Control Panel ............................................ 267
Weblet Management .................................................................................................................................................... 268
Installing a Weblet ................................................................................................................................................. 268
Configuring Weblet Settings ...................................................................................................................................... 269
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A Audit Log Event Identification Numbers 271
Audit Log Event Identification Numbers .............................................................................................................. 272
B External Keyboard 275
External Keyboard Shortcuts ..................................................................................................................................... 276
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1
Introduction
This chapter includes:
• Overview .................................................................................................................................................................................. 14
• More Information ................................................................................................................................................................ 15
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Introduction
Overview
This guide is designed for a system administrator with network administrator rights who understands
networking concepts and has experience creating and managing network user accounts.
Use this guide to help you install, configure, and manage your printer on a network.
Notes:
• Network features are not available when you are connected over USB.
• Embedded fax features are not available for all printer models.
Configuration Steps
When configuring the printer for the first time, complete the following tasks:
1. Ensure that your printer is connected physically to your network, and as needed to the fax line.
2. Confirm that your printer is recognized on your network. By default, the printer is configured to
receive an IP address from a DHCP server over a TCP/IP network. If you have another type of
network, or want to assign a static IP address, see IP on page 35.
3. Complete the installation wizards. These wizards help you configure basic printer settings such as
your location, time zone, and date and time preferences.
4. Print a configuration report listing the current printer configuration. Review the report and locate
the printer IPv4 address. For details, see Configuration Report on page 24.
5. Open a Web browser and type the IP address of your printer to access CentreWare Internet
Services. CentreWare Internet Services is the administration and configuration software installed on
the embedded Web server in the printer. For details, see Accessing CentreWare Internet Services on
page 21.
Note: You can access most configuration settings on the Properties tab in CentreWare Internet
Services.
6. Print the Configuration Checklist. The Configuration Checklist provides space for you to write down
important information as you go through the configuration process. Use it to record information
about your network settings, including passwords, network paths, and server addresses. In
CentreWare Internet Services, click Properties > Configuration Overview, then click View Checklist.
7. Create a host name for the printer. For details, see DNS on page 39.
8. Configure Authentication. For details, see Setting Up Access Rights on page 68.
9. Configure Security. For details, see Security on page 67.
10. Enable services in CentreWare Internet Services. For details, see Enabling Services on page 25.
11. Configure Print, Scan, and Fax features. For details, see Printing on page 129, Scanning on page
161, and Faxing on page 191.
12. Configure Accounting. For details, see Accounting on page 215.
Note: Not all options listed are supported on all printers. Some options apply only to a specific
printer model, configuration, operating system, or driver type.
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More Information
You can obtain more information about your printer from these sources:
Resource Location
Introduction
Installation Guide
Packaged with the printer.
Other documentation for your printer www.xerox.com/office/WC59XXdocs
Recommended Media List United States www.xerox.com/paper
European Union www.xerox.com/europaper
Technical support information for your printer;
www.xerox.com/office/WC59XXsupport
including online technical support, Online Support
Assistant, and driver downloads.
Information about menus or error messages
Press the control panel Help (?) button.
Information Pages To print from the control panel or from CentreWare
Internet Services, click Status > Information Pages.
CentreWare Internet Services documentation
In CentreWare Internet Services, click Help.
Order supplies for your printer www.xerox.com/office/WC59XXsupplies
A resource for tools and information, including
www.xerox.com/office/businessresourcecenter
interactive tutorials, printing templates, helpful tips,
and customized features to meet your individual
needs.
Local sales and support center www.xerox.com/office/worldcontacts
Printer registration www.xerox.com/office/register
Xerox® Direct online store www.direct.xerox.com/
Third party and open source software To locate third party and open source software
disclosure notices and the terms and conditions related
to the third party and open source software included
with Xerox
®
WorkCentre® 5945/5955 Multifunction
Printer go to the Support – Drivers & Downloads page
for this product at:
www.xerox.com/office/WC59XXsupport
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2
Initial Setup
This chapter includes:
• Physically Connecting the Printer ................................................................................................................................. 18
• Assigning a Network Address .......................................................................................................................................... 19
• Connecting the Printer to a Wireless Network ......................................................................................................... 20
• Accessing Administration and Configuration Settings ........................................................................................ 21
• Initial Setup at the Control Panel ................................................................................................................................. 22
• Initial Setup in CentreWare Internet Services ......................................................................................................... 24
• Changing the System Administrator Password ....................................................................................................... 28
• Setting the Date and Time .............................................................................................................................................. 29
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Initial Setup
Physically Connecting the Printer
1. Connect the power cord to the printer, and plug it into an electrical outlet.
2. Connect one end of a Category 5 or better Ethernet cable to the Ethernet port on the back of the
printer. Connect the other end of the cable to a correctly configured network port.
3. If your printer has fax installed, connect it to a correctly configured telephone line.
4. Turn on the printer.
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Initial Setup
Assigning a Network Address
The printer automatically acquires a network address from a DHCP server by default. To assign a static
IP address, configure DNS server settings, or configure other TCP/IP settings, see IP on page 35. If the
printer does not detect a DHCP server, the printer uses an IPv4 self-assigned address. Address
information is listed on the configuration report. For details, see Configuration Report on page 24.
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Initial Setup
Connecting the Printer to a Wireless Network
If the printer is connected to your wired network, you can configure wireless settings in CentreWare
Internet Services. You can also connect directly to a wireless network. For details, see Connecting to a
Wireless Network on page 32.
Note: You cannot connect to a wired network and a wireless network at the same time.
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WorkCentre® 5945/5955 Multifunction Printer
Initial Setup
Accessing Administration and Configuration Settings
You can access the administration and configuration settings from the Tools tab on the control panel or
from the Properties tab in CentreWare Internet Services. The control panel consists of a touch screen and
buttons you press to control the functions available on the printer. CentreWare Internet Services is the
administration and configuration software installed on the embedded Web server in the printer. It allows
you to configure and administer the printer from a Web browser.
The administrator password is required when accessing locked settings in CentreWare Internet Services
or at the control panel. Most printer models have a default configuration that restricts access to some
settings. Access is restricted for settings on the Properties tab in CentreWare Internet Services, and
settings on the Tools tab on the control panel touch screen.
Accessing the Control Panel as a System Administrator
1. At the printer control panel, press the Machine Status button, then touch the Tools tab.
2. Press the Log In/Out button.
3. Type admin and touch Next.
4. Type the administrator password, then touch Done. The default password is 1111.
Accessing CentreWare Internet Services as a System Administrator
Before you begin:
• Locate your printer IP address using the Configuration Report. For details, see Printing the
Configuration Report on page 24.
• Ensure that TCP/IP and HTTP are enabled. If you disabled either of these protocols, enable them at
the control panel before accessing CentreWare Internet Services.
To log in to CentreWare Internet Services as the administrator:
1. At your computer, open a Web browser, in the address field, type the IP address of the printer, then
press Enter or Return.
2. In the top right area of the page, click Login.
3. Under User ID, type admin.
4. Under password, type the administrator password. The default password is 1111.
5. Click Login.
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WorkCentre® 5945/5955 Multifunction Printer 21
Initial Setup
Initial Setup at the Control Panel
Installation Wizard
The Installation wizard starts the first time you turn on the printer. The wizard prompts you with a series
of questions to help you configure basic printer settings.
Note: You can change these settings at any time.
Quick Setup Home
After the Installation wizard completes, the Quick Setup Home wizard appears. Use the Quick Setup
Home wizard to configure printer settings.
Note: You can complete the wizard at any time.
• Use the IP Address Settings wizard to assign a static IP address or change the default dynamic
addressing settings.
• Use the Contact Numbers wizard to type phone numbers for support or supplies.
• Use the Fax Setup wizard to configure basic embedded fax settings.
After the Quick Setup Home wizard completes, the printer restarts and a Configuration Report
automatically prints.
1. At the printer control panel, press the Machine Status button, then touch the Tools tab.
2. Touch Device Settings > Quick Setup Home.
3. To start a wizard, touch IP Address Settings, Contact Numbers, or Fax Setup.
4. Follow the onscreen instructions.
Note: Not all options listed are supported on all printers. Some options apply only to a specific
printer model, configuration, operating system, or driver type.
Setting the Measurement Units
1. At the printer control panel, press the Machine Status button, then touch the Tools tab.
2. Touch Device Settings > General > Measurements.
3. To show dimensions in metric or imperial units, under Units, select an option.
4. To specify the decimal mark symbol that the printer uses, under Numeric Separator, select Comma
or Period.
5. Click Save.
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WorkCentre® 5945/5955 Multifunction Printer
System Administrator Guide
Installing Optional Software Features
Initial Setup
When you purchase an optional software feature, enable it by providing a feature installation key. Some
features come with an activation code that you use to get a feature installation key. Go to the Xerox
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Software Activation Portal website at www.xeroxlicensing.xerox.com to enter the activation code. The
website generates a feature installation key that you can use to enable the feature.
You can also install optional software features by sending a print file. You can install features on
multiple printers by sending a formatted .csv file as a print job to the printers. A Xerox representative
creates this file and provides installation instructions.
Installing a Software Feature at the Control Panel
1. At the printer control panel, press the Machine Status button, then touch the Tools tab.
2. Touch Device Settings > General > Feature Installation.
3. Click Feature Installation.
4. Under Feature Installation Key Entry, type the key.
5. Touch OK.
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System Administrator Guide
Initial Setup
Initial Setup in CentreWare Internet Services
Printing the Configuration Report
The Configuration Report lists all current settings of the printer. A configuration report prints at startup
by default.
1. In CentreWare Internet Services, click Status > Configuration Report.
2. To print the report, click Print Configuration Page.
To turn off automatic printing of a Configuration Report at startup, see Disabling the Configuration
Report at Startup on page 24.
Disabling the Configuration Report at Startup
1. In CentreWare Internet Services, click Properties > Services.
2. Click Printing > General.
3. Under Configuration Report, clear Print at Power on.
4. Click Apply to save the new settings or Undo to retain the previous settings.
Restricting Access to the Printer
You can lock or unlock the printer by selecting preset services and tools permissions for non-logged-in
users. For details about roles and user permissions, see Setting Up Access Rights on page 68.
1. In CentreWare Internet Services, click Properties > Login/Permissions/Accounting.
2. Click User Permissions.
3. Under Action, next to User Permission Roles, click Edit.
4. Under Actions, click Edit.
5. Click the Services and Tools tab.
6. Under Presets, select an option.
7. Click Apply.
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System Administrator Guide
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WorkCentre® 5945/5955 Multifunction Printer
Initial Setup
Using the Configuration Overview Page
The Configuration Overview page contains links to the commonly-accessed pages on the Properties tab.
Use the Configuration Overview page to help you install your printer successfully.
1. In CentreWare Internet Services, click Properties > Configuration Overview.
2. Select an option:
− To open the Configuration Checklist page, click View Checklist.
− To open the configuration page for a service or feature, next to the desired service or feature,
click Settings.
− To create a clone file, under Cloning click View. Cloning allows you to save your current printer
settings to a file to use as a backup and restore file for your printer. You can also use a clone
file to copy your printer settings to other printers.
Assigning a Name and Location to the Printer
The Description page displays the printer model information and product code or serial number. It also
provides a place to assign a name and location to the printer. Asset tags let you enter unique identifiers
for inventory management.
1. In CentreWare Internet Services, click Properties > Description.
2. For Device Name, type a name for the printer.
3. For Location, type the location of the printer.
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4. For Customer Asset Tag and Xerox
5. Click Apply.
Asset Tag, type unique identifiers as needed.
Selecting Services to Appear on the Touch Screen
Services must be enabled before they can be managed through the Tools and Feature Access page. A
standard service is a service that comes standard with the printer. An extensible service is an optional,
third-party service installed on the printer.
1. In CentreWare Internet Services, click Properties > Services.
2. Click Service Registration.
3. Select an option:
− To select all of the services in the list to appear on the touch screen, click Select All.
− To clear all of the services in the list so that none appear on the touch screen, click Clear All.
− To select individual services to display on the touch screen, under Display, select the
appropriate service.
4. Click Apply.
Note: If a service is not enabled on the Service Registration page, you cannot view or manage it
from the Tools and Features page. Ensure that the desired service is enabled.
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WorkCentre® 5945/5955 Multifunction Printer 25
Initial Setup
Installing Optional Software Features
When you purchase an optional software feature, enable it by providing a feature installation key. Some
features come with an activation code that you use to get a feature installation key. Go to the Xerox
®
Software Activation Portal website at www.xeroxlicensing.xerox.com to enter the activation code. The
website generates a feature installation key that you can use to enable the feature.
You can also install optional software features by sending a print file. You can install features on
multiple printers by sending a formatted .csv file as a print job to the printers. A Xerox representative
creates this file and provides installation instructions.
Installing a Software Feature in CentreWare Internet Services
1. In CentreWare Internet Services, click Properties > General Setup.
2. Click Feature Installation.
3. Under Feature Installation Key Entry, click Enter Installation Key, or under Action, next to the
feature you want to install, click Install.
4. Type the key.
5. Click Apply.
Supplies Plan Activation Code
Your Xerox® equipment supplier offers supplies and service plans such as PagePack® and eClick®.
PagePack
printer in one contract. If you have enrolled in a supplies program, you must activate the supplies plan at
regular intervals. To enable your printer for your purchased plan, contact your Xerox
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and eClick® are cost-per-page-based programs that include all service and supplies for your
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equipment supplier
to get a Supplies Activation Code. Contact a Xerox representative to get your supplies plan activation
code.
1. In CentreWare Internet Services, click Properties > General Setup.
2. Click Supplies Plan Activation Code.
3. Type the code, then click Apply.
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For more information about Xerox
supplies and service plans, contact your Xerox representative.
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WorkCentre® 5945/5955 Multifunction Printer
System Administrator Guide
Initial Setup
Physical Connection Settings
You can specify Ethernet and USB settings, such as Ethernet Rated Speed, USB Connection Mode, and
Print Timeout for USB printing.
Setting Ethernet Options
The Ethernet interface on the printer automatically detects the speed of your network. Any auto-sensing
devices connected to the network, such as a hub, do not always detect the correct speed. Refer to the
configuration report to ensure that the printer detects the correct network speed.
1. In CentreWare Internet Services, click Properties > Connectivity > Setup.
2. Next to Wired Connection, click Edit.
3. To configure Ethernet settings, next to Ethernet, click Edit.
4. For Rated Speed, select a connection speed.
5. Click Save.
Note: For the new settings to take effect, restart your printer.
Configuring USB Settings
1. In CentreWare Internet Services, click Properties > Connectivity > Setup.
2. Under Action, next to USB Settings, click Edit.
3. Under USB Connection Mode, select an option:
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− Software Tools disables Direct Printing via Driver. If you use Xerox
option. Xerox representatives also use this feature to connect directly to the printer and use
diagnostic software and other utilities.
− Direct Printing via Driver allows you to connect to the printer using a USB cable.
4. Under Print Timeout, type the amount of time in seconds that the printer waits inactive before
disconnecting from a device connected to the port. Type 0 to disable the timeout.
5. Click Save.
Copier Assistant, select this
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System Administrator Guide
Initial Setup
Changing the System Administrator Password
Xerox recommends that you change the default system administrator password after you configure the
printer. Be sure to store the password in a secure location. The default password is 1111.
1. In CentreWare Internet Services, click Properties > Security.
2. Click Password Policies > Admin Password.
3. Type the old password.
4. Type the new password, then type the password again to verify.
5. Click Apply.
Changing the System Administrator Password at the Control Panel
1. At the printer control panel, press the Machine Status button, then touch the Tools tab.
2. Touch Security Settings > Change Admin Password.
3. If changing the password, type the old password.
4. Type the new password, then type the password again to verify.
5. Touch OK.
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System Administrator Guide
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WorkCentre® 5945/5955 Multifunction Printer
Initial Setup
Setting the Date and Time
Setting the Date and Time in CentreWare Internet Services
1. In CentreWare Internet Services, click Properties > General Setup.
2. Click Date and Time.
3. Under Date and Time Setup, select:
− Automatic using NTP to allow the NTP service to set the time automatically.
− Manual (NTP Disabled) to set the date and time manually.
4. If you are using an NTP server, select the address type. Options are IPv4 Address or Host Name.
Type the appropriately formatted address, alternate address, and port numbers. The default port
number is 123.
Note: Changes to these settings cause the printer to restart.
5. Select the date and time format, and type the date and time in the appropriate fields. Select the
Display 24 hour clock check box to show the time in 24 hour format.
6. Under Time Zone, select your time zone from the drop-down menu.
7. Click Apply.
Setting the Date and Time at the Control Panel
1. At the printer control panel, press the Machine Status button, then touch the Tools tab.
2. Touch Device Settings > General > Date & Time.
3. To set the time zone, touch Time Zone and touch the arrows to adjust the time zone.
4. To set the date, touch Date, select a format and set the date.
5. To set the time, touch Time and set the time. Select Display 24 hour clock to use 24 hour format.
6. Touch Save.
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WorkCentre® 5945/5955 Multifunction Printer 29
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